Pleasanton City Council
January 16, 2024

CITY COUNCIL

REGULAR MEETING - REVISED AGENDA
Tuesday, January 16, 2024
7:00 PM

Zoom and
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566

The meeting will be held in-person and via video/teleconference and will be broadcast live on Channel 29 and at https://www.tri-valleytv.org and
https://www.youtube.com/user/TheCityofPleasanton.

Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agenda item, individuals may speak once per agenda item.

To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.

Virtual or by phone call via Zoom:
• https://forms.cityofpleasantonca.gov/f/SpeakerCard
• Use the “raise hand” function when public comment is opened on the agenda item. You will be unmuted when your name is called and re-muted after the allotted time. To raise your hand, click the “raise hand” button or *9 on your telephone. To unmute your phone, press *6.
• Join the meeting using this URL: https://cityofpleasanton.zoom.us/j/85145185146 • Join by phone +1 (669) 444-9171. When prompted: Enter Webinar ID 851 4518 5146.

In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, please provide comment at the podium.

CALL TO ORDER
• Pledge of Allegiance
• Remarks by Councilmember Arkin
• Roll Call
Resolution No. 2024-001
Ordinance No. 2273

AGENDA AMENDMENTS

CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be

City Council Agenda Page 2 of 3 January 16, 2024

enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

City Manager

1. Approve meeting minutes of October 17 and November 7, 2023 Community Development

2. Actions of the Zoning Administrator and Planning Commission

3. Introduce and waive first reading of an Ordinance approving an application to establish development standards and construct tennis court fencing for an existing single-family residence located at 2207 Martin Avenue (PUD-148) Finance

4. Accept the Monthly Disbursements and Investment Report for November 2023 Public Works

5. Adopt a Resolution of Summary Vacation for public service and access easements and acceptance of replacement public service and emergency vehicle access easements at 29 Grey Eagle Court

6. Approve the purchase of two Freightliner M2106 Dump Trucks with National Auto Fleet Group in the amount of $503,576

7. Approve third amendment to the agreement with Tri-Signal Integration, Inc. for fire alarm maintenance and repair services by increasing the not-to-exceed amount by $145,118 and extending the term through Fiscal Year 2024/25 for a total not-to- exceed amount of $395,118 over a five-year term

8. Approve plans and specifications, review bids, and award a construction contract to Golden State Construction & Utility, Inc. in the amount of $1,644,000 for the Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172

9. Approve plans and specifications, review bids, and award the construction contract for Library Lighting Improvements Project, CIP No. 23493 to American Wholesale Lighting of Livermore, CA, for the low bid amount of $997,212 and award a professional services agreement to Dahlin Group, Inc., for the not-to-exceed amount of $21,350 for construction support services

MEETING OPEN TO THE PUBLIC

10. Presentation of a Proclamation recognizing January 18, 2024 as Sandra J. Wing Day in Pleasanton

City Council Agenda Page 3 of 3 January 16, 2024

11. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.

12. Receive an update on the diversity, equity, inclusion and belonging implementation plan

MATTERS INITIATED BY COUNCIL

COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council

ADJOURNMENT

Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.

There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.

Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation (e.g., an assistive listening device), please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need sign language assistance, please provide at least two working days’ notice prior to the meeting date.

CITY OF PLEASANTON

CITY COUNCIL MEETING MINUTES
October 17, 2023

CLOSED SESSION

CALL TO ORDER
Mayor Brown called the meeting to order at the hour of 6:00 p.m. from the Remillard Conference Room located at 3333 Busch Road.

ROLL CALL

Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown

Absent: None

PUBLIC COMMENT

Mayor Brown opened public comment. There being no speakers, Mayor Brown closed public comment.

The Mayor adjourned to closed session in Conference Room 1.

ADJOURN TO CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Government Code Section 54956.9

Name of case: City of Pleasanton v. 3M Company, et al. (United States District Court for the District of South Carolina Charleston Division (Civil Case No. 2:2021cv01119))

ADJOURNMENT

The meeting adjourned at 6:25 p.m.

SPECIAL MEETING

CALL TO ORDER
Mayor Brown called the meeting to order at the hour of 6:30 p.m. from the Remillard Conference Room located at 3333 Busch Road.

ROLL CALL

Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown

Absent: None

PUBLIC COMMENT

Mayor Brown opened public comment. The following individuals provided comment: Marsha McInnis, John Bauer. Mayor Brown closed public comment.

PRESENTATION

1. Presentation of League of California Cities 2023 Helen Putnam Award for Excellence for the City of Pleasanton’s Alternative Response to Mental Health Program

City Council Minutes Page 2 of 8 October 17, 2023

Police Chief David Swing provided remarks about the Alternative Response to Mental Health Program.

League of California Cities repre sentatives Sam Caygill and Jennifer Fathergill presented the Helen Putnam award to the City.

City Councilmembers provided comments.

The meeting adjourned at 7:00 p.m.

REGULAR MEETING

CALL TO ORDER
Mayor Brown called the meeting of the City Council to order at the hour of 7:05 p.m. from the Remillard Conference Room located at 3333 Busch Road.

Councilmember Testa provided opening remarks.

ROLL CALL

Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown

Absent: None

REPORT ON CLOSED SESSION

City Attorney Dan Sodergren stated there was no reportable action from 6:00 p.m. closed session.

AGENDA AMENDMENTS

Councilmember Balch pulled item 2 from the consent calendar for further discussion. Item 2 was moved to the end of the agenda.

Prior to voting on the Consent Calendar, Mayor Brown provided a summary of the terms of the agreements of items 1 and 8.

CONSENT CALENDAR

City Council

1. Approve amended and restated employment contract of City Manager Gerry Beaudin to provide for a six and one quarter percent (6.25%) salary increase to $26,031 monthly effective September 1, 2023, various other adjustments to the terms of the contract, and a six and one-quarter percent (6.25%) salary increase to $27,658 monthly effective February 1, 2024

Recommendation: Approve amended and restated employment contract of City Manager Gerry Beaudin and authorize the Mayor to sign on behalf of the City.

City Manager

2. Moved to Public Hearings and Other Matters – Approve change at public meetings to allow virtual public comment only when required by state law when a councilmember is also attending virtually effective October 23, 2023

City Council Minutes Page 3 of 8 October 17, 2023

3. Adopt a resolution to set rates for commercial mixed recycling compactors and commercial 64- gallon mixed recycling carts as required by the Franchise Agreement between the City and Pleasanton Garbage Service Inc. and amend currently adopted rate schedule to include the newly set rates

Recommendation: Waive the full reading and adopt Resolution No. 23-1422 to set rates for commercial mixed recycling compactors and commercial 64-gallon mixed recycling carts as required by the Franchise Agreement between the City and Pleasanton Garbage Service Inc. and amend currently adopted rate schedule to include the newly set rates

Community Development

4. Actions of the Zoning Administrator and Planning Commission

Recommendation: Approve the report.

5. Approve a $300,000 loan to Tri-Valley REACH to construct a two-bedroom accessory dwelling unit at an existing property for occupancy by very low-income adults with developmental disabilities and authorize the City Manager to execute all documents

Recommendation: Adopt Resolution No. 23-1425 approving the HOME Loan Agreement, Promissory Note, Deed of Trust, and Amendment to Regulatory Agreement, (collectively the Loan Documents) and authorize the City Manager to execute each such document substantially in the forms attached to the resolution, with non-substantive changes to these documents as may be approved by the City Attorney, as well as other documents related to the loan.

6. Accept $7,300,000 in 2024 C omprehensive Investment Plan funds from the Alameda County Transportation Commission for the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514

Recommendation:

1. Adopt Resolution No. 23-1438 accepting $7,300,000 of Measure BB discretionary grant funds from the Alameda County Transportation Commission for the West Las Positas Multimodal Reconstruction Project, CIP No. 11514

2. Authorize the City Manager to execute the Project Funding Agreement for the West Las Positas Multimodal Reconstruction Project with the Alameda County Transportation Commission

3. Authorize $1.3 million in Fiscal Year 2023/24 and $6 million in Fiscal Year 2024/25, for a total of$7.3 million, in Measure BB discretionary grant funds be allocated to the revenue and expenditure accounts for CIP No. 11514 (Revenue — 16230231-333252-11514; Expenditure — 16230231-440108-11514).

Finance

7. Accept the Monthly Disburseme nts and Investment Report for August 2023

Recommendation: Accept the report.

Human Resources

City Council Minutes Page 4 of 8 October 17, 2023

8. Adopt a resolution approving the proposed pay schedule for management and confidential employees

Recommendation: Waive the full reading and adopt Resolution No. 23-1423 approving a 4.25 percent increase to the Management and Confidential control points

Library and Recreation

9. Adopt a resoluti on approving requirements for sports organization for co-sponsorship status and repeal Resolution No. 98-125

Recommendation: Waive the full reading and adopt Resolution No. 23-1424 approving requirements for sports organization for co-sponsorship status with the modification recommended by the Parks and Recreation Commission and a residency rate of 70 percent, and repeal resolution No. 98-125

Public Works

10. Approve the agreement with Wilson General Contractor, Inc. in the amount of $212,498 for insulation improvements to the Mechanic Shop for FY 2023/24

Recommendation: Approve and authorize the City Manager to enter into a Maintenance and Trade Services Agreement with Wilson General Contractor Inc. in the amount of $212,498, which includes a 15 percent contingency for the insulation improvements at the Public Works mechanic shop.

11. Accept public improvements performed by QA Constructors, Inc. for the 2023 Streets Preventative Maintenance Project, CIP No. 23570

Recommendation:

1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.

2. Authorize the release of the retention in the amount of $26,411.14 to QA Constructors, Inc., 30 days after the recordation of the Notice of Completion.

3. Authorize the return of the project's balance of $38,211 to the Miscellaneous CIP - General Fund (Fund 201)

12. Accept public improvements performed by Miracle Playsystems, Inc. for the Annual Playground Renovations at Val Vista Community Park Project, CIP No. 23745

Recommendation:

1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.

2. Authorize the transfer of$27,230 of the remaining project funds from the Parks CIP — General fund (Fund 221), CIP No. 23745, to CIP No. 24745, the Annual Playground Renovations.

13. Approve a task authorization with Carlson Management, Inc. for the not-to-exceed amount of $135,600 to provide staff augmentation through March 2024

Recommendation: Authorize the City Manager to execute a task authorization with Carlson Management, Inc. for staff augmentation services through March 2024 for the not-to-exceed amount of $135,600.

City Council Minutes Page 5 of 8 October 17, 2023

14. Accept public improvements performed by Gradetech, Inc. for the downtown transportation corridor parking lot project, CIP No. 17448

Recommendation:

1. Accept the Downtown Transportation Corridor Parking Lot Project as complete and authorize the City Clerk to file a Notice of Completion.

2. Authorize the release of the retention in the amount of$139,856.27 to GradeTech, Inc. 30 days after the recordation of the Notice of Completion.

3. Authorize the return of the project's balance of$239,031 back to the Miscellaneous CIP - General Fund (Fund 201).

Mayor Brown opened public comment. The following individual provided comment: Pat O’Brien, John Asmussen, Sean Fogarty, Scott McMillin, Erin Sharpe and Mike Montoya.

The Mayor closed public comment.

MOTION: It was m/s by Nibert/Balch to approve the consent calendar as recommended except for item 2, and with a modification to item 9 to not include adult Sunday soccer and that when updates to the master fee schedule are made for co-sponsored groups that it be brought before the Council for review. Motion passed by the following vote:

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Abs ent: None

MEETING OPEN TO THE PUBLIC

15. Presentation of a Proclamation Recognizing October 2023 as Arts & Humanities Month

Councilmember Testa introduced the proclamation recognizing October 2023 as Arts & Humanities Month.

Kelly Cousins, President of the Pleasanton Cultural Arts Council, and Meghana Mitragotri, President of the Pleasanton Art League, received the proclamation.

16. Pu blic Comment regarding items not listed on the agenda

Mayor Brown opened public comment. The following i ndividual pro vided comment: Sharon Piekarski, Jan Coleman-Knight, Patie Kopish and Bart Hughes.

The Mayor closed public comment.

PUBLIC HEARINGS AND OTHER MATTERS

17. Accept a report on the Water Supply Alternatives Study, approve the design and construction of two new wells as the preferred water supply alternative, establish a new Capital Improvement Project – Two New City Wells (Wells 9 and 10 and Associated Pipelines) CIP No. 24174, and appropriate funds from the Water Fund

Recommendation:

1. Accept the Water Supply Alternatives Study Draft Final Report October 12, 2023

2. Approve proceeding with planning and developing two new wells as the preferred water supply alternative, including evaluating a joint project with Zone 7 Water Agency

City Council Minutes Page 6 of 8 October 17, 2023

3. Establish anew Capital Improvement Project— Two New City Wells (Wells 9 & 10 and Associated Pipelines) CIP No. 2417

4. Appropriate $500,000 from the Water Enterprise Fund Balance to the Water Replacement Capital Improvement Program to fund the anticipated Fiscal Year 2023/24 costs for this project.

Interim Director of Public Works, Norm Dorais, and consultants Jenny Gain and Jerry Brown (Brown & Caldwell) presented the item.

The City Council asked questions of staff and the consultants.

Mayor Brown opened publ ic comment. There being no speakers , Mayor Brown closed public comment.

MOTION: It was m/s by Nibert/Balch to approve the item as recommended. Motion passed by the following vote:

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None

Absent: None

Mayor Brown recessed the meeting at 8:48 p.m. and reconvened the meeting at 8:55 p.m.

18. Continued from October 3, 2023 – Approve Lions Wayside and Delucchi Parks conceptual plan and approve a professional services agreement with Callander Associates Landscape Architecture, Inc. in the amount of $115,000 to prepare construction documents for the Lions Wayside and Delucchi Parks Project, CIP No. 06716

Recommendation:

1. Review the conceptual plan options for Lions Wayside and Delucchi Parks and provide direction on the Council's selected bandstand location, style, and prioritization of Phase 2 park amenities.

2. Approve a professional services agreement with Callander Associates Landscape Architecture, Inc. for the not-to-exceed amount of $115,000 for construction documents services for the proposed renovations for the Lions Wayside and Delucchi Parks Project, CIP No. 06716.

3. Authorize the City Manager to approve agreements and execute amendments for the project for up to $25,000 for additional design services, if necessary.

Interim Director of Public Works, Norm Dorais, and Landscape Architect, Matt Gruber presented the item.

The City Council asked questions of staff and the City’s consultant, Dave Ruben, with Callander Associates.

Mayor Brown opened publ ic comment. The following i ndividual provided comment: Gerard Rawson, Debbie Ayers, Christine Bourg, and Sharon Piekarski.

The Mayor closed public comment.

City Council Minutes Page 7 of 8 October 17, 2023

The City Council provided comments regarding amenities and park features. Assistant City Manager Pamela Ott clarified that a further discussion on amenities for Phase 2 will be brought to the City Council for direction and prioritization should funding become available.

MOTION: It was m/s by Arkin/Testa to approve conceptual plan A with the gazebo (option B) for the design of the bandstand, approve the professional service s agreement with Callander Associates, and authorize the City Manager to approve and execute agreements for the project as recommended. Motion passed by the following vote:

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None

Absent: None

19. Review the proposed recommendations regarding commission and committee reorganization and deferral of the fall 2023 recruitment

Recommendation:
• Review the proposed recommendation regarding commission and committee reorganization and provide input, toward formal approval at a future City Council meeting. • Approve the deferral of the fall commission and committee recruitment process until the final reorganized structure is implemented, excepting for as-needed recruitments to ensure a commission/committee maintains a quorum.

Assistant City Manager Pamela Ott introduced the item. Heidi Murphy and Ellen Clark presented the item.

Mayor Brown opened public comment. The following i ndividuals provided comment: Wendy Kimsey, Sharon Piekarski, and Jan Coleman-Knight.

The Mayor closed public comment.

The City Council provided direction on the proposed reorganization as follows:

• Economic Vitality C ommittee: Reduce from 22 to 9 members (Commercial Real Estate, Downtown Business, Retail, Information Technology, Life Sciences, Commercial Services, Professional Ser vices, 2 at-large businesses ), and reduce meeting frequency to meet every other month.

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None

• Bicycle, Pe destrian, and Trails Committee: Reduce from 13 to 9 members (1 Planning Commissioner, 1 Parks & Recreation/ Arts Commissioner, 2 Y outh Commissioners, 1 Energy & Environment Commissioner, 4 at-large members) , with 1 youth member and 5 at-large members, and reduce meeting frequency to meet every other month.

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None

• Energy and Environment Committee: Change to a commission, no change to membership (7 members).

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None

City Council Minutes Page 8 of 8 October 17, 2023

• Youth Commission: Reduce term to 2 two-year terms, remove adult members (regular and alternate), total of 15 members of 3 middle school, 6 freshm en/sophomores, 6 juniors/seniors, meet monthly, September through May.

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None

• The City Council directed that staff return with a transition plan for the approved proposal to combine the Housing Commission and Planning Commission with no change to membership (6 members).

The City Council directed that the ad-hoc subcommittee meet to further discuss the proposals for the remaining commissions: Civic Arts, Human Services, Library, and Parks and Recreation.

The City Council agreed that the fall recruitment to fill commissions and committees vacancies is deferred unless an immediate term need is required for a board that will not be impacted by major membership changes.

At 11:10 p.m., by majority consensus, the City Council agreed to proceed with the meeting.

20. Item 2 from Consent Calendar – Approve change at public meetings to allow virtual public comment only when required by state law when a councilmember is also attending virtually effective October 23, 2023

Recommendation: Approve change in practice to only accept in-person or written public comments, unless accepting virtual comment is required by state law effective October 23, 2023.

MOTION: It was m/s by Nibert/Brown to approve the item as recommended. Motion passed by the following vote:

Ayes: Councilmembers Arkin, Nibert, Mayor Brown
Noes: Councilmembers Balch, Testa

Absent: None

MATTERS INITIATED BY COUNCIL

By majority consensus, the Ci ty Council agreed that when the next discussion regarding development fees is scheduled on an agenda that it also includes a discussion of a percentage allocation for public art.

COUNCIL REPORTS

Councilmembers reported on regional and local agency meetings attended.

ADJOURNMENT

The Mayor adjourned the meeting at 12:02 a.m.

Jocelyn Kwong, City Clerk

CITY OF PLEASANTON

CITY COUNCIL MEETING MINUTES
November 7, 2023

CLOSED SESSION

CALL TO ORDER
Mayor Brown called the meeting to order at the hour of 6:3 0 p.m. from the Remillard Conference Room located at 3333 Busch Road.

ROLL CALL

Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown

Absent: None

PUBLIC COMMENT

Mayor Brown opened public comment. There being no speakers, Mayor Brown closed public comment.

ADJOURN TO CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Government Code Section 54956.9

a) Name of case: Janet Riegel v. Livermore-Pleasanton Fire Department, et al. (Alameda County Superior Court Case No. RG20070492)

b) Name of case: Claimant Joseph G. Garcia, Jr.; Workers Compensation Appeals Board Case Nos. ADJ15436582

Name of case: Claimant Joseph Fields; Workers Compensation Claim PLE24000010

ADJOURNMENT

The meeting adjourned at 6:50 p.m.

REGULAR MEETING

CALL TO ORDER
Mayor Brown called the meeting of the City Council to order at the hour of 7:00 p.m. from the Remillard Conference Room at the Operations Services Center located at 3333 Busch Road.

Councilmember Arkin provided opening remarks.

ROLL CALL

Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown

Absent: None

City Council Minutes Page 2 of 6 November 7, 2023

REPORT ON CLOSED SESSION

City Attorney Dan Sodergren stated there was no reportable action.

AGENDA AMENDMENTS

Vice Mayor Balch continued item 17 to the December 5, 2023, City Council meeting.

Councilmember Testa pulled item 3 from the consent calendar for further discussion. Item 3 was moved to item 18.

CONSENT CALENDAR

City Manager

1. Adopt a resolution authorizing submittal of an application to CalRecycle for SB 1383 Local Assistance Grant Program (FY 2022/23) and related authorizations, and accept grant funds in the amount of $144,587

Recommendation: Waive the full reading and adopt Resolution No. 23-1426 authorizing the City Manager or designated staff to submit an application for the CalRecycle SB 1383 Local Assistance Grant Program Fiscal Year 2022/23 funding cycle and accept the allocation of $144,587 in grant funds

2. Public Hearing – Adopt a resolution levying the Downtown Pleasanton Business Improvement District Assessment for 2024

Recommendation: Waive the full reading and adopt Resolution No. 23-1427 levying the Downtown Pleasanton Business Improvement District assessment for 2024.

3. Moved to Public Hearings and Other Matters – Introduce and waive first reading of an ordinance amending Chapter 6.28 of the Municipal Code regarding consolidation of the newsracks located in the Pleasanton downtown area

4. Approve meeting minutes of September 19, 2023

Recommendation: Approve the meeting minutes of September 19, 2023.

Community Development

5. Actions of the Zoning Administrator and Planning Commission

Recommendation: Approve the actions of the Zoning Administrator and Planning Commission.

6. Approve a one-year renewal order with Accela for land management software licensing and support services in the amount of $97,678 for a new total license agreement cost of $321,008 for the four-year term through 2025

Recommendation: Approve and authorize the City Manager to execute the attached Order Form with Accela for $97,678, extending the current license agreement for a period of one year (through December 13, 2024), for a new total licensing agreement cost of $321,008.

City Council Minutes Page 3 of 6 November 7, 2023

7. Adopt a resolution of local support authorizing the City of Pleasanton to submit a State Transportation Improvement Program application for grant funds in the amount of $6 million for the I-680/Sunol Boulevard Interchange Modernization Project, CIP No. 15551

Recommendation: Waive the full reading and adopt Resolution No. 23-1428 authorizing the City to submit a STIP application in the amount of $6 million for the I-680/Sunol Boulevard Interchange Modernization Project, CIP 15551.

Finance

8. Accept the monthly disbursements and investment report for September 2023

Recommendation: Accept the monthly disbursements and investment report for September 2023.

Library and Recreation

9. Ado pt a resolution approving updated Library Policies related to 1) Public Access to the Internet; 2) Library Materials Recovery; 3) Collection Development; 4) Request for Reconsideration of Material Form; and 5) Inclusiveness in Materials Statement

Recommendation: Waive the full reading and adopt Resolution No. 23-1429 approving updated library policies related to 1) Public Access to the Internet; 2) Library Materials Recovery; 3) Collection Development; 4) Request for Reconsideration of Material Form; and 5) Inclusiveness in Materials Statement.

10. Adopt resolutions accepting two California State Library grants for Adult Literacy Services in the amount of $43,776 for fiscal year 2023/24 and English-as-a-Second-Language services in the amount of $61,071 for fiscal year 2023/24; and approve budget amendments in the miscellaneous grant fund

Recommendation: Waive the full reading and adopt Resolution No. 23-1430 accepting a State Library Grant for Adult Literacy Services in the amount of $43,776 for Fiscal Year 2023/24 and Resolution No. 23-1431 accepting a State Library Grant for English-as-a-Second-Language Services in an amount of $61,071 for Fiscal Year 2023/24, and amend the FY 2023/24 budget appropriation for the Miscellaneous Grant Fund.

11. Adopt a resolution accepting the Pacific Library Partnership grant for Memory Kits for adults and their caregivers and appropriate grant funds in the amount of $11,915 for fiscal year 2023/24 and approve a budget amendment in the Miscellaneous Grant Fund

Recommendation: Waive the full reading and adopt Resolution No. 23-1432 accepting the PLP grant for memory kits for adults and their caregivers in the amount of $11,915 for FY 2023/24 and amend the FY 2023/24 Budget Appropriation for the Miscellaneous Grant Fund.

12. Adopt a resolution approving required documents for the Community Grant Program and authorizing staff to make related administrative changes to the Community Grant Program

Recommendation: Waive the full reading and adopt Resolution No. 23-1433 approving required documents for the Community Grant Program and authorizing staff to make related administrative changes to the Community Grant Program.

City Council Minutes Page 4 of 6 November 7, 2023

Public Works

13. Approve the purchase of golf course maintenance equipment including utility carts, mowers, and a bunker rake, for Callippe Preserve Golf Course from Deere and Company in the amount of $380,127

Recommendation: Approve the purchase of golf course maintenance equipment for Callippe Preserve Golf Course, and authorize the City Manager to execute a purchase order with Deere and Company in the amount of $380,127.

14. Approve the purchase of a Freightliner M2106 with 11-foot tree and vegetation chipper body in the amount of $224,472

Recommendation: Approve the purchase of the Freightliner M2106, DD8 7.7L CYL single-stage engine, Allison 2200RDS transmission with 11-foot Chipper Body via Western Truck Fab in the amount of $224,472, which includes a 15 percent contingency.

MOTION: It was m/s by Arkin/ Nibert to approve the consent calendar as recommended except for item 3 which was moved to public hearing item 18 for further discussion. Motion passed by the following vote:

Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None

Absent: None

MEETING OPEN TO THE PUBLIC

15. Public Comment regarding items not listed on the agenda

Mayor Brown opened public comment. The following individual provided comment: Rosalind Rondash.

Mayor Brown closed public comment.

PUBLIC HEARINGS AND OTHER MATTERS

16. Continued from September 19, 2023 – Hold a public hearing on proposed water and sewer rate increases and adopt resolutions to amend the master fee schedule for water and sewer rates effective January 1, 2024

Recommendation: Waive the full reading and adopt Resolution No. 23-1434 amending the master fee schedule (Resolution No. 92-100) to revise water rates and charges and Resolution No. 23-1435 amending the master fee schedule (Resolution No. 92-100) to revise sewer rates and charges. The staff recommended water rate increases are 30 percent for FY 2024, 20 percent for FY 2025, and 12 percent for FY 2026. The modified alternative option for the water rate increase is for 30 percent in FY 2024 and 12 percent for FY 2025.

City Manager Beaudin introduced the item and staff. Norm Dorais Interim Public Works Director, Tamara Baptista, Assistant Director of Public Works, and Brian Bass with Raftelis Financial Consultants presented the item and answered questions.

Mayor Brown opened public comment. The following individuals provided comment: Jasbir Gujral, Rakesh, Sanjana, Jon Krueger, Jesse Chimni, Datta Junnarkar, Swapnil, Subhash Gaur, Kelly

City Council Minutes Page 5 of 6 November 7, 2023

Ceglio, Rakesh Jain, Prasad A, Nilima Sanr, Deepak Sanr, Rajender Pande, Denise Colvin, Vinod Moza, Mark Mullaney, Deepak, Yogesh, William Lam, Cathy Stoik, Nitin Bhandari, and Tim Krukiel.

Mayor Brown closed public comment.

Mayor Brown recessed the meeting at 9:28 p.m and reconvened the meeting at 9:40 p.m.

SUBSTITUTE MOTION: It was m/s by Balch/Arkin to approve the resolutions as recommended with modification to the water rate increases as follows: 15 percent water rate increase in year one, and 15 percent water rate increase in year two, and to bring back the budget for CIP items and other discretionary items for review. Motion failed by the following vote:

Ayes: Councilmembers Arkin, Balch
Noes: Councilmembers Nibert, Testa, Mayor Brown

Absent: None

MOTION: It was m/s by Testa/Nibert to approve the resolutions as recommended with the modified alternative water rate increases as follows: 30 percent water rate increase in year one, and a 12 percent increase in year two. Motion passed by the following vote:

Ayes: Councilmembers Nibert, Testa, Mayor Brown
Noes: Councilmembers Arkin, Balch

Absent: None

Mayor Brown recessed the meeting 10:35 p.m. and reconvened the meeting at 10:40 p.m.

17. Continued to December 5, 2023 – Introduce an ordinance to add a new Chapter 9.06 Leaf Blower Restrictions to the Municipal Code to ban gasoline-powered leaf blowers effective June 1, 2024, and waive first reading

18. Item 3 from Consent Calendar – Introduce and waive first reading of an ordinance amending Chapter 6.28 of the Municipal Code regarding consolidation of the newsracks located in the Pleasanton downtown area

Recommendation: Waive first reading and introduce Ordinance No. 2248 amending chapter 6.28 of the Municipal Code regarding consolidation of newsracks located in the Pleasanton downtown area.

Assistant City Manager, Pamela Ott, gave a brief presentation and responded to questions.

Mayor Brown opened public comment. There being no speakers, the Mayor closed public comment.

A motion was made and seconded by Nibert/Brown to approve the item as recommended.

Councilmember Arkin requested an amendment to the motion to include exploring the possibility of adding a lending library and painted artwork to the newsracks. The amendment was accepted.

MOTION: It was m/s by Nibert/Brown to approve as recommended with additional direction to explore the feasibility of the addition of a lending library and painting with artwork to the newsracks. Motion passed by the following vote:

City Council Minutes Page 6 of 6 November 7, 2023

Ayes: Councilmembers Arkin, Balch, Nibert, Mayor Brown
Noes: Councilmember Testa

Absent: None

MATTERS INITIATED BY COUNCIL

Vice Mayor Balch inquired whether the City would be commenting with an objection regarding the proposed route in the notice related to the Kiewit site and contaminated soils.

City Manager Beaudin confirmed that the City will be objecting and commenting formally, and the preferred route is the one that runs least through residential areas of the community.

Vice Mayor Balch requested clarification regarding the City’s mailed notices regarding an upcoming item regarding Housing Opportunity Sites and that it is step 2 of the City’s Housing Element process to entitle those sites.

City Manager Beaudin confirmed that it is a rezoning that implements the Housing Element.

Vice Mayor Balch requested a conversation about the meeting minutes documentation for the City Council and commissions and committees. The City Council agreed to receive an email update from staff to the City Council with suggestions.

COUNCIL REPORTS

Councilmembers reported on regional and local agency meetings attended.

ADJOURNMENT

The Mayor adjourned the meeting at 11:35 p.m.

Jocelyn Kwong, City Clerk

CITY COUNCIL AGENDA REPORT
Item #2
January 16, 2024
Community Development
TITLE: ACTIONS OF THE ZONING ADMINISTRATOR AND PLANNING

COMMISSION
P23-0896, Gary Yu
Application for Administrative Design Review approval to construct an approximately 455-square-foot first-story addition to the front and an approximately 262-square-foot first-story addition to the rear of an existing residence located at 1133 Bordeaux Street.

Project Information:

Existing floor area: 2,130 square feet
Total floor area with addition: 2,847 square feet
Lot size: 8,631 square feet
Existing floor area ratio: 24.68 percent
Total floor area ratio with addition: 32.99 percent
Approved. (15 days)
P23-0898, Daniel Ruiz/Chen + Ruiz Architecture & Consulting Application for Administrative Design Review approval to construct an approximately 607-square-foot single-story addition at the rear of the residence located at 1826 Brooktree Way.

Project Information:

Existing floor area: 2,047 square feet
Total floor area with addition: 2,654 square feet
Lot size: 7,405 square feet
Existing floor area ratio: 27.64 percent
Total floor area ratio with addition: 35.84 percent
Approved. (11 days)
P23-0904, Umoja Akbar/Tom Wilson Architects
Application for Design Review approval to remove an existing roll-up door, replace it with a new glass storefront and replace existing gates at 3440 Stanley Boulevard.

Approved. (12 days)

P23-0900, Marcus Moliteus
Application for Administrative Design Review approval to construct an approximately 958-square-foot, new second floor at the existing one-story residence located at 7717 Cottonwood Lane.

Project Information:

Existing floor area: 1,587 square feet
Total floor area with addition: 2,545 square feet
Lot size: 7,789 square feet
Existing floor area ratio: 20.37 percent
Total floor area ratio with addition: 32.67 percent
Approved. (13 days)
PUD-81-30-64D-5M, Chris Mateo
Application for Design Review approval to remove and replace landscaping along the Willow Road, Stoneridge Drive and Hacienda Drive frontages within the public service easements and modifications to the garden area located at 4300 Hacienda Drive.

Approved. (1 days)
P23-0892, Mike Burgess
Application for Administrative Design Review to enclose the existing single-story covered patio, replace doors and windows at the rear of the residence, construct a second-story balcony on the northwest corner of the residence, and create approximately 797 square feet of new living space at 4150 West Ruby Hill Drive.

Project Information:

Existing floor area: 7,742 square feet
Total floor area with addition: 8,539 square feet
Lot size: 27,350 square feet
Existing floor area ratio: 28.31 percent
Total floor area ratio with addition: 31.22 percent
Approved. (33 days)
P23-0901, Douglas Harwood
Application for Administrative Design Review approval to construct an approximately 504-square-foot, 12-foot-tall pavilion on the rear (south) of the existing residence at 1316 Piemonte Drive.

Approved. (16 days)
Planning Commission, December 13, 2023

Commissioners Present: Matt Gaidos, Anurag Jain, Ken Morgan, Stephanie Wedge, and Chair Brandon Pace
Commissioners Absent: Vivek Mohan

PUD-148, Meenu Gochhwal, 2207 Martin Avenue
Review and affirm the conditions of approval as modified by the Planning Commission at the August 23, 2023 public hearing, and finalize recommendation to the City Council for final approval.

Action Recommended: Adopt Resolution No. PC-2023-18 recommending City Council approve the addition of Item 4E, which states tennis court lighting above 8 feet shall require an Administrative Design Review
Action Taken: Approved Resolution No. PC-2023-18 recommending City Council approve the addition of Item 4E, which states tennis court lighting above 8 feet shall require an Administrative Design Review
Vote: 4-1
Prepared by: Submitted by: Approved by:

Melinda Denis
Zoning Administrator
Ellen Clark
Director of Community
Development
Gerry Beaudin
City Manager

Item #3

CITY COUNCIL AGENDA REPORT

January 16, 2024
Community Development

TITLE: INTRODUCE AND WAIVE FIRST READING OF AN ORDINANCE APPROVING

AN APPLICATION TO ESTABLISH DEVELOPMENT STANDARDS AND

CONSTRUCT TENNIS COURT FENCING FOR AN EXISTING SINGLE-FAMILY RESIDENCE LOCATED AT 2207 MARTIN AVENUE (PUD-148)

SUMMARY
The applicant/property owners are proposing to establish development standards for the subject parcel, and are seeking approval to construct fencing around an existing tennis court on the property located at 2207 Martin Avenue. The property includes an existing single-family residence constructed prior to the parcel’s annexation into the city in 1997. Although the parcel is part of an area for which Planned Unit Development (PUD) zoning was previously approved, it does not have an approved PUD development plan, which is necessary to establish development standards and uses for any development of the parcel. Approval of the PUD development plan requires review and recommendation by the Planning Commission to the City Council for action. The Planning Commission recommended approval of the project at a hearing on August 23, 2023; and at its December 13, 2023, public hearing, affirmed its recommendation for approval of the project subject to modified conditions of approval. The item is now presented to the City Council for consideration and approval.

RECOMMENDATION

1. Find the project is exempt from environmental review pursuant to the California Environmental Quality Act Guidelines (CEQA); and

2. Make the PUD considerations for the proposed development plan as stated in the draft ordinance provided as Attachment 1; and

3. Introduce and waive first reading of an Ordinance approving an application to establish development standards and construct tennis court fencing for an existing single-family residence located at 2207 Martin Avenue (Case No. PUD-148), subject to conditions of approval listed in Exhibit A of Attachment 1.

BACKGROUND
The property at 2207 Martin Avenue is located near the north end of Martin Avenue and is part of the Mohr-Martin area, generally defined by Martin Avenue, Mohr Avenue, the former Southern Pacific Railroad right-of-way, and Stoneridge Drive. The Mohr-Martin area comprises predominantly residential uses of varying densities and home designs. Many of the properties within the area were originally located in unincorporated Alameda County but were progressively annexed into the city during the 1990s; thus, many of these properties were subdivided and developed in conformance to planning, zoning, and construction standards of Alameda County.

On April 1, 1997, the City Council adopted Ordinance No. 1709 for RZ-97-2 which pre-zoned the subject property to the PUD-LDR District as part of a larger approximately 34.5-acre area, for a maximum density “approaching” 2.0 dwelling units per acre (i.e. 1.999…du/ac). The property was annexed into the city in 1997.

In 2021, the City Council approved Case Nos. PUD-140 and P21-0079 through Ordinance 2223 at 2207 Martin Avenue, which included Minor Subdivision approval to subdivide the approximately 1.67-acre parcel into two parcels (A and B), and to adopt a PUD Development Plan to develop a second single-family home on Parcel A. No parcel map has since been approved and the PUD development plan expired on November 5, 2023. The current owners do not wish to pursue the previously approved subdivision and development of a second single-family home, and instead propose to retain the property as a single lot, maintaining the existing single-family home, with some site improvements as outlined below.

In August 2022, City staff was made aware of work on the property to construct a tennis court, including pouring a concrete slab, and erecting poles for fencing. After investigation and discussion with staff, the property owners were advised of the requirement for a PUD Development Plan to be approved to allow for any work requiring a building permit to be performed. Flatwork, such as pouring a concrete slab for a sports court, is not subject to a building permit, whereas most vertical construction (including fencing above specified heights) typically requires a building permit.

In March 2023, the applicant/property owners applied for a PUD development plan that would establish development standards for the subject parcel and allow the City to provide specific guidance for any future development on the subject parcel; among the standards are some that pertain to the tennis court.

PLANNING COMISSION RECOMMENDATION
On December 13, 2023, the Planning Commission, by a 4-1 vote, recommended approval of the application, based on the PUD findings of approval and subject to conditions of approval listed in Exhibit A (in Attachment 1). The Planning Commission initially recommended approval of the project at a hearing on August 23, 2023, but, following the meeting, staff found there to be some ambiguity in the motion for approval, and based on this and further information submitted by the applicant, requested the item be returned to the Planning Commission to re- affirm its decision and clarify the conditions of approval. The discussion section below provides additional information.

DISCUSSION
Site and Area Description
The subject property is a flat, approximately 1.67-acre site located between Martin Avenue and Dennis Drive and is developed with an approximately 4,173-square-foot two-story, single- family residence with an attached garage built in 1977. There are several mature trees clustered in the center of the lot with established landscaping surrounding the existing residence. Single-family residences are located north, south, and west and Alameda County Flood Control District property is located east, across Martin Avenue, of the subject site (see Figures 1 and 2). Existing houses in the area are both one- and two-story and sited appropriately with their respective lot sizes, which generally range between 0.5 and 1 acre or more in size. On adjacent parcels, the nearest structures are setback approximately 5 feet from the property line (see Figures 4 and 5 in Attachment 2, Exhibit C). Additionally, the

general area is zoned Planned Unit Development-Low Density Residential (see Figure 6 in Attachment 2, Exhibit C).

Project Description
The applicant/property owners propose to establish development standards for the subject

parcel for the existing residence and accessory structures. The proposal also includes specific provisions to establish development standards, and approve a tennis court measuring approximately 55 feet by 110 feet, with the intention of legalizing the existing (partially installed) fencing surrounding the court (see Figure 3).

The overall development standards for primary and accessory structures are proposed to be consistent with those of the R-1-40,000 Zoning District. More specific standards are established for the tennis court fencing, including its design (e.g. a U-shape) and maximum heights specified for the sides and ends of the court. Additionally, measures to mitigate impacts to neighbors, such as installing vegetative screening and increasing the 'good neighbor' fence height (along adjacent property at 3520 Dennis Drive) to approximately 7 feet tall are included as conditions of approval. Further details concerning the proposed development standards are provided in the attached December 13, 2023, Planning Commission Agenda Report (Attachment 2).

Planning Commission Action
The Planning Commission held a public hearing on August 23, 2023 (see Attachment 2, Exhibit C), to review the project and provide a recommendation to the City Council. Six members of the public, including the applicant/property owners, provided comments both in support of and against the project, with particular focus on the tennis court. Objections were raised regarding the height of the tennis court fence height, visual impacts, proximity to the

adjacent neighbor's residence (3520 Dennis Drive) at the shared side property line to the north, and tennis court lighting. To the latter item, the applicant/property owners commented that tennis court lighting was not being proposed.

After listening to public testimony and discussing the project, the Planning Commission, on a 5-0 vote, recommended approval of the project subject to modified conditions of approval. The modifications made were principally in response to neighbor concerns, and the motion articulated these conditions in detail, such as the design of the tennis court fencing, landscaping, and property-line fencing.

However, the motion was silent on several other aspects and did not reference the other staff- recommended conditions of approval. For this reason, the applicant/property owners contacted Planning staff to express their differing interpretation of the Planning Commission’s motion. In response, staff requested the item be continued from the September 19, 2023, scheduled City Council agenda, to allow further discussion with the applicant/property owners and an opportunity to clarify any points of difference.

Following the August 23 hearing, in addition to meeting with staff to discuss the proposed conditions, the applicant/property owners submitted an updated narrative and more detailed plans of the tennis court, as well as photo documentation of existing evergreen landscaping along the fence line. This additional information allowed for several of the previously stated conditions to be simplified and/or removed. Although no lighting is currently proposed, the applicant requested that there be no outright prohibition on tennis court lighting, as had been stipulated in the August 23 conditions of approval. Staff was supportive of this request, noting that exterior lighting is commonplace within residential properties in Pleasanton and this neighborhood; lighting below 10 feet in height is not subject to special planning approvals, and lighting above 10 feet is also permitted, subject to Administrative Design Review. See the December 13, 2023, Planning Commission Agenda Report (Attachment 2) for further discussion of the revised conditions of approval.

The Planning Commission held a second public hearing on December 13, 2023 (see Attachment 2), to review and confirm the conditions of approval, as modified, and finalize its recommendation to the City Council. Two neighbors spoke in opposition to the project, and one written comment was submitted, citing similar concerns regarding the impacts of the tennis court as had been raised at the August Planning Commission hearing, including visual impacts and fencing.

Following the consideration of public testimony and deliberation on the project at the December 13, 2023, public hearing, the Planning Commission, on a 4-1 vote, voted to recommend approval of the project subject to modified conditions of approval (see Attachment 1).

Consistency with General Plan and Zoning Land Uses
Development on the project site is governed by the following land use designations and regulations:
• General Plan: The subject property has a General Plan Land Use Designation of Low Density Residential (LDR), which allows a maximum density of less than two dwelling units per gross acre (translating to a density of 1.999…dwelling units per acre) with a

mid-point density of one dwelling unit per gross-acre. The existing single-family dwelling unit and proposed development standards of the R-1-40,000 District would be consistent with the low-density designation.
• Zoning: The site is zoned PUD-LDR, meaning that development standards for the project would be established as part of the related PUD development plan. The zoning for the property does not currently include established development standards (e.g., setbacks, floor area ratio, parking, etc.), and would be determined as part of this application in accordance with the PUD Chapter of the Pleasanton Municipal Code (PMC).

The proposed application of R-1-40,000 standards is appropriate considering the existing

1.67-acre size of the subject parcel, and its location among similarly sized and zoned properties. The R-1-40,000 District requires a 40,000 square foot (approximately one-acre) minimum lot size, and setbacks and other development standards of the district are aligned accordingly. The proposed development standards would be compatible with those applicable in the surrounding neighborhood, which generally comprises large lots between approximately

0.5 and 1 acre or more in size.

While the PMC does not explicitly address sports court design or lighting, it regulates accessory structures under PMC 18.20.010 – Projects Subject to Design Review. Following the R-1 District development standards, construction of any accessory structure exceeding 10 feet in height is subject to Administrative Design Review (ADR) in line with the design review criteria. As outlined above, staff and the Planning Commission supported tennis court lighting being allowed, on the basis that exterior lighting is commonplace in residential yards throughout this neighborhood and elsewhere in Pleasanton. While ADR is typically required for structures (including lighting) over 10 feet in height, the Planning Commission included a more stringent condition to require ADR for any tennis court lighting over 8 feet, to be responsive to neighbor concerns and ensure taller lighting would be designed to eliminate off- site impacts. Other conditions of approval would also serve to mitigate off-site impacts, including requirements for planting of screening vegetation, and cooperation between neighbors to modify the height of an existing property-line fence from 6 to 7 feet. With these conditions, the Planning Commission found all the findings for approval of the PUD Development Plan and tennis court fencing could be made.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine matter of City business.

OUTREACH
Notice of this application was sent to surrounding property owners and tenants within a 1,000- foot radius of the site and published in the newspaper. The noticing map is included as Attachment 3. As of the time this report was published, staff has not received any public comments. However, neighbors who received notice of the August 23, 2023, Planning Commission public hearing expressed concerns regarding potential tennis court’s lighting impacts to homes and light pollution, the proximity of the tennis court to adjacent residences, and requests for assurance the tennis court would obtain proper permits. Similar concerns with respect to lighting and proximity of the tennis court were also raised at the December 13, 2023 meeting.

STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is a routine matter of City business.

FISCAL IMPACT
The are no financial impacts associated with the recommended action, beyond the possibility of standard building permitting fees being collected as any future work on the property requires.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Environmental review for the proposed project was undertaken with the Initial Study/Negative Declaration adopted by the City Council for RZ-97-2 in conformance with the standards of the California Environmental Quality Act (CEQA). There are not substantial changes to the project or the circumstances under which the project is being undertaken that involve new significant environmental effects or that substantially increase the severity of previously identified effects.

Furthermore, there is no new information of substantial importance which was unknown at the time the Initial Study/Negative Declaration was adopted by the City Council regarding the project or its effects, mitigation measures, or alternatives. Any previously identified effects or impacts are mitigated to a level of insignificance, with the mitigation measures incorporated into the project’s design or imposed on the project pursuant to the conditions of approval.

Therefore, no new environmental document accompanies this agenda report.

Prepared by: Submitted by: Approved by:

Diego Mora, Associate
Planner
Ellen Clark, Director of Community
Development

Gerry Beaudin, City
Manager

Attachments:

1. Ordinance with Exhibit A

2. December 13, 2023 Planning Commission Agenda Report with Exhibits

3. Location and Notification Map

ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

APPROVING THE APPLICATION FOR A PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT PLAN TO ESTABLISH DEVELOPMENT
STANDARDS AND CONSTRUCT TENNIS COURT FENCING FOR 2207
MARTIN AVENUE, AS FILED UNDER CASE NO. PUD-148
W
HEREAS, on March 17, 2023, Meenu Gochhwal and Ashish Choudhary (“Applicant”) applied for PUD development plan approval under case No. PUD-148 to establish development standards for 2207 Martin Ave (“Property”); and W
HEREAS, the Property is designated Low Density Residential in the General Plan; and
W
HEREAS, the zoning for the Property is PUD-LDR (Planned Unit Development – Low Density Residential) District; and
W
HEREAS, at its meeting of August 23, 2023, with a 5-0 vote, the Planning Commission determined the development plan is appropriate for the site, made the findings, and recommended to the Pleasanton City Council PUD-148 be approved; and W
HEREAS, following the August 23, 2023 hearing, staff determined there was a need to clarify and affirm certain details of the Planning Commission’s approval; and, the applicant also submitted further information and requested changes to the conditions of approval. By staff direction, the item was redirected to the Planning Commission to review and affirm the conditions of approval as modified; and W
HEREAS, at its meeting of December 13, 2023, by a 4-1 vote, the Planning Commission determined the development plan is appropriate for the site, made the required findings, and recommended to the Pleasanton City Council PUD-148 be approved; and
W
HEREAS, on January 16, 2024, the Pleasanton City Council held a duly noticed public hearing on this application and considered all public testimony, agenda reports, and related materials, and the recommendations of City staff and the Planning Commission; and
W
HEREAS, after review of the materials presented, the Pleasanton City Council determined the proposed PUD development plan was consistent with the City’s General Plan and purposes of the PUD ordinance, and by this reference adopted and reaffirmed all the conditions and findings set forth in Planning Commission resolution (Resolution No. PC-2023-18); and
W
HEREAS, the Pleasanton City Council determined the proposed project was adequately analyzed in the Initial Study/Negative Declaration adopted by the City Council for RZ-97-2 in conformance with the standards of the California Environmental ATTACHMENT 1

Quality Act (CEQ) and no further environmental review is required pursuant to the California Environmental Quality Act (CEQA); and
NO

W, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HERBY ORDAIN AS FOLLOWS:

S
ection 1: The City Council approves case PUD-148, the application of Meenu Gochhwal and Ashish Choudhary for PUD Development Plan approval to establish development standards and construct tennis court fencing for 2207 Martin Avenue, subject to the conditions as shown in Exhibit A, attached hereto and made part of this ordinance by this reference.

S
ection 2: A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen 15) days after its adoption.

S
ection 3: This ordinance shall become effective thirty (30) days after its passage and adoption.

T
he foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on January 16, 2024 by the following vote.

A
yes:

Noes:

Absent:

Abstain:
______________________________

Karla Brown, Mayor
AT
TEST:
____________________________

Jocelyn Kwong, City Clerk
Da
ted: ______________________
APPR
OVED AS TO FORM:
____________________________

Daniel G. Sodergren, City Attorney

EXHIBIT A

CONDITIONS OF APPROVAL

PUD-148
2207 Martin Avenue
January 16, 2024

The applicant is hereby notified, as part of this approval, that (s)he is required to satisfy and maintain compliance with the conditions of approval below. Where approval by the Director of Community Development, Planning Division, Director of Engineering/City Engineer, City Attorney, Chief Building and Safety Official, Fire Department or other City staff is required, review shall be for compliance with all applicable conditions of approval, adopted policies and guidelines, ordinances, laws and regulations, and accepted practices related to the approval. In addition to complying with the conditions below, the applicant is required to comply with all applicable federal, state, and local laws that pertain to this project, whether or not specifically noted herein.

This approval is granted for a Planned Unit Development approval to establish development standards for an existing single-family residence zoned PUD (Planned Unit Development) - LDR (Low Density Residential) and construct tennis court fencing at the rear of the property at Assessor Parcel No. 946-1146-46 at 2207 Martin Avenue. Development shall be substantially as shown on the project materials listed below:

a. Project narrative and plan, Exhibit B, prepared by Meenu Gochhwal and Ashish Choudhary, owners, dated “Received” on June 17, 2023 and November 20, 2023 and kept on file in the Planning Division of the Community Development Department.

The project materials listed above are collectively the “Approved Development Plan.”

THIS APPROVAL IS GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:

1. APPROVAL AND REVISIONS: All development on the subject parcel shall be in substantial conformance with the “Approved Development Plan”, except as modified by the following conditions. See Condition No. 4 below.

2. LIABILITY AND INDEMNIFICATION: To the extent permitted by law, the project applicant shall hold harmless, defend (with counsel acceptable to the City), and indemnify the City, its City Council, its officers, commissions, employees and agents from and against any claim, action, or proceeding brought by a third party against the indemnified parties and/or the applicant to attack, set aside, or void the approval of the project or any permit authorized hereby for the project, including without limitation, reimbursing the City its attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice.

PUD-148 City Council, January 16, 2024

PLANNING DIVISION – 925-931-5600

Site Development and Building Design

3. DEVELOPMENT STANDARDS: Primary (existing single-family residence) and accessory structures uses shall be those of the R-1-40,000 (One-Family Residential) District of the Pleasanton Municipal Code. Project Specific Condition

4. TENNIS COURT: The tennis court, including tennis court fencing, shall be subject to the following development standards:
a. Allow fencing approximately 10-feet maximum in height at the front and rear (narrow) ends of the tennis court.
b. Allow fencing approximately 8-feet maximum in height on the long sides of the tennis court, extending from the 10-foot-high corner poles to the service lines. c. Vining vegetation will be planted to grow along the tennis court fencing, and tall, 5- gallon minimum vegetation, will be placed between the court and property line fencing.
d. Applicant and neighbor will share repair costs of an approximately 7-foot-high solid wood fence along the property line between 2207 Martin Avenue and 3520 Dennis Drive. If the neighbors have not shared costs to pay for the repairs within six months of the effective date of this approval, the applicant shall be relieved of this condition. e. Tennis court lighting above eight feet in height shall require Administrative Design Review.

Project Specific Condition

END

Planning Commission
Agenda Report
December 13, 2023
Item 4
SUBJECT: PUD-148

APPLICANT/
PROPERTY OWNERS: Meenu Gochhwal & Ashish Choudhary
PURPOSE: Review and affirm the conditions of approval as modified by the Planning Commission at the August 23, 2023 public hearing, and finalize recommendation to the City Council for final approval.

LOCATION: 2207 Martin Avenue
GENERAL PLAN: Low Density Residential
ZONING: PUD-LDR (Planned Unit Development – Low Density Residential) EXHIBITS: A. Resolution and Draft Conditions of Approval B. Project Plans dated “Received June 17, 2023, and
November 20, 2023”
C. August 23, 2023 Planning Commission Agenda Report with Exhibits.

D. Location and Notification Map

STAFF RECOMMENDATION
Staff recommends the Planning Commission review the conditions of approval as modified by the Planning Commission on August 23, 2023, and adopt the attached resolution recommending approval of PUD-148 to the City Council, based on the required findings and subject to the draft Conditions of Approval in Exhibit A.

EXECUTIVE SUMMARY
The proposed project would establish development standards for the subject parcel, including a proposal to construct a tennis court with fencing. The site is zoned PUD, but no PUD development plan has been adopted, which would establish specific development standards for the residence and any accessory or ancillary structures. The Pleasanton Municipal Code (PMC) Chapter 18.68.050 restricts development of a site within a planned unit development district until all provisions of chapter 18.68 have been completed, including adoption of a development plan. The applicant/property owners are requesting approval of a PUD development plan to establish development standards for the subject parcel, including addition of site-specific standards for a tennis court.

On August 23, 2023, the Planning Commission considered and approved PUD-148, with modifications to the staff-recommended conditions of approval. Since the August 23 meeting, ATTACHMENT 2

PUD-148, 2207 Martin Ave. Planning Commission 2 of 4
the applicant submitted more detailed plans of the tennis court, and clarified information on existing landscaping, allowing some conditions to be simplified and clarified by staff. Staff is now seeking the Commission’s review and affirmation of the modified conditions so that a recommendation can be forwarded to the City Council.

SITE AND AREA DESCRIPTION
The subject property is a flat, approximately 1.67-acre site located between Martin Avenue and Dennis Drive and is developed with an approximately 4,173-square-foot two-story single-family residence with an attached garage built in 1977 (see Exhibit C, Figure 1). Additionally, the general area is zoned Planned Unit Development-Low Density Residential (see Exhibit C, Figure 6).

PROPOSED PROJECT
The applicant/property owners propose to establish development standards for the subject parcel consistent with those of the R-1-40,000 Zoning District for the existing residence and accessory structures. The proposal also includes a new tennis court with specific provisions to establish development standards for sports court fencing (see Exhibit B).

Planning Commission Hearing and Action
The Planned Unit Development application (PUD-148) was heard by the Planning Commission on August 23, 2023. At the hearing, there were comments made both in support and against the application regarding development standards for a tennis court. Particular concern was raised by the adjacent property owners at 3520 Dennis Drive regarding potential lighting impacts, height of tennis court fencing, and proximity of the tennis court to their residence. In response, the applicant/property owners stated that no lighting is currently proposed and that they were amenable to reasonable mitigation measures, such as vegetation screening and increasing the height of the existing shared wood fence on the property line, with the latter based on an understanding that the neighbor at 3520 Dennis Drive was amenable to sharing the cost of increasing the height of the fence.

After discussion, the Planning Commission motioned to recommend approval to the City Council with modified Conditions of Approval for the tennis court and fencing.

The motion articulated some of the amended conditions in detail, such as the design of the tennis court fencing, landscaping, and property-line fencing. However, it was silent on several other aspects and did not reference the other staff-recommended conditions of approval.

Staff subsequently prepared a revised resolution reflecting an interpretation of the Planning Commission’s motion, which was shared with the applicant in advance of the scheduled City Council hearing on September 19, 2023. The applicant/property owners contacted Planning staff to express their differing interpretation of Planning Commission’s motion. In response, staff requested the item be continued from the scheduled City Council agenda, to allow further discussion with the applicant/property owners.

DISCUSSION/ANALYSIS
Following the August 23 hearing, in addition to meeting with staff to discuss the proposed conditions, the applicant/property owner submitted an updated narrative and more detailed plans of the tennis court, as well as photo documentation of existing landscaping along the fence line. This additional information allows for several of the conditions to be simplified

PUD-148, 2207 Martin Ave. Planning Commission 3 of 4
and/or removed. Based on this further review, and additional information submitted by the applicant, staff has revised and clarified the conditions of approval.

Other revisions include removal of a specific reference to an Administrative Design Review (ADR) requirement for the current tennis court (since plans have since been provided and are considered part of the PUD approval). As for any other residential property, future property improvements would be subject to the City’s standard processes and procedures, which include ADR for elements over 10 feet in height.

The amended conditions clarify that if the neighbors are unable to obtain cost-sharing for construction of a seven-foot-high fence at the property line, the condition would be invalidated.

And, since the applicant has demonstrated that there are existing landscape plantings along the fence line, which they installed in recent months, there is no need to further condition the application in this manner.

Note that the applicant requested, and staff supports, removal of the prohibition on outdoor lighting that was stated in the original Conditions of Approval. While no outdoor lighting is currently proposed to be installed, staff notes that outdoor lighting is common throughout the surrounding neighborhood and the city as a whole; and lighting below 10 feet in height does not require any special City approval. If lighting above 10 feet were proposed in the future, it would be subject to an ADR, which would allow for consideration of factors such as positioning, shielding and hours of operation to minimize impacts to neighbors.

The revised Conditions of Approval are attached as Exhibit A. The location and design of the tennis court is not proposed to change. The proposed tennis court design and standards are proposed to meet the revised modified conditions of approval per Exhibit A. As noted above, any subsequent development on the lot, including sports court lighting, would be subject to the development standards of the R-1-40,000 District and subject to design review criteria outlined in the Pleasanton Municipal Code Chapter 18.20.010.

Staff recommends that the Planning Commission review the revised modified conditions of approval per Exhibit A including the proposed design of the tennis court and fencing per Exhibit B.

PROJECT SITE ALTERNATIVES
Staff believes the proposed development standards, as proposed and conditioned, would be compatible with the other parcels in the neighborhood and not create adverse impacts, and recommends the Planning Commission affirm the conditions of approval and recommendation for approval of the PUD development plan to the City Council. However, alternatives to the proposal that could be considered by the Planning Commission include:

1. Recommend denial of the PUD development plan to the City Council.

2. Recommend approval of the PUD development plan but with modifications.

3. Approve the PUD development plan as proposed by the applicant.

Staff believes the PUD development plan, as conditioned, will not adversely impact any surrounding properties or the surrounding neighborhood. Staff recommends none of the alternatives above be pursued.

PUD-148, 2207 Martin Ave. Planning Commission 4 of 4

PLANNED UNIT DEVELOPMENT CONSIDERATIONS
The Pleasanton Municipal Code Section 18.68.110 sets forth the purpose of the Planned Unit Development District and considerations to be addressed in reviewing a PUD development plan. These purposes and considerations are set forth in the draft resolution included as Exhibit A and includes whether the development plan is in conformance with the City’s General Plan, in the best interest of public health, safety, and general welfare, and whether the plan would be compatible with developed properties in the vicinity. As described in Exhibit A and based on the information and analysis provided in this agenda report, staff recommends the Commission make the required findings to recommend approval of the project to the City Council.

PUBLIC NOTICE
Notice of this application was sent to surrounding property owners and tenants within a 1,000-foot radius of the site. Staff has provided the location and notification maps as Exhibit D for reference. At the time this report was published, staff has not received any public comments about the project. Any additional public comments received after publication of this report will be forwarded to the Commission.

ENVIRONMENTAL ASSESSMENT
Environmental review for the project was undertaken with the Initial Study/Negative Declaration adopted by the City Council for RZ-97-2 (prezone application) in conformance with the standards of the California Environmental Quality Act (CEQA). There are not substantial changes to the project or the circumstances under which the project is being undertaken that involve new significant environmental effects or that substantially increase the severity of previously identified effects. Therefore, no new environmental document accompanies this agenda report.

Primary Author: Diego Mora, Associate Planner, [email protected]

Reviewed/Approved By:

Julie Harryman, Assistant City Attorney
Melinda Denis, Planning and Permit Center Manager/Deputy Director of Community Development Ellen Clark, Director of Community Development

RESO
LUTION NO. PC-2023-18
A

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

PLEASANTON RECOMMENDING THE CITY COUNCIL APPROVE AN

APPLICATION FOR A PLANNED UNIT DEVELOPMENT (PUD) DEVELOPMENT PLAN TO ESTABLISH DEVELOPMENT STANDARDS FOR 2207 MARTIN AVENUE, AS FILED UNDER CASE NO. PUD-148
W
HEREAS, on March 17, 2023, Meenu Gochhwal and Ashish Choudhary (“Applicant”) applied for PUD development plan approval under case No. PUD-148 to establish development standards for 2207 Martin Ave (“Property”); and W
HEREAS, the Property is designated Low Density Residential in the General Plan; and
W
HEREAS, the zoning for the Property is PUD-LDR (Planned Unit Development – Low Density Residential) District; and
W
HEREAS, environmental review for the project was undertaken with the Initial Study/Negative Declaration adopted by the City Council for RZ-97-2 in conformance with the standards of the California Environmental Quality Act (CEQA). There are not substantial changes to the project or the circumstances under which the project is being undertaken that involve new significant environmental effects or that substantially increase the severity of previously identified effects. Furthermore, there is no new information of substantial importance which was unknown at the time the Initial Study/Negative Declaration was adopted by the City Council regarding the project or its effects, mitigation measures, or alternatives. Any previously identified effects or impacts are mitigated to a level of insignificance, with the mitigation measures incorporated into the project’s design or imposed on the project pursuant to the conditions of approval.

Therefore, no new environmental document accompanied the project; and W
HEREAS, on August 23, 2023, the Planning Commission held a duly-noticed public hearing and considered relevant exhibits, recommendations of the City staff concerning this application, and received testimony from the applicant and interested parties.

W
HEREAS, on August 23, 2023 with a 5-0 vote, the Planning Commission determined the development plan is appropriate for the site, made the necessary findings, including modifications to the staff-proposed conditions of approval, and recommended to the Pleasanton City Council PUD-148 be approved.

W
HEREAS, case No. PUD-148 was scheduled for City Council consideration and action on September 19, 2023, but was removed from the consent calendar by staff to be redirected to the Planning Commission in order to review and affirm the motion made at the August 23, 2023 Planning Commission hearing.

W
HEREAS, on December 13, 2023, the Planning Commission held a duly- noticed public hearing and considered relevant exhibits, recommendations of the City

EXHIBIT A

Resolution No. PC-2023-18
Page Two
staff concerning this application, including clarification of the conditions of approval, and received testimony from the applicant and interested parties NO
W, THEREFORE BE IT RESOLVED by the Planning Commission of the City of Pleasanton, based on the entire record of proceedings, including the oral and written staff reports and all public comment and testimony:

Section 1: Findings for PUD Development Plan Approval
With respect to the approval of the PUD development plan, the Planning Commission makes the following findings and determinations with respect to each of the considerations for approval of a PUD Development Plan as required by Section

18.68.110 of the Pleasanton Municipal Code (PMC):

1. W
hether the proposed development plan is in the best interest of the public health, safety, and general welfare.

The P
lanning Commission finds the proposed development plan, as conditioned, meets all applicable City standards concerning public health, safety, and welfare, e.g., vehicle access, geologic hazards (new development not within a special study zone), and flood hazards. The proposed development plan will not generate volumes of traffic that cannot be accommodated by existing City streets and intersections in the area. The proposed development plan is designed in conformance with the Pleasanton General Plan designation for this site and all other relevant policies and programs. Any additional development on the subject parcel will be designed to meet the requirements of this development plan, the California Building Code, California Fire Code, and other applicable codes. As such, the Planning Commission concludes this finding can be made.

2. W
hether the proposed development plan is consistent with the Pleasanton General Plan and any applicable specific plan.

The pr
oposed development plan includes establishing development standards of the R-1-40,000 District, site-specific development standards for sports courts, and retention of the existing single-family residence on an approximately 1.67-acre lot. The Planning Commission finds the existing single-family residence and lot size conforms to the General Plan Low Density Residential land use designation with a maximum of two dwelling units per gross developable acre. The Planning Commission finds that the site-specific development standards for sports courts minimize intrusions into existing neighborhoods. The proposed development plan promotes General Plan Programs and Policies encouraging the preservation of the existing housing stock and preserving and enhancing the character of existing residential neighborhoods. As such, the Planning Commission concludes this finding can be made.

Resolution No. PC-2023-18
Page Three

3. Whether the proposed development plan is compatible with the previously developed properties in the vicinity and the natural, topographic features of the site.

The neighborhood includes a mixture of one-and-two-story residences with a variety of architectural styles sited appropriately with its lot. The proposed development standards would be consistent with those for those allowable within the R-1-40,000 zone, which are appropriate for the existing approximately 1.67-acre lot, and compatible with the land use pattern and existing developed properties in the vicinity. With consideration to existing accessory structures in the vicinity, the proposed sports court development standards are compatible with previously developed properties and established development standards of surrounding Planning Unit Development Districts. The subject parcel is flat with mature existing vegetation. As such, the Planning Commission finds the existing single-family residence is sensitive to the existing trees and vegetation on-site. The Planning Commission concludes this finding can be made.

4. Whether grading in conjunction with the proposed development plan takes into account environmental characteristics and is designed in keeping with the best engineering practices to avoid erosion, slides, or flooring, and to have as minimal an effect upon the environment as possible.

No grading is being proposed as part of this proposed development plan, and as such the project would be in keeping the existing environmental characteristics of the of the property. In addition, the flood hazard maps of the Federal Emergency Management Agency (FEMA) indicate the subject property is not located in a flood hazard zone. The subject parcel will drain to the face-of-curb and excess stormwater runoff would be directed into public street storm drains. As such, the Planning Commission concludes this finding can be made.

5. Whether streets, buildings, and other manmade structures have been designed and located in such a manner to complement the natural terrain and landscape.

The proposed development plan does not include the extension of any new public streets. The subject parcel is relatively flat and consists of an existing single-family residence and accessory structures; no significant changes or modifications to the site or natural terrain are proposed. The Planning Commission finds the proposed development plan is sensitive to existing landscaping, maintaining a majority of the mature vegetation on-site. Given the existing single-family residence’s large setbacks, extensive landscaping, and articulated building design the scale is appropriate. The architectural style and detailing of the existing single-family residence is compatible with the existing neighborhood. As such, the Planning Commission concludes this finding can be made.

Resolution No. PC-2023-18
Page Four

6. Whether adequate public safety measures have been incorporated into the design or the proposed development plan.

At this time, the proposed development plan does not propose a new site design or accessory structures, only a new sports court. The existing residence received approval from Alameda County at the time of its construction and was designed to meet the requirements of the California Building Code and applicable County codes at that time. The Planning Commission finds the subject parcel has adequate access to serve police, fire, and other emergency vehicles. All additional development on the subject parcel will be required to meet the requirements of the proposed development plan and all applicable City and State codes. As such, the Planning Commission concludes this finding can be made.

7. Whether the proposed development plan conforms to the purposes of the PUD district.

The proposed development plan conforms to the purposes of the PUD district including to allow residential uses on the lots. In addition, the intent is to maintain adequate light, air, privacy, and separation between dwellings and requires specific landscape, fencing, lighting, and other design requirements unique to the district. The proposed development plan will help implement the intent of the district through large setbacks and context sensitive building and site design. As such, the Planning Commission concludes this finding can be made.

Section 2: The Planning Commission hereby recommends the City Council approve the application for a PUD development plan (PUD-148) as reflected in the Conditions of Approval in Attachment 1 attached hereto and incorporated into this resolution by reference to establish development standards for 2207 Martin Avenue.

Section 3: This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the Planning Commission of the City of Pleasanton at a regular meeting held on December 13, 2023, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

_____________________________ ______________________________ Melinda Denis Brandon Pace

Resolution No. PC-2023-18
Page Five

Secretary, Planning Commission Chair

APPROVED AS TO FORM:

______________________________
Julie Harryman
Assistant City Attorney

EXHIBIT A

DRAFT CONDITIONS OF APPROVAL
PUD-148
2207 M
artin Avenue
The applic
ant is hereby notified, as part of this approval, that (s)he is required to satisfy and maintain compliance with the conditions of approval below. Where approval by the Director of Community Development, Planning Division, Director of Engineering/City Engineer, City Attorney, Chief Building and Safety Official, Fire Department or other City staff is required, review shall be for compliance with all applicable conditions of approval, adopted policies and guidelines, ordinances, laws and regulations, and accepted practices related to the approval. In addition to complying with the conditions below, the applicant is required to comply with all applicable federal, state, and local laws that pertain to this project, whether or not specifically noted herein.

This appr
oval is granted for a Planned Unit Development approval to establish development standards for an existing single-family residence zoned PUD (Planned Unit Development) - LDR (Low Density Residential) and construct a tennis court at the rear of the property at Assessor Parcel No. 946-1146-46 at 2207 Martin Avenue. Development shall be substantially as shown on the project materials listed below:
a. Proje
ct narrative and plan, Exhibit B, prepared by Meenu Gochhwal and Ashish Choudhary, owners, dated “Received” on June 17, 2023 and November 20, 2023 and kept on file in the Planning Division of the Community Development Department.

The projec
t materials listed above are collectively the “Approved Development Plan.”

THIS APP
ROVAL IS GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:

1. APPROVA
L AND REVISIONS: All development on the subject parcel shall be in substantial conformance with the “Approved Development Plan”, except as modified by the following conditions. See Condition No. 4 below.

2. LIAB
ILITY AND INDEMNIFICATION: To the extent permitted by law, the project applicant shall hold harmless, defend (with counsel acceptable to the City), and indemnify the City, its City Council, its officers, commissions, employees and agents from and against any claim, action, or proceeding brought by a third party against the indemnified parties and/or the applicant to attack, set aside, or void the approval of the project or any permit authorized hereby for the project, including without limitation, reimbursing the City its attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice.

EXHIBIT A
ATTACHMENT 1

PUD-148 Planning Commission

PLANNING DIVISION – 925-931-5600

Site Development and Building Design

3. DEVELOPMENT STANDARDS: Primary (existing single-family residence) and accessory structures uses shall be those of the R-1-40,000 (One-Family Residential) District of the Pleasanton Municipal Code. Project Specific Condition

4. TENNIS COURT: The tennis court, including tennis court fencing, shall be subject to the following development standards:
a. Allow fencing approximately 10-feet maximum in height at the front and rear (narrow) ends of the tennis court.
b. Allow fencing approximately 8-feet maximum in height on the long sides of the tennis court, extending from the 10-foot-high corner poles to the service lines. c. Vining vegetation will be planted to grow along the tennis court fencing, and tall, 5- gallon minimum vegetation, will be placed between the court and property line fencing.
d. Applicant and neighbor will share repair costs of an approximately 7-foot-high solid wood fence along the property line between 2207 Martin Avenue and 3520 Dennis Drive. If the neighbors have not shared costs to pay for the repairs within six months of the effective date of this approval, the applicant shall be relieved of this condition.

Project Specific Condition

END

Description of Proposal:

We propose to build a 10 ft high sports court fencing for the tennis court that has been built in our backyard.

Background: We, the current owners, purchased this property in April 2022 and have been using this property as our primary residence since then. In August 2022, we reached out to Pleasanton City to seek approval for building a tennis court along with a 10ft high sports court fencing and 12ft high LED lights in our back yard. The city gave us the go ahead for the Tennis Court with sport court fencing however we were asked to submit an application for administrative design review to secure planning permit for the lights.

Subsequently we undertook the construction of the proposed Tennis Court and the sports court fencing (without LED lights). We also applied for planning permit for LED lights. By early December 2022, the flat work for the tennis court was fully completed and we put in the poles for the sport court fencing (The chain link had not been put in yet).

On or around December 10th 2022, we received a call from City Enforcement that our neighbour had complained about the tennis court and we were directed to contact the city. On further discussions with the city, we have been directed to submit this application.

We had built the sports court based on following two email communications from Planner on Duty Email dated November 9th, 2022 by Planner on Duty: <Quote Begin> "The property is zoned PUD-LDR and subject to the R-1-20,000 development standards. Per the R-1-20,000 standards, accessory structures are required to be setback 5-feet from the rear setback line and 3-feet from the side property line (see Table 18.84.010)." <Quote End>
Email dated August 22nd, 2022 by Planner on Duty: <Quote Begin> "The tennis court would not require any Planning review or permits. The same for the 10-foot-high fence from a Planning perspective, but again it cannot exceed 10 feet at any point. A Building permit would be required for the fence." <Quote End>
Proposal: We are proposing to go with the development standards of an established zone (R-1-40,000) with specific sport courts fencing standards.

The sports court fencing will have maximum height of 10 ft with other standards as follows:
• Minimum Side Setback of 6 ft from side boundary of the property. • Minimum Rear Setback of 10 ft from rear boundary of the property. • Maximum sport court fence height of 10 ft
• Sports court will be in the backyard and will not be in the front yard of the house. • The fencing screen will be chain link fence

Tennis Court Dimensions
Fence Top view

Fence side view

Post Footing

Property Fence with Neighbors
10’ 10’
6’
14’
Chain Link Fence

Picture taken BEFORE the planƟng of vegetaƟon

Picture taken AFTER the planƟng of vegetaƟon
 5 Gallon evergreen Privets planted 3 Ō apart all along the length of the neighboring fence

Planning Commission
Agenda Report
August 23, 2023
Item 6
SUBJECT: PUD- 148

APPLICANT/
PROPERTY OWNERS: Meenu Gochhwal & Ashish Choudhary
PURPOSE: Application for Planned Unit Development ( PUD) development plan approval to establish development standards.

LOCATION: 2207 Martin Avenue
GENERAL PLAN: Low Density Residential
ZONING: PUD- LDR ( Planned Unit Development – Low Density Residential) EXHIBITS: A. Resolution and Draft Conditions of Approval B. Project Plans dated “Received June 17, 2023”
C. Public Comments
D. Location and Notification Map

STAFF RECOMMENDATION
Staff recommends the Planning Commission adopt the attached resolution recommending approval of PUD- 148 to the City Council, based on the required findings and subject to the draft Conditions of Approval in Exhibit A.

EXECUTIVE SUMMARY
The proposed project would establish development standards for the subject parcel, which includes an existing single- family residence constructed prior to the parcel’s annexation into the City of Pleasanton in 1997. While PUD zoning was adopted for the entire annexation area in 1997, the prior approvals did not establish specific development standards for the residence or any ancillary structures via a PUD development plan. The Pleasanton Municipal Code PMC) Chapter 18.68.050 restricts development of a site within a planned unit development district until all provision of chapter 18.68 have been completed, which includes a development plan. In addition, the absence of an approved PUD development plan for the subject parcel has precluded staff from providing guidance to the applicant/ property owners for additional development on the subject parcel. The applicant/ property owners are requesting approval of a PUD development plan to establish development standards for the subject parcel, including addition of site specific standards for sports courts. This application reference to an existing partially- built sports court constructed without City approvals and currently conflicts with aspects of staff’s recommendations related to the proposed development standards for the subject parcel, and as explained in more detail later in this report. As conditioned, staff finds the proposed development standards would be consistent with the objectives of the General

EXHIBIT C

PUD- 148, 2207 Martin Ave. Planning Commission 2 of 14
Plan and zoning district, and that the partially- constructed sports court would be compliant with the proposed development standards if it is reconstructed in accordance with staff’s recommendations. The application is now before the Planning Commission for consideration.

The Planning Commission may recommend approval, approval with conditions, or denial of the application to the City Council.

BACKGROUND
The property at 2207 Martin Avenue is located near the north end of Martin Avenue and is part of the Mohr- Martin area, generally defined by Martin Avenue, Mohr Avenue, the former Southern Pacific Railroad right- of-way, and Stoneridge Drive. The Mohr- Martin area comprises predominantly residential uses of varying densities and home designs. Many of the properties within the area were originally located in unincorporated Alameda County, but were progressively annexed into the City of Pleasanton during the 1990’s. Thus, many of these properties were subdivided and developed in conformance to planning, zoning, and construction standards of Alameda County.

On April 1, 1997, City Council adopted Ordinance No. 1709 for RZ- 97-2, which pre- zoned the subject property to the PUD- LDR District, as part of a larger approximately 34.5-acre area, for a maximum density “approaching” 2.0 dwelling units per acre1. The property was annexed into the City of Pleasanton in 1997.

In 2021, the City Council approved PUD- 140 and P21- 0079 per Ordinance 2223 at 2207 Martin Avenue, which included Minor Subdivision approval to subdivide the approximately

1.67- acre parcel into two parcels ( A and B). Parcel A, fronting Dennis Drive ( no address), measuring approximately 21,794 square feet and Parcel B (2207 Martin Avenue) approximately 48,311 square feet. The application included a Planned Unit Development PUD) development plan approval to retain the existing residence and related improvements on Parcel B and to construct a two- story residence and related site improvements on Parcel A.

Although approved, per the conditions of approval, the PUD development plan would lapse two years from the effective date ( November 5, 2021) of the ordinance unless a parcel map is approved. To date, a parcel map has not been approved and will expire on November 5, 2023.

The applicant/ property owners do not wish to pursue the approved PUD development plan that calls for a subdivision with required site improvements. Rather, the applicant/ property owners intend to maintain the property as a single lot with the purpose to construct a tennis court with fencing where the two- story residence would be located under PUD- 140.

In July 2022, the City’s Code Enforcement staff received a com plaint about concrete flatwork2 being conducted on the subject parcel to create a sports court. While flatwork such as the sports court does not require a building permit, Code Enforcement staff contacted the applicant/ property owners to inquire about the nature of the work taking place and notified them that any additional work, beyond flatwork, such as lighting or fencing for the sports court may require permits and/ or planning approval, and to contact the Permit Center for specific information.

In August 2022, the applicant/ property owners contacted Planning staff to request development standards for the construction of a tennis court with associated fencing and lighting . Due to the 1 The Agenda Report for this item clarifies the allowable density as “maximum density approaching 2 du/ ac ( i.e.,

1.999… du/ ac).
2 Flatwork includes work such as pouring a concrete slab or patio.

PUD- 148, 2207 Martin Ave. Planning Commission 3 of 14
lack of existing development standards for the subject parcel, including for both accessory structures and sports courts, in response, staff directed the applicant/ property owners to speak with the adjacent neighbors regarding their proposal to identify any potential concerns with their proposal, specifically if any structures ( such as fencing and lighting) exceeding approximately 10 feet in height would be objectionable in the proposed sports court location. The applicant/ property owners were also informed any structures associated with the proposed sports court above approximately 10 feet in height would require Planning approval and building permits.

In December 2022, the City’s Code Enforcement staff received a complaint regarding posts that had been erected around the sports court without permits or approvals. Upon their inspection several posts approximately 10 feet in height had been erected around the perimeter of the existing sports court. Code Enforcement staff contacted and directed the applicant/ property owners to stop all work and contact the Planning Division for direction.

The Planning Division determined the appropriate course of action would be to require the applicant/ property owners to apply for a PUD development plan that would establish development standards for the subject parcel and allow staff to provide specific guidance for any future development on the subject parcel, including determining conformance with the proposed development standards with regard to the existing sports court .

SITE AND AREA DESCRIPTION
The subject property is a flat, approximately 1.67-acre site located between Martin Avenue and Dennis Drive and is developed with an approximately 4,173- square- foot two- story, single- family residence with an attached garage built in 1977 ( see Figure 1). There are several mature trees clustered in the center of the lot with establish ed landscaping surrounding the existing residence. Single- family residences are located north, south, and west and Alameda Flood Control property is located east, across Martin Avenue, of the subject site ( see Figures 2 and 3). Existing houses in the area are both one- and two- story and sited appropriately with their respective lot size. On adjacent parcels, the nearest structures are setback approximately 5 feet from the property line ( property to the north and south). Additionally, the general area is zoned Planned Unit Development- Low Density Residential ( see Figure 6).

PUD- 148, 2207 Martin Ave. Planning Commission 4 of 14
Figure 1: Existing House ( via Google Maps)
Figure 2: Aerial View
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PUD- 148, 2207 Martin Ave. Planning Commission 5 of 14
Figure 3: Focused Aerial View from March 2023 ( via Nearmap) Figure 4: Existing Accessory Structure at 2201 Martin Avenue ( via Google Maps) N

PUD- 148, 2207 Martin Ave. Planning Commission 6 of 14
Figure 5: Existing Accessory Structure at 2215 Martin Avenue ( via Google Maps) Figure 6: Area Zoning

PROPOSED PROJECT
The applicant/ property owners propose to establish development standards for the subject parcel consistent with those of the R-1-40,000 Zoning District for the existing residence and accessory structures. The proposal also includes specific provisions to establish development standards for sports court fencing, with the intention of legalizing the existing approximately

PUD- 148, 2207 Martin Ave. Planning Commission 7 of 14
55- foot- wide by 110- foot- long sports court ( see Figures 7 and 8). Proposed development standards are provided and analyzed in the discussion section below.

Figure 7: Current Tennis Court – Facing Towards Dennis Dr. ( picture by applicant) Figure 8: Current Tennis Court – Side View ( picture by applicant)

PUD- 148, 2207 Martin Ave. Planning Commission 8 of 14

ANALYSIS
Consistency with General Plan and Zoning Land Uses:

General Plan
The density of any individual parcel must fall within the allowable density range for the General Plan land use designation. The subject property has a General Plan Land Use Designation of Low Density Residential ( LDR), which allows a maximum density of less than two dwelling units per gross acre ( translating to a density of 1.999… dwelling units per acre) with a mid- point density of one dwelling unit per gross- acre. The existing single- family dwelling unit and proposed development standards of the R-1-40,000 District would be consistent with the low- density designation.

The proposal, excluding the applicant/ property owners proposed development standards for sports courts, is in keeping with the character of the low density residential and is consistent with the General Plan Land Use Policy and Programs listed below.

Land Use: Residential
Policy 8: Preserve and enhance the character of existing residential neighborhoods.

Program 8.1: Enforce the provisions of the City’s Zoning Ordinance and related planning ordinances to maintain the character of existing residential neighborhoods.

Program 8.2: Use the City’s development review procedures to minimize intrusions into existing neighborhoods.

Zoning
The site is zoned PUD- LDR, meaning that development standards for the project would be established as part of the related PUD development plan. The zoning for the property does not currently include established development standards ( e.g., setbacks, floor area ratio, parking, etc.), and would be determined as part of this application in accordance with the PUD Chapter of the Pleasanton Municipal Code ( PMC) ( discussed later in this report).

Site Development Standards ( excluding sports courts)
Given the existing size of the subject parcel and location of existing single- family residence, the subject parcel generally follows the development standards of the City’s R-1-40,000 District, respectively, as shown in Table 1. Any additional development ( e.g., additions, accessory structures, fences, etc.) beyond the existing single- family residence and existing accessory structures on the subject parcel would be required to adhere to the development standards established with the proposed PUD development plan herein. Sports Court development standards are excluded in Table 1 below and are analyzed in the ensuing section of this report.

PUD- 148, 2207 Martin Ave. Planning Commission 9 of 14
Table 1: Development Standards
R-1-40,000
Zoning
District3
2207 Martin
Ave. ( Ex.

House) 4
Minimum Lot Size
Area 40,000 sq.ft. 72,647 sq.ft.

Width 150 ft. 181. 58 ft.

Depth 150 ft. 399. 92 ft.

Primary Structure
Front setback 30’ min. 130’-4”
Side/ both setback 5’/50’ min. 46’-10”/77’-5”
Rear setback 30’ min. 216’-2”
Height 30’ max. 24’
Floor area ratio ( FAR) 5 25% max. 6.35%
Parking 2 Spaces 3 Spaces
Class 1 Accessory
Structures ( PMC

18.84.160)
Front setback Not Allowed N/A
Side Setback 20’ min. N/A
Rear Setback 20’ min.. N/A
Height 15’ max. N/A
As shown in City records, the existing single- family residence conforms to the recommended development standards; however, there are existing accessory structures ( enclosed structure and trellis patios) which do not conform to the side yard setback requirements. Those accessory structures are considered legal non- conforming. Any additional development on the subject parcel would be required to adhere to the development standards established with the PUD development plan herein.

The PMC does not address guest parking within single- family developments, but the City encourages, and often requires, on- site guest parking for single- family projects when there is no on-street parking provided within the project, as is the case here. The existing single- family residence contains an attached three- car garage and includes a generous driveway apron in front of the garage, approximately 33 feet in width which can accommodate an additional two cars, to be used by the residents or guests of the residence. Overall, staff finds the proposed development standards ( except for proposed sports court development standards) for the existing single- family residence and accessory structures would complement and be consistent with the surrounding residential neighborhood.

Sports Court Development Standards
In addition to the proposed R-1-40,000 District development standards, the applicant is proposing site- specific development standards for sports court fencing ( as shown in Table 2 below and described in Exhibit B attached). The PMC does not address sports courts and associated fencing. However, fencing ( generally) in the R-1-40,000 District is regulated by 3 At least one spaceper dwelling unit of the off -street parking required shall be located in a garage or carport per PMC. 4 Date from City Records
5 Not including garage floor area.

PUD- 148, 2207 Martin Ave. Planning Commission 10 of 14
PMC 18.84.080 ( Front yards) and 18.84.090 ( Side and Rear yards). Per the PMC, the maximum height of a fence located in a required side or rear yard is approximately 6 feet, or up to approximately 8 feet with approval by the Zoning Administrator. The maximum height for a fence located in the required front yard for the R-1-40,000 District is approximately 30 inches, or approximately 6 feet upon approval by the Zoning Administrator.

The existing/ partially completed sports court is located approximately 6.5 feet away from the north side property line and approximately 15 feet from the rear ( west direction) property line along Dennis Drive ( See Figures 3, 7 and 8).

The proposed development standards for the sports court fencing are shown in Table 2 below.

Currently, the existing sports court is located approximately 6.5 feet away from the north side property line and approximately 15 feet from the rear property line along Dennis Drive.

Table 2: Proposed Sports Court Fencing Development Standards Maximum height 10- Feet
Minimum side setback 6-Feet
Minimum rear setback 10- Feet
Fencing Type Chain Link
No sport courts allowed in the front yard of residence.

Per satellite imagery, there are currently six properties in the vicinity of the subject parcel that have an existing sports court ( see Table 3 and Figure 9). It is unclear if any of the six sports courts include surrounding fencing. Of the six properties, two ( properties, 1 and 2, per Table 3) contained an existing tennis court prior to annexation into the City. In addition, City records do not show that the City issued planning or building permits for any sports court for any of the six properties. However, as noted above, not all sports court improvements may require City permitting – e.g., a sports court consisting only of flat work ( concrete slab) and striping would not require City permits.

Table 3: Addresses of Numbered Properties with Sport Courts 1 3711 Trenery Drive
2 3710 Trenery Drive
3 2556 Wilde Avenue
4 2564 Wilde Avenue
5 3614 Diablo Court
6 3623 Cameron Avenue

PUD- 148, 2207 Martin Ave. Planning Commission 11 of 14
Figure 9: Properties with Sport Courts

PUD- 148, 2207 Martin Ave. Planning Commission 12 of 14
The subject parcel is adjacent to single- family residences to the north that have a primary structure side setback of approximately 10 feet ( per Ordinance 1891) and Dennis Drive runs adjacent to the rear property line. To minimize intrusions such as noise, illumination, and limit any visual obstruction for vehicles on public streets, staff recommends requiring sports court fencing to be located a minimum of approximately 10 feet from any side and rear property line, and to be prohibited within front yards. Staff further recommends limiting the height of sports court fencing and ancillary sport structures ( e.g., goal posts) to no more than approximately 10 feet in height; and the prohibition of exterior illumination. Accordingly, staff is proposing modified sports court development standards from those proposed by the applicant/ property owners for the subject parcel, which are shown in Table 4 and included as conditions of approval in Exhibit A.

The modified sports court development standards recommend by staff will require that the partially built tennis court at the subject parcel be modified to be brought into conformance, in particular to allow the fencing to be located a minimum of approximately 10 feet from the property line. As a result, the applicant/ property owners will be required to, at a minimum, apply for an administrative design review application and modify the partially built tennis court may include partial deconstruction).

Staff recommendations are based on the subject parcel and developed properties in the vicinity to achieve compatibility with respect to development. The applicant/ property owners intend to build their tennis court at the rear of their property closest to adjacent neighbor at 3520 Dennis Drive, which is part of PUD- 27 ( per Ordinance 1891). PUD- 27 has a minimum side setback of approximately 10 feet for the primary residence and approximately 5 feet for accessory structures. In addition, the subject parcel is adjacent to properties on both sides that have exiting accessory structures with an approximately 5-foot setback or less ( see Figures 4 and 5). As such, staff proposes an approximately 10-foot side setback for sports courts, which would be more restrictive than existing and proposed accessory structures on adjacent properties. However, not more restrictive than the main residence side setback for the existing residence at 3520 Dennis Drive.

Furthermore, and derived from the PMC Chapter 18.20 requiring design review for all accessory structures over 10 feet in height, staff’s recommendation incorporates the requirement that sports courts be subject to review per the City’s Administrative Design Review process. The process would allow staff and neighbors to address future concerns regarding the design, location, and height of a proposed sports court.

Table 4: Staff Proposed Sports Court Development Standards6 Sports Courts are subject to the City’s Administrative Design Review Process.

No sport courts are allowed in the front of residence and within the required front yard setback.

Maximum height for ancillary sports
courts structures*
10 Feet ( exception to height on a case- by- case basis by the Zoning Administrator)
Maximum sports courts fencing height ** 10 Feet
Minimum side yard setback 10 Feet
Minimum rear yard setback 10 Feet
Measured vertically from the top of the finished grade to the highest point of the play structure ( For example:
basketball backboard).

Measured vertically from the natural grade or finished grade, whichever is lower, to the highest point of the structure.
6 Setbacksexclude related flat work.

PUD- 148, 2207 Martin Ave. Planning Commission 13 of 14

PROJECT SITE ALTERNATIVES
As outlined in the above analysis, staff believes the proposed development standards, as proposed and conditioned, would be compatible with the other parcels in the neighborhood and not create adverse impacts, and recommend the Planning Commission recommend approval of the PUD development plan to the City Council as proposed and conditioned.

However, alternatives to the proposal that could be considered by the Planning Commission include:

1. Recommend denial of the PUD development plan to the City Council;

2. Recommend approval of the PUD development plan but with modifications, e.g., the Planning Commission can have more ( or less) restrictive setbacks, height limits, etc. than those proposed by staff; or

3. Approve the PUD development plan as proposed by the applicant and without staff’s recommended modifications.

Staff believes the PUD development plan, as conditioned, will not adversely impact any surrounding properties or the surrounding neighborhood. Staff recommends none of the alternatives above be pursued.

PLANNED UNIT DEVELOPMENT CONSIDERATIONS
The Pleasanton Municipal Code Section 18.68.110 sets forth the purpose of the Planned Unit Development District and considerations to be addressed in reviewing a PUD development plan. These purposes and considerations are set forth in the draft Resolution included as Exhibit A and includes whether the development plan is in conformance with the City’s General Plan, in the best interest of public health, safety, and general welfare, and whether the plan would be compatible with developed properties in the vicinity. As described in Exhibit A, and based on the information and analysis provided in this Agenda Report, staff recommends the Commission make the required findings to recommend approval of the project to the City Council.

PUBLIC NOTICE
Notice of this application was sent to surrounding property owners and tenants within a 1,000- foot radius of the site. At the time this report was published, staff received neighbor concerns regarding the existing tennis court. One of the public comments was sent via email and included in Exhibit C. Noticed neighbors expressed concerns regarding potential tennis court’s lighting impacts to homes and light pollution, proximity of the tennis court to adjacent residences, height of existing poles, and requests for assurance the tennis court would obtain proper permitting.

ENVIRONMENTAL ASSESSMENT
Environmental review for the proposed project was undertaken with the Initial Study/ Negative Declaration adopted by the City Council for RZ- 97-2 in conformance with the standards of the California Environmental Quality Act ( CEQA). There are not substantial changes to the project or the circumstances under which the project is being undertaken that involve new significant environmental effects or that substantially increase the severity of previously identified effects.

Furthermore, there is no new information of substantial importance which was unknown at the time the Initial Study/ Negative Declaration was adopted by the City Council regarding the project or its effects, mitigation measures, or alternatives. Any previously identified effects or

PUD- 148, 2207 Martin Ave. Planning Commission 14 of 14
impacts are mitigated to a level of insignificance, with the mitigation measures incorporated into the project’s design or imposed on the project pursuant to the conditions of approval.

Therefore, no new environmental document accompanies this agenda report.

SUMMARY/ CONCLUSION
Staff has reviewed the proposed development standards and as modified and conditioned, believes they are consistent with the General Plan and Zoning for the subject parcel and consistent with other development requirements in the vicinity. Therefore, the project, as conditioned, merits a favorable recommendation by the Planning Commission .

Primary Author: Diego Mora, Assistant Planner, dmora@cityofpleasantonca. gov Reviewed/ Approved By:

Eric Luchini, Senior Planner
Julie Harryman, Assistant City Attorney
Melinda Denis, Planning and Permit Center Manager/ Deputy Director of Community Development Ellen Clark, Director of Community Development

RESOLUTION NO. PC- 2023- 14

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

PLEASANTON RECOMMENDING THE CITY COUNCIL APPROVE AN

APPLICATION FOR A PLANNED UNIT DEVELOPMENT ( PUD) DEVELOPMENT PLAN TO ESTABLISH DEVELOPMENT STANDARDS FOR 2207 MARTIN AVENUE, AS FILED UNDER CASE NO. PUD- 148
WHEREAS, on March 17, 2023, Meenu Gochhwal and Ashish Choudhary applied for PUD development plan approval under case No. PUD- 148 to establish development standards for 2207 Martin Ave ; and WHEREAS, the Property is designated Low Density Residential in the General Plan; and
WHEREAS, the zoning for the Property is PUD- LDR ( Planned Unit Development Low Density Residential) District; and
WHEREAS, environmental review for the project was undertaken with the Initial Study/ Negative Declaration adopted by the City Council for RZ- 97-2 in conformance with the standards of the California Environmental Quality Act ( CEQA). There are not substantial changes to the project or the circumstances under which the project is being undertaken that involve new significant environmental effects or that substantially increase the severity of previously identified effects. Furthermore, there is no new information of substantial importance which was unknown at the time the Initial Study/ Negative Declaration was adopted by the City Council regarding the project or its effects, mitigation measures, or alternatives. Any previously identified effects or impacts are mitigated to a level of insignificance, with the mitigation measures incorporated into Therefore, no new environmental document accompanied the project; and WHEREAS, on August 23, 2023, the Planning Commission held a duly- noticed public hearing and considered relevant exhibits, recommendations of the City staff concerning this application, and received testimony from the applicant and interested parties.

NOW, THEREFORE BE IT RESOLVED by the Planning Commission of the City of Pleasanton, based on the entire record of proceedings, including the oral and written staff reports and all public comment and testimony:

Section 1: Findings for PUD Development Plan Approval
With respect to the approval of the PUD development plan, the Planning Commission makes the following findings and determinations with respect to each of the considerations for approval of a PUD Development Plan as required by Section

18.68.110 of the Pleasanton Municipal Code ( PMC):

1. Whether the proposed development plan is in the best interest of the public health, safety, and general welfare.

EXHIBIT A

Resolution No. PC- 2023- 14
Page Two
The Planning Commission finds the proposed development plan, as conditioned, meets all applicable City standards concerning public health, safety, and welfare, e.g., vehicle access, geologic hazards ( new development not within a special study zone), and flood hazards. The proposed development plan will not generate volumes of traffic that cannot be accommodated by existing City streets and intersections in the area. The proposed development plan is designed in conformance with the Pleasanton General Plan designation for this site and all other relevant policies and programs. Any additional development on the subject parcel will be designed to meet the requirements of this development plan, the California Building Code, California Fire Code, and other applicable codes. As such, the Planning Commission concludes this finding can be made.

2. Whether the proposed development plan is consistent with the Pleasanton General Plan and any applicable specific plan.

The proposed development plan includes establishing development standards of the R-1-40,000 District, site- specific development standards for sports courts, and retention of the existing single- family residence on an approximately 1.67- acre lot. The Planning Commission finds the existing single- family residence and lot size conforms to the General Plan Low Density Residential land use designation with a maximum of two dwelling units per gross developable acre. The Planning Commission finds that the site- specific development standards for sports courts minimize intrusions into existing neighborhoods. The proposed development plan promotes General Plan Programs and Policies encouraging the preservation of the existing housing stock and preserving and enhancing the character of existing residential neighborhoods. As such, the Planning Commission concludes this finding can be made.

3. Whether the proposed development plan is compatible with the previously developed properties in the vicinity and the natural, topographic features of the site.

The neighborhood includes a mixture of one- and- two- story residences with a variety of architectural styles sited appropriately with its lot. The proposed development standards would be consistent with those for those allowable within the R-1-40,000 zone, which are appropriate for the existing 1.67-acre lot, and compatible with the land use pattern and existing developed properties in the vicinity. With consideration to existing accessory structures in the vicinity, the proposed sports court development standards are compatible with previously developed properties and established development standards of surrounding Planning Unit Development Districts.

The subject parcel is flat with mature existing vegetation. As such, the Planning Commission finds the existing single- family residence is sensitive to the existing trees and vegetation on- site. The Planning Commission concludes this finding can be made.

Resolution No. PC- 2023- 14
Page Three

4. Whether grading in conjunction with the proposed development plan takes into account environmental characteristics and is designed in keeping with the best engineering practices to avoid erosion, slides, or flooring, and to have as minimal an effect upon the environment as possible.

No grading is being proposed as part of this proposed development plan, and as such the project would be in keeping the existing environmental characteristics of the of the property. In addition, the flood hazard maps of the Federal Emergency Management Agency ( FEMA) indicate the subject property is not located in a flood hazard zone. The subject parcel will drain to the face- of-curb and excess stormwater runoff would be directed into public street storm drains. As such, the Planning Commission concludes this finding can be made.

5. Whether streets, buildings, and other manmade structures have been designed and located in such a manner to complement the natural terrain and landscape.

The proposed development plan does not include the extension of any new public streets. The subject parcel is relatively flat and consists of an existing single- family residence and accessory structures; no significant changes or modifications to the site or natural terrain are proposed. The Planning Commission finds the proposed development plan is sensitive to existing landscaping, maintaining a majority of the mature vegetation on- site. Given the existing single- large setbacks, extensive landscaping, and articulated building design the scale is appropriate. The architectural style and detailing of the existing single- family residence is compatible with the existing neighborhood. As such, the Planning Commission concludes this finding can be made.

6. Whether adequate public safety measures have been incorporated into the design or the proposed development plan.

At this time, the proposed development plan does not propose a new site design or accessory structures, only a new sports court. The existing residence received approval from Alameda County at the time of its construction, and was designed to meet the requirements of the California Building Code and applicable County codes at that time. The Planning Commission finds the subject parcel has adequate access to serve police, fire, and other emergency vehicles. All additional development on the subject parcel will be required to meet the requirements of the proposed development plan and all applicable City and State codes. As such, the Planning Commission concludes this finding can be made.

7. Whether the proposed development plan conforms to the purposes of the PUD district.

Resolution No. PC- 2023- 14
Page Four
The proposed development plan conforms to the purposes of the PUD district including to allow residential uses on the lots. In addition, the intent is to maintain adequate light, air, privacy, and separation between dwellings and requires specific landscape, fencing, lighting, and other design requirements unique to the district. The proposed development plan will help implement the intent of the district through large setbacks and context sensitive building and site design. As such, the Planning Commission concludes this finding can be made.

Section 2: The Planning Commission hereby recommends the City Council approve the application for a PUD development plan ( PUD- 148) as reflected in the Conditions of Approval in Attachment 1 attached hereto and incorporated into this resolution by reference to establish development standards for 2207 Martin Avenue.

Section 3: This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the Planning Commission of the City of Pleasanton at a regular meeting held on August 23, 2023, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

Melinda Denis Brandon Pace
Secretary, Planning Commission Chair
APPROVED AS TO FORM:

Julie Harryman
Assistant City Attorney

EXHIBIT A

DRAFT CONDITIONS OF APPROVAL
PUD- 148
2207 Martin Avenue
August 23, 2023
The applicant is hereby notified, as part of this approval, that ( s)he is required to satisfy and maintain compliance with the conditions of approval below. Where approval by the Director of Community Development, Planning Division, Director of Engineering/ City Engineer, City Attorney, Chief Building and Safety Official, Fire Department or other City staff is required, review shall be for compliance with all applicable conditions of approval, adopted policies and guidelines, ordinances, laws and regulations, and accepted practices related to the approval. In addition to complying with the conditions below, the applicant is required to comply with all applicable federal, state, and local laws that pertain to this project whether or not specifically noted herein.

This approval is granted for a Planned Unit Development approval to establish development standards for an existing single- family residence zoned PUD ( Planned Unit Development) - LDR Low Density Residential) at Assessor Parcel No. 946- 1146- 46 at 2207 Martin Avenue.

Development shall be substantially as shown on the project materials listed below:
a. Project narrative, Exhibit B, prepared by Meenu Gochhwal and Ashish Choudhary, owners June 17, 2023, and kept on file in the Planning Division of the Community Development Department.

Development
THIS APPROVAL IS GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:

1. APPROVAL AND REVISIONS: All development on the subject parcel shall be in substantial conformance Development , except as modified by the following conditions. Project Specific Condition

2. LIABILITY AND INDEMNIFICATION: To the extent permitted by law, the project applicant shall hold harmless, defend ( with counsel acceptable to the City), and indemnify the City, its City Council, its officers, commissions, employee and agents from and against any claim, action, or proceeding brought by a third party against the indemnified parties and/ or the applicant to attack, set aside, or void the approval of the project or any permit authorized hereby for the project, including without limitation, reimbursing the City its litigation. The City may, in its sole
discretion, elect to defend any such action with attorneys of its choice.

PLANNING DIVISION 925- 931- 5600
Site Development and Building Design

EXHIBIT A
ATTACHMENT 1

PUD- 148 Planning Commission

3. DEVELOPMENT STANDARDS: Primary ( existing single- family residence) and accessory structures ( non- sports courts and ancillary equipment) and uses shall be those of the R- 1-40,000 ( One- Family Residential) District of the Pleasanton Municipal Code, except that:
a. Up to 600- square- feet of garage area may be exempted from the FAR calculation.

However, garage floor area over 600- square- feet shall be included in the FAR calculation.

Project specific condition.

4. Garages shall not be modified or used for storage in a manner that would interfere with the ability to park cars within the garages and shall utilize the garages for parking of vehicles only. Project specific condition.

5. SPORTS COURTS: Sports courts such as tennis, basketball, racquetball, pickleball, etc. including associated fencing and ancillary sport structures such as goal posts, basketball hoops, etc.), are subject to the dministrative Design Review process and the following development standards:
a. No sport courts allowed in the front of the existing single- family residence and within the required front yard setback.
b. Minimum side yard setback: 10 feet ( excludes related flat work). c. Minimum rear setback: 10 feet ( excludes related flat work). d. Maximum ancillary structure height: 10 feet* ( exception to height on a case- by- case basis by the Zoning Administrator)
e. Maximum sports court fencing height: 10 feet**
f. All sports court lighting prohibited.

Measured vertically from the top of the finished grade to the highest point of the play structure ( For example: basketball backboard).

Measured vertically from the natural grade or finished grade, whichever is lower, to the highest point of the structure.

Project specific condition.

END

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DiegoMora
From: Jenny Grau
Sent: Friday, August 18, 2023 2:19 PM
To: Diego Mora <DMora@cityofpleasantonca. gov>
Subject: PUD148 / 2207 Martin Ave

SUPPLEMEMTAL MATERIAL
Provided to the Planning Commission
after distribution of agenda packet
Date Distributed: 08/23/2023
EXTERNAL) This message comes from an external organization. Exercise caution when opening attachments or clicking links, especially from unknown senders.***
I am an original homeowner in the Walnut Glen Development residing at- Wilde Avenue. I am somewhat familiar with the concerns of the tennis court installation at 2207 Martine Ave. My BIGGEST concern with all that is going on is the desperately needed sidewalk along Newton Way connecting to Dennis Drive that should've gone in when the development was built in 1995/96. Walking on Newton Way is incredibly unsafe due to awkward crossing from Wilde Avenue to Newton Way/Dennis Drive. The sidewalk stops completely and one must cross awkwardly to continue to Mohr School, etc. Before anything is decided with the tennis court, the city should provide safe access to Mohr School, the park and those that are taking leisurely walks in the neighborhood. thank you,
Jenny Grau
1

Following, on page 13 ( 2nd par) of the Agenda Report, it specifically says:

Applicant proposes to modify the # 3 alternative. Since this paperwork has been developed, and staff says that future reviews would necessitate a Development Standard be attached to the property, the Applicant would actually prefer that the Council simply approve the R-1-40,000 PUD Zoning to this parcel with no conditions.

There is nothing special enough about the parcel on Martin that it needs to be encumbered with minutiae. If and whenever the City Council chooses to change the PMC regarding fences, lights, noise, and sports courts, those codes should apply to this parcel.

1. 2.

3.

4. 5.

6. 7.

We therefore propose to modify the # 3 alternative. Since this paperwork has been developed, and staff says that future reviews would necessitate a Development Standard be attached to the property, the Applicant would actually prefer that the Council simply approve the R-1-40,000 PUD Zoning to this parcel with no conditions.

Statement for 23 August 2023 Planning Agenda Item 6,
2107 Martin Ave
Hello, my name is Jay Galvin. I live at Torrey Court, Pleasanton, which is a property 200 yards away from the PUD parcel and the sports court fence under discussion. In other cities. I have served eight years as a Planning Commissioner/ Zoning Board of Appeals chair, subsequently in Pleasanton I have served 16 years on the Housing Commission, Economic Vitality Committee, and various task forces. I am also a board member of the Stoneridge Park Homeowners Association, which has ve houses abutting the Martin Ave complainant property adjacent to the one with the sports court.

I have known the PUD applicants Ashish and Meenu for seven years, they lived next- door to me for four years, were very good neighbors, sociable, and friendly to other members of our Association. I was surprised to receive the Notice of this hearing regarding a PUD for Development Standards on this property. I was aware Ashish had talked to Planning Staff in the past regarding his plans. I thought everything would work out.

I knew these 30+ parcels were annexed in the 1990s under special conditions but was not aware of the lack of PUD Development Standards. It is amazing how many dozens of sports courts, garages, and ancillary structures, have been built before this became an issue.

I do understand why Planning Staff recommended that Ashish and Meenu request the Development Standards for this property at R 1–40,000 be established to cover any future development.

What I do not understand is how a complaint to the City’s Code Enforcement turned into a project with so much effort.

Sports courts can include tennis courts, pickle ball, basketball hoops, batting cages, soccer practice areas, chid jumping structures, and a variety of other uses that have varying needs of shielding the sport from surrounding properties. Pleasanton has not undertaken the responsibility for creating standards for any of these uses.

Pleasanton does have PMC specications for setbacks for residential properties, ancillary units, lighting over ten feet, and fences between property lines.

Ashish wanted to build a tennis sports court with a fence and at one time have lights on the fence. He initially contacted the Building Department in August of 2022 and was told that as long as the fence was not over 10 feet high and the lights were not higher

Dennis Ave. Tennis court behind fence on the right.

Martin Side yard with basketball hop, stored camper and two ancillary sheds.

© Latitude Geographics Group Ltd.
2,598.5

THIS MAP IS NOT TO BE USED FOR NAVIGATION
NAD_1983_2011_StatePlane_California_III_FIPS_0403_Ft_US Feet2,598.5
Notes
Notes
Legend
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
1,299.260
1: 15,591
Fire Station
School
Park
Parcels
PUD-148, 2207 Martin Avenue

EXHIBIT D

© Latitude Geographics Group Ltd.
2,598.5

THIS MAP IS NOT TO BE USED FOR NAVIGATION
NAD_1983_2011_StatePlane_California_III_FIPS_0403_Ft_US Feet2,598.5
Notes
Notes
Legend
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
1,299.260
1: 15,591
Fire Station
School
Park
Parcels
PUD-148, 2207 Martin Avenue
ATTACHMENT 3

Item #4

CITY COUNCIL AGENDA REPORT

January 16, 2024
Finance

TITLE: ACCEPT THE MONTHLY DISBURSEMENTS AND INVESTMENT REPORT FOR NOVEMBER 2023

SUMMARY
Attached is the City of Pleasanton monthly disbursements and investment report for November 2023.

RECOMMENDATION
Staff recommends the City Council accept claim disbursements in the amount of $16,884,521 and the investment report for the month of November 2023.

BACKGROUND
The City's Investment Policy requires the Director of Finance to submit a monthly transaction report to the City Council within 60 days of the end of the reporting period in accordance with California Government Code Section 53607.

The Investment Policy also requires the Director of Finance to submit a quarterly report to the City Council on the status of the City's investment portfolio no later than 45 days after the end of each month. This report shall include the types of investments, the amount of money invested with various institutions, purchase and maturity dates, and yield on investments. The Director of Finance certifies that the investment portfolio is in compliance with the investment policy and that it will meet cash flow needs for the next six months.

This report also includes check and electronic payment information for November 2023.

DISCUSSION
The monthly disbursements and investment report provides the City’s financial transactions and payments for review by the City Council.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine administrative matter of City business.

OUTREACH
No outreach was conducted, as this item is a routine administrative matter of City business.

STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is a routine administrative matter of City business.

FISCAL IMPACT
There is no fiscal impact associated with this action.

Prepared by: Submitted by: Approved by:

Thinh Lucero, Supervising
Senior Accountant
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager

Attachments:

1. Disbursements and Investment Report

NOVEMBER 2023 DISBURSEMENTS
CHECK REGISTER*

DATE CHECK NUMBER AMOUNT
11/7/2023 58088-58221 4,211,427$
11/9/2023 58233-58353 1,446,412
11/16/2023 58362-58467 980,407
6,638,247$

ACH PAYMENTS

DATE CHECK NUMBER AMOUNT
11/7/2023 58222-58232 2,246,492$
11/9/2023 58354-58361 810,136
11/16/2023 58468-58477 499,936
Payroll & Tax related ACH Payments 1,023,082
4,579,647$

WIRE TRANSFERS AMOUNT
Wire Transfers -
Investment of Funds
-$

PAYROLL TRANSFERS

DATE AMOUNT
11/2/2023 2,216,408 $
11/16/2023 1,653,757
11/30/2023 1,796,462
5,666,627$
TOTAL DISBURSEMENTS 16,884,521$
* Detailed registers available upon request.

$199,865,497

1.49%
718
*Based on Market value
Average Days to Maturity
Portfolio Snapshot
November 30, 2023
Portfolio Characteristics
Total Market Value
Effective Rate of Return

11.8%0.2%5.2%78.2%4.6%Assigned Credit Ratings of InvestmentsLAIFFDICAAAAAA - 20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,0000-1 1-2 2-3 3-415.5%23.2%59.9%1.4%Maturity Distribution

0.2%

11.8%

13.3%

1.4%

72.8%

0.5%Sector Allocation*
Certificates of Deposit - Bank
LAIF
Medium Term Notes
Federal Agency Issues - Coupon
Federal Agency Issues - Callable
Supranationals

CITY OF PLEASANTON
Portfolio Management
November 30, 2023
City of Pleasanton
Portfolio Summary
% of
Portfolio
Book
ValueInvestments
Market
Value
Par
Value
Days to
MaturityTerm
YTM
360 Equiv.

YTM
365 Equiv.

Certificates of Deposit - Bank 491,206.57 5600.23 2.110137491,206.57491,206.57 2.139 LAIF 24,000,000.00 111.14 3.790123,671,385.7424,000,000.00 3.843 Medium Term Notes 28,578,889.47 1,78813.26 1.58554526,618,866.8027,970,000.00 1.607 Federal Agency Issues - Coupon 2,995,657.09 1,8251.39 1.2621,1162,720,940.003,000,000.00 1.280 Federal Agency Issues - Callable 158,420,440.80 1,82273.52 0.903851145,455,957.55158,630,000.00 0.916 Supranationals 980,200.00 1,7040.45 0.922818907,140.001,000,000.00 0.935 215,466,393.93 100.00%
Investments
199,865,496.66215,091,206.57 1,612 718 1.323 1.342
Current Year
November 30
243,947.47
Fiscal Year To Date
1,399,523.88
Average Daily Balance
Effective Rate of Return
215,466,393.93 224,512,979.45

1.49%1.38%
Total Earnings Month Ending
I hereby certify that, to the best of my knowledge, this report includes all investments in the cash management program, is in accordance with the City's current investment policy dated June 20, 2023 and will meet the City's cash flow needs for the next six months. Market value amounts are from Bank of New York Mellon (safekeeping bank) month-end statements. Book value amounts include premiums or discounts and are adjusted at year end on the general ledger. __________________________________________________ ____________________

SUSAN HSIEH, DIRECTOR OF FINANCE
Portfolio PLST
CC
Reporting period 11/01/2023-11/30/2023
Run Date: 12/26/2023 - 13:53 PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
for
12/26/2023

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
November 30, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Certificates of Deposit - Bank

4.000Fremont Bank1093 230,000.00 230,000.00 04/21/20244.00004/21/2023 230,000.00 3.945SYS 1093 142

0.500United Business Bank1091 261,206.57 261,206.57 04/11/20240.50004/11/2022 261,206.57 0.493UBB1091 132 491,206.57 2.110491,206.57491,206.57491,206.57Subtotal and Average 2.139 137 LAIF

3.843LOCAL AGENCY INVESTMENT FUND5 24,000,000.00 24,000,000.00 3.84323,671,385.74 3.790SYS5 1 24,000,000.00 3.79023,671,385.7424,000,000.0024,000,000.00Subtotal and Average 3.843 1 Medium Term Notes

1.8233M Company6053 2,000,000.00 2,016,869.48 02/14/20252.00002/14/2020 1,915,440.00 1.79888579YBH3 441

2.753Apple Inc.6045 2,000,000.00 2,009,000.00 05/11/20242.85005/03/2019 1,979,420.00 2.716037833CU2 162

1.800Apple Inc.6048 1,040,000.00 1,040,000.00 09/11/20241.80001/07/2020 1,012,939.20 1.775037833DM9 285

1.965Apple Inc.6049 1,000,000.00 1,037,212.20 01/13/20252.75001/13/2020 975,700.00 1.938037833DF4 409

0.732Apple Inc.6065 2,000,000.00 1,996,860.00 02/08/20260.70002/08/2021 1,833,820.00 0.722037833EB2 800

0.981Apple Inc.6066 3,000,000.00 3,331,380.00 02/23/20263.25002/23/2021 2,902,170.00 0.967037833BY5 815

1.943CitiBank NA6051 1,000,000.00 1,065,374.39 01/23/20243.65001/23/2020 997,120.00 1.91717325FAS7 53

1.100JPMorgan Chase Bank NA6068 3,000,000.00 3,000,000.00 06/22/20261.10006/22/2021 2,652,540.00 1.08546632FSCO 934

2.808PACCAR FINANCIAL CORP6062 1,330,000.00 1,294,196.40 08/15/20242.15003/31/2020 1,298,771.60 2.77069371RQ25 258

2.000Toyota Motor Credit Corp6046 1,600,000.00 1,599,984.00 10/07/20242.00010/24/2019 1,554,016.00 1.97389236TGL3 311

1.090Toyota Motor Credit Corp6067 3,000,000.00 2,959,140.00 01/09/20260.80003/09/2021 2,748,690.00 1.07589236THW8 770

1.821Truist Bank6058 2,000,000.00 1,969,486.00 03/10/20251.50003/13/2020 1,889,920.00 1.79689788JAA7 465

1.690EXXON MOBIL CORPORATION6056 3,000,000.00 3,145,587.00 03/06/20252.70903/11/2020 2,912,280.00 1.66730231GAF9 461

1.777EXXON MOBIL CORPORATION6064 2,000,000.00 2,113,800.00 03/19/20252.99204/20/2020 1,946,040.00 1.75330231GBH4 474 28,578,889.47 1.58526,618,866.8027,970,000.0028,578,889.47Subtotal and Average 1.607 545 Federal Agency Issues - Coupon

1.280FEDERAL HOME LOAN BANK3576 3,000,000.00 2,995,657.09 12/21/20261.25012/22/2021 2,720,940.00 1.2623130AQF65 1,116 2,995,657.09 1.2622,720,940.003,000,000.002,995,657.09Subtotal and Average 1.280 1,116 Federal Agency Issues - Callable

0.715FEDERAL FARM CREDIT BANK4537 3,000,000.00 2,997,750.00 06/30/20250.70007/06/2020 2,805,480.00 0.7063133ELQ49 577

0.550FEDERAL FARM CREDIT BANK4548 3,340,000.00 3,336,660.00 09/29/20250.53010/05/2020 3,089,433.20 0.5433133EMBJ0 668

1.050FEDERAL FARM CREDIT BANK4575 3,000,000.00 3,000,000.00 03/25/20261.05003/25/2021 2,750,280.00 1.0363133EMUK6 845

0.921FEDERAL FARM CREDIT BANK4595 3,000,000.00 2,997,000.00 06/15/20260.90006/24/2021 2,726,130.00 0.9083133EMH21 927

0.620FEDERAL HOME LOAN BANK4544 3,000,000.00 2,997,000.00 08/27/20250.60008/27/2020 2,773,800.00 0.6123130AJZ36 635

0.595FEDERAL HOME LOAN BANK4553 3,000,000.00 2,996,250.00 11/25/20250.57011/25/2020 2,763,780.00 0.5873130AKGD2 725

0.625FEDERAL HOME LOAN BANK4555 3,000,000.00 3,000,000.00 01/22/20260.62501/22/2021 2,749,500.00 0.6163130AKQ74 783

0.650FEDERAL HOME LOAN BANK4557 3,000,000.00 3,000,000.00 01/28/20260.65001/28/2021 2,741,820.00 0.6413130AKRN8 789 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM2) 7.3.11
Report Ver. 7.3.11

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
November 30, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Federal Agency Issues - Callable

0.110FEDERAL HOME LOAN BANK4558 3,000,000.00 3,000,000.00 02/12/20260.60002/12/2021 2,730,600.00 0.1093130AKXQ4 804

0.650FEDERAL HOME LOAN BANK4559 3,000,000.00 3,000,000.00 02/26/20260.65002/26/2021 2,733,210.00 0.6413130AKZ25 818

0.625FEDERAL HOME LOAN BANK4560 3,000,000.00 3,000,000.00 02/17/20260.62502/17/2021 2,743,470.00 0.6163130AL3S1 809

0.650FEDERAL HOME LOAN BANK4561 3,000,000.00 3,000,000.00 02/24/20260.65002/24/2021 2,743,200.00 0.6413130AL5X8 816

0.616FEDERAL HOME LOAN BANK4562 3,125,000.00 3,122,500.00 02/24/20260.60002/24/2021 2,854,250.00 0.6083130AKXJ0 816

0.750FEDERAL HOME LOAN BANK4563 3,000,000.00 3,000,000.00 02/24/20260.75002/24/2021 2,739,330.00 0.7403130ALCV4 816

0.800FEDERAL HOME LOAN BANK4565 3,000,000.00 3,000,000.00 03/16/20260.80003/16/2021 2,747,250.00 0.7893130ALDN1 836

0.875FEDERAL HOME LOAN BANK4569 3,000,000.00 3,000,000.00 03/23/20260.87503/23/2021 2,750,280.00 0.8633130ALGC2 843

1.000FEDERAL HOME LOAN BANK4571 3,000,000.00 3,000,000.00 03/30/20261.00003/30/2021 2,757,180.00 0.9863130ALMM3 850

0.922FEDERAL HOME LOAN BANK4572 3,000,000.00 2,989,560.00 02/26/20260.85003/15/2021 2,755,260.00 0.9093130ALGR9 818

0.947FEDERAL HOME LOAN BANK4574 3,000,000.00 2,985,960.00 02/26/20260.85003/18/2021 2,755,260.00 0.9343130ALGR9 818

0.959FEDERAL HOME LOAN BANK4576 3,000,000.00 2,987,700.00 03/23/20260.87503/23/2021 2,750,280.00 0.9463130ALGC2 843

0.971FEDERAL HOME LOAN BANK4577 3,000,000.00 2,982,510.00 02/26/20260.85003/22/2021 2,755,260.00 0.9583130ALGR9 818

0.993FEDERAL HOME LOAN BANK4578 3,000,000.00 2,998,050.00 03/30/20260.98003/30/2021 2,755,440.00 0.9803130ALNT7 850

1.000FEDERAL HOME LOAN BANK4579 3,000,000.00 2,978,517.00 02/26/20260.85003/31/2021 2,755,260.00 0.9863130ALGR9 818

1.051FEDERAL HOME LOAN BANK4580 3,000,000.00 2,995,500.00 04/15/20261.02004/15/2021 2,745,060.00 1.0363130ALUC6 866

1.026FEDERAL HOME LOAN BANK4581 3,000,000.00 2,996,250.00 03/30/20261.00004/05/2021 2,757,180.00 1.0123130ALMM3 850

1.020FEDERAL HOME LOAN BANK4585 2,795,000.00 2,795,000.00 05/19/20261.02005/20/2021 2,561,142.35 1.0063130AMCL4 900

1.010FEDERAL HOME LOAN BANK4587 3,000,000.00 2,998,500.00 05/26/20261.00005/26/2021 2,745,960.00 0.9963130AMH62 907

0.987FEDERAL HOME LOAN BANK4588 3,000,000.00 2,998,950.00 05/26/20260.98005/26/2021 2,744,580.00 0.9743130AMGW6 907

0.901FEDERAL HOME LOAN BANK4590 2,750,000.00 2,746,562.50 05/26/20260.87506/02/2021 2,509,182.50 0.8883130AMHB1 907

1.000FEDERAL HOME LOAN BANK4591 1,500,000.00 1,500,000.00 05/26/20261.00006/02/2021 1,372,980.00 0.9863130AMH62 907

1.030FEDERAL HOME LOAN BANK4592 3,000,000.00 3,000,000.00 06/30/20261.03006/30/2021 2,738,910.00 1.0163130AMSL7 942

1.070FEDERAL HOME LOAN BANK4594 3,000,000.00 3,000,000.00 06/30/20261.07006/30/2021 2,741,790.00 1.0553130AMYA4 942

1.000FEDERAL HOME LOAN BANK4596 1,500,000.00 1,500,000.00 06/30/20261.00006/30/2021 1,358,460.00 0.9863130AN2Q2 942

1.025FEDERAL HOME LOAN BANK4597 3,000,000.00 2,999,250.00 07/14/20261.02007/14/2021 2,733,000.00 1.0113130AMWK4 956

1.033FEDERAL HOME LOAN BANK4598 3,000,000.00 2,983,500.00 09/30/20260.92009/30/2021 2,706,690.00 1.0193130AP2P9 1,034

1.085FEDERAL HOME LOAN BANK4599 3,000,000.00 2,997,750.00 10/14/20261.07010/14/2021 2,718,240.00 1.0713130APC94 1,048

1.421FEDERAL HOME LOAN BANK4600 530,000.00 526,947.20 11/24/20261.30012/09/2021 481,823.00 1.4013130APU78 1,089

1.421FEDERAL HOME LOAN BANK4601 1,840,000.00 1,829,401.60 11/24/20261.30012/09/2021 1,672,744.00 1.4013130APUR4 1,089

1.459FEDERAL HOME LOAN BANK4602 3,000,000.00 2,988,000.00 12/01/20261.37512/09/2021 2,733,630.00 1.4393130APVC6 1,096

1.370FEDERAL HOME LOAN BANK4603 3,000,000.00 3,000,000.00 12/30/20261.37012/30/2021 2,726,790.00 1.3513130AQEC3 1,125

1.385FEDERAL HOME LOAN BANK4604 3,000,000.00 2,998,500.00 12/30/20261.37512/30/2021 2,727,210.00 1.3663130AQEF6 1,125

1.425FEDERAL HOME LOAN BANK4605 3,000,000.00 2,999,250.00 12/29/20261.42001/03/2022 2,731,170.00 1.4063130AQG80 1,124

1.541FEDERAL HOME LOAN BANK4606 3,000,000.00 2,982,750.00 12/29/20261.42001/10/2022 2,731,170.00 1.5193130AQG80 1,124

1.926FEDERAL HOME LOAN BANK4607 3,000,000.00 2,975,010.00 01/28/20271.75002/08/2022 2,748,420.00 1.9003130AQLD3 1,154

2.112FEDERAL HOME LOAN BANK4608 3,000,000.00 2,995,500.00 02/25/20272.08003/08/2022 2,771,190.00 2.0833130AQW66 1,182

0.707FREDDIE MAC4535 3,000,000.00 2,998,950.00 06/23/20250.70006/23/2020 2,798,010.00 0.6973134GVZ68 570 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM2) 7.3.11

YTM
365

Par Value Book Value
Maturity
Date
Stated
RateMarket Value
November 30, 2023
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Federal Agency Issues - Callable

0.657FREDDIE MAC4545 3,000,000.00 2,998,950.00 09/09/20250.65009/09/2020 2,772,480.00 0.6483134GWA55 648

0.550FREDDIE MAC4547 3,000,000.00 3,000,000.00 09/30/20250.55009/30/2020 2,772,360.00 0.5423134GWW93 669

0.566FREDDIE MAC4549 3,000,000.00 2,997,600.00 09/30/20250.55010/07/2020 2,775,720.00 0.5593134GWWT9 669

0.600FREDDIE MAC4550 3,000,000.00 3,000,000.00 10/28/20250.60010/28/2020 2,753,610.00 0.5923134GW3F1 697

0.620FREDDIE MAC4554 3,000,000.00 3,000,000.00 12/01/20250.62012/01/2020 2,756,610.00 0.6123134GXDM3 731

0.707FEDERAL NATIONAL MORTGAGE ASSN4538 3,250,000.00 3,248,862.50 07/14/20250.70007/14/2020 3,035,142.50 0.6973136G4YH0 591

0.710FEDERAL NATIONAL MORTGAGE ASSN4541 3,000,000.00 3,000,000.00 07/22/20250.71007/22/2020 2,800,200.00 0.7003136G4A45 599

0.600FEDERAL NATIONAL MORTGAGE ASSN4552 3,000,000.00 3,000,000.00 11/25/20250.60011/25/2020 2,765,460.00 0.5923135GA3W9 725

0.550FEDERAL NATIONAL MORTGAGE ASSN4556 3,000,000.00 3,000,000.00 01/28/20260.55001/28/2021 2,743,290.00 0.5423135G06R9 789 158,420,440.80 0.903145,455,957.55158,630,000.00158,420,440.80Subtotal and Average 0.916 851 Supranationals

0.935International Finance Corp7000 1,000,000.00 980,200.00 02/26/20260.50006/28/2021 907,140.00 0.92245950VPS9 818 980,200.00 0.922907,140.001,000,000.00980,200.00Subtotal and Average 0.935 818

1.323215,466,393.93 215,091,206.57 1.342 718199,865,496.66 215,466,393.93Total and Average Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM2) 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
November 30, 2023
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Certificates of Deposit - Bank
FREMON1093 230,000.00 230,000.00 04/21/202404/21/2023 230,000.00SYS 1093 5,646.03 0.004.0004.000 142 VCB1091 261,206.57 261,206.57 04/11/202404/11/2022 261,206.57UBB1091 2,143.32 0.000.5000.500 132 491,206.57491,206.57491,206.57491,206.57Subtotal and Average 7,789.35 0.00137 2.1392.139 LAIF
LAIF5 24,000,000.00 24,000,000.0023,671,385.74SYS5 118,261.33 -328,614.263.8433.843 1 24,000,000.0023,671,385.7424,000,000.0024,000,000.00Subtotal and Average 118,261.33 -328,614.261 3.8433.843 Medium Term Notes
3M6053 2,000,000.00 2,016,869.48 02/14/202502/14/2020 1,915,440.0088579YBH3 11,888.89 -101,429.481.8222.000 441 APPL6045 2,000,000.00 2,009,000.00 05/11/202405/03/2019 1,979,420.00037833CU2 3,166.67 -29,580.002.7532.850 162 APPL6048 1,040,000.00 1,040,000.00 09/11/202401/07/2020 1,012,939.20037833DM9 4,160.00 -27,060.801.7991.800 285 APPL6049 1,000,000.00 1,037,212.20 01/13/202501/13/2020 975,700.00037833DF4 10,541.67 -61,512.201.9642.750 409 APPL6065 2,000,000.00 1,996,860.00 02/08/202602/08/2021 1,833,820.00037833EB2 4,394.44 -163,040.000.7320.700 800 APPL6066 3,000,000.00 3,331,380.00 02/23/202602/23/2021 2,902,170.00037833BY5 26,541.67 -429,210.000.9803.250 815 CITIBN6051 1,000,000.00 1,065,374.39 01/23/202401/23/2020 997,120.0017325FAS7 12,977.78 -68,254.391.9433.650 53 JP6068 3,000,000.00 3,000,000.00 06/22/202606/22/2021 2,652,540.0046632FSCO 14,575.00 -347,460.001.1001.100 934 PCAR6062 1,330,000.00 1,294,196.40 08/15/202403/31/2020 1,298,771.6069371RQ25 8,419.64 4,575.202.8082.150 258 TOYOTA6046 1,600,000.00 1,599,984.00 10/07/202410/24/2019 1,554,016.0089236TGL3 4,800.00 -45,968.002.0002.000 311 TOYOTA6067 3,000,000.00 2,959,140.00 01/09/202603/09/2021 2,748,690.0089236THW8 9,466.66 -210,450.001.0900.800 770 TRU6058 2,000,000.00 1,969,486.00 03/10/202503/13/2020 1,889,920.0089788JAA7 6,750.00 -79,566.001.8211.500 465 XOM6056 3,000,000.00 3,145,587.00 03/06/202503/11/2020 2,912,280.0030231GAF9 19,188.75 -233,307.001.6892.709 461 XOM6064 2,000,000.00 2,113,800.00 03/19/202504/20/2020 1,946,040.0030231GBH4 11,968.00 -167,760.001.7772.992 474 28,578,889.4726,618,866.8027,970,000.0028,578,889.47Subtotal and Average 148,839.17 -1,960,022.67545 1.6072.101 Federal Agency Issues - Coupon
FHLB3576 3,000,000.00 2,995,657.09 12/21/202612/22/2021 2,720,940.003130AQF65 16,666.66 -274,717.091.2801.250 1116 2,995,657.092,720,940.003,000,000.002,995,657.09Subtotal and Average 16,666.66 -274,717.091116 1.2801.250 Federal Agency Issues - Callable
FFCB4537 3,000,000.00 2,997,750.00 06/30/202507/06/2020 2,805,480.003133ELQ49 8,808.33 -192,270.000.7150.700 577 FFCB4548 3,340,000.00 3,336,660.00 09/29/202510/05/2020 3,089,433.203133EMBJ0 3,048.68 -247,226.800.5500.530 668 FFCB4575 3,000,000.00 3,000,000.00 03/25/202603/25/2021 2,750,280.003133EMUK6 5,775.00 -249,720.001.0501.050 845 FFCB4595 3,000,000.00 2,997,000.00 06/15/202606/24/2021 2,726,130.003133EMH21 12,450.00 -270,870.000.9200.900 927 FHLB4544 3,000,000.00 2,997,000.00 08/27/202508/27/2020 2,773,800.003130AJZ36 4,700.00 -223,200.000.6200.600 635 FHLB4553 3,000,000.00 2,996,250.00 11/25/202511/25/2020 2,763,780.003130AKGD2 285.00 -232,470.000.5950.570 725 FHLB4555 3,000,000.00 3,000,000.00 01/22/202601/22/2021 2,749,500.003130AKQ74 6,718.75 -250,500.000.6250.625 783 FHLB4557 3,000,000.00 3,000,000.00 01/28/202601/28/2021 2,741,820.003130AKRN8 6,662.50 -258,180.000.6500.650 789 FHLB4558 3,000,000.00 3,000,000.00 02/12/202602/12/2021 2,730,600.003130AKXQ4 5,450.00 -269,400.000.1100.600 804 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM8) 7.3.11
Report Ver. 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
November 30, 2023
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Agency Issues - Callable
FHLB4559 3,000,000.00 3,000,000.00 02/26/202602/26/2021 2,733,210.003130AKZ25 5,145.83 -266,790.000.6500.650 818 FHLB4560 3,000,000.00 3,000,000.00 02/17/202602/17/2021 2,743,470.003130AL3S1 5,416.67 -256,530.000.6250.625 809 FHLB4561 3,000,000.00 3,000,000.00 02/24/202602/24/2021 2,743,200.003130AL5X8 5,254.17 -256,800.000.6500.650 816 FHLB4562 3,125,000.00 3,122,500.00 02/24/202602/24/2021 2,854,250.003130AKXJ0 5,052.08 -268,250.000.6160.600 816 FHLB4563 3,000,000.00 3,000,000.00 02/24/202602/24/2021 2,739,330.003130ALCV4 6,062.50 -260,670.000.7500.750 816 FHLB4565 3,000,000.00 3,000,000.00 03/16/202603/16/2021 2,747,250.003130ALDN1 5,000.00 -252,750.000.8000.800 836 FHLB4569 3,000,000.00 3,000,000.00 03/23/202603/23/2021 2,750,280.003130ALGC2 4,958.33 -249,720.000.8750.875 843 FHLB4571 3,000,000.00 3,000,000.00 03/30/202603/30/2021 2,757,180.003130ALMM3 5,083.33 -242,820.001.0001.000 850 FHLB4572 3,000,000.00 2,989,560.00 02/26/202603/15/2021 2,755,260.003130ALGR9 6,729.17 -234,300.000.9220.850 818 FHLB4574 3,000,000.00 2,985,960.00 02/26/202603/18/2021 2,755,260.003130ALGR9 6,729.17 -230,700.000.9470.850 818 FHLB4576 3,000,000.00 2,987,700.00 03/23/202603/23/2021 2,750,280.003130ALGC2 4,958.33 -237,420.000.9590.875 843 FHLB4577 3,000,000.00 2,982,510.00 02/26/202603/22/2021 2,755,260.003130ALGR9 6,729.17 -227,250.000.9710.850 818 FHLB4578 3,000,000.00 2,998,050.00 03/30/202603/30/2021 2,755,440.003130ALNT7 4,981.67 -242,610.000.9930.980 850 FHLB4579 3,000,000.00 2,978,517.00 02/26/202603/31/2021 2,755,260.003130ALGR9 6,729.17 -223,257.001.0000.850 818 FHLB4580 3,000,000.00 2,995,500.00 04/15/202604/15/2021 2,745,060.003130ALUC6 3,910.00 -250,440.001.0501.020 866 FHLB4581 3,000,000.00 2,996,250.00 03/30/202604/05/2021 2,757,180.003130ALMM3 5,083.33 -239,070.001.0251.000 850 FHLB4585 2,795,000.00 2,795,000.00 05/19/202605/20/2021 2,561,142.353130AMCL4 950.30 -233,857.651.0191.020 900 FHLB4587 3,000,000.00 2,998,500.00 05/26/202605/26/2021 2,745,960.003130AMH62 416.67 -252,540.001.0101.000 907 FHLB4588 3,000,000.00 2,998,950.00 05/26/202605/26/2021 2,744,580.003130AMGW6 408.33 -254,370.000.9870.980 907 FHLB4590 2,750,000.00 2,746,562.50 05/26/202606/02/2021 2,509,182.503130AMHB1 334.20 -237,380.000.9000.875 907 FHLB4591 1,500,000.00 1,500,000.00 05/26/202606/02/2021 1,372,980.003130AMH62 208.33 -127,020.000.9991.000 907 FHLB4592 3,000,000.00 3,000,000.00 06/30/202606/30/2021 2,738,910.003130AMSL7 12,960.83 -261,090.001.0301.030 942 FHLB4594 3,000,000.00 3,000,000.00 06/30/202606/30/2021 2,741,790.003130AMYA4 13,464.17 -258,210.001.0701.070 942 FHLB4596 1,500,000.00 1,500,000.00 06/30/202606/30/2021 1,358,460.003130AN2Q2 6,291.67 -141,540.001.0001.000 942 FHLB4597 3,000,000.00 2,999,250.00 07/14/202607/14/2021 2,733,000.003130AMWK4 11,645.00 -266,250.001.0251.020 956 FHLB4598 3,000,000.00 2,983,500.00 09/30/202609/30/2021 2,706,690.003130AP2P9 4,676.67 -276,810.001.0330.920 1034 FHLB4599 3,000,000.00 2,997,750.00 10/14/202610/14/2021 2,718,240.003130APC94 4,190.83 -279,510.001.0851.070 1048 FHLB4600 530,000.00 526,947.20 11/24/202612/09/2021 481,823.003130APU78 133.97 -45,124.201.4201.300 1089 FHLB4601 1,840,000.00 1,829,401.60 11/24/202612/09/2021 1,672,744.003130APUR4 465.11 -156,657.601.4201.300 1089 FHLB4602 3,000,000.00 2,988,000.00 12/01/202612/09/2021 2,733,630.003130APVC6 20,625.00 -254,370.001.4581.375 1096 FHLB4603 3,000,000.00 3,000,000.00 12/30/202612/30/2021 2,726,790.003130AQEC3 17,239.17 -273,210.001.3701.370 1125 FHLB4604 3,000,000.00 2,998,500.00 12/30/202612/30/2021 2,727,210.003130AQEF6 17,302.08 -271,290.001.3851.375 1125 FHLB4605 3,000,000.00 2,999,250.00 12/29/202601/03/2022 2,731,170.003130AQG80 17,986.67 -268,080.001.4251.420 1124 FHLB4606 3,000,000.00 2,982,750.00 12/29/202601/10/2022 2,731,170.003130AQG80 17,986.67 -251,580.001.5401.420 1124 FHLB4607 3,000,000.00 2,975,010.00 01/28/202702/08/2022 2,748,420.003130AQLD3 17,937.50 -226,590.001.9261.750 1154 FHLB4608 3,000,000.00 2,995,500.00 02/25/202703/08/2022 2,771,190.003130AQW66 16,640.00 -224,310.002.1112.080 1182 FHLMC4535 3,000,000.00 2,998,950.00 06/23/202506/23/2020 2,798,010.003134GVZ68 9,216.67 -200,940.000.7070.700 570 FHLMC4545 3,000,000.00 2,998,950.00 09/09/202509/09/2020 2,772,480.003134GWA55 4,441.67 -226,470.000.6570.650 648 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM8) 7.3.11

Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
November 30, 2023
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Agency Issues - Callable
FHLMC4547 3,000,000.00 3,000,000.00 09/30/202509/30/2020 2,772,360.003134GWW93 2,795.83 -227,640.000.5500.550 669 FHLMC4549 3,000,000.00 2,997,600.00 09/30/202510/07/2020 2,775,720.003134GWWT9 2,795.83 -221,880.000.5660.550 669 FHLMC4550 3,000,000.00 3,000,000.00 10/28/202510/28/2020 2,753,610.003134GW3F1 1,650.00 -246,390.000.6000.600 697 FHLMC4554 3,000,000.00 3,000,000.00 12/01/202512/01/2020 2,756,610.003134GXDM3 9,300.00 -243,390.000.6200.620 731 FNMA4538 3,250,000.00 3,248,862.50 07/14/202507/14/2020 3,035,142.503136G4YH0 8,657.64 -213,720.000.7070.700 591 FNMA4541 3,000,000.00 3,000,000.00 07/22/202507/22/2020 2,800,200.003136G4A45 7,632.50 -199,800.000.7100.710 599 FNMA4552 3,000,000.00 3,000,000.00 11/25/202511/25/2020 2,765,460.003135GA3W9 300.00 -234,540.000.6000.600 725 FNMA4556 3,000,000.00 3,000,000.00 01/28/202601/28/2021 2,743,290.003135G06R9 5,637.50 -256,710.000.5500.550 789 158,420,440.80145,455,957.55158,630,000.00158,420,440.80Subtotal and Average 376,011.99 -12,964,483.25851 0.9160.898 Supranationals
IFC7000 1,000,000.00 980,200.00 02/26/202606/28/2021 907,140.0045950VPS9 1,319.44 -73,060.000.9350.500 818 980,200.00907,140.001,000,000.00980,200.00Subtotal and Average 1,319.44 -73,060.00818 0.9350.500 215,091,206.57 199,865,496.66 215,466,393.93 1.391 718 1.342 668,887.94 -15,600,897.27215,466,393.93Total and Average Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM8) 7.3.11

Par Value
Stated
Rate
November 30, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Certificates of Deposit - Bank
FREMON1093 230,000.00 230,000.004.00004/21/2024SYS 1093 04/21/2023 230,000.004.000 VCB1091 261,206.57 261,206.570.50004/11/2024UBB1091 04/11/2022 261,206.570.500 491,206.57Certificates of Deposit - Bank Totals 491,206.570.002.139491,206.57 LAIF
LAIF5 24,000,000.00 24,000,000.003.843SYS5 24,000,000.003.843 24,000,000.00LAIF Totals 24,000,000.000.003.84324,000,000.00 Medium Term Notes
3M6053 2,000,000.00 2,016,869.482.00002/14/202588579YBH3 A02/14/2020 2,016,869.48A1.823 APPL6045 2,000,000.00 2,009,000.002.85005/11/2024037833CU2 Aaa Received05/03/2019 2,009,000.00AA2.753 APPL6048 1,040,000.00 1,040,000.001.80009/11/2024037833DM9 Aaa Received01/07/2020 1,040,000.00AA1.800 APPL6049 1,000,000.00 1,037,212.202.75001/13/2025037833DF4 Aaa01/13/2020 1,037,212.20AA1.965 APPL6065 2,000,000.00 1,996,860.000.70002/08/2026037833EB2 Aa02/08/2021 1,996,860.00AA0.732 APPL6066 3,000,000.00 3,331,380.003.25002/23/2026037833BY5 Aaa02/23/2021 3,331,380.00AA0.981 CITIBN6051 1,000,000.00 1,065,374.393.65001/23/202417325FAS7 Aa01/23/2020 1,065,374.39A1.943 JP6068 3,000,000.00 3,000,000.001.10006/22/202646632FSCO Aa06/22/2021 3,000,000.00AA1.100 PCAR6062 1,330,000.00 1,294,196.402.15008/15/202469371RQ25 A Received03/31/2020 1,294,196.40A2.808 TOYOTA6046 1,600,000.00 1,599,984.002.00010/07/202489236TGL3 A Received10/24/2019 1,599,984.00A2.000 TOYOTA6067 3,000,000.00 2,959,140.000.80001/09/202689236THW8 A Received03/09/2021 2,959,140.00A1.090 TRU6058 2,000,000.00 1,969,486.001.50003/10/202589788JAA7 A Received03/13/2020 1,969,486.00A1.821 XOM6056 3,000,000.00 3,145,587.002.70903/06/202530231GAF9 Aa Received03/11/2020 3,145,587.00AA1.690 XOM6064 2,000,000.00 2,113,800.002.99203/19/202530231GBH4 Aa Received04/20/2020 2,113,800.00AA1.777 28,578,889.47Medium Term Notes Totals 28,578,889.470.001.60727,970,000.00 Federal Agency Issues - Coupon
FHLB3576 3,000,000.00 2,995,657.091.25012/21/20263130AQF65 Aaa12/22/2021 2,995,657.09AA1.280 2,995,657.09Federal Agency Issues - Coupon Totals 2,995,657.090.001.2803,000,000.00 Federal Agency Issues - Callable
FFCB4537 3,000,000.00 2,997,750.000.70006/30/20253133ELQ49 Aaa Received07/06/2020 2,997,750.00AA0.715 FFCB4548 3,340,000.00 3,336,660.000.53009/29/20253133EMBJ0 Aaa Received10/05/2020 3,336,660.00AA0.550 FFCB4575 3,000,000.00 3,000,000.001.05003/25/20263133EMUK6 Aaa03/25/2021 3,000,000.00AA1.050 FFCB4595 3,000,000.00 2,997,000.000.90006/15/20263133EMH21 Aaa Received06/24/2021 2,997,000.00AA0.921 FHLB4544 3,000,000.00 2,997,000.000.60008/27/20253130AJZ36 Aaa08/27/2020 2,997,000.00AA0.620 FHLB4553 3,000,000.00 2,996,250.000.57011/25/20253130AKGD2 Aaa11/25/2020 2,996,250.00AA0.595 FHLB4555 3,000,000.00 3,000,000.000.62501/22/20263130AKQ74 Aaa01/22/2021 3,000,000.00AA0.625 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PMS) 7.3.11
Report Ver. 7.3.11

Par Value
Stated
Rate
November 30, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Issues - Callable
FHLB4557 3,000,000.00 3,000,000.000.65001/28/20263130AKRN8 Aaa01/28/2021 3,000,000.00AA0.650 FHLB4558 3,000,000.00 3,000,000.000.60002/12/20263130AKXQ4 Aaa02/12/2021 3,000,000.00AA0.110 FHLB4559 3,000,000.00 3,000,000.000.65002/26/20263130AKZ25 Aaa02/26/2021 3,000,000.00AA0.650 FHLB4560 3,000,000.00 3,000,000.000.62502/17/20263130AL3S1 Aaa02/17/2021 3,000,000.00AA0.625 FHLB4561 3,000,000.00 3,000,000.000.65002/24/20263130AL5X8 Aaa02/24/2021 3,000,000.00AA0.650 FHLB4562 3,125,000.00 3,122,500.000.60002/24/20263130AKXJ0 02/24/2021 3,122,500.00AA0.616 FHLB4563 3,000,000.00 3,000,000.000.75002/24/20263130ALCV4 02/24/2021 3,000,000.00AA0.750 FHLB4565 3,000,000.00 3,000,000.000.80003/16/20263130ALDN1 Aaa03/16/2021 3,000,000.00AA0.800 FHLB4569 3,000,000.00 3,000,000.000.87503/23/20263130ALGC2 Aaa03/23/2021 3,000,000.00AA0.875 FHLB4571 3,000,000.00 3,000,000.001.00003/30/20263130ALMM3 Aaa03/30/2021 3,000,000.00AA1.000 FHLB4572 3,000,000.00 2,989,560.000.85002/26/20263130ALGR9 Aaa Received03/15/2021 2,989,560.00AA0.922 FHLB4574 3,000,000.00 2,985,960.000.85002/26/20263130ALGR9 Aaa Received03/18/2021 2,985,960.00AA0.947 FHLB4576 3,000,000.00 2,987,700.000.87503/23/20263130ALGC2 Aaa03/23/2021 2,987,700.00AA0.959 FHLB4577 3,000,000.00 2,982,510.000.85002/26/20263130ALGR9 Aaa Received03/22/2021 2,982,510.00AA0.971 FHLB4578 3,000,000.00 2,998,050.000.98003/30/20263130ALNT7 Aaa03/30/2021 2,998,050.00AA0.993 FHLB4579 3,000,000.00 2,978,517.000.85002/26/20263130ALGR9 Aaa Received03/31/2021 2,978,517.00AA1.000 FHLB4580 3,000,000.00 2,995,500.001.02004/15/20263130ALUC6 Aaa04/15/2021 2,995,500.00AA1.051 FHLB4581 3,000,000.00 2,996,250.001.00003/30/20263130ALMM3 Aaa Received04/05/2021 2,996,250.00AA1.026 FHLB4585 2,795,000.00 2,795,000.001.02005/19/20263130AMCL4 Aaa Received05/20/2021 2,795,000.00AA1.020 FHLB4587 3,000,000.00 2,998,500.001.00005/26/20263130AMH62 Aaa05/26/2021 2,998,500.00AA1.010 FHLB4588 3,000,000.00 2,998,950.000.98005/26/20263130AMGW6 Aaa05/26/2021 2,998,950.00AA0.987 FHLB4590 2,750,000.00 2,746,562.500.87505/26/20263130AMHB1 Aaa Received06/02/2021 2,746,562.50AA0.901 FHLB4591 1,500,000.00 1,500,000.001.00005/26/20263130AMH62 Aaa Received06/02/2021 1,500,000.00AA1.000 FHLB4592 3,000,000.00 3,000,000.001.03006/30/20263130AMSL7 Aaa06/30/2021 3,000,000.00AA1.030 FHLB4594 3,000,000.00 3,000,000.001.07006/30/20263130AMYA4 Aaa06/30/2021 3,000,000.00AA1.070 FHLB4596 1,500,000.00 1,500,000.001.00006/30/20263130AN2Q2 Aaa06/30/2021 1,500,000.00AA1.000 FHLB4597 3,000,000.00 2,999,250.001.02007/14/20263130AMWK4 Aaa07/14/2021 2,999,250.00AA1.025 FHLB4598 3,000,000.00 2,983,500.000.92009/30/20263130AP2P9 Aaa09/30/2021 2,983,500.00AA1.033 FHLB4599 3,000,000.00 2,997,750.001.07010/14/20263130APC94 Aaa10/14/2021 2,997,750.00AA1.085 FHLB4600 530,000.00 526,947.201.30011/24/20263130APU78 Aaa Received12/09/2021 526,947.20AA1.421 FHLB4601 1,840,000.00 1,829,401.601.30011/24/20263130APUR4 Aaa Received12/09/2021 1,829,401.60AA1.421 FHLB4602 3,000,000.00 2,988,000.001.37512/01/20263130APVC6 Aaa Received12/09/2021 2,988,000.00AA1.459 FHLB4603 3,000,000.00 3,000,000.001.37012/30/20263130AQEC3 Aaa12/30/2021 3,000,000.00AA1.370 FHLB4604 3,000,000.00 2,998,500.001.37512/30/20263130AQEF6 Aaa12/30/2021 2,998,500.00AA1.385 FHLB4605 3,000,000.00 2,999,250.001.42012/29/20263130AQG80 Aaa Received01/03/2022 2,999,250.00AA1.425 FHLB4606 3,000,000.00 2,982,750.001.42012/29/20263130AQG80 Aaa Received01/10/2022 2,982,750.00AA1.541 FHLB4607 3,000,000.00 2,975,010.001.75001/28/20273130AQLD3 Aaa Received02/08/2022 2,975,010.00AA1.926 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PMS) 7.3.11

Par Value
Stated
Rate
November 30, 2023
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal

CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Issues - Callable
FHLB4608 3,000,000.00 2,995,500.002.08002/25/20273130AQW66 Aaa Received03/08/2022 2,995,500.00AA2.112 FHLMC4535 3,000,000.00 2,998,950.000.70006/23/20253134GVZ68 Aaa06/23/2020 2,998,950.00AA0.707 FHLMC4545 3,000,000.00 2,998,950.000.65009/09/20253134GWA55 Aaa09/09/2020 2,998,950.00AA0.657 FHLMC4547 3,000,000.00 3,000,000.000.55009/30/20253134GWW93 Aaa09/30/2020 3,000,000.00AA0.550 FHLMC4549 3,000,000.00 2,997,600.000.55009/30/20253134GWWT9 Aaa Received10/07/2020 2,997,600.000.566 FHLMC4550 3,000,000.00 3,000,000.000.60010/28/20253134GW3F1 Aaa10/28/2020 3,000,000.000.600 FHLMC4554 3,000,000.00 3,000,000.000.62012/01/20253134GXDM3 Aaa12/01/2020 3,000,000.000.620 FNMA4538 3,250,000.00 3,248,862.500.70007/14/20253136G4YH0 07/14/2020 3,248,862.50AA0.707 FNMA4541 3,000,000.00 3,000,000.000.71007/22/20253136G4A45 Aaa07/22/2020 3,000,000.00AA0.710 FNMA4552 3,000,000.00 3,000,000.000.60011/25/20253135GA3W9 Aaa11/25/2020 3,000,000.00AA0.600 FNMA4556 3,000,000.00 3,000,000.000.55001/28/20263135G06R9 Aaa01/28/2021 3,000,000.00AA0.550 158,420,440.80Federal Agency Issues - Callable Totals 158,420,440.800.000.916158,630,000.00 Supranationals
IFC7000 1,000,000.00 980,200.000.50002/26/202645950VPS9 Aaa Received06/28/2021 980,200.00AAA0.935 980,200.00Supranationals Totals 980,200.000.000.9351,000,000.00 215,466,393.93Investment Totals 215,466,393.930.00215,091,206.57 1.342 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PMS) 7.3.11

Stated
Rate
Transaction
Date
November 1, 2023 through November 30, 2023
Activity By Type
Balance
Portfolio Management

CITY OF PLEASANTON
CUSIP Investment # Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
Certificates of Deposit - Bank
491,206.57Subtotal
LAIF (Monthly Summary)
24,000,000.00Subtotal
Fidelity - Government Fund (Monthly Summary)

0.00Subtotal
Medium Term Notes
28,578,889.47Subtotal
Federal Agency Issues - Coupon
2,995,657.09Subtotal
Federal Agency Issues - Callable
158,420,440.80Subtotal
Supranationals
980,200.00Subtotal
215,466,393.93Total 0.000.00
Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM3) 7.3.11
Report Ver. 7.3.11

November 2022 through November 2023
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Average
Balance
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity

CITY OF PLEASANTON
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
212,338,987.16November 2022 84 1,743 1,0761.144 1.160 2.007 0 0 220,877,676.97December 2022 84 1,564 9391.250 1.268 2.173 0 0 233,064,439.11January 2023 84 1,566 9241.258 1.276 2.425 0 2 229,597,008.52February 2023 82 1,569 9121.262 1.280 2.624 0 2 231,116,718.72March 2023 80 1,503 8481.352 1.371 2.831 0 0 250,326,071.57April 2023 81 1,359 7511.496 1.516 2.870 1 2 257,676,478.70May 2023 79 1,368 7381.506 1.527 2.993 0 1 255,218,414.18June 2023 78 1,384 7231.530 1.551 3.167 0 0 241,332,522.47July 2023 78 1,523 7731.392 1.411 3.305 0 1 226,572,122.96August 2023 75 1,547 7671.363 1.382 3.434 0 1 222,199,727.26September 2023 74 1,589 7611.319 1.338 3.534 0 0 216,627,684.25October 2023 74 1,612 7441.304 1.322 3.670 0 0 215,466,393.93November 2023 74 1,612 7181.323 1.342 3.843 0 0 Average 231,748,103.80 1.346% 1.365% 2.990 0 1 1,534 82179 Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM4) 7.3.11
Report Ver. 7.3.11

November 2022 through November 2023
Distribution of Investments By Type
Portfolio Management

CITY OF PLEASANTON
AverageDecemberNovember January
2022 2023 by Period
MarchFebruary April
2023 2023
JuneMay July
2023 2023
August October
2023 2023
November
2023Security Type
September
2023202320232022

0.2 0.20.3Certificates of Deposit - Bank 0.2 0.20.2 0.2 0.20.2 0.2 0.20.2 0.2 0.2% Certificates of Deposit - S & L

12.8 13.02.9LAIF 16.8 24.913.2 23.6 16.124.5 12.4 11.114.7 11.1 15.2% Fidelity - Government Fund

MONEY MARKET (GENERAL)
Managed Pool Accounts -4
Passbook/Checking Accounts

16.7 15.618.6Medium Term Notes 13.9 12.714.5 12.4 13.212.3 13.1 13.312.7 13.3 14.0% Bankers Acceptances
Commercial Paper - Discount

2.1 2.22.4Federal Agency Issues - Coupon 2.1 1.22.2 1.2 1.31.2 1.4 1.41.3 1.4 1.6% Federal Agency Issues - Discount
Treasury Securities - Coupon
Treasury Securities - Discount

67.7 68.675.4Federal Agency Issues - Callable 66.6 60.769.5 62.3 68.861.5 72.5 73.570.6 73.5 68.6%

0.4 0.40.5Supranationals 0.4 0.40.4 0.4 0.40.4 0.5 0.50.4 0.5 0.4% Miscellaneous Securities - Discount
Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM5) 7.3.11
Report Ver. 7.3.11

November 30, 2023
Interest Earnings Summary
Month EndingNovember 30 Fiscal Year To Date
Portfolio Management

CITY OF PLEASANTON
CD/Coupon/Discount Investments:
124,940.75Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
550,626.61
( 504,128.16)
838,099.25
550,626.61
( 525,527.83)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Capital Gains or Losses
Earnings during Periods
171,439.20

0.00 863,198.03
47,979.75
171,439.20 911,177.78
Pass Through Securities:

0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period

0.00 ( 0.00)

0.00 0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00
Cash/Checking Accounts:

0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
118,261.33
( 45,753.06)
807,516.75
118,261.33
( 437,431.98)
Interest Earned during Period 72,508.27 488,346.10
Total Interest Earned during Period
Total Capital Gains or Losses
Total Earnings during Period
243,947.47

0.00 1,351,544.13
47,979.75
243,947.47 1,399,523.88
Portfolio PLST
CC
Run Date: 12/26/2023 - 13:53 PM (PRF_PM6) 7.3.11
Report Ver. 7.3.11

Item #5

CITY COUNCIL AGENDA REPORT

January 16, 2024
Public Works - Engineering Division

TITLE: ADOPT A RESOLUTION OF SUMMARY VACATION FOR PUBLIC SERVICE AND

ACCESS EASEMENTS AND ACCEPTANCE OF REPLACEMENT PUBLIC
SERVICE AND EMERGENCY VEHICLE ACCESS EASEMENTS AT 29 GREY

EAGLE COURT

SUMMARY
In 1984, Tract 5189 dedicated public easements within Grey Eagle Estates, including easements that encumber the property at 29 Grey Eagle Court as currently owned by Allen Roberts and Shiera Brady. The encumbrances include overlapping 20-foot-wide public service and public access easements that extend from the cul-de-sac terminus to the southern boundary of the Roberts/Brady property, a distance of approximately 800 feet. The public service easement was granted for the installation and operation of public utilities, whereas the public access easement granted the public a right to cross the property.

A portion of the public service easement currently contains City-operated water infrastructure associated with the Bonde II reservoir, which adjoins the Roberts/Brady property such that the City and Roberts/Brady share the paved driveway that resides atop the easement. The origin of the public access easement is unknown since the roadways within Grey Eagle Estates are privately owned and operated. It is possible the City acquired the public access easement in preparation for development south of the Roberts/Brady property, but the passage of Measures PP and QQ in 2008 precluded further development in this adjoining hillside area.

On March 14, 2022, the City granted approval for Roberts/Brady to construct a custom home on their property. The custom home plans include features that conflict with the public easements. As part of the approval process, Roberts/Brady asked the City to vacate the public easements while offering to grant replacement easements that are compatible with their planned use of the property. Specifically, the public service easement would be realigned, the public access easement would be removed, and a new emergency vehicle access easement would be granted for the benefit of the Livermore-Pleasanton Fire Department. This can be accomplished by following the regulatory process prescribed by California Streets and Highways Code §8330 et seq.

RECOMMENDATION
Adopt a resolution of summary vacation for public service and access easements and acceptance of replacement public service and emergency vehicle access easements at 29 Grey Eagle Court. The Resolution of Summary Vacation affirms that:

1. The City Council may summarily vacate a public service easement if the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement (§8333(c)).

2. The City Council may summarily vacate a public access easement if said easement

area is deemed an excess right-of-way of a street or highway not required for street or highway purposes (§8334(a)).

3. The City Council may vacate a street, highway, or public service easement by adopting a Resolution of Summary Vacation (§8335(a)(1)).

4. The Resolution of Summary Vacation shall state the following (§8335(b)):
a. That the vacation is made under this chapter.
b. That the vacation area is precisely described.
c. That the facts under which this summary vacation is made are as stated in this report.
d. That from and after the date this Resolution of Summary Vacation is recorded with the Alameda County Recorder’s Office, the street, highway, or public service easement vacated no longer constitutes a street, highway, or public service easement.
e. That notice of the Resolution of Summary Vacation has been provided to all entities having any right, title, or interest in the public service easement.

5. The City Manager has been authorized by City Council Resolution No. 89-31 to accept on behalf of the City deeds or grants conveying any interest in or easement upon real estate to the City of Pleasanton, including replacement easements.

BACKGROUND
On September 11, 1984, the City Council adopted Resolution 84-470 approving a final map for Tract 5189, Grey Eagle Estates, a subdivision that included the grant of public service and public access easements to the City. Said final map was subsequently recorded on October 23, 1984 (Book 148 of maps at pages 46 to 51). An amended version of the final map was recorded on May 19, 1985 (Book 153 of maps at pages 34 to 39), yet the amended map included no changes to the granted easements.

On November 15, 2002, the City entered into an Agreement for Purchase and Sale of Real Property with Allen and Sally Roberts for land necessary to construct the Bonde II water reservoir.

On July 1, 2005, a First Amendment to Agreement for Purchase and Sale of Real Property was executed by Allen Roberts and the City that contained within Provision 10 specific requirements for improvement of the easement areas granted to the City, and included the following language:

“If, at any time in the future, Buyer [Roberts] desires to relocate the Current Easement so that the driveway of a new home (“New Home Driveway”) would be within such relocated easement, the Buyer will grant to City, in a location acceptable to City, a new twenty (20) foot easement at such location and for such purpose (“New Easement”), and City shall concurrently abandon that portion of the Current Easement that is replaced by the New Easement.”

On March 14, 2022, the Planning Division approved a custom home application (P23-1171) for 29 Grey Eagle Court, subject to Conditions of Approval. Condition 40 of the approval requires the applicant to work with the City to adjust previously dedicated public easements to accommodate the development of the property.

DISCUSSION
The City Council, as a legislative body, has been granted the authority to summarily vacate public easements that are no longer needed or relevant, provided the regulatory procedure prescribed by the California Streets and Highways Code is followed. The public easements dedicated by Tract 5189 across the property at 29 Grey Eagle Court require adjustment to address changes in development rights as well as the owner’s proposed use of the property.

Adjustments to the easements were anticipated in 2005 according to the City’s agreement with the owners when the land was purchased for the Bonde II water reservoir. Now that the owners have obtained approval for a custom home on the property, the adjustments are warranted.

Adoption of a Resolution of Summary Vacation for Public Service and Access Easements and Acceptance of Replacement Public Service and Emergency Vehicle Access Easements (Attachment 1) and approval of the Quitclaim of Easement and Grant of Public Service and Emergency Vehicle Access Easements (Attachment 2) would effectuate the easement adjustments without adverse impact to the City’s rights or obligations.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is an administrative matter of City business.

OUTREACH
Notification letters were sent to utility purveyors who operate in Pleasanton as required by California Streets and Highways Code §8335(b)(5). Although Pacific Gas & Electric Company operates equipment within the public service easement, its rights are protected by an easement granted specifically to them by Robert and Pamela Grove (predecessors to Roberts/Brady) on February 17, 1988 (Document No. 88-041251). No other utility purveyor requested reservation of the easement areas to be vacated.

STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is an administrative matter of City business.

FISCAL IMPACT
There is no fiscal impact associated with this action.

Prepared by: Submitted by: Approved by:

Michael Stella, Senior Civil
Engineer
Norm Dorais, Director of Public Works

Gerry Beaudin, City
Manager

Attachments:

1. Resolution of Summary Vacation for Public Service and Access Easements & Acceptance of Replacement Public Service & Emergency Vehicle Access Easements

2. Quitclaim of Easement and Grant of Public Service and Emergency Vehicle Access Easements

3. Vicinity Map

Attachment 1
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON OF

SUMMARY VACATION FOR PUBLIC SERVICE AND ACCESS EASEMENTS

AND ACCEPTANCE OF REPLACEMENT PUBLIC SERVICE AND
EMERGENCY VEHICLE ACCESS EASEMENTS AT 29 GREY EAGLE COURT WHEREAS, on September 11, 1984, the City Council adopted Resolution 84-470 approving a final map for Tract 5189, Grey Eagle Estates, a subdivision that included the grant of public service and public access easements to the City. Said final map was subsequently recorded on October 23, 1984 (Book 148 of maps at pages 46 to 51). An amended version of the final map was recorded on May 19, 1985 (Book 153 of maps at pages 34 to 39), yet the amended map included no changes to the granted easements; and
WHEREAS, on November 15, 2002, the City entered into an Agreement for Purchase and Sale of Real Property with Allen and Sally Roberts for land necessary to construct the Bonde II water reservoir; and
WHEREAS, on July 1, 2005, a First Amendment to Agreement for Purchase and Sale of Real Property was executed by Allen Roberts and the City that contained within Provision 10 specific requirements for improvement of the easement areas granted to the City, and included the following language:
“If, at any time in the future, Buyer [Roberts] desires to relocate the Current Easement so that the driveway of a new home (“New Home Driveway”) would be within such relocated easement, the Buyer will grant to City, in a location acceptable to City, a new twenty (20) foot easement at such location and for such purpose (“New Easement”), and City shall concurrently abandon that portion of the Current Easement that is replaced by the New Easement.”; and WHEREAS, on March 14, 2022, the Planning Division approved a custom home application (P23-1171) for 29 Grey Eagle Court subject to Conditions of Approval.

Condition 40 of the approval requires the applicant to work with the City to adjust previously dedicated public easements to accommodate development of the property; and
WHEREAS, the City Council, as legislative body, has been granted the authority to summarily vacate public easements that are no longer needed or relevant according to the regulatory procedure prescribed by §8330 et seq. of the California Streets and Highways Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. This Resolution of Summary Vacation for Public Service and Access Easements and Acceptance of Replacement Public Service and Emergency Vehicle Access Easements at 29 Grey Eagle Court is hereby adopted based on the following:
•The summary vacation of Public Service and Access Easements is made under California Streets and Highways Code §8330 et seq. •The Public Service and Public Access Easements to be summarily vacated were granted across Parcels 10 and 11 of Tract 5189 “Grey Eagle Estates” recorded in Book 148 of maps at pages 46 to 51 on October 23, 1984 (currently 29 Grey Eagle Court) as accepted by the City Clerk and as described in detail in the Quitclaim of Easement and Grant of Public Service and Emergency Vehicle Access Easements to be recorded together with this Resolution.
•This Resolution is prima facie evidence that the Public Service and Access Easements are superseded by relocation or determined to be excess.
•That from and after the date this Resolution is recorded, the vacated Public Service and Access Easements no longer constitute a street, highway, or public service easement.
•That all entities having any right, title, or interest in the Public Service Easement being vacated have been notified of this action.

SECTION 2. The City Manager shall execute the Quitclaim of Easement and Grant of Public Service and Emergency Vehicle Access Easements as authorized by City Council Resolution No. 89-31.

SECTION 3. The City Clerk shall cause a certified copy of this Resolution, as attested under seal, to be recorded without acknowledgment, certificate of acknowledgment, or further proof in the office of the Alameda County Recorder together with the fully executed Quitclaim of Easement and Grant of Public Service and Emergency Vehicle Access Easements.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on January 16, 2024.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 16th day of January 2024 by the following vote:

Ayes:

Noes:

Absent:

Abstain:
__________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_________________________________
Daniel G. Sodergren, City Attorney

Attachment 2

Vicinity Map

Item #6

CITY COUNCIL AGENDA REPORT

January 16, 2024
Public Works - Operations Division

TITLE: APPROVE THE PURCHASE OF TWO FREIGHTLINER M2106 DUMP TRUCKS WITH NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $503,576

SUMMARY
As scheduled in the Vehicle Replacement Plan, the expected replacement of Units 223 and 224 (large dump trucks) is essential for operational efficiency as these trucks play a crucial role in towing and hauling materials and debris to and from work sites. The current units are Freightliner FL70 models with a 7–yard dump box; both are scheduled for replacement in the current fiscal year (FY 2023/24). Both units have been out of compliance with emissions standards since January 1, 2020, per the California Air Resources Board. The standard useful lifespan of a dump truck is 10–15 years; units 223 and 224 have exceeded the standard useful lifespan at 22 and 23 years old, respectively. The proposed dump trucks come equipped with backup cameras and ABS braking systems and are priced at $218,946 ($437,892 for both vehicles), and with a 15 percent contingency the total amount for City Council approval is $503,576.

RECOMMENDATION

1. Authorize the purchase of two 2025 Freightliner M2106, DD8 7.7L 6 CYL Dual Stage 330 HP Engine, Allison 3500 RDS Transmission with 12’ Duraclass 7 Yard Dump Body dump trucks.

2. Authorize the City Manager to execute a Purchase Order with National Auto Fleet Group in the amount of $503,576, inclusive of a 15 percent contingency.

BACKGROUND
The standard useful lifespan of a dump truck is 10–15 years; units 223 and 224 have exceeded the standard useful lifespan at 22 and 23 years old, respectively. Their replacement is necessary given their daily usage for the City's maintenance operations. The current units are a Freightliner FL70 with a 7–yard dump box. Both units have been out of compliance with emissions standards since January 1, 2020, per the California Air Resources Board. The table below shows the number of miles, engine hours, and the maintenance costs to date on each vehicle:

Vehicle Miles Engine hours Maintenance Costs
Unit 233 53,228 7,143 $53,629
Unit 224 43,353 6,562 $66,187

DISCUSSION
Based on current operations, the requirement for the new vehicle(s) is to increase the Gross

Vehicular Weight Rating (GVWR) from 33,000 pounds to 35,000 pounds to increase the size of the dump bed for hauling and to increase the towing capacity to tow construction equipment such as a trailer and back-hoe and equipped to accommodate air brake trailers.

Staff researched potential manufacturers to select a vendor. The proposed replacement units are two Freightliner M2106 dump trucks fully equipped with up-to-date safety features and Tier 4 final California Air Resource Board-rated engines, which are the industry's most current engine. The proposed purchase includes dealer preparation and delivery inspection, as well as training at the customer’s work site location. Staff found the bid to be fair and reasonable.

This purchase of two Freightliner M2106 dump trucks is recommended to be bought through the Sourcewell contract # 060920-NAF. Sourcewell (formerly known as NJPA) was established with the statutory purpose of assisting public agencies in meeting specific needs that are more efficiently delivered cooperatively than by an entity individually. Jurisdiction clients can utilize cooperative purchasing contracts through similar joint powers, intergovernmental cooperation, or cooperative purchasing laws in their respective jurisdictions. Participating agencies include all eligible government, education, and nonprofit agencies nationwide and in Canada. This purchasing method complies with the City’s Purchasing Policy. Staff researched the types and styles of dump trucks; while there are many available options, those available through National Auto Fleet Group were selected given its California location and familiarity with the City’s fleet and operational and vehicle needs.

While replacement of these units is scheduled in the Vehicle Replacement Plan and there is currently fund balance available - on which the staff recommendation is based - there may not be sufficient funds to replace all scheduled vehicles in future years. Adding to the financial challenges, costs to purchase and maintain vehicles have increased significantly in recent years due to supply chain constraints and inflation such that increased funding will be needed to meet future repair and replacement needs.

EQUITY AND SUSTAINABILITY
This purchase was evaluated within the framework of the City's Climate Action Plan 2.0 (CAP).

Notwithstanding the City's commitment to sustainability, there were no viable alternatives to an internal combustion engine vehicle for this specific application. However, as technology continues to advance, staff will continue to explore electric options in the future.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
This item is a routine matter of City business.

FISCAL IMPACT
The FY 2023/24 budget includes $580,000 in Fund 510 (51040130-440107) for vehicle replacement. Due to higher than expected replacement costs and the City Council approved purchase of a street sweeper to meet CARB compliance, a $500,000 allocation from the VEhicle Replacement Fund will be requested as part of the upcoming mid-year update to the City Council; there are sufficient funds in the Vehicle Replacement Fund to cover the proposed budget adjustment.

Prepared by: Submitted by: Approved by:

David Luera, Operations &
Maintenance Manager
Norm Dorais, Director of Public Works

Gerry Beaudin, City
Manager

Attachments:

1. National Auto Fleet Group Quote #2580HD

National Auto Fleet Group
A Division of Chevrolet of Watsonville
490 Auto Center Drive, Watsonville, CA 95076
(855) 289-6572 • (831) 480-8497 Fax
Fl eet@N atio n a IAuto Fl eetG ro up .com
Contract Manager
BEN
@NationalAutoFleetGroup.com
Office (855) 289-6572
Fax (831) 480-8497
RA.INII
Quote ID#2580HD (R1)
Chassis and Option
WTF Quote
Tax (10.25%)
Tire Fee
Total
This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 060920-NAF. Please reference this Bid Number on all Purchase Orders.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,
$ 218,946.05
11/8/2023
Mr. Jon Engelbrektson
City of Pleasanton
3333 Busch Road
Pleasanton, CA 94566
Dear Jon Engelbrektson ,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. Two (2) New/Unused (202 5 Freightliner M2106, DD8 7.7L 6 CYL Dual Stage 330 HP Engine, Allison 3500 RDS Transmission with 12' Duraclass 7 Yard Dump Body via Western Truck Fab ) and provided by Mr. Russ Gebhard with Freightliner , each for:
$ 131,974.00
$ 66,607.00
$ 20,354.55
$ 10.50
Contract Price
$ 437,892.10
$ 263,948.00
$ 133,214.00
$ 40,709.10
$ 21.00
Two Units (2)

Quotation
Date 11/3/2023
Quote # 82148
Customer Name / Address

GOLDEN GATE TRUCK CENTER
8200 BALDWIN ST
OAKLAND, CA 94621
Western Truck Fabrication, Inc.
1923 West Winton Avenue
Hayward, CA 94545
WTF Rep JL
Dealer Contact Russ Gebhard
Contact Phone
Vehicle Year 2025 FREIGHTLI...

Make / Model M2 106 PLUS
W.B.

C.A. 108
Fuel Type DIESEL
End User's Name City of Pleasanton
End User's Phone 925-519-8617

MANUFACTURES OF

TRUCK BODIES AND

EQUIPMENT
Fax: 510-785-9986
.

Phone: 510-785-9994
www.westerntruckfab.com
**NOT RESPONSIBLE FOR LOST OR MISSING EQUIPMENT**

THANK YOU

FOR THE

OPPORTUNITY

TO QUOTE

THIS JOB
Accepted By: _________________ Date: ___________________ PO# _________________ Chassis ETA: ________________ VIN #:

PLEASE REVIEW AND READ QUOTE CAREFULLY.

SPECIAL ORDERS ARE NON RETURNABLE AND NON REFUNDABLE.

ALL RETURNED PARTS ARE SUBJECT TO A 25% RESTOCKING FEE.

UPON ACCEPTANCE OF THIS QUOTE CIRCLE OPTIONS DESIRED, SIGN & FAX BACK TO 510.785.9986 THIS QUOTE IS GOOD FOR 30 DAYS FROM THE DATE OF CREATION.

CREDIT CARD PAYMENTS OVER $1,000 ARE SUBJECT TO A 3% PROCESSING FEE.

Part # Description TaxQty
*PRICE IS FOR TWO (2) UNITS***
MATERIALS DB FURNISH AND INSTALL DURACLASS 7 YARD DUMP BODY 12' LONG, 46” FRONT, 28" SIDE HEIGHT, 38" TAIL GATE HEIGHT, 84" I.D.

WIDTH, 96” I.D. WIDTH
1/4" AR 400 FLOOR
10 GA SIDES, 10 GA FRONT, 3/16” TAIL GATE

TUBULAR LONGBEAMS, WESTERN STYLE UNDERSTRUCTURE (NO

CROSSMEMBERS)

FULL DEPTH REAR CORNER POSTS

DIRT SHEDDING SIDES AND TAIL GATE
HALF CAB SHIELD – 10GA STEEL

AIR RELEASE TAILGATE

HI-LIFT TAILGATE
DURACLASS HPT-53-90 FRONT MOUNT TELESCOPIC HOIST,

HOT SHIFT PTO WITH DIRECT MOUNT PUMP FOR AUTOMATIC

TRANSMISSION

BODY UP WARNING LIGHT

LED TAIL LIGHTS IN CORNER POST, OEM TAIL LIGHTS MOUNTED

UNDERBODY

PAINTED WHITE
2 DB-HPRE2200A FURNISH AND INSTALL 45 TON AIR CUSHION PINTLE HITCH ****TRUCK TO HAVE FACTORY TRAILER AIR AND ELECTRICAL TO REAR OF FRAME*****
5/8" HITCH PLATE WITH GUSSETS TO FRAME
TWO 5/8" D RINGS

RUN FACTORY TRAILER AIR AND ELECTRICAL TO REAR HITCH PLATE HEIGHT - SAME AS JOB 81113
TWO ( 2) TRAILER CONNECTORS. 7 PIN ROUND AND A 6 PIN ROUND 2

Quotation
Date 11/3/2023
Quote # 82148
Customer Name / Address

GOLDEN GATE TRUCK CENTER
8200 BALDWIN ST
OAKLAND, CA 94621
Western Truck Fabrication, Inc.
1923 West Winton Avenue
Hayward, CA 94545
WTF Rep JL
Dealer Contact Russ Gebhard
Contact Phone
Vehicle Year 2025 FREIGHTLI...

Make / Model M2 106 PLUS
W.B.

C.A. 108
Fuel Type DIESEL
End User's Name City of Pleasanton
End User's Phone 925-519-8617

MANUFACTURES OF

TRUCK BODIES AND

EQUIPMENT
Fax: 510-785-9986
.

Phone: 510-785-9994
www.westerntruckfab.com
**NOT RESPONSIBLE FOR LOST OR MISSING EQUIPMENT**

THANK YOU

FOR THE

OPPORTUNITY

TO QUOTE

THIS JOB
Accepted By: _________________ Date: ___________________ PO# _________________ Chassis ETA: ________________ VIN #:

PLEASE REVIEW AND READ QUOTE CAREFULLY.

SPECIAL ORDERS ARE NON RETURNABLE AND NON REFUNDABLE.

ALL RETURNED PARTS ARE SUBJECT TO A 25% RESTOCKING FEE.

UPON ACCEPTANCE OF THIS QUOTE CIRCLE OPTIONS DESIRED, SIGN & FAX BACK TO 510.785.9986 THIS QUOTE IS GOOD FOR 30 DAYS FROM THE DATE OF CREATION.

CREDIT CARD PAYMENTS OVER $1,000 ARE SUBJECT TO A 3% PROCESSING FEE.

Part # Description TaxQty
DB-PULLTARP-E PULLTARPS ELECTRIC TARP SYSTEM:

STEEL SIDE ARMS
*** TARP MATERIAL, same as Job #81113
SIDE GROMMETS ON APPROXIMATE 36'' CENTERS

IN-CAB CONTROL
2 DB-STEP-PULL2 FURNISH AND INSTALL GRIP STRUT STEP

GRAB HANDLES ON BOTH SIDES
PAINTED BLACK - SEE PHOTOS REF. JOB 81113
2 MATERIALS DB FURNISH & INSTALL CHOCK BLOCK HOLDERS

MOUNTED DRIVER SIDE TRUCK FRAME W/ RETAINERS
2 DB-UB36 FOUR (4), TWO (2) PER TRUCK FRAME MOUNTED 48''X18''X18'' UNDERBODY BOX, BLACK-DUMP MOUNT CURBSIDE MOUNTED.
4 EC-WHWIONSMA FURNISH & INSTALL SIX (6) PER TRUCK WHELEN WIONSMA LED

LIGHTHEAD,

SURFACE MOUNTED WIDE ANGLE AMBER LED FLASHERS,

VERIFY MOUNTING LOCATION

WIRED TO DASH MOUNTED SWITCH WITH ENGRAVED LABEL
*** VERIFY LOCATIONS ***
2 EC-BUCAM FURNISH & INSTALL PROVISION BACK-UP CAMERA SYSTEM 7" HD LCD MONITOR

NIGHT VISION
130 DEGREE LENS ANGLE

WATERPROOF CAMERA & CONNECTORS
1 REAR CAMERA AND 2 SIDE CAMERAS.
2 MATERIAL MISC FLAPS - UP / EQUIVALENT OPERATOR FOR THE REAR MUDFALPS.2

Quotation
Date 11/3/2023
Quote # 82148
Customer Name / Address

GOLDEN GATE TRUCK CENTER
8200 BALDWIN ST
OAKLAND, CA 94621
Western Truck Fabrication, Inc.
1923 West Winton Avenue
Hayward, CA 94545
WTF Rep JL
Dealer Contact Russ Gebhard
Contact Phone
Vehicle Year 2025 FREIGHTLI...

Make / Model M2 106 PLUS
W.B.

C.A. 108
Fuel Type DIESEL
End User's Name City of Pleasanton
End User's Phone 925-519-8617

MANUFACTURES OF

TRUCK BODIES AND

EQUIPMENT
Fax: 510-785-9986
.

Phone: 510-785-9994
www.westerntruckfab.com
**NOT RESPONSIBLE FOR LOST OR MISSING EQUIPMENT**

THANK YOU

FOR THE

OPPORTUNITY

TO QUOTE

THIS JOB
Accepted By: _________________ Date: ___________________ PO# _________________ Chassis ETA: ________________ VIN #:

PLEASE REVIEW AND READ QUOTE CAREFULLY.

SPECIAL ORDERS ARE NON RETURNABLE AND NON REFUNDABLE.

ALL RETURNED PARTS ARE SUBJECT TO A 25% RESTOCKING FEE.

UPON ACCEPTANCE OF THIS QUOTE CIRCLE OPTIONS DESIRED, SIGN & FAX BACK TO 510.785.9986 THIS QUOTE IS GOOD FOR 30 DAYS FROM THE DATE OF CREATION.

CREDIT CARD PAYMENTS OVER $1,000 ARE SUBJECT TO A 3% PROCESSING FEE.

Part # Description TaxQty

EC-BRAKECONT FURNISH & INSTALL ELECTRIC TRAILER BRAKE CONTROLLER ***VERIFY TRAILER PLUG TYPE***
2 MATERIAL MISC SHOVEL HOLDER ON DRIVER SIDE2
WEIGHT CERT WEIGHT CERTIFICATION2
PAYMENT TERMS: DUE 30 DAYS AFTER DELIVERY/ COMPLETION.
2 % DISCOUNT IF PAID WITHIN 10 DAYS AFTER DELIVERY/ COMPLETION.

Total $133,214.00
Subtotal $133,214.00
Sales Tax (0.0%) $0.00

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

A proposal for

PLEASANTON CITY OF

Prepared by

GOLDEN GATE TRUCK CENTER
Russ Gebhard

Sep 12, 2023

Freightliner M2 106 Plus
Dump Truck Spec

Components shown may not reflect all spec'd options and are not to scale

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

S PECIFICATION P ROPOSAL

Description
Weight
Front
Weight
Rear
Price Level
M2 PRL-28M (EFF:MY25 ORDERS)
Data Version
SPECPRO21 DATA RELEASE VER 011
Vehicle Configuration
M2 106 PLUS CONVENTIONAL CHASSIS 5,709 3,450
2025 MODEL YEAR SPECIFIED

SET BACK AXLE - TRUCK

TRAILER TOWING PROVISION AT END OF
FRAME WITH SAE J560
10 10

LH PRIMARY STEERING LOCATION
General Service

TRUCK/TRAILER CONFIGURATION
DOMICILED, USA 50 STATES (INCLUDING

CALIFORNIA AND CARB OPT-IN STATES)

CARB EMISSIONS CERTIFICATION FOR INITIAL

REGISTRATION IN CALIFORNIA AND CARB OPT-
IN STATES - CARB CLEAN IDLE (INCLUDES 6X4

INCH LABELS ON LEFT OF HOOD)

INITIAL REGISTRATION CALIFORNIA

UTILITY/REPAIR/MAINTENANCE SERVICE

GOVERNMENT BUSINESS SEGMENT

DIRT/SAND/ROCK COMMODITY
TERRAIN/DUTY: 100% (ALL) OF THE TIME, IN

TRANSIT, IS SPENT ON PAVED ROADS

MAXIMUM 8% EXPECTED GRADE

SMOOTH CONCRETE OR ASPHALT PAVEMENT -

MOST SEVERE IN-TRANSIT (BETWEEN SITES)

ROAD SURFACE

MEDIUM TRUCK WARRANTY
EXPECTED FRONT AXLE(S) LOAD : 12000.0 lbs

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear
EXPECTED REAR DRIVE AXLE(S) LOAD :
23000.0 lbs

EXPECTED GROSS VEHICLE WEIGHT CAPACITY
: 35000.0 lbs

EXPECTED GROSS COMBINATION WEIGHT :
40000.0 lbs

Truck Service

END DUMP BODY

WESTERN TRUCK FAB

EXPECTED BODY/PAYLOAD CG HEIGHT ABOVE
FRAME "XX" INCHES : 32.0 in

Engine
DD8 7.7L 6 CYL DUAL STAGE 330 HP @ 2200
RPM, 2600 GOV RPM, 1000 LB-FT @ 1200 RPM
450 30
Electronic Parameters
70 MPH ROAD SPEED LIMIT

CRUISE CONTROL SPEED LIMIT SAME AS ROAD

SPEED LIMIT

FLEET MANAGEMENT - DAILY ENGINE USAGE

ENABLED

PTO RPM CONTROL WITH STEERING WHEEL

SWITCHES

PTO MODE RPM INCREMENT - 100 RPM
PTO GOVERNOR RAMP RATE - 100 RPM PER
SECOND

ONE DASH MOUNTED PTO SPEED WITH PTO

SWITCH ENGAGEMENT

PTO SPEED 1 SETTING - 900 RPM
PTO MINIMUM RPM - 600

ENABLE AUTO ENGINE RPM ELEVATE FOR

EXTENDED IDLE

PTO 1, DASH SWITCH, ENGAGE WHILE DRIVING
Engine Equipment
EPA 2010 GHG 2024/CARB 2024 ULTRALOW NOX

CONFIGURATION

STANDARD OIL PAN

ENGINE MOUNTED OIL CHECK AND FILL

SIDE OF HOOD AIR INTAKE WITH FIREWALL

MOUNTED DONALDSON AIR CLEANER

DR 12V 160 AMP 36-SI BRUSHLESS

QUADRAMOUNT PAD ALTERNATOR WITH

REMOTE BATTERY VOLT SENSE
10

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear
(2) DTNA GENUINE, FLOODED STARTING, MIN
2000CCA, 370RC, THREADED STUD BATTERIES
10 BATTERY BOX FRAME MOUNTED

STANDARD BATTERY JUMPERS

SINGLE BATTERY BOX FRAME MOUNTED LH

SIDE UNDER CAB

WIRE GROUND RETURN FOR BATTERY CABLES

WITH ADDITIONAL FRAME GROUND RETURN

NON-POLISHED BATTERY BOX COVER

POSITIVE LOAD DISCONNECT WITH CAB

MOUNTED CONTROL SWITCH MOUNTED

OUTBOARD DRIVER SEAT
2 POSITIVE AND NEGATIVE POSTS FOR

JUMPSTART LOCATED ON FRAME NEXT TO

STARTER
2 PROGRESSIVE LOW VOLTAGE DISCONNECT AT

12.3 VOLTS FOR DESIGNATED CIRCUITS

WABCO 20.0 CFM SINGLE CYLINDER AIR

COMPRESSOR

STANDARD MECHANICAL AIR COMPRESSOR

GOVERNOR

AIR COMPRESSOR DISCHARGE LINE

ELECTRONIC ENGINE INTEGRAL SHUTDOWN

PROTECTION SYSTEM

DETROIT MD COMPRESSION BRAKE WITH

ON/OFF SWITCH

RH OUTBOARD UNDER STEP MOUNTED

HORIZONTAL AFTERTREATMENT SYSTEM

ASSEMBLY WITH RH B-PILLAR MOUNTED

VERTICAL TAILPIPE
30 25

ENGINE AFTERTREATMENT DEVICE,

AUTOMATIC OVER THE ROAD REGENERATION

AND VIRTUAL REGENERATION REQUEST

SWITCH IN CLUSTER

10 FOOT 06 INCH (126 INCH+0/-5.9 INCH)

EXHAUST SYSTEM HEIGHT

RH CURVED VERTICAL TAILPIPE B-PILLAR

MOUNTED ROUTED FROM STEP

6 GALLON DIESEL EXHAUST FLUID TANK
100 PERCENT DIESEL EXHAUST FLUID FILL

LH MEDIUM DUTY STANDARD DIESEL EXHAUST

FLUID TANK LOCATION

STANDARD DIESEL EXHAUST FLUID PUMP

MOUNTING

STANDARD DIESEL EXHAUST FLUID TANK CAP

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

STAINLESS STEEL AFTERTREATMENT

DEVICE/MUFFLER/TAILPIPE SHIELD

AIR POWERED ON/OFF ENGINE FAN CLUTCH

AUTOMATIC FAN CONTROL WITHOUT DASH

SWITCH, NON ENGINE MOUNTED

DETROIT ENGINE MOUNTED FUEL/WATER

SEPARATOR WITH WATER-IN-FUEL SENSOR

AND ESOC

FULL FLOW OIL FILTER
900 SQUARE INCH ALUMINUM RADIATOR 15
ANTIFREEZE TO -34F, OAT (NITRITE AND

SILICATE FREE) EXTENDED LIFE COOLANT

GATES BLUE STRIPE COOLANT HOSES OR

EQUIVALENT

CONSTANT TENSION HOSE CLAMPS FOR

COOLANT HOSES

RADIATOR DRAIN VALVE

LOWER RADIATOR GUARD

ALUMINUM FLYWHEEL HOUSING
DELCO 12V 31MT STARTER WITH INTEGRATED

MAGNETIC SWITCH

Transmission
ALLISON 3500 RDS AUTOMATIC TRANSMISSION

WITH PTO PROVISION
200 60
Transmission Equipment
ALLISON VOCATIONAL PACKAGE 223 -
AVAILABLE ON 3000/4000 PRODUCT FAMILIES

WITH VOCATIONAL MODELS RDS, HS, MH AND
TRV

ALLISON VOCATIONAL RATING FOR ON/OFF

HIGHWAY APPLICATIONS AVAILABLE WITH ALL

PRODUCT FAMILIES

PRIMARY MODE GEARS, LOWEST GEAR 1,
START GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY

SECONDARY MODE GEARS, LOWEST GEAR 1,
START GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY

PRIMARY SHIFT SCHEDULE RECOMMENDED BY

DTNA AND ALLISON, THIS DEFINED BY ENGINE

AND VOCATIONAL USAGE

SECONDARY SHIFT SCHEDULE

RECOMMENDED BY DTNA AND ALLISON, THIS

DEFINED BY ENGINE AND VOCATIONAL USAGE

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

PRIMARY SHIFT SPEED RECOMMENDED BY

DTNA AND ALLISON, THIS DEFINED BY ENGINE

AND VOCATIONAL USAGE

SECONDARY SHIFT SPEED RECOMMENDED BY

DTNA AND ALLISON, THIS DEFINED BY ENGINE

AND VOCATIONAL USAGE

ENGINE BRAKE RANGE PRESELECT

RECOMMENDED BY DTNA AND ALLISON, THIS

DEFINED BY ENGINE AND VOCATIONAL USAGE

ENGINE BRAKE RANGE ALTERNATE

PRESELECT RECOMMENDED BY DTNA AND

ALLISON, THIS DEFINED BY ENGINE AND

VOCATIONAL USAGE

FUEL SENSE 2.0 DISABLED - PERFORMANCE -

TABLE BASED

DRIVER SWITCH INPUT - DEFAULT - NO

SWITCHES

QUICKFIT BODY LIGHTING CONNECTOR UNDER

CAB, WITH BLUNTCUTS

ELECTRONIC TRANSMISSION WIRING TO

CUSTOMER INTERFACE CONNECTOR

CUSTOMER INSTALLED CHELSEA 280 SERIES
PTO

PTO MOUNTING, LH SIDE OF MAIN

TRANSMISSION ALLISON

MAGNETIC PLUGS, ENGINE DRAIN,

TRANSMISSION DRAIN, AXLE(S) FILL AND
DRAIN

PUSH BUTTON ELECTRONIC SHIFT CONTROL,

DASH MOUNTED

TRANSMISSION PROGNOSTICS - ENABLED 2013

WATER TO OIL TRANSMISSION COOLER, IN

RADIATOR END TANK

TRANSMISSION OIL CHECK AND FILL WITH

ELECTRONIC OIL LEVEL CHECK

SYNTHETIC TRANSMISSION FLUID (TES-295

COMPLIANT)

Front Axle and Equipment
DETROIT DA-F-12.0-3 12,000# FF1 71.5 KPI/3.74

DROP SINGLE FRONT AXLE

MERITOR 15X4 Q+ CAM FRONT BRAKES

NON-ASBESTOS FRONT BRAKE LINING

CAST IRON OUTBOARD FRONT BRAKE DRUMS

FRONT OIL SEALS

VENTED FRONT HUB CAPS WITH WINDOW,

CENTER AND SIDE PLUGS - OIL

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

STANDARD SPINDLE NUTS FOR ALL AXLES

MERITOR AUTOMATIC FRONT SLACK

ADJUSTERS

TRW THP-60 POWER STEERING

POWER STEERING PUMP
2 QUART SEE THROUGH POWER STEERING

RESERVOIR

MINERAL SAE 80/90 FRONT AXLE LUBE
Front Suspension
12,000# DUAL TAPERLEAF FRONT SUSPENSION 42

MAINTENANCE FREE RUBBER BUSHINGS -

FRONT SUSPENSION

FRONT SHOCK ABSORBERS
Rear Axle and Equipment
* RS-23-240 23,000# R-SERIES 2-SPEED SINGLE

REAR AXLE
160
* 5.57/7.60 REAR AXLE RATIO

IRON REAR AXLE CARRIER WITH STANDARD

AXLE HOUSING

MXL 17T MERITOR EXTENDED LUBE MAIN

DRIVELINE WITH HALF ROUND YOKES

MERITOR 16.5X7 Q+ CAST SPIDER CAM REAR

BRAKES, DOUBLE ANCHOR, FABRICATED
SHOES

NON-ASBESTOS REAR BRAKE LINING

BRAKE CAMS AND CHAMBERS ON FORWARD

SIDE OF DRIVE AXLE(S) WITH AUXILIARY

SUPPORT BRACKETS

CONMET CAST IRON REAR BRAKE DRUMS

REAR OIL SEALS
WABCO TRISTOP D LONGSTROKE 1-DRIVE

AXLE SPRING PARKING CHAMBERS

MERITOR AUTOMATIC REAR SLACK

ADJUSTERS

ELECTRIC OVER AIR CONTROL WITH
INDICATOR LAMP FOR 2-SPEED REAR AXLE

LOW RANGE TWO-SPEED DEFAULT WITH

IGNITION OFF

AIR SHIFTER FOR 2-SPEED REAR AXLE
CURRENT AVAILABLE SYNTHETIC 75W-90 REAR

AXLE LUBE

Rear Suspension

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear
AIRLINER 23,000# REAR SUSPENSION WITH

CHAIN CLEARANCE
180

AIRLINER HIGH POSITION RIDE HEIGHT

STANDARD AXLE SEATS IN AXLE CLAMP
GROUP

IGNITION CONTROLLED ELECTRIC DUMP

SWITCH FOR AIR SUSPENSION WITH STATE

RETENTION

REAR AIR SUSPENSION DUMP VALVE AUTOFILL
>5 MPH WITH INDICATOR LIGHT

SINGLE AIR REAR SUSPENSION LEVELING
VALVE

TRANSVERSE CONTROL RODS

REAR SHOCK ABSORBERS - ONE AXLE (AIR

RIDE SUSPENSION)

Pusher / Tag Equipment

NO PUSHER/TAG BRAKE DUST SHIELDS
Brake System

AIR BRAKE PACKAGE
WABCO 4S/4M ABS WITH TRACTION CONTROL

REINFORCED NYLON, FABRIC BRAID AND WIRE

BRAID CHASSIS AIR LINES

FIBER BRAID PARKING BRAKE HOSE

STANDARD BRAKE SYSTEM VALVES

STANDARD AIR SYSTEM PRESSURE

PROTECTION SYSTEM

STD U.S. FRONT BRAKE VALVE
RELAY VALVE WITH 5-8 PSI CRACK PRESSURE,

NO REAR PROPORTIONING VALVE

WABCO SYSTEM SAVER HP WITH INTEGRAL

AIR GOVERNOR AND HEATER

AIR DRYER FRAME MOUNTED

STEEL AIR TANKS MOUNTED AFT INSIDE

AND/OR BELOW FRAME JUST FORWARD OF

REAR SUSPENSION, NO TRIPLE OR TORPEDO
TANKS

PULL CABLE ON WET TANK, PETCOCK DRAIN

VALVES ON ALL OTHER AIR TANKS

Trailer Connections

NO TRAILER AIR HOSE

NO AIR HOSE HANGER

AIR CONNECTIONS TO END OF FRAME WITH

GLAD HANDS FOR TRUCK AND NO DUST
COVERS

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

PRIMARY CONNECTOR/RECEPTACLE WIRED

FOR COMBINATION STOP/TURN, CENTER PIN

POWERED THROUGH IGNITION WITH STOP

SIGNAL PREWIRE PACKAGE

PDI INSTALLED ELECTRIC BRAKE CONTROLLER
SAE J560 7-WAY PRIMARY TRAILER CABLE

RECEPTACLE MOUNTED END OF FRAME

NO TRAILER ELECTRICAL CABLE
Wheelbase & Frame
4400MM (173 INCH) WHEELBASE
11/32X3-1/2X10-3/16 INCH STEEL FRAME
(8.73MMX258.8MM/0.344X10.19 INCH) 120KSI
-10 90
1600MM (63 INCH) REAR FRAME OVERHANG
FRAME OVERHANG RANGE: 61 INCH TO 70
INCH

CALC'D BACK OF CAB TO REAR SUSP C/L (CA) :
107.68 in

CALCULATED EFFECTIVE BACK OF CAB TO
REAR SUSPENSION C/L (CA) : 104.68 in

CALC'D FRAME LENGTH - OVERALL : 275.2 in
CALCULATED FRAME SPACE LH SIDE : 73.96 in
CALCULATED FRAME SPACE RH SIDE : 76.06 in

SQUARE END OF FRAME

FRONT CLOSING CROSSMEMBER

STANDARD WEIGHT ENGINE CROSSMEMBER

STANDARD CROSSMEMBER BACK OF

TRANSMISSION

STANDARD MIDSHIP #1 CROSSMEMBER(S)

STANDARD REARMOST CROSSMEMBER
HEAVY DUTY SUSPENSION CROSSMEMBER 30
Chassis Equipment
THREE-PIECE 14 INCH PAINTED STEEL

BUMPER WITH COLLAPSIBLE ENDS
30 FRONT TOW HOOKS - FRAME MOUNTED 15

SINGLE LICENSE PLATE BUMPER MOUNTING

ON LH SIDE

NO MUDFLAP BRACKETS

NO REAR MUDFLAPS

FENDER AND FRONT OF HOOD MOUNTED

FRONT MUDFLAPS

GRADE 8 THREADED HEX HEADED FRAME

FASTENERS

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

EXTERIOR HARNESSES WRAPPED IN

ABRASION TAPE

Fifth Wheel

NO FIFTH WHEEL
Fuel Tanks
50 GALLON/189 LITER SHORT RECTANGULAR

ALUMINUM FUEL TANK - LH
20 RECTANGULAR FUEL TANK(S)

PLAIN ALUMINUM/PAINTED STEEL

FUEL/HYDRAULIC TANK(S) WITH PAINTED
BANDS

FUEL TANK(S) FORWARD

BLACK STEP FINISH

FUEL TANK CAP(S)
DAVCO 245 FUEL/WATER SEPARATOR 5

EQUIFLO INBOARD FUEL SYSTEM

HIGH TEMPERATURE REINFORCED NYLON

FUEL LINE

Tires
GOODYEAR FUEL MAX RSA 11R22.5 14 PLY

RADIAL FRONT TIRES
6 GOODYEAR G182 RSD 11R22.5 14 PLY RADIAL

REAR TIRES
88 Hubs

CONMET PRESET PLUS PREMIUM IRON FRONT
HUBS

CONMET PRESET PLUS PREMIUM IRON REAR
HUBS

Wheels
ACCURIDE 28828 22.5X8.25 10-HUB PILOT 6.18
INSET 2-HAND HD STEEL DISC FRONT WHEELS
26 ACCURIDE 28828 22.5X8.25 10-HUB PILOT 2-

HAND HD STEEL DISC REAR WHEELS
52 FRONT WHEEL MOUNTING NUTS

REAR WHEEL MOUNTING NUTS
Cab Exterior
106 INCH BBC FLAT ROOF ALUMINUM

CONVENTIONAL CAB

AIR CAB MOUNTING

LH AND RH GRAB HANDLES

MOLD-IN COLOR GRILLE

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

MOLD-IN COLOR HOOD MOUNTED AIR INTAKE
GRILLE

FIBERGLASS HOOD

TUNNEL/FIREWALL LINER
SINGLE 14 INCH ROUND HADLEY AIR HORN

UNDER LH DECK
4 SINGLE ELECTRIC HORN

SINGLE HORN SHIELD

REAR LICENSE PLATE MOUNT END OF FRAME

LED HEADLIGHT ASSEMBLY AND

INCANDESCENT MARKER/TURN LAMP

LED AERODYNAMIC MARKER LIGHTS

DAYTIME RUNNING LIGHTS

INTEGRAL STOP/TAIL/BACKUP LIGHTS

STANDARD FRONT TURN SIGNAL LAMPS

DUAL WEST COAST MOLDED-IN COLOR

HEATED MIRRORS WITH LH AND RH REMOTE

DOOR MOUNTED MIRRORS
102 INCH EQUIPMENT WIDTH
LH AND RH 8 INCH MOLDED-IN COLOR CONVEX
MIRRORS M0UNTED UNDER PRIMARY

MIRRORS

STANDARD SIDE/REAR REFLECTORS

RH AFTERTREATMENT SYSTEM CAB ACCESS

WITH BLACK COVER

63X14 INCH TINTED REAR WINDOW

TINTED DOOR GLASS LH AND RH WITH TINTED

NON-OPERATING WING WINDOWS

RH AND LH ELECTRIC POWERED WINDOWS
1-PIECE SOLAR GREEN GLASS WINDSHELD
8 LITER (2 GAL) WINDSHIELD WASHER

RESERVOIR, CAB MOUNTED, WITHOUT FLUID

LEVEL INDICATOR

Cab Interior

PROFESSIONAL TRIM PACKAGE

MIST AND CARBON CLOTH INTERIOR
"PROFESSIONAL"

CARBON WITH BASE BLACK ACCENT

MOLDED PLASTIC DOOR PANEL

MOLDED PLASTIC DOOR PANEL

BLACK MATS WITH SINGLE INSULATION
(2) 12V DASH MOUNTED POWER OUTLETS

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

FORWARD ROOF MOUNTED CONSOLE

LH AND RH DOOR STORAGE POCKETS

INTEGRATED INTO MOLDED DOOR PANELS

DIGITAL ALARM CLOCK IN DRIVER DISPLAY
(2) CUP HOLDERS LH AND RH DASH
M2/SD DASH
2-1/2 LB. FIRE EXTINGUISHER 5

HEATER, DEFROSTER AND AIR CONDITIONER

STANDARD HVAC DUCTING

MAIN HVAC CONTROLS WITH RECIRCULATION
SWITCH

STANDARD HEATER PLUMBING

VALEO HEAVY DUTY A/C REFRIGERANT

COMPRESSOR

BINARY CONTROL, R-134A

STANDARD INSULATION

SOLID-STATE CIRCUIT PROTECTION AND
FUSES

12V NEGATIVE GROUND ELECTRICAL SYSTEM

STANDARD LED CAB LIGHTING
REMOTE KEYLESS ENTRY AND 2

TRANSMITTERS

DOOR LOCKS AND IGNITION SWITCH KEYED

THE SAME

KEY QUANTITY OF 4

LH AND RH ELECTRIC DOOR LOCKS

BASIC ISRINGHAUSEN HIGH BACK AIR

SUSPENSION DRIVERS SEAT WTIH

MECHANICAL LUMBAR AND INTEGRATED

CUSHION EXTENSION
30 2 MAN TOOL BOX MID BACK NON SUSPENSION
PASSENGER SEAT WITH 3 X 4.75 INCH

CUTOUTIN TOOL BOX BACK PANEL FOR
HARNESS, SEATS INC.
20 LH AND RH INTEGRAL DOOR PANEL ARMRESTS

BLACK VINYL DRIVER SEAT COVER

BLACK VINYL PASSENGER SEAT COVER

BLACK SEAT BELTS

FIXED STEERING COLUMN
4-SPOKE 18 INCH (450MM) BLACK STEERING

WHEEL WITH SWITCHES

DRIVER AND PASSENGER INTERIOR SUN
VISORS

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear
Instruments & Controls

ELECTRONIC ACCELERATOR CONTROL

CONFIGURABLE LOWER PANEL WITH

INTEGRATED UPPER STORAGE

BLACK GAUGE BEZELS

LOW AIR PRESSURE INDICATOR LIGHT AND

AUDIBLE ALARM

DUAL NEEDLE PRIMARY AND SECONDARY AIR

PRESSURE GAUGE

INTAKE MOUNTED AIR RESTRICTION

INDICATOR WITHOUT GRADUATIONS

97 DB BACKUP ALARM 3

ELECTRONIC CRUISE CONTROL WITH

CONTROLS ON STEERING WHEEL SPOKES

KEY OPERATED IGNITION SWITCH AND
INTEGRAL START POSITION; 4 POSITION

OFF/RUN/START/ACCESSORY

PREMIUM INSTRUMENT CLUSTER WITH 5.0

INCH TFT COLOR DISPLAY

DIGITAL PANEL LAMP DIMMER SWITCH IN

DRIVER DISPLAY

HEAVY DUTY ONBOARD DIAGNOSTICS

INTERFACE CONNECTOR LOCATED BELOW LH
DASH

2 INCH ELECTRIC FUEL GAUGE

ENGINE REMOTE INTERFACE WITH ONE OR

MORE SET SPEEDS

QUICKFIT POWERTRAIN INTERFACE

CONNECTOR UNDER CAB WITH CAPS

NO ADDITIONAL EXTRA SWITCH ACCUATORS

QUICKFIT PROGRAMMABLE INTERFACE

CONNECTOR(S) UNDER CAB WITH CAP

ENGINE REMOTE INTERFACE CONNECTOR AT

POWERTRAIN INTERFACE CONNECTOR

ELECTRICAL ENGINE COOLANT TEMPERATURE
GAUGE

DIGITAL ENGINE OIL TEMPERATURE IN DRIVER

DISPLAY

2 INCH TRANSMISSION OIL TEMPERATURE
GAUGE

ELECTRONIC OUTSIDE TEMPERATURE

SENSOR DISPLAY IN DRIVER MESSAGE
CENTER

E

NGINE AND TRIP HOUR METERS INTEGRAL

WITHIN DRIVER DISPLAY

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

PTO CONTROLS FOR ENHANCED VEHICLE

ELECTRIC/ELECTRONIC ARCHITECTURE

DETROIT ASSURANCE, ACTIVE BRAKE ASSIST
5, WITH STANDARD ADAPTIVE CRUISE

CONTROL AND ADJUSTABLE HEADWAY
20 SIDE GUARD ASSIST PHYSICAL OFF SWITCH,

TRAFFIC SIGN DISPLAY VIRTUAL OFF SWITCH
(NO ACTIVE BRAKE ASSIST OFF SWITCH)

ELECTRONIC STABILITY CONTROL
DETROIT ASSURANCE 5.0 LANE DEPARTURE
WARNING SYSTEM WITH 15 MINUTE OFF

TIMEOUT DASH SWITCH

ELECTRIC ENGINE OIL PRESSURE GAUGE

QUICKFIT PROGRAMMABLE INTERFACE
MODULE
10 TOP OF DASH RAM MOUNT WITHOUT POWER

OR GROUND, FOR CUSTOMER FURNISHED
DEVICE

AM/FM/WB WORLD TUNER RADIO WITH

BLUETOOTH, USB AND AUXILIARY INPUTS,
J1939

DASH MOUNTED RADIO
(2) RADIO SPEAKERS IN CAB

AM/FM ANTENNA MOUNTED ON FORWARD LH
ROOF

STANDARD RADIO WIRING WITH STEERING

WHEEL CONTROLS

ELECTRONIC MPH SPEEDOMETER WITH

SECONDARY KPH SCALE, WITHOUT

ODOMETER

STANDARD VEHICLE SPEED SENSOR
ELECTRONIC 3000 RPM TACHOMETER

DETROIT CONNECT PLATFORM HARDWARE
3 YEARS DETROIT CONNECT BASE PACKAGE
(FEATURES VARY BY MODEL) DETROIT

CONNECT PLATFORM

3 YEARS DETROIT CONNECT SAFETY EVENT

VIEWER PACKAGE FOR DETROIT ASSURANCE

DETROIT CONNECT PLATFORM

(2) TMC RP1226 ACCESSORY CONNECTORS: (1)

LOCATED BEHIND PASSENGER SIDE
REMOVABLE DASH PANEL (1) CENTER OF

OVERHEAD CONSOLE

IGNITION SWITCH CONTROLLED ENGINE STOP
F

OUR EXTRA HARDWIRED SWITCHES IN DASH,

ROUTE TO BETWEEN SEATS, CAPPED

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear
HARDWIRE SWITCH #1, ON/OFF LATCHING, 10

AMPS BATTERY POWER

HARDWIRE SWITCH #2, ON/OFF LATCHING, 10

AMPS BATTERY POWER

HARDWIRE SWITCH #3,ON/OFF LATCHING, 10

AMPS BATTERY POWER

HARDWIRE SWITCH #4,ON/OFF LATCHING, 10

AMPS BATTERY POWER

(1) OVERHEAD MOUNTED LANYARD CONTROL

FOR DRIVER AIR HORN

BW TRACTOR PROTECTION VALVE

TRAILER HAND CONTROL BRAKE VALVE

DIGITAL VOLTAGE DISPLAY INTEGRAL WITH

DRIVER DISPLAY

SINGLE ELECTRIC WINDSHIELD WIPER MOTOR

WITH DELAY

AUTOMATIC WIPERS/HEADLAMPS,

INTELLIGENT HIGH-BEAM

TWO VALVE PARKING BRAKE SYSTEM WITH

WARNING INDICATOR

SELF CANCELING TURN SIGNAL SWITCH WITH

DIMMER, HEADLAMP FLASH,

WASH/WIPE/INTERMITTENT

INTEGRAL ELECTRONIC TURN SIGNAL
FLASHER WITH 40 AMP (20 AMP PER SIDE)

TRAILER LAMP CAPACITY

Design
PAINT: ONE SOLID COLOR
Color
CAB COLOR A: L0006EY WHITE ELITE EY

BLACK, HIGH SOLIDS POLYURETHANE CHASSIS
PAINT

POWDER WHITE (N0006EA) FRONT
WHEELS/RIMS (PKWHT21, TKWHT21, W, TW)

POWDER WHITE (N0006EA) REAR
WHEELS/RIMS (PKWHT21, TKWHT21, W, TW)

BUMPER PAINT: FP24812 ARGENT SILVER

DUPONT FLEX

NO CAB/BODY EXTERIOR DECALS

STANDARD E COAT/UNDERCOATING
Certification / Compliance
U.S. FMVSS CERTIFICATION, EXCEPT SALES

CABS AND GLIDER KITS

Secondary Factory Options

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

Description
Weight
Front
Weight
Rear

CORPORATE PDI CENTER OPTION

INSTALLATION/MODIFICATION ONLY

* OBD 2024
* DRIVELINE TORQUE PROTECTION - ENABLED
Sales Programs

NO SALES PROGRAMS HAVE BEEN SELECTED

TOTAL VEHICLE SUMMARY

Weight Summary
Weight
Front
Weight
Rear
Total
Weight
Factory Weight+ 6661 lbs 4178 lbs 10839 lbs

Total Weight+ 6661 lbs 4178 lbs 10839 lbs

Extended Warranty
N EW4: DD8 SINGLE/DUAL STAGE 7 YEARS/150,000 MILES/241,500 KM. FEX APPLIES

(+) Weights shown are estimates only.

If weight is critical, contact Customer Application Engineering.

(***) All cost increases for major components (Engines, Transmissions, Axles, Front and Rear Tires) and government mandated requirements, tariffs, and raw material surcharges will be passed through and added to factory invoices.

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

DIMENSIONS

VEHICLE SPECIFICATIONS SUMMARY - DIMENSIONS

Model ....................................................................................................................................................................................... M2106 Wheelbase (545) .......................................................................................................................... 4400MM (173 INCH) WHEELBASE Rear Frame Overhang (552) .................................................................................... 1600MM (63 INCH) REAR FRAME OVERHANG Fifth Wheel (578) ................................................................................................................................................... NO FIFTH WHEEL Mounting Location (577) ............................................................................................................... NO FIFTH WHEEL LOCATION Maximum Forward Position (in) .................................................................................................................................................... 0 Maximum Rearward Position (in) ................................................................................................................................................. 0 Amount of Slide Travel (in) ........................................................................................................................................................... 0 Slide Increment (in) ...................................................................................................................................................................... 0 Desired Slide Position (in) ......................................................................................................................................................... 0.0 Cab Size (829)................................................................................ 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB Sleeper (682) ................................................................................................................................ NO SLEEPER BOX/SLEEPERCAB Exhaust System (016) ........ RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY

WITH RH B-PILLAR MOUNTED VERTICAL TAILPIPE

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

TABLE SUMMARY - DIMENSIONS

Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering.

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

GVWR

VEHICLE SPECIFICATIONS SUMMARY - GVWR

Model ....................................................................................................................................................................................... M2106 Cab Size (829)................................................................................ 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB Expected Front Axle(s) Load (lbs) ........................................................................................................................................... 12000.0 Expected Pusher Axle(s) Load (lbs) ................................................................................................................................................ 0.0 Expected Rear Axle(s) Load (lbs) ........................................................................................................................................... 23000.0 Expected Tag Axle(s) Load (lbs) ..................................................................................................................................................... 0.0 Expected GVW (lbs) .................................................................................................................................................................. 35000 Expected GCW (lbs) ............................................................................................................................................................... 40000.0 Front Axle (400) .................................................... DETROIT DA-F-12.0-3 12,000# FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE Front Suspension (620) ..................................................................................... 12,000# DUAL TAPERLEAF FRONT SUSPENSION Front Hubs (418) ..................................................................................... CONMET PRESET PLUS PREMIUM IRON FRONT HUBS Front Disc Wheels (502) ...... ACCURIDE 28828 22.5X8.25 10-HUB PILOT 6.18 INSET 2-HAND HD STEEL DISC FRONT WHEELS Front Tires (093) .................................................................. GOODYEAR FUEL MAX RSA 11R22.5 14 PLY RADIAL FRONT TIRES Front Brakes (402) ........................................................................................................... MERITOR 15X4 Q+ CAM FRONT BRAKES Steering Gear (536) .......................................................................................................................TRW THP -60 POWER STEERING Rear Axle (420) ................................................................................ RS-23-240 23,000# R-SERIES 2-SPEED SINGLE REAR AXLE Rear Suspension (622) ........................................................... AIRLINER 23,000# REAR SUSPENSION WITH CHAIN CLEARANCE Rear Hubs (450) ......................................................................................... CONMET PRESET PLUS PREMIUM IRON REAR HUBS Rear Disc Wheels (505) ............................ ACCURIDE 28828 22.5X8.25 10-HUB PILOT 2-HAND HD STEEL DISC REAR WHEELS Rear Tires (094) ............................................................................. GOODYEAR G182 RSD 11R22.5 14 PLY RADIAL REAR TIRES Rear Brakes (423) ............ MERITOR 16.5X7 Q+ CAST SPIDER CAM REAR BRAKES, DOUBLE ANCHOR, FABRICATED SHOES Pusher / Tag Axle (443) ......................................................................................................................... NO PUSHER OR TAG AXLE Pusher / Tag Suspension (626) ............................................................................................... NO PUSHER OR TAG SUSPENSION Pusher / Tag Hubs (449)........................................................................................................................ NO PUSHER OR TAG HUBS Dead/Pusher/Tag Disc Wheels (509) ............................................................................................. NO PUSHER/TAG DISC WHEELS Pusher / Tag Tires (095) ............................................................................................................................. NO PUSHER/TAG TIRES Pusher / Tag Brakes (456) ...................................................................................................................... NO PUSHER/TAG BRAKES

Prepared for:

Jon Engelbrektson

PLEASANTON CITY OF
3333 Busch Rd
Pleasanton, CA 94566
Phone: 9259315588

Prepared by:

Russ Gebhard

GOLDEN GATE TRUCK CENTER
8200 BALDWIN STREET
OAKLAND, CA 94621
Phone: 5106323535

Application Version 11.8.106
Data Version PRL-28M.011
35K dump spec

09/12/2023 12:05 PM

TABLE SUMMARY - GVWR

Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering.

Item #7

CITY COUNCIL AGENDA REPORT

January 16, 2024
Public Works - Operations Division

TITLE: APPROVE THIRD AMENDMENT TO THE AGREEMENT WITH TRI-SIGNAL INTEGRATION, INC. FOR FIRE ALARM MAINTENANCE AND REPAIR SERVICES BY INCREASING THE NOT-TO-EXCEED AMOUNT BY $145,118 AND EXTENDING THE TERM THROUGH FISCAL YEAR 2024/25 FOR A TOTAL NOT- TO-EXCEED AMOUNT OF $395,118 OVER A FIVE-YEAR TERM

SUMMARY
City facilities are equipped with fire alarm panels, pull stations and sprinkler systems. Per the National Fire Protection Association, fire alarm and wet pipe system testing is required monthly, quarterly, and annually. In Fiscal Year 2020/21, the City entered into a three-year maintenance agreement with Tri-Signal Integration Inc. to inspect, test, repair, and maintain the City’s fire alarm systems. Due to recent necessary but unforeseen equipment repairs, additional service locations, and continued maintenance of and repair services for the City’s fire alarm systems, the agreement amount needs to be increased. Staff is recommending an amendment to the agreement with Tri-Signal Integration, Inc. to increase the total compensation by $145,118 for a total not-to-exceed amount of $395,118 through Fiscal Year 2024/25.

RECOMMENDATION
Approve third amendment to the agreement with Tri-Signal Integration, Inc. for fire alarm maintenance and repair services by increasing the not-to-exceed amount by $145,118 and extending the term through Fiscal Year 2024/25 for a total not-to-exceed amount of $395,118 over a five-year term.

BACKGROUND
The City's 32 facilities are equipped with fire alarm panels, pull stations, and sprinkler systems that must be maintained and serviced as needed and required. Per the National Fire Protection Association (NFPA), monthly, quarterly, and annual fire alarm and wet pipe system testing is required. In Fiscal Year 2020/21, the City entered into a three-year maintenance agreement (with option for extension up to two years) for $90,000 with Tri-Signal Integration Inc. to inspect, test, repair, and maintain the City’s fire alarm systems.

In 2021, unforeseen repairs were necessary to several City facilities, such that the first amendment was approved in Fiscal Year 2020/2021 to increase the total not-to-exceed amount to $150,000. The second amendment was approved in FY 2022/23 to increase the total not-to-exceed amount to $250,000 to cover the complete replacement of fire panels at the City office at 200 Old Bernal Avenue, the Senior Center, and the Veteran’s Memorial Building necessitated by early 2023 storm events.

DISCUSSION
Staff is now recommending this proposed third amendment with Tri-Signal Integration, Inc. in

anticipation of unplanned repairs and the addition of four new City locations to be serviced - Callippe Preserve Golf Course, Las Positas Pumping Station – Water, N. Sycamore Pumping Station – Water, and Vineyard Hills Pumping Station - to ensure that staff will be made aware of any maintenance issues that arise. Notably, given the advanced age of the City’s infrastructure, there is a likelihood of multiple fire panel failures during the coming two years which this increase would cover. The proposed increase of $145,118 ($48,340 for FY 2023/24 and $96,778 for FY 2024/25, which are inclusive of a Consumer Price Index increase) is intended to cover essential repairs, ongoing maintenance, and unforeseen issues, for a new total not-to-exceed amount of $395,118.

EQUITY AND SUSTAINABILITY
This item is a routine administrative matter of City business.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
This item is a routine matter of City business.

FISCAL IMPACT
There is sufficient funding in the two-year budget for the $145,118 increase to the agreement with Tri-Signal Integration, Inc., which is funded in Facilities Maintenance & Operations (00140301) with Miscellaneous Repairs and Maintenance Contacts (420101) and Contract Services (430107).

Prepared by: Submitted by: Approved by:

David Luera, Operations &
Maintenance Manager
Norm Dorais, Director of Public Works

Gerry Beaudin, City
Manager

Attachments:

1. Third Amendment to agreement with Tri-Signal Integration, Inc.

Contract #2021321
Third Amendment Page 1

THIRD AMENDMENT TO AGREEMENT

This Third Amendment to Agreement ("Third Amendment") is entered into this ______ day of January 2024, by the City of Pleasanton ("City") and Tri-Signal Integration, Inc. ("Contractor”)

Whereas, on January 21, 2021, the City and Tri-Signal Integration, Inc. entered into a Maintenance and Trade Services Agreement for Fire Alarm Maintenance and Repair Services for City buildings per R.F.B. OSD 2020-408, which was amended on November 18, 2021 by the First Amendment to increase the cumulative work authorization, and as amended by the Second Amendment dated March 25, 2022 to increase the compensation not to exceed $250,000 ("collectively the Agreement"); and

Whereas, the parties desire to amend the Agreement by extending the term and increasing the cumulative not to exceed for the remainder of the Agreement.

Now, therefore, in exchange for valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows:

1. Section 1 of the Agreement, “Term” is amended to read as follows: The Term of this Agreement will expire June 30, 2025.

2. Section 3 of the Agreement, "Compensation" is amended to read: Total Accumulated Compensation under this Agreement is $395,118 through June 30, 2025. For FY 2023/24 the annual not to exceed amount shall be $84,191, an increase of $48,340 and for FY 2024/25 the not to exceed amount will be $96,778.

3. Exhibit B of the Agreement will be updated as Exhibit B.1 as the new Rate Sheet that will incorporate all new facilities that have been added as well as an increase in rates based on the local Consumer Price Index.

4. This Third Amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

In witness whereof, authorized representatives of the parties have executed this Third Amendment to the Agreement as of the date and year first above written.

Contract #2021321
Third Amendment Page 2
CITY OF PLEASANTON CONTRACTOR – Tri-Signal

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature
__________________________
Print name
ATTEST: Title: __________________________

_____________________________ [If Contractor is a corporation, signatures must comply Jocelyn Kwong, City Clerk with California Corporations Code §313]

APPROVED AS TO FORM:

By: __________________________
_____________________________ Signature
Daniel G. Sodergren, City Attorney __________________________ Print name
Title: __________________________

EXHIBIT B.1
Annual Breakdown
Current January 2024 - December 2024
Inspection
Cost
Cellular
Monitoring
Cost
Total Cost
for Site
Alviso Adobe – Milking Barn 1259 420 1679
Amador Theater – High School 1364 420 1784
Civic Center – Annex 1154 0 1154
Civic Center 1364 420 1784
Dolores Bengtson Aquatic Center 1364 420 1784
Fire Station #1 1574 420 1994
Fire Station #2 1364 420 1784
*Fire Station #3 2518 630 3148
Fire Station #4 1364 420 1784
Fire Station #5 734 420 1154
Firehouse Arts Center 1364 420 1784
Gingerbread Preschool 525 420 945
Museum on Main 525 420 945
OSC – 9 Locations 761 0 6717
Pleasanton Library 1469 420 1889
*Pleasanton Police Department 3142 0 3142
Senior Center 1469 420 1889
Sports Park, Ken Mercer - Tower 629 400 1029
Tennis Community Park 525 420 945
Veterans Memorial Building 1469 420 1889
Enterprise Locations:
*Callippe Preserve Golf Course 1888 630 2518
*Las Positas Pumping Station – Water 1049 630 1679
*N. Sycamore Pumping Station – Water 1049 630 1679
*Vineyard Hills Pumping Station 1049 630 1679
*ADDED SERVICE LOCATIONS 30,972.00$ 9,850.00$ 46,778.00$ REPAIRS HOURLY Refular Hrly
Rate
Overtime
Hrly Rate
Scheduled/As Needed Repairs $184 $262
SPECIAL NOTES:
• Increase by CPI for Year 4 − 4.9%
• Year 5 will have a new CPI Rate

Item #8

CITY COUNCIL AGENDA REPORT

January 16, 2024
Public Works - Engineering Division

TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A

CONSTRUCTION CONTRACT TO GOLDEN STATE CONSTRUCTION & UTILITY, INC. IN THE AMOUNT OF $1,644,000 FOR THE BERNAL AVENUE 18-INCH WATER MAIN (F-4 LINE) & TURNOUT NO. 1 IMPROVEMENTS PROJECT, CIP NO. 24172

SUMMARY
The Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172, is the first of three capital improvement projects required to maintain a balanced water system pressure in response to limited availability of water from City-owned wells caused by the presence of PFAS in the aquifer, to meet future demands, and to improve the reliability of the system. The project will install approximately 1,600 linear feet of 18-inch water main on Bernal Avenue and replace the piping and specialty equipment at Turnout No. 1. The project was designed, reviewed and approved by staff and competitively bid. Six bids were received on December 11, 2023, and staff recommends awarding the project to the lowest responsible bidder, Golden State Construction & Utility of San Francisco, CA, in the amount of $1,644,000 for the Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172.

RECOMMENDATION
Staff recommends the City Council:

1. Approve plans and specifications, review bids, and award a construction contract to Golden State Construction & Utility, Inc. in the amount of $1,644,000 for the Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172.

2. Authorize the City Manager to enter into the project contract.

3. Authorize an increase of $100,000 to the existing $300,000 Purchase Order 2024001 with Core and Main LP to purchase the City-supplied materials for Turnout No. 1.

4. Allocate $2,072,420 from the Water Operating and Maintenance Fund 420 reserve balance to the Bernal Avenue 18-inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172.

5. Authorize the Director of Public Works to approve and execute contract change order(s) for a contingency amount of $247,000 (approximately 15 percent of the contract) for unforeseen yet necessary related work.

BACKGROUND
The City is a water retailer that operates and maintains a water distribution system to deliver water to residences and businesses for domestic and irrigation uses within Pleasanton.

Alameda County's Zone 7 Water Agency is the Tri-Valley’s water wholesaler that procures water from the state and regional wells, treats the water, and then sells the water to the City and other Tri-Valley water retailers for distribution. The City is a unique retailer as, in addition to purchasing water from Zone 7, it also has an annual groundwater pumping quota of 3,500

acre-feet from its local wells, approximately 20 percent of the water used in the city. The City wells are primarily utilized during the warmer time of year to meet increased water demands.

The City purchases water from Zone 7 in underground vaults called turnouts where water from Zone 7 is pushed into the City’s system and is controlled, fluorinated, and metered. The water distribution system was designed to incorporate the locations of both the turnouts and City wells to maintain balanced system pressure. Changes to the volume of water entering the system through different turnouts and wells can cause pressure variations within the system.

The City actively monitors the system to ensure that pressures in the system meet the American Water Works Association standards.

With the presence of PFAS in portions of the aquifer that both the City and Zone 7 wells draw from, the City has restricted the use of its wells. Summer demands for 2023 were met by purchasing additional water from Zone 7 at the existing turnouts and continued voluntary conservation, during which time existing peak demands of 18 million gallons per day (mgd) were lower than the anticipated peak daily demand of 25.8 mgd; this was attributed to lower temperatures, continued conservation and modification of the operation of the City’s water system. To meet peak demands without using the wells, the City coordinated with high water users — including the City at its parks and Callippe Preserve Golf Course — to conserve and reduce water during peak demand periods.

Turnout No. 1 was taken out of service after flooding from an unknown water leak that damaged the below-grade equipment in 2014. In 2014, Turnout No. 1 was also determined to be redundant, with Wells 5 and 6 and Turnout No. 2 meeting the demands in the local area, and was not repaired then. The Water Supply Alternatives Study modeling identified it was critical for Turnout No. 1 to be put back in service to rebalance the water system pressure until a long-term solution was implemented. Temporary improvements and repairs to the broken line were completed by the City and Zone 7 in spring 2023 and the turnout was put back in service.

On August 15, 2023, the City Council approved and authorized a professional services agreement with Parkpour Consulting Group to design the Bernal Avenue 18-Inch Water Main (F-4 Line) Project, CIP No. 24172. This project was combined with City staff-designed Turnout No. 1 improvements into a single construction package and then bid in November; ids were opened on December 11, 2023.

DISCUSSION
With restricted service of Wells 5 and 6 due to PFAS, additional water is being purchased from Zone 7 through existing turnouts to meet system demands. The Water Supply Alternatives Study selected the two new well option on the west side of the city. To meet the City’s future and short-term water demands until the two new wells are in service and to re-balance the water system, improvements to turnouts and water distribution piping are necessary. The Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172, is the first of three capital improvement projects required to maintain a balanced water system pressure in response to limited availability of water from City-owned wells, to meet future demands, and to improve reliability of the system.

The City’s hydraulic model identified the need for a new 18-inch water line on Bernal Avenue from Turnout No. 5 at the intersection of Nevada Street and Bernal Avenue to Vineyard

Avenue (approximately 1,600 linear feet) to increase the capacity of the existing 12-inch line running south over the bridge on Bernal Avenue to meet current and future demands. The additional flows to meet demands increases the velocity in the existing 12-inch pipe over three times the recommended velocities, which leads to premature pipeline failure and water quality issues. Due to the time needed to permit a new line over Bernal Bridge and Arroyo del Valle, an existing sewer line that has not been put into service will be repurposed until the new water line can be installed on the bridge. The existing sewer line piping will be removed from the casing on the bridge and replaced with a new higher-pressure rated pipe that will meet the potable water system pressures. The water line bridge crossing will need to be installed when the sewer line is put in service in the future.

Improvements to Turnout No. 1 include replacing the internal piping, flow meter and control valve and installing a pressure-regulating valve to protect the turnout and update the facility to current standards. In addition, vault repairs to address corroded rebar, and the installation of a flushing and sampling hydrant, are included in the project. These improvements are necessary to ensure the reliable and long-term operation of the turnout.

Bids
Sealed bids for this project were received on December 11, 2023. Six bids were received, ranging from the low bid amount of $1,644,000 to the high bid amount of $2,388,639.68. The low bid amount, submitted by Golden State Construction & Utility, Inc. is approximately 9.6 percent above the Engineer's Estimate of $1.5 million (see Attachment 1). Staff reviewed bids and found the low bid responsive and responsible. Past work performed by the low bidder was verified to be satisfactory and the contractor’s current City work for CIP No. 24278 is progressing as anticipated. Staff recommends awarding the construction contract to Golden State Construction & Utility, Inc.

Consultant/Specialty Services
Installation of the new pipeline will require the removal and replacement of an estimated 15 traffic signal loop detectors. Loop replacement will be performed by the City’s on-call traffic signal maintenance contractor for an estimated cost of $7,500.

Due to lead time for the specialty equipment, the City’s on-call suppliers were utilized to provide a motorized control valve, pressure-reducing valve and flow meter for installation in Turnout No. 1 by the construction contractor. The estimated cost for the valves and meters is $100,000. Staff recommends an increase of $100,000 to the existing $300,000 Purchase Order 2024001 with Core and Main LP, which was approved by the City Council on June 20, 2023, for the purchase of utility infrastructure materials. The additional authorization avoids impacting scheduled repair and replacement work.

An estimated $15,000 of construction support services, including the review of the contractor’s submittals and requests for information, will be provided by the project’s designer, Pakpour Consulting Group.

An estimated $20,000 of materials testing services will be provided under the City’s existing on-call materials testing contracts. These services include required testing of the materials used for backfill and compaction of the trenches associated with the pipeline installation.

Specialty instrumentation and electrical control work that connects to Zone 7’s equipment for

the flow meter and the control valve is required at Turnout No. 1. A Zone 7-approved vendor must complete the work, therefore the work will be performed by SD Electric under the City’s existing on-call contract for a not-to-exceed amount of $50,000.

Schedule
Construction will begin in February 2024 and be completed in late June 2024. The work will not impact the ability of the City to meet the peak water demands during construction. The two remaining projects to rebalance the system, Turnout No. 4 Replacement and Booster Station and Stoneridge Drive 24-Inch Potable Water Main (F-1 Line) Project, CIP No. 24171, and the Sunol Boulevard 20-Inch Potable Water Main (F-7 Line) Project, CIP No. 24173, are in design and anticipated to be bid in February 2024.

EQUITY AND SUSTAINABILITY
The City’s Procurement Policy for purchasing procedures was followed as these types of projects are routine matters of City business.

OUTREACH
Notices will be sent to adjacent residences and businesses prior to the start of construction and posted on the City’s website.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete the design and construction of budgeted capital projects and Strategy 3 – Identifying funding and implement the recommendations from the Water Supply Alternative Study to resolve PFAS water quality issues.

FISCAL IMPACT
On August 15, 2023, the City Council approved the transfer of $133,000 from Annual Water Main Replacement, CIP No. 24133, for design services and established Bernal Avenue 18- inch Potable Water Main (F-4 Line), CIP No. 24172. The total anticipated expenditure for the project is $2,205,420, including design, project contingency, consulting and testing services, and City-supplied materials, leaving a projected shortfall of $2,072,420 (see Attachment 2).

Staff recommends allocating $2,072,420 from the Water Operating and Maintenance Fund 420 reserve balance. The balance will be restored following the procurement of a loan in March 2024, following the opening of bids for the two remaining projects. The loan debt service will be covered by the new water rate increases.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works - Engineering
Norm Dorais, Director of Public Works

Gerry Beaudin, City
Manager

Attachments:

1. Bid Summary

2. Funding and Estimated Expenditure Summary

3. Project Locations

Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout No. 1 improvements Owner: City of Pleasanton
Bid
Item # Item Description
Quantity
Unit of Measure
Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 18-inch DIP 1293 LF $400.00 $517,200.00 $700.00 $905,100.00 $483.17 $624,738.81 $600.00 $775,800.00 $475.00 $614,175.00 $645.00 $833,985.00 $735.00 $950,355.00 2 18-inch FPVC 335 LF $400.00 $134,000.00 $400.00 $134,000.00 $516.48 $173,020.80 $600.00 $201,000.00 $500.00 $167,500.00 $675.00 $226,125.00 $585.00 $195,975.00 3 Sta 10+00 Tie-In 1 LS $25,000.00 $25,000.00 $22000.00 $22,000.00 $71,989.00 $71,989.00 $30,000.00 $30,000.00 $40,000.00 $40,000.00 $50,000.00 $50,000.00 $35,500.00 $35,500.00 4 Sta 18+20 Tie-In 1 LS $15,000.00 $15,000.00 $12,000.00 $12,000.00 $23,788.00 $23,788.00 $35,000.00 $35,000.00 $40,000.00 $40,000.00 $59,000.00 $59,000.00 $29,800.00 $29,800.00 5 Sta 25+01 Tie-In 1 LS $20,000.00 $20,000.00 $12,000.00 $12,000.00 $19,411.00 $19,411.00 $20,000.00 $20,000.00 $40,000.00 $40,000.00 $44,970.00 $44,970.00 $32,500.00 $32,500.00 6 Sta 25+90 Tie-In 1 LS $20,000.00 $20,000.00 $12,000.00 $12,000.00 $39,325.00 $39,325.00 $15,000.00 $15,000.00 $40,000.00 $40,000.00 $49,000.00 $49,000.00 $30,000.00 $30,000.00 7 Sta 27+14 Tie-In 1 LS $10,000.00 $10,000.00 $12,000.00 $12,000.00 $38,546.00 $38,546.00 $35,000.00 $35,000.00 $40,000.00 $40,000.00 $35,000.00 $35,000.00 $25,000.00 $25,000.00 8 18" Gate Valve 3 EA $25,000.00 $75,000.00 $19,000.00 $57,000.00 $25,027.33 $75,081.99 $30,000.00 $90,000.00 $15,000.00 $45,000.00 $31,500.00 $94,500.00 $25,200.00 $75,600.00 9 16" Gate Valve 2 EA $15,000.00 $30,000.00 $12,000.00 $24,000.00 $15,915.50 $31,831.00 $20,000.00 $40,000.00 $15,000.00 $30,000.00 $19,985.00 $39,970.00 $16,500.00 $33,000.00 10 12" Gate Valve 2 EA $5,000.00 $10,000.00 $4,500.00 $9,000.00 $5,433.00 $10,866.00 $8,000.00 $16,000.00 $15,000.00 $30,000.00 $6,975.00 $13,950.00 $6,500.00 $13,000.00 11 8" Gate Valve 1 EA $3,500.00 $3,500.00 $2,000.00 $2,000.00 $3,454.00 $3,454.00 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $3,800.00 $3,800.00 $12,500.00 $12,500.00 12 18" Flexible Expansion Joint 2 EA $30,000.00 $60,000.00 $30,000.00 $60,000.00 $70,837.00 $141,674.00 $40,000.00 $80,000.00 $12,500.00 $25,000.00 $48,500.00 $97,000.00 $46,000.00 $92,000.00 13 1" Service Connection 1 EA $5,000.00 $5,000.00 $4,000.00 $4,000.00 $4,970.00 $4,970.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $8,800.00 $8,800.00 $6,500.00 $6,500.00 14 Water Main Abandonment 1 LS $10,000.00 $10,000.00 $7,000.00 $7,000.00 $18,375.00 $18,375.00 $6,000.00 $6,000.00 $7,500.00 $7,500.00 $16,000.00 $16,000.00 $11,800.00 $11,800.00 15 12-inch Pipe Reconnect 1 LS $15,000.00 $15,000.00 $6,000.00 $6,000.00 $13,781.00 $13,781.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $40,000.00 $40,000.00 $26,000.00 $26,000.00 16 Sta 24+74 Utility Undercrossing 1 LS $12,000.00 $12,000.00 $20,000.00 $20,000.00 $54,596.00 $54,596.00 $60,000.00 $60,000.00 $7,500.00 $7,500.00 $38,800.00 $38,800.00 $45,000.00 $45,000.00 17 2" Combination Air Valve 1 EA $10,000.00 $10,000.00 $8,000.00 $8,000.00 $11,084.00 $11,084.00 $9,000.00 $9,000.00 $10,000.00 $10,000.00 $20,000.00 $20,000.00 $8,000.00 $8,000.00 18 CP Test Station 1 EA $2,000.00 $2,000.00 $750.00 $750.00 $1,805.00 $1,805.00 $3,000.00 $3,000.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $5,200.00 $5,200.00 19 Vertical Depth Adjustment (0 ft to 2 ft) 50 LF $100.00 $5,000.00 $25.00 $1,250.00 $47.44 $2,372.00 $50.00 $2,500.00 $1,500.00 $75,000.00 $180.00 $9,000.00 $590.00 $29,500.00 20 Vertical Depth Adjustment (2 ft to 4 ft) 50 LF $150.00 $7,500.00 $50.00 $2,500.00 $82.06 $4,103.00 $50.00 $2,500.00 $1,500.00 $75,000.00 $215.00 $10,750.00 $700.00 $35,000.00 21 Vertical Depth Adjustment (4 ft to 6 ft) 50 LF $200.00 $10,000.00 $75.00 $3,750.00 $153.56 $7,678.00 $50.00 $2,500.00 $1,800.00 $90,000.00 $310.00 $15,500.00 $875.00 $43,750.00 22 Vertical Depth Adjustment (6 ft to 8 ft) 50 LF $250.00 $12,500.00 $100.00 $5,000.00 $213.19 $10,659.50 $50.00 $2,500.00 $2,000.00 $100,000.00 $400.00 $20,000.00 $1,125.00 $56,250.00 23 Cobble Paving 840 SF $20.00 $16,800.00 $20.00 $16,800.00 $22.15 $18,606.00 $50.00 $42,000.00 $100.00 $84,000.00 $65.00 $54,600.00 $32.00 $26,880.00 24 Curb & Gutter 110 LF $100.00 $11,000.00 $85.00 $9,350.00 $88.37 $9,720.70 $150.00 $16,500.00 $50.00 $5,500.00 $200.00 $22,000.00 $185.00 $20,350.00 25 Sidewalk 100 SF $50.00 $5,000.00 $25.00 $2,500.00 $93.55 $9,355.00 $50.00 $5,000.00 $20.00 $2,000.00 $150.00 $15,000.00 $82.00 $8,200.00 26 Traffic Sign 3 EA $2,000.00 $6,000.00 $500.00 $1,500.00 $983.67 $2,951.01 $1,200.00 $3,600.00 $15,000.00 $45,000.00 $1,500.00 $4,500.00 $1,166.56 $3,499.68 27 Striping / Markings 1 LS $10,000.00 $10,000.00 $8,000.00 $8,000.00 $39,100.00 $39,100.00 $30,000.00 $30,000.00 $40,000.00 $40,000.00 $38,000.00 $38,000.00 $29,280.00 $29,280.00 28 Remove Pipe 600 LF $50.00 $30,000.00 $25.00 $15,000.00 $45.39 $27,234.00 $20.00 $12,000.00 $300.00 $180,000.00 $74.00 $44,400.00 $68.00 $40,800.00 29 Remove SSMH 2 EA $1,000.00 $2,000.00 $2,000.00 $4,000.00 $7,122.50 $14,245.00 $8,000.00 $16,000.00 $15,000.00 $30,000.00 $4,000.00 $8,000.00 $2,700.00 $5,400.00 30 Compaction Grouting 1 LS $50,000.00 $50,000.00 $43,500.00 $43,500.00 $50,025.00 $50,025.00 $55,000.00 $55,000.00 $8,500.00 $8,500.00 $85,000.00 $85,000.00 $95,000.00 $95,000.00 31 Traffic Control Plan 1 LS $100,000.00 $100,000.00 $49,000.00 $49,000.00 $41,142.00 $41,142.00 $155,000.00 $155,000.00 $30,000.00 $30,000.00 $5,000.00 $5,000.00 $75,000.00 $75,000.00 32 BMP's/Storm Water Pollution Control Plan 1 LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 $13,781.00 $13,781.00 $20,000.00 $20,000.00 $35,000.00 $35,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 33 Trench Shoring 1 LS $30,000.00 $30,000.00 $75,000.00 $75,000.00 $28,109.00 $28,109.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $7,750.00 $7,750.00 $45,000.00 $45,000.00 34 Turnout No. 1 Improvements 1 LS $220,500.00 $220,500.00 $90,000.00 $90,000.00 $125,998.00 $125,998.00 $165,000.00 $165,000.00 $50,000.00 $50,000.00 $168,000.00 $168,000.00 $237,000.00 $237,000.00 Total

$1,500,000.00 $1,644,000.00 $1,763,415.81 $2,124,900.00 $2,179,175.00 $2,190,900.00 $2,388,639.68 Corrected Bid Amount
Bidder Status: Valid
USUS
Bidder Status: Valid
Ghilotti Construction Company, inc.
246 Ghilotti Avenue1817 Stone Avenue
Pacific Underground Construction, Inc.

Santa Rosa, CA 95407San Jose, Ca 95125
US
Bidder Status: Valid
DPI, Inc.
5942 Las Positas Blvd
Livermore, CA 94511
US
Bidder Status: Valid
Engineer's Estimate
Bid Opening: 2:00PM, 12/11/23 Mitchell Engineering
1395 Evans Avenue
San Francisco, CA 94124
US
Bidder Status: Valid
Koios Engineering, Inc.

PO Box 320217
Bidder Status: Valid
US
San Francisco, CA 94132
Golden State Construction & Utility, Inc.
1222 Funston Ave
San Francisco, CA
ATTACHMENT 1

ATTACHMENT 2
CIP NO. 24172
01/16/24
Project Funding to Date Amount Totals
Bernal Avenue 18-inch Potable Water Main (F-4 Line), CIP 24172 $133,000

TOTAL PROJECT FUNDING TO DATE
Project Expenditures to Date
Pakpour Consulting Group, Design Contract $99,110
Total Project Expenditures to Date $99,110
Anticipated Project Expenditures
Advertising $704
Golden State Construction & Utility, Inc. - Construction Contract 1,644,000 Construction Contingency (approximately15%) 247,000
City Furnished Material 100,000
On-call Electrical and Controls Work (SD Electric) 50,000 Replacement of Traffic Signal Loop Detectors
(St. Francis Electric - Traffic Signal Maintenance Contract) 7,500 Materials Testing Services (BSK Associates) 20,000
Design Services Remaining (Pakpour Consulting Group) 22,106 Design Services During Construction (Pakpour Consulting Group) 15,000

TOTAL PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
Current Balance -$2,072,420
$2,205,420
BERNAL AVENUE 18-INCH WATER MAIN (F-4 LINE) & TURNOUT NO. 1 $133,000

TURNOUT #1

IMPROVEMENTS
STANLEY BLVD.

TASSAJARA CREEK

VALLEY AVE

SANTA RITA ROAD

MOHR AVENUE

STONERIDGE DR

VINEYARD AVENUE

BERNAL AVE

VINEYARD AVENUE

NEVADA STREET
BERNAL AVENUE 18-INCH

WATER MAIN

IMPROVEMENTS

CITY OF PLEASANTON
BERNAL AVENUE 18-INCH WATER MAIN (F-4 LINE) AND
TURNOUT NO.1 IMPROVEMENTS, CIP NO. 24172

PUBLIC WORKS DEPARTMENT

LOCATION MAP

LOCATION MAP

NOT TO SCALE
ATTACHMENT 3

Item #9

CITY COUNCIL AGENDA REPORT

January 16, 2024
Public Works - Engineering Division

TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD THE

CONSTRUCTION CONTRACT FOR LIBRARY LIGHTING IMPROVEMENTS PROJECT, CIP NO. 23493 TO AMERICAN WHOLESALE LIGHTING OF LIVERMORE, CA, FOR THE LOW BID AMOUNT OF $997,212 AND AWARD A PROFESSIONAL SERVICES AGREEMENT TO DAHLIN GROUP, INC., FOR THE NOT-TO-EXCEED AMOUNT OF $21,350 FOR CONSTRUCTION SUPPORT

SERVICES

SUMMARY
This project at the City's library, located at 400 Old Bernal Avenue, will replace the existing interior light fixtures and lighting control management system with LED lights and a new light control system. The current lighting control system does not function properly, individual light fixtures no longer work, and lights are left on overnight for fear of more fixture failures. By replacing the lighting fixtures, this project is intended to create a safer, brighter, and more inviting environment for library patrons, enhancing their library experience as well as address current issues. The library will remain open to staff and the public during construction. The project was designed, reviewed, and approved by City staff, and then competitively bid with five bids received on December 20, 2023. Staff recommends awarding the construction contract to the lowest responsible bidder, American Wholesale Lighting from Livermore, CA, for $997,212 and awarding a professional services agreement to Dahlin Group, Inc., for the not-to-exceed amount of $21,350 for construction support services.

RECOMMENDATION

1. Approve plans and specifications, review bids, and award the construction contract for Library Lighting Improvements Project, CIP No. 23493 to American Wholesale Lighting of Livermore, CA, for the low bid amount of $997,212 and award a professional services agreement to Dahlin Group, Inc., for the not-to-exceed amount of $21,350 for construction support services

2. Authorize the City Manager to enter into the project contracts with American Wholesale Lighting and Dahlin Group, Inc.

3. Authorize the Director of Public Works to approve and execute contract change order(s) for a contingency amount not to exceed $150,000 (approximately 15 percent) that is included in the project’s funding.

BACKGROUND
The City’s library was constructed in 1988. The building’s interior lighting controls were upgraded in 2011 to an automated lighting control system that continued to use the original aging fluorescent light fixtures. The lighting control system no longer functions properly and is a proprietary system that City staff cannot modify. The original manufacturer has been

acquired by a new company that has inspected the control system and can no longer service the equipment. This resulted in having to control lighting by turning off circuit breakers in the electrical panels. As individual light fixtures became non-functioning, the remaining lights were left on overnight for fear of losing more light fixtures.

In 2021, the Library Lighting Improvements Project was identified by staff as one of many library capital needs, including roof and window replacement, fire alarm upgrades, restroom upgrades, and new furniture. Design was started for the library roof, windows, lighting, and fire alarm under CIP No. 14408. Estimates exceeded CIP funding, and only the Library Roof Replacement Project proceeded to construction under CIP No. 14408.

On January 5, 2022, staff authorized a task authorization under an on-call agreement with Dahlin Group to provide design services for the library’s lighting and interior improvements. At the time of design development, the new CIP No. 23493, funded from mid-term allocations, had not yet been established and the early design was charged to the related CIP No. 14408.

After preliminary design estimates exceeded CIP funding, the interior improvements, such as furniture, restroom, and fire alarm upgrades, were excluded to create a standalone Library Lighting Improvements Project, CIP No. 23493.

Given current financial constraints, it is uncertain when the needed remaining interior improvements will be completed. Until additional revenues are secured, the City will prioritize critical projects related to health and safety and the deterioration of community assets. With that, in August 2023, Dahlin Group prepared a final cost estimate which projected that the project was within budget, and bid documents were prepared for lighting only. The project was publicly advertised on November 17, 2023, and the City Clerk received bids on December 20, 2023.

DISCUSSION
The Library Lighting Improvements Project plans prepared by Dahlin Group remove the proprietary lighting control system and provide a lighting control system used at other City facilities that staff can operate. The new system will better coordinate with the dimming capabilities of the new LED light fixtures, replacing the existing fixtures throughout the library and resulting in much better light quality, energy savings, and zone control. Dimming of LED fixtures also extends the standard 12-15 year life expectancy.

The project excludes lighting improvements within the staff office area because these lighting fixtures were upgraded to LED light fixtures in 2019 as part of the Pleasanton Library Staff Office and Storage Area Remodel Project, CIP No. 17750.

The current lighting quality in the library is inadequate due to many fixtures not working, with areas between stacks being dark in the winter months and in the evenings. This makes it difficult for patrons to browse library collections, read, and study, and library staff has reported difficulty in locating books and materials in dimmer sections.

The library will remain open to staff and the public during construction and maintain after- school programs for children and teens, as well as senior services and programs as the contract was developed to allow construction working hours Monday through Friday, 6:30 a.m. to 3 p.m. (earlier than City standards), so that work will not impact the heavier use of the library during after-school hours. Work in high-use areas (entry, restrooms) is restricted, making them

fully available to the public before the library opens at 10 a.m. Although the contractor is required to minimize dust and noise, it should be expected (due to the nature of the work) that there will be a minor impact on library patrons’ enjoyment of the facility. While the library will remain open, multiple small crews working in the interior will sometimes close areas of the library to keep staff and the public safe. When closed, the contractor is required to focus work on the area so that it can be reopened as quickly as possible. The contractor will provide temporary lighting if the installation of new lighting fixtures requires the existing lights to be shut off.

Temporary screen fencing may be installed in front of the library to keep recycling bins, separate temporary facilities, and stage materials on a designated paved area that does not block access for the public. The contractor may place a small shipping container in the parking lot adjacent to Old Bernal Avenue to store fixtures ready to install in the project. All emergency egress doors will remain available, and public access via the main entry will be maintained. A portion of a small meeting room may be used to be used to store an electric lift out of public sight during non-construction hours. This will greatly improve the construction workflow and keep the equipment cleaner by not having to bring it in from outside each day.

To minimize the impact on the public due to delays waiting for materials to ship and supply chain concerns, the City will direct the awarded contractor to order materials prior to mobilizing on-site. Shortly after the City Council awards the construction contract and the professional services agreement, the contractor will submit materials for staff and the architect to review and release for fabrication. The contractor will also provide the material manufacture schedule and work with staff to identify a construction start date. The project plan is to release material fabrication in February 2024, mobilize for construction in April 2024, and complete work in June 2024.

Bids
Sealed bids for this project were publicly opened on December 20, 2023. Five bids were received, ranging from the low bid amount of $997,212 from American Wholesale Lighting to $1,297,489. The low bid is 9.3 percent lower than the Engineer's Estimate of $1.1 million (see Attachment 1). Past work performed by American Wholesale Lighting was verified to be satisfactory. Staff recommends awarding the construction contract to the lowest responsible bidder, American Wholesale Lighting.

Consultant Services
Professional services for construction administration will be provided under a new professional services agreement with Dahlin Group for the not-to-exceed amount of $21,350 (see Attachment 2). Dahlin Group provided the design and bidding services through a task authorization under an existing on-call agreement. That agreement ended December 31, 2023, and a new short-term agreement is needed to keep Dahlin Group providing construction support and as-built drawings as the architect of record for this project as it continues into 2024.

EQUITY AND SUSTAINABILITY
Replacement of fluorescent light fixtures with LED lighting throughout the project supports the City's Climate Action Plan (CAP 2.0) reduction in community greenhouse gas emissions through the “Buildings and Energy Strategy BE-2, Improve energy consumption and efficiency.” This is especially effective in a building where lighting is necessary for longer hours