CITY OF PLEASANTON
CITY COUNCIL MEETING MINUTES
January 17, 2023
This meeting was conducted in accordance with Governor Newsom' s Executive Order N- 29- 20 and AB 361 COVID- 19 pandemic protocols.
SPECIAL MEETING — CLOSED SESSION
Vice Mayor Balch called the special meeting of the City Council to order at the hour of 6:00 p.m. from the City Council Conference Room located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa
Absent: Mayor Brown
PUBLIC COMMENT — None.
ADJOURN TO CLOSED SESSION FOR THE FOLLOWING:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Govt. Code, § 54957. 6:
Agency representatives: Gerry Beaudin, City Manager; Veronica Thomas, Director of Human Resources and Labor Relations; and Tim Davis, Burke, Williams & Sorensen LLP
Employee Organization: International Association of Firefighters Local 1974 — Battalion Chiefs ADJOURNMENT — Vice Mayor Balch adjourned the meeting at 6:54 p.m.
REGULAR MEETING
CALL TO ORDER
Vice Mayor Balch called the regular meeting of the City Council to order at the hour of 7:02 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Arkin led the Pledge of Allegiance and provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa
Absent: Mayor Brown
CLOSED SESSION REPORT
City Attorney Dan Sodergren advised there was no reportable action.
AGENDA AMENDMENTS — None.
CONSENT CALENDAR
City Manager
1. Approve first amendment to the professional services agreement with Citizen Communication DBA Recyclist for SB1383 Waste Compliance Program Tracking Software to increase the amount of the 3- year agreement by $ 12, 000 for a total not to exceed $ 111, 230 Recommendation: Approve the First Amendment to the Professional Services Agreement with Recyclist (Attachment 1) for SB1383 Waste Compliance Program Tracking Software to increase the amount of the agreement by $ 12, 000 for a total amount not to exceed $ 111, 230 over the three- year term.
2. Approve special meeting minutes of December 15, 2022 Recommendation: Approve the minutes.
Community Development
3. Actions of the Planning Commission and Zoning Administrator Recommendation: Approve the actions of the Planning Commission and Zoning Administrator.
Engineering
4. Accept public improvements performed by American Asphalt Repair& Resurfacing Co, Inc. for the Annual Slurry Seal of Various Streets Project, CIP No. 22504 Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize release of the retention in the amount of$ 24, 562 to American Asphalt Repair& Resurfacing Co., Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project' s unused balance of$ 70, 379 to its fund balance, Gas Tax Fund 160.
5. Approve plan and specifications, review bids, and award a construction contract to Golden Bay Construction, Inc. in the amount of$ 1, 561, 960. 50 for the Val Vista Underdrain Improvements Project, CIP No. 21457
Recommendation:
1. Approve the plans and specifications, review the bids received, and award a construction contract for the project to Golden Bay Construction, Inc in the amount of$ 1,561,960.50.
2. Authorize the City Manager to enter into the construction contract.
3. Authorize the Director of Engineering to approve and execute project change orders for a contingency amount not-to- exceed $ 235, 000 ( approximately 15 percent).
4. Authorize a transfer from CIP No. 22484, Design and Construct Storm Drain Outfalls Rehabilitation Project, in the amount of$ 414, 543 to the Val Vista Underdrain Improvements Project, CIP No. 21457.
6. Approve a professional services agreement with Miracle Playsystems, Inc. for the not- to- exceed amount of$ 324,608.24 to renovate the southern playground at Val Vista Community Park, CIP No. 23745
Recommendation:
City Council Minutes Page 2 of 5 January 17, 2023
1. Approve a professional services agreement with Miracle Playsystems, Inc. in the amount of 324, 608. 24 for the renovation of the southern playground at Val Vista Community Park, CIP No. 23745.
2. Authorize the City Manager to enter into a professional services agreement with Miracle Playsystems, Inc. for the not- to- exceed amount of$ 324, 608. 24.
3. Authorize the Director of Engineering to approve and execute amendments to the agreement with Miracle Playsystems, Inc. for an amount not- to- exceed $ 32, 000 approximately 10 percent of the total cost).
Finance
7. Accept the Monthly Disbursements and Investment Report for November 2022 Recommendation: Accept claim disbursements in the amount of$ 15, 987. 888 and the investment report for the month of November 2022.
8. Consideration of FY 2023/ 24 and FY 2024/ 25 Budget Calendar and Public Engagement Plan Recommendation: Receive the report.
Fire
9. Adopt a resolution authorizing the City Manager to execute a letter of intent with the Alameda County Fire Department to negotiate the terms of a proposal for ambulance services and/ or emergency medical services in Alameda County
Recommendation: Review the FY 2023/ 24 and FY 2024/ 25 budget development schedule and the public engagement plan and waive the full reading and adopt Resolution No. 23-1353.
Operations Services
10. Adopt a resolution approving a sublicense agreement with East Bay Regional Park District for a section of the Iron Horse Trail located between Santa Rita Road and Valley Avenue Recommendation: Waive the full reading and adopt Resolution No. 23- 1354 to approve the Iron Horse Trail Sublicense Agreement with East Bay Regional Park District and authorize the City Manager to sign all necessary documents.
Police
11. Adopt a resolution accepting the California State Department of Justice Tobacco Grant in the amount of$ 431, 459
Recommendation: Waive the full reading and adopt Resolution No. 23- 1355 accepting the California State Department of Justice Tobacco Grant in the amount of$ 431, 459.
MOTION: It was m/s by Testa/ Nibert to approve the consent calendar as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Nibert, Testa, Vice Mayor Balch Noes: None
Absent: Mayor Brown
City Council Minutes Page 3 of 5 January 17, 2023
MEETING OPEN TO THE PUBLIC
12. Presentation by Alameda County Mosquito Abatement District Ryan Clausitzner, General Manager from the Alameda County Mosquito Abatement District, gave a presentation.
13. Presentation by Three Valleys Community Foundation Kelly Bowers, CEO/ President, and Susan Houghton, Board Secretary, from Three Valleys Community Foundation gave a presentation.
14. Public Comment regarding items not listed on the agenda Vice Mayor Balch opened the public comment. The following individuals provided comment:
Sarah Schaefer, Mark Miller, Jill Buck, Cheryl Atkins, Katia McClain, Dominic DiDutra, Cheryl Cook- Kallio, Steve McCoy Thompson, Todd Utikal, Amanda Brown, Ahmad Sheikholeslami, Adrienne Herz, Janet Gates, Doug Miller, Nathan Ybarrolaza, Juan Venegas, Joe McThorn.
Vice Mayor Balch closed the public comment.
Vice Mayor Balch recessed the meeting at 8:43 p.m. and reconvened the meeting at 8:48 p.m.
PUBLIC HEARINGS AND OTHER MATTERS
15. Receive an informational presentation on Firehouse Arts Center Rachel Prater, Recreation Manager, Mark Duncanson, Recreation Supervisor, Jeff Zavattero Library and Recreation Coordinator, gave a presentation and responded to questions from the City Council.
Vice Mayor Balch opened the public comment. The following individuals provided comment: Kelly Cousins and Les Duman.
Vice Mayor Balch closed the public comment.
16. Approve street closures and estimated expenditures for 2023 Weekend on Main Street closure program in downtown Pleasanton
Recommendation: Approve the street closures for First Weekends on Main as part of the Pleasanton Downtown Association's annual events schedule from May to October 2023, including estimated City expenses for the street closures.
Lisa Adamos, Economic Development Manager, gave a presentation and responded to questions from the Council.
Vice Mayor Balch opened the public comment.
Bridget Karl with the Pleasanton Downtown Association responded to questions from the Council.
Vice Mayor Balch closed public comment.
City Council Minutes Page 4 of 5 January 17, 2023
MOTION: It was m/s by Testa/ Arkin to approve the street closures for First Weekends on Main as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Nibert, Testa, Vice Mayor Balch Noes: None
Absent: Mayor Brown
MATTERS INITIATED BY COUNCIL — None.
COUNCIL REPORTS— Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Vice Mayor Balch adjourned the meeting at 10:10 p.m.
Joc:
4 Kwo , Ci Clerk
City Council Minutes Page 5 of 5 January 17, 2023