CITY OF PLEASANTON
CITY COUNCIL MEETING MINUTES
June 6, 2023
REGULAR MEETING
CALL TO ORDER
Mayor Brown called the regular meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Arkin provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
AGENDA AMENDMENTS
Staff requested to continue item 22 to a future meeting date, to be determined.
Councilmember Arkin requested to pull item 11 from the Consent Calendar for further discussion. Item 11 moved to item 23 on the agenda.
Councilmember Balch requested to pull item 1 from the Consent Calendar for further discussion. Item 1 moved to item 24 on the agenda.
CONSENT CALENDAR
City Manager
1. Moved to item 24 ( item continued from May 16, 2023) — Consider adopting a resolution to support ' Our Neighborhood Voices' initiative draft which provides that local land use and zoning laws override conflicting state laws
2. Approve meeting minutes of May 2, May 16, and May 23, 2023 Recommendation: Approve meeting minutes of May 2, May 16, and May 23, 2023 Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Approve the actions of the Zoning Administrator and Planning Commission.
4. Adopt a resolution authorizing an application with the Metropolitan Transportation Commission for allocation of $ 493, 513 in Transportation Development Act Article 3 funds for the Annual Bicycle and Pedestrian Related Improvements at Various Locations project and approve budget amendment in the TDA Grant Fund
Recommendation:
1. Amend the FY 2022/ 23 Budget Appropriation for the TDA Grant Fund by decreasing the 1-580 Bicycle and Pedestrian Overcrossing Improvements project ( CIP No. 22570) by $ 190, 000;
2. Waive the full reading and adopt Resolution No. 23- 1393 authorizing an application with the Metropolitan Transportation Commission for $ 493, 513 in TDA Article 3 funds. This funding amount includes $ 303, 513 in previously unrequested funding and $ 190,000 in funding previously allocated to CIP No. 22570; and
3. Authorize the City Manager to appropriate $ 493, 513 in TDA Article 3 funds to the Annual Bicycle and Pedestrian Related Improvements at Various Locations project, when the City is awarded requested funds in FY 2023/ 24.
5. Approve an amendment to the professional services agreement with Lisa Wise Consulting for the preparation of the Housing Element Update for $ 24, 225 for a new total contract amount of 353, 936 and approve Budget amendment in the Lower Income Housing Fund Recommendation:
1. Authorize the City Manager to execute the second amendment to the Professional Services Agreement with Lisa Wise Consulting to extend the term of the agreement to December 31, 2023, and add $ 24, 225 in compensation for a new contract amount of$ 353, 936.
2. Amend the FY 2022/ 23 Budget Appropriation for the Lower Income Housing Fund by increasing the Professional Services budget by $24, 225
6. Accept a California Energy Commission grant for automated solar permit processing up to a maximum of$ 60, 000 and approve Budget amendments in the General Fund Recommendation:
1. Authorize the City Manager or designee to accept the grant awarded through CaIAPP for up to 60, 000; and
2. Amend the FY 2022/ 23 Budget Appropriation for the General Fund by increasing the Building Division' s Reimbursements revenue and Reimbursable Expenditure appropriations by 60, 000.
7. Approve the as- needed agreement with Womack Striping for Pavement Line Marker and Street Sign Installation services in an amount not- to- exceed $ 100,000 annually for Fiscal Years 2023/ 24 and 2024/ 25
Recommendation:
1. Review the submitted proposals and award the as- needed pavement striping and signage services contract to Womack Striping;
2. Authorize the City Manager to enter into the as- needed maintenance contract with Womack Striping; and
3. Authorize the Community Development Director to review and approve future contract extensions per the provisions of the contract.
Engineering
8. Adopt a resolution amending the Fiscal Year 2023/ 24 budget to incorporate a list of projects funded by Senate Bill 1, the Road Repair and Accountability Act of 2017 Recommendation: Waive the full reading and adopt Resolution No. 23- 1394 amending the FY 2023/ 24 budget to incorporate a list of street improvements to be funded by SB- 1, the Road Repair and Accountability Act of 2017
City Council Minutes Page 2 of 6 June 6, 2023
9. Accept public improvements performed by O'Grady Paving, Inc. for the Annual Street Resurfacing and Preventative Maintenance Project, CIP No. 22503
Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of$ 175,594. 44 to O'Grady Paving, Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the transfer of$ 564,409 of remaining project funding to the Annual Street Resurfacing and Preventative Maintenance Project, CIP No. 23503.
4. Authorize the transfer of$ 3,839 from the Design Phase 1 Bernal Community Farm Project, CIP No. 20772, to the Annual Street Resurfacing and Preventative Maintenance Project, CIP No. 22503.
5. Authorize the transfer of$ 41, 208 of the remaining project funds under Contract Change Order No. 5 to the West Las Positas Boulevard Reconstruction Project, CIP No. 11514.
Finance
10. Adopt a resolution approving the Fiscal Year 2023/ 24 Appropriations Limit Recommendation: Waive the full reading and adopt Resolution No. 23- 1395 approving the FY 2023/ 24 Appropriations Limit of $ 817, 463, 288.
11. Moved to item 23 — Adopt a resolution adopting the two- year Operating and Capital Budget for Fiscal Years 2023/ 24 and 2024/ 25, the four- year Capital Improvement Program for Fiscal Years 2023/ 24 through 2026/ 27, and the revised reserve policy Library and Recreation
12. Approve appointment of Ishmeet Dhillon as Teen Poet Laureate for school year 2023/ 34 Recommendation: Approve the appointment of Ishmeet Dhillon as Teen Poet Laureate for school year 2023/ 24.
Operations Services
13. Approve the purchase of a street sweeper from Municipal Maintenance Equipment, Inc. in the amount of$ 356, 493
Recommendation: Approve the purchase of a Schwarze M4 TE Cascade 4 cubic yard mechanical broom sweeper mounted on a New Isuzu NRR Truck Chassis ( street sweeper) and authorize the City Manager to execute a Purchase Order with Municipal Maintenance Equipment, Inc. in the amount of$ 356, 493 inclusive of a 15 percent contingency.
14. Approve an agreement with NRC Environmental Services Inc., for routine hazardous waste disposal and emergency response services for $ 300, 000 over three years Recommendation: Approve and authorize the City Manager to enter into a three- year agreement with NRC Environmental Services Inc., starting July 1, 2023, with a not-to-exceed amount of 300, 000 for the three- year agreement term, with the option of extending the agreement for two additional one- year terms with allowable cost increases based upon the Consumer Price Index.
15. Approve the purchase of a replacement generator replacement from Peterson Cat in the amount of $ 145, 081 for the Operations Services Center
City Council Minutes Page 3 of 6 June 6, 2023
Recommendation: Approve the purchase of a 250 kW generator for the Operations Services Center and authorize the City Manager to execute a purchase order with Peterson CAT in the amount of$ 126, 157 with a 15 percent contingency of$ 18,924 bringing the total amount to 145, 081.
Police
16. Adoption of a resolution to renew membership in the Alameda County Abandoned Vehicle Abatement Authority reimbursement program
Recommendation: Waive the full reading and adopt Resolution No. 23- 1396 to extend the City' s membership in the Alameda County Abandoned Vehicle Abatement Authority.
MOTION: It was m/s by Testa/ Nibert to approve the consent calendar with modifications to item 2, and with exception of item 22 which is continued to a future meeting ( date undetermined), item 11 which was moved to item 23, and item 1 moved to item 24 on the agenda. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
MEETING OPEN TO THE PUBLIC
17. Presentation by 2023/ 24 Teen Poet Laureate Ishmeet Dhillon Lia Bushong, Assistant Director of Library and Recreation, introduced the 2023/ 24 Teen Poet Laureate, Ishmeet Dhillon.
Ishmeet Dhillon recited her original poem.
18. Presentation of a proclamation declaring June as Pride month Donalyn Harris, Director of PFlag Tri-Valley, accepted the proclamation.
19. Receive an informational update from Caltrans regarding Interstate 680 southbound closures.
Michael Nguyen, Caltrans, gave an informational update on the Interstate 680 southbound closures.
20. Public Comment regarding items not listed on the agenda Mayor Brown opened public comment. The following individuals provided comment: Brian Jewell, PPOA President), Chris Lewellyn ( PPOA Vice President), Eric Mossi, Rebecca Rodriguez, Dennis Colvin, Sharon Piekarski, Denise Colvin, Brad Hirst, Christine Bourg, Doug Miller, Ron Tujague, and John Bauer.
Mayor Brown closed public comment.
City Council Minutes Page 4 of 6 June 6, 2023
PUBLIC HEARINGS AND OTHER MATTERS
21. Receive information regarding the City of Livermore Municipal Airport and the draft leasing and Development Policy
Recommendation: Receive information regarding the Livermore Municipal Airport and the draft Leasing and Development Policy.
Becky Hopkins, Assistant to the City Manager, provided information and responded to questions.
Mayor Brown opened public comment. The following individuals provided comment: Sharon Piekarski, Jon Krueger, David Fiala, Donna Cabanne, Anurag Jain, and Sunil Hariani.
Mayor Brown closed the public comment.
The City Council provided their feedback to staff to draft a comment letter which will be sent to the City of Livermore regarding the Livermore Municipal Airport.
Mayor Brown called a recess at 9:07 p.m. and reconvened at 9: 16 p.m.
22. Continued to a future meeting — Adopt a resolution amending the adopted Land Use Element and 2023- 2031 ( 6th Cycle) Housing Element of the General Plan in response to comments from the State Department of Housing and Community Development Recommendation:
23. Previously item 11 — Adopt a resolution adopting the two- year Operating and Capital Budget for Fiscal Years 2023/ 24 and 2024/ 25, the four- year Capital Improvement Program for Fiscal Years 2023/ 24 through 2026/ 27, and the revised reserve policy Recommendation: Waive the full reading and adopt Resolution No. 23- 1397 which will:
1. Adopt the two- year Operating and Capital Budget for FYs 2023/ 24 and 2024/ 25;
2. Approve the four- year CIP for FYs 2023/ 24 through 2026/ 27; and
3. Adopt the revised reserve policy.
Susan Hsieh, Director of Finance, presented the item.
Mayor Brown opened public comment. The following individuals provided comment: Arne Olsen, Vicki La Barge, Doug Miller, Brian and Christine Bourg, Linda Garbarino, Andrew Lambert, Tadashi Yamaoda, Sam Isola, Ben, Cheryl Cook- Craig.
Mayor Brown closed the public hearing.
MOTION: It was m/s by Arkin/ Testa to adopt the resolution and approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Nibert, Testa, Mayor Brown Noes: Councilmember Balch
Absent: None
Mayor Brown called a recess at 11:01 p.m. and reconvened at 11:07 p.m.
24. Previously item 1 ( continued from May 16, 2023) — Consider adopting a resolution to support Our Neighborhood Voices' initiative draft which provides that local land use and zoning laws override conflicting state laws
City Council Minutes Page 5 of 6 June 6, 2023
Recommendation: Waive the full reading and adopt Resolution No. 23- 1398 to support Our Neighborhood Voices initiative draft which provides that local land use and zoning override conflicting state laws.
Mayor Brown opened public comment. The following individuals provided comment: Jocelyn Combs and John Bauer.
MOTION: It was m/s by Testa/ Arkin to adopt a resolution to support ` Our Neighborhood Voices' initiative draft which provides that local land use and zoning laws override conflicting state laws.
Motion passed by the following vote:
Ayes: Councilmembers Arkin, Nibert, Testa
Noes: Councilmember Balch, Mayor Brown
Absent: None
MATTERS INITIATED BY COUNCIL — None.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Mayor Brown adjourned the meeting at 11:50 p.m.
Joc n Kwon , City lerk
City Council Minutes Page 6 of 6 June 6, 2023