100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
FARMERS’ MARKET SPECIAL EVENT PERMIT
DRAFT CONDITIONS OF APPROVAL
Special Event: Farmers’ Market
Application Number: SE 2025-0009
Location: Trelany Road and City Hall Parking Lots
Review Date: November 3, 2025
The following conditions were reviewed by the Pleasant Hill Special Events Committee. These conditions may be appealed to the City Manager within ten days of the date of the action letter.
Any specific questions should be addressed to the Planning Division.
DRAFT CONDITIONS OF APPROVAL
1. The special event permit is approved for the Contra Costa Certified Farmers’ Markets (CCCFM) for the following dates and times:
• Saturdays, year-round, beginning May 2, 2026 – 9:00 a.m. to 1:00 p.m. • Setup will begin Saturday morning at 7:00 a.m.; tear-down will be completed by 3:00 p.m.
• The applicant shall notify the City of Pleasant Hill 30 days prior to any change in times for the event.
2. Road Barricade(s) and Temporary Sign Setup: On the day of the event, no Vendor vehicle or equipment shall stop or be placed on the street and no Vendor shall begin setting up until after CCCFM has placed all road barricades and temporary signs at the locations determined by the City, per the attached Traffic Control Plan (Exhibit A). The street will remain blocked off until the final Vendor has vacated the space by removing all equipment and vehicles from the street. CCCFM is permitted to use the City’s traffic control signs and devices located in the area assigned to CCCFM by the City.
3. Portable Restrooms and Wash Stations:
a. CCCFM shall provide one ADA wheelchair-accessible Portable Restroom and one, twosided Wash Station sink, including delivery (no earlier than Fridays 1:00 p.m.) and pickup (no later than Mondays 8:00 a.m.) for each event.
b. On the eight Market Saturdays that overlap with the City’s Sunset by the Lake Summer Concert Series (which are on Sundays), the City may choose to use the Concert Series’ Portable Restrooms/Wash Stations for the Market, in which case CCCFM shall not provide its own Portable Restroom/Wash Station on that Saturday. If the City does choose to use the Concert Series’ Portable Restrooms/Wash Stations, the City shall provide CCCFM with at least two weeks’ notice.
c. City shall provide CCCFM with a key to the Concert Series Portable Restroom. CCCFM shall be responsible for moving the Wash Station from inside the Portable Restroom and placing it next to the Portable Restroom prior to the Market opening; and shall be responsible for moving the Wash Station back into the Portable Restroom at the conclusion of the Market. CCCFM shall unlock the Concert Series Portable Restroom 100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
approximately one hour before the Market start time and lock it at the conclusion of the Market.
4. Storage: Miscellaneous equipment and supplies (i.e. a pop-up canopy, fold-up tables, chairs, storage tubs, collapsable frames, and Market signs) may be stored in an area assigned by the City for CCCFM use. City shall not be responsible for any articles lost or stolen from the assigned area.
5. Trash:
a. CCCFM shall cover each of the 10 City Hall containers (see attached Exhibit C) prior to the start of each Market and then uncover the containers at the conclusion of the Market.
b. CCCFM shall provide two sets of three “clear stream” foldable frame waste containers (six total) lined with plastic bags. Each set of waste containers will have three labels (“Compost/Green Waste” and “Recycling” and “Solid Waste”). At the conclusion of each Market, CCCFM shall place all of the waste container plastic bags in the appropriate Republic Service bins located in the City Storage Shed. c. Each Vendor shall provide a waste container in front of or on the side of their station. d. Farmers and Food Producers shall not dispose of any waste onsite and shall take all waste with them.
e. All litter, displays, and debris shall be cleared at the end of each Market. CCCFM will be responsible for collecting trash within the public parking lots at City Hall, the City Hall grass and landscape area, a portion of the parking lot adjacent to Michael’s, and within the general vicinity of the Market.
f. All non-stormwater discharges are strictly forbidden from entering the storm drain system. This includes, but is not limited to, the following: wash water from the cleaning of equipment, wastewater from portable sinks, wash basins and kitchen holding tanks.
g. Dry methods (sweeping, wiping down) shall be used to clean up the site after the event.
6. All CCCFM signage shall comply with Section 18.60.055 of the Pleasant Hill Municipal Code.
7. Prior to operation, the applicant shall obtain a health permit from Contra Costa Environmental Health Division.
8. No ADA accessible spaces or pathways shall be obstructed unless approved by the City.
9. The activity area shall be made accessible to emergency response vehicles as needed.
10. The special event shall comply with City noise standards as listed in Chapter 9.15 of the Municipal Code.
100 Gregory Lane, Pleasant Hill, CA 94523-3323 – (925) 671-5270 www.pleasanthillca.org
11. This event shall be in compliance with all Police and Fire regulations applicable to the event.
12. The traffic control plan shall be provided to the Pleasant Hill Police Department.
13. If complaints regarding parking, traffic circulation, litter, or noise are received during the hours of the event, or in connection with the event (litter), corrective actions must be taken to address the complaints and future requests for special events at this site may be restricted.
14. The applicant shall provide the Zoning Administrator/Police Department with the name and phone number of an on-site event manager.
15. The applicant shall agree to and submit a signed “Hold Harmless and Insurance Declaration” at least 21 days prior to the proposed special event.
16. The property owner and tenant/applicant shall defend, indemnify and hold harmless the City of Pleasant Hill and its agents, officers and employees from any claim, action or proceeding against the City and its agents, officers or employees to attack, set aside, void, annul an approval of the Planning Commission, City Council, Public Works & Community Development Director, Zoning Administrator, or any other department, committee, or agency of the City concerning this Special Event Permit.
17. Failure to comply with any of the conditions of this permit and/or operating the facility in a manner that creates a public nuisance may result in modification or revocation of this permit by the City pursuant to Section 6.20.220 and 18.135.040 of the Pleasant Hill Municipal Code. If the City determines that actions must be taken to fully or partially abate any public nuisance arising from operation of the facility, the applicant shall be required to reimburse the City for the full cost of conducting the abatement, including, but not limited to, all administrative costs.
X
customer parking
“trelany road closed to thru traffic” signage
provided by city *double sided at gregory
*Not drawn to scale
1 2
3 X
X
“road closed”
Signage and Barrier Provided by City.
R3-1 no right turn
R3-2 No Left turn
signage provided by city
Set cones at Taper (page 2)
cones provided by city
4 EXHIBIT A
4 Farmers BOOTHS 7-29
& Cooking BOOTHS 1-6
Non-Farmer BOOTHS 32-41
Music/entertainment
#32-41
#22-31
#1-6
#7-21
kids zone customer parking
community outreach
vendor parking
city outreach
road closed
signage
Pleasant Hill Farmers’ Market
*Not drawn to scale
4*5&1-"/
&9)*#*5#