CITY COUNCIL
SPECIAL MEETING AGENDA
Tuesday, July 18, 2023
7:00 p.m.
Zoom and
Remillard Conference Room
Operations Services Center
3333 Busch Road
Pleasanton, CA 94566
The meeting will be held in-person and via video/teleconference and will be broadcast live on Channel 29 and at https://www.tri-valleytv.org and https://www.youtube.com/user/TheCityofPleasanton.
Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agen da item, individuals may speak once per agenda item.
To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.
In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, p lease provide comment at the podium.
Virtual via Zoom:
• https://forms.cityofpleasantonca.gov/f/SpeakerCard.
• Use the “raise hand” function when public comment is opened on the agenda item. Yo u will be unmuted when your name is called and re -muted after the allotted time. To raise your hand, click the “raise hand” button or *9 on your telephone. To unmute your phone, press *6. • Join the meeting using this URL: https://cityofpleasanton.zoom.us/j/91294937422 • Join by phone +1(669)900-6833 or +1(253)215 -8782. When prompted: Enter Webinar ID 91294937422.
CALL TO ORDER
• Pledge of Allegiance Reso No. 23-1409
• Remarks by Councilmember Nibert Ord No. 2248
• Roll Call
AGENDA AMENDMENTS
REPORT ON CLOSED SESSION
CONSENT CALENDAR – Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If disc ussion is required, that particular item will be removed from the consent calendar and will be considered separately.
City Council Agenda Page 2 of 3 July 18, 2023
City Manager
1. Approve meeting minutes of June 20, 2023
2. Approve Third Amendment to the professional services agreement with Townsend Public Affairs for legislative advocacy and grant application technical assistance services to extend the term of agreement to June 30, 2025, and increase the agreement by $60,000 for a total amount not to exceed $180,000 over five years
Community Development
3. Actions of the Zoning Administrator and Planning Commission
4. Approve professional services agreements with ECHO Housing and Bay Area Affordable Homeownership Alliance (BAAHA) for first time homebuyer program administration services for an amount not to exceed $125,000 (ECHO Housing) and $225,000 (BAAHA) through June 30, 2028
Engineering
5. Approve plans and specifications, review bids, and award a construction contract to ELLA in the amount of $414,430 for the Ken Mercer Cricket Field Project, CIP No. 22795
6. Approve plans and specifications, review bids, and award a construction contract to Doolittle Construction, LLC (dba Doolittle Road Construction) in the amount of $470,470 for the Annual Slurry Seal of Various Streets Project, CIP No. 23504
7. Approve plans and specifications, review bids, and award a construction contract to QA Constructors Inc., in the amount of $515,930 for the 2023 Streets Preventative Maintenance Project, CIP No. 23570
Finance
8. Accept the Monthly Disbursements and Investment Report for May 2023
Human Resources
9. Adopt a resolution approving the proposed Memorandum of Understanding between the Livermore-Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters, Local 1974, Battalion Chiefs Unit, with term ending June 30, 2025
Library and Recreation
10. Adopt and waive second reading of Ordinance No. 2247 to permit e-bikes on trails and pathways, and in parks and recreation facilities, subject all bikes to a 15 mph speed limit or slower for safe operation, and other regulations, by amending Municipal Code Title 11 Vehicles and Traffic and Chapter 13.08 Parks and Recreation Facilities
11. Approve Second Amendment to the professional services agreement with Graham Hitch Mortuary for cemetery management, plot sales and burial coordination for the Pleasanton Pioneer Cemetery for an amount not to exceed $499,382 through June 30, 2026
City Council Agenda Page 3 of 3 July 18, 2023
12. Approve First Amendment to the maintenance services agreement with Terra Landscape for grounds maintenance in the non-burial service areas of the Pleasanton Pioneer Cemetery for an amount not to exceed $308,596 through December 31, 2026
13. Adopt a resolution amending the Fee Policy by adding an updated Recreation Fee Assistance Program
14. Authorize the reallocation of $72,000 from the Pioneer Cemetery Masterplan Implementation Reserve in the Park Development Impact Fees Fund to the Cemetery Repairs and Renovations Project
15. Approve an agreement with Preservation Arts for public art conservation and maintenance for a five-year term in an amount not to exceed $310,000
MEETING OPEN TO THE PUBLIC
16. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.
17. Receive 2023 Community Survey results presentation
18. Receive overview of water and sewer rates and authorize mailing of Proposition 218 notice of public hearing to be held September 19, 2023 regarding proposed rate increases
19. Adopt the updated Economic Development Strategic Plan for fiscal years 2024-2028
MATTERS INITIATED BY COUNCIL
COUNCIL REPORTS: Brief reports on conferences, seminars, and meetings attended by the Council
ADJOURNMENT
Notice
Under G overnment Code §5 4957.5, any wr itings/documents re garding an op en s ession ite m on this a genda and ite ms received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Coun cil after distribution of th e agenda packet will be av ailable for pu blic i nspection on the City’s we bsite https://www.cityofpleasantonca.gov/ and also a t the Pleasanton Librar y lo cated at 400 Old Bernal A ve., Pleasanton, CA 94566.
There is a 90-day limit fo r the filing o f a challenge in th e Superior Co urt to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Go vernment Code §65009, to rais ing only those issues you or someone else raised in th e public hearing, or in written c orrespondence delivered to the City Council prior to or at th e public hearing. The City Cou ncil may be requested to r econsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.
Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related mod ification or accommodation , please conta ct the City Clerk’s Office at 12 3 Ma in Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need sign language assistance, please provide at least two working days’ notice prior to the meeting date.