CITY OF PLEASANTON
CITY COUNCIL MEETING MINUTES
August 15, 2023
CLOSED SESSION
CALL TO ORDER
Mayor Brown called the meeting to order at the hour of 5:00 p.m. from the City Manager' s Conference Room located at 123 Main Street.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
PUBLIC COMMENT — None.
ADJOURN TO CLOSED SESSION pursuant to Government Code section 54957( a):
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION per Gov' t Code § 54957( b):
Title: City Manager
2. CONFERENCE WITH LABOR NEGOTIATORS per Gov' t Code § 54957. 6:
Agency designated representatives: Veronica Thomas, Mary Egan ( Municipal Resource Group) Unrepresented employee: City Manager
ADJOURNMENT
The meeting adjourned at 6:30 p.m.
SPECIAL MEETING
CALL TO ORDER
Mayor Brown called the meeting of the City Council to order at the hour of 7:00 p.m. from the Remillard Conference Room at the Operations Services Center located at 3333 Busch Road.
Councilmember Testa provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
REPORT ON CLOSED SESSION
Dan Sodergren, City Attorney, stated there was no reportable action.
AGENDA AMENDMENTS
Councilmember Testa recused from voting on item 17 due to the proximity of the project to her residence.
CONSENT CALENDAR
City Manager
1. Approve the renewable natural gas program member agreement by and between ABAG POWER and the City of Pleasanton to procure SB 1383 compliant natural gas not to exceed $ 233, 780 over a thirty- four month term
Recommendation: Approve the Renewable Natural Gas Program Member Agreement by and between ABAG POWER and the City of Pleasanton to procure SB 1383 compliant natural gas not to exceed $ 233, 780 over a thirty- four- month term.
2. Approve meeting minutes of July 18 and July 26, 2023 Recommendation: Approve the meeting minutes.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Approve the actions of the Zoning Administrator and Planning Commission.
4. Approve a $ 300, 000 loan consisting of$ 241, 176 in Federal Home Funds and $ 58, 824 in Lower Income Housing funds to Tri-Valley REACH to augment County Measure Al funds previously allocated for the construction of two accessory dwelling units to provide affordable housing to four residents with developmental disabilities; approve an appropriation of$ 20, 000 from the Lower Income Housing fund to offset the cost of City impact fees; and authorize the waiver of$ 20, 000 in building permit fees for the project
Recommendation:
1. Approve a $ 300, 000 loan to Tri- Valley REACH, comprised of$ 241, 176 in federal HOME Program funds and $ 58, 824 in Lower Income Housing Fund to financially support the construction of the ADU at the Hansen property;
2. Appropriate $ 20, 000 from the Lower Income Housing fund and grant these funds to Tri- Valley REACH for the purpose of paying the total amount of impact fees for the two ADUs for this project; and
3. Authorize the City' s Chief Building Official to waive the project' s building fees and refund Tri-Valley REACH any such fees that have already been paid for the project.
5. Adopt a resolution approving an amendment to the Option to Lease Agreement with Eden Housing for Ridgeview Commons
Recommendation:
1. Adopt Resolution No. 23- 1411 approving the Amendment to the Option to Lease Agreement for 3 years through December 31, 2026, with Eden Housing for Ridgeview Commons;
2. Authorize the City Manager and City Attorney to make minor modifications to the agreement, including any extensions or amendments that are necessary in the future; and
3. Authorize the City Manager to execute the agreement and any necessary documents related to Eden Housing' s application for the proposed tax credit resyndication and rehabilitation of Ridgeview Commons.
City Council Special Minutes Page 2 of 7 August 15, 2023
6. Approve an amendment to the Memorandum of Understanding with the City of Livermore for environmental review of the CDBG- funded Tri- Valley Haven Emergency Shelter Rebuild Project to add the City of Dublin and the County of Alameda as cooperating entities Recommendation: Approve the Amendment to the Memorandum of Understanding to add the County of Alameda and the City of Dublin as cooperating agency entities and authorize the City Manager to execute the Amendment.
7. Accept a resolution accepting the State of California Department of Housing and Community Development Permanent Local Housing Allocation Program funds in the amount of$ 644, 361; approve Professional Service Agreements with CityServe of the Tri- Valley for homeless services and with Tri-Valley Haven for shelter operating costs; and approve budget amendments in the Miscellaneous Grant Fund
Recommendation:
1. Adopt Resolution No. 23-1412 to accept the State of California, Department of Housing and Community Development Permanent Local Housing Allocation Program funds in the amount of$ 644, 361;
2. Authorize the City Manager to enter into Professional Services Agreements with CityServe of the Tri-Valley for homeless services in the amount of$ 306, 071 and with Tri- Valley Haven for shelter operating costs in the amount of$306, 071; and
3. Approve budget amendments in the Miscellaneous Grant Fund ( Fund 116), appropriating 644, 361 to both state grant revenue and professional services expenditure budget accounts.
8. Approve a request from The Parkview, an assisted living community, to withdraw $ 701, 935 from its operating reserves to cover operating deficits resulting from the COVID- 19 pandemic Recommendation: Approve The Parkview' s request to withdraw $ 701, 935 from its operating reserves to cover its operating deficits.
Finance
9. Accept the Monthly Disbursements and Investment Report for June 2023 Recommendation: Accept the report.
Information Technology
10. Approve agreement with UBEO Business Services in the amount not to exceed $ 370, 780 to provide managed print services for a three- year term
Recommendation: Authorize the City Manager to execute a three- year agreement with UBEO Business Services to provide managed print services for three years, in the amount not to exceed 370, 780 ($ 123, 593 per year).
Library and Recreation
11. Approve a Memorandum of Understanding between the City of Pleasanton and the Pleasanton Unified School District related to the provision of academic support Recommendation: Approve a Memorandum of Understanding between the City of Pleasanton and the Pleasanton Unified School District related to the provision of academic support.
City Council Special Minutes Page 3 of 7 August 15, 2023
12. Approve a Memorandum of Understanding between the City of Pleasanton and the Pleasanton Unified School District related to library cards
Recommendation: Approve an updated MOU between the City and the Pleasanton Unified School District related to library cards.
Public Works
13. Approve a services agreement with Vista Universal, Inc. for maintenance of citywide streetlights, pathway, and parking lot lights for a term of three years in an amount not- to- exceed $ 900, 000 Recommendation: Approve and authorize the City Manager to enter into an agreement with Vista Universal Inc., starting September 1, 2023, in an amount not-to-exceed $ 900, 000 for the three- year term with the option of extending the agreement for two additional one- year terms ( with a maximum of five years) with allowable cost increases based upon the local Consumer Price Index CPI).
14. Authorize Change Order No. 2 to the contract with DPI, Inc. for the Annual Water Distribution System Improvement Project, CIP No. 23183, for near- term water system improvements in an amount not- to- exceed of$ 200, 000
Recommendation:
1. Authorize Change Order No. 2 to the existing contract with DPI, Inc. in a not- to-exceed amount of$ 200, 000 to implement near- term water line repairs as part of the Annual Water Distribution System Improvement Project, CIP No. 23183.
2. Authorize the Interim Director of Public Works to approve and execute the project' s contract change order( s) for a contingency amount not- to- exceed $ 250, 000 ( an increase of $ 200, 000 from the original $ 50, 000).
15. Approve amendment to the purchase order with Rain for Rent for piping and pump rental for Turnout 4 in an amount not- to- exceed $ 200, 000
Recommendation:
1. Authorize the amendment of the Purchase Order with Rain for Rent from $ 80, 000 to the not- to-exceed amount of$ 200, 000 for a temporary booster pump at Turnout 4.
2. Authorize the City Manager to enter into the agreement amendment.
16. Consider and approve various professional services agreements ( including those with Woodard & Curran for$ 666, 365, Pakpour Consulting Group, Inc. for $ 121, 216, and Mark Thomas & Company, Inc. for $ 231, 906) for the design of interim water improvements to improve the potable water system capacity and reliability for the recommended CIP No. 24171, CIP No. 24172, and CIP No. 24173
Recommendation:
1. Approve and authorize the City Manager to execute a professional services agreement with Woodard & Curran for civil engineering services for the design of Turnout 4, the booster station, and 3, 500 linear feet of 24- inch water main for the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24- Inch Potable Water Main ( F- 1 Line) Project, CIP No. 24171, in the amount of $ 666, 365.
City Council Special Minutes Page 4 of 7 August 15, 2023
2. Approve and authorize the City Manager to execute a professional services agreement with Pakpour Consulting Group, Inc. for civil engineering services for the design of 1 ,600 linear feet of 18- inch water main on Bernal Avenue for the Bernal Avenue 18- Inch Potable Main F- 4 Line) Project, CIP No. 24172, in the amount of$ 121, 216.
3. Approve and authorize the City Manager to execute a professional services agreement with Mark Thomas & Company, Inc. for civil engineering services for the design of 4,500 linear feet of 20- inch water main on Sunol Boulevard for the Sunol Boulevard 20- Inch Potable Water Main ( F- 7 Line) Project, CIP No. 24173, in the amount of$ 231, 906.
4. Authorize the City Manager to approve and execute contract amendment( s) for a design project contingency amount of$ 100,000 ( approximately 10 percent of the design professional services agreements) for unforeseen yet necessary related work.
5. Transfer $ 180, 426 from the Annual Water Distribution System Improvements, CIP No. 23183, to the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24- Inch Potable Water Main (F-1 Line) Project, CIP No. 24171, to fund the design, including contingency.
6. Transfer $ 551, 061 from the Annual Water Distribution System Improvements, CIP No. 24183, to the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24- Inch Potable Water Main ( F- 1 Line) Project, CIP No. 24171, to fund the design, including contingency.
7. Transfer $ 133, 000 from the Annual Water Distribution System Improvements, CIP No. 24183, to the Bernal Avenue 18- Inch Potable Water Main ( F- 4 Line) Project, CIP No. 24172, to fund the design, including contingency.
8. Transfer $ 255, 000 from the Annual Water Distribution System Improvements, CIP No. 24183, to the Sunol Boulevard 20- Inch Potable Water Main ( F- 7 Line) Project, CIP No. 24173, to fund the design, including contingency.
17. Approve an amendment to the professional services agreement with HMH Engineers in the amount of$ 83, 400 for a total not- to- exceed amount of$ 444, 600 for additional design services for the second westbound left- turn lane on Bernal Avenue at First Street and Sunol Boulevard project, CIP No. 17556 * Councilmember Testa recused
Recommendation:
1. Approve the fourth amendment to the professional services agreement with HMH in the not- to- exceed amount of$ 83, 400 ( an increase in the contract amount from $ 361, 200 to 444, 600) to complete the design and prepare biddable construction documents and to extend the term of the agreement to December 31, 2024.
2. Authorize the City Manager to execute the amendment to the professional services agreement.
MOTION: It was m/s by Testa/ Nibert to approve the consent calendar as recommended with the recusal of Councilmember Testa on item 17. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
MEETING OPEN TO THE PUBLIC
18. Public Comment regarding items not listed on the agenda City Council Special Minutes Page 5 of 7 August 15, 2023 Mayor Brown opened the public comment. The following speakers provided comment: Amanda Brown, Vicki LaBarge, John Bauer, Rick Schempp, Bill Evans, Linda Perricone, Brian Jewell, Chris Lewellyn, Rebecca Rodriguez, Barry Boccasile, Kayla Furphy, Michelle Behrendt, Arne Olson, Kim Cassetti, Craig Eicher, Chris Beratlis, John Lumon, Debbie Wallace, Musa, Holly Sanders, and Donna Cabanne.
Gerry Beaudin, Gerry Beaudin provided comments regarding Pleasanton Police Officers' Association negotiations.
Mayor Brown closed the public comment.
Mayor Brown recessed the meeting at 8:14 p.m. The meeting reconvened at 8:19 p.m.
PUBLIC HEARINGS AND OTHER MATTERS
19. Continued from July 18, 2023 — Adopt the updated Economic Development Strategic Plan for fiscal years 2024 through 2028
Recommendation: Adopt the updated Economic Development Strategic Plan.
City Manager Beaudin introduced the item and staff. Lisa Adamos, Economic Development Manager, and Jade Shipman, AICP Principal with Willdan Financial Services, gave a presentation and responded to questions.
Mayor Brown opened the public comment. There being no speakers, Mayor Brown closed the public comment.
MOTION: It was m/ s by Arkin/ Testa to adopt the updated Economic Development Strategic Plan for fiscal years 2024 through 2028 as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
20. Receive a report and presentation on potential local revenue measure options and provide direction
Recommendation: Receive a report and presentation on potential local revenue measure options and provide direction to staff.
City Manager Beaudin introduced the item and staff. Bonnie Moss, Principal with Clifford Moss, gave a presentation and responded to questions.
Mayor Brown opened the public comment. The following speakers provided comment: John Bauer.
Mayor Brown closed the public comment.
The City Council provided feedback and direction to staff.
MATTERS INITIATED BY COUNCIL
Councilmember Arkin requested an update on the City' s fire and emergency preparedness.
City Council Special Minutes Page 6 of 7 August 15, 2023 Councilmember Balch requested an update on next steps of the Pleasanton Police Officers' Association labor negotiations before the next Council meeting.
Councilmember Nibert requested information about fentanyl as it relates to public health.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Mayor Brown adjourned the special meeting at 11:08 p.m.
Joc I n Kwo g,
Ck
Clerk
City Council Special Minutes Page 7 of 7 August 15, 2023