CITY OF PLEASANTON
ii
CITY COUNCIL
MINUTESPLEASANTON.
Tuesday, January16, 2024
7: 00 PM
CALL TO ORDER
Vice Mayor Testa called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Arkin provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Vice Mayor Testa
Absent: Mayor Brown
AGENDA AMENDMENTS
None.
CONSENT CALENDAR
Councilmember Arkin recused from item 3 because she lives within 500 feet of the property.
MOTION: It was m/ s by Nibert/ Testa to approve the consent calendar as recommended including that Councilmember Arkin recuses from voting on item 3. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Vice Mayor Testa Noes: None
Absent: Mayor Brown
City Manager
1. Approve meeting minutes of October 17 and November 7, 2023 Recommendation: Approve meeting minutes of October 17 and November 7, 2023 Community Development
2. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission City Council Minutes Page 1 of 5 January 16, 2024
3. Introduce and waive first reading of an Ordinance approving an application to establishdevelopmentstandardsand constructtennis courtfencingfor an existing single- family residence located at 2207 Martin Avenue ( PUD- 148) Recommendation:
1. Find the project is exempt from environmental review pursuant to the California Environmental Quality Act Guidelines ( CEQA); and
2. Make the PUD considerations for the proposed development plan as stated in the draft ordinance provided as Attachment 1; and
3. Introduce and waive first reading of an Ordinance approving an application to establish development standards and construct tennis court fencing for an existing single- family residence located at 2207 Martin Avenue ( Case No.
PUD- 148), subject to conditions of approval.
Finance
4. Accept the Monthly Disbursements and Investment Report for November 2023 Recommendation: Staff recommends the City Council accept claim disbursements in the amount of$ 16, 884, 521 and the investment report for the month of November 2023.
Public Works
5. Adopt a Resolution of Summary Vacation for public service and access easements and acceptance of replacement public service and emergency vehicle access easements at 29 Grey Eagle Court
Recommendation: Adopt Resolution No. 2024-001 summary vacation for public service and access easements and acceptance of replacement public service and emergency vehicle access easements at 29 Grey Eagle Court. The Resolution of Summary Vacation affirms that:
1. The City Council may summarily vacate a public service easement if the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement (§ 8333( c)).
2. The City Council may summarily vacate a public access easement if said easement area is deemed an excess right-of-way of a street or highway not required for street or highway purposes (§ 8334( a)).
3. The City Council may vacate a street, highway, or public service easement by adopting a Resolution of Summary Vacation (§ 8335( a)( 1)).
4. The Resolution of Summary Vacation shall state the following (§ 8335( b)):
a. That the vacation is made under this chapter.
b. That the vacation area is precisely described.
City Council Minutes Page 2 of 5 January 16, 2024
c. That the facts under which this summary vacation is made are as stated in this report.
d. That from and after the date this Resolution of Summary Vacation is recorded with the Alameda County Recorder' s Office, the street, highway, or public service easement vacated no longer constitutes a street, highway, or public service easement.
e. That notice of the Resolution of Summary Vacation has been provided to all entities having any right, title, or interest in the public service easement.
5. The City Manager has been authorized by City Council Resolution No. 89- 31 to accept on behalf of the City deeds or grants conveying any interest in or easement upon real estate to the City of Pleasanton, including replacement easements.
6. Approve the purchase of two Freightliner M2106 Dump Trucks with National Auto Fleet Group in the amount of$ 503, 576
Recommendation:
1. Authorize the purchase of two 2025 Freightliner M2106, DD8 7. 7L 6 CYL Dual Stage 330 HP Engine, Allison 3500 RDS Transmission with 12' Duraclass 7 Yard Dump Body dump trucks.
2. Authorize the City Manager to execute a Purchase Order with National Auto Fleet Group in the amount of$ 503, 576, inclusive of a 15 percent contingency.
7. Approve third amendment to the agreement with Tri- Signal Integration, Inc. for fire alarm maintenance and repair services by increasing the not- to- exceed amount by 145, 118 and extending the term through Fiscal Year 2024/ 25 for a total not- to- exceed amount of$ 395, 118 over a five- year term
Recommendation: Approve third amendment to the agreement with Tri- Signal Integration, Inc. for fire alarm maintenance and repair services by increasing the not- to- exceed amount by $ 145, 118 and extending the term through Fiscal Year 2024/ 25 for a total not- to- exceed amount of$ 395, 118 over a five- year term.
8. Approve plans and specifications, review bids, and award a construction contract to Golden State Construction & Utility, Inc. in the amount of$ 1, 644, 000 for the Bernal Avenue 18- Inch Water Main ( F- 4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172
Recommendation:
1. Approve plans and specifications, review bids, and award a construction contract to Golden State Construction & Utility, Inc. in the amount of 1, 644, 000 for the Bernal Avenue 18- Inch Water Main ( F- 4 Line) & Turnout City Council Minutes Page 3 of 5 January 16, 2024
No. 1 Improvements Project, CIP No. 24172.
2. Authorize the City Manager to enter into the project contract.
3. Authorize an increase of$ 100, 000 to the existing $ 300, 000 Purchase Order 2024001with Core and Main LP to purchasethe City-suppliedmaterialsfor Turnout No. 1.
4. Allocate $ 2,072,420 from the Water Operating and Maintenance Fund 420 reserve balance to the Bernal Avenue 18-inch Water Main ( F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172.
5. Authorize the Director of Public Works to approve and execute contract changeorder(s) for a contingencyamountof$ 247,000 (approximately15 percent of the contract) for unforeseen yet necessary related work.
9. Approve plans and specifications, review bids, and award the construction contract for Library Lighting Improvements Project, CIP No. 23493 to American Wholesale Lighting of Livermore, CA, for the low bid amount of$ 997,212 and award a professional services agreement to Dahlin Group, Inc., for the not- to- exceed amount of$ 21, 350 for construction support services
Recommendation:
1. Approve plans and specifications, review bids, and award the construction contract for Library Lighting Improvements Project, CIP No. 23493 to American Wholesale Lighting of Livermore, CA, for the low bid amount of 997,212 and awarda professionalservicesagreementto DahlinGroup, Inc., for the not- to- exceed amount of$ 21, 350 for construction support services
2. Authorize the City Manager to enter into the project contracts with American Wholesale Lighting and Dahlin Group, Inc.
3. Authorize the Director of Public Works to approve and execute contract change order( s) for a contingency amount not to exceed $ 150, 000 approximately 15 percent) that is included in the project' s funding.
MEETING OPEN TO THE PUBLIC
10. Presentationof a ProclamationrecognizingJanuary 18, 2024 as SandraJ. Wing Day in Pleasanton
CouncilmemberArkin presentedthe proclamation. RecipientSandraJ. Wing provided remarks.
11. Public Comment regarding items not listed on the agenda Vice Mayor Testa opened public comment. The following individual provided comment: Vicki LaBarge.
Vice Mayor Testa closed the public comment.
City Council Minutes Page 4 of 5 January 16, 2024
PUBLIC HEARINGS AND OTHER MATTERS
12. Receive an update on the diversity, equity, inclusion and belonging implementation plan
Recommendation: Receive an update on the diversity, equity, inclusion and belonging implementation plan.
Deputy City Manager Alexa Jeffress and Dr. Lamont Browne presented the item and responded to questions from the City Council.
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Vice Mayor Testa adjourned the meeting at 8:40 p.m.
Jocelyn K ong, ity Clerk
City Council Minutes Page 5 of 5 January 16, 2024