RESOLUTION NO. -25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL
AUTHORIZING APPROPRIATION OF AMERICAN RESCUE PLAN ACT FUNDS TO
FUND ADDITIONAL DIGITIZATION SERVICES AND INDEXING OF CITY ARCHIVES
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT
TO THE PROFESSIONAL SERVICES AGREEMENT WITH BMI IMAGING SYSTEMS, INC.
WHEREAS, on November 6, 2023, the City Council approved Resolution No. 74-23 authorizing the City Manager to execute an agreement with BMI Imaging Systems, Inc. for the digitization and indexing of the City’s archival records; and WHEREAS, approximately 85 percent of the City’s archival collection has been scanned and digitized, and completion of the remaining 15 percent of the project requires an additional appropriation of $50,946.29; and
WHEREAS, $13,432 from the initial $350,000 budget allocation for the digitization project remains available for use; and
WHEREAS, staff has identified $21,559.25 in American Rescue Plan Act (ARPA) funds remaining from the completed ADU Planning Project that is available for reallocation; and WHEREAS, the Budget Committee reviewed this item at its meeting on October 6, 2025, and forwarded a recommendation for approval to the City Council; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to execute the first contract amendment with BMI Imaging, Inc. to increase the compensation by $50,946.29, for a total not to exceed amount of $387,514.29, to pay for additional digitization services with an allocation of $15,955.04 from the Fiscal Year 2025–26 Information Technology Budget;
BE IT FURTHER RESOLVED that the City Council allocates $34,991.25 from American Rescue Plan Act (ARPA) funds to pay for the project contract amendment, as follows:
a. allocation of $13,432 from the approved project budget originally authorized to fund the contract;
b. transfer of $21,559.25 from the funds remaining for the completed ADU Planning Project.
[Signatures on Following Page]
ADOPTED by the City Council of the City of Pleasant Hill at a regular meeting held on the 3rd day of November 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
SUE NOACK, Mayor
ATTEST:
LYONE P. CONNER, City Clerk