Tri-Valley Local Hazard Mitigation Plan; Volume 2—Planning Partner Annexes 3-10
Criterion
Jurisdiction
Ratinga
Financial resources devoted to climate change adaptation Medium Comment: While funds have not been specifically dedicated to climate change adaptation, implementation of such measures are carried forward on an as feasible basis for city projects.
Local authority over sectors likely to be negative impacted Medium Comment: The city has authority over local public streets and related infrastructure.
Public Capacity
Local residents’ knowledge of and understanding of climate risk Medium Comment: Local residents are well-informed and aware of local, regional, state-wide, and greater issues relating to climate change.
Local residents’ support of adaptation efforts Medium
Comment: Local residents are generally supportive of measures to address climate change.
Local residents’ capacity to adapt to climate impacts Low Comment: This is not known at this time.
Local economy’s current capacity to adapt to climate impacts Low Comment: This is not known at this time.
Local ecosystems’ capacity to adapt to climate impacts Low Comment: This is not known at this time.
a. High = Capacity exists and is in use; Medium = Capacity may exist but is not used or could use some improvement; Low = Capacity does not exist or could use substantial improvement; Unsure= Not enough information is known to assign a rating.
3.6 INTEGRATION REVIEW
For hazard mitigation planning, “integration” means that hazard mitigation information is used in other relevant planning mechanisms, such as general planning and capital facilities planning, and that relevant information from those sources is used in hazard mitigation. This section identifies where such integration is already in place, and where there are opportunities for further integration in the future. Resources listed at the end of this annex were used to provide information on integration. The progress reporting process described in Volume 1 of the hazard mitigation plan will document the progress of hazard mitigation actions related to integration and identify new opportunities for integration.
3.6.1 Existing Integration
Some level of integration of content from the 2018 Tri-Valley local hazard mitigation plan has already been established in the following local plans and programs:
• General Plan—Includes policies related to flooding, geotechnical concerns, wildfire, and other hazards which were updated following the completion of the 2018 HMP • Capital Improvement Plan—Includes infrastructure that incorporates climate change adaptation strategies. Additional projects were considered following the completion of the 2018 HMP. • Climate Action Plan 2.0—Increases resilience to climate change through resilience actions and greenhouse gas mitigation actions, includes information on risks to climate change. • Emergency Operations Plan—Addresses operational needs and procedures during an emergency.
Trainings and exercised focused on the identified hazards that were called out in the 2018 HMP.
3. City of Pleasanton
3-11
• Pleasanton Municipal Code—The Pleasanton Municipal Code includes development requirements that can address hazard mitigation.
3.6.2 Opportunities for Future Integration
The capability assessment presented in this annex indicates opportunities to integrate this mitigation plan with other jurisdictional planning/regulatory capabilities. Capabilities were identified as integration opportunities if they can support or enhance the actions identified in this plan or be supported or enhanced by components of this plan. The capability assessment identified the following plans and programs that do not currently integrate hazard mitigation information but provide opportunities to do so in the future:
• Capital Improvement Program—Incorporate hazard mitigation projects consistent with other adopted plans and programs.
• Pleasanton General Plan—Enhance to address hazard mitigation policies, including climate adaptation and resiliency as required by State law
• Climate Action Plan—Enhance to increase local resiliency to climate change • Emergency Operations Plan—Update to better address operational needs and procedures during an emergency
• Pleasanton Municipal Code—The Pleasanton Municipal Code includes development requirements that can address hazard mitigation, including site plan review completed with entitlements such as Design Review and Planned Unit Development review. Continue to look for opportunities to further integrate hazard mitigation goals and objectives into the Municipal Code. • Continuity of Operations Plan—Plan to ensure that agencies are able to perform essential functions during emergencies.
• Continuity of Government Plan—Plan to ensure that government continues its essential functions during emergencies
• Post Disaster Recovery Plan—Develop plan and policies for rebuilding and recovery after disasters Taking action to integrate each of these programs with the hazard mitigation plan was considered as a mitigation action to include in the action plan presented in this annex.
3.7 RISK ASSESSMENT
3.7.1 Jurisdiction-Specific Natural Hazard Event History Table 3-11 lists past occurrences of natural hazards for which specific damage was recorded in this jurisdiction Other hazard events that broadly affected the entire planning area, including this jurisdiction, are listed in the risk assessments in Volume 1 of this hazard mitigation plan.
Tri-Valley Local Hazard Mitigation Plan; Volume 2—Planning Partner Annexes 3-12
Table 3-11. Past Natural Hazard Events
Type of Event
FEMA
Disaster # Date Damage Assessment
Severe Weather & Flood EM-3591 December 31, 2022-
January 4, 2023
The Bay Area experienced repeated atmospheric river
events resulting in numerous shallow landslides, downed trees, and localized flooding. Damage Estimate: TBD
COVID-19 Pandemic DR-4482 January 20, 2020 - ongoing Staffing interruptions President’s Day Winter Storm
DR-4308 02/15/2017 Localized Flooding Impacts
Damage Estimate: N/A
Drought N/A 2013-2016 N/A
Severe Winter Storms,
Flooding
DR-1155 11/17/1996 N/A
Loma Prieta Earthquake DR-845 10/17/1989 N/A
3.7.2 Hazard Risk Ranking
Table 3-12 presents a local ranking of all hazards of concern specific to Pleasanton for which this hazard mitigation plan provides complete risk assessments. As described in detail in Volume 1, the ranking process involves an assessment of the likelihood of occurrence for each hazard, along with its potential impacts on people, property and the economy. Based on local knowledge and assessments per the Livermore-Pleasanton Fire Department’s incident report between January 1, 2020, through December 31, 2022, Pleasanton has increased the wildfire hazard to a high ranking. Mitigation actions target hazards with high and medium rankings.
Table 3-12. Hazard Risk Ranking
Rank Hazard Risk Ranking Score Risk Category
1 Earthquake 36 High
2 Wildfire 36 High
3 Severe Weather 33 Medium
4 Landslide 22 Medium
5 Dam Failure 18 Medium
6 Flood 15 Low
7 Drought 9 Low
3.7.3 Jurisdiction-Specific Vulnerabilities
Volume 1 of this hazard mitigation plan provides complete risk assessments for each identified hazard of concern.
This section provides information on a few key vulnerabilities for this jurisdiction. Available jurisdiction-specific risk maps of the hazards are provided at the end of this annex.
Repetitive Loss Properties
Repetitive loss records are as follows:
• Number of FEMA-identified Repetitive-Loss Properties: 1 • Number of FEMA-identified Severe-Repetitive-Loss Properties: 0 • Number of Repetitive-Loss Properties or Severe-Repetitive-Loss Properties mitigated: N/A • No severe repetitive losses occurred.
3. City of Pleasanton
3-13
Other Noted Vulnerabilities
No additional jurisdiction-specific issues have been identified based on a review of the results of the risk assessment, public involvement strategy, and other available resources.
3.8 STATUS OF PREVIOUS PLAN ACTIONS
Table 3-13 summarizes the actions that were recommended in the previous version of the hazard mitigation plan and their implementation status at the time this update was prepared.
Table 3-13. Status of Previous Plan Actions
Action Item from Previous Plan Status of Action
New
Action #
Action P-1—Where appropriate, support retrofitting or relocation of structures in high hazard areas, prioritizing structures that have experienced repetitive losses.
Carried over to updated plan PLE-1
Comment: This is an ongoing effort.
Action P-2—Integrate the hazard mitigation plan into other plans, ordinances and programs that dictate land use decisions in the community, including the City’s General Plan.
Carried over to updated plan PLE-2
Comment: An update to the Safety Element of the General Plan will be completed upon adoption of the updated Hazard Mitigation Plan.
Action P-3—Actively participate in the plan maintenance protocols outlined in Volume 1 of this hazard mitigation plan.
Carried over to updated plan PLE-3
Comment: This is an ongoing effort.
Action P-4—Continue to maintain good standing and compliance under the NFIP through implementation of floodplain management programs that, at a minimum, meet the NFIP requirements:
• Enforce the flood damage prevention ordinance.
• Participate in floodplain identification and mapping updates. • Provide public assistance/information on floodplain requirements and impacts.
Carried over to updated plan PLE-4
Comment: This is an ongoing effort.
Action P-5—Identify and pursue strategies to increase adaptive capacity to climate change including but not limited to the following: update and implementation of the Climate Action Plan and update the General Plan to address recent legislation and establish policies related to climate change adaptability.
Carried over to updated plan PLE-5
Comment: The City adopted an update to its Climate Action Plan in February 2022 (CAP 2.0) and will implement the CAP on an ongoing basis.
Action P-6—Tie public education on defensible space and a comprehensive defensible space ordinance to a field program of enforcement.
Carried over to updated plan PLE-7
Comment: This is an ongoing effort.
Action P-7—Prohibit construction of habitable structures within at least 50 feet of an identified active fault trace where the fault has been specifically located in site-specific geologic studies.
Carried over to updated plan PLE-8
Comment: The City has and will continue to prohibit construction of habitable structures within at least 50 feet of an active fault.
Tri-Valley Local Hazard Mitigation Plan; Volume 2—Planning Partner Annexes 3-14
Action Item from Previous Plan Status of Action
New
Action #
Action P-8—Prohibit new development of sites with structures intended for human occupancy in any landslide-prone areas unless the landslide risk can be eliminated.
Permit development in landslide prone areas only when sites can be shown to be stable during adverse conditions such as saturated soils, ground shaking, and during grading of the site for roads, installation of infrastructure, and creation of building pads.
Engineering studies shall demonstrate that structures in landslide prone areas would sustain no more damage due to slope instabilities than damage sustained by a similar building in the Pleasanton Planning Area constructed to current CBC standards and located on soils with a low susceptibility to failure when exposed to moderate ground shaking.
Carried over to updated plan PLE-9
Comment: The City has and will continue to prohibit new development of sites with structures in landslide-prone areas unless the landslide risk can be eliminated.
Action P-9—Require fire mitigation measures in new and existing developments that reduce the fire threat to the structure and occupants. Require development outside the five-minute travel time and in Special Fire Protection Areas to provide effective fire prevention measures.
Carried over to updated plan PLE-10
Comment: The City has and will continue to require fire mitigation in new and existing developments that reduce the fire threat to the structure and occupants.
Action P-10—Continue to conduct public meetings and issue press releases regarding Del Valle Dam evacuation.
Removed; no longer feasible
Comment: Hazard information outreach will be done for all natural hazards. It is not reasonable for the city to only focus on the dam inundation hazard. A new action has been included for community education and outreach for natural hazards.
Action P-11—Encourage replacing aboveground electric and phone wires and other structures with underground facilities and use the planning-approval process to ensure that, on a case-by-case basis, all new phone and electrical lines are installed underground.
Carried over to updated plan PLE-13
Comment: The City has and will continue to encourage replacement of aboveground electric and phone wires with underground facilities.
3.9 HAZARD MITIGATION ACTION PLAN
Table 3-14 lists the actions that make up the hazard mitigation action plan for this jurisdiction. Table 3-15 identifies the priority for each action. Table 3-16 summarizes the mitigation actions by hazard of concern and mitigation type.
Table 3-14. Hazard Mitigation Action Plan Matrix
Benefits New
or Existing
Assets Objectives Met Lead Agency Support Agency
Estimated
Cost
Sources of
Funding Timelinea
Action PLE-1—Where appropriate, support retrofitting, purchase or relocation of structures located in hazard areas, prioritizing those that have experienced repetitive losses and/or are located in high- or medium-risk hazard areas.
Hazards Mitigated: Dam Failure, Earthquake, Flood, Landslide, Severe Weather, Wildfire Existing 4, 5, 6, 8, 10, 12 City of Pleasanton Community Development Department,
Engineering Department
Livermore-
Pleasanton Fire
Department
High
HMGP, BRIC, FMA Short-term
3. City of Pleasanton
3-15
Benefits New
or Existing
Assets Objectives Met Lead Agency Support Agency
Estimated
Cost
Sources of
Funding Timelinea
Action PLE-2—Integrate the hazard mitigation plan into other plans, ordinances and programs that dictate land use decisions in the community, including the City’s General Plan.
Hazards Mitigated: Dam Failure, Drought, Earthquake, Flood, Landslide, Severe Weather, Wildfire Both 1, 2, 6, 8, 10, 11 City of Pleasanton Community
Development Department,
Engineering Department
Livermore-
Pleasanton Fire
Department
Low
Staff Time, General
Funds
Ongoing
Action PLE-3—Actively participate in the plan maintenance protocols outlined in Volume 1 of this hazard mitigation plan with ongoing participation and cooperation among planning partners.
Hazards Mitigated: Dam Failure, Drought, Earthquake, Flood, Landslide, Severe Weather, Wildfire Both 1, 2, 3, 4, 5, 6,
7, 8, 9, 10, 11,
12 City of Pleasanton – All
Departments
Livermore-
Pleasanton Fire
Department
Low
Staff Time, General
Funds
Short-term
Action PLE-4—Continue to maintain good standing and compliance under the NFIP through implementation of floodplain management programs that, at a minimum, meet the NFIP requirements:
• Enforce the flood damage prevention ordinance.
• Participate in floodplain identification and mapping updates. • Provide public assistance/information on floodplain requirements and impacts.
Hazards Mitigated: Flood, Dam Failure
Both 1, 4, 6, 9 City of Pleasanton, Engineering
Department
Livermore-
Pleasanton Fire
Department, Zone 7
Low
Staff Time, General
Funds
Ongoing
Action PLE-5—Identify and pursue strategies to increase adaptive capacity to climate change including but not limited to the following:
continue implementation of the CAP 2.0 and update the General Plan to address recent legislation and establish policies related to climate change adaptability.
Hazards Mitigated: Dam failure, Drought, Flood, Landslide, Severe Weather, Wildfire Both 1, 2, 5, 7, 8, 9,
10, 12
City of Pleasanton-All
Departments
Adjacent
Cities/County
Low
Staff Time, General
Funds
Short-term
Action PLE-6—Purchase generators for critical facilities and infrastructure that lack adequate backup power.
Hazards Mitigated: Earthquake, Severe Weather
Existing 8, 10 OSD None Medium
OSD Operational
Budget
Ongoing
Action PLE-7—Tie public education on defensible space and a comprehensive defensible space ordinance to a field program of enforcement.
Hazards Mitigated: Wildfire
Both 1, 2, 5, 6, 11, 12 Livermore-Pleasanton Fire
Department
City of Pleasanton Medium
Staff Time, General
Funds
Ongoing
Action PLE-8—Prohibit construction of habitable structures within at least 50 feet of an identified active fault trace where the fault has been specifically located in site-specific geologic studies.
Hazards Mitigated: Landslide, Earthquake
New 2, 4, 5, 6, 11 City of Pleasanton Community
Development Department,
Engineering Department
None Low
General Funds,
Staff time
Ongoing
Tri-Valley Local Hazard Mitigation Plan; Volume 2—Planning Partner Annexes 3-16
Benefits New
or Existing
Assets Objectives Met Lead Agency Support Agency
Estimated
Cost
Sources of
Funding Timelinea
Action PLE-9—Prohibit new development of sites with structures intended for human occupancy in any landslide-prone areas unless the landslide risk can be eliminated. Permit development in landslide prone areas only when sites can be shown to be stable during adverse conditions such as saturated soils, ground shaking, and during grading of the site for roads, installation of infrastructure, and creation of building pads. Engineering studies shall demonstrate that structures in landslide prone areas would sustain no more damage due to slope instabilities than damage sustained by a similar building in the Pleasanton Planning Area constructed to current CBC standards and located on soils with a low susceptibility to failure when exposed to moderate ground shaking.
Hazards Mitigated: Landslide, Earthquake
Both 2, 4, 5, 6, 11 City of Pleasanton Community
Development Department,
Engineering Department
None Low
General Fund,
Staff Time
Ongoing
Action PLE-10—Require fire mitigation measures in new and existing developments that reduce the fire threat to the structure and occupants. Require development outside the five-minute travel time and in Special Fire Protection Areas to provide effective fire prevention measures.
Hazards Mitigated: Wildfire
Both 2, 3, 7 Livermore-Pleasanton Fire
Department
City of Pleasanton Medium
General Fund,
Private
Development
Investment
Ongoing
Action PLE-11—Provide information to the community about natural hazards, their impacts, and measures both the city and community members may take to mitigate the impacts. Outreach may include notices on the city website, social media channels, print media, and other forms of education and awareness.
Hazards Mitigated: Earthquake, Wildfire, Severe Weather, Landslide, Dam Failure, Flood, Drought Both 1, 3, 7, 9 City of Pleasanton Public
Information Officer with
department wide input
Livermore-
Pleasanton Fire
Department
Low
General Funds Ongoing
Action PLE-12—Substantial Damage Response/Management Plan—Explore the feasibility of developing the plan. Develop the plan if deemed feasible.
Hazards Mitigated: Severe Weather, Flood
Both 1, 4, 5, 6, 8, 10 Engineering Department None Low
General Funds,
California
Adaptation Grant
Program
Short-term
Action PLE-13—Encourage replacing aboveground electric and phone wires and other structures with underground facilities and use the planning-approval process to ensure that, on a case-by-case basis, all new phone and electrical lines are installed underground.
Hazards Mitigated: Severe Weather, Landslide, Dam Failure, Flood, Wildfire Both 4, 8 Engineering Department City of Pleasanton
Community
Development
Department
Low
General Funds,
Possible PG&E
Underground Fund
Ongoing
Action PLE-14— Explore the feasibility of identifying socially vulnerable populations at the census block level. If deemed feasible, develop the dataset for future planning efforts.
Hazards Mitigated: Dam Failure, Drought, Earthquake, Flood, Landslide, Severe Weather, Wildfire Both 1, 9, 10, 12 City of Pleasanton Community
Development Department
Low
General Funds,
Staff Time
Short-term
a. Short-term = Completion within 5 years; Long-term = Completion within 10 years; Ongoing= Continuing new or existing program with no completion date
Acronyms used here are defined at the beginning of this volume.
3. City of Pleasanton
3-17
Table 3-15. Mitigation Action Priority
Action #
# of
Objectives
Met Benefits Costs
Do Benefits
Equal or
Exceed Cost?
Is Project
Grant-
Eligible?
Can Project Be Funded
Under Existing
Programs/ Budgets?
Implementation
Prioritya
Grant
Pursuit
Prioritya
1 6 High High No Yes No Medium High
2 6 Medium Low Yes No Yes High Low
3 12 Low Low Yes No Yes High Low
4 4 Medium Low Yes No Yes High Low
5 8 Medium Low Yes No Yes High Medium
6 2 High Medium Yes Yes No High High
7 6 Medium Medium Yes No Yes High Low
8 5 High Low Yes No Yes High Low
9 5 High Low Yes No Yes High Low
10 3 High Medium Yes No Yes High Low
11 4 Medium Low Yes No Yes High Low
12 6 Medium Low Yes Yes No High Medium
13 2 Medium Low Yes No Yes High Low
14 4 Low Low Yes No Yes High Low
a. See the introduction to this volume for explanation of priorities.
Table 3-16. Analysis of Mitigation Actions
Action Addressing Hazard, by Mitigation Typea
Hazard Type Prevention
Property
Protection
Public
Education &
Awareness
Natural
Resource
Protection
Emergency
Services
Structural
Projects
Climate
Resilience
Community
Capacity
Building
High-Risk Hazards
Earthquake 8, 9 1 11 6 2, 3, 14
Wildfire 10 1, 13 7, 11 7 5 2, 3, 5, 7, 14
Medium-Risk Hazards
Severe Weather 1, 12, 13 11 6, 12 5 2, 3, 5, 12,
14 Landslide 8, 9 1, 13 11 5 2, 3, 5, 14
Low-Risk Hazards
Dam Failure 4 1, 4, 13 4, 11 5 2, 3, 5, 14
Flood 4 1, 4, 12, 13 4, 11 12 5 2, 3, 5, 12,
14 Drought 11 5 2, 3, 5, 14
a. See the introduction to this volume for explanation of mitigation types.
3.10 PUBLIC OUTREACH
Table 3-17 lists public outreach activities for this jurisdiction.
Tri-Valley Local Hazard Mitigation Plan; Volume 2—Planning Partner Annexes 3-18
Table 3-17. Local Public Outreach
Local Outreach Activity Date
Number of People
Involved
CRS Program Outreach – Flood Mailers, Display in Permit Center, Library and OSD building
09/2022 5
City Website Continuous Unknown
3.11 INFORMATION SOURCES USED FOR THIS ANNEX
The following technical reports, plans, and regulatory mechanisms were reviewed to provide information for this annex.
• City of Pleasanton Municipal Code—The municipal code was reviewed for the full capability assessment and for identifying opportunities for action plan integration. • City of Pleasanton Flood Damage Prevention Ordinance—The flood damage prevention ordinance was reviewed for compliance with the National Flood Insurance Program. • City of Pleasanton General Plan—The General Plan was reviewed to identify applicable policies that promote hazard mitigation.
• City of Pleasanton Climate Action Plan—The Climate Action Plan was reviewed to ascertain approaches to achieving climate change resilience.
The following outside resources and references were reviewed:
• Hazard Mitigation Plan Annex Development Toolkit—The toolkit was used to support the identification of past hazard events and noted vulnerabilities, the risk ranking, and the development of the mitigation action plan.
• Current State Law—State law (e.g., SB 379, SB 1241) was reviewed regarding recent requirements that relate to hazards and hazard mitigation.
• State Office Department of Planning and Research, General Plan Guidelines—The Guidelines were reviewed to identify new approaches to integrating hazard planning into General Plans.
STANLEY BL
TASSAJARA
RD
VINEYARD AV
AIRWAY BL
DOUGHERTY
RD
FOOTHILLRD
SANTARITA
RD
W JACK LONDON BL
CONCANNON BL
ELCHARRO
RD
VALLEY AV
FIRST ST
HACIENDA
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SAN
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W LAS POSITAS BL
NORT H
CANYONS PW
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RD
DUBLIN BL
SUNOL
BL
COLLIER
CANYON
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E AIRWAYBL
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PORTOLA AV
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ALA MED A
CO UNTY
§¨¦680
§¨¦580
!(84
CITY OF
LIVERMORE
PLEASANTON
CRITICAL FACILITIES
(MAP 1 OF 2)
0 21
Miles
O
Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI
Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan
CITY OF
DUBLIN
!. Health and Medical
!. Food, Water, Shelter
!. Safety and Security
City Boundary
County Boundary
Dublin San Ramon
Services District
Rail
Interstate
Expressway
Major Road
Local Road
STANLEY BL
TASSAJARA
RD
VINEYARD AV
AIRWAY BL
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SANTARITA
RD
W JACK LONDON BL
CONCANNON BL
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CITY OF
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PLEASANTON
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(MAP 2 OF 2)
0 21
Miles
O
Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI
Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan
CITY OF
DUBLIN
!. Communications
!. Energy
!. Transportation
!. Hazardous Materials
City Boundary
County Boundary
Dublin San Ramon
Services District
Rail
Interstate
Expressway
Major Road
Local Road
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
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E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
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PLEASANTON
DAM FAILURE HAZARD
0 21
Miles
O
Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI, CA DWR
Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan City Boundary
Inundation Area
Rail
Interstate
Expressway
Major Road
Local Roads
Waterbody
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
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E STANLEY BL
PORTOLA AV
STONERIDGE DR
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CROAK RD
¬«84
PLEASANTON
LIQUEFACTION SUSCEPTIBILITY
0 21
Miles O Data Sources: City of Dublin, City of Livermore, City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI, USGS
Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan Very Low
Low
Moderate
High
Very High
City BoundaryWaterbody
Rail
Interstate
Expressway
Major Road
Local Roads
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
¬«84
PLEASANTON NEHRP SOILS
0 21
Miles
O
Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI, CA DWR
Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan C - Very Dense
D - Dense
E - Soft
City Boundary
Rail
Interstate
Expressway
Major Road
Local RoadsWaterbody
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
¬«84
PLEASANTON
CALAVERAS (NO) M6.86
EARTHQUAKE SCENARIO
O Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRIMap created for the 2023 Tri-Valley Local Hazard Mitigation Plan IV (Light/None)
V (Moderate/Very
Light)
VI (Strong/Light)
VII (Very
Strong/Moderate)
VIII (Severe/
Moderate-Heavy)
0 21
Miles
Intensity scale described as: (Perceived Shaking/
Potential Damage)
City Boundary
Interstate
Expressway
Major Route
Local Route
Rail
Waterbody
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
¬«84
PLEASANTON
GREENVILLE (NO) M6.86
EARTHQUAKE SCENARIO
O Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRIMap created for the 2023 Tri-Valley Local Hazard Mitigation Plan IV (Light/None)
V (Moderate/Very
Light)
VI (Strong/Light)
VII (Very
Strong/Moderate)
VIII (Severe/
Moderate-Heavy)
0 21
Miles
Intensity scale described as: (Perceived Shaking/
Potential Damage)
City Boundary
Interstate
Expressway
Major Route
Local Route
Rail
Waterbody
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
¬«84
PLEASANTON
HAYWIRED (NO) M7.05
EARTHQUAKE SCENARIO
O Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRIMap created for the 2023 Tri-Valley Local Hazard Mitigation Plan 0 21
Miles
Intensity scale described as: (Perceived Shaking/
Potential Damage)
City Boundary
Interstate
Expressway
Major Route
Local Route
Rail
Waterbody
V (Moderate/Very
Light)
VI (Strong/Light)
VII (Very
Strong/Moderate)
VIII (Severe/
Moderate-Heavy)
IX (Extreme/Heavy)
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
¬«84
PLEASANTON
LAS POSITAS (NO) M6.5
EARTHQUAKE SCENARIO
O Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRIMap created for the 2023 Tri-Valley Local Hazard Mitigation Plan 0 21
Miles
Intensity scale described as: (Perceived Shaking/
Potential Damage)
City Boundary
Interstate
Expressway
Major Route
Local Route
Rail
Waterbody
V (Moderate/Very
Light)
VI (Strong/Light)
VII (Very
Strong/Moderate)
VIII (Severe/
Moderate-Heavy)
IX (Extreme/Heavy)
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
¬«84
PLEASANTON
MT. DIABLO (NO) M6.5
EARTHQUAKE SCENARIO
O Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRIMap created for the 2023 Tri-Valley Local Hazard Mitigation Plan 0 21
Miles
Intensity scale described as: (Perceived Shaking/
Potential Damage)
City Boundary
Interstate
Expressway
Major Route
Local Route
Rail
Waterbody
V (Moderate/Very
Light)
VI (Strong/Light)
VII (Very
Strong/Moderate)
VIII (Severe/
Moderate-Heavy)
IX (Extreme/Heavy)
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES
ST
BERNAL
AV
E
VALLECITOSRD
TASSAJARA
RD
PORTO
LA
AV
HACIENDA
DR
VINEYARD AV
FOOTHILL
RD
AIRWAY BL
ELCHARRO
RD
DOUGHERTYRD
EAIRWAY BLDUBLIN BL
FOOTHILLRD
SANTARITA
RD
VINEYARD
AV
W JACK LONDON BL
MURRIETA BLVALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN
RAMON
RD
W LAS POSITAS BL
N
MURRIETA BL
NORT H
CANYONS PW
DUBLIN BL
SUNO
L
BL
COLLIER
CANYON
RD
E JACK
LONDON BL
BERNAL AV
FOOTHILLRD
HOPYARDRD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
HACIENDA
DR
W JACKLONDONBL
CROA K
RD
DUBLIN
BL
¬«84
PLEASANTON FLOOD HAZARD
0 21
Miles
O
Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI
Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan 1-Percent Annual
Chance Flood
0.2-Percent Annual
Chance Flood
City Boundary
Interstate
Expressway
Major Road
Local Roads
Rail
§¨¦580
§¨¦680
¬«84
STANLEY BL
HOLMES
ST
E
VALLECITOSRD
TASSAJARA
RD
VINEYARD AV
AIRWAY BL
ELCHARRO
RD
DOUGHERTYRD
EAIRWAY BL
FOOTHILLRD
SANTARITA
RD
W JACK LONDON BL
MURRIETA BLVALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN
RAMON
RD
W LAS POSITAS BL
N
MURRIETA BL
NORT H
CANYONS PW
DUBLIN BL
SUNO
L
BL
COLLIER
CANYON
RD
E JACK
LONDON BL
BERNAL AV
HOPYARDRD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROA K
RD
PLEASANTON SUSCEPTIBILITY
TO DEEP-SEATED LANDSLIDES
0 10.5
MilesO
Data Sources: City of Dublin, City of Livermore, City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI, CGS Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan Waterbody
RailLow
Moderate
High
Very High
Interstate
Expressway
Main Route
Local Route
City Boundary
County Boundary
§¨¦
580
§¨¦
680
STANLEY BL
HOLMES ST
E VALLECITOS RD
TASSAJARA RD
VINEYARD AV
AIRWAY BL
EL CHARRO RD
DOUGHERTY RD
E AIRWAY BL
FOOTHILL RD
SANTA RITA RD W JACK LONDON BL
MURRIETA BL
VALLEY AV
FIRST ST
CONCANNON BL
HACIENDA DR
SAN RAMON RD
W LAS POSITAS BL
N MURRIETA BL
NORTH CANYONS PWDUBLIN BL
SUNOL BL
COLLIER CANYON RD
E JACK LONDON BL
BERNAL AV
HOPYARD RD
OWENS DR
E STANLEY BL
PORTOLA AV
STONERIDGE DR
E VINEYARD AV
CROAK RD
¬«84
WILDFIRE HAZARD SEVERITY
ZONES
0 21
Miles
O
Data Sources: City of Dublin, City of Livermore,
City of Pleasanton, Dublin San Ramon Services District, Alameda County, ESRI
Map created for the 2023 Tri-Valley Local Hazard Mitigation Plan Waterbody
Fire Severity
Very High
High
City Boundary
Interstate
Expressway
Major Road
Local Roads
Rail
3650 SCHRIEVER AVENUE MATHER, CA 95655
LOCAL MITIGATION PLANNING UNIT
GAVIN NEWSOM
GOVERNOR
NANCY WARD
DIRECTOR
O
ctober 31, 2023
Al
ison Kearns
Risk Analysis Branch Chief
Mitigation Division
Federal Emergency Management Agency, Region IX
1111 Broadway Street, Suite 1200
Oakland, California 94607
S
ubject: Tri-Valley Multi-Jurisdiction Local Hazard Mitigation Plan D
ear Ms. Kearns:
T
he California Governor’s Office of Emergency Services (Cal OES) is forwarding the Multi-Jurisdiction Local Hazard Mitigation Plan for Tri-Valley for formal review. The documents were transmitted to FEMA electronically.
I
f you have any questions, please contact me at (916) 845-8531 or Tina Phan, Emergency Services Coordinator, Local Mitigation Planning Division, at (916) 539-1625.
S
incerely,
V
ICTORIA LAMAR-HAAS, Chief
Local Mitigation Planning Unit
En
closures
cc: Su
san Frost, City of Livermore Planning Division
ATTACHMENT 3
U.S. Department of Homeland Security
FEMA Region 9
1111 Broadway, Suite 1200
Oakland, CA 94607-4052
www.fema.gov
December 15, 2023
Jake Potter
Associate Planner
City of Livermore
1052 South Livermore Avenue
Livermore, CA 94550
Dear Jake Potter:
The Federal Emergency Management Agency (FEMA) has completed its review of the Tri-Valley Local Hazard Mitigation Plan 2023 and has determined that this plan is eligible for final approval pending its adoption by all participating jurisdictions. Please see the enclosed list of approvable pending adoption jurisdictions.
Formal adoption documentation must be submitted to FEMA Region 9 by at least one participating jurisdiction within one calendar year of the date of this letter, or the entire plan must be updated and resubmitted for review. FEMA will approve the plan upon receipt of the documentation of formal adoption.
Once the plan is approved, each participating jurisdiction must adopt the plan within five calendar years of the date of the approval. The adoption of the plan by each jurisdiction ensures that jurisdiction’s continued eligibility for funding under FEMA’s Hazard Mitigation Assistance (HMA) programs. All requests for funding, however, will be evaluated individually according to the specific eligibility, and other requirements of the particular program under which applications are submitted.
If you have any questions regarding the planning or review processes, please contact the FEMA Region 9 Hazard Mitigation Planning Team at [email protected].
Sincerely,
for: Alison Kearns
Planning and Implementation Branch Chief
Mitigation Division
FEMA Region 9
XING LIU
Digitally signed by XING
LIU
Date: 2023.12.14 17:31:36
-08'00'
ATTACHMENT 4
Tri-Valley Local Hazard Mitigation Plan 2023, APA Notice December 15, 2023
www.fema.gov
Enclosures (2)
Tri-Va
lley Plan Review Tool, dated December 15, 2023
Status of Participating Jurisdictions, dated December 15, 2023 cc:
Ron Miller, Acting State Hazard Mitigation Officer, California Governor’s Office of Emergency Services
Robyn Fennig, Planning Division Chief, California Governor’s Office of Emergency Services
Victoria LaMar-Haas, Hazard Mitigation Planning Chief, California Governor’s Office of Emergency Services
Status of Participating Jurisdictions as of December 15, 2023 Jurisdictions – Adopted and Approved
# Jurisdiction Date of Adoption
1 2
3 4
5 6
Jurisdictions – Approvable Pending Adoption
# Jurisdiction
1 City of Dublin
2 City of Livermore
3 City of Pleasanton
4 Dublin San Ramon Services District
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON ADOPTING THE 2023 TRI-VALLEY LOCAL HAZARD MITIGATION PLAN
WHEREAS, the Tri-Valley area has exposure to natural hazards that increase the risk to life, property, environment and the economy; and
WHEREAS, proactive mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life and property; and
WHEREAS, the federal Disaster Mitigation Act of 2000 (Public Law 106-390) established requirements for pre- and post-disaster hazard mitigation programs; and WHEREAS, the City of Pleasanton adopted the last update to the Local Hazard Mitigation Plan in 2018, with the plan subject to update every five year; and WHEREAS, the cities of Pleasanton, Dublin, Livermore, and the Dublin San Ramon Services District (Planning Partners) have collaborated to draft the 2023 Tri-Valley Local Hazard Mitigation Plan (LHMP) update; and
WHEREAS, the Planning Partners have completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing, evaluating and revising this strategy.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. Adopts in its entirety Volume I and the Introduction and Pleasanton Annex (Chapter 3), and the appendices of Volume II of the 2023 Tri-Valley Local Hazard Mitigation Plan.
SECTION 2. Will use the adopted and approved portions of the Hazard Mitigation Plan to guide pre- and post- disaster mitigation of the hazards identified.
SECTION 3. Will coordinate the strategies identified in the Hazard Mitigation Plan with other planning programs and mechanisms under its jurisdictional authority.
SECTION 4. Will continue its support of the on-going mitigation efforts and continue to participate in the Planning Partnership as described by the Hazard Mitigation Plan.
SECTION 5. Will help to promote and support the mitigation successes of all Planning Partners.
SECTION 6. The City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on February 20, 2024.
ATTACHMENT 5
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 20th day of February 2024, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
___________________________
Daniel G. Sodergren, City Attorney
Item #6
CITY COUNCIL AGENDA REPORT
February 20, 2024
Community Development
TITLE: AUTHORIZE A GRANT APPLICATION FOR $15,300,000 IN UNITED STATES
DEPARTMENT OF TRANSPORTATION REBUILDING AMERICAN
INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) GRANT FUNDS FOR THE I-680 AT SUNOL BOULEVARD INTERCHANGE
MODERNIZATION PROJECT, CIP 15551
SUMMARY
The United States Department of Transportation (US DOT) issued a Notice of Funding Opportunity for the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant for the I-680 at Sunol Boulevard Interchange Modernization Project, CIP 15551. The RAISE grant will be awarded on a competitive basis for eligible projects that will have a significant local or regional impact and advance the priorities of safety, equity, climate, sustainability, and workforce development. The Infrastructure Investment and Jobs Act – Bipartisan Infrastructure Law authorized and appropriated $1.5 billion for the RAISE grant for federal fiscal year 2024. This agenda item requests City Council approval to submit an RAISE grant application in the amount of $15,300,000. Applications are due to the US DOT on February 28, 2024.
RECOMMENDATION
Authorize the submittal of a federal grant application to the US DOT for the RAISE grant in the amount of $15,300,000 for the I-680/Sunol Boulevard Interchange Modernization Project, CIP 15551.
BACKGROUND
Pleasanton regularly receives competitive grant funding notices from various sources, including the Alameda County Transportation Commission, Metropolitan Transportation Commission, California Department of Transportation (Caltrans), US Department of Transportation, and the City’s Senate and Congressional representatives. Staff closely reviews these opportunities and pursues grants based on numerous factors, including but not limited to: project eligibility, selection criteria, funding need, staff availability, and likelihood of award.
Over the last three years, the City has applied for eleven competitive grants totaling $42,169,000. Thus far, the City has been awarded six grants totaling $18,783,898 for a range of projects including the I-680/Sunol Interchange, the West Las Positas Multimodal Reconstruction Project, and the I-580 Overcrossing Pedestrian and Bicycle improvement Project.
The City has been awarded $8,650,000 in grant funds to support the I-680/Sunol Boulevard Interchange Modernization Project; another $890,000 is expected in federal earmark funds upon Congressional approval.
Rebuilding American Infrastructure with Sustainability and Equity Grant The Infrastructure Investment and Jobs Act – Bipartisan Infrastructure Law authorized $1.5 billion to be awarded by the US DOT in fiscal year 2024 for local and regional project assistance grant programs; one such program is the RAISE grant. Similar to the prior federal BUILD and TIGER grant programs, RAISE is a multi-year capital and planning improvement program that allows for state, local, and regional agencies to invest in surface transportation to improve safety, economic strength and global competitiveness, equity, and climate sustainability. The application deadline for fiscal year 2024 is February 28, 2024.
Sunol Interchange Improvement Project
The I-680/Sunol Boulevard interchange is the city’s southernmost access to I-680 and experiences a high volume of morning peak hour traffic that causes recurring congestion along Sunol Boulevard and on I-680. The Sunol Boulevard ramp intersections also experience a high volume of broadside collisions. A modification to the interchange is necessary to improve safety and reduce congestion.
The project will reconstruct the westbound to southbound loop ramp, including the bridge section, to allow for two lanes to enter I-680 southbound. The project will also make pedestrian and bicycle improvements along Sunol Boulevard and construct traffic signals at each of the ramps. Installation of traffic signals as part of the interchange project will improve safety and reduce accidents. The reconstruction of the loop ramp and bridge section will improve congestion and reduce the bottleneck that occurs on the freeway mainline.
Local interchange improvements, although located in Caltrans' right-of-way, are always funded by the local agency. Any improvements to the interchange must be completed through the Caltrans project development process. This process includes four phases:
1. Project Initiation Document (PID)/Project Study Report (PSR)
2. Preliminary Analysis & Environmental Document (PA&ED)
3. Detailed Design
4. Construction
The City completed the PID/PSR in 2020. Upon completion of the PID, work began on the environmental document, which is approaching final approval as a Mitigated Negative Declaration.
DISCUSSION
The I-680 at Sunol Boulevard Interchange Modernization Project makes significant improvements to Sunol Boulevard, the Sunol interchange, and I-680. The estimated total project cost for design and construction is approximately $31 million, which includes an anticipated $26.5 million in future construction costs. This project is identified in the City’s Traffic Impact Fee program, and the four-year CIP includes $6,627,212 in Traffic Impact Fee (TIF) funding for this project. Past approved funding and expenditures toward the design of this project total an additional $1,834,448 of TIF funds. Staff has pursued outside funding for project design and construction and was recently included in the 2024 STIP, with construction funding awarded in the amount of $6 million (available for appropriation in FY2027/2028).
Additionally, approximately $890,000 in federal earmarks for construction are also pending approval.
The RAISE grant is a competitive grant; candidate RAISE-funded projects are evaluated on how positively a project can affect eight merit criteria:
• Safety
• Environmental Sustainability
• Quality of Life
• Mobility and Community Connectivity
• Economic Competitiveness and Opportunity
• State of Good Repair
• Partnership and Collaboration
• Innovation.
The I-680/Sunol Interchange Modernization project is well-positioned to be competitive in the merit criteria; additionally, the recent award of 2024 STIP funds helps improve RAISE grant competitiveness as it demonstrates state partnership in an impactful community project.
Local matching funds of no less than 20 percent of project cost are typically required for federal grants such as RAISE. If the City were to be awarded the full grant amount, an estimated local match of $5.3 million would be required. The City’s existing allocation of TIF and STIP funds would qualify to meet the local matching requirement. Thus, additional local matching funds would not be necessary.
Staff is reaching out to obtain support letters from Caltrans, Alameda County Transportation Commission, the Tri-Valley Transportation Council, and U.S. Congressional and Senate Representatives. This project has received support previously from Congressional Representative Swalwell’s office and staff is confident that an additional support letter will be received prior to the RAISE grant submission deadline.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is an administrative matter of City business.
OUTREACH
No outreach was conducted, as this item is an administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic goals of Funding our Future, Strategy 2 - Identify expanded and new revenue sources to address significant infrastructure needs, and Investing in our Environment, Strategy 1 - Implement the four-year CIP to complete design and construction of budgeted capital projects. This action will allow the opportunity for the City to receive significant new grant funding in support of a planned capital improvement project.
FISCAL IMPACT
The I-680 Sunol Interchange Modernization Project has a total estimated project cost of $31,000,000. To date, the City has been awarded $2,650,000 in Tri-Valley Transportation Development Fee (TVTDF) funds, $6,000,000 in State Transportation Improvement Program
(STIP) funds (eligible for appropriation in FY2027/2028), and has also budgeted a total of $8,461,660 in TIF funds towards this project. $1,834,448 of the total TIF allocation has been expended for design costs in prior fiscal years, leaving $6,627,212 in TIF allocation for fiscal years 2024-2027. The table below outlines the approved and anticipated funding sources for the project.
Fund Source Funding Amount
Pleasanton Traffic Impact Fee $8,461,660
($1,834,448 in past expenditures and
$6,627,212 in current and future allocated
funding through FY27)
TVTDF $2,650,000
STIP
(approved for appropriation in FY27/28)
$6,000,000
Federal Earmark
(pending Congressional approval)
$890,000
RAISE Grant Request $15,300,000
TOTAL $33,301,660
($1,834,448 in past expenditures and
$31,467,212 in current and future allocated
funding through FY27)
The application of $15,300,000 in RAISE grant funds would increase the available funding for the project to $31,467,212 if fully awarded, and complete funding for the project.
Should the City be awarded RAISE grant funds, staff will return to Council at a future date to seek approval to enter into a funding agreement with the US DOT, and request authorization for any necessary budget actions.
Prepared by: Submitted by: Approved by:
Cedric Novenario, Senior
Transportation Engineer
Ellen Clark, Director of Community
Development
Gerry Beaudin, City
Manager
Attachments:
None
Item #7
CITY COUNCIL AGENDA REPORT
February 20, 2024
Community Development
TITLE: RECEIVE INFORMATION AND APPROVE RECOMMENDATION THAT A
PARCEL ON WEST JACK LONDON BOULEVARD IN UNINCORPORATED
ALAMEDA COUNTY BE MOVED INTO THE CITY OF LIVERMORE SPHERE OF
INFLUENCE, AND THAT PARCEL AND ANOTHER PARCEL ON EAST STANLEY
BOULEVARD BOTH BE ANNEXED BY THE CITY OF LIVERMORE
SUMMARY
Three sites, known as SMP-38, SMP-39 and SMP-40, are vacant former quarry sites located in unincorporated Alameda County, located south of West Jack London Boulevard between El Charro Road and Isabel Avenue, and between the city limits of Pleasanton and Livermore.
SMP-38 and SMP-39 are located within the City of Pleasanton’s Sphere of Influence (SOI) while SMP-40 is located within Livermore’s SOI.
In September 2021, the City of Livermore received applications for the annexation and development of SMP-39 and SMP-40 with commercial/light industrial uses, and an associated request to amend the respective SOIs for SMP-38 and SMP-39 such that all three sites would be within Livermore’s SOI, to allow for their annexation into Livermore. (Since initial receipt of the application, at Pleasanton’s request, the application has been amended to no longer include a SOI adjustment for SMP-38, which lies closest to Pleasanton.)
Livermore will be holding public hearings with its Planning Commission and City Council in February and March 2024 to consider approval of the proposed development. Livermore’s approvals would allow the SOI adjustment and annexation requests for SMP-39 and SMP-40 to be forwarded to the Alameda County Local Area Formation Commission (LAFCO), the body charged with approval of interjurisdictional boundary changes. Livermore has requested the Pleasanton City Council consider a positive recommendation to LAFCO for support of the SOI amendment and annexation of SMP-39 and SMP-40 to Livermore.
Livermore staff has been in close communication with Pleasanton staff throughout the application process, and has provided City staff several opportunities to review and provide comments on the proposed development and its associated CEQA document. Pleasanton staff has found no significant issues with the proposal that would negatively affect Pleasanton.
Based on SMP-39 and SMP-40’s adjacency to existing Livermore development, proposed industrial use and traffic improvements that address Pleasanton circulation concerns, staff is recommending the City Council support Livermore’s proposed SOI amendments and annexation request.
RECOMMENDATION
Receive information and consider the recommendation that the vacant parcel known as SMP- 39 in unincorporated Alameda County be removed into the SOI of Livermore and that SMP-39, along with the parcel known as SMP-40, located further east, both be annexed by the City of
Livermore.
BACKGROUND
Much of the unincorporated area between Pleasanton and Livermore comprises current and former aggregate mining sites, identified by Surface Mining Permit (SMP) numbers. SMP- 38,SMP-39 and SMP-40 are three such former surface mining sites, vacant and under private ownership, located south of West Jack London Boulevard (See Figure 1).
Figure 1: Project Site Locations and Surrounding
Inset Area from Figure 1, Above
At various times in recent years, the owners of SMP-38, SMP-39 and SMP-40 have approached both the City of Pleasanton and the City of Livermore seeking to develop the properties with industrial uses. While Pleasanton engaged in initial discussions, the direction to the property owner was to defer the planning and land use for these sites to the East Pleasanton Specific Plan process, which at the time was expected to proceed within 1-2 years. Since that planning has not proceeded, Pleasanton has not established a preferred land use or other policies regarding these parcels, beyond that indicated via their relationship to various planning boundaries (see discussion below).
More recently, in June 2020, City of Livermore staff approached the City of Pleasanton, expressing interest in annexing and considering approval of future industrial development proposed by the property owner on the subject parcels. The initial proposal included annexation into the City of Livermore and, in various phases over time, development of the three sites with light industrial uses. As described below, a proposal for annexation to Livermore would necessitate adjustment of Pleasanton’s Sphere of Influence (SOI), which includes SMP-38 and SMP-39.
A formal application was submitted to Livermore in September 2021 for the annexation of SMP-39 and SMP-40. The development of SMP-39 includes a total of up to six light industrial buildings, consisting of up to approximately 755,500 square feet (sf) of new building space, and associated internal roadways, parking, landscaping, utilities, and other improvements.
The development for SMP-40 includes the development of two industrial buildings containing up to approximately 759,275 sf of new building space with related internal roadways, parking, landscaping, utilities, and other improvements. The proposed project would include frontage improvements along SMP-39 and right-of-way dedication for the ultimate buildout of West Jack London Boulevard.
No development plan was proposed for SMP-38, but the long-term intention indicated by Livermore was to also annex and develop this property within Livermore; annexation would also necessitate an SOI amendment. During project review, and based on feedback from Pleasanton staff, SMP-38 is no longer part of the application or proposal to amend the SOI.
However, to the extent it has a relationship to the other properties and a bearing on the Council’s decision, it is discussed below.
With Livermore staff and CEQA review now complete, the project is scheduled to come to public hearings with Livermore’s Planning Commission and City Council in February and March, respectively. Then thereafter to Alameda County LAFCO for a public hearing.
Political Boundaries
Several established boundaries are relevant to the disposition of the parcels/properties in question, including the Sphere of Influence, Planning Area, Urban Growth Boundary, and City Limits. Figure 2 shows the location of the three parcels, relative to these boundaries for Livermore and Pleasanton, respectively. Table 1 summarizes each of these boundaries for both Pleasanton and Livermore.
• Sphere of Influence: Both Livermore and Pleasanton have designated Spheres of Influence (SOIs). California Government Code §56076 defines a sphere of influence as a plan for the probable physical boundaries and service area of a local agency, as determined by LAFCO. LAFCO most recently adopted Pleasanton’s SOI, and that of all jurisdictions within Alameda County, in January 2018. Per these adopted boundaries, SMP 38 and SMP 39 are located inside Pleasanton’s SOI and outside Livermore’s SOI.
SMP 40 is within the SOI of Livermore.
• Planning Area: In accordance with California Government Code §65300, the planning area encompasses an area within which the city designates the future use of land “bearing a relation to the city’s planning.” In this case, all three parcels are outside Pleasanton’s Planning Area, but inside Livermore’s Planning Area.
• City Limits: The City limits reflect the lands currently a part of the incorporated City of Pleasanton (or Livermore). As noted, all of the parcels are outside both the City Limits of Pleasanton and Livermore.
• Urban Growth Boundary (UGB): The Pleasanton General Plan indicates the urban growth boundary is a line distinguishing land generally suitable for urban development from land generally suitable for long-term open-space protection. The intent of the UGB is to permanently define the line beyond which urban development may not occur. The City's 1996 General Plan established a UGB and Pleasanton voters ratified the UGB with approval of Measure FF, also in 1996. All three parcels are outside Pleasanton’s UGB and inside Livermore’s UGB.
Figure 2: City Boundaries, Planning Areas and UGBs
Table 1: Summary of Planning and Jurisdictional Boundaries
Each county has a LAFCO. Alameda County LAFCO describes itself as: “LAFCO is a state- mandated local agency that oversees boundary changes to cities and special districts, the formation of new agencies including incorporation of new cities, and the consolidation of
existing agencies.” As such, Alameda County LAFCO is the body responsible for approving boundary changes and annexations between jurisdictions in the county. It is governed by a Board of Commissioners that currently includes representatives from the City Councils of Pleasanton, Livermore, and Dublin, the Alameda County Board of Supervisors, several County Special Districts, and two at-large members. Mayor Brown currently serves on the LAFCO Commission as commission chair.
SMP-38 and SMP-39 are located within Pleasanton’s SOI, indicating the intent for these two parcels to be annexed to Pleasanton when developed. Accordingly, for Livermore to annex these parcels, modification of the two cities’ SOIs is required. Both modification of the SOI and annexation are actions requiring LAFCO approval. Although LAFCO is solely responsible for approving SOI amendments (i.e., City approval is not a pre-requisite for approval of an SOI amendment), its governing regulations strongly encourage collaboration and consensus among LAFCO, and affected cities, the County, property owners and others in establishing SOIs.
SMP-40 is within Livermore’s SOI; hence, its annexation to Livermore would not require Pleasanton agreement, although the City’s comments or concerns would be taken into account by the LAFCO Board when making a decision regarding annexation.
All three properties are located outside Pleasanton’s Planning Area. The parcels are not specifically discussed in the Pleasanton General Plan. Nevertheless, the General Plan does acknowledge that the quarry land between the city limits of Pleasanton and Livermore provides a valuable separator between the two cities.
Table 2 summarizes the Pleasanton, Livermore, and Alameda County General Plan land use designations for the three parcels.
Table 2: General Plan Land Use Designations
DISCUSSION
Livermore’s staff has been in regular communication with Pleasanton staff during the course of processing the application and has invited comments and feedback from City staff during that process. City staff has reviewed the application materials in detail, as well as the Draft EIR that was prepared and circulated between August 30, 2023, and October 13, 2023. In staff’s review, no adverse environmental effects or traffic impacts would result from development of the parcels. The projects, when developed, would include a number of mitigations including the
widening and improvement of Jack London Boulevard to accommodate project and other traffic. Additionally, Livermore's City Council will review and certify the prepared EIR and use it as the basis for subsequent LAFCO approvals.
On review of Livermore’s proposal, staff believes the development of SMP-39 and SMP-40 within the City of Livermore has merit. Both properties are contiguous to Livermore City Limits, whereas several intervening (unincorporated) parcels separate them from the Pleasanton City Limit. As outlined above, while SMP-39 is included in Pleasanton’s SOI, it is outside Pleasanton’s adopted Urban Growth Boundary and Planning Area; whereas it is within the equivalent boundaries for Livermore.
The two parcels would most readily be served by utilities within the City of Livermore, rather than from Pleasanton. The availability of utilities in that easterly area from Pleasanton is unknown at this time, and will likely be dependent on the development outcomes for intervening parcels that lie between the subject properties and Pleasanton. The City is currently processing an application for annexation and development of a 20.4-acre parcel immediately to the east of the Pleasanton City Limits, within the UGB, owned by USL/Steelwave. While, if approved, this annexation would reduce the size of the future annexation area needed to connect SMP-39 to Pleasanton, such annexation would involve the intervening SMP-38 as well as a series of small parcels, with multiple landowners, the majority of whom would have to agree to annexation. The proposed SOI change would retain the parcel closest to Pleasanton (SMP-38) within the current SOI, giving the City discretion to determine the most appropriate disposition of this site in the future.
The largest factor weighing against support for the project is the hypothetical loss of property tax and sales tax that could come to Pleasanton if the properties were inside the City limit.
However, given that these parcels lie outside the UGB (potentially requiring voter approval to modify or expand the UGB, by necessity they require annexation. Given these obstacles, and factors outlined above, the likelihood of the parcels developing in Pleasanton in the foreseeable future is very low. The City has not relied on projected revenue from development of these sites in any long-range financial forecasts.
If the City Council agrees with staff’s analysis that it is logical for SMP-39 to be moved into Livermore’s SOI, and that both SMP 39 and SMP-40 be annexed to Livermore for the proposed industrial development, then the City Manager will provide such a letter to Livermore and LAFCO.
If the SOI amendment is approved by Alameda LAFCO, the next time the City Council amends the General Plan for another project, staff will also include a consistency amendment to Page 1-10 and Figure 1-1 which describes/illustrates the SOI, to reflect the SOI changes. Combining General Plan amendments is necessary because state law limits the City to only four amendments each year of any element of the General Plan. (See Cal. Government Code 65358(b)).
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The City of Livermore, as lead agency prepared and circulated a Draft Environmental Impact Report, on which Pleasanton staff had the opportunity to review and provide comments. The Livermore CIty Council will consider certification of the Final EIR as part of its approvals of the proposed development and annexation. The EIR will also be used
by LAFCO in its consideration of the SOI amendment and annexation requests. No further environmental review is required by the City of Pleasanton to support the requested recommendation by the Pleasanton City Council.
EQUITY AND SUSTAINABILITY
Not applicable; this is a routine item of City business.
OUTREACH
Not applicable; this is a routine item of City business.
STRATEGIC PLAN ALIGNMENT
Not applicable; this is a routine item of City business.
FISCAL IMPACT
Moving SMP-39 into the SOI of Livermore would allow Livermore to annex the site, and in so doing, benefit from a share of increased property tax, sales tax, etc., generated from future development of the site. To the extent Pleasanton may have similarly desired to annex the site, the decision would forego any additional incremental revenues for Pleasanton that may be generated by these parcels. However, Pleasanton would also be required to provide City utilities and public services to these sites, which would offset such revenues. Further, when an unincorporated site is annexed to a city, a negotiation occurs between the county and the annexing city, to determine how taxes will be shared between the two agencies.
Since these agreements have not been developed, nor has a fiscal impact evaluation been prepared, it is not possible to place a precise figure on the relative costs and benefits of annexation of SMP-39 to Livermore versus Pleasanton. It should be noted that, while an important consideration, the financial implications are just one consideration among many whether the City should support the proposal, including the location of the parcel, and the likelihood and feasibility of annexation by Pleasanton in the foreseeable future, as outlined elsewhere in this report.
Prepared by: Submitted by: Approved by:
Jenny Soo, Associate
Planner
Ellen Clark, Director of Community
Development
Gerry Beaudin, City
Manager
Attachments:
None
Item #8
CITY COUNCIL AGENDA REPORT
February 20, 2024
Finance
TITLE: ACCEPT THE MONTHLY DISBURSEMENTS AND INVESTMENT REPORT FOR DECEMBER 2023
SUMMARY
Attached is the City of Pleasanton monthly disbursements and investment report for December 2023.
RECOMMENDATION
Accept claim disbursements in the amount of $19,311,621 and the investment report for the month of December 2023.
BACKGROUND
The City's Investment Policy requires the Director of Finance to submit a monthly transaction report to the City Council within 60 days of the end of the reporting period in accordance with California Government Code Section 53607.
The Investment Policy also requires the Director of Finance to submit a quarterly report to the City Council on the status of the City's investment portfolio no later than 45 days after the end of each month. This report shall include the types of investments, the amount of money invested with various institutions, purchase and maturity dates, and yield on investments. The Director of Finance certifies that the investment portfolio is in compliance with the investment policy and that it will meet cash flow needs for the next six months. This report also includes check and electronic payment information for December 2023.
DISCUSSION
The book value of the City's primary investment portfolio increased by $32.0 million from $218.5 million to $250.5 million during the last quarter ending December 31, 2023. This increase was primarily due to a large property tax payment from the county and sales tax payments from the state. The fiscal year-to-date effective rate of return on the portfolio was 1.49 percent. The average days to maturity (ADM) decreased from 761 days on September 30, 2023, to 594 days on December 31, 2023.
The City's investment in the Local Agency Investment Fund (LAIF) increased to $59.0 million from $27.0 million last quarter ending December 31, 2023. The quarterly LAIF apportionment interest rate was 4.00 percent with ADM of 230 days. The average monthly effective yield was 3.93 percent in December, 3.84 percent in November, and 3.67 percent in October. During the quarter, no security was matured. As of December 31, 2023, approximately 63.3 percent of the total portfolio consisted of federal agency securities, while the LAIF investment was 24.8 percent of the portfolio. Corporate notes accounted for 11.3 percent of the portfolio.
As of December 31, 2023, the effective rate of return on the portfolio was 1.49 percent, a
decrease of 0.03 percent from 1.52 percent from last quarter and an increase of 0.27 percent from
1.22 percent reported at the same time last year. During the second quarter of FY 2023/24, no securities were purchased or matured. Staff continued to be conservative regarding investment.
Staff will continue to monitor cash inflows and outflows, taking into consideration anticipated construction costs for large capital projects and unexpected events.
The Federal Reserve (the Fed) has been raising interest rates since March 2022. In 2022, the Fed raised rates 7 times for a total of 425 basis points. In 2023, the Fed raised another 100 basis points in total, resulting in even higher comparative market rates. Most of the securities in the City’s investment portfolio were purchased before the rate hikes, and the overall investment return is expected to be lower than the market rates in the near term. As securities mature and funds are reinvested, the City will be able to achieve higher investment returns.
As of December 31, 2023, the primary investment portfolio, exclusive of money market accounts and LAIF was held in third party safekeeping for the benefit of the City of Pleasanton at Bank of New York Mellon. Bank of New York Mellon is a contractual agent for the City of Pleasanton. All investments in the portfolio are authorized by State of California Government Section 53600 et.
Seq. and the City's investment policy. Below is the list of securities with rating below AA- and Aa3
Section 115 Trust Fund:
In June 2018, the City Council approved the investment of $28.0 million of various reserves into a Section 115 Trust Fund to help smooth the pension liabilities which are expected to grow in the long run. The investment is made into two separate portfolios, the first one for $6.7 million into a Conservative portfolio which is available to pay the annual unfunded liabilities if necessary, and the second one for $21.3 million into a long-term Capital Growth portfolio.
In February 2020, City Council authorized Finance staff to deposit to and withdraw from the Conservative portfolio an additional amount up to the total annual required CalPERS payment. In March and June 2020, two additional $5.0 million contributions were deposited into the Conservative portfolio for a total of $16.7 million deposited into the Conservative portfolio.
As presented in the chart below, the Conservative portfolio balance was $18.9 million at the end of
December 31, 2023, an increase of $0.07 million from the prior quarter. The Conservative portfolio investment return for the quarter ended December 31, 2023 was 4.01 percent, and the inception- to-date annualized return was 4.06 percent.
The second portfolio (Capital Growth) addresses the longer-term pension liabilities with initial investment of $21.3 million. The focus of this portfolio is to earn a higher rate of return over the next ten years or so before we need to draw upon it.
The Capital Growth portfolio balance was $29.7 million at the end of December 31, 2023, an increase of $2.67 million from the prior quarter. The Capital Growth portfolio quarterly investment return was 9.97 percent, and the inception-to-date annualized return was 9.12 percent.
The two portfolios total $48.6 million, which are held by a third party for the benefit of the City of Pleasanton at US Bank. US Bank is the contractual agent for PARS trust investments that are managed by Highmark Capital Management.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine administrative matter of City business.
OUTREACH
No outreach was conducted, as this item is a routine administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is a routine administrative matter of City business.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Prepared by: Submitted by: Approved by:
Thinh Lucero, Supervising
Senior Accountant
Susan Hsieh, Director of Finance
Gerry Beaudin, City
Manager
Attachments:
1. Disbursement and Investment Report
DECEMBER 2023 DISBURSEMENTS
CHECK REGISTER*
DATE CHECK NUMBER AMOUNT
12/1/2023 58478-58646 2,432,593$
12/4/2023 58663 175,000
12/8/2023 58664-58831 3,553,230
12/14/2023 58847-58969 1,033,573
12/15/2023 58979 39,000
12/21/2023 58980-59121 1,273,640
12/21/2023 59129 72,451
12/29/2023 59130-59249 1,939,211
10,518,698$
ACH PAYMENTS
DATE CHECK NUMBER AMOUNT
12/1/2023 58647-58662 217,912$
12/8/2023 58832-58846 3,760,052
12/14/2023 58970-58978 412,583
12/21/2023 59122-59128 51,802
12/29/2023 59250-59257 133,880
Payroll & Tax related ACH Payments 828,790
5,405,019$
WIRE TRANSFERS AMOUNT
Wire Transfers 41,000,000 $
Investment of Funds (41,000,000)
-$
PAYROLL TRANSFERS
DATE AMOUNT
12/14/2023 1,681,789 $
12/28/2023 1,706,114
3,387,904$
TOTAL DISBURSEMENTS 19,311,621$
* Detailed registers available upon request.
$236,757,440
1.49%
594
*Based on Market value
Total Market Value
Effective Rate of Return
Portfolio Snapshot
Average Days to Maturity
Portfolio Characteristics
December 31, 2023
24.8%0.2%4.4%66.7%3.9%Assigned Credit Ratings of InvestmentsLAIFFDICAAAAAA - 20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,0000-1 1-2 2-328.3%21.7%50.0%Maturity Distribution
0.3%
24.8%
11.3%
1.2%
62.1%
0.4%Sector Allocation*
Certificates of Deposit - Bank
LAIF
Medium Term Notes
Federal Agency Issues - Coupon
Federal Agency Issues - Callable
Supranationals
CITY OF PLEASANTON
Portfolio Management
December 31, 2023
City of Pleasanton
Portfolio Summary
% of
Portfolio
Book
ValueInvestments
Market
Value
Par
Value
Days to
MaturityTerm
YTM
360 Equiv.
YTM
365 Equiv.
Certificates of Deposit - Bank 491,206.57 5600.20 2.110106491,206.57491,206.57 2.139 LAIF 59,000,000.00 123.56 3.875158,619,044.7359,000,000.00 3.929 Medium Term Notes 28,578,889.47 1,78811.41 1.58551426,825,757.2027,970,000.00 1.607 Federal Agency Issues - Coupon 2,995,657.09 1,8251.20 1.2621,0852,759,040.003,000,000.00 1.280 Federal Agency Issues - Callable 158,420,440.80 1,82263.25 0.903820147,143,471.48158,630,000.00 0.916 Supranationals 980,200.00 1,7040.39 0.922787918,920.001,000,000.00 0.935 250,466,393.93 100.00%
Investments
236,757,439.98250,091,206.57 1,386 594 1.688 1.711
Current Year
December 31
298,478.66
Fiscal Year To Date
1,698,002.54
Average Daily Balance
Effective Rate of Return
230,337,361.67 225,494,261.24
1.49%1.53%
Total Earnings Month Ending
I hereby certify that, to the best of my knowledge, this report includes all investments in the cash management program, is in accordance with the City's current investment policy dated June 20, 2023 and will meet the City's cash flow needs for the next six months. Market value amounts are from Bank of New York Mellon (safekeeping bank) month-end statements. Book value amounts include premiums or discounts and are adjusted at year end on the general ledger. __________________________________________________ ____________________
SUSAN HSIEH, DIRECTOR OF FINANCE
Portfolio PLST
CC
Reporting period 12/01/2023-12/31/2023
Run Date: 01/30/2024 - 10:04 PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
2/2/2024
YTM365Page 1Par Value Book ValueMaturityDateStatedRateMarket ValueDecember 31, 2023Portfolio Details - InvestmentsAverageBalanceIssuerPortfolio ManagementCITY OF PLEASANTONDays toMaturityYTM360CUSIP Investment #PurchaseDateCertificates of Deposit - Bank4.000Fremont Bank1093 230,000.00 230,000.00 04/21/20244.00004/21/2023 230,000.00 3.945SYS 1093 1110.500United Business Bank1091 261,206.57 261,206.57 04/11/20240.50004/11/2022 261,206.57 0.493UBB1091 101491,206.57 2.110491,206.57491,206.57491,206.57Subtotal and Average 2.139 106LAIF3.929LOCAL AGENCY INVESTMENT FUND5 59,000,000.00 59,000,000.00 3.92958,619,044.73 3.875SYS5 159,000,000.00 3.87558,619,044.7359,000,000.0038,870,967.74Subtotal and Average 3.929 1Medium Term Notes1.8233M Company6053 2,000,000.00 2,016,869.48 02/14/20252.00002/14/2020 1,928,400.00 1.79888579YBH3 4102.753Apple Inc.6045 2,000,000.00 2,009,000.00 05/11/20242.85005/03/2019 1,981,320.00 2.716037833CU2 1311.800Apple Inc.6048 1,040,000.00 1,040,000.00 09/11/20241.80001/07/2020 1,018,014.40 1.775037833DM9 2541.965Apple Inc.6049 1,000,000.00 1,037,212.20 01/13/20252.75001/13/2020 979,780.00 1.938037833DF4 3780.732Apple Inc.6065 2,000,000.00 1,996,860.00 02/08/20260.70002/08/2021 1,852,980.00 0.722037833EB2 7690.981Apple Inc.6066 3,000,000.00 3,331,380.00 02/23/20263.25002/23/2021 2,927,940.00 0.967037833BY5 7841.943CitiBank NA6051 1,000,000.00 1,065,374.39 01/23/20243.65001/23/2020 998,880.00 1.91717325FAS7 221.100JPMorgan Chase Bank NA6068 3,000,000.00 3,000,000.00 06/22/20261.10006/22/2021 2,690,760.00 1.08546632FSCO 9032.808PACCAR FINANCIAL CORP6062 1,330,000.00 1,294,196.40 08/15/20242.15003/31/2020 1,303,346.80 2.77069371RQ25 2272.000Toyota Motor Credit Corp6046 1,600,000.00 1,599,984.00 10/07/20242.00010/24/2019 1,560,576.00 1.97389236TGL3 2801.090Toyota Motor Credit Corp6067 3,000,000.00 2,959,140.00 01/09/20260.80003/09/2021 2,784,120.00 1.07589236THW8 7391.821Truist Bank6058 2,000,000.00 1,969,486.00 03/10/20251.50003/13/2020 1,910,780.00 1.79689788JAA7 4341.690EXXON MOBIL CORPORATION6056 3,000,000.00 3,145,587.00 03/06/20252.70903/11/2020 2,929,920.00 1.66730231GAF9 4301.777EXXON MOBIL CORPORATION6064 2,000,000.00 2,113,800.00 03/19/20252.99204/20/2020 1,958,940.00 1.75330231GBH4 44328,578,889.47 1.58526,825,757.2027,970,000.0028,578,889.47Subtotal and Average 1.607 514Federal Agency Issues - Coupon1.280FEDERAL HOME LOAN BANK3576 3,000,000.00 2,995,657.09 12/21/20261.25012/22/2021 2,759,040.00 1.2623130AQF65 1,0852,995,657.09 1.2622,759,040.003,000,000.002,995,657.09Subtotal and Average 1.280 1,085Federal Agency Issues - Callable0.715FEDERAL FARM CREDIT BANK4537 3,000,000.00 2,997,750.00 06/30/20250.70007/06/2020 2,828,250.00 0.7063133ELQ49 5460.550FEDERAL FARM CREDIT BANK4548 3,340,000.00 3,336,660.00 09/29/20250.53010/05/2020 3,121,564.00 0.5433133EMBJ0 6371.050FEDERAL FARM CREDIT BANK4575 3,000,000.00 3,000,000.00 03/25/20261.05003/25/2021 2,789,970.00 1.0363133EMUK6 8140.921FEDERAL FARM CREDIT BANK4595 3,000,000.00 2,997,000.00 06/15/20260.90006/24/2021 2,762,130.00 0.9083133EMH21 8960.620FEDERAL HOME LOAN BANK4544 3,000,000.00 2,997,000.00 08/27/20250.60008/27/2020 2,818,710.00 0.6123130AJZ36 6040.595FEDERAL HOME LOAN BANK4553 3,000,000.00 2,996,250.00 11/25/20250.57011/25/2020 2,785,230.00 0.5873130AKGD2 6940.625FEDERAL HOME LOAN BANK4555 3,000,000.00 3,000,000.00 01/22/20260.62501/22/2021 2,782,980.00 0.6163130AKQ74 7520.650FEDERAL HOME LOAN BANK4557 3,000,000.00 3,000,000.00 01/28/20260.65001/28/2021 2,782,770.00 0.6413130AKRN8 758Portfolio PLSTCCRun Date: 01/30/2024 - 10:04PM (PRF_PM2) 7.3.11Report Ver. 7.3.11
YTM365Page 2Par Value Book ValueMaturityDateStatedRateMarket ValueDecember 31, 2023Portfolio Details - InvestmentsAverageBalanceIssuerPortfolio ManagementCITY OF PLEASANTONDays toMaturityYTM360CUSIP Investment #PurchaseDateFederal Agency Issues - Callable0.110FEDERAL HOME LOAN BANK4558 3,000,000.00 3,000,000.00 02/12/20260.60002/12/2021 2,774,550.00 0.1093130AKXQ4 7730.650FEDERAL HOME LOAN BANK4559 3,000,000.00 3,000,000.00 02/26/20260.65002/26/2021 2,773,620.00 0.6413130AKZ25 7870.625FEDERAL HOME LOAN BANK4560 3,000,000.00 3,000,000.00 02/17/20260.62502/17/2021 2,774,640.00 0.6163130AL3S1 7780.650FEDERAL HOME LOAN BANK4561 3,000,000.00 3,000,000.00 02/24/20260.65002/24/2021 2,774,190.00 0.6413130AL5X8 7850.616FEDERAL HOME LOAN BANK4562 3,125,000.00 3,122,500.00 02/24/20260.60002/24/2021 2,886,593.75 0.6083130AKXJ0 7850.750FEDERAL HOME LOAN BANK4563 3,000,000.00 3,000,000.00 02/24/20260.75002/24/2021 2,778,810.00 0.7403130ALCV4 7850.800FEDERAL HOME LOAN BANK4565 3,000,000.00 3,000,000.00 03/16/20260.80003/16/2021 2,776,620.00 0.7893130ALDN1 8050.875FEDERAL HOME LOAN BANK4569 3,000,000.00 3,000,000.00 03/23/20260.87503/23/2021 2,779,440.00 0.8633130ALGC2 8121.000FEDERAL HOME LOAN BANK4571 3,000,000.00 3,000,000.00 03/30/20261.00003/30/2021 2,785,530.00 0.9863130ALMM3 8190.922FEDERAL HOME LOAN BANK4572 3,000,000.00 2,989,560.00 02/26/20260.85003/15/2021 2,785,800.00 0.9093130ALGR9 7870.947FEDERAL HOME LOAN BANK4574 3,000,000.00 2,985,960.00 02/26/20260.85003/18/2021 2,785,800.00 0.9343130ALGR9 7870.959FEDERAL HOME LOAN BANK4576 3,000,000.00 2,987,700.00 03/23/20260.87503/23/2021 2,779,440.00 0.9463130ALGC2 8120.971FEDERAL HOME LOAN BANK4577 3,000,000.00 2,982,510.00 02/26/20260.85003/22/2021 2,785,800.00 0.9583130ALGR9 7870.993FEDERAL HOME LOAN BANK4578 3,000,000.00 2,998,050.00 03/30/20260.98003/30/2021 2,784,270.00 0.9803130ALNT7 8191.000FEDERAL HOME LOAN BANK4579 3,000,000.00 2,978,517.00 02/26/20260.85003/31/2021 2,785,800.00 0.9863130ALGR9 7871.051FEDERAL HOME LOAN BANK4580 3,000,000.00 2,995,500.00 04/15/20261.02004/15/2021 2,785,590.00 1.0363130ALUC6 8351.026FEDERAL HOME LOAN BANK4581 3,000,000.00 2,996,250.00 03/30/20261.00004/05/2021 2,785,530.00 1.0123130ALMM3 8191.020FEDERAL HOME LOAN BANK4585 2,795,000.00 2,795,000.00 05/19/20261.02005/20/2021 2,586,604.80 1.0063130AMCL4 8691.010FEDERAL HOME LOAN BANK4587 3,000,000.00 2,998,500.00 05/26/20261.00005/26/2021 2,773,230.00 0.9963130AMH62 8760.987FEDERAL HOME LOAN BANK4588 3,000,000.00 2,998,950.00 05/26/20260.98005/26/2021 2,771,880.00 0.9743130AMGW6 8760.901FEDERAL HOME LOAN BANK4590 2,750,000.00 2,746,562.50 05/26/20260.87506/02/2021 2,534,372.50 0.8883130AMHB1 8761.000FEDERAL HOME LOAN BANK4591 1,500,000.00 1,500,000.00 05/26/20261.00006/02/2021 1,386,615.00 0.9863130AMH62 8761.030FEDERAL HOME LOAN BANK4592 3,000,000.00 3,000,000.00 06/30/20261.03006/30/2021 2,767,440.00 1.0163130AMSL7 9111.070FEDERAL HOME LOAN BANK4594 3,000,000.00 3,000,000.00 06/30/20261.07006/30/2021 2,770,230.00 1.0553130AMYA4 9111.000FEDERAL HOME LOAN BANK4596 1,500,000.00 1,500,000.00 06/30/20261.00006/30/2021 1,382,670.00 0.9863130AN2Q2 9111.025FEDERAL HOME LOAN BANK4597 3,000,000.00 2,999,250.00 07/14/20261.02007/14/2021 2,763,210.00 1.0113130AMWK4 9251.033FEDERAL HOME LOAN BANK4598 3,000,000.00 2,983,500.00 09/30/20260.92009/30/2021 2,736,840.00 1.0193130AP2P9 1,0031.085FEDERAL HOME LOAN BANK4599 3,000,000.00 2,997,750.00 10/14/20261.07010/14/2021 2,745,510.00 1.0713130APC94 1,0171.421FEDERAL HOME LOAN BANK4600 530,000.00 526,947.20 11/24/20261.30012/09/2021 486,391.60 1.4013130APU78 1,0581.421FEDERAL HOME LOAN BANK4601 1,840,000.00 1,829,401.60 11/24/20261.30012/09/2021 1,688,604.83 1.4013130APUR4 1,0581.459FEDERAL HOME LOAN BANK4602 3,000,000.00 2,988,000.00 12/01/20261.37512/09/2021 2,758,500.00 1.4393130APVC6 1,0651.370FEDERAL HOME LOAN BANK4603 3,000,000.00 3,000,000.00 12/30/20261.37012/30/2021 2,751,840.00 1.3513130AQEC3 1,0941.385FEDERAL HOME LOAN BANK4604 3,000,000.00 2,998,500.00 12/30/20261.37512/30/2021 2,752,260.00 1.3663130AQEF6 1,0941.425FEDERAL HOME LOAN BANK4605 3,000,000.00 2,999,250.00 12/29/20261.42001/03/2022 2,756,220.00 1.4063130AQG80 1,0931.541FEDERAL HOME LOAN BANK4606 3,000,000.00 2,982,750.00 12/29/20261.42001/10/2022 2,756,220.00 1.5193130AQG80 1,0931.926FEDERAL HOME LOAN BANK4607 3,000,000.00 2,975,010.00 01/28/20271.75002/08/2022 2,788,680.00 1.9003130AQLD3 1,1232.112FEDERAL HOME LOAN BANK4608 3,000,000.00 2,995,500.00 02/25/20272.08003/08/2022 2,812,080.00 2.0833130AQW66 1,1510.707FREDDIE MAC4535 3,000,000.00 2,998,950.00 06/23/20250.70006/23/2020 2,843,010.00 0.6973134GVZ68 539Portfolio PLSTCCRun Date: 01/30/2024 - 10:04PM (PRF_PM2) 7.3.11
YTM365Page 3Par Value Book ValueMaturityDateStatedRateMarket ValueDecember 31, 2023Portfolio Details - InvestmentsAverageBalanceIssuerPortfolio ManagementCITY OF PLEASANTONDays toMaturityYTM360CUSIP Investment #PurchaseDateFederal Agency Issues - Callable0.657FREDDIE MAC4545 3,000,000.00 2,998,950.00 09/09/20250.65009/09/2020 2,815,650.00 0.6483134GWA55 6170.550FREDDIE MAC4547 3,000,000.00 3,000,000.00 09/30/20250.55009/30/2020 2,804,490.00 0.5423134GWW93 6380.566FREDDIE MAC4549 3,000,000.00 2,997,600.00 09/30/20250.55010/07/2020 2,804,490.00 0.5593134GWWT9 6380.600FREDDIE MAC4550 3,000,000.00 3,000,000.00 10/28/20250.60010/28/2020 2,795,610.00 0.5923134GW3F1 6660.620FREDDIE MAC4554 3,000,000.00 3,000,000.00 12/01/20250.62012/01/2020 2,785,440.00 0.6123134GXDM3 7000.707FEDERAL NATIONAL MORTGAGE ASSN4538 3,250,000.00 3,248,862.50 07/14/20250.70007/14/2020 3,073,135.00 0.6973136G4YH0 5600.710FEDERAL NATIONAL MORTGAGE ASSN4541 3,000,000.00 3,000,000.00 07/22/20250.71007/22/2020 2,834,880.00 0.7003136G4A45 5680.600FEDERAL NATIONAL MORTGAGE ASSN4552 3,000,000.00 3,000,000.00 11/25/20250.60011/25/2020 2,786,850.00 0.5923135GA3W9 6940.550FEDERAL NATIONAL MORTGAGE ASSN4556 3,000,000.00 3,000,000.00 01/28/20260.55001/28/2021 2,776,890.00 0.5423135G06R9 758158,420,440.80 0.903147,143,471.48158,630,000.00158,420,440.80Subtotal and Average 0.916 820Supranationals0.935International Finance Corp7000 1,000,000.00 980,200.00 02/26/20260.50006/28/2021 918,920.00 0.92245950VPS9 787980,200.00 0.922918,920.001,000,000.00980,200.00Subtotal and Average 0.935 7871.688230,337,361.67 250,091,206.57 1.711 594236,757,439.98 250,466,393.93Total and AveragePortfolio PLSTCCRun Date: 01/30/2024 - 10:04PM (PRF_PM2) 7.3.11
Portfolio PLSTCCRun Date: 01/30/2024 - 10:04PM (PRF_PM8) 7.3.11
CITY OF PLEASANTON
PARS Post-Employment Benefits Trust 12/1/2023 to 12/31/2023
Susan Hsieh
Director of Finance
City of Pleasanton
123 Main Street
Pleasanton, CA 94566
Account Summary
Source 12/1/2023 Contributions Earnings Expenses Distributions Transfers 12/31/2023 PENSION - Short Term 1075 $18,616,463.54 $0.00 $341,138.00 $5,568.09 $0.00 $0.00 $18,952,033.45 PENSION - Long Term 1076 $28,191,724.69 $0.00 $1,489,967.65 $8,487.62 $0.00 $0.00 $29,673,204.72 Totals $46,808,188.23 $0.00 $1,831,105.65 $14,055.71 $0.00 $0.00 $48,625,238.17 Investment Selection
Source
PENSION - Short Term
PENSION - Long Term
Investment Objective
Source
PENSION - Short Term
PENSION - Long Term
Investment Return
Source 1-Month 3-Months 1-Year 3-Years 5-Years 10-Years PENSION - Short Term 1.83% 4.01% 7.64% 1.78% 4.06% - 6/21/2018 PENSION - Long Term 5.29% 9.97% 15.66% 3.95% 9.12% - 6/21/2018 Information as provided by US Bank, Trustee for PARS; Not FDIC Insured; No Bank Guarantee; May Lose Value Headquarters - 4350 Von Karman Ave., Suite 100, Newport Beach, CA 92660 800.540.6369 Fax 949.250.1250 www.pars.org Account balances are inclusive of Trust Administration, Trustee and Investment Management fees Annualized Return
Investment Return: Annualized rate of return is the return on an investment over a period other than one year multiplied or divided to give a comparable one-year return.
Past performance does not guarantee future results. Performance returns may not reflect the deduction of applicable fees, which could reduce returns. Information is deemed reliable but may be subject to change.
Individual Custom Account
Account Report for the Period
Balance as of
City of Pleasanton
Balance as of
Individual Custom Account
City of Pleasanton - Capital Growth
Plan's Inception Date
Item #9
CITY COUNCIL AGENDA REPORT
February 20, 2024
Public Works - Engineering Division
TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO VILLALOBOS & ASSOCIATES, INC. IN THE AMOUNT OF $720,618 FOR THE ANNUAL CURB AND GUTTER FOR STREET RESURFACING PROJECT, CIP NO. 24509 AND APPROVE BUDGET
AMENDMENTS IN THE GAS TAX FUND
SUMMARY
This annual project removes and replaces damaged concrete sidewalks, curbs, and gutters.
The project also includes installing or modifying the Americans with Disabilities Act (ADA) pedestrian access ramps where none exist or are significantly out of compliance with current ADA standards, and the installation and/or modification of pedestrian push buttons to meet new ADA standards. The project was designed in-house, then competitively bid for construction. Staff recommends awarding the construction contract to the lowest responsible bidder, Villalobos & Associates, Inc., in the amount of $720,618.
RECOMMENDATION
1. Authorize the City Manager to enter into the construction contract with Villalobos & Associates, Inc.
2. Authorize the Acting Director of Public Works to approve and execute contract change orders for a project contingency amount of $72,000 (approximately 10 percent of the contract).
3. Transfer $200,000 from the Annual Sidewalk and Intersection Ramp Installations (ADA), CIP No. 24505, to the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509.
4. Transfer $58,369 from the Annual Sidewalk Maintenance, CIP No. 24512, to the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509.
BACKGROUND
The project consists of removing and replacing the curb and gutter (to improve stormwater drainage) and removing and replacing damaged sidewalks that are potential trip hazards.
Pedestrian access ramps that were damaged, missing, or significantly out of compliance with current ADA standards will be upgraded as part of the project.
DISCUSSION
The Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509, consists of removing and replacing approximately 9,700 square feet of sidewalk, 1,400 linear feet of curb and gutter, 41 new pedestrian ramps, 10 pedestrian refuge/passageway islands, improvements to two existing pedestrian ramps to bring them into ADA compliance, replace 90 linear feet of valley gutter and install new or modify existing pedestrian push button poles to
meet new ADA standards. Recent ADA laws (released in late 2023) require more ADA ramps to be replaced than anticipated, as the new laws now require ADA ramps to be directional with the crosswalks or the truncated ADA domes to expand across the crosswalks. This requires replacing all ADA ramps where only one ramp currently services both crosswalks.
The proposed concrete work is carefully coordinated to occur before the Annual Street Resurfacing Project, which is scheduled for construction in summer 2023. Street resurfacing, by law, triggers the requirement to address any ADA deficiencies, which this project does in preparation for the street paving work. See Attachment 1 for the general project locations of the planned work.
Consultant/Specialty Services
Several sections of curb and gutter, sidewalk, and ADA ramps, are impacted by the roots of existing trees. After the concrete is removed in these locations, the City’s on-call consultant, West Coast Arborists, Inc. (WCA), assesses the tree roots to determine whether root pruning is feasible or if the root pruning necessary is so extensive that it would compromise the tree.
WCA will present its recommendation to City staff and then perform the pruning or removal as directed by staff. The goal is to keep the trees, with removal as a last resort. Sometimes removal is unavoidable; for example, if it is determined that the root pruning needed to reinstall the concrete is too extensive and will compromise the tree’s stability, the tree will be removed.
If a tree must be removed, another may be planted, depending on the location.
During the implementation of the project, and depending on the encountered soil conditions, one of the City’s on-call geotechnical firms may be utilized for soil/materials testing to ensure that improvements are constructed on a stable sub-base.
The current ADA guidelines require pedestrian push buttons to be updated to current standards where ADA ramps or refuge/passageway islands are being replaced. One of the City’s on-call traffic maintenance providers will perform the pedestrian push button improvements.
Bids
Sealed bids for this project were opened on January 24, 2024. A total of 10 bids were received, with CF Contracting, Inc. (CF) of San Francisco, California - the apparent low bidder - requesting to withdraw its bid due to a clerical error. Staff reviewed CF’s request, which satisfied the California Public Contract Code 5100 requirements for withdrawing its bid. The remaining bids range from $720,618 to $1,874,052, compared with the Engineer’s Estimate of $870,000 (see Attachment 2). The responsible lowest bid was received from Villalobos & Associates, Inc., of Campbell, California, in the amount of $720,618, approximately 17 percent lower than the Engineer’s Estimate. The past work performed by Villalobos & Associates, Inc. was verified to be satisfactory, and staff recommends awarding the construction contract to Villalobos & Associates, Inc.
Schedule
The work will be completed before the start of the annual resurfacing program, which is anticipated to start construction in June 2024.
The proposed schedule for the project is:
Approval of Plans and Specifications/Award of Contract February 20, 2024
Start of Construction March 2024
End of Construction June 2024
EQUITY AND SUSTAINABILITY
Approval of this action advances the City's Climate Action Plan (CAP) – Materials & Consumption strategy – Reduce GHG emissions from materials management and consumption, which will support regional waste reduction efforts as recycled aggregates will be used. Additionally, the updated ADA ramps will improve accessibility at signalized intersections and remove potential hazards on sidewalks, improving mobility in the areas.
OUTREACH
No outreach was conducted, as this item is a routine matter of City business. Construction notices will be sent to businesses and residents where the project will occur.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects and additionally supports Strategy 5 – Develop the accessibility for Disabled Americans (ADA) Transition Plan to enhance access to community facilities and amenities.
FISCAL IMPACT
A total of $650,000 is budgeted for the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509, in the FY 2023/24 Capital Improvement Program. The anticipated total expenditure for this project is $908,369, including a project contingency of $72,000 (approximately 10 percent of the bid amount). The contingency is for unanticipated costs that may become apparent during the demolition phase; this could include lengthening the amount of curb and gutter specified for removal due to conditions in the field that differ from the original survey used to determine the length necessary to ensure proper drainage. The budget includes advertising costs, $100,000 for pedestrian push button improvements, $10,000 for potential tree removal, and $5,000 for material testing services under existing on-call contracts.
The anticipated total expenditure of $908,369 leaves a project shortfall of $258,369. Staff recommends the transfer of $200,000 from CIP No. 24505, Annual Sidewalk and Intersection Ramp Installations (ADA) Project, and $58,369 from CIP No. 24512, Annual Sidewalk Maintenance Project, to complete the funding for this project. Funding for this project is from Fund 160 – Gas Tax.
The funding and anticipated project expenditures are detailed in Attachment 3.
Prepared by: Submitted by: Approved by:
Su Nguyen, Engineering
Technician
Adam Nelkie, Acting Director of Public
Works
Gerry Beaudin, City
Manager
Attachments:
1. Project Locations Map
2. Bid Summary
3. Funding and Estimated Expenditures Summary
INTERSTATECALIFORNIA680
W LAS POSITAS BLVDSANTA RITA RD
STANLEY BLVD
VALLEY AVEBLACK AVE
DONLONELEMENTARYSCHOOL
BERNAL AVE
VAL VISTAPARK
VALLEY AVE
SUNOL BLVD
FOOTHILLHIGHSCHOOL
CASE AVE
FOOTHILL RD
STONERIDGE DRINGLEWOODDRMUIRWOODCOMMUNITYPARK
HEARSTELEMENTARYSCHOOL
PLEASANTONMIDDLESCHOOLBERNALCOMMUNITYPARK
STONERIDGEMALL
SYCAMORE RD
HOPYARD RD
FIRST ST
W LAGOON RD
HOPYARD RD
LAGUNACREEK LN
INTERSTATECALIFORNIA580 GIBRALTAR DROWENS DRHACIENDA DR AREA 4
DUBLINCANYONRD
VINEYARD AVE
BERNAL AVE
AREA 1
AREA 2
AREA 3AREA 4AREA 5
AREA 6
CITY OF PLEASANTONANNUAL CURB AND GUTTER FOR STREET RESURFACINGPROJECTS - CIP NO. 24509PUBLIC WORKS DEPARTMENT
LOCATION MAPNOT TO SCALE
ATTACHMENT 1
STREETS RESURFACING 2024PREVENTATIVE MAINTENANCE 2024(BASE REPAIR & CRACK SEAL)
Owner: City of Pleasanton
Item # Item Total Item Total Item Total Item Total
1 $104,500.00 $98,135.00 $150,100.00 $119,700.00
2 $74,800.00 $90,838.00 $93,500.00 $86,900.00
3 $32,500.00 $47,380.00 $50,000.00 $67,500.00
4 $90,000.00 $127,590.00 $69,000.00 $150,000.00
5 $45,000.00 $26,100.00 $29,000.00 $42,000.00
6 $15,000.00 $11,640.00 $14,000.00 $25,000.00
7 $13,500.00 $5,296.00 $5,500.00 $12,500.00
8 $14,500.00 $9,439.00 $12,000.00 $17,000.00
9 $15,500.00 $5,885.00 $9,000.00 $13,000.00
10 $75,600.00 $172,200.00 $140,000.00 $147,000.00
11 $152,988.00 $176,338.80 $177,144.00 $161,040.00
12 $12,430.00 $18,221.25 $28,250.00 $27,120.00
13 $1,000.00 $850.00 $2,500.00 $800.00
14 $700.00 $835.00 $5,000.00 $500.00
15 $18,500.00 $23,820.00 $49,000.00 $45,000.00
16 $46,600.00 $43,000.00 $25,000.00 $5,000.00
17 $7,500.00 $4,900.00 $9,000.00 $12,500.00
$720,618.00 $862,468.05 $867,994.00 $932,560.00
$42,000.00
$25,000.00
$5000.00
$1000.00 $2500.00 $800.00
$700.00 $835.00 $5000.00 $500.00
$18500.00 $23820.00 $49000.00 $45000.00
$14,500.00
$45,000.00
$48.00
$12500.00
$5885.00
$5,296.00
$4900.00
$850.00
$32.25
$22.00
$50.00
$9000.00
$123.00 $100.00
$25000.00
$12,500.00
$17,000.00
$13000.00
$105.00
$20.00
$43000.00
$9000.00
Annual Curb & Gutter Removal/Replacement, CIP 24509
Bid Items
$114,000$6,000EACH19Remove and Replace (R/R) Case “___” (all cases) ADA Ramp
Item Description Quantity Unit of Measure Unit Price Item Total Remove and Replace (R/R) Cases “___” (all
cases) with Blended Transition ADA Ramp
with Island
$43,500$8,700EACH5Remove and Replace (R/R) Cases “___” (all cases) with Blended Transition ADA Ramp
$24,000$24,000LS
EACH
1 $46600.00
$24 $193,248
Total Bid Amount $ 870,000
Install ADA Domes 1 EACH
6 $15,000.00
$850
$24,000
Traffic Control 1 LS $100,000
$14,000.00
$5,500.00
$15,000.00
$12,000.00$9,439.00
LS1 $4,200 $4,200
$8,700$8,700LS1
$13,500.00
8052 SF
1400 LF $78 $109,200 $54.00
Modify (1) existing Refuge/Passageway
Island at Hopyard/W. Las Positas
Intersection
Modify (1) existing Refuge/Passageway
Island at Hopyard/Inglewood Intersection
Modify (2) existing Refuge/Passageway
Islands at Hopyard/Parkside Intersection
$15500.00Modify (2) existing Refuge/Passageway
Islands at Hopyard/Valley Intersection 1 LS $25,000
1 $8,500 $8,500LS
$25,000
Modify (3) existing Refuge/Passageway
Islands at Hopyard/Stoneridge Intersection
$7,000EACH
Unit Price
Bidder Status: Valid
Unit Price
$5500.00
$13,500.00
$25,000.00
$5165.00
$21,265.00
Bidder Status: Valid
Unit Price
$6300.00
$7900.00
$6,500.00
$105,000$17,500
Bid Opening: 2:00PM, 01/24/2024
Remove and Replace (R/R) Case “___” (all
cases) Oversize (OS) ADA Ramp 11
Attachment 2
Engineer's Estimate
Sposeto Engineering, Inc.Villalobos & Associates
P.O. Box 110004
Campbell, CA 95011 Livermore, CA 94551
4558 Contractors Place
Bidder Status: Valid
US
Rosas Brothers Concrete
4731 Coliseum Way
Oakland, CA 94601
US
$77,000
$11,640.00
Remove and Replace (R/R) Sidewalk
Modify (1) existing Refuge/Passageway
Islands at Santa Rita Rd/W. Las Positas Blvd. 1 LS $11,462 $11,462 Remove and Replace (R/R) Driveway Type
“C” 565 SF $36 $20,340
Grind Lip and Install ADA Domes 1 EACH $1,000 $1,000
Valley Avenue and Via Del Los Milagros
Valley Gutter Improvements per drawing A3-
1 1 LS $24,000
$100,000
$850
Remove and Replace Curb and Gutter (C/G)
Regardless of Type
Kerex Engineering
3478 Buskirk Ave, Suite 100
0 Pleasanton Hill, CA 94523
US
Bidder Status: Valid
Unit Price
$7900.00
$8500.00
$10,000.00
$11,500.00
$29,000.00
US
$22.00
$7500.00
$19.00 $21.90
$6800.00 $8258.00
$9,476.00
$26,100.00
Owner: City of Pleasanton
Item # Item Total Item Total Item Total Item Total Unit Price Item Total 1 $161,500.00 $100,168.00 $152,000.00 $247,000.00 $16,500.00 $313,500.00 2 $110,000.00 $121,470.80 $90,200.00 $159,500.00 $17,700.00 $194,700.00 3 $47,500.00 $53,100.75 $70,000.00 $70,500.00 $19,500.00 $97,500.00 4 $57,000.00 $174,387.84 $87,000.00 $84,600.00 $42,500.00 $255,000.00 5 $40,000.00 $29,157.53 $27,000.00 $13,000.00 $49,000.00 $49,000.00 6 $30,000.00 $24,424.49 $15,500.00 $8,000.00 $27,600.00 $27,600.00 7 $7,500.00 $8,011.25 $9,500.00 $8,000.00 $13,000.00 $13,000.00 8 $15,000.00 $15,396.41 $16,000.00 $12,000.00 $25,200.00 $25,200.00 9 $5,000.00 $4,471.79 $11,100.00 $12,000.00 $13,800.00 $13,800.00 10 $105,000.00 $210,000.00 $182,000.00 $182,000.00 $170.00 $238,000.00 11 $201,300.00 $178,029.72 $201,300.00 $402,600.00 $46.00 $370,392.00 12 $14,125.00 $42,375.00 $20,340.00 $33,900.00 $66.00 $37,290.00 13 $3,000.00 $1,500.00 $1,200.00 $1,600.00 $2,300.00 $2,300.00 14 $1,500.00 $800.00 $1,100.00 $500.00 $1,470.00 $1,470.00 15 $35,000.00 $53,408.00 $25,650.00 $8,000.00 $46,600.00 $46,600.00 16 $100,000.00 $10,000.00 $165,000.00 $0.00 $175,000.00 $175,000.00 17 $0.00 $7,607.08 $12,200.00 $145,907.00 $13,700.00 $13,700.00 $933,425.00 $1,034,308.66 $1,087,090.00 $1,389,107.00 $1,874,052.00 Corrected Bid Amount
Annual Curb & Gutter Removal/Replacement, CIP 24509
Bid Opening: 2:00PM, 01/24/2024 Engineer's Estimate
Franco Engineering, Inc.
1120 Ninth Ave 525 Jacoby Street 550 Greenville Road 715 Comstrock St Tracy, CA 95304
JJR Construction, Inc. Ghilotti Bros, Inc. FBD Vanguard Construction Granite Construction Company
8657 Waterwell Way
Attachment 2
Bid Items
US US US US
Bidder Status: Valid
San Mateo, CA 94402 San Rafael, CA 94901 Livermore, CA 94550 Santa Clara, CA 95054 US
Bidder Status: Valid Bidder Status: Valid Bidder Status: Valid Bidder Status: Valid Unit Price
Remove and Replace (R/R) Case “___” (all
cases) ADA Ramp 19 EACH $6,000 $114,000
Unit Price Unit Price Unit PriceItem Description Quantity Unit of Measure Unit Price Item Total
$8500.00 $5272.00 $8000.00 $13000.00
Remove and Replace (R/R) Case “___” (all
cases) Oversize (OS) ADA Ramp 11 EACH $7,000 $77,000 $14500.00 Remove and Replace (R/R) Cases “___” (all
cases) with Blended Transition ADA Ramp 5 EACH $8,700 $43,500 $10000.00 $11042.80 $8200.00
$9,500.00 $10,620.15 $14,000.00 $14,100.00
Remove and Replace (R/R) Cases “___” (all
cases) with Blended Transition ADA Ramp
with Island
6 EACH $17,500 $105,000 $14,100.00
Modify (3) existing Refuge/Passageway
Islands at Hopyard/Stoneridge Intersection 1 LS $24,000 $24,000 $9,500.00 $29,064.64 $14,500.00
$40,000.00 $29,157.53 $27,000.00 $13,000.00
Modify (1) existing Refuge/Passageway
Island at Hopyard/Inglewood Intersection 1 LS $8,700 $8,700 $8,000.00 Modify (1) existing Refuge/Passageway
Island at Hopyard/W. Las Positas
Intersection
1 LS $4,200 $4,200
$30,000.00 $24,424.49 $15,500.00
$7,500.00 $8,011.25 $9,500.00 $8,000.00
Modify (2) existing Refuge/Passageway
Islands at Hopyard/Parkside Intersection 1 LS $8,500 $8,500 $12,000.00 Modify (2) existing Refuge/Passageway
Islands at Hopyard/Valley Intersection 1 LS $25,000 $25,000 $15,000.00 $15,396.41 $16,000.00
$5000.00 $4471.79 $11100.00 $12000.00
Remove and Replace Curb and Gutter (C/G)
Regardless of Type 1400 LF $78 $109,200 $130.00
Remove and Replace (R/R) Sidewalk 8052 SF $24 $193,248
$75.00 $150.00 $130.00
$25.00 $22.11 $25.00 $50.00
Remove and Replace (R/R) Driveway Type
“C” 565 SF $36 $20,340 $60.00
Grind Lip and Install ADA Domes 1 EACH $1,000 $1,000
$25.00 $75.00 $36.00
$3000.00 $1500.00 $1200.00 $1600.00
Install ADA Domes 1 EACH $850 $850 $500.00
Valley Avenue and Via Del Los Milagros
Valley Gutter Improvements per drawing A3
-
1 1 LS $24,000 $24,000
$1500.00 $800.00 $1100.00
$35000.00 $53408.00 $25650.00 $8000.00
Traffic Control 1 LS $100,000 $100,000 $0.00
Modify (1) existing Refuge/Passageway
Islands at Santa Rita Rd/W. Las Positas Blvd. 1 LS $11,462 $11,462 $100000.00 $10000.00 $165000.00
$0.00 $7607.08 $12200.00 $145907.00
Total Bid Amount $ 870,000
Note:
ATTACHMENT 3
Project Funding to Date Amount Totals
2023-24 CIP Allocation (Fund 160 - Gas Tax) $650,000
TOTAL FUNDING TO DATE
Anticipated Project Expenditures
Advertising $751
Villalobos & Associates, Inc. - Construction Contract 720,618 Villalobos & Associates, Inc. - Project Contingency (Approximately 10%) 72,000 Pedestrian Push Button Installations/Modifications 100,000 West Coast Arborists, Inc. - Tree Removal 10,000
Material Testing Services 5,000
TOTAL ANTICIPATED PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
Current Balance/ (Shortfall) (258,369)
Funding to Cover Shortfall
Transfer from CIP No. 24505, Annual Sidewalk & Intersect. Ramp Installations $200,000 Transfer from CIP No. 24512, Annual Sidewalk Maintenance 58,369 Total Transfer of Funding to Cover Shortfall $258,369
$908,369
$650,000
ANNUAL CURB & GUTTER REPLACEMENTS FOR STREET RESURFACING CIP NO. 24509
02/20/24
Item #10
CITY COUNCIL AGENDA REPORT
February 20, 2024
Public Works - Engineering Division
TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY JJ CONSTRUCTION & DESIGN, INC. FOR THE LIGHTING IMPROVEMENTS FOR THE RAILROAD PARKING LOT PROJECT, CIP NO. 20462 AND APPROVE A BUDGET
AMENDMENT IN THE MISCELLANEOUS CIP FUND
SUMMARY
The undeveloped gravel parking lot between St Mary and Division Streets has been utilized for downtown business employees and overflow parking during special events. The City owns the eastern part of the parking lot area, while the western 30 feet is owned by Union Pacific Railroad (UPR). The City entered into a lease agreement with Union Pacific Railroad to include a portion of its property as a part of safety improvements to the parking lot. The improvements added decorative lighting, ADA-compliant parking stalls, and fencing. Two additional streetlights were installed on St Mary Street, between the parking lot and Peters Avenue, to improve lighting on the sidewalk. The City Council awarded the construction contract to JJ Construction & Design, Inc. for $118,000 on December 20, 2022. Construction of the project is complete to the satisfaction of the Acting Director of Public Works, and staff recommends the City Council accept the project as complete.
RECOMMENDATION
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of $5,900 to JJ Construction & Design, Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project’s balance of $40,281 back to the Miscellaneous CIP - General Fund (Fund 201).
BACKGROUND
The parking lot adjacent to the railroad corridor between St Mary Street and Division Street was identified as a temporary parking lot in the Downtown Parking Strategy and Implementation Plan adopted by the City Council on April 18, 2017. The plan identified the lot primarily for use by downtown business employees but also as an overflow parking area for others during special events.
The parking lot comprises a City-owned parcel of land (APN 94-125-7-1) and a portion of UPR’s parcel of land (APN 094-125-7-2). The City’s parcel has been undeveloped since the construction of Anderson Street in 1990. The area has been used for temporary parking, primarily during the Alameda County Fair. The Order of Demolay leased the western half of the parking area from UPR for Alameda County Fair event parking until May 2021. In 2016, the City added gravel, striping, and signage and promoted the use of the parking lot for downtown
parking.
In May 2022, UPR contacted the City about leasing the eastern 30 feet of UPR’s parcel, which is the western half of the St Mary Street parking lot. On July 19, 2022, the City Council approved a lease agreement with Union Pacific Railroad that allows for the continued use of the western half of the parking lot and for the area to be improved.
On December 20, 2022, the City Council awarded the construction contract to the lowest responsible bidder, JJ Construction & Design, Inc., in the amount of $118,000 and authorized the Director of Engineering to approve change orders up to the project contingency amount of $19,495 (approximately 17 percent of the contract).
DISCUSSION
To improve safety, add ADA-compliant parking, and address residents' concerns, the project installed five decorative lights, constructed two accessible parking stalls, installed wheel stops and striping for 41 parking spots, and replaced approximately 135 linear feet of wooden fence on the east side of the parking lot. The existing 16,000-square-foot gravel parking lot was regraded, and a dust palliative was placed. In addition, two streetlights were installed on St Mary Street, between the parking lot and Peters Avenue, to improve lighting on the sidewalk.
JJ Construction installed parking lot lighting, fencing, grading, and dust palliative.
The Public Works Department purchased and installed the wheel stops, placed striping, and installed a concrete pad for ADA-compliant parking, a concrete driving approach and signage; to address concerns with cut-through traffic a wooden railing was installed at the south end of the parking lot entrance by Division Street to eliminate cut-through traffic access. The wheel stops narrowed the open area of the parking lot, discouraging and reducing vehicles from performing donut turns within the lot.
The project was completed at the contract amount without any change orders.
EQUITY AND SUSTAINABILITY
Approval of this action advances the City's Climate Action Plan (CAP) – Materials & Consumption strategy – Reduce GHG emissions from materials management and consumption, supporting regional waste reduction efforts, as recycled aggregates and LED lighting were utilized.
OUTREACH
Nearby residents were informed by mail during the design and prior to the start of construction.
In response, work was added to the project during construction to address resident concerns regarding cut-through parking lot traffic.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects and part of the Downtown Parking Strategy and Implementation Plan adopted by City Council on April 18, 2017.
FISCAL IMPACT
Total available funding for this project was $200,000, as outlined in Attachment 1. The expenditures total $159,719, and include advertising, electrical, and surveying services from the City’s on-call consultants, as well as material and construction costs, leaving a balance of $40,281. Staff recommends the project balance of $40,281 be returned to the Miscellaneous CIP - General Fund (Fund 201).
All work and project close-out documentation has been completed to the satisfaction of the Acting Director of Public Works. Staff recommends the City Council accept the project as complete.
Prepared by: Submitted by: Approved by:
Huy Ho, Associate Engineer Adam Nelkie, Acting Director of Public Works
Gerry Beaudin, City
Manager
Attachments:
1. Funding and Expenditure Summary
ATTACHMENT 1
Project Funding to Date Amount Totals
2019-20 CIP Allocation (Miscellanous CIP General Fund - Fund 201) $100,000 2021-22 CIP Allocation (Miscellanous CIP General Fund - Fund 201) 100,000
TOTAL PROJECT FUNDING TO DATE
Project Expenditures to Date
Bay Area News Group - Advertising $421
JJ Construction & Design Services - Contract 118,000
City staff - Material and Construction 13,530
Electrical Design Services - Pakpour (On-call contract services) & PG&E 19,876 Surveying and Staking - RJA (On-call contract services) 7,892
TOTAL PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
Balance - Return to Fund Balance (Miscellanous CIP General Fund - Fund 201) $40,281 $159,719
$200,000
LIGHTING IMPROVEMENTS FOR THE RAILROAD PARKING LOT
CIP NO. 20462
12/20/22
Item #12
CITY COUNCIL AGENDA REPORT
February 20, 2024
Finance
TITLE: ACCEPT THE FY 2023/24 MID-YEAR BUDGET REPORT AND ADOPT A RESOLUTION APPROVING FY 2023/24 BUDGET AMENDMENTS
SUMMARY
The City follows a three-step operating budget process that starts with the approval of a two- year Budget (Budget); then after the first year of the Budget, the adoption of a Mid-Term Budget; and the adoption of Mid-Year Budget adjustments during each of the two years of the Budget. This report is the Mid-Year Budget report for the first year of the Budget that recommends adjustments to the FY 2023/24 Budget adopted by the Council on June 6, 2023.
While these recommended changes primarily affect the General Fund, Water Fund, Sewer Fund, Golf Fund, and Internal Services Funds, some adjustments are also recommended to the Special Revenue Funds and Capital Projects Funds. Included in the recommended Mid- Year Budget are adjustments based on current information and projections related to various tax revenues, along with more up-to-date funding need analysis for various expenditure budget items since the adoption of the FY 2023/24 Budget.
For this Mid-Year Budget cycle, the largest proposed expenditure adjustments are related to utility and professional services. Costs for electricity, water, and recycled water are all projected to increase more than previously estimated (based on rate increases along with more up-to-date usage projections). Details of the proposed adjustments can be found in the Discussion section of this report, and a complete summary of the adjustments for all funds is referenced as Exhibit A of the resolution, and provided as Attachment 2 to this report.
RECOMMENDATION
Adopt the attached resolution approving Mid-Year adjustments to the FY 2023/24 Budget.
BACKGROUND
Staff regularly monitors expenditures, cautiously forecasts revenues, and makes recommendations to address changes as quickly as possible to maintain a balanced budget.
The Mid-Year Budget report helps staff address budget variances in a timely manner.
DISCUSSION
General Fund Overview
As described below, staff recommends increasing revenue and expenditure totals by $13,000 and $9,000, respectively. As a result of these changes, staff expects the General Fund will have a $8,000 surplus. The use of program reserves for just over $420,000 is related to costs associated with City Council-approved contracts for the impact fee study and revenue measure consultants. Please note the Rainy Day Fund is not included in the table below.
Table 1. General Fund Overview
General Fund Revenues
As presented in Table 2 below, General Fund revenues are estimated to increase by $13,000 based on revised projections from evaluating more current revenue trends as well as year-to- date actual revenues. This marginal net increase is primarily due to increases in Property Tax, Business License Tax, and Recreation Fees offset by decreases in Development Service Fees, Sales Tax, and Documentary Transfer Tax.
Major revenue adjustments are highlighted below:
• An increase of $1.7 million in Property Tax due to projected increase in assessed value. Updated projections include an increase of approximately $1.2 million in Secured Property Tax, $440,000 in Unsecured Property Tax, and $80,000 in the Property Tax portion of the Vehicle License Fees. Property Tax is the City’s largest revenue source. • A decrease of $950,000 in Development Service Fee revenues due to delays to the Stoneridge mall residential project. Additionally, the commercial and residential development industry has experienced a slowdown in new construction in recent months, likely due to higher interest rates. Plan reviews have decreased from 280-300 monthly in FY 2022/23, to 200-220 monthly in the current fiscal year. • A decrease of $892,000 in Sales Tax largely due to a delay in opening of the new Costco. Sales Tax revenue estimates included in the adopted budget assumed a new Costco location beginning its operation in the fourth quarter of FY 2023/24. The latest projection from the City’s consultant estimates a decrease in sales tax revenues. Sales Tax is the City’s second largest revenue source.
• A decrease of $450,000 in Documentary Transfer Tax due to the decline in home sales.
With elevated mortgage rates combined with a very low inventory of properties for sale in the city, sales activities are expected to remain sluggish. • An increase of $300,000 in Business License Tax due to a projected increase in gross receipts as the original budget estimate is conservative. • An increase of $170,000 in Transient Occupancy Tax as the Tri-Valley area continues to recover from the COVID-19 pandemic.
Table 2. General Fund Revenues
General Fund Expenditures
As presented in Table 3 below, General Fund expenditures are projected to increase slightly by $9,000. The most significant adjustments are increases to utility budget categories, including electricity, water, and recycled water based on increased usage, as well as rate increases.
Table 3. General Fund Expenditures
Personnel Expenses – There is no net adjustment in this category. The City Council approved adjustments based on new labor agreements for Battalion Chiefs and Police Officers’ Association, as well as recommended adjustments based on the compensation study and performance reviews for the Management and Confidential employee group, are fully offset with the use of budgeted contingency and are reflected in the revised budget.
The Mid-Year budget does not include any new permanent positions.
Non-personnel Expenses– Non-personnel expenses identified in Table 3 above (all expense categories other than personnel) are projected to increase by a net total of $9,000 as described in more detail below.
• Transportation and Training – net increase of $15,000 is based on increased maintenance costs due to aging vehicles.
• Repairs and Maintenance – net increase of $125,000 to fund additional costs associated with contracts for general repairs and maintenance. • Materials and Supplies – net decrease of $158,000 is due to a series of adjustments.
As highlighted earlier, adjustments to utility costs are the largest non-personnel budget category due to rate increases as well as more up-to-date projections based on year-to- date actual usage information. Increases for electricity, water, and recycled water
budgets in the General Fund are $413,000, $197,000, and $137,000, respectively, for a total of $747,000. Adjustments will also be necessary in the FY 2024/25 Adopted Budget, and staff will present recommendations as part of the upcoming Mid-Term budget adjustment process.
Non-utility budget adjustments include: 1) $760,000 decrease in professional services budget in the Community Development Department due to reduced plan check demand as new construction activities have slowed down in recent months; 2) $92,000 increase in professional services budget for the City Manager’s Office for aviation consultant costs for noise issues tied to the Livermore Airport and strategic plan dashboard implementation costs; 3) $34,000 increase in contract services budget in the Information Technology Department to fund additional costs for licensing and support and maintenance contracts; 4) $30,000 decrease in the Library and Recreation Department budget, consisting of adjustments to various service contracts based on more up-to-date assessment of their services and programs; 5) $113,000 increase to the Police Department budget, consisting of adding $152,000 for criminal investigation expenses, $40,000 for additional safety equipment replacement costs and increased county service expenses, and offset by a $79,000 reduction to crossing guard contract, temporary agency, and animal shelter budget items; and 6) $120,000 decrease mostly to contract services budget in the Public Works Department. The use of budgeted contingency, $234,000, is recommended to partially offset utility cost increases.
• Capital Outlay and Debt Services – Net increase of $27,000 is for new tables and chairs at various recreation facilities and a new oven at the Veterans Memorial Building.
General Fund Reserves and Fund Balance – Projected total General Fund reserves at the end of FY 2023/24 are $50.3 million, with the unrestricted General Fund reserve at $29.6 million. The City’s current reserve policy requires a minimum reserve between 16.7 and 25.0 percent of operating expenses, with a target of 20.0 percent. The unrestricted General Fund reserve of $29.6 million equals 20.0 percent of the General Fund operating expenses.
Table 4. General Fund Reserves
Enterprise Funds
Water Operations and Maintenance Fund – As shown in Table 5 on the following page, recommended changes to the Water Operations and Maintenance Fund include an increase of $34,000 in revenues and a decrease of $200,000 in operating expenses based on projected salary savings.
The result of these adjustments is an increase in net income by $234,000 and an estimated ending fund balance of $6.3 million which equals 18.3 percent of the total FY 2023/24 operating expenses and is below the recommended minimum of 30.0 percent. The City’s reserve policy requires reserves to stay between 30.0 and 40.0 percent with a target of 35.0 percent.
It should be noted that Council approved using a total of $2.6 million from the fund balance in the Water Operating Fund, funding $500,000 for initial design costs for the Water Supply Alternative Design Project and $2.1 million for the Bernal Avenue 18-Inch Water Main and Turnout No. 1 Improvements Project. Staff is currently exploring long-term financing options for these and additional capital projects that are necessary for near-term water capacity improvement efforts. Once a debt has been issued, $2.6 million will be restored to the Water Operating Fund. Including this $2.6 million, the estimated ending fund balance becomes $8.9 million, which is equivalent to 25.7 percent of the total FY 2023/24 operating expenses.
The City Council approved a two-year rate increase on November 7, 2023. While the rate increase went into effect starting in January 2024, only a minor increase of $34,000 to the recycled water revenue is recommended, as the water revenue number included in the adopted budget already assumed a rate increase. Based on year-to-date actual water sales numbers and a projected year-end total, staff recommends keeping the current water sales revenue budget. No expenditure adjustments are proposed at this time except for a decrease in operating costs by $200,000 based on projected salary savings. With a handful of water capital projects planned in the current calendar year and additional major capital projects that may potentially result from ongoing alternative water efforts, it is critical that the Water and Recycled Water Operating Fund conditions improve.
Table 5. Water Operations and Maintenance Fund Overview
Sewer Operations and Maintenance Fund – As shown in Table 6 below, recommended changes to the Sewer Operations and Maintenance Fund include increasing expenditures by
$373,000 based on increased DSRSD fees, additional service costs for CMMS support, GIS and CCTV software updates, and higher than anticipated hybrid truck costs. The result of this adjustment is an estimated ending fund balance of $7.1 million which equals 39.3 percent of FY 2023/24 operating expenses. The City’s policy requires reserves equal to a minimum of
30.0 percent, a maximum of 40.0 percent and a target of 35.0 percent.
Table 6. Sewer Operations and Maintenance Fund Overview
Golf Operating Enterprise Fund – An increase of $77,000 in the Golf Operating Fund to account for additional water costs is recommended.
Special Revenue Funds
Recommended changes to special revenue funds include 1) increasing revenue estimates by $150,000, transfer estimates by $200,000, and expenditure estimates by $45,000 all in the Bernal Community Park Donation Fund based on prior year actuals; 2) increasing expenditure estimates by $475,000 in the Community Access Television Fund for the city council chamber remodel project; 3) increasing expenditures in the Low Income Housing Fund and HOME Program Fund by $91,000 and $241,000, respectively, for a loan expense to Tri-Valley REACH as well as financial grant payment; 4) increasing expenditures by $150,000 in the Hacienda Business Park Owners Association Maintenance Fund based on estimated maintenance and repair costs for work performed by Vista Universal in Hacienda; 5) increasing revenues by $600,000 in the Operating Developer Contribution Fund based on higher year-to-date developer contributions; 6) increasing expenditure by $23,000 in the Laurel Creek Geologic Hazard Abatement District Fund for additional costs associated with storm damage and landslide repairs; 7) increasing expenditure by $60,000 in the Business Support Fund for the Downtown Parklet Grant Program; and 8) increasing revenues and expenditures in the Opioid Settlement Funds by $56,000 and $50,000, respectively.
Capital Funds
Recommended changes include revenue adjustments in the Gas Tax Fund, decreasing by $174,000 collectively based on updated projections from the League of California Cities, which uses the California Department of Finance’s latest numbers; and transfer adjustments in various funds, increasing by $191,000 into the Miscellaneous CIP Fund, $200,000 into the Park CIP Fund, $55,000 into the Water CIP Fund, and $435,000 into the Recycled Water Capital Fund.
Repair and Replacement Funds
As shown in Table 7 below, there is an overall increase in the expenditure budget by $1.1 million.
Table 7. Repair and Replacement Fund Changes
Below is the summary of recommended mid-year adjustments:
• The FY 2023/24 General Fund revenue budget will increase by $13,000; the General Fund expenditure budget will increase by $9,000.
• All Other Funds budgets for FY 2023/24 will increase revenues by $678,000; increase net transfers by $681,000; and increase expenditures by $2.5 million.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is an administrative matter of City business.
OUTREACH
No outreach was conducted, as this item is an administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Approval of this action aligns with the ONE Pleasanton strategic plan goal of Funding our Future that supports financial health and sound fiscal polices.
FISCAL IMPACT
The recommended adjustments to various funds and the financial impact to each fund are outlined in Attachment 2. The discussion section of this report also summarizes the recommended adjustments and their respective impacts to the budget and fund balances.
Prepared by: Submitted by: Approved by:
Chris Yi, Financial Services
Manager
Susan Hsieh, Director of Finance
Gerry Beaudin, City
Manager
Attachments:
1. Resolution FY 2024 Mid-Year
2. Resolution Exhibit A - FY 2024 Mid-Year Budget Adjustments Summary
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON, ACCEPTING THE FY 2023/24 MID-YEAR BUDGET REPORT AND APPROVING THE FY 2023/24 BUDGET AMENDMENTS
WHEREAS, staff periodically presents to the City Council reports regarding the financial condition of the City along with any recommendations for budget amendments and technical corrective actions needed; and
WHEREAS, the City Council adopted the FY 2023/24 Budget (“Budget”) on June 6, 2023; and
WHEREAS, staff prepared Mid-Year Budget update that includes recommended amendments to the Budget.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1.Allocate the $7,710 General Fund surplus to the Unrestricted General Fund Reserve.
SECTION 2. Amends the Budget as outlined in Exhibit A.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on February 20, 2024.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on February 20, 2024, by the following vote:
Ayes: Councilmembers
Noes:
Absent:
Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
___________________________
Daniel G. Sodergren, City Attorney
FY 2023/24 BUDGET - MID YEAR ADJUSTMENT SUMMARY
NET NET NET
BUDGET RECOMMENDED MID-YEAR BUDGET RECOMMENDED MID-YEAR BUDGET RECOMMENDED MID-YEAR
REVENUES REVENUES REVENUES TRANSFERS TRANSFERS TRANSFERS EXPENDITURES EXPENDITURES EXPENDITURES GENERAL FUND 146,429,092$ 12,535$ 146,441,627$ 468,152$ -$ 468,152 $ (148,073,704)$ (8,937)$ (148,082,641) $
ENTERPRISE FUNDS
Golf 5,997,010 - 5,997,010 (751,780) - (751,780) (4,831,879) (76,500) (4,908,379) Water / Recycled Water 34,468,041 33,523 34,501,564 (1,049,252) - (1,049,252) (34,751,585) 200,000 (34,551,585) Sewer 16,529,500 - 16,529,500 1,134,000 - 1,134,000 (17,698,417) (373,000) (18,071,417) Enterprise Funds 56,994,551 33,523 57,028,074 (667,032) - (667,032) (57,281,881) (249,500) (57,531,381)
INTERNAL SERVICE FUNDS
Vehicle Replacement 599,000 - 599,000 - - - (891,000) (400,000) (1,291,000) Police Vehicle Replacement 413,000 - 413,000 - - - (902,534) (116,500) (1,019,034) Equipment Replacement 561,000 - 561,000 - - - (455,000) (158,000) (613,000) Facilities Renovation 619,000 - 619,000 - - - (1,231,000) (100,000) (1,331,000) Golf Replacement 6,000 - 6,000 220,000 - 220,000 (539,000) (220,000) (759,000) Park & Median Renovation 1,118,000 - 1,118,000 - - - (1,045,280) (100,000) (1,145,280) Internal Service Funds 3,316,000 - 3,316,000 220,000 - 220,000 (5,063,814) (1,094,500) (6,158,314)
SPECIAL REVENUE FUNDS
Bernal Community Park Donation 50,800 150,000 200,800 - (200,000) (200,000) - (45,000) (45,000) Community Access Television 276,000 - 276,000 - - - (220,000) (475,000) (695,000) Lower Income Housing 2,380,000 - 2,380,000 - - - (1,151,104) (90,667) (1,241,771) HOME Program 201,466 - 201,466 - - - (373,657) (241,176) (614,833) Hacienda Business Park Maintenance 150,000 - 150,000 - - - (150,000) (150,000) (300,000) Operating Developer Contribution 50,600 600,000 650,600 (25,000) - (25,000) (360,145) - (360,145) Laurel Creek GHAD 62,483 - 62,483 - - - (70,788) (23,000) (93,788) Business Support 350,000 - 350,000 (350,000) - (350,000) - (60,000) (60,000) Opioid Settlement Distribution - 50,000 50,000 - - - - (43,900) (43,900) Opioid Mallinckrodt Bankruptcy - 6,100 6,100 - - - - (6,100) (6,100) Special Revenue Funds 3,521,349 806,100 4,327,449 (375,000) (200,000) (575,000) (2,325,693) (1,134,843) (3,460,536)
CAPITAL FUNDS
Gas Tax 4,232,921 (173,903) 4,059,018 - - - (10,419,112) - (10,419,112) Miscellaneous CIP 122,000 - 122,000 1,700,000 190,628 1,890,628 (25,649,058) - (25,649,058) Park CIP - - - 1,500,000 200,000 1,700,000 (2,538,078) - (2,538,078) Water Capital 21,324 - 21,324 772,420 55,087 827,507 (5,880,433) - (5,880,433) Recycled Water Capital 8,204 - 8,204 (900,000) 434,895 (465,105) (1,438,444) - (1,438,444) Capital Funds 4,384,449 (173,903) 4,210,546 3,072,420 880,610 3,953,030 (45,925,124) - (45,925,124) Total 214,645,441 678,255 215,323,696 2,718,540 680,610 3,399,150 (258,670,216) (2,487,780) (261,157,996) ATTACHMENT 2
RESOLUTION EXHIBIT A
Item #13
CITY COUNCIL AGENDA REPORT
February 20, 2024
City Manager
TITLE: REVIEW AND PROVIDE DIRECTION ON THE COUNCIL AD-HOC
SUBCOMMITTEE RECOMMENDATIONS REGARDING THE REORGANIZATION
OF THE CIVIC ARTS, HUMAN SERVICES, LIBRARY, AND PARKS AND
RECREATION COMMISSIONS
SUMMARY
Evaluation of the City’s Commission and Committee structure is included in the FY 2023/24 - FY 2027/28 ONE Pleasanton Strategic Plan goal of Optimizing Our Organization as part of a strategy to evaluate and enhance community engagement opportunities. The City currently has seven commissions and three committees, with Council-appointed representatives on each. To better align with the City’s organizational structure, streamline opportunities for community input and engagement, and increase efficiency for the commission and committee members as well as supporting staff members, in February 2023 the City Council voted to create an ad-hoc subcommittee (Arkin, Balch) to discuss commission and committee restructure and bring recommendations forward for consideration.
The City Council reviewed an initial set of recommendations from the Council ad-hoc subcommittee on October 17, 2023, and voted to refer the reorganization of the Civic Arts, Human Services, Library, and Parks and Recreation Commissions back to the ad-hoc subcommittee for further review. The ad-hoc subcommittee has recommended two options for City Council discussion.
RECOMMENDATION
Review and provide direction on the Council ad-hoc subcommittee recommendations regarding the reorganization of the Civic Arts, Human Services, Library, and Parks and Recreation Commissions.
BACKGROUND
Current Structure
Commissions are codified in the City' s municipal code and provide policy input on a broad range of topics within a specific area of expertise and focus. The number of members on each commission varies, as does the frequency of meetings. Below are the current compositions, roles and meeting frequencies of the Civic Arts, Human Services, Library and Parks and Recreation Commissions:
Civic Arts Commission
• Members: 9 (7 Regular, 1 Youth, and 1 Alternate)
• Liaison Department: Library and Recreation
• Role: Promote the acquisition, construction and installment of works of public art in Pleasanton. Make recommendations to the City Council regarding the City Civic Arts
Program and Community Grants.
• Legislative body: No
• Frequency of Meetings: At least four times per year
Human Services Commission
• Members: 9 (7 Regular, 1 Youth, and 1 Alternate)
• Liaison Department: Library and Recreation
• Role: Advise the City Council on the human service needs of the community and methods of fulfilling these needs. Particular emphasis is given by the commission to the human service needs of the socially and economically disadvantaged, the elderly and the youth of the community.
• Legislative body: No
• Frequency of Meetings: Monthly
Library Commission
• Members: 9 (7 Regular, 1 Youth, and 1 Alternate)
• Liaison Department: Library and Recreation
• Role: Advise the City Council on matters related to the Pleasanton Library and library services in general. Promote the use of library services to the community. • Legislative body: No
• Frequency of Meetings: Monthly
Parks and Recreation Commission
• Members: 7 (5 Regular, 1 Youth, and 1 Alternate)
• Liaison Department: Library and Recreation (with support from Public Works) • Role: Advise the City Council on matters related to the development and provision of services pertaining to parks and recreation facilities, programs and services. • Frequency of Meetings: Monthly
Since the current commission structure was created, the City has changed in many ways. One of the most impactful changes contributing to the diminished workload for these commissions is that the City nearing build-out; with far fewer projects for community and commission input, the workload has declined steadily. Similarly, many policies have been established and are now incorporated into ongoing operations, such that instead of needing commission input on policy development, policies now need to be reviewed approximately every five years on average. As well, the City has also reorganized; where Parks and Recreation used to be housed in one department, the services are now split between two departments.
At the October 17, 2023, City Council meeting, staff presented the ad-hoc subcommittee’s recommendation for these four commissions — Civic Arts, Human Services, Library, and Parks and Recreation. At that time, the recommendation was to combine the Civic Arts and Parks and Recreation Commission, and the Library and Human Services Commissions,
aligning core values and operational efficiencies. The City Council requested that the ad-hoc subcommittee explore other options that included looking at the capacity of each commission, potentially retaining more commissions with fewer members and less frequent meetings, and possibly combining the Library and Civic Arts Commissions.
The Council ad-hoc subcommittee reconvened on December 11, 2023, and January 23, 2024, to discuss the reorganization of the Civic Arts, Human Services, Library, and Parks and Recreation Commissions. At the December 2023 meeting, the subcommittee requested staff to provide additional data, including the title/topic of each item brought to each of these four commissions by month over the past five years, as well as data delineating action items versus informational items brought to the commissions. This dataset is compiled in Attachment 1 and the aggregated data is presented in the following tables.
CIVIC ARTS COMMISSION
Year # of
Action Items
# of Action Items
(not Administrative)
# of
Informational Items
2019 8 6 9
2020 7 4 2
2021 11 5 11
2022 5 4 12
2023 13 7 8
Average
(excluding 2020)
9.25 5.5 10
HUMAN SERVICES COMMISSION
Year # of
Action Items
# of Action Items
(not Administrative)
# of
Informational Items
2019 12 9 7
2020 4 4 2
2021 10 6 4
2022 5 3 7
2023 7 5 5
Average
(excluding 2020)
8.5 5.75 5.75
LIBRARY COMMISSION
Year # of
Action Items
# of Action Items
(not Administrative)
# of
Informational Items
2019 10 4 11
2020 1 0 3
2021 7 3 6
2022 10 5 9
2023 10 6 8
Average
(excluding 2020)
9.25 4.5 8.5
PARKS AND RECREATION COMMISSION
Year # of
Action Items
# of Action Items
(not Administrative)
# of
Informational Items
2019 17 14 13
2020 6 6 7
2021 15 13 11
2022 20 15 8
2023 13 11 8
Average
(excluding 2020)
16.25 13.25 10
This data was used to consider workload as part of the commission restructure discussion.
DISCUSSION
Based on the feedback from the City Council and the workload data, the ad-hoc subcommittee identified two restructure recommendations for the City Council’s consideration.
Recommendation 1
Human Services Commission
• Reduce commissioners from 9 to 7, including 2 youth
• Reduce meeting frequency to at least four times per year • Average Action Items Annually: 5.75
Combine Library and Civic Arts Commissions
• Reduce commissioners from 9 to 7, including 2 youth
• Reduce meeting frequency to every other month
• Average Action Items Annually: 10
Parks and Recreation Commission
• Retain 7 members, adding a second youth member (2 youth total) and eliminating alternate
• Reduce meetings to every other month
• Average Action Items Annually: 13.25
There are several positive outcomes from this recommendation, including that it combines the Library and Civic Arts Commissions to better match the City’s organizational structure, increased efficiency for staff and commissioners by aligning meeting structure to workload, and reduces meeting cancelations by balancing meeting cadence with workload. Of note, the workload and scope are still limited for each commission, with an average of less than two action items per commission per meeting.
Recommendation 2
Civic Arts Commission
• Reduce commissioners from 9 to 5, including 1 youth, remove alternate • Reduce meeting frequency to at least four times per year • Average action items annually: 5.5
Human Services Commission
• Reduce commissioners from 9 to 7, including 1 youth, remove alternate • Reduce meeting frequency to at least four times per year • Average action items annually: 5.75
Library Commission
• Reduce commissioners from 9 to 7, including 1 youth, remove alternate • Reduce meeting frequency to at least four times per year • Average action items annually: 4.5
Parks and Recreation Commission
• Reduce commissioners from 7 to 5, including 1 youth, remove alternate • Reduce meeting frequency to every other month
• Average action items annually: 13.25
A positive outcome from this recommendation is that it retains the current commission
structure for the least disruption to existing commissioners. Conversely, this recommendation offers limited efficiency enhancements, does not expand opportunities for youth, and does not foster a broader perspective as each commission retains its narrow scope.
Annual Workplan Recommendation
To ensure that commissions and committees are working in concert with the City Council toward identified community goals, each commission and committee will submit a work plan to the City Council. In coordination with the staff liaison, these workplans should advance the ONE Pleasanton strategic plan goals and strategies and would be developed concurrently with the City’s 2-year budget process and then be submitted to the City Council. Given how implementation of the workplan progresses, it may be updated concurrent with the mid-term budget process. This annual workplan process will be memorialized in the Commissioners Handbook in its next revision.
EQUITY AND SUSTAINABILITY
Reorganization of the current commission and committee structure allows for an appropriate number of members and meeting frequency that is intended to foster streamlined opportunities for community input and engagement; and efficiency and impact for the commission and committee members as well as supporting staff members. An optimal structure will retain existing members while also attracting new members to commissions and committees.
OUTREACH
Members of all City commissions and committees were notified of the City Council's February 7, 2023, review of the proposed reorganization, and its subsequent October 17, 2023, discussion of recommendations for restructuring. Accordingly, all current commission and committee members have been notified of this report to the City Council.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic plan goal of Optimizing Our Organization, Strategy 4 - Evaluate the organization’s structure of community engagement opportunities (such as commissions and committees, and citizens’ academy) to improve information sharing, optimize staff efficiency, and provide greater service to the community.
The recommendations are intended to create a standard structure for commission membership, while ensuring that each commission has a sufficient workload that is meaningful toward advising the City Council. Through these recommendations, impact on the community would be enhanced, as each member would have a broader knowledge and deeper connection with public services to share with their community networks.
FISCAL IMPACT
There is no financial impact associated with this item.
Prepared by: Submitted by: Approved by:
Heidi Murphy, Director of
Library and Recreation
Heidi Murphy, Director of Library and
Recreation
Gerry Beaudin, City
Manager
Attachments:
1. Commission Action Items Data
# Meetings Held # Meetings Cancelled
8* 4(April, July, September, December)
# Informational Items # Action Items
9 8
Review of FY 2017/2018 Civil Arts Grants – Final Performance Reports (February)
Selection of Commission Chair, Vice Chair, Committee Assignments (January)
Review and Discuss Civic Arts Programs (February) Meeting Schedule (January) Review and comment on the 2018 Library and Recreation Department Annual Report (March)
City Council 2019-2020 Two-Year Work Plan Prioritization Process (February)
Review Literary Arts Ambassador Program (May) Recommendation to Allocate Community Grant Funds in the Civic Arts Category FY 2019/2020 (March)
Overview of the Teen Poet Laureate Program (June) Consider Support for Municipal Code Amendment Allowing Youth Members to Vote on the Civic Arts, Human Services, Library, and Parks and Recreation Commissions (October)
Harrington Art Gallery Upcoming Programs (June) Approve Appointment for Teen Poet Laureate Position (October) Review and Discuss the Library and Recreation Department Strategic Plan 2019-2024 (August)
Approve Funding Criteria for FY 2020/2021 Community Grant Program- Civic Arts Category (November)
Consider Postponement of Literary Arts Ambassador Recruitment (October) Review Revised Recommendation of the Donation and Location of the Public Artwork, “Eventide” at the Alviso Adobe Community Park (November) Review Fiscal Year 2018/2019 Civic Arts Grants Final Performance Reports (November)
Administrative items
* Number includes one joint Civic Arts/Library Commission meeting Civic Arts Commission
2019
ATTACHMENT 1
# Meetings Held # Meetings Cancelled
4* 8 (April, May, June, July, August, September, October, December) # Informational Items # Action Items
Review of FY 2017/2018 Civil Arts Grants – Final Performance Reports (February) 7 Review of FY 2019/2020 Civil Arts Grants – Midterm Performance Reports (January)
Selection of Commission Chair, Vice Chair (January)
Review and comment on the Library and Recreation Department July-Dec 2019 Report (February)
Meeting Schedule (January)
Committee and Project Representatives for 2020 (February) Review and Recommend Community Grant Funds in the Civic Arts Category for Fiscal Year 2020/2021 (March)
Recommend City Council Approve Fiscal Year 2020/21 Community Grant Program Funding Rollover and Extend Project Due Dates For Grantees (November)
Approve Funding Criteria for FY2021/22 Community Grant Program – Civic Arts Category (November)
Approve Funding Criteria for FY2021/22 Community Grant Program – Youth Commission (November)
Administrative items
* Number includes one joint Civic Arts/Youth Commission meeting Civic Arts Commission
2020
# Meetings Held # Meetings Cancelled
8* 4 (January, June, July, September)
# Informational Items # Action Items
Review of FY 2017/2018 Civil Arts Grants – Final Performance Reports (February) 11 Civic Arts Project Status Report (Presented 6 times - March, April, August, October, November, December)
City Council 2019-2020 Two-Year Work Plan Prioritization Process (February)
Review and Comment on the Library and Recreation Department COVID Response Report for July-December 2020 (March)
Selection of Commission Chair, Vice Chair, Committee Assignments (February)
Review and Discuss the Teen Poet Laureate Application (April) Review and Recommend Community Grant Funds in the Civic Arts Category for Fiscal Year 2021/2022 (March)
Review and Discuss City Zoom Photography Contest (April) Review and Recommend the Temporary Installation and Locations of Public Art Wayfinding Signposts (April)
Review and comment on Collaborative Library and Civic Arts Grants Program, “Youth Arts Over a Virtual Summer” (May)
Approve the Appointment of Nikita Jayaprakash as The Pleasanton Teen Poet Laureate For the 2021/2022 School Year (May)
Review and discuss Library and Civic Arts Reopening Plans (May) Select Public Art Website subcommittee (October) Review and Comment on Firehouse Arts Center Updates (August) Select Mobile Wallpaper and Virtual Background Art subcommittee (October)
Review the Current Public Art Approval Process (August) Approve Funding Criteria for Fiscal Year 2022/2023 Community Grants Program –Civic Arts Category (November)
Review and Comment on the Library and Recreation Department Quarterly Report for April – June 2021 (August)
Review and Approve Civic Arts Commission Meeting Schedule for 2022 (December)
Review Municipal Code Section 2.39.020 Regarding Civic Arts Commission Duties and the Library and Recreation Strategic Plan 2019-2024 (October) Select Committee Assignments for 2022 (December)
Review and Comment on the Library and Recreation Department Quarterly Report for July – September 2021 (November)
Select Commission Chair and Vice Chair for 2022 (December) Administrative items
* Number includes one joint Civic Arts/Library Commission meeting Civic Arts Commission
2021
# Meetings Held # Meetings Cancelled
7* 5 (January, July, August, September, December)
# Informational Items # Action Items
12 5
Review Fiscal Year 2020/21 Community Grant Midterm Reports (February) Review And Allocate Community Grant Funds in The Civic Arts Category for Fiscal Year 2022/2023 (March)
Review of FY 2017/2018 Civil Arts Grants – Final Performance Reports (February)
Approve the appointment of the Teen Poet Laureate for the 2022/2023 School Year (May)
Discuss Evaluation Process and Meeting Format for Fiscal Year 2022/23 Civic Arts Community Grant Program Review (February)
Review and Recommend the Temporary Installation and Location of Public Art Murals (June)
Discuss and Approve a Request from Assemblymember Rebecca Bauer- Kahan’s Office for a Commissioner to Act as a Community Judge for Photography Contest (February)
Approve funding criteria for Fiscal Year 2023/24 Community Grant Program – Civic Arts Category (October)
Review Civic Arts Project Status Report (Presented 5 times - February, March, April, June, October, November)
Review and Approve Civic Arts Commission Meeting Schedule for 2023 (November)
Review and Comment on the 2021 Library and Recreation Department Annual Report (March)
Discuss and Identify Process Improvements for the Annual Civic Arts Grant Meeting (April)
Review and Discuss Commission Request to Establish a Civic Arts Grant Subcommittee (June)
Review and Comment on Library and Recreation Department Quarterly Report for January – March 2022 (June)
Review and comment on the Fiscal Year 2021/22 Library and Recreation Department Annual Report (October)
Review Fiscal Year 2020/21 Civic Arts Community Grant Final Performance Reports (November)
Review Fiscal Year 2021/22 Civic Arts Community Grant Final Performance Reports (November)
Administrative items
* Number includes one joint Civic Arts/Library Commission meeting Civic Arts Commission
2022
# Meetings Held # Meetings Cancelled
8* 4 (January, April, July, September, December)
# Informational Items # Action Items
8 13
Receive Information about Updated Commissioner’s Handbook (February) Select Commission Chairperson and Vice Chairperson for 2023 (February) Review of FY 2017/2018 Civil Arts Grants – Final Performance Reports (February)
Select Committee Assignments for 2023 (February)
Review Civic Arts Project Status Report (Presented 4 times - February, June, August, November )
Review and Approve the Updated Civic Arts Commission Meeting Schedule for 2023 (February)
Receive an Overview of the Citywide Strategic Plan Project (August) Provide a Recommendation to the City Council to Adopt the Draft Council Priorities for Fiscal Year 2023-024 and Receive an Overview of the Citywide Strategic Plan Project (March)
Discuss and Identify Process Improvements for the Community Grant Program – Civic Arts Category (August)
Review and Allocate Community Grant Funds in the Civic Arts Category for Fiscal Year 2023/2024 (March)
Review and Comment on the Fiscal Year 2022/23 Library and Recreation Department Annual Report (November)
Approve the appointment of the Teen Poet Laureate for the 2023/24 School Year (May)
Review Fiscal Year 2022/23 Civic Arts Community Grant Final Performance Reports (November)
Recommend City Council Approve a Multi-Year Agreement with Preservation Arts for Public Art Conservation and Maintenance for a Minimum of Three Years and up to Five Years for an Amount not to Exceed $310,000 (June)
Discuss Public Art Selection Subcommittee Commission Members for 2024 (November)
Review and Approve Letter from Civic Arts Commission to City Council Providing Feedback on Citywide Strategic Plan Project (August) Review and Recommend Process Improvements for the Fiscal Year 2024/25 Community Grant Program (October)
Review and Approve Funding Criteria for Fiscal Year 2024/25 Community Grant Program – Civic Arts Category (November)
Review and Approve Pausing the Joint Library and Civic Arts Teen Poet Laureate Selection Subcommittee for 2024 (November)
Review and Approve Civic Arts Commission Meeting Schedule for 2024 (November)
Select Commission Chairperson and Vice Chairperson for 2024 (November) Administrative items
* Number includes one joint Civic Arts/Library Commission meeting and one joint Civic Arts/Youth Commission meeting Civic Arts Commission
2023
# Meetings Held # Meetings Cancelled
11* 1 (July)
# Informational Items # Action Items
7 12
Review and Comment on Updates to the Draft City of Pleasanton Human Services Needs Assessment Updated Strategic Plan 2018 – 2022 and Youth Commission 2018 - 2019 Youth Master Plan Implementation Work Plan (January) City Council 2019-2020 Two-Year Work Plan Prioritization Process (February) Discuss Evaluation Process and Meeting Format for the Fiscal Year 2019/2020 Housing and Human Services Grant Program Review (February) Consider Recommendation to Allocate Housing and Human Services Grant Funds for Fiscal Year 2019/2020 (March)
Presentation of Library and Recreation 2018 Annual Report (February) Consider Recommendation Modifying Pleasanton Paratransit Fees for Fiscal Year 2019/20 (June)
Review and Discuss Library and Recreation Department Inclusion Services Program Evaluation and Enhancements (April)
Approve Human Services Commissioner Assignments to Various Committees (August)
Debrief the March 2019 Human Services Commission Meeting – Housing and Human Services Grants Process (April)
Discuss and Identify a Tri-Valley Most Critical Human Service Need to Address a Human Services Needs Assessment Strategic Action (August) New Commissioner Welcome (May) Review of Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Reports (CAPER) for Fiscal Year 2018-2019 (September)
Review and Discuss the Library and Recreation Department Strategic Plan 2019- 2024 (August)
Consider Recommendation for Fiscal Year 2020/2021 Housing and Human Services Grant (HHSG) Program Statement of Priorities and Evaluation Criteria (September) Consider Support for a Municipal Code Amendment Allowing Youth Members to Vote on the Civic Arts, Human Services, Library and Recreation and Parks Commissions (October)
Review and Approve the 2020 Human Services Commission Meeting Schedule (November)
Discuss Youth Commission referral to consider recommending that the City Council adopt ordinances to: (1) prohibit sale of flavored tobacco products; (2) prohibit sale of e-cigarettes and paraphernalia; (3) restrict sale of tobacco products within 1,000 feet of public schools, public parks and public recreational facilities; (4) set minimum pack sizes for some cigars and cigarettes; and (5) prohibit possession of tobacco products by persons under 21 years of age (December)
Review and Approve the Draft Request for Qualifications for Health Care and Behavioral Health in Pleasanton (December)
Selection of Chair and Vice Chair for 2020 (December)
* Includes Joint Meeting with Youth Commission
Administrative items
Human Services Commission
2019
# Meetings Held # Meetings Cancelled
3 9 (January, April, May, June, July, August, September, November, December)
# Informational Items # Action Items
2 4
Discuss Evaluation Process and Meeting Format for the Fiscal Year 2020/2021 Housing and Human Services Grant Program Review (February) Recommend City Council award an agreement for service to Axis Community Health (5925 W. Las Positas Blvd.) for behavioral health care services using Housing and Human Services Grant Funds for an annual amount of $35,000 for up to five years and not to exceed $175,000 (March) Review and Comment on the Library and Recreation Department Report for July-December 2019 (February)
Review and Allocate Housing and Human Services Grant Funds for Fiscal Year 2020/2021 and Recommend City Council Approval (March) Consider Recommendation for Fiscal Year 2021/2022 Housing and Human Services Grant (HHSG) Program Statement of Priorities and Evaluation Criteria (October)
Review of Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Reports (CAPER) for Fiscal Year 2019- 2020 (October)
Human Services Commission
2020
# Meetings Held # Meetings Cancelled
8 4 (January, May, June, July)
# Informational Items # Action Items
4 10
Discuss Evaluation Process and Meeting Format for Fiscal Year 2021/22 Housing and Human Services Grant Program Review (February) City Council 2021-2022 Two-Year Work Plan Prioritization Process (February)
Review the All-Abilities Playground Conceptual Designs Presentation and Provide Feedback (September)
Selection of Commission Chair and Vice Chair for 2021 (February) Review and Comment on the Library and Recreation Department Quarterly Report for April-June 2021 (September)
Review and Allocate Housing and Human Services Grant Funds for Fiscal Year 2021/2022 and Recommend City Council Approval (March) Review and Comment on the Library and Recreation Department Quarterly Report for July – September 2021 (November)
Review and Comment on the Library and Recreation COVID Response Report for July-December 2020 (March)
Review and Allocate Housing and Human Services Grant Funds to the Open Heart Kitchen Vineyard 2.0 Kitchen Project for Fiscal Year 2021/2022 and Recommend City Council Approval (April)
Review of Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Reports (CAPER) for Fiscal Year 2020- 2021 (August)
Consider Recommendation for Fiscal Year 2022/23 Housing and Human Services Grant Program Statement of Priorities and Evaluation Criteria (October)
Review and Approve the 2022 Human Services Commission Meeting Schedule (November)
Selection of Commission Chair and Vice Chair for 2022 (December) Select Commission Representatives for Various Subcommittees (December)
Administrative items
Human Services Commission
2021
# Meetings Held # Meetings Cancelled
10* 2 (January, July)
# Informational Items # Action Items
7 5
Discuss Evaluation Process and Meeting Format for Fiscal Year 2022/23 Discuss Evaluation Process and Meeting Format for Fiscal Year 2022/23 Housing and Human Services Grant Program Review (February) Review and Allocate Housing and Human Services Grant Funds for Fiscal Year 2022/23 and Recommend City Council Approval (March) Review and Comment on the 2021 Library and Recreation Department Annual Report (March)
Review the Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Reports (CAPER) for Fiscal Year 2021/22 (September)
Review FY 2021/22 Human Services Commission Grant Program Semi- Annual Reports (April)
Consider Recommendation for Fiscal Year 2023/24 Housing and Human Services Grant Program Statement of Priorities and Evaluation Criteria (October)
Review and Comment on the Library and Recreation Department Quarterly Report for January – March 2022 (June)
Review and Approve the 2023 Human Services Commission Meeting Schedule(December)
Review and Comment on the Fiscal Year 2021/22 Library and Recreation Department Annual Report (October)
Select Commission Chair and Vice Chair for 2023 (December) Eastern Alameda County Human Services Needs Assessment Update (November)
Review the Human Services Commission Public Hearing Process for the Community Development Block Grant Consolidation Annual Performance and Evaluation Report (December)
*Includes one joint meeting with City of Dublin and City of Livermore Human Services Commissions
May and August meetings - No Matters for the Commission's Review/Action/Information - Only Presentations
Administrative items
Human Services Commission
2022
# Meetings Held # Meetings Cancelled
10* 2 (January, July)
# Informational Items # Action Items
5 7
Receive Information About Updated Commissioner’s Handbook (February) Discuss Evaluation Process and Meeting Format for Fiscal Year 2023/24 Housing and Human Services Grant Program Review (February) Receive an Overview of the Citywide Strategic Plan Project (August) Review and Allocate Housing and Human Services Grant Funds for Fiscal Year 2023/24 and Recommend City Council Approval (March) Review the Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Reports (CAPER) for Fiscal Year 2022/23 (September)
Provide a Recommendation to the City Council to Adopt the Draft Council Priorities for Fiscal Year 2023-2024 and Receive an Overview of the Citywide Strategic Plan Project (April)
Eastern Alameda County Human Needs Assessment Update (November) Review and Recommend Updates to the Recreation Fee Assistance Program (May)
Review and comment on the FY 2022/23 Library and Recreation Department Annual Report (December)
Consider Recommendation for Fiscal Year 2024/25 Housing and Human Services Grant Program Statement of Priorities and Evaluation Criteria (October)
Review and Approve the 2024 Human Services Commission Meeting Schedule (December)
Selection of Commission Chair and Vice Chair for 2024 (December) *Includes one joint meeting with City of Dublin and City of Livermore Human Services Commissions
June - No Matters for the Commission's Review/Action/Information - Only Presentation
Administrative items
Human Services Commission
2023
# Meetings Held # Meetings Cancelled
9* 3 (June, July, November)
# Informational Items # Action Items
11 10
Review and Discuss the Translation Services at the Pleasanton Library (January)
Selection of Commission Chair, Vice Chair and Committee Assignments (January)
Review and Comment on the 2018 Library and Recreation Department Annual Report (February) Review of the Commission Meeting Schedule for 2019 (January) Review and Discuss Library and Recreation Department Inclusion Services Program Evaluation and Enhancements (April)
City Council 2019-2020 Two-Year Work Plan Prioritization Process (February)
Review and Discuss New Robot’s on the Loose! Robotics and Coding for Kids Programming (May)
Discuss and Recommend Replacing Pleasanton Public Library’s Fines and Fees Policy with a Materials Recovery Policy (March)
Review and Discuss Quarterly Department Report for January-March 2019 (Mary) Review and Discuss Library Commission 2018/19 Goals (March) Review and Discuss From Awareness to Funding: Voter Perceptions and Support of Public Libraries in 2018 Report (August)
Review and Discuss and Approve Library Commission 2018/19 Goals, Strategies and Work Plan (April)
Review and Discuss the Library and Recreation Department Strategic Plan 2019-2024 (August)
Consider Support for Municipal Code Amendment Allowing Youth Members to Vote on the Civic Arts, Human Services, Library, and Parks and Recreation Commissions (October)
Review and Discuss the Library’s New Pop-Up Programming (September) Approve Appointment for Teen Poet Laureate Position (October) Review and Discuss Commission’s Outreach Presentation (September) Select Commission Chair, Vice Chair and Committee Assignments (December)
Consider Postponement of Literary Arts Ambassador Recruitment (October) Review the Commission Meeting Schedule for 2020 (December) Review and discuss the Library Commission’s Outreach Presentation (December)
*Includes one joint Civic Arts Commission and Library Commission meeting Administrative Items
Library Commission
2019
# Meetings Held # Meetings Cancelled
2 10 (Janurary, April, May, June, July, August, September, October, November, December)
# Informational Items # Action Items
3 1
Review and Discuss Commissioner’s Handbook (February) Review and Discuss Library Commission Goals for 2020 (March) Review and Discuss Library Pop-Up Programs and 2020 Summer Preview (February)
Review and Comment on the Library and Recreation Department Report for July-December 2019 (February)
Administrative Items
Library Commission
2020
# Meetings Held # Meetings Cancelled
6* 6 (February, March, April, June, July, November)
# Informational Items # Action Items
6 7
Review and Discuss Status Updates on Fines Free and Materials Recovery at the Pleasanton Public Library (January)
City Council 2021-2022 Two-Year Work Plan Prioritization Process (January)
Review and comment on Collaborative Library and Civic Arts Grants Program, "Youth Arts Over a Virtual Summer" (May)
Select Commission Chair, Vice Chair, and Committee Assignments (January)
Review and discuss Library and Civic Arts Reopening Plans (May) Approve the Appointment of Nikita Jayaprakash as The Pleasanton Teen Poet Laureate For the 2021/2022 School Year (May)
Review and Discuss Library Reopening Updates (August) Select Committee Assignments for August – December 2021 (August) Review and Comment on the Library and Recreation Department Quarterly Report for April – June 2021 (August) Approve the revised Library Public Access to the Internet Policy (October) Review Municipal Code Section 2.34.020 Regarding Library Commission Duties and the Library and Recreation Strategic Plan 2019-2024 (September)
Review and Approve Commission Meeting Schedule for 2022 (December) Select Commission Chair and Vice Chairperson for 2022 and Select Representatives for the Teen Poet Laureate Selection Subcommittee (December)
*Includes one joint Civic Arts Commission and Library Commission meeting Administrative Items
Library Commission
2021
# Meetings Held # Meetings Cancelled
9* 3 (February, June, August)
# Informational Items # Action Items
9 10
Review the Library and Recreation Department Annual Report (March) Review and Approve Library Materials Recovery Policy (January) Select Two Library Commissioners for the Library Card Design Contest and Library Card Sign-up Month Subcommittee (March)
Select Commission Chair and Vice Chair for 2022 and Select Representatives for the Teen Poet Laureate Selection Subcommittee (January)
Review committee assignments and select alternates for April – December 2022 (April)
Discuss and Adopt Library Commission Goals for 2022 (March) Receive a progress report on library-focused projects from the Pleasanton Library and Recreation Department Strategic Plan 2019-2024 (April) Approve the appointment of the Teen Poet Laureate for the 2022/2023 School Year (May)
Review and Comment on the Fiscal Year 2021/22 Library and Recreation Department Annual Report (October)
Review and Select the 2022 Winning Library Card Design (July) Review and Discuss Pleasanton Public Library Programming Status (November)
Review and Approve the Library Collection Development Policy and Request for Reconsideration of Material Form (July)
Schedule of Upcoming Meetings and Events of Interest (Presented 2 times in November and December)
Review and Approve Animals in the Library Addendum to the Library Code of Conduct (July)
Receive Information about Updated Commissioner's Handbook (December) Review and Approve the Library Commission Meeting Schedule for 2023 (December)
Review and Comment on Schedule of Staff Presentations for 2023 (December)
Select Committee Assignments for 2023 (December)
Select Commission Chair and Vice Chair for 2023 (December) *Includes one joint Civic Arts Commission and Library Commission meeting September had no Matters for the Commission's Review/Action/Information Administrative Items
Library Commission
2022
# Meetings Held # Meetings Cancelled
11* 2 (January, July)
# Informational Items # Action Items
8 10
Review and Discuss the Pleasanton Library Program Plan for 2023 (February)
Review and approve the conversion of the Alternate members of the Library Policy and Outreach Subcommittee to full representatives (February)
Schedule of Upcoming Meetings and Events of Interest (Presented 4 times in February, March, April, June)
Provide a Recommendation to the City Council to Adopt the Draft Council Priorities for Fiscal Year 2023-2024 and Receive an Overview of the Citywide Strategic Plan Project – Presented by Becky Hopkins, Assistant to the City Manager (March)
Receive Information on the Adult Literacy and ESL Services at the Pleasanton Public Library (April)
Select a Third Representative for the Library Policy Subcommittee (April) Receive Information on the Library Student Success Program and Outreach to Pleasanton Students (March)
Approve the appointment of the Teen Poet Laureate for the 2023/24 School Year (May)
Review and Discuss the Pleasanton Library Marketing Presentation (June) Review and Recommend Approval of the Inclusiveness in Materials Statement (September)
Receive an Overview of the Citywide Strategic Plan Project (August) Recommend City Council Approve Updates to Section D. Pleasanton Public Library Fine and Fee Schedule of the City’s Master Fee Schedule (October)
Receive Monthly Calendar of Library Programs and Events (presented 5 times in August, September, October, November, December) Review and Recommend City Council Adopt Resolutions Approving Updated Library Policies: 1) Public Access to the Internet; 2) Materials Recovery; 3) Collection Development; 4) Request for Reconsideration of Material Form; and 5) Inclusiveness in Material Statement (October) Review and comment on the FY 2022/23 Library and Recreation Department Annual Report (December)
Review and Approve Pausing the Library Commission Outreach and Policy Subcommittees and the Joint Library and Civic Arts Commission Subcommittee for 2024 (November)
Review and Approve Library Commission Meeting Schedule for 2024 and Amend Meeting Schedule for 2023 (November)
Select Commission Chairperson and Vice Chairperson for 2024 (December)
*Includes one joint Civic Arts Commission and Library Commission meeting Administrative Items
Library Commission
2023
# Meetings Held # Meetings Cancelled
9 3 (July, September, November)
# Informational Items # Action Items
13 17
Review and Discussion of the Conceptual Plans for Lions Wayside and Delucchi Parks (January)
Review and Recommend Proposed Public Artwork, “Pollinators” to be Located at the Oak Woodland (January)
Review and Comment on the 2018 Library and Recreation Department Annual Report (February)
Review and Recommend the Donation and Location of the Public Artwork, “Eventide” at the Alviso Adobe Community Park (January) Review the Century House Facility Assessment Report Detailing Renovation Strategies and Choose the Renovation Strategy Preferred by the Parks and Recreation Commission (April)
Review the Concept Plan and Public Comments for the Mission Hills Big Slide and Provide a Design Recommendation (January)
Review and Discuss Library and Recreation Department Inclusion Services Program Evaluation and Enhancements (April) Selection of Commission Chair, Vice Chair and Committee Assignments (January) Parks Maintenance Division Quarterly Report (Presented 3 times - April, August, October) Review of the Commission Meeting Schedule for 2019 (January) Quarterly Parks Projects Status Report (Presented 3 times - April, August, October) City Council 2019-2020 Two-Year Work Plan Prioritization Process (February) Review and Comment on the Quarterly Library and Recreation Department Report for January – March 2019 (May)
Review and Recommend Approval of the Final Draft of the Trails Master Plan (February)
Parks Division Owl Box and Raptor Perch Presentation (June) Review and Recommend Approval of the Design of the Downtown Transportation Corridor Parking Lot Improvements (March)
Review and Discuss the Library and Recreation Department Strategic Plan 2019- 2024 (August)
Review and Recommend Adoption of a Resolution Amending the Master Fee Schedule for Pleasanton Pioneer Cemetery (March)
Review and Discuss Century House Historical Usage and Future Projections for the Space (August)
Review and Comment on a Proposal to Realign a Segment of Trail Open to the Public Planned at 990 Sycamore Road (May)
Review and Discuss Century House Site Plan Options Including the Provision of Additional Parking (October) Review of Proposed Fee Changes for Callippe Preserve Golf Course (May) Review and Discuss Overview of Recreation Programs (October) Review the Concept Plan and Public Input for the Valley Trails Tot Lot and Provide a Recommendation (May)
Review the Commission Meeting Schedule for 2020 (December) Review the Conceptual Plan, Survey Results, and Estimated Costs for Centennial Park Bocce Ball Court Renovation and Provide a Recommendation (June) Consider Support for a Municipal Code Amendment Allowing Youth Members to Vote (October)
Review the Concept Plan and Public Comments for the Orloff Park Playground Renovation and Provide a Recommendation on Final Design (December) Review and Recommend the Donation and Location of the Public Artwork, “Eventide,” at Alviso Adobe Community Park (December)
Select Commission Chair, Vice Chair and Committee Assignments for 2020 (December)
Administrative items
Parks and Recreation Commission
2019
# Meetings Held # Meetings Cancelled
6 6 (March, April, July, August, October, December)
# Informational Items # Action Items
7 6
Review and Comment on New Library and Recreation Programs From 2019 (January)
Review and Recommend Location Options for an All-Abilities Playground (January)
Review and Recommend Adoption of a Resolution Amending the Master Fee Schedule for Pleasanton Pioneer Cemetery (January)
Approve Fifth Amendment to Contract with Graham Hitch Mortuary for Cemetery Management, Plot Sales and Burial Coordination for the Pleasanton Pioneer Cemetery (May)
Review and Discuss Parks Quarterly Projects Status Reports (January) Recommend City Council Adopt a Resolution Amending the Master Fee Schedule for the Pleasanton Pioneer Cemetery (May)
Review and Discuss Parks Maintenance Division Quarterly Projects Status
Review and Discuss Century House Interior Renovation Options (June) Review and Provide a Recommendation on a New Standard Playground Sign (February)
Review of Proposed Operator Extension and Amendment of Agreement with Pleasanton Golf, LLC (CourseCo) (September)
Review and Provide a Recommendation on the Pesticide Posting Sign (February) Review Staff Research and Recommend a Location for New Skatepark (November)
Review and Comment on the Library and Recreation Department Report for July- December 2019 (February)
Parks and Recreation Commission
2020
# Meetings Held # Meetings Cancelled
10 2 (September, December)
# Informational Items # Action Items
11 15
Review and Discuss Landscape Architecture Projects Status Report for 2020 (February) City Council 2021-2022 Two-Year Work Plan Prioritization Process (January) Review and Discuss Parks Maintenance Division Report for 2020 (February) Select Commission Chair, Vice Chair, and Committee Assignments (January) Review the Draft Strategies and Actions for the Climate Action Plan Update (CAP
2.0) (March)
Review the Concept Plans and Public Comments for the Proposed Playground Renovations at Ken Mercer, Tawny, and Vintage Hills Parks and provide a recommendation on Final Design (February)
Review and Comment on the Library and Recreation COVID Response Report for July – December 2020 (March)
Recommend City Council approve the Permanent Painting of Court Ten at Tennis and Community Park for Pickleball (March)
Receive the All-Abilities Playground Stakeholder Presentation and Provide Feedback (April)
Recommend City Council approve the Fourth Amendment to the Agreement with Lifetime Activities providing a subsidy in the amount of $19,320 to Lifetime Activities for Operations of Pleasanton Bocce Ball Programs from April 6, 2021 through March 31, 2022 (March)
Landscape Architecture Projects Quarterly Status Report (presented 2 times - May, October )
Approve Seventh Amendment to Contract with Monte Vista Memorial Investment Group for Grounds Maintenance and Burials at the Pleasanton Pioneer Cemetery (March)
Review and Discuss Parks Maintenance Division Quarterly Report (presented 2 times - June, October)
Recommend City Council Adopt a Resolution Amending the Master Fee Schedule for the Pleasanton Pioneer Cemetery (March)
Review and Comment on the Library and Recreation Department Quarterly Report (presented 3 times - June, August, November ) Review of Proposed Fee Changes for Callippe Preserve Golf Course (May) Review the Ken Mercer Skatepark Conceptual Designs Presentation and Provide Feedback (August)
Review and Comment on the Proposed Trails Associated with the Proposed 22- lotsingle-family Residential Development at Spotorno Ranch (PUD-138) located at 1000Minnie Drive within the Happy Valley Specific Plan area (June) Review the All-Abilities Playground Conceptual Designs Presentation and Provide Feedback (August)
Recommend City Council Adopt New Recreation Programs and Fees for Fiscal Year 2020/21 (June)
Review the Civic Park Landscape Renovation Plan and Provide a Recommendation for Replacement Trees (August)
Select Committee Assignments (June)
Review the Schematic Plans and Public Comments for the Proposed Nevada Street Improvements Project and Provide Recommendation to Incorporate in the Project Design (July)
Recommend City Council Approve Fee Increases for the Pleasanton Tennis and Community Park Operator, Lifetime Activities, Inc., Effective January 2, 2022 (November)
Review Location Options for a Near-Term and Long-Term Cricket Field at a Pleasanton Park (November)
Review Location Options for Pickleball Courts in Pleasanton (November) Administrative items
Parks and Recreation Commission
2021
# Meetings Held # Meetings Cancelled
9 3 (March, June, November)
# Informational Items # Action Items
8 20
Receive information on the maintenance of parks next to schools, city properties maintained by Pleasanton Unified School District, and Pleasanton Unified School Review and Recommend Approval of the Draft Ken Mercer Skate Park Final Conceptual Design (January)
Review and Discuss Parks Maintenance Division Quarterly Report (presented 2 times - April, October)
Review and Recommend Approval of the Draft All-Abilities Playground Master Plan at Ken Mercer Skatepark (January)
Architecture Projects Status Quarterly Report (presented 2 times - April, October) Review and Approve Parks and Recreation Commission Meeting Schedule for 2022 (January)
Receive a Progress Report on Projects from the Pleasanton Library and Recreation Department Strategic Plan 2019-2024 (April) Select Commission Chair and Vice Chair for 2022 (January) Review Existing Outreach Process for Parks and Recreation Projects and Recommend Modifications (May)
Review and Recommend Approval of the Draft Wayside and Delucchi Parks Conceptual Design (February)
Review the Public Outreach Results for the Lions Wayside and Delucchi Parks Conceptual Plan and Provide Comments to Staff Regarding the Update of the Lions Wayside and Delucchi Parks Master Plan (September) Recommend City Council approve the proposed Sponsor Agreements with Lucille Salter Packard Children’s Hospital at Stanford, Stanford Health Care, Construction Testing Services, and 4LEAF, Inc. for the naming rights of Bernal Community Park Phase II (April)
Review and Comment on the Fiscal Year 2021/22 Library and Recreation Department Annual Report(October)
Recommend Approval of the Sixth Amendment to Agreement with Lifetime Activities in the Amount of $94,352.50 for Bocce Services through December 31, 2023 (April)
Receive Information about Updated Commissioner’s Handbook Recommend City Council Adopt a Resolution Updating the Master Fee Schedule and Fee Policy for Recreation (May)
Review and Discuss Century House Master Plan (July)
Recommend City Council Approve First Amendment to Contract with Graham Hitch Mortuary for Cemetery Management, Plot Sales, and Burial Coordination for the Pleasanton Pioneer Cemetery (July)
Recommend City Council Adopt a Resolution Amending the Master Fee Schedule for the Pleasanton Pioneer Cemetery (July)
Recommend City Council Approve the Three-Year Agreement for Basketball Officiating Services with Bay Island Officials’ Association for $316,000 (August) Recommend Location for Cricket Field Placement at Ken Mercer Sports Park (August)
Review and Select Committee Assignments (September)
Review the Concept Plans and Public Comments for the Proposed Playground Renovations for the Southern Playground at Val Vista Community Park and Provide a Recommendation on the Final Design (December) Approve Professional Services Agreement with Amador Livermore Valley Historical Society for Museum on Main Operations for a Total of $109,800 Annually (December)
Recommend City Council Approve First Amendment to Agreement with American Cemetery Maintenance and Burial Services for the Pleasanton Pioneer Cemetery in an Amount not to Exceed $331,500 (December) Recommend City Council Adopt a Resolution Amending the Master Fee Schedule for the Pleasanton Pioneer Cemetery (December) Review and Approve Parks and Recreation Commission Meeting Schedule for 2023 (December)
Select Commission Chair and Vice Chair for 2023 (December) Administrative items
Parks and Recreation Commission
2022
# Meetings Held # Meetings Cancelled
9 3 (February, April, June)
# Informational Items # Action Items
8 13
Review and Comment on the July-September 2022 Library and Recreation Department Quarterly Report (January)
Approve the Use of Coated Rubber Infill Product Manufactured by CushionFall Sport at the Bernal Community Park on the All-Weather Turf Sports Fields (January)
Review Draft Construction Plans for the Cricket Field at Ken Mercer Sports Park, COP No.22795 (March)
Provide A Recommendation to the City Council to Adopt the Draft Council Priorities for Fiscal Year 2023-24 and Receive an Overview of the Citywide Strategic Plan Project (March)
Review and Discuss Parks Maintenance Division Report October 2022 through June 2023 (July)
Provide Recommendation to the City Council Regarding Regulations for E-Bikes on Trails and in Parks (May)
(July) Review of Proposed Fee Changes for Callippe Preserve Golf Course (May) West Las Positas Boulevard Multimodal Reconstruction Project Concept Plan (August)
Approve Court Rental Fee Increases for the Pleasanton Tennis and Community Park Operator, Lifetime Activities, Inc., effective July 1, 2023 (May) Review the Urban Forest Master Plan (CIP NO. 22773) Process and Provide Staff with Comments Regarding the Process (August) Receive an Overview of the Citywide Strategic Plan Project (July) Lions Wayside and Delucchi Parks Updated Conceptual Plan Review (September) Review and Recommend City Council Adopt a Resolution Approving Requirements for Co-Sponsorship Status and Repealing Resolution No. 98-125 (September) Review and comment on Fiscal Year 2022/23 Library and Recreation Department Annual Report (November)
Review Donor Sponsorship to Add Pickleball Lines to Stoneridge Creek Tennis Courts and Consider a Process for Adding Pickleball Lines to Additional City Courts with Resurfacing Projects (September)
Review and Recommend City Council Approve Updates to Section VIII. Recreation of the City’s Master Fee Schedule (October)
Recommend City Council approve a 10 year agreement with Lifetime Tennis, Inc (DBA Lifetime Activities, Inc.) for tennis operations and maintenance (November) Recommend City Council approve a multi-year agreement with Lifetime Tennis, Inc (DBA Lifetime Activities, Inc.) for bocce operations and maintenance at Centennial Park for up to five years for an amount not to exceed $216,015.57 (December) Review and approve the Parks and Recreation Commission Meeting Schedule for 2024 (December)
Review and select committee assignments for 2024 (December) Administrative items
Parks and Recreation Commission
2023