CITY OF PLEASANTON
CITY COUNCIL MEETING MINUTES
December 6, 2022
This meeting was conducted in accordance with Governor Newsom' s Executive Order N- 29- 20 and AB 361 COVID- 19 pandemic protocols.
CALL TO ORDER
Mayor Brown called the regular meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue and via Zoom.
Councilmember Narum led the Pledge of Allegiance and provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown
Absent: None
AGENDA AMENDMENTS
City Manager Beaudin noted amendments to items 4 and 6 as reflected in the supplemental agenda materials provided to the Council.
CONSENT CALENDAR
City Attorney
1. Approve a second amendment to the agreement providing for stabilization of mobile home space rents with Pleasanton Mobile home Park, L. P. for the Vineyard Villa Mobile home Park Recommendation: Approve a Second Amendment to the Agreement with Pleasanton Mobile Home Park, L. P.
City Manager
2. Adopt a resolution setting the 2023 calendar year City Council meeting schedule Recommendation: Adopt and waive the full reading of Resolution No. 22-1339.
3. Adopt a resolution updating the City' s records retention schedule regarding legislative bodies meeting recordings
Recommendation: Adopt and waive the full reading of Resolution No. 22- 1340.
4. Approve meeting minutes of July 19, August 16, September 6, September 20, October 18, November 1, and November 15, 2022
Recommendation: Approve the minutes.
5. Adopt a resolution authorizing submittal of application to CalRecycle for Beverage Container Recycling City/ County Payment Program and related authorizations Recommendation: Adopt and waive the full reading of Resolution No. 22- 1341.
Community Development
6. Actions of the Planning Commission and Zoning Administrator Recommendation: Receive the report.
7. Approve applications for: 1) Minor Subdivision approval to subdivide an approximately 2-acre parcel into two parcels measuring approximately 1-acre each at 535 Sycamore Road; 2) Planned Unit Development ( PUD) development plan approval to construct a one- story home and related site improvements on each parcel.
Recommendation:
1) Find the project is exempt from environmental review pursuant to the California Environmental Quality Act Guidelines ( CEQA);
2) Make the PUD considerations for the proposed development plan as stated in the draft ordinance, Attachment 1; and
3) Introduce the draft ordinance approving Case PUD- 145, subject to conditions of approval listed in Exhibit A of Attachment 1.
Engineering
8. Appropriate an additional $ 190,000 to the Library Roof Replacement Project, CIP No. 14408, to fund various required change orders due to unforeseen conditions discovered during construction and authorize the City Manager or designee to negotiate the final costs and execute change orders for up to a not- to- exceed amount of$ 612, 000, an additional $ 275, 000 from the prior authorized amount of$ 337, 000
Recommendation:
1) Appropriate $ 190,000 from the Capital Facilities Fees Fund (Fund 203) to the Library Roof Replacement Project, CIP No. 14408.
2) Authorize the Director of Engineering to approve and execute contract change order(s) for the project for a contingency amount not- to- exceed $ 612, 000 ( an additional $ 275, 000, plus the original $ 337, 000) for unforeseen necessary related work.
9. Approve a professional services agreement with Mark Thomas in the not- to- exceed amount of 524, 145 for the 35 Percent Design Services for the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514
Recommendation:
1) Approve a professional services agreement with Mark Thomas of San Jose, California, in the not- to- exceed amount of$ 524, 145 for the 35 percent design services for the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514. 2) Authorize the City Manager to execute the agreement.
Finance
10. Adopt a resolution to accept the FY 2021/ 22 year- end financial report for the Capital Improvement Program ( CIP) Budget
Recommendation: Adopt and waive the full reading of Resolution No. 22-1342.
11. Adopt a resolution to accept the FY 2021/ 22 year- end Operation Budget Report City Council Minutes Page 2 of 5 December 6, 2022
Recommendation: Adopt and waive the full reading of Resolution No. 22- 1343.
Library and Recreation
12. Approve an agreement for goods and services with Farber Specialty Vehicles in the amount of 360, 548 and a ten percent contingency of$ 36, 000 for a not to exceed amount of$ 396, 548 for the design, build, and delivery of a mobile outreach vehicle Recommendation: Approve the agreement with Farber Specialty Vehicles.
13. Approve Memorandum of Understanding with Livermore- Amador Valley Transit Authority reliquishing the annual City allocation of Metropolitan Transportation Commission - Transportation Development Act 4.5 funds and an annual percentage of Alameda County Transportation Commission - Measure BB funds
Recommendation: Approve the memorandum of understanding with Livermore Amador Valley Transit Authority in order to transfer the operation of Americans with Disability Act transportation services from Pleasanton to LAVTA.
Police
14. Authorize the City Manager to purchase police radios and related communications equipment and software to meet current California Department of Justice Requirements from Motorola Solutions in the amount of$ 800, 827
Recommendation: Approve expenditure and authorize the City Manager to purchase 118 portable police radios and related equipment, and necessary supporting software for the 118 portable police radios, 68 mobile police radios and 6 consolettes, estimated at $ 800, 827 from Motorola Solutions to meet security requirements and bring the police radios into compliance with the FBI Criminal Justice Information Services Security Policy, and align all portable and mobile communication equipment similarly.
Mayor Brown opened the public hearing. There being no speakers, the Mayor closed the public hearing.
MOTION: It was m/s by Balch/ Narum to approve the consent calendar as recommended with the amended items 4 and 6, and to amend item 2 removing the November 21, 2023 meeting and adding an August 15, 2023 meeting. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
MEETING OPEN TO THE PUBLIC
15. Receive an informational update from Caltrans regarding construction of northbound 1-680 between State Route 84 and Sunol Boulevard beginning December 2022 Recommendation: Receive the update.
Jack Siauw, Satinder Grewal, and Janis Mara from Caltrans presented the update.
City Council Minutes Page 3 of 5 December 6, 2022
16. Public Comment regarding items not listed on the agenda — Speakers are limited to 3 minutes.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.
17. Water Quality updates related to the City' s Water Operations: Receive a presentation on Zone 7 Water Agency' s groundwater modeling and PFAS contamination, affirm the current offline status of wells 5 and 6, and hold a public hearing and accept the City' s 2022 public health goals report Recommendation:
1) Receive presentation from Zone 7 staff on its regional groundwater modeling and PFAS contamination as foundational information for current and future decision- making; 2) Keep wells 5 and 6 offline while PFHxS concentrations exceed 3ng/ L, and purchase replacement water supply from Zone 7 until a water supply alternatives study is completed and the City Council provides direction regarding long- term water supply; and 3) Conduct a Public Hearing to accept the City' s 2022 Public Health Goals Report.
Dan Repp, Interim Director of Operations Services and Managing Director of Utilities and Environment, and Ken Minn, Groundwater Resources Manager from Zone 7, presented the item.
Ken Minn and Valerie Pryor, General Manager from Zone 7, responded to questions from the City Council.
Mayor Brown opened the public hearing. The following individuals provided comment: Angelina Summers, Jeff Nibert, and Linda Kelly.
Mayor Brown closed the public hearing.
MOTION: It was m/s by Narum/ Arkin to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
The Mayor recessed the meeting at 9:48 p.m. and reconvened the meeting at 9:56 p.m.
18. Presentation by Zone 7 Water Agency on Water Supply Study Update and proposed wholesale water rates, and adopt a resolution to pass- through Zone 7 rate increases for calendar years 2023, 2024, 2025 and 2026
Recommendation: Receive the presentation and adopt and wave the full reading of Resolution No. 22- 1344 approving the pass- through of Zone 7's water rates.
Interim Director of Operations Services Tamara Baptista presented the item.
Director Baptista and Valerie Pryor responded to questions from Council.
Mayor Brown opened public comment. The following individual provided comment: Olivia Sanwong.
City Council Minutes Page 4 of 5 December 6, 2022
Mayor Brown closed public comment.
MOTION: It was m/s by Narum/ Arkin to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Narum, Testa, Mayor Brown Noes: None
Absent: None
MATTERS INITIATED BY COUNCIL — None.
COUNCIL REPORTS — Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
At 10: 45 p. m., the Mayor adjourned the meeting to December 20, 2022 at 6:30 p.m.
JcC lyn Kwoehg, ? y Clerk
City Council Minutes Page 5 of 5 December 6, 2022