Pleasant Hill City Council
June 16, 2025

City of Pleasant Hill

CITY COUNCIL MEETING AGENDA
Monday, June 16, 2025
REGULAR MEETING - 07:00 PM
Watch on YouTube at www.phillca.gov/councilmeeting
The public meeting of the City Council will be held in person at City Hall 100 Gregory Lane, Pleasant Hill, CA 94523. Telephone (925) 671-5267 A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 881 6445 3744 Passcode: 485257 MAYOR SUE NOACK DIST. 1 COUNCILMEMBER BELLE LA
VICE MAYOR ZAC SHESS DIST. 2 COUNCILMEMBER ANDREI OBOLENSKIY DIST. 5 COUNCILMEMBER AMANDA SZAKATS
Options for observing the meeting and participating in public comments are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period.

There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.phillca.gov/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by the deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting.
3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

City Council Meeting Agenda - Page 1 of 230 - Monday, June 16, 2025 If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.phillca.gov/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.phillca.gov/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts
Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.phillca.gov/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.phillca.gov/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

PRESENTATIONS
Introduction of Education Commissioners Aaron Edell and Jeffrey Guido Presentation from the Pleasant Hill Community Foundation Update from the Contra Costa County Fire Protection District Update on Pleasant Hill Police Department Roof Repairs

CITY MANAGERS COMMENTS
(Brief updates on pending City business without discussion by the City Council.)

COUNCIL ANNOUNCEMENTS AND REPORTS

1. 2.

3. 4.

5. 5.1

5.2 5.3

5.4 6.

7. City Council Meeting Agenda - Page 2 of 230 - Monday, June 16, 2025 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
(A) Contra Costa Mayors Conference Hosted by the City of San Ramon on June 5, 2025 (B) Other Meetings Attended at City Expense
Announcements from Councilmembers

PUBLIC COMMENT
The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is anopportunity for the public to comment on other agenda itemsat the time they are discussed. Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.

CONSENT CALENDAR
All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

Approve Minutes for the Regular City Council Meeting of June 2, 2025 Page 5 Approve Checks Dated May 30, 2025; June 06, 2025 Page 13 Adopt Resolution No. ___-25 Establishing the Proposition 4 Appropriations Limit Pursuant to Article XIII B of the California Constitution for the Fiscal Year 2025/2026

Approve Appointment Recommendation from the Planning Commission to the Diversity Commission

ACTION CALENDAR
Adopt Resolution No. ___-25 Denying the Appeal and Upholding the Planning Commission’s Decision to Approve a Reasonable Accommodation Request for an Attached Carport Structure for a Person with Disabilities at 135 Byron Court, Ent- 2023-0058

Adopt Resolution No.___-25 Updating the Proposed Fiscal Year 2025/2026 Master Fee Schedule

Adopt Resolution No. ___-25 Approving the Update to the Long-Term Financial Plan for Fiscal Year 2024/2025 Through Fiscal Year 2028/2029

7.1 7.2

8. 9.

9.1 9.2

9.3 9.4

10. 10.1

10.2 10.3

10.4 City Council Meeting Agenda - Page 3 of 230 - Monday, June 16, 2025 Adopt Resolution No. ___-25 Amending the Fiscal Year 2025/2026 Adopted Budget

ADJOURNMENT
Next City Council Meeting: July 7, 2025

11. City Council Meeting Agenda - Page 4 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 16, 2025
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
TO: The Honorable Mayor and City Councilmembers
SUBJECT: Approve Minutes for the Regular City Council Meeting of June 2, 2025 RECOMMENDED CITY COUNCIL ACTION: Approve the Minutes
ATTACHMENT(S): June 2, 2025 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk
Item 9.1
City Council Meeting Agenda - Page 5 of 230 - Monday, June 16, 2025

MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
June 02, 2025
City Council Meeting Minutes Page 1 June 2, 2025

1. CALL TO ORDER
Vice Mayor Shess called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on May 30, 2025, by City Clerk Lyone Conner.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL
Attendee Name Title Status
Sue Noack Mayor Present - remote
Zac Shess Vice Mayor Present
Belle La District 1 Councilmember Present
Andrei Obolenskiy District 2 Councilmember Present
Amanda Szakats District 5 Councilmember Present
Mayor Noack requested to participate in the City Council meeting remotely, in accordance with Assembly Bill 2449, under the causation of contagious illness.

Motion (La/Szakats) to Approve Mayor Sue Noack’s remote participation in the June 2, 2025 City Council meeting carried as follows:

AYES: La, Obolenskiy, Szakats, Shess

4. CLOSED SESSION REPORT
Vice Mayor Shess reported that there was no closed session and nothing to report.

5. PRESENTATIONS

5.1 Proclamation Designating the Month of June as Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, Intersex, Asexual Plus (LGBTQIA+) Pride Month Vice Mayor Shess presented a proclamation to Sandra Blanco, Diversity Commissioner, declaring the month of June as Pride Month.

Commissioner Blanco thanked Council and shared remarks about the importance of celebrating Pride in Pleasant Hill.

One member of the Public provided a comment: District Supervisor Ken Carlson

5.2 Proclamation Recognizing the 25th Annual Civic Action Commission Summer Concerts Series
Item 9.1
City Council Meeting Agenda - Page 6 of 230 - Monday, June 16, 2025 City Council Meeting Minutes Page 2 June 2, 2025
Vice Mayor Shess presented a proclamation to Barbara Thor, Chair of the Civic Action Commission, in recognition of the 25 years of the Summer Concert Series in Pleasant Hill.

Chair Thor expressed gratitude to the Council for the recognition and support of the Summer Concerts over the years. She also highlighted enhancements made to the 2025 concerts.

5.3 Acknowledgement of Cota Angulo as Honorary Mayor for a Day Vice Mayor Shess noted that due to the need for Mayor Noack’s remote participation, Mayor for a Day Cota Angulo’s visit will be postponed to a future City Council meeting.

5.4 Update from Contra Costa County District IV Supervisor Ken Carlson District IV Supervisor Ken Carlson shared a presentation highlighting the cities within his region and detailing the work and services offered to the City and public by the County Supervisor’s office.

5.5 Presentation on Home Match, a Front Porch Community Service Lorna Van Ackeren, Chair of the Commission on Aging, introduced Logan Robertson, Director of the Contra Costa Home Match program, who presented on the services and enrollment process of the program.

Director Robertson also responded to questions from Council.

6. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• The Commission on Aging will host a workshop about understanding Alzheimer’s on Monday, June 9, 2025 at 10:00 a.m.
• The Public Works Department began sink hole repair work, which will occur daily through Friday, June 6.
• The Diversity Commission’s third annual Juneteenth Celebration is on June 19, 2025 at City Hall.
• In partnership with Off the Grid, the Diversity Commission will celebrate Pride on Thursday, June 26, 2025 at City Hall.

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
There were no meetings or expenses to report.

Item 9.1
City Council Meeting Agenda - Page 7 of 230 - Monday, June 16, 2025 City Council Meeting Minutes Page 3 June 2, 2025

7.2 Announcements from Councilmembers
Councilmembers La, Shess, and Szakats reported their participation in the Clayton Pride Parade.

Councilmember La reported her attendance at the Sequoia Elementary School International Baccalaureate, where she was interviewed, the Hidden Valley Elementary End of Year TK celebration, and at the Pleasant Hill Night Market.

Councilmember Obolenskiy reported his attendance at the Chamber of Commerce Mixer for DVC International Students, the retirement celebration for DVC President Susan Lamb, the Contra Costa Fire Academy graduation, and at the Summer Concert at City Hall. He also attended the Memorial Day Remembrance ceremony and the Government Affairs Committee meeting.

Councilmember Szakats acknowledged the Diversity Commission, Off the Grid, her Councilmember peers, and various agencies for their willingness to brainstorm and collaborate on the development of a Pride Celebration at City Hall.

Councilmember Szakats reported attendance at a College Park event, where she assisted in awarding Lions Club scholarships, and at a presentation provided by the Library and League of Women Voters entitled “What is DEI and Why is it Under Attack?” She also reported her attendance at the Gregory Gardens Fifth Grade Sleepover, Khulood’s Childcare Graduation Celebration, the Youth Home’s 60th Anniversary Gala, the Art and Wine Festival hosted by the Chamber of Commerce, the Pleasant Hill Summer Concert, and the BART Gate Opening.

Vice Mayor Shess reported his attendance at the first Bark in the Park event, the Pleasant Hill Summer Concert, the BART Ribbon Cutting and Gate Opening, the Art, Wine, and Music Festival, and the Memorial Day Remembrance ceremony.

Vice Mayor Shess recognized Councilmember Obolenskiy and additional local partners for making the remembrance ceremony possible this year.

Mayor Noack reported her attendance in Washington D.C. representing MTC. She also presented both at the Senior Retired Men’s Group (SRG) meeting and to Scout Troop 405. Mayor Noack was also in attendance at the BART Ribbon Cutting, and the memorial service for Federal Glover.

8. PUBLIC COMMENT
No members of the public provided a comment.

9. CONSENT CALENDAR
City Attorney Coleson requested that item 9.8 “Adopt Resolution No. 19-25 Declaring an Emergency, Authorizing the Transfer of Available Pedestrian and Bicycle Program Funds to the Police Department Roof Replacement Project, and Authorizing the City Manager to Execute a Construction Contract with State Roofing, Inc.” be moved to the Action Calendar as item 10.1.

Item 9.1
City Council Meeting Agenda - Page 8 of 230 - Monday, June 16, 2025 City Council Meeting Minutes Page 4 June 2, 2025
Motion (Obolenskiy/Noack) to Approve agenda amendment, moving consent item 9.8 to the action calendar as item 10.1, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack
Councilmember Szakats pulled item 9.4.

City Clerk Lyone Conner noted an amendment to item 9.2, correcting the spelling of the name of a public commenter. A memo explaining the amendment, as well as a copy of the amended minutes was made available for the public.

No members of the public commented
Motion (Obolenskiy/Szakats) to Approve consent items 9.1 – 9.9, with an amendment to 9.2, and excluding items 9.4 and 9.8, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

9.1 Approve Minutes for the Regular City Council Meeting of April 26, 2025

9.2 Approve Minutes for the Regular City Council Meeting of May 5, 2025

9.3 Approve Checks Dated May 02, 2025; May 09, 2025; May 16, 2025; May 23, 2025

9.4 Adopt Resolution No. 16-25 Authorizing the City Manager to Execute a ThreeYear Agreement for Independent Auditing Services with Macias, Gini, & O’Connell, LLP

9.5 Accept Update on Contra Costa Transportation Authority and TRANSPAC

9.6 Adopt Resolution No. 17-25 Authorizing the Acceptance and Use of Funds from the California Governor’s Office of Emergency Services State Homeland Security Grant Program 2024 (SHSGP 2024)

9.7 Approve Appointment Recommendation to the Civic Action Commission

9.8 Adopt Resolution No. 19-25 Declaring an Emergency, Authorizing the Transfer of Available Pedestrian and Bicycle Program Funds to the Police Department Roof Replacement Project, and Authorizing the City Manager to Execute a Construction Contract with State Roofing, Inc.

9.9 Adopt Resolution No. 18-25 Authorizing the City Manager to Execute a First Amendment to the Professional Services Agreement with Fehr & Peers, Inc., for the Update to the City of Pleasant Hill Traffic Impact Fee 2023 Draft Item 9.1
City Council Meeting Agenda - Page 9 of 230 - Monday, June 16, 2025 City Council Meeting Minutes Page 5 June 2, 2025
Regarding item 9.4, Councilmember Szakats requested that in addition to meeting the auditor rotation requirements, the Finance Division consider completing an RFP for the following auditing cycle, to ensure the City is receiving the best rate and a fresh perspective, where applicable.

Chief Financial Officer Erick Cheung was available to respond to questions.

No members of the public commented on item 9.4.

Motion (Noack/Szakats) to Approve consent item 9.4, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

10. ACTION CALENDAR

10.1 (Formerly item 9.8) Adopt Resolution No. 19-25 Declaring an Emergency, Authorizing the Transfer of Available Pedestrian and Bicycle Program Funds to the Police Department Roof Replacement Project, and Authorizing the City Manager to Execute a Construction Contract with State Roofing, Inc.

Ann James, Public Works Director, clarified the state of emergency for the Police Department roof and provided a timeline regarding the project, as well as explained the budget request associated with the repair.

No members of the public spoke on the item.

Motion (Szakats/Obolenskiy) to Approve item 10.1, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

10.2 (Formerly item 10.1) Adopt Resolution No. 20-25 Authorizing the City Manager to Execute an Agreement for Professional Services with Contra Costa Health Services, Health, Housing and Homeless Services Division to Provide Homeless Outreach Services Through the County's Coordinated Outreach, Referral, and Engagement (CORE) Program
Pleasant Hill Police Department Captain Matt Kristic provided a report on the benefits of the CORE program and responded to questions from Council.

No members of the public spoke on the item.

Motion (La/Szakats) to Approve item 10.2, carried unanimously as follows:

AYES: La, Obolenskiy Shess, Szakats, Noack
Item 9.1
City Council Meeting Agenda - Page 10 of 230 - Monday, June 16, 2025 City Council Meeting Minutes Page 6 June 2, 2025

10.3 (Formerly item 10.2) Adopt Resolution No. 21-25 to Identify the FY 2025/2026 Street Resurfacing Project for the Expenditure of FY 2025/2026 Funds of Senate Bill 1: The Road Repair and Accountability Act of 2017
Public Works Director Ann James provided historical information regarding paving in Pleasant Hill residential zones. She also shared the SB1 funding process and requirements, and she responded to questions from Council.

No members of the public spoke on the item.

Motion (Noack/La) to Approve item 10.3, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

10.4 (Formerly item 10.3) Adopt Resolution No. 22-25 Approving Intention to Levy and Collect Assessments and to Provide for Public Hearing and Notice in Assessment District No. 20 for Fiscal Year 2025/2026
Public Works Director Ann James presented on both items 10.4 and 10.5. She also introduced Melanie Guillory-Lee, Consultant with SCI Consulting Group, who explained the planned steps for part two of the assessment process.

Joanna Gin, BBK Law Associate, was available to respond to questions from Council.

No members of the public spoke on the item.

Motion (Obolenskiy/La) to Approve item 10.4, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

10.5 (Formerly item 10.4) Adopt Resolution No. 23-25 Approving Intention to Levy and Collect Assessments and to Provide for Public Hearing and Notice in Assessment District No. 22 for Fiscal Year 2025/2026
Melanie Guillory-Lee, Consultant with SCI Consulting Group, highlighted the differences and similarities in the process for Assessment District 22 compared to Assessment District 20 and responded to questions from Council.

No members of the public spoke on the item.

Motion (Szakats/Noack) to Approve item 10.5, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

ADJOURNMENT
Item 9.1
City Council Meeting Agenda - Page 11 of 230 - Monday, June 16, 2025 City Council Meeting Minutes Page 7 June 2, 2025
Vice Mayor Shess adjourned the meeting at 9:43 p.m. The next Regular City Council meeting will be held on Monday, June 16, 2025, beginning at 7:00 p.m.

LYONE P. CONNER, CITY CLERK
Item 9.1
City Council Meeting Agenda - Page 12 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 16, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: Approve Checks Dated: May 30, 2025; June 06, 2025

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Chief Financial Officer
Item 9.2
City Council Meeting Agenda - Page 13 of 230 - Monday, June 16, 2025 5/30/2025 9:30:41 AM Page 1 of 6
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 5/30/2025 - 5/30/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: DIA25 -  DIABLO STEREO WEST
DIABLO STEREO WEST … 250530 05/30/2025 CLOSED BUSINESS 5/28/2025…101-0000-0000-404010 347006 05/30/2025 163.31 Vendor DIA25 -  DIABLO STEREO WEST  Total: 163.31
Vendor: ALS01 - ALSCO UNIFORMS
ALSCO UNIFORMS LSAC2145014 05/30/2025 MATS, TOWELS, LAUNDRY S… 101-2001-0000-660014 347007 05/30/2025 182.55 Vendor ALS01 - ALSCO UNIFORMS Total: 182.55
Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …19VN-LDPX-CJJW 05/30/2025 OFFICE SUPPLIES - HR 101-1014-0000-660016 347008 05/30/2025 27.94 AMAZON CAPITAL SERVICES, …1VM7-7NPG-LXPP 05/30/2025 STFF VESTS AND SIGN HOLD… 101-4002-0000-700015 347009 05/30/2025 261.99 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 289.93 Vendor: ANG10 - ANGEL ARMOR
ANGEL ARMOR INV13923 05/30/2025 BALLISTIC VEST FOR ASHLEY … 101-2001-0000-660026 347010 05/30/2025 1,395.39 Vendor ANG10 - ANGEL ARMOR Total: 1,395.39
Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 1027885 05/30/2025 RE:SPECIAL GENERAL SVCS - … 101-1007-0000-630040 347012 05/30/2025 958.50 BEST BEST & KRIEGER LLP 1027890 05/30/2025 RE:EMPLOYEE AND RETIREM… 101-1007-0000-630040 347011 05/30/2025 1,190.00 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 2,148.50
Vendor: BMO24 - BMO BANK NATIONAL ASSOCIATION
BMO BANK NATIONAL ASSOC…1992364 05/30/2025 CUST ID 37976482 INSTALLM…103-5105-0000-750030 347004 05/30/2025 1,094,055.14 BMO BANK NATIONAL ASSOC…1992364 05/30/2025 CUST ID 37976482 INSTALLM…103-5105-0000-750040 347004 05/30/2025 152,130.74 Vendor BMO24 - BMO BANK NATIONAL ASSOCIATION Total: 1,246,185.88 Vendor: CAL14 - CALIFORNIA POLICE CHIEFS ASSOCIATION
CALIFORNIA POLICE CHIEFS A…11706 05/30/2025 2025/2026 CPCA DUES FOR … 101-120010 347013 05/30/2025 803.00 Vendor CAL14 - CALIFORNIA POLICE CHIEFS ASSOCIATION Total: 803.00 Vendor: CAL51 - CALTRONICS BUSINESS SYSTEMS
CALTRONICS BUSINESS SYST… 4376728-CAL 05/30/2025 COP MAINT FOR PD/CH ACCT…101-1012-0000-650031 347014 05/30/2025 653.96 CALTRONICS BUSINESS SYST… 4376728-CAL 05/30/2025 COP MAINT FOR PD/CH ACCT…101-2001-0000-650031 347014 05/30/2025 512.01 Vendor CAL51 - CALTRONICS BUSINESS SYSTEMS Total: 1,165.97 Vendor: CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC CHARLES KOPP INC dba CONT…CEI 13412 05/30/2025 REINSTALL CAMERA TO LON… 402-2001-0000-630040 347015 05/30/2025 656.63 Vendor CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC Total: 656.63 Vendor: CIN10 - CINTAS CORPORATION
CINTAS CORPORATION 4229467169 05/30/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 347016 05/30/2025 1,125.60 CINTAS CORPORATION 4230145891 05/30/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 347016 05/30/2025 1,125.60 CINTAS CORPORATION 4230932863 05/30/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 347016 05/30/2025 1,139.94 Item 9.2
City Council Meeting Agenda - Page 14 of 230 - Monday, June 16, 2025 Expense Approval Report     Payment Dates: 5/30/2025 - 5/30/2025 5/30/2025 9:30:41 AM Page 2 of 6
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount CINTAS CORPORATION 4231622363 05/30/2025 UNIFORM SVCS FOR PSC 101-5097-0000-620133 347016 05/30/2025 1,091.12 Vendor CIN10 - CINTAS CORPORATION  Total: 4,482.26
Vendor: CLA01 - CLARK, TODT
CLARK, TODT 250530 JUNE PMT 05/30/2025 PHPA MEDI PREM PMT REIM…101-1019-0000-612210 347017 05/30/2025 1,000.00 Vendor CLA01 - CLARK, TODT Total: 1,000.00
Vendor: COR01 - CORBIN WILLITS SYSTEMS, INC.

CORBIN WILLITS SYSTEMS, I… 000C505151 05/30/2025 MONTHLY INVOICE MAY 2025 101-1012-0000-650036 347018 05/30/2025 960.15 Vendor COR01 - CORBIN WILLITS SYSTEMS, INC. Total: 960.15 Vendor: CRI07 - CRIME SCENE CLEANERS, INC
CRIME SCENE CLEANERS, INC 73141 05/30/2025 COVID 19 CLEANING OF TRU… 101-5097-0000-630040 347019 05/30/2025 1,460.00 CRIME SCENE CLEANERS, INC 78596 05/30/2025 CLEAN UP BIO FROM JFK PA… 101-5097-0000-630040 347019 05/30/2025 800.00 CRIME SCENE CLEANERS, INC 81720 05/30/2025 HOMELESS CAMP CHILPANC… 101-5097-0000-630040 347019 05/30/2025 995.00 CRIME SCENE CLEANERS, INC 83308 05/30/2025 HOMELESS CAMP N. BOUND… 101-5097-0000-630040 347019 05/30/2025 800.00 CRIME SCENE CLEANERS, INC 88311 05/30/2025 CLEANUP SVCS 101-5097-0000-630040 347019 05/30/2025 975.00 CRIME SCENE CLEANERS, INC 88324 05/30/2025 I-680 MONUMENT 101-5097-0000-630040 347019 05/30/2025 1,000.00 CRIME SCENE CLEANERS, INC 89866A 05/30/2025 I-680, MONUMENT BRIDGE 101-5097-0000-630040 347019 05/30/2025 850.00 Vendor CRI07 - CRIME SCENE CLEANERS, INC Total: 6,880.00 Vendor: DEX01 - DEX BACKGROUND INVESTITATIONS
DEX BACKGROUND INVESTIT… 2502-042 05/30/2025 PRE-EMPLOYMENT BACKGO… 101-1014-0000-630021 347020 05/30/2025 2,168.40 Vendor DEX01 - DEX BACKGROUND INVESTITATIONS Total: 2,168.40 Vendor: DUA01 - DU-ALL SAFETY, LLC
DU-ALL SAFETY, LLC 26201 05/30/2025 SAFETY TRAINING APR 2025 101-1014-0000-630020 347021 05/30/2025 1,705.00 Vendor DUA01 - DU-ALL SAFETY, LLC Total: 1,705.00
Vendor: ENG04 - ENGEO INC.

ENGEO INC. 299562 & 301850 05/30/2025 PO/20003 GEOTECH & CONS… 101-220013 347022 05/30/2025 6,047.50 Vendor ENG04 - ENGEO INC. Total: 6,047.50
Vendor: FOL01 - FOLGERGRAPHICS
FOLGERGRAPHICS 143937 05/30/2025 VINYL BANN FOR THE 2025 S… 101-240073 347023 05/30/2025 371.45 Vendor FOL01 - FOLGERGRAPHICS Total: 371.45
Vendor: GFO02 - GOVERNMENT FINANCE OFFICERS ASSOCIATION GOVERNMENT FINANCE OFF… MEM#164253003 05/30/2025  MEMBER REN ERICK C/ROSS… 101-1010-0000-620121 347024 05/30/2025 250.00 Vendor GFO02 - GOVERNMENT FINANCE OFFICERS ASSOCIATION Total: 250.00 Vendor: HUG01 - HUGDAHL, LISA
HUGDAHL, LISA 250530 05/30/2025 PHPA MEDI PREM PMT REIM…101-1019-0000-612210 347025 05/30/2025 1,000.00 Vendor HUG01 - HUGDAHL, LISA Total: 1,000.00
Vendor: KAI25 - KAISER FOUNDATION HEALTH PLAN
KAISER FOUNDATION HEALT… ACCT 326024520308 5/9/25 05/30/2025 EXAM SVCS - TRANSUE ACCT… 101-1014-0000-630023 347026 05/30/2025 103.50 Vendor KAI25 - KAISER FOUNDATION HEALTH PLAN Total: 103.50 Item 9.2
City Council Meeting Agenda - Page 15 of 230 - Monday, June 16, 2025 Expense Approval Report     Payment Dates: 5/30/2025 - 5/30/2025 5/30/2025 9:30:41 AM Page 3 of 6
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: KIS02 - KIS
KIS 83925 05/30/2025 PREPAID LABOR BLOCK 50 H… 401-1012-0000-630016 347027 05/30/2025 9,943.75 Vendor KIS02 - KIS Total: 9,943.75
Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV951844 05/30/2025 UNIFORM EQUIPMENT FOR … 101-2001-0000-612290 347028 05/30/2025 341.07 Vendor CUR06 - L.N. CURTIS & SONS Total: 341.07
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2287 05/30/2025 AV TROUBLESHT AUDIO CK F… 401-1012-0000-630040 347029 05/30/2025 100.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 100.00
Vendor: LEO01 - LEONARD, BRIAN
LEONARD, BRIAN 250530 05/30/2025 EDUCATION INCENTIVE/ BRI… 101-2001-0000-630033 347030 05/30/2025 500.00 Vendor LEO01 - LEONARD, BRIAN Total: 500.00
Vendor: THO01 - MARGARET THORNTON
MARGARET THORNTON 250530 05/30/2025 RETIREE MEDICAL FOR JUNE … 101-1019-0000-612210 347031 05/30/2025 205.90 Vendor THO01 - MARGARET THORNTON Total: 205.90
Vendor: MIN07 - MINTIER HARNISH LP
MINTIER HARNISH LP PHGPU-64 05/30/2025 PO/ PH ZONING CD UPDATE-… 223-4006-0000-630040 347032 05/30/2025 7,160.00 Vendor MIN07 - MINTIER HARNISH LP Total: 7,160.00
Vendor: NUN01 - NUNES, JAMES R.

NUNES, JAMES R. 250530 05/30/2025 RETIREE MEDICAL FOR JUNE … 101-1019-0000-612210 347033 05/30/2025 162.00 Vendor NUN01 - NUNES, JAMES R. Total: 162.00
Vendor: PGE01 - PG&E
PG&E ACCT 1090540129-4 5/15/25 05/30/2025 ELECTRICITY 101-2001-0000-670015 347034 05/30/2025 7,290.52 Vendor PGE01 - PG&E Total: 7,290.52
Vendor: STA67 - SECURITAS TECHNOLOGY CORPORATION
SECURITAS TECHNOLOGY CO… 6004997225 05/30/2025 MONITO SVC FOR ALRM SYS.…101-5097-0000-650041 347035 05/30/2025 298.71 Vendor STA67 - SECURITAS TECHNOLOGY CORPORATION Total: 298.71 Vendor: SUM05 - SUMMIT SPRINGS WATER COMPANY
SUMMIT SPRINGS WATER C… 403461;405297;405084 05/30/2025 DRINKING WATER AND MON…101-5097-0000-660014 347036 05/30/2025 35.93 SUMMIT SPRINGS WATER C… 403461;405297;405084 05/30/2025 DRINKING WATER AND MON…101-5097-0000-660014 347036 05/30/2025 5.98 Vendor SUM05 - SUMMIT SPRINGS WATER COMPANY Total: 41.91 Vendor: THE99 - THEIS ENGINEERING & ASSOCIATES
THEIS ENGINEERING & ASSOC…PHL2504 05/30/2025 GRANT APPLICATION ASSITA… 301-5063-0000-800030 347037 05/30/2025 322.50 Vendor THE99 - THEIS ENGINEERING & ASSOCIATES Total: 322.50 Vendor: TIR03 - TIREHUB, LLC
TIREHUB, LLC 49742031 05/30/2025 TIRES (QTY 4)- GY WRL WOR… 101-5097-0000-620065 347038 05/30/2025 592.58 Vendor TIR03 - TIREHUB, LLC Total: 592.58
Vendor: STA76 - VISIT PLEASANT HILL
VISIT PLEASANT HILL 250530 05/30/2025 PHTID 80% 165,063.13 & 18%…101-240060 347005 05/30/2025 165,063.13 Item 9.2
City Council Meeting Agenda - Page 16 of 230 - Monday, June 16, 2025 Expense Approval Report     Payment Dates: 5/30/2025 - 5/30/2025 5/30/2025 9:30:41 AM Page 4 of 6
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount VISIT PLEASANT HILL 250530 05/30/2025 PHTID 80% 165,063.13 & 18%…101-240067 347005 05/30/2025 37,139.20 Vendor STA76 - VISIT PLEASANT HILL  Total: 202,202.33
Vendor: WEX01 - WEX BANK
WEX BANK 104850369 05/30/2025 GAS CARDS FOR THE PD IN … 101-2001-0000-620062 347039 05/30/2025 116.69 Vendor WEX01 - WEX BANK Total: 116.69
Vendor: WEX02 - WEX HEALTH, INC.

WEX HEALTH, INC. 0002149911-IN 05/30/2025 FSA MONTHLY FEE APR 2025 101-1010-0000-612170 347040 05/30/2025 89.25 Vendor WEX02 - WEX HEALTH, INC. Total: 89.25
Grand Total: 1,507,326.63
Item 9.2
City Council Meeting Agenda - Page 17 of 230 - Monday, June 16, 2025 Expense Approval Report     Payment Dates: 5/30/2025 - 5/30/2025 5/30/2025 9:30:41 AM Page 5 of 6
Report Summary
Fund Summary
Fund  Payment Amount
101 - GENERAL FUND 242,957.87
103 - MEASURE K FUND 1,246,185.88
223 - GENERAL PLAN FEE FUND 7,160.00
301 - GAS TAX FUND 322.50
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 10,043.75 402 - PD TECHNOLOGY FUND 656.63
Grand Total: 1,507,326.63
Account Summary
Account Number Account Name  Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 163.31
101-1007-0000-630040 CONTRACTUAL SVC 2,148.50
101-1010-0000-612170 FLEXIBLE SPENDING AD… 89.25
101-1010-0000-620121 MEMBERSHIP 250.00
101-1012-0000-650031 MAINT/CPY MCHNS 653.96
101-1012-0000-650036 MAINT/SOFTWARE 960.15
101-1014-0000-630020 EMPLYEE TRAING 1,705.00
101-1014-0000-630021 HIRE/TEST SVCS 2,168.40
101-1014-0000-630023 OCC HEALTH SVCS 103.50
101-1014-0000-660016 SUPPLIES/OFFICE 27.94
101-1019-0000-612210 SICK LEAVE CONVERSIO… 2,367.90
101-120010 PREPAID EXPENSES 803.00
101-2001-0000-612290 UNIFORM/PD OTHER AC… 341.07
101-2001-0000-620062 AUTO/GASOLINE 116.69
101-2001-0000-630033 P.D. OTHER SVCS 500.00
101-2001-0000-650031 MAINT/CPY MCHNS 512.01
101-2001-0000-660014 SUPPLIES/OPERATING 182.55
101-2001-0000-660026 SAFETY EQUIPMENT REP… 1,395.39
101-2001-0000-670015 UTIL/GAS-ELECTR 7,290.52
101-220013 REFUNDABLE DEPOSITS … 6,047.50
101-240060 DUE TO STAY PLEASANT… 165,063.13
101-240067 TID CHAMBER ADMIN F… 37,139.20
101-240073 DUE TO CIVIC ACTION C… 371.45
101-4002-0000-700015 PROMOS/CONTRIBUTIO… 261.99
101-5097-0000-620065 AUTO/PRTS/TIRES 592.58
101-5097-0000-620133 UNIFORM MAINTENANC… 4,482.26
101-5097-0000-630040 CONTRACTUAL SVC 6,880.00
101-5097-0000-650041 MAINT/FIR/SCRTY 298.71
101-5097-0000-660014 SUPPLIES/OPERATING 41.91
103-5105-0000-750030 PRINCIPAL/BNDS,NOTES 1,094,055.14
Item 9.2
City Council Meeting Agenda - Page 18 of 230 - Monday, June 16, 2025 Expense Approval Report     Payment Dates: 5/30/2025 - 5/30/2025 5/30/2025 9:30:41 AM Page 6 of 6
Account Summary
Account Number Account Name  Payment Amount
103-5105-0000-750040 INTEREST/BNDS,NOTES 152,130.74
223-4006-0000-630040 CONTRACTUAL SVC 7,160.00
301-5063-0000-800030 CONSTRUCTION 322.50
401-1012-0000-630016 COMPTR CONSLTNT 9,943.75
401-1012-0000-630040 CONTRACTUAL SVC 100.00
402-2001-0000-630040 CONTRACTUAL SVC 656.63
Grand Total: 1,507,326.63
Project Account Summary
Project Account Key  Payment Amount
**None** 1,507,326.63
Grand Total: 1,507,326.63
2025-05-30
Item 9.2
City Council Meeting Agenda - Page 19 of 230 - Monday, June 16, 2025 6/6/2025 8:19:05 AM Page 1 of 9
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 6/6/2025 - 6/6/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ACC09 - ACCELA INC.

ACCELA INC. INV-ACC61520 06/06/2025 ACCELA PUBLICSTUFF ANNL … 101-1012-0000-650036 347041 06/06/2025 14,310.41 Vendor ACC09 - ACCELA INC. Total: 14,310.41
Vendor: ADA25 - ADAMS POOL SOLUTIONS
ADAMS POOL SOLUTIONS 250606 06/06/2025 DRAINAGE FEE CHRGD IN ERR…101-260010 347042 06/06/2025 871.00 Vendor ADA25 - ADAMS POOL SOLUTIONS Total: 871.00
Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …1HWM-6YXM-7K6J 06/06/2025 PHPD-MOUS IPHONE 16E CS …402-2001-0000-660024 347043 06/06/2025 163.86 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 163.86 Vendor: ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP.

ARMOUR PETROLEUM SVC &…WO-28674 06/06/2025 PD & PSC: UST OPERATOR IN… 101-5097-0000-630040 347044 06/06/2025 385.00 Vendor ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP. Total: 385.00 Vendor: AST05 - ASTRO JUMP OF CONTRA COSTA
ASTRO JUMP OF CONTRA CO… 38883509 06/06/2025 BOUNCE HOUSE FOR THE S… 101-4002-0000-700085 347045 06/06/2025 395.00 Vendor AST05 - ASTRO JUMP OF CONTRA COSTA Total: 395.00 Vendor: ATT23 - AT&T
AT&T ACCT 322394749 5/23/25 06/06/2025 INTERNET FOR LIBRARY 101-1012-0000-670020 347046 06/06/2025 133.75 Vendor ATT23 - AT&T Total: 133.75
Vendor: BAY08 - BAY AREA NEWS GROUP
BAY AREA NEWS GROUP 1446408 06/06/2025 CLASS ADVER; CC TIMES- MA…101-1010-0000-620112 347047 06/06/2025 580.32 Vendor BAY08 - BAY AREA NEWS GROUP Total: 580.32
Vendor: BSE25 - BLUE STRIKE ENVIRONMENTAL
BLUE STRIKE ENVIRONMENT… PLE_006 06/06/2025 PO/40042 CONSUL FOR PH C… 306-4004-2415-630038 347048 06/06/2025 33,810.10 Vendor BSE25 - BLUE STRIKE ENVIRONMENTAL Total: 33,810.10 Vendor: BMO23 - BMO BANK N.A. COMMERCIAL CARD
BMO BANK N.A. COMMERCI… 250606 06/06/2025 CH STAFF CC STMT 05/28/25… 101-200030 347049 06/06/2025 15,075.34 Vendor BMO23 - BMO BANK N.A. COMMERCIAL CARD Total: 15,075.34 Vendor: CAL26 - California Stools Bars Dinettes
California Stools Bars Dinette…250606 06/06/2025 CLOSED BUSINESS ON 5/31/… 101-0000-0000-404010 347050 06/06/2025 808.50 Vendor CAL26 - California Stools Bars Dinettes Total: 808.50 Vendor: CEN25 - CENTURY COMMERCIAL SERVICE
CENTURY COMMERCIAL SERV…581306 06/06/2025 ELECTRICAL WORK-INSTALL S…402-2001-0000-630040 347051 06/06/2025 1,706.23 Vendor CEN25 - CENTURY COMMERCIAL SERVICE Total: 1,706.23 Item 9.2
City Council Meeting Agenda - Page 20 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 2 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC CHARLES KOPP INC dba CONT…CEI 13411 06/06/2025 ELECTRICAL LIGHT SVCS: CO… 101-5097-0000-630040 347052 06/06/2025 5,135.39 Vendor CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC Total: 5,135.39 Vendor: CAM08 - CLARITI CLOUD USA, INC.

CLARITI CLOUD USA, INC. 300-000186 06/06/2025 ONLINE PERMIT ASSIST LIC S… 101-1012-0000-650036 347053 06/06/2025 15,750.00 Vendor CAM08 - CLARITI CLOUD USA, INC. Total: 15,750.00 Vendor: COD02 - CODE PUBLISHING COMPANY
CODE PUBLISHING COMPANY GCI0017731 06/06/2025 MUNICIPAL CODE WEB UPD… 101-1008-0000-630043 347054 06/06/2025 258.50 Vendor COD02 - CODE PUBLISHING COMPANY Total: 258.50
Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… 250606 06/06/2025 WHITE ZONE 101-5097-0000-670025 347055 06/06/2025 471.15 CONTRA COSTA WATER DIST… 250606 06/06/2025 BLUE ZONE 1 226-4020-0000-670025 347055 06/06/2025 1,072.14 CONTRA COSTA WATER DIST… 250606 06/06/2025 BLUE ZONE 4 226-4022-0000-670025 347055 06/06/2025 103.84 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 1,647.13 Vendor: DEL09 - DELL MARKETING L.P.

DELL MARKETING L.P. 10817534494 06/06/2025 DELL PRO MX TWR T2 CTO BS…402-2001-0000-710846 347056 06/06/2025 8,304.27 Vendor DEL09 - DELL MARKETING L.P. Total: 8,304.27
Vendor: DOC03 - DOCUSIGN INC LOCKBOX
DOCUSIGN INC LOCKBOX 111100514051 06/06/2025 PO/23007 MAY 27,2025 - M… 401-1012-0000-650036 347057 06/06/2025 5,278.50 Vendor DOC03 - DOCUSIGN INC LOCKBOX Total: 5,278.50
Vendor: DON03 - DONAGHU GRAPHIC DESIGNS
DONAGHU GRAPHIC DESIGNS 04/25/25 06/06/2025 GRAP DSGN WRK FOR THE … 101-4002-0000-620114 347058 06/06/2025 2,049.75 DONAGHU GRAPHIC DESIGNS 04/25/25 06/06/2025 GRAP DSGN WRK FOR THE … 201-4009-0000-620114 347058 06/06/2025 683.25 DONAGHU GRAPHIC DESIGNS 250606 06/06/2025 GRAPHIC DESIGN WORK FOR… 101-4002-0000-700015 347058 06/06/2025 170.00 Vendor DON03 - DONAGHU GRAPHIC DESIGNS Total: 2,903.00
Vendor: DYN05 - Dynamic Audio Concepts, LLC
Dynamic Audio Concepts, LLC 1260 06/06/2025 SOUND SYSTEM FOR SUMM… 101-4002-0000-700085 347059 06/06/2025 2,850.00 Vendor DYN05 - Dynamic Audio Concepts, LLC Total: 2,850.00 Vendor: EGA25 - Egan, JANET
Egan, JANET 250606 06/06/2025 SOLD RENT HS 2180 GEARY … 101-0000-0000-404010 347060 06/06/2025 60.50 Vendor EGA25 - Egan, JANET Total: 60.50
Vendor: KAI04 - FIRE RISK MANAGEMENT SERVICES
FIRE RISK MANAGEMENT SE… 250606 06/06/2025 KAISER COBRA JULY 2025 PO… 101-210037 347061 06/06/2025 1,849.01 FIRE RISK MANAGEMENT SE… 250606 A 06/06/2025 KAISER JULY 2025 (POA MOU…101-2001-0000-612070 347061 06/06/2025 924.51 FIRE RISK MANAGEMENT SE… 250606 B 06/06/2025 KAISER JULY 2025 RE-INSTAT… 101-2001-0000-612070 347061 06/06/2025 2,616.35 Vendor KAI04 - FIRE RISK MANAGEMENT SERVICES Total: 5,389.87 Vendor: FOR06 - FORENSIC SERVICES DIVISION
FORENSIC SERVICES DIVISION PHPD-2504 06/06/2025 DRUGS/ALCOHOL/TOXICOL… 101-2001-0000-630033 347062 06/06/2025 12,588.50 FORENSIC SERVICES DIVISION PHPD-2504-SUPP 06/06/2025 DRUGS/ALCO/TOXIC TSTG F… 101-2001-0000-630033 347063 06/06/2025 743.40 Vendor FOR06 - FORENSIC SERVICES DIVISION Total: 13,331.90 Item 9.2
City Council Meeting Agenda - Page 21 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 3 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO
HD SUPPLY FORMERLY HOME…867299612;865752224 06/06/2025 ITEMS FOR CH; SIGN SHOP S… 101-5097-0000-650017 347064 06/06/2025 25.40 HD SUPPLY FORMERLY HOME…867299612;865752224 06/06/2025 ITEMS FOR CH; SIGN SHOP S… 101-5097-0000-660030 347064 06/06/2025 530.47 Vendor HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO Total: 555.87 Vendor: HEA04 - HEALTH CARE DENTAL TRUST
HEALTH CARE DENTAL TRUST 250606 06/06/2025 CITY PAID DENTAL JULY 2025…101-2001-0000-612090 347065 06/06/2025 51.80 HEALTH CARE DENTAL TRUST 250606 F 06/06/2025 CITY PAID DENTAL JULY 2025…101-2001-0000-612090 347065 06/06/2025 126.70 HEALTH CARE DENTAL TRUST 250606A 06/06/2025 CITY PAID DENTAL JULY 2025…101-2001-0000-612090 347065 06/06/2025 51.80 HEALTH CARE DENTAL TRUST 250606B 06/06/2025 COBRA DENTAL JULY 2025 Z… 101-210037 347065 06/06/2025 126.70 HEALTH CARE DENTAL TRUST 250606C 06/06/2025 COBRA DENTAL JULY 2025 E… 101-210037 347065 06/06/2025 126.70 HEALTH CARE DENTAL TRUST 250606D 06/06/2025 COBRA DENTAL JULY 2025 P… 101-210037 347065 06/06/2025 87.71 HEALTH CARE DENTAL TRUST 250606E 06/06/2025 COBRA DENTAL JULY 2025 LI… 101-210037 347065 06/06/2025 51.80 Vendor HEA04 - HEALTH CARE DENTAL TRUST Total: 623.21
Vendor: HIN02 - HINDERLITER, DE LlAMAS & ASSOCIATES
HINDERLITER, DE LlAMAS & … SIN050678 06/06/2025 CONT SVCS-SALES TAX CD 70… 101-1019-0000-630015 347066 06/06/2025 1,731.35 HINDERLITER, DE LlAMAS & … SIN050678 06/06/2025 AUDIT SVCS-SALES TAX CD#7… 101-1019-0000-630015 347066 06/06/2025 1,596.88 Vendor HIN02 - HINDERLITER, DE LlAMAS & ASSOCIATES Total: 3,328.23 Vendor: HOL24 - HOLISTIC SOLUTIONS LLC
HOLISTIC SOLUTIONS LLC 2529 06/06/2025 PO/10142 CONSULTING SVCS 101-1014-0000-630040 347067 06/06/2025 7,500.00 Vendor HOL24 - HOLISTIC SOLUTIONS LLC Total: 7,500.00
Vendor: BAN01 - HOLLIS BANKS - FACE PAINTER
HOLLIS BANKS - FACE PAINT… 250606 06/06/2025 FACE PAINT FOR THE SUMM …101-4002-0000-700085 347068 06/06/2025 240.00 Vendor BAN01 - HOLLIS BANKS - FACE PAINTER Total: 240.00 Vendor: IED01 - IEDA
IEDA 200616879 06/06/2025 MEMBER DUES FOR LABOR R…101-1014-0000-630040 347069 06/06/2025 2,265.12 Vendor IED01 - IEDA Total: 2,265.12
Vendor: KIS02 - KIS
KIS 82880 06/06/2025 PO/20014 FRWALL CONFI FO…402-2001-0000-630040 347070 06/06/2025 22,000.00 Vendor KIS02 - KIS Total: 22,000.00
Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV953514 06/06/2025 SPONGE ROUNDS 101-2001-0000-660026 347071 06/06/2025 1,757.06 Vendor CUR06 - L.N. CURTIS & SONS Total: 1,757.06
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2291 06/06/2025 CITY COUNCIL REGU MTG 6-2…101-1001-0000-630040 347072 06/06/2025 225.00 LARRYLOGIC PRODUCTIONS 2291 06/06/2025 CITY COUNCIL REGU MTG 6-2…101-1001-0000-630040 347072 06/06/2025 300.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 525.00
Vendor: COP05 - LexisNexis Claims Solutions inc.

LexisNexis Claims Solutions i… 1028010389 06/06/2025 ANNL MAINT, SUPP, UPDT, H…101-2001-0000-650036 347073 06/06/2025 6,225.13 Vendor COP05 - LexisNexis Claims Solutions inc. Total: 6,225.13 Item 9.2
City Council Meeting Agenda - Page 22 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 4 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: MIN06 - MINUTEMAN PRESS
MINUTEMAN PRESS 29727 5/16/25 06/06/2025 TAX ON INV29727 FOR PRNT… 101-1005-0000-700035 347074 06/06/2025 11.33 MINUTEMAN PRESS 29727 5/16/25 06/06/2025 TAX ON INV29727 FOR PRNT… 101-1005-0000-700036 347074 06/06/2025 33.99 MINUTEMAN PRESS 29727 5/16/25 06/06/2025 TAX ON INV29727 FOR PRNT… 101-4002-0000-700085 347074 06/06/2025 48.56 MINUTEMAN PRESS 29727 5/16/25 06/06/2025 TAX ON INV29727 FOR PRNT… 202-4003-0000-660016 347074 06/06/2025 67.97 Vendor MIN06 - MINUTEMAN PRESS Total: 161.85
Vendor: MIS04 - MISAC
MISAC 200008026 06/06/2025 MICROS SEC, COMP, & IDENT…401-1012-0000-630017 347075 06/06/2025 595.00 MISAC 300005886 06/06/2025 2025-2026 MISAC MEMBERS… 101-1012-0000-620121 347075 06/06/2025 130.00 Vendor MIS04 - MISAC Total: 725.00
Vendor: MUN14 - MUNOZ, BEATRIZ
MUNOZ, BEATRIZ 250606 06/06/2025 EDUCATION INCENTIVE/ BEA… 101-2001-0000-630033 347076 06/06/2025 500.00 Vendor MUN14 - MUNOZ, BEATRIZ Total: 500.00
Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…423167783001 06/06/2025 COFFEE 101-2001-0000-660016 347077 06/06/2025 63.07 ODP BUSINESS SOLUTIONS, L…425485084001 06/06/2025 MONEY/ RENT RECEIPTS 101-2001-0000-660016 347078 06/06/2025 27.41 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 90.48 Vendor: AMA03 - OH WON INC
OH WON INC 1WYN-RDVP-DTTF 06/06/2025 OFFICE SUPP ORD#113-6251… 101-5097-0000-660014 347079 06/06/2025 108.57 Vendor AMA03 - OH WON INC Total: 108.57
Vendor: PAC24 - PACIFIC HIGHWAY RENTALS, LLC
PACIFIC HIGHWAY RENTALS, …1-522747 06/06/2025 SIGN MATERIALS: ALUM BLA… 101-5097-0000-660030 347080 06/06/2025 311.36 Vendor PAC24 - PACIFIC HIGHWAY RENTALS, LLC Total: 311.36 Vendor: PGE01 - PG&E
PG&E 250606 06/06/2025 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 347082 06/06/2025 710.75 PG&E 250606 06/06/2025 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 347082 06/06/2025 145.81 PG&E 250606 06/06/2025 SUMM BLG-TRAFFIC SGNL EL…306-5107-0000-670015 347082 06/06/2025 14.29 PG&E ACCT 0439282612-1 5/16/25 06/06/2025 WHITE ZONE 101-5097-0000-670035 347085 06/06/2025 5.25 PG&E ACCT 0439282612-1 5/16/25 06/06/2025 BLUE ZONE 3 226-4021-0000-670035 347085 06/06/2025 108.67 PG&E ACCT 0439282612-1 5/16/25 06/06/2025 TRAFFIC SIGNALS 306-5107-0000-670015 347085 06/06/2025 2,375.54 PG&E ACCT 1398597625-0 5/29/25 06/06/2025 CH GAS 4/29/25-5/28/25 101-1016-0000-670015 347088 06/06/2025 28.64 PG&E ACCT 2099200650-0 5/16/25 06/06/2025 SUMM BILLING- AD22 LIGHT… 227-4025-0000-670015 347083 06/06/2025 273.30 PG&E ACCT 3532838416-5 5/29/25 06/06/2025 TRAFFIC SIGNAL- 389 GOLF C… 306-4019-0000-670015 347089 06/06/2025 221.22 PG&E ACCT 4107660120-6 5/19/25 06/06/2025 SUMM BILLING-UNIFIED ST L… 221-1020-0000-670015 347081 06/06/2025 19,175.27 PG&E ACCT 4757183615-5 5/15/25 06/06/2025 SUMM BLG-PUB SVCS CEN E… 101-5097-0000-670015 347084 06/06/2025 2,032.23 PG&E ACCT 5396165398-6 5/16/25 06/06/2025 AD#20 WHITE ZONE 101-5097-0000-670015 347087 06/06/2025 808.73 PG&E ACCT 5396165398-6 5/16/25 06/06/2025 AD#20 ZONE 1 226-4019-0000-670015 347087 06/06/2025 4,981.85 PG&E ACCT 5396165398-6 5/16/25 06/06/2025 AD#20 ZONE 2 226-4020-0000-670015 347087 06/06/2025 423.17 PG&E ACCT 5396165398-6 5/16/25 06/06/2025 AD#20 ZONE 3 226-4021-0000-670015 347087 06/06/2025 653.44 PG&E ACCT 5396165398-6 5/16/25 06/06/2025 AD#20 ZONE 4 226-4022-0000-670015 347087 06/06/2025 49.30 PG&E ACCT 5396165398-6 5/16/25 06/06/2025 AD#20 ZONE 5 226-4023-0000-670015 347087 06/06/2025 305.30 PG&E ACCT 5396165398-6 5/16/25 06/06/2025 AD#20 ZONE 6 226-4024-0000-670015 347087 06/06/2025 2,752.20 Item 9.2
City Council Meeting Agenda - Page 23 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 5 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount PG&E ACCT 7825400025-6 5/16/25 06/06/2025 SUMM BILLING-SAFETY ST LI… 221-1020-0000-670015 347086 06/06/2025 2,059.02 Vendor PGE01 - PG&E Total: 37,123.98
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 65029196 06/06/2025 PYCK FOR PER-DIEM EMPLO… 101-2001-0000-611050 347090 06/06/2025 1,656.60 Vendor ROB03 - ROBERT HALF Total: 1,656.60
Vendor: SAN24 - SANCHEZ, DORI
SANCHEZ, DORI 250606 06/06/2025 FACE PAINT FOR THE SUMM …101-4002-0000-700085 347091 06/06/2025 300.00 Vendor SAN24 - SANCHEZ, DORI Total: 300.00
Vendor: SHA24 - SHAUNNA J. EDWARDS, LCSW
SHAUNNA J. EDWARDS, LCSW 250606 06/06/2025 DEPARTMENT THERAPIST SV… 101-2013-0000-630018 347092 06/06/2025 1,400.00 Vendor SHA24 - SHAUNNA J. EDWARDS, LCSW Total: 1,400.00 Vendor: SNY25 - Snyder Home Services Enterprise, Inc
Snyder Home Services Enterp…250606 06/06/2025 CLOSED BUSINESS ON 5/30/… 101-0000-0000-404010 347093 06/06/2025 221.00 Vendor SNY25 - Snyder Home Services Enterprise, Inc Total: 221.00 Vendor: SYM01 - SymbolArts LLC
SymbolArts LLC 0532285 06/06/2025 CHALLENGE COINS 101-2001-0000-660014 347094 06/06/2025 916.91 Vendor SYM01 - SymbolArts LLC Total: 916.91
Vendor: JOS24 - SZARKE, JOSHUA
SZARKE, JOSHUA 250606 06/06/2025 SUMM CONCERT SERIES PER… 101-240073 347095 06/06/2025 600.00 Vendor JOS24 - SZARKE, JOSHUA Total: 600.00
Vendor: POK25 - The Pokémon Company International Inc.

The Pokémon Company Inte… 250606 06/06/2025 REF FOR 1ST YR OVER ESTI F… 101-0000-0000-404010 347096 06/06/2025 327.76 Vendor POK25 - The Pokémon Company International Inc. Total: 327.76 Vendor: THE99 - THEIS ENGINEERING & ASSOCIATES
THEIS ENGINEERING & ASSOC…PHL2505 06/06/2025 GRANT APPLICATION ASSIST… 101-5097-0000-630040 347097 06/06/2025 2,472.50 Vendor THE99 - THEIS ENGINEERING & ASSOCIATES Total: 2,472.50 Vendor: TIR03 - TIREHUB, LLC
TIREHUB, LLC 49934739 06/06/2025 TIRES (QTY 5)- GY EAGLE 101-5097-0000-620065 347098 06/06/2025 620.44 Vendor TIR03 - TIREHUB, LLC Total: 620.44
Vendor: TYL02 - TYLER TECHNOLOGIES, INC
TYLER TECHNOLOGIES, INC 025-510031 06/06/2025 PO/10007 DONNA K- ONSITE …401-1012-0000-630040 347099 06/06/2025 450.00 TYLER TECHNOLOGIES, INC 025-512464 06/06/2025 PO/10007 DONNA K-ONST I… 401-1012-0000-630040 347099 06/06/2025 225.00 Vendor TYL02 - TYLER TECHNOLOGIES, INC Total: 675.00
Vendor: USP01 - U.S. POSTMASTER
U.S. POSTMASTER 250606 06/06/2025 BLK MAIL POST PER#21 FOR… 101-4002-0000-620113 347100 06/06/2025 2,512.50 U.S. POSTMASTER 250606 06/06/2025 BLK MAIL POST PER#21 FOR… 201-4009-0000-620113 347100 06/06/2025 837.50 Vendor USP01 - U.S. POSTMASTER Total: 3,350.00
Item 9.2
City Council Meeting Agenda - Page 24 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 6 of 9
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: VER16 - VERIZON
VERIZON 330000074633 06/06/2025 MONTHLY SVC FOR MAY 202…101-5097-0000-670010 347101 06/06/2025 893.20 Vendor VER16 - VERIZON Total: 893.20
Vendor: VIS05 - VISION SERVICE PLAN- (CA)
VISION SERVICE PLAN- (CA) 250606 06/06/2025 COBRA VISION JULY 2025 SI… 101-210037 347102 06/06/2025 15.22 VISION SERVICE PLAN- (CA) 250606 A 06/06/2025 COBRA VISION JULY 2025 EN… 101-210037 347102 06/06/2025 15.22 VISION SERVICE PLAN- (CA) 250606 B 06/06/2025 COBRA VISION JULY 2025 PO… 101-210037 347102 06/06/2025 15.22 VISION SERVICE PLAN- (CA) 250606 C 06/06/2025 CITY PAID VISION JULY 2025 P…101-2001-0000-612130 347102 06/06/2025 15.22 Vendor VIS05 - VISION SERVICE PLAN- (CA) Total: 60.88
Vendor: ACE21 - WESTLAKE ACE HARDWARE
WESTLAKE ACE HARDWARE 17600960;17600964 06/06/2025 HARDWARE PURCHASES 101-5097-0000-650017 347103 06/06/2025 30.56 WESTLAKE ACE HARDWARE 17600960;17600964 06/06/2025 HARDWARE PURCHASES 101-5097-0000-660011 347103 06/06/2025 74.40 Vendor ACE21 - WESTLAKE ACE HARDWARE Total: 104.96
Vendor: ZAP01 - ZAP MANUFACTURING, INC.

ZAP MANUFACTURING, INC. 9789 06/06/2025 SIGN SUPP - REFURBISHING 101-5097-0000-660030 347104 06/06/2025 541.95 Vendor ZAP01 - ZAP MANUFACTURING, INC. Total: 541.95
Grand Total: 227,330.63
Item 9.2
City Council Meeting Agenda - Page 25 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 7 of 9
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 117,783.84
201 - WASTE MANAGEMENT/RECYCLING FUND 1,520.75
202 - SENIOR VAN SERVICES FUND 67.97
221 - UNIFIED LIGHTING DISTRICT FUND 21,234.29
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 10,449.91 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 273.30 306 - MEASURE J FUND 37,277.71
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 6,548.50 402 - PD TECHNOLOGY FUND 32,174.36
Grand Total: 227,330.63
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 1,417.76
101-1001-0000-630040 CONTRACTUAL SVC 525.00
101-1005-0000-700035 COMMISSION ON AGING 11.33
101-1005-0000-700036 CM DIVERSITY COMMISS… 33.99
101-1008-0000-630043 CODIFICATN SVCS 258.50
101-1010-0000-620112 ADVERTISING 580.32
101-1012-0000-620121 MEMBERSHIP 130.00
101-1012-0000-650036 MAINT/SOFTWARE 30,060.41
101-1012-0000-670020 UTIL/TELEPHONE 133.75
101-1014-0000-630040 CONTRACTUAL SVC 9,765.12
101-1016-0000-670015 UTIL/GAS-ELECTR 28.64
101-1019-0000-630015 AUDITING SVCS 3,328.23
101-200030 CREDIT CARD PAYABLE 15,075.34
101-2001-0000-611050 SALARY-PART TIME TEM… 1,656.60
101-2001-0000-612070 INSURANCE/KAISER 3,540.86
101-2001-0000-612090 INSURANCE/DENTAL 230.30
101-2001-0000-612130 INSURANCE/VISION 15.22
101-2001-0000-630033 P.D. OTHER SVCS 13,831.90
101-2001-0000-650036 MAINT/SOFTWARE 6,225.13
101-2001-0000-660014 SUPPLIES/OPERATING 916.91
101-2001-0000-660016 SUPPLIES/OFFICE 90.48
101-2001-0000-660026 SAFETY EQUIPMENT REP… 1,757.06
101-2013-0000-630018 MISC OUTSD SVCS 1,400.00
101-210037 COBRA - HEALTH BENEFI… 2,287.58
101-240073 DUE TO CIVIC ACTION C… 600.00
101-260010 DRAINAGE FEES PAYABLE 871.00
101-4002-0000-620113 POSTAGE 2,512.50
Item 9.2
City Council Meeting Agenda - Page 26 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 8 of 9
Account Summary
Account Number Account Name Payment Amount
101-4002-0000-620114 PHOTO/PRINTING 2,049.75
101-4002-0000-700015 PROMOS/CONTRIBUTIO… 170.00
101-4002-0000-700085 SUMMER CONCERT SERI… 3,833.56
101-5097-0000-620065 AUTO/PRTS/TIRES 620.44
101-5097-0000-630040 CONTRACTUAL SVC 7,992.89
101-5097-0000-650017 MAINT/CH BLDG 55.96
101-5097-0000-660011 AUTO/SUPPLIES 74.40
101-5097-0000-660014 SUPPLIES/OPERATING 108.57
101-5097-0000-660030 SUPPLIES/SIGN MATERI… 1,383.78
101-5097-0000-670010 UTIL/COMMUNCTNS 893.20
101-5097-0000-670015 UTIL/GAS-ELECTR 2,840.96
101-5097-0000-670025 UTIL/WATER 471.15
101-5097-0000-670035 UTIL/OTHER 5.25
201-4009-0000-620113 POSTAGE 837.50
201-4009-0000-620114 PHOTO/PRINTING 683.25
202-4003-0000-660016 SUPPLIES/OFFICE 67.97
221-1020-0000-670015 UTIL/GAS-ELECTR 21,234.29
226-4019-0000-670015 UTIL/GAS-ELECTR 4,981.85
226-4020-0000-670015 UTIL/GAS-ELECTR 423.17
226-4020-0000-670025 UTIL/WATER 1,072.14
226-4021-0000-670015 UTIL/GAS-ELECTR 653.44
226-4021-0000-670035 UTIL/OTHER 108.67
226-4022-0000-670015 UTIL/GAS-ELECTR 49.30
226-4022-0000-670025 UTIL/WATER 103.84
226-4023-0000-670015 UTIL/GAS-ELECTR 305.30
226-4024-0000-670015 UTIL/GAS-ELECTR 2,752.20
227-4025-0000-670015 UTIL/GAS-ELECTR 273.30
306-4004-2415-630038 CONSULTANT/OTHR 33,810.10
306-4019-0000-670015 UTIL/GAS-ELECTR 221.22
306-5107-0000-670015 UTIL/GAS-ELECTR 3,246.39
401-1012-0000-630017 COMPTR TRAINING 595.00
401-1012-0000-630040 CONTRACTUAL SVC 675.00
401-1012-0000-650036 MAINT/SOFTWARE 5,278.50
402-2001-0000-630040 CONTRACTUAL SVC 23,706.23
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 163.86
402-2001-0000-710846 CAPITAL ASSETS-COMPU… 8,304.27
Grand Total: 227,330.63
Project Account Summary
Project Account Key Payment Amount
**None** 227,330.63
Item 9.2
City Council Meeting Agenda - Page 27 of 230 - Monday, June 16, 2025 Expense Approval Report Payment Dates: 6/6/2025 - 6/6/2025 6/6/2025 8:19:05 AM Page 9 of 9
Project Account Summary
Project Account Key Payment Amount
**None**
Grand Total: 227,330.63
2025-06-06
Item 9.2
City Council Meeting Agenda - Page 28 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 16, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 ESTABLISHING THE
PROPOSITION 4 APPROPRIATIONS LIMIT PURSUANT TO

ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION FOR
THE FISCAL YEAR 2025/2026

SYNOPSIS
The City is required, by the State Constitution, to establish and adhere annually to a limit on the amount of its appropriations. The limit is prescribed by a State formula. For the fiscal year 2025/2026 (FY 25/26), staff has calculated that the appropriations limit is $41,416,481. Per the proposed biennial budget, the City expects to collect, and has budgeted to appropriate, $32,155,887 of Proposition 4-covered revenue, $9,260,594 below the appropriations limit. The Budget Committee reviewed the proposed appropriations limit at its meeting of June 4, 2025, and recommended the City Council adopt the proposed resolution authorizing the appropriations limit.

DISCUSSION
Background
In November 1979, California voters approved Proposition 4, “The Gann Initiative,” which is incorporated in Article XIII B of the California State Constitution. Proposition 4 limits the amount of tax revenue that State and local government agencies can appropriate. A jurisdiction’s annual appropriations limit is calculated based upon the level of appropriations in fiscal year 1979 and subsequent changes in the local population and cost of living.

A jurisdiction may choose between two population growth factors and two cost of living factors when calculating its appropriations limit. The choice offered regarding population growth is between the growth in city or county population. The California State Department of Finance provided the 2025 population growth rates for the City of Pleasant Hill and Contra Costa County as -0.28% and 0.00%, respectively (memorandum attached). The City used the County population growth factor, which was higher. The choice offered for the annual cost of living factor is between the growth in California per capita income and the growth in non-residential assessed valuation due to new construction within the City. The City used the growth in California per capita income, which was 6.44%.

Item 9.3
City Council Meeting Agenda - Page 29 of 230 - Monday, June 16, 2025 Analysis
Based upon the formula dictated by law, the City’s FY 25/26 Appropriations Limit from tax proceeds is $41,416,481, calculated as shown in the table below. The City expects to collect, and has budgeted to appropriate, $32,155,887 in Proposition 4-covered revenue in FY 25/26, which is $9,260,594 below its Proposition 4 Appropriations Limit.

Appropriations Limit Calculation:

FY 24/25 Appropriations Limit $38,910,636
Adjustment Factors:

Population Growth - x1.0000
Inflation - x1.0644
Total Adjustment Factor x1.06440
FY 25/26 Appropriations Limit $41,416,481
Revenue covered under Proposition 4:

FISCAL IMPACT
There is no direct fiscal impact that would result from adopting the proposed annual Appropriations Limit.

PUBLIC CONTACT
FY 2025/26
Account Description Adopted Budget
101-401010 Property Tax Current Secured $4,491,489
103-402020 Measure K Transaction and Use Tax $5,753,000 101-401019 Property Tax In Lieu VLF $4,886,724
101-402010 Sales Tax $11,120,677
101-403020 Transient Occupancy Tax $2,288,912
101-404010 Business Licenses $3,288,790
101-404015 Property Transfer Tax $240,000
101-420100 Utility Users Tax $63,500
309-420020 Property Development Tax $3,000
309-450010 Property Development Tax Interest $1,000
SUBTOTAL PROCEEDS FROM TAXES $32,137,092
LESS: Business Lic. - Costs of Admin. (1) ($657,758)
SUB-TOTAL PROCEEDS OF TAXES $31,479,334
PLUS: General Fund Interest Proration (2) $676,553
TTL PROCEEDS OF TAXES SUBJECT TO APPROP LMT $32,155,887 (1) COST OF ADMINISTERING THE PROGRAM IS 20% OF TOTAL PROGRAM REVENUES.

THIS AMOUNT IS CONSIDERED "NON-PROCEEDS FROM TAXES".
(2) CALCULATION OF INTEREST PRORATION: PROCEEDS OF TAXES / TOTAL REVENUES X TOTAL INTEREST 32,137,092 37,810,971 796,000 676,553
Item 9.3
City Council Meeting Agenda - Page 30 of 230 - Monday, June 16, 2025 Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing the appropriations limit, as recommended by the Budget Committee at its meeting of June 4, 2025.

ATTACHMENT(S)
Proposed Resolution
California Department of Finance Memorandum on Price and Population Information Prepared by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
Item 9.3
City Council Meeting Agenda - Page 31 of 230 - Monday, June 16, 2025 RESOLUTION NO. ___-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL ESTABLISHING THE PROPOSITION 4 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION FOR FISCAL YEAR 2025/2026 WHEREAS, the City of Pleasant Hill is required to establish the Proposition 4 Appropriations Limit pursuant to Article XIII B of the California Constitution for Fiscal Year 2025/2026; and
WHEREAS, the population of Contra Costa County grew 0.00% in 2024 and the State per capita personal income grew 6.44%; and
WHEREAS, the Proposition 4 Appropriations Limit for Fiscal Year 2024/2025 was calculated to be $38,910,636; and
WHEREAS, the Fiscal Year 2025/2026 revenues that represent the proceeds from taxes covered by the Proposition 4 Appropriations Limit are projected to be $9,260,594 below the Proposition 4 Appropriations Limit.

NOW THEREFORE, BE IT RESOLVED, bythe City Council of the City of Pleasant Hill that, that the Proposition 4 Appropriations Limit for Fiscal Year 2025/2026 is $41,416,481.

ADOPTED by the City Council of the City of Pleasant Hill at a meeting held on the 16th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SUE NOACK, Mayor
ATTEST:
_______________________________
LYONE P. CONNER, City Clerk
Item 9.3
City Council Meeting Agenda - Page 32 of 230 - Monday, June 16, 2025 May 2025
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code Section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2025, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2025-26. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2025-26 appropriations limit. Attachment B provides the city and unincorporated county population percentage change along with the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code Section 2228 provides additional information regarding the appropriations limit.

Article XIII B, Section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2025.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE STEPHENSHAW
Director
By:

ERIKA LI
Chief Deputy Director
Attachment
Item 9.3
City Council Meeting Agenda - Page 33 of 230 - Monday, June 16, 2025 May 2025
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2025-26 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2025-26 6.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2025-26 appropriation limit.
2025-26:

Per Capita Cost of Living Change = 6.44 percent
Population Change = 0.28 percent
Per Capita Cost of Living converted to a ratio: 6.44 + 100 = 1.0644 100
Population converted to a ratio: 0.28 + 100 = 1.0028
100
Calculation of factor for FY 2025-26: 1.0644 x 1.0028 = 1.0674

Item 9.3
City Council Meeting Agenda - Page 34 of 230 - Monday, June 16, 2025 FISCAL YEAR 2025-26 About the Data
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County Percent Change 24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25 Total Population 1-1-25
Antioch City Contra Costa 0.52 116,177 116,781 116,781
Brentwood City Contra Costa 0.60 65,353 65,747 65,747
Clayton City Contra Costa -0.46 10,793 10,743 10,743
Concord City Contra Costa -0.34 123,074 122,650 122,650 Danville Town Contra Costa -0.16 43,030 42,960 42,960
El Cerrito City Contra Costa -0.31 25,943 25,862 25,862 Hercules City Contra Costa -0.50 26,357 26,225 26,225
Lafayette City Contra Costa -0.08 25,073 25,054 25,054
Martinez City Contra Costa -0.15 36,871 36,817 36,817
Moraga City Contra Costa -1.98 16,973 16,637 16,637
Oakley City Contra Costa 1.32 46,218 46,826 46,826
Orinda City Contra Costa -0.23 19,395 19,351 19,351
Pinole City Contra Costa -0.45 18,344 18,261 18,261
Pittsburg City Contra Costa 0.64 75,887 76,374 76,374
Pleasant Hill City Contra Costa -0.28 33,694 33,601 33,601 Richmond City Contra Costa -0.24 113,872 113,594 113,594 San Pablo City Contra Costa 0.18 31,450 31,507 31,507
San Ramon City Contra Costa 0.18 83,245 83,391 83,391
Walnut Creek City Contra Costa -0.44 70,238 69,927 69,927 Balance of County Contra Costa -0.20 176,178 175,833 175,917 Incorporated Contra Costa 0.03 981,987 982,308 982,308
County Total Contra Costa 0.00 1,158,165 1,158,141 1,158,225 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Item 9.3
City Council Meeting Agenda - Page 35 of 230 - Monday, June 16, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Interview and Nominating Committee
Vice Mayor Zac Shess and Councilmember Amanda Szakats
DATE: June 16, 2025
SUBJECT: Approve Appointment Recommendation from the Planning Commission to the Diversity Commission

APPOINTMENTS TERMS/EXPIRATION DATES

DIVERSITY COMMISSION
Alex Khalfin – Planning Commission Member July 2025 – June 2026 Item 9.4
City Council Meeting Agenda - Page 36 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date:June 16, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. -25 DENYING THE APPEAL AND
UPHOLDING THE PLANNING COMMISSION’S DECISION TO

APPROVE A REASONABLE ACCOMMODATION REQUEST FOR

AN ATTACHED CARPORT STRUCTURE FOR A PERSON WITH
DISABILITIES AT 135 BYRON COURT, ENT- 2023-0058

SYNOPSIS
This is a continued public hearing to consider an appeal of the Planning Commission’s decision to approve a portion of a Reasonable Accommodation request to legalize a recently constructed, nonconforming carport structure (constructed without permits) to provide covered parking for a disabled person residing at 135 Byron Court. The carport structure is attached to the northwest side of the house and currently encroaches 1 foot, 1 inch into the minimum 5-foot side setback on the north side yard, and 3 feet, 4 inches into the minimum aggregate setback of 15 feet. The Planning Commission approved a portion of the Reasonable Accommodation request allowing a reduction in the 15-foot minimum aggregate side setback requirement, but requiring compliance with the minimum 5-foot side setback requirement.

The property owners (Jim and Juliana Levesque) filed a timely appeal of the decision requesting that the carport structure be allowed to encroach into the minimum 5-foot side setback as currently built.

Since the previous City Council hearing, the applicants have expanded their Reasonable Accommodation request to also allow the project to exceed the maximum allowable lot coverage for the site from 30 percent to 30.4 percent to accommodate the as-built, non-conforming carport structure. The applicants had previously proposed, and the Planning Commission had approved, a modification to the structure to reduce the amount of coverage and comply with the lot coverage requirement.

DISCUSSION
Project Description
The applicant is seeking to legalize a recently constructed, unpermitted carport structure attached to the northwest side of the existing home to provide covered parking and a covered path of travel to the house for a disabled resident. The carport structure is located approximately 78 feet from Byron Court with access provided via a paved driveway along the side of the property. The Item 10.1
City Council Meeting Agenda - Page 37 of 230 - Monday, June 16, 2025 applicant has stated that the covered parking and path of travel is required to accommodate a future ADA van parking space and an area for a wheelchair ramp from the van to the side door to the house.
(aerial of existing unpermitted carport structure)
The existing unpermitted carport structure contains five support posts, the northeasternmost (front) post is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required. Additionally, the opposite interior side setback (south) of the existing house is 7 feet, 9 inches. Therefore, as proposed, the property would have an aggregate side setback of 11 feet, 8 inches where 15 feet is required. The four other posts comply with the minimum and aggregate setback requirements. The applicant is requesting a Reasonable Accommodation to allow the structure to remain as built, with the northwest post encroaching 1 foot, 1 inch into the minimum setback area, and 3 feet, 4 inches into the aggregate setback.

The property owners had previously stated that they would remove the northwestern portion of the existing carport roof, so the structure complies with lot coverage requirements. However, the property owners have since expanded their Reasonable Accommodation request to exceed the maximum allowable lot coverage for the site from 30 percent to 30.4 percent to accommodate the as-built, 562-square-foot, non-conforming carport structure.

The carport features a pitched roof and open sides. The structure is 13 feet, 6 inches tall at the peak of the roof and is constructed with four 6-inch-by-6-inch steel support posts (and an additional Item 10.1
City Council Meeting Agenda - Page 38 of 230 - Monday, June 16, 2025 fifth temporary post) with laminated wood framing. The applicant intends to paint the structure with the same trim color as the existing home for compatibility.

Background
The existing unpermitted carport structure was built in October/November 2023 and brought to the City’s attention by the City’s Building Division while under construction.

On June 11, 2024, the Planning Commission adopted Resolution No. 11-24 approving a portion of the Reasonable Accommodation request to legalize the recently constructed, non-conforming carport structure (constructed without permits), with minor modifications. The carport was conditioned for modification to ensure compliance with the minimum 5-foot side setback requirement.

On June 26, 2024, the property owners filed an appeal of the Planning Commission’s decision requesting that the carport structure be allowed to encroach into the minimum 5-foot side setback as currently built.

On March 3, 2025, the City Council reviewed the appeal of the Commission’s decision. The Council provided feedback to Staff and the Applicant and ultimately continued the item, requesting that the City’s Chief Building Official evaluate the request and provide additional information on the feasibility of modifying the structure. The Council also requested additional clarity on the location and spacing of the ramp, wheelchair circulation area, and ADA van parking space within the existing covered carport.

On March 12, 2025, Chief Building Official Geoff Simmons and Senior Planner Haley Croffoot visited the site. Mr. Simmons noted that movement of the column in any direction would not be easy due to the method of original installation (columns were reported to extend five feet into the earth and within a concrete encasement). Mr. Simmons also noted many details would need to be verified through a Building Permit submittal, such as specifications on the welded beam support brackets, rating of cross beams, spacing and span or roof framing and specifications on the roof sheeting. A summary of his findings are included as Attachment G.

On May 28, 2025, the property owners submitted a request to expand their Reasonable Accommodation request to also include a request to exceed the maximum allowable lot coverage for the site (from 30 percent to 30.4 percent) to accommodate the as-built, non-conforming carport structure. The property owners’ basis for this request is to ensure the driver of the handicap van is also covered and out of the elements. A copy of their expanded request is included as Attachment F.

ANALYSIS
Staff’s analysis from the March 3, 2025 City Council hearing is included in the previous Staff Report as Attachment E. Below is a summary of supplemental information or clarifications provided in response to City Council’s feedback at the previous hearing.

Item 10.1
City Council Meeting Agenda - Page 39 of 230 - Monday, June 16, 2025 A. Carport Dimensions and Application
As currently built, the carport structure is an irregular pentagon shape that measures approximately 32 feet wide (as measured from the face of the house to the farthest roof projection) and 25 feet deep (as measured along the roof surface). The carport is supported by five columns, also located in an irregular pentagon shape. The existing northeasternmost post is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required. Additionally, the structure adds 562 square feet of coverage to the property, resulting in a total lot coverage of 30.4 percent where a maximum of 30 percent is allowed by the underlying zoning.
(survey plan with carport roof dimensions)
The homeowners utilize an existing side entrance into the house, which is centrally located underneath the carport structure. The homeowners have requested protection from the natural elements for the parking area and path of travel to the house. Since the side entry door is slightly elevated above the grade of the adjacent parking space, the applicant has stated a need for a 3-foot-long ramp from the house to the paved parking area. The Americans with Disabilities Act (ADA) does not mandate parking standards for owner-occupied single-family residences. However, ADA does provide regulations for van accessible spaces, which include a 12-foot-wide parking space with a 5-foot-wide loading/unloading area, totaling 17 feet. Using these standards, the total necessary width of covered area for the ADA van parking area and accessibility ramp would be 20 feet.

Item 10.1
City Council Meeting Agenda - Page 40 of 230 - Monday, June 16, 2025 (view of carport from front) (view of side entry door with ramp) As previously mentioned, the existing carport structure is an irregular pentagon shape. The carport is 22 feet wide at the front, as measured from the house to the outside edge of the farthest front post.
(survey plan with carport front width dimensions)
At 22 feet wide, the carport structure is two feet wider than what is necessary to accommodate weather protection for the parking space and ramp to the house. Given that the structure already encroaches 1 foot, 1 inch into the 5-foot minimum side setback, the Planning Commission concluded that the northeasternmost post could be relocated 1 foot, 1 inch farther away from the property line to comply with the 5-foot minimum setback, and that the roof eave overhang could be reduced so that the eave extends a maximum of two feet into the side yard (per PHMC Section 18.50.020 (Building projections into yards and courts). This would result in a carport structure width of 20 feet, 1 inch (as measured to the outside of the support columns), which would comply with the minimum 5-foot Item 10.1
City Council Meeting Agenda - Page 41 of 230 - Monday, June 16, 2025 setback requirement, while still providing the necessary 20 feet of covered ADA van parking and ramp access to the house.
(Planning Commission approved carport)
However, the Planning Commission acknowledged that the modified carport structure would still require a Reasonable Accommodation to reduce the aggregate setback requirement of the property from the 15 feet required to the 12 feet, 9 inches proposed.

Therefore, the Planning Commission approved the request given that a 20-foot-wide covered parking area is necessary to accommodate the ADA van parking and ramp access to the house. If the 15-foot aggregate setback were enforced, the carport structure would be reduced to 18 feet, 3 inches in width, which would not fully cover the parking space and ramp.

As requested by the City Council on March 3, staff has provided a diagram below detailing the layout and dimensions of the necessary ramp, wheelchair circulation area, and ADA parking zone within the carport configuration approved by Planning Commission. The diagram illustrates that there is adequate space to accommodate these necessary factors, while providing covered parking for the entire vehicle, driver, and passenger.

Item 10.1
City Council Meeting Agenda - Page 42 of 230 - Monday, June 16, 2025 (Diagram illustrating ramp, wheelchair circulation area, and ADA parking zone within approved carport)
B. Site Circulation
The applicant has stated as part of their appeal that they cannot relocate the existing northeasternmost post outside of the side setback area (closer to the house) because an ADA van would not be able to make a turn into the carport area due to the existing pinch point (approximately 9.8 feet wide) between the northeasternmost point of the house and the adjacent retaining wall and fence along the northern most property line. Staff had analyzed the situation and noted for the Planning Commission that the post could be relocated to meet the setback requirement without limiting access to the carport structure.

While there is an existing pinch point between the house and the retaining wall, the side yard widens significantly past this point due to the angle of the property line and the house.

Therefore, an ADA van would have ample room to turn into the carport without hitting the post if the post were located 5 feet away from the property line. Staff also noted to the Planning Commission that there is an opportunity to move the post farther west, away from the pinch point, to create even more room for maneuverability as the property continues to widen towards the rear.

Since the previous City Council hearing, the applicants have expanded their Reasonable Accommodation to include a request to exceed lot coverage on site, in part due to the angle of the lot, which triggers the need for an extra wide space. Staff notes that the justification stated above also applies to the expanded request and that ample circulation space exists without the need for additional covered area.

Item 10.1
City Council Meeting Agenda - Page 43 of 230 - Monday, June 16, 2025 C. Carport Materials and Construction
The carport is currently constructed with four 6-inch-by-6-inch steel support posts, and a fifth temporary support post at the southwest point. The carport roof is constructed with laminated wood framing. At a recent site visit, the City’s Chief Building Official, Geoff Simmons, noted that movement of the column in any direction would not be easy due to the method of original construction and installation (columns were reported to extend five feet into the earth and within a concrete encasement). Additionally, the applicant has noted that modifying the structure would be costly. However, Staff notes that the Applicant’s choice to utilize 6-inch steel posts extending five feet into the ground was not reviewed by the Building Division and is likely a more costly construction method, and more costly to modify. Had the applicant obtained City approval prior to construction, a more costeffective construction method could have been discussed and post-construction modifications would have been avoided.

D. Lot Coverage Exceedance Reasonable Accommodation Analysis The existing 13,400-square-foot property currently contains a single-family home, covered porch, and detached accessory structure, all totaling 3,510 square feet and resulting in 26.2- percent lot coverage, which complies with the 30-percent maximum for the zone.

As currently built, the carport structure adds 562 square feet of coverage to the site (as measured to the outside of the posts and excluding the eaves that project a maximum of 2.5 feet beyond the posts). This as-built structure yields a lot coverage of 30.4-percent for the site, which exceeds the 30-percent maximum for the zone.

The modified carport structure, as approved by the Planning Commission, would result in 446 square feet of additional coverage for the site (as measured to the outside face of the posts and excluding eaves that project a maximum of 2.5 feet beyond the posts), and a corresponding 29.5-percent lot coverage figure consistent with regulations.

Since the previous City Council hearing, the applicants have expanded their Reasonable Accommodation request to include an expanded lot coverage figure that accommodates the as-built carport. They have stated the additional lot coverage is necessary to ensure the driver of the handicap van is also covered and out of the elements, and to accommodate the angle of the lot, which triggers the need for an extra wide covering. Staff notes that the justification stated in the Analysis sections above also applies to this amended lot coverage request: adequate parking and circulation space are possible without need for an expanded roof area. The 20-foot-wide covered parking area accommodates both the driver and passenger demonstrating that coverage sought is possible consistent with the lot coverage maximum.

E. Findings
Item 10.1
City Council Meeting Agenda - Page 44 of 230 - Monday, June 16, 2025 In order to approve a Zoning Permit for Reasonable Accommodations, each of the following findings must be made for the project. Each finding is listed below followed by staff’s analysis:

1. The housing will be used by a disabled person;
The applicant’s basis for a Reasonable Accommodation is to accommodate a disabled resident of the home, specifically to provide covered parking and a covered path of travel from the parking area to the side entrance of the house with protection from the natural elements. The resident is considered disabled in accordance with the definition of a Disabled Person contained in Pleasant Hill Municipal Code Section 18.112.020.

1. The requested accommodation is necessary to make specific housing available to a disabled person;
The applicant is requesting a Reasonable Accommodation to legalize an existing, unpermitted, non-conforming carport structure to provide a disabled resident covered parking and a covered path of travel from the parking area to the side entrance of the house. The requested carport dimensions would be approximately 32 feet wide (at the widest point as measured from the face of the house to the eastern edge of the covered roof) and 24.6 feet deep, for a total of 562 square feet of coverage (as measured to the outside face of the posts and excluding eaves that project 2.5 feet or less beyond the posts).

The structure, as built, requires a Reasonable Accommodation from three development standards: 1) The northeasternmost portion of the carport, including the support column, is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required; 2) the property would have an aggregate side setback of 11 feet, 8 inches where a minimum 15-foot aggregate setback is required; and 3) the maximum allowable lot coverage onsite would be

30.4 percent, exceeding the 30-percent maximum.

The Americans with Disabilities Act (ADA) includes minimum regulations for van accessible spaces, which includes a 12-foot-wide parking space with a 5-footwide loading/unloading area, totaling 17 feet. The applicant has stated the need for a 3-foot-long ramp from the house to the paved parking area; therefore, the total necessary width for the ADA van parking area and ramp is 20 feet. While ADA standards do not regulate covered parking, the applicant has stated that protection from the natural elements is necessary for the disabled individual.

The unpermitted carport structure is therefore two feet wider than the 20-foot minimum width necessary to accommodate the needs of the disabled resident at the home. Accordingly, the non-conforming northeasternmost post can be relocated 1 foot, 1 inch farther away from the property line (towards the house) to comply with the 5-foot minimum setback. This would result in a carport structure width of 20 feet, 1 inch (as measured to the outside of the support columns), which would satisfy the minimum 5-foot setback requirement while Item 10.1
City Council Meeting Agenda - Page 45 of 230 - Monday, June 16, 2025 still providing the necessary covered ADA van parking and ramp access to the house. Similarly, the requested excess lot coverage is also not necessary to accommodate covered parking for both the driver and passenger of an ADA van.

Therefore, the requested accommodation for a carport width of 32 feet (at the widest point as measured from the face of the house to the eastern edge of the covered roof) is neither necessary nor reasonable to provide the requested covered parking and path of travel for the disabled person residing in the home.

However, if the unpermitted carport were to be reduced to a width of 20 feet, 1 inch to satisfy the minimum side setback standard, the structure would still require a Reasonable Accommodation to reduce the aggregate side setback requirement of the property from 15 feet to 12 feet, 9 inches. This Reasonable Accommodation request is necessary given that a 20-foot-deep covered parking area is necessary to accommodate the ADA van parking and ramp access to the house. If the 15- foot aggregate setback were enforced, the carport structure would be reduced to 18 feet, 3 inches in width, which is less than the 20-foot depth necessary to cover the parking space and ramp.

3. The requested accommodation would not impose an undue financial or administrative burden on the city; and
There would not be an undue financial or administrative burden on the City, as a result of approving the proposed Reasonable Accommodation. Inspections for the garage conversion and accessory structure, and any other necessary follow up activities, would occur as part of the routine building and zoning permit process.

4. The requested accommodation would not require a fundamental alteration in the nature of a city program or law, including land use and zoning.

The property previously received approval of a Reasonable Accommodation request to convert the garage into a physical therapy room for a disabled resident.

No replacement covered parking was conditioned as part of that request; therefore, the property has no covered parking. The addition of a carport structure would bring the property closer to compliance with the City’s requirement for single family homes to have an enclosed, two-car garage.

As proposed, the carport would require a Reasonable Accommodation from the minimum 5-foot setback requirement and from the maximum 30-percent lot coverage requirement, which would represent a fundamental alteration in the development regulations for single-family homes. However, the proposed width of the carport structure can be reduced to 20 feet, 1 inch, and the roof of the carport structure reduced and “squared-off,” complying with both the minimum side setback and the maximum 30-percent lot coverage development standards, while still providing the necessary covered parking to accommodate the disabled person’s needs. The revised carport structure would still require a Reasonable Accommodation to reduce the aggregate setback requirement from 15 feet to 12 feet, 9 inches; however, this request would not require a fundamental alteration to Item 10.1
City Council Meeting Agenda - Page 46 of 230 - Monday, June 16, 2025 any existing law or regulation since the minimum side setback requirements would be met.

The carport structure, as approved by the Planning Commission, complies with all other development standards, including the 35-foot height limit (13-foot 6-inches proposed). Additionally, per PHMC Section 18.50.020 (Building projections into yards and courts), the eave of the carport may encroach up to two and a half feet into the side setback provided the outside of the post meets the setback requirement.

This allowance would provide an extra two feet of coverage for the driver and passenger of the ADA van, above and beyond what was determined to be necessary.

Additionally, the modified carport structure would also comply with the minimum carport dimension standards outlined in PHMC Section 18.55.150.C, which require a minimum interior dimension of 9 feet wide by 19 feet deep for single carport car parking, with a covered roof over the entire parking area.

Finally, the carport structure is located approximately 78 feet from Byron Court and is not highly visible from the street due to the angle of the house and property line.

Therefore, the structure will not have a negative aesthetic impact from the adjacent right-of-way.

F. Public Comments
The City received a letter of support for the project from the adjacent neighbor at 140 Byron Court (Attachment L). No members of the public spoke at the March 3, 2025 City Council Hearing.

G. Conclusion
The existing, unpermitted, nonconforming carport structure associated with the Reasonable Accommodation request is necessary to provide a covered parking area and path of travel to the house to accommodate the needs of a disabled resident of the home. As proposed, the structure requires a Reasonable Accommodation from three development standards: 1) side setback - the northeasternmost portion of the carport, including the support column, is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required; 2) aggregate setback - the property would have an aggregate side setback of 11 feet, 8 inches where a minimum 15-foot aggregate setback is required; and 3) lot coverage - the maximum allowable lot coverage for the site would be 30.4-percent exceeding the 30-percent limitation for the site.

The Americans with Disabilities Act (ADA) includes minimum dimensions for van accessible spaces: a 12-foot-wide parking space with a 5-foot-wide loading/unloading area, totaling 17 feet. The applicants have stated they need a 3-foot-long ramp from the house to the paved parking area; therefore, the total necessary width for the ADA van parking area and ramp is 20 feet. The existing carport structure’s width of 22 feet (as measured from the house to the furthest front post) is, therefore, two feet wider than what is necessary to accommodate the needs of the disabled resident of the home.

Item 10.1
City Council Meeting Agenda - Page 47 of 230 - Monday, June 16, 2025 Concluding that the non-conforming northeasternmost post could be relocated 1 foot, 1 inch away from the property line to comply with the 5-foot minimum setback, the Planning Commission could not support this portion of the request. The Commission did make the required findings to support the Reasonable Accommodation request to reduce the aggregate setback requirement from 15 feet to 12 feet, 9 inches, because this request would not require a fundamental alteration to any existing law or regulation since the project, as conditioned, would satisfy the 5-foot minimum side setback requirement.

Since the previous City Council hearing, the applicants have expanded their Reasonable Accommodation request to include additional lot coverage on site. The applicants contend the expanded roof line ensures the driver of the handicap van is also covered and out of the elements, and accommodates the angle of the lot, which triggers the need for an extra wide covering. Staff notes that the Analysis above also applies to this expanded request and that ample parking and circulation space exists without the need for additional covered area.

CEQA
Pursuant to Section 15301 and 15303 of the Guidelines for the Implementation of the California Environmental Quality Act of 1970, as amended, the proposed project is determined to be categorically exempt (Class 1 – Existing Facilities, and Class 3 –New construction or conversion of small structures) because the project consists of an alteration to an existing single-family home and the construction of an attached carport structure which will not have a significant impact on the environment.

FICAL IMPACT
None.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the Resolution to deny the appeal and expanded request to increase the allowable lot coverage on the site, and uphold the Planning Commission’s decision.

ALTERNATIVES TO RECOMMENDED ACTION
• Continue the item to a later date with direction provided to Staff. • Approve the appeal, overturn the decision of the Planning Commission approving the Reasonable Accommodation as requested by the Applicant, and direct staff to bring a Resolution consistent with this direction at the subsequent City Council meeting date.

Item 10.1
City Council Meeting Agenda - Page 48 of 230 - Monday, June 16, 2025

ATTACHMENT(S)
A Proposed Resolution
B Project Summary
C Planning Commission Resolution No. 11-24
D Applicant Appeal
E Proposed Project Plans
F March 3, 2025 City Council Staff Report (no attachments) G Applicant’s Expanded Reasonable Accommodate Request
H Applicant’s Reasonable Accommodation Analysis
I Reasonable Accommodation Guidelines
J Site Photos
K Public Hearing Notice
L Public Comments
Prepared by: Haley Croffoot, Senior Planner
Reviewed by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager
Item 10.1
City Council Meeting Agenda - Page 49 of 230 - Monday, June 16, 2025 RESOLUTION NO. ____ -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL DENYING

THE APPEAL AND UPHOLDING THE DECISION OF THE PLANNING COMMISSION

TO APPROVE A PORTION OF A REASONABLE ACCOMMODATION REQUEST

FOR A REDUCTION IN THE MINIMUM AGGREGATE SIDE SETBACK REQUIREMENT

TO ACCOMMODATE AN ATTACHED CARPORT STRUCTURE FOR A PERSON WITH DISABLITIES AT 135 BYRON COURT
WHEREAS, the applicant, Jim and Julie Levesque (property owners), submitted a Reasonable Accommodation Request (ENT-2023-0058) to legalize a recently constructed, nonconforming, attached carport structure (constructed without permits), to serve as covered parking for a disabled resident at 135 Byron Court in an R-10 Single Family Residential – 10,000 square-foot lot zoning district; and
WHEREAS, in accordance with PHMC Section 18.112.050.A.1 of the Zoning Ordinance the Zoning Administrator referred the Reasonable Accommodation request to the Planning Commission; and
WHEREAS, after notice thereof having been duly, regularly and lawfully given, a public hearing was held by the Planning Commission on June 11, 2024, regarding the proposed Reasonable Accommodation, at which time all interested parties were invited to provide comments on the proposal; and
WHEREAS, the Planning Commission evaluated the proposed Reasonable Accommodation request for compliance with the General Plan, Municipal Code, and Planning and Land Use Ordinances; and
WHEREAS, at the June 11, 2024 public hearing, the Planning Commission adopted Resolution No. 11-24 approving a portion of the Reasonable Accommodation request allowing a 12-foot, 9-inch aggregate side setback where a minimum of 15 feet is required. The carport was conditioned to be modified to comply with the minimum 5-foot side setback requirement; and WHEREAS, on June 26, 2024, the applicant/appellant, Jim and Juliana Levesque (property owner) filed a timely appeal of the Planning Commission decision; and WHEREAS, after notice thereof having been duly, regularly and lawfully given, a public hearing was held by the City Council on March 3, 2025, regarding an appeal of the Planning Commission’s decision on the proposed Reasonable Accommodation, at which time all interested parties were invited to provide comments on the proposal; and WHEREAS, at the March 3, 2025 public hearing, the City Council continued the item and requested that the City’s Chief Building Official evaluate the request and provide additional information on the feasibility of modifying the structure, and that additional information on the location and spacing of the ramp, wheelchair circulation area, and ADA van parking space within the existing covered carport be provided; and
Item 10.1
City Council Meeting Agenda - Page 50 of 230 - Monday, June 16, 2025 WHEREAS, on May 28, 2025, after the first City Council appeal hearing, the property owners submitted a request to expand their Reasonable Accommodation request to also include a request to exceed the maximum allowable lot coverage for the site from 30 percent to 30.4 percent to accommodate the as-built, non-conforming carport structure; and WHEREAS, in accordance with Sections 15301 and 15303 of the Guidelines for the Implementation of the California Environmental Quality Act of 1970, as amended, the proposed project is determined to be categorically exempt (Class 1 – Existing Facilities, and Class 3 –New construction or conversion of small structures) because the project consists of an alteration to an existing single-family home and the construction of an attached carport structure, which will not have a significant impact on the environment; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill, in accordance with Chapter 18.112 of the Pleasant Hill Municipal Code, hereby denies the appeal and upholds the Planning Commission’s decision to approve a portion of the Reasonable Accommodation request, based upon the following findings, with the approval of a portion of the Reasonable Accommodation subject to Exhibit A:

Reasonable Accommodation Findings

1. The housing will be used by a disabled person;
The applicant’s basis for a Reasonable Accommodation is to accommodate a disabled resident of the home, specifically to provide covered parking and a covered path of travel from the parking area to the side entrance of the house with protection from the natural elements. The resident is considered disabled in accordance with the definition of a Disabled Person contained in Pleasant Hill Municipal Code Section 18.112.020.

2. The requested accommodation is necessary to make specific housing available to a disabled person;
The applicant is requesting a Reasonable Accommodation to legalize an existing, unpermitted, non-conforming carport structure to provide a disabled resident covered parking and a covered path of travel from the parking area to the side entrance of the house.

The requested carport dimensions would be approximately 32 feet wide (at the widest point as measured from the face of the house to the eastern edge of the covered roof) and 24.6 feet deep, for a total of 562 square feet of coverage (as measured to the outside face of the posts and excluding eaves that project 2.5 feet or less beyond the posts).

The structure, as built, requires a Reasonable Accommodation to deviate from three development standards: 1) side setback - the northeastern most portion of the carport, including the support column, is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required; 2) aggregate setback - the property would have an aggregate side setback of 11 feet, 8 inches where a minimum 15-foot aggregate setback is required; and 3) lot coverage - the maximum allowable lot coverage onsite would be 30.4 percent, exceeding the 30-percent maximum.

Item 10.1
City Council Meeting Agenda - Page 51 of 230 - Monday, June 16, 2025 The Americans with Disabilities Act (ADA) includes minimum regulations for van accessible spaces, which includes a 12-foot-wide parking space with a 5-foot-wide loading/unloading area, totaling 17 feet. The applicant has stated the need for a 3-foot-long ramp from the house to the paved parking area; therefore, the total necessary width for the ADA van parking area and ramp is 20 feet. While ADA standards do not regulate covered parking, the applicant has stated that protection from the natural elements is necessary for the disabled individual.

The unpermitted carport structure is therefore two feet wider than the 20-foot minimum width necessary to accommodate the needs of the disabled resident at the home.

Accordingly, the non-conforming northeastern most post can be relocated 1 foot, 1 inch farther away from the property line (towards the house) to comply with the 5-foot minimum setback. This would result in a carport structure width of 20 feet, 1 inch (as measured to the outside of the support columns), which would satisfy the minimum 5-foot setback requirement while still providing the desired covered ADA van parking and ramp access to the house. Related, the requested excess lot coverage is not necessary to accommodate covered parking for both the driver and passenger of an ADA van. Therefore, the requested accommodation for a carport width of 32 feet (at the widest point as measured from the face of the house to the eastern edge of the covered roof) is neither necessary nor reasonable to provide the requested covered parking and path of travel for the disabled person residing in the home.

However, if the unpermitted carport were reduced to a width of 20 feet, 1 inch to satisfy the minimum side setback standard, the structure would still require a Reasonable Accommodation to reduce the aggregate side setback requirement of the property from 15 feet to 12 feet, 9 inches. This Reasonable Accommodation request is necessary given that a 20-foot-deep covered parking area is necessary to accommodate the ADA van parking and ramp access to the house. If the 15-foot aggregate setback were enforced, the carport structure would be reduced to 18 feet, 3 inches in width, which is less than the 20-foot depth necessary to cover the parking space and ramp.

3. The requested accommodation would not impose an undue financial or administrative burden on the city; and
There would not be an undue financial or administrative burden on the City, as a result of approving the proposed Reasonable Accommodation. Inspections for the garage conversion and accessory structure, and any other necessary follow up activities, would occur as part of the routine building and zoning permit process.

4. The requested accommodation would not require a fundamental alteration in the nature of a city program or law, including land use and zoning.

The property previously received approval of a Reasonable Accommodation request to convert the garage into a physical therapy room for a disabled resident. No replacement covered parking was conditioned as part of that request; consequently, the property has no covered parking. The addition of a carport structure would bring the property closer to compliance with the City’s requirement for single-family homes to have an enclosed, two-car garage.

Item 10.1
City Council Meeting Agenda - Page 52 of 230 - Monday, June 16, 2025 As proposed, the carport would require a Reasonable Accommodation from the minimum 5-foot setback requirement and from the maximum 30-percent lot coverage requirement, which would represent a fundamental alteration in the development regulations for singlefamily homes. However, the proposed width of the carport structure can be reduced to 20 feet, 1 inch, and the roof of the carport structure reduced and “squared-off,” complying with both the minimum side setback and the maximum 30 percent lot coverage development standards, while still providing the necessary covered parking to accommodate the disabled person’s needs. The revised carport structure would still require a Reasonable Accommodation to reduce the aggregate setback requirement from 15 feet to 12 feet, 9 inches; however, this request would not require a fundamental alteration to any existing law or regulation since the minimum side setback requirements would be met.

The carport structure, as approved by the Planning Commission, complies with all other development standards, including the 35-foot height limit (13-foot 6-inches proposed).

Additionally, per PHMC Section 18.50.020 (Building projections into yards and courts), the eaves of the carport may encroach up to two and a half feet into the side setback provided the outside of the post meets the setback requirement. This allowance would provide an extra two feet of coverage for the driver and passenger of the ADA van, above and beyond what was determined to be necessary. Additionally, the modified carport structure would also comply with the minimum carport dimension standards outlined in PHMC Section 18.55.150.C, which require a minimum interior dimension of 9 feet wide by 19 feet deep for single carport stall, with a covered roof over the entire parking area.

Finally, the carport structure is located approximately 78 feet from Byron Court and is not highly visible from the street due to the angle of the house and property line. Therefore, the structure will not have a negative aesthetic impact from the adjacent right-of-way.

ADOPTED by the City Council, City of Pleasant Hill, on the 16th day of June, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
___________________________________
SUE NOACK, Mayor
_________________________________
LYONE P. CONNER, City Clerk
Item 10.1
City Council Meeting Agenda - Page 53 of 230 - Monday, June 16, 2025 Exhibit A

CITY COUNCIL

CONDITIONS OF APPROVAL

LEVESQUE REASONABLE ACCOMMODATION
ENT-2023-0058
The following conditions of approval were approved by the Pleasant Hill City Council.

Conditions of Approval

1. Project Description: Approval is based on and shall be in accord with the plans contained in the project file, except as they may be modified by these conditions of approval. The approved plans shall be dated “PC Approved June 11, 2024.” The approved Reasonable Accommodation will legalize a recently constructed non-conforming carport structure (constructed without permits), with minor modifications as outline below, to provide covered parking for a disabled person that resides at 135 Byron Court. The carport structure shall be modified as follows:
a. The width of the carport shall be reduced to 20 feet, 1 inch and the northeastern post shall be relocated 1 foot, 1 inch away from the property line to comply with the minimum 5-foot side yard setback requirement b. The roof of the structure shall be modified so that the eave extends a maximum of two feet into the side yard
c. The structure shall be painted to match the single-family home d. The existing roof structure shall be modified/reduced in area, as shown on the approved plans, to ensure compliance with the maximum 30-percent lot coverage requirement for the property.

2. Compliance Deadline: The existing unpermitted carport structure shall be modified to comply with this approval by September 16, 2025. The Zoning Administrator has the discretion to approve an extension to the compliance deadline if a valid reason that prevents completion is provided.

3. Limits of Approval: A modification approved under Pleasant Hill Municipal Code Chapter

18.112 is considered a personal accommodation for the individual applicant and does not run with the land.

4. Compliance Inspections: The city reserves the right to inspect the property periodically to verify compliance with this approval and any conditions of approval.

5. Deed Restriction: The property owner shall record a Deed Restriction with the County Recorder’s Office requiring removal of the accommodating feature once the need for it no longer exists.

6. Building Permits: The applicant shall obtain all necessary building permits from the City Building Division. In addition, the project shall comply with all regulations contained in Item 10.1
City Council Meeting Agenda - Page 54 of 230 - Monday, June 16, 2025 the 2022 California Building Code, or any other newly adopted Building Code in place at the time of the building permit submittal. Lastly, all structures/additions previously constructed without a building permit (Contra Costa County or City of Pleasant Hill) shall be brought into compliance prior to issuance of a building permit for Reasonable Accommodation ENT-2023-0058.

7. Exterior Modifications: All proposed exterior materials, color, and finishes shall match existing single-family home.

8. Changes to Plans: A request for a change in the Reasonable Accommodation or a condition of approval requires a new application for modification of the condition. If the Zoning Administrator determines that the modification is minor, the Zoning Administrator may approve that minor modification administratively, and that decision may be appealed to the Planning Commission. If the Zoning Administrator determines that the modification is major, then the modification shall be referred for consideration to the final decision-making body that approved the original Reasonable Accommodation.

9. Consistency of Plans: All construction plans, such as, but not limited to, the site plan, building elevations, landscaping and irrigation plans, grading plan, mechanical drawings, street improvement plans, and detailed drawings submitted to the Building Division for permits shall be coordinated for consistency by the applicant prior to issuance of any permits. Any change or modification to one particular plan shall require the corresponding revisions on all other applicable plans. The applicant shall be responsible for correcting any inconsistency that may occur through error or omission during plan preparation or construction.

10. Ordinance Compliance: Approval of this project shall not waive required compliance with all sections of the Pleasant Hill Municipal Code (zoning, subdivision, building codes, etc.), General Plan, and applicable policy plans.

11. Best Management Practices: The applicant shall implement construction best management practices, including the following, to reduce construction dust and noise:
a. Watering all exposed or disturbed soil surfaces, at least twice daily, as necessary to eliminate visible dust plumes. The frequency of watering should increase if wind speeds exceed 12 MPH;
b. Enclose, cover, water twice daily or apply (non-toxic) soil binders to exposed stockpiles of debris, soil, sand, or other materials;
c. Suspension of all earthmoving or other dust-producing activities or equipment during periods of high winds when watering cannot eliminate visible dust plumes; d. Apply water 3 times daily or apply (non-toxic) soil binders on all unpaved access roads parking areas and staging areas at construction sites; e. Sweep daily (with water sweepers) all paved access roads, parking areas and staging areas at construction sites;
f. Sweep streets daily with water sweeper if visible soil material is carried onto adjacent public streets;
Item 10.1
City Council Meeting Agenda - Page 55 of 230 - Monday, June 16, 2025 g. Hydroseed or apply (non-toxic) soil stabilizers to inactive construction areas (previously graded areas inactive for 10 days or more). h. Limit traffic speeds on unpaved areas to 5 mph.
i. Avoidance of unnecessary idling of construction equipment. j. Continuous cleanup of mud and dust carried onto street surfaces by construction vehicles (throughout excavation activities, haul trucks shall use tarpaulins or other effective covers)
k. Upon completion of construction, contractors shall take measures to reduce wind erosion by replanting and repaving as soon as possible after project construction l. Locate stationary construction equipment as far from adjacent occupied buildings as possible.
m. Select routes for movement of construction related vehicles and equipment so that noise sensitive areas, including residences, and outdoor recreation areas, are avoided as much as possible. Include these routes in materials submitted to the City of Pleasant Hill for approval prior to the issuance of building permits. n. The property owner shall designate a noise disturbance coordinator who will be responsible for responding to complaints about noise during construction. The telephone number of the noise disturbance coordinator shall be conspicuously posted at the construction site and shall be provided to the Zoning Administrator. o. Additional best management practices may be required by the Building Division and/or City Engineer. All additional best management practices shall be reviewed and approved by the Building Division and/or City Engineer, prior to implementation.

12. Wildlife Survey: As required to comply with applicable laws and regulations, if site disturbance commences between February 1 and August 31, a pre-construction survey shall be conducted by a qualified wildlife biologist. If nests of either migratory birds or birds of prey are detected on or adjacent to the site, the applicant shall consult with the CDFW to determine the size of a suitable buffer in which no new site disturbance is permitted until August 31, or the qualified biologist determines that the young are foraging independently. If more than 15 days elapse between the survey and site disturbance, the survey shall be repeated.

13. Construction Hours: Grading and construction operations (if applicable) shall be limited to the hours of 7:30 a.m. to 7:00 p.m. Monday through Friday. In addition, interior construction is allowed on Saturdays from 9:00 a.m. to 6:00 p.m.; construction activity is prohibited on all Sundays and City holidays.

14. Construction and Demolition Debris: Prior to building permit final, the applicant/developer shall comply with the requirements of the City of Pleasant Hill Construction and Demolition Debris Ordinance (Chapter 14.40). Prior to building permit final a waste management plan shall be submitted and approved by the Building Division.

15. Archaeological Evaluation: As required to comply with applicable laws and regulations, during all grading, trenching or excavation activities, a professional archaeologist shall be present to observe the work and should archeological materials be uncovered during Item 10.1
City Council Meeting Agenda - Page 56 of 230 - Monday, June 16, 2025 grading, trenching or excavation activities, all work shall be stopped until a professional archaeologist has had an opportunity to evaluate the significance of the material and develop appropriate measures. Recommendations made by the professional archeologist, as approved by the Planning Division, shall be implemented.

16. Compliance with Conditions: Prior to issuance of a building permit final (certificate of occupancy), the applicant shall submit to the Zoning Administrator an annotated list of outstanding conditions demonstrating proof of compliance with a cover letter specifying how the project has addressed and complied with each of these conditions.

17. Fees: The Applicant shall pay all applicable City fees as established by City Council resolution and City ordinances.

18. Time Limit: The Reasonable Accommodation will lapse one-year after the date of approval (June 16, 2026) unless one of the following has occurred:
a. A building permit has been issued, substantial money has been expended, and construction diligently pursued; or
b. A certificate of occupancy has been issued; or
c. The Reasonable Accommodation is renewed by the hearing body that originally approved it (Planning Commission).

19. Outside Agencies: The owner/applicant shall comply with the applicable requirements of all other agencies having jurisdiction over this project. This shall include but not limited to the Contra County Fire Protection District, PG&E, Contra Costa County Health Services, Central Contra Costa County Sanitation District, Contra Costa County Flood Control District, and Contra Costa Water District.

20. Federal, State, and Local Laws: Owner/applicant shall comply with all federal, state, and local laws. The issuance of this Reasonable Accommodation shall not constitute a waiver of the requirements of any federal, state, or local law.

21. Indemnification & Hold Harmless: The applicant, its heirs, successors, and assigns shall, at its sole cost and expense, indemnify, defend with counsel selected by the City of Pleasant Hill, protect, release, and hold harmless the City and any agency or instrumentality thereof, including any of its commissions, boards, agents, officers, or employees (“indemnitees”) from any and all claims, actions, or proceedings arising out of or in any way related to the processing and/or approval of this Project, the purpose of which is to attack, set aside, void or annul the approval of this Project and any environmental determination that accompanies it. This indemnification shall include, but not be limited to, suits, damages, judgments, costs, expenses, liens, levies, attorney fees or expert witness fees that may be asserted or incurred by any person or entity, including the applicant, third parties, and the indemnitees, arising out of or in connection with the approval of this Project, except to the extent attributable to the sole negligence or willful misconduct of indemnitees.

Item 10.1
City Council Meeting Agenda - Page 57 of 230 - Monday, June 16, 2025 Levesque Reasonable Accommodation Summary
135 Byron Court, ENT-2023-0058
Timeline/Activity:
 October/November 2023: An unpermitted carport structure was built and brought to the City’s attention.
a. Construction was not fully complete; however, the entire structure and roof was built.

Property owners were notified that they needed to obtain City approvals.  Between November 2023 and June 2024, Application filed. Subsequently, Staff visited the site multiple times and worked with the application to obtain all required plans and information to process the request.
a. Applicant initially agreed they would modify the structure’s roof to “square off” the overhang and comply with lot coverage requirements.
 June 11, 2024: The Planning Commission approved a portion of the Reasonable Accommodation request to legalize nonpermitted carport structure, reducing the aggregate side yard setback, and denying the request to reduce the minimum 5-foot side setback, conditioning the structure be modified to ensure compliance with the minimum side setback requirement.
 June 26, 2024: Applicant filed an appeal of the Planning Commission’s decision.  March 3, 2025: City Council reviewed the appeal and continued the item, requesting additional information.
 March 12, 2025: Chief Building Official and Senior Planner visited the site to review the structure’s construction methods, potential modifications, and confirm dimensions per Council’s request.
 May 28, 2025: The property owners submitted a request to expand their Reasonable Accommodation request to exceed the maximum allowable lot coverage for the site from 30 percent to 30.4 percent to accommodate the non-conforming as-built carport structure.

Project Details:
 Reasonable Accommodation request (three development standards):
a. For a reduced side setback along the northeastern most portion of the carport, including the support column, which is located 3 feet, 11 inches from the interior side property line, where a minimum five-foot setback is required; b. For an aggregate side setback of 11 feet, 8 inches where a minimum 15-foot aggregate setback is required;
Item 10.1
City Council Meeting Agenda - Page 58 of 230 - Monday, June 16, 2025 c. To exceed the maximum allowable lot coverage for the site of 30% to 30.4% (excess of 52 square feet).
 Carport Design:
a. Carport structure built in an irregular shape that measures approximately 32 feet wide (as measured from the face of the house to the furthest roof projection) and 25 feet deep (as measured from the roof surface).
b. Carport structure was constructed with four 6-inch-by-6-inch steel support posts (and an additional fifth temporary post at the southwest corner), wood framing, open sides, and a pitched roof.
c. Applicant chosen materials (steel posts extending 5 feet into concrete encasements, welded beam support brackets, and laminated wood cross beams) and design choice resulted in a more costly option that requires formal engineer signature and is more expensive to modify.

Summary of Planning Commission’s Decision:
 The Reasonable Accommodation request is necessary to provide a covered parking area and path of travel to the house to accommodate the needs of a disabled resident of the home.  The minimum required space to accommodate the needs of the disabled resident is 20 feet, as noted below:
a. 12-foot-wide parking space
b. 5-foot-wide loading/unloading area
c. 3-foot-long ramp from the house to the paved parking area The existing carport structure’s width of 22 feet is two feet wider than the 20 feet noted above, which indicates there is adequate space to maintain the five-foot setback.  The Planning Commission concluded:
a. The non-conforming northeastern most post could be relocated 1 foot, 1 inch away from the property line to comply with the five-foot setback b. The Commission made the required findings to support the second request to reduce the aggregate setback requirement from 15 feet to 12 feet, 9 inches. c. The Commission did not make a decision on the Lot Coverage exceedance since it was not requested at that time.
i. Staff recommends denial of this new request, as it is not necessary to accommodate the disabled person and the project maintains adequate weather protection without the requested lot coverage exceeding the 30% cap.

City Council Action
On March 12, 2025, the Building Official concluded that modifications could be made to the structure, however, due to the applicant’s choice of materials (i.e. steel), an engineer’s drawings Item 10.1
City Council Meeting Agenda - Page 59 of 230 - Monday, June 16, 2025 will be required to be submitted to obtain a Building Permit for the original structure as well as any modifications.

Item 10.1
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City Council Meeting Agenda - Page 72 of 230 - Monday, June 16, 2025 LOT 137 PLEASANT VIEW HOMES UNIT 2 33 M 3 LOT 136 PLEASANT VIEW HOMES UNIT 2 33 M 3 LOT 135 PLEASANT VIEW HOMES UNIT 2 33 M 3 135 BYRON CT.

APN 149-195-011
N62° 38' 10"E 123.50'

8.07' P/L TO HOUSE CORNER

9.79'

P/L TO HOUSE CORNER
P/L
P/L P/L N86° 42' 10"E 124.99' CARPORT
N3° 17' 50"W

80.00' N8° 36' 30"E 107.41' BYRON CT. 1.26 3.09 (E) FENCE (E) FENCE SCALE:1"=20' CUNHA SURVEYING INC. SURVEYOR'S NOTE: THIS PLAT CORRECTLY REPRESENTS A FIELD SURVEY MADE BY ME OR UNDER MY DIRECT SUPERVISION, ON MARCH 12, 2024, IN CONFORMANCE WITH THE REQUIREMENTS IN SECTIONS 8726(f) AND 8726(g) OF THE LAND SURVEYOR'S ACT. ______________________________________ SCOTT V. CUNHA, PLS BPELSG CERTIFICATE No. L 8525 DATE OF PLAT: MARCH 16, 2024 Item 10.1
City Council Meeting Agenda - Page 73 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 74 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: March 3, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: Adopt Resolution No. __-25 Denying the Appeal and Upholding the Planning Commission’s Decision to Approve a Portion of a Reasonable Accommodation Request for an Attached Carport Structure for a Person with Disabilities at 135 Byron Court, ENT-2023-0058.

SYNOPSIS
This is a public hearing to consider an appeal of the Planning Commission’s decision to approve a portion of a Reasonable Accommodation request to legalize a recently constructed, non-conforming carport structure (constructed without permits), with minor modifications, to provide covered parking for a disabled person residing at 135 Byron Court. The carport structure is attached to the northwest side of the house and currently encroaches 1 foot, 1 inch into the minimum 5-foot side setback on the north side yard and 3 feet, 4 inches into the minimum aggregate setback of 15 feet. The Planning Commission approved a portion of the Reasonable Accommodation request allowing a reduction in the 15-foot minimum aggregate side setback requirement but requiring compliance with the minimum 5-foot side setback requirement.

The property owners (Jim and Juliana Levesque) filed a timely appeal of the decision and are requesting that the carport structure be allowed to encroach into the minimum 5-foot side setback as currently built.

DISCUSSION
Project Description
The applicant is seeking to legalize (with minor modifications) a recently constructed, unpermitted carport structure attached to the northwest side of the existing home to provide covered parking and a covered path of travel to the house for a disabled person that resides in the home. The carport structure is located approximately 78 feet back from Byron Court with access provided via a paved driveway along the side of the property. The applicant has stated that the covered parking and path of travel is required to accommodate a future ADA van parking space and an area for a wheelchair ramp from the van to the side door to the house.

The existing unpermitted carport structure contains four support posts, the northeastern post is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required.

Additionally, the opposite interior side setback (south) of the existing house is 7 feet, 9 inches.

Therefore, as proposed, the property would have an aggregate side setback of 11 feet, 8 inches where 15 feet is required. The three other posts comply with the minimum and aggregate setback requirements. The applicant has stated that they will remove the northwestern portion of the existing carport roof, so the structure complies with lot coverage requirements and reduces the area that the Item 10.1
City Council Meeting Agenda - Page 75 of 230 - Monday, June 16, 2025 carport encroaches into the setback area (as shown on the proposed plans). The resulting carport structure would be 23 feet long and 22 feet wide, for a total of 506 square feet of coverage. However, the applicant is requesting a Reasonable Accommodation to allow the four posts to remain as built, with the northwest post encroaching 1 foot, 1 inch into the minimum setback area, and 3 feet, 4 inches into the aggregate setback.

The carport features a pitched roof and open sides. The structure is 13 feet, 6 inches tall at the peak of the roof and is constructed with four 6-foot by 6-foot steel support posts with wood framing. The applicant intends to paint the structure with the same trim color as the existing home for compatibility.

Background
The existing single-family residence was built in 1947 and consists of 2,778 square feet of living area (including a converted garage). There is also a detached accessory structure at the rear of the property measuring approximately 290 square feet. There is currently no garage on the property since July 14, 2015, when the applicant received approval of a Reasonable Accommodation request to legalize an unpermitted conversion of a 360-square-foot attached garage into a physical rehabilitation space for a disabled person that resides in the home (the unpermitted conversion was completed by the previous owners). The approval also included the construction of a paved driveway and parking area along the northwestern side yard to provide parking. There was discussion at the time regarding the construction of a tandem, two-car carport structure at this location; however, it was not included in the final conditions of approval and was labeled on the approved plans as “possible carport tandem parking”.

No building permits were filed for a carport structure at this location.

The existing unpermitted carport structure was built in October/November 2023 and brought to the City’s attention by the City’s Building Division.

On June 11, 2024, the Planning Commission adopted Resolution No. 11-24 approving a portion of the Reasonable Accommodation request to legalize a recently constructed, non-conforming carport structure (constructed without permits), with minor modifications. The carport was conditioned to be modified to ensure compliance with the minimum 5-foot side setback requirement.

On June 26, 2024, the property owners filed an appeal of the Planning Commission’s decision and are requesting that the carport structure be allowed to encroach into the minimum 5-foot side setback as currently built.

Various scheduling conflicts have occurred with both the applicant’s schedule and agenda availability between the filing of the appeal and the March hearing with the City Council, all of which have been mutually agreed to by the applicant and Staff.

GENERAL INFORAMTION
Project Location
The 13,400-square-foot parcel is located on the southwest end of Byron Court (cul-de-sac), is relatively flat, and is developed with a single-story single-family residence. The Assessor Parcel Number is 149-195-011.

The adjacent property to the north is slightly elevated above the subject property; therefore, there is a small retaining wall located in front of the fence, along the driveway leading to the subject carport.

The property owner produced a survey of the northern side property line, which concluded that the northwestern side property line is located approximately 1.25 feet further away from the fence line, Item 10.1
City Council Meeting Agenda - Page 76 of 230 - Monday, June 16, 2025 within the adjacent neighbor’s yard. This is important to note because setbacks for the carport structure are measured from the property line and not the existing fence. A copy of the survey can be found in the project plans (Attachment C).

General Plan and Zoning
The General Plan designations the site as Single Family Medium Density and the zoning designation is R-10, Single-Family Residential - 10,000-square-foot lots.

REQUIRED FINDINGS AND CRITERIA
In accordance with Section 18.112.010 of the Zoning Ordinance, the City provides individuals with disabilities Reasonable Accommodation in regulations and procedures to ensure equal access to housing, and to facilitate the development of housing. The purpose of this chapter is to provide a procedure under which a disabled person(s) may request a Reasonable Accommodation in the application of zoning requirements.

Chapter 18.112 of the Zoning Ordinance is based on requirements of the Federal and State fair housing laws and also implements the Housing Element of the City’s General Plan. It is distinct from the requirements for: (1) a variance set forth in Government Code Section 65906 and PHMC Chapter

18.110, Variances or, (2) a minor exception cited in PHMC Chapter 18.111, Minor Exceptions.

The City must make findings for the project regarding the Reasonable Accommodation. More discussion on the findings and the project’s consistency can be found in the Analysis section of this Staff Report below, and in the Planning Commission Resolution No. 11-24 (Attachment B).

ANALYSIS
The Planning Commission previously reviewed the Reasonable Accommodation request and the justification for the covered parking to accommodate a disabled resident of the home and ultimately approved a portion of the request allowing for a reduced aggregate side setback. The carport was conditioned to be modified to ensure compliance with the minimum 5-foot setback requirement. Staff’s analysis presented to the Planning Commission is included below, along with analysis of the findings required to support the Reasonable Accommodation request.

A. ADA Parking Requirements and Covered Parking
The Americans with Disabilities Act (ADA) provides regulations for van accessible spaces, which include a 12-foot-wide parking space with a 5-foot-wide loading/unloading area, totaling 17 feet. The applicant has stated a need for a 3-foot-long ramp from the house to the paved parking area; therefore, the total necessary width for the ADA van parking area and ramp is 20 feet. ADA regulations do not include requirements for covered parking; however, the applicant has requested protection from the natural elements for the parking space and path of travel to the house.

As previously mentioned, the applicant is requesting to legalize a carport structure over the parking area with a dimension of 23 feet long and 22 feet wide (as measured to the outside of the support columns), for a total of 506 square feet of coverage. At 22 feet wide, the carport structure is two feet wider than what is necessary to accommodate weather protection for the Item 10.1
City Council Meeting Agenda - Page 77 of 230 - Monday, June 16, 2025 parking space and ramp to the house. Given that the structure already encroaches 1 foot, 1 inch into the 5-foot minimum side setback, the Planning Commission concluded that the northeastern post could be relocated 1-foot, 1-inch farther away from the property line to comply with the 5-foot minimum setback, and that the roof eave overhang could be reduced so that the eave extends a maximum of two feet into the side yard (per PHMC Section

18.50.020 (Building projections into yards and courts) This would result in a carport structure width of 20 feet, 1-inch (as measured to the outside of the support columns), which would comply with the minimum 5-foot setback requirement, while still providing the necessary 20 feet of covered ADA van parking and ramp access to the house.

However, the Planning Commission acknowledged that the modified carport structure would still require a Reasonable Accommodation to reduce the aggregate setback requirement of the property from the 15 feet required to the 12 feet, 9 inches proposed. Therefore, the Planning Commission approved the request given that a 20-foot-wide covered parking area is necessary to accommodate the ADA van parking and ramp access to the house. If the 15-foot aggregate setback were to be enforced, the carport structure would be reduced to 18 feet, 3 inches in width, which would not fully cover the parking space and ramp.

B. Site Circulation
The applicant has stated as part of their appeal that they cannot relocate the existing northeastern most post outside of the side setback area (closer to the house) because an ADA van would not be able to make a turn into the carport area due to the existing pinch point (approximately 9.8 feet wide) between the northeastern most point of the house and the adjacent retaining wall and fence along the northern most property line. Staff had analyzed the situation and noted to the Planning Commission that the post could be relocated to meet the setback requirement without interfering with the applicant’s ability to access the carport structure. While there is an existing pinch point between the house and the retaining wall, the side yard widens significantly past this point due to the angle of the property line and the house. Therefore, an ADA van would have ample room to turn into the carport without hitting the post if the post were located 5 feet away from the property line. Staff also noted to the Planning Commission that there is an opportunity to move the post farther west, away from the pinch point, to create even more room for maneuverability as the property continues to widen towards the rear.

C. Findings
In order to approve a Zoning Permit for Reasonable Accommodations, each of the following findings must be made for the project. Each finding is listed below followed by staff’s analysis:

1. The housing will be used by a disabled person;
The applicant’s basis for a Reasonable Accommodation is to accommodate a disabled resident of the home, specifically to provide covered parking and a covered path of travel from the parking area to the side entrance of the house with protection from the natural elements. The resident is considered to be disabled in accordance with the definition of a Disabled Person contained in Pleasant Hill Municipal Code Section 18.112.020.

Item 10.1
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2. The requested accommodation is necessary to make specific housing available to a disabled person;
The applicant is requesting a Reasonable Accommodation to legalize an existing, unpermitted, and non-conforming carport structure to provide covered parking and a covered path of travel from the parking area to the side entrance of the house for a disabled resident of the home. The requested carport dimensions would be 23 feet long and 22 feet wide, for a total of 506 square feet of coverage. The structure, as requested, requires a Reasonable Accommodation from two development standards:
1) The northeastern most portion of the carport, including the support column, is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required; and 2) as proposed, the property would have an aggregate side setback of 11 feet, 8 inches where a minimum 15-foot aggregate setback is required.

The Americans with Disabilities Act (ADA) includes minimum regulations for van accessible spaces, which includes a 12-foot-wide parking space with a 5-foot-wide loading/unloading area, totaling 17 feet. The applicant has stated they will require a 3-foot-long ramp from the house to the paved parking area; therefore, the total necessary width for the ADA van parking area and ramp is 20 feet. While ADA standards do not regulate covered parking, the applicant has stated that protection from the natural elements is necessary for the disabled individual.

The unpermitted carport structure is therefore two feet wider than the 20-foot minimum width necessary to accommodate the needs of the disabled resident at the home such that the non-conforming northeastern most post can be relocated 1-foot, 1- inch farther away from the property line (towards the house) to comply with the 5- foot minimum setback. This would result in a carport structure depth of 20 feet, 1- inch (as measured to the outside of the support columns), which would satisfy the minimum 5-foot setback requirement while still providing the necessary covered ADA van parking and ramp access to the house. Therefore, the requested accommodation for a 22 feet wide carport structure is not necessary, nor reasonable, to provide the requested covered parking and path of travel for the disabled person residing in the home.

However, if the unpermitted carport structure were to be reduced to a width of 20 feet, 1 inch to satisfy the minimum side setback standard, it would still require a Reasonable Accommodation to reduce the aggregate side setback requirement of the property from 15 feet to 12 feet, 9 inches. This Reasonable Accommodation request is necessary given that a 20-foot-deep covered parking area is necessary to accommodate the ADA van parking and ramp access to the house. If the 15-foot aggregate setback were to be enforced, the carport structure would be reduced to 18 feet, 3 inches in width, which is less than the 20-foot depth necessary to cover the parking space and ramp.

3. The requested accommodation would not impose an undue financial or administrative burden on the city; and
There would not be an undue financial or administrative burden on the City, as a result of approving the proposed Reasonable Accommodation. Inspections for the Item 10.1
City Council Meeting Agenda - Page 79 of 230 - Monday, June 16, 2025 garage conversion and accessory structure, and any other necessary follow up activities, would occur as part of the routine building and zoning permit process.

4. The requested accommodation would not require a fundamental alteration in the nature of a city program or law, including land use and zoning.

The property previously received approval of a Reasonable Accommodation request to convert the garage into a physical therapy room for a disabled resident. No replacement covered parking was conditioned as part of that request; therefore, the property has no covered parking. The addition of a carport structure would bring the property closer to compliance with the City’s requirement for single family homes to have an enclosed, two-car garage.

As proposed, the carport would require a Reasonable Accommodation from the minimum 5-foot setback requirement, which would represent a fundamental alteration in the development regulations for single-family homes. However, the proposed width of the carport structure can be reduced to 20 feet, 1 inch, which would comply with the minimum side setback standards of the zone, while still providing the necessary covered parking to accommodate the disabled person’s needs. The revised carport structure would still require a Reasonable Accommodation to reduce the aggregate setback requirement from 15 feet to 12 feet, 9 inches; however, this request would not require a fundamental alteration to any existing law or regulation since the minimum side setback requirements would be met.

The carport structure, as approved by the Planning Commission, complies with all other development standards, including the 35-foot height limit (13-foot 6-inches proposed) and the 30-percent maximum lot coverage requirement (29.9-percent proposed). Additionally, per PHMC Section 18.50.020 (Building projections into yards and courts), the eave of the carport may encroach up to two feet into the side setback so long as the outside of the post meets the setback requirement. Additionally, the modified carport structure would also comply with the minimum carport dimension standards outlined in PHMC Section 18.55.150.C, which require a minimum interior dimension of 9 feet wide by 19 feet deep for single carport car parking, with a covered roof over the entire parking area.

Finally, the carport structure is located approximately 78 feet back from Byron Court and is not highly visible from the street due to the angle of the house and property line.

Therefore, the structure will not have a negative aesthetic impact from the adjacent right-of-way.

D. Other Requirements
Section 18.112.060 of the Zoning Ordinance contains other requirements applicable to the proposal if approval is granted for the Reasonable Accommodation request. The review authority may condition its approval, as set forth in PHMC Section 18.112.060.B.3 of the Zoning Ordinance on any or all of the following:
a. Inspection of the property periodically, as specified, to verify compliance with this section and any conditions of approval;
Item 10.1
City Council Meeting Agenda - Page 80 of 230 - Monday, June 16, 2025 b. Removal of the improvements, where removal would not constitute an unreasonable financial burden, when the need for which the accommodation was granted no longer exists;
c. Time limits and/or expiration of the approval if the need for which the accommodation was granted no longer exists;
d. Recordation of a deed restriction requiring removal of the accommodating feature once the need for it no longer exists;
e. Other reasonable accommodations that may provide an equivalent level of benefit and/or that will not result in an encroachment into required setbacks, exceedance of maximum height, lot coverage or floor area ratio requirements specified for the zone districts; and
f. Other conditions necessary to protect the public health, safety and welfare.

E. Public Comments
The City received a letter of support for the project from the adjacent neighbor at 140 Byron Court (Attachment I).

F. Reasonable Accommodation Guidelines
When reviewing any Reasonable Accommodation request, the reviewing body is required to ensure that the project also addresses the Reasonable Accommodation Implementation Guidelines. A summary of the project’s consistency with the Guidelines is provided in Attachment F.

G. Conclusion
The existing, unpermitted, nonconforming carport structure associated with the Reasonable Accommodation request is necessary to provide a covered parking area and path of travel to the house to accommodate the needs of a disabled resident of the home. The requested carport structure is attached to the northwest side of the house and is 23 feet long and 22 feet wide, for a total of 506 square feet. As proposed, the structure requires a Reasonable Accommodation from two development standards: 1) The northeastern most portion of the carport, including the support column, is located 3 feet, 11 inches from the interior side property line, where a minimum 5-foot setback is required; and 2) as proposed, the property would have an aggregate side setback of 11 feet, 8 inches where a minimum 15-foot aggregate setback is required.

The Americans with Disabilities Act (ADA) includes minimum dimensionsfor van accessible spaces: a 12-foot-wide parking space with a 5-foot-wide loading/unloading area, totaling 17 feet. The applicant has stated they need a 3-foot-long ramp from the house to the paved parking area; therefore, the total necessary width for the ADA van parking area and ramp is 20 feet. The existing carport structure’s width of 22 feet is, therefore, 2 feet wider than what is necessary to accommodate the needs of the disabled resident at the home.

The Planning Commission concluded that the non-conforming northeastern most post could be relocated 1-foot, 1-inch away from the property line to comply with the 5-foot minimum setback and, therefore, could not support this portion of the request. The Planning Commission was able to make the required findings to support the Reasonable Item 10.1
City Council Meeting Agenda - Page 81 of 230 - Monday, June 16, 2025 Accommodation request to reduce the aggregate setback requirement from 15 feet to 12 feet, 9 inches, because this request would not require a fundamental alteration to any existing law or regulation since the project, as conditioned, would satisfy the 5-foot minimum side setback requirement.

CEQA
Pursuant to Section 15301 and 15303 of the Guidelines for the Implementation of the California Environmental Quality Act of 1970, as amended, the proposed project is determined to be categorically exempt (Class 1 – Existing Facilities, and Class 3 –New construction or conversion of small structures) because the project consists of an alteration to an existing single-family home and the construction of an attached carport structure which will not have a significant impact on the environment.

FICAL IMPACT
None.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the Resolution to deny the appeal and uphold the Planning Commission’s decision, without prejudice.

ALTERNATIVES TO RECOMMENDED ACTION
• Continue the item to a later date with direction provided to Staff. • Approve the appeal, overturn the decision of the Planning Commission approving the Reasonable Accommodation as requested by the Applicant, and direct staff to bring a Resolution consistent with this direction at the subsequent City Council meeting date.

ATTACHMENTS
Attachment A Proposed Resolution
Attachment B Planning Commission Resolution No. 11-24
Attachment C Applicant Appeal
Attachment D Proposed Project Plans
Attachment E Applicant’s Reasonable Accommodation Analysis Attachment F Reasonable Accommodation Guidelines
Attachment G Site Photos
Item 10.1
City Council Meeting Agenda - Page 82 of 230 - Monday, June 16, 2025 Attachment H Public Hearing Notice
Attachment I Public Comments
Prepared by: Haley Croffoot, Senior Planner
Reviewed by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager
Item 10.1
City Council Meeting Agenda - Page 83 of 230 - Monday, June 16, 2025 From: Haley Croffoot
To: Haley Croffoot
Subject: Levesque City Council Appeal Hearing
Date: Monday, June 9, 2025 12:17:53 PM
From: Juliana Levesque <[email protected]>
Sent: Wednesday, May 28, 2025 6:25 AM
To: Haley Croffoot <[email protected]>
Subject: Re: Levesque City Council Appeal Hearing
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender.

Hi Haley,
Below I have written out our reason for leaving the roof line the same.

Is this what you were asking for:

We are requesting to be able to leave the existing roof structure on our carport in its current form which exceeds our lot coverage requirement for the following reasons:

In order to allow the driver of the handicap van to also be covered and out of the elements.

Due to the angle of our lot and the size of the van and its ramps, we need an xtra wide space.

Thank you,
Juliana
Sent from my iPad
Item 10.1
City Council Meeting Agenda - Page 84 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 85 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 86 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 87 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 88 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 89 of 230 - Monday, June 16, 2025 Levesque Reasonable Accommodation
135 Byron Court
Reasonable Accommodation Guidelines
The following guidelines are for consideration by the Planning Commission when reviewing reasonable accommodation requests. When a request for reasonable accommodation is considered that would result in an encroachment into setbacks (mainly front and side yard), exceedance of allowed building heights, or exceedance of allowed lot coverage or floor area ratio, the following factors should be considered:

1. Consider the feasibility of conversions of garages and/or basements to accommodate the need for additional floor space rather than expansion of the building footprint or building height.

Staff Analysis: The property owners previously received a reasonable accommodation request to convert the 360 square-foot attached garage into a physical rehabilitation space for a disabled person that resides in the home, therefore the existing floor plan does not contain a garage.

2. Consider the feasibility of reconfiguration of the existing floor plan to accommodate specific needs.

Staff Analysis: The applicant is seeking covered parking and path of travel to the house for a disabled person that resides in the home. This cannot be accommodated within the existing floor plan. Additionally, the property owners previously received a reasonable accommodation request to convert the 360 square-foot attached garage into a physical rehabilitation space for a disabled person that resides in the home, therefore the existing floor plan does not contain a garage.

3. Consider the feasibility of an addition that would result in a lot coverage exceedance before considering an addition that would increase building height or result in a building height exceedance.

Staff Analysis: The unpermitted, approximately 506 square-foot, carport structure complies with the maximum 30-perfect lot coverage requirement (29.9-percent proposed), as well as the 35-foot height limit (13 feet, 6 inches proposed).

4. Consider alternative designs and methods of accommodation to minimize the potential effects on privacy and solar access for surrounding properties if a building height or setback exceedance is proposed.

Staff Analysis: The unpermitted carport structure is currently located 3 feet, 11 inches from the interior side property line (where a minimum five foot setback is required). Staff is recommending the structure be relocated 1-foot, 1-inch further away from the property line to comply with the minimum five foot setback requirement. The modified carport structure would still require a reasonable accommodation to reduce the aggregate setback requirement of the property from 15 feet to 12 feet, 9 inches, however, there would be reduced effects on privacy and solar access due to its proximity to surrounding properties.

Item 10.1
City Council Meeting Agenda - Page 90 of 230 - Monday, June 16, 2025 Levesque Reasonable Accommodation
135 Byron Court
ENT-2023-0058

5. Consider the feasibility of locating an accommodation involving a side yard setback encroachment on the side of the property that has the larger setback or where the adjacent property structure is setback furthest from the subject structure.

Staff Analysis: The unpermitted carport structure is located on the side yard containing the larger setback area, which also contains the existing driveway for access. However, the structure could be relocated 1-foot, 1-inch further away from the property line to comply with the minimum five foot setback requirement. The structure was built without City review and permitting, thus, no opportunity to review compliance was considered prior to construction.

6. Consider the feasibility of allowing an accommodation to encroach into a rear yard setback, before considering a side or front yard setback encroachment.

Staff Analysis: The unpermitted carport structure currently encroaches into the side yard setback.

The applicant is seeking covered parking and path of travel to the house for a disabled person that resides in the home, therefore, the carport must be located adjacent to the side entry to the home and requires vehicle access through the existing driveway. Additionally, the existing rear yard is fully landscaped and contains a pool.

7. Review proposed additions/expansions/structures to ensure that they have adequate exterior articulation and architectural interest and are in substantial conformance with the City's Design Guidelines.

Staff Analysis: The carport features a pitched roof and open sides. The structure is 13 feet, 6 inches tall at the peak of the roof and is constructed with four 6-foot by 6-foot steel support posts with wood framing. The applicant intends to paint the structure with the same trim color as the existing home for compatibility and compliance with the Design Guidelines.

8. Review expansions to ensure that privacy of adjacent properties is protected where feasible (such as window types, locations, placement of exterior elements, location of walkways, etc.).

Staff Analysis: The existing/proposed carport is not a building addition/expansion and does not contain solid walls. No changes to the existing driveway, doors, or windows are proposed.

Other general guidelines:

1. Consider decorative pavement or, decomposed granite, rather than standard paving materials for necessary walkways.

Staff Analysis: No changes to the existing driveway or pathways are proposed. The existing first 60 feet (approximately) of the driveway and pathway to the front door are constructed out of decorative pavers.

2. Consider using decorative building materials and high quality design for any reasonable accommodation that results in structure modifications.

Item 10.1
City Council Meeting Agenda - Page 91 of 230 - Monday, June 16, 2025 Levesque Reasonable Accommodation
135 Byron Court
ENT-2023-0058

Staff Analysis: The existing/proposed carport structure is built using high quality, durable materials including four 6-foot by 6-foot steel support posts and wood framing.

3. Consider neighborhood impacts if the request involves a parking accommodation (consider on-street parking impacts).

Staff Analysis: The existing/proposed carport structure will provide covered parking over an existing paved area already used for off-street parking. The project will have no impact on on-street parking.

4. Minimize impacts to the neighborhood to the greatest extent possible, while considering the individual needs of the accommodation request.

Staff Analysis: The unpermitted carport structure is currently located 3 feet, 11 inches from the interior side property line (where a minimum five foot setback is required). Staff is recommending the structure be relocated 1-foot, 1-inch further away from the property line to comply with the minimum five foot setback requirement. The modified carport structure would still requires a reasonable accommodation to reduce the aggregate setback requirement of the property from 15 feet to 12 feet, 9 inches, however, there would be reduced impacts to surrounding properties. Finally, the carport structure is located approximately 78 feet back from Byron Court and is not highly visible from the street due to the angle of the house and property line. Therefore, the structure will not have a negative aesthetic impact from the adjacent right-of-way.

5. Determine if the proposed accommodation can feasibly be removed when the occupant requesting the accommodation no longer resides on the property. If removal is feasible, the reasonable accommodation may be conditioned to be removed in the future and an appropriate method of ensuring the property owner's responsibility for removal can be included in conditions of approval and/or a deed restriction.

Staff Analysis: The existing/proposed carport structure can feasibly be removed since it has no structural bearing on the primary structure.

Item 10.1
City Council Meeting Agenda - Page 92 of 230 - Monday, June 16, 2025 Item 10.1
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City Council Meeting Agenda - Page 97 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 98 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 99 of 230 - Monday, June 16, 2025

CITY OF PLEASANT HILL
NOTICE
OF

PUBLIC HEARING

CITY COUNCIL
APPEAL OF THE PLANNING COMMISSION’S DECISION TO APPROVE THE LEVESQUE REASONABLE ACCOMMODATION (ENT-2023-0058)
135 BYRON COURT
NOTICE IS HEREBY GIVEN by the City of Pleasant Hill that the City Council will conduct a public hearing to consider an appeal, submitted by Jim and Juliana Levesque (property owners), of the Planning Commission’s decision to approve a Reasonable Accommodate request (ENT-2023-0058) to legalize a recently constructed carport structure (constructed without permits),to serve as covered parking for a disabled person that resides at 135 Byron Court. The Planning Commission approved a reasonable accommodation allowing the carport structure to encroach into the required 15-foot aggregate side setback, but required the property owners to reduce the width of the nonpermitted carport structure to comply with the minimum 5-foot side setback requirement and reduce the roof area of the structure to comply with the maximum 30-percent lot coverage requirement. The applicant filed a timely appeal of the Planning Commission’s decision and is requesting the carport be allowed to encroach into the 5-foot side setback area as currently built. The 0.31-acre project site is zoned Single Family R10. Assessor Parcel No. 149-195-011 This item was continued by the City Council at the March 3, 2025 meeting. Since then, the applicant has expanded their Reasonable Accommodation request to also exceed the maximum allowable lot coverage for the site from 30-percent to 30.4-percent to accommodate the non-conforming carport structure as-built.

Pursuant to Section 15301 and 15303 of the Guidelines for the Implementation of the California Environmental Quality Act (CEQA) the project is determined to be categorically exempt, (Class 1 – Existing Facilities and Class 3 –New construction or conversion of small structures) because the project consists of an alteration to an existing single-family home and the construction of an attached carport structure which will not have a significant impact on the environment.

A PUBLIC HEARING will be held by the CITY COUNCIL starting at 7:00 p.m. on MONDAY, JUNE 16, 2025, in the City Council Chambers, 100 Gregory Lane, Pleasant Hill. Interested persons will be heard at this time.

NOTICE IS ALSO GIVEN pursuant to Government Code Section 65009(b) that, if this matter is subsequently challenged in Court by you or others, you may be limited to raising only those issues you or someone else has raised at the Public Hearing described in this notice or in written correspondence delivered to the City of Pleasant Hill at, or prior to, the Public Hearing.

For information, contact Haley Croffoot, Senior Planner at (925) 671-5297 or e-mail at [email protected]
Troy Fujimoto
Zoning Administrator
Item 10.1
City Council Meeting Agenda - Page 100 of 230 - Monday, June 16, 2025 Item 10.1
City Council Meeting Agenda - Page 101 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 16, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO.___-25 UPDATING THE PROPOSED FISCAL YEAR 2025/2026 MASTER FEE SCHEDULE

SYNOPSIS
Staff is seeking City Council’s approval of proposed changes to the Fiscal Year 2025/2026 (FY 25/26) Master Fee Schedule (“MFS”), which would become effective September 1, 2025. The proposed MFS was reviewed by the Budget Committee at its meeting on June 4, 2025, at which the Committee recommended City Council’s adoption of the proposed MFS.

DISCUSSION
Background
A user fee, or service fee, is a payment made by an individual for a service that primarily benefits that individual. By law, user fees may not exceed the reasonable cost of the service for which they are collected. The intent of user fees is to cover the costs of providing the service. Included in the costs of the service are three components:
• Direct Labor. Employee hours spent directly on the fee-related service. This rate includes the employee’s salary and benefits.
• Departmental Indirect Labor. Departmental employees not directly working on the feerelated service but are responsible for supervision and administrative activities. This cost layer includes administrative support staff and a portion of the department head’s time. • Central Overhead. This component includes costs for those departments that provide support to other City departments (e.g. City Attorney, City Manager, Finance and Human Resources).

The City updated the comprehensive fee study in the prior year, which was accepted by the City Council along with the MFS on June 17, 2024. Staff, with the assistance of an outside consultant, analyzed if the City was receiving full cost recovery for services provided. Based on the analysis, several fees were updated in the prior year to adjust for full cost recovery including an adjustment for Consumer Price Index (CPI). Prior to that, the City Council adopted Resolution No. 51-03 in FY 03/04 approving the previous comprehensive MFS. At that time, the fees were updated for cost Item 10.2
City Council Meeting Agenda - Page 102 of 230 - Monday, June 16, 2025 recovery and incorporated language to allow annual adjustments of certain fees based on CPI for the San Francisco-Oakland-San Jose metropolitan area.

Analysis
The City incorporated the changes from the comprehensive fee study in the prior year so there are minimal changes proposed to the MFS for FY 25/26 which include the following:
• Annual CPI Adjustment - A 2.7% increase in permissible fees, which represents the change in CPI as of February 2025 over prior year for the same period. (For ease of administration, fees will be rounded to the nearest whole dollar whenever possible.).

Additions/Revisions by Section:

City Clerk / City
Manager
Filing Fee Initiative Measure
The filing fee intending to circulate a citizen’s initiative petition pursuant to the California Elections Code - $200.

Citywide section Credit Card and Electronic Payment Processing Fee The convenience fee is not controlled by the City and subject to change by the merchant services provider (with proper notice which is approximately 30 days). This fee would be amended if the merchant provider gave proper notice to the City. The current convenience fee is 3% for all credit card transactions with a minimum transaction fee of $2.

Engineering Storm Drain Medallions
Part of installation condition for developers at each inlet site (“No Dumping” message) - $8 per unit
Compost Bins
Fees for Residents ($75) and Non-residents ($100)
Police Concealed Weapons Permits
Application – Base fee increase from $194 to $350 based on PD staff analysis of service cost.

Renewal - Base fee increase from $46 to $150 based on PD staff analysis of service cost.

FISCAL IMPACT
The impact on General Fund revenue will depend on the fee-related activity. The proposed changes to the MFS are designed to capture cost recovery for providing services to customers. Assuming similar levels of fee activity (used FY 2023/2024 as a baseline) and approval of all fees, the estimated increase is approximately $50,000.

PUBLIC CONTACT
Item 10.2
City Council Meeting Agenda - Page 103 of 230 - Monday, June 16, 2025 Public contact was made through the posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Police Department, and at the Pleasant Hill Senior Center.

The agenda and staff report are posted on the City’s web page. A notice (attached) was also published twice in the East Bay Times newspaper, on May 21, 2025, and May 28, 2025. In addition, notices were e-mailed to interested parties who had filed a written request with the City to be informed when the hearing for the annual update of the MFS was to occur.

RECOMMENDED CITY COUNCIL ACTION
Adopt the resolution authorizing the changes to the Master Fee Schedule, as recommended by the Budget Committee.

ALTERNATIVES TO RECOMMENDED ACTION
Provide staff with directions regarding revisions to the Master Fee Schedule.

ATTACHMENT(S)
Proposed Resolution
Exhibit 1 – Proposed Master Fee Schedule Effective September 1, 2025 Exhibit 1 - Proposed Master Fee Schedule Effective September 1, 2025 – Redline Version Notice of Public Hearing
Prepared by: Erick Cheung, Chief Financial Officer
Ross Yangwas, Administrative Analyst II
Approved by: Ethan Bindernagel, City Manager
Item 10.2
City Council Meeting Agenda - Page 104 of 230 - Monday, June 16, 2025 RESOLUTION NO. - 25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

UPDATING THE MASTER FEE SCHEDULE
WHEREAS, the City reviews the Master Fee Schedule annually in order to consider updates to user fees and/or service charges, including cost of living adjustments (COLA) to certain existing fees; and
WHEREAS, the Master Fee Schedule is included for context, but only the changes are being adopted by the Council; and
WHEREAS, the City is required to provide public notice of the intent to modify user fees and/or service charges; and
WHEREAS, notice of the time and place of the meeting at which modifications would be considered was published in the East Bay Times, a newspaper of general circulation, on May 21, 2025, and May 28, 2025, in accordance with Government Code Section 6062a; and WHEREAS, this project is exempt from environmental review pursuant to Section 15273 of the Guidelines for the Implementation of the California Environmental Quality Act, pursuant to California Code of Regulations, Title 14, Chapter 3; and WHEREAS, on June 16, 2025, the City Council held a public meeting in compliance with Government Code Sections 66016(a) and 66018 where all interested parties were able to provide testimony.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill approves the adoption of the proposed changes to the City of Pleasant Hill Master Fee Schedule attached as Exhibit 1 to this resolution; and
BE IT FURTHER RESOLVED THAT the changes to the Master Fee Schedule shall become effective on September 1, 2025, at least 60 days after its adoption, pursuant to Government Code section 66017.
[Signatures on Following Page]
Item 10.2
City Council Meeting Agenda - Page 105 of 230 - Monday, June 16, 2025 ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the Council held on the 16th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SUE NOACK, Mayor
ATTEST:

LYONE P. CONNER, City Clerk
Item 10.2
City Council Meeting Agenda - Page 106 of 230 - Monday, June 16, 2025 City of Pleasant Hill
Master Fee Schedule
Adopted by Resolution No. ___
Effective September 01, 2025
Exhibit 1
Item 10.2
City Council Meeting Agenda - Page 107 of 230 - Monday, June 16, 2025

TABLE OF CONTENTS
Department Page
Citywide Fees 1
Planning Division 3
Code Enforcement 9
Building Division 11
Engineering Division 16
Police Services 20
City Clerk/City Manager 23
Finance 24
Item 10.2
City Council Meeting Agenda - Page 108 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Citywide Fees
Service/Application Revenue Code Legal Authority Fee
Appeals PHMC 18.130
Appeal to City Council 101-0000-0000-
430110
$ 453
Appeal/Referral to any
City Board or
Commission
101-0000-0000-
430110
$ 388
Calls for Review 101-0000-0000-
430110
$0
Appeal of staff
determination to City
Manager
101-0000-0000-
430110
$0
Photocopies/Scanning GC § 6253
Paper Copies* 101-0000-0000-
480029
$.10 per page
Oversized Copies 101-0000-0000-
480029
Actual cost
Maps* 101-0000-0000-
470006
Actual cost
Document Scanning 101-0000-0000-
480029
$.08 per page
Documents saved to CD
or flash drive
101-0000-0000-
480029
Actual cost
(plus scanning fee,
if applicable)
Duplication of Public
Meeting Recordings
Audiotape 101-0000-0000-
430110
Actual cost
Videotape 101-0000-0000-
430110
Actual cost
DVD/CD/Flash drive* 101-0000-0000-
430110
Actual cost of
DVD/CD/Flash
drive
Notary Fee* 101-0000-0000-
430110
GC § 8211 $15
Automation Fee
Surcharge (Accela)
101-0000-0000-
470009
GC § 66014 7% of all permit
fees
Item 10.2
City Council Meeting Agenda - Page 109 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Credit Card and
Electronic Payment
Processing Fee*
101-1019-0000-
620030
California
Government
Code section
6159
Cost incurred by
the City for
payment
processing fees
(currently, 3% of
total sales amount
or a minimum fee of
$2.00 for all
transactions);
subject to change
by merchant
services provider
given appropriate
notice to the City
Item 10.2
City Council Meeting Agenda - Page 110 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Planning Division
Authority for all Planning Division Fees: GC § 66014 and PHMC 18.75 plus authority cited Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Use Permit PHMC 18.95
Minor
For Outdoor Displays (with
Planning Commission
Hearing)
For Outdoor Seating >12
For Reconstruction of a
Legal Non-Conforming Use
101-0000-
0000-470001
$ 1,907
Minor
For Live Entertainment –
Type B
For Propane Tanks – Up to
1,000 gallons
For Outdoor Displays (with
Zoning Administrator
Hearing)
101-0000-
0000-470001
$ 1,544
Minor (all other) 101-0000-
0000-470001
PHMC 18.95 $ 208 per hour
Major 101-0000-
0000-470001
$ 208 per hour
Temporary 101-0000-
0000-470001
PHMC 18.100 $ 489
Adult Use 101-0000-
0000-470001
PHMC 18.70 $ 208 per hour
Variances PHMC 18.110
Minor (Residential Use
Classifications)
101-0000-
0000-470001
$ 2,505
Minor (Non-Residential
Use Classifications)
101-0000-
0000-470001
$ 208 per hour
Major 101-0000-
0000-470001
$ 208 per hour
Creek Setback Exception 101-0000-
0000-470001
PHMC

18.50.150
$ 595
Item 10.2
City Council Meeting Agenda - Page 111 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Subdivisions – Tentative
Tract Maps
PHMC

17.020.070 &

17.025; GC §
66451.2
Minor 101-0000-
0000-470004
$ 208 per hour
Major 101-0000-
0000-470004
$ 208 per hour
Lot Line Adjustment 101-0000-
0000-470017
PHMC

17.020.070 &

17.05.050
$ 208 per hour
Rezoning 101-0000-
0000-470001
PHMC 18.125 $ 208 per hour
General Plan Amendment 101-0000-
0000-470001
GC § 65358 $ 208 per hour
Architectural Review
Master Sign Program &
Program Amendments
101-0000-
0000-470001
PHMC 18.105 $ 208 per hour
Single Family Residential
(use hourly rate for
projects with multiple
residences)
101-0000-
0000-470001
PHMC 18.115 $ 2,505
Non Single Family
Residential
101-0000-
0000-470001
PHMC 18.115 $ 208 per hour
Preliminary Application -
Single Family Residential
101-0000-
0000-470001
$ 960
Preliminary Application -
Non Single Family
Residential
101-0000-
0000-470001
$ 208 per hour
Sign Permits PHMC 18.105
Temporary Sign Permit* 101-0000-
0000-470001
$0
Sign Permit with
approved Master Sign
Program or other Sign
Permit reviewed over the
counter
101-0000-
0000-470001
$ 363
Sign Permit (no Master
Sign Program or requiring
a public hearing)
101-0000-
0000-470001
PHMC 18.105 $ 208 per hour
Item 10.2
City Council Meeting Agenda - Page 112 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Development Plans 101-0000-
0000-470001
PHMC 18.90 $ 208 per hour
Planned Unit Development PHMC 18.30
Plan 101-0000-
0000-470001
$ 208 per hour
Amendment 101-0000-
0000-470001
$ 208 per hour
Zoning Permits PHMC 18.85

Fences/Walls 101-0000-
0000-470014
$0
Accessory Dwelling Unit
(non-building permit only
ADU’s)
101-0000-
0000-470014
$ 1,034
Accessory Structures (if
no Building Permit
required)
101-0000-
0000-470014
$ 90
Change of Use 101-0000-
0000-470014
$ 181
Plan Check – Residential 101-0000-
0000-470014
$ 208 (collected with
building permit fees)
$ 208 per hour after
first two hours of
staff time
Plan Check- Commercial 101-0000-
0000-470014
$ 417 (collected with
building permit fees)
$ 208 per hour after
first two hours of
staff time
Zoning Information
Letter (Single Family
Residential)
101-0000-
0000-470014
$ 363
Zoning Information Letter
(Multi-Family Residential
and Non-Residential)
101-0000-
0000-470014
$ 726
Zoning/Land Use
Consultation or PreApplication Review
101-0000-
0000-470014
$ 208 per hour (after
1 hour of staff time)
Item 10.2
City Council Meeting Agenda - Page 113 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Wireless
Telecommunication
Projects 6409(a) Eligible
Facilities Modification
101-0000-
0000-470014
$ 1,642
Home Occupation Permits PHMC 18.20
Over the counter 101-0000-
0000-470001
$ 181
Public hearing required 101-0000-
0000-470001
$ 1,344
Reasonable
Accommodation Request
Over the Counter 101-0000-
0000-470001
$ 208
Public hearing required 101-0000-
0000-470001
$ 1,344
Minor Exceptions
No public hearing 101-0000-
0000-470001
$ 1,181
Public hearing required 101-0000-
0000-470001
$ 2,141
Special Events
Parades, Motion Pictures,
Entertainment, etc.
$ 208 ($ 208 per
hour after 1 hour of
staff time applicable
as determined by
the Special Event
Committee)
Block Party $ 343
Exempt Events $0
Tree Removal Permits 101-0000-
0000-470001
PHMC

18.50.110
$ 162 ($208 per
hour if more than
five trees)
Annexations 101-0000-
0000-470001
GC § 66014 $ 208 per hour
Extensions of Approved
Permit
Use Permit 101-0000-
0000-470001
PHMC 18.95 $ 1,072
Item 10.2
City Council Meeting Agenda - Page 114 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Variance 101-0000-
0000-470001
PHMC 18.110 $ 1,072
Minor Exception 101-0000-
0000-470001
PHMC 18.111 $ 1,072
Architectural Review 101-0000-
0000-470001
PHMC 18.115 $ 1,199
Tentative Tract Map 101-0000-
0000-470004
PHMC

17.25.080
$ 1,468
Planned Unit Dev. 101-0000-
0000-470001
PHMC 18.30 $ 1,468
Development Plan $ 1,104
Sign PermitAdministrative Review$ 93
Sign Permit-Public
Hearing
$ 946
Expedited Application
Process at Applicant’s
Request
101-0000-
0000-470001
GC § 66014;
GC § 66451.1
Actual cost + 10%
Environmental Review GC § 66014
Negative Declaration 101-0000-
0000-470001
Actual cost + 10%
(10% only applies
for a non-deposit
project
Environmental Impact
Report
101-0000-
0000-470001
Actual cost + 10%
(10% only applies
for a non-deposit
project
Consultant Services Actual Cost + 10%
(10% only applies
for a non-deposit
project
Fish & Wildlife Fees* 101-0000-
0000-470001
Pub. Res. §
21089
EIR* 101-0000-
0000-470001
Per California Fish
and Wildlife Fees
CEQA
Environmental
Document Filing
Fees
Negative or Mitigated
Negative Declaration*
101-0000-
0000-470001
Per California Fish
and Wildlife Fees
CEQA
Environmental
Item 10.2
City Council Meeting Agenda - Page 115 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Document Filing
Fees
Categorical Exemption
Finding*
101-0000-
0000-470001
$176
Cannabis Retailer Business
Permit
101-0000-
0000-470001
$ 1,734
Inclusionary Housing
Note: 18.20.060 (G)2.d. fee
adjusted (up to 3 years in a
row) by City Manager based
on the percentage change in
building Valuation Data
published by International
Code Council (not CPI).
101-0000-
0000-470001
PHMC

18.20.060(G)
$271,350 Per
affordable housing
unit not constructed
Shopping Cart Plan Review 101-0000-
0000-470001
PHMC 7.35.060
(D)
$ 208 per hour
Item 10.2
City Council Meeting Agenda - Page 116 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Code Enforcement
Service/Application Revenue Code Legal Authority Fee
Public Nuisance
Abatement
PHMC 7.05, 7.10,

7.30 Actual Costs/
Expenses of
Abatement including
but not limited to the
following:

Notice to
Abate
101-0000-0000-
470016
$184
Re-inspection 101-0000-0000-
470016
$184per inspection
Administrative
Hearing
*Note: Section

1.35.070 of the
PHMC requires a
deposit of the fine
amount.
101-0000-0000-
470016
Deposit in amount
of fine
Preparation of
Abatement Warrant
101-0000-0000-
470016
$735
Abatement 101-0000-0000-
470016
Actual cost + 30%
Cost of
imposing lien
101-0000-0000-
470016
$184+ County
charge (if any)
Additional staff
administrative time
not covered above
101-0000-0000-
470016
$184/hour + actual
costs for Code
Enforcement
+ actual costs for
Finance employees
Non Nuisance
Abatement
Re-inspection
$184per inspection
Item 10.2
City Council Meeting Agenda - Page 117 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Vehicle Abatement PHMC 7.15
Actual administrative
abatement costs and
expenses including but
not limited to :
$184/hour + actual
costs
1 st inspection 244-0000-
0000-460018
No charge
2 nd inspection 244-0000-
0000-460018
$184
Cost of Removal 244-0000-
0000-460018
Actual cost + 30%
Confiscated Signs 101-0000-
0000-470016
PHMC 18.60.120 $53 per sign
Item 10.2
City Council Meeting Agenda - Page 118 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Building Fees
Service/Application Revenue Code Legal Authority Fee
Building Permit Fee
(based upon project
value)
101-0000-0000-
430030
GC § 66014
PHMC 14.05.030
H&S § 17951
CBC § 108.4
$1-500 $91
$510-2,000 $91for the first
$500 plus $4 for
each additional
$100, or a fraction
thereof, to and
including $2,000
$2,001-$25,000 $140for the first
$2,000 plus
$18 for each
additional $1,000,
or a fraction
thereof, to and
including $25,000
$25,001-$50,000 $727for the first
$25,000 plus $12
for each additional
$1,000, or a
fraction thereof, to
and including
$50,000
$50,001-$100,000 $1213for the first
$50,000 plus $9 for
each additional
$1,000, or a
fraction thereof, to
and including
$100,000
Item 10.2
City Council Meeting Agenda - Page 119 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
$100,001-$500,000 $1849 for the first
$100,000 plus $4 for
each additional
$1,000, or a fraction
thereof, to and
including $500,000
$500,001-$1,000,000 $6001 for the first
$500,000 plus $6 for
each additional
$1,000, or a fraction
thereof, to and
including
$1,000,000
$1,000,001 and up $10442 for the first
$1,000,000 plus $5
for each additional
$1,000, or a fraction
thereof
Building Permit Submittal
Deposit
50% of Permit Fee
Building Plan Check
Fee
101-0000-0000-
430030
GC § 66014 80% of Building
Permit Fee
Pre-plan review for
projects valued over
$1,000,000
$201 per hour
Electrical Permits 101-0000-0000-
430060
GC § 66014
PHMC 14.20.020
H&S 17951
16% of Building
Permit Fee
Temporary power
service
$190
Minimum electrical
permit (upgrade to
existing system)
$190
Item 10.2
City Council Meeting Agenda - Page 120 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Mechanical Permits 101-0000-0000-
430070
GC § 66014
PHMC 14.10.020
H&S 17951
12% of Building
Permit Fee
Minimum mechanical
permit (upgrade to
existing system)
$154
Plumbing Permit 101-0000-0000-
430050
GC § 66014
PHMC 14.25.020
H&S 17951
14% of Building
Permit Fee
Minimum plumbing
permit (upgrade to
existing system)
$154
Re-Roofs 101-0000-0000-
430030
GC § 66014
Residential $154
Commercial (based
upon project value)
See building permit
fee
Photovoltaic System
(Solar Panels)*
Residential
(SolarAPP)
$263
Up to 15KW $391
Per KW above 15KW $15
Commercial
Up to 50KW $1,000
Per KW from 51 to 250 $7
Per KW Above 250 $5
Title 24 Energy
Inspections
101-0000-0000-
430040
GC § 66014
CFR Title 24
Underfloor Insulation $148
Wall and/or Attic
Insulation
$148
Plan Check for Title
24 Requirements
$201 per hour
Strong Motion
Instrumentation Tax
(SMI) (State of CA fee
forwarded quarterly) *
101-260020 PRC § 2705
Residential
Item 10.2
City Council Meeting Agenda - Page 121 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

1 st $3,850 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.13
Commercial
1 st $1,786 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.28
Building Standards
Administration Special
Revolving Fund (Green
Building Fee)*
101-260030 SB 1473
$1-$25,000 $1
$25,001-$50,000 $2
$50,001-$75,000 $3
$75,001-$100,000 $4
Every $25,000 or fraction
thereof above $100,000
Add $1
Building Re-inspections 101-0000-0000-
430020
GC § 66014; CBC
§ 108.8
$201 per hour
Reinstatement of
Expired Permit
101-0000-0000-
430030
GC § 66014
CBC § 106.4.4
50% of original
permit fee
Other PHMC14.45.090 Hourly rate for city
personnel
General Plan Update
Fee
101-0000-0000-
470001
GC § 66014 0.0023 of
Construction
Valuation
Consultant Services 101-0000-0000-
430110
Actual Cost + 10%
Creating a New
Address or Suite
$359
Cert of Occupancy (No
Change of Occupancy)
$257
Item 10.2
City Council Meeting Agenda - Page 122 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Reinstate Expired
Permit (2 to 3
Inspections)
25%
Building Department
Fee
$138
Investigation Fee (Work
without Permit)
$286
Item 10.2
City Council Meeting Agenda - Page 123 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Engineering Services
Authority for all Engineering Services Fees: GC § 66014 plus authority cited.

Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Encroachment Permit
Processing fee
PHMC 11.05.050
& PW Standards
(Res. 87-00)
Residential
Sidewalk Repair by
homeowner
101-0000-0000-
430090
$0
Curb and gutter repair
by homeowner
101-0000-0000-
430090
$164 fee + $164
per hour
inspection
(typically 2 hrs)
Curb drain installation 101-0000-0000-
430090
$164 fee + $164
per hour inspection
(typically ½ hr)
Driveway installation 101-0000-0000-
430090
$164 fee + $164
per hour inspection
(typically 3 hrs)
Fence in right-of-way
(revocable)
101-0000-0000-
430090
$164 fee + $164
per hour inspection
(typically 1 hr)
Container in right-of-way
(temporary)
101-0000-0000-
430090
$164 fee + $164
per hour inspection
(typically ½ hr)
Sewer lateral repair 101-0000-0000-
430090
$330 fee + $164
per hour inspection
(typically 2 ½ hrs)
Swimming pools
(right-of-way inspection)
101-0000-0000-
430090
$330 per hour
inspection
(typically 2 hrs)
Commercial / Utilities
Water District repair
single service or hydrant
101-0000-0000-
430090
$174 fee + $174
per hour inspection
Sewer District 101-0000-0000-
430090
$174 fee + $148
per hour inspection
Banner 101-0000-0000-
430090
$160 fee
Item 10.2
City Council Meeting Agenda - Page 124 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Sidewalk repair 101-0000-0000-
430090
$174 fee+ $174
per hour inspection
News Racks 101-0000-0000-
430090
PHMC 7.40.040 $174 per hour
(maximum 3 hrs)
Others
State Road Closure Fee 101-0000-0000-
430090
$174 fee +
$174per hour
inspection
Contractor working for
City
$0
Encroachment Permit
Extension
101-0000-0000-
430080
PHMC 15.10.080 $174
Subdivisions PHMC 17 & PW
Standards (Res.
87-00)
Final/Parcel Map Review 101-0000-0000-
470017
PHMC 17.20.070
& 17.30.060
$252 per hour
GIS Basemap Revision
Fee*
101-0000-0000-
480018
Contra Costa
County Reso.
2007/12
$245 per parcel
Certificate of Compliance 101-0000-0000-
470017
PHMC 17.70.040 $544 per hour
Subdivision Agreement
Extension
101-0000-0000-
430080
PHMC 17.20.070 $816
Improvement Plans
(Subdivisions,
Redevelopment &
Building Permits)
PHMC 17.35.050
& 17.20.070 &
PW Standards
(Res. 87-00)
Plan Review &
Amendments
101-0000-0000-
470017
$252 per hour
Inspection 101-0000-0000-
470017
$174 per hour
Inspection (overtime) 101-0000-0000-
470017
$174 per hour
Item 10.2
City Council Meeting Agenda - Page 125 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Grading, Site Development,
and Drainage Permit
PHMC 15.10.080
& PW Standards
(Res. 87-00)
Plan Review &
Amendments
101-0000-0000-
430080
$252 per hour
3rd Party Peer Review 101-0000-0000-
430080
Actual cost + 10%
Inspection 101-0000-0000-
430080
$174 per hour
Inspection (overtime) 101-0000-0000-
430080
$174 per hour
Inspection (3rd Party
Peer Review of Problem
Areas)
101-0000-0000-
430080
Actual cost + 10%
Grading Permit Extension 101-0000-0000-
430080
PHMC 15.10.080 $174
Floodplain Development
Permit
PHMC 15.15.120
Plan Review &
Amendments
101-0000-0000-
430080
$164 per hour
(typically 1 hr)
Inspection 101-0000-0000-
430080
$164 per hour
(typically 1 hr)
Other
Traffic Mitigation Fee* 305-0000-0000-
460060
PHMC 5.55.050
Single-family
residential**
$3,879 per unit
Multi-family residential** $3,110 per unit
Commercial** $10.030 per sf
Office** $8.527 per sf
Industrial** $3.145 per sf
**Note: For Other uses, Traffic Mitigation Fee is $325 per-trip as estimated by Engineering Dept. See Municipal Code Section 5.55
Per Municipal Code 5.55.050, annual adjustment of the Traffic Mitigation Fee will be based on construction cost index. The fee shall be automatically increased annually, beginning January 1, based on the Engineering News Record 20-city construction cost index listed in the prior October 1st issue, as published by McGraw-Hill Publishing Company. (Ord. 779 § 1, 2003; 1991 code § 30-1.5).

Engineering review
Planning and Building
Permits
101-0000-0000-
470017
$252 per hour
Grading / Improvement
Permit Transfer Fee
101-0000-0000-
430080
$252
Item 10.2
City Council Meeting Agenda - Page 126 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Abandonments / Sale of
Excess Property
101-0000-0000-
480016
Street & Highway
Code § 8356
$252 per hour
Easement Dedication
(utility)
101-0000-0000-
470017
$252 per hour
Flood Zone Information $0
Written Report 101-0000-0000-
470006
$105
Storm Drain Medallions* $8 per unit
Compost Bins* 201-0000-0000-
480005
Resident $75
Nonresident $100
Service/Application Revenue Code Legal Authority Current Fee Survey, if authorized 101-0000-0000-
470006
Actual Cost + 10%
Letter of Map Revision
Amendment
101-0000-0000-
470006
$252 per hour
Segregation of
Assessments
101-0000-0000-
470017
Actual Cost +
$252 per hour
Real Estate Disclosure
Letter
101-0000-0000-
430110
$252
Consultant Services 101-0000-0000-
430110
Actual Cost + 10%
Postage 101-0000-0000-
430110
Actual Cost
Stormwater Facilities
Inspection
101-0000-0000-
470017
PHMC 15.05.080
(B)
$174 per hour
Stormwater Quality &
Erosion Control
Inspection
101-0000-0000-
470017
$252 per hour
(min. ½ hour per
day)
Administrative Services 01-0000-0000-
470017
$129 per hour
Other Permits
Transportation*
(House moving or
oversize load)
101-0000-0000-
430110
Vehicle Code
§ 35795(b)
$16
Annual or Repetitive
Permit
101-0000-0000-
430110
Vehicle Code
§ 35795(b)
$92
Item 10.2
City Council Meeting Agenda - Page 127 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Police Services
DOJ = CA Department of Justice
Service/Application Revenue Code Legal Authority Fee
Bicycle Licenses PHMC 10.30.010
Original License 101-0000-0000-
430010
$3 or current DOJ
fee*
Transfer of Ownership 101-0000-0000-
430010
$1 or current DOJ
fee*
Alarm Permits 101-0000-0000-
470011
PHMC 9.20.110
User Permit Fee $84
User Permit Renewal Fee $42
False Alarm Response
Fee $168
Concealed Weapons
Permits
Penal Code §
26190
Application 101-0000-0000-
430110 $350 + DOJ fee
Fingerprints 101-0000-0000-
430110 See Fingerprints
Renewal 101-0000-0000-
430110 $150 + DOJ fee
Fingerprints PHMC 2.50.040
Resident 101-0000-0000-
470011
$39 + DOJ fee if
applicable
Non-resident 101-0000-0000-
470011
$58 + DOJ fee if
applicable
DUI Cost Recovery Govt. Code §
53156
Accident 101-0000-0000-
430110
$545
Vehicle Impound Release 101-0000-0000-
430110
Vehicle Code §
22850.5
$183
Massage Permits
Massage establishment
permit application fee
101-0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $315
Item 10.2
City Council Meeting Agenda - Page 128 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Massage establishment
permit renewal fee
101-0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $141
Fingerprints 101-0000-0000-
430110
See Fingerprints
Taxi Cab Permits
Carrier permit 101-0000-0000-
430110
PHMC 6.10.210
Application 101-0000-0000-
430110
$454
Renewal (annual on
anniversary date)
101-0000-0000-
430110
$183 for first taxi/
$58 for each
additional taxi
Late payment penalty 101-0000-0000-
430110
20% of fee per
month up to
100%
Driver Permit PHMC 6.10.220
Application 101-0000-0000-
430110
$48
Renewal (annual on
anniversary date
101-0000-0000-
430110
$39
Late payment penalty
for renewals
101-0000-0000-
430110
20% of fee per
month up to
100%
Call box stand or open
stand application
101-0000-0000-
430110
$914
Application to City
Council for rate
change
101-0000-0000-
430110
$454
Towing Services Permits PHMC 6.35.040
Owner/operator
application processing
101-0000-0000-
470011
$487
Visa letters
Resident 101-0000-0000-
470011
$39
Non-resident 101-0000-0000-
470011
$55
Item 10.2
City Council Meeting Agenda - Page 129 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Weapons Dealers Penal Code §
26850
Application* 101-0000-0000-
430110
$120
Fingerprints 101-0000-0000-
430110
See Fingerprints
Renewal (annual) 101-0000-0000-
430110
$54
Tobacco Retailer’s License 101-0000-0000-
430110
PHMC 9.45.270 $100/hour
($640 max)
Item 10.2
City Council Meeting Agenda - Page 130 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

City Clerk/City Manager
Service/Application Revenue Code Legal Authority Fee
Annual Subscriptions
(City Council,
Redevelopment Agency,
Planning Commission,
Architectural Review
Commission)
GC § 6253
Copies of Municipal
Code or Municipal
Code Supplements
101-0000-0000-
430110
Actual cost
Minute Orders
First Page 101-0000-0000-
430110
$0.10/page
Each additional page 101-0000-0000-
430110
$0.10/page
Document Certification 101-0000-0000-
430110
$0.42 per page
Permits
Bingo 101-0000-0000-
430110
PHMC 6.40.040 Actual cost
Filing Fee – Initiative
Measure*
101-0000-0000-
480029
California
Elections Code §
9202
$200 (Not to
Exceed)
Item 10.2
City Council Meeting Agenda - Page 131 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Finance
Service/Application Revenue Code Legal Authority Fee
Accounting Services
Payroll Services 101-0000-0000-
470007
2% of gross
payroll
Service Charge on
Refunds of Business
License
101-0000-0000-
470007
PHMC 5.05.220 $37
Copies of Business
License List
Comprehensive
In-City List
101-0000-0000-
430110
$36
New Businesses Last
1-12 Months
101-0000-0000-
430110
$14
Copies of Printed
Records
Annual Budget- Line
Item Detail
101-0000-0000-
430110
$0.10/page
Annual Financial
Report
101-0000-0000-
430110
$0.10/page
Permits
Controlled Sales
Permit*
101-0000-0000-
430110
PHMC 6.05.040 $302
Peddlers Permit* 101-0000-0000-
430110
PHMC 6.15.060 $97
Finance Charge on
Delinquent Invoice*
101-0000-0000-
470007
1% per month
Returned Check
Charges
Civil Code § 1719
1 st Occurrence* 101-0000-0000-
440030
$25
Each additional
occurrence*
101-0000-0000-
440030
$35
Item 10.2
City Council Meeting Agenda - Page 132 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Community Room – use
of this room is limited
to non-profit groups
and government
agencies only
Resolution
#33-05
Refundable security
deposit*
101-0000-0000-
480003
$170
Item 10.2
City Council Meeting Agenda - Page 133 of 230 - Monday, June 16, 2025 City of Pleasant Hill
Master Fee Schedule
Adopted by Resolution No. ___
Effective September 01, 20242025
Exhibit 1
Item 10.2
City Council Meeting Agenda - Page 134 of 230 - Monday, June 16, 2025

TABLE OF CONTENTS
Department Page
Citywide Fees 1
Planning Division 3
Code Enforcement 9
Building Division 11
Engineering Division 16
Police Services 20
City Clerk/City Manager 23
Finance 24
Item 10.2
City Council Meeting Agenda - Page 135 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Citywide Fees
Service/Application Revenue Code Legal Authority Fee
Appeals PHMC 18.130
Appeal to City Council 101-0000-0000-
430110
$ 453441
Appeal/Referral to any
City Board or
Commission
101-0000-0000-
430110
$ 388378
Calls for Review 101-0000-0000-
430110
$0
Appeal of staff
determination to City
Manager
101-0000-0000-
430110
$0
Photocopies/Scanning GC § 6253
Paper Copies* 101-0000-0000-
480029
$.10 per page
Oversized Copies 101-0000-0000-
480029
Actual cost
Maps* 101-0000-0000-
470006
Actual cost
Document Scanning 101-0000-0000-
480029
$.08 per page
Documents saved to CD
or flash drive
101-0000-0000-
480029
Actual cost
(plus scanning fee,
if applicable)
Duplication of Public
Meeting Recordings
Audiotape 101-0000-0000-
430110
Actual cost
Videotape 101-0000-0000-
430110
Actual cost
DVD/CD/Flash drive* 101-0000-0000-
430110
Actual cost of
DVD/CD/Flash
drive
Notary Fee* 101-0000-0000-
430110
GC § 8211 $15
Automation Fee
Surcharge (Accela)
101-0000-0000-
470009
GC § 66014 7% of all permit
fees
Item 10.2
City Council Meeting Agenda - Page 136 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Credit Card and
Electronic Payment
Processing Fee*
101-1019-0000-
620030
California
Government
Code section
6159
Cost incurred by
the City for
payment
processing fees
(currently, 3% of
total sales amount
or a minimum fee of
$2.00 for all
transactions),;
subject to change
by merchant
services provider
given appropriate
notice to the City
with a minimum fee
of $2.00 for all
transactions)
Item 10.2
City Council Meeting Agenda - Page 137 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Planning Division
Authority for all Planning Division Fees: GC § 66014 and PHMC 18.75 plus authority cited Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Use Permit PHMC 18.95
Minor
For Outdoor Displays (with
Planning Commission
Hearing)
For Outdoor Seating >12
For Reconstruction of a
Legal Non-Conforming Use
101-0000-
0000-470001
$ 1,9071,857
Minor
For Live Entertainment –
Type B
For Propane Tanks – Up to
1,000 gallons
For Outdoor Displays (with
Zoning Administrator
Hearing)
101-0000-
0000-470001
$ 1,5441,503
Minor (all other) 101-0000-
0000-470001
PHMC 18.95 $ 208203 per hour
Major 101-0000-
0000-470001
$ 208203 per hour
Temporary 101-0000-
0000-470001
PHMC 18.100 $ 489476
Adult Use 101-0000-
0000-470001
PHMC 18.70 $ 208203 per hour
Variances PHMC 18.110
Minor (Residential Use
Classifications)
101-0000-
0000-470001
$ 2,5052,439
Minor (Non-Residential
Use Classifications)
101-0000-
0000-470001
$ 208203 per hour
Major 101-0000-
0000-470001
$ 208203 per hour
Creek Setback Exception 101-0000-
0000-470001
PHMC

18.50.150
$ 595579
Item 10.2
City Council Meeting Agenda - Page 138 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Subdivisions – Tentative
Tract Maps
PHMC

17.020.070 &

17.025; GC §
66451.2
Minor 101-0000-
0000-470004
$ 208203 per hour
Major 101-0000-
0000-470004
$ 208203 per hour
Lot Line Adjustment 101-0000-
0000-470017
PHMC

17.020.070 &

17.05.050
$ 208203 per hour
Rezoning 101-0000-
0000-470001
PHMC 18.125 $ 208203 per hour
General Plan Amendment 101-0000-
0000-470001
GC § 65358 $ 208203 per hour
Architectural Review
Master Sign Program &
Program Amendments
101-0000-
0000-470001
PHMC 18.105 $ 208203 per hour
Single Family Residential
(use hourly rate for
projects with multiple
residences)
101-0000-
0000-470001
PHMC 18.115 $ 2,5052,439
Non Single Family
Residential
101-0000-
0000-470001
PHMC 18.115 $ 208203 per hour
Preliminary Application -
Single Family Residential
101-0000-
0000-470001
$ 960935
Preliminary Application -
Non Single Family
Residential
101-0000-
0000-470001
$ 208203 per hour
Sign Permits PHMC 18.105
Temporary Sign Permit* 101-0000-
0000-470001
$0
Sign Permit with
approved Master Sign
Program or other Sign
Permit reviewed over the
counter
101-0000-
0000-470001
$ 363353
Sign Permit (no Master
Sign Program or requiring
a public hearing)
101-0000-
0000-470001
PHMC 18.105 $ 208203 per hour
Item 10.2
City Council Meeting Agenda - Page 139 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Development Plans 101-0000-
0000-470001
PHMC 18.90 $ 208203 per hour
Planned Unit Development PHMC 18.30
Plan 101-0000-
0000-470001
$ 208203 per hour
Amendment 101-0000-
0000-470001
$ 208203 per hour
Zoning Permits PHMC 18.85

Fences/Walls 101-0000-
0000-470014
$0
Accessory Dwelling Unit
(non-building permit only
ADU’s)
101-0000-
0000-470014
$ 1,034$1,007
Accessory Structures (if
no Building Permit
required)
101-0000-
0000-470014
$ 9088
Change of Use 101-0000-
0000-470014
$ 181176
Plan Check – Residential 101-0000-
0000-470014
$ 208203 (collected
with building permit
fees)
$ 208203 per hour
after first two hours
of staff time
Plan Check- Commercial 101-0000-
0000-470014
$ 417406 (collected
with building permit
fees)
$ 208203 per hour
after first two hours
of staff time
Zoning Information
Letter (Single Family
Residential)
101-0000-
0000-470014
$ 363353
Zoning Information Letter
(Multi-Family Residential
and Non-Residential)
101-0000-
0000-470014
$ 726707
Zoning/Land Use
Consultation or PreApplication Review
101-0000-
0000-470014
$ 208203 per hour
(after 1 hour of staff
time)
Item 10.2
City Council Meeting Agenda - Page 140 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Wireless
Telecommunication
Projects 6409(a) Eligible
Facilities Modification
101-0000-
0000-470014
$ 1,6421,599
Home Occupation Permits PHMC 18.20
Over the counter 101-0000-
0000-470001
$ 181176
Public hearing required 101-0000-
0000-470001
$ 1,3441,309
Reasonable
Accommodation Request
Over the Counter 101-0000-
0000-470001
$ 208203
Public hearing required 101-0000-
0000-470001
$ 1,3441,309
Minor Exceptions
No public hearing 101-0000-
0000-470001
$ 1,1811,150
Public hearing required 101-0000-
0000-470001
$ 2,1412,085
Special Events
Parades, Motion Pictures,
Entertainment, etc.
$ 208 203 ($ 208
203 per hour after 1
hour of staff time
applicable as
determined by the
Special Event
Committee)
Block Party $ 343334
Exempt Events $0
Tree Removal Permits 101-0000-
0000-470001
PHMC

18.50.110
$ 162 158
($208203 per hour if
more than five trees)
Annexations 101-0000-
0000-470001
GC § 66014 $ 208 203 per hour
Extensions of Approved
Permit
Item 10.2
City Council Meeting Agenda - Page 141 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Use Permit 101-0000-
0000-470001
PHMC 18.95 $ 1,0721,044
Variance 101-0000-
0000-470001
PHMC 18.110 $ 1,0721,044
Minor Exception 101-0000-
0000-470001
PHMC 18.111 $ 1,0721,044
Architectural Review 101-0000-
0000-470001
PHMC 18.115 $ 1,1991,167
Tentative Tract Map 101-0000-
0000-470004
PHMC

17.25.080
$ 1,4681,429
Planned Unit Dev. 101-0000-
0000-470001
PHMC 18.30 $ 1,4681,429
Development Plan $ 1,1041,075
Sign PermitAdministrative Review$ 9391
Sign Permit-Public
Hearing
$ 946921
Expedited Application
Process at Applicant’s
Request
101-0000-
0000-470001
GC § 66014;
GC § 66451.1
Actual cost + 10%
Environmental Review GC § 66014
Negative Declaration 101-0000-
0000-470001
Actual cost + 10%
(10% only applies
for a non-deposit
project
Environmental Impact
Report
101-0000-
0000-470001
Actual cost + 10%
(10% only applies
for a non-deposit
project
Consultant Services Actual Cost + 10%
(10% only applies
for a non-deposit
project
Fish & Wildlife Fees* 101-0000-
0000-470001
Pub. Res. §
21089
EIR* 101-0000-
0000-470001
Per California Fish
and Wildlife Fees
CEQA
Environmental
Document Filing
Fees
Negative or Mitigated
Negative Declaration*
101-0000-
0000-470001
Per California Fish
and Wildlife Fees
Item 10.2
City Council Meeting Agenda - Page 142 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
CEQA
Environmental
Document Filing
Fees
Categorical Exemption
Finding*
101-0000-
0000-470001
$176
Cannabis Retailer Business
Permit
101-0000-
0000-470001
$ 1,7341,688
Inclusionary Housing
Note: 18.20.060 (G)2.d. fee
adjusted (up to 3 years in a
row) by City Manager based
on the percentage change in
building Valuation Data
published by International
Code Council (not CPI).
101-0000-
0000-470001
PHMC

18.20.060(G)
$271,350 Per
affordable housing
unit not constructed
Shopping Cart Plan Review 101-0000-
0000-470001
PHMC 7.35.060
(D)
$ 208 203 per hour
Item 10.2
City Council Meeting Agenda - Page 143 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Code Enforcement
Service/Application Revenue Code Legal Authority Fee
Public Nuisance
Abatement
PHMC 7.05, 7.10,

7.30 Actual Costs/
Expenses of
Abatement including
but not limited to the
following:

Notice to
Abate
101-0000-0000-
470016
$184179
Re-inspection 101-0000-0000-
470016
$184179 per
inspection
Administrative
Hearing
*Note: Section

1.35.070 of the
PHMC requires a
deposit of the fine
amount.
101-0000-0000-
470016
Deposit in amount
of fine
Preparation of
Abatement Warrant
101-0000-0000-
470016
$735716
Abatement 101-0000-0000-
470016
Actual cost + 30%
Cost of
imposing lien
101-0000-0000-
470016
$184179 + County
charge (if any)
Additional staff
administrative time
not covered above
101-0000-0000-
470016
$184179/hour +
actual costs for
Code Enforcement
+ actual costs for
Finance employees
Non Nuisance
Abatement
Re-inspection
$184179 per
inspection
Formatted: French (France)
Item 10.2
City Council Meeting Agenda - Page 144 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Vehicle Abatement PHMC 7.15
Actual administrative
abatement costs and
expenses including but
not limited to :
$184179/hour +
actual costs
1 st inspection 244-0000-
0000-460018
No charge
2 nd inspection 244-0000-
0000-460018
$184179
Cost of Removal 244-0000-
0000-460018
Actual cost + 30%
Confiscated Signs 101-0000-
0000-470016
PHMC 18.60.120 $53 per sign
Item 10.2
City Council Meeting Agenda - Page 145 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Building Fees
Service/Application Revenue Code Legal Authority Fee
Building Permit Fee
(based upon project
value)
101-0000-0000-
430030
GC § 66014
PHMC 14.05.030
H&S § 17951
CBC § 108.4
$1-500 $9189
$510-2,000 $9189 for the first
$500 plus $4 for
each additional
$100, or a fraction
thereof, to and
including $2,000
$2,001-$25,000 $140136 for the
first $2,000 plus
$18 for each
additional $1,000,
or a fraction
thereof, to and
including $25,000
$25,001-$50,000 $727708 for the
first $25,000 plus
$12 for each
additional $1,000,
or a fraction
thereof, to and
including $50,000
$50,001-$100,000 $12131,181 for the
first $50,000 plus
$9 for each
additional $1,000,
or a fraction
thereof, to and
including $100,000
Item 10.2
City Council Meeting Agenda - Page 146 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
$100,001-$500,000 $18491,800 for the
first $100,000 plus
$4 for each
additional $1,000, or
a fraction thereof, to
and including
$500,000
$500,001-$1,000,000 $60015,843 for the
first $500,000 plus
$6 for each
additional $1,000, or
a fraction thereof, to
and including
$1,000,000
$1,000,001 and up $1044210,167 for
the first $1,000,000
plus $5 for each
additional $1,000, or
a fraction thereof
Building Permit Submittal
Deposit
50% of Permit Fee
Building Plan Check
Fee
101-0000-0000-
430030
GC § 66014 80% of Building
Permit Fee
Pre-plan review for
projects valued over
$1,000,000
$201196 per hour
Electrical Permits 101-0000-0000-
430060
GC § 66014
PHMC 14.20.020
H&S 17951
16% of Building
Permit Fee
Temporary power
service
$190185
Minimum electrical
permit (upgrade to
existing system)
$190185
Item 10.2
City Council Meeting Agenda - Page 147 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Mechanical Permits 101-0000-0000-
430070
GC § 66014
PHMC 14.10.020
H&S 17951
12% of Building
Permit Fee
Minimum mechanical
permit (upgrade to
existing system)
$154150
Plumbing Permit 101-0000-0000-
430050
GC § 66014
PHMC 14.25.020
H&S 17951
14% of Building
Permit Fee
Minimum plumbing
permit (upgrade to
existing system)
$154150
Re-Roofs 101-0000-0000-
430030
GC § 66014
Residential $154150
Commercial (based
upon project value)
See building permit
fee
Photovoltaic System
(Solar Panels)*
Residential
(SolarAPP)
$263
Up to 15KW $391
Per KW above 15KW $15
Commercial
Up to 50KW $1,000
Per KW from 51 to 250 $7
Per KW Above 250 $5
Title 24 Energy
Inspections
101-0000-0000-
430040
GC § 66014
CFR Title 24
Underfloor Insulation $148144
Wall and/or Attic
Insulation
$148144
Plan Check for Title
24 Requirements
$201196 per hour
Strong Motion
Instrumentation Tax
(SMI) (State of CA fee
forwarded quarterly) *
101-260020 PRC § 2705
Residential
Item 10.2
City Council Meeting Agenda - Page 148 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

1 st $3,850 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.13
Commercial
1 st $1,786 in
valuation
$0.50 (minimum)
Every $1,000 in
valuation or portion
thereof
$0.28
Building Standards
Administration Special
Revolving Fund (Green
Building Fee)*
101-260030 SB 1473
$1-$25,000 $1
$25,001-$50,000 $2
$50,001-$75,000 $3
$75,001-$100,000 $4
Every $25,000 or fraction
thereof above $100,000
Add $1
Building Re-inspections 101-0000-0000-
430020
GC § 66014; CBC
§ 108.8
$201196 per hour
Reinstatement of
Expired Permit
101-0000-0000-
430030
GC § 66014
CBC § 106.4.4
50% of original
permit fee
Other PHMC14.45.090 Hourly rate for city
personnel
General Plan Update
Fee
101-0000-0000-
470001
GC § 66014 0.0023 of
Construction
Valuation
Consultant Services 101-0000-0000-
430110
Actual Cost + 10%
Creating a New
Address or Suite
$359350
Cert of Occupancy (No
Change of Occupancy)
$257250
Item 10.2
City Council Meeting Agenda - Page 149 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Reinstate Expired
Permit (2 to 3
Inspections)
25%
Building Department
Fee
$138134
Investigation Fee (Work
without Permit)
$286278
Item 10.2
City Council Meeting Agenda - Page 150 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Engineering Services
Authority for all Engineering Services Fees: GC § 66014 plus authority cited.

Note: A deposit for fees collected on an hourly basis may be collected at the outset of a project based on a reasonable estimate of the fees to be incurred Service/Application Revenue Code Legal Authority Fee
Encroachment Permit
Processing fee
PHMC 11.05.050
& PW Standards
(Res. 87-00)
Residential
Sidewalk Repair by
homeowner
101-0000-0000-
430090
$0
Curb and gutter repair
by homeowner
101-0000-0000-
430090
$164160 fee +
$164160
per hour
inspection
(typically 2 hrs)
Curb drain installation 101-0000-0000-
430090
$164160 fee +
$164160 per hour
inspection
(typically ½ hr)
Driveway installation 101-0000-0000-
430090
$164160 fee +
$164160 per hour
inspection
(typically 3 hrs)
Fence in right-of-way
(revocable)
101-0000-0000-
430090
$164160 fee +
$164160 per hour
inspection
(typically 1 hr)
Container in right-of-way
(temporary)
101-0000-0000-
430090
$164160 fee +
$164160 per hour
inspection
(typically ½ hr)
Sewer lateral repair 101-0000-0000-
430090
$330321 fee +
$164160 per hour
inspection
(typically 2 ½ hrs)
Swimming pools
(right-of-way inspection)
101-0000-0000-
430090
$330321 per hour
inspection
(typically 2 hrs)
Commercial / Utilities
Item 10.2
City Council Meeting Agenda - Page 151 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Water District repair
single service or hydrant
101-0000-0000-
430090
$174169 fee +
$174169 per hour
inspection
Sewer District 101-0000-0000-
430090
$174169 fee +
$148144 per hour
inspection
Banner 101-0000-0000-
430090
$160 fee
Sidewalk repair 101-0000-0000-
430090
$174169 fee+
$174169 per hour
inspection
News Racks 101-0000-0000-
430090
PHMC 7.40.040 $174169 per hour
(maximum 3 hrs)
Others
State Road Closure Fee 101-0000-0000-
430090
$174169 fee +
$174169 per hour
inspection
Contractor working for
City
$0
Encroachment Permit
Extension
101-0000-0000-
430080
PHMC 15.10.080 $174169
Subdivisions PHMC 17 & PW
Standards (Res.
87-00)
Final/Parcel Map Review 101-0000-0000-
470017
PHMC 17.20.070
& 17.30.060
$252245 per hour
GIS Basemap Revision
Fee*
101-0000-0000-
480018
Contra Costa
County Reso.
2007/12
$245 per parcel
Certificate of Compliance 101-0000-0000-
470017
PHMC 17.70.040 $544530 per hour
Subdivision Agreement
Extension
101-0000-0000-
430080
PHMC 17.20.070 $816795
Improvement Plans
(Subdivisions,
Redevelopment &
Building Permits)
PHMC 17.35.050
& 17.20.070 &
PW Standards
(Res. 87-00)
Plan Review &
Amendments
101-0000-0000-
470017
$252245 per hour
Item 10.2
City Council Meeting Agenda - Page 152 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Inspection 101-0000-0000-
470017
$174169 per hour
Inspection (overtime) 101-0000-0000-
470017
$174169 per hour
Item 10.2
City Council Meeting Agenda - Page 153 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Grading, Site Development,
and Drainage Permit
PHMC 15.10.080
& PW Standards
(Res. 87-00)
Plan Review &
Amendments
101-0000-0000-
430080
$252245 per hour
3rd Party Peer Review 101-0000-0000-
430080
Actual cost + 10%
Inspection 101-0000-0000-
430080
$174169 per hour
Inspection (overtime) 101-0000-0000-
430080
$174169 per hour
Inspection (3rd Party
Peer Review of Problem
Areas)
101-0000-0000-
430080
Actual cost + 10%
Grading Permit Extension 101-0000-0000-
430080
PHMC 15.10.080 $174169
Floodplain Development
Permit
PHMC 15.15.120
Plan Review &
Amendments
101-0000-0000-
430080
$164160 per hour
(typically 1 hr)
Inspection 101-0000-0000-
430080
$164160 per hour
(typically 1 hr)
Other
Traffic Mitigation Fee* 305-0000-0000-
460060
PHMC 5.55.050
Single-family
residential**
$3,879 per unit
Multi-family residential** $3,110 per unit
Commercial** $10.030 per sf
Office** $8.527 per sf
Industrial** $3.145 per sf
**Note: For Other uses, Traffic Mitigation Fee is $325 per-trip as estimated by Engineering Dept. See Municipal Code Section 5.55
Per Municipal Code 5.55.050, annual adjustment of the Traffic Mitigation Fee will be based on construction cost index. The fee shall be automatically increased annually, beginning January 1, based on the Engineering News Record 20-city construction cost index listed in the prior October 1st issue, as published by McGraw-Hill Publishing Company. (Ord. 779 § 1, 2003; 1991 code § 30-1.5).

Engineering review
Planning and Building
Permits
101-0000-0000-
470017
$252245 per hour
Grading / Improvement
Permit Transfer Fee
101-0000-0000-
430080
$252245
Item 10.2
City Council Meeting Agenda - Page 154 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Abandonments / Sale of
Excess Property
101-0000-0000-
480016
Street & Highway
Code § 8356
$252245 per hour
Easement Dedication
(utility)
101-0000-0000-
470017
$252245 per hour
Flood Zone Information $0
Written Report 101-0000-0000-
470006
$105 102
Storm Drain Medallions* $8 per unit
Compost Bins* 201-0000-0000-
480005
Resident $75
Nonresident $100
Service/Application Revenue Code Legal Authority Current Fee Survey, if authorized 101-0000-0000-
470006
Actual Cost + 10%
Letter of Map Revision
Amendment
101-0000-0000-
470006
$252245 per hour
Segregation of
Assessments
101-0000-0000-
470017
Actual Cost +
$252245 per hour
Real Estate Disclosure
Letter
101-0000-0000-
430110
$252245
Consultant Services 101-0000-0000-
430110
Actual Cost + 10%
Postage 101-0000-0000-
430110
Actual Cost
Stormwater Facilities
Inspection
101-0000-0000-
470017
PHMC 15.05.080
(B)
$174169 per hour
Stormwater Quality &
Erosion Control
Inspection
101-0000-0000-
470017
$252245 per hour
(min. ½ hour per
day)
Administrative Services 01-0000-0000-
470017
$129126 per hour
Other Permits
Transportation*
(House moving or
oversize load)
101-0000-0000-
430110
Vehicle Code
§ 35795(b)
$16
Annual or Repetitive
Permit
101-0000-0000-
430110
Vehicle Code
§ 35795(b)
$9290
Item 10.2
City Council Meeting Agenda - Page 155 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Police Services
DOJ = CA Department of Justice
Service/Application Revenue Code Legal Authority Fee
Bicycle Licenses PHMC 10.30.010
Original License 101-0000-0000-
430010
$3 or current DOJ
fee*
Transfer of Ownership 101-0000-0000-
430010
$1 or current DOJ
fee*
Alarm Permits 101-0000-0000-
470011
PHMC 9.20.110
User Permit Fee $8482
User Permit Renewal Fee $4241
False Alarm Response
Fee $168164
Concealed Weapons
Permits
Penal Code §
26190
Application 101-0000-0000-
430110
$194 350 + DOJ
fee
Fingerprints 101-0000-0000-
430110 See Fingerprints
Renewal 101-0000-0000-
430110
$46 150 + DOJ
fee
Fingerprints PHMC 2.50.040
Resident 101-0000-0000-
470011
$3938 + DOJ fee
if applicable
Non-resident 101-0000-0000-
470011
$5856 + DOJ fee
if applicable
DUI Cost Recovery Govt. Code §
53156
Accident 101-0000-0000-
430110
$545531
Vehicle Impound Release 101-0000-0000-
430110
Vehicle Code §
22850.5
$183178
Massage Permits
Massage establishment
permit application fee
101-0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $315307
Item 10.2
City Council Meeting Agenda - Page 156 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Massage establishment
permit renewal fee
101-0000-0000-
430110
Ord. 885 § 1,
2015
Resolution 7-
15 $141137
Fingerprints 101-0000-0000-
430110
See Fingerprints
Taxi Cab Permits
Carrier permit 101-0000-0000-
430110
PHMC 6.10.210
Application 101-0000-0000-
430110
$454442
Renewal (annual on
anniversary date)
101-0000-0000-
430110
$183178 for first
taxi/ $5856 for
each additional
taxi
Late payment penalty 101-0000-0000-
430110
20% of fee per
month up to
100%
Driver Permit PHMC 6.10.220
Application 101-0000-0000-
430110
$4847
Renewal (annual on
anniversary date
101-0000-0000-
430110
$3938
Late payment penalty
for renewals
101-0000-0000-
430110
20% of fee per
month up to
100%
Call box stand or open
stand application
101-0000-0000-
430110
$914890
Application to City
Council for rate
change
101-0000-0000-
430110
$454442
Towing Services Permits PHMC 6.35.040
Owner/operator
application processing
101-0000-0000-
470011
$487474
Visa letters
Resident 101-0000-0000-
470011
$3938
Non-resident 101-0000-0000-
470011
$5556
Item 10.2
City Council Meeting Agenda - Page 157 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Weapons Dealers Penal Code §
26850
Application* 101-0000-0000-
430110
$120
Fingerprints 101-0000-0000-
430110
See Fingerprints
Renewal (annual) 101-0000-0000-
430110
$54
Tobacco Retailer’s License 101-0000-0000-
430110
PHMC 9.45.270 $10097/hour
($640 max)
Item 10.2
City Council Meeting Agenda - Page 158 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

City Clerk/City Manager
Service/Application Revenue Code Legal Authority Fee
Annual Subscriptions
(City Council,
Redevelopment Agency,
Planning Commission,
Architectural Review
Commission)
GC § 6253
Copies of Municipal
Code or Municipal
Code Supplements
101-0000-0000-
430110
Actual cost
Minute Orders
First Page 101-0000-0000-
430110
$0.10/page
Each additional page 101-0000-0000-
430110
$0.10/page
Document Certification 101-0000-0000-
430110
$0.420.41 per
page
Permits
Bingo 101-0000-0000-
430110
PHMC 6.40.040 Actual cost
Filing Fee – Initiative
Measure*
101-0000-0000-
480029
California
Elections Code §
9202
$200 (Not to
Exceed)
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Item 10.2
City Council Meeting Agenda - Page 159 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Finance
Service/Application Revenue Code Legal Authority Fee
Accounting Services
Payroll Services 101-0000-0000-
470007
2% of gross
payroll
Service Charge on
Refunds of Business
License
101-0000-0000-
470007
PHMC 5.05.220 $37
Copies of Business
License List
Comprehensive
In-City List
101-0000-0000-
430110
$36
New Businesses Last
1-12 Months
101-0000-0000-
430110
$14
Copies of Printed
Records
Annual Budget- Line
Item Detail
101-0000-0000-
430110
$0.10/page
Annual Financial
Report
101-0000-0000-
430110
$0.10/page
Permits
Controlled Sales
Permit*
101-0000-0000-
430110
PHMC 6.05.040 $302
Peddlers Permit* 101-0000-0000-
430110
PHMC 6.15.060 $97
Finance Charge on
Delinquent Invoice*
101-0000-0000-
470007
1% per month
Returned Check
Charges
Civil Code § 1719
1 st Occurrence* 101-0000-0000-
440030
$25
Each additional
occurrence*
101-0000-0000-
440030
$35
Item 10.2
City Council Meeting Agenda - Page 160 of 230 - Monday, June 16, 2025 * Not subject to annual CPI adjustment

Service/Application Revenue Code Legal Authority Fee
Community Room – use
of this room is limited
to non-profit groups
and government
agencies only.

Resolution
#33-05
Refundable security
deposit*
101-0000-0000-
480003
$170
Item 10.2
City Council Meeting Agenda - Page 161 of 230 - Monday, June 16, 2025

CITY OF PLEASANT HILL
NOTICE
OF

PUBLIC HEARING

CITY COUNCIL

ANNUAL UPDATE OF MASTER FEE SCHEDULE

CITYWIDE, CITY OF PLEASANT HILL
NOTICE IS HEREBY GIVEN by the City of Pleasant Hill (City) that the City Council will conduct a public hearing to consider approving an increase and other revisions and clarifications for City service fees set forth in the City’s Fiscal Year 2025-2026 Master Fee Schedule. On May 20, 2003 City Council Resolution #51-03 was adopted to adjust the City’s Master Fee Schedule and to allow fees to increase annually by the Consumer Price Index (January/February two-month value). The proposed CPI increase for the upcoming fiscal year is 2.7 percent based on the State of California’s published year-over-year percentage increase for the San Francisco-Oakland-Hayward geographical area. By law, user fees may not exceed the reasonable cost of service for which they are collected.

THE PUBLIC HEARING will be held by the City Council with a start time of 7:00 P.M. on June 16, 2025 in the City Council Chambers, 100 Gregory Lane, Pleasant Hill in accordance with the Ralph M. Brown Act. Interested persons will be heard at this time.

Information on how to participate in the meeting will be included on the meeting agenda, available on the City’s website at least 72 hours in advance of the meeting at www.pleasanthillca.org/agendas. You can subscribe to receive notice of City Council agendas at www.pleasanthillca.org/NotifyMe.

NOTICE IS ALSO GIVEN pursuant to Government Code Section 65009(b) that, if this matter is subsequently challenged in Court by you or others, you may be limited to raising only those issues you or someone else has raised at the Public Hearing described in this notice or in written correspondence delivered to the City of Pleasant Hill at, or prior to, the Public Hearing.

For information on this matter, please contact Erick Cheung, Chief Financial Officer, at 925- 671-5231.

Item 10.2
City Council Meeting Agenda - Page 162 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 16, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOULTION NO. ____-25 APPROVING THE UPDATE TO

THE LONG-TERM FINANCIAL PLAN FOR FISCAL YEAR
2024/2025 THROUGH FISCAL YEAR 2028/2029

SYNOPSIS
In 2013, the City Council updated its goals and adopted the objective to “establish a long-term financial plan” as part of the goal of a “City that is financially sound.” The City published its first Long-Term Financial Plan (LTFP) in August 2015. This is an update to the Long-Term Financial Plan for Fiscal Year 2024/2025 through Fiscal Year 2028/2029 that was in the City’s third LTFP.

The City Council is requested to review the updated LTFP and adopt the proposed resolution to accept the plan, as recommended by the Budget Committee.

DISCUSSION
Background
On May 20, 2024, the City Council reviewed and accepted the Long-Term Financial Plan (LTFP) for Fiscal Year 2024/2025 – Fiscal Year (FY) 2028/2029. One of the recommendations by staff was to refresh the information in the LTFP based on the adopted biennial budget and update the estimates for FY 2024/2025. This would allow the City Council to have an updated LTFP prior to beginning the budget process for the next biennial budget. The LTFP will be prepared in the second year of the biennial budget, so that this document could be used as a planning tool to assist the City Council, staff, and the public in understanding the financial issues in the coming years.

The following information in the LTFP has been updated based on facts currently known. The challenging part is the uncertainty surrounding the economic environment from tariffs to possible changes by the Federal Reserve on interest rates, which would have local financial implications.

The Budget Committee reviewed the proposed update at its meeting of June 4, 2025, and forwarded a recommendation to approve the plan.

Long Term Financial Plan
Staff has prepared an Updated Long-Term Financial Plan for FY 2024/2025 through FY 2028/2029. In previous years the LTFP was done in conjunction with the Biennial Budget. This year, staff is preparing the LTFP sooner, so that it can be used as a planning document to assist Item 10.3
City Council Meeting Agenda - Page 163 of 230 - Monday, June 16, 2025 and inform decision makers with goal setting and/or to assess financial challenges as the City prepares its next Biennial Budget. The Updated LTFP includes the Actuals for FY 2023/2024, Estimates for FY 2024/2025, and the Adopted Budget for FY 2025/2026 to revise the forecast.

The financial challenge that Pleasant Hill and many cities statewide continue to face is the rising cost of unfunded pension liabilities. The City has taken steps by adopting a Section 115 Trust and making an initial contribution of $1 million. Additional contributions plus interest income have nearly doubled that balance to $1.9 million as of March 2025. In the previous LTFPs and the Biennial Budgets, the unfunded pension costs were and continue to be the City’s largest liability and the reason for growing annual deficits in the budget and forecasts.

Financial Challenges
Revenue Growth
The City’s General Fund balance has grown to nearly $15.7 million in FY 2023/2024. The City continues to be financially prudent by contributing more into the pension savings accounts and agreeing to reasonable labor increases. Also, the City has been able to offset the budget deficits due to economic improvement from sales tax revenues, federal funding from the pandemic, and staffing vacancies attributable to retirements and challenges to recruit public safety personnel.

Based on current projections, sales tax revenue has leveled off as the pandemic spending has cooled. Current economic information paints an uncertain financial outlook with revenues around $10.5 million in FY 2024/2025, which is similar to the previous fiscal year. Also, higher interest rates have slowed property tax revenue growth with an average of 6% in recent years, but the figure is expected to rise between 3.9% to 4.5% in the forecast and estimated to be $9.0 million in FY 2024/2025.

Unfunded Pension Costs
The financial challenge is based on the assumptions that the forecasted deficit continues to grow from $2.6 million to $3.7 million between FY 2024/2025 and FY 2028/2029 (Executive Summary pp.1-3), as the unfunded pension liabilities payments grow from $4.59 million in FY 2024/2025 to nearly $6.5 million in FY 2028/2029. Staff have also included the Long Term Unfunded Actuarial Liability (UAL) Payment chart emphasizing the issue of the growing unfunded pension liability (see p.26) using a CalPERS pension tool to show the next 15 fiscal years; a material decrease in this payment is not expected to occur until FY 2037/2038.

Long Term Unfunded Actuarial Liability Payment
Item 10.3
City Council Meeting Agenda - Page 164 of 230 - Monday, June 16, 2025 Labor Negotiations
The City reached labor agreements with the represented and non-represented partners through various dates in 2026. The City will be in negotiations in the coming fiscal year, and the results will have some impact on the City’s finances since salary and benefits represent 62% (not including the CalPERS UAL payment, which is 15%) of the General Fund Budget.

Summary
The table below shows the summary General Fund revenue and expenditures before the UAL payments and the impact afterwards (see p.40) based on the moderate service level. The City would be financially stable based on costs controlled by the City Council, but the UAL amount is determined by CalPERS and is a mandatory amount that the City is required to pay.

GENERAL FUND FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 ($) THOUSANDS Actual Adopted Estimate Forecast Forecast Forecast Forecast Revenues $31,387 $31,353 $31,153 $31,681 $33,013 $34,040 $35,102 Expenditures (not including
UAL expense) $25,619 $29,352 $27,279 $29,246 $30,225 $31,237 $32,286 Surplus $5,768 $2,001 $3,874 $2,435 $2,788 $2,803 $2,816 UAL Expenditures $3,874 $4,590 $4,474 $5,052 $5,583 $5,883 $6,478 (Deficit) $1,894 ($2,589) ($600) ($2,617) ($2,795) ($3,080) ($3,662) Beginning Fund Balance $13,786 $15,680 $15,680 $15,080 $12,463 $9,668 $6,587 Ending Fund Balance $15,680 $13,091 $15,080 $12,463 $9,668 $6,587 $2,925 On June 4, staff presented the Updated LTFP for FY 2024/2025 - FY 2028/2029 to the Budget Commitee, which recommended forwarding the report to the City Council for review and acceptance.

FISCAL IMPACT
Item 10.3
City Council Meeting Agenda - Page 165 of 230 - Monday, June 16, 2025 Approving the Updated LTFP for FY 2024/2025 - FY 2028/2029 does not have any specific fiscal impact to the City.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the resolution accepting the Updated Long-Term Financial Plan for Fiscal Year 2024/2025 - 2028/2029, as recommended by the Budget Committee.

ALTERNATIVES TO RECOMMENDED ACTION
Do not adopt the resolution and provide direction to staff.

ATTACHMENT(S)

1. Proposed Resolution

2. Long Term Financial Plan Updated 2025 Fiscal Year 2024/2025 – Fiscal Year 2028/2029 Prepared by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
Item 10.3
City Council Meeting Agenda - Page 166 of 230 - Monday, June 16, 2025 RESOLUTION NO. ___-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

APPROVING THE UPDATED LONG-TERM FINANCIAL PLAN FOR FISCAL YEAR 2024/2025 THROUGH FISCAL YEAR 2028/2029
WHEREAS, when the City Council updated its goals in September 2013, it also adopted the objective to “establish a long-term financial plan” as part of the goal of a “City that is financially sound;” and
WHEREAS, the City published its first Long-Term Financial Plan (LTFP) in August 2015; and
WHEREAS, the purpose of the LTFP is to create awareness regarding the financial challenges and opportunities that the City could possibly face and to inform the City’s financial and operational decision-making, in order to account for such possibilities; and WHEREAS, the City staff worked with the Budget Committee to identify the major challenges and opportunities that the City is likely to face in the future in the Long-Term Financial Plan for Fiscal Year 2024/2025 through Fiscal Year 2028/2029 in early 2024; and WHEREAS, the City Council approved the Long-Term Financial Plan for Fiscal Year 2024/2025 through Fiscal Year 2028/2029 on May 20, 2024 to be updated in 2025; and WHEREAS, the Budget Committee reviewed the Updated Long-Term Financial Plan for Fiscal Year 2024/2025 through Fiscal Year 2028/2029 on June 4, 2025, and recommended the City Council accept the plan.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the Updated Long-Term Financial Plan for Fiscal Year 2024/2025 through 2028/2029 is hereby approved.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 16th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________
SUE NOACK, Mayor
ATTEST:
____________________________________
LYONE P. CONNER, City Clerk
Item 10.3
City Council Meeting Agenda - Page 167 of 230 - Monday, June 16, 2025 Long-Term
Financial Plan
General Fund
JUNE 2025-UPDATE
Fiscal Year
2024/2025
Through
Fiscal Year
2028/2029
Item 10.3
City Council Meeting Agenda - Page 168 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 i

PAGE INTENTIONALLY BLANK
Item 10.3
City Council Meeting Agenda - Page 169 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 ii
Table of Contents
Executive Summary ·········································································································································· 1 Introduction ···················································································································· 1 Economic Scenarios, and Status Quo and “Preferred” Service Levels·················································· 1 Financial Challenges··········································································································· 1 Summary························································································································ 3 Introduction······················································································································································4 History··························································································································· 4 Purpose ························································································································· 4 Scope ···························································································································· 4 Development Process········································································································· 4 Forecast Background ········································································································································ 6 Forecast Methodology ········································································································ 6 FY 2023/2024 Base Year·································································································· 6 Three Economic Scenario Forecasts ···················································································· 6 General Fund Revenue Forecast························································································································7 Revenue History ··············································································································· 7 Moderate Forecast of Revenue by Source ················································································· 9 Property Tax and Property Tax In-Lieu·····················································································11 Property Tax ···············································································································11 Property Tax in Lieu of VLF ······························································································11 Sales Tax ·······················································································································11 Transient Occupancy Tax (TOT)·····························································································11 Franchise Fees·················································································································12 Other Taxes and Assessments ······························································································12 Business License Tax ·····································································································12 Utility User’s Tax (UUT)··································································································12 Property Transfer Tax ····································································································12 Licenses and Permits·········································································································12 Use of Money and Property·································································································13 Other Revenue ················································································································13 Charges for Service ···········································································································13 Transfers from Other Funds·································································································13 General Fund Expenditure Forecast ················································································································ 14 Expenditure History ··········································································································14 Moderate Expenditure Forecast····························································································16 Rate of Inflation···············································································································20 Personnel — Salaries·········································································································20 Personnel – Retirement Benefits···························································································20 Personnel — Medical and Other Miscellaneous Benefits·······························································21 Medical Insurance ········································································································21 Other Miscellaneous Benefits···························································································21 Benefit Buybacks and Contributions to Retiree Health Savings Plan ··············································21 Item 10.3
City Council Meeting Agenda - Page 170 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 iii
General Expenses·············································································································22 Professional and Contract Services ························································································22 Other — Conferences and Training ························································································22 Other — Maintenance and Repairs ························································································22 Other — Supplies and Materials····························································································22 Other — Utilities··············································································································23 Other — Insurance/Risk Management ····················································································23 Other — Promotions and Contributions···················································································23 Other — Fixed Assets ········································································································23 Other — Debt Service········································································································23 Other —Transfers to Other Funds ·························································································24 Comparison/Balance of Moderate Scenario Revenues and Expenditures························································ 25 Five-Year Forecast ············································································································25 CalPERS ························································································································25 Unfunded Actuarial Liability Forecast ·················································································25 Participant Information································································································································· 26 Optimistic and Pessimistic Scenario Revenues and Expenditures····································································· 28 Optimistic and Pessimistic Scenario Assumptions ·······································································28 Optimistic Scenario Forecast································································································29 Pessimistic Scenario Forecast·······························································································31 Revenue and Expenditure Balancing Options·································································································· 34 Revenue························································································································34 Continue to Aggressively Seek Regional, State, and Federal Funding ·············································34 Update Fees and Cost Allocation to Special Revenue Funds ·······················································34 Revenue Enhancements································································································································ 34 Expenditure····················································································································35 Insource and Outsource Opportunities················································································35 Modify Service Levels ····································································································35 Increase Cost Sharing for Employee Benefits·········································································35 Measure K Fund Forecast································································································································ 36 City Assets and Liabilities································································································································ 38 Summary························································································································································ 40 Appendices····················································································································································· 42 Appendix A — General Fund Reserve Policy ·············································································43 Appendix B — Chart of Positions···························································································46 Item 10.3
City Council Meeting Agenda - Page 171 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 iv
List of Tables
Table 1: Status Quo Service Level Moderate Scenario Forecast ·········································································1 Chart 1: Unfunded Pension Liability ··················································································································3 Table 2. Ten-Year General Fund Revenue History, By Source·············································································7 Chart 2. General Fund Revenue History, By Source ···························································································8 Table 3. Moderate Scenario Revenue Assumptions···························································································9 Table 4. Moderate Scenario Revenue Forecast··································································································9 Chart 3. Moderate Scenario Revenue Forecast································································································ 10 Table 5. Ten-Year General Fund Expenditure History, by Type········································································· 14 Chart 4. General Fund Expenditure History, by Type ······················································································· 15 Table 6. Moderate Expenditure Assumptions·································································································· 16 Table 7. Moderate Scenario Expenditure Forecast, By Type ············································································ 16 Chart 5. Moderate Scenario Expenditure Forecast, By Type ············································································ 17 Table 8. Moderate Scenario Expenditure Forecast, By Department································································· 18 Chart 6. Moderate Scenario Expenditure Forecast, By Department································································· 19 Table 9. Forecasted Future Projected Normal Cost % Rates and Payment toward Unfunded Accrued Liability (Based on CalPERS Actuarial Valuation Reports dated June 30, 2016)··································· 20 Table 10. Moderate Scenario Five-Year Forecast····························································································· 25 Chart 7. Long-term Unfunded Actuarial Liability Payment ··············································································· 26 Table 11. Pension Participant Data·················································································································· 26 Table 12. Retiree Benefits Data······················································································································· 27 Chart 8. Retiree Benefits Data························································································································· 27 Table 13. Optimistic, Moderate, and Pessimistic Scenario Revenue and Expenditure Assumptions ················· 28 Table 14. Moderate Scenario Five-Year Forecast····························································································· 29 Table 15. Optimistic Scenario Expenditure Forecast························································································ 30 Table 16: Optimistic Scenario Five-Year Forecast····························································································· 30 Table 17. Pessimistic Scenario Revenue Forecast ···························································································· 31 Table 18. Pessimistic Scenario Expenditure Forecast······················································································· 32 Table 19. Pessimistic Scenario Five-Year Forecast···························································································· 32 Table 20. Measure K Fund······························································································································· 37 Table 21. General Fund Summary with Detail of Unfunded Pension Expenditures············································ 40 Item 10.3
City Council Meeting Agenda - Page 172 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 v
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Item 10.3
City Council Meeting Agenda - Page 173 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 1 Executive Summary
Introduction
The Long-Term Financial Plan (LTFP) for Fiscal Year 2024/2025 through Fiscal Year (FY) 2028/2029 forecasts the City’s revenues, expenditures, and resulting fund balance for the General Fund (not including Measure K) over a five-year planning period. The LTFP is not intended to predict the future, but rather to create awareness regarding financial challenges and opportunities that the City could possibly face and inform the City’s financial and operational decision making to account for such possibilities.

On May 20, 2024, the City Council reviewed and accepted the LTFP. One of the recommendations was to refresh the information in the LTFP based on the adopted biennial budget and updated estimates for FY 2024/2025. This would allow the City Council to have updated information prior to the budget process for the next biennial budget. In the future, the LTFP will be prepared in the second year of the biennial budget, so that this document could be used as a planning tool to assist the City Council, staff and the public understand the financial issues in the coming years.

The following information in the LTPF has been updated based on the information currently known. The challenging part is the uncertainty surrounding the economic environment from tariffs to possible changes by the Federal Reserve on interest rates, which would have local financial implications.

Economic Scenarios, and Status Quo and “Preferred” Service Levels The LTFP forecasts the City’s revenues based on existing revenue mechanisms and expenditures based on current(“status quo”)service and staffing levels in the Biennial Budget FY 2024/2025- FY 2025/2026. If the City maintains current service levels and experiences moderate economic conditions for revenues and expenditures, the City forecasts deficits for FY 2025/2026 through FY 2028/2029, if no corrective steps are taken, as shown in Table 1 below.

Table 1: Moderate Service Level Scenario Forecast
Financial Challenges
The City’s General Fund has maintained a balanced budget over the last couple of fiscal years, and the fund balance has grown to nearly $15.7 million in FY 2023/2024 through economic improvement, one-time federal funding due to the COVID pandemic, and salary savings from vacancies with the retirements of long-tenured staff and challenges to hire public safety personnel. Also, the City Council approved a pension trust in May 2022, by contributing $1.0 million of the General Fund reserve to assist with future pension liabilities and established a Pension Rate Stabilization Funding Policy to provide additional funds when revenues exceed expenses. The pension trust has grown to $1.9 million with additional contributions and interest income as of March 2025.

GENERAL FUND
($) THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Revenues $31,387 $31,353 $31,153 $31,681 $33,013 $34,040 $35,102 Expenditures $29,493 $33,942 $31,753 $34,299 $35,807 $37,121 $38,764 (Deficit) $1,894 ($2,589) ($600) ($2,618) ($2,794) ($3,081) ($3,662) Beginning Fund Balance $13,786 $15,680 $15,680 $15,080 $12,463 $9,668 $6,587 Ending Fund Balance $15,680 $13,091 $15,080 $12,463 $9,668 $6,587 $2,925 Item 10.3
City Council Meeting Agenda - Page 174 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 2 Even with these positive steps, the unfunded pension liability continues to increase at a much faster pace than the assumed revenue growth. The unfunded pension expense for FY 2023/2024 was $3.87 million and estimated to increase to $6.48 million in FY 2028/2029.

Here are some of the critical challenges the City is facing over the next several years:

1. Revenue Growth
a. The City is highly reliant on sales tax revenue, which makes up approximately 34%-36% of General Fund revenue and has had historic growth in the last couple of fiscal years. The FY 2023/2024 sales tax revenue was $10.6 million, and less than the previous two fiscal years, which measured slightly over or nearly $11.0 million. The recent estimated projection for FY 2024/2025 is $10.5 million. The leveling off in sales tax revenue was expected as consumers were purchasing more goods online and new vehicles at higher levels during the pandemic because ofsupply chain shortages. Also, the City lost a couple of large brick and mortar retailers recently as new tenants are being sought. The City did recently receive some positive news that a grocery retailer has leased the previous Orchard Supply Hardware location, which closed in 2018.

The economic outlook is uncertain due to ambiguity in national public policy. The information on tariff impositions fluctuates daily, often lacking specificity, with changing start dates and unclear product details. Other sources of volatility include global events, inflation concerns, and potential reductions in the Fed Funds rate. The uncertainty causes an erosion of discretionary spending due to weakened consumer confidence and potentially higher prices. These national and international issues can have an impact on our local sales tax revenue.

Overall, sales tax revenue is estimated to grow between 2.5% to 2.7% annually as these vacant locations are eventually filled and consumers continue to purchase goods. b. Property tax revenue is historically a stable revenue source and has grown an average of 6% annually due to rising home values and inflation (Proposition 218 caps inflation growth at 2%).

This is the City’s second highest revenue source and is approximately 28%-30% of the General Fund. Property tax is expected to grow between 3.9% to 4.3% annually with the sale of homes and higher inflation. This is less than the previous average as higher interest rates for homes loans may cause fewer sales. Finally, the City has since recaptured most of the revenue due to changes in assessed valuation during the Great Recession by the County Assessor.

2. Unfunded Pension Liability
a. The City provides a pension benefit to current employees and retirees based on years of service.

The benefit payments along with the assumptions and contributions are determined by the California Public Employees’ Retirement System (CalPERS). The City has and continues to make the required annual contributions to CalPERS for this liability based on their investment returns and assumption changes. The City has minimal control over CalPERS and to make any significant changes would require the majority of the State Legislature to pass new legislation.

Chart 1 below shows the CalPERS unfunded liability pension payments based on their current actuarial valuations. These payments will continue to rise until FY 2029/2030 and then level off based on CalPERS’s current assumptions and will not significantly decrease until FY 2037/2038. b. CalPERS has had some recent updates, but the financial impact is currently unknown. The positive news is that CalPERS had a 9.3% rate of return for FY 2023/2024 exceeding their assumed discount rate of 6.8%. CalPERS will release updated actuarial valuations in the summer/fall of 2025, but these changes would impact FY 2026/2027. They are also currently conducting their Asset Liability Management (ALM) process, during which they review assumptions about discount rates, inflation, and life expectancy. The results will be approved by the CalPERS Board in November 2025, and any changes become effective on July 1, 2026.

The results of the ALM could have a significant impact on the future unfunded pension liability amount. Additional information about CalPERS can be found in the LTFP starting on page 25.

Item 10.3
City Council Meeting Agenda - Page 175 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 3 Chart 1: Unfunded Pension Liability

3. Labor Negotiations
The City reached labor agreements with the represented and non-represented partners through various dates in 2026. The City will enter negotiations in the coming fiscal year, and the results will impact the City’s finances since salary and benefits represent 62% (not including the CalPERS UAL payment, which is 15%) of the General Fund Budget. The following are the bargaining groups, as well as the current end date for each Memorandum of Understanding or Pay Plan:
a. Pleasant Hill Police Association – June 30, 2026
b. Public Employees Union, Local One – August 31, 2026
c. Management Pay Plan – August 31, 2026
d. Professional & Confidential Employees Association – October 31, 2026 Summary
Thanks to prudent City Council direction and action, the City has been on solid financial footing, but unless the economic cycle is better than assumed, the projected pension cost increases are not sustainable and will require additional action. As mentioned earlier, City staff has updated the LTFP during FY 2024/2025 to ensure this information is available to the City Council, public, and staff prior to the preparation of the next Biennial Budget (additional information on page 40).

Item 10.3
City Council Meeting Agenda - Page 176 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 4 History
Introduction
In September 2013, when the City Council created its goals for Fiscal Years 2013/2014, 2014/2015, and 2015/2016, it adopted the objective to “establish a long-term financial plan” as part of the goal of maintaining “a City that is financially sound.” The City published its first LTFP in August 2015 and envisioned creating updated LTFPsthereafter on a periodic basis.

Purpose
The purpose of the LTFP is to create awareness regarding financial challenges and opportunities the City could possibly face and inform the City’s financial and operational decision making to account for such possibilities.

Scope
The City of Pleasant Hill Long-Term Financial Plan for Fiscal Year 2024/2025 through Fiscal Year 2028/2029 addresses the revenues and expenditures of the City’s General Fund over a five-year planning period.

Development Process
The City’s first LTFP and the current version were created using public finance best practices. Best practices are well summarized in the key publication on municipal long-term financial planning, the Government Finance Officers Association’s (GFOA) Financing the Future: Long-Term Financial Planning for Local Government. GFOA, one of the leading professional associations in the public finance field, defines financial forecasting and long-term financial planning, as follows:
■ Financial forecasting is the process of projecting revenues and expenditures over a long-term period, using assumptions about economic conditions, future spending scenarios, and other salient variables.
■ Long-term financial planning is the process of aligning financial capacity with long-term service objectives. Financial planning uses forecasts to provide insight into future financial capacity so that strategies can be developed to achieve long-termsustainability in light of the government’s service objectives and financial challenges.

The main tasks required to create the LTFP were the following:
■ Review best practices, the work of peer jurisdictions, and academic and professional materials on the topic;
■ Review the City’s past forecasting work;
■ Analyze the economic environment to identify the major financial and operational challenges and opportunities that the City might face over the coming years; Item 10.3
City Council Meeting Agenda - Page 177 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 5 ■ Forecast revenues and expenditures for different economic scenarios; ■ Identify policy alternatives, including changes to revenue sources and expenditures, that the City could use to rebalance its budget if needed; and
■ Gather feedback on a draft LTFP and gain Budget Committee and City Council approval of the final LTFP.

The LTFP development process was structured to support participation from a variety of stakeholders.

Staff shared information with and received input from Councilmembers and the public at Budget Committee and City Council meetings.

Item 10.3
City Council Meeting Agenda - Page 178 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 6 Forecast Methodology
Forecast Background
As noted above, City staff consulted numerous resources and followed public finance best practices when creating the LTFP. The methodology used to create the forecasts for the LTFP for FY 2024/2025 through FY 2028/2029 is similar to that used for the City’s previous LTFP.

FY 2023/2024 Base Year
Staff originally used the adopted FY 2023/2024 budget as the basis of the forecast. The Updated LTFP has incorporated the actual no change for FY 2023/2024, estimate for FY 2024/2025, and the adopted Biennial Budget for FY 2025/2026. Staff assumed thatfuture City service levels and revenue sources would remain at current levels. Staff then forecast revenues and expenditures for succeeding years by applying assumptions about possible future changes in economic conditions that could impact revenues and expenditures.

Revenues and expenditures are impacted by both cyclical and irregular changes in the City’s economy and demography. Future revenues and expenditures can be estimated using several techniques including qualitative/judgmental analysis and quantitative analysis. City staff used both qualitative and quantitative analysis as part of this forecast, as described below. Much of the forecast draws on information provided by outside experts, particularly the forecast of future revenues, which is based on detailed analysis conducted by the City’s outside revenue consultant, the HdL Companies.

Three Economic Scenario Forecasts
Staff created revenue and expenditure forecasts for three different possible economic scenarios:
moderate (which staff considers most likely), optimistic, and pessimistic. The main characteristics of the moderate, optimistic, and pessimistic scenarios are shown below.

Moderate
■ Continued increase in revenues, particularly sales and property tax ■ Moderate inflation, but greater-than-inflation increases in employee retirement and medical benefit costs
Optimistic
■ More significant revenue increases
■ Still moderate inflation, but greater-than-inflation increases in employee retirement and medical benefit costs
Pessimistic
■ Smaller increases in revenues
■ Higher inflation, and greater-than-inflation increases in employee retirement costs and medical benefit costs
Item 10.3
City Council Meeting Agenda - Page 179 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 7 General Fund Revenue Forecast
As noted above, staff has updated the LTFP by using the actual FY 2023/2024, estimate for FY 2024/2025, and the adopted budget for FY 2025/2026 asthe baseline for revenue and expenditure forecasts. The City’s General Fund revenue history and forecast are described below.

Revenue History
As background, Tables 2 below illustrates the 10-year history of the City’s General Fund revenue by source.

Table 2. Ten-Year General Fund Revenue History, By Source REVENUES ($)

THOUSANDS
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Property Tax $5,518 $5,760 $6,111 $6,448 $6,692 $7,220 $7,659 $8,038 $8,674 $9,124 Sales Tax 7,737 8,598 8,437 8,547 8,595 9,499 9,232 11,378 10,906 10,550 Transient Occupancy
Tax (TOT) 1,931 2,107 2,222 2,244 2,544 2,167 1,601 2,237 2,232 2,243 Franchise Tax 1,805 1,890 1,958 2,001 1,961 2,055 2,061 2,629 2,370 2,597 Other Taxes and
Assessments 2,774 2,832 2,939 2,991 3,233 3,401 3,176 3,538 3,480 3,253 Licenses and Permits 532 714 673 937 936 992 979 1,380 1,707 1,441 Use of Money and
Property 46 61 14 31 311 293 (36) (606) 343 1,232
Other-Revenue 316 212 266 158 122 194 97 174 256 323
Charges for Services 440 542 627 639 711 620 613 509 622 469 Transfers from Other
Funds 100 221 100 5 100 100 397 20 582 155
Total Revenues $21,199 $22,937 $23,347 $24,001 $25,205 $26,541 $25,779 $29,297 $31,172 $31,387 Item 10.3
City Council Meeting Agenda - Page 180 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 8 Chart 2. General Fund Revenue History, By Source
$5.5 $5.8 $6.1 $6.4 $6.7 $7.2 $7.7 $8.0 $8.7 $9.1
$7.7 $8.6 $8.4 $8.5 $8.6 $9.5 $9.2
$11.4 $10.9 $10.6
$6.5 $6.8 $7.1 $7.2 $7.7
$7.6 $6.8
$8.4 $8.1 $8.1
$1.4
$1.8 $1.7 $1.8 $2.2
$2.2 $2.1
$1.5 $3.5 $3.6
$0
$5
$10
$15
$20
$25
$30
$35
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 HISTORICAL 10-YEAR GENERAL FUND REVENUE
($ IN MILLIONS)
Property Tax Sales Tax Taxes and Assessments Other Revenue Item 10.3
City Council Meeting Agenda - Page 181 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 9 Moderate Forecast of Revenue by Source
Table 3 below summarizes the major assumptions of the moderate revenue scenario by source. Following that, Table 4 illustrates the five-year revenue forecast under the moderate scenario. These assumptions and the resulting revenue forecast are explained in detail in the narrative below.

Table 3. Moderate Scenario Revenue Assumptions

REVENUE SOURCE MODERATE/MOST LIKELY ASSUMPTION
Property Tax and
Property Tax In-Lieu
Property tax forecast is based on projections provided by the City’s property tax consultant HdL Coren & Cone. Revenues are forecasted to grow 3.93% - 4.27% annually.

Sales Tax
Sales tax forecast is based on projections provided by both the City’s sales tax consultant, HdL Companies and Economic Development Manager. The forecast includes a slight decrease in FY 2023/2024 with the closures of two large retailers during the previous fiscal year and some one-time corrections by the California Department of Tax and Fee Administration. Sales tax is level for FY 2024/2025 based on recent estimates and will recover due to City’s spending patterns, inflation, and retailers filling those vacant locations. Revenues are forecasted to grow between 2.5% to 2.7% annually.

Transient Occupancy Tax (TOT)

2.0% annual increase in TOT generally. In FY 2018/2019, TOT revenue was $2.5 million (preCOVID) with the opening of Hilton Homewood Suites in July 2018. The projection in the previous LTFP was TOT revenue to be closer to $3.0 million. TOT dropped to $1.6 million in fiscal FY 2020/2021 due to COVID and has remained around $2.2 million the last couple of fiscal years.

This assumes a moderate recovery and assisted by the work done by the City’s Tourism Improvement District.

Business License Tax 3% annual increase.

Other Revenue 3% annual increase generally. Some amounts for FY 2024/2025 were updated based on actuals or current information.

Table 4. Moderate Scenario Revenue Forecast
REVENUES ($)

THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Property Tax $9,124 $9,005 $9,031 $9,343 $9,708 $10,116 $10,543 Sales Tax 10,550 10,845 10,518 10,783 11,439 11,740 12,050 Transient Occupancy Tax
(TOT) 2,243 2,260 2,228 2,305 2,351 2,398 2,446
Franchise Tax 2,597 2,441 2,457 2,514 2,590 2,667 2,747 Other Taxes and
Assessments 3,253 3,477 3,559 3,592 3,691 3,793 3,897
Licenses and Permits 1,441 1,417 1,294 1,460 1,504 1,549 1,595 Use of Money and
Property 1,232 660 772 670 690 711 732
Other-Revenue 323 492 556 494 504 514 524
Charges for Services 469 474 456 490 505 520 535
Transfers from Other
Funds 155 282 282 30 31 32 33
Total Revenues $31,387 $31,353 $31,153 $31,681 $33,013 $34,040 $35,102 Item 10.3
City Council Meeting Agenda - Page 182 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 10 Chart 3. Moderate Scenario Revenue Forecast
$9.1 $9.0 $9.0 $9.3 $9.7 $10.1 $10.5
$10.6 $10.8 $10.5 $10.8 $11.4 $11.7 $12.1
$8.1 $8.2 $8.2 $8.4 $8.6 $8.9 $9.1
$3.6 $3.3 $3.4 $3.1 $3.2 $3.3 $3.4
$0
$5
$10
$15
$20
$25
$30
$35
$40
Actual Adopted Estimate Forecast Forecast Forecast Forecast FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29

MODERATE SCENARIO GENERAL FUND REVENUE
($ IN MILLIONS)
Property Tax Sales Tax Taxes and Assessments Other-Revenue Item 10.3
City Council Meeting Agenda - Page 183 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 11 Property Tax and Property Tax In-Lieu
Property Tax
Property tax revenues are forecasted to increase each year due to higher assessed valuations on residential properties that have changed ownership and some minimal amounts to recapture from the temporary reductions in assessed value during the last recession. Property tax revenues are generally a very stable revenue stream. HdL Coren & Cone, the City’s property tax consultant, is forecasting that property taxes will increase in the range of 3.9% to 4.3% annually on average. The City is forecasting that revenue will increase from $4.4 million in FY 2025/2026 to $5.0 million in FY 2028/2029.

Property Tax in Lieu of VLF
The motor vehicle license fee (VLF) is an annual tax on the ownership of registered vehicles collected by the State Department of Motor Vehicles and then distributed to cities and counties. In 2004, the State Legislature permanently reduced the VLF tax from 2% to 0.65% of a vehicle’s current market value. The reduction in VLF revenue to cities and counties was offset by an increased transfer of property tax from the State to cities and counties. This transfer is called the “Property Tax In Lieu of VLF.” This revenue stream moves in lockstep with regular property tax revenue. The City is forecasting ongoing increases to this revenue such that it will increase from $4.9 million in FY 2025/2026 to $5.5 million in FY 2028/2029.

Sales Tax
Based on projections provided by HdL Companies and information provided by the City’s Economic Development Manager, baseline salestax revenue is projected to be level for FY 2024/2025 compared to the previous fiscal year at $10.5 million. HdL is estimating an average growth rate of 2.5% for FY 2025/2026 and

2.7% for the remaining fiscal years. The assumption is based on the City’s past historical spending patterns, which was adjusted for online sales after the Supreme Court’s South Dakota v. Wayfair Inc. decision, inflation, and higher fuel and service station costs. Salestax revenues are forecast to increase from $10.5 million in FY 2024/2025 to $12.1 million in FY 2028/2029.

Transient Occupancy Tax (TOT)
The City has seven hotels (Hyatt House; Courtyard by Marriott; Residence Inn by Marriott; Extended Stay America; Sun Valley Inn; Pleasant Hill Inn; and Hilton Homewood Suites) and they collect and remit a transient occupancy tax (TOT) of 10 percent. TOT revenue still has not recovered to pre-COVID-19 levels.

In FY 2018/2019, the City received $2.5 million in TOT revenue with the opening of Hilton Homewood Suites. The TOT expectation was nearly $3.0 million annually in the previous LTFP. The pandemic reduced personal and business trips and revenue dropped to $1.6 million in FY 2019/2020. TOT revenue has improved the last couple of fiscal years to around $2.2 million annually. TOT revenue has the capacity to grow at a faster rate, potentially augmented by outreach and promotional work of Visit Pleasant Hill (VPH), which manages the City’s Tourism Improvement District, but staff is currently forecasting an annual growth of 2% annually. . The City Council authorized the establishment of the Transient Occupancy Tax (TOT) in 1965 via Ordinance No. 139.

Item 10.3
City Council Meeting Agenda - Page 184 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 12 Franchise Fees
Franchise fees are rents paid by utilities or other businesses for the privilege of using the City’s rights of way (streets, alleys, sidewalks, etc.) to locate utility lines or operate vehicles. The City collects a franchise fee of 1% from Pacific Gas & Electric and 5% from cable operators (currently AT&T/Pacific Bell, Comcast Direct TV, and WAVE). The City also collects a 12% franchise fee from Republic Services. Franchise fee revenue has remained fairly constant during the past several years and is expected to increase 3% annually, from $2.5 million in FY 2024/2025 to $2.8 million in FY 2028/2029.

Other Taxes and Assessments
Business License Tax
The City processed several thousand business licenses over the past year. Revenue is expected to increase at approximately 3% annually, from $3.2 million in FY 2024/2025 to $3.6 million in FY 2028/2029. The City Council authorized the establishment of the Business License Tax by Ordinance No. 33 in 1962.

Utility User’s Tax (UUT)
Utility user’s tax (UUT) is a 1% tax levied on telephone service. UUT revenue is expected to be level at $73,500. The City Council established the Utility Users Tax (UUT) by Ordinance No. 524 in 1983.

Property Transfer Tax
Property transfer tax is collected by the County on the sale of property at the rate of $0.275 per $500 of sales price and remitted to the City. This revenue stream is level at $240,000 annually. This revenue source has been impacted by changes in interest rates on homes and the slowdown of home sales in the City. The City Council authorized the establishment of the Property Transfer Tax by Ordinance No. 194 in 1967.

Licenses and Permits
The licenses and permits category include revenues for building-related permits and fees. Revenue in this category has grown substantially in the past several years due to several major housing projects throughout the City. In FY 2022/2023, the revenue reached $1.7 million due to construction of these housing projects, which are now complete; currently, there is no large development anticipated in the next budget cycle. Therefore, the FY 2024/2025 budget was revised downwards to $1.4 million and is currently estimated at $1.3 million. This does assume a 3% annual growth as home renovation projects continue throughout the City.

Item 10.3
City Council Meeting Agenda - Page 185 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 13 Use of Money and Property
The use of money and property category includes interest and dividend income on the City’s investment of fund balances, primarily General Fund working capital and reserves. Interest rates have risen recently as the United States Treasury addressedinflation concerns. Therefore, the City isforecasting that the rates of return on the City’s investments will increase, as they were near 0% after the Great Recession in 2010 until 2018 and dropped again after pandemic occurred in 2020. Rates began to rise in the second half of 2022 to over 2% and are near 4.5% currently in the Local Agency Investment Fund. Revenues in this category are forecasted to range from $660,000 to $736,000 during the term of the forecast. It is important to note that FY 2023/2024, the actual amount was $1.2 million, but that figure included an annually required fair market value adjustment of $483 thousand. The adjustment of market value, which is reflected as of June 30th annually, was reversed the following day. The gain or loss of the adjustment of the market value would only be realized if the City sold all investments on June 30th.

Other Revenue
This category includes numerous smaller revenues that do not fit within the categories listed above. This revenue stream is expected to grow by a 3% annually, from $556,000 in FY 2024/2025 to $525,000 in FY 2028/2029. This amount includes $250,000, representing unanticipated revenue and/or expenditure savings annually.

Charges for Service
Revenues from charges for services primarily comprises fee-based payments for the services of the Planning Division and Engineering Division. Revenue in this category is forecast to increase slightly, from $456,000 in FY 2024/2025 to $535,000 in FY 2028/2029.

Transfers from Other Funds
The transfer from other funds category primarily consists of a $30,000 transfer each year from the State’s Supplemental Law Enforcement Services grant received by the Police Department, which is held in the Supplemental Law Enforcement Services Fund (SLESF), to the General Fund. A second transfer of $130,000 is for reimbursable costs for the Landscape and Lighting District 20 and 22 into the General Fund and ARPA reimbursable programs in FY 2023/2024 (i.e. CORE).

Item 10.3
City Council Meeting Agenda - Page 186 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 14 General Fund Expenditure Forecast
As noted above, staff used the actual in FY 2023/2024, estimate for FY 2024/2025, and the adopted budget for FY 2025/2026 (and the service levels it supports) as the baseline for its forecasts. The City’s General Fund expenditure history and forecast is described below.

Expenditure History
For background, Table 5 below illustratesthe ten-year history of the City’s General Fund expenditures by type.

Table 5. Ten-Year General Fund Expenditure History, by Type

EXPENDITURES
AND USES ($)

THOUSANDS
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Salaries $9,453 $9,798 $10,652 $11,204 $12,001 $12,331 $12,473 $13,400 $13,663 $14,212 Benefits 4,104 4,756 5,303 5,679 6,417 6,820 7,006 7,770 8,218 8,290 Benefit Buybacks &
Contributions to
RHS
737 545 597 267 311 685 456 880 613 93
General Expenses 536 578 547 428 562 479 356 632 741 560 Professional and
Contract Services 1,424 1,814 1,790 1,851 2,336 2,002 1,308 1,899 1,693 1,869 Conferences and
Training 132 135 132 138 164 118 100 101 148 160
Maintenance and
Repair 196 182 216 310 284 312 265 360 344 423
Supplies and
Materials 320 323 367 313 452 507 455 499 489 261
Utilities 379 375 429 353 340 471 393 466 500 559
Insurance 522 505 957 674 708 766 648 806 1,034 1,375
Promotions and
Contributions 102 234 326 203 147 120 123 89 132 122
Fixed Asset 11 6 15 2 28 23 2 176 3 8
Debt Service 893 892 893 885 2 2 2 2 2 2
Transfer-Out 2,392 2,549 2,837 3,166 1,744 1,780 1,224 2,228 1,713 1,559 Total Expenditures
and Uses $21,201 $22,692 $25,061 $25,473 $25,496 $26,416 $24,811 $29,308 $29,293 $29,493 Item 10.3
City Council Meeting Agenda - Page 187 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 15 Chart 4. General Fund Expenditure History, by Type
$14.3 $15.1 $16.6 $17.2 $18.7 $19.8 $19.9 $22.1 $22.5 $22.6 $1.7 $1.8
$1.9 $1.7
$0.9 $0.7 $0.6
$1.0 $1.0 $0.9
$1.4
$1.8
$1.8 $1.9 $2.3 $2.0 $1.3
$1.9 $1.7 $1.9
$0.9
$0.9
$1.0 $1.0
$1.1 $1.3 $1.1
$1.3 $1.3 $1.2
$0.5
$0.5
$1.0 $0.7
$0.7 $0.8 $0.6
$0.8 $1.0 $1.4
$2.4
$2.5
$2.8 $3.2 $1.7 $1.8
$1.2
$2.2 $1.7 $1.6
$0
$5
$10
$15
$20
$25
$30
$35
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 HISTORICAL 10-YEAR GENERAL FUND EXPENDITURES
($ IN MILLIONS)
Salaries & Benefits General & Other Expenses
Professional and Contract Services Supplies and Materials & Utilities & Maintenance Insurance Transfer-Out
Item 10.3
City Council Meeting Agenda - Page 188 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 16 Moderate Expenditure Forecast
Table 6 below summarizes the major assumptions of the moderate expenditure scenario. Tables 7 and 8 illustrate the five-year expenditure forecast by expenditure type and department under the moderate economic scenario. These assumptions and the resulting expenditure forecast are explained in detail in the narrative below.

Table 6. Moderate Expenditure Assumptions

EXPENDITURE TYPE MODERATE ASSUMPTION
Personnel - Salaries

3.25% average annual increase for FY 2024/2025 and 3.5% for FY 2025/2026 based on recent Memorandum of Understanding agreements with bargaining groups. Assuming a

3.25% average annual increase for FY 2026/2027 through FY 2028/2029.

Personnel – Retirement Benefits
Employee pension benefit costs are forecasted to significantly increase based on the most recent actuarial information from the California Public Employees’ Retirement System (CalPERS).

Personnel – Medical and Other
Miscellaneous Benefits

6.0% annual increase in medical benefits costs. 3.0% annual increase in most other miscellaneous benefits
Operations and Maintenance
Expenses 3.0% average annual increase.

Transfers to Other Funds 3.0% average annual increase.

Attrition/Vacancy Assumed 3% of personnel costs which is $600K with annual COLA.

Table 7. Moderate Scenario Expenditure Forecast, By Type EXPENDITURES AND USES ($)

THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast On-Going Expenditures
Salaries $14,212 $15,420 $15,063 $15,963 $16,483 $17,015 $17,571 Benefits 8,290 9,777 8,808 10,310 11,059 11,591 12,425
Benefit Buybacks &
Contributions to RHS 93 470 335 470 485 501 517
General Expenses 560 820 647 831 856 882 908
Professional and Contract
Services 1,869 2,470 2,046 2,185 2,250 2,318 2,387
Conferences & Training 160 225 214 240 247 255 262
Maintenance & Repair 423 1,125 1,179 1,204 1,240 1,278 1,316 Supplies & Materials 261 368 330 367 378 390 401
Utilities 559 621 599 640 659 679 699
Insurance 1,375 1,460 1,382 1,536 1,582 1,629 1,678
Promotions & Contributions 122 165 158 165 170 175 181
Fixed Assets 8 30 0 31 32 33 34
Transfers to Other Funds 1,559 989 984 996 1,026 1,057 1,089 Debt Service 2 2 8 2 2 2 2
Attrition/Vacancy - - - (641) (662) (684) (706)
Total Expenditures and Uses $29,493 $33,942 $31,753 $34,299 $35,807 $37,121 $38,764 Item 10.3
City Council Meeting Agenda - Page 189 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 17 Chart 5. Moderate Scenario Expenditure Forecast, By Type $22.6
$25.7 $24.2 $26.1 $27.4 $28.4 $29.8
$0.9
$1.2
$1.0
$1.3 $1.3 $1.3 $1.4
$1.9
$2.5
$2.0
$2.2 $2.3 $2.3
$2.4
$1.2
$2.1
$2.1
$2.2 $2.3 $2.3
$2.4
$1.4
$1.5
$1.4
$1.5
$1.6 $1.6
$1.7
$1.6
$1.0
$1.0
$1.0
$1.0 $1.1
$1.1
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
Actual Adopted Estimate Forecast Forecast Forecast Forecast FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29

MODERATE AVERAGE OF GENERAL FUND

EXPENDITURES
($ IN MILLIONS)
Salaries & Benefits General & Other Expenses
Professional and Contract Services Supplies and Materials & Utilities & Maintenance Insurance Transfers to Other Funds
76%
3%
6%
6%
4% 3%
MODERATE AVERAGE - % OF EXPENDITURES
Salaries & Benefits
General & Other Expenses
Professional and Contract
Services
Supplies and Materials &
Utilities & Maintenance
Insurance
Transfer-Out
Item 10.3
City Council Meeting Agenda - Page 190 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 18 Table 8. Moderate Scenario Expenditure Forecast, By Department

EXPENDITURES AND
USES ($)

THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast On-Going Expenditures
City Council $150 $189 $190 $203 $211 $217 $227
City Manager 643 829 676 850 878 908 938
Economic Development 316 391 369 402 416 430 444
Community Relations 357 380 378 387 399 412 426
City Attorney 420 551 337 567 585 602 620
City Clerk 75 168 126 116 120 125 129
City Treasurer 11 11 5 11 12 12 13
Finance 956 1,055 1,017 1,085 1,123 1,162 1,202
Computer Services 1,164 1,916 1,890 1,708 1,762 1,817 1,875 Human Resources 803 884 829 836 863 892 921
Risk Management 1,375 1,460 1,385 1,536 1,582 1,629 1,678 Public Safety 13,356 14,043 13,280 14,764 15,270 15,796 16,340 Municipal Buildings 198 197 194 202 208 215 221
Planning 1,008 1,287 1,224 1,171 1,210 1,250 1,291
Building Inspection 832 908 889 931 962 994 1,027
Engineering 1,078 1,258 880 1,160 1,199 1,239 1,280
Maintenance 2,411 2,947 2,843 3,077 3,179 3,285 3,394
Non Departmental 160 536 428 532 549 566 585
Unfunded PERS Liability 3,874 4,590 4,474 5,053 5,582 5,884 6,478 Assessment District 20
and 22 106 106 103 106 109 112 115
Transfer to Other Funds 200 236 236 243 250 258 266
Attrition/Vacancy Savings
-

-

-
(641) (662) (684) (706)
Total Expenditures and
Uses $29,493 $33,942 $31,753 $34,299 $35,807 $37,121 $38,764 Item 10.3
City Council Meeting Agenda - Page 191 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 19 Chart 6. Moderate Scenario Expenditure Forecast, By Department $0.2 $0.2 $0.2 $0.2 $0.2 $0.2 $0.2 $1.1 $1.5 $1.1 $1.5 $1.6 $1.6 $1.7 $0.7 $0.8 $0.7 $0.8 $0.8 $0.8 $0.9 $2.9 $3.9 $3.7 $3.6 $3.8 $3.9 $4.0 $1.4 $1.5 $1.4 $1.5 $1.6 $1.6 $1.7
$13.4
$14.0 $13.3 $14.8 $15.3 $15.8 $16.3
$5.6
$6.7
$6.1
$6.6 $6.9 $7.1 $7.3 $3.9
$4.6
$4.5
$5.1 $5.6 $5.9
$6.5
($5)
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
Actual Adopted Estimate Forecast Forecast Forecast Forecast FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29

MODERATE AVERAGE OF DEPARTMENTAL GENERAL

FUND EXPENDITURES
($ IN MILLIONS)
City Council City Manager & City Attorney & City Clerk
Economic Development & Community Relations City Treasurer & Finance & Computer Services & HR Risk Management Public Safety
Community Development and Public Works Unfunded PERS Liability Transfer to Other Funds Non Departmental & Vacancy Savings Item 10.3
City Council Meeting Agenda - Page 192 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 20 Rate of Inflation
Based on historic trends and forecasts from several different sources, City staff has assumed a general rate of inflation of 3% per year for the moderate economic scenario.

Personnel — Salaries
Personnel costs account for the majority of General Fund expenditures. Salaries are forecasted to increase based on the average increase of the labor agreements with all bargaining groups at 3.25% in FY 2023/2024, 3.25% in FY 2024/2025 and 3.5% in FY 2025/2026. The remaining forecasted years assumed an increase of 3.25% for FY 2026/2027 – FY 2028/2029. The LTFP assumes that staffing levels (the number of City employees) will remain at the levels in the Biennial Budget. It also assumes that a portion of General Fund salaries will continue to be funded by Capital Improvement and other Special Revenue Funds and includes savings for vacancies and attrition. During May 2025, the City Council received a vacancy, which showed an average vacancy of 11 positions during calendar year 2024 and is assuming $641,000 in FY 2025/2026 as part of the LTFP, which is equivalent to about 4 full time employees. It is important to note that attrition has been used in the LTFP for financial planningpurposesbut not in the Biennial Budget. The Biennial Budget assumes full staffing based on the authorized full-time employees by City Council. Refer to the Appendix for the table of authorized staffing counts. Finally, the City Council will need to negotiate salary and benefit agreements with the City’s represented and non-represented partners, bargaining in FY 2025/2026, which will impact the City’s General Fund.

Personnel – Retirement Benefits
The LTFP assumesthat employee retirement benefit costs will grow, asstated in the mostrecent actuarial information provided by CalPERS. The City is expected to contribute $2.2 million in FY 2024/2025 and $2.3 million in FY 2028/2029 toward the City’s annual “normal cost”.Normal costrelatesto an employee’s years of service. In addition, the City contributed $3.9 million toward its unfunded pension liability in FY 2023/2024, a figure that increasesto $6.4 million in FY 2028/29. CalPERS provided the City with projected employer contributions for the next several years in the June 30, 2023 actuarial valuation report. This information is summarized in Table 9 below.

Table 9. Forecasted Future Projected Normal Cost % Rates and Payment toward Unfunded Accrued Liability (Based on CalPERS Actuarial Valuation Reports dated June 30, 2023) NORMAL COST % FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Miscellaneous (Non-Safety) Employees
Misc. Classic 12.47% 12.52% 12.58% 12.60% 12.60% 12.60% Misc. Tier 2 10.10% 10.15% 10.19% 10.20% 10.20% 10.20%
Misc. PEPRA 7.68% 7.87% 7.96% 8.00% 8.00% 8.00%
Safety Employees
Safety Classic 27.11% 27.30% 27.38% 27.40% 27.40% 27.40% Safety Tier 2 22.83% 23.00% 23.06% 23.10% 23.10% 23.10% Safety PEPRA 13.54% 13.76% 13.99% 14.00% 14.00% 14.00%
Normal Cost ($) per Budget/
Forecast $2,157 $2,227 $2,305 $2,380 $2,457 $2,537
Item 10.3
City Council Meeting Agenda - Page 193 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 21 PAYMENT UNFUNDED ACCRUED
LIABILITY PAYMENT ($ THOUSANDS) FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Miscellaneous (Non-Safety) Employees
Misc. Classic $1,827 $2,126 $2,316 $2,541 $2,663 $2,916 Misc. Tier 2 0 10 20 28 35 42
Misc. PEPRA 0 9 20 27 33 40
Subtotal Misc 1,827 2,145 2,356 2,596 2,731 2,998
Safety Employees
Safety Classic 2,034 2,411 2,639 2,910 3,060 3,381
Safety Tier 2 0 6 12 16 20 24
Safety PEPRA 11 28 45 60 73 75
Subtotal Safety 2,045 2,445 2,696 2,986 3,153 3,480
Total Unfunded Accrued Liability $3,872 $4,590 $5,052 $5,582 $5,884 $6,478 Personnel — Medical and Other Miscellaneous Benefits
Medical Insurance
The LTFP assumes that medical insurance premiums will increase by 6% annually. The City’s medical insurance premium cost increases from $1.5 million in FY 2023/2024 to $2.3 million in FY 2028/2029.

Other Miscellaneous Benefits
The LTFP assumes that other miscellaneous employee benefits, including workers’ compensation insurance, dental insurance, vision insurance, life insurance, and long-term disability insurance, increase by the forecasted rate of inflation. These expenditures are expected to grow by 3% annually on average.

Benefit Buybacks and Contributions to Retiree Health Savings Plan This category includes the payment to employees for their unused vacation and sick leave. It also includes reimbursement to past retirees, out of their unused sick leave balances, for medical premiums. (Note that the City eliminated this benefit during prior labor negotiations.) This is a benefit that can fluctuate based on retirements and buyback of benefits from employees. The City has had several recent retirements of long-term staff (i.e. the retirements of the former City Manager and Police Chief), which caused this expenditure to be high in recent years. For example, in FY 2021/2022 and FY 2022/2023 the City spent $880,000 and $613,000, respectively, due to retirements and buyback of benefits. In FY 2023/2024, the City spent only $93,226, as long-tenured employees did not retire nor did the City incur material amounts of sell back of benefit. In FY 2024/2025, the City already had a long- tenured employee retire and estimating $335,000, including benefit buy backs. Expenditures in this category are expected to grow by 3% annually on average, from $470,000 in FY 2024/2025 to $517,330 in FY 2028/29.

Item 10.3
City Council Meeting Agenda - Page 194 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 22 General Expenses
This category includes expenditures for postage, printing, memberships, and publications, as well as other miscellaneous expenditures. General expenses are expected to range from an estimated $647,000 in FY 2024/2025 to $908,000 in FY 2028/2029.

This category also includes the funding for economic development projects and programsthat have been approved by the Economic Development Committee. In the past, all economic development projects and programs were funded solely by the Redevelopment Agency. Since the Agency’s elimination in 2012, they are now funded by the City’s General Fund. The City used American Rescue Plan Act (ARPA) funds to assist with these projects and programs the last couple of years. The City Council authorized $500,000 in ARPA funds to support local business after the pandemic.

Professional and Contract Services
This category includes expenditures for contractual specialized services such as legal, auditing, and contracted animal control services. The expenditures in this category are expected to grow by 3.0% annually on average, from an estimated $2.0 million in FY 2024/2025 to $2.4 million in FY 2028/2029.

Other — Conferences and Training
This category includes expenditures for conferences and training. Staff and elected officials normally receive training or attend conferences on topics such as conflicts of interest/ethics, sexual harassment, legislation impacting the City, and worker health and safety. This also provides mandatory training for the Police Department, which represents approximately 67% of the total training budget. The expenditures in this category are expected to grow by 3% annually on average, from $214,000 in FY 2024/2025 to $262,000 in FY 2028/2029.

Other — Maintenance and Repairs
This category includes expenditures for routine maintenance and capital maintenance of three City buildings: City Hall, the Police Department building, and the Public Services Center (corporation yard). (The contractor that operates the City’s fourth building, the downtown parking structure, is responsible for routine maintenance of that structure, while the City is responsible for capital maintenance.) Capital repairs to any of these buildings, such as the renovations proposed for the Police Department building would be listed in the next Capital Improvement Plan (CIP). The expenditures in this category are expected to grow by 3% annually on average, from $1.2 million in FY 2024/2025 to $1.3 million in FY 2028/2029.

Other — Supplies and Materials
This category includes expenditures for supplies and materials such as office supplies, landscape supplies, graffiti removal supplies, and expenditures for small tools. The expenditures in this category are expected to grow by 3% annually on average, from $330,000 in FY 2024/2025 to $401,000 in FY 2028/2029.

Item 10.3
City Council Meeting Agenda - Page 195 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 23 Other — Utilities
This category includes expenditures for utilities for City Hall, the Police Department building, and the Public Services Center. The expenditures in this category are expected to grow by 3% annually on average, from $598,591 in FY 2024/2025 to $698,892 in FY 2028/2029.

Other — Insurance/Risk Management
The City is provided with insurance coverage through the Municipal Pooling Authority (MPA), a joint powers authority that is governed by a board of member municipalities. General liability (normal and excess coverage) has grown substantially over the last decade from $401,000 in FY 2013/14 to $1.0 million FY 2022/2023. The increase in the general liability premium has been driven by events beyond the City’s control. Insurance premiums have increased due to high settlement claims connected to public safety claims nationwide. Also, natural disasters from wildfires to floods have caused massive claims and insurance costs. These events have caused reinsurance costs to rise significantly since fewer carriers are willing to cover the losses, especially in California, since there is no tort reform. For purposes of the forecast, City staff assumes that these costs will increase by 3% annually based on recent premium estimates and average from $1.4 million in FY 2024/2025 to $1.7 million in FY 2028/2029. Workers’ compensation insurance isincluded in the Personnel - Medical and Other Miscellaneous Benefits category for the purpose of the LTFP. For purposes of the forecast, the assumption is that these costs will increase by 3% annually on average from $646,000 in FY 2024/2025 to $654,000 in FY 2028/2029.

Other — Promotions and Contributions
This category includes funding of City Council grants for programs such as Meals on Wheels, Rogers Ranch, the Senior Nutrition Program at the Pleasant Hill Recreation and Park District, and other programs. The City is forecasting that these costs will average from $158,000 in FY 2024/2025 to $181,000 in FY 2028/2029.

Other — Fixed Assets
“Fixed assets” are long-lived assets that cannot easily be converted to cash, such as land, buildings, and equipment. The City uses this expenditure category to account for the purchase of furniture and equipment for the City’sfacilities. The expendituresin this category are expected to grow by 3% annually on average, from $30,000 in FY 2024/2025 to $34,000 in FY 2028/2029.

Other — Debt Service
This category covers expenditures for the payment of City debt. The City has one debt issue that is for the construction of the City Library, but this debt service is covered with Measure K funds, which is discussed separately. The only current expense is a fiscal agent fee of approximately $2,000 annually.

Item 10.3
City Council Meeting Agenda - Page 196 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 24 Other —Transfers to Other Funds
This category includes transfers from the City’s General Fund to other funds that specifically support information technology, vehicle replacement, Assessment District 20 and Assessment District 22, and capital projects for City Buildings. The most significant transfers are the following:
■ Approximately $545,000 annually to the Police and Computer Technology Replacement Fund for information technology projects, as exhibited in the City’s Information Technology Plan, which can be found on the City’s website;
■ Approximately $236,000 annually to the Vehicle Replacement Fund for the maintenance and replacement of City vehicles and equipment;
■ Approximately $103,000 annually to the Commercial Landscape and Lighting District and Landscaping and Lighting District Assessment Fund for Assessment District 20 and Assessment District 22 maintenance activities; and
■ Approximately $100,000 annually to the Capital Projects Fund for capital projects for City buildings.

All of the transfers listed above are forecasted to increase by 3% annually. In total, the expenditures in this category are expected to grow from $984,000 thousand in FY 2024/2025 to $1.1 million in FY 2028/2029.

Item 10.3
City Council Meeting Agenda - Page 197 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 25 Comparison/Balance of Moderate Scenario
Revenues and Expenditures
The tables below illustrate the surplus/deficit and ending fund balance that the City would experience over the next five years in order to maintain current service levels, experience a moderate economic scenario, and not take any steps to rebalance its budget.

Five-Year Forecast
As seen in Table 10 below, if the City were to experience a moderate economic scenario, the City would need to balance the budget by using fund balance. Most revenues are projected to grow at the rate of inflation; however, key expenditures including medical and pension unfunded liability are expected to grow faster. The fund balance is projected to decline from $15.7 million in FY 2023/2024 to $2.9 million during FY 2028/2029.

Table 10. Moderate Scenario Five-Year Forecast

GENERAL FUND
($) THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Revenues $31,388 $31,352 $31,150 $31,681 $33,011 $34,040 $35,104 Expenditures $29,493 $33,942 $31,753 $34,299 $35,807 $37,121 $38,764 (Deficit) $1,895 ($2,590) ($603) ($2,618) ($2,796) ($3,081) ($3,660) Beginning Fund Balance $13,786 $15,681 $15,681 $15,078 $12,461 $9,664 $6,583 Ending Fund Balance $15,681 $13,091 $15,078 $12,461 $9,664 $6,583 $2,923 CalPERS
Unfunded Actuarial Liability Forecast
The City’s largest growing expense is the unfunded pension liability. As stated previously, this amount will grow to over $6 million annually based on the current forecast by CalPERS. These amounts are subject to change pending investment returns earned by CalPERS. The following is the baseline estimate of the unfunded liability pension costs over the next 15 years. The chart below shows the amounts peaking in the early FY 2030s and will significantly decline in FY 2037/2038.

As stated in the Executive Summary, CalPERS has had some recent updates, but the impact will not be known until later this calendar year. CalPERS had a rate of return for FY 2023/2024 of 9.3%, which exceeds its assumed discount rate of 6.8%. This should lower the City’s unfunded pension liability payment, but this information will be released in the late summer/early fall of 2025, and the financial impact would occur during FY 2026/2027.

CalPERS is also currently conducting its Asset Liability Management (ALM) process, which reviews their assumptions about discount rate, inflation, and life expectancy. The results will be approved by the CalPERS Board in November 2025, and the changes will become effective FY 2026/2027. The results of the ALM could have a significant impact on future unfunded pension liability amount.

Item 10.3
City Council Meeting Agenda - Page 198 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 26 Chart 7. Long-term Unfunded Actuarial Liability Payment Participant Information
The City’s pension liability is relatively large compared to the overall General Fund budget, but it is also important to understand the participant data and the average benefit received by retirees. CalPERS is distributing benefits to 131 Miscellaneous Retirees and 93 Safety Retirees, which costs $33 thousand and $56 thousand, respectively. Additional information is shown in the tables and graphs below:

Table 11. Pension Participant Data
Participant Data June 30, 2021 June 30, 2022
Plans Active
Transfer
&
Separated Retired Total Active
Transfer
&
Separated Retired Total
Misc Tier I 30 55 122 207 21 52 130 203
Misc Tier II 8 10 0 18 14 10 0 24
Misc PEPRA 27 38 1 66 31 42 1 74
Safety Tier I 19 26 85 130 13 25 92 130
Safety Tier II 4 2 1 7 5 2 1 8
Safety PEPRA 19 11 0 30 21 11 0 32
Total 107 142 209 458 105 142 224 471
$3.87 $4.59 $5.05 $5.58 $5.88 $6.48 $6.25 $6.37 $6.40 $6.30 $6.20 $6.00 $5.80 $5.50 $3.60

0.00%

20.00%

40.00%

60.00%

80.00%
100.00%
$0.00
$2.00
$4.00
$6.00
$8.00
CalPERS Unfunded Actuarial Liability Payment
($ in millions)
UAL Payment Baseline Funded Ratio Baseline
Item 10.3
City Council Meeting Agenda - Page 199 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 27 Table 12. Retiree Benefits Data
Retiree Benefits June 30, 2021 June 30, 2022
Plans Retired Avg Benefit Total Benefit Retired Avg Benefit Total Benefit Misc Tier I 122 $31,382 $3,828,648 130 $33,413 $4,343,650 Misc Tier II 0 $0 $0 0 $0 $0
Misc PEPRA 1 $4,871 $4,871 1 $4,969 $4,969
Safety Tier I 85 $52,938 $4,499,713 92 $56,217 $5,171,944 Safety Tier II 1 $8,347 $8,347 1 $8,514 $8,514
Safety PEPRA 0 $0 $0 0 $0 $0
Chart 8. Retiree Benefits Data
122
0 1
85 1 0
130
0 1
92 1 0
$31,382
$0
$4,871
$52,938
$8,347
$0
$33,413
$0
$4,969
$56,217
$8,514
$0 0
20 40
60 80
100
120
140
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Misc Tier I Misc Tier II Misc PEPRA Safety Tier I Safety Tier II Safety PEPRA Retiree Benefits
June 30, 2021 Retired June 30, 2022 Retired June 30, 2021 Avg Benefit June 30, 2022 Avg Benefit Item 10.3
City Council Meeting Agenda - Page 200 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 28 Optimistic and Pessimistic Scenario
Revenues and Expenditures
The revenue and expenditure forecasts shown above assume that there will be a moderate economic climate, which represents a modest, steady economic expansion. Below are forecasts for optimistic and pessimistic economic climates, the purpose of which is to provide a sense of a full range of budget situations that the City could face.

Optimistic and Pessimistic Scenario Assumptions
Table 12 below summarizes the major assumptions of the optimistic, moderate, and pessimistic scenarios. The optimistic scenario represents a slightly stronger economic expansion, whereas the pessimistic scenario represents an economic slowdown.

Table 13. Optimistic, Moderate, and Pessimistic Scenario Revenue and Expenditure Assumptions

REVENUE OPTIMISTIC

SCENARIO

MODERATE SCENARIO PESSIMISTIC

SCENARIO
Property Tax and
Property Tax In-Lieu
Assumes an increase of 1%
annually on moderate
scenario.

Property tax forecast is based on projections
provided by the City's property tax
consultant HdL Coren & Cone. Revenues are
forecast to grow 3.9% to 4.3% on average
annually.

Assumes a reduction of
1% annually on
moderate scenario.

Sales Tax
Assumes an increase of
1% annually on moderate
scenario.

Sales tax forecast is based on projections
provided by both the City’s sales tax
consultant, HdL Companies and Economic
Development Manager. Revenues are
forecasted to grow between 2.5% and 2.7%
annually).

Assumes a reduction of
1% annually on
moderate scenario.

Transient
Occupancy Tax (TOT)
Assumes a 4% annual
increase in TOT
generally.
2% annual increase in TOT generally. In fiscal
2019, TOT revenue was $2.5 million (preCOVID), and a new hotel had just opened.

The projection at that time was $3.0 million.

TOT dropped to $1.6 million in fiscal 2021
and has been around $2.2 million that the
last couple of years.

Assumes 1.0% annual
increase in TOT
generally. Same
assumption as moderate
scenario regarding
Hilton Homewood Suites
and the TID.

Business License Tax 3.5% annual increase. 3% annual increase. 2.5% annual increase.

Other Revenue 3.5% average annual
increase. 3% average annual increase. 2.5% average annual increase.

Item 10.3
City Council Meeting Agenda - Page 201 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 29 EXPENDITURES OPTIMISTIC

SCENARIO

MODERATE SCENARIO PESSIMISTIC

SCENARIO
Personnel – Salaries Assumes 3% increase
after Year 3.

3.25% average annual increase for years 1 and 2,

3.5% for year 3 based on MOUs, assume 3.25% for
out years.

Assumes 4.0% for years
after Year 3.

Personnel –
Retirement Benefits
Same as moderate
scenario.

Mostrecent actuarial information from the
California Public Employees' Retirement System
(CalPERS).

Same as moderate
scenario.

Personnel –
Medical and Other
Miscellaneous
Benefits
Same as moderate
scenario.
6% annual increase in medical benefits costs. 3%
annual increase in most other miscellaneous
benefits.

Same as moderate
scenario.

Operations and
Maintenance
Expenses

2.5% average annual
increase. 3% average annual increase. 3.5% average annual increase.

Transfersto
Other Funds

2.5% average annual
increase. 3% average annual increase. 3.5% average annual increase.

Vacancy
Rate
5% of personnel costs,
which is approximately
$1 million
The City has historically assumed full employment
based on authorized full-time equivalents by the
City Council. Vacancies are not assumed but occur
due to retirements and/or career changes. This is
currently assumed at 3% of personnel costs, or
approximately $600 thousand.

1.5% of personnel costs,
which is approximately
$300 thousand.

Optimistic Scenario Forecast
Based on the assumptionslisted above, Table 14 below containsthe optimistic scenario revenue forecast and Table 15 contains the optimistic scenario expenditure forecast.

Table 14. Moderate Scenario Five-Year Forecast
REVENUES ($)

THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Property Tax $9,124 $9,005 $9,031 $9,436 $9,805 $10,217 $10,648 Sales Tax 10,550 10,845 10,518 10,891 11,553 11,857 12,171 Transient Occupancy
Tax (TOT) 2,243 2,260 2,228 2,351 2,398 2,446 2,495
Franchise Tax 2,597 2,441 2,457 2,527 2,603 2,680 2,761 Other Taxes and
Assessments 3,253 3,477 3,559 3,610 3,709 3,812 3,916
Licenses and Permits 1,441 1,417 1,294 1,467 1,512 1,557 1,603 Use of Money and
Property 1,232 660 772 673 693 715 736
Other-Revenue 323 492 556 496 507 517 527
Charges for Services 469 474 456 492 508 523 538
Transfers from Other
Funds 155 282 282 30 31 32 33
Total Revenues $31,387 $31,353 $31,153 $31,973 $33,319 $34,356 $35,428 Item 10.3
City Council Meeting Agenda - Page 202 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 30 Table 15. Optimistic Scenario Expenditure Forecast

EXPENDITURES AND USES
($) THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast On-Going Expenditures
Salaries $14,239 $15,690 $15,213 $15,923 $16,442 $16,972 $17,527 Benefits 4,389 4,916 3,719 5,371 5,776 6,026 6,288
Benefits UAL 3,874 4,591 4,939 4,939 5,250 5,470 5,950
Benefit Buybacks & Contributions
to RHS 93 470 335 400 412 426 439
General Expenses 560 820 647 827 852 878 903
Professional and Contract Services 1,869 2,470 2,046 2,174 2,239 2,306 2,375 Conferences & Training 160 225 214 239 246 254 261
Maintenance & Repair 423 1,125 1,179 1,198 1,234 1,272 1,309 Supplies & Materials 261 368 330 365 376 388 399
Utilities 559 621 599 637 656 676 696
Insurance 1,375 1,460 1,382 1,528 1,574 1,621 1,670
Promotions & Contributions 122 165 158 164 169 174 180
Fixed Assets 8 30 0 31 32 33 34
Transfers to Other Funds 1,559 989 984 847 872 898 926
Debt Service 2 2 8 2 2 2 2
Attrition 0 0 0 (1,061) (1,093) (1,126) (1,159)
Total Expenditures and Uses $29,493 $33,942 $31,753 $33,584 $35,039 $36,270 $37,800 Given the revenues and expenditures forecasted under the optimistic scenario, Table 16 below illustrates the resulting General Fund deficits and ending fund balance. Estimates for FY 2024/25 and forecasts for FY 2025/2026 – 2028/29 which assume 3.5% annual growth rate for revenues and expenditures.

Table 16: Optimistic Scenario Five-Year Forecast

GENERAL FUND
($) THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Revenues $31,387 $31,353 $31,153 $31,973 $33,319 $34,356 $35,428 Expenditures $29,493 $33,942 $31,753 $33,584 $35,039 $36,270 $37,800 (Deficit) $1,894 ($2,589) ($600) ($1,611) ($1,720) ($1,914) ($2,372) Beginning Fund Balance $13,786 $15,680 $15,680 $15,080 $13,469 $11,749 $9,835 Ending Fund Balance $15,680 $13,091 $15,080 $13,469 $11,749 $9,835 $7,463 Item 10.3
City Council Meeting Agenda - Page 203 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 31 Pessimistic Scenario Forecast
Based on the assumptions listed above, Table 17 below contains the pessimistic scenario revenue forecast and Table 18 contains the pessimistic scenario expenditure forecast.

Table 17. Pessimistic Scenario Revenue Forecast
REVENUES ($)

THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Property Tax $9,124 $9,005 $9,031 $9,250 $9,611 $10,015 $10,438 Sales Tax 10,550 10,845 10,518 10,675 11,325 11,623 11,930 Transient Occupancy
Tax (TOT) 2,243 2,260 2,228 2,282 2,327 2,374 2,422
Franchise Tax 2,597 2,441 2,457 2,501 2,577 2,654 2,733 Other Taxes and
Assessments 3,253 3,477 3,559 3,574 3,673 3,774 3,878
Licenses and Permits 1,441 1,417 1,294 1,453 1,496 1,541 1,587 Use of Money and
Property 1,232 660 772 667 687 707 728
Other-Revenue 323 492 556 492 501 511 521
Charges for Services 469 474 456 488 502 517 532
Transfers from Other
Funds 155 282 282 30 31 32 33
Total Revenues $31,387 $31,353 $31,153 $31,412 $32,730 $33,748 $34,802 Item 10.3
City Council Meeting Agenda - Page 204 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 32 Table 18. Pessimistic Scenario Expenditure Forecast

EXPENDITURES AND
USES ($) THOUSANDS
FY23/24 FY24/25 FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 Estimate Forecast Forecast Forecast Forecast Forecast Forecast On-Going Expenditures
Salaries $14,212 $15,420 $15,063 $16,083 $16,607 $17,143 $17,703 Benefits 4,416 5,186 3,869 5,371 5,776 6,026 6,288
Benefits UAL 3,874 4,591 4,939 4,939 5,280 5,600 6,230
Benefit Buybacks &
Contributions to RHS 93 470 335 470 485 501 517
General Expenses 560 820 647 835 860 886 913
Professional and Contract
Services 1,869 2,470 2,046 2,196 2,261 2,330 2,399
Conferences & Training 160 225 214 241 248 256 263
Maintenance & Repair 423 1,125 1,179 1,210 1,246 1,284 1,323 Supplies & Materials 261 368 330 369 380 392 403
Utilities 559 621 599 643 662 682 702
Insurance 1,375 1,460 1,382 1,544 1,590 1,637 1,686
Promotions & Contributions 122 165 158 166 171 176 182
Fixed Assets 8 30 0 31 32 33 34
Transfers to Other Funds 1,559 989 984 1,001 1,031 1,062 1,094 Debt Service 2 2 8 2 2 2 2
Attrition 0 0 0 (318) (328) (337) (347)
Total Expenditures and Uses $29,493 $33,942 $31,753 $34,783 $36,303 $37,673 $39,392 Given the revenues and expenditures forecasted under the pessimistic scenario, Table 19 below illustrates the resulting General Fund deficits and ending fund balance. Estimates for FY 2024/25 and forecasts for FY 2025-2026 – FY 2027/28 assumes 2.5% annual growth rate for revenues and expenditures.

Table 19. Pessimistic Scenario Five -Year Forecast

GENERAL FUND
($) THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Revenues $31,387 $31,352 $31,153 $31,412 $32,730 $33,748 $34,802 Expenditures $29,493 $33,942 $31,753 $34,783 $36,303 $37,673 $39,392 (Deficit) $1,894 ($2,590) ($600) ($3,371) ($3,573) ($3,925) ($4,590) Beginning Fund Balance $13,786 $15,680 $15,680 $15,080 $11,709 $8,136 $4,211 Ending Fund Balance $15,680 $13,090 $15,080 $11,709 $8,136 $4,211 ($378) Item 10.3
City Council Meeting Agenda - Page 205 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 33 PAGE INTENTIONALLY BLANK.

Item 10.3
City Council Meeting Agenda - Page 206 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 34 Revenue and Expenditure Balancing Options
As described above, the City is forecasting a declining General Fund balance budget over the five-year planning period if it experiences moderate economic conditions and funds current service levels. Should the City find itself in a position of needing to adjust revenues and/or expenditures to maintain a balanced budget in the future, below are some options for consideration.

Revenue
Continue to Aggressively Seek Regional, State, and Federal Funding The City has been very successful in obtaining regional, state, and federal funding for capital projects, particularly related to transportation. The City should continue to seek additional funding from these sources and consider opportunities to be more aggressive in pursuing new funding types.

Update Fees and Cost Allocation to Special Revenue Funds The General Fund comprises the majority of the City’s total budget. The City nonetheless has significant non-General Fund accounts, particularly those related to regional, State, and federal funding for capital projects. It is now an appropriate time forthe City to conduct a thorough costrecovery analysisrelated to fees and a cost allocation plan related to overhead expenses and special revenue funds. Such an analysis and plan would likely indicate that the City’sfees could be increased to more fully recover the City’s costs to provide targeted services and that a larger portion of certain City coststhat are currently paid for out of the General Fund could more appropriately be paid by special revenue funds.

In May 2024, the City completed a comprehensive fee study with the assistance of a consultant to update fees for full cost recovery. The results of the User Fee Study were based on the information and input received from most of the departments and divisions in the City (i.e. Planning, Building, Engineering, Police, etc.). The results of the proposed fees vary depending on the estimated amount of staff work required to perform those services - some fees were raised, some lowered, and others remained the same. The majority of the City’s proposed changes result in fees providing full cost recovery of the service provided. The City continues to incorporate the CPI annually to adjust for inflationary factors. The recommended fee changes were included in the FY 2024/2025 Master Fee Schedule.

Revenue Enhancements
The City could consider additional revenue enhancements, such as a parcel tax, property transfer tax, or sales tax in the short to medium term to provide services at current levels. Any possible tax increase would require additional steps and placement on the ballot for voters to decide.

Item 10.3
City Council Meeting Agenda - Page 207 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 35 Expenditure
The City has historically demonstrated prudent cost containment in its operations. Should the City be in a position of needing to reduce expenditures in the future, there are options available, some of which are described below.

Insource and Outsource Opportunities
The City has periodically analyzed whether costs or quality could be improved by insourcing or outsourcing different operations. City staff believes that the current insourcing and outsourcing arrangements provide the best combination of value and quality and will continue to evaluate new opportunities that arise.

Modify Service Levels
The City’s current service levels have been set by the City Council based on community priorities and expectations and available resources. The City Council continuously monitors community priorities and embodies them in the City Council goals and the biennial budget. The City Council could, in response to changes in priorities or available resources, modify City service levels, which could result in reduced expenditures.

Increase Cost Sharing for Employee Benefits
The salaries and benefits of City employees represent approximately 62% of the City’s General Fund budget (not including CalPERS Unfunded Actuarial Liability payments). The City reached agreements with all of the bargaining groups through FY 2025/2026. The City can negotiate for increased employee contributions toward retirement and medical benefits or reduced medical benefits through employee labor agreement negotiations. City employees have paid an increasing amount for their retirement and medical benefits over time, and the benefits have also been reduced over time. Nonetheless, given the significant amount that the City continues to contribute for these benefits, increasing employee contributions to retirement and medical benefits is an option to explore during negotiations for future expenditure reductions if necessary.

Item 10.3
City Council Meeting Agenda - Page 208 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 36 Measure K Fund Forecast
Measure K, a half-cent transactions and use tax (or sales tax), was approved by Pleasant Hill voters at the November 8, 2016 election. The tax took effect April 1, 2017, for a 20-year period. The measure will generate over $4 million each year in additional revenue for the City.

This additional revenue will be used for important City services including:
• Repaving and maintaining neighborhood streets
• Maintaining and upgrading the City’s storm drains
• Adding new sidewalks, and walking and bike paths
• Constructing a new community library; and
• Funding other city projects and services that Pleasant Hill residents and the City Council identify as key priorities.

Item 10.3
City Council Meeting Agenda - Page 209 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 37 Table 20: Measure K Fund

MEASURE K FUND
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
Actual Adopted Adopted Forecast Forecast Forecast
BEGINNING FUND BALANCE $4,458 $3,682 $3,145 $3,145 $3,145 $3,145

REVENUES
TRANSACTIONS USE TAX 5,463 5,610 5,753 5,917 6,073 6,234 INTEREST INCOME 182 130 128 125 125 125
INTERGOVERNMENTAL 0 440 0 0 0 0
TRANSFER-IN 62 0 0 0 0 0
TOTAL REVENUES 5,707 6,180 5,881 6,042 6,198 6,359

EXPENDITURES
LIBRARY PROJECT 338 30 35 0 0 0
LIBRARY OPERATIONS AND MAINTENANCE 234 813 845 870 898 926 ADMINISTRATION 6 8 8 8 8 8
DEBT SERVICE 2,492 2,492 2,492 2,492 2,492 2,492

TRANSFER-OUT
STREETS AND ROADS 2,556 1,110 1,901 1,996 2,090 2,190
STORM DRAIN IMPROVEMENT 518 0 380 405 425 446
PEDESTRIAN AND BICYCLE 339 0 256 270 284 297
CITY PROJECTS 0 1,750 0 0 0 0
TOTAL EXPENSES 6,483 6,204 5,917 6,042 6,197 6,359
REVENUES LESS (EXPENDITURES) (776) (24) (36) 0 1 0
ENDING FUND BALANCE $3,682 $3,145 $3,145 $3,145 $3,145 $3,145 The City Council issued $26.4 million in private placement debt issue with Bank of Montreal (formerly Bank of the West) to construct the library. The City Council established a reserve for Measure K funds consisting of a $2.5 million debt reserve (Resolution No. 13-23) and an annual $75K library facility reserve (FY 2022/2023 – FY2023/2024 Biennial Budget). The date of the final debt service payment is June 1, 2032.

Item 10.3
City Council Meeting Agenda - Page 210 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 38 City Assets and Liabilities
The LTFP focuses primarily on the City’s budget, which presents its projected annual income (revenue) and expenses (expenditures) for a set period of time. The LTFP also considers long-term assets and liabilities if the assets yield income or the liabilities become due during the forecast period.

Over the five-year planning horizon of the LTFP, the City expects that the value of its assets will increase significantly,specifically the value of its capital assets, primarily due to improvementsfunded by Measure K (including the new library building) and SB 1 (local road improvements).

As of FY 2024/2025, the City’s only debt, which was funded by Measure K for $26.4 million, is the construction of the new library. The City also does not have any “other post-employment benefit” (OPEB) liability because it does not provide a retiree medical benefit to employees.

The City does have one significant unfunded liability, an employee pension benefit liability with CalPERS.

The City has taken steps to reduce its unfunded pension liability, but demographic changes and new policies at CalPERS intended to strengthen the financial position of the system are driving pension liability and required City contributions higher, and the City expects that trend to continue over the coming decade. Although the City will eventually pay off its unfunded pension liability by continuing to make the required annual contributions to CalPERS, this liability is the City’s largest, and requires continuous monitoring and funding opportunities (i.e. Section 115 Pension Trust).

One way to evaluate the overall financial strength of the City, including consideration of assets and liabilities, is to look at the City’s bond rating. A bond rating assesses an organization’s ability to repay debt and is also used as a broad indicator of an organization’s financial health. The City’s Pleasant Hill Joint Powers Financing Authority debt received an AA rating from Standard & Poor’s, which means the obligor’s capacity to meet its financial commitments is very strong. The City expects to retain a strong rating in the future based on the findings of the LTFP.

The City’s Annual Comprehensive Financial Report (ACFR), which is published following the end of each fiscal year and can be found on the City’s website, contains a thorough discussion of the City’sshort- and long-term assets and liabilities.

Item 10.3
City Council Meeting Agenda - Page 211 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 39 PAGE INTENTIONALLY BLANK.

Item 10.3
City Council Meeting Agenda - Page 212 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 40 Summary
The City has been onsolid financial footing, but the unfunded pension liability is outpacing revenue growth. Based on the LTFP assumptions, it is unlikely that the City will be able to provide the current service levels without revenue enhancements and/or modification of service. Measure K discussed above has assisted the City fund the construction of the library, infrastructure repair and replacement, and facility improvements, but not ongoing operational service needs. The LTFP will be used as a guide when making operational and financial decisions. The updated LTFP can be used as a planning tool for the next Biennial Budget.

The following table shows the summary revenue and expenditures from the Executive Summary to illustrate the costs of the unfunded pension costs.

Table 21. General Fund Summary with Detail of Unfunded Pension Expenditures

GENERAL FUND
($) THOUSANDS
FY 23/24 FY 24/25 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Actual Adopted Estimate Forecast Forecast Forecast Forecast Revenues $31,387 $31,353 $31,153 $31,681 $33,013 $34,040 $35,102 Expenditures (not including
UAL expense) $25,619 $29,352 $27,279 $29,246 $30,225 $31,237 $32,286 Surplus $5,768 $2,001 $3,874 $2,435 $2,788 $2,803 $2,816 UAL Expenditures $3,874 $4,590 $4,474 $5,052 $5,583 $5,883 $6,478 (Deficit) $1,894 ($2,589) ($600) ($2,617) ($2,795) ($3,080) ($3,662) Beginning Fund Balance $13,786 $15,680 $15,680 $15,080 $12,463 $9,668 $6,587 Ending Fund Balance $15,680 $13,091 $15,080 $12,463 $9,668 $6,587 $2,925 Item 10.3
City Council Meeting Agenda - Page 213 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Updated-Fiscal Year 2024/2025 Through 2028/2029 41 PAGE INTENTIONALLY BLANK.

Item 10.3
City Council Meeting Agenda - Page 214 of 230 - Monday, June 16, 2025 42 City of Pleasant Hill Long-Term Financial Plan Appendices Appendices
Appendix A — General Fund Reserve Policy
Appendix B — Chart of Positions
Item 10.3
City Council Meeting Agenda - Page 215 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan
Appendices 43
Appendix A – General Fund Reserve Policy
Appendix A – General Fund Reserve Policy
Appendix A
Item 10.3
City Council Meeting Agenda - Page 216 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan
Appendices 44
Appendix A – General Fund Reserve Policy
Appendix A – General Fund Reserve Policy
Item 10.3
City Council Meeting Agenda - Page 217 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan
Appendices 45
Appendix A – General Fund Reserve Policy
Appendix A – General Fund Reserve Policy
Item 10.3
City Council Meeting Agenda - Page 218 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Appendix B – Chart of Positions 46 45
Appendix B — Chart of Positions
POSITION FY 2022/2023 FY 2023/2024

CITY COUNCIL
City Council 5.00 5.00
Administrative Analyst I
1 0.12 0.12
Total 5.12 5.12

CITY MANAGER DEPARTMENT
City Manager2 0.90 0.90
Assistant City Manager3 0.85 0.85
Economic Development Manager 1.00 1.00
Public Information Officer4 1.00 1.00
Principal Management Analyst5 0.85 0.85
Administrative Analyst II
1 0.88 0.88
Human Resources Analyst6 0.10 0.10
Office Assistant I 0.50 0.50
City Clerk Recorder 1.00 1.00
Total 7.08 7.08

CITY ATTORNEY DEPARTMENT
City Attorney7
Human Resources Analyst6 0.20 0.20
Total 0.20 0.20

CITY TREASURER DEPARTMENT
City Treasurer 1.00 1.00
Total 1.00 1.00

INFORMATION TECHNOLOGY DEPARTMENT
Chief Technology Officer 1.00 1.00
Information Technology Coordinator8 0.10 0.10
Information Technology Specialist 1.00 1.00
Total 2.10 2.10
Item 10.3
City Council Meeting Agenda - Page 219 of 230 - Monday, June 16, 2025 City of Pleasant Hill Long-Term Financial Plan Appendix B – Chart of Positions 47 46
POSITION FY 2022/2023 FY 2023/2024

FINANCE DEPARTMENT
Finance Manager9 0.90 0.90
Accountant10 0.90 0.90
Payroll Technician 1.00 1.00
Accounting Technician (I/II) 14 3.00 3.00
Total 5.80 5.80

HUMAN RESOURCES DEPARTMENT
Human Resources Manager 1.00 1.00
Human Resources Technician 1.00 1.00
Human Resources Analyst 0.70 0.70
Total 2.70 2.70

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION
Chief Building Official 1.00 1.00
Building Inspector 2.00 2.00
Permit Technician 1.00 1.00
Administrative Specialist 1.00 1.00
Total 5.00 5.00

ENGINEERING DIVISION
City Engineer 1.00 1.00
Senior Civil Engineer14 3.00 3.00
Assistant Engineer 1.00 1.00
Construction Inspector 1.00 1.00
Administrative Specialist 1.00 1.00
Administrative Secretary12 1.00 1.00
Total 8.00 8.00
Item 10.3
City Council Meeting Agenda - Page 220 of 230 - Monday, June 16, 2025 48 City of Pleasant Hill Long-Term Financial Plan Appendix B – Chart of Positions POSITION FY 2022/2023 FY 2023/2024

PLANNING DIVISION
City Planner13 0.95 0.95
Senior Planner 1.00 1.00
Associate Planner14 2.00 2.00
Assistant Planner 1.00 1.00
City Code Investigator11 0.93 0.93
Administrative Specialist14 1.00 1.00
Total 6.88 6.88

MAINTENANCE DEPARTMENT
Maintenance Superintendent4 0.25 0.25
Maintenance Supervisor14 1.00 1.00
Maintenance Worker II 9.00 9.00
Maintenance Worker I 4.00 4.00
Fleet Services Coordinator 1.00 1.00
Building Trades Worker 2.00 2.00
Administrative Specialist 1.00 1.00
Total 18.25 18.25
Item 10.3
City Council Meeting Agenda - Page 221 of 230 - Monday, June 16, 2025 49 City of Pleasant Hill Long-Term Financial Plan Appendix B – Chart of Positions POSITION FY 2022/2023 FY 2023/2024

POLICE DEPARTMENT
Police Chief 1.00 1.00
Police Captain 1.00 1.00
Police Lieutenant 2.00 2.00
Sergeant 6.00 6.00
Corporal 5.00 5.00
Police Officer14 29.00 29.00
Dispatcher I 6.00 6.00
Dispatcher II 4.00 4.00
Dispatch Supervisor 1.00 1.00
Community Services Officer II 1.00 1.00
Community Service Officer I
14 1.00 1.00
Executive Assistant to the Chief 1.00 1.00
School Resource Officer 0.50 0.50
Administrative Specialist 1.00 1.00
Support Services Supervisor 1.00 1.00
Information Technology Coordinator8,14 0.90 0.90
Total 61.00 61.00
Other Funds 3.53 3.53
GRAND TOTAL 125.00 125.00
Note: Fractional staff numbers due to certain positions being allocated among multiple departments 1 Allocated to City Council, Economic Development, and City Manager Departments 2 Also allocated 0.10 to the Successor Agency (Other Funds) 3 Also allocated 0.15 to the Successor Agency (Other Funds) 4 Also allocated 0.25 to the Waste Management Fund and 0.50 to the Gas Tax Fund (Other Funds) 5 Also allocated 0.15 to the Housing Successor Agency (Other Funds) 6 Allocated to City Manager and City Attorney Departments and Human Resources Division 7 Hired on a contractual basis
8 Allocated to Computer Services Division and Police Department 9 Also allocated 0.10 to Successor Agency (Other Funds) 10 Also allocated 0.10 to Successor Agency (Other Funds) 11 Allocated 0.0.7 to Vehicle Abatement (Other Funds)
12 Permanent Part-Time pensionable position
13 Allocated 0.05 to the Housing Successor Agency (Other Funds) 14 Frozen one budgeted position, which maybe unfrozen if increase in revenues/or reduction in expenditures to offset salaries and benefits Item 10.3
City Council Meeting Agenda - Page 222 of 230 - Monday, June 16, 2025 50 City of Pleasant Hill Long-Term Financial Plan Appendix B – Chart of Positions PAGE INTENTIONALLY BLANK.

Item 10.3
City Council Meeting Agenda - Page 223 of 230 - Monday, June 16, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: June 16, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 AMENDING THE FISCAL
YEAR 2025/2026 ADOPTED BUDGET

SYNOPSIS
At its June 4, 2025 meeting, the Budget Committee considered revisions to the Fiscal Year (FY) 2025/2026 General Fund budget proposed by staff. The proposed changes were forwarded by the Committee with a recommendation for City Council adoption.

DISCUSSION
Background
The City of Pleasant Hill operates on a biennial budget. Prior to the beginning of the second year of the budget cycle, staff reviews the adopted budget and determines whether any changes to revenues and/or appropriations are needed. The biennial budget for fiscal years 2024/2025 (FY 24/25) and 2025/2026 (FY 25/26) was adopted by the City Council on June 17, 2024. Staff is requesting adjustments to revenues and expenditures based on the current information and to amend the FY 25/26 Adopted Budget. The cost of the additional appropriations requested is projected to be covered by a higher-than-anticipated beginning General Fund balance.

Analysis
Staff is projecting that FY 24/25 will have a General Fund ending balance (excluding Measure K) approximately $1.6 million higher than currently budgeted. The budget deficit for FY 22/23 is currently $1.9 million with General Fund balance dropping slightly under $10.0 million. Based on revised estimates, the current deficit is $0.4 million with the General Fund balance ending at $11.6 million. Revenues are currently estimated to be $29.8 million, higher than the original budget attributable to improved licenses and permits revenues and use of money and property.

Expenditures are currently estimated to be $30.2 million and under budget mainly due to staff vacancies. The originally adopted FY 23/24 General Fund ending fund balance was $8.9 million and including the proposed revisions is currently $10.0 million.

Item 10.4
City Council Meeting Agenda - Page 224 of 230 - Monday, June 16, 2025 Table 1
GENERAL FUND REVENUES (excluding Measure K)
General Fund revenues for FY 24/25 were budgeted at $31.4 million. Revenues are currently projected to slightly decrease to $31.2 million. Summary of changes provided below.

Table 2
Item 10.4
City Council Meeting Agenda - Page 225 of 230 - Monday, June 16, 2025 Property Tax (Proposed Adjustment: $35,000 decrease)
Property tax revenue was originally budgeted to be $9.37 million. Based on current information provided by the City’s property tax consultant, HdL, it is projected to decrease by $35 thousand to $9.34 million for FY 25/26. This projected decrease is due to reassessments of commercial property.

Sales Tax (Proposed Adjustment: $338,000 decrease)
Sales tax revenue was originally budgeted to be $11.1 million. Based on current analysis by HdL, sales tax revenues are projected to decline by $0.3 million to $10.8 million. The decrease is due to the decline in retail with the closure of stores around the downtown and drop in fuel prices affecting service stations.

GENERAL FUND EXPENDITURES (excluding Measure K)
General Fund expenditures for FY 25/26 were budgeted at $35.1 million. Based on updated analysis from all City Departments, expenditure is projected to decrease by $0.2 million, to $34.9 million. The main reason for the increase is related to the City’s insurance premiums decreasing by $0.2 million.

Table 3
Item 10.4
City Council Meeting Agenda - Page 226 of 230 - Monday, June 16, 2025 Salaries and Benefits (Proposed Adjustment: $83,000 decrease) Salaries and benefits adopted budget is $26.8 million and proposed to decrease $83 thousand to $26.7 million. The decrease reflects changes to benefits due to an increase in the unfunded pension liability payment by $113 thousand attributable to CalPERS not receiving the assumed discount rate in FY 22/23; and Municipal Pooling Authority decreasing workers compensation premiums of $196 thousand given the City’s improved claim experience.

Insurance Costs (Proposed Adjustment: $130,000 decrease) The City is a member of the Municipal Pooling Authority (MPA), a joint powers authority that provides self-insurance and insurance coverage against the risk of losses. MPA provides coverage from general liability, employment liability, cyber risk, vehicle, and property loss. The total insurance premiums are decreasing from $1.7 million to $1.6 million for FY 25/26. The premium decreases are due to the City’s improved claim experience.

FISCAL IMPACT
On net, the proposed adjustments to FY 25/26 revenues and expenditures outlined above will result in increased expenditures of $159 thousand. Staff is expecting that this amount can be offset by higher-than-anticipated beginning General Fund balance.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing the Fiscal Year 2025/2026 Budget Amendments, as recommended by the Budget Committee at its meeting of June 4, 2025.

ATTACHMENT(S)
Item 10.4
City Council Meeting Agenda - Page 227 of 230 - Monday, June 16, 2025 Proposed Resolution
Exhibit 1- Adjustments to FY 2025/2026 General Fund Revenues and Expenditures Prepared by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
Item 10.4
City Council Meeting Agenda - Page 228 of 230 - Monday, June 16, 2025 RESOLUTION NO. ___-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

APPROVING ADJUSTMENTS TO THE GENERAL FUND BUDGET FOR
FISCAL YEAR 2025/2026
WHEREAS, the City Council adopted the biennial budget for fiscal years (FY) 2024/2025 and 2025/2026 on June 17, 2024; and
WHEREAS, the Budget Committee reviewed and forwarded to the City Council the revised estimates for Fiscal Year 2024/2025 and budget amendment for Fiscal Year 2025/2026 on June 4, 2025; and
WHEREAS, the City Council desires to amend the budget for FY 2025/2026.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the budget adjustments in Exhibit 1 for FY 2025/2026 are hereby adopted.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of the City Council held on the 16th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SUE NOACK, Mayor
ATTEST:

LYONE P. CONNER, City Clerk
Item 10.4
City Council Meeting Agenda - Page 229 of 230 - Monday, June 16, 2025 EXHIBIT 1
Adjustments to Fiscal Year 2025/2026 General Fund Revenues and Expenditures Revenues Proposed Adjustment Explanation
Property Tax ($35,000) Property tax revenue was originally budgeted to be $9.37 million. Based on
current information provided by the
City’s property tax consultant, HdL, it is
projected to decrease by $35 thousand to
$9.34 million for FY 25/26. This
projected decrease is due to
reassessments of commercial property.

Sales Tax ($338,000) Sales tax revenue was originally
budgeted to be $11.1 million. Based on
current analysis by HdL, sales tax
revenues are projected to decline by $0.3
million to $10.8 million. The decrease is
due to the decline in retail with the
closure of stores around the downtown
and drop in fuel prices affecting service
stations.

Expenditures Proposed Adjustment Explanation
Salaries and Benefits ($83,000) The decrease reflects changes to benefits due to an increase in the unfunded
pension liability payment by $113
thousand due to CalPERS not receiving
the assumed discount rate in FY 22/23;
and Municipal Pooling Authority
decreasing workers compensation
premiums of $196 thousand due to the
City’s improved claim experience.

Risk Management -
Insurance
($130,000) The City is a member of the Municipal
Pooling Authority (MPA), a joint powers
authority that provides self-insurance and
insurance coverage against the risk of losses.

MPA provides coverage from general
liability, employment liability, cyber risk,
vehicle, and property loss. The total
insurance premiums are decreasing from
$1.7 million to $1.6 million for FY 25/26.

The premium decreases are due to the City’s
improved claim experience.

Item 10.4
City Council Meeting Agenda - Page 230 of 230 - Monday, June 16, 2025