Pleasant Hill City Council
August 18, 2025

City of Pleasant Hill

CITY COUNCIL MEETING AGENDA
Monday, August 18, 2025
REGULAR MEETING - 07:00 PM
Watch on YouTube at www.phillca.gov/councilmeeting
The public meeting of the City Council will be held in person at City Hall 100 Gregory Lane, Pleasant Hill, CA 94523. Telephone (925) 671-5267 A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 811 3942 6955 Passcode: 831948 MAYOR SUE NOACK DIST. 1 COUNCILMEMBER BELLE LA
VICE MAYOR ZAC SHESS DIST. 2 COUNCILMEMBER ANDREI OBOLENSKIY DIST. 5 COUNCILMEMBER AMANDA SZAKATS
Options for observing the meeting and participating in public comments are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period.

There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.phillca.gov/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by the deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting.
3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the City Council Meeting Agenda - Page 1 of 219 - Monday, August 18, 2025 Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.phillca.gov/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.phillca.gov/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts
Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.phillca.gov/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.phillca.gov/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

PRESENTATIONS
Introduction Civic Action Commissioner Gwen Haney
Acknowledgement of Cota Angulo as Honorary Mayor for a Day

CITY MANAGERS COMMENTS
(Brief updates on pending City business without discussion by the City Council.)

COUNCIL ANNOUNCEMENTS AND REPORTS
Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Announcements from Councilmembers

1. 2.

3. 4.

5. 5.1

5.2 6.

7. 7.1

7.2 City Council Meeting Agenda - Page 2 of 219 - Monday, August 18, 2025

PUBLIC COMMENT
The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is anopportunity for the public to comment on other agenda itemsat the time they are discussed. Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.

CONSENT CALENDAR
All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

Approve Minutes for the Regular City Council Meeting of August 4, 2025 Page 5 Approve Checks Dated: July 25, 2025; August 01, 2025 Page 9 Approve Appointment Recommendations to the Architectural Review Commission, Contra Costa Advisory Council on Aging, and the Commission on Aging

Adopt Resolution No. ___-25 Terminating the Emergency and accepting work for the City of Pleasant Hill Police Department Roof Replacement Project and Authorizing the Public Works Director to issue a Notice of Completion

Adopt Resolution No. ___25 Authorizing the City Manager to Execute a Professional Services Agreement with Kennedy & Associates for Compliance Support Services with Municipal Regional Stormwater Permit (MRP 3.0& 4.0) Requirements

Adopt Resolution No. ___-25 Authorizing the City Manager to Execute a Second Amendment to the Professional Services Agreement with Consor (Formally Park Engineering, Inc.), to provide on-call construction inspection services

ACTION CALENDAR
Adopt Resolution No.___-25 Authorizing the City Manager to execute an agreement with Sable Computers, Inc. (dba KIS) for the purchase of Palo Alto Network Firewalls

Adopt Resolution No. ___ - 25 Authorizing the City Manager to Execute an agreement with RingCentral for hosted VoIP services

Adopt Resolution No. ___-25 Accepting Funds and Authorizing Expenditures

8. 9.

9.1 9.2

9.3 9.4

9.5 9.6

10. 10.1

10.2 10.3
City Council Meeting Agenda - Page 3 of 219 - Monday, August 18, 2025 from the California Supplemental Law Enforcement Services Account (SLESA) Adopt Resolution No. ___-25 Awarding a Construction Contract for the 2025 Pothole Repair and Asphalt Concrete (AC) Pathway Overlay Project No. 01-25 and Authorizing the City Manager to Execute a Construction Contract with Rapid Grading Services

ADJOURNMENT
Next City Council Meeting: September 8, 2025

10.4 11.

City Council Meeting Agenda - Page 4 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
TO: The Honorable Mayor and City Councilmembers
SUBJECT: Approve Minutes for the Regular City Council Meeting of August 4, 2025 RECOMMENDED CITY COUNCIL ACTION: Approve the Minutes
ATTACHMENT(S): August 4, 2025 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk
Item 9.1
City Council Meeting Agenda - Page 5 of 219 - Monday, August 18, 2025

MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
August 4, 2025
City Council Meeting Minutes Page 1 July 7, 2025

1. CALL TO ORDER
Mayor Noack called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on August 1, 2025, by City Clerk Lyone Conner.

2. PLEDGE OF ALLEGIANCE
Mayor Noack invited the Council and Public to join her in reciting the Pledge of Allegiance.

3. ROLL CALL
Attendee Name Title Status
Sue Noack Mayor Present
Zac Shess Vice Mayor Present
Belle La District 1 Councilmember Present
Andrei Obolenskiy District 2 Councilmember Absent
Amanda Szakats District 5 Councilmember Present

4. CLOSED SESSION REPORT
Mayor Noack reported that there was a closed session on July 8, 2025 regarding an existing litigation, and there is nothing to report.

5. PRESENTATIONS

5.1 Presentation from the John Muir Community Health Fund Jelissa Parham, Executive Director of John Muir Community Health Fund, gave a presentation on the goals and accomplishments of the program.

5.2 Update from the Bay Area Rapid Transit (BART) District Matt Rinn, Bay Area Rapid Transit Director of District 1, presented to the Council and discussed recent improvements to the BART trains and rider experience, as well as financial trends that impact the service.

5.3 Update on Pleasant Hill Police Department Roof Repairs Ann James, Public Works Director, shared the most recent updates regarding the status of the Emergency Roof Repair at the Police Department.

6. CITY MANAGER COMMENTS
Item 9.1
City Council Meeting Agenda - Page 6 of 219 - Monday, August 18, 2025 City Council Meeting Minutes Page 2 August 4, 2025
Ethan Bindernagel, City Manager, reported that:
• The Police Department will host its annual National Night Out event at City Hall on August 5, 2025.
• The Second annual Bike Family Fest is on Sunday, September 14 at the Pleasant Hill Library.
• The MDUSD school year commences on August 6, 2025. The Police Department reminds motorists and cyclists to observe the speed limits and obey all laws and traffic signs.

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Mayor Noack reported Council’s attendance at the Contra Costa Mayors Conference on July 10, hosted by the City of Brentwood.

7.2 Announcements from Councilmembers
Councilmember Szakats reported her attendance at the August 3 Summer Concert, the 60th anniversary celebration of the Older American’s Act hosted at Los Medanos, and the League of California Cities webinar “Crunch Time at the Capitol.” She also announced that the MCE Board approved a rate increase to the 100% renewable energy program for “Deep Green” customers and that clean vehicle credits will end on September 30.

Vice Mayor Shess reported his attendance at a Chamber Mixer and the Summer Concert.

Councilmember La reported her attendance at the Blues and Brews Festival and the Summer Concert.

She also announced that the Climate Action Plan Planning Workshop is on Wednesday, August 13 and Saturday, August 16.

In addition to events and activities already noted by Council, Mayor Noack also reported her attendance at the East Bay Leadership Council Installation and Awards Night.

8. PUBLIC COMMENT
No members of the public provided a comment.

9. CONSENT CALENDAR
Motion (Shess/La) to Approve consent items 9.1 – 9.4, carried as follows:

AYES: La, Shess, Szakats, Noack
ABSENT: Obolenskiy
Item 9.1
City Council Meeting Agenda - Page 7 of 219 - Monday, August 18, 2025 City Council Meeting Minutes Page 3 August 4, 2025

9.1 Approve Minutes for the Regular City Council Meeting of July 7, 2025

9.2 Approve Checks Dated July 04, 2025; July 11, 2025; July 18, 2025

9.3 Accept Update on Contra Costa Transportation Authority and TRANSPAC

9.4 Adopt Resolution No. 33-25 Upholding a Portion of the Planning Commission’s Decision, and Overturning a Portion of the Planning Commission's Decision, to Approve a Reasonable Accommodation Request for an Attached Carport Structure for a Person with Disabilities at 135 Byron Court, ENT-2023-0058

10. ACTION CALENDAR

10.1 Adopt Resolution No. 34-25 Declaring a Public Nuisance Due to the Presence of Weeds and Ordering the Abatement of Same on the Property Located at 319 Gloria Drive
Troy Fujimoto, City Planner, provided a presentation on the history of the public nuisance and City Council action to be considered.

No members of the public provided comments.

Motion (Szakats/Shess) to Approve item 10.1, carried as follows:

AYES: La, Shess, Szakats, Noack
ABSENT: Obolenskiy

11. ADJOURNMENT
Mayor Noack adjourned the meeting at 8:12 p.m. The next Regular City Council meeting will be held on Monday, August 18, 2025, beginning at 7:00 p.m. ______________________________
LYONE P. CONNER, CITY CLERK
Item 9.1
City Council Meeting Agenda - Page 8 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: Approve Checks Dated: July 25, 2025; August 01, 2025

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Chief Financial Officer
Item 9.2
City Council Meeting Agenda - Page 9 of 219 - Monday, August 18, 2025 7/28/2025 3:42:00 PM Page 1 of 10
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 7/25/2025 - 7/25/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AAA05 - AAA BUSINESS SUPPLIES
AAA BUSINESS SUPPLIES 2440773-0 07/25/2025 COPY PAPER:HAM86700 30%…101-5097-0000-660016 347466 07/25/2025 87.01 Vendor AAA05 - AAA BUSINESS SUPPLIES Total: 87.01
Vendor: ALL01 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A491421 07/25/2025 MONTHLY RADIO MONITORI… 101-5097-0000-650041 347467 07/25/2025 60.35 Vendor ALL01 - AG SECURITY SERVICES, INC. Total: 60.35
Vendor: ALS01 - ALSCO UNIFORMS
ALSCO UNIFORMS LSAC2158210 07/25/2025 MATS. TOWELS, LAUNDRY S… 101-2001-0000-660014 347468 07/25/2025 182.55 Vendor ALS01 - ALSCO UNIFORMS Total: 182.55
Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …114W-CYT9-TPYH 06/30/2025 WATER BOTTLES FOR EMPLO…101-1014-0000-620034 347518 07/25/2025 423.00 AMAZON CAPITAL SERVICES, …14DN-4JFC-FHNT 07/25/2025 2 LENOVO THNKPD T14 GEN …401-1012-0000-660024 347473 07/25/2025 2,363.82 AMAZON CAPITAL SERVICES, …17WJ-H7NT-PL7C 07/25/2025 OFFICE SUPPLIES FOR HR 101-1014-0000-660016 347474 07/25/2025 33.82 AMAZON CAPITAL SERVICES, …1FYH-GGF7-WDXG 07/25/2025 PER CHRG PD IN ERROR CASH…101-200020 347472 07/25/2025 819.36 AMAZON CAPITAL SERVICES, …1LMR-9V96-G3DF 07/25/2025 ANALYSIS OF CHANGES, NEC… 101-1016-0000-660016 347470 07/25/2025 64.61 AMAZON CAPITAL SERVICES, …1P4W-TWCQ-7F1X 07/25/2025 LOGITECH WAVE KEYS KYBO… 401-1012-0000-660024 347471 07/25/2025 92.85 AMAZON CAPITAL SERVICES, …1PMR-JXCR-RCFV 07/25/2025 OFFICE SUPPLIES FOR ERICKA…101-1014-0000-660016 347469 07/25/2025 19.65 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 3,817.11 Vendor: AMU24 - AMUNDSON, TOM
AMUNDSON, TOM 250725 07/25/2025 DVWS STAFF ENGR FOR JUL'… 501-7010-0000-611040 347475 07/25/2025 409.69 Vendor AMU24 - AMUNDSON, TOM Total: 409.69
Vendor: ANG10 - ANGEL ARMOR
ANGEL ARMOR INV14745 07/25/2025 BALLISTIC VEST FOR KUHN, … 101-2001-0000-660026 347476 07/25/2025 1,407.86 Vendor ANG10 - ANGEL ARMOR Total: 1,407.86
Vendor: ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP.

ARMOUR PETROLEUM SVC &…WO-28976 07/25/2025 PD & PSC: UST OPERATOR IN… 101-5097-0000-630040 347477 07/25/2025 415.00 Vendor ARM03 - ARMOUR PETROLEUM SVC & EQUIPMENT CORP. Total: 415.00 Vendor: ABA01 - ASSOCIATION OF BAY AREA GOVERNMENTS
ASSOCIATION OF BAY AREA … AR039457 07/25/2025 ABAG DUES: FY 2025/2026… 101-1001-0000-620121 347478 07/25/2025 11,582.00 Vendor ABA01 - ASSOCIATION OF BAY AREA GOVERNMENTS Total: 11,582.00 Vendor: ATT04 - AT&T
AT&T 23777815 07/25/2025 ANALOG PHONE LINE TO BC… 101-1012-0000-670020 347479 07/25/2025 61.61 Vendor ATT04 - AT&T Total: 61.61
Item 9.2
City Council Meeting Agenda - Page 10 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 2 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: BEL10 - BELLECCI & ASSOCIATES/SANBELL
BELLECCI & ASSOCIATES/SA… 210032.00-37 06/30/2025 PO/20002 PP46 ENGR SVCS -… 301-5137-0000-630034 347519 07/25/2025 2,918.05 Vendor BEL10 - BELLECCI & ASSOCIATES/SANBELL Total: 2,918.05 Vendor: BES14 - BEST BEST & KRIEGER LLP
BEST BEST & KRIEGER LLP 1032992 06/30/2025 RE: GENERAL ATTORNEY SER… 101-1007-0000-630040 347520 07/25/2025 1,372.00 BEST BEST & KRIEGER LLP 1032993 06/30/2025 RE: TELECOMMUNICATION S… 101-1007-0000-630040 347520 07/25/2025 106.50 BEST BEST & KRIEGER LLP 1032994 06/30/2025 RE: SPECIAL GENERAL SERVI… 101-1007-0000-630040 347520 07/25/2025 1,455.50 BEST BEST & KRIEGER LLP 1032995 06/30/2025 RE: PH V. UNITED STATES FIR… 101-1007-0000-630013 347520 07/25/2025 32.30 BEST BEST & KRIEGER LLP 1032996 06/30/2025 RE: S&H CONSTRUCTION, INC…101-1007-0000-630013 347520 07/25/2025 75.90 BEST BEST & KRIEGER LLP 1032996 06/30/2025 RE: S&H CONSTRUCTION, INC…101-1007-0000-630013 347520 07/25/2025 11,193.00 BEST BEST & KRIEGER LLP 1032997 06/30/2025 RE: SPECIAL EMPLOYMENT L… 101-1007-0000-630040 347520 07/25/2025 2,059.00 BEST BEST & KRIEGER LLP 1032998 06/30/2025 RE: EMPLOYEE AND RETIRE… 101-1007-0000-630040 347520 07/25/2025 935.00 Vendor BES14 - BEST BEST & KRIEGER LLP Total: 17,229.20 Vendor: BMI24 - BMI IMAGING SYSTEMS, INC.

BMI IMAGING SYSTEMS, INC. 101467 07/25/2025 PO/12004 DOCUMENT SCAN… 295-1012-0000-630040 347480 07/25/2025 7,436.29 Vendor BMI24 - BMI IMAGING SYSTEMS, INC. Total: 7,436.29 Vendor: CEN02 - CENTRAL CONTRA COSTA SANITARY DISTRICT
CENTRAL CONTRA COSTA SA… 807014 06/30/2025 WHITE ZONE 101-5097-0000-670025 347521 07/25/2025 3,986.77 CENTRAL CONTRA COSTA SA… 807014 06/30/2025 NEW LIBRARY 103-5105-0000-670025 347521 07/25/2025 2,004.25 CENTRAL CONTRA COSTA SA… 807014 06/30/2025 BLUE ZONE 1 226-4019-0000-670025 347521 07/25/2025 233.69 CENTRAL CONTRA COSTA SA… 807014 06/30/2025 BLUE ZONE 5 226-4023-0000-670025 347521 07/25/2025 474.46 Vendor CEN02 - CENTRAL CONTRA COSTA SANITARY DISTRICT Total: 6,699.17 Vendor: CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC CHARLES KOPP INC dba CONT…CEI 13492;13493;13497 07/25/2025 ELEC LIGHT SVCS:PD,SIT/LOC… 101-5097-0000-630040 347481 07/25/2025 4,055.49 CHARLES KOPP INC dba CONT…CEI 13492;13493;13497 07/25/2025 ELEC LIGHT SVCS:PD,SIT/LOC… 101-5097-0000-650016 347481 07/25/2025 656.63 CHARLES KOPP INC dba CONT…CEI 13492;13493;13497 07/25/2025 ELEC LIGHT SVCS:PD,SIT/LOC… 101-5097-0000-650046 347481 07/25/2025 469.90 CHARLES KOPP INC dba CONT…CEI 13498 06/30/2025 INST REBU ST LIGHT FIX AND… 301-5137-0000-800030 347522 07/25/2025 1,120.56 Vendor CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC Total: 6,302.58 Vendor: MAR02 - CITY OF MARTINEZ
CITY OF MARTINEZ 1334818 06/30/2025 MEDIAN IRRIGATION SVC (4/… 226-4023-0000-670025 347523 07/25/2025 364.00 Vendor MAR02 - CITY OF MARTINEZ Total: 364.00
Vendor: COM02 - COMCAST
COMCAST 8155400030053878 7/5/25 07/25/2025 MONTHLY FOR JUL'25 ACCT 101-1012-0000-670010 347482 07/25/2025 75.91 COMCAST ACCT 8155400030834376 7/… 07/25/2025 MONTHLY FOR JUL'25 101-1012-0000-670010 347483 07/25/2025 173.74 Vendor COM02 - COMCAST Total: 249.65
Vendor: CCC14 - CONTRA COSTA COUNTY
CONTRA COSTA COUNTY 708514 06/30/2025 TRAFFIC SIGNAL MAINT MAY… 306-5107-0000-650043 347524 07/25/2025 34,545.93 CONTRA COSTA COUNTY 708594 06/30/2025 TRAFFIC SIGNAL MAINT JUN … 306-5107-0000-650043 347525 07/25/2025 26,287.14 Vendor CCC14 - CONTRA COSTA COUNTY Total: 60,833.07
Item 9.2
City Council Meeting Agenda - Page 11 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 3 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CON90 - CONTRA COSTA HEALTH SERVICES
CONTRA COSTA HEALTH SER… 250725 07/25/2025 S.A.R.T. EXAM BILLING - JUNE…101-2001-0000-630033 347485 07/25/2025 1,700.00 Vendor CON90 - CONTRA COSTA HEALTH SERVICES Total: 1,700.00 Vendor: CON70 - CONTRA COSTA HEALTH SERVI
CONTRA COSTA HEALTH SER… IN0315455 07/25/2025 HAZARDOUS MATERIALS PR… 101-2001-0000-630033 347484 07/25/2025 4,426.50 Vendor CON70 - CONTRA COSTA HEALTH SERVI Total: 4,426.50 Vendor: COU27 - COULSON & ASSOCIATES
COULSON & ASSOCIATES 25-003 06/30/2025 ADMINISTRATIVE-NON-REIM…101-3001-0000-630022 347526 07/25/2025 1,785.00 COULSON & ASSOCIATES 25-004 EPL 06/30/2025 PO/90014 ON-CALL ENGR SV… 101-220013 347526 07/25/2025 2,720.00 COULSON & ASSOCIATES 25-007 06/30/2025 ADMINISTRATIVE-NON-REIM…101-3001-0000-630022 347526 07/25/2025 425.00 COULSON & ASSOCIATES 25-008 (EPL) 06/30/2025 PO/90014 ON-CALL ENGR SV… 101-220013 347526 07/25/2025 425.00 COULSON & ASSOCIATES 25-008 RD1535 06/30/2025 PO/90014 ON-CALL ENGR SV… 101-220013 347526 07/25/2025 340.00 COULSON & ASSOCIATES 25-011 EPL 06/30/2025 PO/90014 ON-CALL ENGR SV… 101-220013 347526 07/25/2025 2,082.50 COULSON & ASSOCIATES 25-011 RD#1535 06/30/2025 PO/90014 ON-CALL ENGR SV… 101-220013 347526 07/25/2025 340.00 COULSON & ASSOCIATES 250725 06/30/2025 ADMINISTRATIVE-NON-REIM…101-3001-0000-630022 347526 07/25/2025 85.00 Vendor COU27 - COULSON & ASSOCIATES Total: 8,202.50
Vendor: CRI07 - CRIME SCENE CLEANERS, INC
CRIME SCENE CLEANERS, INC 94149 07/25/2025 CLEAN-UP OF HOLDING CELLS 101-2001-0000-630041 347486 07/25/2025 260.00 Vendor CRI07 - CRIME SCENE CLEANERS, INC Total: 260.00
Vendor: DEN03 - DENALECT ALARM CO.

DENALECT ALARM CO. R19772 07/25/2025 QRTLY ALARM SVC: LIBRARY … 103-5105-0000-650017 347487 07/25/2025 666.00 Vendor DEN03 - DENALECT ALARM CO. Total: 666.00
Vendor: DUA01 - DU-ALL SAFETY, LLC
DU-ALL SAFETY, LLC 26404 06/30/2025 SAFETY TRAINING JUNE 2025 101-1014-0000-630020 347527 07/25/2025 1,472.50 Vendor DUA01 - DU-ALL SAFETY, LLC Total: 1,472.50
Vendor: EAS02 - EAST BAY REGIONAL COMMUNICATIONS
EAST BAY REGIONAL COMM… 20260015 07/25/2025 MAINT EBRICS & WAGE CHR… 402-2001-0000-650040 347488 07/25/2025 51,336.00 Vendor EAS02 - EAST BAY REGIONAL COMMUNICATIONS Total: 51,336.00 Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 250725 06/30/2025 WHITE ZONE 101-5097-0000-670025 347528 07/25/2025 3,274.94 EBMUD PAYMENT CENTER 250725 A 06/30/2025 WHITE ZONE 101-5097-0000-670025 347529 07/25/2025 1,472.41 EBMUD PAYMENT CENTER 250725 A 06/30/2025 BLUE ZONE 5 226-4023-0000-670025 347529 07/25/2025 178.48 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 4,925.83
Vendor: ENG04 - ENGEO INC.

ENGEO INC. 302633 06/30/2025 GEOTECH & CONST SVCS-M… 101-3004-0000-630040 347530 07/25/2025 3,507.50 ENGEO INC. 303433 06/30/2025 GEOTECH & CONST SVCS- M… 101-3004-0000-630040 347530 07/25/2025 3,393.75 Vendor ENG04 - ENGEO INC. Total: 6,901.25
Vendor: TAL02 - EQUIFAX WORKFORCE SOLUTIONS LLC
EQUIFAX WORKFORCE SOLUT…2066416255 07/25/2025 UNEMPLOYMENT CLAIMS M… 101-1015-0000-680035 347509 07/25/2025 500.00 Vendor TAL02 - EQUIFAX WORKFORCE SOLUTIONS LLC Total: 500.00 Item 9.2
City Council Meeting Agenda - Page 12 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 4 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: FJK01 - F.J. KENNEDY AND ASSOCIATES, INC.

F.J. KENNEDY AND ASSOCIAT… 25-093 06/30/2025 PO/10003 STORMWTR PROG…231-3001-0000-630040 347531 07/25/2025 2,364.83 Vendor FJK01 - F.J. KENNEDY AND ASSOCIATES, INC. Total: 2,364.83 Vendor: FAS10 - FASTRAK INVOICE PROCESSING DEPT
FASTRAK INVOICE PROCESSI… T582599386314 07/25/2025 HOV LANE, TOLL EVASION P… 101-5097-0000-660014 347489 07/25/2025 10.75 Vendor FAS10 - FASTRAK INVOICE PROCESSING DEPT Total: 10.75 Vendor: FRA28 - FRANK + GROSSMAN LANDSCAPE CONTRACTORS, INC.

FRANK + GROSSMAN LANDS… 37256 07/25/2025 JUL'25 JANITORI SVCS PD, PS… 101-5097-0000-650012 347490 07/25/2025 4,500.00 FRANK + GROSSMAN LANDS… 37256 07/25/2025 JUL'25 JANITORI SVCS PD, PS… 101-5097-0000-650012 347490 07/25/2025 6,200.00 FRANK + GROSSMAN LANDS… 37256 07/25/2025 JUL'25 JANITORI SVCS PD, PS… 101-5097-0000-650012 347490 07/25/2025 1,050.00 FRANK + GROSSMAN LANDS… 37256 07/25/2025 JUL'25 JANITORI SVCS PD, PS… 103-5105-0000-660021 347490 07/25/2025 6,350.00 Vendor FRA28 - FRANK + GROSSMAN LANDSCAPE CONTRACTORS, INC. Total: 18,100.00 Vendor: GRE16 - GREEN HALO SYSTEMS
GREEN HALO SYSTEMS 5766 07/25/2025 HOSTING AND MAINTENANC…101-4013-0000-630040 347491 07/25/2025 204.00 Vendor GRE16 - GREEN HALO SYSTEMS Total: 204.00
Vendor: HAR46 - HARBOR FREIGHT
HARBOR FREIGHT 08C0A6F4 07/25/2025 AUTO SHOP SUPP: ORDER 88…101-5097-0000-620065 347492 07/25/2025 61.14 HARBOR FREIGHT E5EF027A, 08C0A6F4 06/30/2025 AUTO SHP SUPP: MOTORCYC…101-5097-0000-620065 347532 07/25/2025 801.21 HARBOR FREIGHT E5EF027A, 08C0A6F4 06/30/2025 AUTO SHP SUPP: MOTORCYC…101-5097-0000-660011 347532 07/25/2025 491.61 Vendor HAR46 - HARBOR FREIGHT Total: 1,353.96
Vendor: HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO
HD SUPPLY FORMERLY HOME…871887238 07/25/2025 BUILDING MATERIALS FOR C… 101-5097-0000-650017 347493 07/25/2025 95.76 HD SUPPLY FORMERLY HOME…873284350 07/25/2025 BUILDING MATERIALS FOR C… 101-5097-0000-650018 347493 07/25/2025 124.60 HD SUPPLY FORMERLY HOME…873945307 07/25/2025 BUILDING MATERIALS FOR C… 101-5097-0000-650017 347493 07/25/2025 43.14 Vendor HOM01 - HD SUPPLY FORMERLY HOME DEPOT PRO Total: 263.50 Vendor: HON01 - HONEYWELL INT'L INC.

HONEYWELL INT'L INC. 5270341008 06/30/2025 CH - CONDENSER WATER P… 101-5097-0000-630040 347533 07/25/2025 6,875.00 Vendor HON01 - HONEYWELL INT'L INC. Total: 6,875.00
Vendor: JDC25 - J & D CUSTOM EMBROIDERY LLC
J & D CUSTOM EMBROIDERY …9569 07/25/2025 UNIFORM ITEMS FOR DISPA… 101-2001-0000-612290 347494 07/25/2025 50.00 Vendor JDC25 - J & D CUSTOM EMBROIDERY LLC Total: 50.00 Vendor: JDP01 - JD PARTNERS CONCRETE
JD PARTNERS CONCRETE 173A 06/30/2025 PO/50971 SIDEWALK REPAIR:…101-5097-0000-630040 347534 07/25/2025 9,000.00 Vendor JDP01 - JD PARTNERS CONCRETE Total: 9,000.00
Vendor: KLE01 - KLEVEN, JASON
KLEVEN, JASON 250725 07/25/2025 REIMB FOR PH LIONS CLUB … 101-2001-0000-620121 347495 07/25/2025 180.00 Vendor KLE01 - KLEVEN, JASON Total: 180.00
Vendor: SRS01 - MARIK ENTERPRISES, LLC dba SRS PRIVATE INVESTIGATIONS MARIK ENTERPRISES, LLC dba…2025-128 07/25/2025 PRE-EMPLOYMENT BACKGR… 101-1014-0000-630021 347496 07/25/2025 210.00 Vendor SRS01 - MARIK ENTERPRISES, LLC dba SRS PRIVATE INVESTIGATIONS Total: 210.00 Item 9.2
City Council Meeting Agenda - Page 13 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 5 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: MUN01 - MUNICIPAL POOLING AUTHORITY
MUNICIPAL POOLING AUTH… INV 004555 07/25/2025 WELLNESS PROGRAM FY 25-… 101-1015-0000-680020 347465 07/25/2025 18,453.00 MUNICIPAL POOLING AUTH… INV 004555 07/25/2025 VEHICLE PREMIUM FY 25-26 101-1015-0000-680020 347465 07/25/2025 10,670.00 MUNICIPAL POOLING AUTH… INV 004555 07/25/2025 GENERAL LIABILITY PREMIUM…101-1015-0000-680020 347465 07/25/2025 1,082,826.00 MUNICIPAL POOLING AUTH… INV 004555 07/25/2025 PROPERTY PREMIUM FY 25-26 101-1015-0000-680025 347465 07/25/2025 172,063.00 MUNICIPAL POOLING AUTH… INV 004555 07/25/2025 WRKERS COMP PREM FY 25-…101-210014 347465 07/25/2025 292,732.00 MUNICIPAL POOLING AUTH… INV004555 06/30/2025 CORDICO EAP PREMIUM 24-… 101-1015-0000-680030 347535 07/25/2025 9,999.00 Vendor MUN01 - MUNICIPAL POOLING AUTHORITY Total: 1,586,743.00 Vendor: ETS25 - NAO ETSUKI LEE
NAO ETSUKI LEE 25013 06/30/2025 COMPLETED INSTALLATION … 107-5105-0000-800030 347536 07/25/2025 2,712.10 Vendor ETS25 - NAO ETSUKI LEE Total: 2,712.10
Vendor: NIC05 - NICHOLS CONSULTING ENGR., CHTD
NICHOLS CONSULTING ENGR.…484185503 06/30/2025 PO/51392 PHR- TAYLOR BLVD…301-5139-2411-630034 347537 07/25/2025 44,057.50 Vendor NIC05 - NICHOLS CONSULTING ENGR., CHTD Total: 44,057.50 Vendor: PAK01 - PAKPOUR CONSULTING GROUP, INC.

PAKPOUR CONSULTING GRO… 4779 RD#1660 06/30/2025 PO/20017A PROV ON-CALL E… 101-220013 347538 07/25/2025 180.00 Vendor PAK01 - PAKPOUR CONSULTING GROUP, INC. Total: 180.00 Vendor: PGE01 - PG&E
PG&E ACCT 1090540129-4 7/17/25 07/25/2025 ELECTRICITY 101-2001-0000-670015 347497 07/25/2025 9,869.10 PG&E ACCT 1132206793-27/13/25 07/25/2025 GAS 101-2001-0000-670015 347498 07/25/2025 91.57 Vendor PGE01 - PG&E Total: 9,960.67
Vendor: PLE16 - PLEASANT HILL CHEVRON
PLEASANT HILL CHEVRON 250725 07/25/2025 CAR WASHES FOR APR- JULY …101-2001-0000-650051 347499 07/25/2025 357.00 Vendor PLE16 - PLEASANT HILL CHEVRON Total: 357.00
Vendor: TPF01 - PLEASANT HILL CRESCENT DR. INVESTORS, LLC PLEASANT HILL CRESCENT DR…STATEMENT JUN'25 06/30/2025 DOWNTOWN EXPENSES - JU… 226-4024-0000-630040 347539 07/25/2025 11,782.00 Vendor TPF01 - PLEASANT HILL CRESCENT DR. INVESTORS, LLC Total: 11,782.00 Vendor: POI02 - POINT ONE ELECTRICAL SYST
POINT ONE ELECTRICAL SYST 30639 07/25/2025 INSTALLATION OF CAT6 ETH… 401-1012-0000-630040 347500 07/25/2025 948.52 Vendor POI02 - POINT ONE ELECTRICAL SYST Total: 948.52
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 65196933 07/25/2025 TEMP SVCS IN THE ENGR DIVI…101-3001-0000-630019 347501 07/25/2025 965.44 ROBERT HALF 65196937 07/25/2025 TEMP SVCS IN THE ENGR DIV… 101-3001-0000-630019 347502 07/25/2025 386.18 ROBERT HALF 65199585 07/25/2025 PYCK FOR PER-DIEM EMPLO … 101-2001-0000-611050 347503 07/25/2025 2,816.24 Vendor ROB03 - ROBERT HALF Total: 4,167.86
Vendor: SCI03 - SCIARONI, JACK
SCIARONI, JACK 250725 07/25/2025 DVWS CHIEF ENGR FOR JUL'… 501-7010-0000-611040 347504 07/25/2025 546.25 Vendor SCI03 - SCIARONI, JACK Total: 546.25
Item 9.2
City Council Meeting Agenda - Page 14 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 6 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: STA67 - SECURITAS TECHNOLOGY CORPORATION
SECURITAS TECHNOLOGY CO… 6005153745 07/25/2025 TROUBLESHT BRIVO PNL ON … 101-5097-0000-650041 347505 07/25/2025 490.00 Vendor STA67 - SECURITAS TECHNOLOGY CORPORATION Total: 490.00 Vendor: SHR01 - SHRED-IT
SHRED-IT 8011351477 07/25/2025 PAPER SHREDDING SVC 101-2001-0000-630040 347506 07/25/2025 675.61 Vendor SHR01 - SHRED-IT Total: 675.61
Vendor: SUN28 - SUNRISE ENVIRONMENTAL SCIENTIFIC
SUNRISE ENVIRONMENTAL S… 154871 07/25/2025 AUTO SHOP SUPPLIES 101-5097-0000-630040 347507 07/25/2025 209.64 Vendor SUN28 - SUNRISE ENVIRONMENTAL SCIENTIFIC Total: 209.64 Vendor: SUP02 - SUPER STATION CAR WASH
SUPER STATION CAR WASH 7519 07/25/2025 ENGR DIVISION- CAR WASH V…101-3001-0000-630048 347508 07/25/2025 26.60 Vendor SUP02 - SUPER STATION CAR WASH Total: 26.60
Vendor: TMU20 - THE MUSIC COMPANY
THE MUSIC COMPANY 720202501 07/25/2025 PORT POTTIES & HDWASH S… 101-4002-0000-700085 347510 07/25/2025 1,180.00 Vendor TMU20 - THE MUSIC COMPANY Total: 1,180.00
Vendor: T-M02 - T-MOBILE USA, INC
T-MOBILE USA, INC 9609925711 07/25/2025 INVESTIGATIONS PH TRACIN… 101-2001-0000-670020 347511 07/25/2025 100.00 Vendor T-M02 - T-MOBILE USA, INC Total: 100.00
Vendor: TYL02 - TYLER TECHNOLOGIES, INC
TYLER TECHNOLOGIES, INC 025-518483 07/25/2025 ASHLEY SCHWERTNER TYLER… 101-1012-0000-630040 347512 07/25/2025 320.00 Vendor TYL02 - TYLER TECHNOLOGIES, INC Total: 320.00
Vendor: UND01 - USAN
USAN 2025124898 07/25/2025 ANNU MEM FOR UNDRGRO… 101-3002-0000-800030 347513 07/25/2025 5,175.41 Vendor UND01 - USAN Total: 5,175.41
Vendor: V&V01 - V&V MANUFACTURING, INC
V&V MANUFACTURING, INC 62755 07/25/2025 BADGE FOR ATIFAH SMITH 101-2001-0000-612290 347514 07/25/2025 136.56 Vendor V&V01 - V&V MANUFACTURING, INC Total: 136.56
Vendor: VAS25 - VASQUEZ, JESUS
VASQUEZ, JESUS 250725 07/25/2025 REIMBURSEMENT - SAFETY G…101-5097-0000-660038 347515 07/25/2025 60.39 VASQUEZ, JESUS 250725 07/25/2025 REIMBURSEMENT - SAFETY G…101-5097-0000-660038 347515 07/25/2025 127.78 VASQUEZ, JESUS 250725 07/25/2025 REIMBURSEMENT - SAFETY G…101-5097-0000-660038 347515 07/25/2025 211.83 Vendor VAS25 - VASQUEZ, JESUS Total: 400.00
Vendor: VER16 - VERIZON
VERIZON 893.20 06/30/2025 MONTHLY SVC FOR JUN'25 A… 101-5097-0000-670010 347540 07/25/2025 893.20 Vendor VER16 - VERIZON Total: 893.20
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 6117979912 07/25/2025 PH SVCS FOR JUN-JUL'25 AC… 101-1012-0000-670010 347516 07/25/2025 386.62 Vendor VER09 - VERIZON WIRELESS Total: 386.62
Item 9.2
City Council Meeting Agenda - Page 15 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 7 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: VOO01 - VOORHIES, CLAIRE
VOORHIES, CLAIRE 250725 07/25/2025 DVWS SEC & DISPA FOR JUL'… 501-7010-0000-611040 347517 07/25/2025 409.68 Vendor VOO01 - VOORHIES, CLAIRE Total: 409.68
Grand Total: 1,910,916.03
Item 9.2
City Council Meeting Agenda - Page 16 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 8 of 10
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 1,711,313.94
103 - MEASURE K FUND 9,020.25
107 - LIBRARY CONSTRUCTION FUND (MEASURE K) 2,712.10
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 13,032.63 231 - NPDES/STORMWATER 2,364.83
295 - AMERICAN RESCUE PLAN ACT (ARPA) FUND 7,436.29
301 - GAS TAX FUND 48,096.11
306 - MEASURE J FUND 60,833.07
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 3,405.19 402 - PD TECHNOLOGY FUND 51,336.00
501 - DIABLO VISTA WATER FUND 1,365.62
Grand Total: 1,910,916.03
Account Summary
Account Number Account Name Payment Amount
101-1001-0000-620121 MEMBERSHIP 11,582.00
101-1007-0000-630013 OUTSIDE COUNSEL/LITI… 11,301.20
101-1007-0000-630040 CONTRACTUAL SVC 5,928.00
101-1012-0000-630040 CONTRACTUAL SVC 320.00
101-1012-0000-670010 UTIL/COMMUNCTNS 636.27
101-1012-0000-670020 UTIL/TELEPHONE 61.61
101-1014-0000-620034 EMPL RECOG/AWDS 423.00
101-1014-0000-630020 EMPLYEE TRAING 1,472.50
101-1014-0000-630021 HIRE/TEST SVCS 210.00
101-1014-0000-660016 SUPPLIES/OFFICE 53.47
101-1015-0000-680020 INSURANCE/LIAB,VEH … 1,111,949.00
101-1015-0000-680025 INSURANCE/BLDG,PROP 172,063.00
101-1015-0000-680030 INSURANCE/MISC DEDU… 9,999.00
101-1015-0000-680035 INSURANCE/UNEMPLY… 500.00
101-1016-0000-660016 SUPPLIES/OFFICE 64.61
101-200020 SUSPENSE ACCOUNT 819.36
101-2001-0000-611050 SALARY-PART TIME TEM… 2,816.24
101-2001-0000-612290 UNIFORM/PD OTHER AC… 186.56
101-2001-0000-620121 MEMBERSHIP 180.00
101-2001-0000-630033 P.D. OTHER SVCS 6,126.50
101-2001-0000-630040 CONTRACTUAL SVC 675.61
101-2001-0000-630041 HAZ WASTE SVCS 260.00
101-2001-0000-650051 MAINT/P.D. AUTO 357.00
101-2001-0000-660014 SUPPLIES/OPERATING 182.55
101-2001-0000-660026 SAFETY EQUIPMENT REP… 1,407.86
Item 9.2
City Council Meeting Agenda - Page 17 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 9 of 10
Account Summary
Account Number Account Name Payment Amount
101-2001-0000-670015 UTIL/GAS-ELECTR 9,960.67
101-2001-0000-670020 UTIL/TELEPHONE 100.00
101-210014 WORKERS COMP PAYAB… 292,732.00
101-220013 REFUNDABLE DEPOSITS … 6,087.50
101-3001-0000-630019 TEMP AGNCY SVCS 1,351.62
101-3001-0000-630022 CONSULTANT STAFF 2,295.00
101-3001-0000-630048 AUTO/OUTSD SVCS 26.60
101-3002-0000-800030 CONSTRUCTION 5,175.41
101-3004-0000-630040 CONTRACTUAL SVC 6,901.25
101-4002-0000-700085 SUMMER CONCERT SERI… 1,180.00
101-4013-0000-630040 CONTRACTUAL SVC 204.00
101-5097-0000-620065 AUTO/PRTS/TIRES 862.35
101-5097-0000-630040 CONTRACTUAL SVC 20,555.13
101-5097-0000-650012 MAINT/JANITORALMAIN… 11,750.00
101-5097-0000-650016 MAINT/PD BLDG 656.63
101-5097-0000-650017 MAINT/CH BLDG 138.90
101-5097-0000-650018 MAINT/PSC BLDG 124.60
101-5097-0000-650041 MAINT/FIR/SCRTY 550.35
101-5097-0000-650046 MAINT/STR LITES 469.90
101-5097-0000-660011 AUTO/SUPPLIES 491.61
101-5097-0000-660014 SUPPLIES/OPERATING 10.75
101-5097-0000-660016 SUPPLIES/OFFICE 87.01
101-5097-0000-660038 SUPPLIES/SAFETY 400.00
101-5097-0000-670010 UTIL/COMMUNCTNS 893.20
101-5097-0000-670025 UTIL/WATER 8,734.12
103-5105-0000-650017 MAINT/CH BLDG 666.00
103-5105-0000-660021 SUPLS/JANITORAL 6,350.00
103-5105-0000-670025 UTIL/WATER 2,004.25
107-5105-0000-800030 CONSTRUCTION 2,712.10
226-4019-0000-670025 UTIL/WATER 233.69
226-4023-0000-670025 UTIL/WATER 1,016.94
226-4024-0000-630040 CONTRACTUAL SVC 11,782.00
231-3001-0000-630040 CONTRACTUAL SVC 2,364.83
295-1012-0000-630040 CONTRACTUAL SVC 7,436.29
301-5137-0000-630034 ENGINEERING 2,918.05
301-5137-0000-800030 CONSTRUCTION 1,120.56
301-5139-2411-630034 ENGINEERING 44,057.50
306-5107-0000-650043 MAINT/TRAF SGNLMAIN… 60,833.07
401-1012-0000-630040 CONTRACTUAL SVC 948.52
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 2,456.67
402-2001-0000-650040 MAINT/RADIOSMAINT/… 51,336.00
501-7010-0000-611040 SALARY-PART TIME PER… 1,365.62
Item 9.2
City Council Meeting Agenda - Page 18 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/25/2025 - 7/25/2025 7/28/2025 3:42:00 PM Page 10 of 10
Account Summary
Account Number Account Name Payment Amount
501-7010-0000-611040 SALARY-PART TIME PER…
Grand Total: 1,910,916.03
Project Account Summary
Project Account Key Payment Amount
**None** 1,910,916.03
Grand Total: 1,910,916.03
2025-07-28
Item 9.2
City Council Meeting Agenda - Page 19 of 219 - Monday, August 18, 2025 7/31/2025 5:25:28 PM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 7/31/2025 - 8/1/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …19YL-WV1H-DJCQ 08/01/2025 TWO 10X10 POP UP CANOPI… 101-4002-0000-700015 347557 08/01/2025 297.14 AMAZON CAPITAL SERVICES, …1X97-DN9W-DYWP 08/01/2025 MEASURING WHEEL- SHAWN…101-3001-0000-660016 347559 08/01/2025 150.74 AMAZON CAPITAL SERVICES, …1YPK-3MJH-3RN3 08/01/2025 SUNSCREEN - DEPT USE 101-3001-0000-660016 347559 08/01/2025 10.32 AMAZON CAPITAL SERVICES, …65223796;65220765 08/01/2025 TEMP SVCS IN THE ENGR DIV …101-3001-0000-630019 347558 08/01/2025 1,951.20 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 2,409.40 Vendor: AMU24 - AMUNDSON, TOM
AMUNDSON, TOM 250801 08/01/2025 7/24/25-GEN PLMBG SUPP-P…501-7010-0000-650026 347560 08/01/2025 57.33 AMUNDSON, TOM 250801 08/01/2025 7/24/25-GEN PLMBG SUPP-P…501-7010-0000-650026 347560 08/01/2025 44.53 AMUNDSON, TOM 250801 08/01/2025 7/24/25-GEN PLMBG SUPP-P…501-7010-0000-650026 347560 08/01/2025 18.46 Vendor AMU24 - AMUNDSON, TOM Total: 120.32
Vendor: ATT04 - AT&T
AT&T 23747297 08/01/2025 ANALG PTS LN FOR LIBRARY … 101-1012-0000-670020 347561 08/01/2025 121.65 Vendor ATT04 - AT&T Total: 121.65
Vendor: HOR02 - BLINK TAG INC
BLINK TAG INC 0003411 08/01/2025 TRANSPAC SVCS-WEB PAGE … 801-6002-0000-630040 347562 08/01/2025 75.00 BLINK TAG INC 3411 06/30/2025 TRANSPAC SVCS-WEB PAGE … 801-6002-0000-630040 347543 08/01/2025 75.00 Vendor HOR02 - BLINK TAG INC Total: 150.00
Vendor: BMO23 - BMO BANK N.A. COMMERCIAL CARD
BMO BANK N.A. COMMERCI… 5569320000936041 08/01/2025 CITY STAFF CC PURCH-STMT … 101-200030 347563 08/01/2025 16,617.72 Vendor BMO23 - BMO BANK N.A. COMMERCIAL CARD Total: 16,617.72 Vendor: CAL27 - CALCRAFT CORPORATION
CALCRAFT CORPORATION 250801 08/01/2025 COST RECOVERY REFUND OF… 101-220010 347564 08/01/2025 1,895.40 Vendor CAL27 - CALCRAFT CORPORATION Total: 1,895.40
Vendor: BOA07 - CALIFORNIA DEPT OF TAX AND FEE ADMIN
CALIFORNIA DEPT OF TAX A… 250801 08/01/2025 SALE TX REMITTANCE: APR-J… 101-1019-0000-730099 347565 08/01/2025 -0.35 CALIFORNIA DEPT OF TAX A… 250801 08/01/2025 SALE TX REMITTANCE: APR-J… 101-200050 347565 08/01/2025 6.35 Vendor BOA07 - CALIFORNIA DEPT OF TAX AND FEE ADMIN Total: 6.00 Vendor: CON13 - CCC FLOOD CONTROL
CCC FLOOD CONTROL 250801 06/30/2025 DRA FEES COLL APR-JUN'25 … 101-0000-0000-480029 347544 08/01/2025 161.58 CCC FLOOD CONTROL 250801 06/30/2025 DRA FEES COLL APR-JUN'25 … 101-260010 347544 08/01/2025 32,155.13 Vendor CON13 - CCC FLOOD CONTROL Total: 32,316.71
Vendor: CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC CHARLES KOPP INC dba CONT…CEI 13494 06/30/2025 INST REBUIL ST LIGHT FIX & … 301-5137-0000-800030 347545 08/01/2025 865.02 Vendor CHA21 - CHARLES KOPP INC dba CONTINENTAL ELECTRIC Total: 865.02 Item 9.2
City Council Meeting Agenda - Page 20 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/31/2025 - 8/1/2025 7/31/2025 5:25:28 PM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CIN10 - CINTAS CORPORATION
CINTAS CORPORATION 250801 08/01/2025 4236047526;4236744791;42… 101-5097-0000-620133 347566 08/01/2025 1,091.12 CINTAS CORPORATION 250801 08/01/2025 4236047526;4236744791;42… 101-5097-0000-620133 347566 08/01/2025 1,091.12 CINTAS CORPORATION 250801 08/01/2025 4236047526;4236744791;42… 101-5097-0000-620133 347566 08/01/2025 1,091.12 CINTAS CORPORATION 250801 08/01/2025 4236047526;4236744791;42… 101-5097-0000-620133 347566 08/01/2025 1,091.12 Vendor CIN10 - CINTAS CORPORATION Total: 4,364.48
Vendor: COR01 - CORBIN WILLITS SYSTEMS, INC.

CORBIN WILLITS SYSTEMS, I… 000C507151 08/01/2025 MONTHLY INV JUL'25 101-1012-0000-650036 347567 08/01/2025 960.15 Vendor COR01 - CORBIN WILLITS SYSTEMS, INC. Total: 960.15 Vendor: CRI07 - CRIME SCENE CLEANERS, INC
CRIME SCENE CLEANERS, INC 94243 08/01/2025 CLEAN-UP OF BOOKING RO… 101-2001-0000-630041 347568 08/01/2025 390.00 Vendor CRI07 - CRIME SCENE CLEANERS, INC Total: 390.00
Vendor: RED24 - DBA - CALIFORNIA BANK OF COMMERCE
DBA - CALIFORNIA BANK OF … PAY APP 13 06/30/2025 PO/13700 CONST CONTRA-C… 301-5137-0000-800030 347541 07/31/2025 627,755.87 DBA - CALIFORNIA BANK OF … PAY APP13 06/30/2025 PO/13700 CONST CONTRA-C… 301-5137-0000-800030 347541 07/31/2025 816,692.64 DBA - CALIFORNIA BANK OF … PAY-APP13 06/30/2025 PO/13700 CONST CONTRA-C… 301-5137-0000-800030 347541 07/31/2025 456,122.58 DBA - CALIFORNIA BANK OF … RETENTION PMT 13 06/30/2025 PO/13700 ESCRW ACCT-CCB… 301-5137-0000-800030 347542 08/01/2025 100,030.06 Vendor RED24 - DBA - CALIFORNIA BANK OF COMMERCE Total: 2,000,601.15 Vendor: DIV04 - DIVISION OF THE STATE ARC
DIVISION OF THE STATE ARC 250801 06/30/2025 SB1186 QTR REPORT - APR - … 203-240096 347546 08/01/2025 157.20 Vendor DIV04 - DIVISION OF THE STATE ARC Total: 157.20
Vendor: DYN05 - Dynamic Audio Concepts, LLC
Dynamic Audio Concepts, LLC 1265 08/01/2025 SOUND SYS FOR SUMM CON… 101-4002-0000-700085 347569 08/01/2025 2,850.00 Vendor DYN05 - Dynamic Audio Concepts, LLC Total: 2,850.00 Vendor: ESS25 - ESSENCE GOLDMAN
ESSENCE GOLDMAN 250801 08/01/2025 SUMM CONCERT SER PERFO… 101-240073 347570 08/01/2025 1,800.00 Vendor ESS25 - ESSENCE GOLDMAN Total: 1,800.00
Vendor: 10097 - FLOCK GROUP INC
FLOCK GROUP INC INV-70432 08/01/2025 FLOCK SAFETY SOLAR FALCO… 241-2001-0000-660026 347571 08/01/2025 3,000.00 Vendor 10097 - FLOCK GROUP INC Total: 3,000.00
Vendor: FOR06 - FORENSIC SERVICES DIVISION
FORENSIC SERVICES DIVISION PHPD-2506 06/30/2025 DRUGS/ALCO/TOXI TSTG FOR…101-2001-0000-630033 347548 08/01/2025 5,052.50 FORENSIC SERVICES DIVISION PHPD-2506-SUPP 06/30/2025 DRUGS/ALCO/ TOXI TSTG FO… 101-2001-0000-630033 347547 08/01/2025 371.70 Vendor FOR06 - FORENSIC SERVICES DIVISION Total: 5,424.20 Vendor: HAR82 - HARD HEAD VETERANS LLC
HARD HEAD VETERANS LLC INV-1018 08/01/2025 PO/20016 BALLISTIC HELMET…101-2001-0000-660026 347572 08/01/2025 9,055.02 Vendor HAR82 - HARD HEAD VETERANS LLC Total: 9,055.02
Vendor: HDL01 - HDL COREN & CONE
HDL COREN & CONE SIN052745 08/01/2025 CONTRACT SVCS PROPERTY … 899-6001-0000-630040 347573 08/01/2025 4,678.23 Vendor HDL01 - HDL COREN & CONE Total: 4,678.23
Item 9.2
City Council Meeting Agenda - Page 21 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/31/2025 - 8/1/2025 7/31/2025 5:25:28 PM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: KAR04 - KARSTE CONSULTING INC.

KARSTE CONSULTING INC. 2025/PHILL-#1 08/01/2025 EOC CONSULTING SVCS (7/1/…101-2001-0000-630033 347574 08/01/2025 1,500.00 Vendor KAR04 - KARSTE CONSULTING INC. Total: 1,500.00
Vendor: LAW08 - LAW ENFORCEMENT TRAINING CENTER OFFICE OF THE SHERIFF LAW ENFORCEMENT TRAINI… 25-3864 06/30/2025 RANGE TRAINING (JUNE 2025) 101-2001-0000-640011 347549 08/01/2025 1,700.00 Vendor LAW08 - LAW ENFORCEMENT TRAINING CENTER OFFICE OF THE SHERIFF Total: 1,700.00 Vendor: LEH02 - LEHR
LEHR SI121708 08/01/2025 VEHICLE ALPR SERVICING 101-2001-0000-650051 347575 08/01/2025 280.00 Vendor LEH02 - LEHR Total: 280.00
Vendor: THO01 - MARGARET THORNTON
MARGARET THORNTON 250801 08/01/2025 RETIREE MEDICAL FOR AUG … 101-1019-0000-612210 347576 08/01/2025 205.90 Vendor THO01 - MARGARET THORNTON Total: 205.90
Vendor: MUN14 - MUNOZ, BEATRIZ
MUNOZ, BEATRIZ 250801 08/01/2025 EDUCATION INCENTIVE/BEA… 101-2001-0000-630033 347577 08/01/2025 500.00 Vendor MUN14 - MUNOZ, BEATRIZ Total: 500.00
Vendor: NUN01 - NUNES, JAMES R.

NUNES, JAMES R. 250801 08/01/2025 RETIREE MEDICAL FOR AUG … 101-1019-0000-612210 347578 08/01/2025 162.00 Vendor NUN01 - NUNES, JAMES R. Total: 162.00
Vendor: PHR01 - P.H. REC & PARK DISTRICT
P.H. REC & PARK DISTRICT 250801 06/30/2025 INTEREST FOR 2ND QTR END… 250-240090 347550 08/01/2025 146.73 Vendor PHR01 - P.H. REC & PARK DISTRICT Total: 146.73
Vendor: PHP03 - PETTY CASH
PETTY CASH 250801 08/01/2025 DONUT KING, SAGETY TRNG … 101-5097-0000-640022 347579 08/01/2025 135.00 PETTY CASH 250801A 06/30/2025 DONUT KNG, SAFETY TRNG 5…101-5097-0000-640022 347551 08/01/2025 31.00 PETTY CASH 250801A 06/30/2025 BAGEL ST, LGA APPRECIATIO… 101-5097-0000-650016 347551 08/01/2025 48.65 PETTY CASH 250801A 06/30/2025 ACE, PSC BLDG MAINT 4/30/… 101-5097-0000-650017 347551 08/01/2025 0.66 Vendor PHP03 - PETTY CASH Total: 215.31
Vendor: KUM25 - PHYLISS PEYRON
PHYLISS PEYRON 250801 08/01/2025 SOLD BL# 27561 8/1/25 101-0000-0000-404010 347580 08/01/2025 242.50 Vendor KUM25 - PHYLISS PEYRON Total: 242.50
Vendor: RAD25 - RADC ENTERPRISES, INC
RADC ENTERPRISES, INC 250801 08/01/2025 COST RECOVERY REFUND OF… 101-220010 347581 08/01/2025 762.32 Vendor RAD25 - RADC ENTERPRISES, INC Total: 762.32
Vendor: REV01 - REVEL ENVIRONMENTAL MANUFACTURING, INC.

REVEL ENVIRONMENTAL MA… 65801 06/30/2025 JPHV CLEANOUT SVCS PP5 I… 231-5037-0000-630042 347552 08/01/2025 2,804.55 Vendor REV01 - REVEL ENVIRONMENTAL MANUFACTURING, INC. Total: 2,804.55 Vendor: REW24 - REWARDIAN, LLC
REWARDIAN, LLC 14067 06/30/2025 PO/10140 EMPLO RECOG & … 101-1014-0000-620034 347553 08/01/2025 283.99 REWARDIAN, LLC 14126;140.67 06/30/2025 EMPL RECOG & REW PROG $… 101-1014-0000-620034 347553 08/01/2025 996.01 Item 9.2
City Council Meeting Agenda - Page 22 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/31/2025 - 8/1/2025 7/31/2025 5:25:28 PM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount REWARDIAN, LLC 14240;14181 06/30/2025 EMPL RECOG AND REW PRO… 101-1014-0000-620034 347553 08/01/2025 1,317.50 Vendor REW24 - REWARDIAN, LLC Total: 2,597.50
Vendor: RIE25 - RIECHERS ENGINEERING
RIECHERS ENGINEERING 250801 06/30/2025 COST RECOVERY REFUND OF… 101-220010 347554 08/01/2025 12,402.44 Vendor RIE25 - RIECHERS ENGINEERING Total: 12,402.44
Vendor: RIO25 - RIO VISTA AUTO GROUP
RIO VISTA AUTO GROUP 36745 08/01/2025 PO/9700 2025 F250 4X2 SD R…411-5097-0000-710855 347582 08/01/2025 65,491.49 Vendor RIO25 - RIO VISTA AUTO GROUP Total: 65,491.49
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 65220764;65235063 08/01/2025 TEMP SVCS IN THE ENGR DIV …101-3001-0000-630019 347583 08/01/2025 1,920.31 ROBERT HALF 65223689 08/01/2025 PYCK FOR PER-DIEM EMPLO… 101-2001-0000-611050 347584 08/01/2025 1,656.60 Vendor ROB03 - ROBERT HALF Total: 3,576.91
Vendor: SRT25 - SRT VEDA VENTURES LLC
SRT VEDA VENTURES LLC 250801 08/01/2025 BL# 47738 NOT PRORATED 101-0000-0000-404010 347585 08/01/2025 306.25 SRT VEDA VENTURES LLC 250801 08/01/2025 BL# 47738 NOT PRORATED 101-1019-0000-620030 347585 08/01/2025 9.19 Vendor SRT25 - SRT VEDA VENTURES LLC Total: 315.44
Vendor: STE11 - STERICYCLE, INC
STERICYCLE, INC 07-18-2025 08/01/2025 HAZARDOUS WASTE DISPOS… 101-2001-0000-630041 347586 08/01/2025 656.41 Vendor STE11 - STERICYCLE, INC Total: 656.41
Vendor: SUN25 - SUN VALLEY APARTMENTS
SUN VALLEY APARTMENTS 250801 08/01/2025 DUPLICATE PMT 2023 VENDI… 101-0000-0000-404010 347587 08/01/2025 52.00 SUN VALLEY APARTMENTS 250801 08/01/2025 DUPLICATE PMT 2023 VENDI… 203-240096 347587 08/01/2025 4.00 Vendor SUN25 - SUN VALLEY APARTMENTS Total: 56.00
Vendor: SYM01 - SymbolArts LLC
SymbolArts LLC 0533127-A 08/01/2025 CHANLLENGE COINS/ OUTST… 101-2001-0000-660014 347588 08/01/2025 916.91 Vendor SYM01 - SymbolArts LLC Total: 916.91
Vendor: TAY25 - TAY & JAY DESIGNS INC
TAY & JAY DESIGNS INC 250801 06/30/2025 COST RECOVERY REFUND OF… 101-220010 347555 08/01/2025 12,131.75 Vendor TAY25 - TAY & JAY DESIGNS INC Total: 12,131.75
Vendor: THO25 - THOMAS-SWAN SIGN CO., INC.

THOMAS-SWAN SIGN CO., IN…48211-08 08/01/2025 FINAL PMT - FRIENDS OF THE…107-5105-0000-800030 347589 08/01/2025 9,119.82 Vendor THO25 - THOMAS-SWAN SIGN CO., INC. Total: 9,119.82 Vendor: TIM25 - TIME OUT REAL ESTATE LLC
TIME OUT REAL ESTATE LLC 250801 08/01/2025 COST RECOVERY REFUND OF… 101-220010 347590 08/01/2025 259.56 TIME OUT REAL ESTATE LLC 250801A 08/01/2025 COST RECOVERY REFUND OF… 101-220010 347591 08/01/2025 12,952.99 Vendor TIM25 - TIME OUT REAL ESTATE LLC Total: 13,212.55 Vendor: UND01 - USAN
USAN 25USB124898 08/01/2025 CAL STATE FEE FOR REGULA… 101-3002-0000-800030 347592 08/01/2025 1,574.43 Vendor UND01 - USAN Total: 1,574.43
Item 9.2
City Council Meeting Agenda - Page 23 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/31/2025 - 8/1/2025 7/31/2025 5:25:28 PM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: VIS08 - VISIONEERS INTEGRATED SYSTEMS, INC.

VISIONEERS INTEGRATED SY… 177468 08/01/2025 COMMERCIAL LOCK REPLAC… 401-1012-0000-630040 347593 08/01/2025 2,100.00 Vendor VIS08 - VISIONEERS INTEGRATED SYSTEMS, INC. Total: 2,100.00 Vendor: WEX01 - WEX BANK
WEX BANK 106125846 08/01/2025 GAS CARDS FOR THE PD IN J… 101-2001-0000-620062 347594 08/01/2025 75.46 Vendor WEX01 - WEX BANK Total: 75.46
Vendor: WIL27 - WILLIAM R. GRAY AND COMPANY
WILLIAM R. GRAY AND COM… 22780 & 22790 06/30/2025 MANAGING DIRECTOR SVCS … 801-6002-0000-611010 347556 08/01/2025 29,598.87 WILLIAM R. GRAY AND COM… 22780 & 22790 06/30/2025 MANAGING DIRECTOR SVCS … 801-6002-0000-611010 347556 08/01/2025 33,013.94 Vendor WIL27 - WILLIAM R. GRAY AND COMPANY Total: 62,612.81 Grand Total: 2,283,141.88
Item 9.2
City Council Meeting Agenda - Page 24 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/31/2025 - 8/1/2025 7/31/2025 5:25:28 PM Page 6 of 7
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 131,290.56
107 - LIBRARY CONSTRUCTION FUND (MEASURE K) 9,119.82
203 - DISABILITY ACCESS FUND 161.20
231 - NPDES/STORMWATER 2,804.55
241 - SUPPLEMENTAL LAW ENFORCEMENT SERVICES FU… 3,000.00 250 - PARKLAND DEDICATION FUND 146.73
301 - GAS TAX FUND 2,001,466.17
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 2,100.00 411 - VEHICLE REPLACEMENT FUND 65,491.49
501 - DIABLO VISTA WATER FUND 120.32
801 - TRANSPAC FUND 62,762.81
899 - REDEVELOP PROP TAX TRUST FUND-SUCCESSOR A… 4,678.23 Grand Total: 2,283,141.88
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-404010 BUSINESS LICENSE FEE 600.75
101-0000-0000-480029 OTHER REVENUE 161.58
101-1012-0000-650036 MAINT/SOFTWARE 960.15
101-1012-0000-670020 UTIL/TELEPHONE 121.65
101-1014-0000-620034 EMPL RECOG/AWDS 2,597.50
101-1019-0000-612210 SICK LEAVE CONVERSIO… 367.90
101-1019-0000-620030 CREDIT CARD/MERCHA… 9.19
101-1019-0000-730099 CASH OVER/(SHORT) -0.35
101-200030 CREDIT CARD PAYABLE 16,617.72
101-200050 SALES TAX PAYABLE 6.35
101-2001-0000-611050 SALARY-PART TIME TEM… 1,656.60
101-2001-0000-620062 AUTO/GASOLINE 75.46
101-2001-0000-630033 P.D. OTHER SVCS 7,424.20
101-2001-0000-630041 HAZ WASTE SVCS 1,046.41
101-2001-0000-640011 POST TRAING SVC 1,700.00
101-2001-0000-650051 MAINT/P.D. AUTO 280.00
101-2001-0000-660014 SUPPLIES/OPERATING 916.91
101-2001-0000-660026 SAFETY EQUIPMENT REP… 9,055.02
101-220010 REFUNDABLE DEPOSITS … 40,404.46
101-240073 DUE TO CIVIC ACTION C… 1,800.00
101-260010 DRAINAGE FEES PAYABLE 32,155.13
101-3001-0000-630019 TEMP AGNCY SVCS 3,871.51
101-3001-0000-660016 SUPPLIES/OFFICE 161.06
101-3002-0000-800030 CONSTRUCTION 1,574.43
Item 9.2
City Council Meeting Agenda - Page 25 of 219 - Monday, August 18, 2025 Expense Approval Report Payment Dates: 7/31/2025 - 8/1/2025 7/31/2025 5:25:28 PM Page 7 of 7
Account Summary
Account Number Account Name Payment Amount
101-4002-0000-700015 PROMOS/CONTRIBUTIO… 297.14
101-4002-0000-700085 SUMMER CONCERT SERI… 2,850.00
101-5097-0000-620133 UNIFORM MAINTENANC… 4,364.48
101-5097-0000-640022 EDUC/MTGS/LOCAL 166.00
101-5097-0000-650016 MAINT/PD BLDG 48.65
101-5097-0000-650017 MAINT/CH BLDG 0.66
107-5105-0000-800030 CONSTRUCTION 9,119.82
203-240096 DISABILITY ACCESS FEE 161.20
231-5037-0000-630042 NPDES COSTS 2,804.55
241-2001-0000-660026 SAFETY EQUIPMENT REP… 3,000.00
250-240090 DUE TO REC & PARK / FE… 146.73
301-5137-0000-800030 CONSTRUCTION 2,001,466.17
401-1012-0000-630040 CONTRACTUAL SVC 2,100.00
411-5097-0000-710855 CAPITAL ASSETS-AUTO/… 65,491.49
501-7010-0000-650026 MAINT/DV WATER 120.32
801-6002-0000-611010 SALARY-PERMANENT 62,612.81
801-6002-0000-630040 CONTRACTUAL SVC 150.00
899-6001-0000-630040 CONTRACTUAL SVC 4,678.23
Grand Total: 2,283,141.88
Project Account Summary
Project Account Key Payment Amount
**None** 2,283,141.88
Grand Total: 2,283,141.88
2025-07-31
Item 9.2
City Council Meeting Agenda - Page 26 of 219 - Monday, August 18, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Interview and Nominating Committee
Vice Mayor Shess and Councilmember Amanda Szakats
DATE: August 8, 2025
SUBJECT: Approve Appointment Recommendations to the Architectural Review Commission, Contra Costa Advisory Council on Aging, and the Commission on Aging

APPOINTMENTS TERMS/EXPIRATION DATES

ARCHITECTURAL REVIEW COMMISSION
Janet Brandess – New Appointment Unfilled Term through June 2029, Effective September 2025

CONTRA COSTA ADVISORY COUNCIL ON
AGING
Lorna Van Ackeren – Reappointment - Recommend
Ratification to County Board of Supervisors
October 2025 through September 2027

COMMISSION ON AGING
Catherine Becerra-Smith – New Appointment Unfilled term through April 2027 Item 9.3
City Council Meeting Agenda - Page 27 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION -25 TERMINATING THE EMERGENCY AND

ACCEPTING WORK FOR THE CITY OF PLEASANT HILL POLICE

DEPARTMENT ROOF REPLACEMENT PROJECT AND AUTHORIZING

THE PUBLIC WORKS DIRECTOR TO ISSUE A NOTICE OF

COMPLETION

SYNOPSIS
The City of Pleasant Hill Police Department Roof Replacement Project removed and replaced the existing roof at the Police Department facility. This project was declared an emergency after staff discovered that termites had infested the roof sheeting for the building. The project is now complete.

The purpose of this item is to terminate the emergency condition, accept the City of Pleasant Hill Police Department Roof Replacement Project as complete, and authorize the issuance of a Notice of Completion.

DISCUSSION
Background
In April 2025, a termite infestation was discovered in the ceiling of the Investigations area on the second floor of the Police Department. Wallace Termite was hired in early May 2025 to inspect the building for termites and abate the termites at the point of the infestation. The Police Department building is a designated Emergency Services Building, and as such, cannot be vacated to “tent” the structure for termite fumigation; therefore, Wallace Termite only completed a spot fumigation in areas where the termites were readily visible. Inspection during the initial fumigation work revealed that termites had also infested the roof sheeting for the building. Staff consulted the Chief Building Official, who advised that the termites should be fumigated immediately because once they infiltrate a structure, the infestation will continue to spread and damage the structural integrity of the roof. If left unabated, infestation could potentially affect the entire Police Department building.

Item 9.4
City Council Meeting Agenda - Page 28 of 219 - Monday, August 18, 2025 Staff requested pricing from three local contractors known to perform this type of work: State Roofing, Inc., Pioneer Roofing, and San Fransico Roofing Services. In response, only State Roofing, Inc. submitted a complete project proposal and indicated they could start the work immediately
On June 2, 2025, the City Council approved Resolution No. 19-25 declaring an emergency and authorizing the City Manager to execute a construction contract with State Roofing, Inc. to remove and replace the existing roof at the Pleasant Hill Police Department facility.

Once the demolition of the existing roof was completed, Wallace Termite, Inc. reinspected the roof structure and determined that there was no additional termite activity noted in the roof structure, at which point State Roofing then completed the work.

Analysis
Construction began on June 23, 2025, and was substantially complete on July 30, 2025. City Council approved $558,558 for the construction budget, including a 10 percent contingency. The project's final contract cost is $507,780, and the City will retain 5 percent ($25,379) from State Roofing to ensure that all subcontractors and suppliers are paid. The procedure for releasing the retainer requires the City Council to formally accept the work and then authorize the Public Works Director to issue and record the Notice of Completion. If there are no claims filed within 30 days of posting the notice, the City will make final payment of the retained amount to State Roofing, Inc..

The remaining project funds in the amount of $50,780 will be returned to the Bicycle and Pedestrian Program.

FISCAL IMPACT
The total project construction cost is $507,780. The project was funded by the Police Department Roof Replacement Project ($300,000), as identified in the FY24/29 CIP, and $207,780 in available FY24/25 Pedestrian and Bicycle Program funds.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

Item 9.4
City Council Meeting Agenda - Page 29 of 219 - Monday, August 18, 2025

RECOMMENDED CITY COUNCIL ACTION
Adopt Resolution.

ALTERNATIVES TO RECOMMENDED ACTION
None recommended.

ATTACHMENT(S)
Proposed Resolution
Prepared by: Ann James, Public Works Director
Reviewed by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
Item 9.4
City Council Meeting Agenda - Page 30 of 219 - Monday, August 18, 2025 RESOLUTION NO. ____-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT

HILL TERMINATING AN EMERGENCY, ACCEPTING WORK FOR THE

POLICE DEPARMTENT ROOF REPLACEMENT PROJECT, AND AUTHORIZING

THE PUBLIC WORKS DIRECTOR TO ISSUE A NOTICE OF COMPLETION WHEREAS, On June 2, 2025, the City Council approved Resolution No. 19-25 declaring an emergency and authorizing the City Manager to execute a construction contract with State Roofing, Inc.; and
WHEREAS, The Police Department Roof Replacement Project provided for the removal and replacement of the existing roof at the Pleasant Hill Police Department facility; and WHEREAS, the Chief Building Official determined that the Police Department building roof was in need of immediate repair or rehabilitation to avoid the possibility of future structural damage; and
WHEREAS, emergency repair work was performed to protect persons and City property within the City of Pleasant Hill, and
WHEREAS, the work is now complete, and the situation that gave rise to the declaration of an emergency has been abated. WHEREAS, the
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pleasant Hill hereby proclaims the termination of the location emergency declared in Resolution No. 19-

25. BE IT FURTHER RESOLVED THAT:

1. The contract work completed under emergency conditions is accepted as complete and the Public Works Director is authorized to execute a Notice of Completion for the Police Department Roof Replacement Project and file the document with the office of the Recorder of the County of Contra Costa, State of California, within 10 days from the date thereof.

2. The City Council of the City of Pleasant Hill, authorizes the appropriation and transfer of the remaining Measure K project funds be returned to the Pedestrian and Bicycle Program Funds for approximately $50,780.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 18th day of August, 2025, by the following vote:
[Signatures on the Following Page]
Item 9.4
City Council Meeting Agenda - Page 31 of 219 - Monday, August 18, 2025 AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
_____________________________
SUE NOACK Mayor
ATTEST:
__________________________________
LYONE CONNER, City Clerk
Item 9.4
City Council Meeting Agenda - Page 32 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___25 AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH KENNEDY & ASSOCIATES FOR COMPLIANCE

SUPPORT SERVICES WITH MUNICIPAL REGIONAL STORMWATER
PERMIT (MRP 3.0 & 4.0) REQUIREMENTS

SYNOPSIS
This item will consider authorizing the City Manager to execute a Professional Services Agreement with Kennedy & Associates (“consultant”) to continue its stormwater program MRP

3.0 & 4.0 compliance support services. The MRP 3.0 & 4.0 requires the City to implement several stormwater related implementations that are outside of staff expertise.

DISCUSSION
Background
The City of Pleasant Hill participates in the Contra Costa Clean Water Program (CCCWP), which was formed to enable jurisdictions to perform local and countywide clean water activities in a costeffective manner. These activities are mandated by the San Francisco Bay Regional Water Quality Control Board (RWQCB) under the Federal Water Pollution Control Act, through a countywide National Pollutant Discharge Elimination System (NPDES) permit. The permit is issued to the CCCWP with which the City is a co-permittee (with all Contra Costa cities, the unincorporated County, and the Flood Control District). Kennedy & Associates have historically assisted the City to ensure continued compliance in the following areas:

MRP 3.0 and 4.0 Trash Load Reduction Requirements:

On May 11, 2022, the MRP was reissued by the Regional Water Board and is referred to as MRP

3.0. MRP 3.0 became effective on July 1, 2022, and Provision C.10 requires applicable Permittees, including the City, to continue to make progress on reducing trash discharges from their MS4s to receiving waters from 2009 levels.

Item 9.5
City Council Meeting Agenda - Page 33 of 219 - Monday, August 18, 2025 MRP 4.0 trash load reduction benchmarks will be a continuation of the trash load reduction benchmarks included in previous versions of the MRP.

Development of a Green Infrastructure Plan (GIP):

The GIP identifies potential and future capital projects that can implement green infrastructure improvements such as landscape flow-thru planters and stormwater treatment facilities. These projects treat runoff within landscape areas prior to entering the storm drain system. The City has implemented similar type projects in the past, including Geary Road, Buskirk Improvement, and Pleasant Hill Road projects. Green infrastructure projects help meet our goal and permit requirements.

Managing Stormwater and C.3 Program: This task includes ensuring City compliance with Provision C.3h of the MRP (Operation and Maintenance of Stormwater Treatment Systems) and encompasses such tasks as preparing Operation and Maintenance Agreements for regulated projects; notifying property owners of inspection and reporting requirements, particularly those projects with proprietary devices; and modifying the installed project database to include installation of new pervious pavement. Preparation of the annual report and attendance at CCCWP Committee meetings are additional tasks performed under this program.

The consultant will also perform ongoing miscellaneous stormwater tasks to ensure compliance with various provisions of the MRP 3.0, including reviewing municipal maintenance Best Management Practices with City staff, updating both the City’s Enforcement Response Plan and Business Inspection Plans and other support activities.

Achieve PCB/Mercury Load Reduction
In each Annual Report, the City of Pleasant Hill shall report progress on the acreage of land areas investigated, including progress toward investigation of 100 percent of any old industrial land use, as a likely PCB source. The intent is to reach the load reduction requirement goals set by RWQCB through green infrastructure projects; identifying countywide contaminated hotspot sites for credit, and developing countywide abatement guidelines for building demolition permits that local jurisdictions would implement to capture/abate PCB and Mercury-containing materials during demolition projects. The CCCWP staff has conducted countywide surveys of potential “parcel/hotspots” to determine parcels that may contain potential or significant levels of PCB or Mercury, and allow jurisdictions to meet individual and County-wide requirements. But, the survey confirmed that the City of Pleasant Hill has no hotspot parcels within the City, and will need to rely on local green infrastructure projects and the County to meet this goal.

Analysis
Item 9.5
City Council Meeting Agenda - Page 34 of 219 - Monday, August 18, 2025 On June 6, 2016, the City Council authorized the City Manager to execute a Professional Services Agreement in the amount of $68,690 with Kennedy & Associates to assist the City in complying with MRP 2.0 requirements and its various provisions of the National Pollutant Discharge Elimination System (NPDES) permit. On October 15, 2018, the City amended the original contract to increase the agreement amount by an additional $105,920. In August 2020, a second amendment to the agreement increased the amount by an additional $187,839 for Kennedy & Associates to continue its services to the City to assure continued compliance with MRP 2.0 & 3.0 requirements.

The existing contract will have a remaining balance of $7,725.11 after payment of the June 2025 invoice for $7,867.83, which covered costs for preparation of the annual report.

Kennedy & Associates have provided an updated scope and proposal for Development Engineering and Stormwater Program Services in the amount of $65,000. Due to the enhanced scope of services that are required by MRP 3.0 & 4.0, staff recommends the City enter into a new contract with Kennedy & Associates.

Staff has reviewed the cost proposal from Kennedy & Associates and finds it to be complete and reasonable.

FISCAL IMPACT
The costs associated with Kennedy & Associates’ support services is funded using available NPDES Funds (Fund 19), with no General Fund money being used. The Finance Department has confirmed that the respective NPDES funds are available.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt resolution.

ALTERNATIVES TO RECOMMENDED ACTION
None recommended.

Item 9.5
City Council Meeting Agenda - Page 35 of 219 - Monday, August 18, 2025

ATTACHMENT(S)
Attachments: Proposed Resolution
Exhibit 1 - Professional Services Agreement
Prepared by: Laetitia Galeazzi, Senior Civil Engineer
Reviewed by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 9.5
City Council Meeting Agenda - Page 36 of 219 - Monday, August 18, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH KENNEDY & ASSOCIATES FOR COMPLIANCE SUPPORT

SERVICES WITH MUNICIPAL REGIONAL STORMWATER
PERMIT (MRP 3.0 & 4.0) REQUIREMENTS
WHEREAS, the City of Pleasant Hill has a responsibility to meet MRP 3.0 & 4.0 and its various provisions of the National Pollutant Discharge Elimination System (NPDES) permit requirements; and
WHEREAS, the MRP 3.0 & 4.0 requires the City to implement several stormwater related implementations that are outside of staff expertise; and WHEREAS, the City has secured $367,710 in Stormwater Utility Assessment fees to provide funding for MRP 3.0 & 4.0 requirements; and
WHEREAS, the City of Pleasant Hill desires to continue to utilize the professional services of Kennedy & Associates for compliance support services; and WHEREAS, Kennedy & Associates has submitted a proposal to the Engineering Division which is determined to be complete and acceptable.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

Authorize the City Manager to execute a Professional Services Agreement with Kennedy & Associates (Exhibit 1) in an amount not to exceed $65,000 for compliance support services with Municipal Regional Stormwater Permit (MRP 3.0 & 4.0) requirements.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 18th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
SUE NOACK, Mayor
ATTEST:
_________________________
LYONE CONNER, City Clerk
Item 9.5
City Council Meeting Agenda - Page 37 of 219 - Monday, August 18, 2025 1 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of the _____ day of _________________, 202__, by and between the City of Pleasant Hill ("City") and FJ Kennedy & Associates, ("Consultant").

RECITALS
A. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
B. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.

1. Scope of Services. The Consultant shall furnish the following services in a professional manner:

Consultant shall perform the services described on Exhibit A which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time.

2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City.

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed $65,000 without additional authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.

5. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of EXHIBIT 1
Item 9.5
City Council Meeting Agenda - Page 38 of 219 - Monday, August 18, 2025 2 implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request. 6 Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

7. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant will not:
a. make a governmental decision whether to:

1. approve a rate, rule, or regulation;

2. adopt or enforce a law;

3. issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;

4. authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;

5. grant City approval to a contract that requires agency approval and to which the City is a party, or to the specifications for such a contract;

6. grant City approval to a plan, design, report, study, or similar item;

7. adopt, or grant City approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
b. serve in a staff capacity with the City and in that capacity participate in making a governmental decision as defined in 2 California Code of Regulations (“C.C.R”) § 18704(a) and (b) or perform the same or substantially all the same duties for the City that Item 9.5
City Council Meeting Agenda - Page 39 of 219 - Monday, August 18, 2025 3 would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under 2 C.C.R. § 87302. (2 C.C.R. § 18700.3.)

8. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.

9. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

10. Insurance Requirements.
a. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. To the extent that any portion of the following requirements are satisfied through excess or umbrella coverage, such coverage shall be maintained on the same terms as are required for the primary policies under this Agreement.
i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

Item 9.5
City Council Meeting Agenda - Page 40 of 219 - Monday, August 18, 2025 4 iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than two million dollars ($2,000,000) combined single limit for each occurrence.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's operations under this Agreement, whether such operations be by the Consultant or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than two million dollars ($2,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring Consultant.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.

Item 9.5
City Council Meeting Agenda - Page 41 of 219 - Monday, August 18, 2025 5 c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
f. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

11. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

12. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Pleasant Hill business license.

13. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

14. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323
Item 9.5
City Council Meeting Agenda - Page 42 of 219 - Monday, August 18, 2025 6 If to Consultant: FJ Kennedy & Associates
2586 Comistas Drive
Walnut Creek, CA 94598

15. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest.

16. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

17. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

18. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall Item 9.5
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EXHIBIT A
Item 9.5
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CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 AUTHORIZING THE CITY

MANAGER TO EXECUTE A SECOND AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH CONSOR
(FORMALLY PARK ENGINEERING, INC.), TO PROVIDE ON-CALL

CONSTRUCTION INSPECTION SERVICES

SYNOPSIS
The City Council is requested to authorize the City Manager to execute a Second Amendment to the Professional Services Agreement with Consor (formally Park Engineering, Inc.) to perform on-call construction inspection services. These services include general inquiries received by the Engineering Division, encroachment permits, utility projects, and Capital Improvement Projects as identified in the FY 2024-2029 Capital Improvement Plan (CIP).

DISCUSSION
Background
The City executed a Professional Services Agreement with Consor (“Consultant”) for on-call construction inspection services on December 11, 2023 in the amount of $75,000, due to the retirement of the City Construction Inspector. The City hired a full time Construction Inspector in May 2024. On April 15, 2024, the City Council amended the original agreement with a First Amendment to increase the Agreement amount by an additional $75,000. However, due to large utility projects currently taking place within the City limits by the East Bay Municipal Utility District (EBMUD) and Central Contra Costa County Sanitary District (CentralSan), additional assistance remains for inspection services. Consor will provide inspection services until the completion of these projects, at which time the inspection workload will be reviewed.

Analysis
Consor has satisfactorily performed the assigned tasks outlined in the original Scope of Services and has provided inspectors with experience managing roadway, bridge, building, water and sewer lines, flood control, landscape, utility, traffic signal, street lighting, and other public works Item 9.6
City Council Meeting Agenda - Page 49 of 219 - Monday, August 18, 2025 construction projects for local, regional, and state agencies. The Consultant inspectors have proven to have extensive knowledge and the required experience to conduct inspections of any type.

FISCAL IMPACT
The proposed Second Amendment to the Professional Services Agreement increases the compensation by $150,000 to a total, not to exceed, amount of $300,000. In an effort to minimize the impact on the General Fund, those inspections related to utility projects within the City, such as East Bay Municipal Utility District (EBMUD) and Central Contra Costa Sanitary District (Central San) projects, will be billed directly to the utility companies, whereas those inspections related to Capital Improvement Projects will be charged directly to the capital project budget.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing the City Manager to execute a Second Amendment to the Professional Services Agreement with Consor, to provide on-call construction inspection services.

ALTERNATIVES TO RECOMMENDED ACTION
None Recommended

ATTACHMENT(S)
Proposed Resolution
Exhibit A – Professional Services Agreement with Scope of Services & Fee Schedule Exhibit B – First Amendment to Professional Services Agreement Exhibit 1 – Second Amendment to Professional Services Agreement Prepared by: Laetitia Galeazzi, Senior Civil Engineer
Reviewed by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 9.6
City Council Meeting Agenda - Page 50 of 219 - Monday, August 18, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO

THE PROFESSIONAL SERVICES AGREEMENT WITH CONSOR (FORMERLY PARK

ENGINEERING) TO PROVIDE ON-CALL CONSTRUCTION INSPECTION SERVICES WHEREAS, the City Council is requested to authorize the City Manager to execute a Second Amendment to the Professional Services Agreement with Consor (“Consultant”) to perform construction inspection services related to general inquiries received by the Engineering Division, encroachment permits, utility projects, and Capital Improvement Projects as identified in the FY 2024-2029 Capital Improvement Plan (CIP); and WHEREAS, The City executed a Professional Services Agreement with Consor. (“Consultant”) on December 11, 2023, for on-call engineering inspection services in the amount of $75,000.

WHEREAS, the City and Consor (“Consultant”) entered into the First Amendment to the Agreement for Professional Services (“Agreement”) on April 15, 2024, for continued on-call inspection services for $75,000.

WHEREAS, the original agreement with Consor has expired, and their inspection services are still needed for large utility projects. Consor has satisfactorily performed all the assigned tasks outlined in the original Scope of Services.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Pleasant Hill that the City Manager is hereby authorized to execute a Second Amendment to the Professional Services Agreement with Consor, in the amount of $150,000, for a new not-to-exceed total contract amount of $300,000. Inspections related to utility projects within the City will be billed directly to the utility companies, and inspections related to Capital Improvement Projects will be charged directly to the capital project budget.
[Signatures on the Following Page]
Item 9.6
City Council Meeting Agenda - Page 51 of 219 - Monday, August 18, 2025 ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 18th day of August, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:
_________________________
LYONE CONNER, City Clerk
Item 9.6
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SECOND AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH CONSOR (FORMALLY PARK ENGINEERING, INC.)

FOR ON-CALL CONSTRUCTION INSPECTION SERVICES
This Second Amendment to the Agreement for Professional Services for On-call Construction Inspection Services is entered as of ___________, 2025, between the City of Pleasant Hill (“City”) and Consor (formally Park Engineering, Inc)., (“Consultant”).

WHEREAS, City and Consultant entered into an Agreement for Professional Services (“Agreement”) on December 11, 2023; and
WHEREAS, City and Consultant entered into an Agreement to assist the City’s Engineering Division with Construction Inspection Services; and WHEREAS, City and Consultant now wish to amend the Agreement to extend the term and compensation.

NOW, THEREFORE, the parties agree as follows:

1. Section 2 of the Agreement is revised in its entirety to read as follows:

2. Time of Performance. This agreement commences from the date of execution until all work is completed to the satisfaction of the City, but no later than June 30, 2026.

2. Section 3 of the Agreement is amended to read:
“3. Compensation. Consor’s (formally Park Engineering, Inc.’s) original proposal is in the amount of $75,000 for On-call Construction Inspections Services. The first amendment in the amount of $75,000 was executed on April 17, 2024. This second amendment is in the amount of $150,000. In no event shall Consultant's compensation exceed the total amount of $300,000 without additional written authorization from the City. Consultant compensation will be based in accordance with the Cost Proposal set forth in Exhibit A, which is attached hereto and incorporated herein by reference.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.”

3. All other provisions of the Agreement shall remain in effect.

IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first written above.

EXHIBIT 1
Item 9.6
City Council Meeting Agenda - Page 75 of 219 - Monday, August 18, 2025

CITY OF PLEASANT HILL CONSOR
(formally PARK ENGINEERING, INC.)
By:

ETHAN BINDERNAGEL, City Manager
Title:

Business License No. 40508
APPROVED AS TO FORM: ATTEST:
______________________________ __________________________________ JANET E. COLESON, City Attorney LYONE CONNER, City Clerk Attachments: Exhibit A – Scope of Services & Fee Schedule Item 9.6
City Council Meeting Agenda - Page 76 of 219 - Monday, August 18, 2025

EXHIBIT A

SCOPE OF SERVICES
FOR

ON-CALL CONSTRUCTION INSPECTION SERVICES
In general, all services performed under this agreement shall conform with all applicable Federal and State standards, regulations, policies, and procedures.

The scope of consultant services may include, but not be limited to, the following tasks:
1) General Construction Inspection including:
a) Check traffic control for compliance with CITY-approved traffic control plan and CAMUTCD standards.
b) Oversee contractor’s adherence to plans and specifications. c) Follow CITY’s Technical Guidelines (Attachment A) for inspecting grading, trenches, sidewalk, curb and gutter, structures, road section and paving, traffic signals, and miscellaneous construction elements.
d) Complete daily reports.
e) Coordinate inspection work with CITY Engineering staff. 2) Furnish vehicle and equipment for the inspector(s).
a) Necessary equipment includes, but may not be limited to:
i) Tablet device or laptop for reviewing and marking PDF versions of the approved project plans and other project documentation.
ii) All required PPE that is necessary for active construction sites. 3) Provide a fee schedule to perform the services mentioned above as requested. a) All expenses will be included in the proposed hourly rate, considering the minimum charge of four (4) hours per day.
b) The proposed hourly rate shall include all labor, overhead, reporting (preparation and delivery of daily/monthly reports,) travel, equipment, insurance, and all other incidental charges. (i.e., there should be no separate hourly rate or mileage charged for inspectors’ travel time to and from the job site or overhead administrative time for processing timecards, invoices, etc.)
Item 9.6
City Council Meeting Agenda - Page 77 of 219 - Monday, August 18, 2025 J. FEE SCHEDULE
City of Pleasant Hill
Construction Inspection Services
1 HOURLY RATE SCHEDULE
PARK ENGINEERING – CONSTRUCTION INSPECTION and CONSTRUCTION MANAGEMENT Item
No.

Description Units Weekdays
(8 hours max)
Weekdays
(> 8 hours/day or >40
hours/week)
1 Senior Construction
Inspector Rate / Hour $163.59 $245.39
NOTES:

1. OVERTIME AND DOUBLE TIME
Overtime Pay (1.5X) effective after 8 hours in a day or 40 hours in a week. Double Time Pay (2.0X) effective after 12 hours in a day or after 8 hours on the 7th day.

2. PREMIUM OVERTIME AND DOUBLE TIME
Premium Overtime Pay (1.5X) and Double Time Pay (2.0X) applies only to non-exempt employees (Senior Construction Inspector, Construction Inspector, Office Engineer).

3. REIMBURSEMENTS
Any special requests from the City, such as reproduction or specialty sub-consultants, will be billed directly with supporting invoices with no additional mark ups.

EXHIBIT A
Item 9.6
City Council Meeting Agenda - Page 78 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE:

Adopt Resolution No.___-25 Authorizing the City Manager to Execute an Agreement with Sable Computers, Inc. (dba KIS) for the Purchase of Palo Alto Networks Firewalls, Including Five Years of Support

SYNOPSIS
The firewalls deployed across City Hall and Pleasant Hill Police Department (PHPD) are nearing their end of life and must be replaced . To ensure the City's security against cyber threats, staff is seeking to replace the existing firewalls with the latest models. This will allow for continued manufacturer support and help prevent security breaches.

DISCUSSION
Background
A firewall is a network security appliance that monitors incoming and outgoing network traffic and determines whether to allow or block specific traffic based on a defined set of security rules.

It is the security barrier between the external cyber threats that exist on the internet and the City’s internal data network.

Currently the City has firewalls deployed at City Hall and PHPD. The Public Services Center (PSC) resides on an extended branch of the PHPD data network, so the PSC is also protected by the firewall at PHPD.

The City’s existing firewalls are more than five years old and need to be replaced. Replacing the firewalls with the latest models is necessary to maintain manufacturer support and ensure the firewalls remain current with the latest security software patches and updates.

Analysis
The City’s existing firewalls and the recommended replacements are both manufactured by Palo Alto Networks, a well-known leader in the firewall industry. Gartner’s Magic Quadrant, a wellrespected technology research and advisory company, has ranked Palo Alto Networks as a top leader for network firewalls eight years in a row. Palo Alto Networks solutions can be found in many Fortune 500 companies worldwide and in many government institutions.

Item 10.1
City Council Meeting Agenda - Page 79 of 219 - Monday, August 18, 2025 Palo Alto Networks do not sell their products direct; thus, the firewalls must be procured through one of their resellers, Sable Computers, Inc. (dba KIS). KIS is currently a valued technical resource for the City, consistently providing the City with a high-quality level of service. They are headquartered in Fremont, CA, and have earned a reputation in the industry for being knowledgeable, professional, and reliable. They support many of the municipalities in the Bay Area, including the cities of Pleasanton, Alameda, Martinez, and Newark.

The proposal and pricing provided by KIS for the firewalls is based on the cooperative purchasing agreement from the California Multiple Award Schedules (CMAS), which satisfies the City’s purchasing policy for competitive bidding. The proposal includes five years of licensing, support, and software updates.

FISCAL IMPACT
The cost for the replacement Palo Alto Networks firewalls, including five years of technical support, is $82,751.56. This project will be funded equally from the City Hall and PHPD technology budgets for Fiscal Year 2025 - 2026. The Finance Division has confirmed that adequate funds are available to fund this request.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing the City Manager to execute an agreement with Sable Computers, Inc. (dba KIS) for the purchase of Palo Alto Networks firewalls including five years of support.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council could reject the proposed action and provide direction to staff.

ATTACHMENT(S)
Proposed Resolution
Exhibit A - KIS Agreement
Prepared by: Ling King, Chief Technology Officer
Item 10.1
City Council Meeting Agenda - Page 80 of 219 - Monday, August 18, 2025 Approved by: Ethan Bindernagel, City Manager
Item 10.1
City Council Meeting Agenda - Page 81 of 219 - Monday, August 18, 2025 RESOLUTION NO. - 25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SABLE COMPUTERS, INC. (DBA KIS) FOR THE PURCHASE OF PALO ALTO NETWORK

FIREWALLS INCLUDING FIVE YEARS OF SUPPORT
WHEREAS, the existing firewalls used by the City are nearing their end-of-life and require replacement; and
WHEREAS, replacing the firewalls with the latest models will enable continued support and ensure continued software updates from the manufacturer to protect the City’s internal networks from external threats; and
WHEREAS, the Palo Alto Network firewalls are the leading firewalls in the industry; and WHEREAS, the California Multiple Award Schedules (CMAS) cooperative purchasing agreement-based pricing satisfies the City’s purchasing policy for competitive bids; and WHEREAS, Sable Computers, Inc. (dba KIS) is the certified reseller of Palo Alto Network Firewalls,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the City Manager is authorized to execute the attached agreement (Exhibit A) with Sable Computers, Inc. (dba KIS) for the purchase of the latest Palo Alto Network firewalls with five years of support in the amount of $82,751.56.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 18th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SUE NOACK, Mayor
ATTEST:

LYONE P. CONNER, City Clerk
Item 10.1
City Council Meeting Agenda - Page 82 of 219 - Monday, August 18, 2025

AGREEMENT FOR COMPUTER SOFTWARE, EQUIPMENT AND SERVICES This Agreement is made and entered into as of the 25th day of August, 2025, by and between the City of Pleasant Hill ("City") and Sable Computer, Inc. (DBA: KIS) (“Supplier”).

RECITALS
The City desires supplier, a reseller of the Palo Alto Networks Firewall, to procure the solution along with a five-year service warranty for the City.

AGREEMENT
The Recitals listed above are hereby incorporated into and shall constitute a part of this Agreement.

1. Scope of Agreement. The Supplier shall supply the equipment and perform the services described in Exhibit A attached hereto and incorporated herein by reference (“Project”).

Supplier shall provide said equipment and services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time.

2. Responsibilities of City. The Chief Technology Officer, or her/his assignee (“City Representative”) shall represent the City in all matters pertaining to the services rendered pursuant to this Agreement and shall administer said Agreement on behalf of the City.

This person shall hereinafter be referred to as the "City Representative". The City shall provide suitable hardware and an operating system that meets or exceeds the recommended guidelines for this installation.

3. Time of Performance. The services of Supplier are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than two months after signing of contract.

4. Compensation. Compensation to be paid to Supplier shall be in accordance with the Time Schedule and Payment Dates set forth in Exhibit A, which is attached hereto and incorporated herein by reference. In no event shall Supplier's compensation exceed $82,751.56 without additional authorization from the City. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

Information Technology
Item 10.1
City Council Meeting Agenda - Page 83 of 219 - Monday, August 18, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

5. Method of Payment. Supplier shall submit an invoice to the City describing the work performed. Supplier's bills shall include a brief description of the services performed, the date the services were performed and an itemized listing of the equipment delivered.

City shall pay Supplier no later than 30 days after approval of the invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City.

6. Ownership of Documents. All plans, studies, documents and other writings delivered to the City by Supplier in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Supplier for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Supplier or to any other party. Documentation will be provided by the Supplier to the City in Microsoft Word format both electronically and hard copy. Diagrams will be provided by Supplier to the City in Visio Format both electronically and hard copy. Supplier shall, at Supplier's expense, provide such reports, plans, studies, documents and other writings to City upon written request.

7. Operational Performance Testing. Operational performance testing is defined as 30 consecutive days of “non-fatal” application failures from when training is completed and the City starts using the software in a production environment.

A. Final Acceptance. Final Acceptance of installation shall be upon the occurrence of all the following:

1. Delivery to the City of all software and services required to meet the City’s implementation requirements described in Exhibit A.

2. Delivery to the City of written software manuals described in Exhibit A.

3. Configuration and installation of the current version of the Project software as described in Exhibit A.

4. The City’s determination that the software performs in the same manner and with the same functions as the software previously demonstrated. The software should generate a sampling of standard reports.

5. Demonstration of successful operation of the Project.

6. Issuance of a Certificate of Compliance for all installed items by supplier.

7. A final testing of the system including a functional test demonstrating that each and every part of the system functions as specified.

8. When the tasks outlined in Exhibit A are complete and signed off by both parties, the City Representative shall visually verify that Supplier completed all work in an acceptable manner. The City Representative shall prepare a “punch list” listing any items that need to be completed, corrected, or redone for the Project to pass inspection. When notified by Supplier that all punch list items have been completed, the City Representative can schedule the final inspection. At the final inspection, the City Representative shall visually verify that Supplier has acceptably completed all required work.

9. Upon acceptance of the Project completion by the City Representative, a written notification of final acceptance shall be sent to Supplier, relieving Supplier from further work under this Agreement.

Item 10.1
City Council Meeting Agenda - Page 84 of 219 - Monday, August 18, 2025 B. Problems.

1. During operational performance testing (OPT), the City shall make a written record of any problems encountered, with appropriate supporting descriptions to facilitate diagnosis and correction. If no problems are encountered within the OPT 30 consecutive day period, the City shall immediately certify that the system has passed the operational testing phase and the software modules are deemed to be accepted.

2. If any problems are encountered, the City and Supplier shall attempt in good faith to reach agreement on whether the problems either prevent the City from commencing product operations with the Project or would substantially inhibit the City’s use of the system if such problem or defect were to remain uncorrected.

3. If agreement is reached that the problems either prevent the City from commencing system operations or would substantially inhibit the City’s use of the product if production operations were commenced, or if the City and Supplier are unable to agree, Supplier shall provide to the City a written statement that the problems shall be corrected by a stated date acceptable to the City, and the City shall certify that the system has passed the operational testing phase and shall communicate the results of its verification to Supplier.

8. Independent Contractor. It is understood that Supplier, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Supplier shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Supplier hereby expressly waives any claim it may have to any such rights.

9. Interest of Supplier. Supplier (including principals, associates and employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Supplier's services hereunder.

Supplier further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Supplier is not a designated employee within the meaning of the Political Reform Act because Supplier:
a. Will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. Possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)

10. Ability of Supplier. City has relied upon the training and ability of Supplier to perform the services hereunder as a material inducement to enter into this Agreement. The primary provider of the services called for by this Agreement shall be KIS, Inc. This provider shall not be replaced without the written consent of the City. All work Item 10.1
City Council Meeting Agenda - Page 85 of 219 - Monday, August 18, 2025 performed by Supplier under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent in Supplier's field of expertise.

11. Indemnity. Supplier agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

12. Patent and Copyright Warranty and Indemnity. Supplier hereby warrants that its software, hardware and associated systems or products do not violate or infringe upon any patent, trademark, copyright, service mark, trade secret, mask work or other intellectual property right or proprietary right of any third party. Supplier agrees to defend, at its expense, any suits against the City based upon a claim that any of its software or hardware directly infringes a patent or copyright and to pay costs and damages finally awarded in any such suit, provided that Supplier is notified promptly in writing of the suit and, at Supplier’s request and at its expense, is given full control of the suit and all requested assistance for defense of the suit. This indemnity does not extend to any suit based upon any infringement or alleged infringement of copyright by the combination of any item of Supplier software or hardware and other elements added by the City nor does it extend to any product(s) of City’s design or formula. The foregoing states the entire liability of Supplier for patent or copyright infringement related to the Supplier software or hardware or associated systems.

13. Warranty Disclaimer. Supplier represents and warrants that Supplier shall, on the date of transfer to the City, have title to and the right to sell the software, hardware and associated systems or products delivered to the City. Any warranty issued by the manufacturer of products shall be solely that of the manufacturer and not of Supplier.

Supplier hereby assigns to City, as of the date that title passes to City for such product, all of the manufacturer’s or vendor’s warranties, express or implied, if any and if assignable, with respect to the software, hardware and associated systems or products. Supplier hereby authorizes City to make or settle any claims under such warranties directly with any such manufacturer or vendor. EXCEPT FOR THIS

EXPRESS WARRANTY, SUPPLIER DISCLAIMS ALL WARRANTIES ON PRODUCTS (INCLUDING SOFTWARE), EXPRESS, IMPLIED OR STATUTORY, INCLUDING BUT

NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY, NONINFRINGEMENT, OR FITNESS FOR A PARTICULAR PURPOSE. THE EXPRESS WARRANTIES IN THIS

AGREEMENT ARE IN LIEU OF ALL OBLIGATIONS OR LIABILITIES ON THE PART OF

SUPPLIER ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF THE PRODUCT. THE FOREGOING WARRANTIES EXTEND ONLY TO THE CITY OF PLEASANT HILL AND SHALL NOT BE ASSIGNABLE TO ANY OTHER PARTY.

14. Limitation of Liability. Supplier is not liable, for alleged defects in products sold or services performed, to third parties or anyone with whom it does not have a direct contractual relationship. Supplier is not liable for defects in information provided by secondary sources. All documents, including reports, drawings, plans, designs and specifications, prepared by Supplier or its subcontractors are not intended or represented by Supplier to be suitable for use by or relied upon by anyone but the Customer or for uses beyond the scope of the specific uses or purposes set forth in the contract Item 10.1
City Council Meeting Agenda - Page 86 of 219 - Monday, August 18, 2025 documents. INDEPENDENTLY OF ANY OTHER REMEDY LIMITATION HEREOF

AND NOTWITHSTANDING ANY FAILURE OF THE ESSENTIAL

PURPOSE OF ANY SUCH LIMITED REMEDY, IN NO EVENT SHALL SUPPLIER BE

LIABLE FOR SPECIAL, INCIDENTAL, COST OF COVER, LOST PROFITS OR

CONSEQUENTIAL DAMAGES OF ANY KIND WHETHER UNDER CONTRACT, TORT

OR OTHER LEGAL ACTION UNDER THIS AGREEMENT, EVEN IF SUPPLIER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

15. Nondisclosure. City acknowledges that, in the course of using the software, hardware and associated systems or products contemplated by this Agreement, City may obtain confidential or proprietary information relating to the technology or the accompanying documentation of Supplier or its subcontractors, including without limitation all technical know-how and specifications (“Proprietary Information”). For purposes of this Agreement, Proprietary Information further includes any information and data which is, or should be reasonably understood to be, confidential or proprietary to the disclosing party, which may include, without limitation, proprietary technical, financial, personnel, marketing, pricing, sales and/or commercial information with respect to the products and services of the parties, as well as ideas, concepts, designs, computer programs and inventions and all record bearing media containing or disclosing such Proprietary Information which are disclosed pursuant to this Agreement. Such Proprietary Information shall belong solely to Supplier. Proprietary Information shall not include information that is or becomes publicly known through no wrongful act of City. City shall not use or disclose Proprietary Information to third parties without the prior written consent of Supplier unless required by law, and City agrees to undertake reasonable measures to maintain the Proprietary Information in confidence. City agrees to report immediately to Supplier any unauthorized use or disclosure of Proprietary Information of which City has actual knowledge.

Supplier acknowledges that, in the course of installing, supporting and maintaining the software, hardware and associated systems or products for the City, Supplier may obtain information regarding the City or its associated computer systems. Notwithstanding that certain parts of such data may become a public record, Supplier shall not disclose or use any such potentially confidential information without the City’s prior written consent. Supplier agrees to take all appropriate steps to protect the integrity and confidentiality of the City’s computer systems.

Each party shall protect and safeguard the Proprietary Information of the other party using at least the same degree of care such party uses to protect its own Proprietary Information of like importance. Each party agrees that all employees and subcontractors to whom Proprietary Information is disclosed will have signed a confidentiality agreement in form and substance reasonably acceptable to the disclosing party, copies of which will be provided upon request.

16. Insurance Requirements.
a. Supplier, at Supplier's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any Item 10.1
City Council Meeting Agenda - Page 87 of 219 - Monday, August 18, 2025 notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City.

This provision shall not apply if Supplier has no employees performing work under this Agreement. If the Supplier has no employees for the purposes of this Agreement, Supplier shall sign the "Certificate of Exemption from Workers' Compensation Insurance" which is attached hereto as Exhibit D. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. iii. Automobile Liability Coverage. Supplier shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Supplier arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than two million dollars ($2,000,000) combined single limit for each occurrence.
b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Supplier, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

Item 10.1
City Council Meeting Agenda - Page 88 of 219 - Monday, August 18, 2025 iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Supplier shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. Supplier shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

f. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

17. Compliance with Laws. Supplier shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

18. Licenses. Supplier represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Supplier to practice its profession. Supplier represents and warrants to City that Supplier shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this
Agreement, any licenses, permits, insurance and approvals which are legally required of Supplier to practice its profession. Supplier shall maintain a City of Pleasant Hill business license.

19. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

20. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party Item 10.1
City Council Meeting Agenda - Page 89 of 219 - Monday, August 18, 2025 may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Pleasant Hill
100 Gregory Lane
Pleasant Hill, CA 94523-3323
Attn: Chief Technology Officer
If to Supplier: Sable Computer, Inc. (DBA: KIS)
43160 Osgood Road
Fremont, CA 94539
Attn: Matt Eickmann

21. Supplier's Books and Records.
a. Supplier shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for supplies or services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Supplier to this Agreement.
b. Supplier shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Supplier's address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Supplier's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Supplier, Supplier's representatives, or Supplier's successor-in-interest.

22. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Supplier. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

23. Amendments. This Agreement may be modified or amended only by a written document executed by both Supplier and City and approved as to form by the City Attorney.

24. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

Item 10.1
City Council Meeting Agenda - Page 90 of 219 - Monday, August 18, 2025

25. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

27. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Supplier. Assignments of any or all rights, duties or obligations of the Supplier under this Agreement shall be permitted only with the express consent of the City. Supplier shall be fully responsible to City for all acts or omissions of its subcontractors. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

28. No Confidentiality. This agreement is a public record and will be available to the public if requested.

29. Termination. This Agreement may be terminated immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Supplier shall be entitled to compensation for equipment delivered and services performed up to the effective date of termination.

Item 10.1
City Council Meeting Agenda - Page 91 of 219 - Monday, August 18, 2025 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.

CITY OF PLEASANT HILL: SUPPLIER:
__________________________ By:

Ethan Bindernagel
City Manager
Business License # 43263
APPROVED AS TO FORM:
_________________________
Janet E. Coleson
City Attorney
ATTEST:
__________________________
Lyone P. Conner
City Clerk
Exhibit A: Scope of Work
Exhibit B: Certificate of Exemption from Workers’ Compensation Revised 07/09
Quote
KIS - Keep IT Simple
43160 Osgood Road EXHIBIT A
Fremont, CA 94539
United States
Prepared for City of Pleasant Hill Ling King
100 Gregory Ln
Pleasant Hill, CA 94523
United States
T: 925-671-5269
E: [email protected]
07-26-2025 Palo Alto 1410 5-Year
Fees
Firewall Palo Alto Networks PA-1410 2 $3,086.69 $6,173.38 Quote # 13645 v4
Date 2025/07/26
Expires 2025/08/29
Sales Contact Matt
Eickmann

ACCEPT QUOTE
Category Item Qty Price Total
Item 10.1
City Council Meeting Agenda - Page 92 of 219 - Monday, August 18, 2025 Software
Licensing
Palo Alto GlobalProtect - Subscription License - 5 Year Palo Alto GlobalProtect - Subscription License - 5 Year 2 $5,565.79 $11,131.58†
Services Palo Alto 1410 Premium Support - 5 Year - Service Palo Alto Premium Support - 5 Year - Service - Technical 2 $9,163.20 $18,326.40†
Gives you complete peace of mind and confidence in your results 5 Year service duration to ensure maximum dependability and accurate results
Software
Licensing Palo Alto Core Security Subscription Bundle - 5 Year Palo Alto Core Security Subscription Bundle Advanced Threat Prevention, Advanced URL Filtering, Advanced Wildfire, DNS Security and SD WAN - Term License - 5 Year
2 $25,015.13 $50,030.26†
Firewall On-Site Spare Palo Alto Networks PA-1410 1 $1,813.64 $1,813.64 Credit Palo Alto Early Renewal Credit - Applicable to 8/29/2025 1 ($5,000.00) ($5,000.00) † Non-taxable item
Please contact us if you have any
questions.

Comments
CMAS #: 3-18-70-2443Q
KIS - Keep IT Simple - Quote # 13645 v4
One-Time Subtotal
Sales Tax (9.25%)
Total
$82,475.26
$276.30
$82,751.56 USD

ACCEPT QUOTE
2 / 3
Quote
Cost Breakdown
Category Fees
Firewall $7,987.02
Software Licensing $61,161.84
Services $18,326.40
Credit ($5,000.00)
Sales Tax $276.30
Total $82,751.56 USD
Terms and Conditions
Item 10.1
City Council Meeting Agenda - Page 93 of 219 - Monday, August 18, 2025 A convenience fee of two point nine percent (2.9%) will be applied to credit card purchases.

Unless otherwise stated on the invoice, payment terms are thirty (30) days net from date of invoice. If Buyer fails to pay in accordance with these terms, KIS, at its option, may charge Buyer, and Buyer shall pay KIS (in addition to the price), a delinquent administrative service charge on the unpaid amount at the rate of one and a half percent (1.5%) per month (or such lower rate as may be the maximum allowable by law) from any such date until the date of payment. Should the Buyer become delinquent in the payment of any sum due to KIS, KIS shall not be obligated to continue performance under any agreement with Buyer. In the event of default, collection costs and attorney fees may apply.

Contact
Matt Eickmann | Enterprise Account Manager
(510) 403-7561 | [email protected]
Keep IT Simple
43160 Osgood Road, Fremont, CA 94539
Keeping IT Simple Since 1988.
www.kiscc.com
KIS - Keep IT Simple - Quote # 13645 v4 3 / 3
Exhibit B

CERTIFICATE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE I hereby certify that in the performance of the work for which this Agreement is entered into, I shall not employ any person in any manner so as to become subject to the Workers' Compensation Laws of the State of California.

Executed on this _11th day of _August, 2025_, at __Fremont__, California.

Item 10.1
City Council Meeting Agenda - Page 94 of 219 - Monday, August 18, 2025 _________________________________
[Add Consultant's name and title] Item 10.1
City Council Meeting Agenda - Page 95 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: Adopt Resolution No. ___ - 25 Authorizing the City Manager to Execute an Agreement with RingCentral, Inc. for Hosted Voice over Internet Protocol Services

SYNOPSIS
The City currently utilizes the ShoreTel Voice over Internet Protocol (VoIP) Phone system that was implemented 10 years ago. In September 2017, Mitel Networks Corp. acquired ShoreTel and in July 2024 have decided they will no longer be supporting the system as of December 2029. Staff requests that the City Council adopt the proposed resolution authorizing the City Manager to execute an agreement with RingCentral, Inc. for their hosted VoIP services. This will allow the City to benefit from cost savings, provide staff with updated phone features, while still enabling the continued use of existing desktop phones.

DISCUSSION
Background
A phone system typically consists of phones, a management software application to control the features and integration of the phones, and a voicemail system that allows users to manage, store, and retrieve voicemail.

The City purchased the VoIP ShoreTel phone system in July 2015. Since then, Mitel Networks Corp. acquired ShoreTel, Inc. in September 2017. After acquiring ShoreTel, Mitel initially aimed to expand into the cloud market with ShoreTel's cloud offerings. Mitel's cloud efforts with ShoreTel's platform did not gain the expected market share, leading them to prioritize their core strengths in on-premise systems and other cloud solutions. In July 2024, Mitel decided to sunset the ShoreTel product by December 2029.

City staff recommends migrating away from ShoreTel at this juncture, as Mitel will invariably shift resources away from ShoreTel customer support leading to degraded quality of customer care and longer wait times for support. Moreover, Mitel has also significantly increased its maintenance and support rates, thus further incentivizing the City to migrate to another system sooner rather than later.

Item 10.2
City Council Meeting Agenda - Page 96 of 219 - Monday, August 18, 2025 ShoreTel is an on-premise based VoIP system, which means the City houses and maintains the ShoreTel hardware. At present, ShoreTel VoIP is installed at City Hall, the police department and the Pleasant Hill library. Each site must be maintained and administered separately. RingCentral is a hosted VoIP system, which means no on-premise hardware is needed, and its remote cloudbased system provides all the necessary functionality. By switching to a hosted VoIP solution, the City will be able to consolidate and simplify phone administration throughout the organization.

In addition, on-premise VoIP systems require organizations to purchase telecommunication lines via AT&T or other telecommunications carriers to enable their operation. Hosted VoIP solutions include the telecommunication connections within their service offering and pricing.

More organizations today are opting for hosted VoIP services because they generally have lower costs, less maintenance, and increased flexibility. Hosted VoIP eliminates the need for initial hardware purchases, installation, and ongoing update replacements, which reduces overall costs.

Hosted VoIP solutions are also more scalable, allowing the City to quickly expand services and functionality, as needed.

Analysis
Currently, the City utilizes Microsoft Teams for video teleconferencing and instant messaging.

RingCentral is one of the few vendors that can integrate seamlessly with Microsoft Teams. Thus, with the deployment of RingCentral, the City will be able to use Microsoft Teams’ built-in telephony features without having to purchase the telephony services from Microsoft.

Staff evaluated three of the top hosted VoIP vendors in the industry, including Zoom, RingCentral, and Microsoft Teams. Of the three, only RingCentral’s service is compatible with the City’s existing desktop phones. Not only were Zoom and Microsoft’s rates higher than RingCentral’s, but the City would also incur the additional cost of replacing all desktop phones throughout the organization.

RingCentral is trusted by over 400,000 organizations worldwide, such as the Golden State Warriors, Office Depot, and Salesforce. Many municipalities, including the cities of Los Altos, San Carlos, and the Santa Clara Valley Water District have also adopted RingCentral.

RingCentral’s proposal is based on the NASPO (National Association of State Procurement Officials) ValuePoint cooperative agreement, which satisfies the City’s purchasing policy to obtain competitive bids. NASPO is a public cooperative purchasing program that allows state, local, and educational institutions to access pre-negotiated contracts for goods and services. These agreements are formed through a competitive bidding process led by a "lead state" and are designed to simplify procurement, reduce costs, and increase efficiency for participating entities.

FISCAL IMPACT
Item 10.2
City Council Meeting Agenda - Page 97 of 219 - Monday, August 18, 2025 At present, the City pays AT&T $26,730 annually for telecommunication lines. RingCentral’s three-year proposal, which includes support, maintenance, and telecommunication lines, totals $80,136, which equates to $26,712 annually. Switching telephony services from AT&T to RingCentral will basically be cost neutral. The cost for RingCentral’s service will be paid monthly and will be funded from the General Fund Technology Budget Fiscal Year 2025-2026. The Finance Division has confirmed that adequate funds are available to fund this request.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing the City Manager to execute an agreement with RingCentral, Inc. for hosted Voice over Internet Protocol (VoIP) Services.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council could reject the proposed action and provide direction to staff.

ATTACHMENT(S)
Proposed Resolution
Exhibit A - Agreement with RingCentral, Inc.

NASPO Master Agreement
Prepared by: Ling King, Chief Technology Officer
Approved by: Ethan Bindernagel, City Manager
Item 10.2
City Council Meeting Agenda - Page 98 of 219 - Monday, August 18, 2025 RESOLUTION NO. - 25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH RINGCENTRAL, INC. FOR HOSTED VOICE OVER INTERNET PROTOCOL SERVICES WHEREAS, the City desires to replace its existing phone system, which will no longer be supported by the manufacturer; and
WHEREAS, the City has selected the RingCentral Hosted Voice over Internet Protocol (VoIP) services as a result of a rigorous and competitive selection process; and WHEREAS, RingCentral is utilized by over 400,000 organizations worldwide and by many municipalities; and
WHEREAS, the switch from AT&T, the City’s current telecommunications provider, to RingCentral will provide the City with the latest telephony functions and features while still remaining cost-neutral;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pleasant Hill hereby authorizes the City Manager to execute the attached (Exhibit A) three-year agreement with RingCentral, Inc. for its hosted Voice over Internet Protocol services in the amount not to exceed $80,136.00.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 18th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
SUE NOACK, Mayor
ATTEST:
______________________________________
LYONE CONNER, City Clerk
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City Council Meeting Agenda - Page 187 of 219 - Monday, August 18, 2025 NASPO ValuePoint Master Agreement Terms and Conditions

1. Master Agreement Order of Precedence
a. Any Order placed under this Master Agreement shall consist of the following documents:
(1) A Participating Entity’s Participating Addendum (“PA”). (2) NASPO ValuePoint Master Agreement, including all additions thereto. (4) Statement of Work;
(5) Schedules and Attachments expressly incorporated into this contract; (6) The Solicitation or, if separately executed after award, the Lead State’s bilateral agreement that integrates applicable provisions.
(7) Contractor’s response to the Solicitation, as revised (if permitted) and accepted by the Lead State. b. These documents shall be read to be consistent and complementary. Any conflict among these documents shall be resolved by giving priority to these documents in the order listed above. Contractor terms and conditions that apply to this Master Agreement are only those that are expressly accepted by the Lead State and must be in writing and attached to this Master Agreement as an Exhibit or Attachment. No terms on either party’s Purchase Orders, Invoices, Ordering Documents, Website, Browse-Wrap, Shrink-Wrap, Click-Wrap, Clickthrough, or other Non-Negotiated Terms and Conditions provided with any contract activities will constitute a part or amendment of this Agreement or is binding for any purpose. All such other Terms and Conditions have no force and effect and are deemed rejected, even if access to or use of the contract activities requires affirmative acceptance of such Terms and Conditions

2. Definitions
Acceptance is defined by the applicable commercial code, except Acceptance shall not occur before the completion of delivery in accordance with the Order, installation if required, and a reasonable time for inspection of the Product.

Contractor means the person or entity delivering Products or performing services under the terms and conditions set forth in this Master Agreement.

Embedded Software means one or more software applications which permanently reside on a computing device.

Intellectual Property means any and all patents, copyrights, service marks, trademarks, trade secrets, trade names, patentable inventions, or other similar proprietary rights, in tangible or intangible form, and all rights, title, and interest therein.

Lead State means the State centrally administering any resulting Master Agreement(s).

Master Agreement means the underlying agreement executed by and between the Lead State, acting on behalf of the NASPO ValuePoint program, and the Contractor, as now or hereafter amended.

NASPO ValuePoint is a division of the National Association of State Procurement Officials (“NASPO”), a 501(c)(3) limited liability company. NASPO ValuePoint facilitates administration of the NASPO cooperative group contracting consortium of state chief procurement officials for the benefit of state departments, institutions, agencies, and political subdivisions and other eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit organizations, etc.) for all states, the District of Columbia, and territories of the United States. NASPO ValuePoint is identified in the Master Agreement as the recipient of reports and may perform contract administration functions relating to collecting and receiving reports, as well as other contract administration functions as assigned by the Lead State
Order or Purchase Order means any purchase order, sales order, contract or other document used by a Purchasing Entity to order the Products.

Participating Addendum means a bilateral agreement executed by a Contractor and a Participating Entity incorporating this Master Agreement and any other additional Participating Entity specific language or other requirements, e.g. ordering procedures specific to the Participating Entity, other terms and conditions.

Item 10.2
City Council Meeting Agenda - Page 188 of 219 - Monday, August 18, 2025 Participating Entity means a state, or other legal entity, properly authorized to enter into a Participating Addendum.

Participating State means a state, the District of Columbia, or one of the territories of the United States that is listed in the Request for Proposal as intending to participate. Upon execution of the Participating Addendum, a Participating State becomes a Participating Entity; however, a Participating State listed in the Request for Proposal is not required to participate through execution of a Participating Addendum.

Product means any equipment, software (including embedded software), documentation, service or other deliverable supplied or created by the Contractor pursuant to this Master Agreement. The term Products, supplies and services, and products and services are used interchangeably in these terms and conditions.

Purchasing Entity means a state (as well as the District of Columbia and U.S territories), city, county, district, other political subdivision of a State, and a nonprofit organization under the laws of some states if authorized by a Participating Addendum, that issues a Purchase Order against the Master Agreement and becomes financially committed to the purchase.

NASPO ValuePoint Program Provisions

3. Term of the Master Agreement
a. The initial term of this Master Agreement is for 2 years. This Master Agreement may be extended beyond the original contract period for 3 additional years, with three separate 1 year extensions, at the Lead State’s discretion and by mutual agreement and upon review of requirements of Participating Entities, current market conditions, and Contractor performance. b. The Master Agreement may be extended for a reasonable period of time, not to exceed six months, if in the judgment of the Lead State a follow-on, competitive procurement will be unavoidably delayed (despite good faith efforts) beyond the planned date of execution of the follow-on master agreement. This subsection shall not be deemed to limit the authority of a Lead State under its state law otherwise to negotiate contract extensions.

4. Amendments
The terms of this Master Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever without prior written agreement of the Lead State and Contractor.

5. Participants and Scope
a. Contractor may not deliver Products under this Master Agreement until a Participating Addendum acceptable to the Participating Entity and Contractor is executed. The NASPO ValuePoint Master Agreement Terms and Conditions are applicable to any Order by a Participating Entity (and other Purchasing Entities covered by their Participating Addendum), except to the extent altered, modified, supplemented or amended by a Participating
Addendum. By way of illustration and not limitation, this authority may apply to unique delivery and invoicing requirements, confidentiality requirements, defaults on Orders, governing law and venue relating to Orders by a Participating Entity, indemnification, and insurance requirements. Statutory or constitutional requirements relating to availability of funds may require specific language in some Participating Addenda in order to comply with applicable law. The expectation is that these alterations, modifications, supplements, or amendments will be addressed in the Participating Addendum or, with the consent of the Purchasing Entity and Contractor, may be included in the ordering document (e.g. purchase order or contract) used by the Purchasing Entity to place the Order.
b. Use of specific NASPO ValuePoint cooperative Master Agreements by state agencies, political subdivisions and other Participating Entities (including cooperatives) authorized by individual state’s statutes to use state contracts are subject to the approval of the respective State Chief Procurement Official. Issues of interpretation and eligibility for participation are solely within the authority of the respective State Chief Procurement Official. c. Obligations under this Master Agreement are limited to those Participating Entities who have signed a Participating Addendum and Purchasing Entities within the scope of those Participating Addenda. States or other entities permitted to participate may use an informal competitive process to determine which Master Agreements to participate in through execution of a Participating Addendum. Financial obligations of Participating Entities who are states are limited to the orders Item 10.2
City Council Meeting Agenda - Page 189 of 219 - Monday, August 18, 2025 placed by the departments or other state agencies and institutions having available funds. Participating Entities who are states incur no financial obligations on behalf of other Purchasing Entities. Contractor shall email a fully executed PDF copy of each
Participating Addendum to [email protected] to support documentation of participation and posting in appropriate data bases.
d. NASPO ValuePoint is not a party to the Master Agreement. It is a nonprofit cooperative purchasing organization assisting states in administering the NASPO cooperative purchasing program for state government departments, institutions, agencies and political subdivisions (e.g., colleges, school districts, counties, cities, etc.) for all 50 states, the District of Columbia and the territories of the United States.
e. Participating Addenda shall not be construed to amend the following provisions in this Master Agreement between the Lead State and Contractor that prescribe NASPO ValuePoint Program requirements: Term of the Master Agreement; Amendments; Participants and Scope; Administrative Fee; NASPO ValuePoint Summary and Detailed Usage Reports; NASPO ValuePoint Cooperative Program Marketing and Performance Review; NASPO ValuePoint eMarketCenter; Right to Publish; Price and Rate Guarantee Period; and Individual Customers. Any such language shall be void and of no effect.

f. Participating Entities who are not states may under some circumstances sign their own Participating Addendum, subject to the consent to participation by the Chief Procurement Official of the state where the Participating Entity is located.

Coordinate requests for such participation through NASPO ValuePoint. Any permission to participate through execution of a Participating Addendum is not a determination that procurement authority exists in the Participating Entity; they must ensure that they have the requisite procurement authority to execute a Participating Addendum. g. Resale. “Resale” means any payment in exchange for transfer of tangible goods, software, or assignment of the right to services. Subject to any specific conditions included in the solicitation or Contractor’s proposal as accepted by the Lead State, or as explicitly permitted in a Participating Addendum, Purchasing Entities may not resell Products (the definition of which includes services that are deliverables). Absent any such condition or explicit permission, this limitation does not prohibit: payments by employees of a Purchasing Entity for Products; sales of Products to the general public as surplus property; and fees associated with inventory transactions with other governmental or nonprofit entities and consistent with a Purchasing Entity’s laws and regulations. Any sale or transfer permitted by this subsection must be consistent with license rights granted for use of intellectual property.

6. Administrative Fees
a. The Contractor shall pay to NASPO ValuePoint, or its assignee, a NASPO ValuePoint Administrative Fee of onequarter of one percent (0.25% or 0.0025) no later than sixty (60) days following the end of each calendar quarter. The NASPO ValuePoint Administrative Fee shall be submitted quarterly and is based on all sales of products and services under the Master Agreement (less any charges for taxes or shipping). The NASPO ValuePoint Administrative Fee is not negotiable. This fee is to be included as part of the pricing submitted with proposal. b. Additionally, some states may require an additional fee be paid directly to the state only on purchases made by Purchasing Entities within that state. For all such requests, the fee level, payment method and schedule for such reports and payments will be incorporated into the Participating Addendum that is made a part of the Master Agreement. The Contractor may adjust the Master Agreement pricing accordingly for purchases made by Purchasing Entities within the jurisdiction of the state. All such agreements shall not affect the NASPO ValuePoint Administrative Fee percentage or the prices paid by the Purchasing Entities outside the jurisdiction of the state requesting the additional fee. The NASPO ValuePoint Administrative Fee in subsection 6a shall be based on the gross amount of all sales (less any charges for taxes or shipping) at the adjusted prices (if any) in Participating Addenda.

7. NASPO ValuePoint Summary and Detailed Usage Reports
In addition to other reports that may be required by this solicitation, the Contractor shall provide the following NASPO ValuePoint reports.
a. Summary Sales Data. The Contractor shall submit quarterly sales reports directly to NASPO ValuePoint using the NASPO ValuePoint Quarterly Sales/Administrative Fee Item 10.2
City Council Meeting Agenda - Page 190 of 219 - Monday, August 18, 2025 Reporting Tool found at http://calculator.naspovaluepoint.org. Any/all sales made under this Master Agreement shall be reported as cumulative totals by state. Even if Contractor experiences zero sales during a calendar quarter, a report is still required. Reports shall be due no later than thirty (30) days following the end of the calendar quarter (as specified in the reporting tool).
b. Detailed Sales Data. Contractor shall also report detailed sales data by: (1) state; (2) entity/customer type, e.g. local government, higher education, K12, non-profit; (3) Purchasing Entity name; (4) Purchasing Entity bill-to and ship-to locations; (4) Purchasing Entity and Contractor Purchase Order identifier/number(s); (5) Purchase Order Type (e.g. sales order, credit, return, upgrade, determined by industry practices); (6) Purchase Order date; (7) Ship Date; (8) and line item description, including (if applicable) pricing for each: chassis, body/equipment item, and installation by product number if used. The report shall be submitted in any form required by the solicitation. Reports are due on a quarterly basis and must be received by the Lead State and NASPO ValuePoint Cooperative Development Team no later than thirty (30) days after the end of the reporting period. Reports shall be delivered to the Lead State and to the NASPO ValuePoint Cooperative Development Team electronically through a designated portal, email, CD-ROM, flash drive or other method as determined by the Lead State and NASPO ValuePoint. Detailed sales data reports shall include sales information for all sales under Participating Addenda executed under this Master Agreement. The format for the detailed sales data report is Microsoft Excel or equivalent.
c. Reportable sales for the summary sales data report and detailed sales data report includes sales to employees for personal use where authorized by the solicitation and the Participating Addendum. Report data for employees should be limited to ONLY the state and entity they are participating under the authority of (state and agency, city, county, school district, etc.) and the amount of sales. No personal identification numbers, e.g. names, addresses, social security numbers or any other numerical identifier, may be submitted with any report. d. Contractor shall provide the NASPO ValuePoint Cooperative Development Coordinator with an executive summary each quarter that includes, at a minimum, a list of states with an active Participating Addendum, states that Contractor is in negotiations with and any Participating
Addendum roll out or implementation activities and issues. NASPO ValuePoint Cooperative Development Coordinator and Contractor will determine the format and content of the executive summary. The executive summary is due thirty (30) days after the conclusion of each calendar quarter.
e. Timely submission of these reports is a material requirement of the Master Agreement. The recipient of the reports shall have exclusive ownership of the media containing the reports. The Lead State and NASPO ValuePoint shall have a perpetual, irrevocable, nonexclusive, royalty free, transferable right to display, modify, copy, and otherwise use reports, data and information provided under this section.

8. NASPO ValuePoint Cooperative Program Marketing, Training, and Performance Review a. Contractor agrees to work cooperatively with NASPO ValuePoint personnel. Contractor agrees to present plans to NASPO ValuePoint for the education of Contractor’s contract administrator(s) and sales/marketing workforce regarding the Master Agreement contract, including the competitive nature of NASPO ValuePoint procurements, the Master agreement and participating addendum process, and the manner in which qualifying entities can participate in the Master Agreement. b. Contractor agrees, as Participating Addendums become executed, if requested by ValuePoint personnel to provide plans to launch the program within the participating state. Plans will include time frames to launch the agreement and confirmation that the Contractor’s website has been updated to properly reflect the contract offer as available in the participating state.
c. Contractor agrees, absent anything to the contrary outlined in a Participating Addendum, to consider customer proposed terms and conditions, as deemed important to the customer, for possible inclusion into the customer agreement.

Contractor will ensure that their sales force is aware of this contracting option. d. Contractor agrees to participate in an annual contract performance review at a location selected by the Lead State and NASPO ValuePoint, which may include a discussion of marketing action plans, target strategies, marketing materials, as well as Contractor reporting and timeliness of payment of administration fees.

Item 10.2
City Council Meeting Agenda - Page 191 of 219 - Monday, August 18, 2025 e. Contractor acknowledges that the NASPO ValuePoint logos may not be used by Contractor in sales and marketing until a logo use agreement is executed with NASPO ValuePoint. f. The Lead State expects to evaluate the utilization of the Master Agreement at the annual performance review. Lead State may, in its discretion, cancel the Master Agreement pursuant to section 28, or not exercise an option to renew, when Contractor utilization does not warrant further administration of the Master Agreement. The Lead State may exercise its right to not renew the Master Agreement if vendor fails to record or report revenue for three consecutive quarters, upon 60-calendar day written notice to the Contractor. Cancellation based on nonuse or under-utilization will not occur sooner than two years after award (or execution if later) of the Master Agreement. This subsection does not limit the discretionary right of either the Lead State or Contractor to cancel the Master Agreement pursuant to section 28 or to terminate for default pursuant to section

30. g. Contractor agrees, within 30 days of their effective date, to notify the Lead State and NASPO ValuePoint of any contractual most-favored-customer provisions in third-part contracts or agreements that may affect the promotion of this Master Agreements or whose terms provide for adjustments to future rates or pricing based on rates, pricing in, or Orders from this master agreement. Upon request of the Lead State or NASPO ValuePoint, Contractor shall provide a copy of any such provisions.

9. Right to Publish
Throughout the duration of this Master Agreement, Contractor must secure from the Lead State prior approval for the release of information that pertains to the potential work or activities covered by the Master Agreement. This limitation does not preclude publication about the award of the Master Agreement or marketing activities consistent with any proposed and accepted marketing plan. The Contractor shall not make any representations of NASPO ValuePoint’s opinion or position as to the quality or effectiveness of the services that are the subject of this Master Agreement without prior written consent. Failure to adhere to this requirement may result in termination of the Master Agreement for cause.

10. Price and Rate Guarantee Period
Price and rate guarantee period information is outlined in Sections B4.11, B4.12, & B4.13 (Attachment B).

11. Individual Customers
Except to the extent modified by a Participating Addendum, each Purchasing Entity shall follow the terms and conditions of the Master Agreement and applicable Participating Addendum and will have the same rights and responsibilities for their purchases as the Lead State has in the Master Agreement, including but not limited to, any indemnity or right to recover any costs as such right is defined in the Master Agreement and applicable Participating Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges, fees, and liabilities. The Contractor will apply the charges and invoice each Purchasing Entity individually.

Administration of Orders

12. Ordering
a.Master Agreement order and purchase order numbers shall be clearly shown on all acknowledgments, shipping labels, packing slips, invoices, and on all correspondence.
b.Purchasing Entities may define entity or project-specific requirements and informally compete the requirement among companies having a Master Agreement on an “as needed” basis. This procedure may also be used when requirements are aggregated or other firm commitments may be made to achieve reductions in pricing. This procedure may be modified in Participating Addenda and adapted to the Purchasing Entity’s rules and policies. The Purchasing Entity may in its sole discretion determine which Master Agreement Contractors should be solicited for a quote. The Purchasing Entity may select the quote that it considers most advantageous, cost and other factors considered.

Item 10.2
City Council Meeting Agenda - Page 192 of 219 - Monday, August 18, 2025 c.Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and documentation. Contractor is expected to become familiar with the Purchasing Entities’ rules, policies, and procedures regarding the ordering of supplies and/or services contemplated by this Master Agreement.
d.Contractor shall not begin work without a valid Purchase Order or other appropriate commitment document under the law of the Purchasing Entity.
e.Orders may be placed consistent with the terms of this Master Agreement during the term of the Master Agreement. f. All Orders pursuant to this Master Agreement, at a minimum, shall include:
(1) The services or supplies being delivered;
(2) The place and requested time of delivery;
(3) A billing address;
(4) The name, phone number, and address of the Purchasing Entity representative; (5) The price per hour or other pricing elements consistent with this Master Agreement and the contractor’s proposal;
(6) A ceiling amount of the order for services being ordered; and (7) The Master Agreement identifier.
g.All communications concerning administration of Orders placed shall be furnished solely to the authorized purchasing agent within the Purchasing Entity’s purchasing office, or to such other individual identified in writing in the Order. h.Orders must be placed pursuant to this Master Agreement prior to the termination date thereof, but may have a delivery date or performance period up to 120 days past the thencurrent termination date of this Master Agreement. Contractor is reminded that financial obligations of Purchasing Entities payable after the current applicable fiscal year are contingent upon agency funds for that purpose being appropriated, budgeted, and otherwise made available. i. Notwithstanding the expiration, cancellation or termination of this Master Agreement, Contractor agrees to perform in accordance with the terms of any Orders then outstanding at the time of such expiration or termination. Contractor shall not honor any Orders placed after the expiration, cancellation or termination of this Master Agreement, or otherwise inconsistent with its terms. Orders from any separate indefinite quantity, task orders, or other form of indefinite delivery order arrangement priced against this Master Agreement may not be placed after the expiration or termination of this Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.

13. Shipping and Delivery
a. The prices are the delivered price to any Purchasing Entity. All deliveries shall be F.O.B. destination, freight pre-paid, with all transportation and handling charges paid by the Contractor. Responsibility and liability for loss or damage shall remain the Contractor’s until final inspection and acceptance when responsibility shall pass to the Purchasing Entity except as to latent defects, fraud and Contractor’s warranty obligations. The minimum shipment amount, if any, will be found in the special terms and conditions. Any order for less than the specified amount is to be shipped with the freight prepaid and added as a separate item on the invoice. Any portion of an Order to be shipped without transportation charges that is back ordered shall be shipped without charge.
b. All deliveries will be “Inside Deliveries” as designated by a representative of the Purchasing Entity placing the Order.

Inside Delivery refers to a delivery to other than a loading dock, front lobby, or reception area. Specific delivery instructions will be noted on the order form or Purchase Order. Any damage to the building interior, scratched walls, damage to the freight elevator, etc., will be the responsibility of the Contractor. If damage does occur, it is the responsibility of the Contractor to immediately notify the Purchasing Entity placing the Order. c. All products must be delivered in the manufacturer’s standard package. Costs shall include all packing and/or crating charges. Cases shall be of durable construction, good condition, properly labeled and suitable in every respect for storage and handling of contents. Each
Item 10.2
City Council Meeting Agenda - Page 193 of 219 - Monday, August 18, 2025 _________________________________________________________________________________________________________________ shipping carton shall be marked with the commodity, brand, quantity, item code number and the Purchasing Entity’s Purchase Order number.

14. Laws and Regulations
Any and all Products offered and furnished shall comply fully with all applicable Federal and State laws and regulations.

15. Inspection and Acceptance
a. Where the Master Agreement or an Order does not otherwise specify a process for inspection and Acceptance, this section governs. This section is not intended to limit rights and remedies under the applicable commercial code. b. All Products are subject to inspection at reasonable times and places before Acceptance. Contractor shall provide right of access to the Lead State, or to any other authorized agent or official of the Lead State or other Participating or Purchasing Entity, at reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance requirements under this Master Agreement. Products that do not meet specifications may be rejected. Failure to reject upon receipt, however, does not relieve the contractor of liability for material (nonconformity that substantial impairs value) latent or hidden defects subsequently revealed when goods are put to use. Acceptance of such goods may be revoked in accordance with the provisions of the applicable commercial code, and the Contractor is liable for any resulting expense incurred by the Purchasing Entity related to the preparation and shipping of Product rejected and returned, or for which Acceptance is revoked.
c. If any services do not conform to contract requirements, the Purchasing Entity may require the Contractor to perform the services again in conformity with contract requirements, at no increase in Order amount. When defects cannot be corrected by re-performance, the Purchasing Entity may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and reduce the contract price to reflect the reduced value of services performed.
d. The warranty period shall begin upon Acceptance.
e. Acceptance Testing may be explicitly set out in a Master Agreement to ensure conformance to an explicit standard of performance. Acceptance Testing means the process set forth in the Master Agreement for ascertaining that the Product meets the standard of performance prior to Acceptance by the Purchasing Entity. If Acceptance Testing is prescribed, this subsection applies to applicable Products purchased under this Master Agreement, including any additional, replacement, or substitute Product(s) and any Product(s) which are modified by or with the written approval of Contractor after Acceptance by the Purchasing Entity. The Acceptance Testing period shall be thirty (30) calendar days or other time period identified in this Master Agreement or the Participating Addendum, starting from the day after the Product is delivered or, if installed, the day after the Product is installed and Contractor certifies that the Product is ready for Acceptance Testing. If the Product does not meet the standard of performance during the initial period of Acceptance Testing, Purchasing Entity may, at its discretion, continue Acceptance Testing on a day-to-day basis until the standard of performance is met. Upon rejection, the Contractor will have fifteen (15) calendar days to cure the standard of performance issue(s). If after the cure period, the Product still has not met the standard of performance, the Purchasing Entity may, at its option: (a) declare Contractor to be in breach and terminate the Order; (b) demand replacement Product from Contractor at no additional cost to Purchasing Entity; or, (c) continue the cure period for an additional time period agreed upon by the Purchasing Entity and the Contractor. Contractor shall pay all costs related to the preparation and shipping of Product returned pursuant to the section. No Product shall be deemed Accepted and no charges shall be paid until the standard of performance is met.

The warranty period shall begin upon Acceptance.

16. Payment
Payment after Acceptance is normally made within 30 days following the date the entire order is delivered or the date a correct invoice is received, whichever is later. After 45 days the Contractor may assess overdue account charges up to a maximum rate of one percent per month on the outstanding balance, unless a different late payment amount is specified in a Participating Addendum, Order, or otherwise prescribed by applicable law. Payments will be remitted by mail. Payments may be made via a State or political subdivision “Purchasing Card” with no additional charge.

17. Warranty
Warranty provisions govern where specified elsewhere in the documents that constitute the Master Agreement; otherwise this section governs. The Contractor warrants for a period of one year from the date of Acceptance that: (a) the Product performs according to all specific claims that the Contractor made in its response to the solicitation, (b) the Product is suitable for the Item 10.2
City Council Meeting Agenda - Page 194 of 219 - Monday, August 18, 2025 _________________________________________________________________________________________________________________ ordinary purposes for which such Product is used, (c) the Product is suitable for any special purposes identified in the solicitation or for which the Purchasing Entity has relied on the Contractor’s skill or judgment, (d) the Product is designed and manufactured in a commercially reasonable manner, and (e) the Product is free of defects. Upon breach of the warranty, the Contractor will repair or replace (at no charge to the Purchasing Entity) the Product whose nonconformance is discovered and made known to the Contractor. If the repaired and/or replaced Product proves to be inadequate, or fails of its essential purpose, the Contractor will refund the full amount of any payments that have been made. The rights and remedies of the parties under this warranty are in addition to any other rights and remedies of the parties provided by law or equity, including, without limitation, actual damages, and, as applicable and awarded under the law, to a prevailing party, reasonable attorneys’ fees and costs.

18. Title of Product
Upon Acceptance by the Purchasing Entity, Contractor shall convey to Purchasing Entity title to the Product free and clear of all liens, encumbrances, or other security interests. Transfer of title to the Product shall include an irrevocable and perpetual license to use any Embedded Software in the Product. If Purchasing Entity subsequently transfers title of the Product to another entity, Purchasing Entity shall have the right to transfer the license to use the Embedded Software with the transfer of Product title. A subsequent transfer of this software of 20
license shall be at no additional cost or charge to either Purchasing Entity or Purchasing Entity’s transferee.

General Provisions

19. Insurance
a. Unless otherwise agreed in a Participating Addendum, Contractor shall, during the term of this Master Agreement, maintain in full force and effect, the insurance described in this section. Contractor shall acquire such insurance from an insurance carrier or carriers licensed to conduct business in each Participating Entity’s state and having a rating of A-, Class VII or better, in the most recently published edition of A.M. Best’s Insurance Reports. Failure to buy and maintain the required insurance may result in this Master Agreement’s termination or, at a Participating Entity’s option, result in termination of its Participating Addendum.
b. Coverage shall be written on an occurrence basis. The minimum acceptable limits shall be as indicated below:
(1) Commercial General Liability covering premises operations, independent contractors, products and completed operations, blanket contractual liability, personal injury (including death), advertising liability, and property damage, with a limit of not less than $1 million per occurrence/$2 million general aggregate; (2) Contractor must comply with any applicable State Workers Compensation or Employers Liability Insurance requirements.
c. Contractor shall pay premiums on all insurance policies. Contractor shall provide notice to a Participating Entity who is a state within five (5) business days after Contractor is first aware of expiration, cancellation or nonrenewal of such policy or is first aware that cancellation is threatened or expiration, nonrenewal or expiration otherwise may occur. d. Prior to commencement of performance, Contractor shall provide to the Lead State a written endorsement to the Contractor’s general liability insurance policy or other documentary evidence acceptable to the Lead State that (1) names the Participating States identified in the Request for Proposal as additional insureds, (2) provides that written notice of cancellation shall be delivered in accordance with the policy provisions, and (3) provides that the Contractor’s liability insurance policy shall be primary, with any liability insurance of any
Participating State as secondary and noncontributory. Unless otherwise agreed in any Participating Addendum, other state Participating Entities’ rights and Contractor’s obligations are the same as those specified in the first sentence of this subsection except the endorsement is provided to the applicable state. e. Contractor shall furnish to the Lead State copies of certificates of all required insurance in a form sufficient to show required coverage within thirty (30) calendar days of the execution of this Master Agreement and prior to performing any work.

Copies of renewal certificates of all required insurance shall be furnished within thirty (30) days after any renewal date to the Item 10.2
City Council Meeting Agenda - Page 195 of 219 - Monday, August 18, 2025 _________________________________________________________________________________________________________________ applicable state Participating Entity. Failure to provide evidence of coverage may, at the sole option of the Lead State, or any Participating Entity, result in this Master Agreement’s termination or the termination of any Participating Addendum. f. Coverage and limits shall not limit Contractor’s liability and obligations under this Master Agreement, any Participating Addendum, or any Purchase Order

20. Records Administration and Audit
a. The Contractor shall maintain books, records, documents, and other evidence pertaining to this Master Agreement and Orders placed by Purchasing Entities under it to the extent and in such detail as shall adequately reflect performance and administration of payments and fees. Contractor shall permit the Lead State, a Participating Entity, a Purchasing Entity, the federal government (including its grant awarding entities and the U.S. Comptroller General), and any other duly authorized agent of a governmental agency, to audit, inspect, examine, copy and/or transcribe Contractor's books, documents, papers and records directly pertinent to this Master Agreement or orders placed by a Purchasing Entity under it for the purpose of making audits, examinations, excerpts, and transcriptions. This right shall survive for a period of five (5) years following termination of this Agreement or final payment for any order placed by a Purchasing Entity against this Agreement, whichever is later, or such longer period as is required by the Purchasing Entity’s state statutes, to assure compliance with the terms hereof or to evaluate performance hereunder.
b. Without limiting any other remedy available to any governmental entity, the Contractor shall reimburse the applicable Lead State, Participating Entity, or Purchasing Entity for any overpayments inconsistent with the terms of the Master Agreement or Orders or underpayment of fees found as a result of the examination of the Contractor’s records. c. The rights and obligations herein exist in addition to any quality assurance obligation in the Master Agreement requiring the Contractor to self-audit contract obligations and that permits the Lead State to review compliance with those obligations.

21. Confidentiality, Non-Disclosure, and Injunctive Relief a. Confidentiality. Contractor acknowledges that it and its employees or agents may, in the course of providing a Product under this Master Agreement, be exposed to or acquire information that is confidential to Purchasing Entity or Purchasing Entity’s clients. Any and all information of any form that is marked as confidential or would by its nature be deemed confidential obtained by Contractor or its employees or agents in the performance of this Master Agreement, including, but not necessarily limited to (1) any Purchasing Entity’s records,
(2) personnel records, and (3) information concerning individuals, is confidential information of Purchasing Entity (“Confidential Information”). Any reports or other documents or items (including software) that result from the use of the Confidential Information by Contractor shall be treated in the same manner as the Confidential Information.

Confidential Information does not include information that (1) is or becomes (other than by disclosure by Contractor) publicly known; (2) is furnished by Purchasing Entity to others without restrictions similar to those imposed by this Master Agreement; (3) is rightfully in Contractor’s possession without the obligation of nondisclosure prior to the time of its disclosure under this Master Agreement; (4) is obtained from a source other than Purchasing Entity without the obligation of confidentiality, (5) is disclosed with the written consent of Purchasing Entity or; (6) is independently developed by employees, agents or subcontractors of Contractor who can be shown to have had no access to the Confidential Information. b. Non-Disclosure. Contractor shall hold Confidential Information in confidence, using at least the industry standard of confidentiality, and shall not copy, reproduce, sell, assign, license, market, transfer or otherwise dispose of, give, or disclose Confidential Information to third parties or use Confidential Information for any purposes whatsoever other than what is necessary to the performance of Orders placed under this Master Agreement. Contractor shall advise each of its employees and agents of their obligations to keep Confidential Information confidential. Contractor shall use commercially reasonable efforts to assist Purchasing Entity
in identifying and preventing any unauthorized use or disclosure of any Confidential Information. Without limiting the generality of the foregoing, Contractor shall advise
Purchasing Entity, applicable Participating Entity, and the Lead State immediately if Contractor learns or has reason to believe that any person who has had access to Confidential Information has violated or intends to violate the terms of this Master Agreement, and Contractor shall at its expense cooperate with Purchasing Entity in seeking injunctive or other equitable relief in the name of Purchasing Entity or Contractor against any such person. Except as directed by Purchasing Entity, Contractor will not at any time during or after the term of this Master Agreement disclose, directly or Item 10.2
City Council Meeting Agenda - Page 196 of 219 - Monday, August 18, 2025 _________________________________________________________________________________________________________________ indirectly, any Confidential Information to any person, except in accordance with this Master Agreement, and that upon termination of this Master Agreement or at Purchasing Entity’s request, Contractor shall turn over to Purchasing Entity all documents, papers, and other matter in Contractor's possession that embody Confidential Information.

Notwithstanding the foregoing, Contractor may keep one copy of such Confidential Information necessary for quality assurance, audits and evidence of the performance of this Master Agreement. c. Injunctive Relief. Contractor acknowledges that breach of this section, including disclosure of any Confidential Information, will cause irreparable injury to Purchasing Entity that is inadequately compensable in damages. Accordingly, Purchasing Entity may seek and obtain injunctive relief against the breach or threatened breach of the foregoing undertakings, in addition to any other legal remedies that may be available. Contractor acknowledges and agrees that the covenants contained herein are necessary for the protection of the legitimate business interests of Purchasing Entity and are reasonable in scope and content.
d. Purchasing Entity Law. These provisions shall be applicable only to extent they are not in conflict with the applicable public disclosure laws of any Purchasing Entity.
e. The rights granted Purchasing Entities and Contractor obligations under this section shall also extend to the cooperative’s Confidential Information, defined to include Participating Addenda, as well as Orders or transaction data relating to Orders under this Master
Agreement that identify the entity/customer, Order dates, line item descriptions and volumes, and prices/rates. This provision does not apply to disclosure to the Lead State, a Participating State, or any governmental entity exercising an audit, inspection, or examination pursuant to section 23. To the extent permitted by law, Contractor shall notify the Lead State of the identify of any entity seeking access to the Confidential Information described in this subsection.

22. Public Information
This Master Agreement and all related documents are subject to disclosure pursuant to the Purchasing Entity’s public information laws.

23. Assignment/Subcontracts
a. Contractor shall not assign, sell, transfer, subcontract or sublet rights, or delegate responsibilities under this Master Agreement, in whole or in part, without the prior written approval of the Lead State. b. The Lead State reserves the right to assign any rights or duties, including written assignment of contract administration duties to NASPO Cooperative Purchasing Organization LLC, doing business as NASPO ValuePoint and other third parties.

24. Changes in Contractor Representation
The Contractor must notify the Lead State of changes in the Contractor’s key administrative personnel managing the Master Agreement in writing within 10 calendar days of the change. The Lead State reserves the right to approve changes in key personnel, as identified in the Contractor’s proposal. The Contractor agrees to propose replacement key personnel having substantially equal or better education, training, and experience as was possessed by the key person proposed and evaluated in the Contractor’s proposal.

25. Independent Contractor
The Contractor shall be an independent contractor. Contractor shall have no authorization, express or implied, to bind the Lead State, Participating States, other Participating Entities, or Purchasing Entities to any agreements, settlements, liability or understanding whatsoever, and agrees not to hold itself out as agent except as expressly set forth herein or as expressly agreed in any Participating Addendum.

26. Cancellation
Unless otherwise stated, this Master Agreement may be canceled by either party upon 60 days written notice prior to the effective date of the cancellation. Further, any Participating Entity may cancel its participation upon 30 days written notice, unless otherwise limited or stated in the Participating Addendum. Cancellation may be in whole or in part. Any cancellation under this provision shall not affect the rights and obligations attending orders outstanding at the time of cancellation, including Item 10.2
City Council Meeting Agenda - Page 197 of 219 - Monday, August 18, 2025 _________________________________________________________________________________________________________________ any right of a Purchasing Entity to indemnification by the Contractor, rights of payment for Products delivered and accepted, rights attending any warranty or default in performance in association with any Order, and requirements for records administration and audit. Cancellation of the Master Agreement due to Contractor default may be immediate.

27. Force Majeure
Neither party to this Master Agreement shall be held responsible for delay or default caused by fire, riot, unusually severe weather, other acts of God, or war which are beyond that party’s reasonable control. The Lead State may terminate this Master Agreement after determining such delay or default will reasonably prevent successful performance of the Master Agreement.

28. Defaults and Remedies
a. The occurrence of any of the following events shall be an event of default under this Master Agreement:
(1) Nonperformance of contractual requirements; or
(2) A material breach of any term or condition of this Master Agreement; or (3) Any certification, representation or warranty by Contractor in response to the solicitation or in this Master Agreement that proves to be untrue or materially misleading; or (4) Institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its property, which is not vacated or fully stayed within thirty (30) calendar days after the institution or occurrence thereof; or (5) Any default specified in another section of this Master Agreement. b. Upon the occurrence of an event of default, the Lead State shall issue a written notice of default, identifying the nature of the default, and providing a period of 15 calendar days in which Contractor shall have an opportunity to cure the default. The Lead State shall not be required to provide advance written notice or a cure period and may immediately terminate this Master Agreement in whole or in part if the Lead State, in its sole discretion, determines that it is reasonably necessary to preserve public safety or prevent immediate public crisis. Time allowed for cure shall not diminish or eliminate Contractor’s liability for damages, including liquidated damages to the extent provided for under this Master Agreement. c. If Contractor is afforded an opportunity to cure and fails to cure the default within the period specified in the written notice of default, Contractor shall be in breach of its obligations under this Master Agreement and the Lead State shall have the right to exercise any or all of the following remedies:
(1) Exercise any remedy provided by law; and
(2) Terminate this Master Agreement and any related Contracts or portions thereof; and (3) Impose liquidated damages as provided in this Master Agreement; and (4) Suspend Contractor from being able to respond to future bid solicitations; and (5) Suspend Contractor’s performance; and
(6) Withhold payment until the default is remedied.
d. Unless otherwise specified in the Participating Addendum, in the event of a default under a Participating Addendum, a Participating Entity shall provide a written notice of default as described in this section and shall have all of the rights and remedies under this paragraph regarding its participation in the Master Agreement, in addition to those set forth in its Participating Addendum. Unless otherwise specified in a Purchase Order, a Purchasing Entity shall provide written notice of default as described in this section and have all of the rights and remedies under this paragraph and any applicable Participating Addendum with respect to an Order placed by the Purchasing Entity. Nothing in these Master Agreement Terms and Conditions shall be construed to limit the rights and remedies available to a Purchasing Entity under the applicable commercial code.

29. Waiver of Breach
Failure of the Lead State, Participating Entity, or Purchasing Entity to declare a default or enforce any rights and remedies shall not operate as a waiver under this Master Agreement or Participating Addendum. Any waiver by the Lead State, Participating Item 10.2
City Council Meeting Agenda - Page 198 of 219 - Monday, August 18, 2025 _________________________________________________________________________________________________________________ Entity, or Purchasing Entity must be in writing. Waiver by the Lead State or Participating Entity of any default, right or remedy under this Master Agreement or Participating Addendum, or by Purchasing Entity with respect to any Purchase Order, or breach of any terms or requirements of this Master Agreement, a Participating Addendum, or Purchase Order shall not be construed or operate as a waiver of any subsequent default or breach of such term or requirement, or of any other term or requirement under this Master Agreement, Participating Addendum, or Purchase Order.

30. Debarment
The Contractor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental department or agency.

This certification represents a recurring certification made at the time any Order is placed under this Master Agreement. If the Contractor cannot certify this statement, attach a written explanation for review by the Lead State.

31. Indemnification
a. The Contractor shall defend, indemnify and hold harmless NASPO, NASPO Cooperative Purchasing Organization LLC (doing business as NASPO ValuePoint), the Lead State, Participating Entities, and Purchasing Entities, along with their officers and employees, from and against third-party claims, damages or causes of action including reasonable attorneys’ fees and related costs for any death, injury, or damage to tangible property arising from act(s), error(s), or omission(s) of the Contractor, its employees or subcontractors or volunteers, at any tier, relating to the performance under the Master Agreement.
b. Indemnification – Intellectual Property. The Contractor shall defend, indemnify and hold harmless NASPO, NASPO Cooperative Purchasing Organization LLC (doing business as NASPO ValuePoint), the Lead State, Participating Entities, Purchasing Entities, along with their officers and employees ("Indemnified Party"), from and against claims, damages or causes of action including reasonable attorneys’ fees and related costs arising out of the claim that the Product or its use, infringes Intellectual Property rights ("Intellectual Property Claim") of another person or entity. (1) The Contractor’s obligations under this section shall not extend to any combination of the Product with any other product, system or method, unless the Product, system or method is:
(a) provided by the Contractor or the Contractor’s subsidiaries or affiliates; (b) specified by the Contractor to work with the Product; or (c) reasonably required, in order to use the Product in its intended manner, and the infringement could not have been avoided by substituting another reasonably available product, system or method capable of performing the same function; or
(d) It would be reasonably expected to use the Product in combination with such product, system or method.
(2) The Indemnified Party shall notify the Contractor within a reasonable time after receiving notice of an Intellectual Property Claim. Even if the Indemnified Party fails to provide reasonable notice, the Contractor shall not be relieved from its obligations unless the
Contractor can demonstrate that it was prejudiced in defending the Intellectual Property Claim resulting in increased expenses or loss to the Contractor. If the Contractor promptly and reasonably investigates and defends any Intellectual Property Claim, it shall have control over the defense and settlement of it. However, the Indemnified Party must consent in writing for any money damages or obligations for which it may be responsible. The Indemnified Party shall furnish, at the Contractor’s reasonable request and expense, information and assistance necessary for such defense. If the Contractor fails to vigorously pursue the defense or settlement of the Intellectual Property Claim, the Indemnified Party may assume the defense or settlement of it and the Contractor shall be liable for all costs and expenses, including reasonable attorneys’ fees and related costs, incurred by the Indemnified Party in the pursuit of the Intellectual Property Claim. Unless otherwise agreed in writing, this section is not subject to any limitations of liability in this Master Agreement or in any other document executed in conjunction with this Master Agreement.

Item 10.2
City Council Meeting Agenda - Page 199 of 219 - Monday, August 18, 2025 _________________________________________________________________________________________________________________

32. No Waiver of Sovereign Immunity
In no event shall this Master Agreement, any Participating Addendum or any contract or any Purchase Order issued thereunder, or any act of the Lead State, a Participating Entity, or a Purchasing Entity be a waiver of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court.

This section applies to a claim brought against the Participating Entities who are states only to the extent Congress has appropriately abrogated the state’s sovereign immunity and is not consent by the state to be sued in federal court. This section is also not a waiver by the state of any form of immunity, including but not limited to sovereign immunity and immunity based on the Eleventh Amendment to the Constitution of the United States.

33. Governing Law and Venue
a. The procurement, evaluation, and award of the Master Agreement shall be governed by and construed in accordance with the laws of the Lead State sponsoring and administering the procurement. The construction and effect of the Master Agreement after award shall be governed by the law of the state serving as Lead State. The construction and effect of any Participating Addendum or Order against the Master Agreement shall be governed by and construed in accordance with the laws of the Participating Entity’s or Purchasing Entity’s State. b. Unless otherwise specified in the RFP, the venue for any protest, claim, dispute or action relating to the procurement, evaluation, and award is in the Lead State. Venue for any claim, dispute or action concerning the terms of the Master Agreement shall be in the state serving as Lead State. Venue for any claim, dispute, or action concerning any Order placed against the Master Agreement or the effect of a Participating Addendum shall be in the Purchasing Entity’s State. c. If a claim is brought in a federal forum, then it must be brought and adjudicated solely and exclusively within the United States District Court for (in decreasing order of priority): the Lead State for claims relating to the procurement, evaluation, award, or contract performance or administration if the Lead State is a party; a Participating State if a named party; the state where the Participating Entity or Purchasing Entity is located if either is a named party.

34. Assignment of Antitrust Rights
Contractor irrevocably assigns to a Participating Entity who is a state any claim for relief or cause of action which the Contractor now has or which may accrue to the Contractor in the future by reason of any violation of state or federal antitrust laws (15 U.S.C. § 1-15 or a Participating Entity’s state antitrust provisions), as now in effect and as may be amended from time to time, in connection with any goods or services provided in that state for the purpose of carrying out the Contractor's obligations under this Master Agreement or Participating Addendum, including, at the Participating Entity's option, the right to control any such litigation on such claim for relief or cause of action.

35. Contract Provisions for Orders Utilizing Federal Funds Pursuant to Appendix II to 2 Code of Federal Regulations (CFR) Part 200, Contract Provisions for Non-Federal Entity Contracts Under Federal Awards, Orders funded with federal funds may have additional contractual requirements or certifications that must be satisfied at the time the Order is placed or upon delivery. These federal requirements may be proposed by Participating Entities in Participating Addenda and Purchasing Entities for incorporation in Orders placed under this Master Agreement.

36. Leasing or Alternative Financing Methods
The procurement and other applicable laws of some Purchasing Entities may permit the use of leasing or alternative financing methods for the acquisition of Products under this Master Agreement. Where the terms and conditions are not otherwise prescribed in an applicable Participating Addendum, the terms and conditions for leasing or alternative financing methods are subject to negotiation between the Contractor and Purchasing Entity.

Item 10.2
City Council Meeting Agenda - Page 200 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-25 ACCPETING FUNDS AND

AUTHORIZING EXPENDITURES FROM THE CALIFORNIA

SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT
(SLESA)

SYNOPSIS
The purpose of this item is to accept Fiscal Year 2025-26 grant funds and authorize the recommended use of grant funds from the California Supplemental Law Enforcement Services Account (SLESA).

DISCUSSION
Background
In 1996, California state legislation (AB 3229) created the Citizens Options for Public Safety (COPS) program allocating $100,000 to eligible local governments yearly for front line law enforcement services. These funds are distributed through the SLESA. SLESA funds can be used for salaries, services, supplies, equipment, and administrative overhead. SLESA funds cannot be diverted into an entity’s general fund and must be used for the aforementioned front line law enforcement services. The size of the total award to each recipient is proportionate to population with the minimum award for all entities set at $100,000 yearly.

The Pleasant Hill 2025-26 fiscal year award is approximately $174,000. Enabling legislation specifies a city council must appropriate funds as specified in the written request of the entity’s chief of police. Funds are distributed from the State to the County, which then distributes the funds to the City.

Analysis
The Police Department’s proposed use of SLESA funds in FY 2025-26 will go toward funding the following items:

Item 10.3
City Council Meeting Agenda - Page 201 of 219 - Monday, August 18, 2025 Automated License Plate Reader and Pan Tilt Zoom Camera Expansion and upgrading of the current Automated License Plate Reader (ALPR) program.

Several of our current ALPR cameras are over five years old and have required repairs. Staff anticipates the need will arise to replace and upgrade several of these cameras. ALPR captures digital images of vehicle license plates as they pass the reader camera. Any license plate matched to a license plate in the system’s database is reported in real time to law enforcement. This information enables officers to take action based on the type of data received. ALPR systems are very effective in locating and recovering stolen vehicles, alerting law enforcement officers to vehicles wanted in connection with other crimes, and obtaining investigative data that assist law enforcement in investigating and solving criminal cases. This technology is one of many programs designed to keep the City of Pleasant Hill safe and prevent crime.

It is imperative that the Police Department leverage additional resources to supplement our current community-oriented policing model with a technology-driven policy approach to reducing crime and solving investigations. The use of live stream pan tilt zoom video cameras (PTZ) in fixed locations has provided greater deterrence, coverage, and more detailed information for law enforcement to handle active incidents, prevent crime, increase public safety, and solve cases. In addition, PTZ video cameras can also be used to support the city’s emergency operations center.

The Police Department requests a commitment of $40,000 from SLESA funds for the purchase of ALPR and PTZ equipment.

Dispatch Supervisor Position
Until 2019, the supervision of the professional staff in the Support Services Division fell to a single civilian supervisor, but because of the ongoing changes and significant increased work requirements, it was no longer feasible to have a single supervisor oversee the numerous employees and job functions. Consequently, this led to a reorganization of the Support Services Division and the recommendation for a new Dispatch Supervisor position.

The Police Department requests a commitment of $30,000 from SLESA funds to offset the cost for this position.

Organizational Wellness
Organizational and employee wellness is an important component of any police organization.

While the city has an Employee Assistance Program (EAP) in place, Police Department employees have found it difficult to secure timely therapy and support services through the EAP. As Police Department employees are exposed to traumatic and stressful incidents on a regular basis, it was a concern that support services could not be obtained in a timely manner.

In June 2024, the Police Department secured a contract with a local Licensed Clinical Social Worker to serve as the department’s designated therapist. This provided Police Department employees with an alternative to therapy services provided through EAP. Not a replacement, but Item 10.3
City Council Meeting Agenda - Page 202 of 219 - Monday, August 18, 2025 an alternative that would make securing a therapist and scheduling therapy appointments more accessible and timelier for Police Department employees.

The Police Department requests a commitment of $15,000 from SLESA funds to cover the continued use of a designated Police Department therapist.

Unmanned Aerial Systems
The advancement in technology of Unmanned Aerial Systems (UAS) has rapidly evolved, creating many potential uses by local law enforcement agencies. Current UAS public safety uses include:
hazmat spills; explosive ordnance disposal (EOD); search and rescue missions; investigating and documenting crime scenes; barricaded suspect surveillance; active shooters; execution of search warrants; disaster response and recovery; training; and assistance requests from local and state fire authorities. The purpose of a UAS program is to increase public and first responder safety and provide a higher level of police service to the community. Our UAS program has been in operation since 2021, with dozens of successful deployments each year. The UAS team currently has seven members and 10 drones. Two members of the UAS team are also assigned to the Central County SWAT team and regularly deploy with the team. As UAS team responsibilities increase, it will require training and updated equipment for use by the team. Some of the systems used by the UAS team are now five years old and will need to be replaced, as there have been technological upgrades with newer models.

The Police Department requests the commitment of $15,000 to pay for the purchase of additional equipment, training, and maintenance of our existing UAS inventory.

Safety Equipment
The Police Department issues ballistic helmets and patrol rifles to each police officer. The Police Department is requesting the purchase of five ballistic helmets and two patrol rifles as reserve equipment in case equipment requires replacement. This is part of the department’s ongoing commitment to officer safety and community protection. These tools are essential for equipping officers to respond effectively to high-risk situations such as active shooter events, barricaded suspects, and other critical incidents. Ballistic helmets provide vital head protection, significantly reducing the risk of serious injury, while patrol rifles offer greater accuracy and range than standard sidearms, enhancing officers’ ability to neutralize threats from a safer distance.

The Police Department requests the commitment of $10,000 to pay for the purchase of additional helmets and rifles.

Emergency Medical Equipment
The Police Department has maintained automated external defibrillators (AED’s) in patrol vehicles as part of its ongoing commitment to public safety and emergency medical response. Officers are often the first on scene during medical emergency calls. These devices have assisted officers in providing critical care before emergency medical services (EMS) arrive. Current AED devices are Item 10.3
City Council Meeting Agenda - Page 203 of 219 - Monday, August 18, 2025 aging, as many are over eight years old. Some of the AED devices are no longer supported by manufacturers in terms of replacement parts and can be difficult to maintain. The Police Department is requesting the purchase of six new AED devices to replace the current AED devices.

New AED devices offer improved diagnostic features, easier operation under stress and better integration with other emergency services (e.g., data transfer).

The Police Department requests the commitment of $20,000 to pay for the purchase of new AED devices.

FISCAL IMPACT
No general fund fiscal impact is anticipated. By statute, funds from SLESA may not be combined with general fund accounts. The use and administration of SLESA grant funds require minimal staff time to manage. The Finance Department has confirmed funds exist in the SLESA account to cover all recommended expenditures.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Staff recommends that the City Council adopt the proposed resolution accepting the grant and the proposed use of funds.

ALTERNATIVES TO RECOMMENDED ACTION
Council could direct staff to not accept the grant, or revise the list of recommended items.

ATTACHMENT(S)
Proposed Resolution
Prepared by: Jason Kleven, Support Services Division Lieutenant Approved by: Scott Vermillion, Chief of Police
Item 10.3
City Council Meeting Agenda - Page 204 of 219 - Monday, August 18, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE ACCEPTANCE AND USE OF FUNDS FROM

THE CALIFORNIA SUPPLEMENTAL LAW ENFORCEMENT

SERVICES ACCOUNT (SLESA)
WHEREAS, the State of California, has authorized a grant of approximately $174,000 to the Pleasant Hill Police Department under the Citizens Options for Public Safety (COPS) program to be distributed through the Supplemental Law Enforcement Services Account (SLESA) administered by the Contra Costa County Supplemental Law Enforcement Oversight Committee; and
WHEREAS, as a condition of receiving the grant funds, state law requires the City Council to authorize the expenditure of grant funds for specific purposes related to “front line law enforcement”; and
WHEREAS, the Pleasant Hill Police Department recommends that the new grant funds be spent on the purchase of new automated license plate readers and pan, tilt, zoom cameras; a portion of the cost of the Department’s Dispatch Supervisor position; the contract for Department therapist services; the purchase of additional unmanned aerial systems (UAS) and related training; the purchase of safety equipment; and the purchase of emergency medical equipment; and
WHEREAS, the City Council held a hearing on August 18, 2025, to review and consider the proposed expenditures.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill authorizes the acceptance of funds from the California SLESA and the expenditure of the new grant funds for the purchase of new Automated License Plate Readers and Pan Tilt Zoom Cameras; and for a portion of the cost of the Department’s Dispatch Supervisor position; and the contract for Department therapist services; and the purchase of additional unmanned aerial systems (UAS) and related training; and the purchase of safety equipment; and the purchase of emergency medical equipment. [Signatures on the Following Page]
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 18th day of August, 2025, by the following vote:

Item 10.3
City Council Meeting Agenda - Page 205 of 219 - Monday, August 18, 2025 AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
SUE NOACK, Mayor
ATTEST:
_________________________
LYONE CONNER, City Clerk
Item 10.3
City Council Meeting Agenda - Page 206 of 219 - Monday, August 18, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO.___-25 AWARDING A CONSTRUCTION CONTRACT FOR THE 2025 POTHOLE REPAIR AND ASPHALT
CONCRETE (AC) PATHWAY OVERLAY PROJECT NO. 01-25 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A

CONSTRUCTION CONTRACT WITH RAPID GRADING SERVICES

SYNOPSIS
The 2025 Pothole Repair and AC Pathway Overlay Project No. 01-25 will include pavement repairs (dig-outs) on arterial, collector, and residential streets, as well as a surface treatment for selected AC pathways throughout the City. The purpose of this item is to consider acceptance of the lowest responsive and responsible bid, submitted by Rapid Grading Services, and to seek authorization to award the construction contract.

DISCUSSION
Background
In November 2016, Measure K, a half-cent transactions and use tax (or sales tax), was approved by Pleasant Hill voters. The tax took effect April 1, 2017, for a 20-year period. The Measure generates approximately $5.5 million in needed revenue each year, and a portion of these funds has been allocated to the Street Resurfacing Program (SRP).

The City’s SRP provides for on-going maintenance of the City’s 110 miles of roadway pavement.

The condition of each street in the City’s network is evaluated every two to three years. The most recent pavement survey was completed in the spring of 2025. Staff uses this data, in part, to identify needed street resurfacing repairs on our arterial, collector and residential streets.

The 2025 Pothole Repair and AC Pathway Overlay Project (Project) consists of two main components: (1) localized dig-out repairs on deteriorated pavement sections, and (2) overlay improvements on selected AC pathways.

Item 10.4
City Council Meeting Agenda - Page 207 of 219 - Monday, August 18, 2025 In order to maintain our arterial and collector streets in good condition, the Project identified approximately 110,000 square feet of the most critical pavement failures to be repaired on the arterials and collectors identified on the attached Project List of streets. The project also includes approximately 14,000 square feet of residential pothole repairs. Addressing these concerns now will help prevent increased future repair costs, as delayed maintenance will lead to further deterioration and more expensive rehabilitation efforts.

Staff has also identified several City maintained asphalt concrete (AC) pathways (see attached list) in need of a surface maintenance treatment. These pathways, which serve pedestrians and bicyclists, will benefit from a surface treatment to improve user safety.

Environmental Review
The 2025 Pothole Repair and AC Pathway Overlay Project (Project No. 01-25) involves the removal and replacement of existing street and pathway facilities in-kind. The new improvements will be constructed at the same locations as the existing facilities and will serve the same purpose and capacity as the current infrastructure.

Accordingly, the Zoning Administrator has determined that the 2025 Pothole Repair and AC Pathway Overlay Project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA), pursuant to Title 14, California Code of Regulations, Chapter 3, Section 15301 (Class 1: Existing Facilities) and Section 15302 (Class 2: Replacement or Reconstruction).

Analysis
The Notice Inviting Bids for the project was distributed to construction exchanges on May 1, 2025, and the project was advertised in the Contra Costa Times on May 5, 2025. A total of five bids were received and publicly opened on Wednesday, June 4, 2025, at 2:00 p.m. at City Hall.

In accordance with the bid documents, the City bases the project award on the lowest responsive, responsible total base bid. The table below summarizes the base bid amounts received, with the apparent low bid highlighted in bold.

CONTRACTOR BID PRICE
1 RAPID GRADING SERVICES $1,079,000
2 QA CONSTRUCTORS INC. $1,171,930
3 KEREX ENGINEERING, INC. $1,175,550
4 JV LUCAS PAVING, INC. $1,189,310

5. MCK SERVICES, INC. $1,266,500
Item 10.4
City Council Meeting Agenda - Page 208 of 219 - Monday, August 18, 2025 The Engineer’s Estimate (EE) for the project construction is $1,000,000 and the lowest bidder’s Rapid Grading Services bid is $1,079,000 which is $79,000 more than the EE. A detailed analysis of Rapid Grading Services bid revealed that it is within 8.1 percent of the average cost of the next two lowest responsive bidders, so staff considers its bid price reasonable relative to other competitive construction bids received.

Rapid Grading Services is a reputable paving contractor based in the City of Hayward. Staff has contacted various project references listed by the contractor and these references indicated that Rapid Grading Services has satisfactorily completed their contracts of similar size and scope; therefore, their bid is acceptable. Staff believes that Rapid Grading Services has the experience and professional competency that will result in a satisfactory product for the City.

Rapid Grading Services bid proposal documentation is complete, and staff has determined them to be the lowest responsive, responsible bidder. Bidding rules require that the City Council award the construction contract to the lowest responsive, responsible bidder or reject all bids. Staff recommends the City Council award the construction contract to Rapid Grading Services.

The project construction cost (base bid) is $1,079,000. It is reasonable to include a construction contingency of 15 percent or $161,850, which is typical for a construction project of this type.

FISCAL IMPACT
The project construction costs are funded as identified in the 2024-2029 Capital Improvement Plan (CIP) and summarized in the table below:

Project Revenues Project Expenditures
Street Resurfacing $1,240,850 Construction Cost $1,079,000 Contingency (15%) $161,850
Total $1,240,850 Total $1,240,850

Engineering Division staff has confirmed with the Finance Division that monies are available for construction of this Project.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Item 10.4
City Council Meeting Agenda - Page 209 of 219 - Monday, August 18, 2025 Adopt Resolution awarding the contract to Rapid Grading Services.

ALTERNATIVES TO RECOMMENDED ACTION
No alternatives recommended

ATTACHMENT(S)
Proposed Resolution
Exhibit 1 - Attachment to the Proposed Resolution
List of Streets
Prepared by: Shawn Hung, Associate Engineer
Reviewed by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager
Item 10.4
City Council Meeting Agenda - Page 210 of 219 - Monday, August 18, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL AWARDING A CONSTRUCTION CONTRACT FOR THE 2025 POTHOLE REPAIR AND ASPHALT CONCRETE (AC) PATHWAY OVERLAY PROJECT NO. 01-25 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT

WITH RAPID GRADING SERVICES
WHEREAS, the City has adopted the FY 2024-2029 Capital Improvement Plan (CIP), which includes the Street Resurfacing Program as a funded project; and WHEREAS, the 2025 Pothole Repair and AC Pathway Overlay Project No. 01-25 provides for the repair of asphalt pavement failures on arterial, collector, and residential streets, as well as asphalt overlay of various pathways throughout the City; and WHEREAS, the 2025 Pothole Repair and AC Pathway Overlay Project No. 01-25 is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to Title 14, California Code of Regulations, Chapter 3, Section 15301 (Class 1 exemption for operation, repair, maintenance, or minor alteration of existing facilities) and Section 15302 (Class 2 exemption for replacement or reconstruction of existing structures and facilities with no substantial increase in capacity); and WHEREAS, on June 4, 2025, at 2:00 p.m., the Engineering Department staff publicly opened and examined the sealed bids for the 2025 Pothole Repair and AC Pathway Overlay Project No. 01-25; and
WHEREAS, the Public Work Director has determined that Rapid Grading Services submitted the lowest responsive and responsible bid.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill as follows:

1. The base bid submitted by Rapid Grading Services in the amount of $1,079,000 is hereby accepted as the lowest responsive and responsible bid for the 2025 Pothole Repair and AC Pathway Overlay Project No. 01-25. Said bid is on file with the Engineering Division and incorporated herein by reference as though fully set forth.

2. The City Council hereby authorizes an additional contingency amount of $161,850 for the project, to be used at the unit prices set forth in the accepted bid by Rapid Grading Services.

3. The City Manager is hereby authorized and directed to execute a construction contract with Rapid Grading Services, in substantially the form attached hereto as Exhibit 1, for the completion of the 2025 Pothole Repair and AC Pathway Overlay Project No. 01-25.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting of said Council held on the 18th day of August, 2025, by the following vote:

Item 10.4
City Council Meeting Agenda - Page 211 of 219 - Monday, August 18, 2025 AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
SUE NOACK, Mayor
ATTEST:
_________________________
LYONE CONNER, City Clerk
Item 10.4
City Council Meeting Agenda - Page 212 of 219 - Monday, August 18, 2025 EXHIBIT 1
Item 10.4
City Council Meeting Agenda - Page 213 of 219 - Monday, August 18, 2025 Item 10.4
City Council Meeting Agenda - Page 214 of 219 - Monday, August 18, 2025 Item 10.4
City Council Meeting Agenda - Page 215 of 219 - Monday, August 18, 2025 Item 10.4
City Council Meeting Agenda - Page 216 of 219 - Monday, August 18, 2025 Item 10.4
City Council Meeting Agenda - Page 217 of 219 - Monday, August 18, 2025 Item 10.4
City Council Meeting Agenda - Page 218 of 219 - Monday, August 18, 2025

ARTERIALS AND

COLLECTORS
List of Streets
Boyd Rd
Buskirk Ave
Camelback Rd
Coggins Dr
College Dr
Concord Ave
Contra Costa Blvd
Crescent Plaza
Devon Ave
Doray Dr
Elderwood Dr
Ellinwood Dr
Golf Club Rd
Grayson Rd
Gregory Ln
Hookston Rd
Monument Blvd
Morello Ave
Oak Park Blvd
Paso Nogal Rd
Pleasant Hill Rd
Putnam Blvd
Taylor Blvd
Viking Dr
Vincent Rd

RESIDENTIAL

STREETS
List of Streets
Adela Ct
Beverly Dr
Bramblewood Ln
Civic Dr
Cliffside Dr
Donegal Ct
Dorothy Dr
Dove Ct
Edna Dr
Eloise Ave
Estand Way
Fieldcrest Dr
Kathryn Dr
Kiki Dr
Marguerite Ave
Maricopa
Mayhew Way
Odin Dr
Old Quarry Rd
Paradise Ln
Pasol Nogal Ct
Ridgeview Dr
Tonstad Pl
Trelany Rd
Vessing Rd
Westover Dr
Westover Ln
Winston Dr

AC PATHWAY OVERLAY/REPAIR
Location
21 Old Rodgers Ranch Ct
2125 Hoover Ct
248 Everlyn Dr
3065 Vessing Rd
727 W. Boyd Rd
Paso Nogal Rd (~ 100' N/O Wildflower Dr)
Item 10.4
City Council Meeting Agenda - Page 219 of 219 - Monday, August 18, 2025