Pleasant Hill City Council
June 2, 2025

City of Pleasant Hill

CITY COUNCIL MEETING AGENDA
Monday, June 02, 2025
REGULAR MEETING - 07:00 PM
Watch on YouTube at www.phillca.gov/councilmeeting
The public meeting of the City Council will be held in person at City Hall 100 Gregory Lane, Pleasant Hill, CA 94523. Telephone (925) 671-5267 A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 878 1391 0175 Passcode: 809604 MAYOR SUE NOACK DIST. 1 COUNCILMEMBER BELLE LA
VICE MAYOR ZAC SHESS DIST. 2 COUNCILMEMBER ANDREI OBOLENSKIY DIST. 5 COUNCILMEMBER AMANDA SZAKATS
Options for observing the meeting and participating in public comments are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period.

There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.phillca.gov/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by the deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting.
3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

City Council Meeting Agenda - Page 1 of 317 - Monday, June 02, 2025 If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.phillca.gov/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.phillca.gov/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts
Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.phillca.gov/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.phillca.gov/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

PRESENTATIONS
Proclamation Designating the Month of June as Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, Intersex, Asexual Plus (LGBTQIA+) Pride Month
Proclamation Recognizing the 25th Annual Civic Action Commission Summer Concerts Series
Acknowledgement of Cota Angulo as Honorary Mayor for a Day Update from Contra Costa County District IV Supervisor Ken Carlson Presentation on Home Match, a Front Porch Community Service

1. 2.

3. 4.

5. 5.1

5.2 5.3

5.4 5.5
City Council Meeting Agenda - Page 2 of 317 - Monday, June 02, 2025

CITY MANAGERS COMMENTS
(Brief updates on pending City business without discussion by the City Council.)

COUNCIL ANNOUNCEMENTS AND REPORTS
Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Announcements from Councilmembers

PUBLIC COMMENT
The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is anopportunity for the public to comment on other agenda itemsat the time they are discussed. Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.

CONSENT CALENDAR
All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

Approve Minutes for the Regular City Council Meeting of April 26, 2025 Page 5 Approve Minutes for the Regular City Council Meeting of May 5, 2025 Page 8 Approve Checks Dated May 02, 2025; May 09, 2025; May 16, 2025; May 23, 2025

Adopt Resolution No. ___-25 Authorizing the City Manager to Execute a Three-Year Agreement for Independent Auditing Services with Macias, Gini, & O’Connell, LLP

Accept Update on Contra Costa Transportation Authority and TRANSPAC Page 61 Adopt Resolution No. ___-25 Authorizing the Acceptance and Use of Funds from the California Governor’s Office of Emergency Services State Homeland Security Grant Program 2024 (SHSGP 2024)

Approve Appointment Recommendation to the Civic Action Commission Page 150

6. 7.

7.1 7.2

8. 9.

9.1 9.2

9.3 9.4

9.5 9.6

9.7 9.8
City Council Meeting Agenda - Page 3 of 317 - Monday, June 02, 2025 Adopt Resolution No. ___-25 Declaring an Emergency, Authorizing the Transfer of Available Pedestrian and Bicycle Program Funds to the Police Department Roof Replacement Project, and Authorizing the City Manager to Execute a Construction Contract with State Roofing, Inc.

Adopt Resolution No. ___-25 Authorizing the City Manager to Execute a First Amendment to the Professional Services Agreement with Fehr & Peers, Inc., for the Update to the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report

ACTION CALENDAR
Adopt Resolution No. ___-25 Authorizing the City Manager to Execute an Agreement for Professional Services with Contra Costa Health Services, Health, Housing and Homeless Services Division to Provide Homeless Outreach Services Through the County's Coordinated Outreach, Referral, and Engagement (CORE) Program

Adopt Resolution No. ___- 25 to Identify the FY 2025/2026 Street Resurfacing Project for the Expenditure of FY 2025/2026 Funds of Senate Bill 1: The Road Repair and Accountability Act of 2017

Adopt Resolution No. ___-25 Approving Intention to Levy and Collect Assessments and to Provide for Public Hearing and Notice in Assessment District No. 20 for Fiscal Year 2025/2026

Adopt Resolution No. ___-25 Approving Intention to Levy and Collect Assessments and to Provide for Public Hearing and Notice in Assessment District No. 22 for Fiscal Year 2025/2026

ADJOURNMENT
Next City Council Meeting: June 16, 2025

9.9 10.

10.1 10.2

10.3 10.4

11. City Council Meeting Agenda - Page 4 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 2, 2025
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
TO: The Honorable Mayor and City Councilmembers
SUBJECT: Approve Minutes for the Regular City Council Meeting of April 26, 2025 RECOMMENDED CITY COUNCIL ACTION: Approve the Minutes
ATTACHMENT(S): April 26, 2025 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk
Item 9.1
City Council Meeting Agenda - Page 5 of 317 - Monday, June 02, 2025

MINUTES OF THE
SPECIAL MEETING – CITY COUNCIL
April 26, 2025
City Council Meeting Minutes Page 1 April 26, 2025
Mayor Noack called a Special Meeting of the City Council to order at 9:10 AM, in the Large Community Room, 100 Gregory Lane, Pleasant Hill, CA. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on April 25, 2025, by City Clerk Lyone Conner.

1. CALL TO ORDER

2. ROLL CALL
Attendee Name Title Status
Sue Noack Mayor Present
Zac Shess Vice Mayor Present
Belle La District 1 Councilmember Present
Andrei Obolenskiy District 2 Councilmember Present
Amanda Szakats District 5 Councilmember Present

3. PUBLIC COMMENT
No members of the public commented.

4. TEAM BUILDING
City Clerk Lyone Conner facilitated two social engagement activities intended to help participants learn more about one another.

All members of the Council participated and shared responses to the prompts.

5. CITY GOALS REVIEW
City Manager Ethan Bindernagel presented the City’s Goals, as set by the City Council in June 2024. He also explained the general timeline and process for revising goals and answered questions from Council.

6. ROLES AND RESPONSIBILITIES
City Manager Bindernagel broadly summarized the relationship, roles, and responsibilities among the City Council, City Staff, and the public.

He also presented the Council with the City’s Organizational Chart and shared updates to staffing.

7. TOOLS FOR CONDUCTING THE MEETING
Members of the City Council discussed sections of Resolution 69-20, City Council Rules and Procedures.

City Attorney Janet Coleson was available for questions related to the Brown Act and conducting City Council meetings.

8. ADJOURNMENT
Item 9.1
City Council Meeting Agenda - Page 6 of 317 - Monday, June 02, 2025 City Council Meeting Minutes Page 2 April 26, 2025
Mayor Noack adjourned the meeting at 12:17 p.m. The next Regular City Council meeting will be held on Monday, May 5, 2025, beginning at 7:00 p.m.

LYONE P. CONNER, CITY CLERK
Item 9.1
City Council Meeting Agenda - Page 7 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 2, 2025
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
TO: The Honorable Mayor and City Councilmembers
SUBJECT: Approve Minutes for the Regular City Council Meeting of May 5, 2025 RECOMMENDED CITY COUNCIL ACTION: Approve the Minutes
ATTACHMENT(S): May 5, 2025 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk
Item 9.2
City Council Meeting Agenda - Page 8 of 317 - Monday, June 02, 2025

MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
May 05, 2025
City Council Meeting Minutes Page 1 May 5, 2025
Mayor Noack called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on May 1, 2025, by City Clerk Lyone Conner.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE
Mayor Noack invited Josh Simmons, Senior Patrol Leader, along with the Scouts of Troop 405, to lead the City Council in the Pledge of Allegiance.

3. ROLL CALL
Attendee Name Title Status
Sue Noack Mayor Present
Zac Shess Vice Mayor Present
Belle La District 1 Councilmember Present
Andrei Obolenskiy District 2 Councilmember Present
Amanda Szakats District 5 Councilmember Present

4. CLOSED SESSION REPORT
Mayor Noack reported that there was no closed session and nothing to report.

5. PRESENTATIONS

5.1 Proclamation Designating the Month of May as Asian American Native Hawaiian Pacific Islander Heritage Month
Mayor Noack presented a proclamation to Freda Weng-Chu, Diversity Commissioner, declaring the month of May as Asian American Native Hawaiian Pacific Islander Heritage Month.

Commissioner Weng-Chu thanked Council and shared remarks about the impact of the proclamation.

5.2 Awards of Appreciation to Quy Tran for Service on the Commission Aging from 2018 - 2025 and Camie Hansen for Service on the Commission on Aging from 2021 – 2025 Mayor Noack shared history of their service and presented awards of appreciation to two outgoing Commissioners:

Camie Hansen for four years of service and Quy Tran for seven years of service, both with the Commission on Aging.

Each Commissioner thanked the City Council and shared sentiments about their time serving as Commissioners.

Item 9.2
City Council Meeting Agenda - Page 9 of 317 - Monday, June 02, 2025 City Council Meeting Minutes Page 2 May 5, 2025

5.3 Introduction of Commission on Aging Commissioners Gail Egbert and Terri Hill Vice Mayor Shess introduced Gail Egbert, who returned to the Commission on Aging, and Terri Hill, who is new to the Commission on Aging.

Commissioners Egbert and Hill each expressed their gratitude and shared context behind their interests in serving on the commission.

5.4 Proclamation Designating the Month of May as Older Americans Month Mayor Noack presented a proclamation to Vicky Pease, Commission on Aging Commissioner, declaring the month of May as Older Americans Month.

Commissioner Pease shared remarks about the observance and highlighted programs the Commission offers to support the older community.

5.5 Annual Report from the Coordinated Outreach, Referral and Engagement (CORE) Program
Jenny Robbins, Contra Costa Health’s Homeless Services Chief of Programs, and Fadi Elhayek, CORE Outreach Program Director, shared a presentation on the services offered through the County and in Pleasant Hill specifically, including the data associated with needs of their clients.

They also discussed the outcomes of the CORE services in Pleasant Hill and responded to questions from the City Council.

6. There was an error on the agenda, and this item was left blank.

7. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• Pleasant Hill experienced its first Night Market on May 2, 2025. The Night Markets will continue on the first and third Friday of each month through November. • The Civic Action Commission is hosting its 25th anniversary Summer Concerts series from May 25 – August 31.
• The Civic Action Commission is also recruiting to fill the vacancy of a commission position. Applications are available on the City’s website and due May 7, 2025. • The Diversity Commission is seeking sponsors for the third annual Juneteenth event on June 19, 2025.

8. COUNCIL ANNOUNCEMENTS AND REPORTS

8.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Item 9.2
City Council Meeting Agenda - Page 10 of 317 - Monday, June 02, 2025 City Council Meeting Minutes Page 3 May 5, 2025
Mayor Noack reported her and all Councilmember’s attendance at the May 1, Contra Costa Mayor’s Conference, which was hosted in Pleasant Hill at the Library.

Mayor Noack also recognized the staff and local organizations who contributed to the event.

8.2 Announcements from Councilmembers
All Councilmembers reported their attendance at the Night Market, which opened on May 2, 2025.

Councilmember Szakats reported attendance at Diablo Valley College’s Joint Apprenticeship Training Program Information Night and Tour. She also reported her attendance at the East Bay Artist Guild Reception and at the East Bay Leadership Council’s Contra Costa Transportation Leadership Reception, where Mayor Noack was honored.

Councilmember Szakats additionally shared an invitation to join her at the Police Department Community Meeting regarding Assembly Bill 481 and the equipment used.

Vice Mayor Shess reported his attendance at the Pleasant Hill Earth Day Celebration and at the reception for Mayor Noack in her role as MTC Chairperson. He also reported his attendance at the Chamber of Commerce’s and Pleasant Hill Community Foundation’s Casino Night, and at the Pleasant Hill Hawks Golf Tournament Fundraiser.

Vice Mayor Shess additionally shared remarks in observance of Mother’s Day, both in honor of mothers presently, and in memory of mothers who are no longer with us.

Councilmember Obolenskiy reported his attendance at the Pleasant Hill Earth Day Celebration, at the Mount Diablo High School Campus and Careers event, and at the LGBTQ+ Solidarity event at Club 1220. He also shared that he was a sponsor of the Chamber of Commerce’s and the Pleasant Hill Community Foundation’s Casino Night.

Councilmember Obolenskiy concluded his remarks by highlighting various members of the Theater Skazka who performed at the Night Market and by encouraging the citizens of Pleasant Hill to reflect in solidarity regarding the ongoing war in Ukraine. He also recognized Scout Troop 405 who was in attendance at the City Council meeting.

Councilmember La reported her attendance at Diablo Valley College’s Joint Apprenticeship Training Program Information Night and Tour and at the Pleasant Hill Earth Day Celebration.

Councilmember La announced that the Climate Action Plan Survey is still available for submission on the City’s website, and she highlighted the observance of AANHPI Heritage Month, which was celebrated during the Night Market’s opening. She also announced the Bark in the Park Event hosted by the Recreation and Park District.

Mayor Noack shared her regrets for missing the Earth Day event, due to the scheduling conflict of the East Bay Leadership Council’s celebration that was in her honor. She also expressed that she had to miss Casino Night as a result of a family emergency that occurred.

Item 9.2
City Council Meeting Agenda - Page 11 of 317 - Monday, June 02, 2025 City Council Meeting Minutes Page 4 May 5, 2025
Mayor Noack lastly reported her attendance at the Senate Transportation Committee meeting in Sacramento, where she had the privilege of testifying.

9. PUBLIC COMMENT
The following two members of the public provided a public comment:

Lenore Krause
Darcy Matheus

10. CONSENT CALENDAR
Motion (La/Obolenskiy) to Approve consent items 10.1 and 10.2, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

9.1 Approve Minutes for the Regular City Council Meeting of April 21, 2025

9.2 Approve Checks Dated: April 18, 2025; April 25, 2025

11. ACTION CALENDAR

10.1 Public Hearing on Vacancy Report in Compliance with Assembly Bill 2561 and Government Code Section 3502.3
Ericka Mitchell, Chief Human Resources Officer presented workforce information for the City of Pleasant Hill, clarifying vacancy data and highlighting the recruitment and retention processes in the Human Resources Division.

Ericka also responded to questions from Council.

The report was heard by the City Council, and no vote or adoption was required.

ADJOURNMENT
Mayor Noack adjourned the meeting at 8:29 p.m. The next Regular City Council meeting will be held on Monday, June 2, 2025, beginning at 7:00 p.m.

LYONE P. CONNER, CITY CLERK
Item 9.2
City Council Meeting Agenda - Page 12 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: Approve Checks Dated: May 02, 2025; May 09, 2025; May 16, 2025; May 23, 2025

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Chief Financial Officer
Item 9.3
City Council Meeting Agenda - Page 13 of 317 - Monday, June 02, 2025 5/2/2025 9:42:42 AM Page 1 of 10
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 5/2/2025 - 5/2/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AAA05 - AAA BUSINESS SUPPLIES
AAA BUSINESS SUPPLIES 2427067-0 05/02/2025 COPY PAPER FOR CH MANAG…101-1016-0000-660016 346751 05/02/2025 695.97 Vendor AAA05 - AAA BUSINESS SUPPLIES Total: 695.97
Vendor: ADV13 - ADVANCED TRENCHLESS
ADVANCED TRENCHLESS 56950314 05/02/2025 DVWS ST REP-413 ROBERTA … 501-7010-0000-650026 346752 05/02/2025 16,001.39 Vendor ADV13 - ADVANCED TRENCHLESS Total: 16,001.39
Vendor: ALH01 - ALHAMBRA
ALHAMBRA 19647259-032925 05/02/2025 DRKG WTR FOR CH FROM S… 101-1016-0000-660016 346753 05/02/2025 466.86 Vendor ALH01 - ALHAMBRA Total: 466.86
Vendor: ALS01 - ALSCO UNIFORMS
ALSCO UNIFORMS LSAC2138207 05/02/2025 MATS, TOWELS, LAUNDRY S… 101-2001-0000-660014 346754 05/02/2025 182.55 Vendor ALS01 - ALSCO UNIFORMS Total: 182.55
Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …11Q6-TXCG-4LWK 05/02/2025 PHPD-MOUS IPH 16E CS 2025…402-2001-0000-660024 346757 05/02/2025 311.32 AMAZON CAPITAL SERVICES, …1GRJ-TXFH-9JRM 05/02/2025 AVERY PRINTABLE NAMETAGS 101-1005-0000-660016 346755 05/02/2025 29.06 AMAZON CAPITAL SERVICES, …1L67-YHWX-3X9L 05/02/2025 MOUSE PAD FOR NEW PAYR… 101-1016-0000-660016 346761 05/02/2025 14.75 AMAZON CAPITAL SERVICES, …1NCY-WR4Q-3WXP 05/02/2025 SPRTLINK IPH XR WTRPROOF… 401-1012-0000-660024 346758 05/02/2025 21.84 AMAZON CAPITAL SERVICES, …1TYT-L6WL-NDDQ 05/02/2025 PHPD- MOUS IPH 16E CS 202… 402-2001-0000-660024 346760 05/02/2025 81.93 AMAZON CAPITAL SERVICES, …1V6N-C76G-69KK 05/02/2025 AMA PRIM BUS ENTERPRISE … 101-1012-0000-650036 346759 05/02/2025 3,822.66 AMAZON CAPITAL SERVICES, …1YGK-JX7R-3LVL 05/02/2025 DECORATIONS FOR MAYORS… 101-1005-0000-700020 346756 05/02/2025 97.20 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 4,378.76 Vendor: AMU24 - AMUNDSON, TOM
AMUNDSON, TOM 250502 05/02/2025 DVWS STAFF ENGR FOR APR'… 501-7010-0000-611040 346762 05/02/2025 409.69 Vendor AMU24 - AMUNDSON, TOM Total: 409.69
Vendor: ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP.

ARMOUR PETROLEUM SVC &…WO-28523 05/02/2025 PD & PSC: UST OPERATOR IN… 101-5097-0000-630040 346764 05/02/2025 385.00 ARMOUR PETROLEUM SVC &…WO-28589 05/02/2025 ANNUAL AIR QUALITY TESTI… 101-5097-0000-630040 346763 05/02/2025 1,416.03 ARMOUR PETROLEUM SVC &…WO-28589 05/02/2025 ANNUAL AIR QUALITY TESTI… 101-5097-0000-630040 346763 05/02/2025 1,189.00 Vendor ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP. Total: 2,990.03 Vendor: ATT23 - AT&T
AT&T ACCT 322394749 4/23/25 05/02/2025 INTERNET FOR LIBRARY 101-1012-0000-670020 346765 05/02/2025 143.74 Vendor ATT23 - AT&T Total: 143.74
Vendor: AUS25 - AUSTIN, RALPH
AUSTIN, RALPH 250502 05/02/2025 PART REF OF FLT FEE. PROJ … 101-200020 346766 05/02/2025 1,000.45 Vendor AUS25 - AUSTIN, RALPH Total: 1,000.45
Item 9.3
City Council Meeting Agenda - Page 14 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 2 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: SHA15 - BATTERIES PLUS BULBS
BATTERIES PLUS BULBS P81785393; P81952116 05/02/2025 BATTERY & LED BULBS 101-5097-0000-650016 346767 05/02/2025 153.95 BATTERIES PLUS BULBS P82143938 & P81481466 05/02/2025 BATTERY & LED BULBS 101-5097-0000-620065 346767 05/02/2025 137.57 Vendor SHA15 - BATTERIES PLUS BULBS Total: 291.52
Vendor: HOR02 - BLINK TAG INC
BLINK TAG INC 0003347 05/02/2025 TRANSPAC SVCS-WEB PAGE … 801-6002-0000-630040 346768 05/02/2025 395.00 Vendor HOR02 - BLINK TAG INC Total: 395.00
Vendor: BMO23 - BMO BANK N.A. COMMERCIAL CARD
BMO BANK N.A. COMMERCI… ACCT 5569320000936041 42… 05/02/2025 CITY STAFF CC PURCHASES-S… 101-200030 346769 05/02/2025 33,281.55 Vendor BMO23 - BMO BANK N.A. COMMERCIAL CARD Total: 33,281.55 Vendor: DEP16 - CALIFORNIA DEPARTMENT OF FISH/WILDLIFE
CALIFORNIA DEPARTMENT O…250502 05/02/2025 ANNUAL CREEK MAINT EPIM… 231-5020-0000-620123 346770 05/02/2025 7,908.50 Vendor DEP16 - CALIFORNIA DEPARTMENT OF FISH/WILDLIFE Total: 7,908.50 Vendor: BOA07 - CALIFORNIA DEPT OF TAX AND FEE ADMIN
CALIFORNIA DEPT OF TAX A… 250502 05/02/2025 SALES TAX REMITTANCE: JAN…101-1019-0000-730099 346771 05/02/2025 8.00 Vendor BOA07 - CALIFORNIA DEPT OF TAX AND FEE ADMIN Total: 8.00 Vendor: CAL51 - CALTRONICS BUSINESS SYSTEMS
CALTRONICS BUSINESS SYST… 4351290-CAL 05/02/2025 COP MAINT FOR PD/CH ACCT…101-1012-0000-650031 346772 05/02/2025 371.51 CALTRONICS BUSINESS SYST… 4351290-CAL 05/02/2025 COP MAINT FOR PD/CH ACCT…101-2001-0000-650031 346772 05/02/2025 442.55 Vendor CAL51 - CALTRONICS BUSINESS SYSTEMS Total: 814.06 Vendor: CED25 - CED BAY AREA
CED BAY AREA 1276-1051643 05/02/2025 ELECTRICAL SUPP FOR PD 101-5097-0000-650016 346773 05/02/2025 249.89 Vendor CED25 - CED BAY AREA Total: 249.89
Vendor: CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC CHARLES KOPP INC dba CONT…CEI 13374 05/02/2025 ELEC LIGHT SVCS:ZONE 6-CC… 226-4024-0000-650046 346774 05/02/2025 442.98 CHARLES KOPP INC dba CONT…CEI 13375 05/02/2025 ELEC LIGHT SVCS:ZONE 1-ELL… 226-4019-0000-650046 346774 05/02/2025 271.00 CHARLES KOPP INC dba CONT…CEI 13376 05/02/2025 ELEC LIGHT SVCS:ZONE 4- GR…226-4022-0000-650046 346774 05/02/2025 432.51 Vendor CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC Total: 1,146.49 Vendor: CIN10 - CINTAS CORPORATION
CINTAS CORPORATION 4226515462 05/02/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 346775 05/02/2025 1,139.94 CINTAS CORPORATION 4227253868 05/02/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 346775 05/02/2025 1,139.94 CINTAS CORPORATION 4227992070 05/02/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 346775 05/02/2025 1,125.60 CINTAS CORPORATION 4228712878 05/02/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 346775 05/02/2025 1,139.94 Vendor CIN10 - CINTAS CORPORATION Total: 4,545.42
Vendor: CLA01 - CLARK, TODT
CLARK, TODT 250502 05/02/2025 PHPA MED PREM PMT REIMB…101-1019-0000-612210 346776 05/02/2025 1,000.00 Vendor CLA01 - CLARK, TODT Total: 1,000.00
Vendor: CCC14 - CONTRA COSTA COUNTY
CONTRA COSTA COUNTY 708008 05/02/2025 TRAFFIC SIGNAL MAINTENA… 101-3001-0000-620154 346820 05/02/2025 2,065.60 CONTRA COSTA COUNTY 708008 05/02/2025 TRAFFIC SIGNAL MAINTENA… 306-5107-0000-650043 346820 05/02/2025 34,716.60 Item 9.3
City Council Meeting Agenda - Page 15 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 3 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount CONTRA COSTA COUNTY 708125 05/02/2025 TRAFFIC SIGNAL MAINTENA… 101-3001-0000-620154 346820 05/02/2025 8,003.41 CONTRA COSTA COUNTY 708125 05/02/2025 TRAFFIC SIGNAL MAINTENA… 306-5107-0000-650043 346820 05/02/2025 28,860.65 CONTRA COSTA COUNTY 708219 05/02/2025 TRAFFIC SIGNAL MAINTENA… 101-3001-0000-620154 346820 05/02/2025 10,101.49 CONTRA COSTA COUNTY 708219 05/02/2025 TRAFFIC SIGNAL MAINTENA… 306-5107-0000-650043 346820 05/02/2025 40,605.08 CONTRA COSTA COUNTY 708249 05/02/2025 TRAFFIC SIGNAL MAINTENA… 101-3001-0000-620154 346820 05/02/2025 1,791.66 CONTRA COSTA COUNTY 708249 05/02/2025 TRAFFIC SIGNAL MAINTENA… 306-5107-0000-650043 346820 05/02/2025 28,337.05 Vendor CCC14 - CONTRA COSTA COUNTY Total: 154,481.54
Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… 250314 03/14/2025 WATER ZONE 101-5097-0000-670025 346821 05/02/2025 5,154.92 CONTRA COSTA WATER DIST… 250314 03/14/2025 LIBRARY 103-5105-0000-670025 346821 05/02/2025 1,047.42 CONTRA COSTA WATER DIST… 250314 03/14/2025 BLUE ZONE 1 226-4019-0000-670025 346821 05/02/2025 7,015.16 CONTRA COSTA WATER DIST… 250314 03/14/2025 BLUE ZONE 3 226-4021-0000-670025 346821 05/02/2025 499.30 CONTRA COSTA WATER DIST… 250314 03/14/2025 BLUE ZONE 5 226-4023-0000-670025 346821 05/02/2025 144.72 CONTRA COSTA WATER DIST… 250314 03/14/2025 BLUE ZONE 6 226-4024-0000-670025 346821 05/02/2025 463.88 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 14,325.40 Vendor: DEL09 - DELL MARKETING L.P.

DELL MARKETING L.P. 10812025575 05/02/2025 OPTPLX MCRO FRM FCTOR 7… 401-1012-0000-660024 346777 05/02/2025 8,709.44 Vendor DEL09 - DELL MARKETING L.P. Total: 8,709.44
Vendor: DEP02 - DEPT. OF TRANSPORTATION
DEPT. OF TRANSPORTATION SL250955 05/02/2025 SGNALS AND LIGHTING-JAN … 306-5107-0000-650043 346778 05/02/2025 12,731.01 Vendor DEP02 - DEPT. OF TRANSPORTATION Total: 12,731.01 Vendor: ETS25 - ETSUKI CREATIVE
ETSUKI CREATIVE 25-C3A 05/02/2025 DAY 2 SIGNAGE REQUESTS- … 107-5105-0000-800030 346779 05/02/2025 3,465.00 Vendor ETS25 - ETSUKI CREATIVE Total: 3,465.00
Vendor: FOR06 - FORENSIC SERVICES DIVISION
FORENSIC SERVICES DIVISION PHPD-2503 05/02/2025 DRUGS/ALCHOL/TOXICOLOG… 101-2001-0000-630033 346781 05/02/2025 13,055.00 FORENSIC SERVICES DIVISION PHPD-2503-SUPP 05/02/2025 DRUGS/ALCHOL/TOXI TSTG … 101-2001-0000-630033 346780 05/02/2025 1,164.66 Vendor FOR06 - FORENSIC SERVICES DIVISION Total: 14,219.66 Vendor: GEN10 - GENERAL PLUMBING SUPPLY
GENERAL PLUMBING SUPPLY S6403889.001 05/02/2025 PSC: 90 ELL, COUPLING, GALV…101-5097-0000-650018 346782 05/02/2025 212.78 GENERAL PLUMBING SUPPLY S6403889.001 05/02/2025 PSC: 90 ELL, COUPLING, GALV…101-5097-0000-650018 346782 05/02/2025 -4.26 Vendor GEN10 - GENERAL PLUMBING SUPPLY Total: 208.52
Vendor: HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO
HD SUPPLY FORMERLY HOME…858014947 05/02/2025 ITEMS FOR LIBRARY; SIGN S… 103-5105-0000-650017 346783 05/02/2025 59.31 HD SUPPLY FORMERLY HOME…858441058 05/02/2025 ITEMS FOR LIBRARY; SIGN S… 103-5105-0000-650017 346783 05/02/2025 147.49 HD SUPPLY FORMERLY HOME…860319912 05/02/2025 ITEMS FOR LIBRARY; SIGN S… 103-5105-0000-650017 346783 05/02/2025 -147.49 HD SUPPLY FORMERLY HOME…861353142 05/02/2025 ITEMS FOR LIBRARY; SIGN S… 103-5105-0000-650017 346783 05/02/2025 66.28 Vendor HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO Total: 125.59 Vendor: HDL01 - HDL COREN & CONE
HDL COREN & CONE SIN049835 05/02/2025 CONTRACT SVCS PROPERTY … 899-6001-0000-630040 346784 05/02/2025 4,537.56 Vendor HDL01 - HDL COREN & CONE Total: 4,537.56
Item 9.3
City Council Meeting Agenda - Page 16 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 4 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: HUG01 - HUGDAHL, LISA
HUGDAHL, LISA 250502 05/02/2025 PHPA MED PREM PMT REIMB…101-1019-0000-612210 346785 05/02/2025 1,000.00 Vendor HUG01 - HUGDAHL, LISA Total: 1,000.00
Vendor: HUN03 - HUNT & SONS, LLC
HUNT & SONS, LLC 457955 05/02/2025 UNLEADED GAS FOR PD 3992…101-5097-0000-620062 346786 05/02/2025 15,972.68 Vendor HUN03 - HUNT & SONS, LLC Total: 15,972.68
Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV941504 05/02/2025 UNIFORM EQUIPMENT FOR … 101-2001-0000-612290 346787 05/02/2025 290.99 Vendor CUR06 - L.N. CURTIS & SONS Total: 290.99
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2281 05/02/2025 CITY COUNCIL REGU MTG 4-… 101-1001-0000-630040 346788 05/02/2025 225.00 LARRYLOGIC PRODUCTIONS 2281 05/02/2025 CITY COUNCIL REGU MTG 4-… 101-1001-0000-630040 346788 05/02/2025 375.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 600.00
Vendor: LEH02 - LEHR
LEHR SI117997 05/02/2025 VEHICLE REPAIRS / INSTALLA… 101-2001-0000-650051 346789 05/02/2025 560.00 Vendor LEH02 - LEHR Total: 560.00
Vendor: 10058 - Los Panchos Restaurant
Los Panchos Restaurant… 423 05/02/2025 Catering servi for the Mayors…101-1001-0000-700020 346790 05/02/2025 7,811.56 Vendor 10058 - Los Panchos Restaurant Total: 7,811.56
Vendor: THO01 - MARGARET THORNTON
MARGARET THORNTON 250502 05/02/2025 RETIREE MEDICAL FOR MAY … 101-1019-0000-612210 346791 05/02/2025 205.90 Vendor THO01 - MARGARET THORNTON Total: 205.90
Vendor: 10062 - MG MEDIA CREATIVE
MG MEDIA CREATIVE INV-0918 05/02/2025 EARTH DAY VIDEO COVERAG… 101-4002-0000-700015 346792 05/02/2025 700.00 Vendor 10062 - MG MEDIA CREATIVE Total: 700.00
Vendor: MIN06 - MINUTEMAN PRESS
MINUTEMAN PRESS 29684 05/02/2025 DVWS ANN NWSLTTER - PRN… 501-7010-0000-620113 346793 05/02/2025 1,082.87 Vendor MIN06 - MINUTEMAN PRESS Total: 1,082.87
Vendor: MUN14 - MUNOZ, BEATRIZ
MUNOZ, BEATRIZ 250502 05/02/2025 EDUCATION INCENTIVE/ BEA… 101-2001-0000-630033 346794 05/02/2025 500.00 Vendor MUN14 - MUNOZ, BEATRIZ Total: 500.00
Vendor: NIC05 - NICHOLS CONSULTING ENGR., CHTD
NICHOLS CONSULTING ENGR.…484185501 05/02/2025 PO/51392 PHR- TAYLOR BLVD…301-5139-2411-630034 346795 05/02/2025 20,463.50 Vendor NIC05 - NICHOLS CONSULTING ENGR., CHTD Total: 20,463.50 Vendor: NUN01 - NUNES, JAMES R.

NUNES, JAMES R. 250502 05/02/2025 RETIREE MEDICAL FOR MAY … 101-1019-0000-612210 346796 05/02/2025 162.00 Vendor NUN01 - NUNES, JAMES R. Total: 162.00
Item 9.3
City Council Meeting Agenda - Page 17 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 5 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: OTI02 - OPERATIONAL TECHNOLOGY INTEGRATORS, INC.

OPERATIONAL TECHNOLOGY …90736 05/02/2025 TECH SUPP AT DVWS PMPH… 501-7010-0000-650026 346797 05/02/2025 300.00 Vendor OTI02 - OPERATIONAL TECHNOLOGY INTEGRATORS, INC. Total: 300.00 Vendor: PAK01 - PAKPOUR CONSULTING GROUP, INC.

PAKPOUR CONSULTING GRO… 4709 RD1788 05/02/2025 PROV ON-CALL ENGR SVCS … 101-220013 346798 05/02/2025 1,710.00 PAKPOUR CONSULTING GRO… 4710 RD#1535 05/02/2025 PROV ON-CALL ENGR SVCS … 101-220013 346798 05/02/2025 810.00 PAKPOUR CONSULTING GRO… 4711 EPL 05/02/2025 PROV ON-CALL ENGR SVCS … 101-220013 346798 05/02/2025 6,480.00 Vendor PAK01 - PAKPOUR CONSULTING GROUP, INC. Total: 9,000.00 Vendor: PAL25 - PALANA, MONNIQUE
PALANA, MONNIQUE 250502 05/02/2025 Overpayment of Business Lic… 101-0000-0000-404010 346799 05/02/2025 55.00 Vendor PAL25 - PALANA, MONNIQUE Total: 55.00
Vendor: PGE01 - PG&E
PG&E ACCT 0439282612-1 1/17/25 05/02/2025 WHITE ZONE 101-5097-0000-670035 346804 05/02/2025 481.56 PG&E ACCT 0439282612-1 1/17/25 05/02/2025 BLUE ZONE 1 226-4019-0000-670035 346804 05/02/2025 275.42 PG&E ACCT 0439282612-1 1/17/25 05/02/2025 BLUE ZONE 2 226-4020-0000-670035 346804 05/02/2025 12.47 PG&E ACCT 0439282612-1 1/17/25 05/02/2025 BLUE ZONE 3 226-4021-0000-670035 346804 05/02/2025 111.92 PG&E ACCT 0439282612-1 1/17/25 05/02/2025 BLUE ZONE 5 226-4023-0000-670035 346804 05/02/2025 117.43 PG&E ACCT 0439282612-1 1/17/25 05/02/2025 BLUE ZONE 6 226-4024-0000-670035 346804 05/02/2025 12.47 PG&E ACCT 0439282612-1 1/17/25 05/02/2025 GALLERY WALK 227-4026-0000-670035 346804 05/02/2025 18.28 PG&E ACCT 0439282612-1 1/17/25 05/02/2025 TRAFFIC SIGNALS 306-5107-0000-670015 346804 05/02/2025 2,654.60 PG&E ACCT 0439282612-1 121824 05/02/2025 WHITE ZONE 101-5097-0000-670035 346801 05/02/2025 476.15 PG&E ACCT 0439282612-1 121824 05/02/2025 BLUE ZONE 1 226-4019-0000-670035 346801 05/02/2025 263.25 PG&E ACCT 0439282612-1 121824 05/02/2025 BLUE ZONE 2 226-4020-0000-670035 346801 05/02/2025 11.81 PG&E ACCT 0439282612-1 121824 05/02/2025 BLUE ZONE 3 226-4021-0000-670035 346801 05/02/2025 105.05 PG&E ACCT 0439282612-1 121824 05/02/2025 BLUE ZONE 5 226-4023-0000-670035 346801 05/02/2025 112.08 PG&E ACCT 0439282612-1 121824 05/02/2025 BLUE ZONE 6 226-4024-0000-670035 346801 05/02/2025 11.81 PG&E ACCT 0439282612-1 121824 05/02/2025 GALLERY WALK 227-4026-0000-670035 346801 05/02/2025 17.08 PG&E ACCT 0439282612-1 121824 05/02/2025 TRAFFIC SIGNALS 306-5107-0000-670015 346801 05/02/2025 2,412.31 PG&E ACCT 0439282612-1 4/17/25 05/02/2025 BLUE ZONE 3 226-4021-0000-670035 346805 05/02/2025 43.44 PG&E ACCT 0439282612-1 4/17/25 05/02/2025 TRAFFIC SIGNALS 306-5107-0000-670015 346805 05/02/2025 2,475.18 PG&E ACCT 2099200650-0 4/17/25 05/02/2025 SUMM BLG- AD22 LIGHTING …227-4025-0000-670015 346802 05/02/2025 273.33 PG&E ACCT 4107660120-6 4/18/25 05/02/2025 SUMM BLG-UNIFIED ST LIGH… 221-1020-0000-670015 346806 05/02/2025 16,738.36 PG&E ACCT 4757183615-5 4/16/25 05/02/2025 SUMM BLG- PUBLIC SVCS CE… 101-5097-0000-670015 346800 05/02/2025 2,370.99 PG&E ACCT 5396165398-6 4/17/25 05/02/2025 AD#20 WHITE ZONE 101-5097-0000-670015 346807 05/02/2025 803.25 PG&E ACCT 5396165398-6 4/17/25 05/02/2025 AD#20 ZONE 1 226-4019-0000-670015 346807 05/02/2025 4,982.32 PG&E ACCT 5396165398-6 4/17/25 05/02/2025 AD#20 ZONE 2 226-4020-0000-670015 346807 05/02/2025 423.30 PG&E ACCT 5396165398-6 4/17/25 05/02/2025 AD#20 ZONE 6 226-4021-0000-670015 346807 05/02/2025 2,753.31 PG&E ACCT 5396165398-6 4/17/25 05/02/2025 AD#20 ZONE 3 226-4021-0000-670015 346807 05/02/2025 653.60 PG&E ACCT 5396165398-6 4/17/25 05/02/2025 AD#20 ZONE 4 226-4022-0000-670015 346807 05/02/2025 50.30 PG&E ACCT 5396165398-6 4/17/25 05/02/2025 AD#20 ZONE 5 226-4023-0000-670015 346807 05/02/2025 311.21 PG&E ACCT 7825400025-6 4/17/25 05/02/2025 SUMM BLG- SAFETY ST LIGHT…221-1020-0000-670015 346803 05/02/2025 2,059.44 Vendor PGE01 - PG&E Total: 41,031.72
Item 9.3
City Council Meeting Agenda - Page 18 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 6 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: FOU02 - PLEASANT HILL 4TH OF JULY COMMISSION
PLEASANT HILL 4TH OF JULY … 250502 05/02/2025 PLEASANT HILL 4TH OF JULY … 101-4002-0000-700045 346808 05/02/2025 15,000.00 Vendor FOU02 - PLEASANT HILL 4TH OF JULY COMMISSION Total: 15,000.00 Vendor: ROB03 - ROBERT HALF
ROBERT HALF 64906098 05/02/2025 PYCK FOR PER-DIEM EMPLO… 101-2001-0000-611050 346809 05/02/2025 2,153.60 Vendor ROB03 - ROBERT HALF Total: 2,153.60
Vendor: SPA02 - S.P. AUTOMOTIVE
S.P. AUTOMOTIVE 5-15023 05/02/2025 AUTO PARTS & TOOLS 101-5097-0000-620065 346810 05/02/2025 275.06 S.P. AUTOMOTIVE 5-15341 05/02/2025 AUTO PARTS & TOOLS 101-5097-0000-620065 346810 05/02/2025 92.98 S.P. AUTOMOTIVE 5-15592 05/02/2025 AUTO PARTS & TOOLS 101-5097-0000-620065 346810 05/02/2025 235.74 S.P. AUTOMOTIVE 5-16611 05/02/2025 AUTO PARTS & TOOLS 101-5097-0000-620065 346810 05/02/2025 187.11 Vendor SPA02 - S.P. AUTOMOTIVE Total: 790.89
Vendor: SCI03 - SCIARONI, JACK
SCIARONI, JACK 250502 05/02/2025 DVWS CHIEF ENGR FOR APR'… 501-7010-0000-611040 346811 05/02/2025 546.25 Vendor SCI03 - SCIARONI, JACK Total: 546.25
Vendor: SHA24 - SHAUNNA J. EDWARDS, LCSW
SHAUNNA J. EDWARDS, LCSW 250502 05/02/2025 DEPARTMENT THERAPIST SV… 101-2013-0000-630018 346812 05/02/2025 1,800.00 Vendor SHA24 - SHAUNNA J. EDWARDS, LCSW Total: 1,800.00 Vendor: STE11 - STERICYCLE, INC
STERICYCLE, INC 8010504708 05/02/2025 HAZARDOUS WASTE DISPOS… 101-2001-0000-630041 346813 05/02/2025 656.43 Vendor STE11 - STERICYCLE, INC Total: 656.43
Vendor: SUM05 - SUMMIT SPRINGS WATER COMPANY
SUMMIT SPRINGS WATER C… 404493;404274 05/02/2025 DRINKING WATER AND MO … 101-5097-0000-660016 346814 05/02/2025 43.93 Vendor SUM05 - SUMMIT SPRINGS WATER COMPANY Total: 43.93 Vendor: 10112 - TOWILL, INC.

TOWILL, INC. JOB#17558-102 INV 02-5094 05/02/2025 PO/2001 ACTG CITY SURV & … 101-220013 346815 05/02/2025 1,674.00 Vendor 10112 - TOWILL, INC. Total: 1,674.00
Vendor: URR25 - URRUTIA,DANNY
URRUTIA,DANNY 250502 05/02/2025 REIMB- CCC RECOR OFFICE P… 231-5020-0000-620123 346816 05/02/2025 52.50 Vendor URR25 - URRUTIA,DANNY Total: 52.50
Vendor: VOO01 - VOORHIES, CLAIRE
VOORHIES, CLAIRE 250502 05/02/2025 DVWS SEC & DISP FOR APR'2… 501-7010-0000-611040 346817 05/02/2025 409.68 Vendor VOO01 - VOORHIES, CLAIRE Total: 409.68
Vendor: WEX01 - WEX BANK
WEX BANK 104224280 05/02/2025 GAS CARDS FOR THE PD IN A… 101-2001-0000-620062 346818 05/02/2025 190.61 Vendor WEX01 - WEX BANK Total: 190.61
Vendor: WIL27 - WILLIAM R. GRAY AND COMPANY
WILLIAM R. GRAY AND COM… 22659;22684 05/02/2025 TRANSPAC MANAGING DIREC…801-6002-0000-611010 346819 05/02/2025 26,776.79 Item 9.3
City Council Meeting Agenda - Page 19 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 7 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount WILLIAM R. GRAY AND COM… 22659;22684 05/02/2025 TRANSPAC MANAGING DIREC…801-6002-0000-611010 346819 05/02/2025 30,922.62 Vendor WIL27 - WILLIAM R. GRAY AND COMPANY Total: 57,699.41 Grand Total: 469,467.11
Item 9.3
City Council Meeting Agenda - Page 20 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 8 of 10
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 154,478.51
103 - MEASURE K FUND 1,173.01
107 - LIBRARY CONSTRUCTION FUND (MEASURE K) 3,465.00
221 - UNIFIED LIGHTING DISTRICT FUND 18,797.80
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 19,520.74 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 308.69 231 - NPDES/STORMWATER 7,961.00
301 - GAS TAX FUND 20,463.50
306 - MEASURE J FUND 152,792.48
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 8,731.28 402 - PD TECHNOLOGY FUND 393.25
501 - DIABLO VISTA WATER FUND 18,749.88
801 - TRANSPAC FUND 58,094.41
899 - REDEVELOP PROP TAX TRUST FUND-SUCCESSOR A… 4,537.56 Grand Total: 469,467.11
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 55.00
101-1001-0000-630040 CONTRACTUAL SVC 600.00
101-1001-0000-700020 MAYORS CONFERENCE E… 7,811.56
101-1005-0000-660016 SUPPLIES/OFFICE 29.06
101-1005-0000-700020 MAYORS CONFERENCE E… 97.20
101-1012-0000-650031 MAINT/CPY MCHNS 371.51
101-1012-0000-650036 MAINT/SOFTWARE 3,822.66
101-1012-0000-670020 UTIL/TELEPHONE 143.74
101-1016-0000-660016 SUPPLIES/OFFICE 1,177.58
101-1019-0000-612210 SICK LEAVE CONVERSIO… 2,367.90
101-1019-0000-730099 CASH OVER/(SHORT) 8.00
101-200020 SUSPENSE ACCOUNT 1,000.45
101-200030 CREDIT CARD PAYABLE 33,281.55
101-2001-0000-611050 SALARY-PART TIME TEM… 2,153.60
101-2001-0000-612290 UNIFORM/PD OTHER AC… 290.99
101-2001-0000-620062 AUTO/GASOLINE 190.61
101-2001-0000-630033 P.D. OTHER SVCS 14,719.66
101-2001-0000-630041 HAZ WASTE SVCS 656.43
101-2001-0000-650031 MAINT/CPY MCHNS 442.55
101-2001-0000-650051 MAINT/P.D. AUTO 560.00
101-2001-0000-660014 SUPPLIES/OPERATING 182.55
101-2013-0000-630018 MISC OUTSD SVCS 1,800.00
Item 9.3
City Council Meeting Agenda - Page 21 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 9 of 10
Account Summary
Account Number Account Name Payment Amount
101-220013 REFUNDABLE DEPOSITS … 10,674.00
101-3001-0000-620154 REIMBURSEABLE DAMA… 21,962.16
101-4002-0000-700015 PROMOS/CONTRIBUTIO… 700.00
101-4002-0000-700045 FOURTH OF JULY COMM… 15,000.00
101-5097-0000-620062 AUTO/GASOLINE 15,972.68
101-5097-0000-620065 AUTO/PRTS/TIRES 928.46
101-5097-0000-620133 UNIFORM MAINTENANC… 4,545.42
101-5097-0000-630040 CONTRACTUAL SVC 2,990.03
101-5097-0000-650016 MAINT/PD BLDG 403.84
101-5097-0000-650018 MAINT/PSC BLDG 208.52
101-5097-0000-660016 SUPPLIES/OFFICE 43.93
101-5097-0000-670015 UTIL/GAS-ELECTR 3,174.24
101-5097-0000-670025 UTIL/WATER 5,154.92
101-5097-0000-670035 UTIL/OTHER 957.71
103-5105-0000-650017 MAINT/CH BLDG 125.59
103-5105-0000-670025 UTIL/WATER 1,047.42
107-5105-0000-800030 CONSTRUCTION 3,465.00
221-1020-0000-670015 UTIL/GAS-ELECTR 18,797.80
226-4019-0000-650046 MAINT/STR LITES 271.00
226-4019-0000-670015 UTIL/GAS-ELECTR 4,982.32
226-4019-0000-670025 UTIL/WATER 7,015.16
226-4019-0000-670035 UTIL/OTHER 538.67
226-4020-0000-670015 UTIL/GAS-ELECTR 423.30
226-4020-0000-670035 UTIL/OTHER 24.28
226-4021-0000-670015 UTIL/GAS-ELECTR 3,406.91
226-4021-0000-670025 UTIL/WATER 499.30
226-4021-0000-670035 UTIL/OTHER 260.41
226-4022-0000-650046 MAINT/STR LITES 432.51
226-4022-0000-670015 UTIL/GAS-ELECTR 50.30
226-4023-0000-670015 UTIL/GAS-ELECTR 311.21
226-4023-0000-670025 UTIL/WATER 144.72
226-4023-0000-670035 UTIL/OTHER 229.51
226-4024-0000-650046 MAINT/STR LITES 442.98
226-4024-0000-670025 UTIL/WATER 463.88
226-4024-0000-670035 UTIL/OTHER 24.28
227-4025-0000-670015 UTIL/GAS-ELECTR 273.33
227-4026-0000-670035 UTIL/OTHER 35.36
231-5020-0000-620123 GOVERNMENT LICENSE … 7,961.00
301-5139-2411-630034 ENGINEERING 20,463.50
306-5107-0000-650043 MAINT/TRAF SGNLMAIN… 145,250.39
306-5107-0000-670015 UTIL/GAS-ELECTR 7,542.09
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 8,731.28
Item 9.3
City Council Meeting Agenda - Page 22 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/2/2025 - 5/2/2025 5/2/2025 9:42:42 AM Page 10 of 10
Account Summary
Account Number Account Name Payment Amount
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 393.25
501-7010-0000-611040 SALARY-PART TIME PER… 1,365.62
501-7010-0000-620113 POSTAGE 1,082.87
501-7010-0000-650026 MAINT/DV WATER 16,301.39
801-6002-0000-611010 SALARY-PERMANENT 57,699.41
801-6002-0000-630040 CONTRACTUAL SVC 395.00
899-6001-0000-630040 CONTRACTUAL SVC 4,537.56
Grand Total: 469,467.11
Project Account Summary
Project Account Key Payment Amount
**None** 469,467.11
Grand Total: 469,467.11
2025-05-05
Item 9.3
City Council Meeting Agenda - Page 23 of 317 - Monday, June 02, 2025 5/9/2025 8:01:06 AM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 5/9/2025 - 5/9/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: 4-LEA - 4 LEAF, INC.
4 LEAF, INC. J3773-02A6 RD1532 05/09/2025 CONSULTING SVCS FOR DEC … 101-220013 346823 05/09/2025 450.00 Vendor 4-LEA - 4 LEAF, INC. Total: 450.00
Vendor: AAA05 - AAA BUSINESS SUPPLIES
AAA BUSINESS SUPPLIES 2427094-0 05/09/2025 CPY PAPER:HAM86700 30% … 101-5097-0000-660016 346824 05/09/2025 87.00 Vendor AAA05 - AAA BUSINESS SUPPLIES Total: 87.00
Vendor: AAN01 - AANTEX PEST CONTROL
AANTEX PEST CONTROL 639124 05/09/2025 MONTHLY PEST CONTROL AT…101-5097-0000-650016 346825 05/09/2025 80.00 Vendor AAN01 - AANTEX PEST CONTROL Total: 80.00
Vendor: AIR08 - AIRGAS USA, LLC
AIRGAS USA, LLC 5516355615 05/09/2025 CYLINDER RENTAL 101-5097-0000-620051 346826 05/09/2025 90.28 Vendor AIR08 - AIRGAS USA, LLC Total: 90.28
Vendor: ALH01 - ALHAMBRA
ALHAMBRA 19647259 042625 05/09/2025 DRKG WATER FOR CH FROM …101-1016-0000-660016 346827 05/09/2025 396.43 Vendor ALH01 - ALHAMBRA Total: 396.43
Vendor: ATT04 - AT&T
AT&T 23407127 05/09/2025 ANALG PH LN FOR FR ALRM … 101-1012-0000-670020 346832 05/09/2025 111.33 AT&T 23407134 05/09/2025 ANALG PH LN FOR ENGR FX9… 101-1012-0000-670020 346830 05/09/2025 92.53 AT&T 23409058 05/09/2025 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 346831 05/09/2025 31.88 AT&T 23409585 05/09/2025 PRI LN AT CH FOR VOIP ACCT…101-1012-0000-670020 346829 05/09/2025 1,721.82 AT&T 23412442 05/09/2025 SIP TRUNK FOR LIBRARY PH … 101-1012-0000-670020 346828 05/09/2025 -18.04 AT&T 23412442 05/09/2025 SIP TRUNK FOR LIBRARY PH … 101-1012-0000-670020 346828 05/09/2025 584.70 Vendor ATT04 - AT&T Total: 2,524.22
Vendor: BER25 - BERRELLEZA-GARCIA, ASUCENA
BERRELLEZA-GARCIA, ASUCE… 250509 05/09/2025 REIMBURSEMENT PACE DUES…101-210081 346833 05/09/2025 15.00 Vendor BER25 - BERRELLEZA-GARCIA, ASUCENA Total: 15.00
Vendor: BSE25 - BLUE STRIKE ENVIRONMENTAL
BLUE STRIKE ENVIRONMENT… PLE_005 05/09/2025 PO/40042 CONSULTING FOR …306-4004-2415-630038 346834 05/09/2025 44,564.20 Vendor BSE25 - BLUE STRIKE ENVIRONMENTAL Total: 44,564.20 Vendor: 10110 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 101043 05/09/2025 PO/12004 DOCU SCANG FOR…295-1012-0000-630040 346835 05/09/2025 9,542.93 Vendor 10110 - BMI IMAGING SYSTEMS, INC. Total: 9,542.93 Vendor: CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC CHARLES KOPP INC dba CONT…CEI 13373 05/09/2025 CCB TAYLOR REM DAMAGED… 301-5137-0000-800030 346836 05/09/2025 865.02 CHARLES KOPP INC dba CONT…CEI 13392;13391 05/09/2025 ELEC LIGHT SVCS: PD GATES … 101-5097-0000-650046 346837 05/09/2025 499.93 Item 9.3
City Council Meeting Agenda - Page 24 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/9/2025 - 5/9/2025 5/9/2025 8:01:06 AM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount CHARLES KOPP INC dba CONT…CEI 13392;13391 05/09/2025 ELEC LIGHT SVCS: PD GATES … 101-5097-0000-650046 346837 05/09/2025 432.51 Vendor CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC Total: 1,797.46 Vendor: COM47 - COMCAST
COMCAST ACCT 708675435 5/1/25 05/09/2025 MONTHLY INTERNET SVC 101-2001-0000-670010 346838 05/09/2025 1,013.70 Vendor COM47 - COMCAST Total: 1,013.70
Vendor: REG01 - CONTINUING EDUCATION OF THE BAR
CONTINUING EDUCATION OF…IN00288756 05/09/2025 CEB PUBLICATION UPDATE- … 101-1007-0000-620122 346839 05/09/2025 535.17 Vendor REG01 - CONTINUING EDUCATION OF THE BAR Total: 535.17 Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… 250509 05/09/2025 WHITE ZONE 101-5097-0000-670025 346841 05/09/2025 4,843.64 CONTRA COSTA WATER DIST… 250509 05/09/2025 LIBRARY 103-5105-0000-670025 346841 05/09/2025 1,395.15 CONTRA COSTA WATER DIST… 250509 05/09/2025 BLUE ZONE 1 226-4019-0000-670025 346841 05/09/2025 6,023.29 CONTRA COSTA WATER DIST… 250509 05/09/2025 BLUE ZONE 3 226-4021-0000-670025 346841 05/09/2025 477.88 CONTRA COSTA WATER DIST… 250509 05/09/2025 BLUE ZONE 5 226-4023-0000-670025 346841 05/09/2025 144.84 CONTRA COSTA WATER DIST… 250509 05/09/2025 BLUE ZONE 6 226-4024-0000-670025 346841 05/09/2025 957.10 CONTRA COSTA WATER DIST… ACCT 3028571 4/18/25 05/09/2025 CITY HALL DATED 4/18/25 101-1016-0000-670025 346840 05/09/2025 973.16 CONTRA COSTA WATER DIST… ACCT 3050690 4/18/25 05/09/2025 CITY HALL DATED 4/18/25 101-1016-0000-670025 346840 05/09/2025 98.63 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 14,913.69 Vendor: RED24 - DBA - CALIFORNIA BANK OF COMMERCE
DBA - CALIFORNIA BANK OF … PAY APP10 05/09/2025 PO/13700 CONST CONT-CCB …301-5137-0000-800030 346822 05/09/2025 444,923.28 DBA - CALIFORNIA BANK OF … RETENTION PMT 10 05/09/2025 PO/13700 ESCRW ACCT-PMT…301-5137-0000-800030 346842 05/09/2025 23,417.01 Vendor RED24 - DBA - CALIFORNIA BANK OF COMMERCE Total: 468,340.29 Vendor: DEN03 - DENALECT ALARM CO.

DENALECT ALARM CO. R17340 05/09/2025 QUARTERLY ALARM CH ACCT…101-1012-0000-650036 346843 05/09/2025 90.00 DENALECT ALARM CO. R17852 05/09/2025 QUARTERLY ALARM CH ACCT…101-1012-0000-650036 346843 05/09/2025 285.00 Vendor DEN03 - DENALECT ALARM CO. Total: 375.00
Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 250509 05/09/2025 MEDIAN IRRIG SVC FOR FEB'… 101-5097-0000-670025 346844 05/09/2025 230.64 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 230.64
Vendor: EWI01 - EWING IRRIGATION PRODUCTS, INC.

EWING IRRIGATION PRODUC… 25416026 05/09/2025 LANDSCAPING ITEMS FOR LI… 226-4019-0000-660036 346845 05/09/2025 84.88 EWING IRRIGATION PRODUC… 25487923;25409350 05/09/2025 LANDSCAPING ITEMS FOR LI… 226-4019-0000-660036 346845 05/09/2025 169.75 EWING IRRIGATION PRODUC… 25487923;25409350 05/09/2025 LANDSCAPING ITEMS FOR LI… 226-4019-0000-660036 346845 05/09/2025 121.87 EWING IRRIGATION PRODUC… 25691239;25580685 05/09/2025 LANDSCAPING ITEMS FOR LI… 101-5097-0000-660036 346845 05/09/2025 282.75 EWING IRRIGATION PRODUC… 25691239;25580685 05/09/2025 LANDSCAPING ITEMS FOR LI… 101-5097-0000-660036 346845 05/09/2025 25.38 EWING IRRIGATION PRODUC… 25695033;25604226 05/09/2025 LANDSCAPING ITEMS FOR LI… 226-4020-0000-660036 346845 05/09/2025 99.34 EWING IRRIGATION PRODUC… 25695033;25604226 05/09/2025 LANDSCAPING ITEMS FOR LI… 226-4020-0000-660036 346845 05/09/2025 72.15 EWING IRRIGATION PRODUC… 25771166 05/09/2025 LANDSCAPING ITEMS FOR LI… 101-5097-0000-660036 346845 05/09/2025 383.58 Vendor EWI01 - EWING IRRIGATION PRODUCTS, INC. Total: 1,239.70 Item 9.3
City Council Meeting Agenda - Page 25 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/9/2025 - 5/9/2025 5/9/2025 8:01:06 AM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: FLA25 - Flamingo Development
Flamingo Development… 250509 05/09/2025 FINAN-CST RECOV-INV-0001… 101-220010 346846 05/09/2025 12,846.62 Vendor FLA25 - Flamingo Development Total: 12,846.62
Vendor: GRA04 - GRAINGER
GRAINGER 9462119455 05/09/2025 SUPPLIES FOR PPE 101-5097-0000-660011 346847 05/09/2025 106.24 GRAINGER 9474254548 05/09/2025 SUPPLIES FOR PPE 226-4019-0000-660036 346847 05/09/2025 855.80 GRAINGER 9476129714 05/09/2025 SUPPLIES FOR PPE 103-5105-0000-650017 346847 05/09/2025 38.39 GRAINGER 9482668416 05/09/2025 SUPPLIES FOR PPE 101-5097-0000-660038 346847 05/09/2025 90.59 GRAINGER 9488683393 05/09/2025 SUPPLIES FOR PPE 226-4022-0000-660036 346847 05/09/2025 354.89 Vendor GRA04 - GRAINGER Total: 1,445.91
Vendor: HOL24 - HOLISTIC SOLUTIONS LLC
HOLISTIC SOLUTIONS LLC 2515 05/09/2025 PO/10142 CONSULTING SVCS 101-1014-0000-630040 346848 05/09/2025 7,500.00 Vendor HOL24 - HOLISTIC SOLUTIONS LLC Total: 7,500.00
Vendor: IDI58 - IDI
IDI IN880011 05/09/2025 MONTHLY SVCS FOR INVESTI… 101-2001-0000-620122 346849 05/09/2025 270.00 Vendor IDI58 - IDI Total: 270.00
Vendor: IED01 - IEDA
IEDA 200616835 05/09/2025 MEMBER DUES FOR LABOR R…101-1014-0000-630040 346850 05/09/2025 2,265.12 Vendor IED01 - IEDA Total: 2,265.12
Vendor: ASL25 - KHALID ASLAMZAI
KHALID ASLAMZAI 250509 05/09/2025 CLOSED BL#47286 101-0000-0000-404010 346851 05/09/2025 42.00 Vendor ASL25 - KHALID ASLAMZAI Total: 42.00
Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV944964 05/09/2025 UNIFORM EQUIPMENT FOR … 101-2001-0000-612290 346853 05/09/2025 87.58 L.N. CURTIS & SONS INV945319 05/09/2025 UNIFORM EQUIPMENT FOR … 101-2001-0000-612290 346852 05/09/2025 210.80 Vendor CUR06 - L.N. CURTIS & SONS Total: 298.38
Vendor: LAW08 - LAW ENFORCEMENT TRAINING CENTER OFFICE OF THE SHERIFF LAW ENFORCEMENT TRAINI… 25-3818 05/09/2025 RANGE TRAINING ( MAR 202… 101-2001-0000-640011 346854 05/09/2025 850.00 Vendor LAW08 - LAW ENFORCEMENT TRAINING CENTER OFFICE OF THE SHERIFF Total: 850.00 Vendor: MET25 - METRO MOBILE COMMUNICATION
METRO MOBILE COMMUNIC… SALE #49032 05/09/2025 MOTORCYCLE HELMET W/ … 101-2001-0000-650051 346855 05/09/2025 1,541.24 Vendor MET25 - METRO MOBILE COMMUNICATION Total: 1,541.24 Vendor: MIN07 - MINTIER HARNISH LP
MINTIER HARNISH LP PHGPU63 05/09/2025 PO/40060 PH ZN CD UPDTE-… 223-4006-0000-630040 346856 05/09/2025 18,255.00 MINTIER HARNISH LP PHGPU-63 05/09/2025 PO/40060 PH ZN CD UPDTE-… 223-4006-0000-630040 346856 05/09/2025 37,804.65 Vendor MIN07 - MINTIER HARNISH LP Total: 56,059.65
Vendor: MUT01 - MUTT MITT
MUTT MITT 760709 05/09/2025 MUTT MITT SINGLES 101-5097-0000-650053 346857 05/09/2025 710.71 Vendor MUT01 - MUTT MITT Total: 710.71
Item 9.3
City Council Meeting Agenda - Page 26 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/9/2025 - 5/9/2025 5/9/2025 8:01:06 AM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…420274072001 05/09/2025 CUPS, FORKS, SPOONS, ETC 101-2001-0000-660016 346859 05/09/2025 474.90 ODP BUSINESS SOLUTIONS, L…420281710001 05/09/2025 MICROWAVE FOOD COVERS 101-2001-0000-660016 346858 05/09/2025 35.69 ODP BUSINESS SOLUTIONS, L…420281713001 05/09/2025 CONDIMENT ORGANIZER 101-2001-0000-660016 346860 05/09/2025 45.55 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 556.14 Vendor: PGE01 - PG&E
PG&E ACCT 1398597625-0 4/29/25 05/09/2025 CITY HALL GAS 03/29/25 - 04… 101-1016-0000-670015 346861 05/09/2025 29.59 PG&E ACCT 1440264289-7 5/2/25 05/09/2025 CITY HALL ELEC 3/28/25 - 4/… 101-1016-0000-670015 346865 05/09/2025 12,940.16 PG&E ACCT 3390104380-6 4/23/25 05/09/2025 2 MONTICELLO AVE- LIBRARY 103-5105-0000-670015 346862 05/09/2025 3,474.35 PG&E ACCT 3532838416-5 4/29/25 05/09/2025 TRAFFIC SIGNAL - 389 GOLF … 306-4019-0000-670015 346864 05/09/2025 230.33 PG&E ACCT 3856487387-5 4/24/25 05/09/2025 SUMM BLG-TRAFFIC SIGNAL … 306-5107-0000-670015 346863 05/09/2025 726.04 PG&E ACCT 8342484898-0 4/22/25 05/09/2025 SUMM BLG-TRAFFIC SIGNAL … 306-5107-0000-670015 346863 05/09/2025 14.29 PG&E ACCT 8723677827-7 4/24/25 05/10/2025 SUMM BLG- TRAFFIC ELEC S… 306-5107-0000-670015 346863 05/09/2025 82.77 Vendor PGE01 - PG&E Total: 17,497.53
Vendor: PRE13 - PREFERRED ALLIANCE, INC
PREFERRED ALLIANCE, INC 0203278-IN CUST 5094 05/09/2025 PRE-EMPLOYMENT TSTNG K.… 101-1014-0000-630023 346866 05/09/2025 180.00 Vendor PRE13 - PREFERRED ALLIANCE, INC Total: 180.00
Vendor: PUB24 - PUBLIC AGENCY LAW, INC.

PUBLIC AGENCY LAW, INC. 250509 05/09/2025 GENERAL CITY ATTORNEY SE… 101-1007-0000-630040 346867 05/09/2025 15,361.50 Vendor PUB24 - PUBLIC AGENCY LAW, INC. Total: 15,361.50 Vendor: ALL02 - REPUBLIC SERVICES
REPUBLIC SERVICES 250509 05/09/2025 SVCS- CURBSIDE OIL COLL JA… 201-4009-0000-630040 346868 05/09/2025 879.85 Vendor ALL02 - REPUBLIC SERVICES Total: 879.85
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 64931932 05/09/2025 PYCK FOR PER-DIEM EMPLO… 101-2001-0000-611050 346869 05/09/2025 1,490.94 Vendor ROB03 - ROBERT HALF Total: 1,490.94
Vendor: RRM24 - RRM DESIGN GROUP
RRM DESIGN GROUP 3460-01-0225 05/09/2025 PO/400401 PH ACCESSORY … 295-4004-0000-630040 346870 05/09/2025 1,625.00 Vendor RRM24 - RRM DESIGN GROUP Total: 1,625.00
Vendor: SIE25 - SIERRA ROOFING AND SOLAR
SIERRA ROOFING AND SOLAR 250509 05/09/2025 PAID FOR BL #35004 WHEN … 101-0000-0000-404010 346871 05/09/2025 467.00 SIERRA ROOFING AND SOLAR 250509 05/09/2025 PAID FOR BL #35004 WHEN … 203-240096 346871 05/09/2025 4.00 Vendor SIE25 - SIERRA ROOFING AND SOLAR Total: 471.00
Vendor: STA01 - STAPLES
STAPLES 7005055786 05/09/2025 OFFICE SUPP FOR CH 101-4013-0000-660016 346872 05/09/2025 538.62 Vendor STA01 - STAPLES Total: 538.62
Vendor: TON24 - TONY'S CARPET CARE
TONY'S CARPET CARE 260425 05/09/2025 QUARTERLY LIBRARY CLEANI… 101-5097-0000-650046 346873 05/09/2025 1,450.00 Vendor TON24 - TONY'S CARPET CARE Total: 1,450.00
Item 9.3
City Council Meeting Agenda - Page 27 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/9/2025 - 5/9/2025 5/9/2025 8:01:06 AM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: TRA20 - TRANSUE, DANIEL
TRANSUE, DANIEL 250509 05/09/2025 REIMB FOR UNIFORM ITEMS/…101-2001-0000-612270 346874 05/09/2025 616.78 Vendor TRA20 - TRANSUE, DANIEL Total: 616.78
Vendor: VER16 - VERIZON
VERIZON 320000068650 05/09/2025 MONTHLY SVC FOR APR 2025…101-5097-0000-670010 346875 05/09/2025 893.20 Vendor VER16 - VERIZON Total: 893.20
Vendor: 10138 - WALNUT CREEK FORD, INC.

WALNUT CREEK FORD, INC. 155193;156866 05/09/2025 AUTO PRTS,SVC:CK ENG LGH… 101-5097-0000-630048 346876 05/09/2025 1,751.30 WALNUT CREEK FORD, INC. 155193;156866 05/09/2025 AUTO PRTS,SVC:CK ENG LGH… 101-5097-0000-630048 346876 05/09/2025 399.95 Vendor 10138 - WALNUT CREEK FORD, INC. Total: 2,151.25
Vendor: ACE21 - WESTLAKE ACE HARDWARE
WESTLAKE ACE HARDWARE 17600887 05/09/2025 HARDWARE PURCHASES PSC 101-5097-0000-650018 346877 05/09/2025 21.83 WESTLAKE ACE HARDWARE 17600893;17600899 05/09/2025 HARDWARE PURCHASES LIB… 103-5105-0000-650017 346877 05/09/2025 47.79 WESTLAKE ACE HARDWARE 17600893;17600899 05/09/2025 HARDWARE PURCHASES LIB… 103-5105-0000-650017 346877 05/09/2025 75.76 WESTLAKE ACE HARDWARE 17600898;17600909 05/09/2025 HARDWARE PURCHASES EQU…101-5097-0000-660040 346877 05/09/2025 3.70 WESTLAKE ACE HARDWARE 17600898;17600909 05/09/2025 HARDWARE PURCHASES EQU…101-5097-0000-660040 346877 05/09/2025 54.58 WESTLAKE ACE HARDWARE 17600903 05/09/2025 HARDWARE PURCHASES CH 101-5097-0000-650017 346877 05/09/2025 26.20 Vendor ACE21 - WESTLAKE ACE HARDWARE Total: 229.86
Grand Total: 673,967.01
2025-05-09
Item 9.3
City Council Meeting Agenda - Page 28 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/9/2025 - 5/9/2025 5/9/2025 8:01:06 AM Page 6 of 7
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 76,639.41
103 - MEASURE K FUND 5,031.44
201 - WASTE MANAGEMENT/RECYCLING FUND 879.85
203 - DISABILITY ACCESS FUND 4.00
223 - GENERAL PLAN FEE FUND 56,059.65
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 9,361.79 295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 11,167.93
301 - GAS TAX FUND 469,205.31
306 - MEASURE J FUND 45,617.63
Grand Total: 673,967.01
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 509.00
101-1007-0000-620122 PUBLICATIONS/SUBSCRI… 535.17
101-1007-0000-630040 CONTRACTUAL SVC 15,361.50
101-1012-0000-650036 MAINT/SOFTWARE 375.00
101-1012-0000-670020 UTIL/TELEPHONE 2,492.34
101-1014-0000-630023 OCC HEALTH SVCS 180.00
101-1014-0000-630040 CONTRACTUAL SVC 9,765.12
101-1016-0000-660016 SUPPLIES/OFFICE 396.43
101-1016-0000-670015 UTIL/GAS-ELECTR 12,969.75
101-1016-0000-670025 UTIL/WATER 1,071.79
101-2001-0000-611050 SALARY-PART TIME TEM… 1,490.94
101-2001-0000-612270 UNIFORM ALLOWANCE/… 616.78
101-2001-0000-612290 UNIFORM/PD OTHER AC… 298.38
101-2001-0000-620122 PUBLICATIONS/SUBSCRI… 270.00
101-2001-0000-640011 POST TRAING SVC 850.00
101-2001-0000-650051 MAINT/P.D. AUTO 1,541.24
101-2001-0000-660016 SUPPLIES/OFFICE 556.14
101-2001-0000-670010 UTIL/COMMUNCTNS 1,013.70
101-2001-0000-670020 UTIL/TELEPHONE 31.88
101-210081 PACE ASSOCIATION DUES 15.00
101-220010 REFUNDABLE DEPOSITS … 12,846.62
101-220013 REFUNDABLE DEPOSITS … 450.00
101-4013-0000-660016 SUPPLIES/OFFICE 538.62
101-5097-0000-620051 EQ/FACILTY RENT 90.28
101-5097-0000-630048 AUTO/OUTSD SVCS 2,151.25
101-5097-0000-650016 MAINT/PD BLDG 80.00
101-5097-0000-650017 MAINT/CH BLDG 26.20
Item 9.3
City Council Meeting Agenda - Page 29 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/9/2025 - 5/9/2025 5/9/2025 8:01:06 AM Page 7 of 7
Account Summary
Account Number Account Name Payment Amount
101-5097-0000-650018 MAINT/PSC BLDG 21.83
101-5097-0000-650046 MAINT/STR LITES 2,382.44
101-5097-0000-650053 LANDSCAPING-CITY HALL 710.71
101-5097-0000-660011 AUTO/SUPPLIES 106.24
101-5097-0000-660016 SUPPLIES/OFFICE 87.00
101-5097-0000-660036 SUPPLIES/LAND MATERI… 691.71
101-5097-0000-660038 SUPPLIES/SAFETY 90.59
101-5097-0000-660040 SUPPLIES/EQUIPMENT R… 58.28
101-5097-0000-670010 UTIL/COMMUNCTNS 893.20
101-5097-0000-670025 UTIL/WATER 5,074.28
103-5105-0000-650017 MAINT/CH BLDG 161.94
103-5105-0000-670015 UTIL/GAS-ELECTR 3,474.35
103-5105-0000-670025 UTIL/WATER 1,395.15
201-4009-0000-630040 CONTRACTUAL SVC 879.85
203-240096 DISABILITY ACCESS FEE 4.00
223-4006-0000-630040 CONTRACTUAL SVC 56,059.65
226-4019-0000-660036 SUPPLIES/LAND MATERI… 1,232.30
226-4019-0000-670025 UTIL/WATER 6,023.29
226-4020-0000-660036 SUPPLIES/LAND MATERI… 171.49
226-4021-0000-670025 UTIL/WATER 477.88
226-4022-0000-660036 SUPPLIES/LAND MATERI… 354.89
226-4023-0000-670025 UTIL/WATER 144.84
226-4024-0000-670025 UTIL/WATER 957.10
295-1012-0000-630040 CONTRACTUAL SVC 9,542.93
295-4004-0000-630040 CONTRACTUAL SVC 1,625.00
301-5137-0000-800030 CONSTRUCTION 469,205.31
306-4004-2415-630038 CONSULTANT/OTHR 44,564.20
306-4019-0000-670015 UTIL/GAS-ELECTR 230.33
306-5107-0000-670015 UTIL/GAS-ELECTR 823.10
Grand Total: 673,967.01
Project Account Summary
Project Account Key Payment Amount
**None** 673,967.01
Grand Total: 673,967.01
Item 9.3
City Council Meeting Agenda - Page 30 of 317 - Monday, June 02, 2025 5/16/2025 8:10:20 AM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 5/16/2025 - 5/16/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ALS01 - ALSCO UNIFORMS
ALSCO UNIFORMS LSAC2141628 05/16/2025 MATS, TOWELS, LAUNDRY S… 101-2001-0000-660014 346878 05/16/2025 182.55 Vendor ALS01 - ALSCO UNIFORMS Total: 182.55
Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …11N7-RTW7-KXRR 05/16/2025 CASEKOO IPHONE 16E CASE … 401-1012-0000-660024 346881 05/16/2025 41.49 AMAZON CAPITAL SERVICES, …1WR7-Q91X-371M 05/16/2025 2 JBL EON715 PWRED PA BL… 401-1012-0000-660024 346879 05/16/2025 1,243.24 AMAZON CAPITAL SERVICES, …1YNJ-7PJQ-X6XT 05/16/2025 OFFICE;PPE SAFETY ITEMS 101-5097-0000-660014 346880 05/16/2025 60.25 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 1,344.98 Vendor: ART05 - ART SIGNWORKS, INC.

ART SIGNWORKS, INC. 1020834 05/16/2025 ARTWORK FOR BRIEFING RO… 101-2001-0000-660016 346882 05/16/2025 766.65 Vendor ART05 - ART SIGNWORKS, INC. Total: 766.65
Vendor: ATT04 - AT&T
AT&T 23440254 05/16/2025 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 346883 05/16/2025 42.05 Vendor ATT04 - AT&T Total: 42.05
Vendor: BEL10 - BELLECCI & ASSOCIATES/SANBELL
BELLECCI & ASSOCIATES/SA… 210032.00-35 05/16/2025 PO/20002 PP44 ENGR SVCS-… 301-5137-0000-630034 346884 05/16/2025 4,267.55 Vendor BEL10 - BELLECCI & ASSOCIATES/SANBELL Total: 4,267.55 Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 1024988 05/16/2025 RE: 38074.00014 AFFORD H… 225-4027-0000-630013 346885 05/16/2025 177.50 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 177.50
Vendor: 10110 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 101064 05/16/2025 PO/12004 DOC SCANNG FOR…295-1012-0000-630040 346886 05/16/2025 5,060.31 BMI IMAGING SYSTEMS, INC. 101065 05/16/2025 PO/12004 DOC SCANNG FOR…295-1012-0000-630040 346886 05/16/2025 6,095.21 Vendor 10110 - BMI IMAGING SYSTEMS, INC. Total: 11,155.52 Vendor: COL02 - BRADY INDUSTRIES, LLC
BRADY INDUSTRIES, LLC 10000940;10004461 05/16/2025 LANDSCAPING & BLDG SUPP:…101-5097-0000-660036 346887 05/16/2025 45.83 BRADY INDUSTRIES, LLC 10000940;10004461 05/16/2025 LANDSCAPING & BLDG SUPP:…103-5105-0000-650017 346887 05/16/2025 230.62 Vendor COL02 - BRADY INDUSTRIES, LLC Total: 276.45
Vendor: COM02 - COMCAST
COMCAST ACCT 8155400030008492 5/… 05/16/2025 MONTHLY CABLE SVC 101-2001-0000-670010 346888 05/16/2025 291.58 COMCAST ACCT 8155400030053878 5/… 05/16/2025 MONTHLY FOR MAY 2025 101-1012-0000-670010 346889 05/16/2025 75.91 Vendor COM02 - COMCAST Total: 367.49
Item 9.3
City Council Meeting Agenda - Page 31 of 317 - Monday, June 02, 2025 Expense Approval Report     Payment Dates: 5/16/2025 - 5/16/2025 5/16/2025 8:10:20 AM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CCC31 - CONTRA COSTA COUNTY LIBRARY
CONTRA COSTA COUNTY LIB… PHLQ3 24-25 05/16/2025 ADDIT HRS OF LIBR SVC FY 2… 103-5105-0000-700010 346890 05/16/2025 58,335.26 Vendor CCC31 - CONTRA COSTA COUNTY LIBRARY  Total: 58,335.26 Vendor: COR13 - CORELOGIC SOLUTIONS, LLC
CORELOGIC SOLUTIONS, LLC 30773937 05/16/2025 REALQUE MONTH USAGE FEE…101-1012-0000-650036 346891 05/16/2025 232.16 Vendor COR13 - CORELOGIC SOLUTIONS, LLC Total: 232.16
Vendor: CRE05 - CREATIVE SUPPORTS,INC
CREATIVE SUPPORTS,INC 35071 05/16/2025 ERGONOMIC EQUIPMENT - L… 101-3001-0000-660016 346892 05/16/2025 781.22 Vendor CRE05 - CREATIVE SUPPORTS,INC Total: 781.22
Vendor: CON19 - DAN M. MIERZWA
DAN M. MIERZWA 170-242-061-1 00 05/16/2025 1ST & 2ND INSTALLMENT PR… 101-1019-0000-620123 346893 05/16/2025 9.60 DAN M. MIERZWA 170-242-061-1 00 05/16/2025 1ST & 2ND INSTALLMENT PR… 101-1019-0000-620123 346893 05/16/2025 29.60 Vendor CON19 - DAN M. MIERZWA Total: 39.20
Vendor: DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC.

DE LAGE LANDEN FINANCIAL …590159731 05/16/2025 CH/PD COP LEASE, INCL FIN… 101-1012-0000-620052 346894 05/16/2025 1,612.79 DE LAGE LANDEN FINANCIAL …590159731 05/16/2025 CH/PD COP LEASE, INCL FIN… 101-2001-0000-620052 346894 05/16/2025 1,051.25 Vendor DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC. Total: 2,664.04 Vendor: DIA02 - DIABLO TROPHIES & AWARDS
DIABLO TROPHIES & AWARDS 19367 05/16/2025 CUSTOM LAPEL PIN 101-1001-0000-700015 346895 05/16/2025 633.65 DIABLO TROPHIES & AWARDS 19605 05/16/2025 AWARD OF APPRECIA PLAQ … 101-1001-0000-700015 346895 05/16/2025 155.14 DIABLO TROPHIES & AWARDS 19629 05/16/2025 CITY BRANDED JACKETS FOR …101-1001-0000-700015 346895 05/16/2025 393.30 DIABLO TROPHIES & AWARDS 19693 05/16/2025 BUSINESS CARDS - FOR SHA… 101-3001-0000-660016 346895 05/16/2025 79.76 Vendor DIA02 - DIABLO TROPHIES & AWARDS Total: 1,261.85 Vendor: EAS19 - EAST BAY DIVISION
EAST BAY DIVISION 5306 05/16/2025 MEMBERSHIP DUES FOR EAS… 101-1001-0000-620121 346896 05/16/2025 300.00 Vendor EAS19 - EAST BAY DIVISION Total: 300.00
Vendor: FJK01 - F.J. KENNEDY AND ASSOCIATES, INC.

F.J. KENNEDY AND ASSOCIAT… 25-041 05/16/2025 PO/10003 STORMWATER PR… 231-3001-0000-630040 346897 05/16/2025 3,075.60 Vendor FJK01 - F.J. KENNEDY AND ASSOCIATES, INC. Total: 3,075.60 Vendor: KAI04 - FIRE RISK MANAGEMENT SERVICES
FIRE RISK MANAGEMENT SE… 250516 05/16/2025 RE-INSTA PER H/R EFF 3/1/25…101-2001-0000-612070 346898 05/16/2025 2,616.35 FIRE RISK MANAGEMENT SE… 250516 05/16/2025 COBRA KAISER JUNE 2025 SI… 101-2001-0000-612070 346898 05/16/2025 924.51 FIRE RISK MANAGEMENT SE… 250516 05/16/2025 COBRA KAISER JUNE 2025 P… 101-210037 346898 05/16/2025 1,849.01 Vendor KAI04 - FIRE RISK MANAGEMENT SERVICES Total: 5,389.87 Vendor: FIR17 - FIRST CARBON SOLUTIONS
FIRST CARBON SOLUTIONS 00077450 05/16/2025 PO/23000 ENVIR COMP MON…107-5105-0000-800030 346899 05/16/2025 2,760.13 Vendor FIR17 - FIRST CARBON SOLUTIONS Total: 2,760.13
Vendor: FOL01 - FOLGERGRAPHICS
FOLGERGRAPHICS 143571 05/16/2025 Summer Concert A-Frames… 101-4002-0000-700085 346900 05/16/2025 311.36 FOLGERGRAPHICS 143634 05/16/2025 OUTLK NWSLTTER-MAY JUNE…101-4002-0000-620114 346900 05/16/2025 9,090.00 Item 9.3
City Council Meeting Agenda - Page 32 of 317 - Monday, June 02, 2025 Expense Approval Report     Payment Dates: 5/16/2025 - 5/16/2025 5/16/2025 8:10:20 AM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount FOLGERGRAPHICS 143634 05/16/2025 OUTLK NWSLTTER-MAY JUNE…201-4009-0000-620114 346900 05/16/2025 3,030.00 Vendor FOL01 - FOLGERGRAPHICS Total: 12,431.36
Vendor: FRA12 - FRANCOTYP-POSTALIA, INC.

FRANCOTYP-POSTALIA, INC. RI106641051 05/16/2025 BAL DUE FOR PSTBASE METE… 101-4013-0000-620113 346901 05/16/2025 150.00 Vendor FRA12 - FRANCOTYP-POSTALIA, INC. Total: 150.00
Vendor: GRE16 - GREEN HALO SYSTEMS
GREEN HALO SYSTEMS 5700 05/16/2025 MONTHLY MAINT FEE AND S… 101-4013-0000-630040 346902 05/16/2025 204.00 Vendor GRE16 - GREEN HALO SYSTEMS Total: 204.00
Vendor: HEA04 - HEALTH CARE DENTAL TRUST
HEALTH CARE DENTAL TRUST 250516 05/16/2025 CITY PAID DENTAL JUNE 2025…101-2001-0000-612090 346903 05/16/2025 51.80 HEALTH CARE DENTAL TRUST 250516 05/16/2025 RE-INSTA PER H/R EFF MAR'… 101-2001-0000-612090 346903 05/16/2025 126.70 HEALTH CARE DENTAL TRUST 250516 05/16/2025 CITY PAID DENTAL JUNE 2025…101-2001-0000-612090 346903 05/16/2025 51.80 HEALTH CARE DENTAL TRUST 250516 05/16/2025 COBRA DENTAL JUNE 2025 Z… 101-210037 346903 05/16/2025 126.70 HEALTH CARE DENTAL TRUST 250516 05/16/2025 COBRA DENTAL JUNE 2025 P… 101-210037 346903 05/16/2025 87.71 HEALTH CARE DENTAL TRUST 250516 05/16/2025 COBRA DENTAL JUNE 2025 E… 101-210037 346903 05/16/2025 126.70 HEALTH CARE DENTAL TRUST 250516 05/16/2025 COBRA DENTAL JUNE 2025 R… 101-210037 346903 05/16/2025 51.80 Vendor HEA04 - HEALTH CARE DENTAL TRUST Total: 623.21
Vendor: KIN07 - KING, LING
KING, LING 250516 05/16/2025 MLG REIMB FOR MISAC MTG…401-1012-0000-640022 346904 05/16/2025 73.78 Vendor KIN07 - KING, LING Total: 73.78
Vendor: KON01 - KONE
KONE 921722335 05/16/2025 ELEVATOR SERVICING & REPA…101-2001-0000-650019 346905 05/16/2025 3,892.60 Vendor KON01 - KONE  Total: 3,892.60
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2286 05/16/2025 PLG COMM MTG 5/13/25 $2… 101-4004-0000-630040 346906 05/16/2025 450.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 450.00
Vendor: LEH02 - LEHR
LEHR SI118826 05/16/2025 VEHICLE REPAIRS/ INSTALLAT…101-2001-0000-650051 346907 05/16/2025 426.38 Vendor LEH02 - LEHR  Total: 426.38
Vendor: MIN06 - MINUTEMAN PRESS
MINUTEMAN PRESS 29685 05/16/2025 Postcards for Commission on…101-4002-0000-620114 346908 05/16/2025 1,170.60 Vendor MIN06 - MINUTEMAN PRESS Total: 1,170.60
Vendor: MOH04 - MOHAWK LIFTS LLC
MOHAWK LIFTS LLC 68609 05/16/2025 PO/50970 TIRE CHNG & WHL…411-5097-0000-710855 346909 05/16/2025 44,856.68 MOHAWK LIFTS LLC 68609A 05/16/2025 PO/50970 TIRE CHNG & WHL…411-5097-0000-710855 346909 05/16/2025 4,198.98 Vendor MOH04 - MOHAWK LIFTS LLC Total: 49,055.66
Vendor: ELE25 - MR. ELECTRIC OF CONCORD
MR. ELECTRIC OF CONCORD 250516 05/16/2025 REF FOR PRT#ELER-25-0626 … 101-0000-0000-430030 346910 05/16/2025 212.75 Vendor ELE25 - MR. ELECTRIC OF CONCORD Total: 212.75
Item 9.3
City Council Meeting Agenda - Page 33 of 317 - Monday, June 02, 2025 Expense Approval Report     Payment Dates: 5/16/2025 - 5/16/2025 5/16/2025 8:10:20 AM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: NAT29 - NATIONAL LEAGUE OF CITIES
NATIONAL LEAGUE OF CITIES 192234 05/16/2025 DIRECT MEMBER DUES 5/1/… 101-1001-0000-620121 346911 05/16/2025 3,834.00 Vendor NAT29 - NATIONAL LEAGUE OF CITIES Total: 3,834.00 Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…418829650001 05/16/2025 SURGE PROTECTOR 101-2001-0000-660016 346916 05/16/2025 19.87 ODP BUSINESS SOLUTIONS, L…418832942001 05/16/2025 STACKING BINS AND NAPKIN… 101-2001-0000-660016 346912 05/16/2025 99.31 ODP BUSINESS SOLUTIONS, L…418832948001 05/16/2025 NAPKIN DISPENSERS FOR BR… 101-2001-0000-660016 346913 05/16/2025 55.03 ODP BUSINESS SOLUTIONS, L…420176452001 05/16/2025 HAND SANITIZER, STORAGE … 101-2001-0000-660016 346915 05/16/2025 398.04 ODP BUSINESS SOLUTIONS, L…420177874001 05/16/2025 DISINFECTANT WIPES 101-2001-0000-660016 346914 05/16/2025 112.96 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 685.21 Vendor: PGE01 - PG&E
PG&E ACCT 3856908898-2 5/2/25 05/16/2025 DVWS- WATER PUMP HOUSE…501-7010-0000-670015 346917 05/16/2025 2,139.08 Vendor PGE01 - PG&E Total: 2,139.08
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 64968289 05/16/2025 PYCK FOR PER-DIEM EMPLO … 101-2001-0000-611050 346918 05/16/2025 952.55 Vendor ROB03 - ROBERT HALF Total: 952.55
Vendor: ROS01 - RSG INC
RSG INC 13411 05/16/2025 PO/60010 REDEVELOPME & … 225-4027-0000-630040 346919 05/16/2025 156.25 RSG INC 13412 05/16/2025 PO/60010 REDEVELOPME & … 225-4027-0000-630040 346919 05/16/2025 31.25 RSG INC 13413 05/16/2025 PO/60010 REDEVELOPME & … 899-6001-0000-750924 346919 05/16/2025 412.50 RSG INC 13414 05/16/2025 PROJ: HOUSING ELEMENT P… 101-4004-0000-630040 346919 05/16/2025 236.25 Vendor ROS01 - RSG INC Total: 836.25
Vendor: SAF01 - SAFETY-KLEEN SYSTEMS, INC
SAFETY-KLEEN SYSTEMS, INC 96978922 05/16/2025 WASHER SVC, OIL DELIVERY 101-5097-0000-620065 346920 05/16/2025 469.20 SAFETY-KLEEN SYSTEMS, INC 97150848 05/16/2025 USED OIL DRUM PICKUP/DIS… 101-5097-0000-650047 346920 05/16/2025 975.83 Vendor SAF01 - SAFETY-KLEEN SYSTEMS, INC Total: 1,445.03 Vendor: DIC25 - Schifrin, Gagnon & Dickey, Inc
Schifrin, Gagnon & Dickey, In… 250516 05/16/2025 BL# 47592 WASN'T PRORAT… 101-0000-0000-404010 346921 05/16/2025 213.00 Vendor DIC25 - Schifrin, Gagnon & Dickey, Inc  Total: 213.00 Vendor: SON22 - SONS OF LIBERTY GUN WORKS
SONS OF LIBERTY GUN WOR… LE-29348 05/16/2025 SWAT EQUIPMENT FOR AND… 101-2001-0000-620124 346922 05/16/2025 1,040.00 Vendor SON22 - SONS OF LIBERTY GUN WORKS Total: 1,040.00 Vendor: SUP02 - SUPER STATION CAR WASH
SUPER STATION CAR WASH 7426 05/16/2025 CAR WASHES FPR APR 2025 101-2001-0000-650051 346923 05/16/2025 304.20 Vendor SUP02 - SUPER STATION CAR WASH Total: 304.20
Vendor: TMU20 - THE MUSIC COMPANY
THE MUSIC COMPANY 805202502 05/16/2025 BATHROOMS FOR NATIONAL…101-220021 346924 05/16/2025 680.00 Vendor TMU20 - THE MUSIC COMPANY Total: 680.00
Item 9.3
City Council Meeting Agenda - Page 34 of 317 - Monday, June 02, 2025 Expense Approval Report     Payment Dates: 5/16/2025 - 5/16/2025 5/16/2025 8:10:20 AM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: TON24 - TONY'S CARPET CARE
TONY'S CARPET CARE 130525 05/16/2025 CARPET CLEANING- INVESTI… 101-5097-0000-650016 346925 05/16/2025 600.00 Vendor TON24 - TONY'S CARPET CARE Total: 600.00
Vendor: TYL02 - TYLER TECHNOLOGIES, INC
TYLER TECHNOLOGIES, INC 025-508573 05/16/2025 EVERETT WHITE- PROJECT M… 101-1012-0000-630040 346926 05/16/2025 5,600.00 TYLER TECHNOLOGIES, INC 025-508574 05/16/2025 DONNA K- ONSITE IMPLEME… 101-1012-0000-630040 346926 05/16/2025 1,350.00 Vendor TYL02 - TYLER TECHNOLOGIES, INC Total: 6,950.00
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 6112375236 05/16/2025 PHONE SVC - PSC ( APR 02- … 101-5097-0000-670010 346928 05/16/2025 537.77 VERIZON WIRELESS 6112375237 05/16/2025 PH CHRG FOR ENGR 04/02-0… 101-3001-0000-670010 346929 05/16/2025 240.33 VERIZON WIRELESS 6112375238 05/16/2025 BLG DEPT PHONE BILL MAY 2…101-4013-0000-670010 346930 05/16/2025 338.05 VERIZON WIRELESS 6112413931 05/16/2025 PH SVC FOR PLG DIV LUIS, M …101-4004-0000-670020 346931 05/16/2025 137.38 VERIZON WIRELESS 6112630641 05/16/2025 DVWS- PHONES ACCT 84201… 501-7010-0000-670010 346927 05/16/2025 102.62 Vendor VER09 - VERIZON WIRELESS Total: 1,356.15
Vendor: VIS05 - VISION SERVICE PLAN- (CA)
VISION SERVICE PLAN- (CA) 250516 05/16/2025 COBRA VISION PREMIUM PIE…101-2001-0000-612130 346932 05/16/2025 15.22 VISION SERVICE PLAN- (CA) 250516 05/16/2025 COBRA VISION PREMIUM SI… 101-210037 346932 05/16/2025 15.22 VISION SERVICE PLAN- (CA) 250516 05/16/2025 COBRA VISION PREMIUM  P… 101-210037 346932 05/16/2025 15.22 VISION SERVICE PLAN- (CA) 250516 05/16/2025 COBRA VISION PREMIUM EN… 101-210037 346932 05/16/2025 15.22 Vendor VIS05 - VISION SERVICE PLAN- (CA) Total: 60.88
Vendor: AST02 - WAVE
WAVE 103859701-0011484 05/16/2025 CH INTERNET CONN ACCT 15… 101-1012-0000-670010 346934 05/16/2025 943.20 WAVE 1501-1366802-01 05/16/2025 DRK FIB MAINT FOR CONN T… 101-2001-0000-670010 346933 05/16/2025 418.76 Vendor AST02 - WAVE  Total: 1,361.96
Grand Total: 184,568.72
Item 9.3
City Council Meeting Agenda - Page 35 of 317 - Monday, June 02, 2025 Expense Approval Report     Payment Dates: 5/16/2025 - 5/16/2025 5/16/2025 8:10:20 AM Page 6 of 7
Report Summary
Fund Summary
Fund  Payment Amount
101 - GENERAL FUND 48,280.67
103 - MEASURE K FUND 58,565.88
107 - LIBRARY CONSTRUCTION FUND (MEASURE K) 2,760.13
201 - WASTE MANAGEMENT/RECYCLING FUND 3,030.00
225 - LOW/MODERATE INCOME HOUSING-SUCCESSOR … 365.00
231 - NPDES/STORMWATER 3,075.60
295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 11,155.52
301 - GAS TAX FUND 4,267.55
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 1,358.51 411 - VEHICLE REPLACEMENT FUND 49,055.66
501 - DIABLO VISTA WATER FUND 2,241.70
899 - REDEVELOP PROP TAX TRUST FUND-SUCCESSOR A… 412.50 Grand Total: 184,568.72
Account Summary
Account Number Account Name  Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 213.00
101-0000-0000-430030 BUILDING PERMITS 212.75
101-1001-0000-620121 MEMBERSHIP 4,134.00
101-1001-0000-700015 PROMOS/CONTRIBUTIO… 1,182.09
101-1012-0000-620052 EQ/LSE&INST PMT 1,612.79
101-1012-0000-630040 CONTRACTUAL SVC 6,950.00
101-1012-0000-650036 MAINT/SOFTWARE 232.16
101-1012-0000-670010 UTIL/COMMUNCTNS 1,019.11
101-1019-0000-620123 GOVERNMENT LICENSE … 39.20
101-2001-0000-611050 SALARY-PART TIME TEM… 952.55
101-2001-0000-612070 INSURANCE/KAISER 3,540.86
101-2001-0000-612090 INSURANCE/DENTAL 230.30
101-2001-0000-612130 INSURANCE/VISION 15.22
101-2001-0000-620052 EQ/LSE&INST PMT 1,051.25
101-2001-0000-620124 SWAT/DRONE 1,040.00
101-2001-0000-650019 MAINT/ELEVATOR 3,892.60
101-2001-0000-650051 MAINT/P.D. AUTO 730.58
101-2001-0000-660014 SUPPLIES/OPERATING 182.55
101-2001-0000-660016 SUPPLIES/OFFICE 1,451.86
101-2001-0000-670010 UTIL/COMMUNCTNS 710.34
101-2001-0000-670020 UTIL/TELEPHONE 42.05
101-210037 COBRA - HEALTH BENEFI… 2,287.58
101-220021 NATIONAL NIGHT OUT E… 680.00
101-3001-0000-660016 SUPPLIES/OFFICE 860.98
Item 9.3
City Council Meeting Agenda - Page 36 of 317 - Monday, June 02, 2025 Expense Approval Report     Payment Dates: 5/16/2025 - 5/16/2025 5/16/2025 8:10:20 AM Page 7 of 7
Account Summary
Account Number Account Name  Payment Amount
101-3001-0000-670010 UTIL/COMMUNCTNS 240.33
101-4002-0000-620114 PHOTO/PRINTING 10,260.60
101-4002-0000-700085 SUMMER CONCERT SERI… 311.36
101-4004-0000-630040 CONTRACTUAL SVC 686.25
101-4004-0000-670020 UTIL/TELEPHONE 137.38
101-4013-0000-620113 POSTAGE 150.00
101-4013-0000-630040 CONTRACTUAL SVC 204.00
101-4013-0000-670010 UTIL/COMMUNCTNS 338.05
101-5097-0000-620065 AUTO/PRTS/TIRES 469.20
101-5097-0000-650016 MAINT/PD BLDG 600.00
101-5097-0000-650047 MNT/HAZ WST MGT 975.83
101-5097-0000-660014 SUPPLIES/OPERATING 60.25
101-5097-0000-660036 SUPPLIES/LAND MATERI… 45.83
101-5097-0000-670010 UTIL/COMMUNCTNS 537.77
103-5105-0000-650017 MAINT/CH BLDG 230.62
103-5105-0000-700010 EXTENDED LIBRARY HO… 58,335.26
107-5105-0000-800030 CONSTRUCTION 2,760.13
201-4009-0000-620114 PHOTO/PRINTING 3,030.00
225-4027-0000-630013 OUTSIDE COUNSEL/LITI… 177.50
225-4027-0000-630040 CONTRACTUAL SVC 187.50
231-3001-0000-630040 CONTRACTUAL SVC 3,075.60
295-1012-0000-630040 CONTRACTUAL SVC 11,155.52
301-5137-0000-630034 ENGINEERING 4,267.55
401-1012-0000-640022 EDUC/MTGS/LOCAL 73.78
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 1,284.73
411-5097-0000-710855 CAPITAL ASSETS-AUTO/… 49,055.66
501-7010-0000-670010 UTIL/COMMUNCTNS 102.62
501-7010-0000-670015 UTIL/GAS-ELECTR 2,139.08
899-6001-0000-750924 ADMINISTRATIVE COSTS… 412.50
Grand Total: 184,568.72
Project Account Summary
Project Account Key  Payment Amount
**None** 184,568.72
Grand Total: 184,568.72
2025-05-16
Item 9.3
City Council Meeting Agenda - Page 37 of 317 - Monday, June 02, 2025 5/23/2025 8:09:53 AM Page 1 of 8
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 5/23/2025 - 5/23/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ALL01 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A485214 05/23/2025 MONTHLY RADIO MONITORI… 101-5097-0000-650041 346936 05/23/2025 60.35 Vendor ALL01 - AG SECURITY SERVICES, INC. Total: 60.35
Vendor: AIR08 - AIRGAS USA, LLC
AIRGAS USA, LLC 9161080152 05/23/2025 CYLINDER RENTAL 101-5097-0000-620051 346937 05/23/2025 90.57 Vendor AIR08 - AIRGAS USA, LLC Total: 90.57
Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …17GY-Y974-NPXQ 05/23/2025 LOGITECH PRESENT REMOT … 401-1012-0000-660024 346940 05/23/2025 159.15 AMAZON CAPITAL SERVICES, …1JC7-CNR1-7VJ6 05/23/2025 BROTHER PRINT TONER CAR… 401-1012-0000-660024 346938 05/23/2025 63.66 AMAZON CAPITAL SERVICES, …1NXL-JQ4D-M4Q6 05/23/2025 LEITNER HEADSET EARPADS … 401-1012-0000-660024 346939 05/23/2025 21.82 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 244.63 Vendor: APE25 - APEX CONSTRUCTION G.C. INC
APEX CONSTRUCTION G.C. I… 25111-1 05/23/2025 PD BLD 2ND FLR-PREPARE E… 308-5007-0000-800030 346941 05/23/2025 11,384.00 Vendor APE25 - APEX CONSTRUCTION G.C. INC Total: 11,384.00 Vendor: ARR04 - ARROWHEAD 24HR TOWING & RECOVERY
ARROWHEAD 24HR TOWING… 226139 05/23/2025 TOWING TO THE POLICE DEPT 101-2001-0000-650051 346942 05/23/2025 225.00 Vendor ARR04 - ARROWHEAD 24HR TOWING & RECOVERY Total: 225.00 Vendor: AST05 - ASTRO JUMP OF CONTRA COSTA
ASTRO JUMP OF CONTRA CO… 38883451 05/23/2025 BOUNCE HOUSE FOR THE S… 101-4002-0000-700085 346943 05/23/2025 395.00 Vendor AST05 - ASTRO JUMP OF CONTRA COSTA Total: 395.00 Vendor: ATT04 - AT&T
AT&T 23451940 05/23/2025 925-932-2467;932-2483;932… 101-1012-0000-670020 346944 05/23/2025 123.05 AT&T 23479183 05/23/2025 ANALOG PH LN TO BACKUP … 101-1012-0000-670020 346947 05/23/2025 61.93 AT&T 23481253 05/23/2025 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 346946 05/23/2025 37.86 AT&T 23481259 05/23/2025 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 346945 05/23/2025 31.74 Vendor ATT04 - AT&T Total: 254.58
Vendor: BAD02 - BADGE FRAME, INC.

BADGE FRAME, INC. 43035 05/23/2025 FRAMED K9 PHOTO 101-2001-0000-620114 346948 05/23/2025 298.33 Vendor BAD02 - BADGE FRAME, INC. Total: 298.33
Vendor: SHA15 - BATTERIES PLUS BULBS
BATTERIES PLUS BULBS P82490674 05/23/2025 BATTERY (PS-121000P) 101-5097-0000-650016 346949 05/23/2025 757.89 Vendor SHA15 - BATTERIES PLUS BULBS Total: 757.89
Item 9.3
City Council Meeting Agenda - Page 38 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/23/2025 - 5/23/2025 5/23/2025 8:09:53 AM Page 2 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: MAR02 - CITY OF MARTINEZ
CITY OF MARTINEZ 1324537 05/23/2025 MEDIAN IRRIGATION SVC 2/… 226-4023-0000-670025 346950 05/23/2025 372.12 Vendor MAR02 - CITY OF MARTINEZ Total: 372.12
Vendor: COM02 - COMCAST
COMCAST ACCT 8155400030834376 5/… 05/23/2025 MONTHLY FOR MAY 2025 101-1012-0000-670010 346951 05/23/2025 173.71 Vendor COM02 - COMCAST Total: 173.71
Vendor: CON25 - CONCORD CAR STEREO
CONCORD CAR STEREO 9786 05/23/2025 WINDOW TINT FOR VEHICLE 101-2001-0000-650051 346952 05/23/2025 425.00 Vendor CON25 - CONCORD CAR STEREO Total: 425.00
Vendor: CCC06 - CONTRA COSTA COUNTY ANIMAL SVCS DEPT
CONTRA COSTA COUNTY AN… R25-003392 05/23/2025 3RD QRT INSTALLME- ANIMA…101-2001-0000-630045 346935 05/23/2025 91,173.75 CONTRA COSTA COUNTY AN… R25-003393 05/23/2025 4TH QRT INSTALLME- ANIMA…101-2001-0000-630045 346935 05/23/2025 91,158.75 Vendor CCC06 - CONTRA COSTA COUNTY ANIMAL SVCS DEPT Total: 182,332.50 Vendor: CON27 - CONTRA COSTA TRANSPORTATION AUTHORITY
CONTRA COSTA TRANSPORT… 2025-00000017 05/23/2025 LOC JURISD SHARE OF FY 20… 301-1019-0000-620123 346953 05/23/2025 5,332.00 Vendor CON27 - CONTRA COSTA TRANSPORTATION AUTHORITY Total: 5,332.00 Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… ACCT 3021467 5/7/25 05/23/2025 DVWS- RAW WTR CHRG SVC …501-7010-0000-660013 346954 05/23/2025 17,598.49 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 17,598.49 Vendor: CRI07 - CRIME SCENE CLEANERS, INC
CRIME SCENE CLEANERS, INC 93874 05/23/2025 CLEAN -UP OF HOLDING CELL 101-2001-0000-630041 346955 05/23/2025 130.00 Vendor CRI07 - CRIME SCENE CLEANERS, INC Total: 130.00
Vendor: CYG01 - CYGNET ENTERPRISES, INC
CYGNET ENTERPRISES, INC 10787 05/23/2025 LAKE MAINTENANCE - PHYC… 101-5097-0000-650015 346956 05/23/2025 58.92 Vendor CYG01 - CYGNET ENTERPRISES, INC Total: 58.92
Vendor: DAV05 - DAVID WELLHOUSE & ASSOCIATES, INC.

DAVID WELLHOUSE & ASSOC…1906 05/23/2025 STATE MAND COST REIMB C… 101-1010-0000-630040 346957 05/23/2025 4,000.00 Vendor DAV05 - DAVID WELLHOUSE & ASSOCIATES, INC. Total: 4,000.00 Vendor: DEP06 - DEPARTMENT OF JUSTICE
DEPARTMENT OF JUSTICE 815551 05/23/2025 DOJ DOCUMENT PROCESSIN… 101-2001-0000-620123 346958 05/23/2025 32.00 Vendor DEP06 - DEPARTMENT OF JUSTICE Total: 32.00
Vendor: DYN05 - Dynamic Audio Concepts, LLC
Dynamic Audio Concepts, LLC 1259 05/23/2025 SOUND SYSTEM FOR SUMM… 101-4002-0000-700085 346959 05/23/2025 2,850.00 Vendor DYN05 - Dynamic Audio Concepts, LLC Total: 2,850.00 Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 250523 05/23/2025 WHITE ZONE 101-5097-0000-670025 346960 05/23/2025 2,972.75 EBMUD PAYMENT CENTER 250523 05/23/2025 BLUE ZONE 5 226-4023-0000-670025 346960 05/23/2025 107.20 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 3,079.95
Item 9.3
City Council Meeting Agenda - Page 39 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/23/2025 - 5/23/2025 5/23/2025 8:09:53 AM Page 3 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: KAI01 - FIRE RISK MANAGEMENT SERVICES
FIRE RISK MANAGEMENT SE… RETURN CK TO PY 05/23/2025 ADDITIONAL PREMIUMS DUE…101-210034 346961 05/23/2025 261.64 Vendor KAI01 - FIRE RISK MANAGEMENT SERVICES Total: 261.64 Vendor: FJ&I25 - FJ & I ENGR INC.

FJ & I ENGR INC. PAY APP 1 05/23/2025 PO/50250 PROG PMT 1- 2025…231-5025-0000-800030 346962 05/23/2025 49,162.50 Vendor FJ&I25 - FJ & I ENGR INC. Total: 49,162.50
Vendor: FRA28 - FRANK + GROSSMAN LANDSCAPE CONTRACTORS, INC.

FRANK + GROSSMAN LANDS… 36505 05/23/2025 APR'25 JANITORIAL SVCS PD,… 101-5097-0000-650012 346963 05/23/2025 6,200.00 FRANK + GROSSMAN LANDS… 36505 05/23/2025 APR'25 JANITORIAL SVCS PD,… 101-5097-0000-650012 346963 05/23/2025 4,500.00 FRANK + GROSSMAN LANDS… 36505 05/23/2025 APR'25 JANITORIAL SVCS PD,… 101-5097-0000-650012 346963 05/23/2025 1,050.00 FRANK + GROSSMAN LANDS… 36505 05/23/2025 APR'25 JANITORIAL SVCS PD,… 103-5105-0000-660021 346963 05/23/2025 6,350.00 FRANK + GROSSMAN LANDS… 36712 05/23/2025 LIBRARY-WIND CLEANING, E… 103-5105-0000-650017 346964 05/23/2025 4,273.00 Vendor FRA28 - FRANK + GROSSMAN LANDSCAPE CONTRACTORS, INC. Total: 22,373.00 Vendor: GRA04 - GRAINGER
GRAINGER 250523 05/23/2025 SUPP FOR PSC;AUTO SHOP 101-5097-0000-620065 346965 05/23/2025 291.38 GRAINGER 250523 05/23/2025 9485377700;9485629993;94… 101-5097-0000-650018 346965 05/23/2025 210.93 Vendor GRA04 - GRAINGER Total: 502.31
Vendor: GRI24 - GRIMCO, INC.

GRIMCO, INC. 34037222-01 05/23/2025 SIGN SHP MATER:INK CARTR… 101-5097-0000-660030 346966 05/23/2025 629.28 Vendor GRI24 - GRIMCO, INC. Total: 629.28
Vendor: HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO
HD SUPPLY FORMERLY HOME…86428113;864447503 05/23/2025 ITEMS FOR LIBRARY; SIGN S… 101-5097-0000-660030 346967 05/23/2025 275.92 Vendor HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO Total: 275.92 Vendor: HOL25 - HOLIDAY OUTDOOR DÉCOR
HOLIDAY OUTDOOR DÉCOR INV19787 05/23/2025 CUST VINYL BANNE FOR 2025…101-240073 346968 05/23/2025 2,600.00 Vendor HOL25 - HOLIDAY OUTDOOR DÉCOR Total: 2,600.00
Vendor: BAN01 - HOLLIS BANKS - FACE PAINTER
HOLLIS BANKS - FACE PAINT… 250523 05/23/2025 FACE PAINT FOR THE SUMM… 101-4002-0000-700085 346969 05/23/2025 240.00 Vendor BAN01 - HOLLIS BANKS - FACE PAINTER Total: 240.00 Vendor: HUR01 - HURLBUT, MICHAEL
HURLBUT, MICHAEL 250523 SESSION 2 05/23/2025 PER DIEM WHILE AT TRAINI… 101-2001-0000-640011 346970 05/23/2025 259.00 HURLBUT, MICHAEL 250523 SESSION 3 05/23/2025 PER DIEM WHILE AT TRAINI… 101-2001-0000-640011 346970 05/23/2025 259.00 HURLBUT, MICHAEL 250523 SESSION 4 05/23/2025 PER DIEM AT SLI SESSION 4/… 101-2001-0000-640011 346970 05/23/2025 259.00 Vendor HUR01 - HURLBUT, MICHAEL Total: 777.00
Vendor: JOS01 - JOSEPH'S LAWNMOWER & LOCK INC.

JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 MAINT EQUIP SUPP/REP: SPL…101-5097-0000-660040 346971 05/23/2025 1.86 JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 MAINT EQUIP SUPP/REP: SPL…101-5097-0000-660040 346971 05/23/2025 10.27 JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 MAINT EQUIP SUPP/REP: SPL…101-5097-0000-660040 346971 05/23/2025 32.75 JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 MAINT EQUIP SUPP/REP: SPL…101-5097-0000-660040 346971 05/23/2025 50.50 JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 MAINT EQUIP SUPP/REP: SPL…101-5097-0000-660040 346971 05/23/2025 82.98 JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 MAINT EQUIP SUPP/REP: SPL…101-5097-0000-660040 346971 05/23/2025 122.60 Item 9.3
City Council Meeting Agenda - Page 40 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/23/2025 - 5/23/2025 5/23/2025 8:09:53 AM Page 4 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 405613;405729;405735;405… 101-5097-0000-660040 346971 05/23/2025 142.00 JOSEPH'S LAWNMOWER & L… 250523 05/23/2025 MAINT EQUIP SUPP/REP: SPL…101-5097-0000-660040 346971 05/23/2025 -112.95 Vendor JOS01 - JOSEPH'S LAWNMOWER & LOCK INC. Total: 330.01 Vendor: KIS02 - KIS
KIS 83835 05/23/2025 CISCO CATALYST 9200CX CO… 401-1012-0000-710844 346972 05/23/2025 4,111.90 Vendor KIS02 - KIS Total: 4,111.90
Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV948501 05/23/2025 SHOT-ROUND TRAINING KIT 101-2001-0000-640011 346973 05/23/2025 1,763.18 Vendor CUR06 - L.N. CURTIS & SONS Total: 1,763.18
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2284 05/23/2025 CITY COUNC REGU MTG 5-5-… 101-1001-0000-630040 346974 05/23/2025 225.00 LARRYLOGIC PRODUCTIONS 2284 05/23/2025 CITY COUNC REGU MTG 5-5-… 101-1001-0000-630040 346974 05/23/2025 187.50 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 412.50
Vendor: MAG24 - MAGENT FORENSICS, LLC
MAGENT FORENSICS, LLC SIN080957 05/23/2025 ANNUAL AXIOM SUBSC FOR … 101-120010 346975 05/23/2025 6,720.00 Vendor MAG24 - MAGENT FORENSICS, LLC Total: 6,720.00
Vendor: MAR10 - MARGIOTTA,VINCENZO
MARGIOTTA,VINCENZO 250523 05/23/2025 PER DIEM WHILE AT TRAINI… 101-2001-0000-640011 346976 05/23/2025 115.00 Vendor MAR10 - MARGIOTTA,VINCENZO Total: 115.00
Vendor: MII01 - MII TRAINING INNOVATIONS
MII TRAINING INNOVATIONS 250523 05/23/2025 LIDAR CLASS FOR OFFICER SI… 101-2001-0000-640011 346977 05/23/2025 125.00 Vendor MII01 - MII TRAINING INNOVATIONS Total: 125.00
Vendor: MIN06 - MINUTEMAN PRESS
MINUTEMAN PRESS 29727 05/23/2025 Print mate for Distrib at the … 101-1005-0000-700035 346978 05/23/2025 119.51 MINUTEMAN PRESS 29727 05/23/2025 Print mate for Distrib at the … 101-1005-0000-700036 346978 05/23/2025 384.32 MINUTEMAN PRESS 29727 05/23/2025 Print mate for Distrib at the … 101-4002-0000-700085 346978 05/23/2025 548.19 MINUTEMAN PRESS 29727 05/23/2025 Print mate for Distrib at the … 202-4003-0000-660016 346978 05/23/2025 764.56 Vendor MIN06 - MINUTEMAN PRESS Total: 1,816.58
Vendor: MOR15 - MORRISON, JUSTIN
MORRISON, JUSTIN 250523 05/23/2025 PER DIEM WHILE AT TRAINI… 101-2001-0000-640011 346979 05/23/2025 230.00 Vendor MOR15 - MORRISON, JUSTIN Total: 230.00
Vendor: NAP05 - NAPA SOLANO SANE/SART
NAPA SOLANO SANE/SART 7220 05/23/2025 ADULT SEXUAL ASSAULT EX… 101-2001-0000-630033 346980 05/23/2025 2,400.00 Vendor NAP05 - NAPA SOLANO SANE/SART Total: 2,400.00
Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…423271347001 05/23/2025 CLEANING SPRAY 101-2001-0000-660016 346983 05/23/2025 8.90 ODP BUSINESS SOLUTIONS, L…423280342001 05/23/2025 CUPS 101-2001-0000-660016 346984 05/23/2025 35.27 ODP BUSINESS SOLUTIONS, L…423280343001 05/23/2025 SANITARY PADS FOR BOOKI… 101-2001-0000-660016 346982 05/23/2025 26.42 ODP BUSINESS SOLUTIONS, L…423280345001 05/23/2025 SANITARY PADS FOR BOOKI… 101-2001-0000-660016 346981 05/23/2025 37.79 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 108.38 Item 9.3
City Council Meeting Agenda - Page 41 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/23/2025 - 5/23/2025 5/23/2025 8:09:53 AM Page 5 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: PAC24 - PACIFIC HIGHWAY RENTALS, LLC
PACIFIC HIGHWAY RENTALS, …250523 05/23/2025 1-522791;1-522805 101-5097-0000-660030 346985 05/23/2025 659.33 PACIFIC HIGHWAY RENTALS, …250523 05/23/2025 1-522347 101-5097-0000-660034 346985 05/23/2025 1,417.52 Vendor PAC24 - PACIFIC HIGHWAY RENTALS, LLC Total: 2,076.85 Vendor: PGE01 - PG&E
PG&E 250523 05/23/2025 SUMM BLG-TRAFFIC SGNAL E…306-5107-0000-670015 346988 05/23/2025 15.28 PG&E 250523 05/23/2025 SUMM BLG-TRAFFIC SGNAL E…306-5107-0000-670015 346988 05/23/2025 15.28 PG&E 250523 05/23/2025 SUMM BLG-TRAFFIC SGNAL E…306-5107-0000-670015 346988 05/23/2025 106.33 PG&E 250523 05/23/2025 SUMM BLG-TRAFFIC SGNAL E…306-5107-0000-670015 346988 05/23/2025 3,529.99 PG&E 250523 05/23/2025 SUMM BLG-TRAFFIC SGNAL E…306-5107-0000-670015 346988 05/23/2025 41.18 PG&E ACCT 1132206793-2 5/11/25 05/23/2025 GAS 101-2001-0000-670015 346986 05/23/2025 144.13 PG&E ACCT 4934112288-2 5/2/25 05/23/2025 LIGHTNG- CCB & DEXTER DRI…226-4019-0000-670015 346987 05/23/2025 113.30 PG&E ACCT 6106477856-8 5/1/25 05/23/2025 SUMM BLG-AD22 GRAYSON… 227-4025-0000-670015 346989 05/23/2025 156.71 Vendor PGE01 - PG&E Total: 4,122.20
Vendor: PIT04 - PITNEY BOWES GLOBAL FINANCIAL SVCS LLC
PITNEY BOWES GLOBAL FIN… 3107216990 05/23/2025 QUARTER LEASING CHRG FOR…101-2001-0000-620113 346990 05/23/2025 289.73 Vendor PIT04 - PITNEY BOWES GLOBAL FINANCIAL SVCS LLC Total: 289.73 Vendor: TPF01 - PLEASANT HILL CRESCENT DR. INVESTORS, LLC PLEASANT HILL CRESCENT DR…4/30/25 05/23/2025 DOWNTOWN EXPENSES- APR…226-4024-0000-630040 346991 05/23/2025 11,990.00 Vendor TPF01 - PLEASANT HILL CRESCENT DR. INVESTORS, LLC Total: 11,990.00 Vendor: ROB03 - ROBERT HALF
ROBERT HALF 64980905 05/23/2025 PYCK FOR PER-DIEM EMPLO… 101-2001-0000-611050 346992 05/23/2025 2,484.92 Vendor ROB03 - ROBERT HALF Total: 2,484.92
Vendor: ROT01 - ROTARY CLUB OF P.H.

ROTARY CLUB OF P.H. 40558 05/23/2025 Rotary dues April - June 202… 101-1005-0000-620121 346993 05/23/2025 300.00 Vendor ROT01 - ROTARY CLUB OF P.H. Total: 300.00
Vendor: SAN24 - SANCHEZ, DORI
SANCHEZ, DORI 175502 05/23/2025 FACE PAINT FOR THE SUMM… 101-4002-0000-700085 346994 05/23/2025 300.00 Vendor SAN24 - SANCHEZ, DORI Total: 300.00
Vendor: SHR01 - SHRED-IT
SHRED-IT 8010742039 05/23/2025 PAPER SHREDDING SVC 101-2001-0000-630040 346995 05/23/2025 1,489.06 Vendor SHR01 - SHRED-IT Total: 1,489.06
Vendor: THE92 - THE SIGNWORKS
THE SIGNWORKS 23657 05/23/2025 SIGN FOR BRIEFING ROOM (… 101-2001-0000-660016 346996 05/23/2025 2,133.01 Vendor THE92 - THE SIGNWORKS Total: 2,133.01
Vendor: TRA17 - TRAFFIC PATTERNS, LLC
TRAFFIC PATTERNS, LLC 2025-509 05/23/2025 PO/51390 TRAFFIC ENGR SU… 101-3001-0000-630022 346997 05/23/2025 2,145.00 TRAFFIC PATTERNS, LLC INV2025-509 05/23/2025 PO/51390 TRAFFIC ENGR SU… 301-5139-0000-800030 346997 05/23/2025 5,070.00 Vendor TRA17 - TRAFFIC PATTERNS, LLC Total: 7,215.00
Item 9.3
City Council Meeting Agenda - Page 42 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/23/2025 - 5/23/2025 5/23/2025 8:09:53 AM Page 6 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: VAN08 - VANCE, WILLIAM LEE
VANCE, WILLIAM LEE 250523 05/23/2025 SUMMER CONCERT SERIES P… 101-240073 346998 05/23/2025 1,800.00 Vendor VAN08 - VANCE, WILLIAM LEE Total: 1,800.00
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 6112368578 05/23/2025 PHONE BILL FOR ACCT 37102…101-2001-0000-670010 346999 05/23/2025 4,730.57 VERIZON WIRELESS 6112368578 05/23/2025 PHONE BILL FOR ACCT 37102…402-2001-0000-650033 346999 05/23/2025 268.30 VERIZON WIRELESS 6112960806 05/23/2025 PHONE SVCS FOR APR-MAY'… 101-1012-0000-670010 347000 05/23/2025 429.40 Vendor VER09 - VERIZON WIRELESS Total: 5,428.27
Vendor: VIS08 - VISIONEERS INTEGRATED SYSTEMS, INC.

VISIONEERS INTEGRATED SY… 177427 05/23/2025 EAGLE EYE ACCESS 2025 MA… 101-1012-0000-650036 347001 05/23/2025 950.00 VISIONEERS INTEGRATED SY… 177439 05/23/2025 REPLACE DAMAGED CAMERA…401-1012-0000-650035 347001 05/23/2025 1,200.00 Vendor VIS08 - VISIONEERS INTEGRATED SYSTEMS, INC. Total: 2,150.00 Vendor: WAL26 - WALLACE TERMITE
WALLACE TERMITE 23588;211387;211660 05/23/2025 PD BLD 2ND FLR-TERM TREA… 308-5007-0000-800030 347002 05/23/2025 2,785.00 WALLACE TERMITE 23588;211387;211660 05/23/2025 PD BLD 2ND FLR-TERM TREA… 308-5007-0000-800030 347002 05/23/2025 175.00 Vendor WAL26 - WALLACE TERMITE Total: 2,960.00
Vendor: ACE21 - WESTLAKE ACE HARDWARE
WESTLAKE ACE HARDWARE 250523 05/23/2025 HARDWARE PURCHASES 101-5097-0000-650017 347003 05/23/2025 59.58 WESTLAKE ACE HARDWARE 250523 05/23/2025 HARDWARE PURCHASES 101-5097-0000-660029 347003 05/23/2025 21.85 WESTLAKE ACE HARDWARE 250523 05/23/2025 HARDWARE PURCHASES 101-5097-0000-660030 347003 05/23/2025 19.93 WESTLAKE ACE HARDWARE 250523 05/23/2025 HARDWARE PURCHASES 101-5097-0000-660036 347003 05/23/2025 86.17 Vendor ACE21 - WESTLAKE ACE HARDWARE Total: 187.53
Grand Total: 369,975.81
Item 9.3
City Council Meeting Agenda - Page 43 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/23/2025 - 5/23/2025 5/23/2025 8:09:53 AM Page 7 of 8
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 244,809.04
103 - MEASURE K FUND 10,623.00
202 - SENIOR VAN SERVICES FUND 764.56
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 12,582.62 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 156.71 231 - NPDES/STORMWATER 49,162.50
301 - GAS TAX FUND 10,402.00
306 - MEASURE J FUND 3,708.06
308 - CAPITAL PROJECT FUND 14,344.00
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 5,556.53 402 - PD TECHNOLOGY FUND 268.30
501 - DIABLO VISTA WATER FUND 17,598.49
Grand Total: 369,975.81
Account Summary
Account Number Account Name Payment Amount
101-1001-0000-630040 CONTRACTUAL SVC 412.50
101-1005-0000-620121 MEMBERSHIP 300.00
101-1005-0000-700035 COMMISSION ON AGING 119.51
101-1005-0000-700036 CM DIVERSITY COMMISS… 384.32
101-1010-0000-630040 CONTRACTUAL SVC 4,000.00
101-1012-0000-650036 MAINT/SOFTWARE 950.00
101-1012-0000-670010 UTIL/COMMUNCTNS 603.11
101-1012-0000-670020 UTIL/TELEPHONE 184.98
101-120010 PREPAID EXPENSES 6,720.00
101-2001-0000-611050 SALARY-PART TIME TEM… 2,484.92
101-2001-0000-620113 POSTAGE 289.73
101-2001-0000-620114 PHOTO/PRINTING 298.33
101-2001-0000-620123 GOVERNMENT LICENSE … 32.00
101-2001-0000-630033 P.D. OTHER SVCS 2,400.00
101-2001-0000-630040 CONTRACTUAL SVC 1,489.06
101-2001-0000-630041 HAZ WASTE SVCS 130.00
101-2001-0000-630045 ANIMAL CNTR SVC 182,332.50
101-2001-0000-640011 POST TRAING SVC 3,010.18
101-2001-0000-650051 MAINT/P.D. AUTO 650.00
101-2001-0000-660016 SUPPLIES/OFFICE 2,241.39
101-2001-0000-670010 UTIL/COMMUNCTNS 4,730.57
101-2001-0000-670015 UTIL/GAS-ELECTR 144.13
101-2001-0000-670020 UTIL/TELEPHONE 69.60
101-210034 KAISER PAYABLE 261.64
Item 9.3
City Council Meeting Agenda - Page 44 of 317 - Monday, June 02, 2025 Expense Approval Report Payment Dates: 5/23/2025 - 5/23/2025 5/23/2025 8:09:53 AM Page 8 of 8
Account Summary
Account Number Account Name Payment Amount
101-240073 DUE TO CIVIC ACTION C… 4,400.00
101-3001-0000-630022 CONSULTANT STAFF 2,145.00
101-4002-0000-700085 SUMMER CONCERT SERI… 4,333.19
101-5097-0000-620051 EQ/FACILTY RENT 90.57
101-5097-0000-620065 AUTO/PRTS/TIRES 291.38
101-5097-0000-650012 MAINT/JANITORALMAIN… 11,750.00
101-5097-0000-650015 MNT/FNTN & LAKE 58.92
101-5097-0000-650016 MAINT/PD BLDG 757.89
101-5097-0000-650017 MAINT/CH BLDG 59.58
101-5097-0000-650018 MAINT/PSC BLDG 210.93
101-5097-0000-650041 MAINT/FIR/SCRTY 60.35
101-5097-0000-660029 SUPPLIES/GRAFITTI RE… 21.85
101-5097-0000-660030 SUPPLIES/SIGN MATERI… 1,584.46
101-5097-0000-660034 SUPPLIES/STREET MATER… 1,417.52
101-5097-0000-660036 SUPPLIES/LAND MATERI… 86.17
101-5097-0000-660040 SUPPLIES/EQUIPMENT R… 330.01
101-5097-0000-670025 UTIL/WATER 2,972.75
103-5105-0000-650017 MAINT/CH BLDG 4,273.00
103-5105-0000-660021 SUPLS/JANITORAL 6,350.00
202-4003-0000-660016 SUPPLIES/OFFICE 764.56
226-4019-0000-670015 UTIL/GAS-ELECTR 113.30
226-4023-0000-670025 UTIL/WATER 479.32
226-4024-0000-630040 CONTRACTUAL SVC 11,990.00
227-4025-0000-670015 UTIL/GAS-ELECTR 156.71
231-5025-0000-800030 CONSTRUCTION 49,162.50
301-1019-0000-620123 GOVERNMENT LICENSE … 5,332.00
301-5139-0000-800030 CONSTRUCTION 5,070.00
306-5107-0000-670015 UTIL/GAS-ELECTR 3,708.06
308-5007-0000-800030 CONSTRUCTION 14,344.00
401-1012-0000-650035 MAINT/HARDWARE 1,200.00
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 244.63
401-1012-0000-710844 CAPITAL ASSETS-EQUIP… 4,111.90
402-2001-0000-650033 MAINT/TELEPHONE 268.30
501-7010-0000-660013 SUPPLIES/RAW WATER 17,598.49
Grand Total: 369,975.81
Project Account Summary
Project Account Key Payment Amount
**None** 369,975.81
Grand Total: 369,975.81
2025-05-23
Item 9.3
City Council Meeting Agenda - Page 45 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 AUTHORIZING THE CITY MANAGER TO

EXECUTE A THREE-YEAR AGREEMENT FOR INDEPENDENT AUDITING SERVICES WITH MACIAS, GINI, & O’CONNELL, LLP

SYNOPSIS
Macias Gini & O’Connell, LLP(MGO) hasserved asthe City of Pleasant Hill’s (City) independent auditor for the past 14 years. The firm has audited the City’s internal controls and financial statements for fiscal years (FY) 2010/11 through FY 2021/22; the City’s contract with the firm has now expired. The Finance Division is still at the infancy of several projects, including the new permitting and business license software and the migration of the City’s financial operations to a new financial software system. MGO has provided excellent service and its familiarity with the City’s operations is critical to minimize uncertainties and continue building upon the initial transition to the new financial system. Staff is forwarding a recommendation to the City Council to extend the contract for an additional three years of audit services with MGO to perform the audits of the City’s FY 2024/25, FY 2025/26, and FY 2026/27 internal controls and financial statements to City Council.

DISCUSSION
Background
The City arranges for an annual audit of its financial statements by independent auditors. The auditors play a critical role in evaluating the City’s system of internal controls and overall financial condition and management and condition. They also assist in the preparation of the Annual Comprehensive Financial Report (ACFR) and provide assistance with the implementation of new Governmental Accounting Standard Board (GASB) pronouncements.

In May 2011, the City entered into the original contract for auditing services with MGO. In June 2023, a resolution was passed authorizing an extension for two years covering FY 2022/23 and FY 2023/24 in order to audit the City’s activities. The City’s contract with the firm has now expired.

Item 9.4
City Council Meeting Agenda - Page 46 of 317 - Monday, June 02, 2025 Analysis
The Finance Division (Division) continues to work on significant financial system projects including transitioning to a new permitting and business license software and migrating the City to a new financial software system. Additionally, the Division continues to experience substantial changes in staffing due to retirements and departures. Given the additional workload of migrating the City’s financial system to a new vendor, in conjunction with working with MGO during this conversion, as well as staff transitions, the Division believes that it would be prudent for the City to engage the firm for an additional three years.

Staff believes an extension is merited, given the excellent customer service and technical expertise that MGO has provided over the years.

MGO is highly qualified to continue providing both independent audit services to the City and to implement new GASB pronouncements given the firm’s experience, qualifications, and demonstrated ability. They meet the independence standards of the U.S. General Accounting Office, Government Auditing Standards. Their local government specialists serve over 100 cities in California and their governmental practice is one of the largest in the U.S.

MGO’s lead partner on the engagement with the City has been David Bullock, and he would be required to rotate after FY 24/25 as State law requires partner rotation every six years. In FY 25/26, Benjamin Lau would be the new partner assigned, but he has worked with the City in the past and we will still have continuity with Jon Waller continuing as Senior Manager. Mr.

Waller has been on this engagement since FY 2019/20, and MGO’s expertise and knowledge of governmental accounting and familiarity with the City is helpful and reduces impact to staff. This is essential to complete the audit timely, since MGO was present for the system conversion process in the prior year such that the work will not need to be repeated, which should expedite the audit process in the coming year.

FISCAL IMPACT
MGO is proposing no increase from their FY 2023/24 fees of $99,800 for FY 2025/26; this is possible due to the knowledge of our City and is favorable due to CPI increases in the Bay Area. The contract would have a modest CPI increase of 2% annually for the following two fiscal years. The amount for audit services would be $101,800 and $103,800 for fiscal reporting periods FY 2025/26 and FY 2026/27, respectively. The total contract amount would not exceed $305,400 for the proposed three-year term.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Approve the proposed resolution authorizing the City Manager to execute a three-year agreement for independent auditing services with Macias Gini & O’Connell, LLP Item 9.4
City Council Meeting Agenda - Page 47 of 317 - Monday, June 02, 2025

ALTERNATIVES TO RECOMMENDED ACTION
Approve the proposed resolution authorizing the City Manager to execute a two-year agreement for independent auditing services with Macias Gini & O’Connell, LLP

ATTACHMENT(S)
Proposed Resolution
Exhibit 1 - Agreement for Professional Services
Exhibit A – Proposed Fee Schedule
Prepared by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
Item 9.4
City Council Meeting Agenda - Page 48 of 317 - Monday, June 02, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE YEAR AGREEMENT FOR INDEPENDENT AUDITING SERVICES WITH MACIAS GINI & O’CONNELL, LLP WHEREAS, the City entered into a contract in June 2023 with Macias Gini & O’Connell, LLP for auditing services; and
WHEREAS, the contract term expired with the completion of auditing services for fiscal year 2023/24; and
WHEREAS, the City desires to execute a new three-year contract for audit services for the fiscal years 2024/25, 2025/26 and 2026/27 due to Macias Gini & O’Connell, LLP’s demonstrated ability.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the City Manager is authorized to execute an agreement in a form substantially similar to that attached for professional services with Macias Gini & O’Connell, LLP.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 2
nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:

LYONE CONNER, City Clerk
Item 9.4
City Council Meeting Agenda - Page 49 of 317 - Monday, June 02, 2025 1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of the 2nd day of June, 2025, by and between the City of Pleasant Hill ("City") and Macias Gini & O’Connell, LLP, ("Consultant").

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.

1. Scope of Services. The Consultant shall furnish the following services in a professional manner:

A. Audit the City’s financial statements and reproduce the Annual Comprehensive Financial Report (“ACFR”) for fiscal years 2024/25, 2025/2026, and 2026/27. The audit shall be conducted in accordance with generally accepted auditing standards and Government Auditing Standards, and shall include Article XIIIB Appropriation Limit agreed-upon procedures and such tests of the accounting records as considered necessary. The audit should also include tests of computerized financial systems and networks for general and applications control. Consultant shall express opinion on the basic presentation of the City’s financial statements in conformity with generally accepted accounting principles. The consultant is not required to audit the supporting schedules contained in the annual comprehensive financial report. However, the consultant is to provide an “in relation to” opinion on the supporting schedules based on the auditing procedures applied during the audit of the financial statements. The audit shall be performed in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants, the standards for financial audits set forth in the U.S. General Accounting Office’s Government Auditing Standards; the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance); as well as all applicable professional standards.

B. Provide assistance in the compilation of all trial balance worksheets and summary schedules used for the preparation of the ACFR based upon financial data drawn from the City’s computer-generated year-end trial balance and supporting schedules. City staff will prepare audit schedules to be agreed upon during audit planning and scheduling.

Item 9.4
City Council Meeting Agenda - Page 50 of 317 - Monday, June 02, 2025 2 C. Assemble the City’s ACFR and review for compliance with the requirements of the Government Finance Officer’s Association of the United States and Canada Certificate of Achievement for Excellence in Financial Reporting program. Such preparation shall be an integral part of the services rendered.

D. Complete a compliance audit of the Transportation Development Act programs per guidelines issued by CALTRANS.

E. Perform the City’s separate Single Audit Report.

F. Perform the City’s Measure K Audit.

G. Report in a letter to management any material weakness or significant deficiency found during the audit. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. The report on compliance shall also include all material instances of noncompliance. All nonmaterial instances of noncompliance shall be reported in a separate management letter, which shall be referred to in the report of compliance. Consultant shall be required to make an immediate, written report of fraud of which they become aware to the City Manager and Finance Manager. The consultant shall review the draft of the final audit report and management letter with the Finance Manager prior to the completed report and management letter to the City Manager and City Council.

H. The consultant shall prepare and transmit to the City the draft financial statements by November 25 for City review. The final audit report and the management letter shall be delivered by December 15 unless an extension (due to unforeseen circumstances) is mutually agreed upon in advance by the consultant and Finance Manager.

I. Consultant shall provide electronic master files as follows: ACFR; Gann Appropriations Limit Letter and Transportation Development Act Programs report; Single Audit report; and Management Letter.

J. Attendance at City meetings, up to four hours, for the purpose of discussing the audit or the management letter or other issues, as necessary, will be without charge.

The consultant will be available for consultation regarding accounting and compliance issues as may be required throughout the entire contract period at no additional charge.

K. The consultant will make working papers available, upon request, to the following parties or their designees: the City of Pleasant Hill, the City’s cognizant agent, parties designated by the Federal or State governments or by the City of Pleasant Hill as part of an audit quality review process, and/or consultants of entities of Item 9.4
City Council Meeting Agenda - Page 51 of 317 - Monday, June 02, 2025 3 which the City of Pleasant Hill is a sub-recipient of grant funds. In addition, the consultant shall respond to the reasonable inquiries of successor consultants and allow successor consultants to review working papers relating to matters of continuing accounting significance. All working papers and reports must be retained, at consultant’s expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of Pleasant Hill of the need to extend the retention period.

L. The City may require special audits or studies under the direction of the Finance Manager. Such work will be covered under a supplemental agreement acceptable to both the City and the consultant.

M. If the City of Pleasant Hill prepares any official statement in connection with sale of debt securities which contain the financial statements and consultant’s report thereon, the consultant shall, if requested by the fiscal advisor and/or the underwriter, issue a “consent and citation of expertise” as the consultant and any necessary “comfort letters” under a supplemental agreement acceptable to both the City and the Consultant.

N. The consultant will assist the City, if necessary, in providing guidance and reference material for the City to comply with new Governmental Accounting Standards Board reporting requirements.

O. The consultant shall prepare the Annual Report of Financial Transactions to the State Controller by the due date established by the State Controller’s Office for the City’s review.

2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than March 31st after each successive fiscal year.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed $305,400 total ($99,800 for FY2024/25, $101,800 for FY2025/26, and $103,800 for FY2026/27), without additional authorization from the City. Payment by the City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.

Item 9.4
City Council Meeting Agenda - Page 52 of 317 - Monday, June 02, 2025 4 5. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request. 6 Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

7. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant will not:
a. make a governmental decision whether to:

1. approve a rate, rule, or regulation;

2. adopt or enforce a law;

3. issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;

5. grant City approval to a contract that requires agency approval and to which the City is a party, or to the specifications for such a contract;

6. grant City approval to a plan, design, report, study, or similar item;

7. adopt, or grant City approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
Item 9.4
City Council Meeting Agenda - Page 53 of 317 - Monday, June 02, 2025 5 b. serve in a staff capacity with the City and in that capacity participate in making a governmental decision as defined in 2 California Code of Regulations (“C.C.R”) § 18704(a) and (b) or perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under 2 C.C.R. § 87302. (2 C.C.R. § 18700.3.)

8. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

9. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

10. Insurance Requirements.
a. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. To the extent that any portion of the following requirements are satisfied through excess or umbrella coverage, such coverage shall be maintained on the same terms as are required for the primary policies under this Agreement.
i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed Item 9.4
City Council Meeting Agenda - Page 54 of 317 - Monday, June 02, 2025 6 under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than two million dollars ($2,000,000) combined single limit for each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than two million dollars ($2,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.

Item 9.4
City Council Meeting Agenda - Page 55 of 317 - Monday, June 02, 2025 7 v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
f. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

11. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

12. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Pleasant Hill business license.

13. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

14. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

Item 9.4
City Council Meeting Agenda - Page 56 of 317 - Monday, June 02, 2025 8 If to City: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323
If to Consultant: Macias Gini & O’Connell, LLP
Certified Public Accountant
Attn: David Bullock, CPA
2121 N. California Blvd, Suite 750
Walnut Creek, CA 94596

15. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest.

16. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

17. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

Item 9.4
City Council Meeting Agenda - Page 57 of 317 - Monday, June 02, 2025 9 18. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

20. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

21. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement shall be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

22. Termination. This Agreement may be terminated immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF PLEASANT HILL: CONSULTANT:

Ethan Bindernagel, City Manager David Bullock, CPA
Title: Partner
Business License # 37301
APPROVED AS TO FORM: ATTEST:

Janet E. Coleson, City Attorney City Clerk
Item 9.4
City Council Meeting Agenda - Page 58 of 317 - Monday, June 02, 2025 10 Attachments: Exhibit A – Scope of Services and Schedule of Charges Item 9.4
City Council Meeting Agenda - Page 59 of 317 - Monday, June 02, 2025 11 Exhibit A – Scope of Services and Schedule of Charges Item 9.4
City Council Meeting Agenda - Page 60 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: Accept Update on Contra Costa Transporation Authority and TRANSPAC

SYNOPSIS
TRANSPACmeets to provide direction to its staff and make recommendations to the Contra Costa Transportation Authority (CCTA) on significant transportation and land use issues. The attachments to this report include the CCTA Executive Summary and Board meeting minutes for January 15, 2025, February 19, 2025, and March 19, 2025, and the TRANSPAC Committee meeting status letter and meeting for January 23, 2025, February 13, 2025, and March 13, 2025.

DISCUSSION
Background
TRANSPAC was formed in 1986 to provide the cities of Central Contra Costa County a forum to discuss mutual planning and transportation issues. When Measure C, a countywide transportation proposition, was adopted in 1988, TRANSPAC became the official regional transportation, land use, and housing forum for Central Contra Costa County. The member agencies include Contra Costa County, Clayton, Concord, Martinez, Walnut Creek, and Pleasant Hill.

TRANSPAC meets to discuss transportation-related issues. A Councilmember and a Planning Commissioner represent each jurisdiction. The Chair of the CCTA then submits the actions.

Analysis
An Executive Summary of the actions taken on January 15, 2025, February 19, 2025, and March 19, 2025, at the CCTA Board meetings is included along with the meeting minutes. The actions taken at the TRANSPAC Committee meeting on January 23, 2025, February 13, 2025, and March 13, 2025, are included in the attached meeting minutes.

There is no item of discussion directly related to the City of Pleasant Hill with this update.

Item 9.5
City Council Meeting Agenda - Page 61 of 317 - Monday, June 02, 2025

FISCAL IMPACT
None

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Accept the report.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council may want to discuss one or more of the actions taken during the last meeting.

Should the City Council require detailed information pertaining to any issues, a comprehensive report could be scheduled for a subsequent City Council meeting. Contingent on the amount of information required, staff would need adequate time to prepare a comprehensive report addressing the item or items.

ATTACHMENT(S)
CCTA Executive Summary and Board Meeting Minutes for January 15, 2025 CCTA Executive Summary and Board Meeting Minutes for February 19, 2025 CCTA Executive Summary and Board Meeting Minutes for March 19, 2025 TRANSPAC Meeting Minutes for January 23, 2025
TRANSPAC Meeting Minutes for February 13, 2025
TRANSPAC Meeting Minutes for March 13, 2025
Prepared by: Claire Voorhies, Administrative Specialist Reviewed by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 9.5
City Council Meeting Agenda - Page 62 of 317 - Monday, June 02, 2025

COMMISSIONERS
Newell Arnerich,
Chair
Diane Burgis
Ken Carlson
Darlene Gee, Alt.

Chris Kelley
Aaron Meadows
Sue Noack
Carlyn Obringer
Karen Stepper, Alt.

Rita Xavier
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Diane Friedmann, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: January 30, 2025
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its January 15, 2025 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interests to the Regional Transportation Planning Committees:

A. The Authority Board received an informational quarterly project status report of the current Measure projects for October – December 2024.

B. The Authority Board approved issuing transmittal of an Annual Urban Limit Line Policy Advisory Letter to all Contra Costa County Jurisdictions.

C. The Authority Board approved the proposed approach, scope, and schedule for the 2025 Congestion Management Program Update.

Item 9.5
City Council Meeting Agenda - Page 63 of 317 - Monday, June 02, 2025 RTPC Memorandum
January 30, 2025

*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.

Item 9.5
City Council Meeting Agenda - Page 64 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
MEETING DATE:

MINUTES PREPARED BY:

MEMBERS PRESENT:

Newell Arnerich, Chair
Diane Burgis, Commissioner
Ken Carlson, Commissioner
Darlene Gee, Commissioner Alt.

Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Sue Noack, Commissioner/MTC Rep.

Rita Xavier, Commissioner Alt.

Candace Andersen, Ex-Officio Rep.

Amy Worth, Ex-Officio Rep. Alt.

Wednesday, January 15, 2025
Tarienne Grover
PRESENT:

Colin Clarke
Andy Dillard
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Stephanie Hu
Lindy Johnson
Brian Kelleher
Matt Kelly
Daniel Mermelstein
Hisham Noeimi
Ivan Ramirez
Ying Smith
Jackie Reyes
Sherri Sylva
Yuliana Tjeng
Jay Zhang
Amara Morrison, Legal Counsel
MEMBERS ABSENT:

Carlyn Obringer, Commissioner Alt.

Karen Stepper, Commissioner Alt.

Mark Foley, Ex-Officio Rep.

1. CONVENE MEETING: Newell Arnerich, Chair
DISCUSSION: Chair Arnerich convened the meeting at 6:00 PM. Commissioner Alts. Stepper and Obringer, and Rep. Foley were absent. Commissioner Gee had not yet arrived.

Chair Arnerich welcomed Rep. Andersen, and Commissioners Burgis and Xavier, as new primary members appointed to the Authority Board.

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.

DISCUSSION: Debbie Toth, Choice in Aging

4. PRESENTATIONS
Item 9.5
City Council Meeting Agenda - Page 65 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
January 15, 2025

CONSENT CALENDAR
ACTION: Commissioner Noack moved to approve the consent calendar, seconded by Commissioner Carlson. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Alt. Obringer, Commissioner Alt. Stepper Abstain-None
DISCUSSION: Commissioner Kelley made comments on Consent Calendar Item 6D.

Commissioner Gee arrived at 6:04 PM.

5. APPROVAL OF MINUTES
A. Authority Board Minutes of December 18, 2024

6. Administration & Projects Committee - Consent:

A. Quarterly Project Status Report (QPSR) for October – December 2024 Recommendation: This is an informational item only; no staff recommendation at this time.

B. Authorization to Execute a Rough Order of Magnitude arising out of General Services Administration Multiple Award Schedule Contract: 47QTCA20D00E6 with Leidos Digital Solutions, Inc. (Leidos) to Provide Customer Relationship Management Software Solutions, Training, and Support Services Recommendation: Staff seeks authorization for the Chair to execute a Rough Order of Magnitude with Leidos for customer relationship management software services in the amount of $69,986.76, including a contingency of $10,013.24, for a total budget of $80,000, and allow the Executive Director or designee to make any non-substantive changes to the language and approve any amendments within the contingency.

C. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.

Item 9.5
City Council Meeting Agenda - Page 66 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
January 15, 2025

D. NEW ITEM: Organizational Assessment Implementation Action Plan – Leadership Team Development
Recommendation: Staff seeks approval of Resolution 25-04-A, which will authorize the Executive Director to utilize up to $75,000 in Administration account funds for leadership team development services and allow the Executive Director or designee to enter into agreements within the established budget.

7. Planning Committee - Consent:

A. Approval of the City of Concord Calendar Years 2022 and 2023 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff seeks approval of the City of Concord’s GMP Compliance Checklist and payment of $2,099,527 in Fiscal Year (FY) 2023-24 Local Street Maintenance and Improvement funds to the City of Concord, with a second (offyear) payment of FY 2024-25 funds on the one-year anniversary of the first payment.

B. Approval of the City of Brentwood Calendar Years 2022 and 2023 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff seeks approval of the City of Brentwood’s GMP Compliance Checklist and payment of $1,275,306 in Fiscal Year (FY) 2023-24 Local Street Maintenance and Improvement funds to the City of Brentwood, with a second (off-year) payment of FY 2024-25 funds on the one-year anniversary of the first payment.

C. Approval to Issue an Annual Urban Limit Line (ULL) Policy Advisory Letter to Local Jurisdictions
Recommendation: Staff seeks approval to transmit an Annual ULL Policy Advisory Letter to all Contra Costa County jurisdictions.

D. Quarterly Project Status Report for Transportation for Livable Communities and Pedestrian, Bicycle, and Trail Facilities Projects for October – December 2024 Recommendation: This is an informational item only; no staff recommendation at this time.

E. Approval of Work Plan to Update the Congestion Management Program (CMP) for 2025
Recommendation: Staff seeks approval of the proposed approach, scope, and schedule for the 2025 CMP update.

Item 9.5
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January 15, 2025

REGULAR AGENDA ITEMS

8. Administration & Projects Committee - Regular: None

9. Planning Committee - Regular:

A. NEW ITEM: Presentation of the Final Draft Richmond Parkway Transportation Plan Recommendation: This is an information item only; no staff recommendation at this time.

DISCUSSION: Matt Kelly, Principal Transportation Planner, introduced the item, and Leah Greenblat with the West Contra Costa Transportation Advisory Committee and Karina Schneider with Fehr & Peers.

Ms. Greenblat discussed the project organization and partners, technical stakeholders, and public input engagement for the Richmond Parkway Transportation Plan.

Ms. Schneider provided an overview of the project corridor, schedule, public engagement plan, goals, and priority strategies including upgrading bikeways and paths, a roadway maintenance program, upgrading and coordinating traffic signals, and discussed potential funding sources, implementation of the priority strategies, and next steps.

Commissioners provided comments. Staff, Ms. Greenblat, and Ms. Schneider responded to comments from commissioners.

B. Approval to Proceed with a Low-Income Fare Equity (LIFE) Program and Allocation of Contra Costa County Measure X Funds to Eastern Contra Costa Transit Authority dba Tri Delta Transit (ECCTA), Central Contra Costa Transit Authority dba County Connection (CCCTA) and West Contra Costa Transit Authority dba WestCAT (WCCTA) for the Ongoing Implementation of the LIFE Program in their Service Areas for Two Additional Years
Recommendation: Staff seeks approval of Resolution 25-01-G for the allocation of Contra Costa County Measure X funds in the total amount of $880,000: $400,000 for ECCTA, $300,000 for CCCTA, and $180,000 for WCCTA, to extend the LIFE Program.

ACTION: Commissioner Burgis moved to approve Resolution 25-01-G for the allocation of Contra Costa County Measure X funds in the total amount of $880,000: $400,000 for Eastern Contra Costa Transit Authority dba Tri Delta Transit, $300,000 for Central Contra Costa Transit Authority dba County Connection, and $180,000 for West Contra Costa Transit Authority dba WestCAT, Item 9.5
City Council Meeting Agenda - Page 68 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
January 15, 2025

to extend the Low-Income Fare Equity Program, seconded by Commissioner Meadows. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-Commissioner Alt. Obringer, Commissioner Alt. Stepper Abstain-None
DISCUSSION: Ying Smith, Director, Mobility Programs, provided an update on the LIFE programs with ECCTA, CCCTA, and WCCTA, discussed the future of the program and need for funding and continuation of the program for an additional two years.

Commissioners provided comments. Staff responded to comments from commissioners.

10. CORRESPONDENCE AND COMMUNICATIONS

11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): There are no meeting reports or scheduled Board meetings for January 2025
B. East County (TRANSPLAN): Notice of Cancellation for the regular meeting on January 9, 2025
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on January 6, 2025
D. West County (WCCTAC): There are no meeting reports for December 2024 (Meeting was cancelled)

12. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Arnerich announced the segment on the morning news about the success of the shuttle program at Rossmoor. He further announced that he and Timothy Haile, Executive Director, were invited to speak at the Seventh Annual Autonomous Vehicles and Public Transport Conference on January 28-29, 2025, in San Francisco. Lastly, he announced that the outgoing members will be invited to the next Authority Board meeting on February 19, 2025, to recognize them for their service to the Authority.

B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings
Item 9.5
City Council Meeting Agenda - Page 69 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
January 15, 2025

DISCUSSION: Commissioner Kelley discussed a Bus Rapid Transit tour that she attended in San Francisco, CA with staff from the West Contra Costa Transportation Advisory Committee.

Rep. Noack announced a final report to the legislature for the Select Committee’s recommendations for a regional measure on behalf of the Metropolitan Transportation Commission.

C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, discussed 2025 being a pivotal year due to new innovative projects on the highways, the cloud-based Transit Signal Priority Program, a Smart Signals program, daily operations of autonomous shuttles, Public-Private Partnership with Glydways, and CCTA 4.0. He discussed the next steps, partnership to operate mobility service and enter an operatormaintenance agreement, and how to plan, manage risks, obtain funding, and operate these vehicles into the future.

Mr. Haile further discussed the Transportation Research Board meeting in Washington, D.C. that he attended in which Matt Kelly, Principal Transportation Planner, and Stephanie Hu, Director, Projects, presented on the Innovate 680 program (express bus and Shared Mobility Hub). Lastly, he discussed the meetings in Washington D.C. regarding the National Infrastructure Project Assistance (Mega) grant and intent to have the agreement executed by January 20, 2025, survey for the Countywide Transportation Plan which was distributed and will be used to support a future Transportation Expenditure Plan, speaking engagement at the Bay Area Council Transportation Commission to highlight the work with Zoox, the success of the work being done by Waymo, and how we support these partnerships into the future.

13. CALENDAR
A. January, February, March, and April 2025
B. Calendar of Upcoming Events

14. ADJOURNMENT to the next regular meeting proposed for February 19, 2025 at 6:00 PM.

DISCUSSION: The meeting was adjourned at 7:28 PM.

Item 9.5
City Council Meeting Agenda - Page 70 of 317 - Monday, June 02, 2025

COMMISSIONERS
Aaron Meadows, Chair
Darlene Gee, Vice
Chair
Mark Armstrong
Newell Arnerich
Ron Bernal
Diane Burgis
Ken Carlson
Chris Kelley
Sue Noack
Carlyn Obringer
Rita Xavier
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Diane Friedmann, TVTC
John Nemeth, WCCTAC
Shawn Knapp, LPMC
From: Timothy Haile, Executive Director
Date: March 7, 2025
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its February 19, 2025 meeting, the Authority Board discussed and approved the following agenda item recommendations, which may be of interest to the RTPCs:

A. Authority Board/Committee Assignments for 2025:

Aaron Meadows, City of Oakley, was appointed as the Authority Board Chair and Darlene Gee, City of Orinda, was appointed as the Authority Board Vice Chair
Assignments to Administration and Projects Committee (APC):

Commissioners Newell Arnerich, Ron Bernal, Darlene Gee, Sue Noack, and Rita Xavier
Assignments to Planning Committee (PC):

Commissioners Mark Armstrong, Ken Carlson, Chris Kelley, Aaron Meadows, and Carlyn Obringer
Item 9.5
City Council Meeting Agenda - Page 71 of 317 - Monday, June 02, 2025 RTPC Memorandum
March 7, 2025

B. The Authority Board approved Resolution 25-08-P, which authorized submittal of an allocation request to the Metropolitan Transportation Commission, in the amount of $7 million in Regional Measure 3 funds, for Right-of-Way capital costs for the Interstate 680/State Route 4 Interchange Improvements, Phases 1, 2A, and 4 (Project 6001).

C. The Authority Board authorized the Chair to execute Master Agreement No.

43.00.122 with the West Contra Costa Transportation Advisory Committee to allow disbursement of Measure J funds based on approved funding resolutions for Measure J Programs 20b (West County Sub-Regional Additional Transportation Programs for Seniors and People with Disabilities) and 21b (West County Sub-Regional Safe Transportation for Children).

D. The Authority Board approved Resolution 23-03-G (Rev 1), which will appropriate $192,000 in Measure J Transportation for Livable Communities (TLC) (Program 12) funds for the construction phase of the Clayton Town Center Pedestrian Safety Improvements (Project 120040) (Project) and revise the scope for the design ($60,000 in TLC funds) and construction phases of the Project.

E. The Authority Board approved Resolution 25‐03‐G, incorporating the Authority’s Fiscal Year 2025‐26 Transportation Fund for Clean Air (TFCA) 40% Fund Expenditure Plan and allocation of the TFCA 40% funds in the amount of $1,988,906, and authorized the Executive Director or designee to sign and submit the Expenditure Plan Summary application to the Bay Area Air Quality Management District.

F. The Authority Board approved Resolution 25-02-G, which will program and appropriate Measure J Pedestrian, Bicycle and Trail Facilities (Program 13) funds in the amount of $500,000 to the East Bay Regional Park District, for the construction phase of the Iron Horse Trail Rehabilitation (Concord Avenue to Diamond Boulevard and Walden Road to Ygnacio Valley Road) (Project 130034).
*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.

Item 9.5
City Council Meeting Agenda - Page 72 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, February 19, 2025
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:

Newell Arnerich, Chair
Ron Bernal, Commissioner
Diane Burgis, Commissioner
Ken Carlson, Commissioner
Darlene Gee, Commissioner
Chris Kelley, Commissioner
Aaron Meadows, Commissioner
Sue Noack, Commissioner/MTC Rep.

Carlyn Obringer, Commissioner
Karen Stepper, Commissioner Alt.

Rita Xavier, Commissioner
Candace Andersen, Ex. Officio Rep.

Matthew Rinn, Ex. Officio Rep. Alt.

Amy Worth, Ex. Officio Rep.

Colin Clarke
Andy Dillard
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Stephanie Hu
Lindy Johnson
Brian Kelleher
Matt Kelly
Daniel Mermelstein
Hisham Noeimi
Emily Owen
Sherri Sylva
Yuliana Tjeng
Jay Zhang
Amara Morrison, Legal Counsel
None

1. CONVENE MEETING: Newell Arnerich, Chair
DISCUSSION: Chair Arnerich convened the meeting at 6:00 PM. Commissioner Armstrong was absent; Commissioner Alt. Stepper attended on his behalf. Rep. Foley was absent; Rep. Alt.

Rinn attended on his behalf.

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.

DISCUSSION: Written public comment was submitted by Debbie Toth, Choice in Aging.

4. ELECTION
ACTION: Commissioner Kelley moved to approve the consent calendar, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Item 9.5
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February 19, 2025

Noes-None
Absent-None
Abstain-None
A. Election of Chair and Vice Chair for 2025
ACTION: Commissioner Kelley moved to nominate and appoint Commissioner Meadows as Chair and Commissioner Gee as Vice Chair for 2025, seconded by Commissioner Noack. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None

5. COMMENDATIONS
A. Outgoing Chair Newell Arnerich
DISCUSSION: Incoming Chair Meadows provided outgoing remarks and presented an award and commendation to outgoing Chair Arnerich.

Outgoing Chair Arnerich provided outgoing remarks.

Commissioners provided remarks to outgoing Chair Arnerich.

B. Outgoing Authority Board Members
DISCUSSION: Chair Meadows provided remarks and presented a certificate and award to outgoing Commissioners Fadelli, Glover, and Haskew.

Outgoing Commissioners Fadelli, Glover, and Haskew provided outgoing remarks.

Commendations were also provided for outgoing Vice Chair Hernandez-Thorpe, Commissioners Perkins and Sos, Commissioner Alts. Bryant, Cloven, and Zorn, Rep.

Peeples, and Rep. Alt. Allen.

6. COMMITTEE ASSIGNMENTS
A. Assignment of Authority Board Members to the Administration and Projects Committee and Planning Committee
Item 9.5
City Council Meeting Agenda - Page 74 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
February 19, 2025

ACTION: Commissioner Noack moved to assign Vice Chair Gee and Commissioners Arnerich, Bernal, Noack, and Xavier to the Administration and Projects Committee, and Chair Meadows and Commissioners Armstrong, Carlson, Kelley, and Obringer to the Planning Committee with Commissioner Burgis unassigned to either committee, seconded by Commissioner Burgis. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
B. NEW ITEM: Appoint One Authority Board Member to Serve as the Authority’s Representative on the California Association of Councils of Governments (CALCOG) Board of Directors
Recommendation: Staff requests that the Chair appoint one voting Authority Board Member to serve as the Authority’s primary representative and appoint an alternate representative, if needed, to serve on the CALCOG Board of Directors.

The appointed representative(s) would serve on the CALCOG Board of Directors so long as they serve on the Authority Board as a voting member.

ACTION: Commissioner Noack moved to appoint Commissioner Kelley as the Authority’s primary representative and appoint Vice Chair Gee as the alternate representative to serve on the California Association of Councils of Governments Board of Directors, seconded by Commissioner Arnerich. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None

7. CLOSED SESSION
A. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to litigation pursuant to Gov. Code Section 54956.9(d)(4) – 1 case
DISCUSSION: Commissioners, legal counsel, and staff convened into Closed Session at 6:34 PM.

8. RECONVENE IN OPEN SESSION
A. Report on Action Taken in Closed Session
DISCUSSION: Commissioners, legal counsel, and staff reconvened into Open Session at 6:47 PM. Amara Morrison, Legal Counsel, announced that there was no reportable action.

Item 9.5
City Council Meeting Agenda - Page 75 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
February 19, 2025

9. PRESENTATIONS

CONSENT CALENDAR
ACTION: Commissioner Carlson moved to approve the consent calendar, seconded by Commissioner Alt. Stepper. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None

10. APPROVAL OF MINUTES
A. Authority Board Minutes of January 15, 2025

11. Administration & Projects Committee - Consent:

A. Approval of 2025 Regular Meeting Schedule
B. NEW ITEM: State Route 4 Mokelumne Bike Trail/Pedestrian Overcrossing (Project 5002b) – Authorization to Execute a Settlement Agreement ad Release with Mark Thomas & Company, Inc. (MTCo) to Settle Potential Claims Recommendation: Staff seeks authorization for the Executive Director or designee to execute a Settlement Agreement and Release with MTCo in the amount of $234,699 and allow the Executive Director or designee to make any nonsubstantive change to the language.

C. Approval of Proposed Actions to Various Funding Resolutions Recommendation: Staff seeks approval of Resolution 00-08-P (Rev 7) with Contra Costa County, which will extend the term to December 31, 2026.

D. Interstate 680/State Route 4 Interchange Improvements, Phases 1, 2A, and 4 (Project 6001) – Approval to Submit Regional Measure 3 (RM3) Allocation Request Recommendation: Staff seeks approval of Resolution 25-08-P, which will authorize submittal of an allocation request to the Metropolitan Transportation Commission, in the amount of $7 million in RM3 funds, for Right-of-Way capital costs.

E. Accept Quarterly Cash and Investment Report for the Period Ended December 31, 2024
Recommendation: Staff seeks acceptance of the quarterly cash and investment report for the period ended December 31, 2024.

Item 9.5
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February 19, 2025

F. Accept Quarterly Sales Tax Revenue Report for the Period Ended September 30, 2024
Recommendation: Staff seeks acceptance of the quarterly sales tax revenue report for the period ended September 30, 2024.

G. Accept Monthly Accounts Payable Invoice Report for November 2024 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for November 2024.

H. Select Firms and Jurisdictions for Measure J Compliance Audits for Fiscal Year (FY) 2024-25
Recommendation: Staff seeks acceptance of the Measure J compliance audits for the fiscal year ended June 30, 2024.

I. Accept Monthly Accounts Payable Invoice Report for December 2024 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for December 2024.

J. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.

12. Planning Committee - Consent:

A. Approval of Fiscal Year (FY) 2025-26 Transportation Fund for Clean Air (TFCA) 40% Fund Expenditure Plan
Recommendation: Staff seeks approval of Resolution 25-03-G, incorporating the Authority’s FY 2025-26 TFCA 40% Fund Expenditure Plan and allocation of the TFCA 40% funds in the amount of $1,988,906, and authorization for the Executive Director or designee to sign and submit the Expenditure Plan Summary application to the Bay Area Air Quality Management District.

B. Approval of Master Agreement No. 43.00.122 between the Authority and the West Contra Costa Transportation Advisory Committee (WCCTAC) to Fund Various Measure J Programs Based on Current and Future Authority Approved Funding Resolutions
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Recommendation: Staff seeks authorization for the Chair to execute Master Agreement No. 43.00.122 with WCCTAC to allow disbursement of Measure J funds based on approved funding resolutions for Measure J Programs 20b (West County Sub-Regional Additional Transportation Programs for Seniors and People with Disabilities) and 21b (West County Sub-Regional Safe Transportation for Children).

C. City of Clayton – Clayton Town Center Pedestrian Safety Improvements (Project 120040) (Project) – Approval to Appropriate Measure J Funds for Construction Phase and Modify Scope for Design and Construction Phases Recommendation: Staff seeks approval of Resolution 23-03-G (Rev 1), which will appropriate $192,000 in Measure J Transportation for Livable Communities (TLC) (Program 12) funds for the construction phase of the Project and revise the scope for the design ($60,000 in TLC funds) and construction phases of the Project.

D. East Bay Regional Park District (EBRPD) – Iron Horse Trail Rehabilitation (Concord Avenue to Diamond Boulevard and Walden Road to Ygnacio Valley Road), 2025 Central County (Project 130034) (Project)
Recommendation: Staff seeks approval of Resolution 25-02-G, which will program and appropriate Measure J Pedestrian, Bicycle and Trail Facilities (Program 13) funds in the amount of $500,000 to the EBRPD, for the construction phase of the Project.

E. Approval of the City of Pittsburg Calendar Years 2022 and 2023 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff seeks approval of the City of Pittsburg’s GMP Compliance Checklist and payment of $1,142,001 in Fiscal Year (FY) 2023-24 Local Street Maintenance and Improvement funds to the City of Pittsburg, with a second (offyear) payment of FY 2024-25 funds on the one-year anniversary of the first payment.

REGULAR AGENDA ITEMS

13. Administration & Projects Committee - Regular:

A. Approval of a Lump Sum Payment to the California Public Employees’ Retirement System (CalPERS) to Pay Off the Authority’s Unfunded Actuarial Accrued Liability (UAAL)
Recommendation: Staff seeks approval of Resolution 25-05-A which will allow for a lump sum payment to CalPERS in the amount of $2,428,000 to pay off the Authority’s UAAL as of June 30, 2023.

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ACTION: Commissioner Noack moved to approve Resolution 25-05-A which will allow for a lump sum payment to the California Public Employees’ Retirement System in the amount of $2,428,000 to pay off the Authority’s Unfunded Actuarial Accrued Liability, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION: Brian Kelleher, Chief Financial Officer, provided a background and overview of the discount rate, benefits for reducing the discount rate, effect on the Authority, history of investment returns, asset liability management and timeline, amortization schedule and alternatives, and proposed lump sum payment.

Commissioners provided comments. Staff responded to comments from commissioners.

B. Innovate 680 – Automated Driving System (Project 8009.07) – Utilization of Fund Exchange Reserve (FER) Funds and Amendments to Various Agreements Recommendation: Staff seeks approval of Resolution 25-06-P, which allows utilization of FER funds in the amount of $1,579,257, authorization for the Chair to execute Amendment No. 1 to Agreement No. 568 with The University of California Berkeley Partners for Advanced Transportation Technology in the amount of $191,000, for a new total agreement value of $1,891,000 including $850,000 of inkind contributions and to extend the agreement termination date to June 30, 2026; Amendment No. 1 to Agreement No. 574 with Telegra, Inc. in the amount of $480,000, for a new total agreement value of $2,470,000 including $375,387 of inkind contributions and to extend the agreement termination date to June 30, 2026; Amendment No. 2 to Agreement No. 632 with Heex Technologies Corporation in the amount of $66,000, for a new total agreement value of $316,000; and Amendment No. 3 to Agreement No. 654 with May Mobility, Inc. in the amount of $842,257, for a new total agreement value of $2,288,647 and to extend the agreement termination date to December 31, 2025, and to allow the Executive Director or designee to make any non-substantive changes to the language.

ACTION: Commissioner Arnerich moved to approve Resolution 25-06-P, which allows utilization of Fund Exchange Reserve funds in the amount of $1,579,257, authorization for the Chair to execute Amendment No. 1 to Agreement No. 568 with The University of California Berkeley Partners for Advanced Transportation Technology in the amount of $191,000, for a new total agreement value of $1,891,000 including $850,000 of in-kind contributions and to extend the agreement termination date to June 30, 2026; Amendment No. 1 to Agreement No. 574 with Telegra, Inc. in the amount of $480,000, for a new total agreement value Item 9.5
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of $2,470,000 including $375,387 of in-kind contributions and to extend the agreement termination date to June 30, 2026; Amendment No. 2 to Agreement No. 632 with Heex Technologies Corporation in the amount of $66,000, for a new total agreement value of $316,000; and Amendment No. 3 to Agreement No. 654 with May Mobility, Inc. in the amount of $842,257, for a new total agreement value of $2,288,647 and to extend the agreement termination date to December 31, 2025, and to allow the Executive Director or designee to make any non-substantive changes to the language, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION: Jack Hall, Engineering Manager, provided a video, overview and program status update on the autonomous vehicle pilots – Presto Bishop Ranch, Presto Rossmoor, Presto Martinez and Personal Mobility on Interstate 680, discussed the accomplishments, data collection and the Cooperative Congestion Management component, history of the FER and eligible uses, approved fund source exchanges, and FER commitments.

Commissioner Alt. Stepper left the meeting from 7:00 PM-7:06 PM.

Commissioners provided comments. Staff responded to comments from commissioners. Hisham Noeimi, Director, Programming, responded to comments from commissioners on the FER.

14. Planning Committee - Regular:

A. Status of the Measure J Growth Management Program Compliance Checklist Approvals
Recommendation: Staff seeks acceptance of the status report and approval to transmit reminder letters to remaining jurisdictions and/or request a statement of progress.

ACTION: Commissioner Noack moved to approve acceptance of the status report and approval to transmit reminder letters to remaining jurisdictions and/or request a statement of progress, seconded by Commissioner Xavier. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
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DISCUSSION: Matt Kelly, Principal Transportation Planner, provided a status report on the GMP Compliance Checklist approvals, discussed the cycle, deadline, and status of receipt of the GMP Compliance Checklist, and approval to send reminder letters to the remaining seventeen jurisdictions that have not yet submitted a GMP Compliance Checklist.

Commissioners provided comments. Staff responded to comments from commissioners. Timothy Haile, Executive Director, provided a background and overview of the GMP and requirements.

15. CORRESPONDENCE AND COMMUNICATIONS

16. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meetings on January 23, 2025, and February 13, 2025 (Attachment and meeting handout if available) B. East County (TRANSPLAN): Meeting Report for the special meeting on January 30, 2025, and February 13, 2025 (Attachment and meeting handout if available) C. Southwest County (SWAT): Meeting Report for the regular meeting on February 3, 2025
D. West County (WCCTAC): Meeting Report for the regular meeting on January 24, 2025

17. AUTHORITY BOARD AND STAFF COMMENTS
A. Chair's Comments and Reports
DISCUSSION: Chair Meadows provided incoming chair remarks.

B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Kelley announced that she will be attending the California Association of Councils of Governments 2025 Regional Leadership Forum in Sacramento from March 5-7, 2025.

Rep. Rinn announced that the Bay Area Rapid Transit (BART) set a post-pandemic record on February 15, 2025, and reported that crime is decreasing, and ridership is slowly increasing.

Rep. Noack provided an update on the regional measure to address the transit fiscal cliff and advocacy efforts, provided an update on the Richmond-San Rafael Bridge, and announced that she will be appointed as the Chair of the Metropolitan Transportation Commission (MTC) at the upcoming meeting.

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Rep. Worth announced that the transit operators are working closely with BART and MTC on advocacy in Sacramento regarding the regional measure and addressing the transit fiscal cliff.

C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, welcomed the new Authority Board members and incoming Chair Meadows, and thanked outgoing Chair Arnerich for his leadership and service over the past year. He announced that 2025 will be a pivotal year with the Automated Driving System demonstration projects, and CCTA

4.0 with advancement of the use of technology to connect the transportation system with projects such as the Smart Signals project. Mr. Haile announced that Ivan Ramirez, Director, Construction, is retiring effective February 21, 2025, and thanked him for his service, leadership and contributions to building an awardwinning construction program for the Authority.

Mr. Haile provided an update on Presto Martinez and announced that he and Commissioner Arnerich attended the Seventh Annual Conference for Autonomous Vehicles and Public Transport in San Francisco from January 28-29, 2025 to discuss the project along with Amalgamated Transit Union. He provided an update on the GoMentum Innovation Alliance and working group meetings, the federal funding pause and its impact on the Mega grant, and thanked Brian Kelleher, Chief Financial Officer, for his efforts on refinancing the Authority’s bonds with a cost savings of $8 million dollars. He further provided a reminder to share and complete the survey for the Countywide Transportation Plan.

Commissioner Alt. Stepper left the meeting from 7:41 PM to 7:45 PM.

18. CALENDAR
A. February, March, April and May 2025
B. Calendar of Upcoming Events

19. ADJOURNMENT to the next regular meeting proposed for March 19, 2025 at 6:00 PM.

DISCUSSION: The meeting was adjourned at 7:52 PM.

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COMMISSIONERS
Aaron Meadows, Chair
Darlene Gee, Vice
Chair
Mark Armstrong
Newell Arnerich
Ron Bernal
Diane Burgis
Ken Carlson
Chris Kelley
Sue Noack
Carlyn Obringer
Rita Xavier
Timothy Haile,
Executive Director
2999 Oak Road
Suite 100
Walnut Creek
CA 94597
PHONE: 925.256.4700
FAX: 925.256.4701
www.ccta.net

MEMORANDUM
To: Matt Todd, TRANSPAC
Chris Weeks, SWAT
Robert Sarmiento, TRANSPLAN
Diane Friedmann, TVTC
John Nemeth, WCCTAC
Nate Levine, LPMC
From: Timothy Haile, Executive Director
Date: April 4, 2025
Re: Items of interest for circulation to the Regional Transportation Planning Committees (RTPCs)
At its March 19, 2025 meeting, the Authority discussed and approved the following agenda item recommendations, which may be of interest to the RTPCs:

A. The Authority Board authorized the Chair to execute Amendment No. 1 to Agreement No. 700 with Kimley-Horn and Associates, Inc. in the amount of $440,000, for a new total agreement value of $4,081,000, to provide environmental services for the Walnut Creek Bay Area Rapid Transit Station Shared Mobility Hub (Project 8009.04), and allowed the Executive Director or designee to make any non-substantive changes to the language.

B. The Authority Board approved the updated list of local projects to update Appendix D of the adopted Countywide Bicycle and Pedestrian Plan.

C. The Authority Board approved the release of Request for Proposals No. 25-01 to obtain proposals from firms interested in providing the Authority with professional services for Phase 3 of the San Pablo Avenue Multimodal Corridor Project.

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April 4, 2025

*To view the full meeting packet with additional agenda item information, please visit our meetings webpage here. Attachments to the Authority Board packet can be found in the Administration and Projects Committee and Planning Committee packets as referenced in the staff report.

Item 9.5
City Council Meeting Agenda - Page 84 of 317 - Monday, June 02, 2025 Authority Board Meeting MINUTES
MEETINGDATE: Wednesday, March 19, 2025
MINUTESPREPAREDBY: Tarienne Grover
MEMBERSPRESENT: STAFFPRESENT: MEMBERSABSENT:

Aaron Meadows, Chair
Darlene Gee, Vice Chair
Mark Armstrong, Commissioner
Newell Arnerich, Commissioner
Ron Bernal, Commissioner
Diane Burgis, Commissioner
Ken Carlson, Commissioner
Chris Kelley, Commissioner
Sue Noack, Commissioner/MTC Rep.

Carlyn Obringer, Commissioner
Rita Xavier, Commissioner
Candace Andersen, Ex. Officio Rep.

Mark Foley, Ex-Officio Rep.

Amy Worth, Ex-Officio Rep.

DeAnna Blakeslee
Michael Blasky
Colin Clarke
Andy Dillard
Danielle Elkins
Tarienne Grover
Timothy Haile
Jack Hall
John Hoang
Stephanie Hu
Lindy Johnson
Brian Kelleher
Matt Kelly
Erika Kiernan
Daniel Mermelstein
Hisham Noeimi
Sherri Sylva
Yuliana Tjeng
Jay Zhang
Neal Parish, Legal Counsel
None

1. CONVENE MEETING: Aaron Meadows, Chair
DISCUSSION: Chair Meadows convened the meeting at 6:00 PM. Rep. Andersen attended remotely, and Rep. Foley had not yet arrived.

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.

DISCUSSION: There were no public comments for items not on the agenda.

4. PRESENTATIONS

CONSENT CALENDAR
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ACTION: Commissioner Arnerich moved to approve the consent calendar, seconded by Commissioner Kelley. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION: Three written public comments were received from Brian Swanson on Consent Calendar Item 6C.

Rep. Foley arrived at 6:06 PM.

5. APPROVAL OF MINUTES
A. Authority Board Minutes of February 19, 2025

6. Administration & Projects Committee - Consent:

A. Approval of Proposed Action to a Funding Resolution
Recommendation: Staff seeks approval of Resolution 22-01-P (Rev 1), which will terminate the resolution with the Bay Area Rapid Transit for the Hercules Transit Center Improvements (Project 10002-06).

B. Accept Internal Accounting Report for the Six Months Ended December 31, 2024 Recommendation: Staff seeks acceptance of the internal accounting report for the six months ended December 31, 2024.

C. Innovate 680 – Shared Mobility Hubs (Project 8009.04) – Authorization to Execute Amendment No. 1 to Agreement No. 700 with Kimley-Horn and Associates, Inc. (KHA) to Complete the Environmental Clearance Phase for the Walnut Creek Bay Area Rapid Transit (BART) Station Shared Mobility Hub (SMH) Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 700 with KHA in the amount of $440,000, for a new total agreement value of $4,081,000, to provide environmental services for the Walnut Creek BART Station SMH, and to allow the Executive Director or designee to make any non-substantive changes to the language.

D. Accept Monthly Accounts Payable Invoice Report for January 2025 Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for January 2025.

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E. Legislative Update
Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.

7. Planning Committee - Consent:

A. Approval of the Updated List of Local Projects for the Countywide Bicycle and Pedestrian Plan (CBPP)
Recommendation: Staff seeks approval of the updated list of local projects to update Appendix D of the adopted CBPP.

B. Planning Department Work Plan for Fiscal Year (FY) 2024-25 Status Update Recommendation: Staff will provide a status update on the approved Planning Department Work Plan for FY 2024-25. This is an informational item only; no staff recommendation at this time.

REGULAR AGENDA ITEMS

8. Administration & Projects Committee - Regular:

A. Approval of Proposed 2025 State and Federal Legislative Advocacy Programs Recommendation: Staff seeks approval of the proposed 2025 State and Federal advocacy programs for the Authority.

ACTION: Commissioner Noack moved to approve the proposed 2025 State and Federal advocacy programs for the Authority, seconded by Commissioner Armstrong. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION: Lindy Johnson, Director, External Affairs, provided an overview of the 2025 state legislative platform announcing that there are administrative changes from the 2024 platform with an emphasis on securing cap and trade funding, and preserving transportation and transit funding levels. Ms. Johnson further provided an overview of the 2025 Federal legislative platform with an emphasis on protecting federal funding, preserving local control, maximizing the Authority’s Item 9.5
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visibility in Washington, D.C., brand recognition at the federal level, improving accessibility for all, and encouraging regulatory reform and streamlining.

B. Approval of Fiscal Year (FY) 2024-25 Midyear Budget for the Authority and Congestion Management Agency
Recommendation: Staff seeks approval of Resolution 24-38-A (Rev 1), which will update changes to the FY 2024-25 budget.

ACTION: Commissioner Arnerich moved to approve Resolution 24-38-A (Rev 1), which will update changes to the Fiscal Year 2024-25 budget, seconded by Commissioner Obringer. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION: Brian Kelleher, Chief Financial Officer, provided a background and overview of the budget process, proposed summary of changes and savings from the refinancing of the bonds, and announced that the Authority’s Fitch rating has been upgraded from AA+ to AAA. Mr. Kelleher discussed the sales tax revenues and trends, projected federal, state, and local revenues, capital project funding, proposed expenditures, and debt service.

Commissioners provided comments. Staff responded to comments from commissioners.

C. Update on the GoMentum Innovation Alliance
Recommendation: Staff will provide an update on the progress of establishing the GoMentum Innovation Alliance and conducting the Gaps and Needs Assessment.

This is an informational item only; no staff recommendation at this time.

DISCUSSION: Lindy Johnson, Director, External Affairs, provided an overview of the creation of the GoMentum Innovation Alliance and discussed the need for the movement of people and goods, and workforce development in the areas of automation, connectivity, digitization, electrification, and systems. Ms. Johnson further provided an overview of the Regional Workforce Council and Strategic Advisory Board, budget, staffing, goals for the workforce development program to include creating a career pathway for learners to experience, explore, evolve, and excel in the field, enhanced offerings for youth, gaps and needs assessment approach, and analysis to identify workforce needs and potential pilot programs for upskilling and reskilling.

Commissioners provided comments. Staff responded to comments from commissioners.

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Commissioner/Rep. Noack left the meeting from 7:18 PM to 7:20 PM.

D. NEW ITEM: Approval of an Exception to the 180-Day California Employees’ Retirement System (CalPERS) Wait Period for a Retired Annuitant Under Government Code (GC) Sections 7522.56 and 21224 and Authorization to Execute Agreement No. 721 with Ivan Ramirez to Fill a Critical Need in the Projects Department
Recommendation: Staff seeks approval of Resolution 25-09-A, which will authorize an exemption to the 180-day CalPERS wait period for a retired annuitant under GC Sections 7522.56 and 21224, authorize staff to reinstate Ivan Ramirez as a retired annuitant prior to the 180-day wait period, and provide authorization to execute Agreement No. 721 with Ivan Ramirez at a rate of $125 per hour through March 19, 2026, to fill a critical need in the Projects Department.

ACTION: Commissioner Arnerich moved to approve Resolution 25-09-A, which will authorize an exemption to the 180-day California Employees’ Retirement System wait period for a retired annuitant under Government Code Sections 7522.56 and 21224, authorize staff to reinstate Ivan Ramirez as a retired annuitant prior to the 180-day wait period, and provide authorization to execute Agreement No. 721 with Ivan Ramirez at a rate of $125 per hour through March 19, 2026, to fill a critical need in the Projects Department, seconded by Commissioner Xavier. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION: Tarienne Grover, Director, Administrative Services, provided a background and overview of the critical need to reinstate Ivan Ramirez as a retired annuitant prior to the 180-day wait period in accordance with CalPERS’ requirements.

9. Planning Committee - Regular:

A. San Pablo Avenue Multimodal Corridor Project (Project) – Approval to Release Request for Proposals (RFP) No. 25-01 for Phase 3 of the Project Recommendation: Staff seeks approval to release RFP No. 25-01 to obtain proposals from firms interested in providing the Authority with professional services for Phase 3 of the Project.

ACTION: Commissioner Xavier moved to authorize staff to release Request for Proposals No. 25-01 to obtain proposals from firms interested in providing the Authority with professional services for Phase 3 of the Project, seconded by Item 9.5
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Commissioner Carlson. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

Noes-None
Absent-None
Abstain-None
DISCUSSION: Matt Kelly, Principal Transportation Planner, provided a background and overview of the purpose and goals of the corridor study and the project, an overview of Phase 2, the agency partners, existing conditions from Phase 1, solutions considered for transit, bicycles, and pedestrians, key takeaways, and Phase 2 recommendations for priority multimodal safety improvements and a near-term bus lanes demonstration project such as Bus Rapid Transit. Mr. Kelly further discussed the next steps in Phase 3 including outreach, development of a vision and Economic Impact Analysis of improvements for the corridor, technical tasks related to transit operations and a bicycle facility, funding, development of scope, and release of an RFP with status updates to the Authority Board.

Commissioners provided comments. Staff responded to comments from commissioners.

Public Comment:

Bruce Ohlson, Bike East Bay

10. CORRESPONDENCE AND COMMUNICATIONS
DISCUSSION: Timothy Haile, Executive Director, provided an overview of the Capitol Corridor Press Release and thanked Matt Kelly, Principal Transportation Planner, and the Citizens Advisory Committee for bringing this item forward to the Authority Board.

11. ASSOCIATED COMMITTEE REPORTS
A. Central County (TRANSPAC): Meeting Report for the regular meeting on February 13, 2025
B. East County (TRANSPLAN): Notice of Cancellation for the regular meeting on February 13, 2025
C. Southwest County (SWAT): Notice of Cancellation for the regular meeting on March 3, 2025
D. West County (WCCTAC): Meeting Report for the regular meeting on February 28, 2025 (Meeting handout if available)

12. AUTHORITY BOARD AND STAFF COMMENTS
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A. Chair's Comments and Reports
B. Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings
DISCUSSION: Commissioner Kelley discussed key takeaways from the California Association of Councils of Governments Regional Leadership Forum that she attended from March 5-7, 2025 and announced that the Authority received the Eureka award for its PRESTO demonstration projects.

Commissioner Arnerich welcomed Commissioner Armstrong to the Authority Board. Commissioner Armstrong made incoming remarks.

Rep. Noack provided an update on the Metropolitan Transportation Commission’s regional measure and submittal of the application to the San Francisco Bay Conservation & Development Commission to amend the proposal for the bike lane hours for the Richmond-San Rafael Bridge.

Rep. Foley provided an update on the progress of the Fare Gates project, and announced that the Pleasant Hill Fare Gate Ribbon Cutting will be held in late May or early June 2025, the schedule for the Bay Area Rapid Transit (BART) train to the Antioch station is being adjusted to be more rider-friendly, and that BART is taking a watch position on Senate Bill 79 (Weiner).

C. Executive Staff Comments
DISCUSSION: Timothy Haile, Executive Director, thanked Rep. Noack for the work that she is doing as the Chair of the Metropolitan Transportation Commission, and announced that the Authority will receive an award for the On the Patio Podcast from the Association of Environmental Planners in May 2025.

Mr. Haile introduced Danielle Elkins as the new Deputy Executive Director, Planning, Programs, and Policy, and Erika Kiernan as the new Administrative Assistant. Ms. Elkins and Ms. Kiernan provided brief introductions.

Mr. Haile further provided an overview of the upcoming 10-year anniversary of the 2025 Redefining Mobility Summit to be held on April 22, 2025, which will include a reception on April 21, 2025, and a Demo Day on April 23, 2025, and announced the Authority Board Workshop on May 29-30, 2025 in the City of Oakley. Mr.

Haile provided updates on the Countywide Transportation Plan, the official relocation of Glydways from GoMentum Station to the Hilltop Mall facility in the City of Richmond, the PRESTO Rossmoor project and approval of the waiver from the National Highway Traffic Safety Administration, and the PRESTO Martinez project.

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13. CALENDAR
A. March, April, May and June 2025
B. Calendar of Upcoming Events

14. ADJOURNMENT to the next regular meeting proposed for April 16, 2025 at 6:00 PM.

DISCUSSION: The meeting was adjourned at 8:31 PM.

Item 9.5
City Council Meeting Agenda - Page 92 of 317 - Monday, June 02, 2025 1 TRANSPAC Committee Meeting Summary Minutes
MEETING DATE: January 23, 2025
MEMBERS PRESENT: Sue Noack (Chair), Pleasant Hill; Carlyn Obringer (Vice Chair) Concord; Kevin Wilk, Walnut Creek;
Richard Enea, Clayton; Ken Carlson, Contra Costa
County; Brianne Zorn, Martinez
PLANNING COMMISSIONERS PRESENT: Molly Clopp, Walnut Creek STAFF PRESENT: Matt Todd, TRANSPAC; Tiffany Gephart, TRANSPAC MINUTES PREPARED BY: Tiffany Gephart

1. CONVENE REGULAR MEETING / PLEDGE OF ALLEGIANCE / SELF-INTRODUCTIONS Chair Noack called the meeting to order at 9:00 A.M.

2. PUBLIC COMMENT
There were no comments from the public.

3. APPOINTMENT OF TRANSPAC REPRESENTATIVE TO CCTA.

Commissioner Noack nominated Vice Chair Obringer as the primary TRANSPAC representative to the CCTA Board. Member Ken Carlson then nominated Kevin Wilk as the alternate for the term February 1, 2025 – January 31, 2027. Richard Enea was nominated as the alternate for the period ending January 31, 2026, to replace Peter Cloven.

Matt Todd clarified that, per TRANSPAC’s structure, either alternate could serve in place of either representative as needed.

On a motion by Commissioner Noack seconded by Commissioner Carlson to appoint Carlyn Obringer as the primary TRANSPAC representative to the CCTA Board and Kevin Wilk as the alternate member to the CCTA Board for the term February 1, 2025 – January 31, 2027, and Richard Enea as the alternate TRANSPAC representative to the CCTA Board for the term ending January 31, 2026, by unanimous vote of the members present (Obringer, Enea, Zorn, Noack, Carlson, Wilk).

Item 9.5
City Council Meeting Agenda - Page 93 of 317 - Monday, June 02, 2025 2 4. INNOVATE 680 POLICY ADVISORY COMMITTEE APPOINTMENT.

Mr. Todd reviewed the current appointments for the Innovate 680 Policy Advisory Committee (PAC) noting that there were vacancies for the cities of Martinez and Walnut Creek.

Commissioner Brianne Zorn commented that the City of Martinez appointed Debbie McKillop as the primary TRANSPAC representative to the Innovate 680 PAC and herself as the alternate appointment. Commissioner Kevin Wilk agreed to serve as the Primary representative for Walnut Creek replacing former Councilmember Loella Haskew.

On a motion by Commissioner Noack seconded by Commissioner Zorn to approve the appointment of Debbie McKillop as the primary TRANSPAC representative and Brianne Zorn as the alternate from the City of Martinez and Kevin Wilk as the primary TRANSPAC representative from the City of Walnut Creek to the Innovate 680 PAC by unanimous vote of the members present (Obringer, Enea, Zorn, Noack, Carlson, Wilk).

5. BOARD MEMBER COMMENTS.

No comments from the Board.

6. MANAGING DIRECTOR’S REPORT.

No comments from the Managing Director.

7. ADJOURN / NEXT MEETING.

The meeting adjourned at 9:19 a.m. The next regular meeting will be held on February 13, 2025, at the City of Pleasant Hill Large Community Room – 100 Gregory Lane, Pleasant Hill.

Item 9.5
City Council Meeting Agenda - Page 94 of 317 - Monday, June 02, 2025 1 TRANSPAC Committee Meeting Summary Minutes
MEETING DATE: February 13, 2025
MEMBERS PRESENT: Carlyn Obringer, Concord (Chair); Ken Carlson, Contra Costa County (Vice Chair); Sue Noack, Pleasant Hill; Kevin Wilk, Walnut Creek; Richard Enea, Clayton; Greg Young,
Martinez
PLANNING COMMISSIONERS PRESENT: Molly Clopp, Walnut Creek STAFF PRESENT: Abhishek Parikh, Concord; Ryan McClain Pleasant Hill; Samantha Harris, Contra Costa County, Colin Clarke,
CCTA, Joan Hoang, CCTA; Matt Braughton, Kittelson;
Matt Todd, TRANSPAC; Tiffany Gephart, TRANSPAC
MINUTES PREPARED BY: Tiffany Gephart

1. Convene Regular Meeting / Pledge of Allegiance / Self-Introductions Chair Noack called the meeting to order at 9:00 A.M.

2. PUBLIC COMMENT
There were no comments from the public.

3. Election of Chair and Vice Chair.

On a motion by Commissioner Noack seconded by Commissioner Carlson to elect Carlyn Obringer, the current Vice Chair, to assume the role of TRANSPAC Chair by unanimous vote of the members present (Noack, Obringer, Wilk, Enea, Carlson, Young).

On a motion by Commissioner Noack seconded by Commissioner Wilk to elect Ken Carlson the Vice Chair for the term February 1, 2025, through January 31, 2026, by unanimous vote of the members present (Noack, Obringer, Wilk, Enea, Carlson, Young).

4. Consent Agenda
On a motion by Commissioner Wilk seconded by Commissioner Noack to approve the consent agenda by unanimous vote of the members present (Noack, Obringer, Wilk, Enea, Carlson, Young).

End Consent Agenda

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City Council Meeting Agenda - Page 95 of 317 - Monday, June 02, 2025 2 5. TRANSPAC ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2024, AND 2023 WITH INDEPENDENT AUDITORS’ REPORT.

The TRANSPAC annual financial report for the fiscal years ending June 30, 2024, and June 30, 2023, including an independent auditor’s report. Mr. Todd provided an overview of the audit, emphasizing its compliance with TRANSPAC’s Joint Powers Agreement (JPA) and Government Code Section 6505. The audit was described as "clean," with the only notable adjustment relating to an expense from the 2023-24 fiscal year that had initially been recorded in 2024-25 with the discrepancy being corrected in accordance with the auditor’s recommendation.

On a motion by Commissioner Noack seconded by Commissioner Carlson to accept the audit report by unanimous vote of the members present (Noack, Obringer, Wilk, Enea, Carlson, Young).

6. TRANSPAC FY 2024/2025 WORKPLAN PROGRESS REPORT.

Mr. Todd provided an update on key initiatives, including regional coordination, transportation demand management programs, funding allocations, and policy discussions. Highlights included funding approvals for Iron Horse Trail maintenance, bike improvements in Walnut Creek, and Safe Routes to School programs. There was also discussion on upcoming agenda items, including a review of the TRANSPAC Subregional Transportation Mitigation Program, updates on the 511 Contra Costa program, Assembly Bill 413/California Daylighting law, and a call for projects for Transportation Fund for Clean Air (TFCA) funding.

Board members raised specific concerns, including the status of student transit passes previously funded through 511 Contra Costa, the availability of funding for electric vehicle charging infrastructure, and an update on Measure J Line 20a accessible transportation programs. It was noted that mid-year reports on these programs would be gathered in June and presented in early fall.

7. CALIFORNIA DAYLIGHTING LAW (AB413).

A copy of the presentation is included in the agenda materials available at transpac.us.

Ryan McClain, the Pleasant Hill Transportation Manager, provided a presentation on Assembly Bill 413, the California Daylighting Law. He emphasized that with new law took effect in the beginning of 2025 and it became apparent that there was a lack of public awareness and understanding of the law and its impacts. In response, the Technical Advisory Committee (TAC) discussed how each TRANSPAC jurisdiction planned to approach and publicize the new regulations and handle enforcement.

Mr. McClain clarified that Assembly Bill 413 pertains to "daylighting," which in this context refers to ensuring that drivers approaching a crosswalk have an unobstructed view of pedestrians. The law mandates a 20-foot no-parking zone on the approach side of crosswalks, reduced to 15 feet if there is a curb extension. This regulation applies not only to marked crosswalks but also to unmarked crosswalks, which exist wherever sidewalks extend across an intersection, even if no painted lines are present.

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City Council Meeting Agenda - Page 96 of 317 - Monday, June 02, 2025 3 Mr. McClain acknowledged that many drivers are unaware of unmarked crosswalks and their associated rules, posing a challenge for enforcement. He explained that while some cities discussed painting red curbs or installing no-parking signs to raise awareness, the consensus was to instead, focus on education efforts, including online resources, newsletters, warning notices placed on vehicles, and website updates to inform the public.

During the discussion, concerns were raised about enforcement, including whether officers would be required to measure distances and how citations would be handled. Mr. McClain noted that the violation would result in a parking ticket rather than a moving violation, and enforcement practices would vary by jurisdiction. He also addressed concerns regarding the practicality of the law in high-density areas like San Francisco, where parking is already scarce.

Commissioner Enea commented that state legislators are considering amendments to the law to provide cities with greater flexibility in implementation. Some jurisdictions, particularly smaller cities with limited downtown areas, may have different enforcement approaches. Mr. McClain reiterated that the primary goal is education and voluntary compliance, rather than immediate widespread ticketing.

Commissioner Carlson raised a point regarding the placement of red curbs in relation to intersections, ensuring that enforcement and public education efforts clearly distinguish between the approach and departure sides of a crosswalk. McClain confirmed that the restriction applies only to the approach side, further emphasizing the importance of clarity in outreach materials.

8. DRAFT CONTRA COSTA COUNTYWIDE COMPREHENSIVE TRANSPORTATION SAFETY ACTION PLAN FOR LOCAL AGENCIES.

A copy of the presentation is included in the agenda materials available at transpac.us.

Mr. Clarke from the Transportation Authority provided an overview, explaining that the TRANSPAC TAC had reviewed the item in October and November. This item had been intended for discussion with TRANSPAC in December prior to the CCTA Board approving the plan (also in December). He emphasized the importance of gathering feedback from various jurisdictions and noted that any verbal or written comments received would be considered moving forward.

Mr. Clarke explained that the initiative, which began around 2023, was designed to empower local agencies to serve as lead applicants for the Safe Streets and Roads for All (SS4A) grant program.

This initiative aimed to address state and federal compliance while integrating local road safety plans into a coordinated, countywide approach. He elaborated on public engagement efforts, which included leveraging the Countywide Transportation Plan (CTP) and participating in community events to gather input. As a result, the effort resulted in a $1.6 million grant application involving multiple agencies.

Mr. Clarke then provided an overview of the Safe Systems Approach and highlighted the policy goal of eliminating traffic fatalities by 2034, with a 50% reduction target by 2029. Mr. Clarke also discussed data analysis conducted between 2008 and 2017, which identified common collision patterns such as pedestrian incidents, right-turn slip lanes, and other high-risk factors.

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City Council Meeting Agenda - Page 97 of 317 - Monday, June 02, 2025 4 Mr. Clarke provided additional insights, summarizing the top three collision types for each jurisdiction. He noted that common incidents included broadside collisions at intersections and single-vehicle crashes involving fixed objects. He emphasized the high priority placed on pedestrian safety due to their vulnerability in severe accidents. Mr. Clarke further outlined how the findings were compiled from local road safety plans adopted by each jurisdiction.

Discussing the economic impact of collisions, Mr. Clarke presented data demonstrating the significant financial burden resulting from traffic incidents. He explained that annual costs attributable to crashes within Contra Costa County amounted to approximately $1.3 billion, factoring in emergency response, loss of productivity, legal expenses, and medical care.

Commissioner Obringer asked for clarification regarding the data sources cited in the presentation. Mr. Clarke explained that the Transportation Injury Mapping System (TIMS), maintained by UC Berkeley, compiles data from the California Highway Patrol (CHP) to spatially map crash locations. Commissioner Enea sought additional clarification regarding TIMS, confirming that it relies on CHP data for mapping injury and fatal collisions.

Commissioner Noack shared her observations regarding public concerns over recent roadway modifications aimed at enhancing safety. She noted that some community members perceived these changes as contributing to congestion rather than improving safety. Commissioner Noack suggested that broader public outreach efforts were necessary to communicate the economic and safety benefits of such projects. She proposed that cities incorporate key findings from the presentation into public communications, including newsletters and council presentations.

Mr. Clarke acknowledged the challenge of public perception and noted that CCTA had shared this information with the Bay Area Council in an effort to reach business communities. Commissioner Noack emphasized that outreach efforts should extend beyond businesses to directly inform the public. She recommended incorporating relevant slides into city presentations and newsletters to better convey the rationale behind transportation safety initiatives.

9. COUNTYWIDE EMERGENCY EVACUATION PLAN.

John Hoang, Director of Planning for the Contra Costa Transportation Authority, presented on the Countywide Emergency Evacuation Plan. He shared that the project had finally reached a significant milestone, as Caltrans approved an agreement the previous morning after a long waiting period.

Mr. Hoang explained that the application was submitted in January 2024, with the grant award notification received in the summer. The agreement was then taken to the Board for approval in September, with final signatures obtained just the previous day.

The project is funded through the Caltrans Sustainable Transportation Planning grant under the Climate Adaptation Planning Category. Mr. Hoang noted that similar evacuation planning grants had been successfully secured by other regions in Southern California. The Contra Costa Transportation Authority (CCTA) took the lead on this effort due to the direct link between transportation and evacuation, as well as ongoing projects that would enhance evacuation capabilities. The total project cost is approximately $1.7 million, with $1.5 million covered by the grant and CCTA providing a local match of $208,000.

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City Council Meeting Agenda - Page 98 of 317 - Monday, June 02, 2025 5 This countywide initiative involves collaboration with all sub-regions, including West County, East County, Central (TRANSPAC), and Southwest County. Mr. Hoang emphasized that the project aims to leverage the existing Local Hazard Mitigation Plan, recently completed by the County Office of Emergency Services (OES), utilizing its structure and stakeholders in the plan's development. The initiative also seeks to address evacuation needs in compliance with legislation such as SB 99 and AB 747, which mandate safe evacuation planning at the local level.

Mr. Hoang outlined the various hazards the plan seeks to mitigate, including earthquakes, sea level rise, and wildfires—an increasingly significant concern in both Southern and Northern California. He cited the devastating Paradise fire as an event that initially prompted CCTA to explore evacuation planning. Other potential disasters under consideration include tsunamis, landslides, and refinery-related incidents in the Martinez and Richmond areas. Given the inevitable strain that any evacuation would place on the county’s transportation network, CCTA’s involvement is crucial in ensuring the region’s resilience and ability to move residents to safety efficiently.

The project originated from discussions with staff in Lafayette and Orinda, who were dealing with local evacuation challenges. These conversations led to the realization that a countywide effort would be more beneficial, particularly for underserved communities. As part of the grant requirement 50% of the grant would serve underserved communities. Mr. Hoang explained that underserved communities overlap significantly with Economic Priority Communities (EPCs), and both will be included in the planning.

The initiative will require extensive community engagement, involving county OES, fire districts, committees, and interested commissioners. Mr. Hoang acknowledged the significant effort required to bring together various stakeholders. The project’s approach involves evaluating five different sub-regions and developing up to six emergency event scenarios for each. Modeling will be used to identify evacuation routes, assess emergency activities, prioritize responses, estimate associated costs, and coordinate efforts with first responders. These findings will be consolidated into strategic recommendations.

The scope of work includes forming a technical advisory committee, engaging stakeholders, conducting a resiliency assessment, and ensuring that cities receive actionable plans. Given the interconnected nature of municipalities—such as Pleasant Hill, Concord, and Martinez—multi-city coordination will be essential. Transit agencies will also play a significant role, as mass transit must be integrated into evacuation strategies. Mr. Hoang noted that BART has already expressed interest in participating. Additionally, the plan will examine contraflow measures to optimize evacuation routes.

Now that the agreement has been executed, CCTA plans to release a Request for Proposals (RFP).

If the process proceeds as anticipated, a contractor will be selected within the next few months, with the project expected to be completed by June 2027.

Commissioner Enea highlighted the presence of a gasoline pipeline running through the town, questioning whether it posed any evacuation risks.

Item 9.5
City Council Meeting Agenda - Page 99 of 317 - Monday, June 02, 2025 6 Commissioner Young sought clarification on whether 50% of the $1.7 million budget would be specifically allocated to underserved communities or if the requirement only referred to the project’s focus. Mr. Hoang responded that 50% of the work would be dedicated to these communities, though the financial allocation would align proportionally. Commissioner Young emphasized the importance of ensuring that real resources are directed toward underserved areas. Commissioner Obringer affirmed Commissioner Young’s concerns and requested that Mr.

Hoang provide additional information to TRANSPAC staff for better clarity.

10. FORM 700 FILING REQUIREMENTS FOR 2025.

Tiffany Gephart discussed the Form 700 filing requirement and noted the deadline for this year’s filing is April 1, 2025. Ms. Gephart encouraged all members to submit their filings electronically through the NetFile system. Ms. Gephart noted that TRANSPAC staff will be reviewing the NetFile database to ensure all newly appointed members are added and will contact members individually.

11. TRANSPAC CCTA REPRESENTATIVE REPORTS.

There were no CCTA Representative Reports.

12. METROPOLITAN TRANSPORTATION COMMISSION REPORT.

Commissioner Noack provided an update on the latest activities at the Metropolitan Transportation Commission (MTC). She began by highlighting ongoing efforts to address the fiscal cliff facing transit agencies. MTC is in the early stages of working with legislators to explore potential revenue measures. Three primary options are being considered:

1. A four-county option with a half-cent sales tax.

2. A four-county option with a variable rate—three counties at a half-cent, while San Francisco would have a seven-eighths-cent tax to address the San Francisco Municipal Transportation Agency (SFMTA) shortfall.

3. A nine-county, 30-year hybrid proposal, which combines a half-cent sales tax with a parcel tax.

Commissioner Noack noted that polling results on these options would be presented at MTC the following morning. Additionally, meetings with legislators have already taken place, and a visit to Sacramento is scheduled for March to assess the status of the bill. There is interest in consolidating this with a housing proposal, but also concern about how that will impact the overall support.

Another major issue MTC is addressing is the Richmond-San Rafael Bridge bike lane. Currently, there is an active barrier seven days a week. MTC has submitted a proposal to the San Francisco Bay Conservation and Development Commission (BCDC) to modify this to the weekend (Friday, Saturday and Sunday). This would allow the lane to serve as a shoulder during the heavy commute days, Monday through Thursday, with the goal of reducing congestion caused by accidents or stalled vehicles. The proposal is scheduled for a hearing in March, and is receiving a lot of feedback. In the long term, MTC is proposing to convert the third lane on the bridge into a HighOccupancy Vehicle (HOV) or bus-only transit lane.

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City Council Meeting Agenda - Page 100 of 317 - Monday, June 02, 2025 7 Commissioner Noack also discussed the recently approved toll increase, set to take effect in 2026 under the Bay Area Toll Authority. By 2027, there will be a price differential for bridge crossings between drivers using FasTrak and those without it. The goal is to encourage FasTrak adoption, as the cost of invoicing and collecting unpaid tolls is substantial—resulting in losses of $25–35 million annually.

Commissioner Young inquired about whether unpaid tolls impact vehicle registration through the Department of Motor Vehicles (DMV). Commissioner Noack confirmed that unpaid tolls are reported to the DMV, potentially affecting registration. However, enforcement was suspended during the pandemic and has only recently resumed. Additionally, MTC is emphasizing FasTrak adoption not just for bridge tolls but also for the Express Lanes expanding to Interstates 80 and 680.

Commissioner Noack concluded by announcing that at the end of the month, she would assume the role of Chair of MTC.

13. TAC ORAL REPORTS BY JURISDICTION.

No comments from the TAC.

14. BOARD MEMBER COMMENTS.

No comments from the Board.

15. MANAGING DIRECTOR’S REPORT.

Mr. Todd provided an update regarding new TRANSPAC members, stating that efforts are underway to schedule orientation meetings. Additionally, Mr. Todd noted we received an email from Bruce Olson regarding the Willow Pass Highway 4 off-ramp area which is provided as a handout at the meeting.

16. ADJOURN / NEXT MEETING.

The next regular meeting is proposed for March 13, 2025, at 9:00 A.M at the Pleasant Hill City Hall Large Community Room at 100 Gregory Lane, Pleasant Hill.

Item 9.5
City Council Meeting Agenda - Page 101 of 317 - Monday, June 02, 2025 1 1. Convene Regular Meeting / Pledge of Allegiance / Self-Introductions Chair Obringer called the meeting to order at 9:04 A.M.

2. PUBLIC COMMENT
There were no comments from the public.

3. Consent Agenda
a. Approval of Minutes
• Minutes of the February 13, 2025, TRANSPAC Board meeting. b. CCTA EXECUTIVE DIRECTOR’S REPORT REGARDING CCTA ACTIONS / DISCUSSION ITEMS . c. Items Approved by the CCTA for Circulation to the Regional Transportation Planning Committees and Related Items of Interest.
d. RTPC MEETING SUMMARY LETTERS.
e. CCTA Meeting Updates and Countywide Information Links. f. Correspondence and Communication.
g. TRANSPORTATION MEETINGS ATTENDED BY STAFF.
h. TRANSPAC COMMITTEE APPOINTMENTS – CCTA TCC APPOINTMENT FOR THE TERM APRIL 1, 2025 – MARCH 31, 2027. Action Recommendation: Appoint Matt Redmond (Walnut Creek), Aaron Elias (Concord), and Jason Chen (Clayton) as primary representatives and Ryan McClain (Pleasant Hill) as the alternate representative to the TCC for the term April 1, 2025 - March 31, 2027. i. Innovate 680 Technical Advisory Committee Appointments. Action Recommendation: Appoint Matt Redmond (Walnut Creek) and Srinivas Muktevi (Martinez) as primary members, and Ann TRANSPAC Committee Meeting Summary Minutes
MEETING DATE: March 13, 2025
MEMBERS PRESENT: Carlyn Obringer (Chair), Concord; Ken Carlson (Vice Chair), Contra Costa County; Kevin Wilk, Walnut Creek;
Richard Enea, Clayton; Greg Young, Martinez;
PLANNING COMMISSIONERS PRESENT: Molly Clopp, Walnut Creek STAFF PRESENT: Ruby Horta, County Connection; Matt Todd, TRANSPAC; Tiffany Gephart, TRANSPAC
GUESTS/PRESENTERS: Cara De Jong, 511 Conta Costa; Nate Conable, Fehr & Peers; Matt Kelly, CCTA
MINUTES PREPARED BY: Tiffany Gephart

Item 9.5
City Council Meeting Agenda - Page 102 of 317 - Monday, June 02, 2025 2 James (Pleasant Hill), Briana Byrne (Walnut Creek), and Trevor McGuire (Martinez) as alternate members to the Innovate 680 TAC.
j. Draft Contra Costa Countywide Comprehensive Transportation Safety Action Plan For Local Agencies. Action Recommendation: Approve the Draft CCTSAP for adoption into the Contra Costa Countywide Transportation safety Policy and Implementation Guide.

On a motion by Commissioner Wilk seconded by Commissioner Carlson to approve the consent agenda by unanimous vote of the members present (Obringer, Wilk, Enea, Carlson, Young).

End Consent Agenda

4. TRANSPAC SUBREGIONAL TRANSPORTATION MITIGATION PROGRAM - ENVIRONMENTAL IMPACT REPORT TRACKING.

A copy of the presentation is included in the agenda materials available at transpac.us.

Matt Todd discussed the TRANSPAC region’s Action Plan, a requirement under the CCTA’s growth management program. This plan is a component of the subregions compliance with the Measure J GMP requirements as it includes the Subregional Transportation Mitigation Program (STMP).

The STMP generates funds for mitigating traffic impacts from new developments. The focus is on regional routes of significance and net new peak-hour interregional vehicle trips. Cumulative traffic impacts are assessed using a regional traffic model.

Currently, TRANSPAC operates under the 2017 Action Plan while awaiting approval of the updated 2023 version. A major shift in recent years has been the transition from CEQA’s level-of-service analysis to a vehicle miles traveled (VMT) based approach under SB 743. Based on the TRANSPAC Action plan, traffic LOS analysis is still used for evaluating regional impacts. Staff noted that jurisdictions have the right to request traffic studies from neighboring regions when developments may affect our TRANSPAC routes.

This process ensures that impact of growth on the routes of significance is managed effectively.

Commissioner Obringer raised a comment about the Faria project in Pittsburg highlighting its potential impact on surrounding cities, including Concord, Clayton, and possibly Walnut Creek, due to increased traffic on major roads. She inquired about the process for assessing traffic impact and at what stage it occurs.

Mr. Todd responded that the review process is triggered by environmental documents, which provide the basis for traffic assessments.

Mr. Todd noted that TRANSPAC's mitigation approach differs from other county subregions, which typically impose a standard fee per housing unit or commercial square foot to fund future projects. The TRANSPAC model evaluates traffic impacts on a project-by-project basis. The trigger for requiring a traffic study is the release of environmental documentation, which helps determine necessary mitigations. He cited the Oakhurst development as an example, where a traffic study identified downstream impacts in Concord and Walnut Creek, leading to intersection improvement agreements.

Mr. Todd further explained that STMP relies on the regional traffic model for LOS analysis, with the model including assumptions about projected developments and land use changes over a 20-25-year period. The

Item 9.5
City Council Meeting Agenda - Page 103 of 317 - Monday, June 02, 2025 3 model is maintained by CCTA. It was also noted that projects with a mitigated negative declaration can still be required to conduct a level-of-service traffic analysis if impacts warrant further evaluation.

In response to Carlyn Obringer’s inquiry about whether the tracking system includes only approved projects, Mr. Todd clarified that the goal is to capture projects as early as possible—ideally at the notice of preparation stage or when environmental documents are released for public comment. This early engagement allows for requests for traffic studies and impact assessments before project approvals.

He explained that TRANSPAC is implementing a tracking system, modeled after TRANSPLAN’s approach, to maintain a register of new environmental documents. The list will be continuously updated by TAC members to ensure that relevant projects are monitored and assessed for regional transportation impacts.

Commissioner Wilk expressed appreciation that future planning was being considered proactively. Ms.

Clopp highlighted the benefit of having planning commissioners involved in the process, as they could help identify potential projects early and serve as a quality control measure for TAC members.

Commissioner Obringer inquired about the process for maintaining and updating the project tracking system. She suggested a quarterly review by the committee, allowing for updates based on local knowledge of housing projects, fair housing initiatives, and other relevant developments.

Mr. Todd responded that the tracking system was intended to be a standing agenda item. His initial vision was to include it as a consent calendar item, with the option to pull projects off for discussion when necessary. He noted that the current list included a project in Discovery Bay, which, while geographically distant, was significant due to its scale. In a recent meeting, the TAC discussed which projects should be tracked and that projects from outside TRANSPAC should be included on a case-by-case basis.

Commissioner Enea emphasized that the Discovery Bay project noted on the handout would have a significant impact on Clayton, as residents would likely use Marsh Creek Road and Clayton Road to access Concord and Walnut Creek, avoiding the already congested Highway 4.

Commissioner Carlson asked about the criteria for designating a road as one of regional significance, noting that Clayton Road was not included in in the current Action Plan.

Mr. Todd noted that there is a new Draft Action Plan (2023 Update) which includes a more comprehensive set of roads than previous iterations. Matt Kelly provided further historical context, explaining that the original criteria for regional significance included roads carrying over 20,000 vehicles per day, those leading to major destinations like colleges or shopping centers, and those connecting to major transit stations. However, jurisdictions had some discretion in whether to designate a road as regional, as this designation impacted development reviews and traffic impact analyses.

Mr. Kelly further explained that while the 2017 plan maintained the original designation criteria, the 2023 update expanded its focus beyond roadways to include pedestrian, bicycle, and transit considerations.

This update also resulted in modifications such as the addition of Marsh Creek Road between Central and East County.

Mr. Kelly added that the 2023 Action Plan would be formally adopted in late 2025 or early 2026 following the adoption of the Countywide Transportation Plan.

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City Council Meeting Agenda - Page 104 of 317 - Monday, June 02, 2025 4 6. COUNTYWIDE TRANSPORTATION PLAN.

This item was moved up the in agenda (from item 6 to item 5).

A copy of the presentation is included in the agenda packet available at transpac.us.

Matt Kelly, Principal Transportation Planner with CCTA, introduced the Countywide Transportation Plan (CTP), that will guide transportation planning in Contra Costa County for the next 25 years. The plan is built upon five regional action plans and has evolved beyond simply moving vehicles to include broader transportation and community development goals.

A new element of the CTP is a blueprint, which will provide a framework for selecting projects and policies.

Additionally, a business plan is being developed to address how CCTA may need to adapt to future needs.

Mr. Kelly noted that feedback from various regional meetings is being gathered before the blueprint is finalized and presented to the board in May.

Nate Conable, project manager from consultant firm Fehr & Peers, then discussed the "Livable Streets Proposal," a key concept in the blueprint. This proposal shifts the focus from vehicle movement alone to creating safer, more attractive streets that support economic development and housing goals. CCTA is expanding its role in guiding street design and working with local jurisdictions on implementation.

The CTP process is in the blueprint phase, defining policies and vision before identifying specific projects and funding strategies. The goal is to present a draft CTP by fall 2025 and finalize it by spring 2026.

The CTP includes four guiding principles for the business plan: Safe Travel, Growing Sustainably, Livable & Connected Neighborhoods, and Access for All—which ensures equity and community involvement in transportation decisions. A key initiative is the Livable Streets Proposal, aiming to balance vehicle movement with economic development and quality of life. The goal is to align transportation planning with land use, support multimodal options, and prioritize safe, vibrant streets. Safety is now a top priority in transportation planning, emphasizing lower speeds to reduce fatal accidents. Additionally, state and regional policies push for reducing vehicle miles traveled (VMT) and greenhouse gas emissions (GHG), reinforcing the need for livable streets over car-focused expansion.

CCTA’s research highlights the economic benefits of well-designed streets, as higher livability often correlates with higher land values. The proposal classifies streets into four categories based on movement and land-use intensity: Connector Streets, Core Streets, Activity Streets, Place Streets. A key focus is on livable streets, which seek to balance transportation movement with surrounding land use. The policy aims to reduce speeds for safety, cut down on vehicle miles traveled (VMT) and emissions, and align transportation with land development goals. This framework ensures that investments are aligned with regional development goals and contribute to long-term economic growth. Ultimately, the aim is to build a more connected, sustainable, and livable transportation system for all. Mr. Conable further detailed the street types.

Ms. Clopp asked whether a street maintained the same designation throughout its length or if it could change in different areas. Mr. Conable explained that designations vary depending on whether a street passes through a place of regional significance. He provided an example, noting that a street like Ygnacio Valley Road might change designation along its route to better reflect the surrounding area's needs. He

Item 9.5
City Council Meeting Agenda - Page 105 of 317 - Monday, June 02, 2025 5 emphasized that streets should not be uniformly designed but should adapt to their context—prioritizing movement in some areas while balancing it with placemaking in others.

Ms. Clopp then raised a question regarding Contra Costa Boulevard, wondering whether street designations should reflect current conditions or aspirational goals. Mr. Conable responded that designations should be forward-looking, aiming to align with long-term community planning and development priorities. He noted that existing regional and local land use plans were used as a foundation but would be refined over time.

Commissioner Wilk then expressed that while the distinctions between connector and neighborhood streets were clear, he found the difference between core and place streets less intuitive. He suggested that those unfamiliar with the full presentation might also find the terminology challenging. Mr. Conable acknowledged the feedback, explaining that core streets serve both movement and placemaking functions, often located on routes of regional significance with higher traffic volumes. In contrast, place streets prioritize local businesses and pedestrian activity over transportation efficiency. Commissioner Wilk provided examples from Walnut Creek, attempting to distinguish core and place streets based on traffic flow and surrounding development. Ms. Clopp agreed that the terminology could be clarified, stating that while there was a clear distinction, the wording needed refinement to improve comprehension.

Commissioner Enea also found the terminology unclear, suggesting that places of significance seemed to align with business districts and questioning why they were not labeled as such. Mr. Conable explained that the designation was intended to encompass not only business districts but also areas planned for future housing and mixed-use development. He acknowledged the need for clearer terminology while noting that calling them “business districts” might not accurately capture all intended uses.

Commissioner Enea inquired whether the framework included proposals for closing streets to create pedestrian malls. Mr. Conable clarified that such decisions would be left to local jurisdictions. He stated that while the framework encourages pedestrian and bicycle-friendly designs for place streets, it does not mandate full street closures.

During a discussion on street designations, Commissioner Wilk inquired whether a list of street designations was available. In response, Mr. Conable offered to revisit the relevant section of the presentation, asking whether Commissioner Wilk was looking for specific street types or a mapping of them.

Commissioner Carlson highlighted the importance of incorporating broader design goals into street planning, including connectivity and alternative modes of transportation. He referenced the Contra Costa Crescent as an example of an area where intended design improvements had fallen short, particularly in bicycle and pedestrian accessibility. He emphasized that, as planning moves forward, it is crucial to integrate these elements more effectively to align with long-term transportation and urban design objectives.

Mr. Conable explained that in addition to defining street typologies, the framework outlined specific design expectations to help jurisdictions align investments with the intended function of each street. Mr.

Conable proceeded to detail examples of design strategies for different street types. Mr. Conable concluded by noting that many existing streets do not currently align with their designated typology.

Item 9.5
City Council Meeting Agenda - Page 106 of 317 - Monday, June 02, 2025 6 However, as roadways undergo maintenance or redevelopment, there will be opportunities to gradually implement these design principles, ensuring that street infrastructure evolves to support broader community and transportation goals.

Commissioner Enea raised concerns about the proposed traffic design elements highlighting a neighborhood in Clayton referenced in the presentation. He questioned whether funding for repaving projects would be withheld if a city did not comply with certain design recommendations. Mr. Conable responded by clarifying that the exact process for turning the proposal into policy had not yet been determined. Ultimately, he emphasized that the CCTA aimed to provide design guidance to cities and support their efforts to align with best practices.

Commissioner Carlson then shifted the focus to core streets and the importance of transition zones between different street types. He cited examples where significant core streets transitioned into place streets and expressed his strong support for road diets. He also voiced concerns about how these changes might impact nearby freeways and adjacent roadways. He stressed the need for thoughtful planning to avoid creating traffic congestion, which could lead to increased vehicle idle time and greenhouse gas emissions.

Commissioner Carlson elaborated on the importance of considering public perception when implementing roadway changes, especially in areas involving multiple jurisdictions. He emphasized the necessity of synchronized signals and interjurisdictional cooperation. Commissioner Carlson expressed the need for clear communication and planning to help the public understand the broader vision behind proposed changes.

5. MEASURE J LINE 21A PROGRAM.

During a discussion on Measure J, Line 21A, Tiffany Gephart outlined its purpose, emphasizing the funding allocated for improving transportation access for students and that TRANSPAC selects specific projects that align with its goal.

Ms. Gephart noted n that Measure J designates 0.5% of sales tax revenue to this line item, generating approximately $600,000 annually. Historically, these funds have been used to support 511 Contra Costa programs. There is a current balance of over $4.2 million available.

Staff is exploring a pilot program to provide free bus fares for students in the TRANSPAC area. The current pass program provides a 2 month pass to a limited group of students.

Under the proposed framework, the pilot program would extend free bus rides for a longer period, potentially six months, starting mid-summer and running through the fall. Funding sources identified for the initiative included Measure J and TFCA funding. Ongoing discussions with County Connection, SWAT, and CCTA aimed to refine the program’s structure, eligibility period, transit provider participation, funding needs, and ridership impact.

Commissioner Carlson raised concerns about the existing "Pass2Class" program, noting that it only covered the first two months of the school year. He questioned whether Measure J’s 21A funds were being used for it and pointed out that the short duration left students struggling with transportation for the rest of the year. Commissioner Carlson referenced a county-funded navigator at Oak Grove Middle

Item 9.5
City Council Meeting Agenda - Page 107 of 317 - Monday, June 02, 2025 7 School who helps connect families with services, including 511 Contra Costa’s programs. He also highlighted plans for a new Youth Center in District Four, expected to serve 2,000 children, with hopes of doubling its reach. He stressed the importance of ensuring students could access the center.

Tiffany Gephart responded, noting that the current concept was to open the program to all students rather than restrict it based on eligibility criteria. The long-term goal was to simplify the program by eliminating application requirements.

Commissioner Carlson expressed his support for broadening access but reiterated concerns about students facing financial hardships. He requested a cost analysis comparing different models, including extending the "Pass2Class" program or offering six months of access to all students. He emphasized the importance of ensuring that students who rely on the program are not left struggling for transportation once the initial period expires. Mr. Todd clarified that the existing "Pass2Class" program operates on a first-come, first-served basis.

Commissioner Carlson expressed his enthusiasm for the proposed transportation initiative, emphasizing the importance of eliminating barriers for students traveling to the Youth Center. He also pointed out that some individuals who have never used public transportation may hesitate due to a sense of privilege or unfamiliarity with the system.

Mr. Todd introduced Ruby Horta from County Connection, acknowledging her long-term experience with transit programs. Ms. Horta explained that the idea behind piloting the program was to ensure that there would not be a gap in services over the summer With certain 511 Contra Costa programs being discontinued or modified. A benefit of the pilot program aspect is that the program can be “tested” while avoiding the need for an immediate Title VI analysis, a federal requirement for long-term transit changes.

She noted that conducting such an analysis takes several months. The pilot will also provide data for the analysis.

Commissioner Carlson inquired whether the pilot and the required study could run concurrently, ensuring that the program’s momentum was not lost.

Ms. Horta confirmed that the pilot would generate data on ridership and allow them to evaluate whether the program disproportionately impacted low-income communities or other protected groups.

Additionally, she highlighted the importance of ensuring uniform access to students across service areas.

The ideal solution, she suggested, would involve a countywide program encompassing County Connection, Tri Delta Transit, and WestCAT to ensure equal access for all students.

Commissioner Carlson supported this broader approach, stating that breaking down transit barriers could help reduce the stigma surrounding public transportation, and cultivate a new generation of regular transit riders. Ms. Horta also emphasized the decision to eliminate the application process for students.

By removing this administrative hurdle, the program would be more accessible to all students, regardless of language barriers or financial constraints.

Mr. Todd added that TRANSPAC’s Measure J 21A funds provided financial backing for the program, but the SWAT region did not have a comparable funding source.

Commissioner Carlson then asked about whether TRANSPAC funds could legally be used to subsidize other jurisdictions outside its immediate service area. He suggested that students traveling from outside

Item 9.5
City Council Meeting Agenda - Page 108 of 317 - Monday, June 02, 2025 8 TRANSPAC’s jurisdiction—such as those commuting from Bay Point to Mount Diablo schools—should still be eligible for the program and requested further clarification on the funding options Mr. Todd acknowledged this consideration and assured the group that their input would be incorporated into ongoing discussions with SWAT, County Connection, and CCTA.

Commissioner Carlson then reflected on broader transit issues, recalling past systems where a single fare allowed seamless transfers across multiple transit modes. He noted that current transit structures often require separate fares for different transit agencies, which creates financial and logistical barriers for riders. While the Clipper card had helped streamline payments, it did not eliminate costs entirely.

7. STREET SMARTS DIABLO WALK ‘N’ ROLL PROGRAM UPDATE.

A copy of the presentation is included in the agenda materials available at transpac.us.

Cara De Jong introduced the TRANSPAC Walk and Roll program which encourages active transportation and carpooling among elementary school students in the TRANSPAC area. Led by 511 Contra Costa, the initiative provides students with scan tags to track trips, which allow them to earn incentives like collectible charms. The program has expanded to multiple schools, showing significant increases in participation, reduced traffic congestion, and improved punctuality. Despite initial concerns about volunteer availability and safety, the program has successfully fostered a culture of sustainable commuting. Efforts are ongoing to expand it further, including outreach to Walnut Creek schools.

At Silverwood Elementary, the principal and the Walk and Roll coordinator wanted to encourage more students to bike to school. To address this, they launched a month-long "Let's See Your Wheels" event in March. As part of this initiative, they hosted a bike rodeo, where students could practice riding in a safe environment, and volunteers helped fit helmets properly. The event was a success, with over 75 attendees. Moving forward, they hope to bring similar rodeos to other schools to promote biking in a safe and supportive setting.

8. FORM 700 FILING REQUIREMENTS FOR 2025.

The Board received information on Form 700 requirements.

9. TRANSPAC CCTA REPRESENTATIVE REPORTS.

No comments from the Board.

10. METROPOLITAN TRANSPORTATION COMMISSION REPORT.

No comments from the Board.

11. TAC ORAL REPORTS BY JURISDICTION.

No comments from the TAC.

Item 9.5
City Council Meeting Agenda - Page 109 of 317 - Monday, June 02, 2025 9 12. BOARD MEMBER COMMENTS.

No comments from the Board.

13. MANAGING DIRECTOR’S REPORT.

Matt Todd informed the Board that the April meeting might be canceled. He also noted a closed session was required for the May meeting.

14. ADJOURN / NEXT MEETING.

The meeting adjourned at 11:09am. The next regular meeting is proposed for April 10, 2025, at 11:00 A.M at the Pleasant Hill City Hall Large Community Room at 100 Gregory Lane, Pleasant Hill.

Item 9.5
City Council Meeting Agenda - Page 110 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 AUTHORIZING THE

ACCEPTANCE AND USE OF FUNDS FROM THE CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES STATE
HOMELAND SECURITY GRANT PROGRAM 2024 (SHSGP 2024)

SYNOPSIS
The City received notification of an award of $53,070 from the California Governor’s Office of Emergency Services State Homeland Security Grant Program (SHSGP 2024). Staff is requesting that the City Council approve the resolution to accept the grant funds, authorize the recommended use of the grant funds, and authorize the City Manager to execute a Memorandum of Understanding with the County of Contra Costa Office of the Sheriff.

DISCUSSION
Background
In late November 2023, the Pleasant Hill Police Department submitted a competitive grant application, including a written proposal and an in-person presentation. The proposal requested funding for night vision goggles (NVG) systems for our officers serving on the Central County SWAT (CCSWAT) team. These NVGs are essential for nighttime operations, aligning with National Tactical Officers Association guidelines for Tier 1 tactical units. The NVGs have already been utilized for years as standard operator equipment for members of the CCSWAT, and this equipment does not fall under the requirements of AB 481. Until now, budget constraints required PHPD officers to rely on outdated, borrowed equipment from other agencies.

The SHSGP awarded the City of Pleasant Hill $53,070 for the fiscal year 2024-2025. Enabling legislation specifies the City Council must approve the acceptance of funds. Funds are passthrough from the Department of Homeland Security to the State, from the State to the County, which then reimburses local municipalities for approved purchases that comply with grant requirements.

Analysis
The SHSGP grant funds must be spent by March 31, 2027, and the Police Department intends to expend the funds in the Fiscal Year 2025-2026 for the following:

Night Vision Binoculars/Goggles (NVG’s)
Item 9.6
City Council Meeting Agenda - Page 111 of 317 - Monday, June 02, 2025 Night vision binoculars help law enforcement officers maintain situational awareness and enhance visibility in low-light or no-light conditions, enabling them to carry out various tasks more effectively. NVGs amplify available light, detect infrared light, or both, allowing officers to see clearly even in complete darkness. This technology is crucial for surveillance, search and rescue, and tactical operations, keeping the City of Pleasant Hill and neighboring communities safe.

FISCAL IMPACT
There is no fiscal impact, as the SHSGP funds ($53,070) will cover the cost of the NVGs. Though there is no requirement of matching funds, the City would be required to purchase the NVGs and subsequently would be reimbursed by the County; therefore, there is no fiscal impact to the General Fund.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the resolution to accept a Fiscal Year 2024 State Homeland Security Grant Program (SHSGP) grant award in the amount of $53,070 from the California Governor’s Office of Emergency Services (CalOES) to purchase five pairs of night vision binoculars and authorize the City Manager or designee to execute all necessary grant documents on behalf of the City of Pleasant Hill.

ALTERNATIVES TO RECOMMENDED ACTION
Council could direct staff to decline the grant and provide direction to staff.

ATTACHMENT(S)
Proposed Resolution
Memorandum of Understanding from Contra Costa County Sheriff’s Office Prepared by: Brian Leonard, Operations Division Lieutenant Reviewed by: Scott Vermillion, Chief of Police
Approved by: Ethan Bindernagel, City Manager
Item 9.6
City Council Meeting Agenda - Page 112 of 317 - Monday, June 02, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL AUTHORIZING THE ACCEPTANCE AND USE OF A $53,070 GRANT FROM THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES STATE HOMELAND SECURITY GRANT PROGRAM 2024 (SHSGP 2024) FOR PURCHASE

OF NIGHT VISION GOGGLES
WHEREAS, the State of California has authorized a grant of $53,070 to the Pleasant Hill Police Department under the FY 2024 State Homeland Security Grant Program (SHSGP 2024) program to be distributed as reimbursement by the Office of the Sheriff, Contra Costa County, Emergency Services Division and which must be spent by March 31, 2027; and
WHEREAS, as a condition of receiving the grant funds, state law requires the City Council to authorize the acceptance of grant funds for specific purposes related to the purchase of night vision goggles; and
WHEREAS, the Pleasant Hill Police Department recommends that the new grant funds be spent on the purchase of five pairs of night vision goggles; and WHEREAS, the City Council held a hearing on June 2, 2025, to review and consider the proposed expenditures.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that:

1. The City Council authorizes the City Manager to execute a Memorandum of Understanding with the County of Contra Costa Office of the Sheriff to accept grant funds for $53,070 from the FY 2024 State Homeland Security Grant Program for the purchase of night vision goggles.

2. The City Council authorizes a budget increase for grant revenues and appropriate budget for the State Homeland Security Grant Program in Fiscal Year 2025-2026.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SUE NOACK, Mayor
ATTEST:

Item 9.6
City Council Meeting Agenda - Page 113 of 317 - Monday, June 02, 2025 LYONE CONNER, City Clerk
Item 9.6
City Council Meeting Agenda - Page 114 of 317 - Monday, June 02, 2025

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE COUNTY OF CONTRA COSTA OFFICE OF THE SHERIFF AND THE CITY OF PLEASAI\T HILL / PLEASAI\T HILL POLICE DEPARTMENT FOR THE DISTRIBUTION OF:

FY 2024 HOMELAND SECURITY GRANT PROGRAM (HSGP 2024)
THIS MEMORANDUM OF UNDERSTANDING (.'MOU") is made this April 1,2025, in the City of Martinez, County of Contra Costa, State of California, by and between the Contra Costa Office of the Sheriff ("CCCSO") and the CITY OF PLEASANT HILL / PLEASANT HILL POLICE DEPARTMENT (PHPD), in its capacity as a sub-recipient of FY 2024 Homeland Security Grant Program ("HSGP 2024").

HSGP 2024Project 006 Pleasant Hill PD CERT (National Priority). Total S53,070.00.

NOW, THEREFORE, in consideration of the premises and the mutual covenants contained in this MOU and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:

ARTICLE 1

DEFINITIONS

1.1 Specific Terms. Unless the context requires otherwise, the following capitalized terms (whether singular or plural) shall have the meanings set forth below:
(a) "ADA" shall mean the Americans with Disabilities Act (including all rules and regulations there under) and all other applicable federal, state and local disability rights legislation, as the same may be amended, modified or supplemented from time to time. (b) "Authorized Expenditures" shall mean expenditures for those purposes identified and budgeted in Appendii A, attached hereto and incorporated by reference as though fully set forth herein.
(c) "Event of Default" shall have the meaning set forth in Section 7.1. (d) "Fiscal Quarter" shall mean each period of three calendar months commencing on July l, October l, January l, and April l, respectively.
1 Item 9.6
City Council Meeting Agenda - Page 115 of 317 - Monday, June 02, 2025 (e) "Grant Funds" shall mean any and all funds allocated or disbursed to the City of Pleasant Hill/ Pleasant Hill Police Department, Federal Tax ID Number 94-1527260 and UEI PGSNFQDEFYP6. This MOU shall specifically cover funds allocated or disbursed from Cal OES Subaward No. 2024-0088 Cal OES ID No. 013-00000, CFDA No. 97.067, per Cal OES award notice dated March20,2025.
(f) "Grant Plan" shall mean the plans, performances, events, exhibitions, acquisitions or other activities or matter, and the budget and requirements, described in Appendix A. If PLEASANT HILL PD requests any modification to the Grant Plan, PLEASANT HILL PD shall submit a written request to CCCSO Captain of Office of Emergency Services with the following information: Scope of change requested, reason for change, proposed plan for change, a summary of approved and requested modifications to the Grant Plan, and any necessary approvals in support of change (e.g., EHP).
(g) "Reimbursement Request" shall have the meaning set forth in Section 3. l0(a).

1.2 Additional Terms.

The terms "as directed," "as required" or "as permitted" and similar terms shall refer to the direction, requirement, or permission of CCCSO and PLEASANT HILL PD. The terms "sufficient," "necessary" or "proper" and similar terms shall mean sufficient, necessary or proper in the sole judgment of CCCSO and PLEASANT HILL PD. The terms "approval," "acceptable" or "satisfactory" or similar terms shall mean approved by, or acceptable or satisfactory to, CCCSO and PLEASANT HILL PD. The terms "include," "included" or "including" and similar terms shall be deemed to be followed by the words "without limitation." The use of the term "subcontractor," "subgrantee," "successor" or "assign" herein refers only to a subcontractor, subgrantee, successor or assign expressly permitted under Article 8.

1.3 References to this MOU.

References to this Agreement include: (a) any and all appendices, exhibits, schedules, and attachments hereto; (b) any and all statutes, ordinances, regulations or other documents expressly incorporated by reference herein; and (c) any and all amendments, modifications or supplements hereto made in accordance with Section 10.2. References to articles, sections, subsections or appendices refer to articles, sections or subsections of or appendices to this MOU, unless otherwise expressly stated. Terms such as "hereunder," "herein" or "hereto" refer to this MOU as a whole.

1.4 Reference to laws.

Any reference in this MOU to a federal or state statute, regulation, executive order, requirement, poii.y, guide, guideline, information bulletin, or instruction shall mean that statute, regulation, e*ecutiui ordei, requirement, policy, guide, guideline, information bulletin, or instruction as is currently in effect and as may be amended, modified or supplemented from time to time. 2 Item 9.6
City Council Meeting Agenda - Page 116 of 317 - Monday, June 02, 2025 ARTICLE 2
ALLOCATION AND CERTIFICATION OF GRANT FUNDS;

LIMITATIONS ON PLEASANT HILL PD OBLIGATIONS

2.1 Risk of Non-Allocation of Grant Funds.

This Agreement is subject to all federal, state, CCCSO grant requirements and guidelines, including DHS and Cal OES requirements, guidelines, information bulletins, and instructions, the decision-making of the Cal OES and the Approval Authority, the terms and conditions of the grant award; the approved application. The CCCSO shall have no obligation to allocate or direct disbursement of funds for this MOU in lieu of allocations for new or other agreements.

PLEASANT HILL PD acknowledges and agrees that grant decisions are subject to the discretion of the Cal OES and final Approval Authority of CCCSO. Further, PLBASANT HILL PD acknowledges and agrees that the CCCSO shall have no obligation to disburse grant funds to PLEASANT HILL PD until CCCSO and PLEASANT HILL PD have fully and finally executed this MOU. PLEASANT HILL PD acknowledges and agrees that if it takes any action, informal or formal, to appropriate, encumber or expend Grant Funds before final allocation decisions by Cal OES and the Approval Authority, and before this MOU is fully and finally executed, it assumes all risk of possible non-allocation or non-reimbursement of funds, and such acknowledgement and agreement is part of the consideration of this MOU.

2.2 Certification of CCCSO Sheriff-Coroner, Undersheriff or Chief of Management Services;
Guaranteed Maximum Costs.

No funds shall be available under this MOU without prior written authorization certified by CCCSO.
(a) PLEASANT HILL PD obligations hereunder shall not at any time exceed the amount approved in the grant award for the purpose and period stated in such certification. (b) Except as may be provided by CCCSO ordinances governing emergency conditions and its employeis and officers, are not authorized to request PLEASANT HILL PD to perform services or io provide materials, equipment and supplies that would result in PLEASANT HILL PD performing services or providing materials, equipment and supplies that are beyond the scope of ihe services, materials, equipment and supplies specified in this MOU, unless this MOU is amended in writing and approved as required by law to authorize the additional services, materials, equipment or supplies. CCCSO is not required to pay PLEASANT HILL PD for services, materials, equipment or supplies that are provided by PLEASANT HILL PD that are beyond the scope of the services, materials, equipment and supplies agreed upon herein and which were not appioved by a written amendment to this MOU having been lawfully executed by CCCSO. (c) CCCSO and its employees and officers, are not authorized to offer or promise to PLEASANT HILL PD additional funding for this MOU that would exceed the maximum amount of funding provided for herein. Additional funding for this Agreement in excess of the maximum provided irerein shall require lawful approval and final certification by the CCCSO. CCCSO is not required to honor any oifered or promised additional funding that exceeds the maximum provided in this MOU that rlquires lawful approval and certification of the CCCSO Sheriff-Coroner, Undersheriff J
Item 9.6
City Council Meeting Agenda - Page 117 of 317 - Monday, June 02, 2025 or Chief of Management Services when the lawful approval and certification by the Commander has not been obtained.
(d) The CCCSO Sheriff-Coroner, Undersheriff or Chief of Management Services is not authorized to make payments on any agreement for which funds have not been certified as available in the budget or by supplemental appropriation.

ARTICLE 3

PBRFORMANCE OF THE MOU

3.1 Duration of Term.

The term of this MOU shall commence on September 1,2024 and shall end on March 31,2027

3.2 Maximum Amount of Funds.
ln no event shall the amount of Grant Funds disbursed hereunder exceed for Project 004 PLEASANT HILL PD CERT, Fifty-Three Thousand and Seventy Dollars $53,070.00 (National Priority). Approved budset amount-for a National Priori\) project must soend the exact amount awarded. CCCSO will not automatically transfer Grant Funds to PLEASANT HILL PD upon execution of this MOU. PLEASAI\T HILL PD must submit all required supporting documents pttol to procurement to CCCSO first for preliminary review. A Reimbursement Request and all required supporting documents under Section 3.10 of this MOU, before CCCSO willdisburse Grant Funds to PLEASANT HILL PD.

3.3 Use of Funds.
(a) General Requirements. PLEASANT HILL PD shall use the Grant Funds received under this MOU for the purposes and in the amounts set forth in the Grant Plan. PLEASANT HILL PD shall not use or expend Grant Funds for any other purpose, including but not limited to, for matching funds for other federal grants/cooperative agreements, lobbying or intervention in federal regulatory or adjudicatory proceedings, or to sue the federal government or any other government entity. pLEASANT HILL PD shall not permit any federal employee to receive Grant Funds. (b) Modification of Grant Plan. Under Sections l.l(f) and 10.2 of this MOU, PLEASANT HILL PD may submit a written request to modify the Grant Plan. PLEASANT HILL PD shall not appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to such a ."qu..t for modification until (l) the CCCSO designee has provided written approval for the request and (2) the parties have finally executed a modification of this MOU under Section 10.2, to ieflect the modified Grant Plan. In addition, if the modification request requires approval from Cal OES, as determined by CCCSO, PLEASANT HILL PD shall not appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to the modification request without final approval from Cal OES.
(c) No Supplanting. PLEASANT HILL PD shall use Grant Funds to supplement existing funds, and not replace (supplant) funds that have been appropriated for the same purpose. 4 Item 9.6
City Council Meeting Agenda - Page 118 of 317 - Monday, June 02, 2025 (d) Obligations. PLEASANT HILL PD must expend Grant Funds in a timely manner consistent with the grant milestones, guidance and assurances; and make satisfactory progress toward the goals, objectives, milestones and deliverables in this Agreement.

3.4 Grant Assurancesl Other Requirements; Cooperation with Monitoring. (a) PLEASANT HILL PD shall comply with all Grant Assurances included in Appendix B, attached hereto and incorporated by reference as though fully set forth herein. (b) In addition to complying with allGrantAssurances, PLEASANT HILL PD shall comply with all applicable statutes, regulations, executive orders, requirements, policies and procedures, guides, guidelines, information bulletins, Cal OES grant management memos, and instructions; ih. t..rnr and conditions of the grant award; the approved application, and any conditions imposed by Cal OES and CCCSO. PLEASANT HILL PD shall require and ensure that all subgrantees, contractors and other entities receiving Grant Funds through or from PLEASANT HILL PD comply with all applicable statutes, regulations, executive orders, requirements, policies, guides, guidelines, information bulletins, Cal OES grant management memos, and instructions; the terms and conditions of the grant award; the approved application, and any conditions imposed by Cal OES and CCCSO.
(c) pLEASANT HILL PD shall promptly comply with all standards, specifications and formats of CCCSO, as they may from time to time exist, related to evaluation, planning and monitoring of the Grant Plan and compliance with this MOU. PLEASANT HILL PD shall cooperate in good faith with CCCSO in any evaluation, inspection, planning or monitoring activities conducted or authorized by DHS and Cal OES. For ensuring compliance with non-supplanting requirements, upon requeri Uy CCCSO, PLEASANT HILL PD shall supply documentation certifying that a reduction of non-federal resources occurred for reasons other than the receipt or expected receipt of Grant Funds.

3.5 Administrative, Programmatic and Financial Management Requirements. pLEASANT HILL PD shall establish and maintain administrative, programmatic and financial management systems and records in accordance with federal, State of California and CCCSO requirements. This provision requires, at a minimum, that PLEASANT HILL PD comply with the following non-exclusive list of regulations commonly applicable to DHS grants, as applicable to this MOU and the Grant Plan:
(a) Administrative Requirements:
l. Z CFR Part 200, ()niform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133).
(b) Cost Principles:
i..Z Cpn part)00, Subpart E - Uniform Administrative Requirements, Cost Principles, and Audit Requirementsfor Fedeial Awards (formerly 44 CFR Part 13, OMB Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133);
5 Item 9.6
City Council Meeting Agenda - Page 119 of 317 - Monday, June 02, 2025

2. Federal Acquisition Regulations (FAR), Part 31.2 Contract Principles and Procedures, Contracts w ith Commercial Organizations.
(c) Audit Requirements:
l. 2 CFR Part 200 Subpart F - Uniform Administrative Requirements, Cost Principles, and Audit Requirements .for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21, A-87, A-89, A-102, A-l10, A-122, and A-133).

A copy of PLEASANT HILL PD Annual Single Audit Report including findings and corrective action plan must be submiffed to CCCSO.

3.6 Procurement Requirements
(a) General Requirements. PLEASANT HILL PD shall follow the most restrictive procurement requirements between CCCSO, federal and State of California statutes, regulations, requirements, policies, guides, guidelines and instructions.
(b) Specific Purchases. If PLEASANT HILL PD is using Grant Funds to purchase interoperable communication equipment, PLEASANT HILL PD shall consult DHS's SAFECOM's coordinated grant guidance, which outlines standards and equipment information to enhance interoperable communication. If PLEASAI\T HILL PD is using Grant Funds to acquire critical emergency supplies, prior to expending any Grant Funds, PLEASANT HILL PD shall submit to the CCCSO for approval by Cal OES a viable inventory management plan, an effective distribution strategy, sustainment costs for such an effort, and logistics expertise to avoid situations where funds are wasted because supplies are rendered ineffective due to lack of planning.

Bond requirement. PLEASAI\T HILL PD shall obtain a performance bond for any equipment items over $250,000 or any vehicle, aircraft or watercraft financed with Grant Funds. A copy of the notarized performance bond certificate must be submiued to CCCSO.

PLEASANT HILL PD shall submit all supporting documents (i.e., bid announcement, bids/proposals, proposal evaluation, cost/price analysis, System Award Management dated print out, City Council approval, etc.) to CCCSO for review and approval prior to procurement. Once approved, PLEASAIIT HILL PD shall process the procurement.

3.7 Subgrantee and Contractor Requirements
(a) PLEASANT HILL PD shall ensure and independently verify that any subgrantee, contractor or other entity receiving Grant Funds through or from PLEASANT HILL PD is not debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs, under Executive Orders 12549 and 12689, as implemented at 2 CFR Part 3000.

PLEASANT HILL PD shall obtain documentation of eligibility before processing procurement to any subgrantee, contractor or other entity. PLEASANT HILL PD shall maintain documentary proof of this verification in its files and submit a dated print out to CCCSO. PLEASANT HILL PD shall establish procedures for the effective use of the "Excluded Parties List System," to assure that it does not provide Grant Funds to excluded parties. PLEASANT HILL PD shall also establish procedures to provide for effective use and/or dissemination of the list to assure that its grantees and subgrantees, including contractors, at any tier do not make awards in violation of the non-procurement debarment and suspension common rule.
6 Item 9.6
City Council Meeting Agenda - Page 120 of 317 - Monday, June 02, 2025 (b) PLEASANT HILL PD shall ensure that any subgrantee, contractor or other entity receiving Grant Funds through or from PLEASANT HILL PD complies with the requirements of 44 CFR Part 18, New Restrictions on Lobbying; and
(c) PLEASANT HILL PD shall ensure that any subgrantee, contractor or other entity receiving Grant Funds through or from PLEASANT HILL PD complies with the requirements of 2 CFR Part 3001 , Requirements for Drug-Free Workplace (Financial Assistance).

3.8 Monitoring Grant Performance
(a) CCCSO is authorized to perform periodic monitoring reviews of PLEASAI\T HILL PD'S performance under this MOU, to ensure that the Grant Plan goals, objectives, performance requirements, timelines, milestone completion, budgets and other criteria are being met.

Programmatic monitoring may include the Regional Federal Preparedness Coordinators, or other federal or state personnel, when appropriate. Monitoring may involve a combination of desk-based reviews and on-site monitoring visits, inspection of records, and verifications of grant activities.

These reviews will involve a review and analysis of the financial, programmatic, performance and administrative issues relative to each program and will identify areas where technical assistance and other support may be needed. The reviews may include, but are not limited to:

L Evaluating eligibility of expenditures;

2. Comparing actual grant activities to those approved by CCCSO and specified in the Grant Plan;

3. Confirming compliance with: Grant Assurances; information provided on performance reports and payment requests; and needs and threat assessments and strategies. (b) CCCSO is responsible for monitoring and auditing the grant activities of any subgrantee, contractor or other entity receiving Grant Funds through or from CCCSO. This requirement includes but is not limited to mandatory on-site verification visits. (c) If after any monitoring review, the DHS or Cal OES makes findings that require a Corrective Action Plan by PLEASANT HILL PD, the CCCSO shall place a hold on all Reimbursement Requests from PLEASANT HILL PD untilthe findings are resolved. (d) If after any monitoring review, Cal OES makes findings due to disallowable cost and require funds to be returned, PLEASANT HILL PD shall return the funds to CCCSO.

3.9 Disbursement Procedures.

CCCSO shall disburse Grants Funds to PLEASANT HILL PD as follows:
(a) pLEASANT HILL PD shall submit to CCCSO Lieutenant of Office of Emergency Services for review and approval, in the manner specified for notices pursuant to Article 9, a document ("Reimbursement Request") substantially in the form attached as Appendix C, attached hereto and incorporated by reference as though fully set forth herein. The CCCSO shall serve as the primary contact for PLEASANT HILL PD regarding any Reimbursement Request. (b) The Lieutenant at CCCSO Office of Emergency Services will review all Reimbursement iequests for compliance with this MOU and all applicable guidelines. A Reimbursement Checklist 7 Item 9.6
City Council Meeting Agenda - Page 121 of 317 - Monday, June 02, 2025 will be used to verify supporting documents and packet will be forwarded to the Captain at Office of Emergency Services for approval. Documents will then be forwarded to CCCSO SheriffCoroner, Undersheriff or Chief of Management Services for final approval. The CCCSO will return to PLEASANT HILL PD any Reimbursement Request that is submitted and not approved, with a brief statement of the reason for the rejection of the Reimbursement Request. (c) If a rejection relates only to a ponion of the expenditures itemized in any Reimbursement Request, CCCSO shall have no obligation to disburse any Grant Funds for any other expenditures itemized in such Reimbursement Request unless and until PLEASANT HILL PD submits a Reimbursement Request that is in all respects acceptable to CCCSO. (d) If PLEASANT HILL PD is not in compliance with any provision of this MOU, CCCSO may withhold disbursement of Grant Funds until PLEASANT HILL PD has taken corrective action and currently complies with all terms and conditions of the MOU.

3.10 Disallowance.

PLEASANT HILL PD agrees that if it claims or receives reimbursement from CCCSO for an expenditure that is later disallowed by the State of California or the federal government, PLEASANT HILL PD shall promptly refund the disallowed amount to CCCSO upon receipt of the written request. At its option, CCCSO may offset all or any portion of the disallowed amount against any other payment due to PLEASANT HILL PD hereunder or under any other Agreement with PLEASANT HILL PD. Any such offset with respect to a portion of the disallowed amount shall not release PLEASANT HILL PD from PLEASANT HILL PD'S obligation hereunder to refund the remainder of the disallowed amount.

3.11 EHP Requirements.
(a) Grant Funded projects must comply with the federal Environmental and Historic Preservation i',bHp"; program. PLEASANT HILL PD shall not initiate any project with the potential to impact environmental or historic properties or resources until Cal OES and FEMA have completed EHP reviews and approved the project. Examples of projects that may impact EHP resources include:
communications towers, physical security enhancements, new construction, and modifications to buildings, structures and objects that are 50 years old or greater. PLEASANT HILL PD shall notify the CCCSO of any project that may require an EHP review. PLEASANT HILL PD agrees to provide detailed project information to FEMA and Cal OES, to cooperate fully in the review, und to prepare any documents requested for the review. PLEASANT HILL PD shall comply with all conditions placed on the project as the result of the EHP review and implement any treatment or mitigation measures deemed necessary to address potential adverse impacts. With prior approva-l of CalOES, PLEASANT HILL PD may use Grant Funds toward the costs of preparing documents and/or implementing treatment or mitigation measures. Any change to the approved project scope of workwill require re-evaluation for compliance with EHP requirements. If ground iisiurbing activities occur during project implementation, PLEASANT HILL PD shall notify the CCCSO and CaIOES and ensure monitoring of ground disturbance. If any potential archeological resources are discovered, are discovered, PLEASANT HILL PD shall immediately cease construction in that area and notify CCCSO and CalOES, which will notify the appropriate State Historic preservation Office. If PLEASANT HILL PD is using Grant Funds for a communication tower project, PLEASANT HILL PD shall complete its Federal Communication Commission (,.FCC;,) EHp p.o."ts before preparing its Cal OES/FEMA EHP materials, and shall include the FCC EHP materials in the Cal OES/FEMA submission.
8 Item 9.6
City Council Meeting Agenda - Page 122 of 317 - Monday, June 02, 2025 (b) Any construction or other project that PLEASANT HILL PD initiates without the necessary EHP review and approval will not be eligible for reimbursement. Failure of PLEASANT HILL PD to meet federal, State, and local EHP requirements, obtain applicable permits, or comply with any conditions that may be placed on the project as the result of FEMA's and/or Cal OES's EHP review will result in the denial of Reimbursement Requests shall immediately cease construction in that area and notify the CCCSO and CalOES, which will notify the appropriate State Historic Preservation Office. If PLEASANT HILL PD is using Grant Funds for a communication tower project, PLEASANT HILL PD shallcomplete its Federal Communication Commission ("FCC") EHP process before preparing its Cal OES/FEMA EHP materials, and shall include the FCC EHP materials in the Cal OES/FEMA submission.
(c) Any construction or other project that PLEASANT HILL PD initiates without the necessary EHP review and approval will not be eligible for reimbursement. Failure of PLEASANT HILL PD to meet federal, State, and local EHP requirements, obtain applicable permits, or comply with any conditions that may be placed on the project as the result of FEMA's and/or Cal OES's EHP review will result in the denial of Reimbursement Requests.

ARTICLE 4
REPORTING REQUIREMENTS; AUDITS

4.1 Regular Reports.

PLEASANT HILL PD shall provide, in a prompt and timely manner, financial, operational and other reports, as requested by CCCSO.

4.2 Notification of Defaults or Changes in Circumstances. pLEASANT HILL PD shall notify the CCCSO immediately of (a) any Event of Default or event that, with the passage of time, would constitute an Event of Default; (b) any change of circumstances that would cause any of the representations or warranties contained in Article 5 to be false or misleading at any time during the term of this Agreement; and (c) any change of circumstances or events that would cause PLEASANT HILL PD to be out of compliance with the Grant Assurances in Appendix B.

4.3 Books and Records.

PLEASANT HILL PD shall establish and maintain accurate files and records of allaspects of the Grant Plan and the matters funded in whole or in part with Grant Funds. Without limiting the scope of the foregoing, PLEASANT HILL PD shall establish and maintain accurate financial books and accounting records relating to Authorized Expenditures and to Grant Funds received and expended under this MOU, together with all invoices, documents, payrolls, time records and other data related to the matters covered by this MOU, whether funded in whole or in part with Grant Funds. PLEASANT HILL PD shallmaintain allof the files, records, books, invoices, documents, payrolls and other data required to be maintained under this Section in a readily accessible location ani condition for a period of not less than three (3) years after expiration of this MOU or until any final audit by Cal OES has been fully completed, whichever is later. 9 Item 9.6
City Council Meeting Agenda - Page 123 of 317 - Monday, June 02, 2025

4.4 Inspection and Audit.

PLEASANT HILL PD shall make available to CCCSO employees and authorized representatives, during regular business hours, all of the files, records, books, invoices, documents, payrolls and other data required to be established and maintained by PLEASANT HILL PD under Section 4.3 and allow access and the right to examine those items. PLEASANT HILL PD shall permit CCCSO employees and authorized representatives, to inspect, audit, examine and make ixcerpts and transcripts from any of the foregoing. The rights of CCCSO pursuant to this Section shall remain in effect so long as PLEASANT HILL PD has the obligation to maintain such files, records, books, invoices, documents, payrolls and other data under this Article 4. The DHS, the Comptroller General of the United States or designee, and Cal OES shall have the same inspection and audit rights as CCCSO. PLEASANT HILL PD shall cooperate with any federal or state audit.

4.5 Audit Report.

If the amount specified in Section 3.2 of this agreement is $750,000 or more, PLEASANT HILL PD shall submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with GAO's Government Auditing Standards, and 2 CFR Part 200 'subpart
F - (lniform Administrative Requirements, Cost Principles, and Audit Requirements for Feieral AwaTds.PLEASANT HILL PD shall submit its audit report to the CCCSO no later than six months after the finalization of the Single Audit report.

ARTICLE 5
REPRESENTATIONS AI\D WARRANTIES
pLEASANT HILL PD represents and warrants each of the following as of the date of this MOU and at all times throughout the term of this MOU:

5.1 No Misstatements.

No document furnished or to be furnished by PLEASANT HILL PD to the CCCSO in connection with this MOU, any Reimbursement Request or any other document relating to any of the foregoing, contains or will contain any untrue statement of material fact or omits or will omit a material fact necessary to make the statements contained therein not misleading, under the circumstances under which any such statement shall have been made.

5.2 Eligibility to Receive Federal Funds.

By exefuting this MOU, PLEASANT HrLL PD cerrifies rhat it is eligible to receive federal funds, and specifically certifies as follows:
(a) pLEASANT HILL PD is not suspended, debarred or otherwise excluded from participation in'federal assistance programs, as required by Executive order 12549 and 12689, "Debarment and Suspension" and implemented at 2 CFR Part 3000.
0) pIpASANT HiLL PD complies with 3l U.S.C. $1352, Limitation on use of appropriated funds to in/luence federal contracting and financial transactio,n"e, as implemente d at 44 CFR Part l8 and 6 CFR Part 9.
10 Item 9.6
City Council Meeting Agenda - Page 124 of 317 - Monday, June 02, 2025 (c) PLEASANT HILL PD complies with the Drug-Free Workplace Act of 1988, as amended,4l U.S.C. $701 et seq., as implemented in 2 CFR Part 3001, and will continue to provide a drug-free workplace as required under that Act and implementing regulations. (d) PLEASANT HILL PD is not delinquent in the repayment of any federal debt. See OMB Circular A-129.

PLEASANT HILL PD acknowledges that these certifications of eligibility to receive federal funds are material terms of the MOU.

5.3 NIMS Compliance.

To be eligible to receive Grant Funds, PLEASANT HILL PD must meet National Incident Management System ("NIMS") compliance requirements, and report full NIMS compliance via the National Incident Management System Capability Assessment Support Tool ("NIMSCAST").

By executing this Agreement, PLEASANT HILL PD certifies that it is in fullNIMS compliance, and that it has reported that compliance via the NIMSCAST. PLEASANT HILL PD shall provide documentation of its NIMS compliance to the CCCSO. PLEASANT HILL PD acknowledges that this certification is a material term of the MOU.

ARTICLE 6

INDEMNIFICATION AND GENERAL LIABILITY

6.1 Indemnification
PLEASANT HILL PD shall indemnify, protect, defend and hold harmless each of the Indemnified Parties from and against any and all Losses arising from, in connection with or caused by PLEASANT HILL PD's performance of this MOU, including, but not limited to, the following: (a) a material breach of this MOU PLEASANT HILL PD; (b) a material breach of any represeniation or warranty of PLEASANT HILL PD contained in this MOU; (c) any personal injury or death caused, directly or indirectly ,by any act or omission of PLEASANT HILL PD or iti employees, subgrantees or agents; (d) any loss of or damage to property caused, directly or indireCtly, by any act or omission of PLEASANT HILL PD or its employees, subgrantees or agents; (e) the use, misuse or failure of any equipment or facility used by PLEASANT HILL PD, oi by any of its employees, subgrantees or agents, regardless of whether such equipment or facility is fumished, rented or loaned to PLEASANT HILL PD by an Indemnified Party; (0 any tax, fee, assessment or other charge for which PLEASANT HILL PD is responsible under Section 10.4; or (g) any infringement of patent rights, copyright, trade secret or any other proprietary right or tradimari< of any person or entity in consequence of the use by any Indemnified Pany of any goods or services furnished by PLEASANT HILL PD or its employees, subgrantees or agents to such Indemnified Party in connection with this MOU. The foregoing indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and related costs and CCCSO's costs of investigating any claims against CCCSO.

6.2 Duty to Defend; Notice of Loss.
pLEASANT HILL PD acknowledges and agrees that its obligation to defend the Indemnified parties under Section 6.1: (a) is an immediate obligation, independent of its other obligations hereunder; (b) applies to any Loss which actually or potentially falls within the scope of Section ll
Item 9.6
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6.1, regardless of whether the allegations asserted in connection with such Loss are or may be groundless, false or fraudulent; and (c) arises at the time the Loss is tendered to PLEASANT HILL PD by the Indemnified Party and continues at all times thereafter. The Indemnified Party shall give PLEASANT HILL PD prompt notice of any Loss under Section 6.1 and PLEASANT HILL PD shall have the right to defend, settle and compromise any such Loss; provided, however, that the Indemnified Pany shall have the right to retain its own counsel at the expense of PLEASANT HILL PD if representation of such Indemnified Party by the counsel retained by PLEASANT HILL PD would be inappropriate due to conflicts of interest between such Indemnified Party and PLEASANT HILL PD. An Indemnified Party's failure to notify PLEASANT HILL PD promptly of any Loss shall not relieve PLEASANT HILL PD of any liability to such Indemnified Party pursuant to Section 6.1, unless such failure materially impairs PLEASANT HILL PD's ability to defend such Loss. PLEASANT HILL PD shall seek the Indemnified Party's prior written consent to settle or compromise any Loss if PLEASANT HILL PD contends that such Indemnified Party shares in liability with respect thereto.

6.3 Incidental and Consequential Damages.

Losses covered under this Article 6 shall include any and all incidental and consequential damages resulting in whole or in part from PLEASANT HILL PD's acts or omissions. Nothing in this Agreement shall constitute a waiver or limitation of any rights that any Indemnified Party may have under applicable law with respect to such damages.

6.4 LIMITATION ON LIABILITY OF CCCSO. CCCSO'S OBLIGATIONS UNDER THIS

AGREEMENT SHALL BE LIMITED TO THE AGGREGATE AMOUNT OF GRANT FUNDS ACTUALLY DISBURSED HEREUNDER. NOTWITHSTANDING ANY OTHER PROVISION

CONTAINED IN THIS AGREEMENT OR ANY OTHER DOCUMENT OR
COMMI.INICATION RELATING TO THIS AGREEMENT, IN NO EVENT SHALL CITY BE

LIABLE, REGARDLESS OF WHETHER ANY CLAIM IS BASED ON CONTRACT OR

TORT, FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES,

INCLUDING LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THIS

AGREEMENT, THE GRANT FLINDS, THE GRANT PLAN OR ANY ACTIVITIES PERFORMED TN CONNECTION WITH THIS AGREEMENT.

ARTICLE 7
EVENTS OF DEFAULT AND REMEDIES; TERMINATION FOR CONVENIENCE

7.1 Events of Default.

The occurrence of any one or more of the following events shall constitute an "Event of Default" under this Agreement:

False Statement. Any statement, representation, certification or warranty contained in this MOU, in any Reimbursement Request, or in any other document submitted to the CCCSO under this MOU is found by the CCCSO to be false or misleading.
t2
Item 9.6
City Council Meeting Agenda - Page 126 of 317 - Monday, June 02, 2025 (b) Failure to Perform Other Covenants. PLBASANT HILL PD fails to perform or breaches any provision or covenant of this MOU to be performed or observed by PLEASANT HILL PD as and when performance or observance is due and such failure or breach continues for a period of ten ( l0) days after the date on which such performance or observance is due. (c) Failure to Comply with Applicable Laws. PLEASANT HILL PD fails to perform or breaches any of the terms or provisions of Article 12.
(d) Voluntary Insolvency. PLEASANT HILL PD (i) is generally not paying its debts as they become due, (ii) files, or consents by answer or otherwise to the filing against it of, a petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, (iii) makes an assignment forthe benefit of its creditors, (iv) consents to the appointment of a custodian, receiver, trustee or other officer with similar powers of PLEASANT HILL PD or of any substantial part of PLEASANT HILL PD's property or (v) takes action for the purpose of any of the foregoing.
(e) Involuntary Insolvency. Without consent by PLEASANT HILL PD, a court or govemment authority enters an order, and such order is not vacated within ten (10) days, (i) appointing a custodian receiver, trustee or other officer with similar powers with respect to PLEASANT HILL PD or with respect to any substantial part of PLEASANT HILL PD's property, (ii) constituting an order for relief or approving a petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage ofany bankruptcy, insolvency or other debtors'relieflaw ofany jurisdiction or (iii) ordering the dissolution, winding-up or liquidation of PLEASANT HILL PD.

7.2 Remedies upon Event of Default.

Upon and during the continuance of an Event of Default, CCCSO may do any of the following, individually or in combination with any other remedy:
(a) Termination.

CCCSO may terminate this MOU by giving a written termination notice to PLEASANT HILL PD and, on the date specified in such notice, this Agreement shall terminate and all rights of PLEASANT HILL PD hereunder shall be extinguished. In the event of such termination, CCCSO will pay PLEASANT HILL PD for Authorized Expenditures in any Reimbursement Request that was submitted and approved CCCSO prior to the date of termination specified in such notice' (b) Withholding of Grant Funds. CCCSO may withhold all or any portion of Grant Funds not yet disbursed hereunder, regardless of whether PLEASANT HILL PD has previously submitted a Reimbursement Request or whether the CCCSO has approved the disbursement of the Grant Funds requested in any Reimbursement Request. Any Grant Funds withheld pursuant to this Section and subsequently disbursed to PLEASANT HILL PD cure of applicable Events of Default shall be disbursed without interest.
(c) Return of Grant Funds. CCCSO may demand the immediate return of any previously disbursed Grant Funds that have been claimed or expended by PLEASANT HILL PD in breach of the terms of this MOU, together with interest thereon from the date of disbursement at the maximum rate permitted under applicable law.
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7.3 Termination for Convenience.
(a) CCCSO shall have the option, in its sole discretion, to terminate this Agreement, at any time during the term hereof, for convenience and without cause. CCCSO shall exercise this option by giving PLEASAI\T HILL PD written notice of termination. The notice shall specify the date on which termination shall become effective.
(b) Upon receipt of the notice, PLEASAI\T HILL PD shall commence and perform, with diligence, all actions necessary on the part of PLEASANT HILL PD to effect the termination of this MOU on the date specified by CCCSO and to minimize the liability of PLEASANT HILL PD to third parties as a result of termination. All such actions shall be subject to the prior approval of the CCCSO.
(c) Within 30 days after the specified termination date, PLEASANT HILL PD shall submit to the CCCSO an invoice for all Authorized Expenses incurred through the termination date. For Authorized Expenses incurred after receipt of the notice of termination, CCCSO will only reimburse PLEASANT HILL PD if the Authorized Expenses received prior approval from the CCCSO as specified in subparagraph (b).
(d) In no event shall CCCSO be tiable for costs incurred by PLEASANT HILL PD or any of its contractors or subgrantees after the termination date specified by CCCSO. (e) CCCSO's payment obligation under this Section shall survive termination of this MOU.

7.4 Remedies Nonexclusive.

Each of the remedies provided for inthis MOU may be exercised individually or in combination with any other remedy available hereunder or under applicable laws, rules and regulations' The remedies contained herein are in addition to all other remedies available to CCCSO at law or in equity by statute or otherwise and the exercise of any such remedy shall not preclude or in any way be deemed to waive any other remedy.

ARTICLE 8

ASSIGNMENTS

8.1 No Assignment by PLEASANT HILL PD.
pLEASANT HILL PD shall not, either directly or indirectly, assign, transfer, hypothecate, subcontract or delegate all or any portion of this Agreement or any rights, duties or obligations of pLEASANT HILL PD hereunder without the prior written consent of the CCCSO; provided, however, that any contractor or subgrantee specifically referenced in Appendix A shall not require the consent of CCCSO. This MOU shall not, nor shall any interest herein, be assignable as to the interest of PLEASANT HILL PD involuntarily or by operation of law without the prior written consent of CCCSO. A change of ownership or control of PLEASANT HILL PD or a sale or transfer of substantially allof the assets of PLEASANT HILL PD shallbe deemed an assignment for purposes of this MOU.
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8.2 Agreement Made in Violation of this Article.

Any agreement made in violation of Section 8.1 shall confer no rights on any person or entity and shall automatically be null and void.

8.3 PLEASANT HILL PD Retains Responsibility.

PLEASANT HILL PD shall in all events remain liable for the performance by any subgrantee contractor, or assignee of all of the covenants, terms and conditions in this MOU.

ARTICLE 9

NOTICES AND OTHER COMMUNICATIONS

9.1 Requirements.

Unless otherwise specifically provided herein, all notices, consents, directions, approvals, instructions, requests and other communications hereunder shall be in writing, shall be addressed to the person and address set forth below and shall be (a) deposited in the U.S. mail, first class, certified with return receipt requested and with appropriate postage, (b) hand delivered or (c) sent via e-mail:

If to Contra Costa County Office of the Sheriff Office of Emergency Services:
1850 Muir Road
Martinez, CA 94553-4719
Attention: Lieutenant Debra Williams
Email : DWill I @so.cccounty.us
If to Contra Costa County Office of the Sheriff Grants Division:
1850 Muir Road
Martinez, CA 94553-47 19
Attention: Lyn Oco, Director of Contracts and Grants
Email : LOco@,so.cccounty.us
*,ffi:lff3,,

10.1 No Waiver.

No waiver by CCCSO of any default or breach of this MOU shall be implied from any failure by the CCCSO to take action on account of such default if such default persists or is repeated. No l5

9.2 Effective Date.

All communications sent in accordance with Section 9.1 shall become effective on the date of receipt. Such date of receipt shall be determined by: (a) if mailed, the return receipt, completed by the U.S. postal service; (b) if sent via hand delivery, a receipt executed by a duly authorized agent of the party to whom the notice was sent; or (c) if sent via email, the date to whom the notice was sent.

Item 9.6
City Council Meeting Agenda - Page 129 of 317 - Monday, June 02, 2025 express waiver by CCCSO shall affect any default other than the default specified in the waiver and shall be operative only for the time and to the extent therein stated. Waivers by CCCSO of any covenant, term or condition contained herein shall not be construed as a waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by CCCSO of any action requiring further consent or approval shall not be deemed to waive or render unnecessary the consent or approval to or of any subsequent similar act.

10.2 Modification.

This MOU may not be modified, nor may compliance with any of its terms be waived, except by written instrument executed and approved in the same manner as this MOU; provided, however, that the designee may establish alternate procedures for modification of the Appendix A and the Grant Plan.

10.3 Governing Law; Venue.

The formation, interpretation and performance of this MOU shall be governed by the laws of the State of Califomia, without regard to its conflict of laws principles. Venue for all litigation relative to the formation, interpretation and performance of this MOU shall be in Martinez, California.

10.5 Headings.

All article and section headings and captions contained in this MOU are for reference only and shall not be considered in construing this MOU.

10.6 Entire Agreement.

This MOU sets forth the entire MOU between the parties and supersedes all other oral or written provisions. The following Appendices are attached to and apart of this MOU:

U Appendix A, Authorized Expenditures and Timelines
U Appendix B, Grant Assurances

10.7 Certified Resolution of Signatory Authority.

Upon request of CCCSO, PLEASANT HILL PD shall deliver to CCCSO a copy of the City Council resolution(s) authorizing the execution, delivery and performance of this MOU, certified as true, accurate and complete by the appropriate authorized representative/official of PLEASANT HILL PD.

10.8 Severability.

Should the application of any provision of this MOU to any particular facts or circumstances be found Uy a court of competent jurisdiction to be invalid or unenforceable, then (a) the validity of other piovisions of this MOU shall not be affected or impaired thereby, and (b) such provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and shall t6

10.4 PLEASANT HILL PD to Pay All Taxes.

PLEASANT HILL PD shall pay to the appropriate governmentalauthority, as and when due, any and all taxes, fees, assessments or other governmental charges, including possessory interest taxes and California sales and use taxes, levied upon or in connection with this MOU, the Grant Plan, the Grant Funds or any of the activities contemplated by this MOU. A copy of taxes paid and sales tax report to the California Department of Tax and Fee Administration (CDTFA) must be submitted to CCCSO.

Item 9.6
City Council Meeting Agenda - Page 130 of 317 - Monday, June 02, 2025 be reformed without further action by the parties to the extent necessary to make such provision valid and enforceable.

10.9 Successors; No Third-Party Beneficiaries.

Subject to the terms of Article 8, the terms of this MOU shall be binding upon, and inure to the benefit of, the parties hereto and their successors and assigns. Nothing in this MOU, whether express or implied, shall be construed to give any person or entity (other than the parties hereto and their respective successors and assigns and, in the case of Article 6, the Indemnified Parties) any legal or equitable right, remedy or claim under or in respect of this MOU or any covenants, conditions or provisions contained herein.

10.10 Survival of Terms.

The obligations of PLEASAI\T HILL PD and the terms of the following provisions of this MOU shall survive and continue following expiration or termination of this MOU: Sections 4.3 and 4.4, Article 6, this Article 10, and the Grant Assurances of Appendix B.

10.11 Further Assurances.

From and after the date of this MOU, PLEASANT HILL PD agrees to do such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be reasonably necessary or proper and usual to complete the transactions contemplated by this MOU and to carry out the purpose of this MOU in accordance with this MOU.

10.12 Disclosure of Subawards and Executive Compensation.

Pursuant to the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282) as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (P.L. 110- 252), full disclosure to the public of entities or organizations receiving federal funds is now required. As defined by the Office of Management and Budget (OMB), all new Federal awards of $25,000 or more as of October 1, 2010, are subject to FFATA reporting requirements. The Transparency Act definition of "Federal awards" includes not only prime awards for grantees, cooperators, and contractors, but also awards to sub-recipients. If applicable, PLEASANT HILL PD must provide the following information on PLEASANT HILL PD letterhead within 30 days of receipt of this MOU.
l. Subawards greater than $25,000:
a) Name of entity receiving award;
b) Amount of award;
c) Funding agency;
d) The Catalog of FederalDomestic Assistance program number; e) Award title (descriptive of the purpose of the funding action); f) Location of the entity and primary location of performance including city, state, and Congressional district;
g) Unique Entity ID of the entity, and its parent if applicable;and, h) Total compensation and names of top five executives (same thresholds as for prime recipients).
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2.The Total compensation and names of the top five executives if:
a) 80% or more of annual gross revenues are from Federal awards (contracts, sub-contracts and Federal financial assistance), and $25,000,000 or more in annual gross revenues from Federal awards; and,
b) Compensation information is not already available through reporting to the Securities and Exchange Commission.

10.13 Cooperation with CCCSO and Activities.
(a) Subject to reasonable terms and conditions, PLEASANT HILL PD agrees to participate in CCCSO sponsored exercises, and to make available equipment acquired with Crant Funds for use as part ofsuch exercises.
(b) To the extent permitted by law, PLEASANT HILL PD agrees to share with the CCSO informational work products (such as plans, reports, data, etc.) created or acquired using Grant Funds.
(c) PLEASANT HILL PD agrees to provide input towards the development of the regional Threat andHazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) as requested by CCCSO.

ARTICLE 11

INSURANCE

11.1 Types and Amounts of Coverage.

Without limiting PLEASANT HILL PD's liability pursuant to Article 6 of this MOU, PLEASANT HILL PD shall maintain in force, during the full term of the MOU, insurance in the following amounts and coverages:
(a) Workers' Compensation, in statutory amounts, with Employers' Liability Limits not less than $1,000,000 each accident, injury, or illness; and
(b) Commercial General Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability, Personal Injury, Products and Completed Operations; and (c) Commercial Automobile Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non-Owned and Hired auto coverage, as applicable.

11.2 Additional Requirements for General and Automobile Coverage.

Commercial General Liability and CommercialAutomobile Liability Insurance policies must be endorsed to provide:
(a) Name as Additional Insured the Contra Costa County Office of the Sheriff, its Officers, Agents, and Employees.
(b) That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought. 18 Item 9.6
City Council Meeting Agenda - Page 132 of 317 - Monday, June 02, 2025 I 1.3 Additional Requirements Regarding Workers' Compensation.

Regarding Workers' Compensation, PLEASANT HILL PD hereby agrees to waive subrogation which any insurer of PLEASANT HILL PD may acquire from PLEASANT HILL PD by virtue of the payment of any loss. PLEASANT HILL PD agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the PLEASANT HILL PD, its employees, agents and subcontractors.

11.4 Additional Requirements for AII Policies.

All policies shall provide thirty days' advance written notice to the CCCSO of reduction or nonrenewal of coverages or cancellation of coverages for any reason. Notices shall be sent to the CCCSO address in Article 9, Notices and Other Communications.

11.5 Required Post-Expiration Coverage.

Should any of the required insurance be provided under a claims-made form, PLEASAIIT HILL PD shall maintain such coverage continuously throughout the term of this MOU and, without lapse, for a period of three years beyond the expiration of this MOU, to the effect that, should occurrences during the MOU term give rise to claims made after expiration of the MOU, such claims shall be covered by such claims-made policies.

11.6 General Annual Aggregate Limit/Inclusion of Claims Investigation or Legal Defense Costs.

Should any ofthe required insurance be provided under a form ofcoverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs be included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above.

11.7 Lapse in Insurance.

Should any required insurance lapse during the term of this MOU, requests for reimbursement originating after such lapse may not be processed, in the CCCSO's sole discretion, until CCCSO receives satisfactory evidence of reinstated coverage as required by this MOU, effective as of the lapse date. If insurance is not reinstated, the CCCSO may, at its sole option, terminate this MOU effective on the date of such lapse of insurance.

11.8 Evidence of Insurance.

Before commencing any operations or expending any Grant Funds under this MOU, PLEASANT HILL PD shall furnish to CCCSO certificates of insurance and additional insured policy endorsements with insurers with ratings comparable to A-, VIII or higher, that are authorized to do business in the State of California, and that are satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this MOU.

11.9 Effect of Approval.

Approval of the insurance by CCCSO shall not relieve or decrease the liability of PLEASANT HILL PD hereunder.
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11.10 Insurance for Subcontractors and Evidence ofthis Insurance.

If a subcontractor or subgrantee will be used to complete any portion of this MOU, PLEASANT HILL PD shall ensure that the subcontractor or subgrantee shall provide all necessary insurance and shall name CCCSO, its officers, agents and employees and the PLEASANT HILL PD as additional insureds.

11.11 Authority to Self-Insure.

Nothing in this MOU shall preclude PLEASANT HILL PD from self-insuring all or part of the insurance requirement in this Article. However, PLEASANT HILL PD shall provide proof of self-insurance, in a form acceptable to CCCSO, in the amounts of each line of self-insurance.

ARTICLE 12

COMPLIANCE

12.1 Nondiscrimination.

In the performance of this MOU, PLEASANT HILL PD agrees not to discriminate against any employee, CCCSO employee working with PLEASANT HILL PD or any subgrantee of PLEASANT HILL PD, applicant for employment with PLEASANT HILL PD or subgrantee of PLEASANT HILL PD, or against any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations, on the basis of the fact or perception of a person's race, color, creed, religion, national origin, ancestry, age, height, weight, sex, sexual orientation, gender identity, domestic partner status, marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), or association with members of such protected classes, or in retaliation for opposition to discrimination against such classes.

12.2 Conflict of Interest.

Through its execution of this MOU, PLEASANT HILL PD acknowledges that it is familiar with the provisions of Section 87100 et seq. and Section 1090 et seq. of the Government Code of the Stati of Califomia and certifies that it does not know of any facts which constitutes a violation of said provisions and agrees that it will immediately notify CCCSO if it becomes aware of any such fact during the term of this MOU. PLEASANT HILL PD agrees that it will promptly notify CCCSO in writing of all violations of State or Federal criminal law involving fraud, bribery, or gratuities affecting or involving the use of Grant Funds.

12.3 Compliance with ADA.

PLEASANT HILL PD acknowledges that, pursuant to the ADA, programs, services and other activities provided by a public entity to the public, whether directly or through a grantee or contractor, must be accessible to the disabled public. PLEASANT HILL PD shall not discriminate against any person protected under the ADA in connection with all or any portion of the Grant Plan and shall comply at all times with the provisions of the ADA.

12.4 Prohibition on Political Activity with CCCSO Funds.

PLEASANT HILL PD may not participate in, support, or attempt to influence any political campaign for a candidate or for a ballot measure (collectively, "Political Activity") in the performance of the services provided under this MOU.
20 Item 9.6
City Council Meeting Agenda - Page 134 of 317 - Monday, June 02, 2025 IN WITNESS WHEREOF, the parties hereto have caused this MoU to be duly executed as of the date first specified herein.

COLTNTY OF CONTRA COSTA:

By
Jad
of Management Services

CITY OF PLEASANT HILL
By
Name:

City Manager
21 Item 9.6
City Council Meeting Agenda - Page 135 of 317 - Monday, June 02, 2025 Appendix A
-
Authorized Expenditures and Timelines
Entity:

CITY OF PLEASANT HILU PLEASANT HILL POLICE DEPARTMENT
lJ Number and Title:
tJ-04
Program Description:

Project 006

PLEASANT HILL PD CERT
Project Completion Date: March 31,2027
Project Not to Exceed $53,070.00

EQUIPMENT
Reimbursement for Equipment Requires :
! An approved EHP memo, if applicable.
tl A performance bond is required for any equipment item that exceeds $250,000, or for any vehicle, aircraft, or watercraft, regardless ofthe cost. Failure to obtain and submit a performance bond to CCCSO may result in disallowance of cost. t-l As allowable under Federal guidelines, procurement of equipment must follow local policies and procedures for competitive purchasing whichever is stricter (provided they are not in conflict with Federal regulations which supersede them).

If sole source approval is needed, PLEASANT HILL PD must transmit the request to the CCCSO to be submitted to CalOES.
! Prior to reimbursement, PLEASANT HILL PD must submit all invoices, AEL numbers, and a list of all equipment ID numbers and the deployed locations. ! PLEASANT HILL PD must inventory, type, organize and track all equipment purchased in order to facilitate the dispatch, deployment, and recovery ofresources before, during, and after an incident.

U PLEASANT HILL PD must sign and submit CCCSO Grant Property Transfer Agreement
All requests for reimbursements must be submitted at least 30 days before project completion date unless an earlier deadline is set in this Appendix.

PLEASANT HILL PD should submit reimbursement requests on a quarterly basis, as applicable.
22 Item 9.6
City Council Meeting Agenda - Page 136 of 317 - Monday, June 02, 2025 Authorized expenditures must fall into one of the following categories: Planning, Organization, Equipment, Training, or Exercises. Descriptions of authorized expenditures are in the following documents:

I FY 2024 Homeland Security Grant Program Notice of Funding Opportunity:
https ://www.fema. eov/grants/oreparedness/home land-security a FY 2024 Califurnia Supplement to the Federal Funding Opportunity Announcement https://www.caloes.ca.sov/wp-content/uploads/Grants/Documents/FY2024-HSGP-State-Supplementupdated- 12.l8.24.odf ll Authorized Equipment List: hup://www.fema.gov/authorized-equipment-list I Cal OES Rules and Regulations, including the Recipient Handbook: :
https ://www.caloes. ca. gov/wpcontent/up load s/G rants/Doc uments/2024-Subrec i pi ent-Handbook.pdf I Any equipment purchased under this Agreement must motch the HSGP 2024 Grant Application Workbook. Any modi/ication to the inventory list in thot Workbook must receive prior written approval from by the CCCSO and CalOES.

I No Management and Administrution expenses are allowed, unless expressly identi/ied ond authorized in this Appendix.

I Sustainability requirements moy apply to some or all of the grantfunded projects or programs outhorized in this Appendk See Agreement,l3.l2.

I All EHP documentation must be submitted and approved fuLto ony expenditure offunds req uiring EHP submission.
23 Item 9.6
City Council Meeting Agenda - Page 137 of 317 - Monday, June 02, 2025 Appendix B-- Grant Assurances
Name of Jurisdiction:

CITY OF PLEASANT HILL / PLEASANT HILL POLICE DEPARTMENT Name of Authorized Agent: Name City Manager
Address
City
Telephone Number:

E-Mail Address:

As the duly authorized representative of City of Pleasant Hill / Pleasant Hill Police Department, I hereby certify that City of Pleasant Hill / Pleasant Hill Police Department has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

I further acknowledge that City of Pleasant Hill / Pleasant Hill Police Department is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
(f) Contra Costa County Office of the Sheriff Grants Policies and Procedures Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2,Parl200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (OMB) and can be found at http ://www.whitehouse. gov/omb/.

In the event CCCSO determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, City of Pleasant Hitl will be notified of the changes in writing. Once notification has been made, any subsequent requests for funds will indicate City of Pleasant Hill acceptance of the changes to City of Pleasant Hill.
24 Item 9.6
City Council Meeting Agenda - Page 138 of 317 - Monday, June 02, 2025 State and federal grant award requirements are set forth below City of Pleasant Hill / Pleasant Hill Police Department hereby agrees to comply with the following:

1. Proof of Authority
PLEASANT HILL PD will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that PLEASANT HILL PD and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this MOU shall be the responsibility of PLEASANT HILL PD and the city council, governing board, or authorized body; (c) Grant funds shall not be used to supplant expenditures controlled by the city council, goveming board, or authorized body;
(d) PLEASANT HILL PD is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and (e) Official executing this agreement is authorized by PLEASANT HILL PD.

This Proof of Authority must be maintained on file and readily available upon request

2. Period of Performance
The period of performance is specified in the Award. PLEASANT HILL PD is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, PLEASANT HILL PD certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
25 Item 9.6
City Council Meeting Agenda - Page 139 of 317 - Monday, June 02, 2025 (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

PLEASANT HILL PD will also comply with provisions of the Hatch Act (5 U.S.C. $$ 1501- 1508 and $5 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, PLEASAI\T HILL PD agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency.

Are not presently indicted for or otherwise uiminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where PLEASAIIT HILL PD is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity
PLEASANT HILL PD will comply with all state and federal statutes relating to nondiscrimination, including:
(a) Titte VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. $ 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients bf federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; 26 4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. $ 200.213 and codified in 2 C.F.R. Part 180, Debarment and Suspension, PLEASANT HILL PD will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. PLEASANT HILL PD certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
Item 9.6
City Council Meeting Agenda - Page 140 of 317 - Monday, June 02, 2025 (b) Title IX of the Education Amendments of 1972, (20 U.S.C. $$ 1681-1683, and 1685- 1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. $ 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. $$ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. $$ 6101-6107), which prohibits discrimination on the basis ofage;
(f) Public Health Service Act of 1912 (42 U.S.C. $$ 290 dd-z} relating to confidentiality of patient records regarding substance abuse treatment;
(g) Title vIII of the civil Rights Act of 1968 (42 u.s.c. $ 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevatorsF be designed and constructed with certain accessible features (See 24 C.F.R. $ 100.201); (h) Executive Order 11246,which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin; (i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; fi) Califomia Public Contract Code $ 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages;
(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part19;
(l) PLEASAI\T HILL PD will comply with California's Fair Employment and Housing Act (FEHA) (California Government Code $$12940, 72945,12945.2), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, andlor retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions;
(m) Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondisuimination statute(s) that may apply to this application. 27 Item 9.6
City Council Meeting Agenda - Page 141 of 317 - Monday, June 02, 2025

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. $ 701 et seq.), PLEASANT HILL PD certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
PLEASANT HILL PD will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code $$ 21000- 21177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, $$ 15000- l 5387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. $ 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. $ 7401) which regulates air emissions from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEpA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmentalprotection for allcommunities; (f) Evaluation of flood hazards in floodplains in accordance with Executive Order I1988; (g) Executive Order 11514 which sets forth nationalenvironmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order I 1990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L.93-523);
O The Endangered Species Act of 1973, (P.L.93-205);
(k) Assurance of project consistency with the approved state management program developed under the coastal zoneManagement Act of 1972 (16 U.S.C. $$1451 et seq.); (l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. S$7401 et seq.); (m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. 5 l27l et seq.) related to protecting components or potential components of the national wild and scenic rivers system' pLEASANT HILL PD shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to $ I 3301 of the California Water Code for violation of waste discharge requirements or discharge p.ot,ibitions; or 3) determined to be in violation of federal law relating to air or water pollution. 28 Item 9.6
City Council Meeting Agenda - Page 142 of 317 - Monday, June 02, 2025

8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, PLEASANT HILL PD will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.

9. Access to Records
In accordance with 2 C.F.R. $ 200.336, PLEASANT HILL PD will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. PLEASANT HILL PD will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
PLEASANT HILL PD willestablish safeguards to prohibit PLEASANT HILL PD's employees from using their positions for a purpose that constitutes or presents the appearance ofpersonal or organizational confl ict of interest, or personal gain' I 1. Financial Management
False Claims for Payment - PLEASANT HILL PD willcomply with 3l U.S.C $$ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursement or advance.

12. Reporting - AccountabilitY
pLEASANT HILL PD agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 1 09-282), specifically (a) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R. Part 170 Reporting Subaward and Executive Compensation Information.

13. Whistleblower Protections
PLEASANT HILL PD also must comply with statutory requirements for whistleblower protections at l0 U.S.C. $ 2409,41 U.S.C. 5 4712, and l0 U.S.C. 52324,41 U.S.C. $ 4304 and $ 4310.

14. Human Trafficking
pLEASANT HILL PD will comply with the requirements of Section 106(9) of the Trafficking Victims Protection Act of 2000, as amended (22U.5.C. $ 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award.
29 Item 9.6
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15. Labor Standards
PLEASANT HILL PD will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. $$ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. g 3145 and l8 U.S.C. $ 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. $$ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. $ 201 et al.) as they apply to employees of institutes of higher learning (lHE), hospitals and other non-profit organizations.

16. Worker's Compensation
PLEASANT HILL PD must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code $$ 3700 et seq.

17. Property-Related
If applicable to the type of project funded by this federalaward, PLEASANT HILL PD will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 9l-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federallyassisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L.93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. $ 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. $469a-l et seq.); and (e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. $ 4831 and 24 CFR Pan 35) which prohibitsthe use of lead-based paint in construction orrehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, PLEASANT HILL PD will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole oi in part with federal assistance funds to assure nondiscrimination during the useful life ofthe project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will 30 Item 9.6
City Council Meeting Agenda - Page 144 of 317 - Monday, June 02, 2025 furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

19. Use of Cellular Device While Driving is Prohibited
PLEASANT HILL PD is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 9l l, law enforcement, or similar services.

20. California Public Records Act and Freedom of Information Act PLEASANT HILL PD acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. $ 552, and the California Public Records Act, California Government Code section 6250 et seq.

PLEASANT HILL PD should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

HOMELAND SECURITY GRANT PROGRAM (HSGP) -

PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS

21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect PII are required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PII they collect. itecipienis may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively'

24. Copyright
ett recipients must affix the applicable copyright notices of l7 U.S.C. $$ 401 or 402 and an acknowiedgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. 3l
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25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. $ 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.
2T.Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. $ 4l 102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. $ 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942.

29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, PLEASANT HILL PD must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, l5 U.S.C. $ 2225a.

30. Non-supplanting Requirement
All recipienis who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.

31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96- 517, as amended, ind codified in 35 U.S.C. $ 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. $ 401 .14.
32 Item 9.6
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32. SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends l8 U.S.C. $$ 175-175c.

36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

37. Performance Goals
All recipients must provide quarterly performance report to CCCSO.

38. Applicability of DHS standard Terms and conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the recipients and flow down to any of its subrecipients as a matter of law, regulation, or executive order. if the requirement does not apply to Indian Tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe.

The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

39. Required use of American Iron, Steel, Manufactured Products, and Construction Materials
The recipients must comply with the "Build America, Buy America" Act (BABAA), encated as part of ihe Infrastructure Investment and Jobs Act and Executive Order 14005' Recipients JJ
Item 9.6
City Council Meeting Agenda - Page 147 of 317 - Monday, June 02, 2025 receiving a federal award subject to BABAA requirements may not use federal finance assistance funds for infrastructure projects unless:
(a) All iron and steel used in the project are produced in the United States - this means all manufacturing processes, from the initial melting stage through application of coatings, occurred in the United States.
(b) All manufactured products used in the project are produced in the United States - this means the manufactured produced was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactures in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and
(c) All construction materials are manufactured in the United States - this means that all manufacturing processes for the construction material occurred in the United States.

The "Buy America" preference only applies to articles, materials, and supplies that are consumed in, incorporated int, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does Buy America preference apply to equipment and furnishings, such as movable chairs, desk, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or perrnanently affixed to the infrastructure project.

Per section 70914(c) or BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.

40. Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
City of Pleasant Hill / Pleasant Hill Police Department must comply with the requirements of section l2(c) of Executive Order 14074 City of Pleasant Hill / Pleasant Hill Police Department t is also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing'

IMPO TANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. City of Pleasant Hill / Pleasant Hill Police Department recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on City of Pleasant Hill / Pleasant Hill Police Department, its successors, transferees, assignees, etc. as well as any of its subrecipients. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds' 34 Item 9.6
City Council Meeting Agenda - Page 148 of 317 - Monday, June 02, 2025 All appropriate documentation, as outlined above, must be maintained on file by City of Pleasant Hill / Pleasant Hill Police Department and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the City of Pleasant Hill / Pleasant Hill Police Department may be ineligible for award of any future grants if Cal OES determines that the City of Pleasant Hill / Pleasant Hill Police Department: ( I ) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. City of Pleasant Hill / Pleasant Hill Police Department are bound by the DHS Standard Terms and Conditions2024, Version 2,hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fyl5-dhs- standard-termsand-conditions.

The undersigned represents that he/she is authorized by CITY OF PLEASANT HILL/PLEASANT HILL POLICE DEPARTMENT to enter into this agreement for and on behalf of the said Applicant.

Signature of Authorized Agent:

Printed Name of Authorized Agent
Title: City Manager Date: 41112025
3s
Item 9.6
City Council Meeting Agenda - Page 149 of 317 - Monday, June 02, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Interview and Nominating Committee
Vice Mayor Shess and Councilmember Amanda Szakats
DATE: June 2, 2025
SUBJECT: Approve Appointment Recommendation to the Civic Action Commission

APPOINTMENTS TERMS/EXPIRATION DATES

CIVIC ACTION COMMISSION
Gwen Haley – New Appointment Unfilled term through February 2028 Item 9.7
City Council Meeting Agenda - Page 150 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: DECLARING AN EMERGENCY, AUTHORIZING THE TRANSFER

OF AVAILABLE PEDESTRIAN AND BICYCLE PROGRAM FUNDS

TO THE POLICE DEPARTMENT ROOF REPLACEMENT

PROJECT, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONSTRUCTION CONTRACT WITH STATE
ROOFING, INC.

SYNOPSIS
The City of Pleasant Hill Police Department Roof Replacement Project will remove and replace the existing roof at the Police Department facility. The purpose of this item is to consider declaring this project an emergency project; authorize the transfer of available FY 2024/2025 Pedestrian and Bicycle Program funds to the Police Department Roof Replacement Project; and to seek authorization to award the construction contract to State Roofing, Inc.

DISCUSSION
Background
In 2018, the City hired an outside consultant to perform a roof survey at the Police Department building. The study determined that the Police Department facility’s roof, constructed in 1981, had 0-2 years of service life left, and would need to be replaced. The City of Pleasant Hill Police Department Roof Replacement Project was subsequently identified as a funded project in the approved Capital Improvement Plan FY 2024/2029 (CIP) and $300,000 of Measure K funds were approved for the construction of this project. In an effort to save City resources, the project was originally identified as a re-roof, or the addition of a second layer of roofing to the building; a complete removal and replacement, which is more expensive, was not expected at the time the project was funded and approved.

In April 2025, a termite infestation was discovered in the ceiling of the Investigations area on the second floor of the Police Department. Wallace Termite was hired in early May 2025 to inspect the building for termites and abate them at the point of the infestation. The Police Department building is a designated Emergency Services Building, and as such, cannot be vacated to “tent” the structure for termite fumigation; therefore, Wallace Termite only completed a spot fumigation in areas where the termites were readily visible. During the initial fumigation work, the contractor discovered termites had also infested the roof sheeting for the building. The City’s Chief Building Official advised that the termites should be fumigated immediately, as once they infiltrate a Item 9.8
City Council Meeting Agenda - Page 151 of 317 - Monday, June 02, 2025 structure, the infestation will continue to spread, continuing to damage the structural integrity of the roof, and if left unabated, potentially the entire Police Department building.

Environmental Review
Pursuant to section 15301 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA) of 1970, as amended, the Zoning Administrator has determined that this project is determined to be a Class 1 (Existing Facilities) categorical exemption because the project includes the repair of an existing facility.

Analysis
Staff is requesting that the City Council declare this project an Emergency Project pursuant to Public Contract Code, Section 22035 and 22030 based on the Chief Building Official’s informed conclusion of the damage to the Police Department’s roof and potential damage to the structure in its entirety if the termites are not eradicated.

Staff has requested pricing from three local contractors known to do this type of work: State Roofing, Inc., Pioneer Roofing, and San Fransico Roofing Services. In response, only State Roofing, Inc. submitted a complete project proposal and indicated they could start the work immediately. Pioneer Roofing and San Francisco Roofing Services would not submit a cost proposal, as neither could commit resources to the project until September 2025 at the earliest.

State Roofing, Inc. has completed previous small roofing projects for the City, and staff believes they have the necessary qualifications to complete the work. A detailed analysis of their bid (attached) revealed that the bid price is reasonable for this type of project.

The cost of construction is $507,780. This includes removing the roof in its entirety, replacing the infested roof sheeting, and replacing the roof. It is reasonable to include a 10% contingency ($50,778) to address any issues that may arise during construction, bringing the total cost of construction for the project to $558,558. The Police Department Roof Replacement Project is identified in the FY 2024/2025 CIP and City Council had previously appropriated $300,000. Staff is requesting the transfer of an additional $258,558 of available FY 2024/2025 Pedestrian and Bicycle funds to the Police Department Roof Replacement Project to pay for the project. Upon project completion, any remaining balance will be transferred back to the Measure K fund.

The Building Division will inspect this work for conformance with the Building Code.

The project, if declared an emergency, would commence immediately upon the approval of the project and the construction funds.

Declaring this project an emergency project requires a 4/5 vote of the Council and requires staff to report on the status of the emergency at every council meeting until the project is complete.

Item 9.8
City Council Meeting Agenda - Page 152 of 317 - Monday, June 02, 2025

FISCAL IMPACT
The total authorized amount is $558,558, and the project is being funded from the Police Department Roof Replacement Project, as identified in the CIP, and available FY 2024/2025 Pedestrian and Bicycle Program funds. The Finance Division has confirmed that sufficient funds are available for the construction of this project.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt Resolution

ALTERNATIVES TO RECOMMENDED ACTION
None Recommended

ATTACHMENT(S)
Proposed Resolution
Exhibit A - State Roofing, Inc. Bid Analysis
Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 9.8
City Council Meeting Agenda - Page 153 of 317 - Monday, June 02, 2025 RESOLUTION NO. ______-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

FINDING AND DECLARING THAT AN EMERGENCY CONDITION EXISTS ARISING FROM DAMAGE TO THE CITY’S POLICE DEPARTMENT ROOF AND

AUTHORIZING EMERGENCY REPAIR TO THE ROOF WITHOUT PUBLIC BIDDING; AUTHORIZING THE TRANSFER OF AVAILABLE PEDESTRIAN AND

BICYCLE PROGRAM FUNDS TO THE POLICE DEPARTMENT ROOF REPLACEMENT PROJECT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH STATE ROOFING, INC.

WHEREAS, Sections 22035 and 22050 of the Public Contracts Code authorize the City of Pleasant Hill (“City”) to proceed with awarding a public works contract to perform emergency work upon adoption by the City Council by a four-fifths vote of a resolution declaring that the public interest and necessity demand the immediate expenditure of public funds to safeguard life, health, or property;
WHEREAS, the City of Pleasant Hill’s Police Department facility roof is in need of emergency repair as a result of a termite infestation;
WHEREAS, the repairs are necessary to preserve the health, safety and welfare of the City and the City’s residents utilizing the Police Department; WHEREAS, the need for replacement of the entire City of Pleasant Hill’s Police Department facility roof requires immediate action that will not permit undergoing the formal competitive bidding process because of a termite infestation in the roof sheeting of the structure’s roof. The Police Department is a designated emergency building that is open 24/7, and cannot be tented to complete the fumigation process to eradicate the termites; therefore, the Chief Building Official has determined that the Police Department’s building roof is in need of immediate repair, in its entirety, and that the termites should be fumigated immediately, as once they infiltrate a structure, the infestation will continue to spread, continuing to damage the structural integrity of the roof, and if left unabated, potentially the entire Police Department building.

WHEREAS, the City’s engineering staff solicited proposals from State Roofing, Inc., SF Roofing Company and Pioneer Roofing and received a written acceptable proposal to perform the emergency work from State Roofing, Inc., and the City now wishes to award an emergency contract for the Police Department Emergency Roof Repair Project to State Roofing, Inc.; and WHEREAS, Public Contract Code section 22050 also provides that the City Council may, by resolution, delegate the authority to order any action required by the emergency and to procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let the contracts, to the City Manager, or designee, or any other officer.

WHEREAS, Pursuant to section 15301 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA) of 1970, as amended, the Zoning Administrator Item 9.8
City Council Meeting Agenda - Page 154 of 317 - Monday, June 02, 2025 has determined that this project is determined to be a Class 1 (Existing Facilities) categorical exemption because the project includes the repair of an existing facility.

WHEREAS, the Police Department Roof Replacement Project is a funded project in the approved FY2024/2029 Capital Improvement Program as the roof has reached the end of its useful life: and
WHEREAS the Police Department Roof Replacement Project initially provided for the reroofing of the existing roof; and WHEREAS, the Police Department Emergency Roof Replacement Project provides for the removal and replacement of the existing roof in its entirety; and WHEREAS, the total cost of construction for the Police Department Emergency Roof Replacement Project, including 10 percent contingency, will be approximately $558,558, which exceeds the original project budget and;
WHEREAS, there are available Measure K funds in the FY 2024/2025 Pedestrian and Bicycle Program funds to bridge the project budget shortfall; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANT HILL, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The above recitals are true and correct.

Section 2. Findings. The City Council finds that the public interest and necessity demand the immediate expenditure of public funds for emergency work for the Police Department Emergency Roof Repair Project to safeguard life, health and property. The City Council further finds that the emergency will not permit a delay that would result from a competitive solicitation for bids and that action is necessary to respond to the emergency related to the damaged condition of the City’s Police Department roof. The City Council further finds that based on the foregoing, the approvals herein authorized are necessary to protect the public health, safety and welfare.

Section 3. Award of Contract; Delegation of Emergency Contracting Authority. • A contract to perform the necessary emergency repair work to the City’s Police Department roof is hereby awarded to State Roofing, Inc. for $507,780, and the City Manager, or designee, is hereby authorized to execute said contract, and to order any other action required to remedy the emergency relating to the damaged condition of the Police Department facility roof, and to procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts. • A 10% contingency ($50,778) is also authorized for the work. • The City Council authorizes the appropriation and transfer of Measure K funds from the FY2024/2025 Pedestrian and Bicycle Program funds to the Police Department Roof Item 9.8
City Council Meeting Agenda - Page 155 of 317 - Monday, June 02, 2025 Replacement Project and increase the Police Department Roof Replacement Project budget in the amount of $258,558 (including 10% contingency) to complete the Police Department Emergency Roof Replacement Project.
• The City Manager, or designee, is directed to report to the City Council at the next regularly scheduled meeting and at every meeting thereafter until the action is terminated to determine if there is a need to continue the action.

Section 4. Effective Date. This Resolution shall be effective immediately.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_
__________________________________
SUE NOACK, Mayor
ATTEST:
_____________________
Lyone P. Conner, City Clerk
Item 9.8
City Council Meeting Agenda - Page 156 of 317 - Monday, June 02, 2025 Client: City of Pleasant Hill Date: 5-13-25
Address: 330 Civic Dr Project Name: Pleasant Hill Police Department City / State / Zip: Pleasant Hill, CA 94523 Address:330 Civic Dr.

Attn: Kris Carr City: Pleasant Hill, CA 94523
Phone: 925-586-9148 Fax: Onsite Contact:

Cell: e-mail: [email protected] e-mail: [email protected] Onsite Phone:

Scope of Work:

1. Remove and dispose of all existing roofing material and flashings to the wood deck. (Abatement not included)

2. Includes 5k for dry rot allowance.

3. Temporarily remove remove roof top decks. To be re-installed after roof installation.

4. Install 1.75" Polyiso mechacnially attached.

5. Install Tapered polyiso crickets as needed between drains.

6. Install 1/4" densdeck prime mechanically attached.

7. Install 60 mil PVC mechanically attached. Install all new flashings, scupper and drain flashings..

8. Install new collector heads and downspoutsat scuppers.

9. Re-use metal coping cap.
5 year Contractor and 20 year manufacturer warranty.

Price per 4'x8' sheet for plywoof replacement: $180.00
Any additional dry rot damage to be addresses via time and material: $120.00 per man hour labor 15% mark up on materials.

Total amount: $439,520.00
Projected start date: TBD Projected work days: 25
The project schedule and work days are effected by inclement weather and dry conditions after storms. Changes in the scope of work and / or delays in approval will extend the completion date. Our price includes all labor, material, equipment, taxes, fees and insurance required to complete the work listed above. This proposal may be withdrawn if not accepted within 30 days from the date listed in the heading.

Approved: Accepted:

Dan Edge 5-13-25
Salesman: Date: Client: Date:

Acceptance of this contract authorizes State Roofing Systems, Inc. to complete the specifications, terms and conditions listed on this document.

Payment is due upon receipt of invoice. Payment with credit cards must follow our "credit card policy" that is sent with each invoice.

Delinquent accounts will be subject to interest at the maximum legal rate in addition to all collection costs and attorney fees. This contract can be canceled in writing by the owner at any time prior to midnight of the third business day after the acceptance date above. The general conditions attachment is part of this contract. If applicable, warranties will be provided per this agreement upon final payment. 15444 Hesperian Blvd San Leandro, CA 94578-3959 (510) 317-1477 Fax (510) 317-1470 CA#417692 NV#0065327 If we have to change all the plywood the for the full facility the cost would be $68,260.00.

We dont anticipate asbestos, but we will need to test to make sure. If it is ACM there would be an added cost of $18,000 for remediation.

EXHIBIT A
Item 9.8
City Council Meeting Agenda - Page 157 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 AUTHORIZING THE CITY

MANAGER TO EXECUTE A FIRST AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH FEHR & PEERS,
INC., FOR THE UPDATE TO THE CITY OF PLEASANT HILL
TRAFFIC IMPACT FEE 2023 DRAFT REPORT.

SYNOPSIS
The City of Pleasant Hill (“City”) entered into a Professional Services Agreement with Fehr & Peers, Inc., (“Consultant”) on May 7, 2025, to update the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report in the amount of $20,610. A First Amendment to the Professional Services Agreement is needed to add additional scope of services and increase the total compensation limit by $8,570 for a total not-to-exceed cost of $29,180.

DISCUSSION
Background
The City entered into a Professional Services Agreement (attached as Exhibit A) with the Consultant on May 7, 2025, to update the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report. Fehr & Peers submitted the Pleasant Hill Traffic Impact Fee (PHTIF) update study in a Draft Report in 2023. The study analyzed an update of the PHTIF program to include a new list of capital improvement projects, reflect the most recent projections of population and employment growth in the City of Pleasant Hill, and change the approach used to calculate fees.

The 2023 Draft Report has not yet been adopted, and a new Bicycle and Pedestrian Master Plan (BPMP) and the FY 2024-2029 Capital Improvement Program (CIP) have since been adopted by Resolution by the City Council. Therefore, this proposal includes work to update the 2023 Draft Report, including a revision of the project list and project costs based on the projects from the BPMP and CIP, and to assist the City with the report adoption process.

The additional scope of work in this First Amendment (attached as Exhibit B) includes coordination with the City Attorney about AB 602, additional meetings with City staff and a comparison study of fees in other jurisdictions. The total amount of this additional scope is $8,570.00.

Item 9.9
City Council Meeting Agenda - Page 158 of 317 - Monday, June 02, 2025 Analysis
Fehr & Peers, Inc., is currently satisfactorily performing the assigned tasks outlined in the original scope of services. Staff has reviewed the additional cost proposal (included with Exhibit B) from Fehr & Peers, Inc., and finds it to be complete and reasonable.

FISCAL IMPACT
The proposed First Amendment to the Professional Services Agreement increases the compensation by $8,570 to a new total not to exceed amount of $29,180. Funding for the project scope is available through the Pedestrian and Bicycle Program.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution.

ALTERNATIVES TO RECOMMENDED ACTION
Do not adopt the proposed resolution and provide direction to staff.

ATTACHMENT(S)
Proposed Resolution
Exhibit A – Professional Services Agreement
Exhibit B – First Amendment to Professional Services Agreement Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 9.9
City Council Meeting Agenda - Page 159 of 317 - Monday, June 02, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FEHR & PEERS, INC., FOR THE UPDATE TO THE CITY OF PLEASANT HILL TRAFFIC IMPACT FEE 2023 DRAFT REPORT
WHEREAS, City staff requests that the City Council authorize the City Manager to execute a First Amendment to the Professional Services Agreement with Fehr & Peers, Inc., (“Consultant”) to update the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report; and WHEREAS, The City executed a Professional Services Agreement with Fehr & Peers, Inc., (“Consultant”) on May 7, 2025, in the amount of $20,610. Fehr & Peers, Inc., submitted the Pleasant Hill Traffic Impact Fee (PHTIF) update study in a Draft Report in 2023. The study analyzed an update of the PHTIF program to include a new list of capital improvement projects, reflect the most recent projections of population and employment growth in the City of Pleasant Hill, and change the approach used to calculate fees; and
WHEREAS, the 2023 Draft Report has not yet been adopted, and the City Council recently approved a new Bicycle and Pedestrian Master Plan (BPMP) and the FY 2024-2029 Capital Improvement Program (CIP). Therefore, this proposal includes work to update the 2023 Draft Report including a revision of the project list and project costs based on the projects from the BPMP and CIP, and to assist the City with the report adoption process; and WHEREAS, a First Amendment to the Professional Services Agreement is needed to add additional scope of services and increase the total compensation limit by $8,570 to a total contract value not to exceed $29,180; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill hereby authorizes the City Manager to execute a First Amendment to the Professional Services Agreement with Fehr & Peers, Inc., in the amount of $8,570 to a new total, not-to-exceed amount of $29,180.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:
___________________________
LYONE P. CONNER, City Clerk
Item 9.9
City Council Meeting Agenda - Page 160 of 317 - Monday, June 02, 2025

EXHIBIT A
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City Council Meeting Agenda - Page 182 of 317 - Monday, June 02, 2025

FIRST AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF PLEASANT HILL AND FEHR & PEERS
This First Amendment to the Agreement for Professional Services between the City of Pleasant Hill and Fehr & Peers, is made on ___________, 2025 by and between the City of Pleasant Hill (“City”) and Fehr & Peers (“Consultant”).

1. Section 1, Scope of Services is hereby amended that the Consultant shall furnish the additional services as needed as identified in Exhibit A.

2. Section 3, Compensation, Fehr & Peer’s original proposal is in the amount of $20,610.00 for the requested update to the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report. This First Amendment is in the amount of an additional $8,570. In no event shall Consultant’s compensation exceed the total amount of $29,180.00 without additional authorization from the City. Consultant compensation will be based in accordance with the Cost Proposal set forth in Exhibit A, which is attached hereto and incorporated herein by reference. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

All other provisions of the Agreement shall remain in effect.

IN WITNESS WHEREOF, the parties have caused this First Amendment to the Agreement for Professional Services to be executed on the date first written above.

CITY OF PLEASANT HILL: FEHR & PEERS (Consultant):

By:

Ethan Bindernagel, City Manager
Title:

Business License No.

APPROVED AS TO FORM: ATTEST:
______________________________
Janet E. Coleson, City Attorney Lyone Conner, City Clerk Principal
33228

EXHIBIT B
Item 9.9
City Council Meeting Agenda - Page 183 of 317 - Monday, June 02, 2025 May 21, 2025 | 1
May 21, 2025
Laetitia Galeazzi
Senior Civil Engineer
City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523
Subject: Scope Amendment Proposal for Update to the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report
Dear Ms. Galeazzi:

Fehr & Peers submitted the Pleasant Hill Traffic Impact Fee (PHTIF) Update study in a draft report to the then-current City staff in May 2023 (“2023 Draft Report”). Since then, Fehr & Peers and the City of Pleasant Hill have agreed to update the 2023 Draft Report to revise the project list and project costs based on the projects from the recently adopted Bicycle and Pedestrian Master Plan (BPMP) and 2024-2029 Capital Improvement Program (CIP), and to assist the City with the report adoption process. The work to update the 2023 Draft Report has been authorized in a contract executed by the City and Fehr & Peers.

City staff has now asked that some additional elements be added to the scope of work, including some additional meetings, coordination with the City Attorney about AB 602, and a comparison of fees in other jurisdictions. These additional elements are documented here in this proposed scope amendment.

ADDITIONAL SCOPE OF WORK

DOCUMENTATION AND COORDINATION
This scope amendment includes participation in one virtual Budget Committee meeting to discuss the TIF; this is in addition to the City Council meeting and up to two coordination meetings with City staff that were included in the original scope.

Fehr & Peers will also attend up to three virtual meetings with City staff and the City Attorney to discuss compliance with the revised Mitigation Fee Act provisions under AB 602. A key item for discussion is whether to calculate residential impact fees based on unit square footage. Based on current direction, our understanding is that the City intends to maintain a per-unit fee approach, and that Fehr & Peers would prepare brief documentation explaining that decision and include that in the final report.

EXHIBIT A
Item 9.9
City Council Meeting Agenda - Page 184 of 317 - Monday, June 02, 2025 May 21, 2025 | 2
In addition to the technical documentation identified in the original scope of work, this amendment includes preparation of a comparison of traffic impact fees charged by up to four nearby jurisdictions.

COST ESTIMATE
Fehr & Peers will perform this work on a time-and-materials basis for $8,570 as an amendment to our current contract. Any additional work requested outside of this scope of work will be scoped and budgeted on a time-and-materials basis with prior authorization from the client.

Sincerely,

FEHR & PEERS
Julie Morgan, AICP
Principal
Bruno Lertora
Transportation Engineer
Item 9.9
City Council Meeting Agenda - Page 185 of 317 - Monday, June 02, 2025 Principal- inCharge
Project
Manager
Project
Planner/
Engineer
Project
Coordinator
Tasks $395 $215 $200 $165
Documentation and Coordination 6 12 12 4 34 $560 $8,570 Total for all Tasks 6 12 12 4 34 $560 $8,570
Rates and non-key staff are subject to change at any time, without notice, and within the total budget shown Fehr & Peers
Scope Amendment for Update to the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report Labor
Hours
Direct
Costs
Total
Scope Amendment for Update to the City of Pleasant Hill Traffic Impact Fee 2023 Draft Report Notes:

This fee proposal is valid for a period of 90 days from the proposal submittal date.

Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.

Mileage is billed at the IRS rate plus 10% handling fee 1 Item 9.9
City Council Meeting Agenda - Page 186 of 317 - MondayJune 022025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 AUTHORIZING THE CITY MANAGER

TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH

CONTRA COSTA HEALTH SERVICES, HEALTH, HOUSING AND

HOMELESS SERVICES DIVISION TO PROVIDE HOMELESS

OUTREACH SERVICES THROUGH THE COUNTY'S COORDINATED

OUTREACH, REFERRAL, AND ENGAGEMENT (CORE) PROGRAM

SYNOPSIS
Homelessness continues to be a significant issue facing communities throughout Contra Costa County. The number of Police Department calls for service devoted to homeless-related issues are disproportionate compared to other calls for service. In order to address this issue, the Police Department devotes a significant amount of time and resources to help mitigate this increasing societal concern. Historically, the City staff has sought long-term solutions to address the multifaceted issues surrounding homelessness, though the cost of solutions often exceeds available City resources.

The city of Pleasant Hill was one of the first cities to enter a partnership with the County for Coordinated Outreach, Referral and Engagement (CORE)services in April 2017. Since that time, the CORE Program has been operating in Pleasant Hill by deploying a two-person team with the goal of permanent housing for the homeless individuals living in Pleasant Hill.

DISCUSSION
Background
Homelessness and the surrounding issues remain complicated social problems requiring a multifaceted approach. Staff do not have sufficient resources to address the complex issues and needs associated with the homeless community. Consequently, staff are proposing a continued partnership with the Contra Costa County Division of Health, Housing, and Homeless Services.

The partnership will continue the focus on identifying the needs of the homeless, providing the appropriate services, facilitating a path to long-term housing, and addressing the overall quality of life concerns impacting our community.

Item 10.1
City Council Meeting Agenda - Page 187 of 317 - Monday, June 02, 2025 Analysis
There are 23 CORE teams working within our county, seven days a week from 8:00 a.m. to 12:00 a.m. Our contracted Pleasant Hill CORE team works part time, 20 hours per week.

Between all CORE teams from July 2024 to May 2025, services were provided to 185 homeless individuals during 642 interactions in Pleasant Hill. The CORE teams also moved 35 homeless individuals off the streets of Pleasant Hill and into shelter or permanent housing.

During this period, our contracted part-time Pleasant Hill CORE team accounted for 44% (82) of the services provided to individuals in Pleasant Hill, provided 58% (370) of the total interactions, and made 31% (11) of the housing placements. Without the Pleasant Hill funded part-time CORE team, the CORE program would not be able to provide the breadth and depth of services through their other teams who are servicing the entire county.

Through consistent communication, contact, and interventions, the CORE outreach specialists continue to develop relationships that have allowed them to engage individuals who have previously been reluctant to receive services. This approach has continued to prove successful for the community over the past year.

FISCAL IMPACT
The total project cost for the County to provide a dedicated part-time CORE Team (20 hours per week) to the City of Pleasant Hill is $147,076 annually. Funding in the amount of $147,076 is requested from the General Fund unassigned fund balance to cover this cost.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the attached resolution authorizing the City Manager to execute an agreement for Professional Services between the City of Pleasant Hill and the Contra Costa Health Services, Health, Housing and Homeless Services Division.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council may direct staff to utilize internal resources to address homelessrelated concerns.

ATTACHMENT(S)
Proposed Resolution
Item 10.1
City Council Meeting Agenda - Page 188 of 317 - Monday, June 02, 2025 Exhibit 1 – Agreement for Professional Services
Prepared by: Matt Kristic, Police Captain
Approved by: Ethan Bindernagel, City Manager
Item 10.1
City Council Meeting Agenda - Page 189 of 317 - Monday, June 02, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR

PROFESSIONAL SERVICES BETWEEN THE CITY OF PLEASANT HILL AND CONTRA

COSTA HEALTH SERVICES, HEALTH, HOUSING AND HOMELESS SERVICES

DIVISION
WHEREAS, homelessness is a complex and significant issue in our community; and WHEREAS, the City of Pleasant Hill wishes to enter a contract for services with the Contra Costa County Division of Health, Housing, and Homeless Services to provide homeless outreach; and
WHEREAS, the City wishes to contract with the Contra Costa County Division of Health, Housing, and Homeless Services to provide homeless outreach services for an amount not to exceed $147,076 for fiscal year 2025/2026; and
WHEREAS, as stated in Mike Moore's 24-Hour Towing v. City of San Diego (1996) 45 Cal.App.4th 1294, 1303, “[a] public entity's award of a contract, and all of the acts leading up to the award, are legislative in character. [T]he letting of contracts by a governmental entity necessarily requires an exercise of discretion guided by consideration of the public welfare.” WHEREAS, the City is empowered to award a contract that would otherwise require competitive bidding pursuant to Chapter 5.10 of the City Municipal Code without competitive bidding “where competitive proposals work an incongruity and are unavailing as affecting the final result, or where competitive proposals do not produce any advantage, or where it is practically impossible to obtain what is required and to observe such form, competitive bidding is not applicable.” (Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App. 3d 631, 636); and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that authorization is granted to the City Manager to execute an agreement (Exhibit 1) for Professional Services between the City of Pleasant Hill and Contra Costa Health Services, Health, Housing and Homeless Services Division, to provide homeless outreach services through the County’s Coordinated Outreach, Referral, and Engagement (CORE) Program, in an amount not to exceed $147,076 for fiscal year 2025/2026.

Item 10.1
City Council Meeting Agenda - Page 190 of 317 - Monday, June 02, 2025 ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
SUE NOACK, Mayor
ATTEST:
_____________________________
LYONE CONNER, City Clerk
Item 10.1
City Council Meeting Agenda - Page 191 of 317 - Monday, June 02, 2025 1 AGREEMENT BETWEEN CITY OF PLEASANT HILL

AND THE COUNTY OF CONTRA COSTA
THIS AGREEMENT made and entered into on July 1, 2025, by and between the City of Pleasant Hill (hereinafter "CITY"), a municipality located in the County of Contra Costa, State of California, and the County of Contra Costa (acting through its Health Services, Health, Housing and Homeless Services Division), a political subdivision of the State of California (hereinafter referred to as “CONTRACTOR”).

THE PARTIES ENTER INTO THIS AGREEMENT based upon the following facts, understandings, and intentions:

CITY desires to contract with CONTRACTOR and CONTRACTOR has agreed to contract with the CITY to provide specified services for homeless persons in CITY, as further described herein, upon the terms and conditions hereinafter set forth.

The parties have determined that the services provided by CONTRACTOR are efficacious and beneficial to CITY’s homeless population.

NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and promises of the parties herein contained, the parties hereto agree as follows:

1. TERM
The effective date of this AGREEMENT is July 1, 2025, and shall terminate on June 30, 2026.

The term may be extended for additional one-year periods annually thereafter, upon mutual written consent of the parties.

2. SCOPE OF SERVICES
A. CONTRACTOR shall provide County-contracted staff to provide Coordinated Outreach Referral and Engagement (CORE) program services to individuals living in a state of homelessness within the boundaries of CITY.

Item 10.1
City Council Meeting Agenda - Page 192 of 317 - Monday, June 02, 2025 2 The primary mission of the CORE program is to engage and stabilize homeless individuals living outside through consistent outreach to facilitate and/or deliver health and basic need services to, and find permanent housing, for such individuals.

CONTRACTOR shall employ and utilize its CORE Team (as defined below) to (i) serve as an entry point into the County of Contra Costa’s coordinated entry system for unsheltered persons and (ii) work to locate, engage, stabilize and house chronically homeless individuals and families. The CORE Team will assure CITY receives an annual minimum of one thousand forty (1,040) hours of service from the CORE Team assigned to perform CONTRACTOR’s obligations under this AGREEMENT (after observance of holidays). The CORE Team will consist of two individuals who will provide services over the course of the AGREEMENT for at least twenty (20) hours per week. The days and hours of the CORE Team to provide said services are to be determined by CITY’s Chief of Police or his designee. The CORE Team will be scheduled to provide said services between the hours of 8:30 AM to 4:30 PM, Monday through Friday of each week during the term of this AGREEMENT, based on the needs of CITY. It is understood the CORE Team will split half of their time in Martinez and half of their time in CITY, therefore the days and hours in CITY each day will vary. A member of the CORE Team will check in at the beginning of each shift with CITY’s Police Department on-duty Watch Commander or Homeless Outreach Officer for assignment. CITY shall provide CONTRACTOR the name and contact information of CITY Item 10.1
City Council Meeting Agenda - Page 193 of 317 - Monday, June 02, 2025 3 coordinator.

1. At least one (1) half-time CORE Team shall be assigned by CONTRACTOR to perform CONTRACTOR’s obligations under
this AGREEMENT. The CORE Team shall perform the services described herein during their shifts. CORE Teams shall be comprised of at least two (2) persons qualified to provide the services described herein. CONTRACTOR warrants and represents that each of the individuals it employs and/or retains to provide the services CONTRACTOR is required to perform hereunder (i) shall possess the requisite experience and training to competently perform said services (this is not an on-the-job training program for CONTRACTOR’s employees), (ii) shall possess the requisite license(s), degrees, and/or approvals necessary to competently perform said services, and (iii), to the extent said individuals shall have supervisory or disciplinary authority over any minor as part of the services to be performed hereunder, said individuals shall undergo a criminal background check pursuant to Cal. Pub.

Resources Code sec. 5164 and pass that check before they are retained by CONTRACTOR to perform services under this
AGREEMENT. The background check shall include a Live Scan in which fingerprints are submitted to the Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) for a criminal record check.

Item 10.1
City Council Meeting Agenda - Page 194 of 317 - Monday, June 02, 2025 4 2. Prior to the commencement of the term of this AGREEMENT, CONTRACTOR shall provide a written list of the names and contact information of all persons who the CONTRACTOR intends to employ to perform CONTRACTOR’s obligations under this
AGREEMENT. At least five (5) calendar days before
CONTRACTOR removes or adds any person from or to this list, it shall provide written notice of same to CITY coordinator along with the name(s) and contact information of the person(s) removed and/or added.

B. Without limiting the generality of the foregoing provisions, CONTRACTOR will perform the following services:

1. Identify and initiate contacts with homeless individuals living on the streets, assess their housing and service needs, and facilitate connections to shelter, benefits, behavioral health and primary healthcare services.

2. Respond to calls for outreach and engagement from CITY’s sworn employees. At the commencement of the term of this AGREEMENT, CONTRACTOR shall provide to CITY a list of the names of persons (and their contact information) who will be assigned to respond to such calls.

3. Conduct a standardized intake and needs assessment assuring all homeless individuals contacted are entered into the Homeless Management Information System used by the CONTRACTOR.

4. Conduct VI-SPDAT (Vulnerability Index-Service Prioritization Item 10.1
City Council Meeting Agenda - Page 195 of 317 - Monday, June 02, 2025 5 Assistance Tool), a housing assessment tool, assuring that homeless individuals who are provided services hereunder are entered into the Coordinated Entry system for prioritizing their needs for longer term housing.

5. Partner with assigned CITY officer(s) during CORE Teamwork shifts throughout the week as needed and as determined by CITY coordinator.

6. Connect homeless individuals, also designated as “homeless clients,” via phone or in person with other points in the homeless service continuum including, but not limited to, interim housing, substance abuse treatment and mental health counseling, and benefits, etc.

7. Perform special assignments to include, but not limited to, homeless counts, Homeless Connect and presentations. The number and nature of said assignments shall be determined by CITY coordinator who shall timely inform CONTRACTOR of CONTRACTOR’s obligation to perform them.

8. Conduct patrols of strategic areas within CITY’s limit on foot and via vehicle as designated by CITY coordinator.

9. Observe and report threats to the health and/or safety of homeless individuals (or threats by homeless individuals to the health or safety of others) encountered in the field and determine the need to summon uniformed police, fire, or other emergency personnel.

10. Maintain direct communications with CITY’s Police Department to report illegal activity.

11. CORE Team supervisors and outreach workers will participate in monthly meetings with CITY’s Police Management, as well as, with public and private partners as Item 10.1
City Council Meeting Agenda - Page 196 of 317 - Monday, June 02, 2025 6 deemed appropriate by CITY coordinator.

12. CORE outreach workers will provide direct outreach, including outreach materials, to the Pleasant Hill business community with information regarding CORE and its services, including how to contact CORE. CORE outreach workers will coordinate with CITY on the frequency, location and means of this outreach.

13. CORE Team management will provide Service Impact Reports to CITY on a weekly and monthly basis. The reports will assist CITY in evaluating outcomes of this AGREEMENT. CONTRACTOR will meet and confer with the CITY regarding the substance and format of the reports should the need arise. The monthly report shall, in detail, describe the services rendered by CONTRACTOR during the previous thirty (30) days. Monthly Homeless Management Information System (HMIS) reports with daily and aggregate client contacts will be provided to CITY staff. Reports shall include Geographical Information Systems (GIS) mapping containing contact and services rendered locations for CITY.

14. Contractor’s uniform will read “CORE Pleasant Hill” to increase visibility of services. CORE Outreach Specialists shall wear highly visible and easily recognizable CORE vests when engaged in fieldwork and during contacts.

3. PAYMENT
A. CONTRACTOR shall be paid on a quarterly basis in arrears after services have been rendered and documented in each quarterly invoice on the 15th day of each quarterly month, at the rate of $36,769 per quarter not to exceed $147,076 over the term of this AGREEMENT, unless the term is extended in accordance with the provisions of Section 1.

B. The CONTRACTOR shall invoice CITY each quarter during the term of this Item 10.1
City Council Meeting Agenda - Page 197 of 317 - Monday, June 02, 2025 7 AGREEMENT. Said invoice shall be delivered by CONTRACTOR such that it is received by CITY at least ten (10) days prior to the day of month due identified in Section 3(A), above. Each said invoice shall describe the date(s) the services were provided as well as the time(s) spent rendering the services.

The quarterly report shall, in detail, describe the services rendered by CONTRACTOR during the previous ninety (90) days. In the event a payment is not received by CONTRACTOR within ten (10) days after the day identified in Section 3(A), CONTRACTOR shall notify CITY and CITY shall have until the end of the same month to make such a payment or as many days as may be otherwise agreed upon by the parties to make payment to the CONTRACTOR.

4. INDEPENDENT CONTRACTOR
A. CONTRACTOR is and shall be deemed an independent contractor and shall have exclusive responsibility for and control over the details and means of providing its services under this AGREEMENT. CONTRACTOR agrees that its services shall be performed with due diligence, competently and in accordance with generally accepted industry practices and as generally directed by CITY. As an independent contractor, CONTRACTOR and its employees shall not be eligible for any payment, benefits, or remuneration of any nature, which CITY may otherwise provide to its own employees. The flat amount specified in Section 3(A) shall be the only remuneration CITY pays to CONCTRACTOR for the latter’s performance under this AGREEMENT. All persons, if any, hired by CONTRACTOR shall be employees, volunteers, or subcontractors of CONTRACTOR and shall not be construed as employees or agents of CITY in any respect.

B. CONTRACTOR shall perform and coordinate all its activities in a timely manner so that the assigned activities will be completed according to any reasonable deadlines imposed by CITY’s Chief of Police or designee.

5. AUTHORIZED REPRESENTATIVES
CITY’s authorized representatives to administer the terms of this AGREEMENT shall be Chief Scott Vermillion. CONTRACTOR’S representative to administer the terms of this AGREEMENT shall be Item 10.1
City Council Meeting Agenda - Page 198 of 317 - Monday, June 02, 2025 8 Christy Saxton and Jenny Robbins. Notwithstanding any other terms of this AGREEMENT, either party may at any time change the designation of representatives upon written notice provided to the other party without this AGREEMENT having to be amended or modified.

6. AMENDMENT
This AGREEMENT may not be modified or amended except through written agreement between the parties.

7. OWNERSHIP AND MAINTENANCE OF DOCUMENTS
A. CONTRACTOR’s records and documents pertaining to actual monthly activities within CITY shall be given to CITY by the end of each month, if requested. Such documents will be redacted by CONTRACTOR removing personally identifiable information which is restricted under Health Insurance Portability and Accountability Act (HIPAA) guidelines before they are provided to CITY.

CONTRACTOR is entitled to keep copies of these same items for its internal use and for reporting to governmental agencies (e.g., HUD and COUNTY) on services rendered to homeless individuals.

B. CONTRACTOR shall retain said records and documents for the three-year period immediately following the termination of this AGREEMENT, and upon reasonable notice from CITY, shall make said records and documents available at a mutually agreeable location in the City of Pleasant Hill to CITY for inspection and copying.

8. STANDARD OF PERFORMANCE
CONTRACTOR represents to CITY that CONTRACTOR’S services shall be performed in an expeditious and timely manner and with the degree of skill and care that is required by current, good, sound procedures and practices applicable to the profession which provides the services CONTRACTOR is agreeing to perform hereunder. CONTRACTOR further agrees that the services shall be in conformance with this AGREEMENT.

Item 10.1
City Council Meeting Agenda - Page 199 of 317 - Monday, June 02, 2025 9 9. INDEMNIFICATION
CONTRACTOR agrees to defend, indemnify, and hold harmless CITY, its officers, agents, employees, and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability (including all attorney's fees and other litigation expenses) arising out of or in any way related to CONTRACTOR’S performance under the terms of this AGREEMENT. This indemnification obligation on CONTRACTOR’S part shall not apply to demands, actions, losses, damages, injuries, and liability arising out of the sole negligence or willful misconduct of CITY.

10. INSURANCE REQUIREMENTS
CONTRACTOR shall, at its own expense, always procure and maintain in full force during the term of this AGREEMENT the following insurance:

A. Commercial General Liability Coverage. CONTRACTOR shall maintain commercial general liability insurance with limits of no less than one million dollars ($1,000,000) limit per occurrence and two million dollars ($2,000,000) aggregate limit for bodily injury, personal injury, and property damage.

B. Automobile Liability Coverage. CONTRACTOR shall maintain automobile liability insurance covering all vehicles used in the performance of this AGREEMENT providing a one million dollars ($1,000,000) per accident for bodily injury, personal injury, and property damage.

C. Compliance with State Workers' Compensation Requirements.

CONTRACTOR covenants that it will ensure itself against liability for Worker’s Compensation pursuant to the provisions of California Labor Code §3700, et seq. CONTRACTOR shall, at all times, upon demand of the City Council and properly authorized agents, furnish proof that Workers' Compensation Insurance is being maintained by it in force and effect in accordance with the California Labor Code.

D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain the following provisions:
(1) CITY, its officers, agents, employees, and volunteers are to be covered as additional insured on an endorsement at least as broad as an ISO CG 20 10 (or as an Additional Covered Item 10.1
City Council Meeting Agenda - Page 200 of 317 - Monday, June 02, 2025 10 Party as noted on Contractor’s insurance certificate) with respect to: Liability arising out of activities and operations performed by or on behalf of CONTRACTOR pursuant to this AGREEMENT and premises owned, occupied, or used by CONTRACTOR. The coverage shall contain no special limitations on the scope or protection afforded to CITY, its officers, officials, employees, or volunteers. (2) CONTRACTOR's insurance coverage shall be primary insurance with respect to CITY, its officers, officials, employees, and volunteers. Any insurance, risk pooling arrangement, or self-insurance maintained by CITY, its officers, officials, employees, or volunteers shall be in excess of CONTRACTOR's insurance and shall not contribute with it. (3) Any failure to comply with the reporting provisions of the policy shall not affect the coverage provided to CITY, its officers, officials, employees, or volunteers. (4) The insurance CONTRACTOR is required to obtain hereunder shall provide coverage for CONTRACTOR’s liabilities under this AGREEMENT, including but not limited to CONTRACTOR’s obligations under Section 9.
(5) The aforementioned policies shall be issued by an insurance carrier having a rating of Best A:VII or better which is satisfactory to City Attorney and CITY’s Pooling Authority and evidence of said insurance shall be delivered to CITY at the time of the execution of this AGREEMENT or as provided below. In lieu of actual delivery of such policies, a Certificate issued by the insurance carrier showing such policy to be in force for the period covered by the AGREEMENT may be delivered to CITY. Except for worker's compensation and professional liability insurance, the policies mentioned in this subsection shall name CITY as an additional insured and provide for thirty (30) days’ notice of cancellation to CITY. Said policies shall not be canceled earlier than, nor the amount of coverage reduced earlier than, thirty (30) days after CITY receives notices from the insured of the intent of cancellation or reduction.

11. TERMINATION
A. CITY or CONTRACTOR may terminate this AGREEMENT for any reason upon sixty (60) days written notice to the opposite party.

Item 10.1
City Council Meeting Agenda - Page 201 of 317 - Monday, June 02, 2025 11 B. CITY and/or CONTRACTOR may terminate the AGREEMENT upon ten (10) days written notice if the other party (the “breaching party”) breaches this AGREEMENT and the breach is not cured within ten (10) days after the non-breaching party has delivered written notice to the breaching party notifying the breaching party of the nature of the breach and the steps that must be taken and completed within said ten (10) day period to cure the breach. Upon passage of the said ten (10) day period without the breaching party curing the breach, the AGREEMENT shall be deemed terminated.

C. In the event of termination based upon sixty (60) day notice as set forth above, CITY will pay CONTRACTOR for services performed through the effective date of the termination.

D. Any records or documents prepared for CITY prior to the effective date of any termination of this AGREEMENT shall be promptly delivered to CITY by CONTRACTOR, subject to Section 7 above.

12. COMPLIANCE WITH CIVIL RIGHTS
During the performance of this AGREEMENT, CONTRACTOR agrees as follows:

A. Equal Employment Opportunity. In performing under this AGREEMENT, CONTRACTOR shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. Such actions shall include, but not be limited to, the following:
employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of 1964. CONTRACTOR will comply with all federal regulations relative to nondiscrimination in federally assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment. In all solicitation, either by competitive bidding or negotiations, made by CONTRACTOR for work to be performed under a subcontract including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by CONTRACTOR of CONTRACTOR’s obligation under this AGREEMENT and the regulations relative to nondiscrimination on the grounds of Item 10.1
City Council Meeting Agenda - Page 202 of 317 - Monday, June 02, 2025 12 race, religion, color, sex, or national origin.

13. COMPLIANCE WITH LAWS
CONTRACTOR shall comply with all applicable published Federal, State of California, and local laws, rules, and regulations, and shall obtain all applicable licenses and permits for the conduct of its business and the performance of the services described herein.

14. CHOICE OF LAWS
This AGREEMENT shall be construed and interpreted in accordance with the laws of the State of California, excluding any choice of law rules which may direct the application of the laws of another jurisdiction.

15. NON-WAIVER
The waiver by either party of any breach of any term, covenant, or condition contained in the AGREEMENT, or any default in their performance of any obligations under the AGREEMENT shall not be deemed to be a waiver of any other breach or default of the same or any other term, covenant, condition, or obligation, nor shall any waiver of any incident of breach of default constitute a continuing waiver of same.

16. ENFORCEABILITY
In the event that any of the provisions or portions or application of any of the provisions of the AGREEMENT are held to be illegal or invalid by a court of competent jurisdiction, CITY and CONTRACTOR shall negotiate an equitable adjustment in the provisions of the AGREEMENT with a view toward effecting the intended purpose of the AGREEMENT. The illegality or invalidity of any of the provisions or portions or application of any of the provisions of the AGREEMENT shall not affect the legality or enforceability of the remaining provisions or portions or application of any remaining provisions of the AGREEMENT.

Item 10.1
City Council Meeting Agenda - Page 203 of 317 - Monday, June 02, 2025 13 17. INTEGRATION
This written AGREEMENT contains the entire AGREEMENT and all understandings between the parties as to the subject matter of this AGREEMENT. It merges and supersedes all prior or contemporaneous agreements, commitments, representation, writings, and discussions between CONTRACTOR and CITY, whether oral or written.

18. SUCCESSORS AND ASSIGNS
CITY and CONTRACTOR respectively, bind themselves, their successors, assigns, and legal representatives. CONTRACTOR shall not assign or transfer any interest in the AGREEMENT without CITY's prior written consent, which consent shall be at CITY’s sole discretion. Any attempted assignment or transfer in breach of this provision shall be void.

19. NOTICES
All notices required hereunder shall be in writing and mailed postage prepaid by Certified or Registered mail, return receipt requested, or by personal delivery to the addresses as shown below, or such other places as CITY or CONTRACTOR may, from time to time, respectively, designate in a written notice given to the other. Notice shall be deemed received three (3) days after the date of the mailing thereof or upon personal delivery.

To CITY: Chief Scott Vermillion
Pleasant Hill Police Department
330 Civic Center Dr,
Pleasant Hill CA 94523
Phone:(925) 288-4600
To CONTRACTOR: Christy Saxton
Contra Costa Health
Health, Housing and Homeless Services Division
2400 Bisso Lane, Suite D2
Concord, CA 94520
Phone: (925)608-6700
Item 10.1
City Council Meeting Agenda - Page 204 of 317 - Monday, June 02, 2025 14 20. AUTHORIZATION TO EXECUTE AGREEMENT
The persons whose signatures appear below warrant and represent that they have been duly authorized by their respective party to execute this AGREEMENT on behalf of that party. They further warrant and represent that the party which they represent has taken the requisite action to approve this AGREEMENT and authorize its execution by the undersigned. The persons whose signatures appear below warrant and represent that this AGREEMENT is a lawful agreement that is binding upon the party which the undersigned represents, enforceable against said party in accordance with its terms and conditions.

IN WITNESS WHEREOF, the parties have executed this AGREEMENT in three (3) or more copies as of the date and year first written above.

For the City of Pleasant Hill: For the County of Contra Costa:

By: _______________________________ By: ______________________ Name: Name:

Title: Title:

Item 10.1
City Council Meeting Agenda - Page 205 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ____ - 25 TO IDENTIFY THE FY 2025/2026 STREET RESURFACING PROJECT FOR THE
EXPENDITURE OF FY 2025/2026 FUNDS OF SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

SYNOPSIS
The City of Pleasant Hill will receive an estimated $934,702 in new Road Maintenance and Rehabilitation Account (RMRA) funds in FY 2025/2026 from Senate Bill 1 (SB1). In order to be eligible for the funds, the City must identify and adopt by resolution all projects proposed to be funded with the RMRA funds. Staff is recommending the City appropriate these new RMRA funds to the FY 2025/2026 Street Resurfacing Project (Project), as identified in the FY 2024/2029 Capital Improvement Plan (CIP).

DISCUSSION
Background
On April 28, 2017, the Governor signed SB1, which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation, and critical safety needs on state highways, local streets and the road system, SB1 generates funds by increasing the per-gallon fuel excise taxes; increasing diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.

Since November 1, 2017, the State Controller (Controller) deposited various portions of this new funding into the newly created RMRA. A percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on local streets and the roads system. For FY 2025/2026, the City anticipates receiving approximately $934,702 in RMRA funds.

In order to be eligible for annual RMRA funding, the statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (CTC). Prior to receiving an apportionment of RMRA funds from the Controller this fiscal year, the City must submit to the CTC a list of projects proposed to be funded with these funds by the July 1, 2025, deadline. All projects proposed to receive funding must be included in an approved or amended budget that is adopted by the City Council at a regular public meeting. The list of projects must Item 10.2
City Council Meeting Agenda - Page 206 of 317 - Monday, June 02, 2025 include a description, a location, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

Additional requirements for funding eligibility include public outreach and use of a Pavement Management System to develop the SB1 project list, ensuring that RMRA funds are being utilized on high priority, cost-effective projects that meet the City’s pavement maintenance needs. The City meets both of these requirements.

RMRA funds may be used for the following project types: road maintenance and rehabilitation projects; safety improvement projects; “complete streets” projects; pedestrian and bicycle facility projects; transit facility projects; and traffic control projects.

Analysis
The Street Resurfacing Program is an approved project in the adopted FY 2024/2029 CIP. It identifies several arterial, collector, and residential streets with highest priority needs for pavement treatment and is an ideal project candidate that meets the criteria for SB1 funds.

The Street Resurfacing Program identifies the City’s Five-Year Paving Plan (FY 2024/2029) and specifically the expenditure plan for the approved two-year budget. Staff has identified the FY 2025/2026 Street Resurfacing Project (Project) as the Project that will design and implement the City’s highest priority needs, which includes pavement resurfacing treatments to streets included in this project (see attached Project List of Streets.) When designed, the Project will identify the desired and most cost-effective pavement resurfacing treatment and extend the pavement life at a fraction of the cost of full pavement reconstruction.

The Project design is substantially complete, and construction is expected to begin in the fall of 2025. The City historically implements one street resurfacing project per two-year budget period, due to the design schedule and potential to receive better bids. The Project’s implementation schedule does meet the SB1 program schedule for the FY 2025/2026 RMRA funds.

FISCAL IMPACT
The Project cost will be identified at the end of the project design phase, and it will be funded through the Street Resurfacing Program (MK-1 in the CIP). The Street Resurfacing Program has budget of $3,313,643 for FY 2025/2026, and the proposed RMRA funds (for FY 2025/2026) are identified as a funding source under the Street Resurfacing Program budget sheet (attached). No general fund monies are allocated to this year’s Street Resurfacing Program.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

Item 10.2
City Council Meeting Agenda - Page 207 of 317 - Monday, June 02, 2025

RECOMMENDED CITY COUNCIL ACTION
Adopt the attached resolution.

ALTERNATIVES TO RECOMMENDED ACTION
Decline to adopt the resolution, which will result in the City’s loss of approximately $934,702 in eligible RMRA funds. The City Council may also choose to fund other projects that meet the RMRA funds criteria.

ATTACHMENT(S)
Proposed Resolution
Exhibit 1 – Project List of Streets
FY 2024/2029 Street Resurfacing Program CIP Sheet (MK-1) Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 10.2
City Council Meeting Agenda - Page 208 of 317 - Monday, June 02, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL ADOPTING THE FY 2025/2026 STREET RESURFACING PROJECT (RESIDENTIAL ZONE 18 STREET LIST) FOR FY 2025/2026 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and funding shortfalls statewide; and
WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of Pleasant Hill are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Pleasant Hill must identify by resolution all projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB1. All projects proposed to receive funding must be included in an approved or amended budget that is adopted by the City Council at a regular public meeting. The list of projects must include a description, a location, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, prior to receiving an apportionment of RMRA funds from the Controller this fiscal year, the City must submit to the Commission a list of projects proposed to be funded with these funds by July 1, 2025; and
WHEREAS, the City of Pleasant Hill will receive an estimated $934,702 in RMRA funding for FY 2025/2026 from SB1; and
WHEREAS, this is the ninth year in which the City of Pleasant Hill is receiving SB1 funding and will enable the City of Pleasant Hill to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the travelling public that would have otherwise been possible without SB1; and
WHEREAS, the City of Pleasant Hill has undergone extensive community outreach to ensure public input into our community’s project list; and WHEREAS, the City of Pleasant Hill used a Pavement Management System to develop the SB1 project to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for road maintenance; and WHEREAS, the funding from SB1 will help the City of Pleasant Hill fund the FY 2025/2026 Street Resurfacing Project, as identified as a desired projects in the FY 2024/2029 CIP; and will provide necessary roadway, bicycle and pedestrian, and ADA improvements; and Item 10.2
City Council Meeting Agenda - Page 209 of 317 - Monday, June 02, 2025 WHEREAS, 2023 California Statewide Local Streets and Roads Needs Assessment found that the City of Pleasant Hill’s streets are in a good/fair/at-risk condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets into a good/very good condition; and
WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with an emphasis on basic maintenance and safety, investing in complete streets infrastructure, and using cutting edge technology, materials and practices will provide safe, multi-modal options and increase mobility and access to our travelling public.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

1. The foregoing recitals are true and correct.

2. On June 17, 2024, at its regularly scheduled meeting, the City Council approved the 2024/2029 Capital Improvement Project $934,702 in FY 2025/2026 in RMRA funds from SB1 to fund in-part the FY 2025/2026 Street Resurfacing Project.

3. The FY 2025/2026 Street Resurfacing Project is expected to begin construction in September 2025 and be completed in November 2025 and said improvements will have a minimal useful life of 15 years.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
SUE NOACK, Mayor
ATTEST:
___________________________
LYONE P. CONNER, City Clerk
Item 10.2
City Council Meeting Agenda - Page 210 of 317 - Monday, June 02, 2025 Name Beg End
RESIDENTIAL ZONE R18

ELDERWOOD DRIVE ALHAMBRA AVENUE MARTINEZ CITY LIMITS

CLOUDVIEW DRIVE ELDERWOOD DRIVE END

GREENDELL PLACE CLOUDVIEW DRIVE END

FIELDCREST CIRCLE ELDERWOOD DRIVE ELDERWOOD DRIVE

CITADEL COURT FIELDCREST CIRCLE FIELDCREST CIRCLE

STONEHEDGE DRIVE FIELDCREST CIRLCE END

ECHO COURT STONEHEDGE DRIVE END

TRAILSIDE PLACE STONEHEDGE DRIVE END

FIELDCREST DRIVE ELDERWOOD DRIVE SOUTHWIND DRIVE

BLUE GUM COURT ELDERWOOD DRIVE END

VERBENA PLACE FIELDCREST DRIVE VERBENA COURT

VERBENA COURT VERBENA PLACE END

BRAMBLEWOOD LANE ELDERWOOD DRIVE END

STONEHEDGE DRIVE BRAMBLEWOOD LANE END

SPRUCEWOOD COURT SKYVIEW DRIVE END

PARKHAVEN COURT SKYVIEW DRIVE END

SKYVIEW COURT PARKHAVEN DRIVE END

PARKHAVEN DRIVE PARKHAVEN COURT END

SKYVIEW DRIVE ELDERWOOD DRIVE PARKHAVEN COURT

FALLS COURT PARKHAVEN DRIVE END

DEERHAVEN PLACE SOUTHWIND DRIVE END

MESQUITE DRIVE FERNWOOD DRIVE END

CLIFFSIDE DRIVE PARKHAVEN DRIVE RIDGEVIEW DRIVE

RIDGEVIEW COURT RIDGEVIEW DRIVE END

RIDGEVIEW DRIVE MORELLO DRIVE PARKHAVEN DRIVE

WINDHAVEN COURT SOUTHWIND DRIVE END

FERNWOOD DRIVE PARKHAVEN DRIVE SOUTHWIND DRIVE

SOUTHWIND DRIVE PARKHAVEN DRIVE PARKHAVEN DRIVE

MONTE CRESTA AVENUE OAK PARK BLVD PATTERSON BLVD
Item 10.2
City Council Meeting Agenda - Page 211 of 317 - Monday, June 02, 2025 PROJECT NUMBER: MK‐001
DEPARTMENT: Public Works
ESTIMATED BUDGET: $18,216,650
ACCOUNT: 301‐5063
PROJECT DESCRIPTION:

PROJECT SCOPE:

FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28 FY 2028‐29 TOTALS 630034 Design $150,000 $50,000 $50,000 $50,000 $50,000 $350,000 611010 Engineering Staff $40,000 $40,000 $40,000 $40,000 $40,000 $200,000 620131 Project Admin. $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 800030 Construction $3,912,940 $3,143,643 $3,286,188 $3,402,196 $3,521,683 $17,266,650 630018 C. Management $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 TOTAL $4,182,940 $3,313,643 $3,456,188 $3,572,196 $3,691,683 $18,216,650 PROJECT FUNDING:

Gas Tax (301) $513,359 $529,451 $545,996 $563,004 $580,491 $2,732,301 SB1 $883,192 $883,192 $883,192 $883,192 $883,192 $4,415,960 Measure K $1,110,000 $1,901,000 $2,027,000 $2,126,000 $2,228,000 $9,392,000 Other* $1,676,389 $1,676,389
TOTAL $4,182,940 $3,313,643 $3,456,188 $3,572,196 $3,691,683 $18,216,650 PROJECT BENEFIT:

Extends the life of the pavement and provides timely and cost effective maintenance and pothole repairs. *unspent allocated funds from FY23‐24 rolled over to FY24‐25

STREETS & ROADS

STREET RESURFACING PROGRAM
This program provides for on‐going maintenance of the City's 110 miles of roadway pavement.  Roadway pavement typically needs to be maintained every 10 years, which means the City would have to rehabilitate approximately 11 miles of streets each year before starting over, to consistently maintain the streets in good condition.

Currently the City's Pavement Management Program estimates that an annual allocation of $2.5 million is necessary in order to maintain the City's Pavement Condition Index (PCI) at its current value of 73 points (good overall street condition), and an annual allocation of $3M will increase and maintain the City's PCI at 75points.  Currently 72% of the City’s streets are in “good” condition.  Reducing the expenditures of funds below $2.5M will increase the City's long term maintenance backlog and reduce the overall PCI and condition of city streets.

Capital Improvement Plan 28 FY 2024-2029
Item 10.2
City Council Meeting Agenda - Page 212 of 317 - Monday, June 02, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 2, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 APPROVING INTENTION TO

LEVY AND COLLECT ASSESSMENTS AND TO PROVIDE FOR
PUBLIC HEARING AND NOTICE IN ASSESSMENT DISTRICT NO.
20 FOR FISCAL YEAR 2025/2026

SYNOPSIS
An Assessment District is a financial mechanism that allows for the levy of an assessment on a specific geographic area or parcels of real estate, which have been identified as receiving a direct and special "benefit" from a public improvement or service. Assessment District No. 20 (“AD 20”) enables the City to provide landscape maintenance and street lighting at an enhanced level along commercial streets. These landscape and lighting improvements are considered to be of direct benefit to the properties within AD 20’s boundaries. The funding for the maintenance and services is provided through annual assessments paid by the benefiting property owners of parcels within AD 20 and contributions by the City.

In order for the City to continue to levy and collect assessments within AD 20t for the 2025/2026 fiscal year, an Annual Report must be prepared and the City must hold a public hearing. Staff requests that the City Council adopt a Resolution of Intention to Levy and Collect Assessments within AD 20 for the Fiscal Year 2025/2026 and give notice of the time and place for a public hearing on the levy of the assessments.

DISCUSSION
Background
AD 20 was formed in 1988 pursuant to the provisions of the Landscaping and Lighting Act of 1972 and the California Streets and Highways Code. Upon formation, AD 20 consisted of five zones. AD 20 was amended in 1999 to create a new zone (Zone 6) that includes the Downtown area.

In order for the City to continue to levy and collect assessments within AD 20 for the Fiscal Year 2025/2026 (“FY 25/26”), the City Council adopted a resolution directing the Engineer of Work to prepare an annual report at its February 3, 2025 meeting. The Engineer of Work, SCI Consulting Group, has completed and filed the annual report (attached) for FY 2025/2026 with the City Clerk.

The Annual Report includes descriptions of the improvements to be made during the fiscal year, an estimate of costs, and the levy of assessments upon the benefiting properties.

Item 10.3
City Council Meeting Agenda - Page 213 of 317 - Monday, June 02, 2025 There are no new substantial improvements planned; therefore, the maintenance costs funded by Zone 1, Zone 2, Zone 3, and Zone 5A, are estimated to remain unchanged in FY 25/26. In 2024 property owners approved new Proposition 218 measures for Zone 4 and 5B; those changes are reflected in the attached Engineers Report.

There are 17 properties within the AD 20 boundaries that are located in the City of Concord: eight properties are located east of Contra Costa Boulevard and south of Sun Valley Boulevard; the Sun Valley Mall Shopping Center contains six properties, and the remaining three properties are east of Contra Costa Boulevard and south of Concord Avenue at the on-ramp to Interstate 680. The City of Concord has granted the City of Pleasant Hill authority to levy assessments on these properties since the initial formation of the District in 1988. This authority must be requested and granted annually. Pleasant Hill Resolution No. 5-25, adopted February 3, 2025, requested consent from the City of Concord to collect AD 20 assessments for FY 25/26.

A resolution of intention to collect assessment for FY 25/26 and call for a public hearing on July 7, 2025 is attached.

Analysis
The collecting of assessments from properties within the boundaries of AD 20, together with the funds provided by the City, will ensure continued maintenance of lighting and landscape improvements within the boundaries of the District. City Maintenance staff provides for the maintenance of improvements, with the exception of the Downtown along Crescent Drive and Crescent Plaza (the Downtown property management contracts for maintenance work in the Downtown and is reimbursed by the Assessment District). The maintenance activities include weekly mowing and edging of turf; the maintenance and repair of irrigation systems; pruning; debris and graffiti removal; streetlights repair; maintenance and weeding; as well as monitoring and authorizing payment for utility charges for water and electricity.

If AD 20 assessments are confirmed for FY 25/26, staff will continue to provide maintenance services for the District. The source of funds to provide the necessary maintenance and services is derived from annual assessments collected from property owners within six zones in the District.

The attached Engineer’s Report lists the projected fund balances and proposed revenues and expenditures for FY 25/26 per zone. Expenses in Zones 1 and 6 continue to exceed revenue; staff will work with the AD Engineer to identify ways to reduce expenses and increase assessments.

The reserve fund for Zone 6 was depleted by the end of FY 22/23. Assessments for the Zone are proposed for an increase by the allowable CPI in FY 25/26. Increasing the assessments, however, is not sufficient to meet the estimated expenses.

The estimated cost for the preparation and filing of all necessary reports required to continue the levy and collection of assessments is $13,940, which will be paid from the fund.

Assessments are made upon the various properties within the District in proportion to the estimated special benefits received. As part of establishing special benefits, properties within the District are divided into six zones of improvement noted above with different assessments based on the amount of special benefits conferred. The City tracks the cost of maintaining the improvements, including Item 10.3
City Council Meeting Agenda - Page 214 of 317 - Monday, June 02, 2025 incidental expenses within each zone. Contributions from the City’s General Fund are made by the City in Zones 1, 2, 3, 5 and 6 to offset benefits shared with the general public. In Zone 4, the total cost of the improvements has been reduced by a contribution from the City, as detailed in the Engineer’s Report. Maintenance costs are monitored every few years and City contributions are adjusted accordingly. Assessment rates have been established in each zone based upon acreage, street frontage, and benefit. These rates are listed in the attached Engineer’s Report.

FISCAL IMPACT
The City of Pleasant Hill annually contributes $113,851 from the General Fund toward the landscaping and lighting costs for AD 20. This contribution is intended to offset the portion of the landscaping and lighting improvements that provide shared benefit to both the general public and, in particular, those properties outside the District but contiguous to District improvements in areas adjacent to or within the City’s right of way.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the Resolution of Intention.

ALTERNATIVES TO RECOMMENDED ACTION
Should the City Council decline to renew the Assessment District for FY 25/26, there would be a loss of $472,108 in assessment revenues that fund maintenance activities within AD 20. The City would need to fund these maintenance activities, or the services would need to be suspended or substantially reduced.

ATTACHMENT(S)
Proposed Resolution
AD 20 Engineer’s Report

Prepared by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 10.3
City Council Meeting Agenda - Page 215 of 317 - Monday, June 02, 2025 RESOLUTION NO. __-25

A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT

HILL TO ORDER IMPROVEMENTS, LEVY ASSESSMENTS AND PROVIDE FOR HEARING AND NOTICE IN ASSESSMENT DISTRICT NO. 20 (COMMERCIAL AREA LANDSCAPE AND LIGHTING) FISCAL YEAR 2025/2026
WHEREAS, on February 3, 2025, the City Council adopted Resolution No. 4-25, a Resolution directing preparation and filing of the Fiscal Year 2025/2026 (“FY 25/26”) Annual Report for maintenance of Assessment District No. 20 (Commercial Area Landscape and Lighting) (“AD 20”); and
WHEREAS, pursuant to this Resolution, the City directed SCI Consulting Group as Engineer of Work for AD 20, to prepare a report in accordance with Section 22565 et seq., of the California Streets and Highways Code (the "Report"); and WHEREAS, the Report has been made, filed with the City Clerk, and duly considered by the City Council; and
WHEREAS, it is the intention of the City Council to levy and collect assessments within the District for FY 25/26 in order to accomplish the installation, servicing, and maintenance of public landscape and street lighting as described in Exhibit A, which is incorporated by this reference and made a part of this Resolution; and
WHEREAS, no new or substantial changes in improvements are proposed to be made in FY 25/26 in Zones 1, 2, 3, 4, 5 and 6; and
WHEREAS, the individual assessments for FY 25/26 in Zones 1, 2, 3, and 5A are not proposed to increase beyond the approved assessment range from the previous year; and WHEREAS, the individual assessments for FY 25/26 in Zones 4 and 5B are proposed to increase by 3.5%, which was approved by property owners and does not constitute an “increased assessment” under the provisions of Proposition 218; and WHEREAS, the assessment rate for FY 25/26 in Zone 6 is proposed to increase by the annual CPI of 2.67%, which is within the approved assessment range for the Zone and does not constitute an “increased assessment” under the provisions of Proposition 218; and WHEREAS, the proposed assessments in all of AD 20 will be imposed exclusively to finance the maintenance costs and operation expenses of landscaping and street lighting; and WHEREAS, the District consists of the lots and parcels shown on the assessment diagram of AD 20 on file with the City Clerk of the City of Pleasant Hill and reference is hereby made to such diagram for further particulars; and
Item 10.3
City Council Meeting Agenda - Page 216 of 317 - Monday, June 02, 2025 WHEREAS, reference is hereby made to the Report for a full and detailed description of the improvements and services, the boundaries of the AD 20 and Zones 1, 2, 3, 4, 5A, 5B, and 6 within, and the proposed assessments upon assessable lots and parcels of land within AD 20.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that:

4. The recitals above are incorporated herein by this reference.

5. The Report is hereby deemed sufficient and preliminarily approved, and the Report shall stand as the Engineer's Report for all subsequent proceedings under and pursuant to this Resolution.

6. It is the intent of the City Council to levy and collect assessments within AD 20 to accomplish the installation, service, and maintenance of public landscape and street lighting as described in Exhibit A.

7. Notice is hereby given that on July 7, 2025, at 7:00 p.m., the City Council will hold a public hearing during its regular meeting on the question of the ordering of the proposed improvements and the levying of the proposed assessments for FY 25/26. The public hearing will be held in person at City Hall at 100 Gregory Lane, Pleasant Hill, California.

Prior to the conclusion of the hearing, any interested person may be afforded the opportunity to “hear and be heard” or may file a written protest with the City Clerk, or having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by such owner.

8. The City Clerk is directed to give notice of the public hearing by publishing this Resolution in accordance with Section 6061 of the Government Code.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 2nd day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:
_________________________
LYONE CONNER, City Clerk
Item 10.3
City Council Meeting Agenda - Page 217 of 317 - Monday, June 02, 2025

EXHIBIT A
TO

A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT

HILL TO ORDER IMPROVEMENTS, LEVY ASSESSMENTS AND PROVIDE FOR

HEARING AND NOTICE

CITY OF PLEASANT HILL COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA ASSESSMENT DISTRICT NO. 20
(COMMERCIAL LANDSCAPING AND LIGHTING)
FISCAL YEAR 2025/2026

DESCRIPTION OF IMPROVEMENTS
The installation, service and maintenance of public landscape and street lighting within the boundaries of Assessment District No. 20 (AD 20).

No other new or additional improvements are planned in AD 20 for FY 25/26.

Item 10.3
City Council Meeting Agenda - Page 218 of 317 - Monday, June 02, 2025 ENGINEER’S REPORT
City of Pleasant Hill
Assessment District 20
Landscaping and Lighting Assessment District
May 2025
Preliminary Report
Item 10.3
City Council Meeting Agenda - Page 219 of 317 - Monday, June 02, 2025 (This Page Intentionally Left Blank)
Item 10.3
City Council Meeting Agenda - Page 220 of 317 - Monday, June 02, 2025 City of Pleasant Hill
Assessment District 20
Engineer’s Report, FY 2025-26
Page i
City Council
Sue Noack , Mayor
Zac Shess, Vice Mayor
Belle La, Member
Andrei Obolenskiy, Member
Amanda Szakats, Member
City Manager
Ethan Bindernagel, City Manager
City Attorney
Janet Coleson, City Attorney
Public Works Director
Ann James
Engineer of Work
SCI Consulting Group
Item 10.3
City Council Meeting Agenda - Page 221 of 317 - Monday, June 02, 2025 City of Pleasant Hill
Assessment District 20
Engineer’s Report, FY 2025-26
Page ii
Introduction................................................................................................................. 1 Overview.................................................................................................................................... 1 Legal Analysis............................................................................................................................. 2 Plans & Specification.................................................................................................... 6 Estimate of Cost and Budget ........................................................................................ 8 Description of Improvements.................................................................................................... 8 Estimate of Costs........................................................................................................ 10 Method of Apportionment......................................................................................... 18 Discussion of Benefit............................................................................................................... 18 General versus Special Benefit................................................................................................ 19 Method of Assessment............................................................................................................ 22 Assessment Apportionment.................................................................................................... 22 Annual Inflation Adjustment...................................................................................... 33 Assessment................................................................................................................ 34 Assessment Diagram.................................................................................................. 36 Assessment Roll ......................................................................................................... 38 Item 10.3
City Council Meeting Agenda - Page 222 of 317 - Monday, June 02, 2025 City of Pleasant Hill
Assessment District 20
Engineer’s Report, Fiscal Year 2025-26