CITY OF PLEASANTON
CITY COUNCIL MEETING MINUTES
May 16, 2023
REGULAR MEETING
CALL TO ORDER
Mayor Brown called the regular meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Boy Scout Troop 911 led the Pledge of Allegiance.
Councilmember Testa provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
AGENDA AMENDMENTS
Councilmember Balch requested to continue item 1 from the agenda to the next regular Council meeting.
CONSENT CALENDAR
City Manager
1. Item continued - Consider adopting a resolution to support ' Our Neighborhood Voices' initiative draft which provides that local land use and zoning laws override conflicting state laws Recommendation: Adopt a resolution to support Our Neighborhood Voices initiative draft which provides that local land use and zoning override conflicting state laws.
2. Appropriate of$ 250, 000 of Public, Educational, and Government ( PEG) access funds for Fiscal Year 2022/ 23 to equip three conference rooms to serve as satellite locations for public meetings and upgrade equipment in the City Council Chamber
Recommendation: Allocate PEG access funds for Fiscal Year 2022/ 23 to equip three conference rooms to serve as satellite locations for public meetings and upgrade equipment in the City Council Chamber.
3. Authorize display of the commemorative Pride Flag throughout June 2023 Recommendation: Authorize the display of the commemorative Pride flag throughout the month of June 2023.
4. Approve special meeting minutes of April 20, 2023 Recommendation: Approve the meeting minutes.
Community Development
5. Actions of the Zoning Administrator and Planning Commission Recommendation: Approve the actions of the Zoning Administrator and Planning Commission.
Engineering
6. Accept public improvements performed by Rosas Brothers for the Annual Curb & Gutter for Street Resurfacing Project, CIP No. 22509
Recommendation:
1. Review the Proposed Operating and Capital Budget and CIP;
2. Review the updated Reserve Policy; and
3. Provide staff with direction regarding issues or amendments to address prior to formal Council action scheduled for June 6, 2023.
7. Adopt a resolution acknowledging the submission of a grant application to the California State Department of Forestry and Fire Protection to fund fire fuels reduction in Augustin Bernal Park, and certifying the availability of city funds to implement the $ 1,049, 100 reimbursement grant by March 15, 2029
Recommendation: Waivethefull readingandadoptResolution No. 23-1387acknowledgingthe application for the State of California Climate Investments Wildfire Prevention Grants Program grant and certifying the City has sufficient funds to start, operate and maintain, and complete the fire fuels reduction project in Augustin Bernal Community Park by March 15, 2029.
8. Accept public improvements performed by Cazadoro Construction, Inc. for the Sycamore and Foothill Residual Control System Project, CIP No. 20156 Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of$ 77, 3654. 84 to Cazadoro Construction, Inc., 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project' s balance of$ 255, 584 to the Water Replacement fund balance ( Fund 421).
9. Adopt resolutions approving the Engineer' s Reports for Landscape Maintenance Districts 1984- 1 Ponderosa- Del Prado), 1993- 1 ( Windsor), 1993- 2 ( Bonde Ranch), 1994- 1 ( Oak Tree Farm), and 1995- 1 ( Moller Ranch), declaring the city' s intention to assess the properties for the cost to operate and maintain the districts and setting June 20, 2023, at 7 p. m., as the date and time for the public hearing
Recommendation:
1. Approve the Engineer' s Reports.
2. Waive the full reading and adopt Resolution No. 23- 1388, Resolution No. 23-1389, Resolution No. 23- 1390, Resolution No. 23- 1391, Resolution No. 23- 1392 that direct filing of the annual reports, declaring the intention to order improvements and the intention to levy and collect assessments.
3. Schedulea publichearingfor 7 p.m. on June20, 2023, andauthorizethe CityClerkto advertise a Notice of Annual Hearing ( Cal. Streets & Highways Code § 22626) ten days prior to the hearing.
City Council Minutes Page 2 of 5 May 16, 2023
4. Authorize the City Manager to enter into an agreement with the Windsor HOA to accept partial maintenance responsibilities for the Windsor LIVID.
Finance
10. Accept the Monthly Disbursements and Investment Report for March 2023 Recommendation: Accept the claim disbursements and investment report for the month of March 2023.
Information Technology
11. Approve Purchase Agreement with Keep It Simple ( KIS) for Hyper- Converged Infrastructure Equipment, Virtualization Software, and Professional Services for three years in the amount of 244, 871 and approve amendment in the IT Replacement and Improvement Fund Recommendation:
1. Approve a purchase of Dell vSAN Hyper- Converged equipment, software licensing, and professional services for three years with KIS- Keep IT Simple in the amount of $ 244, 871 to support the replacement and upgrade of the legacy SAN and authorize the City Manager to execute a purchase order with Keep IT Simple ( KIS).
2. Amend the FY2022/ 23 Budget Appropriation of the IT Replacement and Improvement fund by:
Increasing the Data Processing Equipment/ Software appropriation by $ 244, 871; and Decreasing the IT Replacement and Improvement Fund Balance by $ 244, 871
12. Approve Purchase Agreement with Savant Solutions for network firewall, advanced security subscriptions, and professional services in the amount of$ 188, 870 and approve budget amendment in the IT Replacement and Improvement Fund
Recommendation:
1. Approve a $ 188,870 purchase for replacing and upgrading the City' s network firewall equipment, security subscriptions, and professional services and authorize the City Manager to execute a purchase order with Savant Solutions.
2. Amend the FY2022/ 23 Budget Appropriation of the IT Replacement and Improvement fund by:
Increasing the Data Processing - Equipment/ Software appropriation by $ 188, 870; and Decreasing the IT Replacement and Improvement Fund Balance by $ 188, 870 Operations Services
13. Approve fourth amendment to agreement for as- needed generator rental and repair services with Got Power Inc. by increasing the not- to- exceed amount by $ 250, 000 and extending the term through Fiscal Year 2023/ 24 for a total not- to- exceed amount of$ 1, 150, 000 over a five- year term Recommendation: Authorize the City Manager to amend the agreement with Got Power, Inc. by extending the term through Fiscal Year 2023/ 24 ( to June 30, 2024), which includes the original annual amount of$ 150, 000 and adding $ 125,000 annually for both Fiscal Years 2022/ 23 and 2023/ 24 which increases the total cumulative not- to- exceed amount to $ 1, 150, 000 over five years.
City Council Minutes Page 3 of 5 May 16, 2023
MOTION: It was m/s by Arkin/ Testa to approve the consent calendar as recommended except for item 1 that was continued to a future meeting. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
MEETING OPEN TO THE PUBLIC
14. Public Comment regarding items not listed on the agenda Mayor Brown opened public comment. The following individuals provided comment: Anurag Jain, Jon Krueger, Mac Garcia, David Fiala, Linda Harmeson.
Mayor Brown closed public comment.
PUBLIC HEARINGS AND OTHER MATTERS
15. Review of the two- year Operating and Capital Budget for Fiscal Years 2023/ 24 and 2024/ 25, the four- year Capital Improvement Program for Fiscal Years 2023/ 24 through 2026/ 27, and an updated Reserve Policy
Recommendation:
1. Review the Proposed Operating and Capital Budget and CIP;
2. Review the updated Reserve Policy; and
3. Provide staff with direction regarding issues or amendments to address prior to formal Council action scheduled for June 6, 2023.
Susan Hsieh, Director of Finance, presented the item.
The Council posed questions about the Capital Improvement Program. The following staff responded to questions: Gerry Beaudin, City Manager, Susan Hsieh, Director of Finance, and Steve Kirkpatrick, Director of Engineering.
Mayor Brown opened public comment. The following individuals provided comment: Sharon Piekarski, Larry Messa, and David Yamamoto.
Mayor Brown closed public comment.
Mayor Brown recessed the meeting at 8:52 p.m. and reconvened the meeting at 8:58 p.m.
16. Receive update on Water Supply Alternatives Study Recommendation: Receive an update on the Water Supply Alternatives Study and provide input to the Water Ad Hoc Subcommittee and staff.
Tamara Baptista, Director of Business Services, Todd Yamello, Utilities Planning Manager, Jenny Gane, Water Resource Engineer with Brown and Caldwell, presented the item.
Mayor Brown opened public comment. The following individuals provided comment: Jill Buck and Vin Pohray.
Mayor Brown closed public comment.
City Council Minutes Page 4 of 5 May 16, 2023
17. Monitor citywide water capacity and authorize use of Wells 5 and 6 as necessary to meet maximum demand periods or alternatively adopt a resolution declaring a Stage 2 Water Shortage, mandating Pleasanton water customers reduce potable water usage by fifteen percent ( 15%), activating Stage 2 Water Shortage Rates, and applying excess use penalties as needed Recommendation: Monitor citywide water capacity and use Wells 5 and 6 as necessary to meet maximum demand periods.
Tamara Baptista, Director of Operations and Water Utilities, and Todd Yamello, Utilities Planning Manager, presented the item.
Mayor Brown opened public comment. The following individuals provided comment: Jill Buck, Olivia Sanwong, Vin Pohray, Rob Seeley, and Linda Kelly.
Mayor Brown closed public comment.
MOTION: It was m/s by Testa/ Nibert to approve the item as recommended to monitor the citywide water capacity and use Wells 5 and 6 as necessary to meet maximum demand periods, with the modification to test wells 5 and 6 monthly.
Ayes: Councilmembers Arkin, Nibert, Testa, Mayor Brown Noes: Councilmember Balch
Absent: None
MATTERS INITIATED BY COUNCIL
By majority consensus, the Council directed staff to provide an informational update on the Livermore Airport at the June 6, 2023 meeting.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Mayor Brown adjourned the meeting at 11:34 p.m.
1 Jocely Kwonj, Cit lerk
City Council Minutes Page 5 of 5 May 16, 2023