CITY COUNCIL STAFF REPORT
Meeting Date: February 2, 2026
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. -26 DIRECTING THE PREPARATION AND FILING OF THE 2026/2027 ANNUAL REPORT FOR
ASSESSMENT DISTRICT NO. 22
SYNOPSIS
An assessment district is a financial mechanism that is levied on a specific geographic area or parcels of real estate, which have been identified as receiving a direct and unique "benefit" from a public improvement. Assessment District No. 22 (AD 22) enables the City to provide landscape maintenance and street lighting at an enhanced level within the scenic easements in the Grayson Woods and Gallery Walk Subdivisions. These landscape and lighting improvements are considered to be of direct benefit to the properties within AD 22’s boundaries. The funding for the maintenance and services is provided through annual assessments paid by these benefiting property owners within AD 22.
In order for the City to continue to levy and collect assessments within AD 22 for the 2026/2027 fiscal year, an Annual Report is required. The Annual Report will include a description of the improvements to be made during the fiscal year; an estimate of costs to maintain the improvements; an allocation of costs to each parcel; confirmation of each benefiting parcel and levy of assessments; current expenditures; and proposed budget for services.
DISCUSSION
Background
AD 22 (Grayson Woods) was formed in 1997 pursuant to the provisions of the Landscape and Lighting Act of 1972 and the California Streets and Highways Code. AD 22 was amended in 2002 to include Subdivision 8304, Gallery Walk. AD 22 enables the City to collect assessments from property owners in order to provide landscape maintenance and street lighting at an enhanced level and quality within the Grayson Woods and Gallery Walk Subdivisions (see maps). These services are considered to be of direct benefit to the properties within the AD 22 boundaries. The costs for providing these services have been paid annually by these benefiting property owners.
Analysis
The collecting of assessments from properties within the boundaries of AD 22 will ensure continued maintenance of lighting and landscape improvements. Since July 2007, City staff has provided maintenance services for Grayson Woods (previously contracted out to a private landscape company), and City staff continues to provide maintenance services for Gallery Walk through the collection of assessments. The maintenance activities include weekly mowing and edging of turf; maintenance and repair of irrigation systems; pruning; debris removal; graffiti removal; street light repair; maintenance and weeding, as well as utility charges for water and electricity.
In order for the City to continue to levy and collect assessments within AD 22 for the 2026/2027 fiscal year, the District Engineer must prepare an Annual Report. The Annual Report will include descriptions of the improvements to be made during the fiscal year, an estimate of costs, and the levy of assessments upon the benefiting properties.
SCI Consulting Group, as the designated Engineer of Work, would prepare the Annual Report and submit the assessments to the County Auditor for placement on the 2026/2027 Property Tax Roll. A not-to-exceed fee of $9,200 will provide for these services.
Once the Annual Report is complete, the City Council will review and approve it (if appropriate), be asked to approve a resolution announcing the intent to levy assessments for the current year, issue a notice of intent to levy and collect assessments within the District, and hold a public hearing on the levy of the assessments.
FISCAL IMPACT
The cost of preparing all necessary reports required for the levy and collecting of assessments will be borne by the property owners within the AD 22 boundaries. The not-to-exceed amount for the engineering services specified in the Scope of Services and Compensation attachment is $9,200, which will be paid by the Assessment District.
PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Adopt the proposed resolution
ALTERNATIVES TO RECOMMENDED ACTION
Should AD 22 not be renewed for the 2026/2027 fiscal year, there would be a loss of approximately $63,000 in collected assessments to fund revenue maintenance activities within AD 22. The City would then need to fund these maintenance activities or maintenance would be suspended.
ATTACHMENT(S)
Proposed Resolution
AD 22 Boundary Maps
SCI Consulting Group Agreement and Scope of Services and Compensation Prepared by: Ann James, Public Works Director
Reviewed by: Erick Cheung, Chief Financial Officer
Approved by: Ethan Bindernagel, City Manager