CITY OF PLEASANTON
CITY COUNCIL MEETING MINUTES
April 12, 2022
This meeting was conducted in accordance with Governor Newsom' s Executive Order N- 29- 20 and AB 361 COVID- 19 pandemic protocols.
CLOSED SESSION
Mayor Brown called the closed session meeting of the City Council to order at the hour of 5:30 p.m.
ROLL CALL
Present: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown
Absent: None
PUBLIC COMMENT — None.
ADJOURN TO CLOSED SESSION FOR THE FOLLOWING:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Govt. Code, § 54957. 6:
Agency representative: Brian Dolan, Debra Gill, and Art Hartinger Employee Organization: International Association of Firefighters Local 1974 ADJOURNMENT — The meeting adjourned at 6:04 p.m.
SPECIAL MEETING
Mayor Brown called the special meeting of the City Council to order at the hour of 6: 10 p.m.
ROLL CALL
Present: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown
Absent: None
CLOSED SESSION REPORT
City Attorney Dan Sodergren advised there was no reportable action.
PUBLIC COMMENT — None.
PUBLIC HEARINGS AND OTHER MATTERS
1. Review and approve the draft All- Abilities Playground Master Plan, CIP No. 20773, and provide direction to staff on whether to proceed further with the design or pause until construction funding is identified
Assistant Director of Library and Recreation Michele Crose detailed the forthcoming presentation about the proposed All-Abilities Playground at Ken Mercer Sports Park, including its design and recommendations from the Parks and Recreation Commission.
Richmond Rossi Montgomery ( RRM) Design Group Landscape Architect Gina Chavez reviewed the outreach survey informing the design by determining the community' s preferences for the 2.5-acre site.
She reviewed renderings of Concept 1 " Rise" and Concept 2 " Pride." She reported there was an even split among public feedback on the two concepts with a slight preference for Concept 1. Preferred amenities included retaining existing trees, adding additional trees and shade structures, fitness equipment, and intergenerational games.
Ms. Chavez reported the final conceptual plan is based on the Rise option but incorporated popular elements from the Pride option, including the addition of an accessible parking space, and shifting the Sunrise Plaza entrance. She advised the final concept enlarged the central play area, incorporated Concept 2' s slow play area, and switched out the unpopular bird feature. She explained there is an addition of rocking benches per community feedback and the Concept 2 challenge course was added to the Concept 1 design in place of the climbing structure. She noted nature play was also added along with a small stage for performances, and lawn space for spontaneous activities.
Landscape Architect Matt Gruber reported the Parks and Recreation Commission voted to adopt the proposed design, but expressed concerns about the $ 7. 5 million estimated construction costs. Staff requests that the City Council review the proposed design and provide direction to staff on whether to proceed forward or pause due to a lack of funds.
In response to Councilmember Balch, Landscape Architect Gruber explained the cost of playground equipment is one of the unknowns along with construction cost contingencies.
In response to Councilmember Arkin, Landscape Architect Gruber clarified the project was approved with $ 360, 000 set aside for design but the total amount until the time of bidding will be $ 500, 000, leaving a deficit of$ 140,000.
In response to Councilmember Narum, Landscape Architect Gruber clarified the project would have pathway safety lighting but not large overhead lighting. The intent is to have the park close at dusk.
In response to Councilmember Narum, Assistant Director Crose reported there have been preliminary discussions about searching for grant funding. She confirmed there is presently no grant funding and the staff has not gone any further than the research phase.
Councilmember Testa stressed the need for grants and sponsorships.
In response to Mayor Brown, Assistant Director Crose clarified there was significant public input looking for having as much seating area as possible, leading to the creation of an accessible picnic area in the design.
In response to Mayor Brown, Assistant Director Crose clarified there is a possibility of using money from the Public Art Fund for the installation of public art, independent of the playground costs.
Mayor Brown opened the public hearing. There being no speakers, the public hearing was closed.
In response to Councilmember Testa, Assistant Director Crose advised her understanding is Pleasanton Unified School Districts ( PUSD) playground is for a specific age range whereas the City' s would be for all ages. Interim City Manager Brian Dolan noted it is a fraction of the size being proposed for Ken Mercer Sports Park.
Councilmember Narum moved to approve the draft of the All- Abilities Playground Master Plan.
Councilmember Arkin seconded the motion.
Councilmember Narum liked many components of the project and noted it is a nice complement to the Sunflower Hill project. She advised costs are a concern and called to not spend any more money at this time, noting the equipment could be outdated in a couple of years when funding does exist. She commended RRM's design and the ability to phase construction. She encouraged searching for grants and opening a fund through the Three Valleys Community Foundation for residents to make donations.
City Council Minutes Page 2 of 18 April 12, 2022
Councilmember Arkin commended the project as being an amenity to the community and for its beautiful design. She advised this was the top response as a priority in the recent community survey.
She encouraged grant funding and encouraged moving forward with the requested $ 100, 000 for continued design.
Councilmember Arkin inquired if the dais was interested in going out for a bond to help fund the playground and the many other community amenities to be discussed tonight in the Capital Improvement Plan ( CIP). She noted the City does not have the funds to build all it wants to but the aggregate total of$ 50 million would not be a large bond for a City of Pleasanton' s size.
Councilmember Balch advised this is an amenity the community needs but noted the City has to stay within its means. He supported learning more about a bond possibility and noted this project lends itself well to construction phasing. He encouraged grants and noted spending the $ 100, 000 for additional design now would not be well- spent if the design is going to be stale in 2-3 years.
Councilmember Testa commended the project but cautioned moving forward now is not prudent. She reported a capital project bond was discussed in the past and received poor community support. She advised the past bond discussion only saw high support for increasing the Transient Occupancy Tax TOT). She encouraged corporate sponsorship of the playground.
Mayor Brown commended the proposed facility but noted as it has continuously grown it became more expensive than expected. She noted that all- abilities elements have been incorporated into playgrounds City- wide. She agreed with Councilmember Narum to open discussions with Three Valleys and other similar organizations. She noted some areas of the design, like the picnic area, are duplicated from other locations near the site. She called for future design discussions to include more options.
In response to Mayor Brown, Councilmember Narum clarified her motion was to approve the draft of the All- Abilities Playground Master Plan but to not move forward with any more spending. She clarified she would be open to amending her motion to direct staff to investigate opening a donation fund.
Councilmember Arkin approved the modifications to the motion.
In response to Councilmember Arkin, Assistant Director Crose reported design costs would likely increase in the future. She confirmed they can fund the $ 100, 000 in requested design costs without funding the project.
Councilmember Arkin implored her peers to approve the design funding, citing the project' s importance to the community and ability to phase construction. She noted a value engineering study may also be needed in the future given the playground' s cost.
Councilmember Narum disagreed with the funding due to the risk of the design being stale in a couple of years when the time comes for bidding and noted ADA rules regularly change. She advised they could also revisit the $ 100,000 during discussion of Item 5, noting the playground is a wonderful complement to the Sunflower Hill project.
Interim City Manager Dolan advised the City Council would have to go forward with the additional design if there is an interest in phasing the project. He advised it would allow for the study of what may be more achievable in the short term.
In response to Mayor Brown, Interim City Manager Dolan confirmed staff has heard value engineering should be part of the discussion moving forward with the project' s design.
City Council Minutes Page 3 of 18 April 12, 2022
Councilmember Narum called for a vote on her motion and revisiting the $ 100, 000 matter based on the results of the Item 5 discussion.
MOTION: It was m/s by Narum/ Arkin to approve the draft of the All-Abilities Playground Master Plan, not to move forward to spending more money, and direct staff to explore options for a donation fund. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
2. Review and approve the draft conceptual design for Lions Wayside and Delucchi Parks and approve an amendment to the professional services agreement with Moore, lacofano, and Goltsman, Inc. for the not- to- exceed amount of$ 28, 770 for landscape architectural services and to participate in public outreach and related to the update of the Lions Wayside and Delucchi Parks Master Plan, CIP No. 06716
Landscape Architect Gruber reported Moore, lacofano, and Goltsman (MIG) Director of Quality Assurance/Quality Control Richard Larson has been working on this project for over 20 years.
Mr. Larson reported the 2014 Park Master Plan showed the creek as being underground, but the City is now obligated to make it a feature in the park instead of as a ditch. He advised the Lions Wayside and Delucchi Parks are not being looked at as one park instead of two. He noted there is a need to replace the bandstand and a potential need to improve parking. He advised staff is looking to include a children' s play area and accommodate a regional trail and noted the park also needs to accommodate the Farmer' s Market.
Mr. Larson reported on the design selected in 2014 by the Parks and Recreation Commission. He noted a large eucalyptus tree has since been removed, the property has been added to the park area along First Street, and the Regional Water Quality Control Board (RWQCB) has requested the creek be day lighted and restored.
Mr. Larson presented a preliminary 2022 design plan integrating the two parks. He noted the design relocates the creek to the southern side of the park to optimize the audience area for the bandstand and allow for better circulation. He reported there will be additional parking on the new parcel along First Street and noted the new bandstand will be in a similar location as the current one. He explained there will be a grand entry point to and from downtown at the corner of First Street and Neal Street. He reported there will be an area for pop- up tent pavilions near the intersection of First Street and Angela Street for Farmer' s Markets and similar events. He noted the audience area for performances has increased from 24, 000 to 30, 000 square feet in this proposal.
Mr. Larson reported the Parks and Recreation Commission's February comments are being studied. He advised the regulatory agencies have also provided positive feedback but have not yet approved the project. He reported an informal review conducted with an interagency group found no red flags. He explained this presentation would not be happening if he did not feel confident in getting approval from the regulatory agencies. Mr. Larson advised he expects of having a final plan ready for the City Council to approve this summer.
Landscape Architect Gruber requested the City Council provide feedback on the conceptual plan and approve the $ 28, 770 to complete the public outreach efforts about the design.
In response to Councilmember Narum, Mr. Larson confirmed the current design does not have picnic tables or barbecues but those can be added. He advised the open space in Lions Wayside Park can allow for many flexible uses and noted Railroad Avenue can be easily blocked off for events.
City Council Minutes Page 4 of 18 April 12, 2022
In response to Councilmember Narum, Landscape Architect Gruber confirmed the request for$ 28, 770 is to complete the Master Plan for the parks and public outreach.
In response to Councilmember Narum, Mr. Larson confirmed there is an increase of about 25% in the space available for bandstand audiences from the 2014 plan. He advised this would be even more if the City blocked off Railroad Avenue. He reported the audience space will be at least as much as what currently exists even while devoting space to the creek.
In response to Councilmember Balch, Landscape Architect Gruber explained the benefits of relocating the bandstand is that the noise is away from residential neighborhoods. He also noted how the proposed location provides amphitheater- style seating due to the park' s natural slope. Mr. Larson clarified this design is proposed so the evening sun is not in the audience' s eyes.
In response to Councilmember Balch, Landscape Architect Gruber confirmed the additional space on First Street was not in the 2014 Master Plan so whether to use it for parking as proposed is something they are seeking both City Council and public input on.
Mayor Brown encouraged having this and other similar projects presented to the City Council include a list of components that can be assessed individually from a cost and value engineering standpoint. She called for retaining as many trees as possible for shade at concerts.
In response to Mayor Brown, Mr. Larson advised there is an assumption the ice house will be relocated.
Mayor Brown opened the public hearing.
Gerard Rawson advised he owns property on Second Street and did not see the input he provided for the 2014 Master Plan included in this draft. He called for the preservation of the historically- significant boulders.
Gail Myers of the Alameda County Master Gardeners clarified her comments about Item 5.
Todd Nelson expressed support of the plan and called to integrate it into other downtown plans, citing the regional trail connection.
Matt Turner, Chair of the Alameda County Transportation Commission' s Bicycle and Pedestrian Advisory Committee, commended the City's work with trails and parks. He echoed Mr. Turner's comments about ensuring the new park' s trails are regionally connected.
Mayor Brown closed the public hearing.
Councilmember Testa moved to approve the staff' s recommendation. Councilmember Balch seconded the motion.
Councilmember Testa commended the proposed design and noted it is a great improvement she would like to see come to fruition when funding is identified.
Councilmember Balch noted the staff report is an attempt to find a design for the park which also complies with the RWQCB requirements because they can no longer consider the creek a ditch. He advised this is an amenity the community still wants. He supported the proposed location for the bandstand, being cognizant of the neighborhood. He noted how well the proposed design connects the Firehouse Arts Center with the parks and noted the boulders could become a sitting area.
City Council Minutes Page 5 of 18 April 12, 2022
Councilmember Arkin supported the bandstand configuration, Firehouse Arts Center incorporation, creek enhancements, larger audience area, Farmer' s Market area, paved walkway across Neal Street, keeping the existing trees, and the design in general. She agreed with preserving the boulders and regional connectivity mentioned by the public speakers. She expressed her support for the motion.
Councilmember Narum advised she particularly likes the gateway at the corner of First Street and Neal Street for how it will draw people downtown. She commended how the new area along First Street is incorporated with both the additional park and parking space. She supported the orientation of the bandstand for keeping noise pointed away from neighborhoods and audiences not having to look into the evening sun. She commended the additional seating space and the concept of being able to close Railroad Avenue to accommodate an even larger crowd. She called to keep the trails regionally connected as this design would. She expressed her support for the motion.
Mayor Brown reported this has been a priority for many years and is excited about the plan. She commended the Railroad Avenue closure option and additional parking. She reported the Pleasanton Lions Club has offered to work on funding since they are the park' s namesake. She called for a historic- looking bandstand and noted staff will have to find the funding for the park improvements.
MOTION: It was m/s by Testa/ Balch to approve staff' s recommendation. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
Mayor Brown recessed the meeting at 7:52 p.m. and reconvened at 7:59 p.m.
3. Review cricket field recommendations and provide direction to staff on cricket field options Assistant Director Crose reported the 2014 Parks and Recreation Master Plan identified cricket as a sport the City should program. She advised many sites have since been identified as potential sites for a cricket field with no success. She reported staff has determined a near- term solution is a 180- foot radius field with 5- 10 parking spaces while a long- term solution includes a 240- foot radius field with parking for 50 cars, lights, bleachers, a scoreboard, team areas, and the ability to be used year- round.
Assistant Director Crose reported staff has evaluated the Ken Mercer Sports Park, Amador Community Park, Muirwood Community Park, Staples Ranch, and Bernal Community Park as possible sites able to support the 180- foot radius in the near term. She noted Ken Mercer Sports Park and Amador Community Park have many scheduling conflicts while Muirwood Community Park has fewer conflicts and was identified as the best near- term solution. She advised Staples Ranch is undeveloped with convenient access to Interstate 580, making it a possible long- term solution.
Assistant Director Crose reported the Parks and Recreation Commission felt cricket can be played simultaneously with other sports in Pleasanton like it is in the cities of Dublin and San Ramon. She advised the Commission felt a venue at Staples Ranch could be of world- class caliber and a cricket pitch if correctly oriented should be safe at Muirwood, The Commission expressed concerns about negative community feedback from Muirwood- area residents and asked staff to look into signage and other safety features.
Assistant Director Crose reported staff received over 80 emails and prevailing themes were safety concerns, concerns about the size of Muirwood, concerns that members of the Commission have conflicts in recommending Muirwood, that Muirwood should be utilized by the neighborhood' s residents, and suggestions for alternate locations.
City Council Minutes Page 6 of 18 April 12, 2022
Assistant Director Crose reported public feedback supports a cricket location somewhere in the City but not at Muirwood. She advised staff is recommending removing Muirwood as the near- term solution and conducting further research for other options, such as Bernal Community Park.
In response to Councilmember Balch, Landscape Architect Gruber advised the Alisal Elementary School cricket pitch has a radius of about 150 feet.
In response to Councilmember Balch, Assistant Director Crose confirmed a 180- foot radius is considered a safe area for players ages 11 and under.
In response to Councilmember Balch, Landscape Architect Gruber reported an artificial field would be an option due to easier maintenance and noted the cricket community prefers natural turf. He confirmed the Staples Ranch site could receive recycled water while Bernal Park could not. He confirmed there would be no change in water usage if the field were at Muirwood because it is an existing park.
In response to Councilmember Balch, Assistant Director Crose confirmed that Muirwood Park currently hosts City- programmed youth soccer and other contracted sports. She advised there is less City programming than in other parks.
In response to Councilmember Balch, Assistant Director Crose advised upper Bernal is not large enough to hold a cricket pitch. She reported she has not researched if the park adjacent to Donlon Elementary School is large enough for cricket. Landscape Architect Gruber confirmed staff did look at Donlon but it was not considered as a potential site because it is not City property and the City does not have a Joint Use Agreement for the property with PUSD.
Councilmember Balch directed staff to investigate if Donlon could be an option.
In response to Councilmember Balch, Assistant Director of Library and Recreation Crose reported the City' s cricket participation numbers are similar to its football participation numbers and noted they continue to grow. She advised there is a strong need for a cricket field.
In response to Councilmember Arkin, Assistant Director Crose advised the Pleasanton Middle School' s field is too small for the 180-foot radius. She explained the City stopped using it as a site due to serious maintenance concerns along with reoccurring natural damage the City found difficult to mitigate.
In response to Councilmember Arkin, Assistant Director Crose confirmed the costs associated with the Staples Ranch site would be for a full build- out and not just the field itself. She could not provide an estimate of the cost for just the field. Landscape Architect Gruber expects the costs to be in the $ 4- 8 million range and possibly higher due to a lack of infrastructure. He clarified the basic infrastructure would include restrooms and parking.
In response to Mayor Brown, Assistant Director Crose advised grass length would still be a concern with the location in the center of Ken Mercer Sports Park. She advised it remains a major maintenance concern and likely would require more equipment.
In response to Councilmember Arkin, Assistant Director Crose confirmed football is primarily played in the fall. She clarified the City typically closes these fields from the end of fall until February or March and would still maintain this window to allow the grass to rejuvenate. She advised cricket could then be allotted the space in the spring.
In response to Councilmember Arkin, Assistant Director Crose confirmed there are two options staff could work with at Ken Mercer Sports Park— the underused softball field and the football fields. She confirmed there would be short- term solutions for being 180- foot radiuses.
City Council Minutes Page 7 of 18 April 12, 2022
In response to Councilmember Testa, Assistant Director Crose confirmed a 180- foot radius field would be limited to ages 11 and under for safety reasons. She clarified there have been requests for both a 180- foot radius field for children and a 240- foot radius field for adults but requests for a 240- foot field have been lower because the cricket community understands the City does not currently have a site to accommodate the extra size.
In response to Councilmember Testa, Assistant Director Crose stated the initial cost estimate to convert the softball field to cricket is $ 500, 000.
In response to Councilmember Testa, Landscape Architect Gruber clarified the $ 50, 000 cost of a cricket pitch was estimated for the cost of the pitch itself. He advised construction costs have changed significantly in the years since. Assistant Director Crose clarified the biggest portion of the estimate is the removal of the softball complex, and relocation of irrigation to account for the current dirt infield.
Councilmember Testa stated she likes the softball option for a near- term solution over Muirwood and her long- term preference is for Bernal over Staples Ranch.
Mayor Brown stated this time is only for questions. She noted she also halted Councilmember Balch earlier when he started to drift off topic during a question.
In response to Councilmember Narum, Landscape Architect Gruber stated Upper Bernal is able to fit in a cricket pitch. He advised it is smaller than the Alisal space. He estimated it could only accommodate a 130 to 150- foot radius.
In response to Councilmember Narum, Assistant Director Crose stated the short grass request would have to be discussed more, agreeing they would likely have to also mow to the costlier shorter length on soccer fields.
In response to Councilmember Narum, Assistant Director Crose stated it is her understanding the City of Dublin and the City of San Ramon are not mowing the grass short on their cricket pitches.
Director of Operations Services Kathleen Yurchak clarified the Ken Mercer Sports Park grass is currently mowed at an optimal three inches. She explained when soccer groups request 2. 5 inches for competitive tournaments the City does it but charges the users for the additional service. She advised the shorter cutting costs approximately 100 hours of staff time. She stated if there was a cricket pitch at Ken Mercer Sports Park, staff would either ask to mow at the same three inches or to purchase equipment set at a lower height for better staff efficiency.
In response to Councilmember Narum, Director Yurchak confirmed staff could differentiate the cricket pitch and soccer field lengths. The pitch could also be an artificial material not requiring mowing.
Mayor Brown noted a 240-foot radius circle is 160 yards in diameter, making it rather large. In response to Mayor Brown, Assistant Director Crose reported staff has not done extensive research about having a youth and adult field overlap.
Mayor Brown opened the public hearing.
Tim Correa expressed concern for safety and park access. He advised there is a demand for adult cricket games requiring larger fields. He noted there is confusion as to whether 180 feet can be suitable for adults. He advised the field will likely be used year- round and not in a defined season.
Gary Kohler expressed excitement about the possibility of a world- class cricket pitch with recycled water at Staples Ranch. He expressed concern that the open area at Muirwood would be taken away City Council Minutes Page 8 of 18 April 12, 2022
for the pitch. He noted the lack of parking and access to Muirwood would cause backup into the neighborhood.
Christine Chiman encouraged the City Council to vote against a cricket pitch at Muirwood, submitting a petition from neighborhood residents. She noted the Parks and Recreation Commission does not endorse Muirwood as a viable site.
Cynthia Shon reported the Ken Mercer Sports Park was removed from consideration years ago due to financial reasons. She advised a league sport like cricket belongs at Ken Mercer Sports Complex. She noted Ken Mercer Sports Park has better access and parking, creating fewer neighborhood impacts, and has many bathroom stalls lacking at Muirwood.
Stephen Wallace stated that Muirwood Park is not built for cricket, especially at the adult level. He expressed concerns about traffic, parking, and safety. He encouraged the City Council to not approve Muirwood Park for the cricket pitch.
Larry Brazil reported a lack of community notice and input before the Parks and Recreation Commission meeting to discuss a cricket pitch. He endorsed having a cricket pitch but not at Muirwood.
Lesa Watts Frederick spoke of how much her family enjoys Muirwood Park and does not endorse having a cricket pitch there. She advised it makes the park unsafe for picnicking, dog walking, and other activities in the area. She explained it does not have ample parking for players and spectators.
Arsh Desai advised it is his dream to become one of America' s greatest cricketers and noted his father has to drive him to other cities to play. He requested a beautiful cricket ground in Pleasanton.
Nyle Chaudhary advised he loves playing cricket and wants to see more cricket grounds like soccer.
Rushil Shah reported cricket has helped with his mental and physical health, allowing him to make friends. He explained, as an eighth grader, commuting to neighboring cities to play is becoming a problem as he gets older and is inconvenient to get to.
Aditya Mane spoke on the time spent commuting a long distance to cricket grounds and called for a closer cricket pitch in Pleasanton. He advised more kids would be able to play if there was a pitch in Pleasanton.
Siva Makkena called for a cricket field in Pleasanton, noting the talent level of the local kids. He stated it would be better for Pleasanton' s kids to practice without having to travel to neighboring cities.
Vikrant Vaidhya expressed his support of a cricket field. He expressed hopes it will no longer be a minority sport. His nine-year-old son noted he hopes to someday play for the United States national cricket team. He called for a proper cricket to help them achieve their goals.
Maahi Madhavan expressed his passion for cricket as instilled in him by his father. He commended having a field at Alisal Elementary School but lamented its small size. He called for a larger pitch in the City so he can continue to play cricket.
Jagath Prabhath called for more cricket fields in Pleasanton to help grow the sport in Pleasanton through exposure to the game.
Sougata Biswas' s daughter spoke of her passion for cricket and called for a cricket pitch to be added somewhere in the City. She noted Pleasanton' s pitch at Alisal Elementary School is both too small and difficult to access. She stated a cricket pitch would be good for the community.
City Council Minutes Page 9 of 18 April 12, 2022
Bhavin Sai Makkena stated cricket is a growing sport in the Bay Area and advised having a field in Pleasanton will be helpful for residents.
Saswat reported growing up in India and passing this love on to his young son. His son expressed his passion for cricket and his dream of playing for the United States national team. He stated it is inconvenient having to travel to neighboring cities to play and requested a cricket ground in Pleasanton.
Saanvi Immadi stated she knows of many girls like herself who would like to play cricket, but their parents are unable to regularly travel to other cities for games and practices. She reported playing cricket at Alisal Elementary School until last year when she outgrew its small size. She requested the a cricket field at Ken Mercer Sports Park.
Sohan Kamath stated he supports cricket in Pleasanton, but not at Muirwood, echoing the concerns raised by others.
Vikrant Dessai stated he plays cricket and expressed hopes Pleasanton will add a field at a sports park.
He stated he shares the residents' safety concerns about a pitch at Muirwood. He questioned how the City would enforce an age restriction and advised it should be enjoyed by residents of all ages. He called for a 240- foot field whenever a permanent field is built.
Gary Moorefield noted how under- utilized the baseball diamond is at Muirwood, theorizing it is for the same safety concerns as cricketers face with hard balls going in unpredictable directions. He advised the parking situation is bad at Muirfield. He requested more sidewalks around Muirwood and endorsed pickleball for the park. He endorsed Ken Mercer Sports Park for a cricket pitch.
Ajay Immadi reported he is a Pleasanton Youth Commissioner who has been selected for the U.S.
Under- 19 national cricket team while two other Pleasanton residents were selected for the U. S. western regional team. He advised this is only possible due to the fields in neighboring cities. He noted the City' s changing demographics. He endorsed a cricket pitch at ken Mercer Sports Park where minimal changes are needed, unlike at Bernal and Staples Ranch.
Mayor Brown closed the public hearing.
Councilmember Arkin moved to remove Muirwood Community Park from the list of sites, direct staff to explore options at Ken Mercer Sports Park for a near- term solution and explore Staples Ranch as a long- term solution.
Mayor Brown requested an amendment to look at Bernal Community Park instead of Staples Ranch.
In response to Councilmember Arkin, Assistant Director Crose advised that due to the existing infrastructure, building a pitch at Bernal could be done faster than just a pitch and no buildout at Staples Ranch.
Councilmember Balch stated he would like to remand the entire item back to the Parks and Recreation Commission with direction to look at Staples Ranch, Bernal, Ken Mercer Sports Park, and add Donlon if PUSD is interested. He called for a broader motion.
In response to Mayor Brown, Councilmember Balch clarified he is looking to add the friendly amendment so he could second Councilmember Arkin' s motion. He agreed Ken Mercer Sports Park is a good near- term option. He stated staff should do the work to see if Donlon is feasible.
Mayor Brown reported being in a meeting earlier today with PUSD where PUSD indicated it will move the fence line out and bisect the fields.
City Council Minutes Page 10 of 18 April 12, 2022
Councilmember Balch stated the City and PUSD could work together to get the Donlon field improved and co- utilize it for both during and after school windows.
Councilmember Arkin removed the long- term component of her motion. She advised PUSD owns Donlon so it is going to take time and most likely would not become an option.
Councilmember Narum requested a friendly amendment to send the Ken Mercer Sports Park component back to the Sports Council.
In response to Councilmember Arkin, Assistant Director Crose clarified staff would take the matter to the Parks and Recreation Commission. She stated the Sports Council would provide feedback but advised they are not a governing body.
In response to Councilmember Balch, Interim City Manager Dolan stated he would be happy to ask PUSD about the possibility of using the Donlon field as an option for a cricket pitch.
Councilmember Arkin amended her motion. Councilmember Testa seconded the motion.
Mayor Brown stated she would still ask for Bernal as a long- term solution and stated she may not be able to support the motion without its inclusion.
Councilmember Arkin confirmed the motion calls to remove Muirwood Community Park as an option, have staff research the Ken Mercer Sports Park options of the football and softball fields, and bring the two options back to the Sports Council, community, and the Parks and Recreation Commission for a recommendation for Council consideration.
In response to Councilmember Balch, Councilmember Arkin confirmed her motion would leave the long- term solution up to a vote later.
Councilmember Testa stated she agrees with the motion and maintains her second.
Mayor Brown stated she agrees only if they come back to a long- term solution because she wants a place for high school students to play. She noted they cannot know if the Ken Mercer Sports Park neighbors will object to adding a cricket pitch. She encouraged starting the long-term discussion.
MOTION: It was m/s by Arkin/ Testa to direct staff to remove Muirwood Community Park from consideration for a cricket pitch, and research options of adding a near- term solution cricket pitch at Ken Mercer Sports Park either on the current football fields or softball field, in consultation with the Sports Council, community, and Parks and Recreation Commission. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
Councilmember Testa moved to explore Bernal Community Park as a long- term solution for a cricket pitch. She stated it could likely be completed both quicker and cheaper at Bernal than Staples Ranch.
Mayor Brown seconded the motion.
Councilmember Balch stated he would support the motion so the matter is explored but noted the City should look at recycled water for the five- acre field and pointed out that Bernal does not have recycled water. He advised Staples Ranch offers recycled water.
Mayor Brown noted there are water uncertainties at Staples Ranch as well.
City Council Minutes Page 11 of 18 April 12, 2022
Councilmember Arkin advised there is a benefit to spreading out community amenities around the City and noted Staples Ranch would help achieve this. She noted the cost is not significantly different from just building the field itself. She noted she brought up the idea of issuing bonds earlier tonight and will again as a funding source. She advised recycled water also makes Staples Ranch a better option.
Councilmember Narum expressed support for exploring the Staples Ranch option.
Councilmember Testa expressed agreement with Councilmembers Arkin and Balch in a perfect world with unlimited funding but does not think Staples Ranch is realistic.
Councilmember Balch agreed Staples Ranch is a higher mountain to climb but wants to see staff do the evaluation.
Mayor Brown amended her second to explore both sites.
Councilmember Testa advised Bernal is the most logical and noted while Staples Ranch would be great, she does not think it is realistic. She amended her motion.
In response to Councilmember Balch, the dais confirmed the phrase "long-term" is partly about finding a place for a 240- foot radius pitch.
In response to Mayor Brown, Assistant Director Crose confirmed staff understands the motion.
MOTION: It was m/s by Testa/ Brown to explore Bernal Community Park and Staples Ranch as long- term solutions for a cricket pitch. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
4. Review and approve the location of pickleball courts at Muirwood Community Park as part of the Court Resurfacing Project, CIP No. 22744
Landscape Architect Gruber reported the pickleball courts at Muirwood Community Park are the only project to be discussed tonight not requiring funding. He advised there is support from the Muirwood neighborhood for pickleball courts.
Landscape Architect Gruber reported the pickleball project would be combined with a project to resurface the existing tennis courts and basketball court. He explained staff is asking to convert two of the park' s four tennis courts into a total of six pickleball courts. He discussed the sport of pickleball which is growing in popularity among all age groups, including senior citizens.
Landscape Architect Gruber discussed a variety of options explored by staff before settling on Muirwood as the best site for pickleball courts. He reported the City has received a $ 227, 000 grant under Proposition 68 to fund the conversion which can likely fund the project in conjunction with the budgeted $ 250, 000 court resurfacing project. He reported the Parks and Recreation Commission also recommended Muirwood as a site. He detailed the City' s subsequent public outreach and its positive feedback. He requested the Council' s approval of the pickleball court conversion.
In response to Mayor Brown, Landscape Architect Gruber advised the easternmost tennis courts were selected because pickleball is a noisier sport and that end of the park is closer to the freeway.
City Council Minutes Page 12 of 18 April 12, 2022
In response to Councilmember Narum, Landscape Architect Gruber clarified the pickleball courts would be for first- come, first- served usage.
Mayor Brown opened the public hearing.
Robert Beanland endorsed the project. He introduced the Tri- Valley Pickleball Club whose goal is to help grow the sport in the Tri-Valley. He reported they would like to partner with Pleasanton' s Parks and Recreation staff.
David Burg reported he plays pickleball throughout the Tri-Valley but never in Pleasanton without a cost being involved. He called to move from a pay-to- play to a free sport. He reported as a Muirwood resident the tennis courts are underused. He encouraged the City Council to approve the conversion.
Jeff Bryant encouraged the City Council to construct dedicated pickleball courts in the City and commended the staff' s proposal.
Jeff Grave supported the conversion to pickleball courts and suggested future tennis court resurfacing could include dual striping for pickleball. He suggested Stoneridge Creek as a good option for this dual striping.
Mayor Brown closed the public hearing.
Councilmember Narum moved to approve the staff recommendation. Councilmember Balch seconded the motion.
Councilmember Narum reported she lives near Muirwood and has rarely seen more than two courts in use at the same time. She explained this will allow tennis players to still have space while getting more use from the other courts.
Councilmember Balch commended staff' s work on the Proposition 68 funding.
Councilmember Arkin reported pickleball is increasing in popularity and the location seems appropriate.
She advised there is funding available and supports the project.
Councilmember Testa expressed excitement for the item and noted it is an all- ages sport.
Mayor Brown noted switching two tennis courts to six pickleball courts is the right way to go and expressed support for the project.
MOTION: It was m/s by Narum/ Balch to approve staff' s recommendation. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
5. Review and prioritize capital improvement projects included in City Council' s Priorities Work Plan Interim City Manager Dolan clarified the item is to prioritize the capital improvement projects on the City Council' s priority list. He requested the Councilmembers identify their top two priorities for staff to dedicate Capital Improvement Plan ( CIP) funds to identify what should be done first. He advised the pickleball courts can come off the list because the City Council just voted to fund and approve them.
City Council Minutes Page 13 of 18 April 12, 2022
Interim City Manager Dolan reported the Lions Wayside and Delucchi Parks project has been on the priority list for the longest time but noted the unforeseen challenges presented by the creek. He advised other projects in the recreation section including the Bernal Community Farm, Skatepark, All- Abilities Playground, and Cricket Pitch. He noted there have been many outstanding issues with the Bernal Community Farm coming to a Memorandum of Understanding (MOU) with the Master Gardeners.
Interim City Manager Dolan reported the facility and infrastructure projects include Century House, West Las Positas Boulevard improvements, roof repairs for the Pleasanton Library, improved lighting and fire control panel for the Library, and the Nevada Street streetscape. He advised the fire control panel could be deferred but will need replacement soon.
Interim City Manager Dolan reported all the projects add up to about $ 87 million while the City only anticipates having $ 9 million to add to the CIP Reserves. He explained the City can get one thing from the list done in the short term. He also requested deciding the project of second-most priority so staff can have it ready to go when funds permit.
In response to Councilmember Narum, Director of Engineering Steve Kirkpatrick reported the City has had five projects on West Las Positas Boulevard since 2010 to fix the worst segments for $ 800, 000. He advised there has been $ 300, 000 worth of work done to the water line under the street during this time.
He clarified the work done six months ago was a temporary repair done for $ 200, 000 and noted manholes are causing issues. He reported a geotechnical study is underway and preliminary reports show the cause of the manhole issue is the shrinking surface soil around the manholes. He reported Operations Services has also done street work filling potholes and other issues.
In response to Councilmember Testa, Traffic Engineer Mike Tassano reported the City has been searching for grant funding, including a proposal for $ 10 million currently being prepared for a United States Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity RAISE) Grant. He cautioned these grants also have a local- match component between 15- 25%. He clarified the $ 7 million reflects the scenario where the City is unsuccessful in its grant funding attempts.
In response to Mayor Brown, Traffic Engineer Tassano confirmed Measure B is closed so it will only be Measure BB moving forward.
Councilmember Testa noted there should be a distinction between infrastructure projects and community benefit projects. She advised the Century House should be on the community benefits list.
In response to Councilmember Testa, Director Kirkpatrick clarified some of these projects are considered for the Repair and Replace Fund, but the shortfall would have to come from the CIP Reserves.
In response to Mayor Brown, Director Kirkpatrick confirmed the library roof is an example of a project where the estimates grew after design with more replacements than expected. He added this project must be done in phases to be able to keep the library open during construction.
In response to Councilmember Testa, Interim City Manager Dolan clarified the $ 500, 000 for the near- term cricket solution would come out of the CIP reserves. He confirmed the Council would have to dedicate a portion of the reserves to the cricket pitch to get the project going.
In response to Councilmember Testa, Interim City Manager Dolan clarified the Master Gardeners wanted access to the Bernal Community Farm to start preparing the soil. He advised the MOU discussions started shortly after the request was made and are still ongoing. He clarified the Master Gardeners starting the soil work is practically free, but it is Phase 1 which would cost $ 2. 5 million. He reported the cost to the City before the soil work will be modest.
City Council Minutes Page 14 of 18 April 12, 2022
In response to Councilmember Testa, Interim City Manager Dolan confirmed the Pleasanton Community Garden is active. He clarified the Bernal Community Farm would supplement the Community Garden because the current garden has a lengthy waiting list.
In response to Councilmember Arkin, Interim City Manager Dolan clarified most of the anticipated Fiscal Year 2021- 22 surplus of $ 7 million would be available in the CIP Reserve Fund. He confirmed the $ 7 million is already included in what they are discussing tonight. He clarified staff expects there will be up to $ 9 million in the CIP Reserve Fund to be allocated at the Council' s discretion. He confirmed staff does not expect to have more than the $ 9 million available. He reported staff will also be looking for additional funding sources such as grants.
In response to Councilmember Balch, Interim City Manager Dolan clarified the Rainy Day Fund exists for revenue shortfalls. He advised a third of the Rainy Day Fund will have to be used to balance the FY 21- 22 budget.
In response to Councilmember Balch, Director Kirkpatrick reported the Fire Marshall reported the library' s panel is old and needs replacement. He advised the library' s lighting is a proprietary energy- conservation system that is no longer serviced and needs replacement but confirmed the library can still operate. He explained water has collected and intruded into several areas of the library' s roof. He reported structural sheeting will need to be replaced. He confirmed the issues will get worse over time.
In response to Mayor Brown, Director Murphy clarified for the skatepark, staff was measuring the distance to the bathrooms by the softball snack stand and not the all-abilities playground. Landscape Architect Gruber confirmed it is an eighth of a mile from the skatepark to the softball field and a quarter of a mile to the restrooms.
Mayor Brown advised the City could get by with $ 500, 000 for the near- term cricket pitch at Ken Mercer Sports Park. She expressed concern regarding water dripping on library books, especially when mixed with electrical issues.
Mayor Brown opened the public hearing.
Sharon Piekarski noted she would love to see all the projects completed but West Las Positas Boulevard stands out as being critical as a safety issue for bicyclists and drivers alike. She noted many bicycle collisions in the City involve children with the majority being the motorist' s fault and making West Las Positas Boulevard more bicycle- friendly can help with the City' s Climate Action Plan ( CAP)
2.0 goals. She stated none of the other projects address safety which is the most fundamental purpose of a government.
Lou Astbury advised there are many great recreational projects on the list but noted the Bernal Community Farm would also have the support of the Master Gardeners for maintenance. He added the project received a very high importance rating in the latest community survey. He added the project also has an educational component in addition to the recreational opportunity and can help the City achieve its CAP 2.0 goals through learning about sustainability.
Frank Samuel McPherson, Bay Area Director for the University of California' s Cooperative Expansion, stated there are no additional edits needed for the MOU with the Master Gardeners. He explained Bernal Community Farm would also serve as an educational garden. He advised it would support CAP
2. 0 through its efficient design, composting, and several other areas.
Andre Pegeron noted all the projects are worth funding but the improvements on West Las Positas Boulevard are the most important. He reported he and his children avoid bicycling on the street for safety. He noted if safety is one of the City Council' s priorities, they can do no better than this and City Council Minutes Page 15 of 18 April 12, 2022
added it will help the environment and provide alternatives to driving. He encouraged the City Council to make West Las Positas Boulevard its top priority.
Terry Chang of the Tri- Valley Air Quality Community Alliance ( TVAQCA) supported the Bernal Community Farm project for its multi- faceted educational and recreational opportunities. She noted the City cannot ignore the realities brought by climate change but can choose to be resilient by promoting ways to nurture the community.
Mayor Brown closed the public hearing.
Councilmember Testa advised some of the projects could find other funding and they should cut off this low-hanging fruit first. She explained the Bernal Community Farm could get started without being identified for major funding. She advised the library and West Las Positas Boulevard projects should not be identified in this process, noting with West Las Positas Boulevard project can likely get other funding. She noted Century House should be a priority.
Councilmember Testa moved to recommend the skatepark as the top priority.
Mayor Brown noted the skatepark is going to come back to the City Council with phasing options and a value engineering study so they may not be paying the full price as listed.
In response to Councilmember Testa, Interim City Manager Dolan clarified the projects cannot be separated into separate size categories because they all come from the same financial source.
Mayor Brown and Councilmember Testa encouraged waiting to see what the City gets from the federal government in grant funding.
In response to Councilmember Narum, Interim City Manager Dolan confirmed that $ 250, 000 is already budgeted for the cricket pitch. He confirmed the City Council would have to allocate an additional 250, 000 to fund the near- term solution proposed for the Ken Mercer Sports Park.
Councilmember Testa advised the cricket pitch should neither be the primary nor the top backup priority because it is a minor expense. She clarified her motion is to make the skateboard park the priority with authorization for Bernal Community Farm MOU to be done enough for the Master Gardeners to gain access, and the near-term cricket funding, followed by the Century House.
Councilmember Arkin seconded the motion. She noted West Las Positas Boulevard is the biggest safety concern but should be considered as repair and replace.
In response to Councilmember Arkin, Director Kirkpatrick clarified the grants would only be for bicycle and pedestrian improvements and not the remainder of the roadway.
In response to Councilmember Arkin, Interim City Manager Dolan confirmed that $ 10 million is the figure requested. Traffic Engineer Tassano confirmed the City estimated the total cost at $ 14 million and requested $ 10 million. He clarified he is optimistic about receiving a grant but added it is a national grant likely receiving 5,000 applications from which only one or two per state will be chosen.
In response to Mayor Brown, Traffic Engineer Tassano clarified the Tri-Valley Transportation Council TVTC) could be a grant option but advised they have a very specific list requiring an amendment. He reported staff will continue to pursue TVTC grants.
Mayor Brown noted roads tend to be funded through grants more frequently than parks.
City Council Minutes Page 16 of 18 April 12, 2022
Councilmember Testa clarified her understanding of the importance of the West Las Positas Boulevard repairs. She explained it should get funded, but it does not belong on the community benefit project list.
In response to Councilmember Arkin, Interim City Manager Dolan confirmed all these items were on the City Council' s priority list. He explained the Repair and Replace Fund and the CIP Reserve Fund are both historically funded by splitting the budget surplus. He advised both are drawing from the same source in this case and noted he is hearing community benefit should not be the sole consideration.
Councilmember Arkin advised West Las Positas Boulevard and the library roof are community safety issues and there is not enough money even to do just the library roof and West Las Positas Boulevard improvements.
Councilmember Narum advised she is unable to support the motion. She reported the Repair and Replace Fund is down to $ 19.5 million worth of money used to replace police cars, fire engines, air conditioning units, and other things. She noted paying for West Las Positas Boulevard here would leave a large shortfall. She advised the City Council to put the surplus into the CIP Reserve Fund and not the Repair and Replace Fund.
Councilmember Narum explained that before the City adds amenities, the City has to fund the maintenance cost of those amenities. She advised many of the amenities have been assessed as a high maintenance cost. She noted they are already using the Rainy Day Fund to balance the budget following a year without high maintenance costs but advised safety and infrastructure need to be dealt with. She advised the library and West Las Positas Boulevard must be the focus, along with the lower- cost items of the cricket pitch, Bernal Community Farm, and Century House. She noted if the City will not repair the Century House, it should consider selling it with restrictions.
Councilmember Balch advised the improvements to West Las Positas Boulevard would be his top priority, followed by the library roof and light projects. He noted the City needs to take care its facilities before adding more. The Century House would come next after West Las Positas Boulevard and the library.
Mayor Brown noted West Las Positas Boulevard would take two years to get to the construction phase, bridging several budget cycles. She proposed funding the West Las Positas Boulevard repairs in smaller annual sums instead of funding it all tonight.
In response to Mayor Brown, Interim City Manager Dolan advised the City can cover some of the easier ones and put large chunks of funding into projects identified as the City Council' s top choices.
Councilmember Testa noted the West Las Positas Boulevard and library projects are incredibly important but cannot be put side- by-side with the community benefits on the list. She advised there is time to see if the grant funds are awarded. She noted the library roof is an ideal use of the Repair and Replace Fund, so the roof is not competing with a skateboard park for funding.
Mayor Brown made a substitute motion to fund $ 500, 000 for the cricket pitch, fund the two library projects, put $ 2 million aside for West Las Positas Boulevard, and add the remaining balance to the skatepark. She noted Bernal Community Farm can move forward without a startup cost once the MOU is finalized.
In response to Councilmember Testa, City Attorney Dan Sodergren confirmed a substitute motion is needed and the original motion cannot be dropped.
Councilmember Narum noted the substitute motion omits the Century House. She advised they are projected to need Rainy Day Fund money to balance the next few budgets already.
City Council Minutes Page 17 of 18 April 12, 2022
In response to Councilmember Narum, Interim City Manager Dolan advised it is possible with upcoming budgets that the $ 2 million might not go far towards funding the West Las Positas Boulevard improvements. He clarified staff is looking for high- level policy direction to inform the preparation of the budget so the discussion does not have to be held on budget night.
Interim City Manager Dolan clarified staff is asking what the City Council' s top two priorities are. He stated West Las Positas Boulevard, the library, the skatepark, and the Century House are too many. He advised they could leave it all in the CIP Reserve Fund and make the decision in the future when more money is available.
In response to Councilmember Narum, Mayor Brown confirmed her motion failed for lack of a second.
Councilmember Balch explained if they just leave a pot of money, future City Councils might be tempted to use the money without achieving the City' s long- term goals. He advised West Las Positas Boulevard, the Pleasanton Library, and the Century House are current facilities that are degrading and will cost even more to repair with each delay. He advised if the City spreads the money out over 10 projects they will not save enough to fund them all. He called to pick the top two priorities.
Councilmember Balch expressed support for the West Las Positas Boulevard and library projects.
Councilmember Arkin advised those projects could go under either the Repair and Replace Fund or CIP Reserve Fund whereas others cannot.
Councilmember Balch suggested the Repair and Replace Fund could be higher in the future to create a buffer for situations like this. He advised the Mid- Year Budget Report stated there is $ 19. 6 million in the Repair and Replacement Fund but noted the funds are already allocated.
Councilmember Testa requested the item to come back to the City Council with a copy of the budget.
City Attorney Sodergren noted there is a motion on the table. Councilmember Testa withdrew her motion.
Mayor Brown recommended continuing the item. She directed staff to return with reasons why some of the projects cannot be Repair and Replace Fund items and if some items in the fund can be deferred.
She advised additional information on possible grants is very important to have.
Mayor Brown advised the item will be continued.
ADJOURNMENT — Mayor Brown adjourned the meeting at 11:34 p.m.
Respectfully submitted,
elyn Kw ng
City Clerk
City Council Minutes Page 18 of 18 April 12, 2022