CITY COUNCIL STAFF REPORT
Meeting Date: July 13, 2026
TO: THE HONORABLE MAYOR AND CITY COUNCILMEMBERS
TITLE: ADOPT RESOLUTION NO. __-26 ACCEPTING THE 2025 STREET RESURFACING PROJECT (NO. 03-25) AS COMPLETE AND
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO ISSUE
AND RECORD A NOTICE OF COMPLETION
SYNOPSIS
The 2025 Street Resurfacing Project No. 03-25 provided pavement resurface treatments on selected streets within two residential neighborhoods (RZ15 and RZ18) in the City. The contractor, MCK Services, Inc., has completed all the work to the City’s satisfaction. The purpose of this item is to consider accepting the 2025 Street Resurfacing Project No. 03-25 as complete and to authorize the Public Works Director to issue a Notice of Completion.
DISCUSSION
Background
On September 15, 2025, the City Council adopted Resolution No. 45-25, which awarded the 2025 Street Resurfacing Project’s construction contract to the lowest, responsible bidder, MCK Services, Inc., in the base bid amount of $3,821,163.71, Bid Alternate A in the amount of $123,085, and Bid Alternate B in the amount of $18,785 for a total construction cost of $4,536,208.27, including contingency.
The 2025 Street Resurfacing Project No. 03-25 was included in the City’s approved Capital Improvement Plan (FY 2024–2029). The project work included localized pavement failure repairs (potholes), installation of new ADA curb ramps, limited curb and gutter replacement, final pavement resurfacing treatments, followed by re-striping consistent with the City’s draft Pedestrian and Bicycle Master Plan. The final resurfacing treatment for RZ15 comprised partialdepth recycling of the existing roadway and base material followed by a hot mix asphalt (HMA) overlay. Project streets within RZ 18 received a three-inch “mill and fill” treatment with HMA.
Both treatments will extend pavement life and improve ride quality without the higher cost of full street reconstruction. A list of all project streets is attached.
Project Highlights
• Recycled approximately 8,440 tons of asphalt pavement as new roadway base material • Placed 16,948 tons of HMA
• Installed 22 new ADA curb ramps
• Replaced 364 linear feet of curb and gutter and 534 square feet of valley gutter • Perpetuated 26 survey monuments and re-established one iron pipe monument in a monument casing
• Refreshed thermoplastic pavement markings, reflectors, and curb paint within Zones 15 and 18
• Installed a new Class III Neighborhood Bicycle Boulevards on both Camelback Road and Elderwood Drive in accordance with the City’s Bicycle and Pedestrian Master Plan • Installed high-visibility crosswalks at six locations near elementary schools • 190 tons of HMA for the resurfacing of Hawthorne Drive (Monticello Avenue to City Limits)
• Repainted 5,200 linear feet of curbs at various Recreation & Park facilities • 300 tons of HMA for the resurfacing of Atrice Lane
Per the terms of the City’s Memorandum of Understanding (MOU) with the Pleasant Hill Recreation and Park District, the resurfacing and re-striping of Hawthorne Drive (City Limits to Monticello Avenue) and 5,200 linear feet of painted curbs at various Recreation and Park facilities was completed as part of the project scope. The Recreation and Park District has reimbursed the City $112,681.25 for this work.
Per the City’s agreement with Contra Costa Water District (CCWD), 207 water valves were adjusted to grade as part of the project. CCWD has reimbursed the City $182,000 for this work.
Per the City’s agreement with the Central Contra Costa Sanitary District (CCCSD), six rodding inlets and 114 sewer manholes were adjusted to grade as part of this construction project. CCCSD has reimbursed the City $150,000 for this work.
As part of the City’s street monumentation program and in compliance with state law, 26 survey monuments were perpetuated, and one monument was re-established and set into a monument casing. LCC Engineering and Surveying, Inc., a licensed surveyor, provided professional services for this work.
Upon City Council acceptance, all project streets will be subject to a five-year street pavement moratorium to protect pavement integrity, ride quality, and appearance, and to safeguard the City’s capital investment from utility cuts and premature degradation.
Analysis
The project is now complete, and all work conforms to the construction plans and specifications.
Construction began on October 6, 2025, and was substantially completed on January 23, 2026, within the allotted contract time. Acceptance of the project was delayed until the contractor completed all punch list items and submitted the required closeout documentation per the contract documents.
The total cost of construction, including change orders, is $4,531,153.34, which is $5,054.93 below the approved contract amount of $4,536,208.27. Change order work included:
• Re-striping high‑visibility crosswalks at six locations adjacent to elementary schools • Re-striping faded or missing pavement striping throughout the City • Revising the treatment in RZ15 from partial‑depth recycling to a three‑inch “mill and fill” due to constructability issues on streets less than 500 feet in length • Revising the treatment in RZ18 from overlay to “mill and fill” based on existing field conditions
• Repairing two storm drain inlets—one on Camelback Court and one on Camelback Road • Resurfacing and installing thermoplastic striping on Atrice Lane The City is retaining approximately five percent of the total construction cost ($226,557.67) from MCK Services, Inc. to ensure all subcontractors and suppliers have been paid. Release of these funds requires the City Council’s formal acceptance of the work and authorization to issue and record a Notice of Completion. If no claims are filed within 35 days of recording, final payment of the retained amount may be released to the contractor. After accepting the project, the City will have a one‑year maintenance period to address any issues that arise during that time.
FISCAL IMPACT
The project is funded by $3,118,510 in Measure K funds, $883,192 in SB1 funds, and $529,451 in Gas Tax Funds, totaling $4,531,153.
PUBLIC CONTACT
Public Contact was made through posting of the City Council agenda on the City’s official notice bulletin board, at the Pleasant Hill Senior Center, and at the Pleasant Hill Police Department. The agenda and staff report are posted on the City’s web page.
RECOMMENDED CITY COUNCIL ACTION
Move to adopt Resolution No. __-26 accepting the 2025 Street Resurfacing Project No. 03-25 as complete and authorizing Public Works Director to issue and record a Notice of Completion.
ALTERNATIVES TO RECOMMENDED ACTION
None recommended.
ATTACHMENT(S)
Proposed Resolution
Exhibit 1 – Project List of Streets
Prepared by: Shawn Hung, Associate Engineer
Reviewed by: Ann James, Public Works Director
Approved by: Ethan Bindernagel, City Manager