Pleasant Hill City Council
December 2, 2024

CITY OF PLEASANT HILL

CITY COUNCIL MEETING AGENDA
DECEMBER 2, 2024
REGULAR MEETING – 7:00 PM
Watch on YouTube at: www.pleasanthillca.org/councilmeeting The public meeting of the City Council will be held in person at City Hall, 100 Gregory Lane, Pleasant Hill, CA 94523.

A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: xxx xxxx xxxx Passcode: xxxxxx For information on Public Participation Options see below.

City Council Meeting Agenda Page 1 December 2, 2024
Council Chambers, 100 Gregory Lane, Pleasant Hill, CA 94523 Telephone (925) 671-5267

MAYOR MATTHEW RINN COUNCILMEMBER TIMOTHY FLAHERTY

VICE MAYOR SUE NOACK COUNCILMEMBER ZAC SHESS

COUNCILMEMBER ALLEN VINSON
Options for observing the meeting and participating in public comment are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period. There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.pleasanthillca.org/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting.
3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.pleasanthillca.org/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

City Council Meeting Agenda Page 2 December 2, 2024
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.pleasanthillca.org/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts.

Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.pleasanthillca.org/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.pleasanthillca.org/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CLOSED SESSION REPORT

5. PRESENTATIONS

5.1 Annual Report by Diversity Commission

5.2 Presentation on Senior Housing by Commission on Aging and the Contra Costa Area Council on Aging

5.3 Assessment District Update

6. CITY MANAGER COMMENTS:
(Brief updates on pending City business without discussion by the City Council.)

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense

7.2 Announcements from Councilmembers

8. PUBLIC COMMENT:

The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed.

Comments are limited to three minutes per speaker. To provide public comments, please see the Public Participation Options above.

9. CONSENT CALENDAR: All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

City Council Meeting Agenda Page 3 December 2, 2024

9.1 Approve Minutes for the Regular City Council Meeting of November 18, 2024

9.2 Approve Checks Dated: November 15, 2024

9.3 Accept Update on Contra Costa Transportation Authority and TRANSPAC

9.4 Adopt Ordinance No. ___ Adding Chapter 7.45 Weed Abatement to Title (Community Preservation) of the Pleasant Hill Municipal Code

9.5 Approve Appointment Recommendations to the Education Commission and John Muir Community Health Fund Board

9.6 Adopt Resolution No. ___ -24 Repealing and Replacing Resolution 92-12, and Updating the Salaries, Stipends, and Benefits of Elected Officials

10. ACTION CALENDAR

10.1 Adopt Resolution No. ___ - 24 Approving American Rescue Plan Act (ARPA) Funds Designation of Personnel for Government Services Category as Required by the U.S. Treasury

10.2 Adopt Resolution No. ___-24 Approving an Additional Contribution to the Public Agencies Post-Employment Benefits Trust Program with Public Agency Retirement Services (PARS) Section 115 Trust

10.3 Adopt Resolution No. ____-24 Accepting Bid and Awarding a Construction Contract to S&H Construction, Inc. for the City Hall Pond and Fountain Rehabilitation Project No. 01-24; and Authorizing the City Manager to Execute a Construction Contract with S&H Construction, Inc.; and Allocate an Additional $583,071 in Available Funding

10.4 Adopt Resolution No. ___ - 24 Authorizing the City Manager to Execute a Professional Services Agreement with Blue Strike Environmental for Sustainability Related Services for the Preparation of a Climate Action Plan

11. ADJOURNMENT
Next City Council Meeting: December 16, 2024

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 18, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the minutes.

ATTACHMENT(S):

November 18, 2024 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk

9.1 Packet Pg. 4

MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
November 18, 2024
City Council Meeting Minutes Page 1 November 4, 2024
Mayor Rinn called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on November 15, 2024, by City Clerk Lyone Conner.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Attendee Name Title Status
Matthew Rinn Mayor Present
Sue Noack Vice Mayor Present
Timothy M. Flaherty Councilmember Present (7:41 p.m.)
Allen Vinson Councilmember Present
Zac Shess Councilmember Present

4. CLOSED SESSION REPORT
Mayor Rinn reported that there was no closed session.

5. PRESENTATIONS

5.1 Award of Appreciation to Allen Vinson for Service on the Planning Commission from 2016 – 2023
Mayor Rinn recognized Councilmember Allen Vinson for his years of service on the Planning Commission and presented him with a plaque.

Mayor Rinn invited Council to share remarks regarding Councilmember Vinson.

Mayor Rinn also invited Councilmember Vinson to speak about his experience.

5.2 Award of Appreciation to Laima Haider for Service on the Education Commission from 2018 – 2024
Although she could not be present to receive the award, Mayor Rinn recognized Laima Haider for her service on the Education Commission and shared comments honoring her volunteerism, that were submitted on her behalf.

Mayor Rinn also invited Council to share words of appreciation regarding Commissioner Haider.

9.1.a
Packet Pg. 5
City Council Meeting Minutes Page 2 November 18, 2024

5.3 Introduction of Reappointed Traffic Safety Commissioner Steve Weiss Councilmember Vinson introduced Commissioner Steve Weiss who was reappointed to the Traffic Safety Commission.

Commissioner Weiss shared remarks with the Council.

5.4 Annual Update from the Civic Action Commission
Community Relations Manager and Civic Action Commission Staff Liaison Geoff Gillette introduced Chair Barbara Thor of the Civic Action Commission, who provided an annual report presentation to Council.

6. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• The City of Pleasant Hill, in partnership with Downtown Pleasant Hill, will host Light up the Night, a community event to be held on Saturday, December 23, 2024 along Crescent Drive.
• The Pleasant Hill Maintenance staff has made available three sandbag locations in Pleasant Hill, in preparation for the rainy season.
• The Pleasant Hill Education Commission, in partnership with MDUSD schools, has filled the City Hall first floor lobby display cases with student art. The first round of artwork on display was created by student artists at Sequoia Elementary School.

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Mayor Rinn reported that on November 14, 2024, Councilmembers Flaherty, Shess, and he attended the Contra Costa Mayor’s conference in Concord.

7.2 Announcements from Councilmembers
Councilmember Vinson reported his attendance at the City Hall Student Art Display. He also attended the tour of the 85 Cleaveland apartment complex that is pending completion.

Vice Mayor Noack reported that she was out of office.

Councilmember Shess reported his attendance at the Hospice Tree Lighting and at the Chamber’s Cantina Jack’s Ribbon Cutting.

Mayor Rinn reported his attendance at the Contra Costa Fire District Station 2 Push-in ceremony. He also attended the joint mixer between the Chamber of Commerce and the

9.1.a
Packet Pg. 6
City Council Meeting Minutes Page 3 November 18, 2024
Recreation and Park District, as well as the tour of City Hall with the Strandwood Elementary Girl Scouts.

8. PUBLIC COMMENT
Mayor Rinn opened Public Comment.

No members of the public commented.

Mayor Rinn closed Public Comment.

9. CONSENT CALENDAR
Motion (Noack/Vinson) to Approve consent items 9.1 – 9.3, carried as follows:

AYES: Noack, Shess, Vinson on items 9.2 and 9.3, Rinn
ABSENT: Flaherty
ABSTAIN: Vinson on item 9.1

9.1 Approve Minutes for the Regular City Council Meeting of November 4, 2024.

9.2 Approve Checks Dated: November 01, 2024; November 08, 2024

9.3 Adopt Resolution No. 77-24 Accepting the Police Department Underground Installation Project No. PSC-01-23 as Complete and Authorizing the Public Works Director to Issue and Record a Notice of Completion

10. ACTION CALENDAR

10.1 Accept the Pleasant Hill Tourism Improvement District Annual Report for Fiscal Year 2024/25
Economic Development Manager Zach Seal introduced the Visit Pleasant Hill CEO, Trish Snowden, who delivered a presentation on the annual report for the tourism improvement district.

Mary Ann Cropper, a partner with Cropper Accountancy Corporation, who conducted the audit report included in the agenda packet, was available for questions.

Councilmember Flaherty arrived at 7:41 p.m. during the presentation.

Mayor Rinn opened public comment for item 10.1.

No members of the public commented.

Mayor Rinn closed public comment.

Item 10.1 was an annual report presentation and required no vote from the City Council.

9.1.a
Packet Pg. 7
City Council Meeting Minutes Page 4 November 18, 2024

10.2 Adopt Resolution No. 78-24 Accepting the Taylor Boulevard Improvement Project (Civic Drive to Ruth Drive) Project No. 01-23 As Complete and Authorizing the Public Works Director to Issue and Record a Notice of Completion
Ryan McClain, Transportation Manager, delivered a presentation on the improvements made to the Taylor Boulevard project where he demonstrated its complete status.

Mayor Rinn opened public comment for item 10.2.

No members of the public commented.

Mayor Rinn closed public comment.

Motion (Flaherty/Noack) to Approve item 10.2, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

10.3 Introduce Ordinance No. ___ Adding Chapter 7.45 Weed Abatement to Title (Community Preservation) of the Pleasant Hill Municipal Code Janet Coleson, City Attorney, presented the conditions of the proposed weed abatement ordinance and responded to questions from Council.

Mayor Rinn opened public comment for item 10.3.

No members of the public commented.

Mayor Rinn closed public comment.

Motion (Noack /Vinson) to Approve item 10.3, carried unanimously as follows:

AYES: Flaherty, Noack, Shess, Vinson, Rinn

ADJOURNMENT
Mayor Rinn adjourned the meeting at 9:00 p.m. The next Regular City Council meeting will be held on Monday, December 2, 2024, beginning at 7:00 p.m.

LYONE P. CONNER, CITY CLERK

9.1.a
Packet Pg. 8

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: APPROVE CHECKS DATED: NOVEMBER 15, 2024

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Finance Manager

9.2 Packet Pg. 9
11/15/2024 10:10:27 AM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 11/15/2024 - 11/15/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AAA05 - AAA BUSINESS SUPPLIES
AAA BUSINESS SUPPLIES 2387062-0 11/15/2024 81/2 X 11 COPY PAPER FOR … 101-1016-0000-660016 345209 11/15/2024 687.05 Vendor AAA05 - AAA BUSINESS SUPPLIES Total: 687.05
Vendor: AAN01 - AANTEX PEST CONTROL
AANTEX PEST CONTROL 607697 11/15/2024 MONTHLY PEST CONTROL AT…101-5097-0000-650016 345210 11/15/2024 80.00 Vendor AAN01 - AANTEX PEST CONTROL Total: 80.00
Vendor: AIR08 - AIRGAS USA, LLC
AIRGAS USA, LLC 5512142696 11/15/2024 CYLINDER RENTAL FOR WEL… 101-5097-0000-620051 345211 11/15/2024 81.40 Vendor AIR08 - AIRGAS USA, LLC Total: 81.40
Vendor: ALS01 - ALSCO
ALSCO LSAC2097724 11/15/2024 MATS, TOWELS, LAUNDRY S… 101-2001-0000-660014 345212 11/15/2024 182.55 Vendor ALS01 - ALSCO Total: 182.55
Vendor: AMA05 - AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 196G-XVN1-4PDR 11/15/2024 CH- PRESSBRD REPRT COVER… 401-1012-0000-660024 345218 11/15/2024 67.72 AMAZON CAPITAL SERVICES 1DFW-DTMH-1CJ1; 1QKJ-3D… 11/15/2024 OFFICE SUPP: ORDER 111-87… 101-5097-0000-660016 345213 11/15/2024 165.37 AMAZON CAPITAL SERVICES 1FD4-XVN1-FVDX 11/15/2024 CALENDAR MAGANETS, 20 P… 101-3001-0000-660016 345214 11/15/2024 5.38 AMAZON CAPITAL SERVICES 1MPH-K7X3-LWLG 11/15/2024 PHPD- FUJITSU FI-7160 PROF… 402-2001-0000-660024 345215 11/15/2024 982.16 AMAZON CAPITAL SERVICES 1RFW-D9D4-NFNF 11/15/2024 CASEKOO IPHONE 16 CASE 401-1012-0000-660024 345216 11/15/2024 29.49 AMAZON CAPITAL SERVICES 1RY1-MH9K-7K3V 11/15/2024 PLANTRONICS SAVI 8220 WR… 401-1012-0000-660024 345219 11/15/2024 273.11 AMAZON CAPITAL SERVICES 1V7M-DHWW-GJP1 11/15/2024 PHPD-EAR CUSHIONS FOR PL… 402-2001-0000-660024 345217 11/15/2024 28.92 AMAZON CAPITAL SERVICES 1XGN-YW6D-3D1Y 11/15/2024 PHPD- BATTERY PACK REPLA… 402-2001-0000-660024 345220 11/15/2024 764.72 Vendor AMA05 - AMAZON CAPITAL SERVICES Total: 2,316.87
Vendor: ATT04 - AT&T
AT&T 22536474 11/15/2024 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 345221 11/15/2024 30.75 Vendor ATT04 - AT&T Total: 30.75
Vendor: SUN13 - B&D TOWING CONCORD
B&D TOWING CONCORD 230318 11/15/2024 TWG FROM CCB @ DEXTER … 101-2001-0000-650051 345222 11/15/2024 195.00 B&D TOWING CONCORD 230704 11/15/2024 TWG FROM CCB TO CORP YA… 101-2001-0000-650051 345222 11/15/2024 270.00 Vendor SUN13 - B&D TOWING CONCORD Total: 465.00
Vendor: BAY06 - BAY AREA AIR QUALITY MGMT DIST.

BAY AREA AIR QUALITY MG… T178709 11/15/2024 ANNUAL PERMIT 101-2001-0000-620123 345223 11/15/2024 611.00 Vendor BAY06 - BAY AREA AIR QUALITY MGMT DIST. Total: 611.00 Vendor: COL24 - Cole Pro Media, Corp
Cole Pro Media, Corp 4443 11/15/2024 SOCIAL MEDIA ASST/TRANS … 241-2005-0000-630018 345224 11/15/2024 2,500.00 Vendor COL24 - Cole Pro Media, Corp Total: 2,500.00

9.2.a
Packet Pg. 10
Expense Approval Report Payment Dates: 11/15/2024 - 11/15/2024 11/15/2024 10:10:27 AM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: COM02 - COMCAST
COMCAST ACCT 8155 40 003 0053878 … 11/15/2024 MO/FOR NOV 2024 NOV 15 -…101-1012-0000-670010 345226 11/15/2024 73.59 Vendor COM02 - COMCAST Total: 73.59
Vendor: COM47 - COMCAST
COMCAST 1001575496 11/15/2024 MONTHLY INTERNET SVC AC… 101-2001-0000-670010 345225 11/15/2024 5.47 Vendor COM47 - COMCAST Total: 5.47
Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… 241115 11/15/2024 WHITE ZONE 101-5097-0000-670025 345227 11/15/2024 678.70 CONTRA COSTA WATER DIST… 241115 11/15/2024 BLUE ZONE 1 226-4019-0000-670025 345227 11/15/2024 10,870.69 CONTRA COSTA WATER DIST… 241115 11/15/2024 BLUE ZONE 3 226-4021-0000-670025 345227 11/15/2024 460.64 CONTRA COSTA WATER DIST… 241115 11/15/2024 BLUE ZONE 6 226-4024-0000-670025 345227 11/15/2024 3,389.41 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 15,399.44 Vendor: COR13 - CORELOGIC SOLUTIONS, LLC
CORELOGIC SOLUTIONS, LLC 30746281 11/15/2024 REALQUEST MO/USAGE FEE … 101-1012-0000-650036 345228 11/15/2024 232.19 Vendor COR13 - CORELOGIC SOLUTIONS, LLC Total: 232.19
Vendor: CAL60 - CSMFO
CSMFO 300016122 11/15/2024 CSMFO PROFESSIONAL- YAN… 101-1010-0000-620121 345229 11/15/2024 60.00 Vendor CAL60 - CSMFO Total: 60.00
Vendor: DEN03 - DENALECT ALARM CO.

DENALECT ALARM CO. R101843; R12538 11/15/2024 QUARTERLY ALARM CHARGE… 101-1016-0000-630040 345230 11/15/2024 90.00 DENALECT ALARM CO. R101843; R12538 11/15/2024 QUARTERLY ALARM CHARGE… 101-1016-0000-630040 345230 11/15/2024 285.00 Vendor DEN03 - DENALECT ALARM CO. Total: 375.00
Vendor: DIA02 - DIABLO TROPHIES & AWARDS
DIABLO TROPHIES & AWARDS 19246 11/15/2024 AWAR OF APP PLAQ-LAIMA H…101-1001-0000-700015 345232 11/15/2024 122.36 DIABLO TROPHIES & AWARDS 19247 11/15/2024 BUS CARDS- FOR DANNY UR… 101-3001-0000-660016 345231 11/15/2024 150.77 Vendor DIA02 - DIABLO TROPHIES & AWARDS Total: 273.13
Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 241115 11/15/2024 WHITE ZONE 101-5097-0000-670025 345233 11/15/2024 6,780.62 EBMUD PAYMENT CENTER 241115 11/15/2024 BLUE ZONE 5 226-4023-0000-670025 345233 11/15/2024 107.20 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 6,887.82
Vendor: ECS01 - ECS IMAGING, INC
ECS IMAGING, INC 19231 11/15/2024 ECS IMAGING FOR RESTOR V… 401-1012-0000-710841 345234 11/15/2024 9,420.00 Vendor ECS01 - ECS IMAGING, INC Total: 9,420.00
Vendor: EWI01 - EWING IRRIGATION PRODUCTS
EWING IRRIGATION PRODUC… 241115 11/15/2024 LANDSCPG ITEMS FOR AREA … 101-5097-0000-660014 345235 11/15/2024 318.35 EWING IRRIGATION PRODUC… 241115 11/15/2024 LANDSCPG ITEMS FOR AREA … 101-5097-0000-660036 345235 11/15/2024 652.57 EWING IRRIGATION PRODUC… 241115 11/15/2024 LANDSCPG ITEMS FOR AREA … 226-4019-0000-660036 345235 11/15/2024 60.46 EWING IRRIGATION PRODUC… 241115 11/15/2024 LANDSCPG ITEMS FOR AREA … 226-4022-0000-660036 345235 11/15/2024 142.17 Vendor EWI01 - EWING IRRIGATION PRODUCTS Total: 1,173.55

9.2.a
Packet Pg. 11
Expense Approval Report Payment Dates: 11/15/2024 - 11/15/2024 11/15/2024 10:10:27 AM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: BLU03 - FIRE RISK MANAGEMENT SERVICES
FIRE RISK MANAGEMENT SE… 241115 11/15/2024 COBRA BLUE SHIELD HO, V … 101-210037 345236 11/15/2024 1,547.91 FIRE RISK MANAGEMENT SE… 241115A 11/15/2024 COBRA BLUE SHIELD HO, L D… 101-210037 345236 11/15/2024 1,547.91 Vendor BLU03 - FIRE RISK MANAGEMENT SERVICES Total: 3,095.82 Vendor: KAI04 - FIRE RISK MANAGEMENT SERVICES
FIRE RISK MANAGEMENT SE… 241115 11/15/2024 COBRA PAID KAISER DEC 202… 101-210037 345237 11/15/2024 897.50 FIRE RISK MANAGEMENT SE… 241115A 11/15/2024 COBRA PAID KAISER DEC 202… 101-210037 345237 11/15/2024 1,795.16 FIRE RISK MANAGEMENT SE… 241115B 11/15/2024 KAISER (POA MOU"ARTICLE X…101-2001-0000-612070 345237 11/15/2024 2,540.22 FIRE RISK MANAGEMENT SE… 241115C 11/15/2024 KAISER (POA MOU"ARTICLE X…101-2001-0000-612070 345237 11/15/2024 897.58 Vendor KAI04 - FIRE RISK MANAGEMENT SERVICES Total: 6,130.46 Vendor: HAR46 - HARBOR FREIGHT
HARBOR FREIGHT 966DCA29; 89608BAD 11/15/2024 AUTO SHOP SUPP: STOCK RE… 101-5097-0000-660011 345238 11/15/2024 1,247.31 HARBOR FREIGHT 966DCA29; 89608BAD 11/15/2024 AUTO SHOP SUPP: STOCK RE… 101-5097-0000-660011 345238 11/15/2024 207.43 Vendor HAR46 - HARBOR FREIGHT Total: 1,454.74
Vendor: HEA04 - HEALTH CARE DENTAL TRUST
HEALTH CARE DENTAL TRUST 241115 11/15/2024 CITY PAID DENTAL DEC 2024 …101-1010-0000-612090 345239 11/15/2024 51.80 HEALTH CARE DENTAL TRUST 241115A 11/15/2024 CITY PAID DENTAL DEC 2024 …101-3001-0000-612090 345239 11/15/2024 87.71 HEALTH CARE DENTAL TRUST 241115B 11/15/2024 CITY PAID DENTAL DEC 2024… 101-2001-0000-612090 345239 11/15/2024 126.70 HEALTH CARE DENTAL TRUST 241115C 11/15/2024 CITY PAID DENTAL DEC 2024 …101-2001-0000-612090 345239 11/15/2024 51.80 HEALTH CARE DENTAL TRUST 241115D 11/15/2024 COBRA DENTAL DEC 2024 CA…101-210037 345239 11/15/2024 87.71 HEALTH CARE DENTAL TRUST 241115E 11/15/2024 COBRA DENTAL FOR DEC 202…101-210037 345239 11/15/2024 87.71 HEALTH CARE DENTAL TRUST 241115F 11/15/2024 COBRA DENTAL FOR DEC 202…101-210037 345239 11/15/2024 126.70 HEALTH CARE DENTAL TRUST 241115G 11/15/2024 COBRA DENTAL FOR DEC 202…101-210037 345239 11/15/2024 87.71 HEALTH CARE DENTAL TRUST 241115H 11/15/2024 COBRA DENTAL FOR DEC 202…101-210037 345239 11/15/2024 126.70 HEALTH CARE DENTAL TRUST 241115I 11/15/2024 COBRA DENTAL FOR DEC 202…101-210037 345239 11/15/2024 75.84 HEALTH CARE DENTAL TRUST 241115J 11/15/2024 COBRA DENTAL FOR DEC 202…101-210037 345239 11/15/2024 51.80 Vendor HEA04 - HEALTH CARE DENTAL TRUST Total: 962.18
Vendor: HIN02 - HINDERLITER, DE LlAMAS & ASSOCIATES
HINDERLITER, DE LlAMAS & … SIN044421 11/15/2024 CONTRACT TAX Q2, AUDIT S… 101-1019-0000-630015 345240 11/15/2024 357.61 HINDERLITER, DE LlAMAS & … SIN044421 11/15/2024 CONTRACT TAX Q2, AUDIT S… 101-1019-0000-630015 345240 11/15/2024 1,731.35 Vendor HIN02 - HINDERLITER, DE LlAMAS & ASSOCIATES Total: 2,088.96 Vendor: JOS01 - JOSEPH'S LAWNMOWER & LOCK INC.

JOSEPH'S LAWNMOWER & L… 392547;394334;393917 11/15/2024 MAINT SUPP: FUEL, SPRK PLG…101-5097-0000-660036 345241 11/15/2024 35.35 JOSEPH'S LAWNMOWER & L… 392547;394334;393917 11/15/2024 MAINT SUPP: FUEL, SPRK PLG…101-5097-0000-660036 345241 11/15/2024 279.53 JOSEPH'S LAWNMOWER & L… 392547;394334;393917 11/15/2024 MAINT SUPP: FUEL, SPRK PLG…101-5097-0000-660036 345241 11/15/2024 347.49 Vendor JOS01 - JOSEPH'S LAWNMOWER & LOCK INC. Total: 662.37 Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV882577 11/15/2024 UNIFORM ITEMS FOR TRAIN… 101-2001-0000-612290 345242 11/15/2024 743.47 Vendor CUR06 - L.N. CURTIS & SONS Total: 743.47

9.2.a
Packet Pg. 12
Expense Approval Report Payment Dates: 11/15/2024 - 11/15/2024 11/15/2024 10:10:27 AM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: MIT02 - MITCHELL, ERICKA
MITCHELL, ERICKA 241115 11/15/2024 PARMA CONF REIMB 3 DAYS/…101-1014-0000-630021 345243 11/15/2024 509.95 Vendor MIT02 - MITCHELL, ERICKA Total: 509.95
Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…392327804001 11/15/2024 BINDERS 101-2001-0000-660016 345244 11/15/2024 46.44 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 46.44 Vendor: PGE01 - PG&E
PG&E ACCT 0190221606-6 11/4/24 11/15/2024 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 345245 11/15/2024 3,555.04 PG&E ACCT 0190221606-6 11/4/24 11/15/2024 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 345245 11/15/2024 15.28 PG&E ACCT 0190221606-6 11/4/24 11/15/2024 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 345245 11/15/2024 15.28 PG&E ACCT 0190221606-6 11/4/24 11/15/2024 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 345245 11/15/2024 110.12 PG&E ACCT 0190221606-6 11/4/24 11/15/2024 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 345245 11/15/2024 53.31 PG&E ACCT 4934112288-2 11/1/24 11/15/2024 LIGHTING- CCB & DEXTER DR…226-4019-0000-670015 345246 11/15/2024 111.48 PG&E ACCT 6106477856-8 10/31/24 11/15/2024 SUMM BLG-AD22 GRAYSON… 227-4025-0000-670015 345247 11/15/2024 171.43 Vendor PGE01 - PG&E Total: 4,031.94
Vendor: PIX24 - Pix4D Inc
Pix4D Inc 202410-I-D-US-019231 11/15/2024 PO/20050 PIX4DMATIC LICE… 241-2005-0000-650036 345248 11/15/2024 6,990.00 Vendor PIX24 - Pix4D Inc Total: 6,990.00
Vendor: POW03 - POWER DMS
POWER DMS Q-340414 11/15/2024 SUBSCRIPTION FOR POWER … 101-2001-0000-620122 345249 11/15/2024 3,572.81 Vendor POW03 - POWER DMS Total: 3,572.81
Vendor: PRE12 - PRESTIGE PRINTING & GRAPHICS
PRESTIGE PRINTING & GRAPH…97760 11/15/2024 BUSINESS CARDS FOR ABRA… 101-2001-0000-620116 345250 11/15/2024 82.04 Vendor PRE12 - PRESTIGE PRINTING & GRAPHICS Total: 82.04 Vendor: PUB24 - PUBLIC AGENCY LAW, INC.

PUBLIC AGENCY LAW, INC. 241115 11/15/2024 GENERAL CITY ATTORNEY SV… 101-1007-0000-630040 345251 11/15/2024 16,121.00 Vendor PUB24 - PUBLIC AGENCY LAW, INC. Total: 16,121.00 Vendor: QUA12 - QUALITY TREE CARE
QUALITY TREE CARE 1549919 11/15/2024 16 HERITAGE OAKS (1) REMO…101-5097-0000-630040 345252 11/15/2024 12,000.00 Vendor QUA12 - QUALITY TREE CARE Total: 12,000.00
Vendor: ALL02 - REPUBLIC SERVICES
REPUBLIC SERVICES 241115 11/15/2024 SVCS- CURBSIDE OIL COLL JUL…201-4009-0000-630040 345253 11/15/2024 879.85 Vendor ALL02 - REPUBLIC SERVICES Total: 879.85
Vendor: STA67 - SECURITAS TECHNOLOGY CORPORATION
SECURITAS TECHNOLOGY CO… 6004622323 11/15/2024 MNTORG SVC FOR ALARM SY…101-5097-0000-650041 345254 11/15/2024 284.49 Vendor STA67 - SECURITAS TECHNOLOGY CORPORATION Total: 284.49 Vendor: VER57 - SNAP-ON-ERIC VERDUCCI
SNAP-ON-ERIC VERDUCCI 110124107836 11/15/2024 F/DR+STD MET COMWRSET 101-5097-0000-620065 345255 11/15/2024 327.75 Vendor VER57 - SNAP-ON-ERIC VERDUCCI Total: 327.75

9.2.a
Packet Pg. 13
Expense Approval Report Payment Dates: 11/15/2024 - 11/15/2024 11/15/2024 10:10:27 AM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: SUB01 - SUBURBAN PROPANE-1645
SUBURBAN PROPANE-1645 ACCT 1645-028325 11/15/2024 PROPANE TANK REFILL (40.6… 101-5097-0000-630040 345256 11/15/2024 373.02 Vendor SUB01 - SUBURBAN PROPANE-1645 Total: 373.02
Vendor: SUM05 - SUMMIT SPRINGS WATER COMPANY
SUMMIT SPRINGS WATER C… 399619;399398 11/15/2024 DRINKING WATER AND MON…101-5097-0000-660016 345257 11/15/2024 39.93 Vendor SUM05 - SUMMIT SPRINGS WATER COMPANY Total: 39.93 Vendor: SHW10 - THE SHERWIN-WILLIAMS CO.

THE SHERWIN-WILLIAMS CO. 6586-7 11/15/2024 SAFETY YELLOW FOR PD 101-5097-0000-650016 345258 11/15/2024 44.53 Vendor SHW10 - THE SHERWIN-WILLIAMS CO. Total: 44.53
Vendor: TIR03 - TIREHUB, LLC
TIREHUB, LLC 45408282 11/15/2024 TIRES (QTY4) 101-5097-0000-620065 345259 11/15/2024 525.62 Vendor TIR03 - TIREHUB, LLC Total: 525.62
Vendor: TOY01 - TOYOTA WALNUT CREEK, INC
TOYOTA WALNUT CREEK, INC 810386 11/15/2024 LOCK ASSY-FR DOOR, SNAP-… 101-5097-0000-620065 345260 11/15/2024 238.76 Vendor TOY01 - TOYOTA WALNUT CREEK, INC Total: 238.76
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 9977635405 11/15/2024 BLDG DEPT PHONE BILL OCT … 101-4013-0000-670010 345261 11/15/2024 131.86 Vendor VER09 - VERIZON WIRELESS Total: 131.86
Vendor: VIS05 - VISION SERVICE PLAN- (CA)
VISION SERVICE PLAN- (CA) 241115 11/15/2024 COBRA VISION FOR DEC 2024…101-210037 345262 11/15/2024 15.22 VISION SERVICE PLAN- (CA) 241115A 11/15/2024 COBRA VISION FOR DEC 2024…101-210037 345262 11/15/2024 15.22 VISION SERVICE PLAN- (CA) 241115B 11/15/2024 COBRA VISION FOR DEC 2024…101-210037 345262 11/15/2024 15.22 VISION SERVICE PLAN- (CA) 241115C 11/15/2024 COBRA VISION FOR DEC 2024…101-210037 345262 11/15/2024 15.22 VISION SERVICE PLAN- (CA) 241115D 11/15/2024 COBRA VISION FOR DEC 2024…101-210037 345262 11/15/2024 15.22 VISION SERVICE PLAN- (CA) 241115E 11/15/2024 COBRA VISION FOR DEC 2024…101-210037 345262 11/15/2024 15.22 Vendor VIS05 - VISION SERVICE PLAN- (CA) Total: 91.32
Vendor: AST02 - WAVE
WAVE 103859701-0011147 11/15/2024 CH INTERNET CONN ACCT 15… 101-1012-0000-670010 345263 11/15/2024 943.20 Vendor AST02 - WAVE Total: 943.20
Vendor: ACE21 - WESTLAKE ACE HARDWARE
WESTLAKE ACE HARDWARE 17600643;1600647;1760064… 11/15/2024 HARDWARE PURCHASES 101-5097-0000-650017 345264 11/15/2024 78.61 WESTLAKE ACE HARDWARE 17600643;1600647;1760064… 11/15/2024 HARDWARE PURCHASES 101-5097-0000-660030 345264 11/15/2024 86.91 Vendor ACE21 - WESTLAKE ACE HARDWARE Total: 165.52
Vendor: YOK24 - YOKOSO JAPANESE RESTAURANT
YOKOSO JAPANESE RESTAUR… 241115 11/15/2024 BL # 43896 Closed 11/8/24 … 101-0000-0000-404010 345265 11/15/2024 126.91 Vendor YOK24 - YOKOSO JAPANESE RESTAURANT Total: 126.91 Grand Total: 103,519.75

9.2.a
Packet Pg. 14
Expense Approval Report Payment Dates: 11/15/2024 - 11/15/2024 11/15/2024 10:10:27 AM Page 6 of 7
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 62,521.27
201 - WASTE MANAGEMENT/RECYCLING FUND 879.85
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 15,142.05 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 171.43 241 - SUPPLEMENTAL LAW ENFORCEMENT SERVICES FU… 9,490.00 306 - MEASURE J FUND 3,749.03
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 9,790.32 402 - PD TECHNOLOGY FUND 1,775.80
Grand Total: 103,519.75
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 126.91
101-1001-0000-700015 PROMOS/CONTRIBUTIO… 122.36
101-1007-0000-630040 CONTRACTUAL SVC 16,121.00
101-1010-0000-612090 INSURANCE/DENTAL 51.80
101-1010-0000-620121 MEMBERSHIP 60.00
101-1012-0000-650036 MAINT/SOFTWARE 232.19
101-1012-0000-670010 UTIL/COMMUNCTNS 1,016.79
101-1014-0000-630021 HIRE/TEST SVCS 509.95
101-1016-0000-630040 CONTRACTUAL SVC 375.00
101-1016-0000-660016 SUPPLIES/OFFICE 687.05
101-1019-0000-630015 AUDITING SVCS 2,088.96
101-2001-0000-612070 INSURANCE/KAISER 3,437.80
101-2001-0000-612090 INSURANCE/DENTAL 178.50
101-2001-0000-612290 UNIFORM/PD OTHER AC… 743.47
101-2001-0000-620116 PD PRINTING 82.04
101-2001-0000-620122 PUBLICATIONS/SUBSCRI… 3,572.81
101-2001-0000-620123 GOVERNMENT LICENSE … 611.00
101-2001-0000-650051 MAINT/P.D. AUTO 465.00
101-2001-0000-660014 SUPPLIES/OPERATING 182.55
101-2001-0000-660016 SUPPLIES/OFFICE 46.44
101-2001-0000-670010 UTIL/COMMUNCTNS 5.47
101-2001-0000-670020 UTIL/TELEPHONE 30.75
101-210037 COBRA - HEALTH BENEFI… 6,523.97
101-3001-0000-612090 INSURANCE/DENTAL 87.71
101-3001-0000-660016 SUPPLIES/OFFICE 156.15
101-4013-0000-670010 UTIL/COMMUNCTNS 131.86
101-5097-0000-620051 EQ/FACILTY RENT 81.40
101-5097-0000-620065 AUTO/PRTS/TIRES 1,092.13

9.2.a
Packet Pg. 15
Expense Approval Report Payment Dates: 11/15/2024 - 11/15/2024 11/15/2024 10:10:27 AM Page 7 of 7
Account Summary
Account Number Account Name Payment Amount
101-5097-0000-630040 CONTRACTUAL SVC 12,373.02
101-5097-0000-650016 MAINT/PD BLDG 124.53
101-5097-0000-650017 MAINT/CH BLDG 78.61
101-5097-0000-650041 MAINT/FIR/SCRTY 284.49
101-5097-0000-660011 AUTO/SUPPLIES 1,454.74
101-5097-0000-660014 SUPPLIES/OPERATING 318.35
101-5097-0000-660016 SUPPLIES/OFFICE 205.30
101-5097-0000-660030 SUPPLIES/SIGN MATERI… 86.91
101-5097-0000-660036 SUPPLIES/LAND MATERI… 1,314.94
101-5097-0000-670025 UTIL/WATER 7,459.32
201-4009-0000-630040 CONTRACTUAL SVC 879.85
226-4019-0000-660036 SUPPLIES/LAND MATERI… 60.46
226-4019-0000-670015 UTIL/GAS-ELECTR 111.48
226-4019-0000-670025 UTIL/WATER 10,870.69
226-4021-0000-670025 UTIL/WATER 460.64
226-4022-0000-660036 SUPPLIES/LAND MATERI… 142.17
226-4023-0000-670025 UTIL/WATER 107.20
226-4024-0000-670025 UTIL/WATER 3,389.41
227-4025-0000-670015 UTIL/GAS-ELECTR 171.43
241-2005-0000-630018 MISC OUTSD SVCS 2,500.00
241-2005-0000-650036 MAINT/SOFTWARE 6,990.00
306-5107-0000-670015 UTIL/GAS-ELECTR 3,749.03
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 370.32
401-1012-0000-710841 CAPITAL ASSETS-SOFTW… 9,420.00
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 1,775.80
Grand Total: 103,519.75
Project Account Summary
Project Account Key Payment Amount
**None** 103,519.75
Grand Total: 103,519.75
2024-11-15

9.2.a
Packet Pg. 16

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ACCEPT UPDATE ON CONTRA COSTA TRANSPORTATION

AUTHORITY AND TRANSPAC

SYNOPSIS
TRANSPAC meets to provide direction to its staff and make recommendations to the Contra Costa Transportation Authority (CCTA) on significant transportation and land use issues. The attachments to this report include the CCTA Executive Summary and Board meeting minutes for September 18, 2024, and October 30, 2024, and the TRANSPAC Committee meeting status letter and meeting for September 12, 2024. The TRANSPAC Committee did not meet in the month of October.

DISCUSSION
Background
TRANSPAC was formed in 1986 to provide the cities of Central Contra Costa County a forum to discuss mutual planning and transportation issues. When Measure C, a countywide transportation proposition, was adopted in 1988, TRANSPAC became the official regional transportation, land use, and housing forum for Central Contra Costa County. The member agencies include Contra Costa County, Clayton, Concord, Martinez, Walnut Creek, and Pleasant Hill.

TRANSPAC meets to discuss transportation-related issues. A Councilmember and a Planning Commissioner represent each jurisdiction. The Chair of the CCTA then submits the actions.

Analysis
An Executive Summary of the actions taken on September 18, 2024, and October 30, 2024, at the CCTA Board meetings is included along with the meeting minutes. The actions taken at the TRANSPAC Committee meeting on September 12, 2024, are included in the attached status letter and meeting minutes.

There is no item of discussion directly related to the City of Pleasant Hill with this update.

9.3 Packet Pg. 17

FISCAL IMPACT
None

PUBLIC CONTACT
Public contact was made through posting the City Council agenda on the City's official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City's web page.

RECOMMENDED CITY COUNCIL ACTION
Accept the report.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council may want to discuss one or more of the actions taken during the last meeting.

Should the City Council require detailed information pertaining to any issues, a comprehensive report could be scheduled for a subsequent City Council meeting. Contingent on the amount of information required, staff would need adequate time to prepare a comprehensive report addressing the item or items.

ATTACHMENT(S):

CCTA Executive Summary and Board Meeting Minutes for September 18, 2024 CCTA Executive Summary and Board Meeting Minutes for October 30, 2024 TRANSPAC Status Letter and Meeting Minutes for September 12, 2024 Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager

9.3 Packet Pg. 18

COMMISSIONERS
Newell Arnerich,
Chair
Lamar HernandezThorpe, Vice Chair
Ken Carlson
Paul Fadelli
Federal Glover
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Diane Friedmann, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: October 4, 2024
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its September 18, 2024 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interests to the Regional Transportation Planning Committees:

A. The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 701 with Excelsior Technologies, LLC, to lease the car share vehicles for $1 per vehicle for the duration of the contract and maintain the vehicles per industry standards, and allowed the Executive Director or designee to make any non‐substantive changes to the language for the Innovate 680 – Bay Area Mobility-on-Demand/ Mobility-as-a Service (Project 8009.05).

B. The Authority Board authorized the Chair to execute Amendment No. 2 to Agreement No. 654 with May Mobility in the amount of $214,924, to provide vehicle wrapping and additional personnel to manage the operation of the

9.3.a
Packet Pg. 19
RTPC Memorandum
October 4, 2024

Autonomous Vehicles and allowed the Executive Director or designee to make any non‐substantive changes to the language for the Innovate 680 – Automated Driving System (Project 8009.07).

C. The Authority Board authorized the Chair to approve Resolution 24-53-P, which will utilize $183,200.04 in Fund Exchange Reserve (FER) funds for the Automated Driving System project (Project 8009.07), approve Resolution 2454-P, which will utilize $443,391.69 in FER funds for the Mobility-on-Demand project (Project 8009.05), authorized the Chair to execute Amendment No. 2 to Agreement No. 589 with Beep, Inc. (Beep) in the amount of $183,200.04 and extend the agreement termination date from February 28, 2025 to September 20, 2025, and Amendment No. 3 to Agreement No. 591 with Beep in the amount of $443,391.69 to provide autonomous shuttles for demonstration projects and extend the agreement termination date from December 31, 2024 to July 31, 2025, and allowed the Executive Director or designee to make any non‐substantive changes to the language.

D. The Authority Board approved Resolution 24-28-G to allocate Countywide Transportation Services for Seniors and People with Disabilities (Program 15) Measure J funds for Fiscal Year 2024-25 in the amount of $6,000,000.

E. The Authority Board approved Resolution 24-33-G to allocate Sub-Regional Central County Additional Transportation Services for Seniors and People with Disabilities (Program 20a) Measure J funds in the amount of $1,477,766 and authorized the Chair to enter into cooperative agreements and amendments as necessary with agencies to receive funds listed in Resolution 24-33-G, Exhibit 1.

F. The Authority Board authorized the Chair to execute Amendment No. 4 to Memorandum of Understanding No. 80.90.02 between the Authority and jurisdictions participating in the cost share for the Streetlight Multi-Domain License for Fiscal Year 2024-25 and allowed the Executive Director or designee to make any non‐substantive changes to the language.

G. The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 605 with Fehr and Peers, in the amount of $1,000,000, for a

9.3.a
Packet Pg. 20
RTPC Memorandum
October 4, 2024

new total agreement value of $2,000,000, to provide additional Countywide Transportation Plan development services, and allowed the Executive Director or designee to make any non‐substantive changes to the language.

H. The Authority Board approved Resolution 24-50-G, which allowed the Executive Director or designee to execute a restricted grant agreement and any amendments thereto with the California Department of Transportation related to the Countywide Emergency Evacuation Plan.

I. The Authority Board approved Resolution 24-49-G, which authorized submittal of an allocation request to the Metropolitan Transportation Commission, in the amount of $1,000,000 in Regional Measure 3 funds from the “Interstate 80 Corridor Transit Improvement in Contra Costa County” category for extensive public outreach and an economic analysis on the impact of proposed improvements in the San Pablo Avenue Corridor in the cities of El Cerrito, Richmond, and San Pablo.

J. The Authority Board approved Resolution 24-37-G, which approves the Fiscal Year 2024-25 Contra Costa County Transportation Fund for Clean Air 40% fund projects that comply with the Bay Area Air Quality Management District’s Board-approved policies and authorizes the Executive Director or designee to execute cooperative agreement with the fund recipients.

K. The Authority Board approved the overall approach and schedule for the development of the 2025 Measure J Strategic Plan, which is targeted for adoption in June 2025.

L. The Authority Board approved moving forward with the development of a Financing Plan to refinance the 2015A Bonds through the issuance of Refunding Bonds, evaluating additional financing opportunities to generate debt service savings, and assemble legal teams and an underwriting team (as may be needed).

9.3.a
Packet Pg. 21
RTPC Memorandum
October 4, 2024

*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.

9.3.a
Packet Pg. 22

COMMISSIONERS
Newell Arnerich,
Chair
Lamar HernandezThorpe, Vice Chair
Ken Carlson
Paul Fadelli
Federal Glover
Loella Haskew
Chris Kelley
Aaron Meadows
Sue Noack
Scott Perkins
Renata Sos
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Diane Friedmann, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: November 19, 2024
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its October 30, 2024 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interests to the Regional Transportation Planning Committees:

A. The Authority Board received an informational quarterly project status report of the current Measure projects for July – September 2024.

B. The Authority Board authorized the Chair to approve Resolution 23-06-A (Rev 1), which adopted a revised Americans with Disabilities Act of 1990 Reasonable Accommodations Policy to allow Authority Board and Committee Members to participate remotely as a reasonable accommodation for a member of the legislative body with a qualifying disability that precludes the member’s in-person attendance at meetings, subject to requirements of the Brown Act.

9.3.b
Packet Pg. 23
RTPC Memorandum
November 19, 2024

C. The Authority Board authorized the release of the Request for Proposals No. 24-4 to provide services as described in the Scope-of-Work for the Countywide Safe Routes to School Project.

D. The Authority Board authorized the release of the Request for Proposals No. 24-3 to solicit proposals from firms qualified in developing a comprehensive software solution for the One-Call/One-Click Contact Center.

E. The Authority Board approved Resolution 24-51-G for West Contra Costa Transit Authority dba WestCAT’s (WCCTA) Regional Measure 3 (RM3) funding allocation request in the amount of $6,666,666 for Zero Emission Bus and Infrastructure from the North Bay Transit Access Category and Resolution 24- 52-G to approve WCCTA’s RM3 funding allocation request in the amount of $5,0000,000 for Bus Acquisition from the Interstate 80 Transit Improvements category and authorized staff to forward the resolutions to the Metropolitan Transportation Commission.

F. The Authority Board approved the Final Contra Costa Interstate 680 Comprehensive Multimodal Corridor Plan.

G. The Authority Board received an informational update on GoMentum Station Operations.
*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.

9.3.b
Packet Pg. 24
Authority Board Meeting MINUTES
MEETING DATE:

MINUTES PREPARED BY:

MEMBERS PRESENT:

Newell Arnerich, Chair
Lamar Hernandez-Thorpe, Vice Chair
Ken Carlson, Commissioner
Paul Fadelli, Commissioner
Federal Glover, Commissioner/MTC Rep.

Loella Haskew, Commissioner
Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Sue Noack, Commissioner/MTC Rep.

Scott Perkins, Commissioner
Renata Sos, Commissioner
Mark Foley, Ex-Officio Rep.

Wednesday, October 30, 2024
Tarienne Grover
STAFFPRESENT:

Andy Dillard
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Stephanie Hu
Lindy Johnson
Rashida Kamara
Brian Kelleher
Matt Kelly
Daniel Mermelstein
Hisham Noeimi
Jackie Reyes
Ying Smith
Sherri Sylva
Yuliana Tjeng
Jay Zhang
Amara Morrison, Legal Counsel
MEMBERS ABSENT:

H.E. Christian Peeples, Ex-Officio Rep.

1. CONVENE MEETING: Newell Arnerich, Chair
DISCUSSION: Chair Arnerich convened the meeting at 6:01 PM. Rep. Peeples was absent.

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.

DISCUSSION: Debbie Toth, Choice in Aging

4. PRESENTATIONS
A. Congressman DeSaulnier will provide an update on federal funding and grants that may affect transportation in Contra Costa County.

9.3.b
Packet Pg. 25
Authority Board Meeting MINUTES
October 30, 2024

DISCUSSION: Congressman DeSaulnier provided a celebratory message on the award of the $166 million National Infrastructure Project Assistance (MEGA) Grant Program to improve mobility along the Interstate 680 corridor and thanked Speaker Emerita Pelosi for her support of the grant award.

Commissioners provided comments. Congressman DeSaulnier responded to comments from commissioners.

CONSENT CALENDAR
ACTION: Commissioner Haskew moved to approve the consent calendar, seconded by Commissioner Sos. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION:

5. APPROVAL OF MINUTES
A. Authority Board Minutes of September 18, 2024

6. Administration & Projects Committee - Consent:

A. Accept Monthly Accounts Payable Invoice Report for August 2024 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for August 2024.

B. Interstate 680/State Route 4 Interchange Improvements, Phases 1, 2A, and 4 (Project 6001B) – Authorization to Execute Agreement No. 696 with Theodora Oringher PC (Theodora) to Provide Contract and Procurement Legal Services Recommendation: Staff seeks authorization for the Executive Director or designee to execute Agreement No. 696 with Theodora in the amount not-to-exceed $267,650 to provide contract and procurement legal services, and to allow the Executive Director or designee to make any non-substantive changes to the language.

C. Quarterly Project Status Report for July – September 2024 Recommendation: This is an informational item only; no staff recommendation at this time.

9.3.b
Packet Pg. 26
Authority Board Meeting MINUTES
October 30, 2024

D. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.

E. NEW ITEM: Select Firms and Jurisdictions for Measure J Compliance Audits for Fiscal Year (FY) 2023-24
Recommendation: Staff seeks approval of the three recipients of Measure J funds selected for a Compliance Audit for FY 2023-24, and to proceed with reviewing the Compliance Audit requirements with the firms and agencies selected.

F. NEW ITEM: Approval of Resolution 23-06-A (Rev 1) to Adopt a Revised Americans with Disabilities Act of 1990 Reasonable Accommodations Policy (RAP) for all Legislative Body Meetings of the Authority
Recommendation: Staff seeks approval of Resolution 23-06-A (Rev 1), which will adopt a revised RAP to allow Authority Board and Committee members to participate remotely as a reasonable accommodation for a member of the legislative body with a qualifying disability that precludes the member’s in-person attendance at meetings, subject to requirements of the Brown Act.

7. Planning Committee - Consent:

A. Approval to Release Request for Proposals (RFP) No. 24-4 Countywide Safe Routes to School (SRTS) Project
Recommendation: Staff seeks approval to release RFP No. 24-4 to provide services as described in the Scope-of-Work for the Countywide SRTS Project.

B. Quarterly Project Status Report for Transportation for Livable Communities and Pedestrian, Bicycle, and Trail Facilities Projects for July – September 2024 Recommendation: This is an informational item only; no staff recommendation at this time.

C. Authorization to Issue Request for Proposals (RFP) No. 24-3 for a Comprehensive Software Solution for the One-Call/One-Click Contact Center (OCOC) Recommendation: Staff seeks authorization to issue RFP No. 24-3 to solicit proposals from firms qualified in developing a comprehensive software solution for the OCOC.

D. NEW ITEM: West Contra Costa Transit Authority dba WestCAT’s (WCCTA) Regional Measure 3 (RM3) Funding Allocation Requests from the North Bay Transit Access Improvements and Interstate 80 (I-80) Transit Improvements Categories

9.3.b
Packet Pg. 27
Authority Board Meeting MINUTES
October 30, 2024

Recommendation: Staff seeks approval of Resolution 24-51-G to approve WCCTA’s RM3 funding allocation request in the amount of $6,666,666 for Zero Emission Bus and Infrastructure from the North Bay Transit Access category and Resolution 24-52-G to approve WCCTA’s RM3 funding allocation request in the amount of $5,000,000 for Bus Acquisition from the I-80 Transit Improvements category and authorize staff to forward the resolutions to the Metropolitan Transportation Commission.

REGULAR AGENDA ITEMS

8. Administration & Projects Committee - Regular:

A. Approval of Contra Costa Interstate 680 (I-680) Comprehensive Multimodal Corridor Plan (CMCP)
Recommendation: California Department of Transportation District 4 staff will provide a presentation on the development process and key highlights of the CMCP. Staff seeks approval of the Final Contra Costa I-680 CMCP.

ACTION: Commissioner Noack moved to approve the Final Contra Costa Interstate 680 Comprehensive Multimodal Corridor Plan, seconded by Commissioner Meadows. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Glover
Abstain-None
DISCUSSION: Stephanie Hu, Director, Projects, introduced the item and Zhongping “John” Xu with the California Department of Transportation District 4. Mr. Xu provided a background and overview of the CMCP, the related stakeholder engagement efforts, CMCP schedule and final project list that includes highway, transit and multimodal projects. Mr. Xu also gave an overview of the CMCP website and story map, and next steps in finalizing the document for public release.

Commissioners provided comments. Mr. Xu responded to comments from commissioners.

Commissioner Glover left the meeting at 6:22 PM.

Public Comment:

Bruce Ohlson, Bike East Bay

9.3.b
Packet Pg. 28
Authority Board Meeting MINUTES
October 30, 2024

B. NEW ITEM: Update on GoMentum Station Operations
Recommendation: Staff will provide an update on the operations of GoMentum Station, status of agreements, and overview of year to date financials. Staff will also provide an update on the current status of GoMentum Station 2.0 including future plans for expansion and development of workforce development programs.

This is an informational item only; no staff recommendation at this time.

DISCUSSION: Timothy Haile, Executive Director, provided a background and overview of GoMentum Station as the testbed and the Redefining Mobility program, partnership framework, transition plan activities, overview of the agreements executed on behalf of GoMentum Station including the Sublicense and Autonomous Vehicle Master license, and overview of the connected and automated vehicle proving ground map. Mr Haile discussed the agreement with Next Generation Mobility (NextGen) including the roles and responsibilities, required documentation, financial reporting and commitments, and an update on the Fund Exchange Reserve funding and seven-year repayment schedule. Mr. Haile provided a progress report on NextGen’s financial reporting, revenues and expenses, assets and liabilities, and activities. He further provided a background and update on the Glydways’ development facility, and negotiations with the East Bay Regional Park District to extend Gldways’ agreement through the end of the year.

Mr. Haile announced that the Holon Mover, the new next generation shared autonomous vehicle, is being demonstrated at GoMentum Station and will be coming in 2026. Mr. Haile further discussed the GoMentum 2.0 vision and proposed proving ground with development led by vehicle functionalities, provided an update on the potential United States Steel Company (USS) facility as a proposed proving ground site, and announced that a Public-Private Partnership proposal has been submitted to lease the USS facility for autonomous vehicle testing. Mr. Haile further discussed the career pathway, workforce development program, creation of a statewide innovation alliance, regional workforce task force and workforce center, discussed the gaps and needs assessments, and intent to request Measure X funding from Contra Costa County.

Commissioners provided comments. Staff responded to comments from commissioners.

9. Planning Committee - Regular: None

10. CORRESPONDENCE AND COMMUNICATIONS

11. ASSOCIATED COMMITTEE REPORTS

9.3.b
Packet Pg. 29
Authority Board Meeting MINUTES
October 30, 2024

A. Central County (TRANSPAC): Notice of Cancellation for the regular meeting on October 10, 2024
B. East County (TRANSPLAN): Notice of Cancellation for the regular meeting on October 10, 2024
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on October 7, 2024
D. West County (WCCTAC): Meeting Report for the regular meeting on October 25, 2024 (Meeting handout if available)

12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Arnerich reported his trip to the Netherlands with Authority staff from September 22-27, 2024, to develop a Memorandum of Understanding to exchange information, expand partnerships with specific projects and expansion of alternative modes. Chair Arnerich further discussed meetings during this trip with the national government in The Hague, European Union in Brussels, Belgium, and IDIADA’s testing facility in Spain, as well as 15 additional cities.

Chair Arnerich thanked staff and consultants for the Authority Board Workshop on October 28-29, 2024, to discuss the building blocks for the Countywide Transportation Plan and foundation for a proposal to the taxpayers for a plan forward. Chair Arnerich announced that the Executive Committee met today to provide a Performance Evaluation for the Executive Director and announced a closed session at the next Authority Board meeting for the Executive Director’s Performance Evaluation.

B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Kelley announced that effective November 1, 2024 the Richmond Free Ferry Friday program will begin to provide free ferry riders from Richmond to San Francisco through the remainder of the year.

Rep. Foley announced that the Bay Area Rapid Transit (BART) adopted a free and discounted transfer policy Memorandum of Understanding for a discounted ride for transfers contingent upon the rollout of Clipper 2. Rep. Foley further announced that the Antioch eBART station received new fare gates, Pittsburg eBART will receive new fare gates in December 2024, and the Concord and Orinda BART stations’ fare gates will be updated in February 2025.

9.3.b
Packet Pg. 30
Authority Board Meeting MINUTES
October 30, 2024

Rep. Noack provided a Metropolitan Transportation Commission (MTC) update on the regional measure and the elements of the measure that would be supported.

Rep Noack announced that the item will go to the Legislative Committee next Friday for information, and a special MTC Board meeting will be held on December 9, 2024, to discuss the next steps, taxes including sales tax, property tax and payroll tax, term length, four county versus nine county with opt-in ability, and consolidation vs. coordination.

C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, discussed the Mega grant award, recognition from Congressman DeSaulnier, invitation to the virtual Press Conference to be held tomorrow on the MEGA grant, and introduced Michael Blasky as the Authority’s new Community Engagement Specialist.

Mr. Blasky provided a brief introduction. Mr. Haile announced the song that he created for the Authority that will debut at the 2025 Redefining Mobility Summit.

Mr. Haile discussed the success of the Community Event Series, media coverage, trip to Netherlands, execution of a Memorandum of Understanding with the Provence of North Holland and the Coast to Coast Foundation, City of Amsterdam’s parking management policy which is a car free city and the Bus on Shoulder tour in the City of San Diego.

Mr. Haile discussed the highlights of the Board Workshop on October 28-29, 2024 to be the countywide transportation planning agency leading with the voice of the public and proactive approach to work in partnership with the jurisdictions and transit operators with a balanced approach of collaboration and coordination, four principle strategies, movement in place framework, having an equity statement in the Countywide Transportation Plan, developing a better understanding of movement, implementation of a value proposition for transit priority, more expanded programs for youth and seniors, and that the Authority needs to take the lead in planning and leading a connected transportation system.

13. CALENDAR
A. October, November, and December 2024, January 2025
B. Calendar of Upcoming Events

14. ADJOURNMENT to the next regular meeting proposed for November 20, 2024 at 6:00 PM.

DISCUSSION: The meeting was adjourned at 7:56 PM.

9.3.b
Packet Pg. 31

9.3.c
Packet Pg. 32
1 TRANSPAC Committee Meeting Summary Minutes
MEETING DATE: September 12, 2024
MEMBERS PRESENT: Sue Noack (Chair), Pleasant Hill; Carlyn Obringer (Vice Chair) Concord; Loella Haskew, Walnut Creek;
Peter Cloven, Clayton; Ken Carlson, Contra Costa
County
PLANNING COMMISSIONERS PRESENT:

STAFF PRESENT: Matt Todd, TRANSPAC; Tiffany Gephart, TRANSPAC MINUTES PREPARED BY: Tiffany Gephart

1. CONVENE REGULAR MEETING / PLEDGE OF ALLEGIANCE / SELF-INTRODUCTIONS Chair Noack called the meeting to order at 9:00 A.M.

2. PUBLIC COMMENT
There were no comments from the public.

3. CONSENT AGENDA
a. Approval of Minutes:
• Minutes of the June 13, 2024, TRANSPAC Board Meeting. b. CCTA Executive Director’s Report Regarding CCTA Actions/Discussion Items. c. Items Approved by The CCTA For Circulation to the Regional Transportation Planning Committees and Related Items of Interest.
d. RTPC meeting summary letters.
e. CCTA Meeting Updates and Countywide Information Links. f. Correspondence and Communication.

1. PRESTO Martinez Preview Celebration – September 12, 2024.

2. TRANSPAC Letter of Support for CCTA Safe Streets and Roads for All Applications.
g. TRANSPAC Quarterly Financial Report.

Accept the quarterly financial report for the period ended June 30, 2024. h. Transportation Fund for Clean Air (TFCA) Fund – Fiscal Year 2024/2025 Call for Projects.

Approve the TFCA project submittals and funding strategy which will allocate $294,000 in available subregional TFCA funding and $37,616 in available Measure J Line 21a funding for the Walnut Creek Bikeway Project and the

9.3.c
Packet Pg. 33
2 511 Contra Costa “Active 4 Me” Program and community engagement initiatives proposed for the FY 2024-2025 TFCA cycle.

On a motion by Commissioner Cloven seconded by Commissioner Carlson to approve the consent agenda by unanimous vote of the members present (Cloven, Haskew, Noack, Carlson).

End Consent Agenda

4. AUDIT SERVICES FOR TRANSPAC.

Commissioner Obringer entered the meeting.

Matt Todd mentioned that the JPA requires an annual audit for its audit services in accordance with government codes and regulations. Previously, TRANSPAC had a five-year contract with Cropper Accountancy.

Mr. Todd explained that he collaborated with Erick Cheung, the Pleasant Hill Director of Finance, who also serves as the TRANSPAC treasurer, to identify potential auditing firms. They identified multiple firms and staff reached out to three of the firms with offices in central County: Cropper Rowe; Macias, Gini, and O'Connell (MGO); and Maze and Associates. Two firms declined to submit proposals, citing the small contract size, which was around $5,000 annually under our prior contract, as insufficient for their work scope. Cropper Rowe, the incumbent firm, submitted a proposal.

According to Mr. Todd, the previous audit fee was $4,250 per year, and the new proposal outlines a fee starting at $4,500, increasing by $250 annually. Unlike the previous contract, which maintained a flat rate for five years. The new proposal is for a three-year contract with two additional one-year options. Mr. Todd noted that Cropper Rowe has provided quality service and reliable audit documents over the past five years. Based on this, the recommendation was to award the new contract to Cropper Row.

In response, Commissioner Obringer raised a concern about best practices regarding the continued use of the same auditor, pointing out that Cropper Rowe has been in place since 2016- 2017. She acknowledged that only one firm had responded to the proposal request. Mr. Todd confirmed the concern, noting that while John Cropper has been the principal overseeing their audits, the firm will assign another partner, Bryce Rojas, to the role. This complies with state regulations that require a change in the principal overseeing the audit. However, the same staff member would likely continue preparing the audit with a different principal in charge On a motion by Commissioner Haskew seconded by Commissioner Obringer to award the TRANSPAC JPA financial reviews and audit (services) contract for FY 2023/2024 TO FY 2025/2026, with options for two additional years, to Cropper Rowe. The item was awarded by unanimous vote of the members present (Cloven, Haskew, Noack, Obringer, Carlson).

9.3.c
Packet Pg. 34
3 5. TRANSPAC WORK PLAN AND BUDGET FOR FISCAL YEAR 2024/2025.

Mr. Todd explained that the topic was related to the Gray-Bowen-Scott managing director contract and the 2023-2024 expenses. TRANSPAC has a contract with Gray-Bowen-Scott to provide managing director and secretary clerk services, with a budget of $286,000 for the 2023/2024 year. However, due to more time spent on various tasks than initially anticipated, staff incurred costs of approximately $314,000, resulting in an overage of approximately $28,000.

Mr. Todd noted that the increased costs were due to additional time spent on tasks like in-person board meetings, which began in June 2023, after the approval process for the budget. Setting up for the Measure J Line 20a Grant Program also took more time, as it involved separate scoring committee meeting process (first time TRANSPAC has done this) and additional preparations.

There was significant work on the program’s history and cleaning up unutilized encumbrances, which led to additional funds being available for programming.

Mr. Todd highlighted work done on the equity policy and timely use of funds policy to ensure we don’t get a repeat of unencumbered fund situations. The transition to new CCTA staff, replacing long-time staff member Peter, required additional coordination meetings to get everyone up to speed. Another notable task was the implementation of the TFCA program, which involved a new policy and programming process from CCTA, requiring multiple meetings and adjustments.

Mr. Todd also mentioned that a new staff member, Irina Nalitkina, had been brought on board to handle basic clerk duties, allowing Tiffany Gephart to focus on more complex tasks like the Measure J Line 20a and TFCA programs. Mr. Todd acknowledged that the transition was working well, as Ms. Nalitkina’s support allowed Tiffany Gephart to reduce hours while taking on bigger responsibilities. Mr. Todd further noted that Ms. Nalitkina’s work is charged at a lower billing rate. However, Mr. Todd noted that while staff accounted for training Irina, the handoff between himself and Tiffany Gephart was not fully accounted for. Mr. Todd proposed reducing the requested amendment from $28,000 to $23,000 to account for training costs.

Commissioner Noack appreciated Mr. Todd’s detailed explanation, noting that there had been concerns about having three staff members at the meetings, which seemed excessive. She was glad to hear that the situation had been addressed and that Tiffany Gephart was taking on more responsibilities. Commissioner Noack expressed hope that the additional work done this year, including cleaning up old programming and working with new staff, would alleviate some of the challenges in the next year.

Commissioner Carlson added that the proposal was generous, considering the transitional nature of the year and the changes that had occurred. He expressed optimism that lessons learned from the Line 20a process could be applied going forward, possibly leading to fewer meetings and more streamlined processes. Mr. Todd agreed, noting that they continually review processes, such as the number of scoring committee meetings, to optimize efficiency. He acknowledged that certain unique circumstances had increased the workload but emphasized that adjustments would be made in future years.

9.3.c
Packet Pg. 35
4 Commissioner Haskew raised the point that with several new members joining next year, additional time might be required to bring them up to speed. Commissioner Noack agreed, suggesting that the potential for increased time should be factored into next year’s budget.

Commissioner Obringer questioned whether the trend of having fewer meetings would continue next year, given the current financial constraints and reduced workload.

Mr. Todd explained that the normal number of meetings were held from January to June.

However, since June, the July meeting has been canceled, and August was already scheduled to not have a meeting. Mr. Todd noted that the decision to cancel the July meeting was influenced by the fact that there was only one action item that didn’t need to be approved at that meeting.

Mr. Todd mentioned that he coordinated with CCTA to push the action item to the current meeting. He expressed his respect for the Board's time, acknowledging that if it had been a Zoom meeting, they likely would have proceeded with it due to the ease of remote participation.

Commissioner Noack added that there were also some calendar-related meeting changes. She pointed out that while there might have been one or two fewer meetings, they were still substantial.

On a motion by Commissioner Carlson seconded by Commissioner Obringer to approve a contract amendment to augment the budget of the GBS Managing Director and Clerk of the Board Contract by $28,243, bringing the contract total from $286,000 to $314,243 for the FY 2023/2024 period. The Board is also requested to authorize the use FY 2024/2025 contingency budget to fund the contract amendment cost. The item was approved by unanimous vote of the members present (Cloven, Haskew, Noack, Obringer, Carlson).

6. TRANSPAC CCTA Representative Report.

No comments from the CCTA.

7. METROPOLITAN TRANSPORTATION COMMISSION REPORT.

NO COMMENTS FROM THE BOARD.

8. CONCORD NAVAL WEAPONS STATION UPDATE.

Commissioner Obringer invited everyone to attend an open house on September 17 at 5:30 PM at Center Concord in Concord. The focus will be on parks and open space, particularly connections to the Thurgood Marshall Regional Park, home to the Port Chicago 50. This event is being led by Brookfield and will include a presentation.

9.3.c
Packet Pg. 36
5 Additionally, Brookfield will provide an update and presentation to the Concord City Council on October 8th. The discussions with the Navy about acquiring land, a crucial step in this process, are ongoing. Unlike other decommissioning processes, the Navy intends to sell the land rather than transferring it freely. The first meeting has already taken place, and more negotiations are forthcoming.

9. TAC ORAL REPORTS BY JURISDICTION.

No comments from the TAC.

10. BOARD MEMBER COMMENTS.

No comments from the Board.

11. MANAGING DIRECTOR’S REPORT.

Matt Todd noted that they received information from Caltrans about an upcoming closure of Interstate 680, scheduled for two weekends from now. Additionally, Mr. Todd shared that TRANSPAC submitted a support letter for CCTA's county-wide application for active transportation improvements, which includes bike and pedestrian enhancements. One of the projects is in Martinez, and a copy of the support letter was included in the meeting packet.

12. ADJOURN / NEXT MEETING.

The meeting adjourned at 9:27 a.m. The next regular meeting will be held on October 10, 2024, at the City of Pleasant Hill Large Community Room – 100 Gregory Lane, Pleasant Hill. Remote teleconferencing information for members of the public will be included in the posted meeting materials.

9.3.c
Packet Pg. 37

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT ORDINANCE NO. ___ ADDING CHAPTER 7.45 WEED

ABATEMENT TO TITLE (COMMUNITY PRESERVATION) OF THE

PLEASANT HILL MUNICIPAL CODE

SYNOPSIS
This is the required second reading of an ordinance adding Chapter 7.45 to Title 7 (Community Preservation) of the Pleasant Hill Municipal Code (PHMC) in order to provide an efficient and effective means of addressing an accumulation of overgrown weeds and/or rubbish on private property in the City that creates hazardous conditions as relates to uncontrolled fire and, as a result, poses an imminent danger to persons and property in the City.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department.

The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the Ordinance.

ALTERNATIVES TO RECOMMENDED ACTION
Provide direction to Staff.

ATTACHMENT(S):

Proposed Ordinance
Prepared by: Janet Coleson, City Attorney
Approved by: Ethan Bindernagel, City Manager

9.4 Packet Pg. 38
1 ORDINANCE NO. ______

AN ORDINANCE OF THE CITY OF PLEASANT HILL
AMENDING THE PLEASANT HILL MUNICIPAL CODE, ADDING CHAPTER 7.45 WEED

ABATEMENT
WHEREAS, the City of Pleasant Hill is committed to protecting the life, health, and safety of its residents and all people within the geographical boundaries of the City; and WHEREAS, private property in the City, if not maintained to eliminate overgrown weeds and/or rubbish, has the potential to create a hazardous condition as relates to uncontrolled fire and thereby result in an imminent danger to other properties and people in the City; and WHEREAS, the City Council finds that adopting the procedure set forth in California Government Code §39501 et seq. and as subsequently amended, provides an efficient and effective means of notifying property owners when such conditions exist on their properties and requiring the abatement of such hazardous conditions will help to alleviate the imminent danger posed to the health, safety and welfare of persons and properties in the City when these conditions are allowed to persist.

NOW THEREFORE, the City Council of the City of Pleasant Hill does ordain as follows:

Section 1. The above recitals are true and correct and are hereby incorporated into this ordinance by this reference.

Section 2. Pleasant Hill Municipal Code Chapter 7.45 Weed Abatement is hereby added to Pleasant Hill Municipal Code, Title 7 Community Preservation to read as follows:
“Chapter 7.45 Weed Abatement
Section

7.45.010 Definitions

7.45.020 Public Nuisance

7.45.030 Duty of Property Owner to Destroy or Remove

7.45.040 Standards for Maintenance

7.45.050 Resolution of Public Nuisance and Abatement

7.45.060 Right of Entry

7.45.070 Notice to Destroy or Remove

7.45.080 Method of Giving Notice

7.45.090 Hearing; Appeal from Notice

7.45.100 Seasonal and Recurrent Nuisances

7.45.110 Destruction and Removal by City

7.45.120 Account and Report of Cost of Abating Nuisance

7.45.130 Same - Notice of Report; Form

7.45.140 Same - Hearing and Confirmation of Report

7.45.150 Collection of Costs on Tax Roll

9.4.a
Packet Pg. 39
2 Section 7.45.010 Definitions
For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning:

City Manager means the City Manager of the City of Pleasant Hill, California, or designee.

Party concerned means the owner(s) of record, as shown on the last equalized assessment roll, and any other person known to the City Manager to be the occupant, person in control of, or owner of any interest in or to the building or structure or the land upon which it is located.

Rubbish means waste matter, litter, trash, refuse, debris and dirt which, when dry, is or may become a fire hazard or which is or may become a menace to health, or which is offensive to the senses.

Streets include alleys, parkways, driveways, sidewalks, and areas between sidewalks and curbs.

Weeds means plants which, when mature, bear wingy or down seeds, or which because of having attained, or which may attain, such a large growth and when dry, is or will become a fire hazard, or which are otherwise noxious or dangerous to health.

Section 7.45.020 Public Nuisance
The City Council hereby declares that all weeds growing upon private property or streets in the city and all rubbish on private property or streets in the City result in a hazard to the health, safety and welfare of the people in the City due to the imminent danger of uncontrolled fire posed by these conditions and are therefore a public nuisance.

Section 7.45.030 Duty of Property Owner to Destroy or Remove It shall be unlawful for any person owning, occupying, renting, managing, or controlling any real property in the City to cause or permit any weeds, or to place cause or permit any rubbish, to be or remain on any real property in the City or on portions of streets adjoining such real property to the centerline of such streets. It shall be the duty of every such person to remove or destroy such weeds and/or rubbish. Destruction by burning within the City is unlawful.

Section 7.45.040 Standards for Maintenance
The City Manager may establish standards for the maintenance of weeds. The standards shall be effective upon being filed with the City Clerk.

Section 7.45.050 Resolution of Public Nuisance and Abatement The City Council may declare, by resolution, that a property constitutes a public nuisance pursuant to this Chapter. The resolution shall refer to the property by street address or Assessor’s Parcel Number (“APN”) according to the official or assessment map. Any number of streets, sidewalks, or parcels of private property may be included in one resolution.

Section 7.45.060 Right of Entry
(a) Whenever necessary to make an inspection or to enforce any of the provision of this Chapter, or whenever there is reasonable cause to believe that any property is being maintained in violation of the provisions of this Chapter, the City Code Investigator, or designee, may enter

9.4.a
Packet Pg. 40
3 such property with the consent of any party concerned, or view the property conditions from a public sidewalk or street in order to determine whether the conditions prohibited by this Chapter exist on the property.
(b) It shall be unlawful for any person, including any party concerned: (i) to refuse to allow the City Code Investigator, or designee, or a contractor engaged by the City, to enter upon the property, consistent with subsection (a); or (ii) to obstruct, impede, or interfere in any manner with the City Code Investigator, or designee, or a contractor engaged by the City, in any work undertaken pursuant to the provisions of this Chapter.

Section 7.45.070 Notice to Destroy or Remove
If the person owning, occupying, renting, managing, or controlling any real property in the City fails to remove therefrom and from the portions of streets adjoining such property, all weeds and rubbish in accordance with the provisions of this Chapter, it shall be the duty of the City Manager to notify such person to remove the same. Such notice shall be in writing and shall be in substantially the following form:

NOTICE TO DESTROY WEEDS AND REMOVE RUBBISH, REFUSE, AND DIRT Notice is hereby given that on the __________ day of __________ 20___ , the City Council of the City of Pleasant Hill passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on (address and assessor’s parcel number), and that rubbish, refuse, and dirt were upon or in front of property on this street, in Pleasant Hill, California and that they constitute a public nuisance which must be abated by the removal of the weeds, rubbish, refuse, and dirt. Otherwise, they will be removed and the nuisance abated by the City and the cost of removal assessed upon the land from or in front of which the weeds, rubbish, refuse, and dirt are removed and will constitute a lien upon such land until paid. Reference is hereby made to the resolution for further particulars. A copy of said resolution is on file in the office of the City Clerk.

All property owners having any objections to the proposed removal of the weeds, rubbish, refuse, and dirt are hereby notified to attend a meeting of the City Council of the City of Pleasant Hill to be held at 7:00 pm on ________________, 20__, when their objections will be heard and given due consideration.

Dated this ___________ day of ________20__.

Section 7.45.080 Method of Giving Notice
Notice shall be deposited in the United States Post Office at Pleasant Hill, California, with postage thereon prepaid and addressed to such owner at his last known place of address shown on the assessment roll of the City. If such real property is occupied and the mailing address thereof is different from that of the owner on assessment roll, then an additional copy shall be similarly mailed to the occupant of such property at the mailing address thereof. Such notice shall contain a description of the property, which description may be the County Assessor’s Parcel Number, or may be the street and number thereof, or may be any other description by which the property may be reasonably identified. One or more lots or blocks of land may be

9.4.a
Packet Pg. 41
4 described in one and the same statement of notice. Notice shall be mailed no less than five (5) days before the City Council hearing.

Alternately, the City Manager may cause notices to be conspicuously posted on or in front of the property on or in front of which the nuisance exists no less than five (5) days before the City Council hearing, as follows:
(a) One notice to each separately owned parcel of property of not over 100 feet of street frontage.
(b) Notices at not more than 100 feet apart if the street frontage of such a parcel is greater than 100 feet.

Section 7.45.090 Hearing; Appeal from Notice
At the time stated in the notices, the City Council shall hear and consider all objections to the proposed removal of weeds, rubbish, refuse, and dirt. It may continue the hearing from time to time.

By motion or resolution at the conclusion of the hearing, the City Council shall allow or overrule any objections. At that time, the City Council has jurisdiction to proceed with a resolution to perform the work of removal. The decision of the City Council is final.

Section 7.45.100 Seasonal and Recurrent Nuisances
The notice may also find and declare that weeds on specified parcels of property are seasonal and recurrent nuisances.

Such seasonal and recurrent nuisances shall be abated in accordance with the provisions of this Chapter; provided that upon the second and subsequent occurrence of such nuisance on the same parcel or parcels within the same calendar year, no further hearing need be held, and it shall be sufficient to mail a notice to the owner of the property as they and their addresses appear upon the current assessment roll.

Section 7.45.110 Destruction and Removal by City
If the person owning, occupying, renting, managing, or controlling real property in the City fails to remove or destroy weeds and rubbish in accordance with the notice given pursuant to the provisions of this Chapter, within five (5) days after the mailing or posting of such notice, and no objections are made, or the City Council has disposed of the objections made, the City Council may order, by motion or resolution, that the City Manager and/or any contracting agents, or other representatives, destroy, cut, and/or remove such weeds, refuse, dirt or rubbish.

Section 7.45.120 Account and Report of Cost of Abating Nuisance (a) The City Manager shall keep an account of the cost of abating such nuisance upon each separate lot or parcel of land, and the abutting half of the street in front, and alley, if any, in the rear thereof, and embody such account in such a report and assessment list to the City Council, which shall be filed with the City Clerk. Such report shall refer to each separate lot or parcel of

9.4.a
Packet Pg. 42
5 land by description sufficient to identify such lot or parcel, together with the expense proposed to be assessed against each separate lot or parcel of land therefore, respectively. (b) The cost of abatement may include incidental expenses, including, but not limited to the expenses and costs of the City in the inspection of lots, preparation of notices, specifications and contracts, and in inspecting work, and the costs of printing and mailing required hereunder. The cost of abatement shall be established by resolution of the City Council.

Section 7.45.130 Same - Notice of Report; Form
The City Clerk shall post a copy of the report and assessment list on the bulletin board near the entrance door to City Hall, together with a notice of the filing thereof and of the time and place when and where it will be submitted to the City Council for hearing and confirmation, notifying property owners that they may appear at such time and place, and object to any matter contained therein. Additionally, such notice, shall be provided to the owner(s) of the real property to be assessed in the same manner as provided in Section 7.45.080 of this Chapter and shall be substantially in the following form:

NOTICE OF HEARING ON REPORT AND ASSESSMENT FOR WEED ABATEMENT NOTICE IS HEREBY GIVEN that on ________________, 20__, the City Manager filed with the City Clerk a report and assessment on abatement of weeds within the City of Pleasant Hill, a copy of which is posted on the bulletin board at the entrance to City Hall.

NOTICE IS FURTHER GIVEN that at 7:00 pm on the _____ day of ______________, 20 __ , in the Council Chambers of the Pleasant Hill City Hall, said report and assessment list will be presented to the City Council for consideration and confirmation, and that any and all persons interested, having any objections to said report and assessment list, or to any matter or thing contained therein, may appear at said time and place and be heard.

DATED _____________________, 20______
City Clerk of the City of Pleasant Hill, California
Section 7.45.140 Same - Hearing and Confirmation of Report (a) At the time and placed fixed for receiving and considering the report, the City Council shall hear the same together with any protests or objections which may be raised by any interested persons. Upon such hearing, the Council shall make such corrections or modifications in any proposed assessment, which it may deem to be excessive or otherwise incorrect, after which such assessment shall be confirmed by resolution of the Council and the amount thereof shall constitute a lien on property assessed until paid. The confirmation of assessment by the Council shall be final and conclusive.
(b) After the assessment is made and confirmed, the City Manager shall cause the order confirming the assessment to be recorded in the office of the Contra Costa County Recorder.

9.4.a
Packet Pg. 43
6 Section 7.45.150 Collection of Costs on Tax Roll
On or before the first day of August of each year, the City Manager shall submit to the County Tax Collector the assessment list as confirmed by the City Council. The cost of abatement constitutes a special assessment against that parcel. Thereafter, such amounts shall be collected at the same time and in the same manner as general City and County taxes are collected and shall be subject to the same interest and penalties as are provided for other delinquent taxes or assessments of the City.

Section 7.45.160 Method of Removal
The methods of removing weeds, vines, shrubs, brush, and/or debris from property as herein provided shall not be an exclusive method, but shall be an alternative method, and such weeds, vines, brush, shrubs and/or debris may be removed from such property pursuant to the provisions of any law of the state or of any ordinance of the city, applicable thereto.

Section 3. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect any other provisions or applications, and to this end the provisions of this Ordinance are declared to be severable.

Section 4. Effective Date. This ordinance shall be effective thirty (30) days after the date of its adoption.

Section 5. Posting. Within fifteen days after the passage of this ordinance, the City Clerk shall cause it or a summary of it to be posted in the three places designated by resolution of the City Council.

Section 6. Compliance with CEQA. This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. The City Council hereby finds that pursuant to CEQA Guidelines section 15061(b)(3), this Ordinance is exempt from the requirements of CEQA because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment. Further, and in the alternative, the City Council finds that the Ordinance is exempt from the requirements of CEQA pursuant to CEQA Guidelines sections 15307 and 15308 as an action by a regulatory agency taken to protect the environment and natural resources. The City Council hereby directs the City Manager to prepare and file a Notice of Exemption within five business days following adoption of this Ordinance.

The foregoing ordinance was introduced at the regular meeting of the City Council of the City of Pleasant Hill held on the 18th day of November, 2024. [Signatures on the Following Page]

9.4.a
Packet Pg. 44
7 ADOPTED and ordered posted at a meeting of the City Council of the City of Pleasant Hill, held on the ________day of _____________, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
MATTHEW RINN, Mayor
ATTEST:
_________________________________
LYONE P. CONNER, City Clerk

9.4.a
Packet Pg. 45
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Interview and Nominating Committee
CouncilmembersTim Flaherty and Allen Vinson
DATE: December 2, 2024
SUBJECT: Approve Appointment Recommendations to the Education Commission and John Muir Community Health Fund Board
The Interview and Nominating Committee recommends the following appointments be approved.

APPOINTMENTS TERMS/EXPIRATION DATES
Education Commission
Kayla Dessalgne Unfilled term through April 2028
John Muir Community Health Fund Board
An (Joseph) Vu (reappointment) January 2025 through December 2027

9.5 Packet Pg. 46

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___ -24 REPEALING AND REPLACING RESOLUTION 92-12, AND UPDATING THE SALARIES, STIPENDS,

AND BENEFITS OF ELECTED OFFICIALS

SYNOPSIS
The proposed resolution would repeal and replace Resolution 92-12, which outlines the salaries, stipends, and benefits for elected officials. In April 2024, City Council adopted uncodified Ordinance No. 968 which updates Council member compensation effective at the beginning of the next Council term in December 2024. The proposed resolution would clarify current benefits for elected officials and reference Ordinance No. 968 for the compensation of elected officials.

DISCUSSION
Background
On April 15, 2024, the City Council passed uncodified Ordinance No. 968 increasing Council member compensation to $950 per month. This increase does not take effect until the beginning of the next Council term beginning in December 2024. Resolution 92-12 requires an update to reference Ordinance No. 968. This uncodified ordinance authorizes compensation for City Council members subject to certain limitations and in conformance with Pleasant Hill Municipal Code (“PHMC”), which provides that salaries for Council members shall be established by ordinance. (PHMC 2.05.030)
Analysis
As part of a benefits review, staff noted that Resolution No. 92-12 did not reference the uncodified Ordinance No. 968, reflecting the forthcoming compensation changes for City Council members and therefore required updating. Repealing Resolution 92-12 and replacing it with an updated resolution accomplishes this task.

FISCAL IMPACT
Adopting the updated resolution has no fiscal impact.

9.6 Packet Pg. 47

PUBLIC CONTACT
Public contact was made through the posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that Council approve the updated resolution regarding elected official benefits.

ALTERNATIVES TO RECOMMENDED ACTION
Do not adopt and provide further direction to staff.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Ericka R. Mitchell, Chief Human Resources Officer Approved by: Ethan Bindernagel, City Manager

9.6 Packet Pg. 48
RESOLUTION NO. - 24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL REPEALING AND REPLACING RESOLUTION 92-12 REGARDING THE

SALARIES, STIPENDS AND BENEFITS OF ELECTED OFFICIALS
WHEREAS, the City Council of the City of Pleasant Hill currently receives certain salaries, stipends and benefits in exchange for their services as elected officials as authorized by Government Code sections 36516 and 53208.5(b); and WHEREAS, the Salaries and/or stipends for City Council members are set by Ordinance 968 (uncodified); and
WHEREAS, the City Council also desires to define the benefits received by all elected officials.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:
l. Effective upon the adoption of a resolution by the City Council declaring the official results of the November 2024 general municipal election Resolution No. 92-12 is repealed.

2. The only health and welfare benefits to be provided to elected officials shall be as follows:
a. medical coverage capped at City contribution of 50% of the Kaiser rate at each level of participation;
b. $200 per month payment in lieu of medical benefits to be paid in cash or contributed to the elected official's 457 deferred compensation plan;
c. life insurance at $20,000 per elected official; and
d. the employee assistance program (EAP).

These benefits are optional and can be rejected by each individual elected official.

3. Elected officials are entitled to participate in the CalPERS Retirement system as long as they pay the employee portion of the benefit and the survivor benefit.

4. The City Clerk is directed to forward a copy of this resolution to the Contra Costa County Civil Grand Jury as evidence of the Council's public review of compensation and benefits for elected officials.

5. No other salary or benefits will be provided to elected officials. Future benefits to elected officials shall be approved by resolution and will not be tied in any way to the benefits provided to the Management Group.

9.6.a
Packet Pg. 49
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 2nd day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

APPROVED AS TO FORM:

9.6.a
Packet Pg. 50

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___ - 24 APPROVING AMERICAN RESCUE

PLAN ACT (ARPA) FUNDS DESIGNATION OF PERSONNEL FOR
GOVERNMENT SERVICES CATEGORY AS REQUIRED BY THE U.S.

TREASURY

SYNOPSIS
The City of Pleasant Hill received an allocation of $8.3 million through the American Rescue Plan Act (ARPA). ARPA is administered by the United States Department of Treasury (U.S.

Treasury), which has recently updated its guidance regarding the obligation of Government Services Category. The updated guidance requires a designation of personnel for eligibility. The Budget Committee recommends that the City Council approve the designation of personnel, as required by the U.S. Treasury.

DISCUSSION
Update on Government Services Category
The U.S. Treasury has clarified that personnel costs eligible for the Government Services Category must be defined, and these positions must have been established and filled prior to December 31, 2024 (ARPA-FAQ 17.7 & 17.8). Therefore, the Budget Committee and staff recommend the City Council approve the designation of police and public works positions as meeting the obligation for the Government Services Category, as reflected in Table 1 below:

Table 1
Department Position Number of Positions
Police Department Police Officers 20
Public Works Department Maintenance Worker I/II 10
The Government Services category currently has an authorized balance of $17,516 (see Exhibit 1 below). Any one of the positions noted above could be sufficient to exhaust the remaining ARPA funds, but staff is requesting the additional positions to address any potential project savings or issues that may arise with remaining authorized projects and programs. This will provide

10.1 Packet Pg. 51
flexibility to reallocate funds as necessary, ensuring all funds are obligated by December 31, 2024.

Exhibit 1 was reviewed by the City Council at the October 7, 2024 meeting:

10.1 Packet Pg. 52
Exhibit 1
Project Description Status Authorized
Spent to
Date
6/30/2024 Remaining

MAJOR USES
PUBLIC SECTOR REVENUE LOSS CATEGORY (Elected up to $10 million Standard Allowance):

WATER, SEWER & BROADBAND INFRASTRUCTURE:

Gregory Gardens Storm Drain Complete $ 1,518,584 $ 1,518,584 $ - Diablo View Storm Drain Improvement Project Complete $ 387,163 $ 387,163 $ - PUBLIC HEALTH & ECONOMIC RESPONSE:

Audio Visual & Broadcast System in Council
Chambers Complete $ 145,951 $ 145,951 $ -
Chamber of Commerce Complete $ 60,000 $ 60,000 $ -
Safety - Cleaning & Supplies Complete $ 144,244 $ 144,244 $ - Police Department Radios Complete $ 672,510 $ 672,510 $ - Business Grants & Assistance
PERKS Phase I - Complete
PERKS Phase II/Technical
Assistance Grant Program - In
Process $ 500,000 $ 433,519 $ 66,481
Crossing Guard Services Complete $ 298,912 $ 298,912 $ - CORE Homeless Program Complete $ 259,446 $ 259,446 $ -
Library Service Complete $ 296,402 $ 296,402 $ -
Underground Storage Tank at PD Construction in FY 24 - FY25 $ 1,668,500 $ 477,850 $ 1,190,650 Downtown Street Tree Replacement Project Complete $ 100,000 $ 100,000 $ - City Hall Pond & Fountain Project
Design in FY 24 and
Construction in FY 25 $ 870,000 $ 155,942 $ 714,058
Digital Documentation Accessibility
Approved by City Council on
11/6/2023 $ 350,000 $ 48,226 $ 301,774
Planning ADU Consulting Services
Approved by City Council on
5/20/2024 $ 100,000 $ - $ 100,000
Back Up Generator Corporation Yard & City Hall (*)
RFP Complete and will be going
to Council $ 508,000 $ - $ 508,000

PREMIUM PAY FOR ESSENTIAL WORKERS
Retention of Essential Employees Complete $ 437,000 $ 437,000 $ -

GOVERNMENT SERVICES
Government Services $ 17,516 $ - $ 17,516
TOTAL $ 8,334,229 $ 5,435,750 $ 2,898,479
(*) Project recommended for approval by the Budget Committee to City Council City of Pleasant Hill ARPA Funds approved as of October 7, 2024

FISCAL IMPACT
This action will obligate personnel for the Government Services Category, as required by the U.S.

Treasury, to be eligible for ARPA expenditures.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

10.1 Packet Pg. 53

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution as recommended by the Budget Committee at its meeting on October 24, 2024.

ALTERNATIVES TO RECOMMENDED ACTION
None.

Prepared by: Erick Cheung, Finance Manager
Approved by: Ethan Bindernagel, City Manager

10.1 Packet Pg. 54
RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

DESIGNATING PERSONNEL FOR ELIGIBILITY AS AN OBLIGATION OF

GOVERNMENT SERVICES CATEGORY FOR AMERICAN RESCUE PLAN ACT FUNDS WHEREAS, the City of Pleasant Hill received an allocation for $8,334,229 in American Rescue Plan Act (ARPA) funds; and
WHEREAS, on January 6, 2022, the U.S. Department of the Treasury (U.S. Treasury) issued the Final Rule containing the major provisions for the use and reporting of the Coronavirus State & Local Fiscal Recovery Funds, and forsmall business grants and other programs that benefit small businesses; and
WHEREAS, the Final Rule offers a standard allowance for revenue loss of up to $10 million, enabling the City to select to use the full award for government services with streamlined reporting requirements; and
WHEREAS, the U.S. Treasury has updated the requirement for the obligation of Government Services Category requiring a designation of personnel; and NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill to designate personnel as an obligation for the American Rescue Plan Act (ARPA) Government Services Category reflected in table below:

Department Position Number of Positions
Police Department Police Officers 20
Public Works Department Maintenance Worker I/II 10
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 2
nd day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE CONNER, City Clerk

10.1.a
Packet Pg. 55

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___-24 APPROVING AN ADDITIONAL

CONTRIBUTION TO THE PUBLIC AGENCIES POST-EMPLOYMENT

BENEFITS TRUST PROGRAM WITH PUBLIC AGENCY RETIREMENT
SERVICES (PARS) SECTION 115 TRUST

SYNOPSIS
The proposed resolution approves an additional contribution into the City’s Public Agencies PostEmployment Benefits Trust Program with Public Agency Retirement Services (PARS), a Section 115 Trust.

DISCUSSION
Background
On May 2, 2022, the City Council approved a Section 115 Trust with PARS with an initial contribution of $1.0 million. The City Council also approved the Pension Rate Stabilization (PRSP) Funding Policy, which includes potential contributions based on excess audited unassigned General Fund Balance.
“The City will consider making additional contributions to the Trust based on the net position of the General Fund recommended by the City Manager and Finance Manager. The amount will be based on unassigned General Fund Balance when revenues exceed costs (not including Measure K funds) in the audited financial statements. The contribution amount will be based on the annual excess audited unassigned General Fund Balance (not including Measure K). The recommended contribution amount will be based on the higher of 10% or $50,000 of the excess unassigned General Fund Balance.”
On December 18, 2023, the City Council approved an additional contribution of $100,000 to the PARS Section 115 Trust based on the unaudited information and recommendation from the Budget Committee (Resolution 82-23). The City Council approved another contribution based on the audited results for an additional amount for $200,000 on February 26, 2024 (Resolution 17-24).

General Fund Balance
At its November 19, 2024 meeting, the Budget Committee received the Fiscal Year 2023/2024 (FY

10.2 Packet Pg. 56
23/24) unaudited General Fund financial summary. Based on the unaudited information, the General Fund balance will increase approximately $2.0 million to $15.8 million for FY 23/24. The increase is due to improved clean up property tax revenue, large one-time permitting revenue (i.e., 85 Cleaveland Apartments), and salary savings from vacant positons during the year.

Unaudited Results
FY 23/24 (in thousands)
Beginning Fund Balance $13,779
Revenue (1) $31,490
Expenditures (2) $29,486
Surplus/Deficit (1)-(2) $2,004
Ending Fund Balance $15,783
As previously noted, the PRSP policy relies upon the audited financial position of the General Fund to determine the final Section 115 Trust contribution according to the approved formula.

Assuming the unaudited financial position were unchanged, the City would transfer a minimum of $200 thousand (10% of $2 million) into the PARS Section 115 Trust. The City’s auditors are currently reviewing the financial information, and staff has historically presented the audited financial statements to the City Council in February. In an effort to take advantage of potential interest earnings, however, the Budget Committee is recommending that the City Council approve the transfer of $300,000 to the PARS Section 115 Trust prior to completion of the audit.

FISCAL IMPACT
Adoption of the proposed resolution will result in a transfer of $300,000 into the PARS Section 115 Trust using the unaudited information.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution approving an additional contribution into the City’s Public Agencies Post-Employment Benefits Trust Program with Public Agency Retirement Services (PARS) a Section 115 Trust.

ALTERNATIVES TO RECOMMENDED ACTION
Do not adopt the proposed resolution and provide direction to staff.

ATTACHMENT(S):
a. Proposed Resolution – approving additional contribution into the City’s Public Agencies Post-Employment Benefits Trust Program with Public Agency Retirement Services a

10.2 Packet Pg. 57
Section 115 Trust
b. Resolution No. 30-22 - includes the City of Pleasant Hill Pension Rate Stabilization Program Funding Policy Proposed Resolution
c. Unaudited Revenue and Expenditure Report for FY 2023/2024 Prepared by: Erick Cheung, Finance Manager
Approved by: Ethan Bindernagel, City Manager

10.2 Packet Pg. 58
RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL APPROVING AN ADDITIONAL CONTRIBUTION TO THE PUBLIC AGENCIES POSTEMPLOYMENT BENEFITS TRUST PROGRAM WITH PUBLIC AGENCY RETIREMENT SERVICES (PARS) SECTION 115 TRUST
WHEREAS, the City provides its permanent employees with a defined benefit pension through the California Public Employees’ Retirement System (CalPERS); and WHEREAS, Public Agency Retirement Services (PARS) has developed Public Agencies Post-Employment Benefits Trust (the “Program”) as a multiple employer trust so that public agencies regardless of size can join the program to receive the necessary economies of scale to keep administrative fees low and avoid any setup costs; and WHEREAS, PARS has partnered with U.S. Bank and its sub-adviser HighMark Capital Management Inc., as trustee to provide investment services for the Program. To date, 259 California public agencies have adopted the Program for the establishment of a Pension Rate Stabilization program through PARS, including 125 cities and towns; and WHEREAS, the City Council, at its meeting of May 2, 2022, approved creation of a Section 115 Trust with PARS, an initial contribution of $1 million, and adoption of the City of Pleasant Hill Pension Rate Stabilization Program Funding and Withdrawal Policy; and WHEREAS, the City of Pleasant Hill Pension Rate Stabilization Program Funding and Withdrawal Policy states the City will make additional contributions based on audited financial statements. The amount will be the higher of 10 percent of the excess unassigned General Fund Balance or $50,000; and
WHERAS, the City Council approved Resolution No. 83-23 to transfer $100,000 based on the Fiscal Year 2022/2023 unaudited information to take advantage of potential interest earnings; and
WHEREAS, the City Council approved Resolution No. 17-24 to transfer $200,000 based on the Fiscal Year 2022/2023 audited information; and
WHEREAS, the Budget Committee received the unaudited information for Fiscal Year 2023/2024 with an increase of General Fund Balance of $2.0 million; and WHEREAS, the Budget Committee recommended a transfer to the Public Agencies PostEmployment Benefits Trust Program with Public Agency Retirement Services Section 115 Trust for $300,000 to the City Council; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill approves an additional contribution to the Public Agencies Post-Employment Benefits Trust Program with Public Agency Retirement Services Section 115 Trust for $300,000.

10.2.a
Packet Pg. 59
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 2
nd day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

10.2.a
Packet Pg. 60
RESOLUTION NO. 30-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL RESCINDING AND REPLACING RESOLUTION NO. 26-22, AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH PUBLIC AGENCY RETIREMENT SERVICES TO ESTABLISH AND ADMINISTER A SECTION 115 TRUST WITH AN INTIAL CONTRIBUTION OF $1 MILLION AND ADOPT THE PUBLIC AGENCIES POSTEMPLOYMENT BENEFITS TRUST FOR THE CITY OF PLEASANT HILL PENSION

RATE STABILIZATION PROGRAM FUNDING AND WITHDRAWAL POLICY WHEREAS, the City provides its permanent employees with a defined benefit pension through the California Public Employees' Retirement System (CalPERS); and WHEREAS, CalPERS has made a number of changes in recent years which have increased the City's required payments to the pension plan and decreased the plan's funded status. Those changes that CalPERS has enacted are designed to increase the financial stability of its pension program, but result in higher City contributions; and
WHEREAS, City had an actuarial firm, Bartel Associates, review the City's funding options to manage the pension liability and recommended establishing a Section 115 Trust; and WHEREAS, a Section 115 Trust is a tool to pre-fund pension liabilities through an IRS reviewed program; and
WHEREAS, Public Agency Retirement Services (PARS) has developed Public Agencies Post-Employment Benefits Trust (the "Program") as a multiple employer trust so that public agencies regardless of size can join the program to receive the necessary economies of scale to keep administrative fees low and avoid any setup costs; and WHEREAS, PARS has partnered with U.S. Bank and its sub-adviser HighMark Capital Management Inc., as trustee to provide investment services for the Program. To date, 259 California public agencies have adopted the Program for the establishment of a Pension Rate Stabilization program through PARS, including 125 cities and towns; and WHEREAS, the Budget Committee, at its meeting of April 6, 2022, approved the recommendation to proceed with the Section 115 Trust with PARS, an initial contribution of $1 million and adopt the City of Pleasant Hill Pension Rate Stabilization Program Funding and Withdrawal Policy.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that:

1. The resolution rescinds and replaces Resolution No. 26-22;

2. Adopts the PARS Public Agencies Post-Employment Benefits Trust, effective May 2, 2022;

10.2.b
Packet Pg. 61

3. Approves the PARS Services and Trust Agreement attached as Exhibit 1;

4. Approves an initial contribution of $1.0 million to be deposited into the Section 115 Trust;

5. Adopts the City of Pleasant Hill Pension Rate Stabilization Program Funding and Withdrawal Policy attached as Exhibit 2;

6. Appoints the City Treasurer, and/or the Finance Manager, or their successors/designees as the City's Plan Administrators for the Program; and

7. The City's Plan Administrators are hereby authorized to execute the PARS legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City's participation in the Program and to maintain compliance of any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City's Program.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 2nd day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:

RECUSED:

ATTEST:

Carlson, Flaherty, Noack, Harris
None
None
Rinn
MICHAEL G. HARRIS, OD, Mayor

10.2.b
Packet Pg. 62
Exhibit 1

AGREEMENT FOR ADMINISTRATIVE SERVICES
This agreement ("Agreement") is made this __ day of ______ , 2022, between Phase II Systems, a corporation organized and existing under the laws of the State of California, doing business as Public Agency Retirement Services and PARS (hereinafter "PARS") and the City of Pleasant Hill ("Agency").

WHEREAS, the Agency has adopted the PARS Public Agencies Post-Employment Benefits Trust for the purpose of pre-funding pension obligations and/or Other Post-Employment Benefits ("OPEB") obligations ("Plan") and is desirous of retaining PARS as Trust Administrator to the Trust, to provide administrative services.

NOW THEREFORE, the parties agree:

1. Services. PARS will provide the services pertaining to the Plan as described in the exhibit attached hereto as "Exhibit IA" ("Services") in a timely manner, subject to the further provisions of this Agreement.

2. Fees for Services. PARS will be compensated for performance of the Services as described in the exhibit attached hereto as "Exhibit lB".

3. Payment Terms. Payment for the Services will be remitted directly from Plan assets unless the Agency chooses to make payment directly to PARS. In the event that the Agency chooses to make payment directly to PARS, it shall be the responsibility of the Agency to remit payment directly to PARS based upon an invoice prepared by PARS and delivered to the Agency. If payment is not received by PARS within thirty (30) days of the invoice delivery date, the balance due shall bear interest at the rate of 1.5% per month. If payment is not received from the Agency within sixty ( 60) days of the invoice delivery date, payment plus accrued interest will be remitted directly from Plan assets, unless PARS has previously received written communication disputing the subject invoice that is signed by a duly authorized representative of the Agency.

4. Fees for Services Beyond Scope. Fees for services beyond those specified in this Agreement will be billed to the Agency at the rates indicated in the PARS' standard fee schedule in effect at the time the services are provided and shall be payable as described in Section 3 of this Agreement. Before any such services are performed, PARS will provide the Agency with a detailed description of the services, terms, and applicable rates for such services. Such services, terms, and applicable rates shall be agreed upon in writing and executed by both parties.

5. Information Furnished to PARS. PARS will provide the Services contingent upon the Agency providing PARS the information specified in the exhibit attached hereto as "Exhibit 1 C" ("Data"). It shall be the responsibility of the Agency to certify the accuracy, content, and completeness of the Data so that PARS may rely on such information without further audit. It shall further be the responsibility of the Agency to deliver the Data to PARS in such a manner that allows for a reasonable amount of time for the Services to be performed. PARS shall indicate to Agency the time in which to deliver the Data so it can perform the Services. Unless specified in Exhibit IA, PARS

10.2.b
Packet Pg. 63
shall be under no duty to question Data received from the Agency, to compute contributions made to the Plan, to determine or inquire whether contributions are adequate to meet and discharge liabilities under the Plan, or to determine or inquire whether contributions made to the Plan are in compliance with the Plan or applicable law.

In addition, PARS shall not be liable for nonperformance of Services to the extent such nonperformance is caused by or results from erroneous and/or late delivery of Data from the Agency. In the event that the Agency fails to provide Data in a complete, accurate and timely manner and pursuant to the specifications in Exhibit 1 C, PARS reserves the right, notwithstanding the further provisions of this Agreement, to terminate this Agreement upon no less than ninety (90) days written notice to the Agency.

6. Records. Throughout the duration of this Agreement, and for a period of five (5) years after termination of this Agreement, PARS shall provide duly authorized representatives of Agency access to all records and material relating to calculation of PARS' fees under this Agreement. Such access shall include the right to inspect, audit and reproduce such records and material and to verify reports furnished in compliance with the provisions of this Agreement. All information so obtained shall be accorded confidential treatment as provided under applicable law.

7. Confidentiality. Without the Agency's consent, PARS shall not disclose any information relating to the Plan except to duly authorized officials of the Agency, subject to applicable law, and to parties retained by PARS to perform specific services within this Agreement. The Agency shall not disclose any information relating to the Plan to individuals not employed by the Agency without the prior written consent of PARS, except as such disclosures may be required by applicable law.

8. Independent Contractor. PARS is and at all times hereunder shall be an independent contractor. As such, neither the Agency nor any of its officers, employees or agents shall have the power to control the conduct of PARS, its officers, employees, or agents, except as specifically set forth and provided for herein. PARS shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation, and similar matters.

9. Indemnification. PARS and Agency hereby indemnify each other and hold the other harmless, including their respective officers, directors, and employees, from any claim, loss, demand, liability, or expense, including reasonable attorneys' fees and costs, incurred by the other as a consequence of, to the extent, PARS' or Agency's, as the case may be, negligent acts, errors or omissions with respect to the performance of their respective duties hereunder.

10. Compliance with Applicable Law. The Agency shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding the administration of the Plan.

PARS shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding Plan administrative services provided under this Agreement.

10.2.b
Packet Pg. 64

11. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event any party institutes legal proceedings to enforce or interpret this Agreement, venue and jurisdiction shall be in the County of Contra Costa.

12. Force Majeure. When a party's nonperformance hereunder was beyond the control and not due to the fault of the party not performing, a party shall be excused from performing its obligations under this Agreement during the time and to the extent that its performance is prevented by such cause. Such cause shall include, but not be limited to:
any incidence of fire, flood, acts of God or unanticipated communicable disease, acts of terrorism or war commandeering of material, products, plants or facilities by the federal, state or local government, a material act or omission by the other party or any law, ordinance, rule, guidance or recommendation by the federal, state or local government, or any agency thereof, which becomes effective after the date of this Agreement that delays or renders impractical either party's performance under the Agreement.

13. Ownership of Reports and Documents. The originals of all letters, documents, reports, and data produced for the purposes of this Agreement shall be delivered to and become the property of the Agency. Copies may be made for PARS but shall not be furnished to others without written authorization from Agency.

14. Designees. The Plan Administrator of the Agency, or their designee, shall have the authority to act for and exercise any of the rights of the Agency as set forth in this Agreement, subsequent to and in accordance with the written authority granted by the Governing Body of the Agency, a copy of which writing shall be delivered to PARS.

Any officer of PARS, or his or her designees, shall have the authority to act for and exercise any of the rights of PARS as set forth in this Agreement.

15. Notices. All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of the notices in person or by depositing the notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid and addressed as follows:
(A) To PARS: PARS; 4350 Von Karman Avenue, Suite 100, Newport Beach, CA 92660; Attention: President
(B) To Agency: City of Pleasant Hill; 100 Gregory Lane, Pleasant Hill, CA 94523; Attention: City Manager
Notices shall be deemed given on the date received by the addressee.

16. Term of Agreement. This Agreement shall remain in effect for the period beginning May 2, 2022 and ending May 1, 2025 ("Term"). This Agreement may be terminated at any time by giving thirty (30) days written notice to the other party of the intent to terminate. Absent a thirty (30) day written notice to the other party of the intent to terminate, this Agreement will continue unchanged for successive twelve-month periods following the Term.

17. Amendment. This Agreement may not be amended orally, but only by a written instrument executed by the parties hereto.

10.2.b
Packet Pg. 65

18. Entire Agreement. This Agreement, including exhibits, contains the entire understanding of the parties with respect to the subject matter set forth in this Agreement.

In the event a conflict arises between the parties with respect to any term, condition or provision of this Agreement, the remaining terms, conditions, and provisions shall remain in full force and legal effect. No waiver of any term or condition of this Agreement by any party shall be construed by the other as a continuing waiver of such term or condition.

19. Attorneys Fees. In the event any action is taken by a party hereto to enforce the terms of this Agreement the prevailing party herein shall be entitled to receive its reasonable attorney's fees.

20. Counterparts. This Agreement may be executed in any number of counterparts, and in that event, each counterpart shall be deemed a complete original and be enforceable without reference to any other counterpart.

21. Headings. Headings in this Agreement are for convenience only and shall not be used to interpret or construe its provisions.

22. Effective Date. This Agreement shall be effective on the date first above written, and also shall be the date the Agreement is executed.

AGENCY:

BY:

June Catalano
TITLE: City Manager
DATE:

PARS:

BY: ~~2_
Tod Hammeras
TITLE: Chief Financial Officer
DATE: 4/14/2022

10.2.b
Packet Pg. 66

EXHIBIT IA

SERVICES
PARS will provide the following services for the City of Pleasant Hill Public Agencies PostEmployment Benefits Trust:

1. Plan Installation Services:
(A) Meeting with appropriate Agency personnel to discuss plan prov1s10ns, implementation timelines, actuarial valuation process, funding strategies, benefit communication strategies, data reporting, and submission requirements for contributions/reimbursements/ distributions;
(B) Providing the necessary analysis and advisory services to finalize these elements of the Plan;
(C) Providing the documentation needed to establish the Plan to be reviewed and approved by Agency legal counsel. Resulting final Plan documentation must be approved by the Agency prior to the commencement of PARS Plan Administration Services outlined in Exhibit IA, paragraph 2 below.

2. Plan Administration Services:
(A) Monitoring the receipt of Plan contributions made by the Agency to the trustee of the PARS Public Agencies Post-Employment Benefits Trust ("Trustee"), based upon information received from the Agency and the Trustee;
(B) Performing periodic accounting of Plan assets, reimbursements/distributions, and investment activity, based upon information received from the Agency and/or Trustee;
(C) Coordinating the processing of distribution payments pursuant to authorized direction by the Agency, and the provisions of the Plan, and, to the extent possible, based upon Agency-provided Data;
(D) Coordinating actions with the Trustee as directed by the Plan Administrator within the scope of this Agreement;
(E) Preparing and submitting a monthly report of Plan activity to the Agency, unless directed by the Agency otherwise;
(F) Preparing and submitting an annual report of Plan activity to the Agency; (G) Facilitating actuarial valuation updates and funding modifications for compliance with the applicable GASB pronouncements and/or statements, if prefunding OPEB obligations;
(H) Coordinating periodic audits of the Trust;
(I) Monitoring Plan and Trust compliance with federal and state laws.

3. PARS is not licensed to provide and does not offer tax, accounting, legal, investment or actuarial advice.

10.2.b
Packet Pg. 67
EXHIBIT 1B

FEES FOR SERVICES
PARS will be compensated for performance of Services, as described in Exhibit IA based upon the following schedule:

An annual asset fee shall be paid from Plan assets based on the following schedule:

For Plan Assets from:
$1 to
$10,000,001 to
$15,000,001 to
$50,000,001 and
$10,000,000
$15,000,000
$50,000,000
above
Annual Rate:

0.25%

0.20%

0.15%

0.10%
Annual rates are prorated and paid monthly. The annual asset fee shall be calculated by the following formula [Annual rate divided by 12 (months of the year) multiplied by the Plan asset balance at the end of the month]. Trustee and Investment Management Fees are not included.

10.2.b
Packet Pg. 68

EXHIBIT IC

DATA REQUIREMENTS
PARS will provide the Services under this Agreement contingent upon rece1vmg the following information. Agency is solely responsible for ensuring that all information and documentation provided to PARS is true, correct, and authorized:

1. Executed Legal Documents:
(A) Certified Resolution
(B) Adoption Agreement to the Public Agencies Post-Employment Benefits Trust (C) Trustee Investment Forms

2. Contribution - completed Contribution Transmittal Form signed by the Plan Administrator ( or authorized Designee) which contains the following information:
(A) Agency name
(B) Contribution amount
(C) Contribution date
(D) Contribution method (Check, ACH, Wire)

3. Distribution - completed Payment Reimbursement/Distribution Form signed by the Plan Administrator ( or authorized Designee) which contains the following information:
(A) Agency name
(B) Payment reimbursement/distribution amount
(C) Applicable statement date
(D) Copy of applicable premium, claim, statement, warrant, and/or administrative expense evidencing payment
(E) Signed certification of reimbursement/distribution from the Plan Administrator ( or authorized Designee)

4. Other information pertinent to the Services as reasonably requested by PARS and Actuarial Provider.

10.2.b
Packet Pg. 69
Exhibit 2
City of Pleasant Hill
Pension Rate Stabilization Program
(PRSP)
Funding Policy

10.2.b
Packet Pg. 70
Purpose and Introduction
The purpose of this Pension Rate Stabilization Program (PRSP) Funding Policy ("Policy") is to establish a methodology and a process for funding current and future costs associated with the City's contractual obligations to provide pension benefits as set forth in the City's labor agreements.

Adoption and Implementation
The City Council is responsible for adopting the Pension Rate Stabilization Program (PRSP) and for approving any significant revision. The designated Plan Administrators are responsible for developing administrative procedures, as needed, to implement the Policy. In this role, the Plan Administrators are authorized to make minor administrative changes in the Policy as long as they are intended to carry out the purpose of this Policy and will not have any significant policy impact. The City Council will review and approve this policy via resolution, as needed, to ensure it meets the current and future needs of the City.

Initial Set Up
The City shall establish an Internal Revenue Service Code Section 115 approved irrevocable trust to achieve a higher rate of return on investments than that earned in LAIF.

Once the City transfers funds into such a trust, they can only be utilized for payment of employee pension costs.

The following outlines the governance and administration of the proposed Trust:

City Council has the authority to establish the Trust and define policies for the administration of the Trust funds.

The Plan Administrator will have overall responsibility for the Trust funds and will develop and manage procedures in accordance with the City Council's adopted policies. The City Council will designate the City Treasurer and the Finance Manager as the Plan Administrators.

Trust Administrator, Public Agency Retirement Services (PARS), keeps plan documents current to ensure that they reflect the substantive plan and provides ongoing consulting, reporting and plan accounting records.

Trustee, currently US Bank, will be the plan's trustee and custodian and will safeguard the assets in the Trust, hold the investment securities for safekeeping and make disbursements on request.
1 10.2.b
Packet Pg. 71
Investment Manager, currently Highmark Capital Management, will recommend investment portfolio allocations based upon the Pension Trust Funds' adopted investment policies and manage those assets accordingly.

Trust Administrator
PARS has established a multiemployer irrevocable trust in compliance with the requirements of Section 115 of the Internal Revenue Code. While it is a multi-employer trust, each employer's contributions benefit only its own employees. There is no sharing of either liability or investment earnings, and separate employer accounts are maintained.

PARS serves as the administrator of the Trust.

Trustee
Any contributions made to the program are held and invested by a trustee. The trustee duties include:

1. Safeguarding assets for the benefit of retirees;

2. Providing oversight protection of the investments;

3. Custodian of the assets; and

4. Disbursing funds to pay for pension costs.

Investment Manager
Investment Manager assists the City with selecting investment strategy depending on what rate of return the City expects to earn and level of risk tolerance the City is willing to take. Investment Manager provides annual review of the investment portfolio and asset allocation as well as takes on fiduciary responsibility for the City's pension asset management.

Asset Allocation Investment Strategy
PARS provides flexibility to the City in the selection of the investment strategy for its funds in the Trust, giving the City control on target yield and level of risk on its investments. The City has the ability to select one of five Investment Options that best suits its desired or expected return on its investments in the Trust. Each Investment Option allocates the assets in varying investment combinations of equity, fixed income, and cash. With each Investment Option, as the expected rate of return increases, so does the assumed risk. 2 10.2.b
Packet Pg. 72
The Asset Allocation Strategies and the corresponding Investment Options currently available are:

Equity Fixed Income Cash
Conservative 5%-20% 60% - 95% 0% - 20%
Moderately Conservative 20% -40% 50% - 80% 0% - 20%
Moderate 40% - 60% 40% - 60% 0% - 20%
Balanced 50% - 70% 30% - 50% 0% - 20%
Capital Appreciation 65% - 85% 10% - 30% 0% - 20%
The City Council will select the most appropriate investment option in the Trust.

This Policy recognizes that there will be investment market place volatility and that actual economic and demographic experience will differ from assumed experience. Accordingly, this Policy is intended to provide flexibility to smooth such volatility and experience in a reasonable, systematic and financially sound manner.

Contributions
To begin the funding of the Trust, the City will make a one-time contribution of $1.0 million to the Trust utilizing General Fund resources.

The City will consider making additional contributions to the Trust based on the net position of the General Fund recommended by the City Manager and Finance Manager. The amount will be based on unassigned General Fund Balance when revenues exceed costs (not including Measure K funds) in the audited financial statements. The contribution amount will be based on the annual excess audited unassigned General Fund Balance (not including Measure K). The recommended contribution amount will be based on the higher of 10% or $50,000 of the excess unassigned General Fund Balance.

Withdrawals
In order to establish a procedure for withdrawals of the funds:
a. City Manager will make recommendations to City Council during the budget process.
b. If needed immediately, City Manager will bring City Council Agenda Item for approval.
3 10.2.b
Packet Pg. 73

CITY OF PLEASANT HILL
UNAUDITED REVENUE AND EXPENDITURE REPORT FISCAL YEAR 2023/2024

INTRODUCTION
The City of Pleasant Hill (City) operates on a two-year (biennial) budget, through which the City Council authorizes staff to collect revenues and expend the City’s limited financial resources on the community’s top priorities.

To ensure financial transparency, City staff regularly reports to the Budget Committee on the status of the City's budget. The summary below outlines the City’s unaudited financial results for the Fiscal Year 2023/2024 (FY 23/24). Please note that these results are subject to change pending the completion of the City's official audit.

SUMMARY
The City’s unaudited ending General Fund Balance (excluding Measure K) for FY 23/24 is estimated to be $15.8 million with revenues exceeding expenditures by $2.0 million.

GENERAL FUND REVENUES
General Fund revenues for FY 23/24 were budgeted at $30.2 million. Actual General Fund revenues were $31.5 million, an increase of $1.3 million. Table 1 summarizes revised budget and actual revenues by category.

Table 1 - FY 23/24 General Fund Revenue Summary (in $1,000s) Revenue Type Revised
Budget
FY 23/24
Unaudited
Results
FY 23/24
% of Revised
Budget
Variance
Sales Tax $10,886 $10,550 97% ($336)
Property Tax $4,115 $4,545 110% $430
Property Tax in Lieu of VLF $4,532 $4,580 101% $48
Other Taxes $5,851 $5,497 94% ($354)
Other:

Franchise Fees $2,360 $2,597 110% $237
Licenses and Permits $1,055 $1,441 137% $386
Charges for Services $479 $469 98% ($10)
Other Revenue $258 $55 21% ($203)
Transfer $155 $266 172% $111
Use of Money and Property $329 $1,222 372% $893
Fines and Forfeitures $15 $13 88% ($2)
Intergovernmental $199 $255 128% $56
Total Revenues $30,234 $31,490 104% $1,256

10.2.c
Packet Pg. 74
Sales Tax
Sales tax revenues were budgeted to be $10.9 million in FY 23/24. Based on revenue received from the California Department of Tax and Fee Administration (CDTFA), the City earned $10.6 million.

The sales tax revenue decrease was attributable to lower demand and closure of retail stores, which impacted revenue for general consumer goods and county pool allocations from online shopping during the fiscal year. The sales tax revenue received during the fiscal year represented the third best year, but a drop from FY 21/22, which was $11.4 million.

Property Tax
Property tax revenues were budgeted to be $4.1 million, and actual year-end revenues were $4.5 million, exceeding budget by $0.4 million due to higher clean up and supplemental payments from the County received in June 2024.

Property Tax in Lieu of Vehicle License Fee (VLF)
The motor vehicle license fee (VLF) is an annual tax on the ownership of registered vehicles collected by the State Department of Motor Vehicles and subsequently distributed to cities and counties. In 2004, the State Legislature permanently reduced the tax rate from 2% to 0.65% of a vehicle’s current market value. The reduction in VLF revenue to cities and counties was offset by an increased transfer of property tax from the State to cities and counties. This transfer is called the “Property Tax in Lieu of VLF.” The City budgeted $4.5 million and received $4.6 million for the year, an increase of $0.1 million.

10.2.c
Packet Pg. 75
Other Taxes
The City collects a business license tax and several other taxes that supplement sales and property tax. The “Other Taxes” category also includes smaller taxes, such as the hotel transient occupancy tax (TOT), property transfer tax, and utility user tax. The City budgeted $5.8 million for the year and received $5.5 million. The amount was lower than budget, as business license revenue was $3.0 million ($0.1 million below budget), and lower TOT revenue of $2.2 million ($0.2 million under budget). The TOT category is still recovering from pre-COVID levels of $2.5 million in FY 18/19 and dropped to $1.6 million during COVID.

Other Revenue
The City collects several other non-tax General Fund revenues, as described below:

Franchise Fees
Franchise fees are payments made by utilities or other businesses for the privilege of using the City’s right-of-way (streets, alleys, sidewalks, etc.) to locate utility lines or operate vehicles. The City collects a franchise fee of 1% of revenue from Pacific Gas & Electric (PG&E) and 5% of revenue from cable operators AT&T/Pacific Bell, Comcast, and Wave.

The City also collects a franchise fee of 12% of revenue from Allied Waste Management.

Actual franchise fee revenues were $2.6 million, which was $0.2 million higher than the amount budgeted for the year. The increase was due to an extension with Allied Waste Management a couple of years ago, which included fee increases and funding for organic trash compliance (Senate Bill 1383).

Licenses and Permits
The revenue in this category derives from permits and fees, which were budgeted at $1.0 million. This category includes building, electrical, plumbing, and energy permits, primarily generated from construction-related activity. The City collected $1.4 million, an increase of $0.4 million. The increase was due to the continuation of some large projects in the City, such as the 189-unit apartment complex at 85 Cleveland and the new homes near Lucille Lane (401 Taylor).

Charges for Services, Transfers, Use of Money and Property, and Miscellaneous Other Revenue
This category includes numerous miscellaneous “Other” revenues. The major subcategories include charges for services, fines and forfeitures, interest revenue, Police Officer Standards and Training (POST) reimbursements from the State, accounting fees, and transfers from other funds. The City budgeted $1.4 million for FY 23/24; actual revenues were $2.3 million. The main reason for the increase was due to the “Use of Money and Property,” which was $0.9 million higher than budgeted. Interest rates have increased over the last couple of years (i.e. Local Agency Investment Fund FY 21/22 rate was 0.3%, FY 22/23 rate was 2.33% and FY 23/24 rate was 4.11%), which represented

10.2.c
Packet Pg. 76
$0.4 million of the increase. The other reason for the additional $0.5 million was the net impact due to accounting for the fair market value adjustment. It is important to note that the fair market value adjustment is a required accounting standard and based on the realized gain or loss if the City sold all the investments in the portfolio on June 30.

GENERAL FUND EXPENDITURES
General Fund expenditures for FY 23/24 were budgeted at $32.4 million. Actual expenditures were $29.5 million, which is 91% of budget. The following two tables summarize General Fund expenditures by category and department.

Table 2 - FY 23/24 General Fund Expenditure Summary, By Category (in $1,000s) Expenditure Type Revised
Budget
FY 23/24
Unaudited
Results
FY 23/24
% of
Revised
Budget
Variance
Personnel
Salaries $15,269 $14,240 93% $1,029
Benefits $5,780 $4,482 77% $1,298
Benefits – PERS UAL $3,874 $3,874 100% $-
Professional and Contract Svc $1,939 $1,863 96% $76
Other Expenditures:

General Expenses $757 $560 74% $197
Maintenance and Repairs $452 $423 94% $29
Utilities $497 $559 112% ($62)
Supplies and Materials $360 $261 73% $99
Insurance $1,473 $1,375 93% $98
Promotions and Contributions $182 $122 67% $60
Other $201 $160 80% $41
Fixed Assets $29 $8 26% $21
Transfer $1,559 $1,559 100% $-
Total Expenditures $32,372 $29,486 91% $2,886

10.2.c
Packet Pg. 77
Table 3 - FY 23/24 General Fund Expenditure Summary, By Department (in $1,000s) Department Revised
Budget
FY 23/24
Unaudited
Results
FY 23/24
% of Revised
Budget
Variance
City Council $169 $150 89% $19
City Manager $1,145 $643 56% $502
City Attorney $545 $413 76% $132
Community Relations $367 $357 97% $10
City Clerk $150 $75 50% $75
City Treasurer $11 $11 100% $-
Economic Development $388 $316 81% $72
Non-Departmental $4,412 $4,037 91% $375
Finance $970 $956 99% $14
Computer Services $1,171 $1,163 99% $8
Human Resources $736 $803 109% ($66)
Risk Management $1,473 $1,375 93% $98
City Hall Facility $153 $197 129% ($44)
Police $14,203 $13,356 94% $847
Engineering $1,310 $1,078 82% $232
Maintenance $2,817 $2,411 86% $406
Planning $1,137 $1,008 89% $129
Building Inspection $906 $831 92% $75
AD 20 and AD 22 $108 $106 98% $2
Transfers to Vehicle Fund $200 $200 100% $-
Total Expenditures $32,372 $29,486 91% $2,886

10.2.c
Packet Pg. 78
Personnel
Salaries and Benefits
Salaries and benefits were budgeted at $24.9 million for FY 23/24, and actual expenditures were $22.6 million, which is under budget by $2.3 million. This was primarily due to vacancies from former employees retiring and/or advancing in their professional careers in the Police Department, City Manager’s Office, City Clerk’s Division, Public Works Department (Engineering Division and Maintenance Division).

Professional and Contract Services
This category includes contractual services, such as legal counsel, auditing, videotaping, and animal control. Expenditures for FY 23/24 were budgeted at $1.9 million and actual expenditures were in line with budget at $1.9 million.

Other Expenditures
The “Other Expenditures” category includes the major subcategories of conferences and training; maintenance and repairs; supplies and materials; utilities; insurance; promotions and contributions; fixed assets; and transfers.

Expenditures were budgeted to be $5.5 million; actual expenditures were $5.0 million, lower than budgeted by $0.5 million. The variance was due to lower than anticipated general expenses,

10.2.c
Packet Pg. 79
insurance, and supplies and materials costs. This was offset slightly by higher utility costs for electricity and water.

General Fund Balance
The City’s unaudited General Fund Balance will be $15.8 million for FY 23/24 with an increase of $2.0 million. The City does have a General Fund Reserve Policy adopted by the City Council, which reserves $10.0 million for working capital and budget stabilization. The City Council also approved depositing excess revenues of expenditures (contribution based on the higher of either 10% of the excess or $50 thousand) into the Pension Rate Stabilization PARS Account based on the completed audited balances. In the previous year, the Budget Committee did recommend a contribution of $100 thousand based on the preliminary data of an increase in fund balance of $1.7 million to the City Council.

Table 4 - FY 23/24 General Fund Ending Balance, Excluding Measure K (in $1,000s) Unaudited Results
FY 23/24
Beginning Fund Balance $13,779
Revenue (1) $31,490
Expenditures (2) $29,486
Surplus/Deficit (1)-(2) $2,004
Ending Fund Balance $15,783

MEASURE K AND LIBRARY CONSTRUCTION FUND REVENUES
Measure K revenues for FY 23/24 were budgeted at $5.5 million. Actual Measure K revenues were $5.7 million, an increase of $0.2 million. Table 5 summarizes revised budget and projected revenue by category.

Table 5 - FY 23/24 Measure K Revenue Summary (in $1,000s) Revenue Type Revised Budget
FY 23/24
Unaudited Results
FY 23/24
% of Revised
Budget
Variance
Measure K & Library
Construction Fund
Transactions and Use Tax $5,422 $5,463 101% $41
Interest Income $21 $181 867% $160
Transfers In $62 $62 100% $-
Total Revenues $5,505 $5,706 104% $201

10.2.c
Packet Pg. 80
Measure K Transactions and Use Tax
Measure K transactions and use taxes were budgeted at $5.4 million for FY 23/24, and actual transactions and use taxes revenue was $5.5 million, an increase of $0.1 million. Measure K online sales was in line with budget. This was less than the prior year’s amount of $5.5 million due to a decrease in general consumer goods which is consistent with the General Fund.

Interest Income
Measure K interest income was budgeted at $21 thousand, and actual interest income was $181 thousand due to rising interest rates for FY 23/24 as discussed above in the General Fund section.

MEASURE K AND LIBRARY CONSTRUCTION FUNDS EXPENDITURES
Measure K expenditures for FY 23/24 were budgeted at $7.2 million. Actual Measure K expenditures were $6.5 million, a savings of approximately $0.7 million. Table 6 summarizes the revised Measure K expenditures and projected expenditures by category.

Table 6 - FY 23/24 Measure K Expenditure Summary (in $1,000s) Expenditure Type Revised
Budget
FY 23/24
Unaudited
Results
FY 23/24
% of
Revised
Budget
Variance
Measure K & Library Construction
Fund
General Expenses $7 $5 71% $2
Measure K Library Project $923 $338 31% $585
Measure K Library Debt Service $2,492 $2,492 100% $0
Measure K Library Operations $377 $234 62% $143
Measure K Transfers to other funds:

Gas Tax Fund-Street Resurfacing $2,557 $2,557 100% $0
Gas Tax Fund-Pedestrian & Bike $339 $339 100% $0
NPDES Fund-Storm Drain $518 $518 100% $0
Total Expenditures $7,213 $6,483 90% $730
Measure K Related Projects and Transfers
FY 23/24 Measure K Library Construction Funds expenditures were budgeted at $0.9 million; actual expenditures were $0.3 million due to the timing of the project and some remaining final check list items from creek work and signage remain. Capital projects and related expenditures to be funded by Measure K were approved by the City Council through the 2022-2027 Five Year Capital Improvement Plan (CIP) and the FY 23/24 Budget. Finally, the debt service payment of $2.5 million on the private placement debt was made timely.

10.2.c
Packet Pg. 81
Table 7 - FY 23/24 Measure K and Library Construction Funds Ending Balance (in $1,000s) Unaudited
Results
FY 23/24
Beginning Fund
Balance
$4,457
Revenue $5,707
Expenditures $6,482
Surplus/Deficit ($775)
Ending Fund Balance $3,682

OTHER CITY FUNDS (NON-GENERAL FUND)
In addition to the General Fund and Measure K and Library Construction Funds, the City has other funds that can only be used for specific purposes, such as capital improvements, debt service, or a particular program. The following provides an update on these funds for FY 23/24.

NON-GENERAL FUND REVENUE
Total budgeted revenues for other (non-General Fund) funds, including revenue transferred between funds were $21.8 million and actual revenues were $12.7 million.

Table 8 - FY 23/24 Non-General Fund Revenue Summary (in $1,000s) Revenue Type Revised
Budget
FY 23/24
Unaudited
Results
FY 23/24
% of Revised
Budget
Variance
Property Tax $963 $1,096 114% $133
Other - Taxes and Assessments $1,109 $1,238 112% $129
Intergovernmental $9,207 $3,273 36% ($5,934)
Charges for Services $132 $133 101% $1
Fines and Forfeitures $40 $25 61% ($15)
Use of Money and Property $120 $575 477% $455
Other $14 $121 -17% $107
Transfer $10,180 $6,202 61% $(3,978)
Total Revenues $21,765 $12,663 58% $(9,102)
The largest categories of non-General Fund revenues were the transfer and intergovernmental categories. The majority of revenue in the intergovernmental category was attributable to grants or pass through revenue (i.e. Measure J from CCTA) for capital projects. Intergovernmental and transfers in were mainly under budget by $5.9 million due to timing of Measure J funding for Contra Costa Boulevard Project (Harriet to Viking) project.

10.2.c
Packet Pg. 82

NON-GENERAL FUND EXPENDITURES
The total budgeted expenditures for other funds, including transfers between funds, were $32.8 million and actual expenditures were $11.0 million.

Table 9 - FY 23/24 Non-General Fund Expenditure Summary (in $1,000s) Expenditure Type Revised
Budget
FY 23/24
Unaudited
Results
FY 23/24
% of Revised
Budget
Variance
Salaries and Benefits $612 $791 129% ($179)
Professional and Contract Services $3,854 $2,087 54% $1,767 Maintenance and Repairs $1,146 $789 69% $357
Supplies and Materials $404 $301 74% $103
Utilities $620 $586 95% $34
Promotions and Contributions $389 $482 124% ($93)
Capital Improvements & Fixed Asset $20,333 $4,419 22% $15,914 Transfer $5,425 $1,558 29% $3,867
Total Expenditures $32,783 $11,013 34% $21,770
The largest non-General Fund expenditure category was capital improvements and fixed assets, which primarily consist of large transportation-related capital projects that are grant-funded. The variance between actual and budgeted expenditures was primarily due to the timing of these projects such as Contra Costa Boulevard (Harriet to Viking) for $12.9 million and Street Resurfacing Program for $2.3 million.

NEXT UPDATE
The audit is currently in progress. The audited financial results for FY 23/24 will be presented to the Budget Committee in the coming months as part of the Annual Comprehensive Financial Report (ACFR).

10.2.c
Packet Pg. 83

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ____-24 ACCEPTING BID AND AWARDING A CONSTRUCTION CONTRACT TO S&H CONSTRUCTION, INC. FOR

THE CITY HALL POND AND FOUNTAIN REHABILITATION
PROJECT NO. 01-24; AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONSTRUCTION CONTRACT WITH S&H
CONSTRUCTION, INC.; AND ALLOCATE AN ADDITIONAL $583,071

IN AVAILABLE FUNDING

SYNOPSIS
The City Hall Pond and Fountain Rehabilitation Project No. 01-24 (Project) provides for needed renovation of the existing pond, fountain, and walkway at City Hall.

A review of the project bid documents revealed that it will be necessary to reduce the project scope and allocate additional funding in the amount of $583,071 to award and construct the project improvements.

The purpose of this item is to consider accepting the lowest responsive, responsible bid from S&H Construction, Inc. for the City Hall Pond & Fountain Rehabilitation Project No. 01-24, and authorize the City Manager to execute a construction contract with S&H Construction, Inc. Staff also requests that the City Council authorize the Public Works Director to issue a change order to S&H Construction Inc., to reduce the scope of the project, and authorize an allocation of an additional $125,000 in available Capital Building Funds and $458,071 in available Measure K Funds.

DISCUSSION
Background
Constructed in 1991, the Pleasant Hill City Hall consists of three structures, including a two-story office building, council chamber, a single-story community room, and a water feature. In 2018, the City hired an outside consultant to perform a building assessment study and as a result of the study, the existing pond, fountain, and walkway were selected for rehabilitation or replacement.

The City Hall Pond & Fountain Rehabilitation Project (Project) is a project in the Fiscal Year

10.3 Packet Pg. 84
2024/2029 Capital Improvement Plan (CIP). The Project is funded through American Rescue Plan Act (ARPA), the Americans with Disabilities Act (ADA) Improvement Program (Gas Tax Fund 301), the Sidewalk Maintenance Program (Measure J-306), and Measure K.

The existing shallow, concrete lined pond was last serviced in 2010. It suffers from poor water quality and proliferation of algae and sediment. Additionally, the mechanical equipment needs to either be serviced, cleaned, and/or replaced. The existing fountain conveys hard and abrasive well water, which has caused extensive damage to the fountain’s tile by removing most of the grout and protective coating of the tiles, creating an unattractive appearance to the water feature. The original plaza/donor memorial walkway is composed of concrete and decorative tiles, and over time the elastomeric seal along the tile edges has failed, allowing water to settle beneath the tiles, causing them to crack/break, creating a tripping hazard.

On April 15, 2024, the City Council authorized a Design Professional Services Agreement with Robert Nebolon Architects to provide Plans, Specifications and Estimates (PS&E) for the City Hall Pond and Fountain Rehabilitation Project. An Ad Hoc Committee consisting of two Councilmembers was formed at that time to provide necessary input to staff on the final project scope and design.

The final project design will separate the existing pond into two bodies of water: a main chlorinated lake and a smaller koi/turtle pond. The fountain will be remodeled, including the replacement of the existing fountain tile with new decorative tile that is bonded with an epoxy grout, which is resistant to the damaging effects of the hard well water that supplies the lake/pond.

The fountain will continue to circulate the chlorinated water in the main lake, and the smaller koi/turtle pond will have its own independent oxygenation system. The concrete plaza will be expanded to separate the new koi pond from the main lake, and additionally will be upgraded with new surfaces to meet current ADA requirements. The Project scope also includes new plumbing systems for both bodies of water, an updated HVAC system for the Community Rooms, electrical, landscaping, and water displays.

Analysis
The Notice Inviting Bids was sent to the construction exchanges and was advertised in the East Bay Times on September 3, 2024, and publicly read on Wednesday, October 9, 2024, at 2:00 p.m. at City Hall. Two responsible, responsive bids were received from S&H Construction Inc. and Buhler Commercial Construction, and one non-responsive bid was received from Mar Con Builders, Inc.*
Per project bid documents, the City will base the project award on the lowest responsive, responsible bid. The following table summarizes the bid amounts. The apparent low bid is marked in bold.

Company Total Bid

1. S&H Construction, Inc $2,968,600.00

10.3 Packet Pg. 85

2. Buhler Commercial Construction $6,245,920.00

3. Mar Con Builders, Inc. $6,000,100.00*
Engineer’s Estimate (EE) $2,611,528
Staff conducted a detailed analysis of Mar Con Builder’s Inc. bid and determined the bid was nonresponsive due to price discrepancies identified on their bid sheet. The total bid price in numbers on Mar Con Builder’s bid sheet was $6,497,697, the total bid price in written form was $6,000,100, and although there were several bid items on the bid sheet left blank, staff’s tabulation of the completed bid items was determined to be $6,856,048.

On October 15, 2024, S&H Construction submitted a written request to be released from its bid, citing Public Contract Code Section 5100, due to a “clerical error” the company discovered in its bid. The City has repeatedly requested the necessary documentation from S&H Construction to support this claim. City staff is of the opinion that S&H Construction has not adequately demonstrated that it is entitled to withdraw its bid without forfeiting its bid security on the basis of the claimed mistake, and therefore staff recommends that the City move forward with the award of the contract.

Bidding rules require that the City Council award the construction contract to the lowest responsive, responsible bidder. Staff has determined that S&H Construction is the lowest responsive, responsible bidder.

Although S&H Construction’s bid of $2,968,000 is $356,472 (12%) higher than the Engineer’s Estimate of $2,611,528, it is 52% lower than the second bid of $6,245,920; therefore, S&H Construction’s bid price is considered reasonable relative to other competitive bids received. S&H Construction has successfully completed projects of similar scale and complexity in the Bay Area.

In addition, S&H Construction holds all the necessary licenses to competently bid and construct a project of this type.

The Project’s available construction budget from the FY 2024/2029 CIP is $2,188,697. The difference between S&H Construction’s total bid and the available construction budget is $779,303, which exceeds available funding. Staff’s review of the bid documents revealed two bid items that could be deleted from the project scope, without materially affecting the project:

Bid Item 5 – New Wood Pedestrian Bridge $197,488
Bid Item 6 – New Wood Railing along City Sidewalk $198,744 Total Project Savings $396,232
The project’s specifications allow the City to delete bid items in their entirety; therefore, the City Council may pass a resolution both awarding the construction contract to S&H Construction and the issuance of a change order deleting Bid Item 5 and Bid Item 6 from the project scope for budgetary reasons. This would bring S&H Construction’s total bid to $2,571,768, and reduce the

10.3 Packet Pg. 86
construction budget shortfall to $383,071. It is reasonable to include a $200,000 contingency for a project of this type, bringing the amount of additional funds needed to award the project to $583,071.

In consultation with the Finance Division, staff has identified $125,000 in available Capital Building Funds and $458,071 in available Measure K Funds to bridge the gap, and recommends that City Council authorize the transfer of these funds to pay for the construction of the project.

FISCAL IMPACT
The total construction cost is $2,772,278 (including contingency), and the project is funded by ARPA funds, ADA Improvement Program, the Sidewalk Maintenance Program, and Measure K dollars.

The FY 2024/2029 CIP approved a total project budget of $2,188,697. The following tables outline the project expenses and funding:

Project Cost:

Construction Contract (S&H): $ 2,968,000.00
Construction Contingency: $ 200,000.00
Delete Bid Item 5 $ (197,488.00)
Delete Bid Item 6 $ (198,744.00)
Total: $ 2,771,768.00
Funding Sources:

FY 22-27 CIP approved budget: $ 2,188,697.00
Capital Building Fund (additional allocation): $ 125,000.00 Measure K (additional allocation): $ 458,071.00
Total: $ 2,771,768.00
No General Fund money is requested or required for the project's construction. Staff has confirmed with the Finance Division that sufficient funds from the Capital Building fund and Measure K are available to complete the project work.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

10.3 Packet Pg. 87

RECOMMENDED CITY COUNCIL ACTION
Adopt a resolution to accept the bid and award a construction contract for the City Hall Pond and Fountain Rehabilitation Project No. 01-24; authorize the City Manager to execute a construction contract with S&H Construction, Inc.; authorize the Public Works Director to issue a change order to S&H Construction deleting Bid Item 5 & 6; and authorize the allocation of $125,000 in Capital Building Funds and an allocation of $458,071 of additional Measure K funds to complete construction of the project.

In addition, authorize City staff to redirect any American Rescue Plan Act (ARPA) funds to be disbursed in accordance with the foregoing to any other lawful program as necessary in the event that S&H Construction, Inc. forfeits its bid bond by failing to enter into the Contract awarded within the time permitted by the Contract Documents.

ALTERNATIVES TO RECOMMENDED ACTION
Reject all bids and provide direction to Staff.

ATTACHMENT(S):

Proposed Resolution
Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager

10.3 Packet Pg. 88
RESOLUTION NO. -24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

ACCEPTING BID AND AWARDING A CONSTRUCTION CONTRACT TO S & H CONSTRUCTION, INC. FOR THE CITY HALL POND AND FOUNTAIN
REHABILITATION PROJECT NO. 01-24; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH S&H CONSTTRUCTION, INC; AND ALLOCATE AN ADDITIONAL $583,071 IN AVAILABLE FUNDING.

WHEREAS, the City has adopted the FY 2024-2029 Capital Improvement Plan (CIP), which includes the City Hall Pond and Foutain Rehabilitation Project No. 01-24 as a funded project; and WHEREAS, the City Hall Pond and Fountain Rehabilitation Project No. 01-24 will construct needed improvements to the existing pond, fountain, and walkway at City Hall; and WHEREAS, on October 9, 2024, at 2:00 p.m., Engineering staff publicly opened and examined the sealed bids for the City Hall Pond and Foutain Rehabilitation Project No. 01-24; and WHEREAS, the City Hall Pond and Fountain Rehabilitation Project No 01-24’s total construction cost is not to exceed $2,771,768.00, which includes a the base bid price of $2,968,000.00 reduced with deletion of Bid Item 5 – New Wood Pedestrian Bridge ($197,488.00) and Bid Item 6 – New Wood Railing along City Sidewalk ($198,744.00), and project contingency funds in the amount of $200,000.00, to address any unforeseen conditions during construction; and WHEREAS, the Public Works Director has determined that S&H Construction, Inc. is the lowest responsive, responsible bidder.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill as follows:

1. S&H Construction, Inc.’s bid of $2,968,000.00 is found to be the lowest responsive, responsible bid and is accepted by the City Council at the unit prices set forth in the bid. This bid is on file in the Public Works Department and incorporated herein by this reference as though set forth in full.

2. The Public Works Director is authorized to issue a change order with S&H Construction, Inc. deleting Bid Item 5 ($197,488.00) and Bid Item 6 ($198,744.00) from the project scope for budgetary reasons.

3. A total project construction budget of $2,771,768.00, which includes project contingency funds in the amount of $200,000.00 is authorized by the City Council at the unit prices set forth in S&H Construction, Inc.’s bid.

4. The City Manager is authorized to execute a construction contract with S&H Construction, Inc. for the City Hall Pond and Fountain Rehabilitation Project No 01-24 in a form to be approved by the City Attorney; and

10.3.a
Packet Pg. 89

5. The City Council authorizes the reallocation of any American Rescue Plan Act (ARPA) funds to be disbursed in accordance with the foregoing to any other lawful program as necessary in the event that S&H Construction, Inc. forfeits its bid bond by failing to enter into the Contract awarded within the time permitted by the Contract Documents; and BE IT FURTHER RESOLVED the City Council approves the allocation of additional funding for the City Hall Pond and Fountain Rehabilitation Project No 01-24 for a total amount not to exceed $583,071.00 provided from the following sources:
• Capital Building Funds of $125,000.00
• Measure K unallocated fund balance of $458,071.00
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 2nd day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
MATTHEW RINN, Mayor
ATTEST:

LYONE P. CONNER, City Clerk

10.3.a
Packet Pg. 90

CITY COUNCIL STAFF REPORT
Meeting Date: December 02, 2024
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: ADOPT RESOLUTION NO. ___ - 24 AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH BLUE STRIKE ENVIRONMENTAL FOR

SUSTAINABILITY RELATED SERVICES FOR THE PREPARATION OF

A CLIMATE ACTION PLAN

SYNOPSIS
City staff requests City Council’s approval authorizing the City Manager to execute a Professional Services Agreement with Blue Strike Environmental (“the consultant”) to perform sustainabilityrelated services associated with the preparation of a Climate Action Plan. The consultant will work with City staff to produce a Climate Action Plan in compliance with the City’s 2040 General Plan and associated mitigation measures required by the Environmental Impact Report (EIR).

DISCUSSION
Background/Analysis
The City recently approved the 2040 General Plan, which includes an Environmental Element.

Within the Element chapter are three programs: Program Q – Climate Action Plan; Program R – GHG Emissions Threshold of Significance; and Program S – GHG Reduction and Source Alignment. In addition to the General Plan, the City certified an associated EIR that contained various CEQA mitigation measures. One of those measures required completion of a Climate Action Plan to address Green House Gas (GHG) emissions that may result from potential development envisioned within the General Plan. To address these different environmental provisions and required mitigation measures, the City dedicated itself to completing a Climate Action Plan.

City staff identified the Climate Action Plan (CAP) within the Pleasant Hill 2024-2029 Capital Improvement Program (CIP) – Project Number #CP-24-015. In the CIP, City Council authorized $200,000 for the preparation of the CAP.

As part of the CAP process, staff issued an RFP on September 6, 2024, seeking qualified firms to assist in the creation of a CAP to satisfy Implementation Programs Q, R, and S, within the Environmental Element of the 2040 General Plan, focusing on the following:

10.4 Packet Pg. 91
• Include targets that reflect those set by SB 32 to reduce GHG emissions by 40 percent below the 1990 levels by 2030 and AB 1279 to achieve carbon neutrality by 2045 • Develop and adopt Zero Net Energy requirements for new and remodeled residential and nonresidential development
• Develop and adopt a building electrification ordinance for existing and proposed structures
• Expand charging infrastructure and parking for electric vehicles • Implement carbon sequestration by expanding the urban forest, participating in soilbased or compost application sequestration initiatives, supporting regional open space protection, and/or incentivizing rooftop gardens
• Implement policies and measures included in the 2017 and 2022 California Climate Change Scoping Plans, such as mobile source strategies for increasing clean transit options and zero emissions vehicles by providing electric vehicle charging stations • Adopt Pleasant Hill CEQA GHG Emissions Thresholds of Significance that are consistent with the Pleasant Hill Climate Action Plan by Summer 2025 for use in future CEQA GHG emissions analyses through 2030 and consistent with SB 32. • Pursue a diverse mix of GHG reduction strategies across a range of municipal activities that generate GHG emissions and perform municipal GHG inventories at least once every five years to track results for implementation elsewhere.

The City received three proposals, one of which was from Blue Strike Environmental. Staff reviewed the proposals and determined that Blue Strike is a qualified environmental firm capable of completing the scope of work. Kristin Cushman, CEO and Founder of Blue Strike Environmental and project lead, has 17 years of experience in climate-related projects, including Climate Action Plans for San Francisco International Airport, the city of Los Altos, Sonoma State University, San Diego State University, and the city of La Canada Flintridge. Blue Strike will have three subconsultants to assist in the creation of the CAP including DKS, Impact Sciences, and Glumac, all of which have experience working together on similar projects.

Staff is recommending Blue Strike Environmental, as it offered the City the most robust package of services and the most cost-effective scope. In addition to the Climate Action Plan, Blue Strike will provide the City with several useful tools to support implementation of the Climate Action Plan strategies including developing a Climate Tracker tool, suggesting potential funding mechanisms for necessary future actions that result from the Climate Action Plan, and developing outreach materials. The scope of work includes a robust public outreach component to include two public workshops, eight focus group meetings, one public hearing with Planning Commission, and one public hearing with City Council. Finally, they propose to complete the work within an aggressive six-month timeframe, although Staff notes that additional time is likely to be necessary.

Although Blue Strike Environmental was the most cost-effective option, the proposed cost was still higher than the $200,000 estimate contained in the CIP. Thus, on November 19, 2024, the City of Pleasant Hill City Council Budget Committee recommended the allocation of an additional $94,000 from the General Fund to pay for the Climate Action Plan, which will cover the scope identified in Blue Strike’s proposal.

10.4 Packet Pg. 92

FISCAL IMPACT
Blue Strike’s total project contract is not to exceed the amount of $267,220 and a request for contingency in the amount of $26,722 for a total amount of $293,942. The project will be funded through a combination of Measure J ($200,000), as identified in the 2024-2029 Capital Improvement Program, and the General Fund ($94,000).

PUBLIC CONTACT
Public contact was made through posting the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the attached resolution authorizing the City Manager to execute a Professional Services Agreement with Blue Strike for the completion of a Climate Action Plan.

ALTERNATIVES TO RECOMMENDED ACTION

1. Continue the item to a later date with direction provided to Staff.

2. Do not adopt the resolution.

ATTACHMENTS
Proposed Resolution
Exhibit 1 – Proposed Professional Services Agreement & Project Scope of Work Prepared by: Haley Croffoot, Senior Planner
Reviewed by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager

10.4 Packet Pg. 93
RESOLUTION NO. __- 24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH BLUE STRIKE ENVIRONMENTAL FOR SUSTAINABILITY RELATED SERVICES TO COMPLETE THE CITY’S CLIMATE ACTION PLAN WHEREAS, the City of Pleasant Hill’s 2040 General Plan and associated Environmental Impact Report (EIR) requires the completion of a Climate Action Plan, as noted in a General Plan Implementation Program and as a required mitigation measure of the EIR to address greenhouse gas (GHG) emissions that may result from potential development envisioned within the General Plan; and
WHEREAS, the Climate Action Plan will satisfy implementation of Programs Q (Climate Action Plan), R (GHG Emissions Thresholds of Significance), and S (GHG Reduction and Source Alignment), of the Environmental Element of the 2040 General Plan, focusing on the following:
• Include targets that reflect those set by SB 32 to reduce GHG emissions by 40 percent below the 1990 levels by 2030 and AB 1279 to achieve carbon neutrality by 2045 • Develop and adopt Zero Net Energy requirements for new and remodeled residential and nonresidential development
• Develop and adopt a building electrification ordinance for existing and proposed structures
• Expand charging infrastructure and parking for electric vehicles • Implement carbon sequestration by expanding the urban forest, participating in soil-based or compost application sequestration initiatives, supporting regional open space protection, and/or incentivizing rooftop gardens
• Implement policies and measures included in the 2017 and 2022 California Climate Change Scoping Plans, such as mobile source strategies for increasing clean transit options and zero emissions vehicles by providing electric vehicle charging stations • Adopt Pleasant Hill CEQA GHG Emissions Thresholds of Significance that are consistent with the Pleasant Hill Climate Action Plan by Summer 2025 for use in future CEQA GHG emissions analyses through 2030 and consistent with SB 32. • Pursue a diverse mix of GHG reduction strategies across a range of municipal activities that generate GHG emissions and perform municipal GHG inventories at least once every five years to track results for implementation elsewhere; and WHEREAS, on September 6, 2024, the City issued a Request for Proposals (“RFP”) seeking qualified firms for the creation of a Climate Action Plan; and WHEREAS, the City received three qualified proposals, one of which was from Blue Strike Environmental that the City determined to be complete and acceptable at an approximate cost of $267,220; and

10.4.a
Packet Pg. 94
WHEREAS, the City’s approved 2024-2029 Capital Improvement Program allocated $200,000 to be funded through Measure J for the preparation of a Climate Action Plan, Project No. CP-24-015; and
WHEREAS, on November 19, 2024, the City of Pleasant Hill City Council Budget Committee recommended the allocation of an additional $94,000 from the General Fund to pay for the difference between the budgeted cost in the CIP and Blue Strike’s proposed cost to complete the Climate Action Plan; and
WHEREAS, the City of Pleasant Hill desires to utilize the professional services of Blue Strike for sustainability-related consulting services for the completion of a Climate Action Plan; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the City Manager is authorized to execute the Professional Services Agreement, attached as Exhibit 1, for sustainability-related consulting services with Blue Strike Environmental, for the completion of a Climate Action Plan in an amount not to exceed $267,220 and a 10 percent (10%) contingency in the amount of $26,722. For a total of $293,942 ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 2
nd day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
MATTHEW RINN, Mayor
ATTEST:
___________________________
LYONE P. CONNER, City Clerk

10.4.a
Packet Pg. 95

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of the � day of � c� r,.. � <;.,(, 2024, by and between the City of Pleasant Hill ("City") and Blue Strike, ("Consultant").

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.

1. Scope of Services. The Consultant shall furnish the following services in a professional manner:

Consultant shall perform the services described on Exhibit A which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time.

2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than January 31, 2026.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed $267,220.00 without additional authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number ofhours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.

5. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of 1 10.4.b
Packet Pg. 96
implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request. 6 Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

7. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant will not:
a. make a governmental decision whether to:

1. approve a rate, rule, or regulation;

2. adopt or enforce a law;

3. issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;

5. grant City approval to a contract that requires agency approval and to which the City is a party, or to the specifications for such a contract;

6. grant City approval to a plan, design, report, study, or similar item;

7. adopt, or grant City approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
b. serve in a staff capacity with the City and in that capacity participate in making a governmental decision as defined in 2 California Code of Regulations ("C.C.R") § 18704(a) and (b) or perform the same or substantially all the same duties for the City that 2 10.4.b
Packet Pg. 97
would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code under 2 C.C.R. § 87302. (2 C.C.R. § 18700.3.)

8. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

9. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

10. Insurance Requirements.
a. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. To the extent that any portion of the following requirements are satisfied through excess or umbrella coverage, such coverage shall be maintained on the same terms as are required for the primary policies under this Agreement.
i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3 10.4.b
Packet Pg. 98
111. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than two million dollars ($2,000,000) combined single limit for each occurrence.
1v. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than two million dollars ($2,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
111. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
4 10.4.b
Packet Pg. 99
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a "wasting" policy limit (i.e. limit that is eroded by the cost of defense).
f Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

11. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

12. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Pleasant Hill business license.

13. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

14. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

Ifto City:

If to Consultant:

City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323
Kristin Cushman
5 10.4.b
Packet Pg. 100
Blue Strike Environmental
126 Bonifacio Place, Suite G
Monterey, CA 93940

15. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest.

16. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

17. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

18. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall 6 10.4.b
Packet Pg. 101
7 be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

20. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

21. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement shall be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

22. Termination. This Agreement may be terminated immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF PLEASANT HILL: CONSULTANT:
__________________________
Ethan Bindernagel, City Manager Kristin Cushman, CEO, Blue Strike Environmental Business License #
APPROVED AS TO FORM: ATTEST:
__________________________ __________________________
Janet E. Coleson, City Attorney Lyone Conner, City Clerk Attachments: Exhibit A – Scope of Services and Schedule of Charges

10.4.b
Packet Pg. 102
8 CERTIFICATE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE I hereby certify that in the performance of the work for which this Agreement is entered into, I shall not employ any person in any manner so as to become subject to the Workers' Compensation Laws of the State of California.

Executed on this _____ day of _________________, 20__, at _________________, California. _______________________________________________________ Kristin Cushman, CEO, Blue Strike Environmental

10.4.b
Packet Pg. 103
PRESENTED BY:

RESPONSE TO RFP FOR

CLIMATE

ACTION PLAN
DELIVERY IN ELECTRONIC COPY 5:00 PM PDT, OCTOBER 4, 2024 TO:

CITY OF PLEASANT HILL
Community Development Department
100 Gregory Lane • Pleasant Hill, CA 94523
EXHIBIT A 10.4.b
Packet Pg. 104
2 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

COVER LETTER
City of Pleasant Hill
Community Development Department
Haley Croffoot, Senior Planner
100 Gregory Lane
Pleasant Hill, CA 94523
October 4, 2024
Dear Ms. Croffoot,
We are delighted and honored to submit a detailed proposal to assist the city of Pleasant Hill (the City) with writing a Climate Action Plan (CAP). We are eager to align our extensive expertise to help the City bolster its environmental initiatives to address the pressing challenges of climate change.

Our approach is designed to be adaptive and comprehensive, meeting the diverse needs and goals of the City and we are committed to working collaboratively.

ACCESSIBLE LEADERSHIP Leading the team will be Kristin Cushman, CEO and Founder of Blue Strike Environmental (Blue Strike). Ms. Cushman has managed and guided the completion of Climate Action Plan updates across the country and has 17 years of experience in climaterelated endeavors including policy formulation, cost-benefit assessments, scenario optimization, and GHG inventories and analyses. Ms. Cushman will serve as Project manager in charge of dayto-day oversight and will serve as the City ’s primary contact. Blue Strike has brought in our long term partners DKS, Impact Sciences, and Glumac to lead the transportation and electrification solutions, and provide the CEQA analysis. The RFP was sent to Impact Sciences who brought in this historical team of professionals to propose this work.

UNRIVALED EXPERIENCE Collectively, our team has worked with hundreds of cities and counties to define climate visions, goals, targets, and strategies that align with their priorities.

With the capabilities and experience of Ms. Cushman and her team, we are confident that we can successfully execute all aspects of the strategies outlined in the Request For Proposals. By submitting this proposal, our team agrees to provide all services in the Scope of Work and adhere to all requirements, specifications, terms, and contract provisions set forth.

Our team is eager to build on the progressive work the City has already set in motion and work together to take those efforts to the next level. We appreciate the opportunity to submit this proposal.

Please reach out at any time with follow-up questions to [email protected].

Sincerely,
Kristin Cushman
CEO and Founder, Blue Strike Environmental

10.4.b
Packet Pg. 105
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 3

C O N T E N T S
COVER LETTER 2
TABLE OF CONTENTS 3
INTRODUCTION 4
PROJECT APPROACH 5
TASK 1: Project kick-off and project management 6
TASK 2: Develop an inventory of GHG emissions 9
TASK 3: Include targets that reflect those set by SB 32 to reduce 15 GHG emissions by 40 percent below the 1990 levels by 2030 and AB 1279 to achieve carbon neutrality by 2045
TASK 4: Develop and adopt Zero Net Energy requirements for new and 20 remodeled residential and nonresidential development
TASK 5: Develop and adopt a building electrification ordinance for 21 existing and proposed structures
TASK 6: Implement carbon sequestration by expanding the urban forest, 23 participating in soil-based or compost application sequestration initiatives, supporting regional open space protection, and/or incentivizing rooftop gardens
TASK 7: Implement policies and measures included in the 2017 and 2022 25 California Climate Change Scoping Plans, such as mobile source strategies for increasing clean transit options and zero emissions vehicles by providing electric vehicle charging stations TASK 8: Stakeholder Engagement 28
TASK 9: Implementation Plan 33
TASK 10: Climate Action Plan 36
TASK 11: CEQA GHG Emissions Thresholds of Significance 38 TASK 12: Pursue a diverse mix of GHG reduction strategies across a range 42 of municipal activities that generate GHG emissions and perform municipal GHG inventories at least once every five years to track results for implementation elsewhere
BUDGET 43
TIMELINE 45
QUALIFICATIONS 46

10.4.b
Packet Pg. 106
4 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN It is our understanding that the City is looking for support in upholding the commitments within the 2040 General Plan which was adopted in May 2023. As stated on the City’s website, the General Plan “seeks to provide future opportunities for innovative development types, expanded economic development, the creation of unique growth areas, and upgraded public facilities and services, making the city the best place to live in the Bay Area”.

The planning elements in the 2040 General Plan specifically outline the goals of the City.

These three goals mark the framework that will guide this CAP process:

1. The City shall adopt the Pleasant Hill CAP by Summer 2025 and include targets that reflect those set by SB 32 to reduce greenhouse gas (GHG) emissions by 40 percent below the 1990 levels by 2030 and AB 1279 to achieve carbon neutrality by 2045.

Implementation measures in the CAP to achieve the 2030 and 2045 targets.

2. The City shall also adopt Pleasant Hill’s California Environmental Quality Act (CEQA) GHG Emissions Thresholds of Significance that are consistent with the Pleasant Hill CAP by Summer 2025 for use in future CEQA GHG emissions analyses through 2030 and consistent with SB 32.

3. Pursue a diverse mix of GHG reduction strategies across a range of municipal activities that generate GHG emissions and perform municipal GHG inventories at least once every five years to track results for implementation elsewhere.

LETTER OF

TRANSMITTAL

INTRODUCTION

10.4.b
Packet Pg. 107
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 5 An excellent CAP should be a roadmap
outlining clear targets, timelines, and
strategies for reducing greenhouse gas
(GHG) emissions, while promoting sustainable
development, resilience, and equity among
communities affected by climate change.

Implementing the CAP will require mobilizing
individuals across departments, as well
as residential and business communities.

It will require reaching beyond the “early
adopters” into parts of the community and
City operations that do not often consider climate change or its impacts. To do so, our team will leverage a proven process, working closely with City staff to create a clear roadmap and compelling narrative.

We begin by uncovering the needs and values of the City as they relate to climate action. To do this, we listen. We listen to you, the project team, and to City staff, and leadership. We listen to residents and business leaders, and we seek out and listen to those who don’t often have a seat at the table. We even listen to skeptics.

In the process, we uncover the needs of the community and the shared values that make Pleasant Hill unique.

Second, we tell a data-driven story. We weave quantitative insights about energy use and other emission drivers, into a narrative that illuminates trends, patterns, and correlations, making complex information accessible and engaging to a wider audience. This approach is crucial for grounding discussions in evidence, driving informed decision-making, and compelling action by presenting data in a context that highlights its relevance and impact on City-wide issues.

Third, we co-create crowd-pleasing solutions with you. Crowd-pleasing solutions have broad appeal because they address shared values and needs. Solutions must certainly reduce emissions, but when they also increase resiliency, save money, promote quality of life, and improve equity we call them “win-win.” All of our plans are actionable, integrated, branded and funded. They are actionable, featuring specific, measurable steps that enable swift execution and tangible results. They are integrated, ensuring that each initiative complements and enhances existing City planning efforts, creating a cohesive strategy. They are branded to make the climate action plan instantly recognizable to your community. Lastly, our plans are funded – high impact strategies are matched with likely financing sources, so you can proceed with minimal financial obstacles.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

VALUE PROPOSITION

FOR BLUE STRIKE
If selected, Pleasant Hill will
receive the following:
• All deliverables contained
in the RFP, provided and
assembled by best-inclass industry leaders.
• You will work with senior
staff with decades of
experience across
multiple industries,
who bring deep
understanding and
creative solutions
• Strategies that are
tailor-made to attract the
maximum amount of state
and federal grant funding
• A Plan that balances the
needs of all stakeholders
and focuses on the
benefits of climate action,
using strong incentives to
encourage action
• An ArcGIS StoryMap as a
visually appealing online
expression of the CAP’s
Executive Summary
• An (optional) online
data dashboard that
communicates current
efforts, forecasts,
progress, and community
benefits
• A partnership with a
dedicated engagement
firm specializing in
controversial community
issues
• A new network of
financial collaborators
to accelerate
implementation

UNCOVER

NEEDS AND
VALUES
TELL A

DATA-DRIVEN
STORY

CO-CREATE CROWD

PLEASING STRATEGIES

ACTIONABLE

INTEGRATED

B RA N D ED

F U N D E D
PM

BLUE STRIKE PROCESS

10.4.b
Packet Pg. 108
6 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL
TASK 1: PROJECT KICK-OFF AND PROJECT MANAGEMENT
LEAD STAFF: KRISTIN CUSHMAN, BLUE STRIKE
Our project management emphasizes maintaining timelines, ensuring quality, and providing regular updates to the client, through the following subtasks. ❱❱❱ SUBTASK 1.1: KICK-OFF MEETING
A kick-off meeting will be scheduled following the completion of the contract in order to confirm the project expectations, goals and the timeline for major deliverables. During this meeting our team will outline our recommended approach, welcome feedback and guidance from City staff, and work through any concerns. Key aspects include establishing roles, responsibilities, and chain-of-communication protocols, as well as clarifying goals and expectations for community and stakeholder engagement. We will also identify available data, maps, documents, and other related information that must be gathered during the CAP development process. Our team will coordinate scheduling, provide a meeting agenda and a presentation, and provide a written summary of what was covered and agreed upon during the meeting.
❱❱❱ SUBTASK 1.2: PROJECT PLAN
Following the kick-off meeting, we will develop a Project Plan that outlines the specific steps our team and the City will take to develop the CAP. This planning document will define the roles and responsibilities of each project participant, clearly identifying the sequence of tasks that must be completed during CAP development in order to help the City realize its goals and desired timeline for this project. This plan will include the strategies, approaches, and implementation methodology needed to execute the technical aspects of this project, such as GHG inventory creation, as well as more tailored components like community outreach and stakeholder engagement.

Once the Project Plan has been drafted, it will be shared with the City’s project team for review. While our team welcomes feedback during all phases of climate action planning, it is particularly helpful during the initial phase of project planning, as it enhances our ability to develop a Project Plan that 1) truly aligns with the City’s climate action planning objectives, and 2) provides a realistic roadmap for CAP completion.

Following a round of review by the City, the Project Plan will be revised to incorporate this feedback and then delivered to the City’s project team.

PROJECT APPROACH

10.4.b
Packet Pg. 109
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 7 ❱❱❱ SUBTASK 1.3: ONGOING COMMUNICATIONS AND PROJECT DOCUMENTATION We utilize cloud-based platforms like Google Drive to store all project-related documents, including meeting minutes, draft deliverables, and presentations. This approach ensures transparency and facilitates easy access to data. We offer various communication channels tailored to the City’s preferences, ranging from email and conference calls to video conferencing and in-person meetings. Our priority is to respond promptly to queries and concerns, fostering smooth information flow.

Additionally, we keep detailed engagement records to track project exchanges, which inform the development of the CAP. Flexibility is key, as we adapt our communication methods to evolving project dynamics. Our aim is to create an inclusive and collaborative environment conducive to the successful implementation of the CAP.

Monday.com. We will utilize Monday.com, an advanced project management tool, to enhance communication, task allocation, and progress tracking. Monday.com serves as a centralized hub for project management and collaboration, ensuring all team members stay informed about tasks, deadlines, and priorities. The Project Plan (subtask 1.2) will be entered into Monday.com, detailing main tasks and their respective deliverables (see Figure 1). This platform will be accessible to the City at no cost, further promoting transparency and efficiency in project-related activities and communications.

FIGURE 1: SAMPLE MONDAY.COM

LETTER OF

TRANSMITTAL
Once the Project Plan has been drafted, it will be shared with the City’s project team for review.

While our team welcomes feedback during all phases of climate action planning, it is particularly helpful during the initial phase of project planning, as it enhances our ability to develop a Project Plan that 1) truly aligns with the City’s climate action planning objectives, and 2) provides a realistic roadmap for CAP completion. Following a round of review by the City, the Project Plan will be revised to incorporate this feedback and then delivered to the City’s project team.

Subtask 1.3: Ongoing communications and project documentation We utilize cloud-based platforms like Google Drive to store all project-related documents, including meeting minutes, draft deliverables, and presentations. This approach ensures transparency and facilitates easy access to data. We offer various communication channels tailored to the City’s preferences, ranging from email and conference calls to video conferencing and in-person meetings. Our priority is to respond promptly to queries and concerns, fostering smooth information flow. Additionally, we keep detailed engagement records to track project exchanges, which inform the development of the CAP. Flexibility is key, as we adapt our communication methods to evolving project dynamics. Our aim is to create an inclusive and collaborative environment conducive to the successful implementation of the CAP.

As such, we will utilize Monday.com, an advanced project management tool, to enhance communication, task allocation, and progress tracking. Monday.com serves as a centralized hub for project management and collaboration, ensuring all team members stay informed about tasks, deadlines, and priorities. The Project Plan (subtask 1.2) will be entered into Monday.com, detailing main tasks and their respective deliverables (see Figure 1). This platform will be accessible to the City at no cost, further promoting transparency and efficiency in project-related activities and communications.

Figure 1: Sample Monday.com
6 PROJECT APPROACH
Kausal Watch. In addition to Monday.com, we propose leveraging innovative online tracking tools, including Kausal Watch to track, monitor, and visualize climate actions in real-time, ensuring data-driven decision-making and transparent progress reporting toward emissions reduction targets and sustainability goals.

10.4.b
Packet Pg. 110
8 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN ❱❱❱ SUBTASK 1.4: BIWEEKLY MEETINGS
Our dedicated climate team ensures our ability to be responsive to the unique needs of your jurisdiction, seamlessly coordinate with City staff, residents, stakeholders and consultant teams as needed, and flexibly adapt to changing conditions while managing the established scope and budget of each project. To facilitate this, we typically conduct bi-weekly virtual meetings with City staff to review progress, plan upcoming efforts, and ensure the project remains on schedule and within budget. ❱❱❱ SUBTASK 1.5: MONTHLY MEMOS
After the project has begun, our team will generate monthly memos to document the project’s progress and outstanding deliverables to be completed in subsequent months. The reports will consider the project’s current status in terms of budget and schedule, outlining specific course corrections whenever necessary. Additionally, the memos can be made available to key City staff to allow for feedback and input on overall project progress.

TASK 1 DELIVERABLES:
➜ Kickoff Meeting agenda, presentation, and minutes
➜ Project Plan
➜ Access to shared drive and Monday.com
➜ Biweekly meetings
➜ Monthly Memos

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 111
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 9

LETTER OF

TRANSMITTAL

PROJECT APPROACH
TASK 2: DEVELOP AN INVENTORY OF GHG EMISSIONS
LEAD STAFF: SOL SHEPHERD, BLUE STRIKE • ALEX HAAG, DKS
The most recent GHG emissions inventory was conducted in 2013 as part of the City’s Energy Action Plan. Therefore, to embark on a GHG reduction strategy, the City must first evaluate its sources of impact. The task of reducing those impacts begins with GHG inventories, which establish a benchmark and set the stage for determining and implementing actions to reduce emissions. We will perform separate 2023 GHG inventories for community-wide and municipal operations. ❱❱❱ SUBTASK 2.1: COMMUNITY-WIDE EMISSIONS INVENTORY
Blue Strike will develop a consumption-based community-wide GHG Inventory for the City. Not all GHG emissions are under the direct financial or operational control of local governments, and therefore care must be taken to draw an appropriate organization boundary for the GHG inventory while also leveraging the unique powers of government to influence actions at the community-wide scale. Sources of GHG emissions are separated into a uniformly recognized categorization of emission ‘Scopes’:
• SCOPE 1: Direct, on-site burning of fossil fuels, such as natural gas consumption • SCOPE 2: Emissions from purchased electricity
• SCOPE 3: Indirect emissions over which the City may have limited control 36 2024 CLIMATE ACTION PLAN TOWN OF DAVIDSON, NC
2 Emissions generally released during transmission of natural gas. Fugitive emissions are emissions due to leaks or other intended irregular release. These inadvertent emissions can occur at various stages of production, processing, storage, transmission, and distribution. 2 O U R IM PAC T UNDERSTANDING DAVIDSON’S

EMISSIONS

GREENHOUSE GAS

COMMUNITY INVENTORY
In 2019, the Town of Davidson community generated a total of 99,170 metric tons of carbon dioxide equivalent emissions (MT CO2e). As depicted in the figure below, the majority of emissions were from energy, at a combined 54%. Energy sources were further classified into residential and commercial categories to facilitate the identification of reduction strategies.

The subsequent significant contributors were Residential energy, contributing 38% or 37,607 MT CO2e (including electricity, natural gas, LPG, and fuel oil no. 2), and Commercial energy, contributing 16% or 16,226 MT CO2e. The next largest category which accounted for 40%, or 39,691 MT CO2e, originated from transportation and mobile services. The remaining components of the community inventory encompass solid waste (3%), water and wastewater (1%), as well as process and fugitive emissions2 (2%). The following figure summarizes the community inventory.

FIGURE 2.1: TOWN OF DAVIDSON COMMUNITY INVENTORY

TOWN OF DAVIDSON COMMUNITY INVENTORY

FUGITIVE EMISSIONS

1.8%

RESIDENTIAL ENERGY

37.9%

COMMUNITY

SOLID WASTE

3.1% WATER AND WASTEWATER

0.7%

TRANSPORTATION AND

MOBILE SERVICES

40.1%

COMMERCIAL ENERGY

16.4%

COMMUNITY
FIGURE 2: COMMUNITY-WIDE EMISSIONS INVENTORY

10.4.b
Packet Pg. 112
10 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN Sol Shepherd, Blue Strike’s Greenhouse Gas and Emission Forecasting Analyst, has well-established data collection practices. He will create a shared online site where collaboration can take place and information can be readily accessed and shared.

This effort will be coordinated by our team, with City staff, and relevant stakeholders.

Our team will work closely with the City to determine what data is relevant, what data is currently available or may be obtained, and what data is unavailable but may be obtained in the future with proper data collection practices. Examples of relevant data for the community-wide inventory include but are not limited to the following:
• Electricity usage - 100% renewable
• Onsite renewable generation (if any)
• Natural gas usage
• Annual solid waste volume
• Population growth trends
The California Air Resources Board’s (CARB) Scoping Plan identifies several high-impact sectors for carbon reduction within the State. For these sectors it will be important to develop an accurate inventory of GHG emissions, in order to develop and evaluate strategies in subsequent tasks. Likely, the largest quantities of emissions in the City result from transportation and energy use in buildings. Special attention will be paid to generating a robust and nuanced assessment of these emissions, including breakdowns of building and vehicle types.

Because of the particular significance of emissions from vehicles - the largest source of emission in the state - and the traverse of Interstate 680 through the City, DKS will perform a special analysis to determine the amount of vehicle miles traveled. ❱❱❱ TASK 2.1.1 (OPTIONAL): VMT ESTIMATION APPROACH
The scope of work outlines DKS’ approach to estimating Vehicle Miles Traveled (VMT) within the City.

DATA COLLECTION, REVIEW, AND TRIP LENGTH ESTIMATION.

To establish baseline VMT on City owned and maintained roadways, DKS will start with the most recently published VMT estimates from the Federal Highway Administration’s (FHWA) Highway Performance Monitoring System (HPMS). DKS will then calculate the State Highway VMT that is traversed within the city based on Caltrans published AADT x Segment Length (via Post Miles). In alignment with the Office of Planning and Research (OPR) guidelines, DKS will implement methodologies to capture the full length of trips that traverse city boundaries (i.e., trips that have just one trip end within the city).

This is necessary given that the HPMS VMT estimates are boundary-based (confined within the city limits). To augment these estimates and capture the full trip length,

LETTER OF

TRANSMITTAL

PROJECT APPROACH
• Land management data
• Transportation and travel data
• Food consumption
• Transport and purchasing of goods

10.4.b
Packet Pg. 113
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 11 DKS will supplement the HPMS data with additional sources, such as the Longitudinal Employment and Housing Dynamics (LEHD) journey-to-work data or Replicas. This approach will ensure that VMT calculations account for the entire journey, not just the segments within city limits.

VMT PROJECTIONS
To project future VMT scenarios, DKS will utilize the Metropolitan Transportation Commission (MTC) model or other suitable forecasting models to establish VMT growth factors for selected future horizon years. Depending on the selected planning horizon for the Climate Action Plan, DKS will apply linear interpolation/extrapolation as appropriate.

ON-ROAD MOBILE SOURCE ACTIVITY INPUTS
DKS will also coordinate with Blue Strike to stratify transportation activity (i.e., VMT) by vehicle type (e.g., LDA, LTD1, LTD2, MDT, HDT, HHDT etc.), technology group (e.g., gas, electric, hybrid,diesel), and speed class distribution (speed bins in 5-mile increments).

This stratified data will be formatted and prepared for input into the EMission FACtors (EMFAC) model.
❱❱❱ SUBTASK 2.2: MUNICIPAL OPERATIONS EMISSIONS INVENTORY With the support of our team, we will conduct a similar process to subtask 2.1 to develop a Municipal Operations GHG Inventory (Figure 3). We will continue to use the Global Protocol for Community-Scale GHG Emissions Inventory (GPC) methodologies for local government inventories to ensure compliant and comparable results. Examples of relevant data needed to complete the municipal operations GHG inventory include but are not limited to:
2024 CLIMATE ACTION PLAN

GREENHOUSE GA

MUNICIPAL OPERATIONS I
In 2019, the Town of Davidson’s municipal operations g
metric tons of carbon dioxide equivalent emissions (MT C represents a substantial portion, contributing 29% with 2 and traffic signals make up the next largest portion at 24% Town’s vehicle fleet accounts for 23% of total emissions Buildings and facilities follow closely at 20%, contributi contributors include solid waste facilities at 4% (40 MT CO emissions at less than 1% (2 MT CO2e).

This comprehensive breakdown underscores areas for pot
and emphasizes the importance of addressing trans
commuting for significant emissions reduction. The follow municipal emissions inventory for the Town of Davidson. 3 The emissions attributed to streetlights and traffic signals predominan because Davidson currently owns and operates just a single traffic lig FIGURE 2.2: TOWN OF DAVIDSON MUNICIPAL I

TOWN OF DAVIDSON MUNICIPAL

SOLID WASTE

3.9%

EMPLOYEE COMMUTE

28.8%

MUNICIPAL

VEHICLE FLEET

22.8%

LETTER OF

TRANSMITTAL

PROJECT APPROACH
2024 CLIMATE ACTION PLAN TOWN OF DAVIDSON, NC 37

GREENHOUSE GAS

MUNICIPAL OPERATIONS INVENTORY
In 2019, the Town of Davidson’s municipal operations generated a total of 1,036 metric tons of carbon dioxide equivalent emissions (MT CO2e). Employee commute represents a substantial portion, contributing 29% with 297 MT CO2e. Streetlights and traffic signals make up the next largest portion at 24% with 250 MT CO2e3 . The
Town’s vehicle fleet accounts for 23% of total emissions, emitting 236 MT CO2e.

Buildings and facilities follow closely at 20%, contributing 208 MT CO2e. Other contributors include solid waste facilities at 4% (40 MT CO2e) and process & fugitive emissions at less than 1% (2 MT CO2e).

This comprehensive breakdown underscores areas for potential mitigation strategies and emphasizes the importance of addressing transportation and employee commuting for significant emissions reduction. The following figure summarizes the municipal emissions inventory for the Town of Davidson. 2 O U R IM PAC T UNDERSTANDING DAVIDSON’S

EMISSIONS
3 The emissions attributed to streetlights and traffic signals predominantly arise from streetlights. This is because Davidson currently owns and operates just a single traffic light.

FIGURE 2.2: TOWN OF DAVIDSON MUNICIPAL INVENTORY

TOWN OF DAVIDSON MUNICIPAL INVENTORY

FUGITIVE EMISSIONS

0.2%

BUILDINGS AND

FACILITIES

20.1%

SOLID WASTE

3.9% EMPLOYEE COMMUTE

28.8%

STREETLIGHTS AND

TRAFFIC SIGNALS

24.2%

MUNICIPAL

VEHICLE FLEET

22.8%
FIGURE 3: MUNICIPAL OPERATIONS EMISSIONS INVENTORY

10.4.b
Packet Pg. 114
12 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN • Energy data for City buildings and facilities, including LEED certified buildings • Energy data for street and traffic lights
• Employee commute data
• Liquid fuel and electricity usage in City fleet vehicles By completing two inventories for the City, we can more carefully tailor emission reduction strategies based on their audience. Considering the City has more influence over municipal operations, reducing these emissions will likely be more streamline. Meanwhile, strategies to reduce community emissions may involve techniques such as educational outreach, updated building codes, and additional waste management programs. ❱❱❱ SUBTASK 2.3: METHODOLOGY REPORT
Following the conclusion of this project, it is crucial for the City to continue monitoring and tracking the progress and success of the CAP. To ensure the City can effectively measure its GHG emissions impact and progress annually, we will provide all necessary materials and resources for replication. This includes a comprehensive Methodology Report. The Methodology Report will guide the City through the completion of future inventories, detailing every step of the inventory process, including data sources and data collection procedures.

The Methodology Report will elaborate on the step-by-step process followed in compiling the community-wide and municipal GHG inventories. It will explain the techniques and tools used, providing a clear understanding of data processing and analysis. The report will culminate in a narrative describing the inventory update process, the methodology employed, the emissions factors used, and how the inventory aligns with established protocols and standards. Additionally, the Methodology Report will include sections on quality assurance and quality control (QA/QC) procedures, data validation methods, templates for data collection, glossary of key terms and guidelines for periodic reviews and updates.
❱❱❱ SUBTASK 2.4: GHG EMISSIONS FORECAST
Leveraging insights from subtasks 2.1 and 2.2, our team will forecast projected levels of GHG emissions for community-wide activities and municipal operations through 2050.

This process will yield a comprehensive Business-as-Usual (BAU) scenario, depicted in Figure 4, and an Adjusted Business-as-Usual (ABAU) scenario, illustrated in Figure 5.

This scenario will encompass the impacts of relevant legislative and executive actions at local, regional, and state levels, allowing for in-depth analysis and strategic planning.

Blue Strike has completed several GHG Inventories and projections for cities throughout California so we are familiar with State targets, regulations, and resources including the California Air Resources Board (CARB), the California Climate Action Registry (CCAR), and The Climate Registry (TCR).

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 115
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 13 FIGURE 4: BUSINESS-AS-USUAL FORECAST FIGURE 5: ADJUSTED BUSINESS-AS-USUAL FORECAST 2045 for all jurisdictions within Kern County. This process will yield a comprehensive Business-as-Usual (BAU) scenario, depicted in Figure 3, and an Adjusted Business-as-Usual (ABAU) scenario, illustrated in Figure 4. This scenario will encompass the impacts of relevant legislative and executive actions at local, regional, and state levels, allowing for in-depth analysis and strategic planning. All forecasts will utilize expected population, employment, and housing growth in Kern County. Blue Strike has completed several GHG Inventories and projections for cities throughout California so we are familiar with State targets, regulations, and resources including the California Air Resources Board (CARB), the California Climate Action Registry (CCAR), and The Climate Registry (TCR).

Figure 3: Business-as-Usual forecast Figure 4: Adjusted Business-as-Usual forecast In collaboration with the City, Blue Strike will evaluate and discuss additional future emissions scenarios that are pertinent to the City's context and goals. An exploration of the City’s Science-Based Target (SBT) could provide insights into the City’s role in mitigating global temperature increases to less than 1.5 degrees Celsius. 5. Based on feedback, we will finalize the baseline, projections, and related documentation, including any charts or graphics summarizing the projections that may be needed for engagement. We will synthesize these results into a memorandum detailing how emissions were forecasted, which will be a component of the greater GHG inventory Technical Memorandum outlined in Task 2.2.1.

Deliverables:
● GHG Emissions Projections: Business-As-Usual
● GHG Emissions Projections: Legislative-Adjusted Business-As-Usual ● GHG Emissions Technical Memorandum detailing how emissions were forecasted

2.2.3 Greenhouse Gas Reduction Targets
Given the results of the County’s GHG inventory, Blue Strike will assist the City in determining emission reduction targets for 2030, 2045, and 2050 that are both ambitious and achievable.

This process will begin with a review of existing state and county legislation in addition to targets set by comparable communities, and Blue Strike will coordinate updates with communities throughout Kern County to ensure regional consistency. This information, along with the GHG inventory, will be used to inform the targets. Blue Strike will ensure that all targets are in 22 In collaboration with the City, we will evaluate and discuss additional future emissions scenarios that are pertinent to the City's context and goals.

Using the ABAU forecasted emissions estimated for the anticipated years 2025, 2035, and 2045, alongside the selected reduction targets, we will assess the emissions gap that the City will need to address to achieve the specified targets. This assessment will inform the development of a reduction scenario aimed at meeting or surpassing the GHG reduction targets. The resulting analysis will demonstrate project emissions reductions by sector and scope. A visual representation similar to Figure 6 will be produced to illustrate our analysis.

FIGURE 6: EMISSION REDUCTIONS BY FOCUS AREA

LETTER OF

TRANSMITTAL

PROJECT APPROACH
In collaboration with the City, we will evaluate and discuss additional future emissions scenarios that are pertinent to the City's context and goals.

Using the ABAU forecasted emissions estimated for the anticipated years 2025, 2035, and 2045, alongside the selected reduction targets, we will assess the emissions gap that the City will need to address to achieve the specified targets. This assessment will inform the development of a reduction scenario aimed at meeting or surpassing the GHG reduction targets. The resulting analysis will demonstrate project emissions reductions by sector and scope. A visual representation similar to Figure 6 will be produced to illustrate our analysis.

Figure 6: Emission Reductions by Focus Area

10.4.b
Packet Pg. 116
14 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN ❱❱❱ SUBTASK 2.5: GHG INVENTORY & FORECAST REPORT
Utilizing appropriate data sources, a GHG Inventory Report will then be provided, including the details, assumptions, data sources, methodology, and benchmarks used to calculate both baseline GHG inventories. Once these steps are completed, a narrative will be developed, describing the inventories, methodology, emissions factors, and protocol compliance. This report will be incorporated into the draft and final CAP in an appendix.

TASK 2 DELIVERABLES:
➜ Community-Wide Greenhouse Gas Inventory
➜ Municipal Operations Greenhouse Gas Inventory
➜ Methodology Report
➜ GHG Inventory Forecasts
➜ GHG Inventory & Forecasts Report

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 117
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 15

BLUE STRIKE
BEST PRACTICE:

INTEGRATED
PLANS
Your plan will be
integrated. Integration
ensures that every
initiative complements
and enhances your
existing planning
efforts and avoids
duplicating efforts. It
also ensures alignment
with regional and
state level planning
for climate-related
activities. By creating
a cohesive approach,
our climate action and
adaptation plan works
in harmony with your
overall development
goals, amplifying
impact and efficiency.

LETTER OF

TRANSMITTAL

PROJECT APPROACH
TASK 3: INCLUDE TARGETS THAT REFLECT THOSE
SET BY SB 32 TO REDUCE GHG EMISSIONS
BY 40 PERCENT BELOW THE 1990 LEVELS
BY 2030 AND AB 1279 TO ACHIEVE CARBON
NEUTRALITY BY 2045
LEAD STAFF:

KRISTIN CUSHMAN AND MARLEY DOOLING, BLUE STRIKE • ALEX HAAG, DKS ❱❱❱ SUBTASK 3.1: EXISTING CONDITIONS ASSESSMENT
Our team will undertake comprehensive research and data collection in various areas crucial for the development of the CAP. Our approach involves a thorough review of existing City General Plan, codes, policies, programs, and commitments to environmental sustainability and climate resiliency. We will analyze these documents to extract pertinent information and recommendations related to the development of the CAP and GHG emissions reductions.

Furthermore, to ensure the CAP is well-rounded and informed by successful precedents, we will study best practices from cities comparable to Pleasant Hill in terms of size, scale, and physical context. This will involve analyzing effective climate action plans, mitigation, adaptation measures, financing mechanisms, and community outreach techniques from these cities. Our research will not only cover local and municipal strategies but will also extend to state and federal guidelines, ensuring our strategies align with higher-level directives, as shown in Figure 7. Our review will include but not be limited to the following documents:

CITY PLANS:
• 2040 General Plan
• Pleasant Hill BART/Contra
Costa Centre
• Marin Clean Energy Programs
REGIONAL PLANS:
• Contra Costa County Climate
Action Plan
• Habitat Conservation Plan
• Envision 2040 General Plan
for Contra Costa
STATE LEGISLATION:
• 2022 State of California Building Codes
• Governor Newsom’s California Climate
Commitment
• CARB's 2022 Scoping Plan for Achieving
Carbon Neutrality
• AB 32 Global Warming Solutions Act of
2006
• California Senate Bill 32
• California’s SB 379
• California’s SB 100, The 100 Percent
Clean Energy Act of 2018
• California Executive Order B-55-18

10.4.b
Packet Pg. 118
16 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN FIGURE 7: REDUCTION TARGET COMPARISON TABLE

LETTER OF

TRANSMITTAL

PROJECT APPROACH
2025 2030 2035 2040 2045 2050
Paris Agreement - - - - - Net Zero
Science Based Targets - 50% baseline
reduction - - - Net Zero
United States - 50%-52% below
2005 levels - - - -
State of California - 40% reduction
from 1990 - - Net Zero -
City of Walnut Creek - - - Net Zero -
City of Concord - - - - - 80% below
1990 levels
Contra Costa County - 40% reduction
from 1990 - - 85% below
1990 levels Net Zero
City of Pleasant Hill - 40% reduction
from 1990 - - Net Zero -
❱❱❱ SUBTASK 3.2: DEVELOP POLICIES AND STRATEGIES TO ACHIEVE GHG

REDUCTION TARGETS
Our team will collaborate closely with the City to devise and refine an array of goals, strategies and actions tailored towards reducing GHG emissions through the reduction targets and measures identified in Figure 8, considering factors such as GHG emissions reduction potential, feasibility, metrics, milestones, co-programming opportunities, and regulatory and technical considerations.

Figure 8 provides an example of a goal, strategy, and action for the transportation section, including a priority score and co-benefits for each action.

10.4.b
Packet Pg. 119
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 17 GOAL 1.2
STRA
TRA
FOCUS AREA 1 TRANSPORTATION
STRATEGY 1
Reduce SingleOccupancy Vehicle Travel
Reduce 2018 fossil fuel VMT
generated by Los Altos by 25%
by 2035
STRATEGY 2
Electrify Transportation
Increase EV component of all light
duty vehicles in Los Altos to 80%
by 2035
STRATEGY 3
Electrify Off-Road
Mobile Sources
Eliminate Off-Road fossil
fuel engines
Transportation is the largest source of
emissions within Los Altos (58% of all
emission), therefore reducing fossil
fuel vehicle travel is imperative. By
increasing active transit and helping
create a walkable and bikeable city,
public health and social connectivity
will be increased. The strategies and
actions in this section are designed to
make alternatives to single-occupant,
fossil fuel trips easy, convenient, and
LOS ALTOS ▶▶▶ CLIMATE ACTION AND ADAPTATION PLAN ▶▶▶ 2022 37 attractive to residents and visitors.

The remaining vehicle travel, over
time, will shift to a majority electric.

Figure 17 describes the life cycle
benefits of EVs.

As the City has set an aggressive
VMT reduction target, participation
by all community members will be
required to achieve it.

COST EFFECTIVENESS

ECONOMIC

BENEFITS

ALIGNS WITH

STATE AND LOCAL POLICIES

PROMOTES

EQUITY &

CLIMATE

JUSTICE

COMMUNITY

BENEFITS

CO-BENEFITS
KEY
Figure 17 Life-cycle GHG emissions of passenger car segment gasoline ICEVs, PHEVs, BEVs, and FCEVs registered in the United States in 2021.

Source: International Council on Clean Transportation,
A Global Comparison of the Life-Cycle Greenhouse Gas Emissions of Combustion Engine and Electric Passenger Cars, pg. 33. 28 ICCT WHITE PAPER | GLOBAL COMPARISON OF THE LIFE-CYCLE GREENHOUSE GAS EMISSIONS OF PASSENGER CARS annual mileage decreases linearly with about 500 km/a each year (U.S. Department of Transportation, 2017). Accordingly, the fuel and electricity mix in the first years has a higher impact on the total GHGs than the mixes close to the vehicles’ end of life.

LCA results and discussion
Figures 4.1 and 4.2 present the life-cycle GHG emissions in g CO2 eq./km of new gasoline ICEVs, PHEVs, BEVs, and FCEVs in the passenger car and SUV segment. They mostly correspond to the production of the fuel or electricity (WTT) and the emissions of fuel consumption directly in the vehicle (TTW) during the vehicle use phase. For the methane emissions, mostly of natural gas production, also the near-term, 20-year GWP is indicated. The figures further include the GHG emissions of the production of the battery, the hydrogen system, and the rest of the vehicles and of maintenance. 0 50
100
150
200
250
300
Life-cycle GHG emissions (g CO2 eq./km)
20-year GWP for methane
Fuel/electricity production
Fuel consumption
Maintenance
Hydrogen tank manufacture
Battery manufacture
Vehicle manufacture
Gasoline +
biofuels
Plug-in
hybrid EV
Battery EV,
2021-2038
grid mix
Battery EV,
renewable
electricity
Fuel cell EV,
natural gas
hydrogen
Fuel cell EV,
renewable
hydrogen
Current policies vs Paris
Agreement-compatible
electricity mix
Figure 4.1. Life-cycle GHG emissions of passenger car segment gasoline ICEVs, PHEVs, BEVs, and FCEVs registered in the United States in 2021.
0 50
100
150
200
250
300
350
Life-cycle GHG emissions (g CO2 eq./km)
20-year GWP for methane
Fuel/electricity production
Fuel consumption
Maintenance
Hydrogen tank manufacture
Battery manufacture
Vehicle manufacture
Gasoline +
biofuels
Plug-in
hybrid EV
Battery EV,
2021-2038
grid mix
Battery EV,
renewable
electricity
Fuel cell EV,
natural gas
hydrogen
Fuel cell EV,
renewable
hydrogen
Current policies vs Paris
Agreement-compatible
electricity mix
Figure 4.2. Life-cycle GHG emissions of SUV segment gasoline ICEVs, PHEVs, BEVs, and FCEVs registered in the United States in 2021.

LIFE-CYCLE GHG EMISSIONS
FIGURE 8: EXAMPLE OF GOAL, STRATEGY AND ACTION
❱❱❱ SUBTASK 3.3: DEVELOP A CLIMATE TRACKER
A critical component of our methodology is the development of a Climate Tracker, a comprehensive, online, Excel-based tracker that will centralize and summarize the prior plans, knowledge, and ongoing initiatives that may be relevant to this project.

This tool will be used throughout the planning process and will be accessible to the City, serving as a collaborative platform—a shared digital workspace for both the City and our team. It will evolve as a foundational document, subject to revisions as additional review and analysis occur, providing a consolidated overview of the City's climate action journey.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 120
18 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN THE CLIMATE TRACKER'S FUNCTIONS INCLUDE:
• REVIEW DATA: The findings of the existing conditions assessment will be systematically recorded in the Climate Tracker to establish a baseline for future assessments. • STRATEGY FORMULATION: Using the existing conditions assessment as a baseline, we will develop potential measures and strategies for the final CAP, which will be documented in the Climate Tracker.
• COLLABORATION & FEEDBACK: The Climate Tracker will be shared with the City, encouraging real-time feedback and ideas on draft measures and strategies, making it a collaborative tool.
• MONITORING & TRACKING: The Climate Tracker will store the Implementation Plan (Task 10), serving as a strategic blueprint for monitoring, tracking, and reporting the CAP's progress.

FIGURE 8: ROLE OF THE CLIMATE TRACKER

LETTER OF

TRANSMITTAL

PROJECT APPROACH
Memorandum: Once this Matrix has been built out to encompass all relevant existing City plans and policies, we will craft a summary memorandum of said plans, including a review of the City’s Fleet analysis. Within this memorandum, areas for strategic sustainability enhancement will be identified, and preliminary recommendations for GHG reduction will be outlined.

Task 1 Deliverables:
● Kick-Off Meeting, including agenda, presentation and minutes ● Final list of existing documents/data to review
● Sustainability Matrix
● Summary memorandum of all plans
Task 2: Visioning and Plan Goals Setting
Vision Development: Working closely with the City of Canton, , we will develop a comprehensive Vision for the Climate Action & Sustainability Plan. This vision will outline the project’s main commitments, showing why we chose certain goals and how they fit into the bigger picture of sustainability and take into consideration the unique climate challenges Canton faces. It will draw on feedback from the community and stakeholders, review existing city policies, and look at the best ways to take action on climate issues. We'll also make sure to acknowledge and build upon Canton’s past efforts in sustainability, aiming to push these efforts even further with this new plan.

Goal and Objective Setting: Building on the Plan Vision, our next step is to set specific Goals for

BASELINE ASSESSMENT
Review existing policies to
understand prior commitments,
identifying gaps and opportunities

STRATEGY FEEDBACK
Offer feedback and a comprehensive
review of proposed strategies

PLAN FORMULATION
Formulate comprehensive
strategies, action steps and
financing plans

PROGRESS TRACKING
Monitor the implementation
of the plan over time
❱❱❱ SUBTASK 3.4: PRIORITIZATION METHODOLOGY
Once the menu of strategies is identified, our Team will collaborate with the City to prioritize each strategy. This process typically involves ranking a range of factors relevant to and selected by the City using a Prioritization Matrix. Strategies are then analyzed across the range of factors selected. The analysis will utilize the best available information provided by the City, or other sources where necessary. The analysis is intended to provide a highlevel review of the potential costs, related GHG reductions and co-benefits, etc. for each strategy as shown in Figure 9. It is designed for context and screening-level measure selection rather than an in-depth evaluation. Scoring factors may include:

10.4.b
Packet Pg. 121
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 19

LETTER OF

TRANSMITTAL

PROJECT APPROACH
• Greenhouse gas reduction potential –
How effective is this strategy in meeting the City's greenhouse gas reduction target(s)? • Potential cost & benefits –
Does the strategy offer a low, medium, or high return on investment? • Implementation Feasibility –
How easy or challenging is it to implement this strategy? • Funding Availability –
Is it likely to secure funding for this strategy?
• Co-benefits –
Does this strategy offer additional benefits like health, cleaner air, or economic growth for example?
• Alignment with existing initiatives –
Does this strategy align well with the City's existing policies and initiatives? • Equity –
Does this strategy benefit vulnerable or disadvantaged communities within Pleasant Hill? This type of scoring and ranking process will allow the City to determine the most relevant strategies and measures to meet its unique goals and characteristics and align with its priorities. Figure 9 shows an example of a high-level analysis of a Prioritization Matrix.

FIGURE 9: PRIORITIZATION MATRIX SAMPLE
TASK 3 DELIVERABLES:
➜ Existing Conditions Assessment
➜ GHG emissions goals, strategies, and actions
➜ Climate Action Tracker
➜ Prioritization Matrix
Subtask 3.5: Implementation Plan
The final CAP will include a detailed, cost-effective implementation roadmap with steps to evaluate costs and progress over time. The roadmap will phase strategies to build on one another and include lead agencies, partners, costs, timelines, and funding options, ensuring a coordinated and adaptive approach. The implementation roadmap for Muskegon will include the following:

Timeframe. Setting goals and timelines for each initiative will help the City track progress, allocate resources, and understand what's needed for implementation. Our team will work with the City to develop customized goals and timelines, while also scheduling implementation to take advantage of available funding opportunities.

Metrics. We will establish metrics and indicators to track the success of each strategy, allowing for effective monitoring of climate action efforts. Metrics may include vehicle miles traveled, energy use
transportation mode shiftskW installedEV adoptionand fuel consumption

10.4.b
Packet Pg. 122
20 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN TASK 4: DEVELOP AND ADOPT ZERO NET ENERGY

REQUIREMENTS FOR NEW AND REMODELED

RESIDENTIAL AND NONRESIDENTIAL

DEVELOPMENT
LEAD STAFF: MICHAEL ADAMS, GLUMAC
❱❱❱ SUBTASK 4.1: BACKGROUND RESEARCH AND POLICY REVIEW
Our team will provide background research and a policy review to inform and support local Zero Energy Energy (ZNE) requirements for new and remodeled residential and nonresidential building projects. We will review existing and proposed future policy at the statewide level and at local agencies including Bay Area Air Quality Management District (BAAQMD) and Contra Costa County. Additionally, will provide peer review of other ZNE requirements in municipalities in the Bay Area across California. This research will identify successfully ZNE policies that Pleasant Hill can use as a model while developing and adopting local requirements. ❱❱❱ SUBTASK 4.2: ZNE REQUIREMENT ASSESSMENT
Our team will identify multiple options for a ZNE requirement and we will evaluate based on general considerations, GHG emissions reduction, enforcement mechanisms, and potential legal challenge. There are various ways the City can establish ZNE requirements including the following:
• Whole Building Approach: require building to achieve energy reductions beyond current energy codes (ex. 5-10% better than Title 24) • Strategy Based Approach: require building to implement specific strategies including electrified systems, electrification ready and renewable energy. • Building Performance Standards: require buildings to achieve specific energy or carbon
Through this process the team will provide a recommended approach for the City to require more new and remodeled ZNE buildings.
❱❱❱ SUBTASK 4.3: ZNE POLICY RECOMMENDATIONS
We will provide a recommended ZNE requirement that is specific to the City.

This will be based on the overall framework of the CA Statewide Reach Codes Programs, a program that funded by California utilities and under the auspices of the California Public Utilities Commission (CPUC) and in support of the California Energy Commission (CEC).This framework will provide the City with example policy language, cost effectiveness studies required for CEC approval and other resources.

We will package this information for the City to seek approval and adoption.

LETTER OF

TRANSMITTAL

PROJECT APPROACH
TASK 4 DELIVERABLES:
➜ Background research
and policy review
➜ ZNE requirement
assessment
➜ ZNE policy
recommendations

10.4.b
Packet Pg. 123
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 21 TASK 5: DEVELOP AND ADOPT A BUILDING ELECTRIFICATION

ORDINANCE FOR EXISTING AND PROPOSED STRUCTURES
LEAD STAFF: MICHAEL ADAMS, GLUMAC
❱❱❱ SUBTASK 5.1: BACKGROUND RESEARCH AND POLICY REVIEW
Our team will provide background research and a policy review to inform and support a local building electrification ordinance for new and existing buildings. We will review existing and proposed future policy at the state and local level and provide a peer review of other municipal governments. The Bay Area Air Quality Management District (BAAQMD) recently passed rule changes that will prohibit the sale of new natural gas equipment for space heating and water heating systems in new and existing buildings.

Requirements are phased in over multiple years between 2027-2031. This will largely provide an electrification ordinance for the City. However, there are gaps for other natural gas equipment that should be addressed, including kitchen appliances, outdoor heaters, large boilers, etc. Additionally, the City has the ability to require all-electric equipment before the final BAAQMD rule goes into effect.
❱❱❱ SUBTASK 5.2: ELECTRIFICATION ORDINANCE ASSESSMENT
Our team will assess options for the City to develop and adopt a building electrification ordinance that fills any gaps not covered within the BAAQMD rule changes and/or moves up the compliance timeline. We will evaluate options on general considerations, GHG emissions reduction, enforcement mechanisms, and potential legal considerations.

There are various ways the City can establish an electrification ordinance including the following systems.
• SPACE HEATING: boilers and furnaces (partially covered by BAAQMD) • WATER HEATING: tank-type heaters and boilers (partially covered by BAAQMD) • POOL HEATING: residential and commercial
• APPLIANCES: stoves, ovens, clothes dryers, etc
• ELECTRIC VEHICLES: number of stalls required to have EV chargers and/or be EV charger ready (infrastructure installed)
Through this process the team will provide a recommended approach for the City to require new and existing buildings to electrify natural gas systems.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 124
22 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN ❱❱❱ SUBTASK 5.3: ELECTRIFICATION ORDINANCE RECOMMENDATIONS We will provide a recommended electrification ordinance that fills any remaining gaps after the BA. This will be based on the overall framework of the CA Statewide Reach Codes Programs, a program that funded by California utilities and under the auspices of the California Public Utilities Commission (CPUC) and in support of the California Energy Commission (CEC).This framework will provide Pleasant Hill with example policy language, cost effectiveness studies required for CEC approval and other resources. We will package this information for the City to seek approval and adoption.

TASK 5 DELIVERABLES
➜ Electrification Ordinance Assessment
➜ Electrification Ordinance Recommendations

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 125
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 23 TASK 6: IMPLEMENT CARBON SEQUESTRATION BY
EXPANDING THE URBAN FOREST, PARTICIPATING IN SOILBASED OR COMPOST APPLICATION SEQUESTRATION

INITIATIVES, SUPPORTING REGIONAL OPEN SPACE

PROTECTION, AND/OR INCENTIVIZING ROOFTOP GARDENS
LEAD STAFF: KRISTIN CUSHMAN AND MARLEY DOOLING, BLUE STRIKE The City has access to local and regional partners to build funding and resources to launch or expand the goals outlined in Task 7. As part of our existing conditions assessment (subtask 3.1), we would look to agencies and organizations such as Green Pleasant Hill, Lions Club, Republic Services, and Contra Costa County to identify what resources we could leverage.
❱❱❱ SUBTASK 6.1: IMPLEMENT CARBON SEQUESTRATION BY EXPANDING THE

URBAN FOREST
With direction from the 2040 General Plan Land Use section, commit to incorporating trees with all land use improvements. As best practices, The City could:
• Prioritize planting locations by the vulnerability of each location, or which areas are experiencing the most significant heat and drought climate impacts; Develop a Tree Master Plan by 2029 to design an integrated system for irrigating and maintaining trees • Transition landscaping at a minimum of two City buildings per year until complete • Organize an event showcasing the City's green infrastructure and offer a “How to” for implementing at residential and commercial spaces
• Organize a bi-annual tree giveaway program and a native plant sale/seed giveaway.

Maintain and make available a list of local native plant growers ❱❱❱ SUBTASK 6.2: PARTICIPATE IN SOIL-BASED OR COMPOST APPLICATION

SEQUESTRATION INITIATIVES
Blue Strike has a Resilience Division solely focused on the circular economy of organics.

She started the first food waste compost program in Monterey at Pebble Beach Resorts.

She was the first beta tester in 2009 to test the compostability of organics in a wind row system, and then in an aerobic digester setting. Now with SB 1383, Blue Strike manages this mandate - on the custom side- across the 14 jurisdictions in our region. (Lid Flipping, Edible Food Recovery Assessment, and quality control) As part of this, Blue Strike has been instrumental in testing the green waste/food waste mixtures on local ag lands and vineyards in support of our local waste agency.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 126
24 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN Blue Strike will work with Republic Services to identify to what level landfills are composting and target the wine vineyards as the first pilots in the regions. A long term strategy would be to update Republic Services’ Franchise Agreement to require a more robust commercial and residential program. As best practices, The City could:
• Develop and promote sustainable landscaping campaigns such as "Leave the Leaves", "Leave the Lawn", "No Mow May", etc.
• Examine current development of property buffers
• Identify populations most vulnerable to the effects of extreme heat; prioritize these areas • Partner with Diablo Valley College to Incorporate carbon sequestration goals on campus ❱❱❱ SUBTASK 6.3: SUPPORT REGIONAL OPEN SPACE PROTECTION The 2040 General Plan highlights a number of designated open spaces within the City; while, there are other areas such as Focus Area 2: Mangini-Delu designation that are changing to residential. As best practices, The City could:
• Require new developments in specified areas to contribute to street- level open space on site or in the public realm
• Prioritize at least three programs by 2030 that will help to preserve open space, parks, & landscape areas
• Encourage engagement and increase awareness of the importance of open space, parks, and landscape.
• Partner with regional organizations to create volunteer opportunities for trail work, habitat restoration, open space maintenance, and tree planting ❱❱❱ SUBTASK 6.4: INCENTIVIZE ROOFTOP GARDENS
Establishing rooftop gardens has been known to be tricky, however, with consistency of education and possible incentives, this could be a legacy project for the City:
• Develop a policy to evaluate the feasibility of rooftop gardens and other green roof technologies on all new municipal construction.
• Partner with local landscapers to offer “How to” events. • Develop an incentive program similar to the California Lawn rebate program. • Offer tax rebate for new commercial business developers.

TASK 6 DELIVERABLE:
➜ Strategy Development

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 127
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 25 TASK 7: IMPLEMENT POLICIES AND MEASURES INCLUDED
IN THE 2017 AND 2022 CALIFORNIA CLIMATE CHANGE

SCOPING PLANS, SUCH AS MOBILE SOURCE STRATEGIES

FOR INCREASING CLEAN TRANSIT OPTIONS AND ZERO

EMISSIONS VEHICLES BY PROVIDING ELECTRIC VEHICLE

CHARGING STATIONS
LEAD STAFF:

SOL SHEPHERD, BLUE STRIKE • ALEX HAAG, MIKE USEN, SEFFEN COENEN, DKS Our team will propose opportunities to increase clean transit and zero emission vehicles to meet requirements and recommendations in the 2017 and 2022 California Climate Change Scoping Plans. Some recommendations include off-site EV chargers which can increase access to EV charging throughout a community. These could include EV chargers in multi-unit dwellings in disadvantaged or low-income areas, public locations (schools, libraries, city centers), workplaces, key destinations (e.g., parks, recreation areas, sports arenas). Additionally, public transit subsidies can increase access to transit and to daily activities served by transit and can encourage less reliance on driving and increased reliance on other modes of transportation (e.g., transit and active transportation), which provides air quality and cost savings co-benefits to residents. Our team will work on implementing these policies by including detailed step by step actions that would lead to implementation, as well as provide guides to the community to show locations for low emission transit and EV charging stations.

Building on the strategies developed in Task 6 to expand charging infrastructure and parking for electric vehicles, this task will further implement specific policies from the 2017 and 2022 California Climate Change Scoping Plans. These policies particularly target mobile sources, focusing on increasing clean transit options and zero-emission vehicles.

As part of Task 8, our team will create an implementation plan addressing key policies from these Scoping Plans, emphasizing CARB's mobile emissions reduction strategies. ❱❱❱ SUBTASK 7.1: POLICY AND LITERATURE REVIEW
The purpose of the policy and literature review is to ensure that the City's strategies align with relevant federal and state regulations. As part of Task 8, our team will conduct a review of relevant policies and literature to ensure alignment with state regulations.

This will include an analysis of the California Climate Change Scoping Plan, along with recent updates, to identify relevant policies and targets for the City’s CAP. The scope of the review will also include an identification of best practices by examining successful strategies implemented by similar-sized cities in California and beyond.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 128
26 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN ❱❱❱ SUBTASK 7.2: STRATEGY DEVELOPMENT AND EVALUATION
Our team will develop comprehensive mobile source emission reduction strategies based on the collected data, policy review, and stakeholder input. Strategies will be developed in alignment with the overarching goals of the CAP and will focus on the following emphasis areas:
• Transportation Electrification Initiatives such as local incentives for ZEVs, charging infrastructure expansion strategies, fleet electrification and partnerships with the private sector.
• Sustainable Freight and Heavy-Duty Vehicle Strategies will explore opportunities to encourage the use of electric delivery vehicles by partnering with local delivery services, and explore options to develop charging infrastructure for medium and heavy duty vehicles that travel to and through the City on SR 680. • Community Mobility and Sustainable Transportation Projects that promote active and shared mobility and public transportation improvements that support the transition of public buses to electric or hydrogen powered vehicles, and opportunities to create mobility hubs integrating EV charging with other modes such as bike parking and transit access.
• Policy and Financial Support strategies will identify opportunities to streamline permitting in compliance with AB 970, updating reach codes for EV readiness, and offering financial incentives through grants and public-private partnerships. • Technology and Data strategies will explore opportunities to use smart charging, vehicle-to-grid integration, and data-driven monitoring to optimize charging infrastructure and meet emissions goals.

STRATEGY EVALUATION
A strategy impact evaluation and prioritization matrix will be developed to assess potential strategies based on effectiveness, feasibility, equity, and community impact.

High-impact, high-feasibility strategies will be prioritized for near-term implementation, while high-impact but low-feasibility strategies will be planned for future efforts. Lowimpact but high-feasibility strategies will be implemented as resources permit, whereas strategies with low impact and low feasibility will be deprioritized or reconsidered.

The availability of funding will be a key component of strategy evaluation. We have developed a process of identifying high-leverage strategies with local, state and federal funding opportunities (see below).

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 129
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 27

LETTER OF

TRANSMITTAL

PROJECT APPROACH
❱❱❱ SUBTASK 7.3: IMPLEMENTATION ROADMAP
Based on the strategy evaluation,our team will develop an implementation roadmap detailing short-term (1-2 years), medium-term (3-5 years), and long-term (5+ years) actions for the strategies developed in Task 8.2. The roadmap will include a clear timeline with key milestones, as well as roles and responsibilities for stakeholders, including city departments, utility companies, and private partners. This roadmap will feed into the general Implementation Plan outlined in Task 10.

The plan will also outline potential funding sources, such as grants, rebates, publicprivate partnerships (PPPs), and municipal funds, along with specific programs to support businesses and residents in installing EV chargers.

To ensure effective implementation, we will establish monitoring systems that include:
• Key Performance Indicators (KPIs): Track metrics like charger installations, utilization rates, and GHG emissions reductions.
• Regular Reporting: develop a framework for providing periodic updates to stakeholders and the public.
• Data Analysis: outline strategies for using collected data to assess performance and adjust strategies accordingly.

TASK 7 DELIVERABLE:
➜ Implementation Roadmap to feed into Task 10

10.4.b
Packet Pg. 130
28 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

PROJECT APPROACH
TASK 8: STAKEHOLDER ENGAGEMENT
LEAD STAFF: KRISTIN CUSHMAN & MARLEY DOOLING, BLUE STRIKE In collaboration with the City, Blue Strike will develop a Communication Engagement Plan to guide the outreach process. We will leverage the City’s past initiatives to ensure meaningful interactions with both internal and external stakeholder groups. The Plan needs to be carefully designed to surface the community’s viewpoints, evaluate effective strategies, and uncover opportunities for refinement, making certain that it encapsulates the shared aspirations and visions of the Pleasant Hill community, guaranteeing that the resulting CAP is resonant and locally relevant. The Communication Engagement Plan will include:

GOALS: Lay out detailed plans for various outreach methodologies, including timing, objectives, format, key participants, potential agendas, and roles of the City and Blue Strike. We will develop a planned timeline for all engagement and outreach activities, ensuring that these events are strategically scheduled in alignment with the technical aspects of the project. This timeline will be designed to maintain consistent progress and build momentum among stakeholders.

STAKEHOLDER IDENTIFICATION: We begin by locating vulnerable populations to identify all stakeholders including frontline and disadvantaged communities and work to engage strategic community-based organizations, building trust and ensuring all stakeholders have access to engagement opportunities.

STAKEHOLDER LEVEL OF ENGAGEMENT: Select the right level of engagement as shown in Figure 10. For instance, for some groups, the goal may be to simply keep them informed, while for others, we might seek to actively collaborate.

CONSIDERATIONS: Determine meeting locations that are accessible to public transit, varying meeting times to accommodate different schedules, offer a virtual option or daycare facilities.

ESTABLISH KEY MILESTONES: Key milestones could include the number of participants, survey responses, percentage of disadvantaged stakeholders attending meetings, and number of survey responses per county.

10.4.b
Packet Pg. 131
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 29

LETTER OF

TRANSMITTAL

PROJECT APPROACH

BLUE STRIKE
BEST PRACTICE:

BRANDED
PLANS
Your plan will be
branded. Branding
the climate action
plan makes it instantly
recognizable to the
your community
to foster a strong
identity and sense of
ownership. We can
work with the City’s
marketing, or project
team, to develop a
unique graphic for the
plan that aligns with
existing City design
and will help engage
the community. All
deliverables will
be finalized using
your City’s unique
climate action and
resilience branding,
to strengthen the
project's identity,
connection within
the community, and
enhance its visibility.

FIGURE 10: LEVELS OF ENGAGEMENT Figure 5: Levels of Engagement ● Outreach Activities: Detailed plans for various outreach activities will be laid out, including timing, objectives, format, key participants, potential agendas, and roles of the Town’s Project Team and Blue Strike. Each outreach activity will be accompanied by a defined metric for success. For instance, one such metric for success in the community survey could include the percentage representation of Millis’ population across various demographics.
● Overall Timeline: We will develop a planned timeline for all engagement and outreach activities, ensuring that these events are strategically scheduled in alignment with the technical aspects of the project. This timeline will be designed to maintain consistent progress and build momentum among stakeholders.

Environmental Justice in Millis
In all of our climate action planning, we leverage an environmental justice lens, guided by the following principles:

1. Inclusive Participation: We actively involve diverse communities, particularly those that are historically marginalized, in the planning and decision-making processes to ensure their voices and concerns are heard and addressed.

2. Equitable Distribution: We strive to distribute the benefits of climate action equitably, ensuring that vulnerable and disadvantaged communities receive their fair share of resources, support, and improvements in living conditions.

3. Addressing Disparities: We prioritize actions that specifically aim to reduce environmental health disparities and improve the quality of life for communities disproportionately affected by environmental hazards and climate impacts.

4. Transparency and Accountability: We build in mechanisms for transparency in actions and decisions, that promote accountability to the communities we serve, and ensure that climate action plans are implemented fairly and justly.

5. Building Resilience: We focus on enhancing the resilience of vulnerable communities by providing them with the tools, resources, and support they need to adapt to and thrive in the face of climate change.
10 ❱❱❱ SUBTASK 8.1 OUTREACH METHODOLOGIES: Our outreach will detail the formats of various methodologies, encompassing a range of interactive and accessible platforms that will be tailored to maximize community participation. These platforms could include activities such as Farmer’s Market, one-on-one discussions, High School Environmental Club presentations, and Senior Housing presentations. Alternatively, lighter engagement methods may be employed, using tools like surveys, newspaper ads, flyers, direct mailers, website updates, and social media platforms.
❱❱❱ SUBTASK 8.2 OUTREACH MATERIALS: To support these platforms, Blue Strike’s in-house Graphic Designer will create simple, elegant, and compelling outreach materials. This could include hardcopy handouts, and digital materials that can be shared on the City’s website and social media.

We acknowledge that these visuals and graphics will be powerful tools and will be used as public-facing materials for outreach activities.

Figure 11 displays some examples of outreach materials we have developed for clients.

10.4.b
Packet Pg. 132
30 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

PROJECT APPROACH
Presentation and Memorandums
ory has been completed,
will create summary
graphics that help City
stand emission hotspots
ty toward its carbon
ummary graphics will be
summary presentation to
les:
memorandum and CY 2023 Municipal GHG inventory, due February 28, 2025 memorandum and CY 2024 Municipal GHG Inventory, due February 27, 2026 memorandum and CY 2025 Municipal GHG inventory, due February 26, 2027 sk 3: Conduct a Staff GHG Emissions Inventory
FIGURE 11: SAMPLES OF OUTREACH MATERIALS
E S •

O N PL A N
la n
s h ess h es
le
es
Plan
ability Action Plan branding
Fayetteville FLOURISHES
A Sustaina bility A ctio n Pl an
EST. 2024
F ayetteville Fl o u r is h es
A Sustainability Action Plan
Fayetteville
Flourishes
Sustainability Action Plan

EXAMPLE OF

OUTREACH MATERIAL
❱❱❱ BRANDING

SUSTAINABILITY & CLIMATE ACTION PLAN

BRANDING
OF
NTON

IMATE ACTION PLAN

TY & CLIMATE
N PLAN
Y OF
NTON
OF

NTON CITY OF

SCRANTON

SUSTAINABILITY AND CLIMATE ACTION PLAN

ABILITY
IMATE
PLAN

CITY OF SCRANTON

SUSTAINABILITY & CLIMATE ACTION PLAN

CITY OF SCRANTON

SUSTAINABILITY & CLIMATE ACTION PLAN

EXAMPLE OF

OUTREACH MATERIAL
❱❱❱ SOCIAL MEDIA
● Stakeholder identification: The plan should target audiences and determine key stakeholders for outreach efforts, focusing on diverse groups including businesses, major employers, and external agencies. Community leaders and organizations representing the most climate-impacted segments in Anchorage will be engaged to promote project awareness and participation.
● Timeline: The plan should include a planned timeline for all engagement and outreach activities, ensuring that these events are strategically scheduled in alignment with the technical aspects of the project. This timeline will be designed to maintain a consistent pace of progress, fostering a sense of momentum and enthusiasm among stakeholders. ● Outreach methodologies: The public involvement plan should detail the formats of various outreach methodologies, encompassing a range of interactive and accessible platforms such as workshops, open houses, pop-up events, working group sessions, and virtual meetings. Each method will be tailored to maximize community input and participation, utilizing tools like surveys, newspaper advertisements, flyers, direct mailers, website content, and social media platforms. In developing these outreach tools, AMATS should consider prioritizing accessibility for vulnerable populations in Anchorage, ensuring that every community member has the opportunity to engage and contribute.

Example of Outreach Methodology >>> Surveys
Leveraging our expertise in developing, executing, and interpreting web-based surveys for a diverse range of audiences, we anticipate the possibility of including surveys as part of the outreach for the AMATS' CAP.

Two approaches are typically taken with surveys. Surveys could focus on engaging the broader community, empowering businesses and regional groups to voice their perspectives on climate-related issues and influence the future of climate action. Alternatively, they could be primarily geared towards AMATS staff, incorporating a qualitative approach with a greater number of open-ended questions to facilitate robust feedback. These surveys usually tap into expertise and offer nuanced insights into specific climate actions, local resources, and operational areas. We recognize that offering incentives may also increase potential survey participation. ● Marketing and communication strategy: To increase the project's identity and strengthen its connection with the community, our team recommends developing a unified graphic identity that can be consistently applied across all project and outreach materials. This cohesive visual branding will not only enhance the visibility of the project but also facilitate greater community engagement and association with the planning efforts. Below is an example of branding our team has developed for the City of Fayetteville, NC Climate Action Plan.
[ROSE PLEASE ADD A FEW IMAGES FROM THE BRANDING OPTIONS WE HAVE PRESENTED TO

FAYETTEVILLE)
● Stakeholder identification: The plan should target audiences and determine key stakeholders for outreach efforts, focusing on diverse groups including businesses, major employers, and external agencies. Community leaders and organizations representing the most climate-impacted segments in Anchorage will be engaged to promote project awareness and participation.
● Timeline: The plan should include a planned timeline for all engagement and outreach activities, ensuring that these events are strategically scheduled in alignment with the technical aspects of the project. This timeline will be designed to maintain a consistent pace of progress, fostering a sense of momentum and enthusiasm among stakeholders. ● Outreach methodologies: The public involvement plan should detail the formats of various outreach methodologies, encompassing a range of interactive and accessible platforms such as workshops, open houses, pop-up events, working group sessions, and virtual meetings. Each method will be tailored to maximize community input and participation, utilizing tools like surveys, newspaper advertisements, flyers, direct mailers, website content, and social media platforms. In developing these outreach tools, AMATS should consider prioritizing accessibility for vulnerable populations in Anchorage, ensuring that every community member has the opportunity to engage and contribute.

Example of Outreach Methodology >>> Surveys
Leveraging our expertise in developing, executing, and interpreting web-based surveys for a diverse range of audiences, we anticipate the possibility of including surveys as part of the outreach for the AMATS' CAP.

Two approaches are typically taken with surveys. Surveys could focus on engaging the broader community, empowering businesses and regional groups to voice their perspectives on climate-related issues and influence the future of climate action. Alternatively, they could be primarily geared towards AMATS staff, incorporating a qualitative approach with a greater number of open-ended questions to facilitate robust feedback. These surveys usually tap into expertise and offer nuanced insights into specific climate actions, local resources, and operational areas. We recognize that offering incentives may also increase potential survey participation. ● Marketing and communication strategy: To increase the project's identity and strengthen its connection with the community, our team recommends developing a unified graphic identity that can be consistently applied across all project and outreach materials. This cohesive visual branding will not only enhance the visibility of the project but also facilitate greater community engagement and association with the planning efforts. Below is an example of branding our team has developed for the City of Fayetteville, NC Climate Action Plan.
[ROSE PLEASE ADD A FEW IMAGES FROM THE BRANDING OPTIONS WE HAVE PRESENTED TO

FAYETTEVILLE)

SUSTAINABILITY & CLIMATE ACTION PLAN

GET INVOLVED
W

HAT CAN YOU
DO?

COMPLETE
THE
SURVEY 1 ATTEND
PUBLIC
EVENTS 2 SHARE

INFO ON
SOCIAL
MEDIA
3 SIGN UP
FOR
UPDATES 4

G E T I N VO LVE D
GET

INVOLVED

EXAMPLE OF

OUTREACH MATERIAL
❱❱❱ INFOGRAPHICS

CITY OF BELL GARDENS

CLIMATE ACTION PLAN BRANDING
PRESENTED BY:

CITY OF BELL GARDENS

CLI M AT E AC TI O N PL A N

CITY OF BELL GARDENS

CLI M AT E AC TI O N PL A N

CITY OF BELL GARDENS

CLI M AT E AC TI O N PL A N
❱❱❱ SUBTASK 8.3 TWO (2) PUBLIC WORKSHOP:

With Kristin as the lead, we will design and facilitate one public workshop earlyon in the project’s progression to engage the broader public, foster collaborative discussions, and generate innovative ideas for climate action in Pleasant Hill. This public workshop will provide a platform for participants to share their expertise, experiences, and visions, with a variety of input opportunities and breakout sessions for focused discussions. We will work closely with the City to coordinate the logistics of the meeting and the most effective agenda and materials. A goal would be to have a high percentage of disadvantaged communities participate in the open forum. If we find out that the percentage of participation is low, we can adjust the number of focus groups and put more hours in subtask 8.1.

The second Public Workshop
will occur when the strategies
are in first draft form. For both
Workshops, Blue Strike can help
the City determine what agencies
and organizations, residents, and
commercial businesses should
receive a personal invite to the
workshops; agencies such as
Contra Costa County, Chamber of Commerce, MCE, Transportation Authority, to name a few. This second Public Workshop will be more strategic in nature and we will do our due diligence to get the right people to attend.

EQUITY

CONSIDERATIONS

IN SCHEDULED

COMMUNITY

ACTIVITIES
In formulating equitable
community activities, our
team prioritizes several
key considerations:

RESOURCE PROVISION

FOR EASE OF
PARTICIPATION:

Recognizing the diverse
needs of community
members, a special
focus on alleviating
participation barriers
should be considered.

This could include offering
financial or technological
assistance, transportation
support, flexible
scheduling, or childcare
services.

ACCESSIBLE PLANNING
AND SCHEDULING:

Community events
should be planned with
accessibility as a core
consideration, including
the use of culturally
appropriate materials
in various relevant
languages and providing
necessary translation and
interpretation services.

EVENT TIMING

AND MULTIPLE

ENGAGEMENT
CHANNELS: Scheduling a
public workshop at times
that are most convenient
for the disadvantaged
community, and offering
multiple ways for people
to contribute.

10.4.b
Packet Pg. 133
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 31

LETTER OF

TRANSMITTAL

PROJECT APPROACH
CATEGORY 1:

VULNERABLE AND

UNDERREPRESENTED

COMMUNITIES
Includes those most affected by
climate change, such as children,
youth, women, people with
disabilities, and racial or ethnic
minorities. The focus is on identifying
these groups and ensuring their
voices are heard, especially those
previously overlooked in past
engagements. Engagement with
community leaders who are trusted
within these groups will be crucial for
effective communication and serving
as bridges between the community
and our planning efforts.

CATEGORY 2:

CITY GOVERNANCE AND

SECTORAL STAKEHOLDERS
Includes stakeholders with a control
or influence over the implementation
of climate actions in key sectors,
often in the private sector. The buy-in
is crucial to unlocking climate actions
that lie beyond the direct control of
the city government.

CATEGORY 3:

INFLUENCERS AND

DECISION-MAKERS
Includes influential individuals and
groups capable of significantly
impacting climate policy. Their
support or opposition can shape
the success of climate initiatives,
necessitating strategic engagement
and alignment with the city's
climate goals. This group typically
includes CIty Council and influential
Community Groups.

FIGURE 12: FUNDAMENTAL

STAKEHOLDERS CATEGORIES
❱❱❱ SUBTASK 8.4 EIGHT (8) FOCUS GROUPS:

Research will have been conducted on the outset of the first Public Workshop to identify a list of key stakeholders. The first Public Workshop will reveal who the most active participants are, using Figure 10 as our framework. We will be strategic in forming the focus group topics to align with what the community is most interested in. In addition, the Public Workshop will inform us of some immediate barriers which we can then tailor the focus groups to address these barriers. Figure 12 shows the broad division of stakeholders by focus group.
❱❱❱ SUBTASK 8.5 COMMUNICATION ENGAGEMENT REPORT:

Our team will measure the efficacy of engagement efforts to achieve the City’s goals and improve outreach and engagement practices. The team will develop a final engagement report that summarizes all engagement activities, including summaries of the community workshops, online survey, and online feedback and comments.
❱❱❱ SUBTASK 8.6 PRESENTATIONS TO THE PLANNING
COMMISSION:

Our team will provide two (2) presentations to the Pleasant Hill Planning Commission throughout the progression of the project.

The purpose of the proposed presentation is as follows:
• PRESENTATION 1: Follow up on the project’s progress
and address takeaways from the GHG Inventory, emission
reduction target setting, and stakeholder engagement
activities.
• PRESENTATION 2: Introduce the final CAP and address
questions and concerns.

Blue Strike will assemble slide decks for each presentation and take notes during the discussion.

10.4.b
Packet Pg. 134
32 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

PROJECT APPROACH
❱❱❱ SUBTASK 8.7 PRESENTATIONS TO THE CITY COUNCIL:

Our team will support City staff in presenting the draft and finalized CAP to the City Council mid way and near the
conclusion of the project term, allowing for any final feedback offered in these respective presentations to be incorporated into the CAP ahead of adoption. At this City’s discretion, this may entail the development of a Powerpoint presentation, summary memorandum, or any similar documents that will
facilitate effective conveyance of CAP contents. Should City staff be required to present on multiple occasions in order for the CAP to be readily adopted, Blue Strike will provide support for each engagement.

Our team will assist City staff with the following tasks:
• PRESENTATION 1: Introduce the CAP project, present preliminary findings from the GHG inventory and plans for stakeholder engagement activities. • PRESENTATION 2: Present finalized CAP to City Council for adoption.

TASK 8 DELIVERABLES:
➜ Two (2) presentations to the Planning Commission
➜ Two (2) presentations to the City Council
➜ Two (2) to Public Workshops & eight (8) Focus Groups & accessible platforms ➜ Optional: Additional presentations to the Planning
Commission and/or City Council as needed
ges. A record of all comments will be kept and delivered to the City along Graphic Design Manager, Rose Freidin, the
d in a graphic-rich and visually appealing
work with the City to ensure the Plan’s
existing City documents. Graphs, photos,
will be integrated into the document to
sive understanding for the reader. The CAP
sary contextual information so that our work
sy to understand by every member of the
l CAP will be reader-friendly and tell the
gon community using visualizations and
ly, our team will coordinate with the City to
e Climate Action Plan for Government
y Commission for approval.
13 10.4.b
Packet Pg. 135
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 33 TASK 9: IMPLEMENTATION PLAN
LEAD STAFF: KRISTIN CUSHMAN AND SOL SHEPHERD, BLUE STRIKE • ALEX HAAG, DKS • BRIAN STERN, GLUMAC
Our team aims to deliver a cost-effective, dynamic plan with iterative steps for evaluating implementation and investment costs at key stages. We'll collect information, case studies, and cost details for each reduction measure to assess budgetary impacts and goal achievement.

Our Implementation Plan is designed as a living, adaptive roadmap with evaluative steps and refined processes that examine both implementation and investment costs at critical points. This strategic blueprint will be stored within the Climate Tracker (sub-task 3.3) for easy access by the City. The Implementation Plan will include, at a minimum, the following:

TIMEFRAME. Establishing goals and timelines for each initiative will allow the City to monitor progress, allocate resources, and understand implementation requirements. Our team is skilled in establishing goals and timelines tailored to each City's circumstances, and we will work closely with the City to develop appropriate ones. Additionally, we will consider the availability of funding resources and schedule implementation at strategic times to maximize funding opportunities.

METRICS. Establishing a comprehensive set of metrics and progress tracking indicators to evaluate the success and impact of each strategy.

These indicators will enable effective monitoring of climate action and adaptation efforts, providing valuable insights for ongoing evaluation.

Possible metrics include vehicle miles traveled, energy use, transportation mode shifts, kW installed, EV adoption, gallons of fuel, and more.

LEAD DEPARTMENT. City lead department or personnel responsible for spearheading and overseeing the implementation efforts will be identified, fostering accountability, and propelling effective coordination throughout every phase. This is pivotal in ensuring synchronized efforts and alignments with the various stakeholders, avoiding overlaps, and ensuring the realization of each measure in the envisaged timeframe.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

BLUE STRIKE
BEST PRACTICE:

ACTIONABLE
PLANS
Your plan will be
actionable. The goals
developed through
the engagement can
be realized through
crowd-pleasing
strategies that provide
benefits to everyone
in your community.

But we go one step
further by deriving
action steps to
support every strategy.

These steps have
dates for completion,
assign responsible
departments, and
include metrics to
recognize success.

10.4.b
Packet Pg. 136
34 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

PROJECT APPROACH
POTENTIAL PARTNERS. In collaboration with the City, We will identify potential partners who can collaborate with the City to enhance the effectiveness and impact of the proposed initiatives. We will leverage our extensive network and expertise to recommend suitable partners for collaborative efforts.

IMPLEMENTATION COSTS. For each measure, we will be conducting a high-level analysis to estimate the associated costs. Our approach to determining these costs will involve analyzing various factors including the initial investment, labor, maintenance and other operational expenses.

All assumptions and methodologies used to determine these costs will be provided to the City to ensure a robust understanding of the financial implications of each measure. If the City is interested, we can also provide sensitivity analyses around the cost estimates, to test assumptions such as interest rates, prices of raw materials, labor costs, etc.

FUNDING MECHANISMS. We will compile a list of funding and match each to a reduction measure. The funding mechanisms will include local, state, and federal grants, rebate and incentive programs, and internal funding as shown in Figure 12.

We also work closely with local financing organizations to help us evaluate strategies from a funding perspective. Organizations such as Working Solutions, Pacific Community Ventures, and Community Vision, are all members of the Opportunity Finance Network, which serves as the disbursement arm of many EPA and other federal agencies. While they may not always be able to fund municipal projects, they can often offer funding to community groups and private sector groups who may help in the execution of projects. In addition, these organizations are very familiar with the myriad funding sources nation-wide, and can evaluate which strategies qualify.

BLUE STRIKE
BEST PRACTICE:

FUNDED
PLANS
Your plan will be
funded. While we
cannot directly finance
your strategies - we
wish we could! - we
can provide you with
state and federal
funding options that
specifically match each
one. Further, we can
help design creative
internal financing
mechanisms, such as
revolving funds, publicprivate partnerships,
and revenue-based
approaches, among
others. Matching
climate projects
with specific funding
mechanisms helps
overcome a significant
implementation hurdle.

10.4.b
Packet Pg. 137
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 35

LETTER OF

TRANSMITTAL

PROJECT APPROACH
TASK 9 DELIVERABLES:
➜ Timeframe
➜ Performance Metrics
➜ Implementation Plan
➜ Lead Department
➜ Potential Partners
➜ Implementation costs
➜ Funding mechanisms
FIGURE 13: FUNDING MECHANISMS

10.4.b
Packet Pg. 138
36 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN TASK 10: CLIMATE ACTION PLAN
❱❱❱ SUBTASK 10.1: DRAFT PLAN
Following the completion of Tasks 1 through 10, our team will assemble a draft CAP for the City. The CAP will encapsulate all of the work completed in the previous tasks, as well as outline the near and long-term implementation plans, GHG reduction potential, performance metrics, and responsible departments and agencies in charge of executing the CAP. This strategic framework will further outline equity impacts, funding sources, and near-, mid-, and long-term goals for both municipal and community-wide action to allow for clear and precise implementation.
❱❱❱ SUBTASK 10.2: REVIEW & FEEDBACK INTEGRATION
The completion of the draft CAP will be followed by a comment period of up to thirty (30) days for the City staff, Commissioners, community members and City Council to provide feedback. Following this review period, our team will incorporate all recommended changes. A record of all comments will be kept, and a description of how all comments have been addressed will be delivered to the City along with the final CAP. ❱❱❱ SUBTASK 10.3: FINAL PLAN
With the help of our Graphic Design Manager, Rose Freidin, the CAP will then be finalized in a graphic-rich and visually appealing document. Rose will work with the City to ensure the Plan’s branding aligns with existing City documents: graphs, photos, and robust graphics will be integrated into the document to ensure a comprehensive understanding for the reader. The BGCAP will include all necessary contextual information so that our work is accessible and easy to understand by every member of the community. The final CAP will be reader-friendly and tell the story of the Pleasant Hill community using visualizations and graphic design. The CAP will be accessible as a downloadable PDF report, to allow for both hard copy and digital consumption.

In addition to the PDF version of the plan, our team will deliver an abbreviated version of the CAP made for your website using ArcGIS StoryMaps. This application can embed into a webpage, allowing for dynamic and graphic-rich visualization of the CAP. See this StoryMap for Glenwood Springs, CO as an example.

To complement this tool and provide updates of the progress of the CAP, our team can also create a Climate Action Dashboard, at an additional cost.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 139
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 37 TASK 10 DELIVERABLES:
➜ Draft plan
➜ Review and feedback integration
➜ Final plan
➜ Online summary of plan using ArcGIS StoryMap
➜ Optional online dashboard
Sample Dashboard
Task 12: CEQA GHG Emissions Thresholds of Significance
Key Staff: Brett Pomeroy, Amber Williams, and Eleni Getachew, Impact Sciences As stated in the RFP, the City intends to adopt CEQA GHG Emissions Thresholds of Significance that are consistent with the Pleasant Hill Climate Action Plan by Summer 2025 for use in future CEQA GHG emissions analyses through 2030 and consistent with SB 32.

The City’s certified Final Environmental Impact Report prepared for the Pleasant Hill 2040 General Plan (General Plan FEIR) includes the following GHG mitigation measures:

GHG-1: The City shall revise 2040 General Plan Environment Element Policy ENV 8.1 (Meet State Emission Reduction Targets) to reflect the latest State and BAAQMD GHG emissions targets of 40 percent below 1990 levels by 2030 (pursuant to SB 32) and

SAMPLE DASHBOARD

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 140
38 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN TASK 11: CEQA GHG EMISSIONS THRESHOLDS OF

SIGNIFICANCE
KEY STAFF: BRETT POMEROY, AMBER WILLIAMS, AND ELENI GETACHEW,

IMPACT SCIENCES
As stated in the RFP, the City intends to adopt CEQA GHG Emissions Thresholds of Significance that are consistent with the Pleasant Hill Climate Action Plan by Summer 2025 for use in future CEQA GHG emissions analyses through 2030 and consistent with SB 32.

The City’s certified Final Environmental Impact Report prepared for the Pleasant Hill 2040 General Plan (General Plan FEIR) includes the following GHG mitigation measures:
• GHG-1: The City shall revise 2040 General Plan Environment Element Policy ENV

8.1 (Meet State Emission Reduction Targets) to reflect the latest State and BAAQMD GHG emissions targets of 40 percent below 1990 levels by 2030 (pursuant to SB 32) and carbon neutrality by 2045 (pursuant to AB 1279). • GHG-2: The City shall add further details to 2040 General Plan Environment Element Program O (Climate Action) that state the following: The City shall adopt the Pleasant Hill CAP by Summer 2025 and include targets that reflect those set by SB 32 to reduce GHG emissions by 40 percent below the 1990 levels by 2030 and AB 1279 to achieve carbon neutrality by 2045.

Based on these directives, we recommend that the CAP meet the requirements of Section 15183.5b of the CEQA Guidelines. A Plan that meets the requirements of Section 15183.5b of CEQA would facilitate the City’s adoption of CEQA GHG Emissions Thresholds of Significance for future projects in the City. This approach would be consistent with the 2022 BAAQMD CEQA Thresholds for Evaluating the Significance of Climate Impacts From Land Use Projects and Plans.

Based on our understanding of the Plan and our experience with other climate action plans in the State of California, Impact Sciences recommends an Addendum to the City’s General Plan FEIR to satisfy the requirements of CEQA. ❱❱❱ TASK 11.1: REVIEW EXISTING INFORMATION,

PREPARE CEQA PROJECT DESCRIPTION
Impact Sciences will review available information related to the CAP, including but not limited to, the Pleasant Hill 2040 General Plan and associated certified General Plan FEIR. Impact Sciences will prepare a CEQA Project Description of the Plan, which will primarily be based on the contents of the Draft Plan. The Project Description will identify rationale and eligibility for an Addendum pursuant to CEQA.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 141
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 39 ❱❱❱ TASK 11.2: PREPARE ADMINISTRATIVE DRAFT ADDENDUM
The administrative draft Addendum would be prepared in a manner consistent with Section 15164 of the State CEQA Guidelines (Addendum to an EIR or Negative Declaration), which states the following:
a. The lead agency or responsible agency shall prepare an addendum to a previously certified EIR if some changes or additions are necessary but none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred.
b. An addendum to an adopted negative declaration may be prepared if only minor technical changes or additions are necessary or none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR or negative declaration have occurred.
c. An addendum need not be circulated for public review but can be included in or attached to the final EIR or adopted negative declaration. d. The decision-making body shall consider the addendum with the final EIR or adopted negative declaration prior to making a decision on the project. e. A brief explanation of the decision not to prepare a subsequent EIR pursuant to Section 15162 should be included in an addendum to an EIR, the lead agency‘s findings on the project, or elsewhere in the record. The explanation must be supported by substantial evidence.

Section 15162 of the State CEQA Guidelines (Subsequent EIRs & Negative Declarations) states:
a. When an EIR has been certified or a negative declaration adopted for a project, no subsequent EIR shall be prepared for that project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, one or more of the following:
(1) Substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects;
(2) Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or Negative Declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 142
40 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN (3) New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or the Negative Declaration was adopted, shows any of the following:
(A) The project will have one or more significant effects not discussed in the previous EIR or negative declaration;
(B) Significant effects previously examined will be substantially more severe than shown in the previous EIR;
(C) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or
(D) Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative. b. If changes to a project or its circumstances occur or new information becomes available after adoption of a negative declaration, the lead agency shall prepare a subsequent EIR if required under subdivision (a). Otherwise the lead agency shall determine whether to prepare a subsequent negative declaration, an addendum, or no further documentation.
c. Once a project has been approved, the lead agency’s role in project approval is completed, unless further discretionary approval on that project is required.

Information appearing after an approval does not require reopening of that approval. If after the project is approved, any of the conditions described in subdivision (a) occurs, a subsequent EIR or negative declaration shall only be prepared by the public agency which grants the next discretionary approval for the project, if any. In this situation no other responsible agency shall grant an approval for the project until the subsequent EIR has been certified or subsequent negative declaration adopted.
d. A subsequent EIR or subsequent negative declaration shall be given the same notice and public review as required under Section 15087 or Section 15072. A subsequent EIR or negative declaration shall state where the previous document is available and can be reviewed.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 143
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 41 Our proposed work product will consist of a stand-alone Addendum to the City’s Certified General Plan FEIR, demonstrating the Plan would comply with the State CEQA Guidelines identified above. Specifically, we will present a summary of each impact issue, impact conclusion, and any relevant necessary and required mitigation measures identified in the General Plan FEIR. From there, each issue area studied under the General Plan FEIR will be studied under the conditions proposed for the Plan. Specifically, the Addendum will include analyses and summaries of each impact issue, a Proposed Plan impact conclusion, and any relevant necessary and required mitigation measures for the Proposed Plan. Any relevant necessary and required mitigation measures identified in the General Plan FEIR will be called out and carried through for the Proposed Plan on a case-by-case basis. For each issue area, the Addendum will also include a comparative statement between the impacts associated with the Proposed Plan and General Plan FEIR (i.e., the Proposed Plan would result in increased, reduced, and/or essentially equivalent impact as disclosed for the General Plan FEIR).

All analyses and study methodologies will be pursuant to CEQA and consistent with the City’s standard protocol for the implementation of CEQA. Upon completion and team submittal of the administrative draft Addendum, we will coordinate one round of internal Team review of the administrative draft Addendum. If more than one (1) round of Team comments and edits is required, and if the revisions are beyond editorial in nature (i.e., necessitating substantive technical revisions), costs may be billed on a time-and-materials basis beyond the budget documented herein.

DELIVERABLE:
➜ One (1) electronic copy in PDF and Word formats of the Administrative Draft Addendum. ❱❱❱ TASK 11.3: PREPARE FINAL ADDENDUM
Upon completion of the administrative draft Addendum, Impact Sciences will submit the draft Addendum to the City for their review. Impact Sciences will revise the document in response to one round of consolidated comments from the City and submit one “screen check” electronic copy to the City for approval. If more than one (1) round of City comments and edits is required, and if the revisions are beyond editorial in nature (i.e., necessitating substantive technical revisions), costs may be billed on a time-and-materials basis beyond the budget documented herein. Once the screen check document is approved, we will provide the electronic files of the Final Addendum to the City.

DELIVERABLES:
➜ One (1) electronic copy in PDF and Word formats of the screen check draft addendum ➜ One (1) final addendum in PDF and Word formats

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 144
42 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN ❱❱❱ TASK 11.4: PROJECT MANAGEMENT & MEETINGS
Our CEQA cost proposal provides for active project management and coordination by the principal and project manager responsible for day-to-day management. This proposal assumes we will attend status meetings, including a kickoff meeting via teleconference, and one (1) public hearing (i.e., before the Planning Commission or City Council, if necessary). If requested, Impact Sciences will attend additional meetings or hearings on a time-and-materials basis.

TASK 12: PURSUE A DIVERSE MIX OF GHG REDUCTION

STRATEGIES ACROSS A RANGE OF MUNICIPAL ACTIVITIES

THAT GENERATE GHG EMISSIONS AND PERFORM MUNICIPAL

GHG INVENTORIES AT LEAST ONCE EVERY FIVE YEARS TO

TRACK RESULTS FOR IMPLEMENTATION ELSEWHERE
KEY STAFF: ALL STAFF
Our analysis will incorporate an extensive set of strategies, and actions stemming from the measures listed in the RFP (Tasks 3-8). Strategies will emerge based on community stakeholder feedback, agency participation, state guidance, a review of existing plans, projects, and programs, as well as industry best practices. Using the 2023 GHG emission baseline, we will devise strategies that will guide the City toward the goal of 40 percent below the 1990 levels by 2030 and AB 1279 to achieve carbon neutrality by 2045 (Task 3) and create incremental reduction targets every five years. In conclusion, Task 13 is a commitment to track progress every 5 years to ensure the City stays on course.

LETTER OF

TRANSMITTAL

PROJECT APPROACH

10.4.b
Packet Pg. 145
Blue Strike DKS Glumac Impact Sciences
Kristin
Cushman
Cisco
Tomasino
Sol
Shepherd
Mike
Usen
Jim
Damkovich Erin V. Alex
Haag
Steffen
Coenen
Michael
Adams
Aboli
Datey
Brett
Pomeroy
Eleni
Getachew
Amber
Williams
TASK $225 $185 $185 $315 $315 $245 $220 $170 $250 $165 $260 $150 $160 TOTAL HOURS
TOTAL
FEE
Task 1: Project kick-off and project management $19,325 Kick-off meeting 2 2 1 1 2 2 1 1 1 13 $2,760
Project plan 2 2 $370
Ongoing communications and project documentation 1 1 7 9 $2,040 Biweekly meetings 23 25 2 5 4 2 61 $12,860
Monthly memos 7 7 $1,295
Task 2: Develop an inventory of GHG emissions $31,040
Community-wide emissions inventory 38 38 $7,030
VMT Estimation 5 43 7 55 $13,650
Municipal operations emissions inventory 38 38 $7,030
Methodology report 9 9 $1,665
GHG emissions forecast 4 4 $740
GHG inventory & forecast report 5 5 $925
Task 3: Targets; 40% below 1990 levels by 2030; Carbon
Neutrality by 2045 $22,450
Existing Conditions Assessment 3 18 16 37 $7,525
Develop strategies to achieve GHG reduction targets 16 18 16 50 $10,450 Develop a Climate Tracker 18 18 $3,330
Prioritization methodology 5 1 6 $1,145
Task 4: Develop and adopt Zero Net Energy requirements $12,565 Background Research 4 18 22 $3,970
Policy Assessment 4 29 33 $5,785
Recommendations 2 14 16 $2,810
Task 5: Develop and adopt a building electrification
ordinance $12,565
Background Research 4 18 22 $3,970
Policy Assessment 4 29 33 $5,785
Recommendations 2 14 16 $2,810
Task 6: Carbon Sequestration, open space and rooftop
gardens $6,300
Implement carbon sequestration by expanding the urban
forest
7 7 $1,575
Participate in soil-based or compost application sequestration initiatives
7 7 $1,575
Support regional open space protection 7 7 $1,575
Incentivize rooftop gardens 7 7 $1,575
Task 7: Implement California Climate Change Scoping Plans $20,420 Review Relevant Policies and Regulations 1 5 9 15 $2,945 Best Practice and Peer City Review 1 7 14 22 $4,235
Develop Emission Reduction Strategies 1 2 14 17 $3,135
Evaluate and Prioritize Strategies 1 2 14 17 $3,135
Develop Phased Implementation Plan 1 14 7 22 $4,585
Monitoring and Reporting System 1 4 7 12 $2,385
Task 8: Stakeholder Engagement $59,275
A range of interactive and accessible platforms 40 40 $7,400 Outreach Materials 7 7 $1,295
Two (2) Public Workshops 72 72 144 $29,520
Eight (8) Focus Groups 16 32 8 8 64 $13,280
Online Survey 8 8 $1,480
Presentations to the Planning Commission 14 14 $3,150
Presentations to the City Council 14 14 $3,150

TRANSMITTAL
BUDGET
44 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

10.4.b
Packet Pg. 146
BUDGET
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 45 Task 9: Implementation Plan $4,995
Complete Implementation Plan 27 27 $4,995
Task 10: Climate Action Plan $20,505
Draft Plan 36 36 2 4 78 $15,920
Review & Feedback Integration 7 1 8 $1,460
Final Plan 16 1 17 $3,125
Task 11 CEQA GHG Emissions Thresholds of Significance $32,640 Review Existing Information, Prepare CEQA Project Description 2 16 2 20 $3,240 Prepare Administrative Draft Addendum 29 74 45 148 $25,840 Prepare Final Addendum 7 2 9 18 $3,560
Task 12: Pursue a diverse mix of GHG reduction strategies $25,140 Completed in Task 8 0 $0
Graphic Design 0 $6,550
Travel 0 $1,000
Ongoing project management 24 24 6 22 4 2 82 $17,590
Contingency Fee $26,722
248 365 101 10 5 43 96 67 35 130 61 97 58 1,316 ($ 293,942)

10.4.b
Packet Pg. 147
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 45

LETTER OF

TRANSMITTAL
TIMELINE For this project, we propose an eight (8) month timeline, to stay aligned with the 2040 General Plan objectives. However, we remain flexible and are willing to adjust this timeline based on input received at the beginning of the planning process and the City's preferences.

TASK
2024 2025
Oct Nov Dec Jan Feb March April May June
Task 1: Project kick-off and project management
Kick-off meeting
Project plan
Ongoing communications and project documentation
Biweekly meetings
Monthly memos
Task 2: Develop an inventory of GHG emissions
Community-wide emissions inventory
Municipal operations emissions inventory
Methodology report
GHG emissions forecast
GHG inventory & forecast report
Task 3: Targets; 40% below 1990 levels by 2030; Carbon Neutrality by 2045 Existing Conditions Assessment
Develop strategies to achieve GHG reduction targets
Develop a Climate Tracker
Prioritization methodology
Task 4: Develop and adopt Zero Net Energy requirements
Background Research and Policy Review
ZNE Requirement Assessment
ZNE Policy Recommendations
Task 5: Develop and adopt a building electrification ordinance Background Research and Policy Review
Electrification Ordinance Assessment
Electrification Ordinance Recommendations
Task 6: Carbon Seqyestration, open space and rooftop gardens Implement carbon sequestration by expanding the urban forest Participate in soil-based or compost application sequestration initiatives Support regional open space protection
Incentivize rooftop gardens
Task 7: Implement California Climate Change Scoping Plans Policy and Literature Review
Strategy Development and Evaluation
Implementation Roadmap
Task 8: Stakeholder Engagement
Outreach Materials
Public Workshop
Presentations to the Planning Commission
Presentations to the City Council
Task 9: Implementation Plan
Complete Implementation Plan
Task 10: Climate Action Plan
Draft Plan
Review & Feedback Integration
Final Plan
Task 11: CEQA GHG Emissions Thresholds of Significance
Review Existing Information, Prepare CEQA Project Description Prepare Administrative Draft Addendum
Prepare Final Addendum
Task 12: Pursue a diverse mix of GHG reduction strategies Ongoing

10.4.b
Packet Pg. 148
46 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS
FIRM

BLUE STRIKE ENVIRONMENTAL
Since 2007, Blue Strike has offered award-winning services in sustainability, climate change, and clean energy. Our services span across various critical sectors, including electricity generation, industry, transportation, buildings, agriculture, natural and working lands, and waste management. Located in Monterey, we are a Woman-Owned Small Business Enterprise specializing in climate action planning, carbon accounting, life cycle analysis, strategic electrification, climate resiliency, monitoring & verification, and green technology solutions. Our extensive experience in delivering comprehensive climate action plans to diverse communities across the United States aligns seamlessly with the objectives of the city’s. We bring a wealth of knowledge and technical expertise to understand the city’s ongoing climate endeavors deeply, enabling us to establish precise emissions and resource conservation goals, and formulate effective climate, sustainability, and resiliency planning processes. This holistic approach in conducting GHG inventories and developing proactive climate action plans positions us as effective collaborators to meet the unique needs and aspirations of every community we serve, including cities, counties, states, and universities.

Our vision at Blue Strike is to instigate sustainable transformation in every community we engage with by harmonizing our climate action planning initiatives with the inherent needs and values of the communities. We excel in detailing the technical aspects of climate action through an exhaustive and inclusive stakeholder engagement process, focusing on climate justice and resilience. We believe in empowering people by giving them an active role in shaping decisions impacting their lives, thereby fostering more functional, efficient, and equitable designs and positive, long-lasting outcomes for communities.

REFERENCES
CLIENT: CITY OF LA CAÑADA FLINTRIDGE, CA
Primary Contact: Kim Bowman, City Council Member
Email: [email protected]
Phone: (818) 790-8880
Mailing Address: One Civic Center Drive, La Cañada Flintridge, CA 91011 CLIENT: ORANGE COUNTY, NC
Primary Contact: Amy Eckberg, Sustainability Program Manager, Orange County, NC Email: [email protected]
Phone: (919) 245-2626
Mailing Address: 300 West Tryon Street, P.O. Box 8181, Hillsborough, NC 27278

10.4.b
Packet Pg. 149
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 47

EXPERIENCE
❱❱❱ KRISTIN CUSHMAN ❱❱❱ CEO
PROJECT ROLE: Project Manager
EXPERIENCE: 17 years experience in developing and implementing sustainability and climate action programs.

EDUCATION:
• B.A. in French & Literature, University of Alabama
Kristin Cushman is the founder and CEO for Blue Strike Environmental. Kristin’s focus is to build climate mitigation strategies that combine community priorities with local greenhouse gas reduction strategies. She has worked for almost two decades to drive climate and energy planning, while building public private partnerships that leverage resources and innovate programs. Her strength is designing environmental, social and governance frameworks which include setting performance indicators and developing efficient annual reporting platforms.

She is able to weave in an insightful stakeholder engagement process to better understand community priorities to ensure that there is authentic representation in the planning process.

Kristin has led multi-faceted planning projects across the nation including the Las Vegas Convention and Visitors Authority, NV, Orange County, NC, University of Colorado Boulder, CO, and the Research Triangle Institute, NC.
❱❱❱ SOL SHEPHERD ❱❱❱ GREENHOUSE GAS AND EMISSION FORECASTING ANALYST PROJECT ROLE: GHG Emission & Forecasting Lead
EXPERIENCE: 5 years of experience in climate-related initiatives, with a strong focus on GHG inventory, forecasting and modeling.

EDUCATION:
• B.A Environmental Studies, University of Colorado, Boulder Sol Shepherd is a GHG and Emission Forecasting Analyst at Blue Strike Environmental.

Leveraging a blend of industry-leading tools and expertise, Sol has consistently delivered exceptional results in GHG inventories and emission forecasting for a diverse array of clients.

With proficiency in programs such as ICLEI ClearPath, in-house Excel inventory tools, and Blue Strike Environmental's proprietary CESA (Climate and Energy Scenario Analysis) tool, Sol employs a multifaceted approach to provide clients with insights into their carbon footprint and emission trajectories. Having collaborated with clients including Orange County, NC, La Canada, CA, the University of Colorado, Boulder, Davidson, NC, Worcester, MA, San Diego State University, Kennesaw State University, Glenwood Springs, CO, and others, Sol has established a track record of excellence in the field. Sol's dedication to environmental stewardship, coupled with a commitment to innovation, enables clients to navigate complex sustainability challenges with confidence. Sol has played a key role in projects for notable clients such as Worcester, MA, George Mason University, and Orange County, NC.

LETTER OF

TRANSMITTAL

QUALIFICATIONS

10.4.b
Packet Pg. 150
48 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS
❱❱❱ MARLEY DOOLING ❱❱❱ ANALYST
PROJECT ROLE: Project Support
EXPERIENCE: 2 years of experience in climate-related initiatives, EDUCATION:
• B.S. Biology (Marine Science Concentration), Duke University, Marley Dooling brings a wealth of experience in client engagement, adeptly working with diverse teams and stakeholders. She has a proven track record in grant writing, which has empowered our clients to implement the necessary steps towards achieving their carbon neutrality objectives. Marley is also skilled in report writing, creating clear and compelling narratives that document our clients’ progress in sustainability. Her capacity to build and sustain strong client relationships underscores her vital contribution to their success. During her time at Blue Strike, Marley has played a key role in projects for notable clients such as the Tule River Indian Tribe in California, the San Carlos Apache tribe in Arizona, and the City of La Cañada Flintridge, CA.

CERTIFICATIONS
➜ ISO 20121; Environmental Certifier
➜ Certified Green Business;
California Green Business Network
➜ Women-Owned Business Enterprise;
Women’s Business Enterprise National Council
➜ Small Business Enterprise;
US Small Business Administration
➜ Council for Responsible Sport;
Environmental Certifier
➜ Sustainable Event Alliance;
Environmental Certifier
AWARDS
➜ Clean Air Leadership Award
presented by Monterey Air District
➜ California Resource Recovery
Association Award for Best Practices
for Events and Venues California
Higher Education Sustainability
Conference Sustainability Innovation
Award Governor’s Environmental
and Economic Leadership Award
➜ Berta Cáceras Award for
Environmental Justice by Romero
Institute

10.4.b
Packet Pg. 151
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 49

LETTER OF

TRANSMITTAL

QUALIFICATIONS

CORRESPONDING
COUNTY
ENTITIES WE’VE

WORKED WITH

ALAMEDA
COUNTY • EAST BAY COMMUNITY ENERGY
(AVA COMMUNITY ENERGY)

CONTRA COSTA
COUNTY • CITY OF RICHMOND, CA

LOS ANGELES
COUNTY • CALIFORNIA STATE

UNIVERSITY, LONG BEACH
• CITY OF LANCASTER, CA
• LA CAÑADA FLINTRIDGE, CA
• LOS ANGELES, CA
MARIN
COUNTY • MARIN CLEAN ENERGY
(COMMUNITY CHOICE ENERGY)
MERCED
COUNTY • CALRECYCLE FOOD WASTE PREVENTION AND

RESCUE GRANT
MONO
COUNTY
• MONO COUNTY

MONTEREY
COUNTY
• ASSOCIATION OF MONTEREY

BAY AREA GOVERNMENTS
• CALIFORNIA STATE UNIVERSITY,

MONTEREY BAY, CA
• CARMEL, CA
• KING CITY, CA
• MONTEREY, CA
• PEBBLE BEACH, CA
• REGEN MONTEREY
• SALINAS, CA
• SALINAS VALLEY RECYCLES
• SOLEDAD, CA
NAPA
COUNTY • MARIN CLEAN ENERGY (COMMUNITY CHOICE ENERGY)
NEVADA
COUNTY
• TRUCKEE, CA

SACRAMENTO
COUNTY
• SACRAMENTO, CA

SAN DIEGO
COUNTY
• SAN DIEGO, CA
• SAN DIEGO STATE UNIVERSITY, CA
• SAN DIEGO INTERNATIONAL AIRPORT
• PETCO PARK

SAN FRANCISCO
COUNTY • SAN FRANCISCO INTERNATIONAL AIRPORT, CA

SAN LUIS
OBISPO
COUNTY
• CAL POLY SAN LUIS OBISPO, CA
• PASO ROBLES, CA
• SAN LUIS OBISPO, CA

SANTA CLARA
COUNTY
• LOS ALTOS, CA
• CITY OF MOUNTAIN VIEW, CA

SANTA CRUZ
COUNTY
• CITY OF WATSONVILLE CA
• SANTA CRUZ, CA
• UNIVERSITY OF CALIFORNIA SANTA CRUZ
SONOMA
COUNTY
• SONOMA, CA
• SONOMA STATE UNIVERSITY, CA
• MARIN CLEAN ENERGY (COMMUNITY CHOICE ENERGY)
TULARE
COUNTY • TULE RIVER INDIAN TRIBE, CA
STATEWIDE • CALIFORNIA CARPET STEWARDSHIP PROGRAM
MONO

MONTEREY TULARE

LOS ANGELES
SANTA
CLARA

ALAMEDA

SAN LUIS
OBISPO

SACRAMENTO

SAN DIEGO
SANTA
CRUZ
SONOMA
NEVADA

SAN FRANCISCO
MERCED
CONTRA
COSTA
NAPA
MARIN

CALIFORNIA

CLIENTS

10.4.b
Packet Pg. 152
50 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS
Blue Strike has also previously worked with or is currently under contract with several clients in California. Table 1 highlights the most relevant projects to the CAP.

CLIENTS PROJECTS

CITY OF
LA CAÑADA FLINTRIDGE Climate Action & Adaptation Plan to achieve carbon neutrality by 2045.

CITY OF LOS ALTOS Climate Action & Adaptation Plan to achieve carbon neutrality by 2045.

CITY OF SAN LUIS OBISPO Municipal Carbon Neutrality Plan to achieve net zero-emissions by 2030.

MONO COUNTY Resource Efficiency Plan Update to serve as GHG reduction and climate action planning document.

CITY OF LOS ANGELES Benefits analysis of municipal building decarbonization and workforce analysis.

TULE RIVER INDIAN TRIBE

OF CALIFORNIA
EPA Climate Pollution Reduction Grants Priority Climate Action Plan (PCAP) and Comprehensive Climate Action Plan (CCAP).

CITY OF RICHMOND Richmond Advanced Energy Community, a community-based Distributed Energy Resource aggregation.

CITY OF LANCASTER Lancaster Advanced Energy Community Project, including clean energy procurement and resiliency planning.

CITY OF SANTA BARBARA Strategic Energy Plan to reach its goal of 100% Renewable Energy by 2030.

SAN FRANCISCO
INTERNATIONAL AIRPORT Climate Action Plan, to support compliance reporting on emissions.

BENEFICIAL STATE BANK Greenhouse gas inventory, including data collection, GHG inventories, and emission reduction recommendations.

EAST BAY

COMMUNITY ENERGY
Local Development Business Plan to accelerate local distributed energy resource deployment.

SONOMA STATE UNIVERSITY Climate Action Plan to achieve carbon neutrality by 2045.

CAL POLY SAN LUIS OBISPO Carbon Neutrality Climate and Energy Analysis.

SAN DIEGO STATE UNIVERSITY Climate Action Plan to achieve carbon neutrality by 2045.

CALIFORNIA STATE UNIVERSITY

MONTEREY BAY
Campus Sustainability and Energy Plan to reach carbon neutrality by 2030.

UNIVERSITY OF CALIFORNIA
SANTA CRUZ Climate and Energy Scenario Analysis.

CALIFORNIA STATE UNIVERSITY,
LONG BEACH Clean Energy Master Plan to achieve carbon neutrality by 2030.

MONTEREY BAY REGIONAL

CLIMATE ACTION COMPACT
Provide industry resources to 19 jurisdictions members and collaborate on climate change issues.

10.4.b
Packet Pg. 153
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 51

LETTER OF

TRANSMITTAL

QUALIFICATIONS

NATIONAL PORTFOLIO
At the national level, Blue Strike boasts a robust portfolio of projects directly relevant to the CAP, offering the ability to bring national best practices to local contexts. Our experiences includes the development of Climate Adaptation & Action Plans (CAAPs), Climate Action Plans (CAPs), Greenhouse Gas (GHG) inventories, and Sustainability Plans for the following clients:

City of Worcester, MA
Orange County, NC
City of Fayetteville, NC
Durham County, NC
Town of Davidson, NC
City of Fairfield, OH
City of Scranton, PA
City of Glenwood Springs, CO
Las Vegas Convention & Visitors Authority (LVCVA)
Marin Clean Energy
George Mason University, VA
University of Colorado Boulder, CO
Kennesaw State University, GA
Research Triangle Institute, NC
CalRecycle
LIV Golf
2019 U.S. Open
2023 U.S. Women’s Open
American Family Insurance Championship
AT&T Pebble Beach Pro-Am
PGA Pebble Beach
Boston Marathon
Big Sur International Marathon

10.4.b
Packet Pg. 154
52 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

SELECTED PAST PROJECTS
❱❱❱ CLIMATE ACTION PLAN (COMPREHENSIVE CLIMATE ACTION PLAN)

EPA CPRG
CLIENT: San Carlos Apache Tribe of Arizona
COMPLETION DATE: Ongoing (August 2024-Present)
RELEVANT SERVICES: Blue Strike is currently collaborating with the San Carlos Apache Tribe to develop their Comprehensive Climate Action Plan (CCAP) as part of the EPA Climate Reduction Pollution Grant. Building on the PCAP that was submitted in April of 2024, the CCAP will outline strategies to reduce GHG emissions across all sectors, focusing on near-to-mid-term actions that will offer the Tribe a roadmap carbon neutrality while also providing financial, cultural, and public health co-benefits. Our approach encompasses decarbonization planning, GHG and co-pollutant reduction analyses, targeted building and system efficiency strategies, designs for a large-scale solar project with optional batteries, development of a GHG inventory and associated reduction strategies, a workforce planning analysis, and identification of funding mechanisms to implement the CCAP. This plan will allow the Tribe to apply for additional grant funding to implement renewable energy projects, ensuring a strategic approach to becoming resilient, achieving energy sovereignty, and enhancing quality of life. ❱❱❱ PRIORITY CLIMATE ACTION PLAN (PCAP) AND

COMPREHENSIVE CLIMATE ACTION PLAN (CCAP)
CLIENT: Tule River Indian Tribe of California (TRITC)
COMPLETION DATE: Ongoing (September 2024-Present)
RELEVANT SERVICES: Blue Strike is currently collaborating with the Tule River Indian Tribe of California to craft their PCAP and CCAP as part of the EPA Climate Reduction Pollution Grant. The PCAP, submitted in early April 2024, serves as a strategic roadmap to address climate change challenges and advance TRITC's objectives for sustainable, resilient development. Focused on near-term, high-priority measures, the PCAP identifies actionable steps to reduce GHG pollution and analyzes potential emissions reductions.

Our comprehensive approach encompasses GHG inventory and co-pollutant analysis, decarbonization planning, renewable energy initiatives, optimization of water usage, development of GHG reduction strategies, community benefits analysis, workforce study, and funding planning.

LETTER OF

TRANSMITTAL

QUALIFICATIONS

10.4.b
Packet Pg. 155
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 53

LETTER OF

TRANSMITTAL

QUALIFICATIONS
❱❱❱ CITY OF LA CAÑADA FLINTRIDGE

CLIMATE ACTION AND ADAPTATION PLAN
CLIENT: La Cañada Flintridge, CA
COMPLETION DATE: 2023
RELEVANT SERVICES: Blue Strike, in collaboration with Fehr & Peers and Impact Sciences, developed a Climate Action & Adaptation Plan for the City of La Cañada Flintridge. This initiative was built upon the City's 2016 Climate Action Plan. Its primary objective was to identify community-wide climate mitigation and adaptation strategies to achieve a 50% reduction in greenhouse gas (GHG) emissions by 2030 and carbon neutrality by no later than 2045. In doing so, the aim was to elevate the quality of life at the local level and also leave a positive imprint on broader social and environmental networks. Significant emphasis was placed on stakeholder engagement, recognizing the indispensable value of community insights. The scope of work included an updated GHG inventory, a vulnerability assessment, clearly defined sector-specific goals, policies, and objectives, a public outreach strategy, implementation measures (including metrics) to ensure compliance with California’s SB 379, a monitoring tool, and training.
❱❱❱ CLIMATE ACTION PLAN
CLIENT: Orange County, NC
COMPLETION DATE: 2023
RELEVANT SERVICES: Blue Strike conducted a comprehensive GHG Inventory, assessing total carbon emissions for both the local community and government operations. This included examining various sectors like residential, commercial, industrial energy, transportation, and others as mandated by the U.S. Community Protocol. Similarly, the local government operations inventory encompassed areas such as buildings, streetlights, vehicle fleets, and more. We ensured data accuracy for effective utilization of the ICLEI ClearPath tool and obtained review from an ICLEI Senior Advisor. Additionally, we compiled an extensive report outlining the methodologies used. Alongside this, Blue Strike developed a forecasting report presenting different scenarios: Business-as-Usual, an adjusted version, and one with top CAP strategies.

Furthermore, Blue Strike handled the Climate Disclosure Project (CDP) reporting for 2023, fulfilling a detailed questionnaire and collaborating with partner programs like the Global Covenant of Mayors, Carbon Climate Registry (cCR), Race to Resilience, Race to Zero, and WWF One Planet City Challenge (OPCC).

10.4.b
Packet Pg. 156
54 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS
FIRM
DKS
Founded in 1979, DKS provides specialized transportation planning, design, and engineering services to public agencies across the country. Firmwide, our staff includes more than 160 professionals with offices in Sacramento, Oakland, Pasadena, and Anaheim, CA; Portland (Headquarters) and Salem, OR; Seattle, WA; and Austin, TX.

In addition to the more traditional transportation planning and engineering services we have been successfully providing clients for 45 years, DKS provides a wide range of cutting-edge smart mobility services. One of the most measurable ways we help clients reduce greenhouse gas emissions is through our comprehensive suite of electromobility services. Our electromobility service line includes planning for regional and municipalscale zero emissions vehicle (ZEV) charging programs, designing site-scale charging infrastructure for installation, and assisting clients with grants, rebates, and other incentives as well as project financing. We also support project implementation with project phasing, utility coordination, permitting, and installation oversight.

More than 95% of DKS's project experience has been with public agencies, especially municipal public works departments, county and regional transportation commissions, and transit agencies. We have extensive experience with rural counties such as Mono, Madera, Nevada, Calaveras, Shasta, Siskiyou, El Dorado, Placer, and Kern. This experience has given us a deep understanding of the unique challenges involved in supporting long-distance zero-emission vehicle travel, particularly concerning suitable charging locations and local resistance to transportation electrification.

10.4.b
Packet Pg. 157
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 55

LETTER OF

TRANSMITTAL

QUALIFICATIONS
Experience
DKS has completed more than 50 EV charging infrastructure planning projects at the regional, county, and municipal levels throughout the western states including California.

10.4.b
Packet Pg. 158
56 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS

EXPERIENCE
❱❱❱ MIKE USEN, AICP ❱❱❱ DKS NATIONAL DIRECTOR FOR ELECTROMOBILITY PROJECT ROLE: DKS Principle-In-Charge
EXPERIENCE: 31 total, 6 with DKS
EDUCATION:
• Master of Urban Planning, University of Washington;
BA, Environmental Studies, University of Vermont
Mike leads DKS’s company-wide electric vehicle charging infrastructure planning and design practice. Mike is a nationally recognized subject matter expert in multiple aspects of charging infrastructure master planning for light-, medium-, and heavy-duty electric vehicles. With support from DKS’ rapidly growing electromobility team, Mike assists sustainability directors, and fleet and facility managers in planning smart electric vehicle charging infrastructure for transit systems and electric vehicle fleets as well as public, workplace, and residential applications. Clients include vehicle fleets, regional transportation planning agencies, utilities, ports, school districts, universities, and other organizations. For much of the past three decades, Mike has worked at the intersection of transportation and sustainability for market-leading consulting firms and large public agencies, including King County Metro Transit, where he developed the agency’s awardwinning Sustainability Program. ❱❱❱ ALEX HAAG, AICP ❱❱❱ TRANSPORTATION PLANNER/PROJECT MANAGER PROJECT ROLE: DKS Project Manager, Transportation Planner EXPERIENCE: 6 total, 2 with DKS
EDUCATION:
• Master of Science in Community and Regional Planning, University of Toronto; Bachelor of Applied Science in Civil Engineering, University of British Columbia Alex is a versatile transportation planning and engineering professional with DKS, specializing in multimodal planning and the development of sustainable transportation solutions. Her experience spans a wide range of initiatives, including public bike share planning, Vision Zero programs, and major infrastructure projects and grant support/strategy. Alex is particularly passionate about projects that encourage the greater adoption of sustainable modes of transportation. Originally from Canada, she brings a strong technical background combined with a deep commitment to outreach and meaningful stakeholder engagement to her projects.

10.4.b
Packet Pg. 159
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 57

LETTER OF

TRANSMITTAL

QUALIFICATIONS
❱❱❱ STEFFEN COENEN ❱❱❱ TRANSPORTATION PLANNING/ENGINEERING ASSOCIATE PROJECT ROLE: Electromobility Engineering Associate
EXPERIENCE: 1.5 total
EDUCATION:
• M.Sc., Transportation Engineering, 2023, University of Washington, Seattle; B.Sc. & M.Sc., Physics, 2018 & 2021, RWTH Aachen University, Aachen, Germany Steffen is a transportation electrification and decarbonization subject matter expert and data scientist. Steffen leads development of DKS’ analytical tools for EV charging, specializing in technically challenging electrification use cases such as charging large fleets of heavy-duty specialized EVs with on-site power constraints, developing models for predicting EV adoption, charger utilization and charging site selection prioritization. Originally from Germany with two degrees in physics, he has exceptionally strong quantitative and data analytical skills. He also has a Master’s degree in Transportation Engineering from the University of Washington in Seattle where he studied electric vehicle adoption patterns and supported state-level charging infrastructure planning for WSDOT. He is experienced in data analysis, EV charging infrastructure planning, and carbon emission assessments, and is passionate about the overall need to decarbonize the transportation sector and how that challenge intersects with the energy sector.

SELECTED PAST PROJECTS
❱❱❱ SACRAMENTO EV IMPLEMENTATION BLUEPRINT
CLIENT: City of Sacramento
COMPLETION DATE: 2019
RELEVANT SERVICES: DKS and Frontier Energy developed pathways to achieve the City of Sacramento’s EV Strategy goal of 75,000 ZEVs in Sacramento by 2025 consistent with state goals.

DKS prepared a public charging prioritization plan and recommended EV charging infrastructure upgrades to optimize access to charging infrastructure by the public with particular focus on benefits to low-income populations and disadvantaged communities. DKS provided strategies to advance the next generation of ZEV mobility applications and programs. This project included identifying financially-sustainable EV programs to ensure that public spending on EVs and EV infrastructure balances charging demands, advances new technologies, and incentivizes EV rider trips. DKS also evaluated and prepared an Advanced EV Mobility Opportunities Report and created an EV Deployment Plan.

This project directly led to the City of Sacramento winning $1.8 million in Phase 2 funding from the California Energy Commission for the implementation of the EV Blueprint, one of only four projects statewide that was funded.

10.4.b
Packet Pg. 160
58 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS
❱❱❱ SOUTH SAN FRANCISCO EV CHARGING STATION MASTERPLAN
CLIENT: City of South San Francisco
COMPLETION DATE: 2018
RELEVANT SERVICES: DKS prepared a roadmap to meet the City of South San Francisco’s vehicle electrification goals for City-operated EVs. DKS conducted the needs assessment, defined alternatives, and developed the plan to electrify virtually all the City’s worksites and public facilities. Under this plan, City employees are allowed to use the City’s chargers to charge commuting and ridesharing vehicles. The EV Charging Station Master plan developed a hierarchy of priorities based on logistical, economic, technical, and political considerations to guide site selection, as well as a timeline to phase deployment of EV chargers throughout the city, which will more than double the number of EV chargers. The plan leveraged approximately $1.5 million of in-kind contributions from multiple third-party EV charger providers—allowing the City to achieve its vehicle electrification goals for a fraction of the infrastructure investment and realize a return equal to 15 times its investment in consulting services and infrastructure costs. ❱❱❱ ENCINITAS EV CHARGING STATION MASTER PLAN
CLIENT: City of Encinitas
COMPLETION DATE: 2023
RELEVANT SERVICES: DKS prepared an EV Charging Station Master Plan to evaluate and locate charging stations within the City and up to five miles from the City limits; conducted a needs assessment; defined alternatives; developed a plan to install EV charging stations at nearly all City-owned worksites and public facilities; and provided recommendations that would generally support residential transitioning from fossil fuel vehicles to clean transportation options, focused on EVs in the City of Encinitas.
❱❱❱ CITY OF DAVIS EV CHARGING INFRASTRUCTURE, PHASE 1
CLIENT: City of Davis
COMPLETION DATE: 2024
RELEVANT SERVICES: DKS and Frontier are working together on an EV infrastructure analysis project for the City of Davis California. The project scope includes lifecycle cost analysis for planned EV chargers, site feasibility and cost analysis, as well as evaluation of several different DC Fast Chargers and smart level 2 public chargers. The project also includes electrification planning for the City’s vehicle fleet consisting of assessing vehicle operations for conversions to EVs, determination of vehicle energy requirements and charging needs, and planning through 2030 for light-duty vehicles that includes an estimated budget by year for vehicles and infrastructure.

10.4.b
Packet Pg. 161
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 59

LETTER OF

TRANSMITTAL

QUALIFICATIONS
FIRM
IMPACT SCIENCE’S TEAM
Impact Sciences, Inc., a certified SBE/DBE, is a California “S'' corporation and a certified womanowned business (WBE) has been preparing environmental documentation since 1988. Founded in Southern California, Impact Sciences has offices strategically located throughout California to provide the strongest support for all of our clients. Our clients include cities and counties; universities and school districts; state agencies; public service districts; and developers of residential, commercial, industrial, and infrastructure projects. Impact Sciences is known for technical expertise coupled with strategic and innovative thinking. Our philosophy of providing strategic and workable solutions to environmental planning challenges and our emphasis on responsive service have resulted in long-term relationships with many of our clients. Studies and documents prepared for our clients are thorough, credible, and structured to meet the unique needs and objectives of the project. We use a clear, objective writing style and well-designed graphics that are easily understood by the general public, and decision makers.

We remain flexible as a means of responding to changes that will occur throughout the process, as well as unscheduled urgent matters. It is Impact Sciences’ philosophy to actively involve senior staff to creatively utilize their considerable experience and efficiency. The structure of our firm ensures that senior-level staff not only provide overall project management, perspective, and direction, but also provide hands-on assistance in the preparation of the technical analysis and report presentation.

10.4.b
Packet Pg. 162
60 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS
❱❱❱ JESSICA KIRCHNER FLORES
Jessica Kirchner Flores, AICP has more than 16 years of experience in environmental analysis for a variety of projects. In addition to policy work in the areas of regional open space planning and greenhouse gas analysis, she is experienced in preparing CEQA/NEPA documents including initial studies and environmental impact reports for residential, commercial, mixed-use, and school development projects, as well as large transportation projects and plans. Her primary responsibilities include project management, CEQA/NEPA documentation, aesthetics, cultural resources, greenhouse gas analysis/sustainability, population, housing, employment, marketing and proposal preparation, mitigation monitoring, technical editing, presentations to decision makers and communities, and staff training.
❱❱❱ BRETT POMEROY
Brett Pomeroy has more than 17 years of professional experience in the environmental planning field with an emphasis in environmental compliance pursuant to CEQA and the National Environmental Policy Act (NEPA). Mr. Pomeroy possesses a strong technical background and has provided quantitative analytical modeling support for air quality, GHG, health risk assessments, noise and vibration, and shade/shadow impact analyses for several complex and multi -faceted projects using industry accepted modeling software. Specifically, Mr. Pomeroy has experience with AERMOD and ISC air dispersion modeling systems, CalEEMod, URBEMIS, CALINE4-based model, noise modeling based on the Federal Highway Administration’s Traffic Noise Model (TNM), and the Amethyst Shadow Calculator. In addition to providing technical support, Mr.

Pomeroy conducts environmental analyses for a wide array of environmental issues, conducting land use surveys, ambient noise monitoring, site photography, general environmental research and document management. Mr. Pomeroy’s experience includes preparing and managing environmental documentation for both private- and public-sector clients. He has provided environmental analyses to support several types of environmental documents including Categorical Exemptions, ISs, Negative Declarations (NDs), MNDs, Mitigation Monitoring & Reporting Programs (MMRPs), EIRs, and addendums.

10.4.b
Packet Pg. 163
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 61

LETTER OF

TRANSMITTAL

QUALIFICATIONS
FIRM
GLUMAC
Glumac specializes in cost-effective, sustainable design and operation of high-performance buildings. For over 50 years, we have provided various energy, sustainability, commissioning and MEP engineering services and our passion has been engineering green buildings that work. We have a comprehensive sustainable building design background and have delivered projects with the highest level of certifications including LEED Platinum, Living Building Challenge and NetZero Energy/Water. We support our clients’s electrification, zero net energy, resiliency and energy conservation efforts through our data-driven planning process. Through this work, we have insights into the operations and design standards from institutions across the country. Glumac joined the Tetra Tech family of companies in 2017 and is now a wholly owned subsidiary. Working within the Tetra Tech family of companies provides Glumac access to knowledge, resources, and experience from a diverse group of engineering experts in a broad range of practices and engineering disciplines. Tetra Tech is a diverse company, with a wide array of individuals that have expertise in research, engineering, science, construction, and information technology.

10.4.b
Packet Pg. 164
62 CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN

LETTER OF

TRANSMITTAL

QUALIFICATIONS
❱❱❱ MICHAEL ADAMS
PROJECT ROLE: Building Decarbonization & Electrification Lead EXPERIENCE: 10 years working on building decarbonization, electrification and zero net energy strategy
EDUCATION:
• B.A. in French & Literature, University of Alabama
Michael is an Energy Team Lead with Glumac and has successfully delivered larger scale energy programs, net zero energy building designs and climate action plans. He is deeply engaged throughout the design process, proposing, analyzing and vetting sound recommendations for cost-effective and energy-efficient solutions tailored to each client’s unique needs. Michael brings a deep understanding of California energy codes and requirements. He has supported energy codes and standards projects for the Department of Energy (DoE), California Energy Commission (CEC) and various utilities including Pacific Gas & Electric (PG&E). Michael brings an intimate knowledge of California State and local Bay Area energy codes. ❱❱❱ ABOLI DATEY
PROJECT ROLE: Building Decarbonization & Electrification Analyst EXPERIENCE: 2 years working on building decarbonization, electrification and zero net energy strategy
EDUCATION:
• B.S. in Civil Engineering and Data Science, University of California Berkeley Aboli is an Energy Analyst with Glumac and brings experience on a range of energy efficiency, modeling, electrification and climate action planning projects. Aboli applies her engineering and data science expertise while providing advanced energy modeling and analytics to develop net zero energy strategies, decarbonize existing buildings, and evaluate new policies and regulations.

She has supported significant building decarbonization and electrification projects for clients including the City of Los Angeles, County of Sacramento, Sacramento Municipal Utility District and CSU East Bay. Aboli is currently working with the City of Los Angeles to develop and adopt a new Net Zero Energy requirement for municipal facilities.

10.4.b
Packet Pg. 165
CITY OF PLEASANT HILL RESPONSE TO RFP FOR CLIMATE ACTION PLAN 63

LETTER OF

TRANSMITTAL

QUALIFICATIONS

SELECTED PAST PROJECTS
❱❱❱ EXISTING BUILDING DEARBONIZAION WORK PLAN
CLIENT: City of Los Angeles
COMPLETION DATE: Ongoing (April 2023-Present)
RELEVANT SERVICES: Glumac is working with the City of Los Angeles to create a 12-year Building Decarbonization Work Plan for all of the 1,000 City owned municipal facilities. The Building Decarbonization Work Plan will provide a plan for transitioning existing municipal facilities to be carbon neutral by 2035. This includes strategies for energy efficiency, electrification and zero net energy at new facilities. The plan will consider the environmental intersectionality of building decarbonization with the City’s broader equity and climate justice efforts. We are identifying key building decarbonization opportunities that will reduce GHG emissions, while also improving the overall resiliency of City operation. Glumac developed a custom building decarbonization tracking tool that integrates with the City’s Asset Management System (AMS) and will allow engineering staff and leadership to accurately track progress toward the City’s goals. This tool will include critical project data attributes, custom reporting, project milestone and status tracking, and dashboards summarizing the program status and ongoing activities. ❱❱❱ ENERGY CODE RESEARCH AND ANALYSIS SUPPORT AND DEVELOPMENT CLIENT: California Energy Commission
COMPLETION DATE:Ongoing (June 2024-Present)
RELEVANT SERVICES: Glumac is currently providing the California Energy Commission (CEC) with Technical Support and Data Collection and Analysis in order to advance California’s energy efficiency and sustainability goals. Glumac is responsible for providing expert guidance on energy modeling, code compliance, energy efficiency measures and electrification strategies to support the development of new Title 24 energy code cycles. Glumac’s scope of work includes assessing residential, commercial, and industrial buildings to identify energy-saving opportunities and to assess proposed energy code updates. Glumac’s analysis informs policy decisions and helps the CEC refine its energy strategies.

10.4.b
Packet Pg. 166