CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, March 5, 2024
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566
The meeting will be held in-person and via video/teleconference and will be broadcast live on Channel 29 and at https://www.tri-valleytv.org
and https://www.youtube.com/user/TheCityofPleasanton.
Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agenda item, individuals may speak once per agenda item.
To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.
In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, please provide comment at the podium.
CALL TO ORDER
• Pledge of Allegiance
• Remarks by Councilmember Testa
• Roll Call
Resolution No. 2024-008
Ordinance No. 2277
AGENDA AMENDMENTS
CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
City Manager
1. Approve meeting minutes of January 16 and February 6, 2024
2. Adopt Ordinance No. 2274 modifying the membership and length of term of the Youth Commission by amending PMC Chapter 2.29; Adopt Ordinance No. 2275 creating the Energy and Environment Commission by adding a new Chapter 2.31 to the PMC, replacing the Committee on Energy and the Environment; and Adopt
City Council Agenda Page 2 of 4 March 5, 2024
Ordinance No. 2276 modifying the duties of the Planning Commission by amending PMC section 2.30.020 and disbanding the Housing Commission by deleting Chapter 2.38
Community Development
3. Actions of the Zoning Administrator and Planning Commission
4. Adopt a resolution approving the Annual Progress Report on implementation of the General Plan Housing Element for calendar year 2023 and authorize submittal to the California Department of Housing and Community Development and the Governor's Office of Planning and Research
5. Adopt a resolution to approve the Altamont Settlement Agreement Education Advisory Board Expenditure Plan for Fiscal Year 2024/2025 Fire
6. Public Hearing: Adopt a resolution declaring weeds, dirt, rubbish, and refuse upon or in front of certain described properties within the city constitute public nuisances and that they be abated, and set a public hearing for April 16, 2024 regarding the abatement
Library and Recreation
7. Approve the submittal of an English-as-a-Second-Language grant application to the California State Library for FY 2024/25 and FY 2025/26 and adopt a resolution accepting $61,071 in English-as-a-Second-Language grant funding for FY 2024/25 Public Works
8. Accept Public Improvements performed by Spectra Company for the Alviso Adobe South Wall Repairs Project, CIP No. 18725
9. Accept Public Improvements performed by Mar Con Builders, Inc. for the Livermore-Pleasanton Fire Department Fire Station No. 3 Project, CIP No. 17423
10. Approve the Third Amendment to the as-needed maintenance and trade services agreement for Shape, Inc. for utilities sewer and storm maintenance and pump repairs by increasing the total amount $100,000 and extending the term through Fiscal Year 2024/2025 for a total not-to-exceed amount of $425,000 over a five- year term
11. Review the bandstand options for Lions Wayside Park and provide direction to proceed with the staff recommendation of Option 1
MEETING OPEN TO THE PUBLIC
City Council Agenda Page 3 of 4 March 5, 2024
12. Presentation of a Proclamation recognizing Pleasanton's 2024 Ambassadog
13. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.
14. Receive a presentation on debt financing regarding interim water improvement projects and adopt a resolution declaring the City's intention to reimburse expenditures relating to capital improvement projects from the proceeds of tax- exempt obligations
15. Introduce an Ordinance amending Municipal Code Chapter 17.16 Tree Preservation and receive an update on the Urban Forest Master Plan and outreach results
16. Review of Pavement Management report completed by AMS Consulting for the bi- annual evaluation/reclassification of Street Surfaces Project, CIP No. 21521
MATTERS INITIATED BY COUNCIL
COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council
ADJOURNMENT
Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.
City Council Agenda Page 4 of 4 March 5, 2024
Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation (e.g., an assistive listening device), please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need sign language assistance, please provide at least two working days’ notice prior to the meeting date.
City Council Minutes Page 1 of 5 January 16, 2024
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, January 16, 2024
7:00 PM
CALL TO ORDER
Vice Mayor Testa called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Arkin provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Vice Mayor Testa
Absent: Mayor Brown
AGENDA AMENDMENTS
None.
CONSENT CALENDAR
Councilmember Arkin recused from item 3 because she lives within 500 feet of the property.
MOTION: It was m/s by Nibert/Testa to approve the consent calendar as recommended including that Councilmember Arkin recuses from voting on item 3. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Vice Mayor Testa Noes: None
Absent: Mayor Brown
City Manager
1. Approve meeting minutes of October 17 and November 7, 2023 Recommendation: Approve meeting minutes of October 17 and November 7, 2023 Community Development
2. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission Item #1
City Council Minutes Page 2 of 5 January 16, 2024
3. Introduce and waive first reading of an Ordinance approving an application to establish development standards and construct tennis court fencing for an existing single-family residence located at 2207 Martin Avenue (PUD-148) Recommendation:
1. Find the project is exempt from environmental review pursuant to the California Environmental Quality Act Guidelines (CEQA); and
2. Make the PUD considerations for the proposed development plan as stated in the draft ordinance provided as Attachment 1; and
3. Introduce and waive first reading of an Ordinance approving an application to establish development standards and construct tennis court fencing for an existing single-family residence located at 2207 Martin Avenue (Case No.
PUD-148), subject to conditions of approval.
Finance
4. Accept the Monthly Disbursements and Investment Report for November 2023 Recommendation: Staff recommends the City Council accept claim disbursements in the amount of $16,884,521 and the investment report for the month of November 2023.
Public Works
5. Adopt a Resolution of Summary Vacation for public service and access easements and acceptance of replacement public service and emergency vehicle access easements at 29 Grey Eagle Court
Recommendation: Adopt Resolution No. 2024-001 summary vacation for public service and access easements and acceptance of replacement public service and emergency vehicle access easements at 29 Grey Eagle Court. The Resolution of Summary Vacation affirms that:
1. The City Council may summarily vacate a public service easement if the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement (§8333(c)).
2. The City Council may summarily vacate a public access easement if said easement area is deemed an excess right-of-way of a street or highway not required for street or highway purposes (§8334(a)).
3. The City Council may vacate a street, highway, or public service easement by adopting a Resolution of Summary Vacation (§8335(a)(1)).
4. The Resolution of Summary Vacation shall state the following (§8335(b)):
a. That the vacation is made under this chapter.
b. That the vacation area is precisely described.
City Council Minutes Page 3 of 5 January 16, 2024
c. That the facts under which this summary vacation is made are as stated in this report.
d. That from and after the date this Resolution of Summary Vacation is recorded with the Alameda County Recorder’s Office, the street, highway, or public service easement vacated no longer constitutes a street, highway, or public service easement.
e. That notice of the Resolution of Summary Vacation has been provided to all entities having any right, title, or interest in the public service easement.
5. The City Manager has been authorized by City Council Resolution No. 89- 31 to accept on behalf of the City deeds or grants conveying any interest in or easement upon real estate to the City of Pleasanton, including replacement easements.
6. Approve the purchase of two Freightliner M2106 Dump Trucks with National Auto Fleet Group in the amount of $503,576
Recommendation:
1. Authorize the purchase of two 2025 Freightliner M2106, DD8 7.7L 6 CYL Dual Stage 330 HP Engine, Allison 3500 RDS Transmission with 12’ Duraclass 7 Yard Dump Body dump trucks.
2. Authorize the City Manager to execute a Purchase Order with National Auto Fleet Group in the amount of $503,576, inclusive of a 15 percent contingency.
7. Approve third amendment to the agreement with Tri-Signal Integration, Inc. for fire alarm maintenance and repair services by increasing the not-to-exceed amount by $145,118 and extending the term through Fiscal Year 2024/25 for a total not-to- exceed amount of $395,118 over a five-year term
Recommendation: Approve third amendment to the agreement with Tri-Signal Integration, Inc. for fire alarm maintenance and repair services by increasing the not-to-exceed amount by $145,118 and extending the term through Fiscal Year 2024/25 for a total not-to-exceed amount of $395,118 over a five-year term.
8. Approve plans and specifications, review bids, and award a construction contract to Golden State Construction & Utility, Inc. in the amount of $1,644,000 for the Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172
Recommendation:
1. Approve plans and specifications, review bids, and award a construction contract to Golden State Construction & Utility, Inc. in the amount of $1,644,000 for the Bernal Avenue 18-Inch Water Main (F-4 Line) & Turnout
City Council Minutes Page 4 of 5 January 16, 2024
No. 1 Improvements Project, CIP No. 24172.
2. Authorize the City Manager to enter into the project contract.
3. Authorize an increase of $100,000 to the existing $300,000 Purchase Order 2024001 with Core and Main LP to purchase the City-supplied materials for Turnout No. 1.
4. Allocate $2,072,420 from the Water Operating and Maintenance Fund 420 reserve balance to the Bernal Avenue 18-inch Water Main (F-4 Line) & Turnout No. 1 Improvements Project, CIP No. 24172.
5. Authorize the Director of Public Works to approve and execute contract change order(s) for a contingency amount of $247,000 (approximately 15 percent of the contract) for unforeseen yet necessary related work.
9. Approve plans and specifications, review bids, and award the construction contract for Library Lighting Improvements Project, CIP No. 23493 to American Wholesale Lighting of Livermore, CA, for the low bid amount of $997,212 and award a professional services agreement to Dahlin Group, Inc., for the not-to-exceed amount of $21,350 for construction support services
Recommendation:
1. Approve plans and specifications, review bids, and award the construction contract for Library Lighting Improvements Project, CIP No. 23493 to American Wholesale Lighting of Livermore, CA, for the low bid amount of $997,212 and award a professional services agreement to Dahlin Group, Inc., for the not-to-exceed amount of $21,350 for construction support services
2. Authorize the City Manager to enter into the project contracts with American Wholesale Lighting and Dahlin Group, Inc.
3. Authorize the Director of Public Works to approve and execute contract change order(s) for a contingency amount not to exceed $150,000 (approximately 15 percent) that is included in the project’s funding.
MEETING OPEN TO THE PUBLIC
10. Presentation of a Proclamation recognizing January 18, 2024 as Sandra J. Wing Day in Pleasanton
Councilmember Arkin presented the proclamation. Recipient Sandra J. Wing provided remarks.
11. Public Comment regarding items not listed on the agenda Vice Mayor Testa opened public comment. The following individual provided comment: Vicki LaBarge.
Vice Mayor Testa closed the public comment.
City Council Minutes Page 5 of 5 January 16, 2024
PUBLIC HEARINGS AND OTHER MATTERS
12. Receive an update on the diversity, equity, inclusion and belonging implementation plan
Recommendation: Receive an update on the diversity, equity, inclusion and belonging implementation plan.
Deputy City Manager Alexa Jeffress and Dr. Lamont Browne presented the item and responded to questions from the City Council.
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Vice Mayor Testa adjourned the meeting at 8:40 p.m.
______________________
Jocelyn Kwong, City Clerk
City Council Minutes Page 1 of 5 February 6, 2024
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, February 6, 2024
7:00 PM
CALL TO ORDER
Mayor Brown called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Balch provided opening remarks.
ROLL CALL
Present: Councilmembers Balch, Testa, Nibert, Mayor Brown
Absent: Councilmember Arkin
REPORT ON CLOSED SESSION
None.
AGENDA AMENDMENTS
The City Manager noted a revision to item 1 provided in supplemental material removing the "aye" vote attributed to Councilmember Balch for Ordinance No. 2266.
CONSENT CALENDAR
MOTION: It was m/s by Testa/Balch to approve the consent calendar as recommended with the revision to item 1 as amended. Motion passed by the following vote:
Ayes: Councilmembers Balch, Testa, Nibert, Mayor Brown
Noes: None
Absent: Councilmember Arkin
City Manager
1. Approve meeting minutes of December 5, 2023
Recommendation: Approve meeting minutes of December 5, 2023.
Community Development
City Council Minutes Page 2 of 5 February 6, 2024
2. Actions of the Zoning Administrator and Planning Commission Recommendation: Approve actions of the Zoning Administrator and Planning Commission.
3. Adopt Ordinance No. 2273 approving the application for a Planned Unit Development (PUD) Development Plan to establish development standards and construct tennis court fencing for 2207 Martin Avenue, as filed under case No.
PUD-148
Recommendation: Adopt Ordinance No. 2273 approving the application for a Planned Unit Development (PUD) Development Plan to establish development standards and construct tennis court fencing for 2207 Martin Avenue, as filed under case No. PUD-148.
Library and Recreation
4. Approve submittal of an Alameda County Transportation Commission grant application to the 2024 Paratransit Discretionary Grant Program for up to $536,000 in grant funding
Recommendation: Approve submittal of an Alameda County Transportation Commission grant application for the 2024 Paratransit Discretionary Grant Program for up to $536,000 in grant funding.
Public Works
5. Approve fifth amendment to agreement with Raftelis Financial Consultants, Inc. for an increase of $57,509 for a total not-to-exceed amount of $317,059 for Water and Sewer Connection Fees Study consulting services
Recommendation: Approve and authorize the City Manager to execute the contract with Raftelis Financial Consultants, Inc. by an increase of $57,509, to an amount not-to-exceed $317,059, to prepare a water and sewer connection fees study.
6. Approve third amendment to the agreement with West Coast Arborists, Inc. to increase the not-to-exceed amount by $100,000 for Fiscal Year 2023/24 for tree maintenance services
Recommendation: Authorize the City Manager to amend the maintenance and as- needed agreement with West Coast Arborist, Inc. by increasing the not-to-exceed amount by $100,000 to $795,014 for FY 2023/24 (to June 30, 2024).
7. Adopt a resolution authorizing the City Manager to sign and file, on behalf of the City, a Financial Assistance Application for a Financing Agreement from the State Water Resources Control Board for the planning, design, and construction of CIP No. 24174 – Water Supply Alternative (Wells 9 and 10) Project and related authorization
City Council Minutes Page 3 of 5 February 6, 2024
Recommendation: Adopt Resolution No. 2024-002 authorizing the City Manager to sign and file a Financial Assistance Application for a financing agreement from the SWRCB for the planning, design, and construction of CIP No. 24174 – Water Supply Alternative (Wells 9 and 10) Project and related authorization.
8. Accept public improvements performed by Paulson Cox Construction, Inc. for the Augustin Bernal Mountain Bike Trail Project, CIP No. 20771 Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize release of the retention in the amount of $10,931 to Paulson Cox Construction, Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project’s balance of $120,866 to General Trail Improvements and Development, CIP No. 01737 (Fund 222).
9. Accept public improvements performed by Golden Bay Construction, Inc. for the Val Vista Underdrain Improvements Project, CIP No. 21457 Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of $79,348 to Golden Bay Construction, Inc., 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project’s balance of $222,227 to the Storm Replacement/Renovation Fund (Fund 441).
MEETING OPEN TO THE PUBLIC
10. Presentation of the Alameda County Local Area Formation Commission and update on current activities
Rachel Jones, Chief Executive Officer, presented the item and answered questions from City Council.
11. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
Mayor Brown opened public comment. The following individuals provided comment: Jerry McNerney, Vicki LaBarge.
Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
City Council Minutes Page 4 of 5 February 6, 2024
12. Receive a presentation on the Eastern Alameda County Human Services Needs Assessment and accept the final report
Recommendation: Receive a presentation on the Eastern Alameda County Human Services Needs Assessment and accept the final report.
Jay Ingram, Recreation Manager, and consultants from JSI presented the item.
Mayor Brown opened public comment. The following individuals provided comment: Georgia Gregory, Linda Kelly.
Mayor Brown closed the public comment.
MOTION: It was m/s by Testa/Nibert to accept the report. Motion passed by the following vote:
Ayes: Councilmembers Balch, Testa, Nibert, Mayor Brown
Noes: None
Absent: Councilmember Arkin
Mayor Brown called a recess at 9:10 p.m. and reconvened the meeting at 9:16 p.m.
13. Accept the Annual Comprehensive Financial Report (ACFR) and other related audits for the fiscal year ending June 30, 2023
Recommendation: Accept the audited Annual Comprehensive Financial Report and other related reports for FY 2022/23.
Susan Hsieh, Finance Director, presented the item and responded to questions from the City Council.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment.
MOTION: It was m/s by Balch/Nibert to accept the reports as recommended.
Motion passed by the following vote:
Ayes: Councilmembers Balch, Testa, Nibert, Mayor Brown
Noes: None
Absent: Councilmember Arkin
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
The City Council reported on local and regional board meetings attended.
City Council Minutes Page 5 of 5 February 6, 2024
ADJOURNMENT
Mayor Brown adjourned the meeting at 10:11 p.m.
______________________
Jocelyn Kwong, City Clerk
CITY COUNCIL AGENDA REPORT
Item #2
March 5, 2024
City Manager
TITLE: ADOPT ORDINANCE NO. 2274 AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PLEASANTON MODIFYING THE MEMBERSHIP AND
LENGTH OF TERM OF THE YOUTH COMMISSION BY AMENDING
MUNICIPAL CODE CHAPTER 2.29
The foregoing Ordinance No. 2274 was introduced at a regular meeting of the City Council on February 20, 2024, by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Abstain: None
ORDINANCE NO. 2274
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON
MODIFYING THE MEMBERSHIP AND LENGTH OF TERM OF THE YOUTH COMMISSION BY AMENDING MUNICIPAL CODE CHAPTER 2.29
WHEREAS, the City values the views of youth in the community, who make up 24% of the population. After the adoption of the Youth Master Plan, the City Council formed a Youth Commission to regularly receive youth perspectives and initiatives; and
WHEREAS, on October 17, 2023, February 20, 2024, and March 5, 2024, at duly noticed public hearing s, the City Council considered commission and committee reorganization , and determined that the Youth Commission should be modified to remove adult members and alternates, shorten terms, and make other related changes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Finds that the proposed amendments to the Pleasanton Municipal Code have no possibility to have a significant effect on the environment per Title 14 California Code of Regulations (CEQA Guidelines) § 15061(b)(3).
SECTION 2. Amends the Pleasanton Municipal Code as shown in Exhibit A, attached, and incorporated by this reference, to modify the membership, length of terms and other related changes to the Youth Commission.
SECTION 3. New Youth Commissioners shall generally begin their term in September.
Applicants during Spring Recruitment should apply for an appointment which aligns with the grade level that the person will be in September of that year.
SECTION 4. Under the prior provisions, a commissioner could serve a maximum of six years (three terms of two years each). With this amendment, a commissioner can now serve a maximum of four years (two terms of two years each) . However, commissioners whose first or second term began prior to March 5, 2024, may apply for additional terms for a total of six years of service. A commissioner currently serving a third term may complete that third term for six total years of service.
SECTION 5. Adult members currently serving on the Youth Commission shall have their terms end at the Youth Commission meeting in May 2024.
SECTION 6. Staff are directed to reach out to all schools to share information about these opportunities during each recruitment period.
SECTION 7. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.
Ordinance No. 2274
SECTION 8. This ordinance shall be effective thirty (30) days after its passage and adoption.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton, California, on February 20, 2024 by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Abstain: None
______________________________
Karla Brown, Mayor
ATTEST:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel G. Sodergren, City Attorney
Ordinance No. 2274 City Council, March 5, 2024
Exhibit A to Ordinance 2274, PMC Amendments, Page 1
EXHIBIT A
Amend these three sections of Chapter 2.29 Youth Commission:
2.29.030 Memberships—Appointments.
2.29.040 Term of membership.
2.29.080 Meetings.
other sections remain unchanged.
2.29.030 Memberships—Appointments.
A. The commission shall have 15 regular commissioners, all of whom shall be residents of the city.
B. The 15 regular commissioners shall include: three students from middle school; six students who are high school freshmen or sophomores; and six students who are high school juniors or seniors.
C. Commissioners shall be appointed by the mayor subject to ratification by the city council, as provided in the adopted city resolution establishing procedures for appointments to boards and commissions.
D. Commissioners shall be eligible to participate in all activities of the commission.
E. Commissioners shall be compensated as established by city council resolution or as allowed by state law.
2.29.040 Term of membership.
A. Commissioners shall be eligible to serve a maximum of four years with two terms of two years.
B. The term of a commissioner shall be consistent with and subject to city council resolution concerning limiting service on boards and commissions.
2.29.080 Meetings.
A. Regular meetings shall be held on the second Wednesday of each month, September through May, at a time and place set by the commission. The commission may approve an alternate meeting date.
B. Special meetings may be called by the chairperson or by a majority of the commissioners, the city manager, and/or the city council provided written notice is given 48 hours in advance of the special meeting to the following: each commissioner, local newspapers of general circulation, and anyone filing written request for notice with the city clerk. Notice of
Ordinance No. 2274 City Council, March 5, 2024
Exhibit A to Ordinance 2274, PMC Amendments, Page 2
meetings shall comply in all respects with Section 54950 et seq., of the Government Code, known commonly as the Ralph M. Brown Act.
C. All meetings shall be open to the public and shall follow a prepared agenda.
Minutes of all meetings shall be kept and filed with the city clerk.
D. Eight commissioners need to be present to constitute a quorum and a vote to approve or deny shall only occur upon a majority vote of the commissioners present. //
TITLE: ADOPT ORDINANCE NO. 2275 AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PLEASANTON CREATING AN ENERGY AND
ENVIRONMENT COMMISSION BY ADDING A NEW CHAPTER 2.31 TO THE
MUNICIPAL CODE, REPLACING THE COMMITTEE ON ENERGY AND THE
ENVIRONMENT
The foregoing Ordinance No. 2275 was introduced at a regular meeting of the City Council on February 20, 2024, by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Abstain: None
ORDINANCE NO. 2275
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON CREATING AN ENERGY AND ENVIRONMENT COMMISSION BY ADDING A NEW CHAPTER 2.31
TO THE MUNICIPAL CODE, REPLACING THE COMMITTEE ON ENERGY AND THE
ENVIRONMENT
WHEREAS, since the City has been concerned about the preservation of environmental quality and the conservation of energy, the City Council created the Committee on Energy and the Environment by Resolution No. 08 -234 in 2008, and extended the committee’s term on February 16, 2016, February 17, 2017, and June 4, 2019, until making it a permanent committee by Resolution No. 21-1201 in 2021; and
WHEREAS, the Committee on Energy and the Environment provided key guidance and insight into the development of Climate Action Plan (CAP) 2.0 adopted in March 2022, as well as the original CAP; and
WHEREAS, on October 17, 2023, February 20, 2024, and March 5, 2024, at duly noticed public hearing s, the City Council considered commission and committee reorganization , and determined that the Committee on Energy and the Environment should be made a formal commission as these members will have an important and on -going role implementing the CAP
2.0, as well as working with staff to prepare an Energy and Environmental Priorities Plan to reflect community opportunities, needs and interests.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Finds that the proposed amendments to the Pleasanton Municipal Code have no possibility to have a significant effect on the environment per Title 14 California Code of Regulations (CEQA Guidelines) § 15061(b)(3).
SECTION 2. Amends the Pleasanton Municipal Code as shown in Exhibit A, attached and incorporated by this reference, to create a new Energy and Environment Commission.
SECTION 3. Repeals Resolution Nos. 08 -234 and 21 -1201 to disband the Committee on Energy and the Environment, as it is being replaced with this new Energy and Environment Commission.
SECTION 4. The e xisting six regular members of the Committee on Energy and the Environment shall become commissioners on the new Energy and Environment Commission for the remainder of their respective terms, with the most recently appointed regular member serving as the alternate commissioner, the youth member serving in the same role, and current and prior service on the committee counting towards years served when calculating maximum number of years of service allowed on the commission.
SECTION 5. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.
Ordinance No. 2275
SECTION 6. This ordinance shall be effective thirty (30) days after its passage and adoption.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton, California, on February 20, 2024 by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Abstain: None
______________________________
Karla Brown, Mayor
ATTEST:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel G. Sodergren, City Attorney
Ordinance No. 2275 City Council, March 5, 2024
Exhibit A to Ordinance 2275, New PMC Chapter, Page 1
EXHIBIT A
Chapter 2.31 ENERGY AND ENVIRONMENT COMMISSION
2.31.010 Commission created. There is created an energy and environment commission.
2.31.020 Duties.
A. The energy and environment commission shall advise the city council in matters related to city energy and environmental services as outlined in the City’s adopted Climate Action Plan (CAP).
B. The duties of the commission shall include the following:
1. Advise and assist in implementation of the adopted CAP and assist with subsequent updates to the CAP;
2. In collaboration City staff, prepare an Energy and Environmental Priorities Plan focusing on energy and environmental issues and strategies reflecting community opportunities, needs, and interest as identified in the CAP, and in consideration of available City resources to successfully implement priorities;
3. As identified in the CAP, promote and recommend strategies toward preservation, enhancement and sustainable utilization of environmental resources for use by residents and businesses of the City of Pleasanton;
4. As identified in the CAP, give special consideration to issues that may adversely affect those natural resources within the city.
5. Develop strategies that are measurable in a quantitative and qualitative fashion; and
6. Support the intent of the General Plan's environmental goals, policies and programs.
2.31.030 Membership—Appointments.
A. The commission shall have five regular commissioners, one youth member, and one alternate commissioner all of whom shall be residents of the city.
B. The five regular commissioners and the one alternate commissioner shall be selected from the community at large. The youth member shall be the minimum age of a high school freshman. The regular commissioners, the youth member, and alternate commissioner shall be appointed by the mayor, subject to the ratification by the city council, as provided in the adopted city council resolution establishing procedures for appointments to boards and commissions.
C. Commissioners shall be eligible to participate in all activities of the commission except that the alternate commissioner shall vote only in the event of an absence or conflict of interest of one of the regular commissioners.
D. The alternate commissioner may serve as a voting member on any subcommittee of the commission and may be designated as the commission’s representative to other boards and commissions.
E. Commissioners shall be compensated as established by city council resolution, unless the youth member is unable to qualify for a work permit that allows for compensation.
2.31.040 Term of membership.
A. Regular commissioners shall be eligible to serve a maximum of eight years with two four- year terms.
Ordinance No. 2275 City Council, March 5, 2024
Exhibit A to Ordinance 2275, New PMC Chapter, Page 2
B. Alternate commissioners shall be eligible to serve four-year terms and are not subject to a limit in the number of years served.
C. The youth member shall be eligible to serve a two-year term.
D. The term of a commissioner shall be consistent with and subject to city council resolution concerning limiting service on boards and commissions.
2.31.050 Maintenance of membership.
A. Persons appointed to the commission shall continue to serve as members of the commission except when:
1. The commissioner’s term of office on the commission expires;
2. The commissioner voluntarily resigns from the commission;
3. The commissioner is absent from one-third of the regular meetings within a six- month period as provided in subsection C of this section;
4. The commissioner fails to maintain a primary residence in the city;
5. The commissioner fails to timely file any required Statement of Economic Interest;
6. The commissioner is employed by the city in a capacity related to the duties of the commission.
B. The secretary of the commission shall inform the council when any of the above occurs.
C. The following procedures shall apply to termination of office as a result of absences from commission meetings:
1. At the end of each six-month period, the secretary of the commission shall report the attendance record of each member of the commission to the city manager, who shall transmit the record to the city council.
2. The city manager shall notify, in writing, any commissioner who has been absent from one-third or more of the regular meetings during the course of a six-month period and request that the commissioner submit, in writing, to the city council the reasons for the absences.
3. The city council shall determine if the commissioner’s reasons for the absences were justified. If the city council determines that the reasons for the failure of the member to attend the meetings in question were not justified, the city council shall terminate the term of office of the commissioner and declare the office vacant.
4. If the city council declares such office vacant, the city clerk shall notify the commissioner that the commissioner’s term has been officially terminated.
2.31.060 Commissioner vacancies. Vacancies on the commission shall be filled as provided in the city council resolution establishing procedures for appointments to city boards and commissions.
2.31.070 Organization.
A. Commissioners shall meet in regular session and elect a chairperson and vice chairperson.
The election shall be by a majority vote of the commission, to be held on the last meeting of each calendar year. The term of service for these offices shall be one year, beginning in January of each year. No commissioner shall serve more than two consecutive full terms as chairperson or vice chairperson of the commission.
B. The commission shall conduct its meetings and business in accordance with the Commissioner’s Handbook as said handbook is amended from time to time.
C. The chairperson shall:
1. Preside at all meetings;
2. Appoint commissioners as needed to serve on subcommittees, ad hoc committees, and as representatives on other boards and commissions; and
Ordinance No. 2275 City Council, March 5, 2024
Exhibit A to Ordinance 2275, New PMC Chapter, Page 3
3. Call special meetings.
D. The vice chairperson shall preside in the absence of the chairperson.
E. The city manager shall appoint a city employee to serve as staff liaison who shall also serve as secretary to the commission. The staff liaison/secretary to the commission shall keep true and accurate accounts of all action of the commission.
2.31.080 Meetings.
A. Regular meetings shall be held on the fourth Wednesday of every month at a time and place set by the commission. The commission may approve an alternate meeting date.
B. Special meetings may be called by the chairperson or by a majority of the commissioners, the city manager, and/or the city council, provided written notice is given 48 hours in advance of the special meeting to the following: each commissioner, local newspapers of general circulation, and anyone filing written request for notice with the city clerk. Notice of meetings shall comply in all respects with Section 54950 et seq., of the Government Code, known commonly as the Ralph M. Brown Act.
C. All meetings shall be open to the public and shall follow a prepared agenda. Minutes of all meetings shall be kept and filed with the city clerk.
D. Three commissioners allowed to vote need to be present to constitute a quorum and a vote to approve or deny shall only occur upon a majority vote of the commissioners present who are allowed to vote.
//
TITLE: ADOPT ORDINANCE NO. 2276 AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PLEASANTON MODIFYING THE DUTIES OF THE
PLANNING COMMISSION BY AMENDING MUNICIPAL CODE SECTION
2.30.020 AND DISBANDING THE HOUSING COMMISSION BY DELETING CHAPTER 2.38
The foregoing Ordinance No. 2276 was introduced at a regular meeting of the City Council on February 20, 2024, by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Abstain: None
ORDINANCE NO. 2276
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON
MODIFYING THE DUTIES OF THE PLANNING COMMISSION BY AMENDING MUNICIPAL CODE SECTION 2.30.020 AND DISBANDING THE HOUSING COMMISSION BY DELETING CHAPTER 2.38
WHEREAS, the City values members of the community volunteering their time to provide recommendations to the City Council, and desires to use volunteer time efficiently; and
WHEREAS, on October 17, 2023, February 20, 2024, and March 5, 2024, at duly noticed public meetings, the City Council considered commission and committee reorganization , and determined that the Planning Commission should be modified to incorporate most of the duties of the Housing Commission as those commissions have fit and similarity in areas of focus, and that the City can disband the Housing Commission as development patterns for large scale housing development involving the City has changed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Finds that the proposed amendments to the Pleasanton Municipal Code have no possibility to have a significant effect on the environment per Title 14 California Code of Regulations (CEQA Guidelines) § 15061(b)(3).
SECTION 2. Amends the Pleasanton Municipal Code Section 2.30.020 as shown in Exhibit A , attached, and incorporated by this reference , to modify the duties of the Planning Commission.
SECTION 3. Amends the Pleasanton Municipal Code to delete Chapter 2.39 Housing Commission in its entirety. Most of the duties which were assigned to the Housing Commission in the Pleasanton Municipal Code are generally assumed by the Planning Commission, such as the review of affordable housing agreements per Section 17.44.090, and those duties which have more recently not been carried out by the Housing Commission are not assigned to the Planning Commission.
SECTION 4. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.
SECTION 5. This ordinance shall be effective thirty (30) days after its passage and adoption.
{Vote and signatures to follow on next page}
Ordinance No. 2276
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton, California, on February 20, 2024 by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Abstain: None
______________________________
Karla Brown, Mayor
ATTEST:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel G. Sodergren, City Attorney
Ordinance No. 2276 City Council, March 5, 2024
Exhibit A to Ordinance 2276, PMC Amendments, Page 1
EXHIBIT A
Amend Section 2.30.020 Duties of Chapter 2.30 Planning Commission
§ 2.30.020 Duties.
A. The planning commission shall perform functions as outlined in this chapter.
B. The duties of the commission shall include the following:
1. Prepare, make recommendations to city council to adopt and administer a general plan for the city and for land adjacent to the city for long term growth, subject to revision as conditions and land uses change;
2. Prepare, make recommendations to city council to adopt and administer specific plans, and area plans in accordance with the general plan, regulating land and building uses, height and bulk of buildings, open spaces about buildings, lot percentages, lot sizes and locations of buildings and rights-of-way;
3. Recommend to the city council amendments to the zoning ordinance to carry out the general plan and specific plans;
4. Investigate, hear and determine applications for use permits and for variance permits made pursuant to the zoning laws of the city;
5. Investigate, hear and determine disputes and controversies regarding the zoning ordinance;
6. Review subdivision maps filed with the city, act as "advisory agency" pursuant to the subdivision map act of the state of California in making recommendations concerning said maps to the council;
7. Make recommendations to the city council and/or establish policies regarding affordable housing projects affiliated with the city including preference and eligibility criteria for city assisted housing, available grant applications, and new affordable housing programs.
8. Review and make recommendations to the city council regarding community development block grant applications for capital improvement and rehabilitation projects.
9. As directed by the city council or in accordance with adopted City policy, review and make recommendations to the city council regarding expenditures of the city’s lower income housing fund.
10. Review and make recommendations to the city council regarding affordable housing agreements entered into pursuant to Chapter 17.44.
//
CITY COUNCIL AGENDA REPORT
March 5, 2024
Community Development
TITLE: ACTIONS OF THE ZONING ADMINISTRATOR AND PLANNING
COMMISSION
P24-0024, Francisco Matos
Application for Administrative Design Review approval to convert an existing approximately 76-square-foot covered rear porch to living space on the first floor of an existing residence located at 7199 W. Woodbury Court.
Project Information:
Existing floor area: 5,330 square feet
Total floor area with addition: 5,404 square feet
Lot size: 15,188 square feet
Existing floor area ratio: 35.09 percent
Total floor area ratio with addition: 35.58 percent
Approved. (9 days)
P24-0037, Bill & Jennifer Reilly
Application for Administrative Design Review approval to replace the original horizontal siding with custom milled horizontal siding, to match the original siding, on the façade of an existing historic residence located at 637 St. Mary's Street.
Approved. (8 days)
Prepared by: Submitted by: Approved by:
Melinda Denis
Zoning Administrator
Ellen Clark
Director of Community
Development
Gerry Beaudin
City Manager
Item #4
CITY COUNCIL AGENDA REPORT
March 5, 2024
Community Development
TITLE: ADOPT A RESOLUTION APPROVING THE ANNUAL PROGRESS REPORT ON
IMPLEMENTATION OF THE GENERAL PLAN HOUSING ELEMENT FOR
CALENDAR YEAR 2023 AND AUTHORIZE SUBMITTAL TO THE CALIFORNIA
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AND THE
GOVERNOR'S OFFICE OF PLANNING AND RESEARCH
SUMMARY
An Annual Progress Report (APR) on the status of the Pleasanton General Plan Housing Element has been prepared for the 2023 calendar year, per State law. The report must be approved by the local legislative body through a resolution and submitted to the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) by April 1 of each year to show the status of implementation of the Housing Element goals, policies, and programs. This annual report will be the first APR submitted for the 2023-2031 (6th Cycle) Housing Element cycle, which was adopted on January 26, 2023, revised on August 17, 2023, and certified by HCD on August 23, 2023.
RECOMMENDATION
Adopt a resolution approving the Annual Progress Report on implementation of the General Plan Housing Element for calendar year 2023 and authorize submittal to the California Department of Housing and Community Development and the Governor's Office of Planning and Research.
BACKGROUND
Section 65400 of the California Government Code requires the City to file an annual report with the State Department of Housing and Community Development addressing the status of the General Plan Housing Element and progress made toward implementing its goals and policies.
The General Plan Housing Element for the 2023-2031 planning period was adopted by the City Council on January 26, 2023, revised on August 17, 2023, and certified by HCD on August 23, 2023. This annual report will be the first submitted for the 6th Cycle Housing Element, covering calendar year 2023.
DISCUSSION
The Housing Element Annual Progress Report (APR) – 2023 is attached for the City Council's review (Attachment 1). HCD has specific reporting requirements for the APR, including information contained in a series of standardized spreadsheet tables (completed tables are attached to this report). Various State housing laws adopted in 2020 and more recent years have added new data requirements for APRs that are reflected in this 2023 Housing Element APR as needed. Some of the newer standardized tables required by HCD, particularly Table A2, are difficult to print in a reader-friendly manner; staff has attempted to make the tables as
clear as possible in printed format, and a link to PDF (electronic) copies is available upon request and in the online version of the attachment that is part of the agenda report.
In the past, HCD only required reporting on the number of housing unit permits issued each reporting year. HCD now requires reporting on the number of applications submitted, housing units entitled, housing unit permits issued, and housing permits finaled during the year, including the type of units (single-family, multifamily, etc.), and their affordability categories (very low-, low-, moderate- and above moderate-income). HCD additionally requires information about residential lot splits and housing development units created with the provisions of SB 9.
Building Permits Issued and Progress Towards Meeting RHNA Table B of Attachment 1 (shown below as Table 1) is a summary that tracks building permits issued for each year of the 6th Cycle Housing Element’s Regional Housing Needs Allocation (RHNA) period (2023-2031).
In 2023, building permits were issued for 18 new residential housing units (7 single-family homes and 11 ADUs). Note that the APR for this reporting period reflects a total of 54 units (44 single-family homes and 10 ADUs), because units permitted between June 30, 2022 and January 1, 2023 are also counted in this planning period, due to provisions in State law related to the timing of the Housing Element update. All of the building permits that were issued or finaled for single-family residences are for above moderate-income housing, whereas the ADU building permits that were issued and finaled are able to be reported at various affordability levels, pursuant to the assumptions of a regional ADU affordability survey conducted by ABAG/MTC. Per HCD, jurisdictions should utilize actual or anticipated affordability of ADUs. For example, utilizing information collected as part of the permit process; however, if this information is not available, HCD is allowing Bay Area juirstictions to utilize ADU affordability assumptions from ABAG’s (Association of Bay Area Government) ADU affordability methodology for the Annual Progress Reports covering calendar year 2023 and 2024. For Pleasanton, the ABAG methodology allows the City to assume non-deed-restricted ADUs are 30% very low income, 30% low income, 30% moderate income and 10% above moderate income. For subsequent APRs, these assumptions may be updated or changed.
Based on the existing market demand and approvals/entitlements issued in the past year, staff expects the City will issue a greater number of permits in 2024 as compared to 2023. Projects expected to begin construction include the 305-unit Avalon Bay project and the 42-unit 2025 Santa Rita Road project. The 360-unit Stoneridge mall project may also begin construction in 2024, although it could be delayed past this date. In addition, the number of ADUs is anticipated to continue to increase over the next year, consistent with past years’ trends.
Despite these general trends, ongoing relatively high interest rates and construction costs may continue to affect housing production, and it is difficult to predict whether the City will see a slow-down in new housing construction.
Tables 1 and 2 summarize RHNA progress in the current cycle (2023-2031) and prior cycle (2014-2022) (Table B in the APR). The City has produced a total of 45 above-moderate units so far within the current eight-year cycle (2023-2031). Only units whose building permits have been issued by the City count towards RHNA progress. The City produced three non-deed restricted ADUs at each of the three affordability levels in 2023 and two non-deed restricted
moderate income ADUS in the projection period. As noted, Table 1 includes a column for the projection period between June 30, 2022, and January 30, 2023, as units that were permitted after June 30, 2022, are included in the current RHNA cycle.
Table 1. Current Cycle (2023-20231) RHNA Progress (referenced as Table B in Attachment 1)
Table 2. Prior Cycle (2014-2022) RHNA Progress
Residential Project Applications
In 2023, the City received six applications for the entitlement and construction of 902 new housing units that have been deemed complete and were either approved or are pending approval*. These applications are summarized in Table 3, below:
Table 3. 2023: Residential Project Applications
Application Type Number of
Above
Moderate
Units
Number
of Low
Income Unit
s
Notes
Detached Single-Family
Residential
395 0 Includes Merritt (Foothill Road)
and Kiewit (3300 Busch Road)
projects.
Accessory Dwelling Units
(ADUs)
6 82** Includes ADUs provided for Kiewit
project and housing projects at
4400 Black Avenue and 5976 W
Las Positas Boulevard. 45 of the
ADUs are deed restricted low
income.
Attached Single-Family
Residential
286 31 Includes 42 approved units at 2025
Santa Rita Road, and units at 4400
Black Avenue, 5976 W Las Positas
Boulevard, and 3200 Hopyard
Road. Low income units are
proposed as part of the Merritt and
3200 Hopyard Road projects.
MultiFamily Residential 0 102 Includes a multifamily component of the Kiewit project.
Total 687 215
*Note that Table A in the attachments shows 12 rows; due to the reporting format, if a project contains multiple types of housing, each is reported in a separate row. For example, the Kiewit project at 3300 Busch Road is reported in three separate rows for the single-family, ADU and multifamily components. Additionally, the approved SB 9 Urban Lot split is shown in Table A, but it does not produce residential units until building permits are submitted and approved.
** For ADUs proposed as part of current development applications, 31 of the 88 ADUs are proposed to be deed restricted as low-income units. The remaining, non-deed-restricted ADUs are counted in the prescribed income categories per the ABAG methodology; including 6 assumed to be above-moderate income ADUs. See affordability assumption discussion in Building Permits Issued section above.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
This is an informational report and not a project as defined by CEQA Guidelines Section 15378. Therefore, no environmental assessment is required.
EQUITY AND SUSTAINABILITY
No outreach was conducted, as this item is an administrative matter of City business.
OUTREACH
No outreach was conducted, as this item is an administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Approval of this item advances the ONE Pleasanton strategic plan goal of Building a Community Where Everyone Belongs - Strategy 6: Implement the Housing Element and develop a plan to end homelessness. The APR documents the City's progress towards meeting its Housing Element RHNA, and in accomplishing the various programs identified in the Housing Element.
FISCAL IMPACT
This is an informational item only; therefore there is no fiscal impact.
Prepared by: Submitted by: Approved by:
Emily Carroll, Associate
Planner
Ellen Clark, Director of Community
Development
Gerry Beaudin, City
Manager
Attachments:
1. Resolution
2. Resolution Exhibit A
RESOLUTION NO. 24-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING
THE ANNUAL PROGRESS REPORT ON IMPLEMENTATION OF THE GENERAL PLAN HOUSING ELEMENT FOR THE CALENDAR YEAR 2023 AND AUTHORIZING
SUBMITTAL TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT AND THE CALIFORNIA GOVERNOR'S OFFICE OF PLANNING AND
RESEARCH
WHEREAS, California Government Code Section 65400 requires cities to prepare an annual report on the status of, and progress on the implementation of, the General Plan Housing Element, and to submit that report to various State agencies by April 1; and WHEREAS, a Housing Element Annual Progress Report for the 2023 calendar year has been prepared; and
WHEREAS, on March 5, 2024 the City Council of the City of Pleasanton reviewed the report.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. The report accurately reflects the City's progress in implementing the General Plan Housing Element.
SECTION 2. The City Council authorizes submittal of the attached Pleasanton Housing Element Annual Progress Report – 2023, shown in Exhibit A, attached hereto and made part of this case by reference, to the California Department of Housing and Community Development, and the Governor’s Office of Planning and Research, as required by statute.
PASSED, APPROVED AND ADOPTED by the City Council of Pleasanton at a regular meeting held on March 5, 2024.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 5th day of March 2024, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel G. Sodergren, City Attorney
Attachment 1
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
Please Start Here
General Information
2023
Pleasanton
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
Click here to add rows to a table. If you add too many rows, you may select a cell in the row you wish to remove and type ctrl + d.
P.O. Box 520
Pleasanton
94566
Emily
Carroll
Associate Planner
[email protected]
9259315608
Mailing Address
Annual Progress Report January 2020
Exhibit A to Resolution
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.
Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.
Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.
Link to the online system: https://apr.hcd.ca.gov/APR/login.do Toggles formatting that turns cells green/yellow/red based on data validation rules.
Submittal Instructions
Please save your file as Jurisdictionname2023 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2023 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:
1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected]
and HCD will send you the login information
for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].
2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at
[email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.
Jurisdiction Pleasanton
Reporting Year 2023
Housing Element Planning Period 6th Cycle
Current Year
Deed Restricted 0
Non-Deed
Restricted 3
Deed Restricted 0
Non-Deed
Restricted 3
Deed Restricted 0
Non-Deed
Restricted 3
9 18
Units by Structure Type Entitled Permitted Completed
Single-family Attached 42 0 0
Single-family Detached 0 7 42
2 to 4 units per structure 0 0 0
5+ units per structure 0 0 0
Accessory Dwelling Unit 0 11 3
Mobile/Manufactured Home 0 0 0
Total 42 18 45
Infill Housing Developments and Infill Units Permitted # of Projects Units 14 14
4 4
12 902
0 0
0 0
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of SB 35 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
(Jan. 1 - Dec. 31)
01/31/2023 - 01/31/2031
Number of SB 35 Streamlining Applications Approved
Very Low
Low
Moderate
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 35 (2017) 0 0
Ministerial and Discretionary Applications # of Applications Units Ministerial 8 623
Discretionary 4 279
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 10 Number of Units in Applications Submitted Requesting a Density Bonus 860 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 55 0
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 35 Streamlining Permits
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total PROPOSED
Units by Project
Total
A
PPROVED
Units by project
Total
D
ISAPPROVED
Units by Project
Please select
streamlining
provision/s the
application was
submitted pursuant
to.
Did the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Summary Row: Start Data Entry Below 2 17 157 0 39 0 687 902 0 0 941-090706200 200 Hopyard Road P23-0177 SFA O
2/28/2023
9 48 57 NONE Yes
946-125100704 3300 Busch
Road P23-0480 SFD O
6/19/2023
306 306 NONE Yes
946-123100704 3300 Busch
Road P23-0480 ADU R
6/19/2023
17 17 17 6 57 NONE Yes
946-123100704 3300 Busch
Road P23-0480 5+ R
6/19/2023
102 102 NONE Yes
946-338000600 4400 Black Ave P23-0563 SFA O
7/21/2023
50 50 NONE Yes
946-338000600 4400 Black Ave P23-0563 ADU R
7/21/2023
2 7 0 9 NONE Yes
941-276000500
5976 W Las
Positas Blvd P23-0599 SFA O
8/4/2023
146 146 NONE Yes
941-276000500
5976 W Las
Positas Blvd P23-0599 ADU R
8/4/2023
0 0 0 0 22 0 0 22 NONE Yes
946-329500104 2025 Santa Rita
Road P23-0332 SFA O
4/10/2023
42 42 NONE No
941-095000312 0 Foothill Road PUD-147 SFD O
2/23/2023
89 89 NONE Yes
941-095000312 0 Foothill Road PUD-147 SFA O
2/23/2023
22 22 NONE Yes
094-012310404 411 Division
Street P23-0046
SFD O
2/17/2023
0 SB 9 (2021) -
Residential Lot
Split
No
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Table A
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica
10 Housing Development Applications Submitted
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 01/31/2031
Table A2
Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Entitlement
Date Approved # of Units issued
Entitlements
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Building Permits
Date Issued
# of Units Issued
Building Permits
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely Low
Income?
Please select the
streamlining
provision the
project was
APPROVED
pursuant to. (may
select multiple)
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple - see instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Destroyed
Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential G ross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 42 42 0 3 0 3 0 3 9 18 0 1 0 1 0 1 42 45 0 0 946-329500104
2025 Santa Rita
Road P23-0332 SFA O 42 10/30/2023 42 0 0 NONE Y
946 110802700
3274 ROYALTON
CT,
PLEASANTON,
CA 94588
B22-2117 ADU R
0 1 2/22/2023 1 0 NONE Y
Per HCD jurisdictio
946 454102500
7790 BERNAL AV,
PLEASANTON,
CA 94588
B22-2497 ADU R
0 1 2/27/2023 1 0 NONE Y
Per HCD jurisdictio
946 461500405
8021 KINGBIRD
CT,
PLEASANTON,
CA 94588
B22-3009 ADU R
0 1 10/3/2023 1 0 NONE Y
Per HCD jurisdictio
946 340401900
5610 HANSEN
DR,
PLEASANTON,
CA 94588
B22-3532 ADU R
0 1 10/30/2023 1 0 NONE Y
Per HCD jurisdictio
946 454102802
2467 FOOTHILL
RD,
PLEASANTON,
CA 94588
B22-3619 ADU R
0 1 6/28/2023 1 0 NONE Y
Per HCD jurisdictio
946 112406700
3321 GUTHRIE
CT,
PLEASANTON,
CA 94588
B23-2442 ADU R
0 1 10/10/2023 1 0 NONE Y
Per HCD jurisdictio
948 002503600
2074 SPRING
CREEK TE,
PLEASANTON,
CA 94588
B23-2863 ADU R
0 1 11/6/2023 1 0 NONE N
Per HCD jurisdictio
094 011003900
236 RAY ST,
PLEASANTON,
CA 94566
B22-1933 ADU R
0 1 11/2/2023 1 0 NONE Y
Per HCD jurisdictio
941 210001200
4112 FOOTHILL
RD,
PLEASANTON,
CA 94588
B19-3142 ADU R
0 1 2/21/2023 1 0 NONE N
Per HCD jurisdictio
949 001703703
6115
CLUBHOUSE
DR,
PLEASANTON,
B22-1239 ADU R
0 1 11/2/2023 1 0 NONE Y
Per HCD jurisdictio
946 462501200
3747 TRENERY
DR,
PLEASANTON,
CA
B22-2687 SFD O
0 1 11/9/2023 1 0 NONE Y
946 462501200
3747 TRENERY
DR,
PLEASANTON,
CA
B22-2687 ADU R
0 1 11/9/2023 1 0 NONE N
948 002504400
1201 LUND
RANCH RD,
PLEASANTON,
CA 94588
B22-0845 SFD O
0 1 9/21/2023 1 0 NONE Y
949 001704900
7270
CLUBHOUSE
DR,
PLEASANTON,
B22-1009 SFD O
0 1 2/14/2023 1 0 NONE Y
946 457400200 te B22-1340 SFD O 0 1 9/6/2023 1 0 NONE Y 946 457400200
2303 MARTIN AV,
PLEASANTON,
CA 94588
B22-1375 SFD O
0 1 9/6/2023 1 0 NONE N
946 460600500
2507 BEDWANY
DR,
PLEASANTON,
CA 94566
B22-3139 SFD O
0 1 10/11/2023 1 0 NONE Y
946 459900601
29 GREY EAGLE
CT,
PLEASANTON,
CA 94566
B22-3590 SFD O
0 1 10/3/2023 1 0 NONE
Y
941 094000400 034 ALDERWOOD CT B22-0741 ADU R 0 0 1 11/27/2023 1 NONE Y Per HCD jurisdictio 948 001701600 560 SYCAMORE RD B22-1603 ADU R 0 0 1 6/14/2023 1 NONE Y Per HCD jurisdictio 946 3377007700 5050 BLACK AVE B21-0382 ADU R 0 0 1 3/28/2023 1 NONE Y Per HCD jurisdictio 950 0002907400
4114 W RUBY
HILL DRIVE B18-3002 SFD O 0 0 1 2/7/2023 1 NONE Y
950 002802200 1989 TICINO CT B20-1140 SFD O 0 0 1 4/24/2023 1 NONE Y 946 460900301 31 SILVER OAKS
CT B20-1723 SFD O 0 0 1 9/5/2023 1 NONE Y
946 168600301 3985 STANLEY
BLVD B21-0274 SFD O 0 0 1 11/7/2023 1 NONE Y
946 463300600 8008 KINGBIRD
CT B21-0322 SFD O 0 0 1 11/6/2023 1 NONE Y
946 463300800 8020 KINGBIRD
CT B21-0325 SFD O 0 0 1 10/19/2023 1 NONE Y
946 463300900
8026 KINGBIRD
CT B21-0326 SFD O 0 0 1 11/6/2023 1 NONE Y
946 463301100
8025 KINGBIRD
CT B21-0335 SFD O 0 0 1 10/31/2023 1 NONE Y
946 463301200
8019 KINGBIRD
CT B21-0347 SFD O 0 0 1 10/19/2023 1 NONE Y
946 463301300
8013 KINGBIRD
CT B21-0350 SFD O 0 0 1 10/3/2023 1 NONE Y
946 168600301
3991 STANLEY
BL B21-0434 SFD O 0 0 1 11/6/2023 1 NONE Y
946 168600301 3997 STANLEY
BL B21-0435 SFD O 0 0 1 9/15/2023 1 NONE Y
941 100402500
7532
DRIFTWOOD WY B21-2902 SFD O 0 0 1 4/13/2023 1 NONE Y
948 002500400
1012 VISTA OAKS
CT B22-0836 SFD O 0 0 1 5/12/2023 1 NONE N
948 002500500
1036 VISTA OAKS
CT B22-0837 SFD O 0 0 1 5/4/2023 1 NONE N
946 002500600
1060 VISTA OAKS
CT B22-0838 SFD O 0 0 1 4/28/2023 1 NONE N
948 002500700
1084 VISTA OAKS
CT B22-0839 SFD O 0 0 1 4/11/2023 1 NONE N
948 002500900
1083 VISTA OAKS
CT B22-0840 SFD O 0 0 1 4/7/2023 1 NONE N
948 002501000
1059 VISTA OAKS
CT B22-0841 SFD O 0 0 1 4/14/2023 1 NONE N
948 002501100
1035 VISTA OAKS
CT B22-0843 SFD O 0 0 1 5/2/2023 1 NONE N
948 002501200
1011 VISTA OAKS
CT B22-0844 SFD O 0 0 1 5/31/2023 1 NONE N
948 002500800
1108 VISTA OAKS
CT B22-1179 SFD O 0 0 1 4/7/2023 1 NONE N
948 002502500
2157 SHADOW
CREEK CT B22-1597 SFD O 0 0 1 9/29/2023 1 NONE N
948 002502600
2151 SHADOW
CREEK CT B22-1599 SFD O 0 0 1 9/20/2023 1 NONE N
948 002502700
2145 SHADOW
CREEK CT B22-1600 SFD O 0 0 1 7/17/2023 1 NONE N
948 002502800
2139 SHADOW
CREEK CT B22-1601 SFD O 0 0 1 6/30/2023 1 NONE N
948 002502900
2166 SHADOW
CREEK CT B22-1602 SFD O 0 0 1 9/18/2023 1 NONE N
948 002503200
2048 SPRING
CREEK TE B22-1611 SFD O 0 0 1 9/15/2023 1 NONE N
948 002503300
2054 SPRING
CREEK TE B22-1613 SFD O 0 0 1 6/16/2023 1 NONE N
948 002503400
2060 SPRING
CREEK TE B22-1616 SFD O 0 0 1 6/16/2023 1 NONE N
948 002503500
2066 SPRING
CREEK TE B22-1617 SFD O 0 0 1 5/31/2023 1 NONE N
948 002503600
2072 SPRING
CREEK TE B22-1618 SFD O 0 0 1 5/25/2023 1 NONE N
948 002501700
2173
COUNTRYSIDE
CT
B22-1634 SFD O
0 0 1 11/20/2023 1 NONE N
948 002502200
2175 SHADOW
CREEK CT B22-1635 SFD O 0 0 1 9/20/2023 1 NONE N
948 002502300
2169 SHADOW
CREEK CT B22-1639 SFD O 0 0 1 9/26/2023 1 NONE N
948 002502400
2163 SHADOW
CREEK CT B22-1642 SFD O 0 0 1 8/22/2023 1 NONE N
948 002503000
2172 SHADOW
CREEK CT B22-1643 SFD O 0 0 1 9/12/2023 1 NONE N
948 002503100
2178 SHADOW
CREEK CT B22-1644 SFD O 0 0 1 7/20/2023 1 NONE N
948 002503700
2045 SPRING
CREEK TE B22-1645 SFD O 0 0 1 8/24/2023 1 NONE N
948 002503800
2039 SPRING
CREEK TE B22-1647 SFD O 0 0 1 9/28/2023 1 NONE N
948 002503900
2033 SPRING
CREEK TE B22-1648 SFD O 0 0 1 8/7/2023 1 NONE N
948 002501800
2174
COUNTRYSIDE
CT
B22-1653 SFD O
0 0 1 12/27/2023 1 N
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed UnitsProject Identifier Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
1 Projection Period 3 4
RHNA Allocation by
Income Level
Projection Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - - - Non-Deed Restricted - 3 - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - 3 - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted 2 3 - - - - - - - - Above Moderate 2,313 34 9 - - - - - - - - 43 2,270 5,965
36 18 - - - - - - - - 54 5,911 5 6 7
Extremely low-Income
Need 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date
Total Units
Remaining
875 - - - - - - - - - - 875 1,005
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
889
3 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
5 Moderate
1,750
1,008
894
Please contact HCD if your data is different than the material supplied here 3 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
1,747
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-Income Low-Income Moderate-Income Above Moderate- Income
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing
Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
83 Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Jurisdiction Pleasanton
Reporting Year 2023 (Jan. 1 - Dec. 31)
D_1_Name D_2_Objective D_3_Time D_4_Status
Table D
Program Implementation Status pursuant to GC Section 65583 Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element. 1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation 6th Cycle Program 1.1: Maintain zoning/rezone appropriate sites to accommodate Pleasanton’s share of the regional housing need for all income levels. Parcels to be rezoned are identified in Appendix B, Table B13. As reflected in Appendix B, each potential rezoned lower-income site will be zoned for a minimum of at least 30 units per acre, have the capacity to accommodate at least 16 units, and be available for development in the planning period where water, sewer, and dry utilities can be provided. Sites rezoned for lower-income unit capacity will permit owner-occupied and rental multi-family uses by right pursuant to Government Code §65583.2(h) and (i) for developments in
which 20 percent or more of the units are affordable to lower-income households. On rezoned lower-income sites, the City will allow 100 percent residential use and shall require residential use
to occupy at least 50 percent of the floor area in a mixed-use project. Any necessary specific plan amendments (e.g., Vineyard Avenue Specific Plan) will be adopted concurrently with the rezoning adoption.
Provide capacity to accommodate RHNA shortfall (capacity for at least 1,814 lower-income units, 301 moderate-income units, and 1,149 above moderateincome units)
Complete rezoning by January 31,
2024
Rezoning completed December 2023.
6th Cycle Program 1.2: Consistent with SB 166 (No Net Loss), the City will monitor housing sites to ensure adequate sites to accommodate the remaining unmet RHNA by each income category are maintained at all times. Reporting is anticipated to coincide with preparation of the Annual Progress Reports (Program 4.1). The City will track each site in its inventory and report annually to the City Council on the adequacy of available sites compared to the progress made towards meeting the RHNA.
Ongoing monitoring of housing sites to ensure adeqaute sites to accommodate the remaining unmet RHNA by each income level.
Annually track status of identified
sites and report to City Council (by
April 1 of each year)
The City continues to submit the APR to HCD and OPR by April 1 of each year and report to City Council.
6th Cycle Program 1.3: Adopt zoning standards consistent with the Bay Area Rapid Transit (BART) Transit Oriented Development (TOD) Place Type: Neighborhood/Town Center for AB 2923-eligible parcels within a half-mile of the West Dublin/Pleasanton and Dublin/Pleasanton BART stations. This includes requiring a minimum of 75 dwelling units per acre and five stories. To encourage the development of housing at the Dublin/Pleasanton BART parking lot parcels, the City will take the following steps: 1. Develop and adopt Objective Design Standards for the Dublin/Pleasanton BART parking lot parcels that reflect the allowable minimum development standards set forth in AB 2923. 2.
Undertake preparation of a concept plan for the Dublin/Pleasanton BART parking lot parcels, with input from BART and the community, that addresses the range of allowable land uses, including housing at the assigned density. The City will lead the planning effort and seek grant and other funding to support this effort. 3. Ensure that the plan adequately addresses parking for new uses and existing commuter parking needs, with the goal to provide an appropriate amount of replacement parking and implement strategies to reduce and manage overall parking demand. Funding for replacement parking, including potential non-BART sources of funding, will be addressed in coordination with the City and BART. 4. During and upon adoption of the plan, the City will work with BART to actively pursue development interest in the parcels, including soliciting developer input on the plan during plan preparation, and issuance of Request(s) for Proposals to pursue development of the site during the 6th Cycle Housing Element planning period.
Encourage the development of housing at the Dublin/Pleasanton BART parking lot parcels
AB 2923 standards effective July 1,
2022. Adopt zoning and Objective
Design Standards (March 2023).
Complete concept plan and work with
BART to pursue developer interest
(begin in 2024, complete in
December 2026, and ongoing).
In 2023, the City adopted Objective Design Standards consistent with the provisions of AB2923. The City also has submitted for and received nomination for MTC/ABAG’s Priority Sites Program, rezoned the site to be consistent with the 6th Cycle Housing Element, and will commence concept planning for the site with BART in 2024. 6th Cycle Program 1.4: Pursuant to AB 1397, certain rezoning requirements apply if a lower-income housing site identifiedin Appendix B was identified as a housing site (for any income level) in a previous Housing Element’s site inventory. The following vacant and nonvacant lower-income sites are subject to this rezoning requirement:
1. Vacant lower-income sites that have been included in at least two consecutive Housing Element sites inventories.
2. Nonvacant lower-income sites that have been included in a prior Housing Element sites inventory.
The City will allow development by right pursuant to Government Code §65583.2(i), and subject to conformance with applicable objective design and development standards, when 20 percent or
more of the units are affordable to lower-income households on sites identified in Table 4-1 to accommodate lower-income RHNA that were previously identified in past Housing Element(s).
Comply with AB 1397 Fourth quarter 2023 Completed December 2023. 6th Cycle Program 1.5: Acquire and/or assist in the development of one or more sites for housing affordable to lowerincome households, including a focus on extremely low- income households. Specific actions the City will undertake to pursue this effort include: 1. Conduct outreach to and coordinate with non-profit housing developers and owners of identified sites to accommodate housing affordable to lower-income households for the purpose of facilitating discussion regarding potential opportunities, programs, financial support, etc.
2. Actively assist owners of property zoned or designated for high-density residential development (allow at least 30 dwelling units per acre) in soliciting non ‑
profit housing
organizations for proposals to develop housing affordable to extremely low-, very low-, and low-income households on available sites using Lower ‑
Income Housing Fees. The
objective is to assure that owners of these properties are informed of City affordable housing programs and resources to support development of affordable housing.
3. Direct outreach to religious institution site owners or operators to inform them about AB 1851 and any other regulations that encourage housing development on these sites.
The City will reach out to each religious institution site owners or operators within one year following Housing Element adoption; and then provide mailed notifications to the owners within six months of the adoption of any new State legislation that reduces barriers to development of religious institution sites.
4. In conjunction with any potential re-zoning of properties owned by the Pleasanton Unified School District (PUSD) for housing, engage with PUSD to encourage some or all of these sites to include a proportion of units that are affordable to the local workforce.
5. When land becomes available to the City, reserve suitable sites for non-profit organizations to build below-market rate housing that includes a mix of unit sizes, including a proportion of three-bedroom units for large households (if the project is not age-restricted), in addition to smaller units for smaller households. To encourage a high proportion of affordable units on such sites, the City may issue a Request for Proposals in conjunction with non-profit or for-profit housing developers for development providing at least 20 percent of the units to very low-income households and 20 percent of the units to low-income households.
6. Facilitate funding of site acquisition and project construction for appropriate sites through strategies such as issuance of tax-exempt bonds, and other financing mechanisms, to finance the construction of housing units affordable to extremely low-, very low- and low-income households, to purchase land for such a use, and to reduce mortgage rates.
Assist in the development of 100 below market rate units over the planning period
Initial lower-income sites outreach
(September 2023); subsequent
lowerincome sites outreach
(September 2025 and September
2029)
o Religious institution outreach (June
2023); ongoing (within six months of
any changes to regulations that
facilitate housing on such sites) (also
see Program 7.6)
o PUSD engagement (June 2025)
o Begin planning of at least one
housing site (January 2026) (see
Program 1.7 for earlier planning
efforts on sites that accommodate low-
income RHNA capacity)
o Other program aspects on an
ongoing basis
1. & 2. City communicated with non-profit housing developers with respect to the Kiewit site and with owners of other sites with active or expected applications in 2023 with respect to proposed lower-income housing. Additional outreach to other lower-income housing sites owners will be conducted in Spring 2024.
3. Outreach to religious site owners delayed due to competing priorities in 2023, but will be conducted in the first half of 2024.
4. The City has been in communication with PUSD with respect to development of the Downtown site in 2023, but no proposal has been brought forward as of December 2023.
5. & 6. Not yet started.
6th Cycle Program 1.6: For those properties designated for high-density residential development with existing commercial uses, conduct outreach with property owners and businesses to identify specific incentives for business relocation and to encourage property owners to develop their properties with housing. Develop appropriate incentives that would facilitate relocating existing commercial/office/industrial uses in order to enable development with residential uses. The City will facilitate the conversion of commercial, office, industrial buildings and parking structures for housing and mixed-use developments with use of incentives, which may include:
1. Transfer of development rights;
2. A review of traffic requirements and evaluation measures to facilitate mixed use development;
3. Development of transit alternatives;
4. Use of development agreements;
5. Flexibility of parking standards;
6. Flexibility of development standards for converting existing buildings or space to residential (i.e., adaptive re-use) to ensure minimum and maximum densities can be achieved; and
7. Expedited processing of development applications
Facilitating the conversion of commercial, office, industrial buildings and parking structures for housing and mixed-use developments.
Initial outreach (January 2025);
subsequent outreach (January 2027
and January 2029)
To commence January 2025
6th Cycle Program 1.7: Facilitate the development of the large Kiewit and Stoneridge Mall properties and other High Density sites larger than 10 acres with housing by undertaking the following programs:
1. Stoneridge Mall: Prepare and adopt a Specific Plan, Master Plan, PUD plan, or similar planning framework for development of the Stoneridge Mall property (Area 2), in cooperation with the various property owners, that incorporates housing at the amount and densities specified in the housing sites inventory, including lower-income housing, as well as complementary commercial uses. The goal of the planning effort is to create a vibrant mixed use and transit-oriented development that provides significant housing opportunities, including affordable housing, in proximity to employment, shopping and services, that is well connected to and incorporates multimodal transportation facilities.
As a first step in this process, develop initial policy guidance for the mall through a “Framework” that will be the basis for future planning and a forum to develop consensus around a vision for the mall for the affected property owners and the community.
2. Kiewit Property: Either in conjunction with preparation of a Specific Plan for East Pleasanton, or within a more focused Master Plan or PUD plan for the 50-acre Kiewit area (Area 21), work with the property owner to develop and adopt or approve a conceptual plan, including housing at mixed densities, and a significant affordable housing component. The planning will take into account infrastructure, circulation, open space and amenities for residents, with the goal of creating a sustainable new neighborhood in Pleasanton. New public infrastructure (e.g., water, sewer, roadways etc.) will be necessary throughout the East Pleasanton Specific Plan (EPSP) area, and cost sharing of public infrastructure improvements is expected to occur among EPSP developers, anticipating the use of community facilities districts or similar financing structures. The plan will encourage a diversity of housing types and seek to include innovative missing-middle type and housing that can provide more compact units and some “entry-level” market- rate homeownership and/or rental housing units that are relatively affordable compared to larger units. Such affordable by design approaches are intended to achieve more housing that is affordable to first-time home buyers and other households that are unable to afford most newly-constructed market-rate housing in Pleasanton but do not qualify for below-market rate housing.
3. Other High Density Sites Larger than 10 Acres (Hacienda Terrace, Metro 580, Signature Center, and Oracle): Conduct outreach with the owners of these properties to discuss development constraints and opportunities, and to provide technical and planning support to facilitate development and opportunities. Such support may include offering incentives such as modification of parking ratios / relief from replacement parking requirements for commercial uses elsewhere on the site; assistance with developing site planning concepts; and advice/assistance on the steps to subdivide into appropriate sizes (e.g., 1 to 10 acres) and re-zone the properties for the desired residential uses.
For those high density sites larger than 10 acres where the City has illustrated subareas within these larger sites that reflect areas expected to be redeveloped or infilled with housing (i.e., Metro 580, Oracle, Hacienda Terrace, and Signature Center3), to improve the feasibility for redevelopment with housing, the City shall allow (without a requirement for legislative approval) flexibility in the precise location of the future housing within the larger site, provided that minimum densities and maximum unit counts remain within the ranges listed for each site in Appendix B (exempting additional density allowable by density bonus law). 200 lower-income units approved or constructed on large sites by January 2031
Complete concept-level planning
(Framework) for the Stoneridge Mall
(March 2023). Complete and
adopt/approve detailed Master Plans
for Stoneridge Mall site (July 2025)
and Kiewit property (July 2024).
Outreach to property owners for other
large sites: June 2023, and
coordination to offer technical support
by October 2024. If the City’s efforts
are not resulting in progress toward
housing entitlement/development on
large sites by October 2026, the City
will review and revise support efforts
by May 2027. The City’s action shall
be commensurate with the level of
progress toward housing
entitlement/development on large
sites (e.g., if no progress has been
made, a rezoning action of additional
sites may be required).
1. Stoneridge Mall. The City Council adopted the Stoneridge Mall Framework in January 2023, defining planning guidelines and an overall vision for the Mall's redevelopment.
Since then, City staff has been in regular communication with each of the Mall owners, who have expressed an interest in working collaboratively to develop a Master Plan for Stoneridge, with the intent to begin work in 2024.
2. Kiewit: Kiewit project currently under review.
3. Other large sites: City Council adopted conforming zoning for each of the large sites in December, 2023, consistent with the Housing Element; and has been in contact with owners/representatives of the Signature Center, Metro 580, and Hacienda Terrace sites in 2023 to discuss potential development opportunities.
6th Cycle Program 1.8: Monitor the production of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) to determine if they are being rented and, if so, determine their rent levels. Per the City’s updated ADU ordinance (2021), all ADUs must be registered in the City’s monitoring program to determine rent levels of the ADUs being created. If it is determined that rent levels are exceeding those projected in the inventory or that ADU production is not keeping pace with Housing Element projections, the City will study and implement additional measures to encourage more production of, and affordability among, ADUs, such as fee waivers or reductions in exchange for deedrestricting a unit.
93 ADUs Monitor annually (by April 1 of each
year); if ADU targets are not being
met (i.e., 11.5 ADUs permitted on an
annual average) by January 2025,
review and revise efforts to increase
ADU construction (e.g., fee waivers,
etc.) by July 2025 pending results of
monitoring. The City’s action shall be
commensurate with the level of
shortfall from construction targets
(i.e., if shortfall is significant, less
than 80 percent of target, a rezoning
action may be required, if shortfall is
slight, 80 percent of target or greater,
additional incentives may be
appropriate). Review will occur every
two years thereafter (i.e., January
2027 and January 2029) with action
implemented within six months if
targets are not being met as
described above (July 2027 and July
2029).
The City of Pleasanton will participate in and implement the Alameda County-wide ADU affordability survey to gather more data on ADU rent levels. Building permits were issued for 10 ADUs in 2023; 102 ADUs are included as part of residential project applications that were submitted in 2023.
6th Cycle Program 1.9: The following programs will be implemented to facilitate the production of ADUs:
1. Prepare and distribute standardized and/or pre-approved building plans for ADUs that meet the requirements of Chapter 18.106 of the Pleasanton Municipal Code (Accessory and Junior Accessory Dwelling Units) and the California Building Standards Code. The City will publicize such building plans to interested persons inquiring or applying for an ADU, and incentives provided, such as reduction of permit fees, for applicants wishing to make use of such pre-approved plans.
2. Create and maintain informational materials and an ADU resource webpage on the City’s website to publicize and promote the availability of standard building plans; post information about available funding for ADUs (e.g., CalHFA ADU Grant Program that provides up to $25,000 to reimburse homeowners for predevelopment costs). Materials will be made available through multiple outreach methods in addition to the City website, press releases, utility mailers, email distribution lists, social media, community service groups, etc.) and in multiple languages.
Prepare or approve four types of ADU standard plans; see Program 1.8 Prepare standard building plan and informational materials by March
2024; create ADU resource webpage
by April 2024
Staff initiated work to create an informational page on the City's website in February 2024, and expects to have it and other infomation made available by April 2024. Due to funding constraints, work to develop standardized plans for ADUs has been delayed, but will proceed in 2024 with the goal of having plans available by January 2025, consistent with the requirements of AB 1332.
6th Cycle Program 1.10: Complete annexation of the housing sites located in unincorporated Alameda County (i.e., Lester and Merritt rezone parcels). If the annexations cannot be completed within three years, the City will identify and rezone additional sites to address the City’s RHNA shortfall. These parcels will also be rezoned consistent with Program 1.1.
Annex Housing Element sites. Complete annexations by January 31, 2026. For Lester, the anticipated
timeline and milestones include
complete CEQA review by October
2023, project review by City Council
in January 2024, and LAFCo review
for annexation in March 2024. For
Merritt, the anticipated timeline and
milestones include complete CEQA
review by May 2024, project review
by City Council in August 2024, and
LAFCo review for annexation October
2024. These timelines are estimates,
as some of the dates are dependent
upon the applicants.
CEQA review for Lester reivew is ongoing. Merritt project is underway. Both projects are expected to be approved by the City in 2024
6th Cycle Program 2.1: Continue to implement the Inclusionary Zoning Ordinance and actively pursue strategies to improve its effectiveness in producing affordable housing units in conjunction with new development. The following actions will be undertaken by the City:
1. Study the following amendments to the Inclusionary Zoning Ordinance and adopt such amendments provided they are not found to be an undue constraint on the production of housing:
o An increase to the proportion of inclusionary units required in multi-family projects to be up to 20 percent, rather than the current 15 percent requirement. o Identification of a target mix of affordable units (including proportions of verylow, low- and moderate-income units), with the potential for an alternative mix of affordability to be proposed and approved if it would better meet other housing policy objectives to do so. For example, if the project provided deeper affordability, and/or resulted in the production of units suitable for special needs groups such as seniors or persons with mental or physical disabilities. Target affordability mix and unit size standards, including a required proportion of larger (3 or more bedroom) lower-income units, may be implemented through Objective Design Standards (Program 4.2) or the amended Inclusionary Zoning Ordinance.
2. Monitor the ongoing effectiveness of the Ordinance in producing new housing units. Monitoring will include a review of the extent to which developers are building on-site affordable units versus paying in
‑
lieu fees with new developments, with the goal that a majority of required inclusionary units over the course of the next eight years are either provided on-site or constructed off-site, at the same time as projects are constructed. At the mid-point of the Housing Element cycle, if it is determined that the Inclusionary Zoning Ordinance is not meeting this goal, evaluate and modify the Ordinance so that it can better achieve that objective, including consideration of additional incentives or mandates to encourage units to be constructed. As part of the Inclusionary Zoning Ordinance review, conduct meetings with developers to identify specific changes that may be considered by the City.
Amend the Inclusionary Zoning Ordinance and achieve higher proportions (i.e., greater than 15 percent) and lower affordability levels of inclusionary units from projects approved consistent with the amended Ordinance, provided an inclusionary rate of greater than 15 percent is demonstrated to not constrain housing production consistent with state law; achieve 80 below market rate units over the planning period.
Study the Inclusionary Zoning
Ordinance (September 2025); amend
the Inclusionary Zoning Ordinance
based on study (March 2026);
evaluate Inclusionary Zoning
Ordinance (and modify, if needed)
(April 2027)
The City initated work on an update to the Inclusionary Zoning Ordinance, including an evaluation of the current inclusionary rates, in December 2023. 6th Cycle Program 2.2: Require new commercial development to pay the Lower-Income Housing Fee established by City Ordinance and adopted by the City, or to otherwise mitigate demand for new employee housing as allowed by the Pleasanton Municipal Code (e.g., through construction of units or dedication of land). Regularly evaluate the amount of these fees to ensure that they: (1) remain commensurate with the needs generated by the development; (2) are established at a level proportionate with the actual cost to provide new housing; and (3) are in conformance with state law while ensuring that Pleasanton remains locally and regionally competitive in attracting new commercial investment.
Mitigate demand for new employee housing as allowed by the Pleasanton Municipal Code to ensure that is commensurate with the needs generated by the development and proportionate with the actual cost to providing new housing.
Evaluate fee and adopt new fee as
appropriate (December 2025)
Fee to be evaluated and adopted (as appropriate) by Decmber 2025. 6th Cycle Program 2.3: Regularly review the Lower-Income Housing Fee for market-rate residential development, including consideration of adjustments to the fee within the amounts supportable by the existing Nexus Study to ensure the fee reflects the cost to mitigate demand for new affordable housing created by new development, and while ensuring that fee levels remain such that they do not present an undue constraint to housing production. As part of the review of existing fees, evaluate and change the basis of the residential fee to be structured on a per square foot basis, so as to incentivize the production of smaller units.
Mitigate demand for new affordable housing created by new development, and while ensuring that fee levels remain such that they do not present an undue constraint to housing production.
Review and consider updates to fees
based on existing Nexus Study
(January 2025); commence
comprehensive Nexus Study update
(January 2026); adopted amended
fees based on comprehensive Nexus
Study update, including fees on a per
square foot basis (March 2026)
The City initiated work on a comprehensive update of the commercial linkage fee, affordable housing in-lieu fee, and development impact fees in December 2023. The study will include feasibility analysis and analysis to consider assessing fees on a per square foot basis. Work is ongoing and expected to conclude by August 2024. 6th Cycle Program 2.4: Continue to make available funding from sources such as the City’s Lower Income Housing Fund, and the City’s Federal HOME and CDBG funds to assist local non-profit agencies and housing developers. The City will also provide technical support to agencies to seek other sources of funding and to plan and develop affordable and special needs housing.
Assist in the development of 100 low-income units over the planning period
Ongoing; seek funding biannually
(first quarter 2024, 2026, 2028, and
2030)
Ongoing.
6th Cycle Program 2.5: Continue to offer waivers or reductions of City fees for affordable housing units, including the following:
1. Exempt all housing units affordable to very low- and low-income households and Accessory Dwelling Units from payment of the Lower-Income Housing Fee.
2. Allow for the approval of fee waivers and/or reductions for inclusionary units and the housing developments of which they are a part, for projects that meet the requirements of the Inclusionary Zoning Ordinance in terms of the proportion of proposed affordable units to be provided. When considering such discretionary fee waivers or reductions, greater consideration will be given to their approval when a housing development’s proposed proportion of lower-income units exceeds the minimum required by the Inclusionary Zoning Ordinance (i.e., not all market rate units in projects that comply with minimum inclusionary requirements will necessarily receive fee waivers or reductions).
Increase the number of ADUs and deed restricted affordable housing units.
Ongoing as projects applications are
processed
The City continues to exempt all housing units affordable to very low- and low-income households and Accessory Dwelling Units from payment of the Lower-Income Housing Fee. 6th Cycle Program 2.6: Continue to make housing education programs and information available on the City’s website, at other public venues, through City publications and mailings, City social media accounts, and through partnerships with regional organizations. Continue to coordinate public information with surrounding communities to provide up-to-date listings of opportunities for regional affordable housing and programs. In order to ensure program information is disseminated to the broadest range of households, including lower-income households, special needs groups such as seniors, the disabled, people experiencing homelessness, and non-English-speaking households, the City will develop a comprehensive marketing program that a) identifies partner organizations through which information can be shared with their clientele, b) builds relationships with those organizations including regular check ins, c) provides translation of printed and online materials into multiple languages, and d) effectively deploys traditional media and social media to increase outreach.
Ensure information on programs and low-income housing opportunites are disseminated to the broadest range of households, including lower- income households, special needs groups such as seniors, the disabled, people experiencing homelessness, and non-English-speaking households,
Review/update information annually
or as needed; develop
comprehensive marketing program
(2024)
In 2023 the City continued to provide updated information in electronic (i.e., web) and printed format to educate private citizens, developers, and other interested parties on the range of programs promoting affordable housing. The City also continued to provide public information regarding regional affordable housing and available programs. The City also promotes Alameda County's online housing portal (http://housing.acgov.org) which provides listings for affordable rental housing opportunities and where interested applicants can submit their affordable rental housing applications. 6th Cycle Program 2.7: Amend the affordable housing density bonus provisions of the Pleasanton Municipal Code (Chapter 17.38, Density Bonus), as well as General Plan Land Use Element Policy 11 to align with state density bonus law (Government Code §65915 et seq.) as it has been amended in recent years. The City will continue to apply current state law even before local amendments are adopted.
Alignment with state density bonus law (Government Code §65915 et seq.) as it has been amended in recent years. The City will continue to apply current state law even before local amendments are adopted.
In March 2024 Municipal Code updates anticipated to be completed by the summer.
6th Cycle Program 2.8: Support access to rental housing for lower- and moderate-income households, and protect tenants from displacement, through the following programs:
1. Work with the Alameda County Housing Authority and other agencies to maintain funding for Section 8 Housing Choice Voucher Program and other Federal subsidy programs. 2. Inform owners of rental units of the requirement to accept Section 8 Housing Choice certificates/vouchers and/or Project Based Section 8 Housing Choice Vouchers in their developments.
3. Apply the provisions of the City’s Condominium Conversion Ordinance, and Government Code, §65863.7 (as to mobile homes) to minimize displacement of renters and protect special needs households. For condominium conversions this includes requirements to maintain rental units for households with special needs including those with developmental disabilities, such as lifetime leases with rental caps for persons with disabilities, to the extent permitted by state law; and denying conversion of apartment units to condominiums if the percentage of multi-family units available for rent, city wide, is below 50 percent.
4. Study the development of an enhanced local rental assistance program for the workforce that would help to off-set the costs of market-rate rents for qualifying verylow, low- and moderate-income households, when payment of those rents would result in overpayment or severe overpayment as defined in Appendix A. The City will implement the program unless it is determined it would be financially infeasible, or would negatively affect the City’s ability to fund other housing and human services programs that benefit these same income groups.
Although Housing Choice Vouchers are portable and administered by Alameda County Housing Authority, the City’s objective is to continue to have at least 295 Housing Choice Voucher program participants reside in Pleasanton
Produce new outreach materials
January 2025; apply Condominium
Conversion Ordinance (ongoing as
applications are received); study
development of an enhanced rental
assistance program with acceptance
of study recommendations by
September 2026 with implementation
to follow based on action timelines
identified in the study
Outreach materials to be produced by January 2025.
6th Cycle Program 2.9: Seek County, State, and Federal assistance for the development of housing to meet the housing needs of households with extremely low, low, and very low incomes as well as those with disabilities (including developmental disabilities). Potential sources may include State/Federal lower-income housing tax credits, grant funding (e.g., Affordable Housing and Sustainable Communities Program, etc.) and bond financing. The timing of application will depend upon the schedule for specific projects proposed by individual developers in as much as the City does not currently own any land for development of housing affordable to low- and very low-income households and those with disabilities. If the City is successful in securing an open source of funding for housing affordable to low- and very low-income households the availability of these funds will be promoted through the City’s website, in local newspapers, social media, and through posting at public places subject to normal procedures. The objective of this program is to secure available funding required to finance gap funding for affordable housing development. A timeline would be developed on a project-by-project basis as affordable development inquiries/applications are submitted to the City.
Assist in the development of 100 low-income units over the planning period
Seek funding annually and when
specific development proposals are
brought forward
In 2023, City staff assisted Eden Housing to pursue a refinance and renovation of the 30- year old, 200-unit Ridgeview Commons, an affordable senior rental housing property, through a tax credit resyndication application. Rigeview was able to successfully secure $40 million in tax exempt bond financing and $32 million in 4% tax credit equity. Eden Housing will be able to substantially renovate the property while maintaining the property's long-term affordability. Renovations are required to begin no later than June 1, 2024. The City continues to seek state and federal and county assistance to the greatest extent feasible and to monitor the availability of new funding sources for affordable housing and will apply for funding as appropriate.
6th Cycle Program 2.10: Continue to monitor, on an annual basis, forthcoming State legislation and support legislation that seeks to improve and make more accurate and transparent the RHNA process, and that which provides funding, and financial and other incentives to strengthen local jurisdictions’ abilities to meet their fair share responsibilities, while retaining an appropriate degree of local control over land use and planning decisions.
Improve and make more accurate and transparent the RHNA process and financial and other incentives to strengthen local jurisdictions’ abilities to meet their fair share responsibilities, while retaining an appropriate degree of local control over land use and planning decisions.
Ongoing (annually) The City reviews new legislation on an ongoing basis. 6th Cycle Program 2.11: The City will analyze and explore State programs and/or potential public/private partnerships with major employers to acquire existing market rate housing units or develop new housing units to create moderate or workforce housing (available to households with incomes at 80 percent to 120 percent of AMI). Potential programs could include concessions or incentives to large existing or future Pleasanton employers when they agree to construct or fund workforce housing beyond payment of in-lieu fees, and/or collaborations between employers and developers to construct workforce housing.
Acquire existing market rate housing units or develop new housing units to create moderate or workforce housing (available to households with incomes at 80 percent to 120 percent of AMI).
Analyze State programs biannually
(2024, 2026, 2028, and 2030);
Outreach to current and/or future
major employers (2025 and 2027)
State program analysis to be undertaken in 2024.
6th Cycle Program 2.12: The City will promote and administer the Pleasanton Down Payment Assistance Loan Program (PDALP), which currently offers $100,000 in down payment assistance loan for potential first-time homebuyers whose household income does not exceed 120 percent of Area Median Income (AMI). Assistance is in the form of a 30-year, zero interest loan with no required monthly payment provided the homeowner occupies the home. The PDALP loan is structured as a shared appreciation loan with the principal balance amount plus a share of the appreciation due at the end of the 30-year term or when the homeowner sells or transfers the property.
PDALP loans issued to four additional moderate-income households through January 2031 (the City is currently servicing 15 PDALP loans) Ongoing The Pleasanton Down Payment Assistance Loan Program (PDALP) is ongoing. 6th Cycle Program 3.1: Amend the Zoning Ordinance to define single-family homes (or equivalent) to include manufactured homes on a foundation as a conventional single- family home consistent with Government Code §65852.3.
Consistency with Government Code §65852.3. Jun-24 Municipal Code updates anticipated to be completed by the summer. 6th Cycle Program 3.2: Continue to work cooperatively with the owners of existing mobile home parks to stabilize rents through implementation of existing agreements and of Pleasanton Municipal Code Chapter 6.60 and ensure mobile home parks proposed for conversion to other uses only do so in accordance with Government Code §65863.7.
Preserve existing affordable housing in Pleasanton. Ongoing There are 3 mobilehome parks in the City. Two of these parks have existing rent stabilization agreements. While the 3rd park agreement has expired, PMC Chapter 6.60 now applies to the rents at this park.
6th Cycle Program 3.3: Although no existing restricted units are currently at risk for conversion to market rate, the City will monitor rent restricted assisted projects to assess the most effective methods of future assistance to retain rent restrictions as needed. Methods to evaluate include the City providing rehabilitation funds in addition to other incentives (e.g., density bonus, City-issued bonds or other funding to reduce apartment complex mortgage rates, etc.) in exchange for extended or perpetual affordability terms.
Preserve all existing below-market rate housing units during the planning period, including rental and Single Room Occupancy units consisting of 19 extremely low-, 509 very low-, 564 low-, and 31 moderate-income units (see Appendix A, Tables A-18 and A-19, for a listing of units) Outreach to property
owners/representatives of projects
with potential expirations in the future
(2029)
There are no below-market rate housing units at risk for conversion to market rate in the next 10 years. The City continues to monitor the below-market rate housing units to enforce the affordability restrictions of these units.
6th Cycle Program 3.4: Maintain building and housing code enforcement programs, monitor project conditions of approval, and use code enforcement efforts to refer property owners to available rehabilitation and other programs.
Uphold life/safety standards for existing and proposed housing throughout the City
Ongoing The City;s builidng and housing code enforcement programs are ongoing. 6th Cycle Program 3.5: Proactively work to assist in the rehabilitation of existing housing units determined to have substandard conditions and/or known building code violations, occupied by extremely low-, very low-, or low-income households, through the following measures:
1. Provide funding on an annual basis to the Housing Rehabilitation Program, including available grant funding and City-derived funds (such as the Lower-Income Housing Fee), and partner with non-profits and outside organizations to support their housing rehabilitation programs and efforts.
2. Identify eligible single-family residential properties and households through the outreach program offered the City’s Housing Rehabilitation Program, as well as partnerships with agencies and non-profits that support housing rehabilitation.
3. Create an inventory of multi-family properties built prior to 1970, as well as properties where Building Code violations have been verified, conduct a visual survey of these properties, and conduct outreach to owners to identify needs and opportunities for rehabilitation assistance through the Rental Housing Rehabilitation Program. As part of this effort, prioritize review of older multi-unit residential properties located within the Downtown area, which provides some of the most naturally affordable rental housing in Pleasanton.
4. When rehabilitation assistance is offered for multi-family rental units, require, as a condition of receipt of funds, owners to provide, in exchange, a commitment to deed restrict or limit rent increases for a proportion of units in the complex to maintain their existing long-term affordability for current or future tenants. 15 lower-income units rehabilitated during the planning period Ongoing administration of the Housing Rehabilitation Program;
create eligibility list and inventory
(January 2025)
1 and 2. Ongoing. The City's Housing Rehabilitation Program continues to be a popular and successfull program that provide grants or loans to income-eligibe homeowners to complete health and safety repairs and improvements to their homes. Items 3 & 4 to be commenced in 2024.
6th Cycle Program 3.6: Recognizing the impacts of residential displacement, the State has enacted several new laws to protect existing tenants, including:
• AB 1482: prohibits evictions and non-renewals of leases without “just cause,” and limits rent increases to five percent per year plus CPI or 10 percent (whichever is lower); • SB 330: bans the approval of development projects on sites that would eliminate existing protected units unless the units are replaced with affordable units; • AB 1397: requires development on Housing Element sites occupied by lower income households within the last five years to be replaced with affordable units; and • Density Bonus Law: requires replacement of units occupied by lower income households within the last five years at an affordable housing cost. Pursuant to Government Code 65583.2(g)(3) and 65915, the City will require the replacement of units affordable to the same or lower-income level as a condition of any development on a nonvacant site as required by SB 330 and State law.
Implement State law requirements when applicable during development applications. The City’s objective is that 100 percent of protected units are replaced in all applicable projects through 2031
As applications for redevelopment of
sites with existing housing are
submitted
The City has not received an application that would result in the displacement of existing tenants.
6th Cycle Program 4.1: As required by state law, the City will review the status of Housing Element programs by April of each year and deliver the review on the form required by the State Department of Housing and Community Development. Various Housing Element programs will result in amendments to the Zoning Ordinance and other regulatory changes to facilitate the production of housing (e.g., Programs 5.6).
Comply with APR reporting requirements Annually (by April 1 of each year) Ongoing
6th Cycle Program 4.2: Develop objective design standards for multi-family and mixed-use development to eliminate subjectivity, consistent with state law including SB 35 and SB 330. This effort will evaluate and address subjective standards and findings required for approval in the Zoning Ordinance and the City’s Design Guidelines, including in multi-family and mixed-use districts both within and outside the Downtown. The Housing Site Development Standards and Design Guidelines will also be reviewed, revised, and integrated such that they reflect objective design standards. The purpose of these standards is to expedite the approval process for such projects and support the City in meeting its housing goals, while ensuring projects are attractive, well-designed, and provide adequate amenities and livability for residents. As part of this process, engage with experts in the field, and with property owners and developers to ensure that standards will result in financially and physically feasible projects that can achieve the densities assigned to various properties.
Consistency with state law, including SB35 and SB330 By February 2023 Objective Design Standards adopted January 2023 6th Cycle Program 4.3: Suspend enforcement of the Growth Management Program and Ordinance (Pleasanton Municipal Code 17.36) as necessary to comply with state law, specifically the Housing Crisis Act (SB 330).
Support the development and rehabilitation of housing affordable to extremely low-, low- and very low-income households and review infrastructure needs.
Ongoing The City has suspended enforcement of the Growth Management Program and Ordinance, in accordance with Government Code Section 66300, the Housing Crisis Act. 6th Cycle Program 4.4: Develop and update plans and programs to identify and address infrastructure deficiencies, including funding mechanisms for infrastructure improvements necessary to accommodate the planned and projected growth identified in the General Plan and to accommodate the 6th Cycle RHNA. These efforts will include the following:
1. Conduct a sewer/wastewater capacity analysis to ensure future sewer infrastructure needs, including sewer infrastructure upgrades and facilities to accommodate the 6th Cycle RHNA, and on the basis of that study, identify and prioritize capital improvement projects and funding needs.
2. Adopt written policies and procedures that grant priority for sewer hookups for residential development that helps meet Pleasanton’s share of the regional need for lower- income housing, consistent with Government Code §65589.7. 3. Conduct a water distribution system capacity analysis to ensure future distribution system needs, including any necessary upgrades and new facilities to accommodate the 6th Cycle RHNA, and on the basis of that study, identify and prioritize capital improvement projects and funding needs.
4. Continue to assess and plan for adequate water supply, including completion of groundwater treatment improvements to address known contaminants in Cityoperated wells; completion of water supply and operational plan updates, undertaking required updates to the City’s Urban Water Management Plan; working with water suppliers including Zone 7 to ensure adequate supplies; and implementation of the City’s recycled water and water conservation programs (see Program 4.5, below).
5. Identify funding mechanisms for infrastructure improvements contained in the General Plan to accommodate projected housing growth. The City will continue to make infrastructure improvements on an as-needed basis, and based on the priorities established in the above-referenced water and sewer capacity and needs assessments, to accommodate existing and planned growth, typically funded through the Capital Improvement Program (CIP), in turn funded by the General Fund and developer impact fees and connection fees.
Implement seven projects, with projects and priority to be established in the facilities planning process, during the Housing Element planning period
Complete a sewer/wastewater and
water system capacity analysis and
adopt written policies and procedures
that grant sewer and water hookups
priority (September 2023); review
Capital Improvement Program (CIP)
and make affirmative changes by
next CIP adoption (August 2023)
A study for sewer infrastructure is currently underway; other action items such as written policies and procedures for prioritizing hookups for units that meet the City RHNA will follow. There will be the 2025 UWMP, the Water System Management Plan in 2024, Sewer System Management Plan in 2025, Zone 7 will do a regional demand study in 2024/2025 6th Cycle Program 4.5: The City will take action to ensure adequate water supply to serve the needs of existing and future residents resulting from the additional housing capacity described in this Housing Element. As stated in Appendix C (Housing Constraints), this will include completion of a comprehensive study (underway) including analysis of near-term replacement of water supply impacted by PFAS contamination of City wells, and longer-term supply enhancements to accommodate future growth, including the following potential strategies. The suite of strategies under consideration may include: 1. Proceeding with the well rehabilitation project as previously scoped or with a modified scope.
2. Constructing new City wells outside the PFAS plume.
3. Zone 7 pumping City’s groundwater allotment on its behalf using newly installed infrastructure.
4. Constructing a regional PFAS treatment facility located at City’s Operations Service Center that can treat both City and Zone 7 groundwater.
5. Purchasing 100 percent of water from Zone 7 at the wholesale water rate.
Based on the results of the Study, the City will develop a suite of projects from the list above to ensure adequate supply, or other strategies if determined to adequately address the deficiency in a more effective and/or cost-effective way. Beyond addressing the local groundwater supply constraint, the City will support Zone 7 in its regional efforts to ensure long range water supply is available to support new housing growth in Pleasanton and other communities served by the agency, as documented in the current (2020) and next (2025) Urban Water Management Plan.
Ensure adequate water supply to serve the needs of existing and future residents resulting from the additional housing capacity described in this Housing Element.
Complete study of local groundwater
supply alternatives: October 2023.
Implementation of selected project
alternative: December 2025.
Complete update to Urban Water
Management Plan: December 2025
The City completed a Water Supply Alternatives Study in 2023. The recommended project is to drill/install 2 new wells, in partnership with Zone 7, outside of the PFAS flume to serve current and future demands. Up until when this project is completed, the City will continue to receive make-up supply from Zone 7. The City continues to improve it’s ability to take water (contract and make-up) through the existing Zone 7 turnouts, via infrastructure improvements.
The City is taking active measures to ensure water supply for existing and new residents and that it is free from PFAS contamination.
6th Cycle Program 4.6: The City allows for parking reductions in certain circumstances, and state law establishes no minimum parking requirement or highly reduced parking rates for qualifying projects (e.g., state density bonus law, SB 35, AB 2097, etc.). To further reduce the impacts of parking requirements on the production of housing, the City will assess and update multi-family parking standards citywide to establish lower rates for studios and one-bedroom units and reduce the covered parking requirement (i.e., not require covered parking for studio and one-bedroom units).
Reduce the impacts of parking requirements on the production of housing.
By June 2024 Municipal Code updates anticipated to be completed by the summer, 2024 6th Cycle Program 4.7: The City will analyze and test standards in the RM, MU-T, and C-C zones to determine standards (e.g., setbacks, parking, on-site open space requirements, etc.) that constrain developments and limit the ability to achieve maximum allowed density. Based on the analysis, the City will modify RM, MU-T, and C-C zones standards in the Zoning Ordinance to ensure maximum density can be achieved without exception (e.g., planned unit development, etc.).
Ensure maximum density can be achieved in these zones without exception (e.g., planned unit development, etc.).
Complete analysis (June 2024);
amend Zoning Ordinance (December
2024)
Analysis and Zoning Ordinance on track to be completed by December 2024. 6th Cycle Program 4.8: The City will establish a streamlined review process for development of housing sites. This review will serve strictly as a conformance analysis to evaluate projects proposed on housing sites against objective standards. This review will not require City Council approval, but Planning Commission approval may be required for larger projects (e.g., more than 50 units). For residential development proposals on properties where the General Plan Land Use Designation allows for such uses, residential density shall be permitted: (a) for mixed use, low and medium-density within the allowable density range set forth in Table 2-3 of the Land Use Element; (b) for 5th cycle Housing Element residential sites the maximum densities set forth in Appendix B Housing Sites Inventory 2015-2023 Housing Element adopted by Resolution No. 15- 727; (c) for 6th cycle Housing Element residential sites the maximum densities as set forth in the Sites Inventory and Methodology Table B-13 (Rezone Sites – Minimum and Maximum Densities); with Land Use Element Policy 11’s requirement for public amenity when exceeding average density suspended; and maximum density allowed as necessary to comply with applicable State law.
Streamline development review for properties where residential development is allowed and for the 5th and 6th Cycle Housing element sites.
Develop and implement streamlined
process (March 2023); suspension of
Land Use Element Policy 11 for
allowed residential development
proposals effective upon Housing
Element adoption
The Housing Site Compliance Review process was implemented May 2023 6th Cycle Program 5.1: Support implementation of applicable recommendations of the 2021 Alameda County “Home Together 2026 Implementation Plan” and pursue development and adoption of a local or subregional (Tri-Valley) homeless strategic framework to complement the Countywide effort, that would incorporate strategies and programs tailored towards the specific needs of Pleasanton’s unhoused residents. To initiate this effort, convene one or more stakeholder meetings to evaluate trends, needs, resources and strategies that could be included in a future framework document.
Reduce unhoused persons as counted in the bi-annual Point-inTime (PIT) count for the 2026 and subsequent PIT counts during the planning period (2028 and 2030)
Convene stakeholder meeting by
September 2024; adopt local or Tri-
Valley Framework or equivalent
strategic plan by December 2025
Stakeholder meeting to be convened in 2024. Framework/strategic plan work to follow. 6th Cycle Program 5.2: Continue to dedicate funding and staff resources to support regional and subregional efforts to address homelessness. Ongoing and future programs may include:
1. Providing annual funding through the Housing and Human Services Grant Program to non-profit agencies that provide shelter, resources and supportive services to the homeless.
2. Allocating funding as available, and as opportunities arise, to support innovative programs to provide shelter to homeless individuals, such as the Goodness Village tiny homes project in Livermore.
3. Convening regular meetings of the City’s interdepartmental Homeless Outreach Team that directly interfaces with homeless service providers and homeless individuals and provides coordinated assistance and support to address homeless issues.
4. Actively participate in the periodic Point-in-Time (PIT) Count efforts to document the incidence and nature of homelessness in Pleasanton and offer services accordingly.
Support regional and subregional efforts to address homelessness. Provide funding (annually); convene regular meetings of the Homeless
Outreach Team (annually);
participate in PIT Count efforts
(biannually, in 2023, 2025, 2027, and
2029)
In 2023, the City maintained active support, including financial assistance through the City's Housing and Human Services Grant (HHSG) program, to CityServe of the Tri-Valley to provide homeless intervention and crisis stabilization services to Pleasanton homeless residents. The City also provided HHSG program funds to Goodness Village, a tiny home community in Livermore that provide housing to formerly 26 homeless Tri-Valley residents, including 7 Pleasanton homeless individuals. The Pleasanton Homeless Outreach Team (PHOT), comprised of city staff, the Alternative Response Unit from the Pleasanton Police Department, and non-profit partners including CityServe, continues to provided coordinated assistance and resources to support Pleasanton homeless residents. The PHOT team members also participated in the January 25, 2024 HUD Homeless Point-In-Time (PIT) Count to document the homelessness landscape in the City.
6th Cycle Program 5.3: Provide regulatory incentives such as expedited permit processing in conformance with the Community Care Facilities Act and fee reductions where the development would result in an agreement to provide below-market housing or services. The City provides fee reductions per Pleasanton Municipal Code Chapter 18.86 (Reasonable Accommodations) on the basis of hardship. The City will maintain flexibility within the Zoning Ordinance to permit such uses in nonresidential zoning districts.
Increase the amount of below market rate housing and services in the City.
Ongoing Ongoing. The City provides fee reductions per Pleasanton Municipal Code Chapter 18.86 (Reasonable Accommodations) on the basis of hardship. The City will maintain flexibility within the Zoning Ordinance to permit such uses in nonresidential zoning districts. 6th Cycle Program 5.4: Continue to require both market-rate and affordable projects to conform to Chapters 11A and 11B of the California Building Code with respect to incorporation of accessibility features. Additionally, for multi-family projects with more than 15 units, strongly encourage developers to incorporate enhanced accessibility features in required adaptable units (such as roll-in showers, variable height work surfaces, and wider hallway and door widths) through expedited review or other methods. An equal or greater proportion of required adaptable very low- and low-income units as adaptable market-rate units in the project shall be provided with such features, to meet the needs of persons with disabilities and to allow for aging in place. With respect to single-family, duplex, and tri-plex projects not covered by Chapters 11A and 11B, adopt a local Universal Design Ordinance consistent with the HCD Universal Design Model Ordinance that requires enhanced accessibility in a proportion of units within projects of a specified size.
Enhanced accessibility features included in all projects subject to the Universal Design Ordinance during the planning period; target the application of Universal Design Ordinance and multi-family accessibility requirements to the production of 50 units by March 2026 and another 50 units by January 2031
Adopt Universal Design Ordinance by
September 2023; implement
Universal Design Ordinance and
multi-family accessibility
requirements as project applications
are submitted
City Counci reviewed and considered adoption of a Universal Design Ordinance in September 2022, but did not take action to adopt, pending additional staff research and adoption of the California Builidng Code triennial update in January 2023, which created more stringent universal design standards.
6th Cycle Program 5.5: Assign a portion of the City's Lower Income Housing Fund for housing projects which accommodate the needs of special housing groups such as for persons with physical, mental, and/or developmental disabilities, and persons with extremely low-incomes and experiencing homelessness.
Reserve a minimum of 15 percent of available funding for this purpose, with the goal of providing 40 assisted units
Annually, as part of the allocation
process for the Lower Income
Housing Fund; target development of
assisted units by 2031
A minimum of 15 percent of the funding is avaliable for housing projects for special housing groups.
6th Cycle Program 5.6: Implement the following amendments to Title 18 of the Pleasanton Municipal Code, Zoning, to remove governmental constraints and facilitate special needs housing: 1. Explicitly allow for Single Room Occupancy units (SROs) to facilitate the provision of affordable housing for lower-income individuals, including seniors, persons with disabilities, and extremely low-income persons. 2. Allow residential care facilities (sometimes called group homes) with six or fewer residents as a residential use and subject to the same development standards as a single-family dwelling. No conditional use permit, zoning variance, or other zoning clearance will be required of a residential facility that serves six or fewer persons that is not required of a family dwelling of the same type in the same zone. Also, allow residential care facilities with seven or more residents in all residential zones subject to a determination that such uses will conform to City noise, parking, and similar standards such that these larger facilities do not negatively impact neighborhoods, but are reviewed in an objective manner similar to other residential uses (i.e., processed under the same approval process as a large single- family home). The residents and
operators of a residential care facility will be considered a family for the purposes of any law or zoning ordinance that relates to the residential use of property. However, “six or fewer persons” does not include the operator, operator’s family, or persons employed as staff.
3. Allow transitional and supportive housing by right in all zones which allow residential uses, subject to the same standards of similar dwellings, consistent with state law.
Additionally, transitional and supportive housing that qualifies under AB 2162 will be allowed by right in zones where multi-family and mixed uses are allowed, including nonresidential zones that allow multi-family uses, consistent with AB 2162 (Government Code §65651).
4. Allow low barrier navigation centers by-right in all areas zoned for mixed-uses and nonresidential zones permitting multi-family uses, consistent with AB 101 (Government Code §65660 et seq.).
5. Amend the emergency shelter requirements in the Zoning Ordinance to be consistent with the state law (i.e., the required parking shall only be the number necessary to accommodate shelter staff and the maximum separation requirement cannot exceed 300 feet), including Government Code Section 65583(a)(4) as amended by AB 2339 (Emergency Shelters Act of 2023) (e.g., emergency shelter definition, etc.).6. Amend the definition of “family” in the Zoning Ordinance to remove the description of relation by blood or marriage (e.g., “Family” means one or more persons living together in a dwelling unit with common use of all living, kitchen, and eating areas within the dwelling unit).
Remove governmental constraints and facilitate special needs housing. June 2024 (amend Zoning Ordinance); prepare and distribute
informational material on reasonable
accommodations (December 2024)
Municipal Code updates anticipated to be completed by the summer, 2024. 6th Cycle Program 5.7: To facilitate reasonable accommodation requests and approvals, the City will amend two Zoning Ordinance findings to clarify intent while ensuring health and safety objectives are maintained. The two reasonable accommodation findings are related to fundamental alterations in the nature of a City program or law and potential impacts on surrounding uses (Municipal Code 18.86.060.A.4 and 5). The City will also promote reasonable accommodations in a variety of languages and formats to raise awareness and encourage requests to accommodate housing for persons with disabilities.
Approve three reasonable accommodation requests by January 2031 June 2024 (amend Zoning Ordinance); prepare and distribute
informational material on reasonable
accommodations (December 2024)
Municipal Code updates anticipated to be completed by the summer, 2024 6th Cycle Program 6.1: Develop and adopt Objective Design and Development Standards for each of the sites zoned for densities above 30 dwelling units per acre, including appropriate height limits, Floor Area Ratio, setbacks, massing, open space and parking requirements, and approval criteria (i.e., findings for approval) to ensure projects can accomplish their assigned densities, while mitigating potential incompatibilities between those higher density projects and adjacent uses, for example by providing for buffers or stepping heights between existing lower-density and new higher density buildings.
Consistency with state law, including SB35 and SB330 By March 2023 Objective Design Standards for all high density sites and zoning districts were adopted January 2023.
6th Cycle Program 6.2: Implement the Climate Action Plan’s (CAP 2.0) applicable actions related to new residential construction, improving residential water and energy efficiency, and reducing VMTs associated with new units including the following: P1 - All Electric Reach Code, P2 - Existing Building Electrification Plan, P4 - Solar and Storage on New Construction, P5 - Zero Emissions Infrastructure, P8 - Improve Bicycle Amenities, P9 - Bicycle Rack Incentive Program, P10 - Increase Transit Ridership, P11 - Promote LEED Neighborhood Development, P15 - Water Efficiency Retrofits, S1 - Refrigerant Management, S2 - Energy Efficiency Upgrades, and S6 - Embodied Carbon Reduction Plan.
Improve residential energy efficiency and reduce VMT's associated with new units.
Ongoing Implementing the CAP 2.0 programs continues to be a part of the City's 2024 workplan. 6th Cycle Program 6.3: Seek out and utilize available energy efficiency upgrade program funding for low-interest loans to support alternative energy usage and/or significant water conservation systems in exchange for securing new and/or existing rental housing units affordable to very low- and low-income households.
Support energy efficiency and the production of more low-income homes. Ongoing The City seeks out funding opportunities for energy efficieny upgrade loans. 6th Cycle Program 6.4: Work to enhance multimodal transportation throughout Pleasanton by:
1. Implementing the network of bicycle and pedestrian facilities envisioned in the Bicycle and Pedestrian Master Plan, to enhance the citywide network of bikeways, walkways, and trails that are accessible, safe, comfortable, and convenient for people of all ages and abilities, and to maximize multimodal transportation options by improving access to BART, ACE, and bus lines. The City will accomplish this by dedicating local and regional transportation funds as available to advance high priority bicycle and pedestrian improvement projects, pursuing grant opportunities to augment local these funds whenever feasible, and by requiring developers to implement multimodal improvements as part of projects.
2. Actively participating as a member agency of LAVTA and ValleyLink, and through State and regional advocacy efforts to secure improved transit service to and throughout Pleasanton, including more frequent and convenient bus and rail service.
Enhance multimodal transportation and redcue VMT's for existing and future residential development.
Ongoing 1.The City has combined the West Las Positas roadway reconstruction project with the West Las Positas Bicycle and Pedestrian Improvement Project. This combination of projects allows for the relocation of the curb and gutter and the Bicycle and Pedestrian improvement design has changed to an elevated cycle track along both the north and south sides of West Las Positas. This was the preferred design, but not originally selected by the Pedestrian, Bicycle and Trails Committee due to the high construction cost. With the need to reconstruct the curb and gutter as part of the roadway reconstruction, the overall cost to the pedestrian and bicycle project is reduced making this design alternative feasible.
Preliminary design is underway with anticipated completion in 18 months (spring of 2024), with construction to follow in the summer of 2024. A pilot phase project will be installed using paint and plastic to create protected bicycle lanes between Hopyard Road and Hacienda Drive. 2. The City is the current chair of LAVTA and actively collaborates with other cities in the Tri-Valley area.
6th Cycle Program 6.5: Implement the applicable housing-related air quality, climate change, green building, water conservation, energy conservation, and community character programs of the Pleasanton General Plan, including:
1. Programs 1.5, 1.7, 1.8, 1.12, 1.13, 1.14, and 3.12 of the Water Element
2. Program 9.1 of the Community Character Element
3. Policies 2, 3, 4, 6 and 7 and programs 2.1-2.7, 3.1-3.5, 4.1-4.3, 6.1-6.4, 7.1-7.3, and
7.6 of the Energy Element
Reduce emissions and mitigate climate impacts associated with constructing new housing.
Ongoing The following actions have occurred with respect to implementation of the various General Plan Programs: - Water Conservation: The City continued to implement Water Conservation programs and measures, such as lawn-replacement rebates, water controller assistance, and pool cover rebates. More significant mandatory conservation measures that had been imposed in 2021 and 2022 due to drought were lifted in April 2023, with end of the Statewide declaration - Energy Efficiency:
The City adopted REACH codes (building electrification, solar and battery storage, and EV parking) for new residential and commercial construction in 2022 that became effective in 2023, amended the definition of ""covered projects"" to make more projects subject to Green Building requirements; and partnered with East Bay Community Energy to initiate efforts to improve solar and battery facilities at City facilities; and expand the availability of publicly-available EV chargers. 6th Cycle Program 6.6: Implement the policies and programs of the Downtown Specific Plan (DSP) that aim to improve the amenities, livability, and level of investment in Downtown neighborhoods, including areas that today provide relatively affordable housing opportunities for lower-income residents. DSP policies and programs that support this effort include:
• Policy LD-P.43 to retain and allow for remodeling and enlargement of existing residential units • Policy LD-P.44 to encourage affordability in future multifamily residential projects through incentives and development concessions such as reduced parking standards • Policy LD-P.45 to encourage development at densities that exceed the General Plan midpoint to encourage affordable housing • Policy LD-P.46 to encourage a diversity of housing types including smaller units that are affordable by design • Policy LD-P48 to encourage use of the City’s housing rehabilitation program • Policy LD-P.49 to develop a referral program for qualifying homeowners to be connected to non-profit/volunteer organizations that provide home repair services • Program LD-I.10 to develop and implement a streetscape improvement program • Program LD-I.18 to provide improved design standards and guidelines for contextsensitive infill development • Programs PF-1-1 through PF-1.7 to upgrade and improve various components of the sewer, water, and storm drainage system within the downtown to support existing and future development
Improve the amenities, livability, and level of investment in Downtown neighborhoods, including areas that today provide relatively affordable housing opportunities for lower-income residents.
Ongoing Ongoing
6th Cycle Program 7.1: Support State and Federal provisions for enforcing anti-discrimination laws. The City Attorney’s Office remains available to support State and Federal provisions for enforcing anti-discrimination laws, as appropriate.
Support State and Federal provisions for enforcing anti-discrimination laws.
Ongoing The City Attorney's office remains avaliable to support and implement State and Federal law.
6th Cycle Program 7.2: Develop incentive/revitalization programs for neighborhoods to encourage support for affordable housing opportunities. Such incentives could include enhanced public amenities or other investment in areas where additional multi-family housing is planned.
Encourage support for affordable housing opportunities. Develop incentive/revitalization program (2027), complete at least
one project in an existing or planned
multi-family area, such as the
Downtown area where generally older
homes are located (2030)
Work to be commenced in 2027.
6th Cycle Program 7.3: Publicize information on fair housing laws and refer all complaints to the US Department of Housing and Urban Development, ECHO Housing, and the California Department of Fair Employment and Housing. The City will provide information about Fair Housing Policies in a variety of languages and formats to ensure it is accessible to all residents, including print and electronic versions.
Promote compliance with Fair Housing laws. Prepare information in multiple languages (second quarter 2025);
provide materials on the City’s
website and distribute though various
outlets (second quarter 2025), update
and re-distribute material regularly
but no later than every three years
(second quarter 2028 and 2031)
The City continues to provide information and other suggested resources on fair housing laws on the City’s website and works closely with ECHO Housing to provide tenant/landlord counseling, fair housing counseling and investigation, and an annual fair housing audit. 6th Cycle Program 7.4: As part of the City’s Diversity, Equity, and Inclusion (DEI) efforts, identify and adopt specific practices and strategies to foster greater inclusivity and equity in access to all City programs and services, including housing- and human services programs. Such strategies will include developing improved partnerships with community serving organizations and consulting on ways to better reach traditionally underserved populations and build community relationships, fostering greater diversity among City staff and appointed officials who develop and implement City programs, and ensuring public outreach is available in multiple languages.
Convene City-led working group including City departments and outside agencies for bi-annual coordinating meetings starting in 2023 (i.e., first meeting held no later than September 2023)
Begin no later than March 2023 and
continue throughout the planning
period
The City developed a DEI Action Plan in Spring 2023, developed with a working group of City staff, and retained a DEI coordinator in 2023 to support implementation of the Action Plan. Community engagement and communication on is one of the 4 strategic priorities of the Action Plan, with sub-actions to be implemented in 2024 and coming years. 6th Cycle Program 7.5: Conduct outreach to educate the community about affordable housing and its benefits to the community. This would include multi-lingual educational flyers with graphics and photographs showing examples of affordable housing projects in Pleasanton and/or the surrounding region (e.g., Tri-Valley, East Bay, etc.).
The aim is to eliminate appeals filed against City approvals of affordable housing developments
Prepare outreach materials by March
2024 and distribute throughout the
planning period biannually
City staff is currently working to update its website to educate the Pleasanton and Tri-Valley community about the affordable housing projects in Pleasanton. The City collaborates with the cities of Danville, San Ramon, Dublin, and Livermore to produce and publish the Tri- Valley Affordable Rental Housing Guide that showcases the affordable housing projects throughout the Tri-Valley.
6th Cycle Program 7.6: To improve housing mobility and promote more housing choices and affordability throughout Pleasanton, the City will employ a suite of actions to be targeted in lower density areas, including outreach, resources, and other strategies with an overall goal of expanding housing opportunities affordable to extremely low, very low, low, and moderate income households. Actions and strategies include:
1. Religious institution/faith-based sites: Facilitate housing on religious institution/faithbased sites. In addition to outreach identified in Program 1.5 (#3), the City will expedite processing of housing applications on religious institution/faith-based sites. Permit 10 housing units on a religious institution/faith-based site(s) with a target of 60 percent of units in lower density areas during the 2023-2031 planning period. If no application for housing on a religious institution/faith-based site is received by December 2025, the City will expand outreach efforts to be conducted annually. This may include direct mailings to faith-based sites highlighting current successful affordable housing units on other faith-based sites, as well as available City grants and loans for such housing and human services endeavors.
2. Homesharing: Research and pursue a homesharing program, including coordination with non-profits and other organizations to assist with matching tenants with existing homeowners. The City may provide collaborators with data about single family homes with long-time residents, facilitate presentations at the Pleasanton Senior Center, and other outreach assistance. The City will market and take other actions as necessary at least annually with the goal of five opportunities per year. 3. Accessory dwelling units (ADUs) and other “missing middle” housing in lower-density zones: Prepare pre-approved ADU building plans. Publicize ADU and JADU incentives such as reduced permit fees. City will provide information about Ordinance No. 2228 and Cal. GC§§65852.21 and 66411.7 (urban lot splits and two-unit developments), including the relevant objective design standards and streamlined review available for such units, with a target of one application for an additional housing unit each year. City will provide information that homeowners’ associations’ and CC&Rs are preempted by state law and cannot prohibit ADUs or JADUs. Also see Program 1.9.
4. Additional Junior ADUs: Develop and adopt objective standards to allow more than one Junior ADU per structure by July 2025. The objective is to achieve at least 10 JADUs in lower density areas by January 2031.
5. Marketing of housing resources and opportunities: Provide housing resources and information available through various City and regional in-person and virtual outlets in multiple languages based on U.S. Census Bureau’s American Community Survey indicating languages spoken by Pleasanton residents. See Program 2.6.
6. Down Payment Assistance Loan Program: Provide down payment assistance loans for first-time homebuyers with incomes of up to 120 percent AMI. See Program 2.12.
Advertise the availability of this program in City and Alameda County-wide virtual outlets and physical locations.
7. Local Universal Design Ordinance: Adopt a local Universal Design Ordinance applicable to single-family, duplex, and tri-plex projects. See Program 5.4.
8. Additional Housing Opportunities: Adopt an ordinance to zone certain parcels for up to 10 units of residential density if located in either a transit-rich area or an urban infill site consistent with GC §65913.5. The ordinance will include a map demarcating the parcels subject to this upzoning. The City will adopt this ordinance no later than December 2025. The objective is to provide opportunities for at least an additional 20 units through this zoning ordinance.
Provide 200 housing opportunities affordable to lower income households by January 2031.
Annually review overall progress and
effectiveness in April and include
information in annual report to HCD.
If the City is not on track to meet its
200 affordable housing unit goal for
the 8-year RHNA cycle by 2027 (i.e.,
100 affordable units built or in
process by 2027), the City will
consider alternative land use
strategies and make necessary
amendments to zoning or other land
use documents to facilitate a variety
of housing choices, including but not
limited to, strategies that encourage
missing middle zoning (small-scale
multi-unit projects up to four-plexes)
in addition to lot splits / additional
housing units as allowed by
Ordinance No. 2228; adaptive reuse,
and allowing additional ADUs and/or
JADUs, within six months, if sufficient
progress toward this quantified
objective is not being met.
1. In 2023 the City received and is processing an application for construction of 48 townhome units and 9 affordable apartments on the site of a church at 3200 Hopyard Road.
2. Not yet started.
3. ADUs/SB9: See Program 1.9 regarding pre-approved ADU plans. Information on SB 9 is posted on the City's website.
4. Not yet started.
5. See program 2.6. 6. Ongoing through implementation of the Pleasanton First Time Homebuyer Assistance Program to eligible applicants.
7.See program 5.4.
8. Not yet started
General Comments
D 1 General
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
The description should adequately document how each
unit complies with subsection (c) of Government Code
Section 65583.1+.
For detailed reporting requirements, see the chcklist
here:
Extremely Low-
Income+ Very Low-Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
https://www.hcd.ca.gov/community-
development/docs/adequate-sites-checklist.pdf
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction Pleasanton
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
Moderate-
Income
Summary Row: Start Data Entry Below
Not
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction Pleasanton ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Yes
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational. https://weblink.cityofpleasantonca.gov/weblink/0/doc/292425/Page1.aspx Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage on their internet website containing authorizing local ordinance and supporting materials.
Notes
Jurisdiction Pleasanton
Reporting Year 2023 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.
Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Housing Element $300,000.00 $300,000.00 REAP
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
42 42
Current Year
Deed Restricted 0
Non-Deed Restricted 3
Deed Restricted 0
Non-Deed Restricted 3
Deed Restricted 0
Non-Deed Restricted 3
9 18
Current Year
Deed Restricted 0
Non-Deed Restricted 1
Deed Restricted 0
Non-Deed Restricted 1
Deed Restricted 0
Non-Deed Restricted 1
42 45
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
300,000.00$
Task Status
Completed
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Item #5
CITY COUNCIL AGENDA REPORT
March 5, 2024
Community Development
TITLE: ADOPT A RESOLUTION TO APPROVE THE ALTAMONT SETTLEMENT
AGREEMENT EDUCATION ADVISORY BOARD EXPENDITURE PLAN FOR FISCAL YEAR 2024/2025
SUMMARY
The Altamont Settlement Agreement Education Advisory Board (EAB) annually prepares an Expenditure Plan for consideration by the authorizing entities. Staff is submitting the proposed Expenditure Plan for Fiscal Year 2024/2025 for consideration and approval by the City Council.
In accordance with the Altamont Settlement Agreement, concurrence by the Northern California Recycling Association (NCRA), the Cities of Pleasanton and Livermore, and the Alameda County Board of Supervisors is necessary to fund any proposed allocation from the Education Account. The Expenditure Plan outlines the Board’s proposed funding allocations for recycling and education program grants. The EAB is requesting the Pleasanton City Council approve the plan for the upcoming fiscal year.
RECOMMENDATION
Adopt a Resolution to approve the Altamont Settlement Agreement Education Advisory Board Expenditure Plan for Fiscal Year 2024/2025.
BACKGROUND
As part of the settlement of litigation over the expansion of the Altamont Landfill, the parties to the litigation agreement (Alameda County, Waste Management of Alameda County, the Cities of Livermore and Pleasanton, and various environmental groups) agreed that the County would impose a surcharge on incoming waste at the Altamont Landfill and Resource Recovery Facility and Vasco Road Landfill. Each January, the fee is reviewed in relation to the Consumer Price Index (CPI) for the most recent 12-month period and may be increased as appropriate. The portion of the fee that funds the Education Account is $0.45 per ton originating from the Altamont Landfill, and $0.42 per ton originating from the Vasco Road Landfill, which generates approximately $465,000 annually.
The Altamont Settlement Agreement EAB meets approximately monthly. The EAB consists of five voting members, including two members from the Northern California Recycling Association, one member from the City of Pleasanton, one member from the City of Livermore, and one member from the Alameda County Recycling Board. The Pleasanton Board seat is currently vacant, and a board member is currently being sought.
The EAB can propose the allocation of funds in the Education Account to support diversion education programs, job training in the field of waste diversion and recycling, and to mitigate the impacts of the Altamont Landfill on the affected neighboring community.
DISCUSSION
The Altamont Settlement Agreement requires the EAB to submit a proposed allocation of funds on an annual basis by April 1. In accordance with the Altamont Settlement Agreement, concurrence by the NCRA, the Cities of Pleasanton and Livermore, and Alameda County is necessary to fund any proposed allocation from the Education Account.
On January 17, 2024, the EAB unanimously approved the proposed 2024/2025 Expenditure Plan (see Exhibit A of Attachment 1). The Expenditure Plan outlines a process for funding mini-grants, annual competitive grants, multi-year grants, Alameda Landowners Against Mismanagement (ALARM) mitigation grants, and Board-initiated projects, setting funding goals for each grant category. For Fiscal Year 2024/2025, the EAB is proposing the following schedule for disbursement of funds, totaling $631,220:
• $286,000 in project grants
• $135,000 in mini-grants
• $114,000 in multi-year grants
• $50,000 in EAB-initiated projects
• $11,220 for financial management and administrative support (City of Livermore) • $30,000 for staff support
• $5,000 for EAB communications, website
• $0 for landfill mitigation projects (ALARM – fund has reached a maximum amount of $100,000)
Additional grants may be awarded from unexpended funds allocated for previous fiscal years held in stewardship by the City of Livermore. The current unexpended fund balance is approximately $25,000.
Each year the EAB provides an Annual Report to the authorizing entities detailing the programs that were funded the previous year and the related success rates of each funded program. The 2023 Annual Report can be found in Attachment 2.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine and administrative matter of City business.
OUTREACH
No outreach was conducted, as this item is a routine and administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is a routine and administrative matter of City business.
FISCAL IMPACT
There is no financial impact to the City associated with this action. The funding source for the EAB grant recipients is the Altamont Settlement Agreement Education Account. Alameda County will release the funds following concurrence from NCRA, the Cities of Pleasanton and Livermore, and the Alameda County Board of Supervisors. The 2024/2025 Expenditure Plan
proposes allocating $631,220 for EAB grants and administration.
Prepared by: Submitted by: Approved by:
Jennifer Miller, Management
Analyst
Ellen Clark, Director of Community
Development
Gerry Beaudin, City
Manager
Attachments:
1. Resolution Approving the Altamont Settlement Agreement EAB Expenditure Plan for FY 2024/2025
2. EAB 2023 Annual Report
ATTACHMENT 2
EDUCATION ADVISORY BOARD
Altamont Landfill Settlement Agreement
2023 Annual Report
NCRA
Chair
Ruth Abbe
City of Livermore
Vice-chair
Fenna Gatty
City of Pleasanton
Vacant
NCRA
Devin Jackson
Alameda County
Recycling Board
Eric Havel
Board Assistant
Lauren Jenkins
Background
In 1999, the cities of Livermore and Pleasanton, the Sierra Club and the Northern California Recycling Association (NCRA) entered into a settlement agreement with Alameda County and Altamont Landfill. The Altamont Landfill Settlement Agreement created the Altamont Education Advisory Board to propose allocation of funds in the Education Account for recycling education programs, job training in the field of waste prevention and recycling and mitigating the impacts of the landfill operations in the affected community. Funds generated from the $0.45 and $0.42 per ton surcharge amount to approximately $560,000 annually.
There are five voting members on the Education Advisory Board: one appointed by the Livermore City Council; one appointed by the Pleasanton City Council; two appointed by NCRA; and the Alameda County Recycling Board’s Environmental Educator.
The role of the Education Advisory Board is to annually propose the allocation of funds from the Education Account by submitting an Expenditure Plan by April 1 of each year. Concurrence of Alameda County, the cities of Livermore and Pleasanton, and NCRA on the Expenditure Plan is necessary before funds are allocated.
Funds are collected from the Altamont Landfill by the Alameda County Treasurer. The County then remits the annual allocation to the agency administering the funds (07-08 City of Pleasanton, 08-13 and out years, City of Livermore) for disbursal to grant recipients.
2023 Activities
The 2023 Expenditure Plan was approved by each of the parties in the spring of 2023. The Expenditure Plan proposed the following allocations:
Board Communications, website $5,000
Mini-Grants $125,000
Project Grants $250,000
Board Initiated Project Grants $50,000
Multi-Year Grants $160,000
ALARM mitigation projects $0,000
Staff Support $30,000
Fund management & support $30,000
TOTAL $650,000
Based on the allocation established by the Expenditure Plan, the Education Advisory Board released a Request for Grant Applications for mini-grants, project grants, board initiated project grants and multi-year grants pursuant to the guidelines established in the settlement agreement.
Mini-grants
The Education Advisory Board awarded 18 Mini-Grants for projects meeting the grant criteria, as follows:
Mini-Grant #: 23-01 Oakland Leaf Foundation, Love Cultivating Schoolyards Grant, Oakland, West County, $4,000.00 - Funds will be used to develop the waste prevention skills and knowledge of 15 East Oakland high school students; sustain a zero-waste youth-led one-acre urban farm and local food distribution initiative; positively influence the culture of our students and their peers and families related to waste consumption.
Mini-Grant #: 23-02 Resilience Birthright, Inc., Free Baby Resilience Books, Alameda, West County, $3,900.00 - Funds will be used to provide Baby Resilience and Friends books and curriculum to schools and districts that need the support to continue their environmental programs while enhancing other programs simultaneously, targeting K-2nd grade.
ATTACHMENT 2
Mini-Grant #: 23-03 Bio-Link Depot, Inc., Increased Support for Hands-On STEM Education in Underserved Schools within
Altamont EAB Region, Oakland, West County, $4,000.00 - Funds will be used to support the first portion of one of the Open House events, to be reserved solely for Title 1 schools and Community Colleges within Alameda County, as well as the city of San Ramon.
Mini-Grant #: 23-04 Omni Commons Community Collective, Re- use and Repair for Alameda County, Oakland, West County, $4,000.00 - Funds will be used to hold regular repair and reuse events (also known as “Fixit Clinics”) that will leverage the workspace, tools, and expertise already at Omni Commons and make those available to Alameda County residents to aid in repair of anything that is broken.
Mini-Grant #: 23-05 Ecology Center, Plastic Free July 2023, Berkeley, West County, $4,000.00 - Funds will be used to develop and facilitate Ecology Center’s 2023 Plastic Free July Series of events and activities that are held to raise awareness about the impacts of the plastics crisis and to encourage action towards a circular economy.
Mini-Grant #: 23-06 Ecology Center, Ecology Center EcoStore Pilot Refill Program, Berkeley, West County, $4,000.00 - Funds will be used to aid in the leverage of the Ecology Center’s existing network and infrastructure to bring awareness to refill and reuse systems and demonstrate an investment in local reuse models, through the introduction of a bulk refill service.
Mini-Grant #: 23-07 KIDS for the BAY, Blue Watershed Classrooms Program, Berkeley, West County, $4,000.00 - Funds will be used to fund the Blue Watershed Classrooms teacher follow-up support program (BWC) for under-resourced elementary school students in low-income areas.
Mini-Grant #: 23-08 Fixit Clinic, Fixing at Grimmer STEAM Club, Berkeley, West County, $4,000.00 - Funds will be used to teach and oversee repair with Grimmer Elementary School students during club meetings to teach repair and maintenance skills to students.
Mini-Grant #: 23-09 Fixit Clinic, Converting Chromebooks, Berkeley, West County, $4,000.00 - Funds will be used to teach Alameda County students and residents how to modify and update Chromebooks so that they can be diverted from e-waste and kept in the communities as functioning laptops.
Mini-Grant #: 23-10 Cecelia Mosher-Clark, Fashioning the Future, Oakland, West County, $4,000.00 - Funds will be used to facilitate opportunities for people of all ages to train, experience and acquire many different skills needed in the soft goods manufacturing industry by providing hands-on experience for the use and value of recycled materials, the care and refurbishing of sewing machines and production processes.
Mini-Grant #: 23-11 Forestr.org, Marshall Elementary School Garden Revitalization, Castro Valley, East County, $4,000.00 - Funds will be used to rebuild the garden planters using reclaimed redwood which will last for many years; will also repave the entry to the garden and provide ADA accessible path to the raised ADA planter for students with mobility challenges; composting bins will also be made for both composting and a dedicated worm compost bin.
Mini-Grant #: 23-12 Goodwill of San Francisco Bay, Counterfeit art at the intersection of education, sustainability and workforce development, Oakland, West County, $4,000.00 - Funds will be used to bolster staff training in Alameda County on how to identify counterfeit goods; create an art piece with counterfeit goods; educate Alameda County community members about why counterfeit goods are problematic.
Mini-Grant #: 23-13 Forestr.org, Castro Valley-Sustainable Gardening Series, Castro Valley, East County, $4,000.00 - Funds will be used to host 4 public events, aligned with the seasons, that will engage residents in Castro Valley community and its surrounds to learn about sustainability practice related to home gardening and permaculture. host 4 public events, aligned with the seasons, that will engage residents in Castro Valley community and its surrounds to learn about sustainability practice related to home gardening and permaculture.
Mini-Grant #: 23-14 Tri-Valley Haven for Women, Print wrap for food pantry vehicle and food pantry related signage, Livermore, East County, $4,000.00 - Funds will be used to wrap the Food Pantry truck and for signage that will be used to promote the pantry.
2023 Funding Expenditures
Total Expenditures for 2023 were as follows:
Board Communications, website $5,000.00
Mini-Grants $69,900.00
Project Grants $276,450.00
Multi-Year Grants $61,075.00 Board Initiated Project Grants $0,000.00
ALARM mitigation projects $0,000.00
Staff Support $30,000.00 Fund management & support $30,000.00
Total 2023 Expenditures $472,425.00
Mini-Grant #: 23-15 Berkeley Unified School District, Zero Waste in BUSD Administrative Buildings, Berkeley, West County, $3,000.00 - Funds will be used to provide staff in the administrative buildings with the knowledge and tools to separate their waste appropriately.
Mini-Grant #: 23-16 Urban University, Single Moms Sewing Project, Oakland, West County, $4,000.00 - Funds will be used to engage unhoused single mothers in the area of sustainability through learning workshops and the making of upcycled products sourced from clothing textiles donated to the resale employment social enterprise.
Mini-Grant #: 23-17 San Lorenzo Family Help Center, Decreasing food waste and defeating hunger in 2023, San Lorenzo, West County, $4,000.00 - Funds will be used to expand the food recovery program by 50% to provide additional food for pantry clients and reduce food waste.
Mini-Grant #: 23-18 Wee Poets, Post COVID-19 Recycling, Berkeley, West County, $3,000.00 - Funds will be used to produce 2, 30-minute videotapes about recycling.
The total 2023 Expenditure Plan budget of $125,000 for Mini-Grants was approved by the Board along with the option to carry over all unexpended funds from previous grant years and expend if necessary. A total of $69,900.00 in Mini-Grants was approved.
Project Grants
The Education Advisory Board awarded 12 Project Grants to the following projects:
Project Grant #: 23-19 Lions Center for the Visually Impaired, You Can Do It Too! LCVI Reduce, Reuse, Recycle Awareness, Pittsburg, West County, $4,700.00- Funds from this grant will be used to host the 2nd annual event on November 15, 2023, to expand awareness and education within our target population in the Alameda County Community about the benefits and environmental protection and preservation that starts with You Too.
Project Grant #: 23-20 Resilience Birthright, Inc., Storytime with Resilience & 4 More Chapters 3rd-5th grade, Alameda, West County, $10,000.00- Funds from this grant will be used to add four more chapters and characters to the Baby resilience and Friends book, targeting grades 3-5 and creating more educational materials in various media forms.
Project Grant #: 23-21 Race to Zero Waste, Reusable Foodware and Education Project through Coalition Building (2nd year), South San Francisco, West County, $30,000.00- Funds from this grant will be used to expand reusables through the empowerment of student groups continues Race to Zero Waste’s proven ability to engage communities in circular economics practices, waste diversion, and deliver on zero waste goals through local alliances and well-run public outreach. The plan is to continue the project and expand to 3-5 other restaurants, cafes or food trucks in the areas around CSU East Bay and Ohlone College.
Project Grant #: 23-22 Center for Environmental Health, The Road to Reusables, Oakland, West County, $30,000.00- Funds from this grant will be used to support the efforts to transition Alameda County K-12 schools to the most sustainable foodware option- reusables-by starting the conversation through the lens of protecting children’s health.
Project Grant #: 23-23 The East Bay Depot for Creative Reuse, Casts to Classrooms, Oakland, West County, $30,000.00- Funds from this grant will be used to conduct outreach to businesses and manufacturers to solicit donations of discarded materials; to divert reusable materials from the landfill by collecting discarded items from business and manufacturers; to source and provide reusable materials to educators at low or no cost; to provide hands on instruction and a physical space for arts and craft workshops, and repair workshops, with the goal of educating the community in the many ways items can be reused or repaired.
Project Grant #: 23-24 Nancy Deming, K-12 Infrastructure Support, Richmond, West County, $12,000.00- Funds from this grant will be used to cover additional time that goes beyond Nancy’s available OUSD hours so that she can focus on resources and materials in the category of social infrastructure as well as to provide and offer these resources and materials to other school districts in Alameda County.
Project Grant #: 23-25 Fixit Clinic, Spotlight San Leandro: Resilience Through Repair, Berkeley, West County, $14,750.00- Funds from this grant will be used to establish, deploy and maintain a true ethos of repair through all aspects of San Leandro through students and residents, but beyond that to the staff in municipal government, the school system, public works and the library.
Project Grant #: 23-26 Math Science Nucleus, The Science of Compost, Education and Practical Application in Schools, Fremont, West County, $15,000.00- Funds from this grant will be used to promote sustainable organic waste management practices and provide students of Mattos Elementary with the hands-on experience of compost science and its applications.
Project Grant #: 23-27 Common Vision, Classroom Worm Composting and Food Waste Reduction Education Project, Berkeley, West County, $40,000.00- Funds from this grant will be used to produce worm compost curriculum for use in 9 elementary schools in West Oakland, Alameda and San Leandro; Produce a MamaWanda garden video on worm composting and food waste reduction in schools; Hold MamaWanda live assemblies with life like puppets at each of the 9 elementary school sites; Work with school cafeterias around sustainability and organics composting education.
Project Grant #: 23-28 Bay Area Redwood, Reclaimed Redwood Planter Boxes for Tri-Valley Elementary Schools, San Ramon, West County, $15,000.00- Funds from this grant will be used to design, source materials, fabricate, deliver and create planter boxes to be used for gardening, planting trees and composting at local Tri-Valley schools, while educating and job training.
Project Grant #: 23-29 Rebuilding Together East Bay North, Berkeley STEM Education Eco Gardens, Berkeley, West County, $15,000.00- Funds from this grant will be used to assist in opening the Berkeley STEM Eco Gardens that will provide fresh food to unhoused and vulnerable populations in the East Bay while showcasing reclaimed garden infrastructures and educating the community on urban forestry.
Project Grant #: 23-30 WasteWhat, Plastic Waste Reduction: Circular Soap Distribution for Alameda County, Oakland, West County, $30,000.00- Funds from this grant will be used to support a pilot project that will bring zero waste refilling to diverse locations throughout Alameda County, through a vertically integrated partnership offering both circular soap distribution as well as consumer-facing dispenser machines.
Project Grant #: 23-31 Dorothy Day House, Dorothy’s Closet-a Voucher Based Retail Store and Social Service Center, Berkeley, West County, $30,000.00- Funds from this grant will be used to connect vulnerable low income and unhoused community members with services and referrals; distribute vouchers called “Dorothy Dollars” to partner with social service agencies allowing individuals to browse and select items for free at the store; facilitate open workshops monthly providing education on the environmental dangers of fast fashion, reuse, source reduction and ways to divert clothing and other materials from landfills.
The total 2023 Expenditure Plan budget of $280,000 for Project Grants was approved by the Board along with the option to carry over all unexpended funds from previous grant years and expend if necessary. A total of $276,450.00 in Project Grants was awarded.
Multi-Year Grants
The Education Advisory Board awarded 3 Multi-Year Grants in the 2023 cycle.
Multi-Year Grant #: 23-32(1) Thornton Jr. High School Energy and Sustainability Club, Thornton Jr. High School Energy and Sustainability Club Advisor-Stipend Funding, Fremont, West County, $3,200.00- Funds from this grant will be used to fund a stipend for an Energy and Sustainability Club advisor for three years that will recruit students, conduct meetings and hold elections, advise students on projects, supervise fundraisers, purchase supplies as needed, organize green teams to recycle materials and separate green waste, host Earth Day events, and work with district administration to reach for climate literacy goals.
Multi-Year Grant #: 23-33(1) Acta Non Verba: Youth Urban Farm Project (ANV), Resolute Café and Reusables Rollout, Oakland, West County, $7,875.00- Funds from this grant will be used to improve Waste Reduction at Camp ANV and the After School Program; Provide Waste Reduction education to the public through Resolute Café practices and promotional/educational materials available via QR code; Provide entrepreneurial training centering on developing and growing a successful Zero Waste Mobile Coffee Stand to educate youth and the community.
Multi-Year Grant #: 23-34(1) The Go Green Initiative, Institutionalizing AB 341, 1826 and SB 1383 in Livermore Valley Joint Unified School District, Livermore, East County, $50,000.00- Funds from this grant will be used to move LVJUSD towards Zero Waste and help reduce greenhouse gas emissions by: procuring infrastructure and equipment to separate recycling and organics waste on school campuses; implement all-hands training at all sites for administration, teachers, custodians, support staff, yard duty and students; measure success with Quarterly Progress Reports.
The total 2023 Expenditure Plan budget of $85,000 for Multi-Year Grants was approved by the Board along with the option to carry over all unexpended funds from previous grant years and expend if necessary. A total of $61,075.00 in Multi-Year Grants was awarded.
ALARM Mitigation Projects
Pursuant to the terms of the settlement agreement, the 2023 Expenditure Plan set aside $0 for mitigation projects for landowners in the vicinity of the landfill. The Education Advisory Board corresponded with ALARM (Altamont Landowners Against Rural Mismanagement) to notify them of the available funding. No applications were submitted for consideration during the 2023 funding cycle. The Board will continue to communicate with ALARM regarding appropriate projects for funding.
Item #6
CITY COUNCIL AGENDA REPORT
March 5, 2024
Fire
TITLE: PUBLIC HEARING: ADOPT A RESOLUTION DECLARING WEEDS, DIRT,
RUBBISH, AND REFUSE UPON OR IN FRONT OF CERTAIN DESCRIBED
PROPERTIES WITHIN THE CITY CONSTITUTE PUBLIC NUISANCES AND THAT THEY BE ABATED, AND SET A PUBLIC HEARING FOR APRIL 16, 2024
REGARDING THE ABATEMENT
SUMMARY
The Livermore-Pleasanton Fire Department (LPFD) Weed Abatement Program is a critical fire prevention program. The goal of the program is to prevent the loss of life and property due to uncontrolled wildfire in the urban/wildland interface through a working partnership between property owners and LPFD. Staff will start notifying property owners upon adoption of the resolution. Abatement not completed by property owners prior to May 31, 2024, will be targeted for enforcement by the City's contractor.
RECOMMENDATION
Adopt the resolution declaring that weeds, dirt, rubbish, and refuse upon or in front of certain described properties within the city constitute public nuisances and that they be abated. Set a public hearing for April 16, 2024, regarding the abatement of these nuisances and order the abatement thereof by May 31, 2024.
BACKGROUND
In the City of Pleasanton, the Livermore-Pleasanton Fire Department (LPFD) combats fire hazards resulting from the overgrowth of grasses, weeds, shrubbery, and trees through the LPFD Weed Abatement Program. This program has been established in compliance with Government Code sections 39560-39588. The LPFD Weed Abatement Program’s goal is to establish a fire-safe community through property owners’ voluntary compliance with the LPFD’s weed abatement standards.
Weed abatement involves the following steps, the first of which is addressed in the resolution that accompanies this agenda report:
1. Inspection, Declaration of Nuisance, and Notification. Identify parcels that are or may become hazardous due to an overgrowth of grasses, weeds, shrubbery and trees and/or the presence of dirt, refuse and rubbish. Identified properties are presented to the City Council.
The City Council reviews the list and declares that some or all of the parcels are public nuisances, requiring abatement. The City Council may also find and declare that weeds on specified parcels are seasonal and recurrent nuisances. Property owners are given notice to abate the nuisance on their properties.
2. Protest Hearing and Order to Abate. The City Council hears and considers all objections to the abatement proposed and then orders abatement by a contractor.
3. Re-inspection and Abatement. Fire inspectors inspect the parcels on the abatement list. If a hazard exists and abatement has not occurred by the (May 31, 2024) deadline set by the LPFD, the contractor abates the weeds.
4. Tax Lien. The property owners are sent an invoice for the abatement costs, plus an administrative charge and, if related litigation is required, all attorneys’ fees, expenses and costs. Any amount not paid by the property owners is placed as a special assessment on the property owner's tax bill.
DISCUSSION
Upon adoption, LPFD will notify all listed property owners (see Exhibit A) of the public hearing set for April 16, 2024, as well as of the May 31, 2024, deadline to complete the abatement.
EQUITY AND SUSTAINABILITY
The adoption of this resolution will enable LPFD to further its commitment to creating a safe and sustainable community by mitigating the risk of fire hazards arising from vegetation growth. This step will ensure the safety of our neighborhoods and will promote a healthier and more resilient environment for all residents.
OUTREACH
Following approval of the resolution, staff will provide written notice to property owners declaring non-compliant parcels as a nuisance. The notification will include information about the public hearing scheduled for April 16, 2024, as well as for the May 31, 2024, deadline to complete the abatement. The notice will also include details on the weed abatement standards and a list of contractors for reference.
STRATEGIC PLAN ALIGNMENT
This action advances the ONE Pleasanton Strategic Plan goals of Safeguarding Our City, Strategy 6 - Implement high priority items from the 2022-2026 Livermore-Pleasanton Fire Department Strategic Plan.
FISCAL IMPACT
Property owners are invoiced for all work performed in addition to an administrative charge and, if related litigation is required, all attorneys’ fees, expenses and costs. Unpaid invoices become a special assessment on the property owner’s tax bill. All costs involved with the Weed Abatement Program are fully reimbursed and budgeted under Account #00120200- 430101.
Prepared by: Submitted by: Approved by:
Joseph Testa
Shin Oh, Administrative
Assistant
Joe Testa, Fire Chief
Gerry Beaudin, City
Manager
Attachments:
1. Resolution
2. Resolution Exhibit A
Attachment 1
RESOLUTION NO. 2024-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON
APPROVING THE DECLARATION THAT WEEDS, DIRT, RUBBISH, AND REFUSE
UPON OR IN FRONT OF CERTAIN DESCRIBED PROPERTIES WITHIN THE CITY
OF PLEASANTON CONSTITUTE PUBLIC NUISANCES AND THAT THEY BE
ABATED, AND SETTING A PUBLIC HEARING REGARDING THE ABATEMENT WHEREAS, there is attached hereto and incorporated by reference herein as if fully set forth a list of properties to which this resolution applies as Exhibit A; and WHEREAS, said list of properties specifically sets forth street, lot and block numbers according to the official assessment map for each piece of property; and WHEREAS, the properties listed have, upon or in front of them, weeds, as defined by Section 39561.5 of the Government Code, dirt, rubbish, or refuse; and WHEREAS, said weeds, dirt, rubbish, and refuse are a public nuisance in that they constitute a fire hazard, or that said materials are noxious or dangerous and as such, are detrimental to the health, safety and welfare of the City of Pleasanton and, as such, shall be removed; and
WHEREAS, the public nuisances referred to herein are recurrent and seasonal in nature.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. That the weeds, dirt, rubbish and refuse upon on or in front of the properties described in Exhibit A, are declared a public nuisance and are to be abated and removed pursuant to the procedure provided by Section 39560-39588 of the Government Code.
SECTION 2. A public hearing shall be held Tuesday, April 16, 2024, at 7:00 p.m. at which time property owners having objections to the proposed removal of weeds, rubbish, refuse and dirt will be heard and given due consideration.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on March 05, 2024.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 5th day of March 2024 by the following vote:
Ayes:
Noes:
Absent:
Abstain:
__________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
___________________________
Daniel G. Sodergren, City Attorney
City of Pleasanton Weed Abatement
2024 List of Parcels
Exhibit A
Parcel Number Situs Address Owner Name(s)
1 94-114-13 St John St W P CO
2 94-114-14 St John St W P CO
3 94-114-15 St John St W P CO
4 94-120-11-2 St Marys St W P CO
5 94-125-7-2 Division St W P CO
6 94-151-30-2 540 Division St W P CO
7 94-153-1 418 Rose Ave AUFDERMAUR FRANK JR TR
8 94-153-14 W Angela St W P CO
9 94-154-8 Bernal Ave W P CO
10 94-156-22 Old Bernal Ave Rideli LLC
11 94-157-16 Bernal Ave W P CO
12 94-157-23 Bernal Ave W P Co 843-1-21A-26
13 941-1201-52-2 5600 Stoneridge Mall Rd Kaiser Foundation Health Plan Inc 14 941-1201-52-3 5600 Stoneridge Mall Rd Kaiser Foundation Health Plan Inc 15 941-1302-2-7 Denker Dr Alameda County Flood Control
16 941-1580-44 Canyon Creek Blvd CANYON CREEK OF PLEASANTON OWNERS
ASSOCIATION
17 941-1580-45-2 Canyon Creek Blvd CANYON CREEK OF PLEASANTON OWNE RS
ASSOCIATION
18 941-1580-46 10890 Dublin Canyon Rd Maktab Tarighe Oveyssi Shah Maghsoudi 19 941-1700-5-3 11301 Dublin Canyon Rd LEWIS DONALD C SR TR ETAL 20 941-1700-14-2 Dublin Canyon Rd Preserve Community Association 21 941-1700-16-4 Laurel Creek Dr Preserve Community Association 22 941-1700-18-2 Foothill Rd Laurel Creek Associates LLC 23 941-1700-19-2 Foothill Rd Laurel Creek Associates LLC 24 941-1700-26 Blessing Dr Laurel Creek Associates LLC
25 941-1700-28-1 Blessing Dr Laurel Creek Associates LLC 26 941-1710-8 Dublin Canyon Rd Aif Holding Co
27 941-1710-10-1 11991 Dublin Canyon Rd Hana Yoon Corporation 28 941-1713-19-6 Laurel Creek Dr Preserve Community Association 29 941-1802-15 5552 Legendary Ct LAU FENG Y & CHUEN
30 941-2100-6 4100 Foothill Rd BAMCG BRIDGE PARTNER LP
31 941-2101-1 Equus Ct 1400 FOOTHILL LLC
32 941-2101-2 Equus Ct 1400 FOOTHILL LLC
33 941-2101-3 Equus Ct 1400 FOOTHILL LLC
34 941-2101-4 Equus Ct 1400 FOOTHILL LLC
35 941-2101-5 Equus Ct 1400 FOOTHILL LLC
36 941-2101-6 Equus Ct 1400 FOOTHILL LLC
37 941-2101-7 Foothill Rd 1400 FOOTHILL LLC
38 941-2101-8 Foothill Rd 1400 FOOTHILL LLC
39 941-2101-9 Foothill Rd 1400 FOOTHILL LLC
40 941-2761-3 4300 Hacienda Dr BOEHRINGER MANNHEIM CORPORATION
3.5.2024
City of Pleasanton Weed Abatement
2024 List of Parcels
Exhibit A
41 941-2778-12 4747 Willow Rd Shaq De Qrs 15 75 Inc
42 941-2786-110 Montalvo Ct GOLD CREEK OF PLEASANTON
HOMEOWNERS ASSOCIATION
43 941-2819-6 11393 Dublin Canyon Rd Kolb Ranch Estates Homeowners Association 44 941-2819-8 11933 Dublin Canyon Rd YOON DANIEL B & JEENEE S TRS 45 941-2819-9 5979 Kolb Ranch Dr STROM CAROL G TR
46 941-2820-2 11393 Dublin Canyon Rd Kolb Ranch Estates Homeowners Association 47 941-2820-9 6063 Kolb Ranch Dr PERLEGOS PETE C & ARCHIE G ETAL 48 941-2820-10 6016 Kolb Ranch Dr SINGH GAURAVJIT & CONNIE T TRS 49 941-2820-15-2 5967 Kolb Ranch Dr Lovely Lands LLC
50 946-1100-12 3640 Old Santa Rita Rd ROSE WILLIAM A & ALLEY LAURE N J 51 946-1101-9-2 Santa Rita Rd Alameda County Flood Control 52 946-1146-42 Martin Ave UNGER MARK TR
53 946-1146-51 Martin Ave UNGER MARK TR
54 946-1146-52 Martin Ave UNGER MARK TR
55 946-1146-54 Martin Ave UNGER MARK TR
56 946-1250-25-3 Mohr Ave W P Co 843-1-21A-31
57 946-1250-25-4 Mohr Ave W P Co 843-1-21A-32
58 946-1250-26-3 Stanley Blvd S P CO 872-1-97E-POR 16
59 946-1250-28-3 Bernal Ave W P Co 843-1-21A-28
60 946-1250-28-4 Bernal Ave W P Co 841-1-21A-30
61 946-1250-28-5 Bernal Ave W P Co 841-1-21A-27
62 946-1250-28-6 Bernal Ave W P CO 841-1-21A-29
63 946-1250-30-1 Bernal Ave W P CO
64 946-1250-30-2 Bernal Ave W P CO
65 946-1251-7-4 3300 Busch Rd SQUARE MILE PLEASANTON LLC Attn: Mat hew Drummond
66 946-1251-25-1 Stanley Blvd S P CO 872-1-97E-POR 18
67 946-1251-25-2 Stanley Blvd S P CO 872-1-97E-POR 18
68 946-1251-29 3100 Valley ALAMEDA COUNTY FLOOD CONTROL &
WATER CONSERVATION
69 946-1350-15-7 1 Brozosky Hill Ln REDDY VIJAYALAKSHMI M 70 946-1350-15-19 1666 Frog Hill
Ln/Vineyard
ROBERTS FORD G & MARY L TRS
71 946-1680-5 4005 First St Jess C Spencer Mortuary Inc 72 946-2528-6-6 3574 Vineyard Ave Church of Latter Day Saints Corp Presiding Bishop 73 946-2550-14-1 3999 Bernal Ave Roman Catholic Welfare Corporatio n of Oakland 74 946-3370-18 Santa Rita Rd W P CO
75 946-3945-6 2188 Foothill Rd One Odevelopment LLC
76 946-3945-14 Golden Eagle Way GOLDEN EAGLE ESTATES HOMEOWNERS
ASSOCIATION
3.5.2024
City of Pleasanton Weed Abatement
2024 List of Parcels
Exhibit A
77 946-3945-15 Golden Eagle Way Golden Eagle Estates Homeowners As sociation 78 946-3946-13 8999 Longview Dr BOATRIGHT JOSEPH E & GLORIA B ETAL 79 946-4050-76 1913 Buckeye Ct ALOMARI AHMED & GARDI LANA TRS 80 946-4440-17 7882 Foothill Rd ROBINSON TONI L TR
81 946-4542-22-1 3595 Utah St CHUNG HENRY W & OLIVIA Y
82 946-4542-44-1 Bernal Ave Alameda County Flood Control 83 946-4547-214 1039 Serpentine Ln Common Area of PM 7121 206 thru 213 84 946-4550-3-3 4001 Stoneridge Dr Roman Catholic Bishop Of Oaklan d 85 946-4550-17-4 Oakland Ave Roman Catholic Bishop Of Oakland 86 946-4559-34 Tokay Ct VINTAGE HILLS II PLANNED DEV
HOMEOWNERS ASSOC
87 946-4567-9-3 23 Grey Eagle Ct HUMPHREY MALCOLM J & DAWN M TRS 88 946-4567-12-3 28 Grey Eagle Ct GROVE ROBERT E & PAMELA R TRS 89 946-4567-13-1 6 Red Feather Ct WU FRANK & MENG PRISCILLA TRS 90 946-4567-14 4 Red Feather Ct RAYMER LAURA TR
91 946-4567-15 1 Red Feather Ct MCFALL ERIN C & LISA G
92 946-4574-2 Trenery Dr SRIRAMA RAMPRASAD & ANAND BHAVNA 93 946-4574-5 3747 Trenery Dr HOANG LY T TR
94 946-4574-11-2 3727 Mohr Ave JENNARO JERALD J
95 946-4580-14 2834 Victoria Ridge Ct KAMDAR TAROON C & RADHA T TR S 96 946-4598-19 1465 Vineyard Ave Lonestar California Inc 97 946-4599-4-1 27 Grey Eagle Ct GODIL ASIF A & BUSHRA A TRS 98 946-4600-1 2546 Vineyard Ave Vineyard Hill Pleasanton Homeowner s Association c/o Howe Management
99 946-4600-2 2546 Vineyard Ave Vineyard Hill Pleasanton Homeowner s Association c/o Howe Management
100 946-4600-18 2519 Jolene Ct Pleasanton Garbage Service Inc 101 946-4600-30 865 Clara Ln JAIN RAKESH & TRIPTI R TRS 102 946-4603-7 2720 Crellin Rd BERATLIS CHRISTOPHER T
103 946-4603-8 2708 Crellin Rd BERATLIS CHRISTOPHER T
104 946-4603-9 2999 Cresta Blanca Dr BERATLIS CHRISTOPHER T 10 5 946-4603-12 23 Beratlis Pl BERATLIS CHRISTOPHER T
106 946-4603-13 31 Beratlis Pl BERATLIS CHRISTOPHER T
107 946-4603-14 39 Beratlis Pl BERATLIS CHRISTOPHER T
108 946-4603-15 47 Beratlis Pl BERATLIS CHRISTOPHER T
109 946-4603-16 55 Beratlis Pl BERATLIS CHRISTOPHER T
110 946-4603-17 63 Beratlis Pl BERATLIS CHRISTOPHER T
111 946-4603-19 19 Beratlis Pl BERATLIS CHRISTOPHER T
112 946-4603-20 24 Beratlis Pl BERATLIS CHRISTOPHER T
113 946-4603-21 16 Beratlis Pl BERATLIS CHRISTOPHER T
114 946-4606-1 2500 Vineyard Ave Pleasanton Garbage Service Inc 11 5 946-4606-3 750 Pietronave Ln PROUDFOOT COLIN D & ANNEKE L TRS 116 946-4606-4 2500 Vineyard Ave HOMER DENNIS G & LINDA M TRS 117 946-4608-7 2505 Yolanda Ct WALL ERIC D & MICHELE
118 946-4609-10-5 2287 Vineyard Silver Oaks Pleasanton Homeowners Association
3.5.2024
City of Pleasanton Weed Abatement
2024 List of Parcels
Exhibit A
119 946-4609-11 2287 Vineyard Silver Oaks Pleasanton Homeowners As sociation 120 946-4614-13 2770 Vineyard Ave HATSUSHI KAZUO K & TAKIKO TRS 121 946-4614-15 5 Hatsushi Ter HATSUSHI TAKIKO TR
122 946-4614-16 9 Hatsushi Ter HATSUSHI TAKIKO TR
123 946-4614-17 13 Hatsushi Ter HATSUSHI TAKIKO TR
124 946-4614-18 2798 Vineyard Ave HATSUSHI TAKIKO TR
12 5 946-4617-1 1 Tuscany Pl SARICH DANIEL M & BELINDA A TRS 126 946-4618-2 Mataro Ct Vintage Hills Ii Planned Dev HOA c/o Wils on Property Mgmnt
127 946-4619-1 Vineyard Ave Pleasanton Unified School District 128 947-5-4-41 6085 Sunol Blvd Applera Corporation
129 947-8-12 Bernal Ave W P Co 843-1-21A-Por-25
130 947-8-14 Bernal Ave W P CO 843-1-21A-POR-25
131 947-12-3 Sterling Greens Walnut Hills HOA c/o Community Associ ation Management
132 948-2-1-8 Sunol Rd PLEASANTON HILLS OWNERS ASSOCIATION 133 948-2-40 Monaco Dr PLEASANTON HILLS OWNERS ASSOCIATION 134 948-3-25 Puerto Vallarta PLEASANTON HILLS OWNERS ASSOCIATION 13 5 948-4-5-21 4558 Bernal Ave AUFDERMAUR ANITA & AUFDERMAUR FRANK JR TR
136 948-4-6-3 4534 Bernal Ave AUFDERMAUR ANITA & AUFDERMAUR FRANK JR TR
137 948-9-1 5791 Sonoma Dr JACKSON MICHELE C TR & BRENTWOOD
HOLDING CO
138 948-9-2 5779 Sonoma Dr BENETTI FAMILY PROPERTIES
139 948-15-2-1 1000 Minnie St Spotorno Alex V Family Limited Partn ership 140 948-15-2-2 1000 Minnie St SPOTORNO LAVERNE M TR
141 948-16-2-10 994 Sycamore Rd JENSEN CARLENE TR
142 948-16-2-15 990 Sycamore Rd 990SYCAMOREDEVCO LLC
143 948-18-12 900 Roselma Pl EMMETT ROGER A TR
144 948-23-1 Sunset Creek Ln Sycamore Heights Homeowners Associati on 14 5 948-23-2 Sunset Creek Ln Sycamore Heights Homeowners Association 146 948-23-3 Sunset Creek Ln Sycamore Heights Homeowners Associati on 147 948-23-28 5658 Sunset Creek Ct GREWAL GURINDER K & NAVDEEP S 148 949-4-17 6644 Amber Ln RANDERI CHETAN & VAISHALI BHAVSAR TRS 149 949-4-21 6628 Amber Ln HILL SCOTT R & HILL LISA M TRS 150 949-16-6 1000 Minnie St Spotorno Alex V Family Ltd Partnership 151 949-17-34 5270 Club House Dr SINGH BHUPINDER & KUAR JYOTI TRS 152 949-17-37-3 6115 Club House Dr HULE PARESH & PAWAR JAYASHREE T RS 153 949-17-42 6215 Clubhouse Dr GEENI CHINNI K & VODNALA SRILATHA 154 949-17-45 6275 Clubhouse Dr SAMI REALTY LLC
15 5 949-17-46 6295 Clubhouse Dr BADHESHA JANG S & DENYSE T TRS 156 949-17-51 7330 Clubhouse Dr JORDAN DENVA L TR EXEMPTION TRUST &
JORDAN DE ETAL
157 949-19-14 6356 Inspiration
Terrance
DBLCUP LLC
3.5.2024
City of Pleasanton Weed Abatement
2024 List of Parcels
Exhibit A
158 949-19-16 6123 Sanctuary Ln KALIDINDI SONIE
159 950-3-46-3 Hearst Dr KOTTINGER RANCH H O A INC
160 950-5-4 1364 Vineyard Ave Foley Coleman M Jr
161 950-5-5 Vineyard Ave SILVER BEAR
162 950-5-6 Vineyard Ave MASLUK DIANNE A TR & MCPHERSON LYNN D
TR ETAL
163 950-9-33-4 Hearst Dr Kottinger Ranch Homeowners Assoc Inc 164 950-10-2-6 E Ruby Hill Dr CF ARCIS IX LLC
16 5 950-27-18 1553 Via Di Salerno DAI JIA
166 950-28-1 3599 Valenza Way Ruby Hill Owners' Association c/o Pe achtree C.A.S, Inc
167 950-28-21 1917 Ticino Ct SOHAL SANTOKH S & PARAMJIT K TRS 168 950-29-25 1476 Germano Way VELUKURU IYAPPA R & NENNURU LATHA R 169 941-2819-5-2 11393 Dublin Canyon Rd Vons Reit Inc
170 941-1302-2-32 Stoneridge Dr Alameda County Flood Control 171 941-1801-1 5554 Foothill Rd Moller Ranch Owners Association c/o Walsh Property Management
172 941-1802-3 Serenity Terrace Moller Ranch Owners Association c/o Walsh Property Management
173 941-1802-17 Moller Ranch Dr Moller Ranch Owners Association c/o Walsh Property Management
174 941-1802-18 Moller Ranch Dr Moller Ranch Owners Association c/o Walsh Property Management
17 5 941-1980-15-3 5130 Foothill Rd PODDATOORI PRATAP & ARUNA TRS 176 941-1980-19-1 8053 Bethel Ln BOOCK THOMAS A & LISA L 177 946-4559-43 Arbor Dr Vintage Hills Ii Planned Dev HOA c/o Wils on Property Mgmnt
178 946-4585-26 Foothill Rd JONES NICHOLAS L
179 946-4585-50 8244 Fondray Ct Fondray Llc
180 946-4585-52 8278 Sassafras Ct Ford John R & Ruth A TRS 181 946-4614-19 2798 Vineyard Ave HATSUSHI TAKIKO TR
182 947-5-4-39 Sunol Blvd APPLERA CORPORATION
183 947-5-4-40 6055 Sunol Blvd APPLERA CORPORATION
184 948-3-62-5 Dolores Dr PLEASANTON HILLS OWNERS ASSOCIATION 18 5 950-9-70 Smallwood St KOTTINGER RANCH HOMEOWNERS
ASSOCIATION INC
186 947-12-1 Sterling Greens Circle Walnut Hills HOA c/o Community Association Management
187 946-4623-14 W Las Positas Blvd PACIFIC AMERICAN PROPERTIES LLC 188 946-4628-1 1944 Three Oaks Dr D R Horton CA2 Inc
189 946-1251-8-10 Valley Ave ALAMEDA COUNTY FLOOD CONTROL &
WATER CONSERVATION
190 946-1251-8-11 Valley Ave County of Alameda
191 941-1311-19-7 7200 Johnson Dr COSTCO WHOLESALE CORPORATION 192 941-2100-13 4100 Foothill Rd YERRAM MAMATHA & KOVI SRINIVASA K
3.5.2024
City of Pleasanton Weed Abatement
2024 List of Parcels
Exhibit A
193 946-4628-2 1944 Three Oaks Dr D R Horton CA2 Inc
194 946-4623-13 W Las Positas Blvd ZAHERI MATHEW
19 5 946-4585-27-1 8272 Sassafras Ct JONES NICHOLAS L
196 946-4585-45 Foothill Rd JNRA LLC
197 946-3947-23 Longview Ln LONGVIEW HOMEOWNERS ASSOCIATION 198 946-1350-36 83 Silver Oaks Terrace WARE WILLIE J & MINDY L 199 946-4602-1-2 2287 Vineyard Ave Chateau Country Estates Mainten ance Association, The Helsing Group
200 946-4602-2 2287 Vineyard Ave Chateau Country Estates Maintenan ce Association, The Helsing Group
201 941-1002-91 MUIRWOOD DR ALAMEDA COUNTY FLOOD CONTROL 202 941-1001-80 Muirwood Dr ALAMEDA COUNTY FLOOD CONTROL 203 946-1704-10-3 327 LINDEN WAY BHULLAR GURBIR S & SANDHU AMANDEE P K ETAL
204 946-1710-9 VIRGINIA WAY PRYOR KENT H & ALICE S TRS
20 5 946-1706-1 Linden Way PRYOR KENT H & ALICE S TRS
206 946-4590-2 CASTLEWOOD DR W P CO 843-1-20-14
207 946-4590-3 CASTLEWOOD DR W P CO 843-1-21A-POR-25
208 947-8-13 Bernal Ave W P CO 843-1-21A-POR-25
209 946-4606-5 2500 Vineyard Ave NAGUIB SAMAH & WASSIM
210 946-4606-7 2500 Vineyard Ave KURAPATI RAJA & ORUGANTI SARADA 211 946-4606-6 2500 VINEYARD AVE ALLADI NAGESWARA R & VASUDHA 212 941-2857-2 11300 Dublin Canyon Rd Pleasant View Church Of Chri st 213 941-2857-1 11300 Dublin Canyon Rd GREEK ORTHODOX CHURCH OF
RESURRECTION
214 946-4619-22-2 1012 Shotwell Ct COHN GREGORY L & MARISSA A TRS 21 5 94-128-45 1027 Rose Ave LITVINCHUK PAUL S & SUSAN P 216 950-10-11 2790 E Ruby Hill Dr CF ARCIS IX LLC
217 946-3479-4 1851 Rose Ave PONDEROSA HOMES II INC
218 941-2100-11 4108 Foothill Rd AHMED IFTIKHAR M & SAADIA S TRS 219 946-3479-1-2 1851 Rose Ave ROSE BLOOM LLC
220 950-10-8-2 444 Vineyard Ave STEALTH STREET PARTNERS 221 946-4598-1 1333 Montrose Pl BLACKLAB LLC
222 950-23-13-5 E Vallecitos Rd RUBY HILL DEVELOPMENT JOINT VENTUR E LP 223 950-10-26-4 E Ruby Hills Dr RUBY HILL OWNERS ASSOCIATION 224 950-10-1 E Ruby Hills Dr CF ARCIS IX LLC
22 5 950-28-6 Ticino Ct RUBY HILL OWNERS ASSOCIATION
226 950-23-5-2 E Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION 227 950-23-6-4 Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION 228 950-10-3-3 E Ruby Hill Dr CF ARCIS IX LLC
229 950-23-7 E Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION 230 950-10-13 2900 E Ruby Hill Dr RUBY HILL DEVELOPMENT JOINT VENT URE 231 950-10-12 2900 E Ruby Hill Dr RUBY HILL DEVELOPMENT JOINT VENT URE 232 950-22-37 Paladin Way RUBY HILL OWNERS ASSOCIATION
3.5.2024
City of Pleasanton Weed Abatement
2024 List of Parcels
Exhibit A
233 950-21-49-3 Mercato Ct RUBY HILL OWNERS ASSOCIATION 234 950-7-11 E Vallecitos Rd COMMON AREA TR 6452
23 5 950-29-45 Bandisi Pl COMMON AREA TR 7158
236 950-17-80 Via Di Salerno RUBY HILL OWNERS ASSOCIATION 237 950-23-8 Campinia Pl RUBY HILL OWNERS ASSOCIATION
238 950-28-5 2280 Manzano Ct RUBY HILL OWNERS ASSOCIATION 239 950-29-44 W Ruby Hills COMMON AREA TR 7158
240 946-3930-4-2 Foothill RD LAFOUNTAINE KATHY L & OLESEN KAREN A 241 946-3573-1 Golden Eagle ALAMEDA COUNTY FLOOD CONTROL 242 946-3572-117 Villa Loop ALAMEDA COUNTY FLOOD CONTROL 243 946-4601-1-1 798 Vineyard Ter SONG QINGYUN & QIAO HUA TR 244 950-14-79 W Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION 24 5 950-14-84-1 W Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION 246 950-14-63 Zenato Pl RUBY HILL OWNERS ASSOCIATION
3.5.2024
Item #7
CITY COUNCIL AGENDA REPORT
March 5, 2024
Library and Recreation
TITLE: APPROVE THE SUBMITTAL OF AN ENGLISH-AS-A-SECOND-LANGUAGE GRANT APPLICATION TO THE CALIFORNIA STATE LIBRARY FOR FY 2024/25 AND FY 2025/26 AND ADOPT A RESOLUTION ACCEPTING $61,071 IN ENGLISH-AS-A-SECOND-LANGUAGE GRANT FUNDING FOR FY 2024/25
SUMMARY
English-as-a-Second-Language (ESL) services at the Pleasanton Library meet the needs of English language learners and supplement the library’s Adult Literacy services, referred to collectively as Pleasanton Reads. Funding from California Library Literacy Services for the ESL program was made available for the two consecutive cycles of Fiscal Year (FY) 2024/25 and FY 2025/26. To meet the accelerated application deadline of December 15, 2023, staff submitted a grant application requesting $61,071 for the two-year grant cycle and is requesting the City Council’s approval of the grant application and approval of a resolution accepting funding for the first of the two-year cycle. This grant funding would supplement the City’s funding in the amount of $32,200 annually to support ESL services.
RECOMMENDATION
1. Approve the submittal of an English-as-a-Second-Language grant application to the California State Library for FY 2024/25 and FY 2025/26 (Attachment 1)
2. Adopt a resolution accepting $61,071 in English-as-a-Second-Language grant funding for FY 2024/25 (Attachment 2)
BACKGROUND
In 2022, California Library Literacy Services (CLLS) awarded the City with a new supplemental grant to develop ESL services in the amount of $61,071 which augmented existing grant funding for Adult Literacy services. In FY 2022/23, the two State grants for Adult Literacy services and ESL services served a combined total of 291 adult English-language learners and 126 volunteer tutors, up from 97 learners the previous fiscal year, a nearly 300 percent increase. The program offered learners a welcoming environment to practice language skills that improved their quality of life, helped them form friendships, connected them with community partner organizations, and allowed them to participate more fully in civic life.
The CLLS grant funding for ESL services provided significant service improvements to the Pleasanton Reads program. With additional funding for staffing hours, a program assistant conducted individual learner intake interviews to inform students of Pleasanton Reads services that aligned with their needs and language learning goals. Learners received information about relevant City, Library and Recreation, and community partner resources. Learners awaiting a tutor match had access to a grant-funded app featuring self-paced English language learning and live conversation classes. Finally, new curricula purchased with grant funds provided
instructional materials for tutors working with beginning-level learners.
DISCUSSION
The new ESL services grant will continue to expand Pleasanton Library’s Literacy program to individuals who have not been served in prior grant cycles. There are currently 67 adult learners on the waitlist in Pleasanton.
CLLS grant funding for ESL services was made available for two consecutive fiscal years with an accelerated application period based on the following CLLS rationale for tearly application and disbursement: “We are disbursing these funds sooner than normal to formally encumber the remaining $15 million in CLLS ESL funds...and to ensure that you are able to promptly commence spending at the start of each year to help programs stay on track. This is especially important because our CLLS ESL award funds have a hard spend-by date of June 30, 2026 (the official end of the 2025-2026 program period) as dictated by the state legislation that granted these funds." To meet this early application deadline of December 15, 2023, staff submitted a grant application last year requesting $61,071 annually for a two-year grant program period.
Staff is now requesting that the City Council approve the submitted application for CLLS’s two- year ESL grant funding period, and adopt a resolution accepting funding for the first year of the two-year funding period (FY 2024/25). This ESL grant funding would provide $61,071 annually to supplement the City’s funding of $32,200, supporting ESL services in the community.
EQUITY AND SUSTAINABILITY
ESL grant funding helps Pleasanton Reads further equity and belonging in the community by providing a safe space for people from many different countries, backgrounds, and socioeconomic classes to connect, learn, and engage in the Pleasanton community. Feedback from adult learners highlights how Pleasanton Reads services helped them form connections and feel included in the community: an English learner from Lebanon shared, "Out there, we are foreigners; but in here [Pleasanton Library], we're a community;" and an English learner from Azerbaijan stated, "[Pleasanton] library feels like home. Home is where you feel safe, loved, and supported."
OUTREACH
No outreach was conducted, as this item is a routine matter of City business.
STRATEGIC PLAN ALIGNMENT
This action advances the ONE Pleasanton Strategic Plan goal of Building a Community Where Everyone Belongs, Strategy 1 – Apply strategies from the City diversity, equity, and inclusion (DEI) action plan to increase equitable access to City programs and services for the community, and Strategy 3 – Implement high-priority items from the Library and Recreation Strategic Plan to continue to deliver activities and programs that meet the needs and interests of the community.
FISCAL IMPACT
$61,071 in grant funding has been awarded to pay for the ESL program for staff salaries, literacy materials, and operations. If the grant application and acceptance are approved by the City Council, the revenues and expenditures will be submitted as part of the Fiscal Year
2024/25 Mid-Term budget development process and the subsequent two-year budget process for $61,071 in grant revenue and matching expenditures would be budgeted in the Library Grants account #11652102-331234-25815, and $32,000 in City funding for ESL services is budgeted in the Library Public Services account number #00152300.
Prepared by: Submitted by: Approved by:
Lia Bushong, Assistant Director
of Library/Recreation
Heidi Murphy, Director of Library and
Recreation
Gerry Beaudin, City
Manager
Attachments:
1. Resolution – English as a Second Language Grant
2. Grant Application and Award Packet – English as a Second Language Services
R
ESOLUTION NO._____
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AUTHORIZING
STAFF TO ACCEPT THE CALIFORNIA STATE LIBRARY GRANT FUNDS FOR ENGLISH AS A SECOND LAGUAGE SERVICES FOR FISCAL YEAR 2024/25
WHEREAS, the California State Library supports libraries with state funded and federally funded grants, statewide subscriptions to electronic resources, and statewide initiatives with partners offering further resources; and
WHEREAS, the Pleasanton Public Library's English-as-a-Second-Language Services Grant applications were selected for grant funding, which will be used to enhance services to the Pleasanton community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. Authorizes the City Manager to accept the California State Library grants funding for English-as-a-Second-Language Services Grant in the amount of $61,071, as referenced in Exhibit A and execute all necessary documents required by the grant programs.
SECTION 2. This Resolution shall become effective immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on March 5, 2024.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on March 5, 2024, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
Daniel G. Sodergren, City Attorney
ATTACHMENT 1
ATTACHMENT 2
Item #8
CITY COUNCIL AGENDA REPORT
March 5, 2024
Public Works - Engineering Division
TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY SPECTRA COMPANY FOR THE ALVISO ADOBE SOUTH WALL REPAIRS PROJECT, CIP NO. 18725
SUMMARY
This project repaired exterior plaster on the Alviso Adobe building's south wall which failed in 2020, exposing the original adobe structure. To prevent further damage, all exterior plaster was removed, a significant number of underlying adobe bricks were replaced, the upper portion of the wall was anchored to the existing structural components, and the wall was then prepped and replastered. As a registered historic building, the work was required to be done by a contractor experienced with adobe bricks. In addition, the contractor's work needed to be observed by a conservator. Spectra Company performed the required repairs to the adobe building with Page & Turnbull serving as the conservator observing the work as it was performed. Construction of the project is complete to the satisfaction of the Acting Director of Public Works, and staff recommends the City Council accept the project as complete.
RECOMMENDATION
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of $10,226 to Spectra Company 30 days after the recordation of the Notice of Completion.
BACKGROUND
The Alviso Adobe building, located within the Alviso Adobe Community Park, is a registered California historical landmark (No. 510) and a unique historical asset to the Tri-Valley region.
The park and its buildings serve as both a historical and environmental resource, offering interpretive and interactive programs to Pleasanton residents and visitors. The Alviso Adobe's building was restored in 2009, including the installation of a new plaster coating to protect the exterior walls and preserve the original adobe bricks.
During the heavy winter rainstorms of 2020, the south-facing wall of the Alviso Adobe building lost approximately 350 square feet of exterior plaster. City staff installed a tarp to cover the exposed adobe brick wall where plaster continued to fail. Interior walls also experienced water intrusion damage because of failing exterior plaster which the tarps were not able to prevent.
To address the issue, the City entered into a professional services agreement with the historical architectural firm Page & Turnbull (P&T) to investigate the failure and advise on proper repairs. P&T completed its work in August 2022. P&T found the plaster coating installed as part of the 2009 restoration was greater than 1.25-inches thick in many areas, which had been specified to be 0.5-inches thick. It determined that the additional plaster thickness was
due to the underlying adobe brick not being properly repaired and prepped to create a smooth surface over which a uniform 0.5 inches of plaster could be installed. P&T determined that the extra weight of the thick plaster, combined with poor adhesion of the plaster to the uneven underlying adobe brick, caused the failure. P&T recommended removing the remaining plaster coating on the south wall and repairing/replacing adobe brick to create a foundation that would allow a uniform 0.5-inch coat of new plaster to be installed. P&T also recommended work be accomplished as soon as possible to avoid additional damage to the structure.
Additionally, P&T indicated only four contractors located in California were qualified to perform adobe brick repairs. The City contacted each of these contractors to determine interest and availability to perform the repair work. Two contractors indicated interest, with Spectra Company being the only contractor that indicated it had availability to begin the work immediately.
Given the Alviso Adobe’s historic designation, a conservator was required to observe and document the repair work. Page & Turnbull was qualified in this capacity and served as the conservator.
On October 6, 2022, the City Manager authorized a construction contract to Spectra Company in the not-to-exceed amount of $193,111, a professional services agreement with P&T for $18,750, and a project contingency of $34,000.
DISCUSSION
This project included the repair of the south wall of the Alviso Adobe building by:
1. Removing the remaining delaminating plaster surface
2. Fabricating new non-stabilized adobe bricks matching historic components
3. Replacing damaged adobe bricks with new adobe bricks and replumbing the wall
4. Cleaning the exposed surface of contaminates
5. Installing additional animal screening
6. Anchoring of the top portion of the wall to existing structural components
7. Scoring the face of new adobe bricks and re-scoring existing bricks to promote adhesion of adobe slurry surfacing
8. Installing lime and putty base and brown coats and a lime plaster finish coat
9. Re-grading the landscaping area in front of the wall to promote better drainage.
Difficulties in obtaining the non-stabilized bricks caused significant delays. Non-stabilized bricks are not used in current adobe construction and are required to be ordered on a project- by-project basis from specialty suppliers. The first fabricator was unable to provide bricks due to weather events which ruined ordered lots on two occasions; eventually, a second supplier was identified and bricks were obtained.
Consulting Services
A conservator was needed to observe and document the work due to the building’s historic designation. Page & Turnbull was retained to serve as conservator under an amendment to its professional services agreement for the not-to-exceed amount of $18,750. P&T is continuing work on a conservator Historic Structure Report ($6,286 within the scope and budget of the CIP) to develop a maintenance program for the building.
Change Orders
Change Order No. 1, the only contract change order issued for the project, for $11,417 was to anchor the upper portion of the south wall to existing structural components as it was determined that the upper, exterior face of the wall was not sufficiently attached to the remaining structure. Anchoring was required to mitigate potential vibration, which could cause cracking in the new plaster. Additional wire screening was added along the bottom of the south wall to prevent damage from burrowing animals as damages believed to be from burrowing animals were identified along most of the structure. As the adobe repairs exposed the bottom of the wall, a wire mesh was installed prior to the placement of the plaster coating.
Additional Repair Work Required
Page & Turnbull’s assessment of the Alviso Adobe building also revealed the need for additional repairs beyond the south wall adobe and plaster covered by Spectra Company’s contract. P&T also found damage to the building that appears to be caused by burrowing animals along the majority of exterior walls; plaster cracking on both exterior and interior walls in various locations; and site drainage issues that, if not corrected, have the potential of causing significant damage. The Alviso Adobe building was also damaged in September 2022 when a large tree limb fell on the rear portion of the building (the tree limb has since been removed), requiring further evaluation by an architect who has experience working on a historic building and to be followed by the preparation of construction drawings for a competitive bid of determined repairs. P&T is working on an updated conservator report with recommended building maintenance. Staff recommends utilizing the remainder of the funds in CIP No. 18725 to complete the required work.
EQUITY AND SUSTAINABILITY
Staff followed the City Procurement Policy for purchasing procedures as these types of projects are routine matters of City business.
OUTREACH
Surrounding neighbors were informed by mail prior to the start of construction. Construction was coordinated among City departments and undertaken within fenced areas to minimize inconveniences to visitors and summer camp groups.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic plan goals of Investing in Our Environment, Strategy 1 – Implement the Four Year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects and Building a Community Where Everyone Belongs, Strategy 8 – Advance strategies for preserving historic resources and the historic character of the city.
FISCAL IMPACT
Funding for this project totaled $1,000,000 from the Adobe Strategic Plan Implementation, CIP No. 18725. Total expended and anticipated expenditures are $245,181, including Spectra Construction and P&T Construction Support and Historic Structure Report services, leaving a balance of $754,819. Staff recommends this remaining balance be kept in CIP No. 18725 as additional repair work has been identified.
All work and project close-out documentation has been completed to the satisfaction of the Acting Director of Public Works. Staff recommends the City Council accept this project as complete.
Prepared by: Submitted by: Approved by:
Adam Nelkie, Acting
Director, Public Works
Adam Nelkie, Acting Director, Public
Works
Gerry Beaudin, City
Manager
Attachments:
1. Financial Expenditure Summary
ATTACHMENT 1
Project Funding to Date Amount Totals
2018-2019 CIP Allocation (Fund 222 - Park Development Impact Fee) $350,000 2020-2021 CIP Allocation (Fund 203 - Public Facilities Impact Fee) 650,000
TOTAL PROJECT FUNDING TO DATE
Project Expenditures to Date
Spectra Company - Contract $193,111
Spectra Company - Change Order No. 1 11,417
Historical Architecture Construction Services (Page & Turnbull) 18,750 Historical Architecture Historic Report (Page & Turnbull) 6,286 PROJECT EXPENDITURES $229,564
Antcipated Project Expenditures
Historical Architecture Construction Services (Page & Turnbull - Encumbrance) $15,617
TOTAL PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
Current Balance - remain in CIP No, 18725 for additional repair work $754,819 $1,000,000
$245,181
ADOBE STRATEGIC PLAN IMPLEMENTATION
CIP NO. 18725
03/05/24
Item #9
CITY COUNCIL AGENDA REPORT
March 5, 2024
Public Works - Engineering Division
TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY MAR CON BUILDERS, INC. FOR THE LIVERMORE-PLEASANTON FIRE DEPARTMENT FIRE STATION NO. 3 PROJECT, CIP NO. 17423
SUMMARY
The Fire Station No. 3 project constructed a new, approximately 8,800-square-foot two-story, two apparatus bay fire station on the site at 3200 Santa Rita Road. The existing building was constructed in 1969 and could not support the needs of the modern fire department. In addition to the building, the project included all site work and landscaping at the fire station. The project also included setting up a temporary facility on the vacant property located at the southeast corner of Stoneridge and Rheem Drives that was used as a temporary fire station during the demolition and construction of Fire Station No. 3. Jeff Katz Architecture (JKA) designed the project and provided construction management and inspection services. The City Council awarded the construction contract to Mar Con Builders, Inc. for $6,988,000 on August 4, 2020.
Construction of the project is complete to the satisfaction of the Acting Director of Public Works, and staff recommends the City Council accept the project as complete.
RECOMMENDATION
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the remaining retention in the amount of $195,343 to Mar Con Builders, Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project’s balance after completion of remaining fencing and storage room conversion back to the Miscellaneous CIP - General Fund (Fund 201).
BACKGROUND
Located at the intersection of West Las Positas Boulevard and Santa Rita Road, Fire Station No. 3 was built in 1969 and has been in service since then. In 2016, a study was performed to determine if the building could be renovated or remodeled to continue to meet the needs of the Livermore Pleasanton Fire Department or if the building has reached the end of its useful life and required replacement. The study assessed the physical condition of the building, as well as the demands on the building by the fire department both today and into the foreseeable future. The study determined the fire station building was beyond renovation and should be replaced.
On July 18, 2017, the City Council awarded a design agreement with Jeff Katz Architecture in the amount of $468,000 for the design of the new Fire Station No. 3. On May 7, 2019, the City Council approved contract amendments to the agreement with Jeff Katz Architecture, extending the design contract term and adding $3,500 for design services. On January 21,
2020, the City Council approved a second amendment to the agreement with Jeff Katz Architecture to prepare construction documents for a temporary fire station to be located on the southeast corner of Stoneridge and Rheem Drives. On February 10, 2020, the City entered into a rental agreement with Pacific Mobile Structures to lease a modular building to be used as the temporary fire station during construction. On August 19, 2020, the City entered into a lease agreement with the Roman Catholic Bishop of Oakland for a portion of the vacant lot at 4005 Stoneridge Drive for the temporary fire station.
On August 4, 2020, the City Council awarded the construction contract to the lowest responsible bidder, Mar Con Builders, Inc., in the amount of $6,988,000 and authorized the then Director of Engineering to approve change orders up to the project contingency amount of $1,048,200 (approximately 15 percent of the contract). In addition, the third amendment to the agreement with Jeff Katz was approved for $187,000 to provide construction support services.
DISCUSSION
Fire Station No. 3 project constructed a new, approximately 8,800-square-foot two-story, two apparatus bay fire station on the site at 3200 Santa Rita Road. In addition to the building, the project included all site work and landscaping at the fire station. The construction started in January 2021 with the temporary facilities at 4005 Stoneridge Drive. Significant delays occurred during the construction due to various supply chain and contractor management changes. The LPFD returned to the station in March 2022 following substantial completion of the station. The Certificate of Occupancy was issued on October 17, 2023, following the completion of the punch list held up by supply chain issues for parts for the security system.
The project had a total of 11 contract changes issued for $825,725. Contract Change Orders 1 through 3, totaling $159,788, were for site improvements at the temporary fire station and costs associated with getting power from PG&E to the temporary station. Change Orders 4 through 11, totaling $665,937, were for various minor changes throughout the building to address site conditions, modifications required by equipment suppliers, changes requested by PG&E, and the station alerting system.
A total of $47,775 was spent on the lease of the property from the Roman Catholic Bishop of Oakland, and an additional $111,068 was spent on the rental of the temporary station trailer from Pacific Mobile Structures. The total cost for the temporary facilities, including the associated change order work, is $318,631.
A total of $101,126 was expended on miscellaneous items for relocating staff, temporary internet, and site furnishings, including chairs, workout equipment, monitors, window coverings, bedding and kitchen equipment. An additional $43,982 was expended on station alerting system programming completed by Lloyd F. McKinney Associates, Inc. for a total of $145,108 in miscellaneous items.
Following the facility's occupancy, LPFD requested one of the storage rooms be converted into a bunk room to add additional staffing space, requiring HVAC and fire system changes.
Additionally, transient persons were hiding on the station’s grounds multiple times, raising security concerns such that it is recommended that perimeter fencing be replaced and an electric gate be installed. Public parking will remain open to the main drive.
All the work and project close-out documentation has been completed to the satisfaction of the
Acting Director of Public Works. Staff recommends the City Council accept the project as complete.
EQUITY AND SUSTAINABILITY
The improvements to the station provide for a gender-neutral occupancy of the station. The fire station was updated to current Americans with Disabilities Act (ADA) standards, including elevator access to the second floor. The building was built utilizing HVAC equipment and materials meeting LEED requirements.
OUTREACH
The Planning Commission approved the station design at a publicly noticed meeting.
Residents and surrounding neighbors were informed by mail during the design review process and prior to the start of construction.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects and Safeguarding Our City, Strategy 6 – Implement high priority items from the 2022-2026 Livermore Pleasanton Fire Department Strategic Plan.
FISCAL IMPACT
Total available funding for this project was $10,005,147, as outlined in Attachment 1. The expenditures total $9,039,898, leaving a balance of $965,249. Staff anticipates an additional $150,000 will be expended for fence/gate installation and storage room conversion, reducing the anticipated remaining balance to $815,249, although this amount will vary slightly based on actual costs. After completion of the work, the final remaining balance will be returned to the fund balance, Miscellaneous CIP - General Fund (Fund 201). The retention was reduced by 50 percent to 2.5 percent of the contract value following the substantial completion when the City took occupancy of the building.
Prepared by: Submitted by: Approved by:
Adam Nelkie, Acting
Director, Public Works
Adam Nelkie, Acting Director, Public
Works
Gerry Beaudin, City
Manager
Attachments:
1. Funding & Expenditure Summary
ATTACHMENT 1
Project Funding to Date Amount Totals
2017-18 CIP Allocation - Fund 203 (Public Facilities Impact Fees) $2,241,421 2019-20 CIP Allocation - Fund 203 (Public Facilities Impact Fees) 2,647,073 2018-19 CIP Allocation - Fund 201 (Miscellaneous CIP - General Fund) 1,970,147 2020-21 CIP Allocation - Fund 201 (Miscellaneous CIP - General Fund) 1,352,927 2017-18 CIP Allocation - Fund 204 (Miscellaneous Developer Contributions) 1,793,579
TOTAL PROJECT FUNDING
Project Expenditures to Date
Advertising $333
Plan Printing - Studio Blue 2,227
Jeff Katz Architectual Corp. - Design Architect 761,621 Pacific Mobile Structures - Temporary Modular 111,068
Traverso Tree Service - Tree Assessment 1,200
PG&E - Design 39,116
Mar Con Builders, Inc. - Construction Contract 6,987,970 Mar Con Builders, Inc. - Change Order No. 1-11 825,733
Roman Catholic Bishop of Oakland 47,775
BSK Associates 56,610
Geocon 41,777
Plan Reviews 19,361
Miscellaneous Expenses 145,108
PROJECT EXPENDITURES $9,039,898
Anticipated Project Expenditures
Fence/gate installation and storage room conversion $150,000
TOTAL PROJECT EXPENDITURES TO DATE
Funding Balance/ (Shortfall)
Current Balance - Return to Miscellanous CIP - General Fund (Fund 201) $815,249 *Funds will be returned after completion of remaining fencing & storage room conversion $9,189,898
$10,005,147
LIVERMORE PLEASANTON FIRE STATION NO. 3
CIP NO. 17423
02/20/24
Item #10
CITY COUNCIL AGENDA REPORT
March 5, 2024
Public Works - Operations Division
TITLE: APPROVE THE THIRD AMENDMENT TO THE AS-NEEDED MAINTENANCE AND TRADE SERVICES AGREEMENT FOR SHAPE, INC. FOR UTILITIES SEWER
AND STORM MAINTENANCE AND PUMP REPAIRS BY INCREASING THE TOTAL AMOUNT $100,000 AND EXTENDING THE TERM THROUGH FISCAL YEAR 2024/2025 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $425,000 OVER
A FIVE-YEAR TERM
SUMMARY
The Public Works Department requires specialized as-needed pump repair and maintenance services for various City sewer pump stations. The pump stations are equipped with Flygt brand submersible pumps. Shape Incorporated (Shape) is the local representative for Flygt Pumps, and can provide the needed specialized services. Shape has been providing pump services to the City for more than 20 years and has consistently given the City excellent service. The original annual amount for FY 2023/24 was $65,000, of which $23,000 has already been expended. Routine inspections showed that eight sewer pumps need to be rebuilt due to worn impellers and wear rings and having oil in the stator housing. Based on this, staff is recommending an amendment to the agreement with Shape to increase the original annual amount by $90,000 for a yearly total of $155,000 for FY 2023/24. The City entered into an agreement with Shape in October 2020, and the prices of labor and materials are higher due to inflation. Along with increasing the original annual amount of $65,000 by an additional $10,000 for a new annual total of $75,000 for FY 2024/25, staff recommends extending the agreement to June 30, 2025, for a total not-to-exceed agreement amount of $425,000 over a five-year period.
RECOMMENDATION
Approve the third amendment to the as-needed maintenance and trade services agreement for Shape, Inc. for utilities sewer and storm maintenance and pump repairs by increasing the total amount by $100,000 and extending the term to June 30, 2025, through Fiscal Year 2024/2025 for a total not-to-exceed amount of $425,000 over a five-year term
BACKGROUND
The City's Public Works Department maintains 11 sewer lift stations and 6 storm drain stations, 8 of which are equipped with Flygt brand submersible pumps. Shape, Inc. is the local representative for Flygt pumps, providing a range of services to pump owners, including parts, technical support, repair (both onsite and in-shop), and on-site removal and replacement.
Shape also ensures that any repairs or replacement of current pumps meet Flygt's factory standards and are covered fully under the Flygt warranty. The City has been using Shape for more than 20 years to perform the above-mentioned services.
The City uses Flygt pumps because of their proven reliability and durability in sewer wet wells.
Sewage contains chemicals, solids, abrasives, rags, and many other items that get put down
the drain. Submersible sewer pumps operating in these conditions require frequent inspection, repair, and general maintenance. Staff schedules four to six lift stations, which include multiple pumps at each station, for inspection and maintenance every year. The inspections usually result in some repair work, such as impeller or seal replacements. In some cases, pumps may need to be replaced due to worn parts or significant breakage.
In September 2020, Council approved an agreement with Shape, Inc. for two years with the option for two additional one-year extensions. The first amendment extended the term to September 28, 2023, and the second amendment extended the term to September 28, 2024.
DISCUSSION
Utilizing as-needed service agreements allows staff to authorize and have work completed promptly as compared to formally bidding on each small project. Staff will contact the appropriate contractor(s) to procure the scope of services and request a quote when using the as-needed service contractors. Based on contractor availability and pricing for the task, staff will then authorize the selected contractor to proceed with the work, and the costs will be applied against the not-to-exceed limit of the agreement.
Routine inspections showed that eight sewer pumps need to be rebuilt due to worn impellers and wear rings and having oil in the stator housing, which is typical from the operation of the pumps. Of the annual $65,000 budgeted amount, $23,000 has been expended year-to-date, leaving a remaining balance of $42,000. The estimate for the eight sewer pump repairs is $107,200. Based on this, staff is proposing to amend the agreement with Shape by increasing the original annual amount by $90,000 for an annual total of $155,000 for FY 2023/24 for these repairs. Staff is also recommending extending the agreement to June 30, 2025, and increasing the original $65,000 annual amount by $10,000 for a total of $75,000 for FY 2024/25 for a total not-to-exceed agreement amount of $425,000 over a five-year period. The proposed increase for FY 2024/25 is to cover price increases for materials and labor rates from the original annual amount of $65,000 for the past four years.
EQUITY AND SUSTAINABILITY
As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all members of the community. Occasionally, additional resources are necessary to sustain vital City services and programs and cost-efficiently and effectively support community infrastructure in future years.
OUTREACH
No outreach was conducted, as this item is a routine matter of City business.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 8 – Update the Sewer System Master Plan to reflect current and future operations and identify system improvements and necessary maintenance.
FISCAL IMPACT
The contracted services are funded within the Enterprise Fund for Repair and Replacement associated with the Sewer Fund (434) 43442201-440105, which is budgeted at $1,250,000 per year. In the Storm Drain Replacement and Renovation Fund, there is an annual capital budget
of $125,000 for Annual Storm Repair Project (441) 44141801-440108-24415.
Prepared by: Submitted by: Approved by:
Tamara Baptista, Assistant Dir. of Public
Works - Operations & Maintenance
Adam Nelkie, Acting Director,
Public Works
Gerry Beaudin,
City Manager
Attachments:
1. Third Amendment to Agreement
2. Shape Service Rates
Contract #2021220
Third Amendment Page 1
THIRD AMENDMENT TO AGREEMENT
This Third Amendment to Agreement ("Third Amendment") is entered into this ___ day of March 2024, by the City of Pleasanton ("City") and Shape Incorporated ("Contractor”).
Whereas, on September 28, 2020, the City and Contractor entered into an As-Needed Maintenance and Trade Services Agreement to provide Sewer and Storm pump repair and replacement services, as amended by a First Amendment dated October 2021, 2022, to extend the term, and a Second Amendment dated September 14, 2023, to extend the term (collectively the "Agreement"); and Whereas, the parties desire to amend the Agreement to extend the term through June 30, 2025, and increase the annual not to exceed amount.
Now, therefore, in exchange for valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows:
1. Section 1 of the Agreement (“Term”) is amended to provide that the Agreement shall expire on June 30, 2025.
2. Section 3 of the Agreement (“Compensation”) the annual not to exceed amount for Fiscal Year 2023/24 shall be $155,000 and the annual not to exceed amount for Fiscal Year 2024/25 shall be $75,000, Exhibit A will be updated to reflect an increase in service rates.
3. This Third Amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.
4. All other terms and conditions of the Agreement shall remain in full force and effect.
In witness whereof, authorized representatives of the parties have executed this Third Amendment to the Agreement as of the date and year first above written.
CITY OF PLEASANTON CONTRACTOR – SHAPE INC.
_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature
__________________________
Print name
ATTEST: Title: __________________________
Contract #2021220
Third Amendment Page 2
_____________________________ [If Contractor is a corporation, signatures must comply Jocelyn Kwong, City Clerkwith California Corporations Code §313] APPROVED AS TO FORM:
By: __________________________
_____________________________ Signature
Daniel G. Sodergren, City Attorney __________________________ Print name
Title: __________________________
PL
EASANTON STOCKTON
5115-A Johnson Drive 119 Val Dervin Parkway # 2
Pleasanton, CA 94588 Stockton, CA 95206
Phone (925) 485-9720 Phone (209) 234-5909
Fax (925) 201-11007 Fax (209) 234-5913
SERVICE RATES
Shop
Rates
Labo
r Rates/Shop Rates $125.00 per hour
Field Work/Travel Time
Ser
vice Boom Truck $175.00 per hour (one tech)
$235.00 per hour (two techs)
$1,200.00 minimum for removal or install
Service Call Pickup Truck $135.00 per hour
Pickup Truck - Pickup or Delivery
(does not include pulling or installation)
$150.00 each way
1. Above r
ates apply to travel and stand-by time.
2. No additional mileage. Mileage included in above.
EXHIBIT A
RATES 23.24
Item #11
CITY COUNCIL AGENDA REPORT
March 5, 2024
Public Works - Engineering Division
TITLE: REVIEW THE BANDSTAND OPTIONS FOR LIONS WAYSIDE PARK AND
PROVIDE DIRECTION TO PROCEED WITH THE STAFF RECOMMENDATION OF OPTION 1
SUMMARY
On October 17, 2023, the City Council reviewed two bandstand options for Lions Wayside Park, noting a preference for the more traditional aesthetics of bandstand Option B, and directed staff to proceed with Option B. Following the City Council meeting, a resident and summer concert series performer requested that the City consider modifications to the bandstand to enhance performances for both musicians and audiences. Based on that input, staff conducted further research to find bandstand options that balance form and function and are consistent in design aesthetic and cost with the preferred Option B and identified three additional options.
Staff recommends Option 1 (see Attachment 1) because it meets all the performance recommendations and still has the preferred traditional bandstand aesthetic. Bandstand materials, colors, and details can be adjusted to complement the Firehouse Arts Center. The additional two options presented meet the preferred aesthetics but have issues similar to what the City is trying to resolve.
RECOMMENDATION
Review the bandstand options for Lions Wayside Park and provide direction to proceed with the staff recommendation of Option 1.
BACKGROUND
Staff presented the bandstand options to the Parks and Recreation Commission on September 14, 2023. The Commission was equally split between Options A and B.
On October 17, 2023, the City Council considered two conceptual plans and bandstand alternatives (Option A and Option B – see images below) for the proposed Lions Wayside and Delucchi Parks improvements. The City Council preferred the more traditional aesthetics of bandstand Option B and directed staff to proceed with Option B.
Option A Option B
Following the City Council meeting, a resident and summer concert series performer requested that the City consider modifications to the bandstand to enhance performances for both musicians and audiences.
DISCUSSION
Staff and the City’s consultant, Callander Associates, met with the resident in December 2023 to discuss ideas about increasing the functionality of the stage and bandstand design without significantly impacting costs.
The Option B bandstand design already addresses some of the concerns the resident raised, including:
• large enough to accommodate the Pleasanton Community Band; • ease of access for bands/performers to transport equipment; • provides a raised stage;
• provides a backdrop, or the ability to install a backdrop, during performances; and • provides stage lighting and electrical capabilities.
However, the octagonal layout of bandstand Option B raises functionality concerns with the bandstand from a performer’s perspective. The shape of the roof with the high point in the center is not ideal for projecting sound toward the audience and the posts could partially block views. To address these concerns, the roof structure could be angled towards the audience with a bandstand structure that has a more open front.
It is possible to address the acoustic and viewing concerns while still achieving the aesthetic goals articulated by the City Council – specifically, the desire for a more traditional-looking bandstand. Attachment 1 includes three bandstand options that balance form and function and are consistent in design aesthetic and cost with the preferred Option B bandstand.
If the City Council is open to refining the design, staff recommends Option 1 (described below) because it meets the performance recommendations and has a traditional look consistent with the houses on First Street. Bandstand materials, colors, and details can be adjusted to complement the Firehouse Arts Center. The additional two options presented have issues similar to what the city is trying to resolve.
Key elements of the three new bandstand options are described below.
Bandstand Option 1 (Staff recommendation)
• directs sound toward the audience
• open front so posts will not block performances
• half hexagon (the preferred option was a hexagon)
• traditional aesthetic
Bandstand Option 2
• does not direct the sound toward the audience
• open front so posts will not block performances
• similar in design to the preferred option
• traditional aesthetic
Bandstand Option 3
• does not direct the sound toward the audience
• does not have an open front, so posts will block performances • variation of the preferred option as directed by Council on October 17, 2023 • traditional aesthetic.
Based on the noted characteristics and benefits of each of options, staff recommends the selection of Option 1 as the bandstand that best meets the aesthetic and design criteria based on staff, City Council and user input. Selection of Option 1 will have minimal impact on the schedule of the project.
EQUITY AND SUSTAINABILITY
The choice between bandstand options will not impact equity and sustainability, but Option 1 will provide better sound and viewing for performances.
OUTREACH
Bandstand Options A and B were presented to the public during the public outreach process to renovate Lions Wayside and Delucchi Parks. Further outreach regarding bandstand Options 1 – 3, as presented in this report, has not been conducted.
STRATEGIC PLAN ALIGNMENT
Regardless of which bandstand option is chosen, the project aligns with the ONE Pleasanton strategic plan goals of Investing in Our Environment and Building a Community Where Everyone Belongs.
FISCAL IMPACT
There is minimal to no fiscal impact based on the selection of a new bandstand option. The selected bandstand will be funded as part of the project included in the Lions Wayside Park
Improvements, CIP 06716.
Prepared by: Submitted by: Approved by:
Matthew Gruber, Landscape
Architect
Adam Nelkie, Acting Director, Public
Works
Gerry Beaudin, City
Manager
Attachments:
1. Bandstand Options 1 through 3
Bandstand Option 1
Bandstand Option 2
Bandstand Option 3
Item #14
CITY COUNCIL AGENDA REPORT
March 5, 2024
Finance
TITLE: RECEIVE A PRESENTATION ON DEBT FINANCING REGARDING INTERIM
WATER IMPROVEMENT PROJECTS AND ADOPT A RESOLUTION DECLARING
THE CITY'S INTENTION TO REIMBURSE EXPENDITURES RELATING TO
CAPITAL IMPROVEMENT PROJECTS FROM THE PROCEEDS OF TAX-EXEMPT
OBLIGATIONS
SUMMARY
The City is beginning to undertake various capital improvement projects for the water system, sometimes called the “near-term water improvement projects.” These improvements are necessary to improve water system capacity and increase reliability. They also will ultimately support the City’s future well/groundwater project. Staff will be recommending that the City authorize Water Revenue Bonds not exceeding $19M to finance a portion of the planned water infrastructure upgrades.
At the City Council meeting, staff will present a debt financing overview and recommendation with the City’s financial advisor, PFM, and bond and disclosure counsel, Jones Hall. A resolution declaring the City’s intent to reimburse expenditures relating to capital improvement projects from the proceeds of tax-exempt obligations will be submitted to the Council for approval.
Staff anticipates returning to Council on May 7 to approve the bond sale. As planned, the City would sell bonds around the third week of May and close (money would be in the project fund) during the first week of June.
RECOMMENDATION
Adopt a resolution declaring the City's intention to reimburse expenditures relating to capital improvement projects from the proceeds of tax-exempt obligations.
BACKGROUND
Due to the financial challenges in the Water Fund, the City did not meet the required debt service coverage in FY 2022/23. To meet the debt service coverage requirements to issue additional debt, the City will defease(i.e., the debt on the bond will be paid through cash or issuance of new bonds) the 2017 Water Revenue Bonds prior to their maturity on 2/1/2025.
The debt will no longer be outstanding once the 2017 Water Revenue Bonds are paid off.
The City has entered into contracts with selected vendors and will award more contracts as responsible bidders are selected. Since certain costs will be incurred before the proposed tax-exempt debt is issued, the City is required to adopt a resolution declaring its intention to reimburse expenditures relating to capital improvement projects from the proceeds of tax- exempt obligations, according to United States Income Tax Regulations.
Adopting the resolution will allow the City to reimburse itself (from the proceeds of the tax- exempt debt anticipated to be incurred in the future) for certain costs incurred in connection with the near-term water improvement projects before such proceeds are available.
The resolution does not commit the City to incurring any debt at this time. When it is time to incur debt for the water system, additional analysis and documents will be presented to the City Council for approval.
The City’s Water Fund is operated as an enterprise fund for the purpose of delivering potable water. To maintain a financially sustainable enterprise fund, the City Council approved water rate increases on November 7, 2023, with the new rates effective January 1, 2024. The proposed water rate increases were intended to accomplish several critical outcomes:
• Fund immediate/near-term essential system upgrades
• Fund plans for water supply alternative project design work • Pay for additional purchase of water from Zone 7 over the coming 2-3 years • Augment staffing to manage, plan, and implement solutions for the water distribution system
• Replenish the reserve fund and restore the water fund’s financial position.
The costs for interim water improvements including the initial design work for the per- and polyfluorinated substances (PFAS) construction project are estimated to range from $18 million to $19 million.
DISCUSSION
Financing Options
Staff worked with the City’s financial advisor, PFM, to evaluate the feasibility of financing the City’s proposed capital expenditures through various financing methods and structures. PFM reviewed the cost of capital for a public sale versus a bank loan (private placement). This scenario reviewed annual debt service payments for a structure with 20-year level debt service.
The annual debt service payments for the lower of the two scenarios is approximately $1.45 million. The City’s Water Fund debt service payment for FY 2023/24 is approximately $1.4 million.
To reduce the annual debt service payment to keep rate increases at a minimum and retain Table 1 Scenarios
Public Sale Bank Loan
Repayment Term 20 Years 20 Years
Debt Service Level Level
Average Annual Debt
Service 1,452,498
$1,533,862
Total Debt Service 28,267,235 $29,850,664
capacity for future debt issuances, PFM prepared an additional scenario of a 30-year level debt service structure. In this scenario, the average annual debt service was approximately $1.2 million. The capital markets do not offer a 30-year bank loan borrowing.
While the final structure is not settled (20- versus 30-years maturity term), a public offering is currently the less expensive option. The issuance costs including rating fees are estimated to be about $200,000. For a bank loan, the issuance costs are estimated to be about $129,000.
To issue additional bonds secured by revenues from the Water Fund, the City must comply with additional bonds test provisions in the 2015 California Clean Water State Revolving Fund (SRF) Agreement and the 2017 Trust Agreement related to the 2017 Water Revenue Bonds.
The latter requires debt service coverage of 1.25x for the most recent fiscal year and proceeding five fiscal years. This provision would not apply if the bonds are defeased prior to the issuance of the proposed 2024 Water Revenue Bonds. The City did not meet this provision in FY2022/23, its most recent fiscal year.
2017 Water Revenue Bond
The City, through the Pleasanton Joint Powers Financing Authority, issued the 2017 Water Revenue Bond ($7.1 million) to participate in funding the Dublin San Ramon Services District (DSRSD) - East Bay Municipal Utility District (EBMUD) - Recycled Water Agency (DERWA) treatment plant facilities expansion project in order to be able to meet forecasted recycled water demands for all of the City’s new recycled water irrigation customers.
The City has one remaining debt service payment ($980,640) on the Bonds, due February 1, 2025. If the City were to defease this final payment prior to issuing the proposed 2024 Water Revenue Bonds, the City would meet its additional bonds provision with the SRF Agreement.
The 2017 Water Revenue Bonds would no longer be outstanding. The 2017 bonds can be defeased through a refunding (connected with the proposed 2024 financing) or prepayment of outstanding principal and accrued interest in advance of the maturity date with cash on hand.
With prepayment, the City would save approximately $17,000 in interest if prepaid on March 21, 2024, (this date is an example as prepayment can be made at anytime). The Recycled Water Fund does not have sufficient cash to prepay the debt; therefore, funds for prepayment will likely need to be included as part of the debt issuance or borrowed from an internal service fund. Interest will be assessed by either borrowing method.
Method of Sale
The goal in choosing the method of sale is to place the City in the best position possible to meet its financing goals of the debt issuance by utilizing the characteristics of the chosen method of sale to our advantage. The table below provides a brief summary of the various sale Table 2 Scenario
Public Sale
Repayment Term 30 Years
Debt Service Level
Average Annual Debt Service $1,195,750
Total Debt Service $35,157,611
types.
Negotiated Sale Competitive Sale Direct Purchase/ Private Placement
Description: Public offering of bonds
through an underwriter-
managed pricing process
Public offering of bonds
through a competitive bidding
process
Private sale of bonds to a
private entity, typically a bank
or institutional investor
Benefits: - Banks provide underwriting
capability in volatile markets
- Marketing process assists in
generating investor demand
- Ability to reprice to achieve
lower spreads
- Ability to customize couponing
at pricing
- Competitive bidding process
provides maximum pricing
transparency
- Interest rates can be lower
than negotiated sales in
certain situations
- No POS/OS*
- More efficient transaction
execution timing
- No need for ratings in most
cases
- Lowest costs of issuance
Considerations: - Pricing levels can be higher
than competitive sales/direct
purchases/private
placements/loans
- RFP process for underwriting
team adds time to financing
schedule
- Lack of underwriting support
in volatile markets
- Less structuring flexibility
than negotiated sales
- No formal marketing period
- Terms and covenants can
be more restrictive than public
sale
- Availability subject to
bank/investor demand and
market conditions
*POS = Preliminary Official Statement; OS = Official Statement
The City would benefit from working with an underwriter in a negotiated sale given that the Water Fund does not have publicly issued debt outstanding, is unrated, and operated at a deficit in FY 2022/23. With a negotiated sale, there is greater flexibility in terms of timing, an increased ability to develop a robust investor marketing plan, and a commitment from underwriters to underwrite bonds as needed. The City and its municipal advisor will complete a competitive selection process for an underwriter.
Schedule
Staff anticipates returning to the City Council at its May 7, 2024, to approve the bond sale. The City will sell bonds around the third week of May and close (money in the project fund) in the first week of June.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is an administrative matter of City business.
OUTREACH
No outreach was conducted, as this item is an administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Approval of this action aligns with the ONE Pleasanton strategic plan goal of Investing in Our Environment to identify funding and implement the recommendations from the Water Supply Alternative Study to resolve PFAS water quality issues.
FISCAL IMPACT
Currently, the fund balance in the Water Fund is being used to pay costs of these projects. It is anticipated that long-term debt, payable from the net revenues of the Water Fund, will pay for
long-term improvements on a long-term basis. Approval of the proposed resolution permits the City to be reimbursed from the proceeds of those long-term obligations.
Prepared by: Submitted by: Approved by:
Susan Hsieh, Director of
Finance
Susan Hsieh, Director of Finance
Gerry Beaudin, City
Manager
Attachments:
1. Reimbursement Resolution
ATTACHMENT 1
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON
DECLARING INTENTION TO REIMBURSE EXPENDITURES RELATING TO
CAPITAL IMPROVEMENT PROJECTS FROM THE PROCEEDS OF TAX-
EXEMPT OBLIGATIONS
WHEREAS, the City of Pleasanton (the “City”) owns and operates facilities and property for the collection, treatment and supply of water within the service area of the City (the “Water System”); and
WHEREAS, the City anticipates undertaking certain capital improvement projects, to issue debt for such projects, and to use a portion of the proceeds of such debt to reimburse expenditures made for the projects prior to the issuance of the debt; and
WHEREAS, United States Income Tax Regulations section 1.150-2 provides generally that proceeds of tax-exempt debt are not deemed to be expended when such proceeds are used for reimbursement of expenditures made prior to the date of issuance of such debt unless certain procedures are followed, one of which is a requirement that prior to the payment of any such expenditures, the issuer declares an intention to reimburse such expenditure; and
WHEREAS, it is in the public interest and for the public benefit that the City declares its official intent to reimburse the expenditures referenced herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
Section 1. Description of Project. The City Council hereby declares that it reasonably expects the City, or a related entity, to issue tax-exempt obligations in one or more series (the “Obligations”) for the purpose of paying the costs of capital improvement projects for the Water System, sometimes referred to as the interim water improvements (the “Project”).
Section 2. City Expectations. The City hereby declares that it reasonably expects to pay certain costs of the Project prior to the date of issuance of the Obligations and to use a portion of the proceeds of the Obligations for reimbursement of expenditures for the Project that are paid before the date of issuance of the Obligations.
The maximum principal amount of Obligations expected to be issued is $19,000,000.
Section 3. Effective Date. This Resolution shall take effect from and after the date of its passage and adoption.
Resolution No.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on March 5, 2024.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 5th day of March 2024, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
__________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney
Item #15
CITY COUNCIL AGENDA REPORT
March 5, 2024
Public Works - Engineering Division
TITLE: INTRODUCE AN ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 17.16
TREE PRESERVATION AND RECEIVE AN UPDATE ON THE URBAN FOREST
MASTER PLAN AND OUTREACH RESULTS
SUMMARY
The City Council prioritized the preparation of the Urban Forest Master Plan (UFMP) and approved the project, CIP No. 22773, as part of the FY2021/22 Capital Improvement Program (CIP) budget. The UFMP was recommended to provide a management plan for the urban forest for the next 25 years, update the city tree inventory, obtain public input, address Climate Action Plan 2.0 goals, and amend the tree preservation chapter of the municipal code.
Staff and the City's consultant, Dudek, have completed two of the first goals of the master plan:
1. Amendments to Chapter 17.16 Tree Preservation of the City’s Municipal Code. The proposed amendments to the tree preservation chapter of the municipal code are based on an extensive review of the current ordinance, ordinances of similar cities, and input from the public, staff, and business and property owners.
2. First round of public outreach for the UFMP, including a survey with over 600 respondents. The survey results highlight resident support of the urban forest, concerns, and priorities. A second survey is currently open to obtain a greater response from youth and young adults.
Staff recommends the City Council adopt the ordinance amending the municipal code regarding tree preservation and review the public input and survey results for the UFMP.
RECOMMENDATION
1. Introduce an ordinance amending Chapter 17.16 of the Municipal Code regarding tree preservation.
2. Receive an update on the Urban Forest Master Plan and outreach results.
BACKGROUND
In the early 1970s, the City recognized the importance of its urban forest, and the City Council adopted Ordinance No. 640 relating to the preservation of trees on September 20, 1971.
The City Council has modified the Tree Preservation Ordinance (Ordinance) over time, mostly in response to land development and issues with enforcement of the ordinance.
The City Council adopted Climate Action Plan 2.0 (CAP 2.0) in 2022, which recommended the
creation of an Urban Forest Master Plan (UFMP). The UFMP will address concerns regarding the ordinance, update the City’s tree inventory, and better understand what is required to manage the city's urban forest. The City Council approved the Urban Forest Master Plan, CIP No. 22773, as part of the FY2021/22 Capital Improvement Program (CIP) budget.
On March 21, 2023, the City Council approved a professional services contract with Dudek in the amount of $325,178 to prepare a comprehensive Urban Forest Master Plan.
COMMISSION ACTION
Staff presented an update on the Urban Forest Master Plan to the Parks and Recreation Commission on August 10, 2023, and to the Youth Commission on February 14, 2024. The Parks and Recreation Commission did not provide specific recommendations as the presentation was for informational purposes, but the Youth Commission did provide recommendations on how to reach youth and young adults through a survey.
DISCUSSION
The Urban Forest Master Plan (UFMP) is a document that will guide the management of the City’s urban forest over the next 25 years. The plan will lead to an equitable, resilient, and sustainably managed urban forest, and it will clearly and concisely communicate a framework for the long-term care, preservation, and expansion of the community’s urban forest.
Since the City Council approved the contract for the Urban Forest Master Plan on March 21, 2023, staff has been working with Dudek on the initial tasks of the plan, which includes updating the tree inventory by measuring and assessing all City-maintained trees in City parks, properties, and streets. All park trees have now been inventoried,as have the majority of street trees.
Additionally, a website has been created that provides information regarding the master plan process and tracks the progress on the plan; all relevant City documents relating to the urban forest, such as the General Plan and CAP 2.0, were reviewed to help ensure the UFMP is consistent with previously adopted documents. At this time, Dudek is well into the canopy analysis, staff has conducted public outreach regarding the UFMP, and City and Dudek staff have analyzed ordinances from other cities and spoken with various urban forestry experts including local tree contractors to determine recommended amendments to the City’s Tree Preservation Ordinance.
The recommended amendments generally clarify the ordinance so that it is easier to understand, updates definitions; makes changes so the ordinance is more consistent with industry standards and the ordinances of cities with similar urban forests, provides more flexibility to address climate change, and meets the goals for the City’s urban forest as identified in the Urban Forest Master Plan.
Key takeaways from the amendments to the current ordinance include:
• Organizing ordinance text and sections for better clarity. • Referencing the Urban Forest Master Plan.
• Trees over 35 feet in height will no longer be considered “heritage trees” unless they meet the minimum circumference requirements. This will make the City’s ordinance more consistent with those of other cities and remove protection of some tall columnar