CITY COUNCIL STAFF REPORT
Meeting Date: May 4, 2026
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. ___-26 AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT
FOR FY 2026/27-2028/29 WITH RSG, Inc. FOR HOUSING ELEMENT
IMPLEMENTATION PROGRAMS & FINANCIAL AND
ADMINISTRATIVE SERVICES FOR THE REDEVELOPMENT AND
HOUSING SUCCESSOR AGENCIES
SYNOPSIS
The City Manager is requesting authorization to execute three Professional Services Agreements with RSG, Inc. (“the consultant”) to assist the City of Pleasant Hill (“the City”) with Housing Element Program Implementation and to provide continued financial and administrative services to the Pleasant Hill Redevelopment and Housing Successor Agencies for the next three fiscal years.
DISCUSSION
Background
The Redevelopment Successor Agency (“RSA”) oversees the winding down of financial affairs of the former Redevelopment Agency, including payments of remaining debt obligations incurred by the Redevelopment Agency. The Housing Successor Agency (“HSA”) oversees the former Redevelopment Agency’s affordable housing assets and obligations. RSG, Inc. was selected in 2015 as the RSA and HSA administrative and financial consultant through a competitive process and has successfully and satisfactorily completed the scope of its original and subsequent contracts.
RSG is specially trained, experienced, and competent to perform the scope of work required and has demonstrated expertise on the ongoing long-term projects specific to Pleasant Hill’s Redevelopment and Housing Successor Agencies. RSG will complete the scope of the existing contract by June 30, 2029. The City would like to enter into a new contract with RSG for FY 2026/27 through FY 2028/29 to perform the scopes of work included with the attached draft professional services agreements.
In addition, in 2025 the City entered into a professional services agreement with RSG, Inc to complete various Housing Element Implementation Programs that were introduced when the City adopted the Pleasant Hill Housing Element. The Housing Element requires the City to complete various programs within specific timeframes. Many of the Housing Element programs require technical knowledge and experience that can be better addressed with Housing consultants specialized in the industry. The City continues its efforts to complete various Housing programs that can then be reported back each year to the State of California in the recurring Annual Progress Report.
Analysis
Redevelopment and Housing Successor Agency Work Program RSG is specially trained, experienced, and competent to perform the scope of work and has demonstrated expertise specific to Pleasant Hill’s Successor Agencies. RSA services are all related to the wind-down of the former redevelopment agency and include: preparing annual reports and schedules; responding to inquiries from staff, the County Oversight Board, the Department of Finance, and the County Auditor-Controller; computing and assisting with reimbursement payments; and preparing materials for meetings. Housing services include preparation of the HSA annual report; annual compliance monitoring for existing and new affordable housing projects approved by the City (including projects resulting from the City’s Housing Element); assistance with affordable housing projects with Habitat for Humanity (“Habitat”) and Satellite Affordable Housing Associates (“SAHA”); and general advisory services, as needed.
Housing Element Implementation Work Program
RSG, Inc. submitted a proposal that presented options for implementing various Housing Element programs with an estimated timeline and budget for completion. The Implementation Programs with which the consultant will be assisting the City are as follows:
Program V. Funding to Support Affordable Housing (Research and Data Collection) – RSG, Inc. will assess available funding sources (State, Federal, private, local) and draft an updated informational handout that is posted on the City website and distributed with land development applications.
Program Z. Housing Trust Fund (Outreach) – RSG, Inc. will update the regional developer and non-profit housing agency distribution list and distribute a handout that includes information about the City Housing Trust Fund via e-mail.
Program EE. Housing Opportunity Sites and Lower-Income Vacant Sites (Research and Report) – RSG Inc will develop incentive options for posting on the City website and prepare a report on residential development progress on vacant and housing opportunity sites.
Program HH. Supportive Housing (Research) – RSG Inc will consult with nonprofits for supportive housing opportunities and explore funding opportunities.
Program LL. Neighborhood Preservation Program (Research) – RSG Inc. will research available opportunities to start a neighborhood preservation program for low-income residents, including researching Contra Costa County Neighborhood Preservation Program status.
Program MM. Emergency Repair Grant Program (Research) – RSG Inc. will research emergency repair and rehabilitation grant opportunities for application within the City.
Program NN. Rehabilitation Needs Assessment (Data Collection and Outreach) – RSG, Inc. will monitor the status of available residential rehabilitation programs and update a handout to advertise online or mail, if applicable. In addition, this task includes the option to host a virtual webinar that describes available funding sources.
Program UU. Affirmatively Furthering Fair Housing (Data Collection and Outreach Program) – RSG, Inc. will coordinate an outreach program with the Regional Center of the East Bay to inform residents of housing and services available for persons with developmental disabilities; prepare materials to post on City website; compile Fair Housing information and resources for City website and social media platforms; and prepare and conduct landlord training on fair housing responsibilities, source of income discrimination, and other discriminatory practices.
Program VV. Fair Housing Services (Multi-Agency coordination, Data Collection and Outreach) – RSG, Inc. will coordinate with County, ECHO, Bay Area Legal Aid and other regional partners who provide training for property owners and managers about fair housing laws; update Pleasant Hill property owner and manager distribution list; promote regional partner trainings; coordinate with regional agencies to conduct a virtual workshop with targeted populations; and coordinate with staff to analyze potential changes to programs and policies, as necessary.
FISCAL IMPACT
The three proposed contracts are summarized below:
Redevelopment Successor Agency tasks: RSG’s Inc’s total cost is $75,000 for three years to provide the tasks described in the Scope of Services on a time-and-material basis. This portion of the contract will be funded via the City’s receipt of $250,000 of property tax revenue annually from the Contra Costa County Auditor-Controller and California Department of Finance to cover the Successor Agency’s administrative expenses, including staff time and the cost of professional services agreements.
Housing Services work program tasks: RSG’s Inc’s total project cost is $135,000 for three years to provide the tasks described in the Scope of Services on a time-and-material basis. This portion of the contract will be funded through the Low- and Moderate-Income Housing Asset Fund.
Housing Element Implementation tasks: RSG Inc’s total project cost is $88,820 (including a 10% contingency) for three years to provide the tasks described in the Scope of Services on a time-andmaterials basis. The project will be funded through the General Fund with funding allocated through the Planning Division Contractual Service budget line item.
PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Adopt the three attached resolutions authorizing the City Manager to execute three Professional Services Agreements with RSG, Inc.
ALTERNATIVES TO RECOMMENDED ACTION
1. Continue the item to a later date with direction provided to Staff.
2. Do not adopt the resolutions.
ATTACHMENTS
A – Proposed Resolution – Redevelopment Successor Agency Work Program Exhibit 1 – Proposed Professional Service Agreement
Exhibit 2 – RSG Inc. Consulting Services Proposal
B – Proposed Resolution – Housing Successor Agency Work Program Exhibit 1 – Proposed Professional Service Agreement
Exhibit 2 – RSG Inc. Consulting Services Proposal
C – Proposed Resolution – Housing Element Implementation Work Program Exhibit 1 – Proposed Professional Service Agreement
Exhibit 2 – RSG Inc. Consulting Services Proposal
Prepared by: Troy Fujimoto, City Planner
Approved by: Ethan Bindernagel, City Manager