CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, February 20, 2024
7: 00 PM
CALL TO ORDER
Mayor Brown called the regular meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Nibert provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Testa, Nibert, Mayor Brown
Absent: None.
AGENDA AMENDMENTS
City Manager Beaudin noted a correction to item 2 ordinance for Energy and Environment Commission section 2. 31. 080 Meetings to remove the word " other" to read as follows:
A. Regular meetings shall be held on the fourth Wednesday of every month at a time and place set by the commission. The commission may approve an alternate meeting time.
Councilmember Balch pulled item 2 from consent calendar for further discussion.
Councilmember Arkin requested to reverse the order of items 12 and 13.
Councilmember Testa pulled item 4 from consent calendar for further discussion and continued item 7 to a future meeting to have additional questions answered.
CONSENT CALENDAR
Mayor Brown opened public comment. The following individuals provided comment: Sharon Pierkarski.
Mayor Brown closed the public comment.
MOTION: It was m/s by Nibert/ Testa to approve the consent calendar as recommended except for items 2, 4 and 7. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
City Council Minutes Page 1 of 6 February 20, 2024
City Manager
1. Approve meeting minutes of December 19, 2023
Recommendation: Approve meeting minutes of December 19, 2023.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission
5. Adopt a resolution adopting the 2023 Tri- Valley Local Hazard Mitigation Plan Recommendation: Adopt Resolution No. 2024- 006 adopting Volume 1, Pleasanton' s portion of Volume 2, and all appendices of the 2023 Tri- Valley Local Hazard Mitigation Plan.
6. Authorize a grant application for $ 15, 300, 000 in United States Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity RAISE) grant funds for the 1-680 at Sunol Boulevard Interchange Modernization Project, CIP 15551
Recommendation: Authorize the submittal of a federal grant application to the US DOT for the RAISE grant in the amount of$ 15, 300, 000 for the 1-680/ Sunol Boulevard Interchange Modernization Project, CIP 15551.
7. Receive information and approve recommendation that a parcel on West Jack London Boulevard in unincorporated Alameda County be moved into the City of Livermore Sphere of Influence, and that parcel and another parcel on East Stanley Boulevard both be annexed by the City of Livermore
Item continued to future meeting.
Finance
8. Accept the Monthly Disbursements and Investment Report for December 2023 Recommendation: Accept claim disbursements in the amount of$ 19, 311, 621 and the investment report for the month of December 2023.
Public Works
9. Approve plans and specifications. review bids, and award a construction contract City Council Minutes Page 2 of 6 February 20, 2024
to Villalobos & Associates, Inc. in the amount of$ 720, 618 for the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509 and approve budget amendments in the Gas Tax Fund
Recommendation.-
1. ecommendation:
1. Authorize the City Manager to enter into the construction contract with Villalobos & Associates, Inc.
2. Authorize the Acting Director of Public Works to approve and execute contract change orders for a project contingency amount of$ 72,000 approximately 10 percent of the contract).
3. Transfer $ 200,000 from the Annual Sidewalk and Intersection Ramp Installations ( ADA), CIP No. 24505, to the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509.
4. Transfer $ 58, 369 from the Annual Sidewalk Maintenance, CIP No. 24512, to the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509.
10. Accept public improvements performed by JJ Construction & Design, Inc. for the lighting improvements for the Railroad Parking Lot Project, CIP No. 20462 and approve a budget amendment in the Miscellaneous CIP Fund Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of$ 5, 900 to JJ Construction & Design, Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project' s balance of$ 40, 281 back to the Miscellaneous CIP - General Fund ( Fund 201).
MEETING OPEN TO THE PUBLIC
11. Public Comment regarding items not listed on the agenda — Speakers are limited to 3 minutes.
Mayor Brown opened public comment. The following individuals provided comment: Sharon Pierkarski.
Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
City Council Minutes Page 3 of 6 February 20, 2024
13. Review and provide direction on the Council ad- hoc subcommittee recommendations regarding the reorganization of the Civic Arts, Human Services, Library, and Parks and Recreation Commissions
Recommendation: Review and provide direction on the Council ad- hoc subcommittee recommendations regarding the reorganization of the Civic Arts, Human Services, Library, and Parks and Recreation Commissions.
Presentation by Heidi Murphy, Director of Library and Recreation.
Mayor Brown opened public comment. The following individuals provided comment: Janice Coleman Knight, Nancy Harrington, Kelly Cousins, Anne Giancola, and Dave Wright.
Mayor Brown closed the public comment.
Councilmember Arkin moved to proceed with recommendation 2 from the report with the amendment to have seven members on each of the four commissions ( including one youth member and no alternates), and for the frequency of meetings of all commissions to be six times per year.
Councilmember Nibert made a substitute motion to approve recommendation 2 as written in the report. Motion failed for lack of second.
Councilmember Testa requested an amendment to the main motion for the meeting frequency to be " at least 6 times per year." The amendment to the motion was accepted.
MOTION: It was m/s by Arkin/ Balch to approve recommendation number 2 with modification for membership of the four commission to include seven members in total including one youth member and no alternates), and for the meeting frequency to be at least 6 times per year. Motion passed by the following vote.- Ayes:
ote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
12. Accept the FY 2023/ 24 Mid- Year Budget report and adopt a resolution approving FY 2023/ 24 budget amendments
Recommendation: Adopt Resolution No. 2024- 007 approving Mid- Year adjustments to the FY 2023/ 24 Budget.
Presentation by Susan Hsieh, Finance Director.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment
City Council Minutes Page 4 of 6 February 20, 2024
MOTION: lt was m/s by Nibert/ Balch to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Mayor Brown called a recess at 9:30 p.m. and reconvened the meeting at 9:37 p. m.
2. Enact revisions to Commission and Committee structure: Introduce an ordinance modifying the membership and length of term of the Youth Commission by amending PMC Chapter 2.29; Introduce an ordinance creating the Energy and Environment Commission by adding a new Chapter 2.31 to the PMC, replacing the Committee on Energy and the Environment; Adopt a resolution modifying the membership, updating duties and changing meeting frequency of the Bicycle, Pedestrian and Trails Committee; Adopt a resolution modifying the membership and changing meeting frequency of the Economic Vitality Committee; and, Introduce an Ordinance modifying the duties of the Planning Commission by amending PMC section 2.30. 020 and disbanding the Housing Commission by deleting Chapter 2.38
Recommendation: Enact revisions to Commission and Committee structure:
Introduce Ordinance No. 2274 modifying the membership and length of term of the Youth Commission by amending PMC Chapter 2.29; Introduce Ordinance No. 2275 creating the Energy and Environment Commission by adding a new Chapter
2.31 to the PMC, replacing the Committee on Energy and the Environment; Adopt Resolution No. 2024- 003 modifying the membership, updating duties and changing meeting frequency of the Bicycle, Pedestrian and Trails Committee; Adopt Resolution No. 2024- 004 modifying the membership and changing meeting frequency of the Economic Vitality Committee; and, Introduce Ordinance No. 2276 modifying the duties of the Planning Commission by amending PMC section
2.30. 020 and disbanding the Housing Commission by deleting Chapter 2.38.
Mayor Brown opened public comment. The following individuals provided comment: Kaya Kunde, Sharon Piekarski, Karishma Parikh, Carys Shannon, and Tejas Prakash.
Mayor Brown closed the public comment.
MOTION: lt was m/ s by Balch/ Arkin to approve the item as recommended with modifications to allow the Bicycle, Pedestrian and Trails Committee to elect their own chair and vice chair, to have the Energy & Environment Commission to meet monthly, and to allow current Youth Commission members to reapply and serve for a third 2- year term if they are eligible. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown City Council Minutes Page 5 of 6 February 20, 2024
Noes: None
Absent: None
4. Adopt a resolution approving the Affordable Housing Agreement with City Ventures for the Harmony Condominium Project, a residential development at 2025 Santa Rita Road
Recommendation: Adopt Resolution No. 2024-005 approving the Affordable Housing Agreement for the project that allows City Ventures to pay the Affordable Housing Fee.
Ellen Clark, Community Development Director, provided a brief overview of the item and answered questions.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment.
MOTION: It was m/s by Nibert/ Brown to approve the item as recommended.
Motion passed by the following vote:
Ayes: Councilmembers Balch, Nibert, Mayor Brown
Noes: Councilmembers Arkin, Testa
Absent: None
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Mayor Brown adjourned the meeting at 11:04 p.m.
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Jocelyn I< on , City Clerk
City Council Minutes Page 6 of 6 February 20, 2024