CITY OF PLEASANTON
CITY COUNCIL
MINUTES
PLEA;-. ANTO\' ,
Tuesday, March 5, 2024
7: 00 PM
CALL TO ORDER
Mayor Brown called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
Councilmember Testa provided opening remarks.
AGENDA AMENDMENTS
None.
CONSENT CALENDAR
Mayor Brown opened public comment. The following individuals provided comment: Les Duman.
Mayor Brown closed the public comment.
MOTION: It was m/ s by Arkin/ Testa to approve the consent calendar as recommended.
Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
City Manager
1. Approve meeting minutes of January 16 and February 6, 2024 Recommendation: Approve meeting minutes of January 16 and February 6, 2024.
2. Adopt Ordinance No. 2274 modifying the membership and length of term of the Youth Commission by amending PMC Chapter 2.29; Adopt Ordinance No. 2275 creating the Energy and Environment Commission by adding a new Chapter 2.31 to the PMC, replacing the Committee on Energy and the Environment; and Adopt City Council Minutes Page 1 of 6 March 5, 2024
OrdinanceNo. 2276 modifyingthe dutiesof the PlanningCommissionby amending PMC section 2.30.020 and disbanding the Housing Commission by deleting Chapter 2. 38
Recommendation: Adopt Ordinance No. 2274 modifying the membership and length of term of the Youth Commission by amending PMC Chapter 2.29; Adopt Ordinance No. 2275 creating the Energy and Environment Commission by adding a new Chapter 2.31 to the PMC, replacing the Committee on Energy and the Environment; and Adopt Ordinance No. 2276 modifying the duties of the Planning Commission by amending PMC section 2.30.020 and disbanding the Housing Commission by deleting Chapter 2.38.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Approve actions of the Zoning Administrator and Planning Commission.
4. Adopt a resolution approving the Annual Progress Report on implementation of the General Plan Housing Element for calendar year 2023 and authorize submittal to the California Department of Housing and Community Development and the Governor' s Office of Planning and Research
Recommendation: Adopt Resolution No. 2024-008 approving the Annual Progress Report on implementation of the General Plan Housing Element for calendar year 2023 and authorize submittal to the California Department of Housing and Community Development and the Governor's Office of Planning and Research.
5. Adopt a resolution to approve the Altamont Settlement Agreement Education Advisory Board Expenditure Plan for Fiscal Year 2024/ 2025 Recommendation: Adopt Resolution No. 2024- 009 to approve the Altamont Settlement Agreement Education Advisory Board Expenditure Plan for Fiscal Year 2024/ 2025.
Fire
6. Public Hearing: Adopt a resolution declaring weeds, dirt, rubbish, and refuse upon or in front of certain described properties within the city constitute public nuisances and that they be abated, and set a public hearing for April 16, 2024 regarding the abatement
Recommendation: Adopt Resolution No. 2024-010 declaring that weeds, dirt, rubbish, and refuse upon or in front of certain described properties within the city constitute public nuisances and that they be abated. Set a public hearing for April City Council Minutes Page 2 of 6 March 5, 2024
16, 2024, regarding the abatement of these nuisances and order the abatement thereof by May 31, 2024.
Library and Recreation
7. Approve the submittal of an English- as- a- Second- Language grant application to the California State Library for FY 2024/ 25 and FY 2025/ 26 and adopt a resolution accepting $ 61, 071 in English- as- a-Second- Language grant funding for FY 2024/ 25 Recommendation:
1. Approve the submittal of an English- as- a- Second- Language grant application to the California State Library for FY 2024/ 25 and FY 2025/ 26.
2. Adopt Resolution No. 2024- 011 accepting $ 61, 071 in English- as- a- Second- Language grant funding for FY 2024/ 25.
Public Works
8. Accept Public Improvements performed by Spectra Company for the Alviso Adobe South Wall Repairs Project, CIP No. 18725
Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of$ 10, 226 to Spectra Company 30 days after the recordation of the Notice of Completion.
9. Accept Public Improvements performed by Mar Con Builders, Inc. for the Livermore- Pleasanton Fire Department Fire Station No. 3 Project, CIP No. 17423 Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the remaining retention in the amount of$ 195, 343 to Mar Con Builders, Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project' s balance after completion of remaining fencing and storage room conversion back to the Miscellaneous CIP - General Fund ( Fund 201).
10. Approve the Third Amendment to the as- needed maintenance and trade services City Council Minutes Page 3 of 6 March 5, 2024
agreementfor Shape, Inc. for utilitiessewerand storm maintenanceand pump repairs by increasing the total amount $ 100,000 and extending the term through Fiscal Year 2024/ 2025 for a total not- to- exceed amount of$ 425, 000 over a five- year term
Recommendation: Approve the third amendment to the as- needed maintenance and trade services agreement for Shape, Inc. for utilities sewer and storm maintenance and pump repairs by increasing the total amount by $ 100, 000 and extending the term to June 30, 2025, through Fiscal Year 2024/ 2025 for a total not- to- exceed amount of$ 425, 000 over a five- year term
11. Review the bandstand options for Lions Wayside Park and provide direction to proceed with the staff recommendation of Option 1
Recommendation: Review the bandstand options for Lions Wayside Park and provide direction to proceed with the staff recommendation of Option 1.
MEETING OPEN TO THE PUBLIC
12. Presentationof a ProclamationrecognizingPleasanton's 2024Ambassadog CouncilmemberTesta presentedthe proclamationwhichwas receivedby the Burk family on behalf of Ambassadog Winston.
13. Public Comment regarding items not listed on the agenda — Speakers are limited to 3 minutes.
Mayor Brown opened public comment. The following individuals provided comment: Sharon Piekarski, David Herring, and Arne Olson.
Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
14. Receivea presentationon debt financingregardinginterimwater improvementprojects and adopta resolutiondeclaringthe City's intentionto reimburseexpendituresrelating to capital improvement projects from the proceeds of tax- exempt obligations Recommendation: Adopt ResolutionNo. 2024-012 declaringthe City's intentionto reimburse expenditures relating to capital improvement projects from the proceeds of tax- exempt obligations.
Susan Hsieh, Finance Director, and consultant Jaime Trejo presented the item and answered questions.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed City Council Minutes Page 4 of 6 March 5, 2024
the public comment.
MOTION: It was m/s by Nibert/ Testa to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Mayor Brown called a recess at 8:55 p.m. and reconvened at 9 p.m.
15. Introduce an Ordinance amending Municipal Code Chapter 17. 16 Tree Preservation and receive an update on the Urban Forest Master Plan and outreach results Recommendation:
1. Introduce an ordinance amending Chapter 17. 16 of the Municipal Code regarding tree preservation.
2. Receive an update on the Urban Forest Master Plan and outreach results.
Matt Gruber, Landscape Architect, and Kevin C. with Dudek, presented the item and answered questions.
Mayor Brown opened public comment. The following individuals provided comment:
Mary Jane Medeiros, Sunil Hariani, and Amy Neely.
Mayor Brown closed the public comment.
MOTION: It was m/s by Nibert/ Brown to establish an ad- hoc subcommittee to consider the heritage tree ordinance. The ad- hoc subcommittee membership is to be comprised of Councilmembers Arkin and Testa and one member of the current heritage tree appeal board.
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
At 10:30 p.m. by majority consensus, the City Council continued item 16 to a future meeting date.
16. Review of Pavement Management report completed by AMS Consulting for the bi- annual evaluation/ reclassification of Street Surfaces Project, CIP No. 21521 Item continued to a future meeting.
MATTERS INITIATED BY COUNCIL
Mayor Brown requested a cost- reduction firm be hired to help the City assess cost- City Council Minutes Page 5 of 6 March 5, 2024
reduction needs. City Manager Beaudin requested that the topic be considered, if needed, after the March 19 meeting.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Mayor Brown adjourned the meeting at 10:35 p.m.
JocC& n K ng, ity Clerk
City Council Minutes Page 6 of 6 March 5, 2024