Pleasant Hill City Council
November 3, 2025

City of Pleasant Hill

CITY COUNCIL MEETING AGENDA
Monday, November 03, 2025
REGULAR MEETING - 07:00 PM
Watch on YouTube at www.phillca.gov/councilmeeting
The public meeting of the City Council will be held in person at City Hall 100 Gregory Lane, Pleasant Hill, CA 94523. Telephone (925) 671-5267 A Zoom link is provided herewith as a courtesy, but members of the public are advised that they will only have the option to participate via teleconference using the Zoom platform in the event that a member of the legislative body is approved to attend remotely pursuant to the provisions of Assembly Bill 2449. Meeting link: www.zoom.us; Meeting ID: 810 3381 1043 Passcode: 170351 MAYOR SUE NOACK DIST. 1 COUNCILMEMBER BELLE LA
VICE MAYOR ZAC SHESS DIST. 2 COUNCILMEMBER ANDREI OBOLENSKIY DIST. 5 COUNCILMEMBER AMANDA SZAKATS
Options for observing the meeting and participating in public comments are provided below.

Public Communication. The public is welcome to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction during the general Public Comment period.

There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are generally limited to two minutes.

Public Participation Options
1) Watch the Meeting via Youtube Livestream at www.phillca.gov/councilmeeting. 2) Submit Written Comments by 4 pm the Day of the Meeting to [email protected] (comments received by the deadline will be provided to the City Council before the meeting). Please specify that the correspondence is for public comment at the Council meeting.
3) Make Public Comment During the Meeting
When the Mayor invites public comment (or public comments on specific agenda items), members of the public may attend the meeting in person and may speak on any matter within the City Council's jurisdiction. Please fill out a speaker's card, available at the entry to the Council Chambers, and turn it in to the City Clerk.

If, due to a disability, a reasonable accommodation is needed to participate in this meeting, please refer to the City Council Meeting Agenda - Page 1 of 89 - Monday, November 03, 2025 Providing Accessible Communication to the Public Under the Americans with Disabilities Act and AB 2449 document online at www.phillca.gov/accessiblecommunications and contact the ADA Coordinator 48 hours in advance of the meeting at (925) 671-5267 or via California Relay at 711.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available to the public in the City’s Public Records Portal at https://cityarchive.phillca.gov/WebLink/ (click on City Council Agenda Packets) or by contacting the City Clerk at [email protected] or 925-671-5267.

City Council Meeting Recordings and Broadcasts
Recorded City Council meetings are broadcast on Comcast Channel 28, Wave Channel 1029, and AT&T U-Verse Channel 99 on the Wednesday following the meeting. Video recordings are generally available within 48 hours of the meeting, and may be viewed on the City’s website at www.phillca.gov/MeetingVideos and selecting “City Council” from the meeting groups.

Agendas are Available for Review on the City Hall official noticing bulletin board (100 Gregory Lane), at the Pleasant Hill Police Department (330 Civic Drive), the Pleasant Hill Senior Center (233 Gregory Lane), and on the City’s website at www.phillca.gov/agendas. Agenda packets will be available to the public on the City’s website at the same time as they are made available to the City Council.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

PRESENTATIONS
Acknowledgement of Aubree Iribarne as Honorary Mayor for a Day Proclamation Designating November 2025 as Homelessness Awareness Month Traffic Safety Commission Annual Report Page 5

CITY MANAGERS COMMENTS
(Brief updates on pending City business without discussion by the City Council.)

COUNCIL ANNOUNCEMENTS AND REPORTS
Reports from Councilmembers on Meetings or Conferences Attended at City Expense

1. 2.

3. 4.

5. 5.1

5.2 5.3

6. 7.

7.1 City Council Meeting Agenda - Page 2 of 89 - Monday, November 03, 2025 Announcements from Councilmembers

PUBLIC COMMENT
The public is welcome at this time to address the City Council on items on the Consent Calendar or other items not listed on the agenda but within the Council’s jurisdiction. There is an opportunity for the public to comment on other agenda items at the time they are discussed. Comments are limited to two minutes per speaker. To provide public comments, please see the Public Participation Options above.

CONSENT CALENDAR
All matters listed under “Consent Calendar” are considered by the Council to be routine and will be enacted by one motion. There will be no separate Council discussion of these items unless requested by a Councilmember prior to the time Council votes on the motion to adopt.

Approve Minutes for the Regular City Council Meeting of October 20, 2025 Page 12 Approve Checks Dated: October 17, 2025; October 24, 2025 Page 18 Approve Appointment Recommendations for the County Connection Advisory Committee, Diablo Vista Water System Advisory Board, Diversity Commission, and the Traffic Safety Commission

ACTION CALENDAR
Adopt Ordinance No. amending the Pleasant Hill Municipal Code Title 18, Planning and Land Use, in its entirety, and amending the Zoning Map to include the rezoning of 1,072 parcels throughout the City, for consistency with the 2040 General Plan and 2023-2031 Housing Element
This Item is Continued to the November 17, 2025 meeting date; No Action or Public Comment Will be Taken on This Item.

Adopt Resolution No ____-25 Delegating Authority to the Chief Human Resources Officer to Make Determinations Regarding Industrial Disability

Adopt Resolution No. ____ -25 Authorizing the City Manager to Execute an Agreement with the Contra Costa Certified Farmers' Markets (CCCFM) to Manage and Operate the Pleasant Hill Farmers' Market From May 2, 2026 Until April 28, 2029

American Rescue Plan Act (ARPA) Funds Update (Information Only) Page 60 Approve Resolution No. ____ 25 to Authorize the Re-allocation of American Rescue Plan Act (ARPA) Funds from the City Hall Pond and Fountain

7.2 8.

9. 9.1

9.2 9.3

10. 10.1

10.2 10.3

10.4 10.5
City Council Meeting Agenda - Page 3 of 89 - Monday, November 03, 2025 Rehabilitation Project No. 01-24 to the Government Services Program Category and Transfer an Equivalent Amount of General Fund Monies to the City Hall Pond and Fountain Rehabilitation Project No. 01-24
Adopt Resolution No. ____-25 Authorizing Appropriation of American Rescue Plan Act Funds to Fund Additional Digitization Services and Indexing of City Archives and Authorizing the City Manager to Execute the First Contract Amendment to the Professional Services Agreement with BMI Imaging Systems, INC.

ADJOURNMENT
Next City Council Meeting: November 17, 2025

10.6 11.

City Council Meeting Agenda - Page 4 of 89 - Monday, November 03, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Ann James, Public Works Director
DATE: November 3, 2025
SUBJECT: Traffic Safety Commission 2024 Report to City Council In May 2025 the Traffic Safety Commission (TSC) formed a sub-committee who were tasked with completing a report for presentation to City Council. As per Chapter 3.35 of the City of Pleasant Hill Municipal Code, the report should cover the activities and actions of the TSC. Attached is the final report for 2024.

ATTACHMENTS:

Traffic Safety Commission 2024 Report to City Council
Item 5.3
City Council Meeting Agenda - Page 5 of 89 - Monday, November 03, 2025 1 City of Pleasant Hill
Traffic Safety Commission 2024 Annual Report

1. INTRODUCTION AND OBJECTIVES
This report covers the activities of the Pleasant Hill Traffic Safety Commission for 2024.

The objectives of the report are to document the key activities of the Commission during the calendar year. This will not only monitor the progress being made by the Commission to achieve its goal of a significant reduction in road-based accidents, but also describe the steps being taken to get there.

The overall objectives of the Commission are outlined in the City of Pleasant Hill Municipal Code Chapter 3.35. This includes travel by all means possible, be it pedestrian walking, bicycles & scooters, e-bikes and e-scooters, motorcycles & motor scooters, public & private vehicles, transit, and light & heavy trucks.

Numerous locations in a thriving city such as Pleasant Hill will always be of particular focus for traffic safety, as they present specific challenges.

These include:
● Schools/Colleges/Universities where, at specific times of day, travel activity is extremely intense.
● Areas of high economic/retail activity such as Downtown and Contra Costa Boulevard.
● Major intersections such as Monument Boulevard with I-680 and Contra Costa Boulevard and Chilpancingo Parkway.
● Routes that are being used for purposes for which they were not intended. ● Areas of potential movement conflict such as ordinary intersections, street pedestrian crossings, and trail crossings of the highway. ● Areas of significant speed differentials used by travelers in the same space, such as bicycles on the road.
● Areas where parking reduces visibility.
● Major transit hubs such as the DVC Transit Center.

The report contains several sections, and these are briefly described below.

Section 2 covers News Items and Events occurring during the year. This includes relevant legislation at the National, State, County, and City level. However, the adoption and implementation of any measures covered by these Assembly Bills will require investigation and analyses into applicability to any locations in the City. It is intended to Item 5.3
City Council Meeting Agenda - Page 6 of 89 - Monday, November 03, 2025 2 keep everyone aware of changes that may affect traffic safety and behavior. It will cover events such as the Bike Fest.

Section 3 is included to present an annual update of accident statistics and trends This will include statistics at National, State, County, and City levels, and will draw on comparisons with other locations and years.

Section 4 itemizes issues raised by the public during the year and consequent actions taken.

Section 5 sets out the projects completed by the City in the report year.

Section 6 sets out the “on-going” projects in the City
Section 7 looks forward to covering future projects, subject topics, and policies under review by the Commission.

2. NEWS ITEMS AND EVENTS
● Assembly Bill 413 – Vehicles: Stopping, Standing Parking.

The Bill prohibits stopping, standing, and parking within 20ft on the approach side of a crosswalk or 15ft of a “built out” curb crosswalk.
● Assembly Bill 645 – Vehicles: Speed Safety Pilot Program.

The Bill authorizes the conducting of a speed safety system pilot program that would use speed cameras amongst other measures. These experiments would be carried out in Californian cities that include San Francisco, Oakland, and San Jose. ● Assembly Bill 43 – Vehicles: Speed Limit setting changes The bill allows jurisdictions flexibility in setting speed limits in certain locations, down to as low as 15 mph where appropriate.
● Bike Fest held in September - Highly successful with over 800 attending and will be repeated on 14th September this year.

3. 2024 ACCIDENT RECORDS & COMMENTARY
To measure progress towards “zero tolerance” on road accidents, TSC reviews the latest statistics from the City Police Department on traffic collisions. This excludes the I680 Freeway, which is outside the city’s jurisdiction.

Item 5.3
City Council Meeting Agenda - Page 7 of 89 - Monday, November 03, 2025 3 During the five years from 2020 to 2024, inclusive, the average annual collision numbers were:
● Total collisions: 260.4
● Injury collisions: 66.6
● Fatal collisions: 0.8
This data is for local streets and roads. Collisions on private property are not reported unless injury or hit-and-run collisions occur. These tend to be less than 10% of total collisions.

It is useful to apply some “benchmarking” to these figures. Compared to the USA nationally, on a per capita basis, the City of Pleasant Hill experienced:
● Less than 50% total collisions
● Less than 30% injury collisions
● Less than 20% fatal collisions
Compared to the State of California, the City had less than 25% fatal collisions. These comparisons are not exact but intended to provide some guidance. The Pleasant Hill data does not include the I-680 Freeway and is local city roads only, thus not reflecting a full cross section of road types that the national and state figures do.

Item 5.3
City Council Meeting Agenda - Page 8 of 89 - Monday, November 03, 2025 4 Each collision recorded in the City is allocated a primary collision factor (PCF) by the Police Department. The most frequent PCFs are:
● Driving at unsafe speeds
● Driving too closely
● Driver inattention/distraction
Locations where collisions have occurred most frequently are on Contra Costa Boulevard. This includes the major intersections on Contra Costa Boulevard and at the Monument intersection.

The fatal collisions during this 5-year period occurred at:
● Gregory Lane/Helen Drive
● Contra Costa Boulevard/Boyd Road
● Contra Costa Boulevard/Massolo Drive
● Taylor Avenue/Grayson Road
Many of these locations have some of the highest traffic volumes in the city.

4. ISSUES RAISED BY THE PUBLIC & ACTIONS
● Traffic Calming on Hook Avenue. Speed and traffic volume surveys to be carried out in 2025.
● No parking on Price Lane. Recommended for east side, south of Theo Drive. ● Pleasant Hill Road, Palo Verdes to Oak Park Boulevard. Speed and safety concerns. This was Part of the work funded by the Safe Routes to School Grant.

Part of the Intersection and Crosswalk Improvement program. Under review by staff. ● No parking on Norse Drive at Viking/Norse Intersection. Investigated and no changes are proposed to the current ordinance.
● Turn Restrictions on Viking Drive/Stubbs Road. Not recommended, but Keep Clear signs refreshed.
● Speed studies on Pleasant Hill Road.
● Traffic signals Gregory Lane/Moiso Lane, pedestrian crossing concerns. Actions to include: Additional signage, increased pedestrian crossing timing at the signals and increased lighting to crosswalk.
● New crosswalk at Doris and Linda Drives - Ongoing consideration and part of the Safe Routes to School grant funding.

Item 5.3
City Council Meeting Agenda - Page 9 of 89 - Monday, November 03, 2025 5 ● Grayson Road, Reliez Valley Road to Taylor Boulevard. Speed and Parking surveys requested – Ongoing in 2025 and will be completed after the new subdivision is completed, to determine if any new traffic safety devices are required. ● Stop Sign near Pleasant Hill Elementary School. Excessive delays and bad driver behavior. Needed a settling down period after installation of new stop signs. Staff monitored for the 2024/25 school year and no further actions are recommended. ● Kahrs Ave/ Gregory Lane. Accident and speed issues. Gregory Lane Complete Streets Improvement is a funded project in the Current FY 2024/25 CIP ● Review of success of Intersection and Crosswalk Improvements. ● Taylor Boulevard, Civic Drive to Lucille Lane - sidewalk on south side needs improvements. Ongoing for 2025.
● Taylor Boulevard/Civic Drive, vehicles not stopping to make turns on red.

Enforcement issue.
● Strandwood Walk and Roll program

5. PROJECTS COMPLETED
● Taylor Boulevard/Civic Drive Improvements. Redesign of the intersection to increase pedestrian/vehicle safety and ease of access.
● Intersection and Crosswalk Improvements. Completed at various locations but as part of an overall citywide comprehensive plan.
● Bicycle and Pedestrian Master Plan. The development and implementation of a citywide bicycle and pedestrian facilities plan.
● Oak Park Blvd Sidewalk Gap Closure project. From Monticello Ave to Hook Avenue. ● Oak Park Blvd and Monticello Ave Improvement project. Redesign of the intersection with new signal/pedestrian signals and facilities, following the opening of the new Library and a new housing development.

6. ONGOING PROJECTS
● Contra Costa Boulevard from Harriet Drive/Viking Drive, substantially complete. ● CCTA Smart Signals. The City has several locations where this will be implemented.

7. LONG-TERM ACTIONS AND POLICIES
• Gregory Lane/Kahrs Lane study, this is a CIP project. ● Traffic Signs installations.
● Gregory Lane Complete Streets Study & Speed Study.
● Oak Park Boulevard Corridor Complete Streets study as a CIP project. ● Taylor Blvd Sidewalk Gap Closure, design complete. CIP project.

Item 5.3
City Council Meeting Agenda - Page 10 of 89 - Monday, November 03, 2025 6 ● Contra Costa Canal Trail/Westover Drive Rectangular Flashing Beacons. CIP and TDA grant project.
● Citywide traffic Data collection
● The Bike Family Family Fest - likely to become a permanent feature on the calendar ● E-Bikes, traffic management & regulation
● TDA grant projects 2025/2026.

Item 5.3
City Council Meeting Agenda - Page 11 of 89 - Monday, November 03, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: November 3, 2025
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
TO: The Honorable Mayor and City Councilmembers
SUBJECT: Approve Minutes for the Regular City Council Meeting of October 20, 2025 RECOMMENDED CITY COUNCIL ACTION: Approve the Minutes
ATTACHMENT(S): October 20, 2025 – Tentative Minutes
Prepared by: Lyone Conner, City Clerk
Item 9.1
City Council Meeting Agenda - Page 12 of 89 - Monday, November 03, 2025

MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
October 20, 2025
City Council Meeting Minutes Page 1 October 20, 2025

1. CALL TO ORDER
Mayor Noack called a Regular Meeting of the City Council to order at 7:00 PM, in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the City Hall outdoor bulletin board at 100 Gregory Lane, Pleasant Hill, CA on October 16, 2025, by City Clerk Lyone Conner.

2. PLEDGE OF ALLEGIANCE
Mayor Noack invited the Council and Public to join her in reciting the Pledge of Allegiance.

3. ROLL CALL
Attendee Name Title Status
Sue Noack Mayor Present
Zac Shess Vice Mayor Present
Belle La District 1 Councilmember Present
Andrei Obolenskiy District 2 Councilmember Present
Amanda Szakats District 5 Councilmember Present

4. CLOSED SESSION REPORT
Mayor Noack reported that there was a Closed Session earlier in the evening for a Public Employee Performance Evaluation, and there was nothing to report.

5. PRESENTATIONS

5.1 Annual Update from the Civic Action Commission
Civic Action Commissioner Anthony Garcia provided a presentation on the updates, successes, and future plans for the Summer Concert Series.

5.2 Award of Appreciation to Ben Johanson for Service on the Architectural Review Commission from 2018 – 2025
Mayor Noack recognized Ben Johanson for his seven years of service on the Architectural Review Commission.

Commissioner Johanson provided reflective remarks of gratitude regarding his time as a Commissioner.

Item 9.1
City Council Meeting Agenda - Page 13 of 89 - Monday, November 03, 2025 City Council Meeting Minutes Page 2 October 20, 2025

5.3 Introduction of Architectural Review Commissioner Janet Brandess Vice Mayor Shess introduced Janet Brandess, the newly appointed member of the Architectural Review Commission.

Commissioner Brandess expressed her eagerness to join the Commission.

5.4 State of the District Presentation by the Contra Costa Community College District and Diablo Valley College
Contra Costa Community College District Chancellor, Mojdeh Mehdizadeh, and Diablo Valley College President, Monica Chahal, provided updates on the demographics of their student population and programs offered, their structural and fiscal needs, and on the leadership who represent the District, including in Pleasant Hill.

6. CITY MANAGER COMMENTS
Ethan Bindernagel, City Manager, reported that:
• The Pleasant Hill Civic Action Commission invites Summer Concert Series attendees to fill out a survey about their experience this past season. • The City’s annual Light up the Night Festival is scheduled for November 22, 2025.

7. COUNCIL ANNOUNCEMENTS AND REPORTS

7.1 Reports from Councilmembers on Meetings or Conferences Attended at City Expense
Councilmember Obolenskiy reported his attendance at the Cal Cities Annual Conference from November 7–10, 2025.

7.2 Announcements from Councilmembers
Councilmember La offered remarks in recognition of Diwali 2025.

She also announced the Recess Break forum scheduled for October 23, 2025 at the Pleasant Hill Library, the Haunted Trail event on October 24, 2025, at the Pleasant Hill Park, where she will volunteer with the Lions Club, and the Fall Harvest donation event at the Food Bank on October 25, 2025.

Councilmember Obolenskiy announced that Main Street Automotive will show a spooky Tesla and offer toys and trinkets to children.

He also reported his attendance at the DVC Engineering Technology Building groundbreaking, the Loaves and Fishes food delivery van ribbon cutting, the Chamber of Commerce Government Affairs committee meeting, and at the No Kings Rally.

Item 9.1
City Council Meeting Agenda - Page 14 of 89 - Monday, November 03, 2025 City Council Meeting Minutes Page 3 October 20, 2025
Vice Mayor Shess reported his attendance at the investiture celebration for Dr. Chahal at DVC, the No Kings Rally, and at the Government Affairs Committee Meeting, sponsored by the Chamber of Commerce.

Councilmember Szakats reported her attendance at the Community Discussion for United Against Hate Week, sponsored by Cal Cities, the No Kings Rally, and at the MCE Board Retreat.

She also provided remarks in celebration of Diwali 2025.

Mayor Noack reported her attendance at the No Kings Rally, where she provided welcoming remarks.

Mayor Noack also offered her regret to the public for not responding to comments ahead of the meeting, as she had intended, due to a death in her family.

8. PUBLIC COMMENT
No members of the public provided comments.

9. CONSENT CALENDAR
Motion (Obolenskiy/La) to Approve consent items 9.1 – 9.2, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack

9.1 Approve Minutes for the Regular City Council Meeting of October 6, 2025

9.2 Approve Checks Dated: October 03, 2025; October 10, 2025

10. ACTION CALENDAR

10.1 Introduction of Ordinance No. of the City Council of Pleasant Hill Amending Section 14.05.080 of Title 14 of the Pleasant Hill Municipal Code and Adopting the 2025 California Fire Code with Amendments
Chris Bachman, Chief of the Contra Costa Fire Protection District, provided a report on the proposed amendments of the 2025 California Fire Code.

No members of the public provided comments.

Motion (La/Szakats) to Approve item 10.1, carried as follows:

AYES: La, Shess, Szakats, Noack
NOS: Obolenskiy
Item 9.1
City Council Meeting Agenda - Page 15 of 89 - Monday, November 03, 2025 City Council Meeting Minutes Page 4 October 20, 2025

10.2 Introduction of Ordinance No. of the City Council of Pleasant Hill Adding Section 14.05.090 to Title 14 of the Pleasant Hill Municipal Code and Adopting the 2025 California Wildland-Urban Interface Code with Amendments Chris Bachman, Chief of the Contra Costa Fire Protection District, provided a report on the proposed amendments of the 2025 California Wildland-Urban Interface Code.

No members of the public provided comments.

Motion (Obolenskiy/La) to Approve item 10.2, carried unanimously as follows:

AYES: La, Obolenskiy, Shess, Szakats, Noack
At 8:08 p.m., Mayor Noack called a recess. The meeting resumed at 8:16 p.m.

10.3 Introduce Ordinance No. to amend the Pleasant Hill Municipal Code Title 18, Planning and Land Use, in its entirety, and amend the Zoning Map to include the rezoning of 1,072 parcels throughout the City, for consistency with the 2040 General Plan and 2023-2031 Housing Element
Haley Croffoot, Senior Planner, introduced Michael Gibbons of Mintier Harnish, who provided a presentation on the proposed amendments to the Planning and Land Use and Zoning Map Ordinance.

The following members of the public provided a comment:

Albert Franco, Deborah McDonald, Samantha Roberts, Cory Ashor, Maureen Rasmussen, Tina Fitzsimmons, Gerald Stephens, Bonnie Gannon, Amanda Booth, Aiden Martin, George Josephsen, Craig Abernethy, Dr. Quy Tran, Julie Franco, Ryan Guest, Michelle Abernethy, Kari, Tomy Branch, Scott Loyd, Leslie Altman, Ken O’Keefe, Elizabeth Nunez, Cindy Walker-Sayles, Gordon Swidler, Mark Maeyama, Thomas Vitale, Alaric Toy, Kirla Oyola, Melissa Maeyama, Christine Will, Donna Gilliam, Jon Corbett, Jeff MacDonald, Michelle Kim, Tara Legaspi
The following members of the public submitted a public comment card but did not speak at the podium during the meeting:

David Kaye, Eric S., Steve Vanderoef, Emily Stewart, Vicky Hill At 10:12 p.m., Mayor Noack called a recess. The meeting resumed at 10:24 p.m.

At 10:32 p.m., Mayor Noack called a recess. The meeting resumed at 10:38 p.m.

Motion (Shess/Szakats) to Approve item 10.3, carried as follows:

AYES: Shess, Szakats, Noack
Item 9.1
City Council Meeting Agenda - Page 16 of 89 - Monday, November 03, 2025 City Council Meeting Minutes Page 5 October 20, 2025
NOES: La
ABSTAIN: Obolenskiy

ADJOURNMENT
Mayor Noack adjourned the meeting at 11:10 p.m. The next Regular City Council meeting will be held on Monday, November 3, 2025, beginning at 7:00 p.m. ______________________________
LYONE P. CONNER, CITY CLERK
Item 9.1
City Council Meeting Agenda - Page 17 of 89 - Monday, November 03, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: November 3, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: Approve Checks Dated: October 17, 2025; October 24, 2025

RECOMMENDED CITY COUNCIL ACTION
Approve the check register.

ATTACHMENT(S):

Check Register
Prepared by: Maria Alfredo, Accounting Technician I
Approved by: Erick Cheung, Chief Financial Officer
Item 9.2
City Council Meeting Agenda - Page 18 of 89 - Monday, November 03, 2025 10/17/2025 9:49:56 AM Page 1 of 7
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 10/17/2025 - 10/17/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …13P4-39M3-GLR6 10/17/2025 2 PACK MIC STAND FLOOR D… 401-1012-0000-660024 348227 10/17/2025 63.35 AMAZON CAPITAL SERVICES, …17TP-D9QJ-DMF1 10/17/2025 PHPD - CAT6 ETHERNET CAB… 402-2001-0000-660024 348229 10/17/2025 86.70 AMAZON CAPITAL SERVICES, …1CL6-1N79-JVC4 10/17/2025 PHPD - UPC REPLACEMENT B…402-2001-0000-660024 348223 10/17/2025 1,032.42 AMAZON CAPITAL SERVICES, …1HL3-N447-DNLG 10/17/2025 PHPD - CAT6 20FT ETHERNET…402-2001-0000-660024 348226 10/17/2025 74.92 AMAZON CAPITAL SERVICES, …1M6F-VF1Y-F67Q 10/17/2025 36 PK PILOT GEL PEN CONVE… 101-4001-0000-660016 348225 10/17/2025 66.17 AMAZON CAPITAL SERVICES, …1MGP-GPPK-D6LW 10/17/2025 MECURY LEVEL - SRP 301-5063-0000-800030 348224 10/17/2025 120.16 AMAZON CAPITAL SERVICES, …1RH4-N3DJ-JPYH 10/17/2025 12 PK TOPS DCKET GOLD WR… 101-4001-0000-660016 348228 10/17/2025 27.30 AMAZON CAPITAL SERVICES, …1YQT-44QY-4LP3 10/17/2025 INFRARED THERMOMETERS -…301-5063-0000-800030 348224 10/17/2025 48.04 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 1,519.06 Vendor: AVS01 - APPLIED VIDEO SOLUTIONS, INC.

APPLIED VIDEO SOLUTIONS, … PHPD0929-1 10/17/2025 ONST TRBSHT SALLY PRT EAS… 402-2001-0000-650035 348230 10/17/2025 580.00 Vendor AVS01 - APPLIED VIDEO SOLUTIONS, INC. Total: 580.00 Vendor: BAY06 - BAY AREA AIR QUALITY MGMT DIST.

BAY AREA AIR QUALITY MG… T194183 10/17/2025 TRANSFER OF OWNERSHIP F… 101-2001-0000-620123 348231 10/17/2025 102.00 Vendor BAY06 - BAY AREA AIR QUALITY MGMT DIST. Total: 102.00 Vendor: BOM01 - BOMAC'S INC
BOMAC'S INC 61315 10/17/2025 CH: CM's OFFICE LOCK BOX 101-5097-0000-650017 348232 10/17/2025 237.31 Vendor BOM01 - BOMAC'S INC Total: 237.31
Vendor: WAL01 - CITY OF WALNUT CREEK
CITY OF WALNUT CREEK 251017 10/17/2025 KRIS C $1966.00 AND LAETIT… 101-3001-0000-640022 348233 10/17/2025 1,966.00 CITY OF WALNUT CREEK 251017 10/17/2025 KRIS C $1966.00 AND LAETIT… 101-5097-0000-640022 348233 10/17/2025 1,966.00 Vendor WAL01 - CITY OF WALNUT CREEK Total: 3,932.00
Vendor: CLI24 - CLINICAL HEALTH APPRAISALS INC.

CLINICAL HEALTH APPRAISAL…10725 10/17/2025 FLU SHOTS @ WELLNESS FAIR…101-1014-0000-630040 348234 10/17/2025 1,040.00 Vendor CLI24 - CLINICAL HEALTH APPRAISALS INC. Total: 1,040.00 Vendor: COM02 - COMCAST
COMCAST ACCT 8155400030008492 10… 10/17/2025 MONTHLY CABLE SVC 101-2001-0000-670010 348235 10/17/2025 291.58 COMCAST ACCT 8155400030053878 10… 10/17/2025 MONTHLY FOR OCT 2025 AC… 101-1012-0000-670010 348237 10/17/2025 117.61 Vendor COM02 - COMCAST Total: 409.19
Vendor: COM47 - COMCAST
COMCAST 001002757783 10/17/2025 MONTHLY INTERNET SVC 101-2001-0000-670010 348236 10/17/2025 1,013.70 Vendor COM47 - COMCAST Total: 1,013.70
Item 9.2
City Council Meeting Agenda - Page 19 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/17/2025 - 10/17/2025 10/17/2025 9:49:56 AM Page 2 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CCW01 - CONTRA COSTA WATER DISTRICT
CONTRA COSTA WATER DIST… ACCT 3021467 10/7/25 10/17/2025 DVWS- RAW WTR CHRG SVC …501-7010-0000-660013 348238 10/17/2025 28,998.34 Vendor CCW01 - CONTRA COSTA WATER DISTRICT Total: 28,998.34 Vendor: COR13 - CORELOGIC SOLUTIONS, LLC
CORELOGIC SOLUTIONS, LLC 30807608 10/17/2025 REALQUEST MO/USAGE FEE … 101-1012-0000-650036 348239 10/17/2025 377.31 Vendor COR13 - CORELOGIC SOLUTIONS, LLC Total: 377.31
Vendor: DAW25 - DAWSON, WILLIAM
DAWSON, WILLIAM INV-00015062 10/17/2025 APPLCANT SUBM WRG APPL… 101-0000-0000-470009 348240 10/17/2025 6.30 DAWSON, WILLIAM INV-00015062 10/17/2025 APPLCANT SUBM WRG APPL… 101-0000-0000-470014 348240 10/17/2025 90.00 Vendor DAW25 - DAWSON, WILLIAM Total: 96.30
Vendor: DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC.

DE LAGE LANDEN FINANCIAL …592512454 10/17/2025 CONTRACT # 500-50492196 101-1012-0000-620052 348241 10/17/2025 1,745.99 DE LAGE LANDEN FINANCIAL …592512454 10/17/2025 PH & PD COP LEASE, INCLUD… 101-2001-0000-620052 348241 10/17/2025 1,051.25 Vendor DEL20 - DE LAGE LANDEN FINANCIAL SVCS, INC. Total: 2,797.24 Vendor: DEL09 - DELL MARKETING L.P.

DELL MARKETING L.P. 10839571577 10/17/2025 3 DELL PRO MX TOW T2 (FCT… 401-1012-0000-710846 348242 10/17/2025 10,180.89 Vendor DEL09 - DELL MARKETING L.P. Total: 10,180.89
Vendor: DIA02 - DIABLO TROPHIES & AWARDS
DIABLO TROPHIES & AWARDS 20088 10/17/2025 NAME PLATE : JANET BRAND… 101-4004-0000-660016 348243 10/17/2025 12.03 Vendor DIA02 - DIABLO TROPHIES & AWARDS Total: 12.03
Vendor: DIV04 - DIVISION OF THE STATE ARC
DIVISION OF THE STATE ARC 251017 10/17/2025 SB1186 QTR REPORT- JUL-SE… 203-240096 348244 10/17/2025 140.80 Vendor DIV04 - DIVISION OF THE STATE ARC Total: 140.80
Vendor: DUA01 - DU-ALL SAFETY, LLC
DU-ALL SAFETY, LLC 26646 10/17/2025 SAFETY TRAINING SEPT 2025 101-1014-0000-630020 348245 10/17/2025 1,611.00 Vendor DUA01 - DU-ALL SAFETY, LLC Total: 1,611.00
Vendor: FJK01 - F.J. KENNEDY AND ASSOCIATES, INC.

F.J. KENNEDY AND ASSOCIAT… 25-170 10/17/2025 PO/530016 STORMWATER P… 231-3001-0000-630040 348246 10/17/2025 6,129.78 Vendor FJK01 - F.J. KENNEDY AND ASSOCIATES, INC. Total: 6,129.78 Vendor: FRE25 - FREMONT SIGN COMPANY
FREMONT SIGN COMPANY 251017 10/17/2025 CST REC ACCT INST FOR MO… 101-0000-0000-470001 348247 10/17/2025 363.00 FREMONT SIGN COMPANY 251017 10/17/2025 ADDRESS : 2001 CCB 20 PH 101-0000-0000-470009 348247 10/17/2025 25.41 Vendor FRE25 - FREMONT SIGN COMPANY Total: 388.41
Vendor: 10120 - GALLAGHER BENEFIT SERVICES, INC.

GALLAGHER BENEFIT SERVIC… 2025046293 10/17/2025 NARROW COMPENSATION S… 101-1014-0000-630040 348248 10/17/2025 6,710.00 Vendor 10120 - GALLAGHER BENEFIT SERVICES, INC. Total: 6,710.00 Vendor: HAR46 - HARBOR FREIGHT
HARBOR FREIGHT 4714C259;EF86E2BB 10/17/2025 AUTO SHP SUPP: NEW WHL … 101-5097-0000-620065 348249 10/17/2025 41.50 HARBOR FREIGHT 4714C259;EF86E2BB 10/17/2025 AUTO SHP SUPP: NEW WHL … 101-5097-0000-650016 348249 10/17/2025 74.14 Vendor HAR46 - HARBOR FREIGHT Total: 115.64
Item 9.2
City Council Meeting Agenda - Page 20 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/17/2025 - 10/17/2025 10/17/2025 9:49:56 AM Page 3 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: HOL24 - HOLISTIC SOLUTIONS LLC
HOLISTIC SOLUTIONS LLC 2601 10/17/2025 PO/10142 CONSULTING SVCS 101-1014-0000-630040 348250 10/17/2025 7,500.00 Vendor HOL24 - HOLISTIC SOLUTIONS LLC Total: 7,500.00
Vendor: HUN03 - HUNT & SONS, LLC
HUNT & SONS, LLC 683606 10/17/2025 UNLEADED GAS FOR PD 3998…101-5097-0000-620062 348251 10/17/2025 15,537.77 Vendor HUN03 - HUNT & SONS, LLC Total: 15,537.77
Vendor: IED01 - IEDA
IEDA 200617060 10/17/2025 MEMBER DUES FOR LABOR R…101-1014-0000-630040 348252 10/17/2025 2,447.09 Vendor IED01 - IEDA Total: 2,447.09
Vendor: INF04 - INFINITY TECHNOLOGIES
INFINITY TECHNOLOGIES 4382 10/17/2025 SEPT 2025 GIS SUPP 45 HRS … 101-1012-0000-630040 348253 10/17/2025 4,777.50 Vendor INF04 - INFINITY TECHNOLOGIES Total: 4,777.50
Vendor: KEN24 - KENOYER, DEBORA
KENOYER, DEBORA 251017 10/17/2025 REIMBURSEMENT UNIFORMS…101-2001-0000-640011 348254 10/17/2025 94.26 Vendor KEN24 - KENOYER, DEBORA Total: 94.26
Vendor: HUN04 - LARRYLOGIC PRODUCTIONS
LARRYLOGIC PRODUCTIONS 2318 10/17/2025 CITY COUNC MTG 10/6/25;P… 101-1008-0000-630044 348255 10/17/2025 187.50 LARRYLOGIC PRODUCTIONS 2318 10/17/2025 CITY COUNC MTG 10/6/25;P… 101-1008-0000-630044 348255 10/17/2025 225.00 Vendor HUN04 - LARRYLOGIC PRODUCTIONS Total: 412.50
Vendor: LEH02 - LEHR
LEHR SI124470 10/17/2025 STRIPPING OUT VEHICLE 101-2001-0000-650051 348256 10/17/2025 750.00 LEHR SI124570 10/17/2025 STRIPPING OUT VEHICLE 101-2001-0000-650051 348256 10/17/2025 650.00 LEHR SI124651 10/17/2025 CAR GRAPHICS INSTALLATION 101-2001-0000-650051 348256 10/17/2025 420.00 LEHR SI124699 10/17/2025 STRIPPING OUT VEHICLE 101-2001-0000-650051 348256 10/17/2025 650.00 Vendor LEH02 - LEHR Total: 2,470.00
Vendor: MCG06 - MCGRAW, AARON
MCGRAW, AARON 251017 10/17/2025 EDUCATION INCENTIVE/ AA… 101-2001-0000-630033 348257 10/17/2025 450.00 Vendor MCG06 - MCGRAW, AARON Total: 450.00
Vendor: MIN07 - MINTIER HARNISH LP
MINTIER HARNISH LP PHGPU-69 10/17/2025 PO/90001 PH ZN CD UPDATE… 223-4006-0000-630040 348258 10/17/2025 9,875.72 Vendor MIN07 - MINTIER HARNISH LP Total: 9,875.72
Vendor: MUN01 - MUNICIPAL POOLING AUTHORITY
MUNICIPAL POOLING AUTH… INV004710 10/17/2025 UNMET LIABILITY DEDUCTIBL…101-1015-0000-680020 348259 10/17/2025 2,653.46 Vendor MUN01 - MUNICIPAL POOLING AUTHORITY Total: 2,653.46 Vendor: NEU25 - NEURO VET
NEURO VET 250926 09/26/2025 CST REC REF OF ENT-2025-00…101-220010 348260 10/17/2025 1,522.56 Vendor NEU25 - NEURO VET Total: 1,522.56
Vendor: NUT25 - NUTI, ANTHONY
NUTI, ANTHONY 251017 10/17/2025 REIMB-CCC RECOR OFFICE C… 101-3001-0000-660016 348261 10/17/2025 48.60 Vendor NUT25 - NUTI, ANTHONY Total: 48.60
Item 9.2
City Council Meeting Agenda - Page 21 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/17/2025 - 10/17/2025 10/17/2025 9:49:56 AM Page 4 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: PET14 - PETRO-ANALYTICAL, INC.

PETRO-ANALYTICAL, INC. 129685 10/17/2025 PSC - CONSULTING FEE 101-5097-0000-630040 348262 10/17/2025 6,000.00 Vendor PET14 - PETRO-ANALYTICAL, INC. Total: 6,000.00
Vendor: PGE01 - PG&E
PG&E ACCT 3532838416-5 92925 10/10/2025 TRAFFIC SIGNAL - 389 GOLF … 306-4019-0000-670015 348265 10/17/2025 224.91 PG&E 251017 10/17/2025 SUMM BLG- TRAFFIC SIGNAL… 306-5107-0000-670015 348264 10/17/2025 14.78 PG&E 251017 10/17/2025 SUMM BLG- TRAFFIC SIGNAL… 306-5107-0000-670015 348264 10/17/2025 14.78 PG&E 251017 10/17/2025 SUMM BLG- TRAFFIC SIGNAL… 306-5107-0000-670015 348264 10/17/2025 46.09 PG&E 251017 10/17/2025 SUMM BLG- TRAFFIC SIGNAL… 306-5107-0000-670015 348264 10/17/2025 82.16 PG&E 251017 10/17/2025 SUMM BLG- TRAFFIC SIGNAL… 306-5107-0000-670015 348264 10/17/2025 3,647.36 PG&E 251017 10/17/2025 SUMM BLG- TRAFFIC SIGNAL… 306-5107-0000-670015 348264 10/17/2025 685.84 PG&E ACCT 4934112288-2 100225 10/17/2025 LIGHTING - CCB & DEXTER DR…226-4019-0000-670015 348266 10/17/2025 111.08 PG&E ACCT 6106477856-8 100225 10/17/2025 SUMM BLG - AD22 GRAYSON…227-4025-0000-670015 348263 10/17/2025 57.21 Vendor PGE01 - PG&E Total: 4,884.21
Vendor: POI02 - POINT ONE ELECTRICAL SYST
POINT ONE ELECTRICAL SYST 31885 10/17/2025 CITY HALL WAP CABLE INSTA… 101-1012-0000-630040 348267 10/17/2025 5,514.54 Vendor POI02 - POINT ONE ELECTRICAL SYST Total: 5,514.54 Vendor: REV01 - REVEL ENVIRONMENTAL MANUFACTURING, INC.

REVEL ENVIRONMENTAL MA… 67153 10/17/2025 JPHV CLEANOUT SVCS PP7 I… 231-5037-0000-630042 348268 10/17/2025 2,804.55 REVEL ENVIRONMENTAL MA… 68147 10/17/2025 JPHV CLEANOUT INV #68147… 231-5037-0000-630042 348268 10/17/2025 2,804.55 Vendor REV01 - REVEL ENVIRONMENTAL MANUFACTURING, INC. Total: 5,609.10 Vendor: REW24 - REWARDIAN, LLC
REWARDIAN, LLC 14523 10/17/2025 PO/10140-A EMPLOYEE REC… 101-1014-0000-620034 348269 10/17/2025 275.00 Vendor REW24 - REWARDIAN, LLC Total: 275.00
Vendor: ROB03 - ROBERT HALF
ROBERT HALF 65490969 10/17/2025 PYCK FOR PER-DIEM EMPLO… 101-2001-0000-611050 348270 10/17/2025 496.98 Vendor ROB03 - ROBERT HALF Total: 496.98
Vendor: SAF01 - SAFETY-KLEEN SYSTEMS, INC
SAFETY-KLEEN SYSTEMS, INC 98338599;98132802 10/17/2025 WASHER SVC, OIL DELIVERY (…101-5097-0000-620065 348271 10/17/2025 247.05 SAFETY-KLEEN SYSTEMS, INC 98338599;98132802 10/17/2025 WASHER SVC, OIL DELIVERY (…101-5097-0000-620065 348271 10/17/2025 848.30 Vendor SAF01 - SAFETY-KLEEN SYSTEMS, INC Total: 1,095.35 Vendor: SOU05 - SOUTH BAY REGIONAL PUBLIC
SOUTH BAY REGIONAL PUBLIC 251017 10/17/2025 TUIT FOR SPVSORY LDSHIP C… 101-2001-0000-640011 348272 10/17/2025 600.00 SOUTH BAY REGIONAL PUBLIC 251017-A 10/17/2025 TUIT FOR SPVSORY LDSHIP C… 101-2001-0000-640011 348272 10/17/2025 600.00 Vendor SOU05 - SOUTH BAY REGIONAL PUBLIC Total: 1,200.00 Vendor: SUN24 - SUNNY NEON INC.

SUNNY NEON INC. 44938 10/17/2025 REPAIR OF SPR PANL OF VEM…101-1012-0000-650035 348273 10/17/2025 911.25 Vendor SUN24 - SUNNY NEON INC. Total: 911.25
Item 9.2
City Council Meeting Agenda - Page 22 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/17/2025 - 10/17/2025 10/17/2025 9:49:56 AM Page 5 of 7
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: SUP02 - SUPER STATION CAR WASH
SUPER STATION CAR WASH 7657 10/17/2025 CAR WASHES FOR SEPT 2025 101-2001-0000-650051 348274 10/17/2025 379.00 Vendor SUP02 - SUPER STATION CAR WASH Total: 379.00
Vendor: TYL02 - TYLER TECHNOLOGIES, INC
TYLER TECHNOLOGIES, INC 025-531565 10/17/2025 FORTIER, K.-REM IMPLEMEN… 101-1012-0000-630040 348275 10/17/2025 800.00 Vendor TYL02 - TYLER TECHNOLOGIES, INC Total: 800.00
Vendor: URB24 - URBAN SDK, INC.

URBAN SDK, INC. 1832 10/17/2025 URBAN SDK INSIGHTS PLAN … 101-1012-0000-650036 348276 10/17/2025 20,475.00 Vendor URB24 - URBAN SDK, INC. Total: 20,475.00
Vendor: VER16 - VERIZON
VERIZON 342000076855 10/17/2025 MO SVC FOR SEPT 2025 ACCT…101-5097-0000-670010 348277 10/17/2025 797.50 Vendor VER16 - VERIZON Total: 797.50
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 6124877641 10/17/2025 SEPT-OCT PH BILL ACCT 3710…101-2001-0000-670010 348280 10/17/2025 7,107.67 VERIZON WIRELESS 6124877641 10/17/2025 SEPT-OCT PH BILL LING KING 402-2001-0000-650033 348280 10/17/2025 481.58 VERIZON WIRELESS 6124884101 10/17/2025 CELL PH SVC - PSC ( SEPT 02 -…101-5097-0000-670010 348281 10/17/2025 624.02 VERIZON WIRELESS 6124884102 10/17/2025 PHONE CHARGES FOR ENGR …101-3001-0000-670010 348279 10/17/2025 234.85 VERIZON WIRELESS 6124922075 10/17/2025 PH SVC FOR PLG DIVI- LUIS M…101-4004-0000-670020 348282 10/17/2025 270.26 VERIZON WIRELESS 6125134218 10/17/2025 DVWS- PH SEPT 4TH - OCT 3… 501-7010-0000-670010 348278 10/17/2025 102.68 Vendor VER09 - VERIZON WIRELESS Total: 8,821.06
Vendor: WEX02 - WEX HEALTH, INC.

WEX HEALTH, INC. 0002235535-IN 10/17/2025 FSA MONTHLY FEE SEPT 2025 101-1010-0000-612170 348283 10/17/2025 94.50 Vendor WEX02 - WEX HEALTH, INC. Total: 94.50
Grand Total: 171,533.95
Item 9.2
City Council Meeting Agenda - Page 23 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/17/2025 - 10/17/2025 10/17/2025 9:49:56 AM Page 6 of 7
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 103,125.26
203 - DISABILITY ACCESS FUND 140.80
223 - GENERAL PLAN FEE FUND 9,875.72
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 111.08 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 57.21 231 - NPDES/STORMWATER 11,738.88
301 - GAS TAX FUND 168.20
306 - MEASURE J FUND 4,715.92
401 - CITY HALL/PUBLIC SERVICE CENTER TECHNOLOGY … 10,244.24 402 - PD TECHNOLOGY FUND 2,255.62
501 - DIABLO VISTA WATER FUND 29,101.02
Grand Total: 171,533.95
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-470001 ZONING FEES 363.00
101-0000-0000-470009 AUTOMATION FEE SURC… 31.71
101-0000-0000-470014 PLANNING PLAN CHECK … 90.00
101-1008-0000-630044 ELECTION SVCS 412.50
101-1010-0000-612170 FLEXIBLE SPENDING AD… 94.50
101-1012-0000-620052 EQ/LSE&INST PMT 1,745.99
101-1012-0000-630040 CONTRACTUAL SVC 11,092.04
101-1012-0000-650035 MAINT/HARDWARE 911.25
101-1012-0000-650036 MAINT/SOFTWARE 20,852.31
101-1012-0000-670010 UTIL/COMMUNCTNS 117.61
101-1014-0000-620034 EMPL RECOG/AWDS 275.00
101-1014-0000-630020 EMPLYEE TRAING 1,611.00
101-1014-0000-630040 CONTRACTUAL SVC 17,697.09
101-1015-0000-680020 INSURANCE/LIAB,VEH … 2,653.46
101-2001-0000-611050 SALARY-PART TIME TEM… 496.98
101-2001-0000-620052 EQ/LSE&INST PMT 1,051.25
101-2001-0000-620123 GOVERNMENT LICENSE … 102.00
101-2001-0000-630033 P.D. OTHER SVCS 450.00
101-2001-0000-640011 POST TRAING SVC 1,294.26
101-2001-0000-650051 MAINT/P.D. AUTO 2,849.00
101-2001-0000-670010 UTIL/COMMUNCTNS 8,412.95
101-220010 COST RECOVERY ACCT P… 1,522.56
101-3001-0000-640022 EDUC/MTGS/LOCAL 1,966.00
101-3001-0000-660016 SUPPLIES/OFFICE 48.60
101-3001-0000-670010 UTIL/COMMUNCTNS 234.85
Item 9.2
City Council Meeting Agenda - Page 24 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/17/2025 - 10/17/2025 10/17/2025 9:49:56 AM Page 7 of 7
Account Summary
Account Number Account Name Payment Amount
101-4001-0000-660016 SUPPLIES/OFFICE 93.47
101-4004-0000-660016 SUPPLIES/OFFICE 12.03
101-4004-0000-670020 UTIL/TELEPHONE 270.26
101-5097-0000-620062 AUTO/GASOLINE 15,537.77
101-5097-0000-620065 AUTO/PRTS/TIRES 1,136.85
101-5097-0000-630040 CONTRACTUAL SVC 6,000.00
101-5097-0000-640022 EDUC/MTGS/LOCAL 1,966.00
101-5097-0000-650016 MAINT/PD BLDG 74.14
101-5097-0000-650017 MAINT/CH BLDG 237.31
101-5097-0000-670010 UTIL/COMMUNCTNS 1,421.52
203-240096 DISABILITY ACCESS FEE 140.80
223-4006-0000-630040 CONTRACTUAL SVC 9,875.72
226-4019-0000-670015 UTIL/GAS-ELECTR 111.08
227-4025-0000-670015 UTIL/GAS-ELECTR 57.21
231-3001-0000-630040 CONTRACTUAL SVC 6,129.78
231-5037-0000-630042 NPDES COSTS 5,609.10
301-5063-0000-800030 CONSTRUCTION 168.20
306-4019-0000-670015 UTIL/GAS-ELECTR 224.91
306-5107-0000-670015 UTIL/GAS-ELECTR 4,491.01
401-1012-0000-660024 SUPPLIES/NON CAPITALI… 63.35
401-1012-0000-710846 CAPITAL ASSETS-COMPU… 10,180.89
402-2001-0000-650033 MAINT/TELEPHONE 481.58
402-2001-0000-650035 MAINT/HARDWARE 580.00
402-2001-0000-660024 SUPPLIES/NON CAPITALI… 1,194.04
501-7010-0000-660013 SUPPLIES/RAW WATER 28,998.34
501-7010-0000-670010 UTIL/COMMUNCTNS 102.68
Grand Total: 171,533.95
Project Account Summary
Project Account Key Payment Amount
**None** 171,533.95
Grand Total: 171,533.95
2025-10-17
Item 9.2
City Council Meeting Agenda - Page 25 of 89 - Monday, November 03, 2025 10/24/2025 10:24:34 AM Page 1 of 8
Expense Approval Report
Pleasant Hill, CA By Vendor Name
Payment Dates 10/24/2025 - 10/24/2025
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: AAA05 - AAA BUSINESS SUPPLIES
AAA BUSINESS SUPPLIES 2460665-0 10/24/2025 4 CARTONS OF COPY PAPER … 101-4013-0000-660016 348284 10/24/2025 348.03 Vendor AAA05 - AAA BUSINESS SUPPLIES Total: 348.03
Vendor: AAN01 - AANTEX PEST CONTROL
AANTEX PEST CONTROL 673192 10/24/2025 MONTHLY PEST CONTROL AT…101-5097-0000-650016 348285 10/24/2025 85.00 Vendor AAN01 - AANTEX PEST CONTROL Total: 85.00
Vendor: ALL01 - AG SECURITY SERVICES, INC.

AG SECURITY SERVICES, INC. A500505 10/24/2025 MONTHLY RADIO MONITORI… 101-5097-0000-650041 348286 10/24/2025 60.35 Vendor ALL01 - AG SECURITY SERVICES, INC. Total: 60.35
Vendor: AIR08 - AIRGAS USA, LLC
AIRGAS USA, LLC 5519826745 10/24/2025 CYLINDER RENTAL 9/1/25-9/… 101-5097-0000-620051 348287 10/24/2025 90.28 Vendor AIR08 - AIRGAS USA, LLC Total: 90.28
Vendor: ALL29 - ALLIANCE RESOURCE CONSULTING LLC
ALLIANCE RESOURCE CONSU… PLSNTHLL-07-02 10/24/2025 PO/10146 RECRUIT SVCS- EC… 101-1014-0000-630040 348288 10/24/2025 8,317.00 Vendor ALL29 - ALLIANCE RESOURCE CONSULTING LLC Total: 8,317.00 Vendor: AMA05 - AMAZON CAPITAL SERVICES, INC.

AMAZON CAPITAL SERVICES, …1C7N-Q1X6-9JQ1 10/24/2025 PSC: OFFICE SUPP 113-67929…101-5097-0000-660016 348289 10/24/2025 41.38 Vendor AMA05 - AMAZON CAPITAL SERVICES, INC. Total: 41.38 Vendor: ATT04 - AT&T
AT&T 24180607 10/24/2025 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 348293 10/24/2025 41.48 AT&T 24212151 10/24/2025 ANAL PTS LINES FOR LIBRARY…101-1012-0000-670020 348291 10/24/2025 120.97 AT&T 24224873 10/24/2025 ANAL PH LN TO BKUP VOIP 9… 101-1012-0000-670020 348294 10/24/2025 61.27 AT&T 24226943 10/24/2025 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 348290 10/24/2025 36.59 AT&T 24226949 10/24/2025 PHONE SVCS FOR ACCT 9391… 101-2001-0000-670020 348292 10/24/2025 31.41 Vendor ATT04 - AT&T Total: 291.72
Vendor: BAY06 - BAY AREA AIR QUALITY MGMT DIST.

BAY AREA AIR QUALITY MG… T194455 10/24/2025 ANNUAL PERMIT 101-2001-0000-620123 348295 10/24/2025 296.00 Vendor BAY06 - BAY AREA AIR QUALITY MGMT DIST. Total: 296.00 Vendor: ACE01 - BILL'S ACE HARDWARE
BILL'S ACE HARDWARE 625430 10/24/2025 GAFFER TP 2.83X54 YD BLCK… 101-5097-0000-650016 348296 10/24/2025 36.21 Vendor ACE01 - BILL'S ACE HARDWARE Total: 36.21
Vendor: BOA07 - CALIFORNIA DEPT OF TAX AND FEE ADMIN
CALIFORNIA DEPT OF TAX A… 251024 10/24/2025 SALE TX REMITT JUL-SEPT'25… 101-1019-0000-730099 348297 10/24/2025 10.65 Item 9.2
City Council Meeting Agenda - Page 26 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/24/2025 - 10/24/2025 10/24/2025 10:24:34 AM Page 2 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount CALIFORNIA DEPT OF TAX A… 251024 10/24/2025 SALE TX REMITT JUL-SEPT'25… 101-200050 348297 10/24/2025 6.35 Vendor BOA07 - CALIFORNIA DEPT OF TAX AND FEE ADMIN Total: 17.00 Vendor: CAL02 - CALIFORNIA DIESEL & POWER
CALIFORNIA DIESEL & POWER 01-121701 10/24/2025 PD-ANNUAL SVC-WRK ORD 0…101-5097-0000-650016 348298 10/24/2025 2,225.00 CALIFORNIA DIESEL & POWER 01-121702 10/24/2025 PD-R/R BATTER; WRK ORD 01…101-5097-0000-650016 348298 10/24/2025 952.65 Vendor CAL02 - CALIFORNIA DIESEL & POWER Total: 3,177.65 Vendor: CEN02 - CENTRAL CONTRA COSTA SANITARY DISTRICT
CENTRAL CONTRA COSTA SA… 825012 10/24/2025 WHITE ZONE 101-5097-0000-670025 348299 10/24/2025 4,930.09 CENTRAL CONTRA COSTA SA… 825012 10/24/2025 NEW LIBRARY 103-5105-0000-670025 348299 10/24/2025 3,454.32 CENTRAL CONTRA COSTA SA… 825012 10/24/2025 BLUE ZONE 1 226-4019-0000-670025 348299 10/24/2025 552.35 CENTRAL CONTRA COSTA SA… 825012 10/24/2025 BLUE ZONE 5 226-4023-0000-670025 348299 10/24/2025 451.41 Vendor CEN02 - CENTRAL CONTRA COSTA SANITARY DISTRICT Total: 9,388.17 Vendor: CIN10 - CINTAS CORPORATION
CINTAS CORPORATION OF44857959 10/24/2025 FIRE EXTINGUISHER ANNUAL… 101-5097-0000-650041 348300 10/24/2025 1,772.92 CINTAS CORPORATION OF44858015 10/24/2025 FIRE EXTINGUISHER ANNUAL… 101-5097-0000-650041 348300 10/24/2025 593.03 CINTAS CORPORATION OF44858016 10/24/2025 FIRE EXTINGUISHER ANNUAL… 101-5097-0000-650041 348300 10/24/2025 903.16 Vendor CIN10 - CINTAS CORPORATION Total: 3,269.11
Vendor: CIT57 - CITY OF FOSTER CITY
CITY OF FOSTER CITY 16551 10/24/2025 CALOPPS ANNUAL FEE FY 25-…101-1014-0000-620112 348301 10/24/2025 4,078.00 Vendor CIT57 - CITY OF FOSTER CITY Total: 4,078.00
Vendor: CLA01 - CLARK, TODT
CLARK, TODT 251024 10/24/2025 PHPA MED PREM PMT REIMB…101-1019-0000-612210 348302 10/24/2025 1,000.00 Vendor CLA01 - CLARK, TODT Total: 1,000.00
Vendor: COM02 - COMCAST
COMCAST ACCT 8155400030834376 10… 10/24/2025 MONTHLY FOR OCT'25 ACCT …101-1012-0000-670010 348303 10/24/2025 173.74 Vendor COM02 - COMCAST Total: 173.74
Vendor: COM45 - COMCATE SOFTWARE INC
COMCATE SOFTWARE INC 9158 10/24/2025 SOLUTION RENEWAL 10/14/… 101-1012-0000-650036 348304 10/24/2025 22,665.00 Vendor COM45 - COMCATE SOFTWARE INC Total: 22,665.00
Vendor: CON29 - CONNER, LYONE
CONNER, LYONE 251024 10/24/2025 FEDEX RECORDS SHPMENT F… 101-1008-0000-620113 348305 10/24/2025 42.11 Vendor CON29 - CONNER, LYONE Total: 42.11
Vendor: CCC18 - CONTRA COSTA COUNTY
CONTRA COSTA COUNTY 25/26 PHILL 10/24/2025 ARIES MAINTENANCE FY 25/… 402-2001-0000-650036 348306 10/24/2025 17,535.00 Vendor CCC18 - CONTRA COSTA COUNTY Total: 17,535.00
Vendor: COR01 - CORBIN WILLITS SYSTEMS, INC.

CORBIN WILLITS SYSTEMS, I… 000C510151 10/24/2025 MONTHLY INVOICE OCT 2025 101-1012-0000-650036 348307 10/24/2025 960.15 Vendor COR01 - CORBIN WILLITS SYSTEMS, INC. Total: 960.15 Item 9.2
City Council Meeting Agenda - Page 27 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/24/2025 - 10/24/2025 10/24/2025 10:24:34 AM Page 3 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: CRE11 - CREATIVE SERVICES OF NEW
CREATIVE SERVICES OF NEW C25-29624 10/24/2025 BADGE STICKERS 101-2001-0000-660014 348308 10/24/2025 483.95 Vendor CRE11 - CREATIVE SERVICES OF NEW Total: 483.95
Vendor: CRI07 - CRIME SCENE CLEANERS, INC
CRIME SCENE CLEANERS, INC 94829 10/24/2025 CLEAN-UP FOR WRAP 101-2001-0000-630041 348309 10/24/2025 130.00 Vendor CRI07 - CRIME SCENE CLEANERS, INC Total: 130.00
Vendor: CRO20 - CROPPER ACCOUNTANCY CORP
CROPPER ACCOUNTANCY CO…3042 10/24/2025 FINAL PROG BILLING FY24/25…801-6002-0000-630015 348310 10/24/2025 4,750.00 Vendor CRO20 - CROPPER ACCOUNTANCY CORP Total: 4,750.00 Vendor: DEN03 - DENALECT ALARM CO.

DENALECT ALARM CO. R22896 10/24/2025 QRTRLY ALARM SVC: LIBRARY…103-5105-0000-650017 348311 10/24/2025 666.00 Vendor DEN03 - DENALECT ALARM CO. Total: 666.00
Vendor: DEP06 - DEPARTMENT OF JUSTICE
DEPARTMENT OF JUSTICE 850758 10/24/2025 DOJ DOCUMENT PROCESSIN… 101-2001-0000-620123 348312 10/24/2025 32.00 Vendor DEP06 - DEPARTMENT OF JUSTICE Total: 32.00
Vendor: EAS01 - EBMUD PAYMENT CENTER
EBMUD PAYMENT CENTER 251024 10/24/2025 ASSMT. DISTRICT 22 GRAYS… 227-4025-0000-670025 348313 10/24/2025 960.60 Vendor EAS01 - EBMUD PAYMENT CENTER Total: 960.60
Vendor: HON01 - HONEYWELL INT'L INC.

HONEYWELL INT'L INC. 5270403117 10/24/2025 MECHANICAL AND ELECTRIC… 101-5097-0000-650038 348314 10/24/2025 19,418.86 HONEYWELL INT'L INC. 5270741514 10/24/2025 PD - DUCTWORK REPAIRS SE… 101-5097-0000-650016 348314 10/24/2025 1,962.30 HONEYWELL INT'L INC. 5271108383 10/24/2025 MECHANICAL AND ELECTRIC… 101-5097-0000-650038 348314 10/24/2025 19,418.86 Vendor HON01 - HONEYWELL INT'L INC. Total: 40,800.02
Vendor: ICM03 - ICMA MEMBERSHIP RENEWALS
ICMA MEMBERSHIP RENEWA…251024 10/24/2025 ANNUAL MEMBERSHIP DUES…101-1014-0000-620121 348315 10/24/2025 200.00 Vendor ICM03 - ICMA MEMBERSHIP RENEWALS Total: 200.00
Vendor: JME01 - JMEC ENGINEERING INC
JMEC ENGINEERING INC 3169-01 10/24/2025 PO/5508 CHADIMA BRIDGE - …301-5055-0000-800030 348316 10/24/2025 3,730.00 Vendor JME01 - JMEC ENGINEERING INC Total: 3,730.00
Vendor: JOE03 - JOE FARRELL PAVING & GRADING INC.

JOE FARRELL PAVING & GRAD…251024 10/24/2025 COST RECOVERY REFUND OF… 101-220010 348317 10/24/2025 1,000.00 Vendor JOE03 - JOE FARRELL PAVING & GRADING INC. Total: 1,000.00 Vendor: CUR06 - L.N. CURTIS & SONS
L.N. CURTIS & SONS INV1000206 10/24/2025 CLASS A UNIFORM ITEMS FO… 101-2001-0000-612290 348318 10/24/2025 142.22 L.N. CURTIS & SONS INV1000214 10/24/2025 CLASS A UNIFORM ITEMS FO… 101-2001-0000-612290 348318 10/24/2025 142.22 L.N. CURTIS & SONS INV1000216 10/24/2025 CLASS A UNIFORM ITEMS FO… 101-2001-0000-612290 348318 10/24/2025 142.22 Vendor CUR06 - L.N. CURTIS & SONS Total: 426.66
Vendor: LAW17 - LAW ENFORCEMENT PSYCHOLOGICAL SVCS INC.

LAW ENFORCEMENT PSYCHO…35364 10/24/2025 PSYCHE EXAM - APPLICANT … 101-2001-0000-630033 348319 10/24/2025 500.00 Vendor LAW17 - LAW ENFORCEMENT PSYCHOLOGICAL SVCS INC. Total: 500.00 Item 9.2
City Council Meeting Agenda - Page 28 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/24/2025 - 10/24/2025 10/24/2025 10:24:34 AM Page 4 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: LAW08 - LAW ENFORCEMENT TRAINING CENTER OFFICE OF THE SHERIFF LAW ENFORCEMENT TRAINI… 25-3835 10/24/2025 RANGE TRAINING ( APR 2025 ) 101-2001-0000-640011 348320 10/24/2025 625.00 Vendor LAW08 - LAW ENFORCEMENT TRAINING CENTER OFFICE OF THE SHERIFF Total: 625.00 Vendor: MCK25 - MCKENNA BRINK SIGNOROTTI LLP
MCKENNA BRINK SIGNOROTT…251024 10/24/2025 PARTI REF OF DEPOS CK RE T… 101-0000-0000-480029 348321 10/24/2025 168.70 MCKENNA BRINK SIGNOROTT…251024 10/24/2025 PARTI REF OF DEPOS CK RE T… 101-0000-0000-480029 348321 10/24/2025 275.00 Vendor MCK25 - MCKENNA BRINK SIGNOROTTI LLP Total: 443.70 Vendor: WOR10 - MEL SERVICES INCORPORATED dba WORKERS.COM MEL SERVICES INCORPORAT… 141984;142170;142226 10/24/2025 SSNAL MW: RYAN WALZ W/E…231-5020-0000-630019 348322 10/24/2025 1,273.33 MEL SERVICES INCORPORAT… 141984;142170;142226 10/24/2025 SSNAL MW: RYAN WALZ W/E…231-5020-0000-630019 348322 10/24/2025 1,536.78 MEL SERVICES INCORPORAT… 141984;142170;142226 10/24/2025 SSNAL MW: RYAN WALZ W/E…231-5020-0000-630019 348322 10/24/2025 1,646.56 Vendor WOR10 - MEL SERVICES INCORPORATED dba WORKERS.COM Total: 4,456.67 Vendor: MUN01 - MUNICIPAL POOLING AUTHORITY
MUNICIPAL POOLING AUTH… INV004555-A 10/24/2025 WRKERS COMP PREM FY25-… 101-210014 348345 10/24/2025 298,477.00 Vendor MUN01 - MUNICIPAL POOLING AUTHORITY Total: 298,477.00 Vendor: NAT28 - NATIONAL TESTING NETWORK
NATIONAL TESTING NETWO… 27231 10/24/2025 ANNUAL FEE ( 10/2025 THRU…101-2001-0000-620121 348323 10/24/2025 750.00 Vendor NAT28 - NATIONAL TESTING NETWORK Total: 750.00
Vendor: OFF20 - ODP BUSINESS SOLUTIONS, LLC
ODP BUSINESS SOLUTIONS, L…442934657001 10/24/2025 BATTERIES 101-2001-0000-660016 348324 10/24/2025 64.87 ODP BUSINESS SOLUTIONS, L…443407956001 10/24/2025 TAPE, PAPER, MARKERS, ETC 101-2001-0000-660016 348325 10/24/2025 53.03 Vendor OFF20 - ODP BUSINESS SOLUTIONS, LLC Total: 117.90 Vendor: PGE01 - PG&E
PG&E ACCT 1090540129-4 10/16/24 10/24/2025 ELECTRICITY 101-2001-0000-670015 348326 10/24/2025 9,317.54 Vendor PGE01 - PG&E Total: 9,317.54
Vendor: TPF01 - PLEASANT HILL CRESCENT DR. INVESTORS, LLC PLEASANT HILL CRESCENT DR…251024 10/24/2025 DOWNTOWN EXPENSES- SEP…226-4024-0000-630040 348327 10/24/2025 12,185.00 Vendor TPF01 - PLEASANT HILL CRESCENT DR. INVESTORS, LLC Total: 12,185.00 Vendor: POI25 - POINT EMBLEMS
POINT EMBLEMS 19390 10/24/2025 HOLIDAY ORNAMENTS 101-2001-0000-660014 348328 10/24/2025 1,197.13 Vendor POI25 - POINT EMBLEMS Total: 1,197.13
Vendor: PRE13 - PREFERRED ALLIANCE, INC
PREFERRED ALLIANCE, INC 0206962-IN 10/24/2025 PRE-EMPLOYMENT TESTING … 101-1014-0000-630023 348329 10/24/2025 60.00 Vendor PRE13 - PREFERRED ALLIANCE, INC Total: 60.00
Vendor: PRE12 - PRESTIGE PRINTING & GRAPHICS
PRESTIGE PRINTING & GRAPH…105015 10/24/2025 BUSINESS CARDS (HURLBUT,… 101-2001-0000-620116 348330 10/24/2025 464.13 Vendor PRE12 - PRESTIGE PRINTING & GRAPHICS Total: 464.13 Vendor: PUR25 - PURCELL INTERNATIONAL
PURCELL INTERNATIONAL 251024 10/24/2025 CST RECOV REF OF ENT-2025…101-220010 348331 10/24/2025 1,290.45 Vendor PUR25 - PURCELL INTERNATIONAL Total: 1,290.45
Item 9.2
City Council Meeting Agenda - Page 29 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/24/2025 - 10/24/2025 10/24/2025 10:24:34 AM Page 5 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount Vendor: ROB03 - ROBERT HALF
ROBERT HALF 65515145 10/24/2025 PYCK FOR PER-DIEM EMPLO … 101-2001-0000-611050 348332 10/24/2025 1,532.36 Vendor ROB03 - ROBERT HALF Total: 1,532.36
Vendor: SCI25 - SCI CONSULTING GROUP
SCI CONSULTING GROUP SBS12085 10/24/2025 ENGR SVCS-ASSES DIST NO. … 226-4019-0000-630034 348333 10/24/2025 2,682.29 SCI CONSULTING GROUP SBS12085 10/24/2025 ASSES ENGR FY25-26:LEVY A… 226-4020-0000-630034 348333 10/24/2025 720.36 SCI CONSULTING GROUP SBS12085 10/24/2025 ENGR SVCS-ASSES DIST NO. … 226-4021-0000-630034 348333 10/24/2025 1,580.65 SCI CONSULTING GROUP SBS12085 10/24/2025 ENGR SVCS-ASSES DIST NO. … 226-4022-0000-630034 348333 10/24/2025 204.58 SCI CONSULTING GROUP SBS12085 10/24/2025 ENGR SVCS-ASSES DIST NO. … 226-4023-0000-630034 348333 10/24/2025 756.14 SCI CONSULTING GROUP SBS12085 10/24/2025 ENGR SVCS-ASSES DIST NO. … 226-4024-0000-630034 348333 10/24/2025 793.47 SCI CONSULTING GROUP SBS12085 10/24/2025 ENGR SVCS-ASSES DIST NO. … 227-4025-0000-630034 348333 10/24/2025 3,026.99 SCI CONSULTING GROUP SBS12085 10/24/2025 ENGR SVCS-ASSES DIST NO. … 227-4026-0000-630034 348333 10/24/2025 3,710.50 Vendor SCI25 - SCI CONSULTING GROUP Total: 13,474.98
Vendor: STA67 - SECURITAS TECHNOLOGY CORPORATION
SECURITAS TECHNOLOGY CO… 6005309747 10/24/2025 MONIT SVC FOR ALRM SYS-C… 101-5097-0000-650041 348334 10/24/2025 298.71 Vendor STA67 - SECURITAS TECHNOLOGY CORPORATION Total: 298.71 Vendor: SHR01 - SHRED-IT
SHRED-IT 8012240383 10/24/2025 PAPER SHREDDING SVC 101-2001-0000-630040 348335 10/24/2025 727.56 Vendor SHR01 - SHRED-IT Total: 727.56
Vendor: STA01 - STAPLES
STAPLES 7007005041 10/24/2025 OFFICE SUPP FOR CH 101-4013-0000-660016 348336 10/24/2025 616.62 Vendor STA01 - STAPLES Total: 616.62
Vendor: STE11 - STERICYCLE, INC
STERICYCLE, INC 8012274102 10/24/2025 HAZARDOUS WASTE DISPOS… 101-2001-0000-630041 348337 10/24/2025 656.62 Vendor STE11 - STERICYCLE, INC Total: 656.62
Vendor: TAQ01 - TAQUERIA LOS GALLOS EXPRESS
TAQUERIA LOS GALLOS EXPR… 1321 10/24/2025 CATE-EMPLOYEE RECOGNITI… 101-1014-0000-620034 348338 10/24/2025 1,497.75 Vendor TAQ01 - TAQUERIA LOS GALLOS EXPRESS Total: 1,497.75 Vendor: SHW10 - THE SHERWIN-WILLIAMS CO.

THE SHERWIN-WILLIAMS CO. 7387-1 10/24/2025 PAIN SUPP FOR PD 101-5097-0000-650016 348339 10/24/2025 49.77 Vendor SHW10 - THE SHERWIN-WILLIAMS CO. Total: 49.77
Vendor: TRB01 - TRB AND ASSOCIATES, INC
TRB AND ASSOCIATES, INC 6681 10/24/2025 32 HRS & MLG REIM FOR RA… 101-4013-0000-630040 348340 10/24/2025 3,658.60 Vendor TRB01 - TRB AND ASSOCIATES, INC Total: 3,658.60
Vendor: VER09 - VERIZON WIRELESS
VERIZON WIRELESS 6124884103 10/24/2025 BUILDING DEPT PHONE BILL … 101-4013-0000-670010 348341 10/24/2025 269.68 VERIZON WIRELESS 6125455239 10/24/2025 PH SVCS FOR SEPT - OCT 202… 101-1012-0000-670010 348342 10/24/2025 393.62 Vendor VER09 - VERIZON WIRELESS Total: 663.30
Vendor: ACE21 - WESTLAKE ACE HARDWARE
WESTLAKE ACE HARDWARE 17601158;17601161 10/24/2025 HOOK BK SCREWIN BLK;TARP…101-5097-0000-650018 348343 10/24/2025 53.60 Item 9.2
City Council Meeting Agenda - Page 30 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/24/2025 - 10/24/2025 10/24/2025 10:24:34 AM Page 6 of 8
Vendor Name Payable Number Post Date Description (Item) Account Number Payment Number Payment Date Amount WESTLAKE ACE HARDWARE 17601158;17601161 10/24/2025 SPRYPNT 2X SAT WRM CARM…101-5097-0000-650018 348343 10/24/2025 64.37 WESTLAKE ACE HARDWARE 17601169 10/24/2025 STRAINR PAINT GAL 16PK 101-5097-0000-650018 348343 10/24/2025 40.12 Vendor ACE21 - WESTLAKE ACE HARDWARE Total: 158.09
Vendor: WIL27 - WILLIAM R. GRAY AND COMPANY
WILLIAM R. GRAY AND COM… 22824;22853 10/24/2025 MANAGING DIRECTOR SVCS,… 801-6002-0000-611010 348344 10/24/2025 16,048.95 WILLIAM R. GRAY AND COM… 22824;22853 10/24/2025 MANAGING DIRECTOR SVCS,… 801-6002-0000-611010 348344 10/24/2025 23,988.32 Vendor WIL27 - WILLIAM R. GRAY AND COMPANY Total: 40,037.27 Grand Total: 518,307.28
Item 9.2
City Council Meeting Agenda - Page 31 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/24/2025 - 10/24/2025 10/24/2025 10:24:34 AM Page 7 of 8
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 416,053.68
103 - MEASURE K FUND 4,120.32
226 - COMMERCIAL LANDSCAPE & LIGHTING - DISTRICT … 19,926.25 227 - LANDSCAPE AND LIGHTING-ASSESSMENT DISTRICT… 7,698.09 231 - NPDES/STORMWATER 4,456.67
301 - GAS TAX FUND 3,730.00
402 - PD TECHNOLOGY FUND 17,535.00
801 - TRANSPAC FUND 44,787.27
Grand Total: 518,307.28
Account Summary
Account Number Account Name Payment Amount
101-0000-0000-480029 OTHER REVENUE 443.70
101-1008-0000-620113 POSTAGE 42.11
101-1012-0000-650036 MAINT/SOFTWARE 23,625.15
101-1012-0000-670010 UTIL/COMMUNCTNS 567.36
101-1012-0000-670020 UTIL/TELEPHONE 182.24
101-1014-0000-620034 EMPL RECOG/AWDS 1,497.75
101-1014-0000-620112 ADVERTISING 4,078.00
101-1014-0000-620121 MEMBERSHIP 200.00
101-1014-0000-630023 OCC HEALTH SVCS 60.00
101-1014-0000-630040 CONTRACTUAL SVC 8,317.00
101-1019-0000-612210 SICK LEAVE CONVERSIO… 1,000.00
101-1019-0000-730099 CASH OVER/(SHORT) 10.65
101-200050 SALES TAX PAYABLE 6.35
101-2001-0000-611050 SALARY-PART TIME TEM… 1,532.36
101-2001-0000-612290 UNIFORM/PD OTHER AC… 426.66
101-2001-0000-620116 PD PRINTING 464.13
101-2001-0000-620121 MEMBERSHIP 750.00
101-2001-0000-620123 GOVERNMENT LICENSE … 328.00
101-2001-0000-630033 P.D. OTHER SVCS 500.00
101-2001-0000-630040 CONTRACTUAL SVC 727.56
101-2001-0000-630041 HAZ WASTE SVCS 786.62
101-2001-0000-640011 POST TRAING SVC 625.00
101-2001-0000-660014 SUPPLIES/OPERATING 1,681.08
101-2001-0000-660016 SUPPLIES/OFFICE 117.90
101-2001-0000-670015 UTIL/GAS-ELECTR 9,317.54
101-2001-0000-670020 UTIL/TELEPHONE 109.48
101-210014 WORKERS COMP PAYAB… 298,477.00
101-220010 COST RECOVERY ACCT P… 2,290.45
Item 9.2
City Council Meeting Agenda - Page 32 of 89 - Monday, November 03, 2025 Expense Approval Report Payment Dates: 10/24/2025 - 10/24/2025 10/24/2025 10:24:34 AM Page 8 of 8
Account Summary
Account Number Account Name Payment Amount
101-4013-0000-630040 CONTRACTUAL SVC 3,658.60
101-4013-0000-660016 SUPPLIES/OFFICE 964.65
101-4013-0000-670010 UTIL/COMMUNCTNS 269.68
101-5097-0000-620051 EQ/FACILTY RENT 90.28
101-5097-0000-650016 MAINT/PD BLDG 5,310.93
101-5097-0000-650018 MAINT/PSC BLDG 158.09
101-5097-0000-650038 MAINT/AC & HEAT 38,837.72
101-5097-0000-650041 MAINT/FIR/SCRTY 3,628.17
101-5097-0000-660016 SUPPLIES/OFFICE 41.38
101-5097-0000-670025 UTIL/WATER 4,930.09
103-5105-0000-650017 MAINT/CH BLDG 666.00
103-5105-0000-670025 UTIL/WATER 3,454.32
226-4019-0000-630034 ENGINEERING 2,682.29
226-4019-0000-670025 UTIL/WATER 552.35
226-4020-0000-630034 ENGINEERING 720.36
226-4021-0000-630034 ENGINEERING 1,580.65
226-4022-0000-630034 ENGINEERING 204.58
226-4023-0000-630034 ENGINEERING 756.14
226-4023-0000-670025 UTIL/WATER 451.41
226-4024-0000-630034 ENGINEERING 793.47
226-4024-0000-630040 CONTRACTUAL SVC 12,185.00
227-4025-0000-630034 ENGINEERING 3,026.99
227-4025-0000-670025 UTIL/WATER 960.60
227-4026-0000-630034 ENGINEERING 3,710.50
231-5020-0000-630019 TEMP AGENCY SVCS 4,456.67
301-5055-0000-800030 CONSTRUCTION 3,730.00
402-2001-0000-650036 MAINT/SOFTWARE 17,535.00
801-6002-0000-611010 SALARY-PERMANENT 40,037.27
801-6002-0000-630015 AUDITING SVCS 4,750.00
Grand Total: 518,307.28
Project Account Summary
Project Account Key Payment Amount
**None** 518,307.28
Grand Total: 518,307.28
2025-10-24
Item 9.2
City Council Meeting Agenda - Page 33 of 89 - Monday, November 03, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

MEMORANDUM
TO: City Councilmembers
FROM: Interview and Nominating Committee
Vice Mayor Zac Shess
Councilmember Amanda Szakats
DATE: November 3, 2025
SUBJECT: Approve Appointment Recommendations for the County Connection Advisory Committee, Diablo Vista Water System Advisory Board, Diversity Commission and the Traffic Safety Commission

APPOINTMENTS TERMS/EXPIRATION DATES

COUNTY CONNECTION ADVISORY

COMMITTEE
Chris Roberts – New Appointment (Alternate) -
Recommend Ratification to County Connection Board
of Directors
Unfilled Term through June 2026

DIABLO VISTA WATER SYSTEM ADVISORY

COMMITTEE
Devon Reed – New Appointment November 2025 through October 2031

DIVERSITY COMMISSION
Sunny Pannu – New Appointment Unfilled term through September 2027 Sharon Jacob – New Appointment Through September 2029

TRAFFIC SAFETY COMMISSION
Richard Davies – Reappointment November 2025 through October 2029 Item 9.3
City Council Meeting Agenda - Page 34 of 89 - Monday, November 03, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: November 3, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOULTION NO ___-25 DELEGATING AUTHORITY TO THE

CHIEF HUMAN RESOURCES OFFICER TO MAKE

DETERMINATIONS REGARDING INDUSTRIAL DISABILITY

SYNOPSIS
The City of Pleasant Hill is a contracting agency with the California Public Employees Retirement System ("CalPERS"). In the event CalPERS notifies a contracting agency that an application for industrial disability retirement has been filed, CalPERS requires that the contracting agency determine whether an employee of such agency is incapacitated or "disabled" from performing their job duties and, if so, whether their disability is an "industrial" disability. In making this determination, the contracting agency is required by CalPERS to make certain specified findings, determinations, and statements. The contracting agency must then certify its determination to the CalPERS Board, which will approve or disapprove the application for disability retirement based on the contracting agency's determination.

DISCUSSION
Background
When an employee has filed an application for disability retirement with CalPERS, the Public Employees' Retirement Law ("PERL") requires that the employing agency make two key determinations: first, that the employee is or is not "disabled;" and second, if the employee is disabled, that the disability is "industrial."
Under PERL, an employee is "disabled" if their condition renders them substantially incapable of performing their work duties either permanently or for an extended, uncertain period of time exceeding six months: Under PERL, an employee's disability is "industrial" if the disability resulted from an injury or disease arising out of and in the course of their employment.

Analysis
The City Council may delegate its authority to (1) make determinations regarding disability under Government Code Section 21152(c); (2) make determinations whether such disability is industrial; and (3) certify such determinations and all other necessary information to CalPERS. The Item 10.2
City Council Meeting Agenda - Page 35 of 89 - Monday, November 03, 2025 accompanying resolution delegates the authority to make these determinations to the Chief Human Resources Officer. Staff believes it is appropriate to delegate this authority in order to protect employees from having their personal medical information disclosed in public. Most other cities within Contra Costa County handle industrial disability determinations in this manner for the same reason.

FISCAL IMPACT
The cost of an industrial disability retirement will be included in the annual employer contribution rates determined by the PERS Actuarial Division for each such application for disability. The fiscal impact, if any, cannot be ascertained until those contribution rates are determined.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution delegating authority to make determinations regarding industrial disability to the Chief Human Resources Officer.

ALTERNATIVES TO RECOMMENDED ACTION
None recommended.

ATTACHMENT(S)
Proposed Resolution
Prepared by: Ericka R. Mitchell, Chief Human Resources Officer Approved by: Ethan Bindernagel, City Manager
Item 10.2
City Council Meeting Agenda - Page 36 of 89 - Monday, November 03, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

DELEGATING AUTHORITY TO MAKE DETERMINATIONS REGARDING INDUSTRIAL

DISABILITY TO THE CHIEF HUMAN RESOURCES OFFICER
WHEREAS, the City of Pleasant Hill is a contracting agency of the Public Employees' Retirement System; and
WHEREAS, the Public Employees' Retirement Law requires that a contracting agency determine whether an employee of such agency in employment in which the employee is classified as a local safety member is disabled for purposes of the Public Employees' Retirement Law and whether such disability is "industrial" within the meaning of such law; and WHEREAS, the City Council has determined that it may delegate authority under Government Code section 21173 to make such determinations to the incumbent of the position of Chief Human Resources Officer.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that,

1. The City Council delegates to the incumbent of the position of Chief Human Resources Officer the authority to make determinations regarding disability under Government Code section 21152(c) and whether such disability is industrial and to certify such determinations and all other necessary information to the Public Employees' Retirement System.

2. The Chief Human Resources Officer is authorized to make applications on behalf of the Agency for disability retirement of all employees and to initiate requests for reinstatement of such employees who are retired for disability.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 3rd day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:
____________________________
LYONE P. CONNER, City Clerk
Item 10.2
City Council Meeting Agenda - Page 37 of 89 - Monday, November 03, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: November 3, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH CONTRA COSTA CERTIFIED FARMERS’

MARKETS (CCCFM) TO MANAGE AND OPERATE THE PLEASANT
HILL FARMERS’ MARKET FROM MAY 2, 2026, UNTIL APRIL 28, 2029

SYNOPSIS
The Contra Costa Certified Farmers’ Markets (CCCFM) has requested the use of Trelany Road adjacent to City Hall as the site for the Downtown Pleasant Hill Farmers’ Market from May 2, 2026, until April 28, 2029, to operate year-round on Saturdays from 9:00 am to 1:00 pm. Pleasant Hill Municipal Code requires City Council approval of an agreement between the City and the farmers’ market operator, and Staff recommends that the City Council adopt the proposed resolution authorizing the City Manager to execute an agreement with CCCFM.

DISCUSSION
Background
A farmers’ market has been held in downtown Pleasant Hill in the past, operating from 2000 through 2018. The market was previously located in various areas of Downtown including the City Hall parking lot, Crescent Drive in front of Century Theatres, and in the east plaza area near Jack’s Restaurant. In 2014 the market was relocated to City Hall on Trelany Road.

Since 2018 when a farmers’ market was last held in the City, the City has been looking to reestablish a farmers’ market in the downtown area of Pleasant Hill. The City has been working with CCCFM, which currently operates farmers’ markets in Orinda and Walnut Creek, to bring a farmers’ market back to Pleasant Hill. CCCFM, which was established in 1982, embraces its vision to support small family farms and educate communities about the benefits of eating healthy food and they are dedicated to supporting the development of local sustainable farming by cultivating vibrant farmers’ markets, which serve as community gathering places that celebrate local farmers, food producers, and artisans.

Item 10.3
City Council Meeting Agenda - Page 38 of 89 - Monday, November 03, 2025 In 2024, the Economic Development Committee received a presentation from CCCFM on a potential farmers’ market in Downtown Pleasant Hill. The Committee had a discussion and expressed its supportive for a farmers’ market in the City. Since then, City staff has been working with CCCFM to finalize an agreement for a farmers’ market for City Council’s consideration.

Analysis
Pursuant to the terms of the proposed three-year agreement, CCCFM’s farmers’ market would operate year-round every Saturday morning on Trelany Road, starting in May 2026. CCCFM has provided the following timeline for the weekly event:
 Friday – Porta-potty drop off
 Saturday – 7:00 am – 9:00 am Set-Up/Vendor Arrival
 Saturday – 9:00 am – 1:00 pm Market Hours
 Saturday – 1:00 pm – 3:00 pm Tear-Down/Vendor Departure  Monday – Porta-potty pick up
Trelany Road will be closed to vehicle traffic between Gregory Lane to the north and the Ross parking lot entrance to the south, as shown on the attached Traffic Control Plan (Attachment C).

The City Hall parking lot will be used for vendor parking on the north side and cooking booths on the south side.

The proposed farmers’ market would include a variety of vendors including:
 California Certified Agricultural Producers
 Non-Certifiable Agricultural Producers (Dairy, Meat, Poultry, etc.)  Producers of artisan food and non-food items
 Community organization and business sponsors
 Musicians/performers
The attached Pleasant Hill Farmers’ Market Special Event Application that contains a Site Plan for booth layout (Attachment C)
Staff has been in contact with the Downtown Pleasant Hill Shopping Center, which raised no objections to the proposal. In addition to the agreement between the City and operator, the Municipal Code also requires administrative review and approval of a Special Event Permit, a copy of which is provided in Attachment C. The Special Event application has been reviewed by the City and, if the Council provides direction to execute the contract, Staff will complete the process to issue the Special Event permit with conditions.

Item 10.3
City Council Meeting Agenda - Page 39 of 89 - Monday, November 03, 2025 If Council provides direction to enter into a contract with CCCFM, the result will be a farmers’ market that provides the community with locally-grown, healthy food options. CCCFM is an established non-profit that successfully operates multiple city farmers’ markets, and Staff believes CCCFM has the requisite ability and established track-record to ensure a successful reestablishment of the farmers’ market in Downtown Pleasant Hill.

FISCAL IMPACT
The proposed three-year agreement includes a clause requiring the City to provide the operator a reimbursement of up to $8,500 for the first year to cover the cost of portable restrooms and wash stations, including delivery and pickup. No other payment or reimbursement is required after the first year. Funds for this one-time payment would originate in the Economic Development Division Budget, which has adequate funds to support this cost.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the attached resolution authorizing the City Manager to execute an agreement with CCCFM for operation of the Pleasant Hill Farmers’ Market on Trelany Road in Downtown Pleasant Hill.

ALTERNATIVES TO RECOMMENDED ACTION
Amend the agreement and provide direction to staff.

ATTACHMENT(S)
Attachment A: Proposed Resolution
Attachment B: Farmers Market Agreement
Attachment C: Farmers’ Market at Pleasant Hill Special Event Permit Proposal with Draft Staff Conditions of Approval
Attachment D: CCCFM Timeline
Prepared by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager
Item 10.3
City Council Meeting Agenda - Page 40 of 89 - Monday, November 03, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CONTRA COSTA CERTIFIED FARMERS’ MARKETS (CCCFM) TO OPERATE THE PLEASANT HILL FARMERS’ MARKET FROM MAY 2026 TO APRIL 2029 WHEREAS, the City recognized the importance of having a vibrant farmers’ market that is a positive reflection of the Pleasant Hill community; and WHEREAS, CCCFM was established in 1982 and currently operates farmers’ markets in the cities of Walnut Creek and Orinda; and
WHEREAS, CCCFM is committed to diverse and high-quality produce and food products and will ensure there are a variety of certified and non-certified producers in attendance each week of the market.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill that the City Manager is authorized to execute an agreement, substantially in the form attached hereto (Exhibit A), with the Contra Costa Certified Farmers’ Markets (CCCFM) to operate and manage the Downtown Pleasant Hill Farmers’ Market on Trelany Road starting May 2, 2026, running year-round on Saturdays from 9:00 am to 1:00 pm, and ending April 28, 2029.

ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on this 3rd day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:

LYONE P. CONNER, City Clerk
Item 10.3
City Council Meeting Agenda - Page 41 of 89 - Monday, November 03, 2025

AGREEMENT FOR SERVICES
DOWNTOWN PLEASANT HILL FARMERS’ MARKET
This Agreement is made and entered into as of the __th_day of _____, 2025, by and between the City of Pleasant Hill ("City") and Contra Costa Certified Farmers’ Markets, ("CCCFM").

RECITALS
A. CCCFM is specially experienced, licensed, and competent to perform the special services which will be required by this Agreement; and
B. CCCFM possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

AGREEMENT

1. Farmers’ Market. CCCFM shall make all necessary arrangements for, and conduct, a certified farmers’ market to be held in the City of Pleasant Hill, called the Pleasant Hill Farmers’ Market (“Market”), every Saturday from 9:00 a.m. to 1:00 p.m. from May 2, 2026, until April 28, 2029.

2. Term. This Agreement shall remain in effect through April 28, 2029, contingent upon the City’s annual approval of CCCFM’s Special Event Permit. This agreement may be terminated before April 28, 2029, pursuant to the Section 26 of this Agreement.

3. Location. The Market will be located primarily on Trelany Road.

4. Vendors. CCCFM will provide space for:
a. California Certified Agricultural Producers.
b. Non-Certifiable Agricultural Producers (such as Dairy, Meat, Poultry, etc.). c. Producers of artisan food and non-food items.
d. Community organizations and business sponsors.
e. Participants as identified in the annually approved Special Event Permit.

5. Portable Restroom and Wash Station.

For the first year of the event only, CCCFM may request on a quarterly basis, and City shall reimburse CCCFM, for the cost of the Portable Restroom/Wash Station, including delivery and pickup, for a total amount not to exceed $8,500.

6. Permits and Regulations.
a. Pursuant to Municipal Code Section 6.20.200 and prior to Market operation, CCCFM shall obtain a Special Event Permit from the City of Pleasant Hill. The Special Event Item 10.3
City Council Meeting Agenda - Page 42 of 89 - Monday, November 03, 2025 Permit is an annual permit subject to the review and approval of the City, and shall be submitted by CCCFM to the City no later than April 30th of each year during the term of the Agreement.
b. Prior to operation, CCCFM shall obtain a health permit from Contra Costa Environmental Health Division.
c. This Market shall be in compliance with all Police and Fire regulations applicable to the event.
d. The Traffic Control Plan shall be provided to the Pleasant Hill Police Department.

CCCFM shall comply with any changes to the Traffic Control Plan required by the Police Department.

7. Annual Update to City Council. CCCFM shall provide a report to the City Council each March (beginning in 2027) during the term of this Agreement to give a status update on the Market, and answer questions and receive input from the Council.

8. Market Contact. CCCFM shall provide the Economic Development Manager and Police Department with the name and phone number of an on-site Market manager.

9. Failure to Comply. Failure by CCCFM to comply with any material condition of this Agreement may result in the termination of this Agreement, at the City’s election and per Section 26 of this Agreement.

10. Independent Contractor. It is understood that CCCFM, in performing the work and services agreed herein, shall act as an independent contractor and shall not act as an agent or employee of the City. CCCFM shall obtain no rights to retirement benefits or other benefits that accrue to City employees, and CCCFM hereby expressly waives any claim it may have to any such rights.

11. Interest of CCCFM. CCCFM (including principals, associates, and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of CCCFM's services hereunder.

CCCFM further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

CCCFM is not a designated employee within the meaning of the Political Reform Act because CCCFM will not:
a. Make a governmental decision whether to:
i. Approve a rate, rule, or regulation;
Item 10.3
City Council Meeting Agenda - Page 43 of 89 - Monday, November 03, 2025 ii. Adopt or enforce a law;
iii. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; iv. Authorize the City to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;
v. Grant City approval to a contract that requires agency approval and to which the City is a party, or to the specifications for such a contract; vi. Grant City approval to a plan, design, report, study, or similar item; vii. Adopt, or grant City approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
b. Serve in a staff capacity with the City and in that capacity participate in making a governmental decision as defined in 2 California Code of Regulations (“C.C.R”) § 18704(a) and (b) or perform the same or substantially all the same duties for the City that would otherwise be performed by an individual holding a position specified in the City’s Conflict of Interest Code under 2 C.C.R. § 87302. (2 C.C.R. § 18700.3.)

12. Professional Ability of CCCFM. City has relied upon the professional training and ability of CCCFM to perform the services hereunder as a material inducement to enter into this Agreement.

CCCFM shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by CCCFM under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in CCCFM’s field of expertise.

13. Amendments. This Agreement may be modified or amended only by a written document executed by both CCCFM and City and approved as to form by the City Attorney.

14. Indemnity. CCCFM agrees to defend, indemnify and hold harmless the City, its officers, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all related costs and expenses in connection therein), arising out of the performance of this Agreement, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, agents, employees or volunteers.

15. Insurance Requirements.
a. Insurance Policies. CCCFM, at CCCFM's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. To the extent that any portion of the following requirements are satisfied through excess or umbrella coverage, such coverage shall be maintained on the same terms as are required for the primary policies under this Agreement.
i. Workers' Compensation Coverage. CCCFM shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees Item 10.3
City Council Meeting Agenda - Page 44 of 89 - Monday, November 03, 2025 in accordance with the laws of the State of California. In addition, CCCFM shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by CCCFM for City. ii. General Liability Coverage. CCCFM shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
iii. Automobile Liability Coverage. CCCFM shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CCCFM arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
b. Policy Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City of Pleasant Hill, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CCCFM, including materials, parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it.

If CCCFM maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the CCCFM.

Item 10.3
City Council Meeting Agenda - Page 45 of 89 - Monday, November 03, 2025 iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring CCCFM.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, CCCFM shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
d. Certificates of Insurance and Endorsements. CCCFM shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. e. Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).
f. Waiver of Subrogation. CCCFM hereby agrees to waive subrogation which any insurer or contractor may require from CCCFM by virtue of the payment of any loss. CCCFM agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. g. Vendors General Liability Coverage. CCCFM shall require all vendors to obtain and maintain general liability coverage in the amount of not less than one million dollars ($1,000,000).
h. Vendors Automobile Liability Coverage. CCCFM shall require all vendors to obtain and maintain automobile liability coverage in the amount of State mandated minimums.

16. Compliance with Laws. CCCFM shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations.

Item 10.3
City Council Meeting Agenda - Page 46 of 89 - Monday, November 03, 2025

17. Licenses. CCCFM represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of CCCFM to practice its profession. CCCFM represents and warrants to City that CCCFM shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of CCCFM to practice its profession. CCCFM shall maintain a City of Pleasant Hill business license.

18. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Contra Costa, Martinez, California.

19. Authority. The CCCFM warrants that the person who signs this document has the full authority to do so, and that person’s signature shall bind the CCCFM to each and every term and condition of this agreement.

20. Effect. This Agreement, and each of its terms and conditions, shall inure to the benefit of, and be binding upon the heirs, successors, executors, and assigns of the parties to the contract.

21. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and CCCFM. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.

22. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.

23. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees.

24. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

25. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of CCCFM. Assignments of any or all rights, duties or obligations of the CCCFM under this Agreement shall be permitted only with the express consent of the City. CCCFM shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, CCCFM shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any Item 10.3
City Council Meeting Agenda - Page 47 of 89 - Monday, November 03, 2025 contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

26. Termination. This Agreement may be terminated as noted below:
a. In the event of a Force Majuere, this agreement may be terminated by either party.
b. Other than a Force Majuere event, for any failure to comply with this Agreement, the City shall notify CCCFM, in writing (see Section 27), and CCCFM shall have thirty (30) days to come into compliance with the terms of the Agreement. This cure period may be extended by the City Manager. If, after thirty (30) days, CCCFM has not cured the noncompliance, the City may proceed to terminate this Agreement.

27. Written Notification. Any notice, demand, request, consent, approval or communication regarding compliance with this Agreement that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc. shall be addressed to the other party at the address set forth herein below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Pleasant Hill
Attn: Economic Development Manager
100 Gregory Lane
Pleasant Hill, CA 94523-3323
If to CCCFM: Contra Costa Certified Farmers’ Market, Inc. 1155C Arnold Drive #276
Martinez, CA 94553
Any communications regarding the day-to-day ongoing operation of the market may be made by email to the Pleasant Hill City Manager, Economic Development Manager and City Planner.

IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on the day first written above.

Item 10.3
City Council Meeting Agenda - Page 48 of 89 - Monday, November 03, 2025 CITY OF PLEASANT HILL: CONTRA COSTA CERTIFIED FARMERS’
MARKETS:
__________________________ By: Staci DeShasier 10/30/25 Ethan Bindernagel, City Manager
Title: Executive Director
APPROVED AS TO FORM: ATTEST:
__________________________ _________________________
Janet E. Coleson, City Attorney City Clerk
Attachments: Exhibit A – Farmers’ Market Site Plan
Exhibit B – Traffic Control Plan
Item 10.3
City Council Meeting Agenda - Page 49 of 89 - Monday, November 03, 2025 Farmers BOOTHS 7-29
& Cooking BOOTHS 1-6
Non-Farmer BOOTHS 32-41
Music/entertainment
#32-41
#22-31
#1-6
#7-21
kids zone customer parking
community outreach
city outreach
road closed
signage
Pleasant Hill Farmers’ Market
*Not drawn to scale
VENDOR parking Exhibit A
Item 10.3
City Council Meeting Agenda - Page 50 of 89 - Monday, November 03, 2025 X
customer parking
“trelany road closed to thru traffic” signage
provided by city *double sided at gregory
*Not drawn to scale
1 2
3 X
X
“road closed”
Signage and Barrier Provided by City.

R3-1 no right turn
R3-2 No Left turn
signage provided by city
Set cones at Taper (page 2)
cones provided by city
4 Exhibit B
Item 10.3
City Council Meeting Agenda - Page 51 of 89 - Monday, November 03, 2025 4 Item 10.3
City Council Meeting Agenda - Page 52 of 89 - Monday, November 03, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
FARMERS’ MARKET SPECIAL EVENT PERMIT

DRAFT CONDITIONS OF APPROVAL
Special Event: Farmers’ Market
Application Number: SE 2025-0009
Location: Trelany Road and City Hall Parking Lots
Review Date: November 3, 2025
The following conditions were reviewed by the Pleasant Hill Special Events Committee. These conditions may be appealed to the City Manager within ten days of the date of the action letter.

Any specific questions should be addressed to the Planning Division.

DRAFT CONDITIONS OF APPROVAL

1. The special event permit is approved for the Contra Costa Certified Farmers’ Markets (CCCFM) for the following dates and times:
• Saturdays, year-round, beginning May 2, 2026 – 9:00 a.m. to 1:00 p.m. • Setup will begin Saturday morning at 7:00 a.m.; tear-down will be completed by 3:00 p.m.
• The applicant shall notify the City of Pleasant Hill 30 days prior to any change in times for the event.

2. Road Barricade(s) and Temporary Sign Setup: On the day of the event, no Vendor vehicle or equipment shall stop or be placed on the street and no Vendor shall begin setting up until after CCCFM has placed all road barricades and temporary signs at the locations determined by the City, per the attached Traffic Control Plan (Exhibit A). The street will remain blocked off until the final Vendor has vacated the space by removing all equipment and vehicles from the street. CCCFM is permitted to use the City’s traffic control signs and devices located in the area assigned to CCCFM by the City.

3. Portable Restrooms and Wash Stations:
a. CCCFM shall provide one ADA wheelchair-accessible Portable Restroom and one, twosided Wash Station sink, including delivery (no earlier than Fridays 1:00 p.m.) and pickup (no later than Mondays 8:00 a.m.) for each event.
b. On the eight Market Saturdays that overlap with the City’s Sunset by the Lake Summer Concert Series (which are on Sundays), the City may choose to use the Concert Series’ Portable Restrooms/Wash Stations for the Market, in which case CCCFM shall not provide its own Portable Restroom/Wash Station on that Saturday. If the City does choose to use the Concert Series’ Portable Restrooms/Wash Stations, the City shall provide CCCFM with at least two weeks’ notice.
c. City shall provide CCCFM with a key to the Concert Series Portable Restroom. CCCFM shall be responsible for moving the Wash Station from inside the Portable Restroom and placing it next to the Portable Restroom prior to the Market opening; and shall be responsible for moving the Wash Station back into the Portable Restroom at the conclusion of the Market. CCCFM shall unlock the Concert Series Portable Restroom Item 10.3
City Council Meeting Agenda - Page 53 of 89 - Monday, November 03, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
approximately one hour before the Market start time and lock it at the conclusion of the Market.

4. Storage: Miscellaneous equipment and supplies (i.e. a pop-up canopy, fold-up tables, chairs, storage tubs, collapsable frames, and Market signs) may be stored in an area assigned by the City for CCCFM use. City shall not be responsible for any articles lost or stolen from the assigned area.

5. Trash:
a. CCCFM shall cover each of the 10 City Hall containers (see attached Exhibit C) prior to the start of each Market and then uncover the containers at the conclusion of the Market.
b. CCCFM shall provide two sets of three “clear stream” foldable frame waste containers (six total) lined with plastic bags. Each set of waste containers will have three labels (“Compost/Green Waste” and “Recycling” and “Solid Waste”). At the conclusion of each Market, CCCFM shall place all of the waste container plastic bags in the appropriate Republic Service bins located in the City Storage Shed. c. Each Vendor shall provide a waste container in front of or on the side of their station. d. Farmers and Food Producers shall not dispose of any waste onsite and shall take all waste with them.
e. All litter, displays, and debris shall be cleared at the end of each Market. CCCFM will be responsible for collecting trash within the public parking lots at City Hall, the City Hall grass and landscape area, a portion of the parking lot adjacent to Michael’s, and within the general vicinity of the Market.
f. All non-stormwater discharges are strictly forbidden from entering the storm drain system. This includes, but is not limited to, the following: wash water from the cleaning of equipment, wastewater from portable sinks, wash basins and kitchen holding tanks.
g. Dry methods (sweeping, wiping down) shall be used to clean up the site after the event.

6. All CCCFM signage shall comply with Section 18.60.055 of the Pleasant Hill Municipal Code.

7. Prior to operation, the applicant shall obtain a health permit from Contra Costa Environmental Health Division.

8. No ADA accessible spaces or pathways shall be obstructed unless approved by the City.

9. The activity area shall be made accessible to emergency response vehicles as needed.

10. The special event shall comply with City noise standards as listed in Chapter 9.15 of the Municipal Code.

Item 10.3
City Council Meeting Agenda - Page 54 of 89 - Monday, November 03, 2025 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

11. This event shall be in compliance with all Police and Fire regulations applicable to the event.

12. The traffic control plan shall be provided to the Pleasant Hill Police Department.

13. If complaints regarding parking, traffic circulation, litter, or noise are received during the hours of the event, or in connection with the event (litter), corrective actions must be taken to address the complaints and future requests for special events at this site may be restricted.

14. The applicant shall provide the Zoning Administrator/Police Department with the name and phone number of an on-site event manager.

15. The applicant shall agree to and submit a signed “Hold Harmless and Insurance Declaration” at least 21 days prior to the proposed special event.

16. The property owner and tenant/applicant shall defend, indemnify and hold harmless the City of Pleasant Hill and its agents, officers and employees from any claim, action or proceeding against the City and its agents, officers or employees to attack, set aside, void, annul an approval of the Planning Commission, City Council, Public Works & Community Development Director, Zoning Administrator, or any other department, committee, or agency of the City concerning this Special Event Permit.

17. Failure to comply with any of the conditions of this permit and/or operating the facility in a manner that creates a public nuisance may result in modification or revocation of this permit by the City pursuant to Section 6.20.220 and 18.135.040 of the Pleasant Hill Municipal Code. If the City determines that actions must be taken to fully or partially abate any public nuisance arising from operation of the facility, the applicant shall be required to reimburse the City for the full cost of conducting the abatement, including, but not limited to, all administrative costs.

Item 10.3
City Council Meeting Agenda - Page 55 of 89 - Monday, November 03, 2025 X
customer parking
“trelany road closed to thru traffic” signage
provided by city *double sided at gregory
*Not drawn to scale
1 2
3 X
X
“road closed”
Signage and Barrier Provided by City.

R3-1 no right turn
R3-2 No Left turn
signage provided by city
Set cones at Taper (page 2)
cones provided by city
4 EXHIBIT A
Item 10.3
City Council Meeting Agenda - Page 56 of 89 - Monday, November 03, 2025 4 Item 10.3
City Council Meeting Agenda - Page 57 of 89 - Monday, November 03, 2025 Farmers BOOTHS 7-29
& Cooking BOOTHS 1-6
Non-Farmer BOOTHS 32-41
Music/entertainment
#32-41
#22-31
#1-6
#7-21
kids zone customer parking
community outreach
vendor parking
city outreach
road closed
signage
Pleasant Hill Farmers’ Market
*Not drawn to scale
4*5&
1-"/
&9)*#*5
#
Item 10.3
City Council Meeting Agenda - Page 58 of 89 - Monday, November 03, 2025 Item 10.3
City Council Meeting Agenda - Page 59 of 89 - Monday, November 03, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: November 3, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
SUBJECT: AMERICAN RESCUE PLAN ACT (ARPA) FUNDS UPDATE

SYNOPSIS
The City of Pleasant Hill received $8.3 million through the American Rescue Plan Act (ARPA).

The City Council has spent $7.1 million through June 30, 2025, and has obligated the remaining $1.2 million.

DISCUSSION
On March 11, 2021, the American Rescue Plan Act (ARPA) signed into law a $1.9 trillion stimulus bill to assist with the impacts of COVID-19. Among other provisions, ARPA established a State and Local Fiscal Recovery Fund, which provided $130 billion for local governments, to enable them to continue to support the public health response and assist with economic recovery. Eligible costs must be expended between March 3, 2021, and December 31, 2026, and obligated by December 31, 2024.

The City of Pleasant Hill received $8.3 million in ARPA funds. On April 18, 2022, the City Council adopted Resolution No. 28-22, which elected the $10 million standard allowance under the revenue loss category. The standard allowance simplified the ARPA administration for staff and eligible costs in the revenue loss category “Government Services.” ARPA has defined “Government Services” broadly to include any service traditionally provided by a government (PP.9 of the Coronavirus State & Local Fiscal Recovery: Overview of the Final Rule) while excluding only a few ineligible costs, such as debt service, additional pension payments, and legal settlements.

The following is a summary of allocations and expenditures approved by the City Council as of June 30, 2025:

Item 10.4
City Council Meeting Agenda - Page 60 of 89 - Monday, November 03, 2025 The ARPA Summary was provided to the Budget Committee on October 6, 2025.

FISCAL IMPACT
Not applicable, information only.

PUBLIC CONTACT
Public contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
None, information only.

Item 10.4
City Council Meeting Agenda - Page 61 of 89 - Monday, November 03, 2025

ALTERNATIVES TO RECOMMENDED ACTION
None.

ATTACHMENT(S)
None.

Prepared by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
Item 10.4
City Council Meeting Agenda - Page 62 of 89 - Monday, November 03, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: November 3, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. __-25 TO AUTHORIZE THE REALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS

FROM THE CITY HALL POND AND FOUNTAIN REHABILITATION
PROJECT NO. 01-24 TO THE GOVERNMENT SERVICES PROGRAM

CATEGORY AND TRANSFER AN EQUIVALENT AMOUNT OF

GENERAL FUND MONIES TO THE CITY HALL POND AND FOUNTAIN
REHABILITATION PROJECT NO. 01-24

SYNOPSIS
The City Hall Pond & Fountain Rehabilitation Project (Project) No. 01-24 is included as a funded project in the approved Fiscal Year 2024/2029 Capital Improvement Plan (FY 2024/2029 CIP).

The purpose of this item is for the City Council to authorize the re-allocation of ARPA funds from the Project to the Government Services Program Category and that an equivalent amount of General Fund monies be transferred to the Project for completion of the work. The Budget Committee reviewed this proposal at the October 6, 2025 meeting and recommend approval to the City Council.

DISCUSSION
Background
The Project is funded through ARPA, the Americans with Disabilities Act (ADA) Improvement Program (Gas Tax Fund 301), the Sidewalk Maintenance Program (Measure J-306), and Measure K funds.

The existing shallow, concrete lined pond was last serviced in 2010. It suffers from poor water quality and proliferation of algae and sediment. Additionally, the mechanical equipment needs to either be serviced, cleaned, and/or replaced. The existing fountain conveys hard and abrasive well water, which has caused extensive damage to the fountain’s tile by removing most of the grout and protective coating of the tiles, creating an unattractive appearance to the water feature. The original plaza/donor memorial walkway is composed of concrete and decorative tiles, and over time the Item 10.5
City Council Meeting Agenda - Page 63 of 89 - Monday, November 03, 2025 elastomeric seal along the tile edges has failed, allowing water to settle beneath the tiles, causing them to crack/break, creating a potential tripping hazard.

The project as proposed will separate the pond into two bodies of water, a main chlorinated lake and a smaller, non-chlorinated koi/turtle pond. The fountain will be remodeled, including the replacement of the existing fountain tile with new decorative tile bonded with an epoxy grout, which is resistant to the damaging effects of the hard well water that supplies the lake/pond. The fountain will continue to circulate the chlorinated water in the main lake, and the koi pond will have an independent oxygenation system for the koi and turtles. The concrete plaza will be expanded to separate the new koi pond from the main lake and additionally will be upgraded with new surfaces to meet current ADA requirements. The Project also includes new plumbing system for both bodies of water, HVAC, electrical, landscaping, and water displays.

The project was put out to public bid in October 2024, and City Council awarded the project to the apparent low bidder on December 2, 2024. The project agreement was not executed, and the resulting lawsuit has prevented staff from rebidding the project at this time.

Analysis
The Project is partially funded by $870,00.00 of ARPA funds. ARPA funds needed to be obligated by December 31, 2024, and spent by December 31, 2026.The City has already spent $230,467.06 on design and engineering work in support of the project. The remaining $639,532.94 in ARPA funds were to be obligated upon execution of the construction contract. The project agreement was not executed, such that the City must re-bid the project, but because we are past the December 2024 deadline, the City cannot re-obligate the ARPA funds.

As mentioned above, ARPA funds can only be used for projects or programs that have an obligation as of December 31, 2024, which includes authorizing transfers from existing open ARPA projects and programs. On December 2, 2024, the City Council authorized the obligation of the Government Services Program Category by designating police and public works positions to meet the requirements of the U.S. Treasury (Resolution No. 80-24) as an option to expend remaining ARPA funds. Therefore, Staff is recommending the remaining ARPA funds for the pond and fountain project be re-allocated to the Government Services Program Category, which is designated for personnel assigned for police and maintenance workers expenditures in the General Fund. Additionally, since ARPA funds will be re-assigned to cover General Fund expenditures, staff is recommending the City Council allocate the equivalent amount of General Fund dollars to the City Hall Pond and Fountain Rehabilitation Project No. 01-24.

Acceptance of this proposal by the City Council will authorize the transfer of $639,532.94 in ARPA funds from the Project to the Government Services Program Category, and an equivalent Item 10.5
City Council Meeting Agenda - Page 64 of 89 - Monday, November 03, 2025 amount of General Fund monies ($639,532.94) be transferred to the City Hall Pond and Fountain Rehabilitation Project. The Budget Committee reviewed this proposal at the October 6, 2025 meeting and recommend approval to the City Council.

FISCAL IMPACT
The fiscal impact includes the transfer of $639,532.94 in ARPA funds from the City Hall Pond and Fountain Rehabilitation Project to the Government Services Program Category, and an equivalent amount of General Fund monies ($639,532.94) be transferred to the City Hall Pond and Fountain Rehabilitation Project.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt Resolution

ALTERNATIVES TO RECOMMENDED ACTION
None recommended.

ATTACHMENT(S)
Proposed Resolution
Prepared by: Ann James, Public Works Director
Reviewed by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager
Item 10.5
City Council Meeting Agenda - Page 65 of 89 - Monday, November 03, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING THE RE-ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA)

FUNDS FROM THE CITY HALL POND AND FOUNTAIN
REHABILITATION PROJECT NO. 01-24 TO THE GOVERNMENT SERVICES PROGRAM

CATEGORY AND AN EQUIVALENT AMOUNT OF GENERAL FUND MONIES BE

TRANSFERRED TO THE CITY HALL POND AND FOUNTAIN REHABILITATION PROJECT NO. 01-24
WHEREAS, the City has adopted the FY 2024–2029 Capital Improvement Plan (CIP), which includes the City Hall Pond & Fountain Rehabilitation Project, Project No. 01-24, (Project CP-24- 004 in the CIP) as a funded project; and
WHEREAS, the City Hall Pond & Fountain Rehabilitation Project, Project No. 01-24 will provide needed renovation and upgrades of the existing pond, fountain, walkways, and landscaping; and
WHEREAS, the Project is partially funded by $870,00.00 of ARPA funds, which need to be spent or obligated by December 31, 2026; and
WHEREAS, the City has already spent $230,467.06 on design and engineering work in support of the project work, and the remaining $639,532.94 in ARPA funds were to be obligated upon execution of the construction contract; and
WHEREAS, on December 2, 2024, the City Council awarded the project to the apparent low bidder; and
WHEREAS, the project agreement was never executed due to the resulting lawsuit; and WHEREAS, the project’s approved ARPA funds need to be obligated by December 31, 2024, and spent by Decemeber 31, 2026; and
WHEREAS, due to the City’s inability to re-obligate the project timely as required by ARPA, since the project will need to be rebid;
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill, that the City Council authorizes the transfer of $639,532.94 in ARPA funds from the City Hall Pond and Fountain Rehabilitation Project to the Government Services Program Category, and an equivalent amount of General Fund monies ($639,532.94) be transferred to the City Hall Pond and Fountain Rehabilitation Project (Project CP-24-004).
[Signatures on the Following Page]
Item 10.5
City Council Meeting Agenda - Page 66 of 89 - Monday, November 03, 2025 ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 3rd day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:
____________________________
LYONE P. CONNER, City Clerk
Item 10.5
City Council Meeting Agenda - Page 67 of 89 - Monday, November 03, 2025

CITY COUNCIL STAFF REPORT
Meeting Date: November 3, 2025
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ____-25 AUTHORIZING APPROPRIATION

OF AMERICAN RESCUE PLAN ACT FUNDS TO FUND ADDITIONAL

DIGITIZATION SERVICES AND INDEXING OF CITY ARCHIVES AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST

CONTRACT AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH BMI IMAGING SYSTEMS, INC.

SYNOPSIS
In November 2023, the City Council adopted a resolution authorizing the City Manager to execute an agreement with BMI Imaging Systems, Inc. for the provision of digitization and indexing services for the City’s archival records, in an amount not to exceed $336,568. The resolution further appropriated $350,000 from the American Rescue Plan Act (ARPA) funds to support the project.

To date, approximately 85 percent of the City’s archival collection has been scanned and digitized.

In order to complete the remaining portion of the project, an additional $50,946.29 in funding is required. Staff recommends that the City Council authorize the appropriation of ARPA Funds to fund additional digitization services and indexing of City archives and authorize the City Manager to execute the first contract amendment with BMI Imaging, Inc. to increase the existing agreement by $50,946.29 to use the remaining $13,432 from the initial $350,000 ARPA allocation, together with a reallocation of $21,559.25 from the completed ADU Planning Project ARPA funds, and $15,955.04 from the Fiscal Year 2025–26 Information Technology Budget, to fully fund the remaining project costs.

The Budget Committee reviewed this item at its meeting on October 6, 2025, and recommended City Council approval.

DISCUSSION
Item 10.6
City Council Meeting Agenda - Page 68 of 89 - Monday, November 03, 2025 Background
Over its history since November 1961, the City has amassed a significant footprint of records, plans, and reports, which are stored in perpetuity at City Hall. Not only are these archives occupying valuable, limited real estate at City Hall, but they will also slowly deteriorate over time or could be accidentally destroyed due to unforeseen circumstances.

As technology continues to advance, the conversion of physical documents into digital formats has become increasingly important for efficiency, accessibility, reliability, and security.

On November 6, 2023, the City Council approved Resolution No. 74-23 authorizing the City Manager to execute an agreement with BMI Imaging Systems, Inc. for digitization services and indexing of City archives for an amount not to exceed $336,568. The resolution specified a $350,000 budget allocation of ARPA funds the project.

At the time, staff and BMI Imaging Systems, Inc. surveyed all of the City’s archives and roughly estimated there were 2,048,000 pages of documents and 114,340 pages of large architectural plans to be scanned and digitized. The amount of $336,568 for the project was derived based on assumptions of the estimated volume.

Since November 2023, staff has been working diligently with BMI Imaging to complete the project by the end of 2025. At this juncture, approximately 85 percent of the City’s archives have been scanned and digitized, and the funds from the existing agreement are nearly depleted. The cost overrun from the original proposal was primarily due to two factors. First, the Planning Division required color scans instead of black and white after determining that photos and colored paper in the documents were not adequately captured in black-and-white format. Second, the Engineering Division underestimated the total volume of documents requiring scanning within the division.

Analysis
Staff, in coordination with BMI Imaging Systems, has determined that completion of the remaining 15 percent of the City’s archival digitization and indexing project will require an additional appropriation of $50,946.29. To provide for the necessary funding, staff has identified the following sources: (1) ARPA funds totaling $34,991.25, consisting of the remaining balance of $13,432 from the original $350,000 project allocation (net of the executed agreement amount of $336,568) and an unexpended balance of $21,559.25 from the completed ADU Planning Project; and (2) Information Technology Division funds in the amount of $15,955.04 from the Fiscal Year 2025–26 Budget.

The Finance Division has verified the availability of these funds to support the proposed allocation.

The Budget Committee reviewed this item at its meeting on October 6, 2025, and has recommended approval by the City Council.

FISCAL IMPACT
The fiscal impact is the use of the remaining $13,432 from the initial $350,000 ARPA allocation Item 10.6
City Council Meeting Agenda - Page 69 of 89 - Monday, November 03, 2025 and the transfer of $21,559.25 from the ADU Planning Project ARPA funds, along with $15,955.04 from the Fiscal Year 2025–26 Information Technology Budget, to complete the digitization project. Staff has confirmed with the Finance Division that these funds are available to cover the requested allocation.

PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.

RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution authorizing the appropriation of ARPA Funds to fund additional digitization services and indexing of City archives and authorizing the City Manager to execute the first contract amendment with BMI Imaging, Inc. to increase the existing agreement from $336,568 to $387,514.29. Thereby an increase of $50,946.29 as recommended by the Budget Committee. In addition, approve the funding from the utilization of the remaining $13,432 from the initial $350,000 ARPA allocation, transfer of $21,559.25 from the completed ADU Planning Project ARPA funds to this project, and $15,955.04 from the Fiscal Year 2025–26 Information Technology Budget. Finally, Authorize the City Manager to execute the first amendment to the professional services agreement with BMI Imaging Systems, INC.

ALTERNATIVES TO RECOMMENDED ACTION
The City Council could reject the proposed action.

ATTACHMENT(S)
A. Proposed Resolution
B. First Amendment Between BMI Imaging Inc and the City of Pleasant Hill C. Signed Agreement and Resolution 74-23 Digitization Scanning Services with BMI Imaging, Inc.

Prepared by: Ling King, Chief Technology Officer
Approved by: Ethan Bindernagel, City Manager
Item 10.6
City Council Meeting Agenda - Page 70 of 89 - Monday, November 03, 2025 RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL

AUTHORIZING APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS TO

FUND ADDITIONAL DIGITIZATION SERVICES AND INDEXING OF CITY ARCHIVES

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT

TO THE PROFESSIONAL SERVICES AGREEMENT WITH BMI IMAGING SYSTEMS, INC.

WHEREAS, on November 6, 2023, the City Council approved Resolution No. 74-23 authorizing the City Manager to execute an agreement with BMI Imaging Systems, Inc. for the digitization and indexing of the City’s archival records; and WHEREAS, approximately 85 percent of the City’s archival collection has been scanned and digitized, and completion of the remaining 15 percent of the project requires an additional appropriation of $50,946.29; and
WHEREAS, $13,432 from the initial $350,000 budget allocation for the digitization project remains available for use; and
WHEREAS, staff has identified $21,559.25 in American Rescue Plan Act (ARPA) funds remaining from the completed ADU Planning Project that is available for reallocation; and WHEREAS, the Budget Committee reviewed this item at its meeting on October 6, 2025, and forwarded a recommendation for approval to the City Council; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to execute the first contract amendment with BMI Imaging, Inc. to increase the compensation by $50,946.29, for a total not to exceed amount of $387,514.29, to pay for additional digitization services with an allocation of $15,955.04 from the Fiscal Year 2025–26 Information Technology Budget;
BE IT FURTHER RESOLVED that the City Council allocates $34,991.25 from American Rescue Plan Act (ARPA) funds to pay for the project contract amendment, as follows:
a. allocation of $13,432 from the approved project budget originally authorized to fund the contract;
b. transfer of $21,559.25 from the funds remaining for the completed ADU Planning Project.
[Signatures on Following Page]
Item 10.6
City Council Meeting Agenda - Page 71 of 89 - Monday, November 03, 2025 ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 3rd day of November 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:

LYONE P. CONNER, City Clerk
Item 10.6
City Council Meeting Agenda - Page 72 of 89 - Monday, November 03, 2025 Information Technology
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org

FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PLEASANT HILL AND BMI IMAGING, INC.

This First Amendment to the Agreement for Professional Services between the City of Pleasant Hill and BMI Imaging, Inc. is made on November 3rd, 2025 by and between the City of Pleasant Hill ("City") and BMI Imaging, Inc. ("Consultant").

1. Section 1, Scope of Services, is hereby amended to add the following:

Consultant shall furnish the additional services as needed as identified in Exhibit A-1.

2. Section 3, Compensation, is hereby amended to add the following:

A First Amendment increases the amount of compensation City shall pay to Consultant by an additional $50,946.29 for a revised total not to exceed amount of $387,514.29 without additional written authorization from the City.

3. All other provisions of the Agreement shall remain in effect IN WITNESS WHEREOF, the parties have caused this First Amendment to the Agreement for Professional Services to be executed on the date first written above.

CITY OF PLEASANT HILL: CONSULTANT:
__________________________ By (signature):

Ethan Bindernagel, City Manager Name/Title:

Business License #:

APPROVED AS TO FORM: ATTEST:
__________________________ __________________________
Janet E. Coleson, City Attorney Lyone Conner, City Clerk Item 10.6
City Council Meeting Agenda - Page 73 of 89 - Monday, November 03, 2025 1 September 25, 2025
Amendment 1 to Professional Services or General Services Agreements executed on 1/24/24 Scanning of Additional Boxes:

HR Price Unit Volume Cost
Scan Small Format $0.04 Image 93,420 $3,736.80
Document Prep $55 hour 120 $6,600
Indexing $0.015 character 55,500 $832.50
Pick Up $100 trip 4 $400
Total Estimated Cost $11,569.30
Engineering Price Unit Volume Cost
Scan Small Format $0.04 Image 247,000 $9,880.00
Scan Large Format $0.90 Sheet 4,615 $4,153.50
Document Prep $55 hour 325 $17,875
Indexing $0.015 character 48,750 $731.25
Pick Up $100 trip 2 $200
Total Estimated Cost $32,839.75
Building Price Unit Volume Cost
Scan Small Format $0.04 Image 44,784 $1,791.36
Scan Large Format $0.90 Sheet 480 $432.00
Document Prep $55 hour 72 $3,960
Indexing $0.015 character 23,592 $353.88
Pick Up $100 trip 0 $0
Total Estimated Cost $6,537.24
Exhibit A-1 Item 10.6
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