CITY OF PLEASANTON
CITY COUNCIL MEETING MINUTES
September 19, 2023
CLOSED SESSION
CALL TO ORDER
MayorBrowncalledthe meetingto orderat the hour of 5:30 p.m. from the City ManagerConference Room located at 123 Main Street.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
Councilmember Testa arrived at 5: 37 p. m.
PUBLIC COMMENT
Mayor Brown opened public comment. The following individuals provided comment: Matt Maciel.
ADJOURN TO CLOSED SESSION pursuant to Government Code section 54957( a):
1. CONFERENCE WITH LABOR NEGOTIATORS per Gov' t Code § 54957. 6:
Agency designated representatives: Veronica Thomas, Director of Human Resources and Labor Negotiations; and Xaviera Scoggins, Human Resources Manager Unrepresented employee: City Manager
ADJOURNMENT
The meeting adjourned at 6:35 p.m.
SPECIAL MEETING
CALL TO ORDER
MayorBrowncalledthe specialmeetingof the City Councilto orderat the hour of 7:00 p.m. fromthe Operations Services Center in the Remillard Conference Room located at 3333 Busch Road.
Councilmember Balch provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
REPORT ON CLOSED SESSION
City Attorney Dan Sodergren stated there was no reportable action.
AGENDA AMENDMENTS
City Manager Beaudin continued item 6 to a future meeting.
CONSENT CALENDAR
City Manager
1. Approve meeting minutes of August 15, August 24, and August 29, 2023 Recommendation: Approve the minutes of August 15, August 24, and August 29, 2023.
Community Development
2. Actions of the Zoning Administrator and Planning Commission Recommendation: Approve the actions of the Zoning Administrator and Planning Commission.
3. Public Hearing - Adopt a resolution readopting the 2023-2031 (6thCycle) Housing Element as certified by the California Department of Housing and Community Development Recommendation: Waive the full reading and adopt Resolution No. 23-1414 readopting the 2023-2031 (6thCycle) Housing Element as certified by the California Department of Housing and Community Development
4. Approve a second amendment to the professional services agreement with First Carbon Solutions, extending the term and augmenting the scope and compensation by $84,578 for additional required environmental review, for a revised not- to- exceed total contract amount of 346, 594 and approve a new reimbursement agreement with Ponderosa for these services in a commensurate amount, related to the proposal of 30 single- family detached homes, associated improvements, and land dedication on the Lester and Ponderosa Properties Recommendation:
1. Authorize the City Manager to execute a second amendment to the PSA with FCS, updating the scope of work, extending the term, and adding compensation in the amount of$ 84,578, for a revised total not-to-exceed contract amount of$ 346, 594 ( including the $ 28, 976 contingency) for continued services related to the EIR preparation, subject to minor modifications approved by the City Manager and City Attorney.
2. Authorizethe CityManagerto executea newReimbursementAgreementwith Ponderosa Homes for reimbursement of all costs associated with the PSA with FCS, subject to minor modifications approved by the City Manager and City Attorney.
5. ApprovethefundingagreementwiththeTri-ValleyTransportationCouncilrelatedto acceptingTri- Valley Transportation Development funds in the amount of$ 2,650,000 and amend the professional services agreement with AECOM Technical Services adding additional services for the next phase of design in the amount of$ 4, 340, 332 for a new total contract amount not to exceed $ 6, 062, 156 for the Sunol Interchange Improvement Project, ( CIP No. 15551) Recommendation.-
1. ecommendation:
1. Approve and authorize the City Manager to execute a funding agreement between the City of Pleasanton and the Tri-Valley Transportation Council for$ 2,650,000 in Tri-Valley Transportation Development Fee ( MDF) funds for the Sunol Interchange Modification Project C- 6)/( CIP No. 15551).
City Council Special Minutes Page 2 of 5 September 19, 2023 1 2. Approve and authorize the City Manager to execute the Third Amendment to the Design Professional Services Agreement between the City of Pleasanton and AECOM Technical Services, Inc., to include an additional $ 4, 340, 332 in design services for a new total contract amount of$ 6, 062, 156.
6. Continued to future meeting: Public Hearing - Introduce and waive first reading of an ordinance approving an application to establish development standards for an existing single- family residence located at 2207 Martin Avenue (PUD-148) Finance
7. Accept the Monthly Disbursements and Investment Report for July 2023 Recommendation: Accept the Monthly Disbursements and Investment Report for July 2023.
Public Works
8. Approve the fourth amendment to agreement for as- needed electrical services with Harvey Electric by increasing the not-to-exceed amount by $400,000 for fiscal year 2023/24 for a total cumulative not- to- exceed amount of $ 1, 500, 000 over a five- year term Recommendation: Authorize the City Manager to amend the as-needed agreement with Harvey Electric by increasing the not-to-exceed amount to $400,000 for FY 2023/24 (to June 30, 2024), which increases the total cumulative not- to- exceed amount to $ 1, 500, 000 over five years.
MOTION: It was m/s by Balch/Nibert to approve the consent calendar as recommended except for item 6 which was removed from consent calendar. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
MEETING OPEN TO THE PUBLIC
9. Presentation of a commendation to the Bernardi Family for winning the National Bocce Championship
Councilmember Balch presented the commendation to the Bernardi Family.
10. Presentation of a Proclamation declaring September 17-23 as Constitution Week Councilmember Balch presented the proclamation to Sue DeLeeuw from the Daughters of the American Revolution organization.
11. Public Comment regarding items not listed on the agenda Mayor Brown opened public comment. The following individuals provided comment: Pat O'Brian, Marti Sutton, and Donna Cabanne.
Mayor Brown closed public comment.
City Council Special Minutes Page 3 of 5 September 19, 2023
PUBLIC HEARINGS AND OTHER MATTERS
12. Introduction of proposed Memorandum of Understanding between the City of Pleasanton and the Pleasanton Police Officers' Association for a three- year term ending May 31, 2026 Recommendation: Provide comment regarding the key elements of the tentative agreement negotiated between the Pleasanton Police Officers' Association and the City of Pleasanton.
City Manager Beaudin introduced the item and staff. Tim Davis with Burke Williams & Sorensen presented the item and responded to questions.
Mayor Brown opened public comment. The following individual provided comment: Brian Jewell.
Mayor Brown closed public comment.
13. Public Hearing — Adopt resolutions to amend the Master Fee Schedule for water and sewer rates effective November 1, 2023, and January 1, 2024 for sewer and water rates, respectively Recommendation: Accept the 80 validated protests to the rate changes received as of the close of business on September 8 ( the date of the drafting of the report) as well as any additional protests received through the public hearing on September 19, 2023. If the City does not receive written protests to the rate changes from more than 50 percent of the affected customers, staff recommends the City Council waive the full reading and adopt resolutions for the proposed changes in the Master Fee Schedule to be effective November 1, 2023, and January 1, 2024, for both water and sewer rates.
City Manager Beaudin introduced the item and staff. Norm Dorais, Interim Public Works Director, Tamara Baptista, Assistant Director of Public Works, and Brian Bass with Raftelis Financial Consultants presented the item and answered questions.
Mayor Brown opened the public hearing to receive comments. The following individuals provided comment: Charles Abney, Lon, Sanjay Kamat, Vicki LaBarge, Deseree Ralph, Jim McEnerney, Stephen Wallace, Vasudha Gadre by Sanjay Kamat, Jon Krueger, and Linda Kelly.
Mayor Brown reported at 9:09 p.m. that Councilmember Testa left the meeting due to family emergency and would not be returning to the meeting.
Mayor Brown called for a recess at 9:53 p.m. The meeting reconvened at 10:04 p.m.
The Mayor resumed the public hearing. The following individuals provided comment: Art Gwerder, Larry Gossett, Arne Olson, Rosalind Rondas, Mike Chen, Kelly Ceglio, Deepak, Ganesh, Billie Otis, Dean Wallace, Bart Hughes, and Faiza Amer.
Mayor Brown closed the public hearing.
Mayor Brown called for a recess at 10:45 p.m. to verify tabulation of submitted written protests.
The meeting reconvened at 10:52 p.m.
Norm Dorais, Interim Public Works Director, reported that 202 written protests were received by the close of the public hearing.
City Council Special Minutes Page 4 of 5 September 19, 2023 MOTION: It was m/s by Balch/ Arkin to continue the item for Council deliberation and final action at the November 7, 2023, City Council meeting. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Mayor Brown Noes: None
Absent: Councilmember Testa
14. ReceiveupdateonWaterSupplyAlternativesstudyandpreliminaryresultsindicatingtwo new wells as the preferred water supply alternative project Recommendation: Receivean updateonthe WaterSupplyAlternativesStudyandpreliminary results indicating two new wells as the selected water supply alternative project.
City Manager Beaudin introduced the item and staff. Norm Dorais Interim Public Works Director, and Jenny Gain, San Francisco Bay Area One Water Regional Leader and Managing Engineer with Brown and Caldwell, presented the item.
The City Council received the update and provided feedback.
MATTERS INITIATED BY COUNCIL — None.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Mayor Brown adjourned the special meeting at 12:10 a.m.
L' l ,
Jo 1 n Kwo , Ci Clerk
City Council Special Minutes Page 5 of 5 September 19, 2023