CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, March 19, 2024
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566
The meeting will be held in-person and via video/teleconference and will be broadcast live on Channel 29 and at https://www.tri-valleytv.org
and https://www.youtube.com/user/TheCityofPleasanton.
Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agenda item, individuals may speak once per agenda item.
To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.
In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, please provide comment at the podium.
CALL TO ORDER
• Pledge of Allegiance
• Remarks by Councilmember Arkin
• Roll Call
Resolution No. 2024-013
Ordinance No. 2277
AGENDA AMENDMENTS
CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
City Manager
1. Approve meeting minutes of February 20, 2024
Community Development
2. Actions of the Zoning Administrator and Planning Commission
3. Continued from February 20, 2024 - Receive information and approve
City Council Agenda Page 2 of 4 March 19, 2024
recommendation that a parcel on West Jack London Boulevard in unincorporated Alameda County be moved into the City of Livermore Sphere of Influence, and that parcel and another parcel on East Stanley Boulevard both be annexed by the City of Livermore
Finance
4. Accept the monthly disbursements and investment report for January 2024 Library and Recreation
5. Approve City and PUSD agreements for Amador Valley High School Tennis Courts, Amaral Park, Pleasanton Upper Bernal Field Park, and Fairlands Elementary School Fencing; and terminate agreements for Tennis Courts Community Recreation and Synthetic Fields Use
Police
6. Approve Annual Street Closures for 2024
Public Works
7. Approve plans and specifications, review bids, and award a construction contract to JMB Construction, Inc. in the amount of $7,852,150 for the Near-Term Water Improvements Project, CIP No. 24171 and budget amendments in the Water Operating Fund and the Water Replacement Capital Fund
8. Approve first amendment to the purchase order with Thatcher Company of California, Inc., increasing the not-to-exceed amount from $95,000 to $110,000 for water treatment chemicals
9. Approve second amendment to agreement with Woodard & Curran, Inc. for an increase of $282,950 for a total not-to-exceed amount of $792,177 and to extend the term through FY 2024/25 for development of the Sewer Collection System Hydraulic Model, Capacity Evaluation and Related Studies, Sewer Infrastructure Condition Assessments, and development of the 10-year Capital Improvement Program (CIP) for Sewer and approve budget amendments in the Sewer Replacement Fund
10. Receive an update on Water System Activities
11. Continued from March 5, 2024 - Review of Pavement Management report completed by AMS Consulting for the bi-annual evaluation/reclassification of Street Surfaces Project, CIP No. 21521
MEETING OPEN TO THE PUBLIC
12. Presentation of a proclamation recognizing March as American Red Cross month
City Council Agenda Page 3 of 4 March 19, 2024
13. Presentation of a proclamation recognizing March 22 as the Annual March for Meals Month
14. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.
15. Receive presentations on sales tax and financial forecast assumptions and provide direction on General Fund and Capital Improvements Program funding proposed reductions to discretionary funding and reallocation of certain capital project budget to fund critical projects
a. Receive a presentation on sales tax and financial forecast assumptions and provide direction regarding proposed reductions to discretionary funding b. Provide direction regarding staff recommendations for mid-term budget reallocation of existing non-restricted funds within the Capital Improvement Program to fund life and safety projects
MATTERS INITIATED BY COUNCIL
COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council
ADJOURNMENT
Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.
There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting,
City Council Agenda Page 4 of 4 March 19, 2024
regardless of whether it is a regular or special meeting.
Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation (e.g., an assistive listening device), please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need sign language assistance, please provide at least two working days’ notice prior to the meeting date.
City Council Minutes Page 1 of 6 February 20, 2024
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, February 20, 2024
7:00 PM
CALL TO ORDER
Mayor Brown called the regular meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Nibert provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Testa, Nibert, Mayor Brown
Absent: None.
AGENDA AMENDMENTS
City Manager Beaudin noted a correction to item 2 ordinance for Energy and Environment Commission section 2.31.080 Meetings to remove the word "other" to read as follows:
A. Regular meetings shall be held on the fourth Wednesday of every month at a time and place set by the commission. The commission may approve an alternate meeting time.
Councilmember Balch pulled item 2 from consent calendar for further discussion.
Councilmember Arkin requested to reverse the order of items 12 and 13.
Councilmember Testa pulled item 4 from consent calendar for further discussion and continued item 7 to a future meeting to have additional questions answered.
CONSENT CALENDAR
Mayor Brown opened public comment. The following individuals provided comment: Sharon Pierkarski.
Mayor Brown closed the public comment.
MOTION: It was m/s by Nibert/Testa to approve the consent calendar as recommended except for items 2, 4 and 7. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Item #1
City Council Minutes Page 2 of 6 February 20, 2024
City Manager
1. Approve meeting minutes of December 19, 2023
Recommendation: Approve meeting minutes of December 19, 2023.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission
5. Adopt a resolution adopting the 2023 Tri-Valley Local Hazard Mitigation Plan Recommendation: Adopt Resolution No. 2024-006 adopting Volume 1, Pleasanton’s portion of Volume 2, and all appendices of the 2023 Tri-Valley Local Hazard Mitigation Plan.
6. Authorize a grant application for $15,300,000 in United States Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant funds for the I-680 at Sunol Boulevard Interchange Modernization Project, CIP 15551
Recommendation: Authorize the submittal of a federal grant application to the US DOT for the RAISE grant in the amount of $15,300,000 for the I-680/Sunol Boulevard Interchange Modernization Project, CIP 15551.
7. Receive information and approve recommendation that a parcel on West Jack London Boulevard in unincorporated Alameda County be moved into the City of Livermore Sphere of Influence, and that parcel and another parcel on East Stanley Boulevard both be annexed by the City of Livermore
Item continued to future meeting.
Finance
8. Accept the Monthly Disbursements and Investment Report for December 2023 Recommendation: Accept claim disbursements in the amount of $19,311,621 and the investment report for the month of December 2023.
Public Works
9. Approve plans and specifications, review bids, and award a construction contract
City Council Minutes Page 3 of 6 February 20, 2024
to Villalobos & Associates, Inc. in the amount of $720,618 for the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509 and approve budget amendments in the Gas Tax Fund
Recommendation:
1. Authorize the City Manager to enter into the construction contract with Villalobos & Associates, Inc.
2. Authorize the Acting Director of Public Works to approve and execute contract change orders for a project contingency amount of $72,000 (approximately 10 percent of the contract).
3. Transfer $200,000 from the Annual Sidewalk and Intersection Ramp Installations (ADA), CIP No. 24505, to the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509.
4. Transfer $58,369 from the Annual Sidewalk Maintenance, CIP No. 24512, to the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509.
10. Accept public improvements performed by JJ Construction & Design, Inc. for the lighting improvements for the Railroad Parking Lot Project, CIP No. 20462 and approve a budget amendment in the Miscellaneous CIP Fund Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize the release of the retention in the amount of $5,900 to JJ Construction & Design, Inc. 30 days after the recordation of the Notice of Completion.
3. Authorize the return of the project’s balance of $40,281 back to the Miscellaneous CIP - General Fund (Fund 201).
MEETING OPEN TO THE PUBLIC
11. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
Mayor Brown opened public comment. The following individuals provided comment: Sharon Pierkarski.
Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
City Council Minutes Page 4 of 6 February 20, 2024
13. Review and provide direction on the Council ad-hoc subcommittee recommendations regarding the reorganization of the Civic Arts, Human Services, Library, and Parks and Recreation Commissions
Recommendation: Review and provide direction on the Council ad-hoc subcommittee recommendations regarding the reorganization of the Civic Arts, Human Services, Library, and Parks and Recreation Commissions.
Presentation by Heidi Murphy, Director of Library and Recreation.
Mayor Brown opened public comment. The following individuals provided comment: Janice Coleman Knight, Nancy Harrington, Kelly Cousins, Anne Giancola, and Dave Wright.
Mayor Brown closed the public comment.
Councilmember Arkin moved to proceed with recommendation 2 from the report with the amendment to have seven members on each of the four commissions (including one youth member and no alternates), and for the frequency of meetings of all commissions to be six times per year.
Councilmember Nibert made a substitute motion to approve recommendation 2 as written in the report. Motion failed for lack of second.
Councilmember Testa requested an amendment to the main motion for the meeting frequency to be "at least 6 times per year." The amendment to the motion was accepted.
MOTION: It was m/s by Arkin/Balch to approve recommendation number 2 with modification for membership of the four commission to include seven members in total (including one youth member and no alternates), and for the meeting frequency to be at least 6 times per year. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
12. Accept the FY 2023/24 Mid-Year Budget report and adopt a resolution approving FY 2023/24 budget amendments
Recommendation: Adopt Resolution No. 2024-007 approving Mid-Year adjustments to the FY 2023/24 Budget.
Presentation by Susan Hsieh, Finance Director.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment
City Council Minutes Page 5 of 6 February 20, 2024
MOTION:It was m/s by Nibert/Balch to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
Mayor Brown called a recess at 9:30 p.m. and reconvened the meeting at 9:37 p.m.
2. Enact revisions to Commission and Committee structure: Introduce an ordinance modifying the membership and length of term of the Youth Commission by amending PMC Chapter 2.29; Introduce an ordinance creating the Energy and Environment Commission by adding a new Chapter 2.31 to the PMC, replacing the Committee on Energy and the Environment; Adopt a resolution modifying the membership, updating duties and changing meeting frequency of the Bicycle, Pedestrian and Trails Committee; Adopt a resolution modifying the membership and changing meeting frequency of the Economic Vitality Committee; and, Introduce an Ordinance modifying the duties of the Planning Commission by amending PMC section 2.30.020 and disbanding the Housing Commission by deleting Chapter 2.38
Recommendation: Enact revisions to Commission and Committee structure:
Introduce Ordinance No. 2274 modifying the membership and length of term of the Youth Commission by amending PMC Chapter 2.29; Introduce Ordinance No. 2275 creating the Energy and Environment Commission by adding a new Chapter
2.31 to the PMC, replacing the Committee on Energy and the Environment; Adopt Resolution No. 2024-003 modifying the membership, updating duties and changing meeting frequency of the Bicycle, Pedestrian and Trails Committee; Adopt Resolution No. 2024-004 modifying the membership and changing meeting frequency of the Economic Vitality Committee; and, Introduce Ordinance No. 2276 modifying the duties of the Planning Commission by amending PMC section
2.30.020 and disbanding the Housing Commission by deleting Chapter 2.38.
Mayor Brown opened public comment. The following individuals provided comment: Kaya Kunde, Sharon Piekarski, Karishma Parikh, Carys Shannon, and Tejas Prakash.
Mayor Brown closed the public comment.
MOTION:It was m/s by Balch/Arkin to approve the item as recommended with modifications to allow the Bicycle, Pedestrian and Trails Committee to elect their own chair and vice chair, to have the Energy & Environment Commission to meet monthly, and to allow current Youth Commission members to reapply and serve for a third 2-year term if they are eligible. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
City Council Minutes Page 6 of 6 February 20, 2024
Noes: None
Absent: None
4. Adopt a resolution approving the Affordable Housing Agreement with City Ventures for the Harmony Condominium Project, a residential development at 2025 Santa Rita Road
Recommendation: Adopt Resolution No. 2024-005 approving the Affordable Housing Agreement for the project that allows City Ventures to pay the Affordable Housing Fee.
Ellen Clark, Community Development Director, provided a brief overview of the item and answered questions.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment.
MOTION:It was m/s by Nibert/Brown to approve the item as recommended.
Motion passed by the following vote:
Ayes: Councilmembers Balch, Nibert, Mayor Brown
Noes: Councilmembers Arkin, Testa
Absent: None
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Councilmembers reported on regional and local agency meetings attended.
ADJOURNMENT
Mayor Brown adjourned the meeting at 11:04 p.m.
______________________
Jocelyn Kwong, City Clerk
Item #2
CITY COUNCIL AGENDA REPORT
March 19, 2024
Community Development
TITLE: ACTIONS OF THE ZONING ADMINISTRATOR AND PLANNING
COMMISSION
P24-0088, Michael Echavia/Cottage Technologies
Application for Administrative Design Review to construct an approximately 12-foot-tall detached open pergola in the rear yard of the existing residence located at 7788 Bernal Avenue.
Approved. (13 days)
P24-0034, Jody Knight/Rogers Electric
Application for Design Review approval to replace 31 existing light fixtures, remove a pole and fixture, replace a pole and fixture, add a new pole and two new fixtures located at an existing financial institution at 6005 Stoneridge Drive.
Approved. (25 days)
Planning Commission, February 28, 2024
Commissioners Present: Anurag Jain, Vivek Mohan, Ken Morgan, Stephanie Wedge, and Chair Matt Gaidos
Commissioners Absent: Brandon Pace
P23-0117, Bruce Myers, Catalyst Development Partners LLC, Tract 8672, 3200 Hopyard
Applications for Design Review (P23-0117) and Vesting Tentative Tract Map 8672 approval pursuant to SB 330 to: 1) demolish an existing church and daycare facility; 2) construct a housing development consisting of 57 attached condominium units including 48 three-story townhomes ranging in size from approximately 1,691 to 2,738 square feet and nine apartment units; and related site improvements; and 3) Vesting Tentative Map.
Action Recommended:
Approve the Design Review application, filed as P23-0177, based on the required findings and subject to the revised draft conditions of approval in Exhibit A.
Approve the Vesting Tentative Tract Map 8672, based on the required findings and subject to the revised draft conditions of approval in Exhibit A.
Find the CEQA Guidelines Section 15183 Consistency Checklist (Exhibit C) for the project is adequate to serve as the environmental documentation for the project and satisfies all the requirements of CEQA.
Action Taken:
Continue the item to March 13 Planning Commission regular meeting, with request for more information regarding traffic analysis, possible project access from Hopyard Road and the possibility of adding more parking spaces within the proposed project.
Vote: 4-1, Gaidos opposed
Prepared by: Submitted by: Approved by:
Melinda Denis
Zoning Administrator
Ellen Clark
Director of Community
Development
Gerry Beaudin
City Manager
MEMORANDUM
D
ate: February 28, 2024
T
o: Mayor and City Council
Fr
om: Gerry Beaudin, City Manager
Ellen Clark, Director of Community Development
Re: March 5, 2024 – Continued City Council Agenda Item: Livermore Sphere of Influence Amendment and Annexation Request
On February 20, 2024, a City Council member requested a continuance of Agenda Item #7, to receive information and approve a recommendation to amend Pleasanton’s Sphere of Influence (SOI) to move a parcel into Livermore’s SOI, and for Livermore to annex that and another parcel. This memo provides additional information to City Council with respect to the proposed amendments and staff’s recommendation, ahead of the March 5 meeting for the continued item.
Summary of Livermore’s Proposal
Livermore is proposing to:
1) Request the Local Agency Formation Commission (LAFCO) amend the Pleasanton and Livermore SOIs to include a property just south of Jack London Blvd, known as SMP-39, within Livermore’s SOI.
2) Request LAFCO approve the annexation of SMP-39, and another property, known as SMP 40, which is located between Stanley Boulevard to the south, and the Livermore City Limit to the north and east.
The SOI amendment and annexation would facilitate the development of SMP-39 and 40 with new light industrial uses that would be within the City of Livermore once annexed. Livermore has requested an indication of the City of Pleasanton’s support for the amendment and annexation. Although Pleasanton’s agreement or support is not required for LAFCO to take the requested actions, taking a more formal stance supports any position taken by Mayor Brown as an appointed member of the LAFCo Board, and is informative to LAFCO’s consideration of Livermore’s application.
Location and Boundaries
SMP-39 is currently within Pleasanton’s SOI, but outside of its Urban Growth Boundary and Planning Area. It is outside of Livermore’s SOI, but within Livermore’s UGB and Planning Area SMP-40 is outside of Pleasanton’s SOI, UGB and Planning Area. It is inside Livermore’s SOI, UGB and Planning Area
Item #3
Since the various boundaries affecting the subject properties is important to the Council’s considerations, a larger scale version of Figure 2 from the February 20 agenda report is included as Attachment 1 to this memo, to show the various boundaries more clearly. Note that Livermore’s SOI boundary is coterminous with Pleasanton’s SOI, with Livermore’s SOI encompassing the area to the north and east of the boundary; and Pleasanton’s SOI the area to the south and west.
Summary of Analysis and Recommendation
As outlined in the February 20 Agenda Report, staff is supportive of Livermore’s request, for the following reasons:
• SMP-39 is outside of Pleasanton’s voter-approved Urban Growth Boundary, but within Livermore’s UGB. The UGB generally reflects the area desired or anticipated to represent the outer limit of urbanized development of the city, as endorsed by the voters. SMP-40 is also within Livermore’s UGB, as well as its SOI.
• SMP-39 and 40 are both contiguous to the current Livermore City limit, whereas neither are contiguous to the Pleasanton City limit. Even if the 20-acre Steelwave property (which lies within Pleasanton’s SOI and UGB); and SMP-38 were annexed, SMP-39 would still not be contiguous to the new Pleasanton City limit because several other properties separate them.
• SMP-39 and 40 would not be able to be readily served by utilities from Pleasanton, which currently terminate north of Arroyo Mocho and west of El Charro Road. Conversely, due to the adjacency of incorporated Livermore, utilities can be extended relatively easily from Livermore to both properties from the north or east.
For the reasons noted above, it is unlikely that SMP-39 or 40 would ever be developed in Pleasanton; thus, unlikely that Pleasanton would ever have benefitted from any new tax revenue associated with these parcels. Based on consideration of all existing and probably future boundaries, in staff’s view it is logical and appropriate for the properties to be annexed and developed in Livermore.
Note: Livermore’s Sphere of Influence boundary is coterminous with Pleasanton’s SOI Boundary (shown as the orange dashed line) with respect to the three SMP parcels. Land within Livermore’s SOI is located to the north and/or east of the boundary, whereas land within Pleasanton’s SOI is located to the south and/or west of the boundary.
Item #3
CITY COUNCIL AGENDA REPORT
March 19, 2024
Community Development
TITLE: CONTINUED FROM FEBRUARY 20, 2024 - RECEIVE INFORMATION AND
APPROVE RECOMMENDATION THAT A PARCEL ON WEST JACK LONDON
BOULEVARD IN UNINCORPORATED ALAMEDA COUNTY BE MOVED INTO
THE CITY OF LIVERMORE SPHERE OF INFLUENCE, AND THAT PARCEL AND
ANOTHER PARCEL ON EAST STANLEY BOULEVARD BOTH BE ANNEXED BY
THE CITY OF LIVERMORE
SUMMARY
Three sites, known as SMP-38, SMP-39 and SMP-40, are vacant former quarry sites located in unincorporated Alameda County, located south of West Jack London Boulevard between El Charro Road and Isabel Avenue, and between the city limits of Pleasanton and Livermore.
SMP-38 and SMP-39 are located within the City of Pleasanton’s Sphere of Influence (SOI) while SMP-40 is located within Livermore’s SOI.
In September 2021, the City of Livermore received applications for the annexation and development of SMP-39 and SMP-40 with commercial/light industrial uses, and an associated request to amend the respective SOIs for SMP-38 and SMP-39 such that all three sites would be within Livermore’s SOI, to allow for their annexation into Livermore. (Since initial receipt of the application, at Pleasanton’s request, the application has been amended to no longer include a SOI adjustment for SMP-38, which lies closest to Pleasanton.)
Livermore will be holding public hearings with its Planning Commission and City Council in February and March 2024 to consider approval of the proposed development. Livermore’s approvals would allow the SOI adjustment and annexation requests for SMP-39 and SMP-40 to be forwarded to the Alameda County Local Area Formation Commission (LAFCO), the body charged with approval of interjurisdictional boundary changes. Livermore has requested the Pleasanton City Council consider a positive recommendation to LAFCO for support of the SOI amendment and annexation of SMP-39 and SMP-40 to Livermore.
Livermore staff has been in close communication with Pleasanton staff throughout the application process, and has provided City staff several opportunities to review and provide comments on the proposed development and its associated CEQA document. Pleasanton staff has found no significant issues with the proposal that would negatively affect Pleasanton.
Based on SMP-39 and SMP-40’s adjacency to existing Livermore development, proposed industrial use and traffic improvements that address Pleasanton circulation concerns, staff is recommending the City Council support Livermore’s proposed SOI amendments and annexation request.
RECOMMENDATION
Receive information and consider the recommendation that the vacant parcel known as SMP- 39 in unincorporated Alameda County be removed into the SOI of Livermore and that SMP-39,
along with the parcel known as SMP-40, located further east, both be annexed by the City of Livermore.
BACKGROUND
Much of the unincorporated area between Pleasanton and Livermore comprises current and former aggregate mining sites, identified by Surface Mining Permit (SMP) numbers. SMP- 38,SMP-39 and SMP-40 are three such former surface mining sites, vacant and under private ownership, located south of West Jack London Boulevard (See Figure 1).
Figure 1: Project Site Locations and Surrounding
Inset Area from Figure 1, Above
At various times in recent years, the owners of SMP-38, SMP-39 and SMP-40 have approached both the City of Pleasanton and the City of Livermore seeking to develop the properties with industrial uses. While Pleasanton engaged in initial discussions, the direction to the property owner was to defer the planning and land use for these sites to the East Pleasanton Specific Plan process, which at the time was expected to proceed within 1-2 years. Since that planning has not proceeded, Pleasanton has not established a preferred land use or other policies regarding these parcels, beyond that indicated via their relationship to various planning boundaries (see discussion below).
More recently, in June 2020, City of Livermore staff approached the City of Pleasanton, expressing interest in annexing and considering approval of future industrial development proposed by the property owner on the subject parcels. The initial proposal included annexation into the City of Livermore and, in various phases over time, development of the three sites with light industrial uses. As described below, a proposal for annexation to Livermore would necessitate adjustment of Pleasanton’s Sphere of Influence (SOI), which includes SMP-38 and SMP-39.
A formal application was submitted to Livermore in September 2021 for the annexation of SMP-39 and SMP-40. The development of SMP-39 includes a total of up to six light industrial buildings, consisting of up to approximately 755,500 square feet (sf) of new building space,
and associated internal roadways, parking, landscaping, utilities, and other improvements.
The development for SMP-40 includes the development of two industrial buildings containing up to approximately 759,275 sf of new building space with related internal roadways, parking, landscaping, utilities, and other improvements. The proposed project would include frontage improvements along SMP-39 and right-of-way dedication for the ultimate buildout of West Jack London Boulevard.
No development plan was proposed for SMP-38, but the long-term intention indicated by Livermore was to also annex and develop this property within Livermore; annexation would also necessitate an SOI amendment. During project review, and based on feedback from Pleasanton staff, SMP-38 is no longer part of the application or proposal to amend the SOI.
However, to the extent it has a relationship to the other properties and a bearing on the Council’s decision, it is discussed below.
With Livermore staff and CEQA review now complete, the project is scheduled to come to public hearings with Livermore’s Planning Commission and City Council in February and March, respectively. Then thereafter to Alameda County LAFCO for a public hearing.
Political Boundaries
Several established boundaries are relevant to the disposition of the parcels/properties in question, including the Sphere of Influence, Planning Area, Urban Growth Boundary, and City Limits. Figure 2 shows the location of the three parcels, relative to these boundaries for Livermore and Pleasanton, respectively. Table 1 summarizes each of these boundaries for both Pleasanton and Livermore.
• Sphere of Influence: Both Livermore and Pleasanton have designated Spheres of Influence (SOIs). California Government Code §56076 defines a sphere of influence as a plan for the probable physical boundaries and service area of a local agency, as determined by LAFCO. LAFCO most recently adopted Pleasanton’s SOI, and that of all jurisdictions within Alameda County, in January 2018. Per these adopted boundaries, SMP 38 and SMP 39 are located inside Pleasanton’s SOI and outside Livermore’s SOI.
SMP 40 is within the SOI of Livermore.
• Planning Area: In accordance with California Government Code §65300, the planning area encompasses an area within which the city designates the future use of land “bearing a relation to the city’s planning.” In this case, all three parcels are outside Pleasanton’s Planning Area, but inside Livermore’s Planning Area.
• City Limits: The City limits reflect the lands currently a part of the incorporated City of Pleasanton (or Livermore). As noted, all of the parcels are outside both the City Limits of Pleasanton and Livermore.
• Urban Growth Boundary (UGB): The Pleasanton General Plan indicates the urban growth boundary is a line distinguishing land generally suitable for urban development from land generally suitable for long-term open-space protection. The intent of the UGB is to permanently define the line beyond which urban development may not occur. The City's 1996 General Plan established a UGB and Pleasanton voters ratified the UGB with approval of Measure FF, also in 1996. All three parcels are outside Pleasanton’s
UGB and inside Livermore’s UGB.
Figure 2: City Boundaries, Planning Areas and UGBs
Table 1: Summary of Planning and Jurisdictional Boundaries
Each county has a LAFCO. Alameda County LAFCO describes itself as: “LAFCO is a state-
mandated local agency that oversees boundary changes to cities and special districts, the formation of new agencies including incorporation of new cities, and the consolidation of existing agencies.” As such, Alameda County LAFCO is the body responsible for approving boundary changes and annexations between jurisdictions in the county. It is governed by a Board of Commissioners that currently includes representatives from the City Councils of Pleasanton, Livermore, and Dublin, the Alameda County Board of Supervisors, several County Special Districts, and two at-large members. Mayor Brown currently serves on the LAFCO Commission as commission chair.
SMP-38 and SMP-39 are located within Pleasanton’s SOI, indicating the intent for these two parcels to be annexed to Pleasanton when developed. Accordingly, for Livermore to annex these parcels, modification of the two cities’ SOIs is required. Both modification of the SOI and annexation are actions requiring LAFCO approval. Although LAFCO is solely responsible for approving SOI amendments (i.e., City approval is not a pre-requisite for approval of an SOI amendment), its governing regulations strongly encourage collaboration and consensus among LAFCO, and affected cities, the County, property owners and others in establishing SOIs.
SMP-40 is within Livermore’s SOI; hence, its annexation to Livermore would not require Pleasanton agreement, although the City’s comments or concerns would be taken into account by the LAFCO Board when making a decision regarding annexation.
All three properties are located outside Pleasanton’s Planning Area. The parcels are not specifically discussed in the Pleasanton General Plan. Nevertheless, the General Plan does acknowledge that the quarry land between the city limits of Pleasanton and Livermore provides a valuable separator between the two cities.
Table 2 summarizes the Pleasanton, Livermore, and Alameda County General Plan land use designations for the three parcels.
Table 2: General Plan Land Use Designations
DISCUSSION
Livermore’s staff has been in regular communication with Pleasanton staff during the course of processing the application and has invited comments and feedback from City staff during that process. City staff has reviewed the application materials in detail, as well as the Draft EIR that was prepared and circulated between August 30, 2023, and October 13, 2023. In staff’s
review, no adverse environmental effects or traffic impacts would result from development of the parcels. The projects, when developed, would include a number of mitigations including the widening and improvement of Jack London Boulevard to accommodate project and other traffic. Additionally, Livermore's City Council will review and certify the prepared EIR and use it as the basis for subsequent LAFCO approvals.
On review of Livermore’s proposal, staff believes the development of SMP-39 and SMP-40 within the City of Livermore has merit. Both properties are contiguous to Livermore City Limits, whereas several intervening (unincorporated) parcels separate them from the Pleasanton City Limit. As outlined above, while SMP-39 is included in Pleasanton’s SOI, it is outside Pleasanton’s adopted Urban Growth Boundary and Planning Area; whereas it is within the equivalent boundaries for Livermore.
The two parcels would most readily be served by utilities within the City of Livermore, rather than from Pleasanton. The availability of utilities in that easterly area from Pleasanton is unknown at this time, and will likely be dependent on the development outcomes for intervening parcels that lie between the subject properties and Pleasanton. The City is currently processing an application for annexation and development of a 20.4-acre parcel immediately to the east of the Pleasanton City Limits, within the UGB, owned by USL/Steelwave. While, if approved, this annexation would reduce the size of the future annexation area needed to connect SMP-39 to Pleasanton, such annexation would involve the intervening SMP-38 as well as a series of small parcels, with multiple landowners, the majority of whom would have to agree to annexation. The proposed SOI change would retain the parcel closest to Pleasanton (SMP-38) within the current SOI, giving the City discretion to determine the most appropriate disposition of this site in the future.
The largest factor weighing against support for the project is the hypothetical loss of property tax and sales tax that could come to Pleasanton if the properties were inside the City limit.
However, given that these parcels lie outside the UGB (potentially requiring voter approval to modify or expand the UGB, by necessity they require annexation. Given these obstacles, and factors outlined above, the likelihood of the parcels developing in Pleasanton in the foreseeable future is very low. The City has not relied on projected revenue from development of these sites in any long-range financial forecasts.
If the City Council agrees with staff’s analysis that it is logical for SMP-39 to be moved into Livermore’s SOI, and that both SMP 39 and SMP-40 be annexed to Livermore for the proposed industrial development, then the City Manager will provide such a letter to Livermore and LAFCO.
If the SOI amendment is approved by Alameda LAFCO, the next time the City Council amends the General Plan for another project, staff will also include a consistency amendment to Page 1-10 and Figure 1-1 which describes/illustrates the SOI, to reflect the SOI changes. Combining General Plan amendments is necessary because state law limits the City to only four amendments each year of any element of the General Plan. (See Cal. Government Code 65358(b)).
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The City of Livermore, as lead agency prepared and circulated a Draft Environmental Impact Report, on which Pleasanton staff had the opportunity to review and provide
comments. The Livermore CIty Council will consider certification of the Final EIR as part of its approvals of the proposed development and annexation. The EIR will also be used by LAFCO in its consideration of the SOI amendment and annexation requests. No further environmental review is required by the City of Pleasanton to support the requested recommendation by the Pleasanton City Council.
EQUITY AND SUSTAINABILITY
Not applicable; this is a routine item of City business.
OUTREACH
Not applicable; this is a routine item of City business.
STRATEGIC PLAN ALIGNMENT
Not applicable; this is a routine item of City business.
FISCAL IMPACT
Moving SMP-39 into the SOI of Livermore would allow Livermore to annex the site, and in so doing, benefit from a share of increased property tax, sales tax, etc., generated from future development of the site. To the extent Pleasanton may have similarly desired to annex the site, the decision would forego any additional incremental revenues for Pleasanton that may be generated by these parcels. However, Pleasanton would also be required to provide City utilities and public services to these sites, which would offset such revenues. Further, when an unincorporated site is annexed to a city, a negotiation occurs between the county and the annexing city, to determine how taxes will be shared between the two agencies.
Since these agreements have not been developed, nor has a fiscal impact evaluation been prepared, it is not possible to place a precise figure on the relative costs and benefits of annexation of SMP-39 to Livermore versus Pleasanton. It should be noted that, while an important consideration, the financial implications are just one consideration among many whether the City should support the proposal, including the location of the parcel, and the likelihood and feasibility of annexation by Pleasanton in the foreseeable future, as outlined elsewhere in this report.
Prepared by: Submitted by: Approved by:
Jenny Soo, Associate
Planner
Ellen Clark, Director of Community
Development
Gerry Beaudin, City
Manager
Attachments:
None
Item #4
CITY COUNCIL AGENDA REPORT
March 19, 2024
Finance
TITLE: ACCEPT THE MONTHLY DISBURSEMENTS AND INVESTMENT REPORT FOR JANUARY 2024
SUMMARY
Attached is the City's monthly disbursements and investment report for the month of January 2024.
RECOMMENDATION
Accept claim disbursements in the amount of $12,858,581 and the investment report for the month of January 2024.
BACKGROUND
The City's Investment Policy requires the Director of Finance to submit a monthly transaction report to the City Council within 60 days of the end of the reporting period in accordance with California Government Code Section 53607.
The Investment Policy also requires the Director of Finance to submit a quarterly report to the City Council on the status of the City's investment portfolio no later than 45 days after the end of each month. This report shall include the types of investments, the amount of money invested with various institutions, purchase and maturity dates, and yield on investments. The Director of Finance certifies that the investment portfolio is in compliance with the investment policy and that it will meet cash flow needs for the next six months.
The staff report also includes check and electronic payment information for January 2024.
DISCUSSION
Monthly disbursements and investment report provides transparency of the City’s financial transactions and payments for review by the City Council.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine administrative matter of City business.
OUTREACH
No outreach was conducted, as this item is a routine administrative matter of City business.
STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is a routine administrative matter of City business.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Prepared by: Submitted by: Approved by:
Thinh Lucero, Supervising
Senior Accountant
Susan Hsieh, Director of Finance
Gerry Beaudin, City
Manager
Attachments:
1. Disbursements and Investment Report
JANUARY 2024 DISBURSEMENTS
CHECK REGISTER*
DATE CHECK NUMBER AMOUNT
1/4/2024 59258-59339 567,620$
1/12/2024 59344-59473 1,423,059
1/16/2024 59487-59488 17,986
1/18/2024 59489-59623 993,264
1/19/2024 59627 206,383
1/25/2024 59628-59748 1,904,843
1/26/2024 59759 195,343
5,308,498$
ACH PAYMENTS
DATE CHECK NUMBER AMOUNT
1/4/2024 59340-59343 1,959,764$
1/12/2024 59474-59486 579,924
1/18/2024 59624-59626 40,986
1/25/2024 59749-59758 422,973
Payroll & Tax related ACH Payments 1,231,066
4,234,712$
WIRE TRANSFERS AMOUNT
HUD 108 wire transfer 8,255 $
Investment of Funds -
Wire Transfers Net of Investments 8,255 $
PAYROLL TRANSFERS
DATE AMOUNT
1/11/2024 1,715,146 $
1/25/2024 1,591,970
3,307,117$
TOTAL DISBURSEMENTS 12,858,581$
* Detailed registers available upon request.
$233,245,561
1.49%
580
*Based on Market value
Average Days to Maturity
Portfolio Snapshot
January 31, 2024
Portfolio Characteristics
Total Market Value
Effective Rate of Return
23.9%0.2%4.1%67.8%4.0%Assigned Credit Ratings of InvestmentsLAIFFDICAAAAAA - 20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,0000-1 1-2 2-327.8%29.3%42.9%Maturity Distribution
0.2%
23.9%
11.1%
1.2%
63.2%
0.4%Sector Allocation*
Certificates of Deposit - Bank
LAIF
Medium Term Notes
Federal Agency Issues - Coupon
Federal Agency Issues - Callable
Supranationals
CITY OF PLEASANTON
Portfolio Management
January 31, 2024
City of Pleasanton
Portfolio Summary
% of
Portfolio
Book
ValueInvestments
Market
Value
Par
Value
Days to
MaturityTerm
YTM
360 Equiv.
YTM
365 Equiv.
Certificates of Deposit - Bank 491,206.57 5600.20 2.11075491,206.57491,206.57 2.139 LAIF 56,000,000.00 122.73 3.957155,638,415.3456,000,000.00 4.012 Medium Term Notes 27,513,515.08 1,80111.17 1.57350225,884,735.3026,970,000.00 1.594 Federal Agency Issues - Coupon 2,995,657.09 1,8251.22 1.2621,0542,774,970.003,000,000.00 1.280 Federal Agency Issues - Callable 158,420,440.80 1,82264.29 0.903789147,538,904.20158,630,000.00 0.916 Supranationals 980,200.00 1,7040.40 0.922756917,330.001,000,000.00 0.935 246,401,019.54 100.00%
Investments
233,245,561.41246,091,206.57 1,403 580 1.679 1.702
Current Year
January 31
294,540.08
Fiscal Year To Date
2,013,136.67
Average Daily Balance
Effective Rate of Return
247,834,511.04 228,715,413.54
1.49%1.40%
Total Earnings Month Ending
I hereby certify that, to the best of my knowledge, this report includes all investments in the cash management program, is in accordance with the City's current investment policy dated June 20, 2023 and will meet the City's cash flow needs for the next six months. Market value amounts are from Bank of New York Mellon (safekeeping bank) month-end statements. Book value amounts include premiums or discounts and are adjusted at year end on the general ledger. __________________________________________________ ____________________
SUSAN HSIEH, DIRECTOR OF FINANCE
Portfolio PLST
CC
Reporting period 01/01/2024-01/31/2024
Run Date: 02/27/2024 - 16:08 PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
3/1/2024
YTM
365
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Certificates of Deposit - Bank
4.000Fremont Bank1093 230,000.00 230,000.00 04/21/20244.00004/21/2023 230,000.00 3.945SYS 1093 80
0.500United Business Bank1091 261,206.57 261,206.57 04/11/20240.50004/11/2022 261,206.57 0.493UBB1091 70 491,206.57 2.110491,206.57491,206.57491,206.57Subtotal and Average 2.139 75 LAIF
4.012LOCAL AGENCY INVESTMENT FUND5 56,000,000.00 56,000,000.00 4.01255,638,415.34 3.957SYS5 1 56,000,000.00 3.95755,638,415.3456,000,000.0056,677,419.35Subtotal and Average 4.012 1 Medium Term Notes
1.8233M Company6053 2,000,000.00 2,016,869.48 02/14/20252.00002/14/2020 1,934,480.00 1.79888579YBH3 379
2.753Apple Inc.6045 2,000,000.00 2,009,000.00 05/11/20242.85005/03/2019 1,985,480.00 2.716037833CU2 100
1.800Apple Inc.6048 1,040,000.00 1,040,000.00 09/11/20241.80001/07/2020 1,019,543.20 1.775037833DM9 223
1.965Apple Inc.6049 1,000,000.00 1,037,212.20 01/13/20252.75001/13/2020 980,490.00 1.938037833DF4 347
0.732Apple Inc.6065 2,000,000.00 1,996,860.00 02/08/20260.70002/08/2021 1,857,520.00 0.722037833EB2 738
0.981Apple Inc.6066 3,000,000.00 3,331,380.00 02/23/20263.25002/23/2021 2,930,010.00 0.967037833BY5 753
1.100JPMorgan Chase Bank NA6068 3,000,000.00 3,000,000.00 06/22/20261.10006/22/2021 2,699,760.00 1.08546632FSCO 872
2.808PACCAR FINANCIAL CORP6062 1,330,000.00 1,294,196.40 08/15/20242.15003/31/2020 1,308,414.10 2.77069371RQ25 196
2.000Toyota Motor Credit Corp6046 1,600,000.00 1,599,984.00 10/07/20242.00010/24/2019 1,567,008.00 1.97389236TGL3 249
1.090Toyota Motor Credit Corp6067 3,000,000.00 2,959,140.00 01/09/20260.80003/09/2021 2,790,090.00 1.07589236THW8 708
1.821Truist Bank6058 2,000,000.00 1,969,486.00 03/10/20251.50003/13/2020 1,919,780.00 1.79689788JAA7 403
1.690EXXON MOBIL CORPORATION6056 3,000,000.00 3,145,587.00 03/06/20252.70903/11/2020 2,931,180.00 1.66730231GAF9 399
1.777EXXON MOBIL CORPORATION6064 2,000,000.00 2,113,800.00 03/19/20252.99204/20/2020 1,960,980.00 1.75330231GBH4 412 27,513,515.08 1.57325,884,735.3026,970,000.0028,269,587.23Subtotal and Average 1.594 502 Federal Agency Issues - Coupon
1.280FEDERAL HOME LOAN BANK3576 3,000,000.00 2,995,657.09 12/21/20261.25012/22/2021 2,774,970.00 1.2623130AQF65 1,054 2,995,657.09 1.2622,774,970.003,000,000.002,995,657.09Subtotal and Average 1.280 1,054 Federal Agency Issues - Callable
0.715FEDERAL FARM CREDIT BANK4537 3,000,000.00 2,997,750.00 06/30/20250.70007/06/2020 2,837,580.00 0.7063133ELQ49 515
0.550FEDERAL FARM CREDIT BANK4548 3,340,000.00 3,336,660.00 09/29/20250.53010/05/2020 3,130,982.80 0.5433133EMBJ0 606
1.050FEDERAL FARM CREDIT BANK4575 3,000,000.00 3,000,000.00 03/25/20261.05003/25/2021 2,798,070.00 1.0363133EMUK6 783
0.921FEDERAL FARM CREDIT BANK4595 3,000,000.00 2,997,000.00 06/15/20260.90006/24/2021 2,770,350.00 0.9083133EMH21 865
0.620FEDERAL HOME LOAN BANK4544 3,000,000.00 2,997,000.00 08/27/20250.60008/27/2020 2,819,100.00 0.6123130AJZ36 573
0.595FEDERAL HOME LOAN BANK4553 3,000,000.00 2,996,250.00 11/25/20250.57011/25/2020 2,793,540.00 0.5873130AKGD2 663
0.625FEDERAL HOME LOAN BANK4555 3,000,000.00 3,000,000.00 01/22/20260.62501/22/2021 2,791,650.00 0.6163130AKQ74 721
0.650FEDERAL HOME LOAN BANK4557 3,000,000.00 3,000,000.00 01/28/20260.65001/28/2021 2,790,600.00 0.6413130AKRN8 727
0.110FEDERAL HOME LOAN BANK4558 3,000,000.00 3,000,000.00 02/12/20260.60002/12/2021 2,784,450.00 0.1093130AKXQ4 742 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM2) 7.3.11
Report Ver. 7.3.11
YTM
365
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Federal Agency Issues - Callable
0.650FEDERAL HOME LOAN BANK4559 3,000,000.00 3,000,000.00 02/26/20260.65002/26/2021 2,782,710.00 0.6413130AKZ25 756
0.625FEDERAL HOME LOAN BANK4560 3,000,000.00 3,000,000.00 02/17/20260.62502/17/2021 2,784,930.00 0.6163130AL3S1 747
0.650FEDERAL HOME LOAN BANK4561 3,000,000.00 3,000,000.00 02/24/20260.65002/24/2021 2,781,150.00 0.6413130AL5X8 754
0.616FEDERAL HOME LOAN BANK4562 3,125,000.00 3,122,500.00 02/24/20260.60002/24/2021 2,896,187.50 0.6083130AKXJ0 754
0.750FEDERAL HOME LOAN BANK4563 3,000,000.00 3,000,000.00 02/24/20260.75002/24/2021 2,779,650.00 0.7403130ALCV4 754
0.800FEDERAL HOME LOAN BANK4565 3,000,000.00 3,000,000.00 03/16/20260.80003/16/2021 2,785,440.00 0.7893130ALDN1 774
0.875FEDERAL HOME LOAN BANK4569 3,000,000.00 3,000,000.00 03/23/20260.87503/23/2021 2,788,230.00 0.8633130ALGC2 781
1.000FEDERAL HOME LOAN BANK4571 3,000,000.00 3,000,000.00 03/30/20261.00003/30/2021 2,793,720.00 0.9863130ALMM3 788
0.922FEDERAL HOME LOAN BANK4572 3,000,000.00 2,989,560.00 02/26/20260.85003/15/2021 2,794,410.00 0.9093130ALGR9 756
0.947FEDERAL HOME LOAN BANK4574 3,000,000.00 2,985,960.00 02/26/20260.85003/18/2021 2,794,410.00 0.9343130ALGR9 756
0.959FEDERAL HOME LOAN BANK4576 3,000,000.00 2,987,700.00 03/23/20260.87503/23/2021 2,788,230.00 0.9463130ALGC2 781
0.971FEDERAL HOME LOAN BANK4577 3,000,000.00 2,982,510.00 02/26/20260.85003/22/2021 2,794,410.00 0.9583130ALGR9 756
0.993FEDERAL HOME LOAN BANK4578 3,000,000.00 2,998,050.00 03/30/20260.98003/30/2021 2,792,520.00 0.9803130ALNT7 788
1.000FEDERAL HOME LOAN BANK4579 3,000,000.00 2,978,517.00 02/26/20260.85003/31/2021 2,794,410.00 0.9863130ALGR9 756
1.051FEDERAL HOME LOAN BANK4580 3,000,000.00 2,995,500.00 04/15/20261.02004/15/2021 2,793,630.00 1.0363130ALUC6 804
1.026FEDERAL HOME LOAN BANK4581 3,000,000.00 2,996,250.00 03/30/20261.00004/05/2021 2,793,720.00 1.0123130ALMM3 788
1.020FEDERAL HOME LOAN BANK4585 2,795,000.00 2,795,000.00 05/19/20261.02005/20/2021 2,594,095.40 1.0063130AMCL4 838
1.010FEDERAL HOME LOAN BANK4587 3,000,000.00 2,998,500.00 05/26/20261.00005/26/2021 2,781,150.00 0.9963130AMH62 845
0.987FEDERAL HOME LOAN BANK4588 3,000,000.00 2,998,950.00 05/26/20260.98005/26/2021 2,779,860.00 0.9743130AMGW6 845
0.901FEDERAL HOME LOAN BANK4590 2,750,000.00 2,746,562.50 05/26/20260.87506/02/2021 2,541,907.50 0.8883130AMHB1 845
1.000FEDERAL HOME LOAN BANK4591 1,500,000.00 1,500,000.00 05/26/20261.00006/02/2021 1,390,575.00 0.9863130AMH62 845
1.030FEDERAL HOME LOAN BANK4592 3,000,000.00 3,000,000.00 06/30/20261.03006/30/2021 2,775,300.00 1.0163130AMSL7 880
1.070FEDERAL HOME LOAN BANK4594 3,000,000.00 3,000,000.00 06/30/20261.07006/30/2021 2,780,580.00 1.0553130AMYA4 880
1.000FEDERAL HOME LOAN BANK4596 1,500,000.00 1,500,000.00 06/30/20261.00006/30/2021 1,386,630.00 0.9863130AN2Q2 880
1.025FEDERAL HOME LOAN BANK4597 3,000,000.00 2,999,250.00 07/14/20261.02007/14/2021 2,770,980.00 1.0113130AMWK4 894
1.033FEDERAL HOME LOAN BANK4598 3,000,000.00 2,983,500.00 09/30/20260.92009/30/2021 2,744,760.00 1.0193130AP2P9 972
1.085FEDERAL HOME LOAN BANK4599 3,000,000.00 2,997,750.00 10/14/20261.07010/14/2021 2,753,100.00 1.0713130APC94 986
1.421FEDERAL HOME LOAN BANK4600 530,000.00 526,947.20 11/24/20261.30012/09/2021 487,626.50 1.4013130APU78 1,027
1.421FEDERAL HOME LOAN BANK4601 1,840,000.00 1,829,401.60 11/24/20261.30012/09/2021 1,692,892.00 1.4013130APUR4 1,027
1.459FEDERAL HOME LOAN BANK4602 3,000,000.00 2,988,000.00 12/01/20261.37512/09/2021 2,765,130.00 1.4393130APVC6 1,034
1.370FEDERAL HOME LOAN BANK4603 3,000,000.00 3,000,000.00 12/30/20261.37012/30/2021 2,758,590.00 1.3513130AQEC3 1,063
1.385FEDERAL HOME LOAN BANK4604 3,000,000.00 2,998,500.00 12/30/20261.37512/30/2021 2,759,010.00 1.3663130AQEF6 1,063
1.425FEDERAL HOME LOAN BANK4605 3,000,000.00 2,999,250.00 12/29/20261.42001/03/2022 2,762,760.00 1.4063130AQG80 1,062
1.541FEDERAL HOME LOAN BANK4606 3,000,000.00 2,982,750.00 12/29/20261.42001/10/2022 2,762,760.00 1.5193130AQG80 1,062
1.926FEDERAL HOME LOAN BANK4607 3,000,000.00 2,975,010.00 01/28/20271.75002/08/2022 2,790,840.00 1.9003130AQLD3 1,092
2.112FEDERAL HOME LOAN BANK4608 3,000,000.00 2,995,500.00 02/25/20272.08003/08/2022 2,818,260.00 2.0833130AQW66 1,120
0.707FREDDIE MAC4535 3,000,000.00 2,998,950.00 06/23/20250.70006/23/2020 2,844,870.00 0.6973134GVZ68 508
0.657FREDDIE MAC4545 3,000,000.00 2,998,950.00 09/09/20250.65009/09/2020 2,817,330.00 0.6483134GWA55 586 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM2) 7.3.11
YTM
365
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF PLEASANTON
Days to
Maturity
YTM
360CUSIP Investment #
Purchase
Date
Federal Agency Issues - Callable
0.550FREDDIE MAC4547 3,000,000.00 3,000,000.00 09/30/20250.55009/30/2020 2,805,480.00 0.5423134GWW93 607
0.566FREDDIE MAC4549 3,000,000.00 2,997,600.00 09/30/20250.55010/07/2020 2,813,040.00 0.5593134GWWT9 607
0.600FREDDIE MAC4550 3,000,000.00 3,000,000.00 10/28/20250.60010/28/2020 2,806,620.00 0.5923134GW3F1 635
0.620FREDDIE MAC4554 3,000,000.00 3,000,000.00 12/01/20250.62012/01/2020 2,793,630.00 0.6123134GXDM3 669
0.707FEDERAL NATIONAL MORTGAGE ASSN4538 3,250,000.00 3,248,862.50 07/14/20250.70007/14/2020 3,082,657.50 0.6973136G4YH0 529
0.710FEDERAL NATIONAL MORTGAGE ASSN4541 3,000,000.00 3,000,000.00 07/22/20250.71007/22/2020 2,843,280.00 0.7003136G4A45 537
0.600FEDERAL NATIONAL MORTGAGE ASSN4552 3,000,000.00 3,000,000.00 11/25/20250.60011/25/2020 2,795,070.00 0.5923135GA3W9 663
0.550FEDERAL NATIONAL MORTGAGE ASSN4556 3,000,000.00 3,000,000.00 01/28/20260.55001/28/2021 2,786,040.00 0.5423135G06R9 727 158,420,440.80 0.903147,538,904.20158,630,000.00158,420,440.80Subtotal and Average 0.916 789 Supranationals
0.935International Finance Corp7000 1,000,000.00 980,200.00 02/26/20260.50006/28/2021 917,330.00 0.92245950VPS9 756 980,200.00 0.922917,330.001,000,000.00980,200.00Subtotal and Average 0.935 756
1.679247,834,511.04 246,091,206.57 1.702 580233,245,561.41 246,401,019.54Total and Average Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM2) 7.3.11
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
January 31, 2024
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Certificates of Deposit - Bank
FREMON1093 230,000.00 230,000.00 04/21/202404/21/2023 230,000.00SYS 1093 7,208.77 0.004.0004.000 80 VCB1091 261,206.57 261,206.57 04/11/202404/11/2022 261,206.57UBB1091 2,365.17 0.000.5000.500 70 491,206.57491,206.57491,206.57491,206.57Subtotal and Average 9,573.94 0.0075 2.1392.139 LAIF
LAIF5 56,000,000.00 56,000,000.0055,638,415.34SYS5 159,400.10 -361,584.664.0124.012 1 56,000,000.0055,638,415.3456,000,000.0056,677,419.35Subtotal and Average 159,400.10 -361,584.661 4.0124.012 Medium Term Notes
3M6053 2,000,000.00 2,016,869.48 02/14/202502/14/2020 1,934,480.0088579YBH3 18,555.56 -82,389.481.8222.000 379 APPL6045 2,000,000.00 2,009,000.00 05/11/202405/03/2019 1,985,480.00037833CU2 12,666.67 -23,520.002.7532.850 100 APPL6048 1,040,000.00 1,040,000.00 09/11/202401/07/2020 1,019,543.20037833DM9 7,280.00 -20,456.801.7991.800 223 APPL6049 1,000,000.00 1,037,212.20 01/13/202501/13/2020 980,490.00037833DF4 1,375.00 -56,722.201.9642.750 347 APPL6065 2,000,000.00 1,996,860.00 02/08/202602/08/2021 1,857,520.00037833EB2 6,727.78 -139,340.000.7320.700 738 APPL6066 3,000,000.00 3,331,380.00 02/23/202602/23/2021 2,930,010.00037833BY5 42,791.67 -401,370.000.9803.250 753 JP6068 3,000,000.00 3,000,000.00 06/22/202606/22/2021 2,699,760.0046632FSCO 3,575.00 -300,240.001.1001.100 872 PCAR6062 1,330,000.00 1,294,196.40 08/15/202403/31/2020 1,308,414.1069371RQ25 13,185.47 14,217.702.8082.150 196 TOYOTA6046 1,600,000.00 1,599,984.00 10/07/202410/24/2019 1,567,008.0089236TGL3 10,133.33 -32,976.002.0002.000 249 TOYOTA6067 3,000,000.00 2,959,140.00 01/09/202603/09/2021 2,790,090.0089236THW8 1,466.66 -169,050.001.0900.800 708 TRU6058 2,000,000.00 1,969,486.00 03/10/202503/13/2020 1,919,780.0089788JAA7 11,750.00 -49,706.001.8211.500 403 XOM6056 3,000,000.00 3,145,587.00 03/06/202503/11/2020 2,931,180.0030231GAF9 32,733.75 -214,407.001.6892.709 399 XOM6064 2,000,000.00 2,113,800.00 03/19/202504/20/2020 1,960,980.0030231GBH4 21,941.33 -152,820.001.7772.992 412 27,513,515.0825,884,735.3026,970,000.0028,269,587.23Subtotal and Average 184,182.22 -1,628,779.78502 1.5942.041 Federal Agency Issues - Coupon
FHLB3576 3,000,000.00 2,995,657.09 12/21/202612/22/2021 2,774,970.003130AQF65 4,166.66 -220,687.091.2801.250 1054 2,995,657.092,774,970.003,000,000.002,995,657.09Subtotal and Average 4,166.66 -220,687.091054 1.2801.250 Federal Agency Issues - Callable
FFCB4537 3,000,000.00 2,997,750.00 06/30/202507/06/2020 2,837,580.003133ELQ49 1,808.33 -160,170.000.7150.700 515 FFCB4548 3,340,000.00 3,336,660.00 09/29/202510/05/2020 3,130,982.803133EMBJ0 5,999.01 -205,677.200.5500.530 606 FFCB4575 3,000,000.00 3,000,000.00 03/25/202603/25/2021 2,798,070.003133EMUK6 11,025.00 -201,930.001.0501.050 783 FFCB4595 3,000,000.00 2,997,000.00 06/15/202606/24/2021 2,770,350.003133EMH21 3,450.00 -226,650.000.9200.900 865 FHLB4544 3,000,000.00 2,997,000.00 08/27/202508/27/2020 2,819,100.003130AJZ36 7,700.00 -177,900.000.6200.600 573 FHLB4553 3,000,000.00 2,996,250.00 11/25/202511/25/2020 2,793,540.003130AKGD2 3,135.00 -202,710.000.5950.570 663 FHLB4555 3,000,000.00 3,000,000.00 01/22/202601/22/2021 2,791,650.003130AKQ74 468.75 -208,350.000.6250.625 721 FHLB4557 3,000,000.00 3,000,000.00 01/28/202601/28/2021 2,790,600.003130AKRN8 162.50 -209,400.000.6500.650 727 FHLB4558 3,000,000.00 3,000,000.00 02/12/202602/12/2021 2,784,450.003130AKXQ4 8,450.00 -215,550.000.1100.600 742 FHLB4559 3,000,000.00 3,000,000.00 02/26/202602/26/2021 2,782,710.003130AKZ25 8,395.83 -217,290.000.6500.650 756 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM8) 7.3.11
Report Ver. 7.3.11
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
January 31, 2024
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Agency Issues - Callable
FHLB4560 3,000,000.00 3,000,000.00 02/17/202602/17/2021 2,784,930.003130AL3S1 8,541.67 -215,070.000.6250.625 747 FHLB4561 3,000,000.00 3,000,000.00 02/24/202602/24/2021 2,781,150.003130AL5X8 8,504.17 -218,850.000.6500.650 754 FHLB4562 3,125,000.00 3,122,500.00 02/24/202602/24/2021 2,896,187.503130AKXJ0 8,177.08 -226,312.500.6160.600 754 FHLB4563 3,000,000.00 3,000,000.00 02/24/202602/24/2021 2,779,650.003130ALCV4 9,812.50 -220,350.000.7500.750 754 FHLB4565 3,000,000.00 3,000,000.00 03/16/202603/16/2021 2,785,440.003130ALDN1 9,000.00 -214,560.000.8000.800 774 FHLB4569 3,000,000.00 3,000,000.00 03/23/202603/23/2021 2,788,230.003130ALGC2 9,333.33 -211,770.000.8750.875 781 FHLB4571 3,000,000.00 3,000,000.00 03/30/202603/30/2021 2,793,720.003130ALMM3 10,083.33 -206,280.001.0001.000 788 FHLB4572 3,000,000.00 2,989,560.00 02/26/202603/15/2021 2,794,410.003130ALGR9 10,979.17 -195,150.000.9220.850 756 FHLB4574 3,000,000.00 2,985,960.00 02/26/202603/18/2021 2,794,410.003130ALGR9 10,979.17 -191,550.000.9470.850 756 FHLB4576 3,000,000.00 2,987,700.00 03/23/202603/23/2021 2,788,230.003130ALGC2 9,333.33 -199,470.000.9590.875 781 FHLB4577 3,000,000.00 2,982,510.00 02/26/202603/22/2021 2,794,410.003130ALGR9 10,979.17 -188,100.000.9710.850 756 FHLB4578 3,000,000.00 2,998,050.00 03/30/202603/30/2021 2,792,520.003130ALNT7 9,881.67 -205,530.000.9930.980 788 FHLB4579 3,000,000.00 2,978,517.00 02/26/202603/31/2021 2,794,410.003130ALGR9 10,979.17 -184,107.001.0000.850 756 FHLB4580 3,000,000.00 2,995,500.00 04/15/202604/15/2021 2,793,630.003130ALUC6 9,010.00 -201,870.001.0501.020 804 FHLB4581 3,000,000.00 2,996,250.00 03/30/202604/05/2021 2,793,720.003130ALMM3 10,083.33 -202,530.001.0251.000 788 FHLB4585 2,795,000.00 2,795,000.00 05/19/202605/20/2021 2,594,095.403130AMCL4 5,701.80 -200,904.601.0191.020 838 FHLB4587 3,000,000.00 2,998,500.00 05/26/202605/26/2021 2,781,150.003130AMH62 5,416.67 -217,350.001.0101.000 845 FHLB4588 3,000,000.00 2,998,950.00 05/26/202605/26/2021 2,779,860.003130AMGW6 5,308.33 -219,090.000.9870.980 845 FHLB4590 2,750,000.00 2,746,562.50 05/26/202606/02/2021 2,541,907.503130AMHB1 4,344.62 -204,655.000.9000.875 845 FHLB4591 1,500,000.00 1,500,000.00 05/26/202606/02/2021 1,390,575.003130AMH62 2,708.33 -109,425.000.9991.000 845 FHLB4592 3,000,000.00 3,000,000.00 06/30/202606/30/2021 2,775,300.003130AMSL7 2,660.83 -224,700.001.0301.030 880 FHLB4594 3,000,000.00 3,000,000.00 06/30/202606/30/2021 2,780,580.003130AMYA4 2,764.17 -219,420.001.0701.070 880 FHLB4596 1,500,000.00 1,500,000.00 06/30/202606/30/2021 1,386,630.003130AN2Q2 1,291.67 -113,370.001.0001.000 880 FHLB4597 3,000,000.00 2,999,250.00 07/14/202607/14/2021 2,770,980.003130AMWK4 1,445.00 -228,270.001.0251.020 894 FHLB4598 3,000,000.00 2,983,500.00 09/30/202609/30/2021 2,744,760.003130AP2P9 9,276.67 -238,740.001.0330.920 972 FHLB4599 3,000,000.00 2,997,750.00 10/14/202610/14/2021 2,753,100.003130APC94 9,540.83 -244,650.001.0851.070 986 FHLB4600 530,000.00 526,947.20 11/24/202612/09/2021 487,626.503130APU78 1,282.31 -39,320.701.4201.300 1027 FHLB4601 1,840,000.00 1,829,401.60 11/24/202612/09/2021 1,692,892.003130APUR4 4,451.78 -136,509.601.4201.300 1027 FHLB4602 3,000,000.00 2,988,000.00 12/01/202612/09/2021 2,765,130.003130APVC6 6,875.00 -222,870.001.4581.375 1034 FHLB4603 3,000,000.00 3,000,000.00 12/30/202612/30/2021 2,758,590.003130AQEC3 3,539.17 -241,410.001.3701.370 1063 FHLB4604 3,000,000.00 2,998,500.00 12/30/202612/30/2021 2,759,010.003130AQEF6 3,552.08 -239,490.001.3851.375 1063 FHLB4605 3,000,000.00 2,999,250.00 12/29/202601/03/2022 2,762,760.003130AQG80 3,786.67 -236,490.001.4251.420 1062 FHLB4606 3,000,000.00 2,982,750.00 12/29/202601/10/2022 2,762,760.003130AQG80 3,786.67 -219,990.001.5401.420 1062 FHLB4607 3,000,000.00 2,975,010.00 01/28/202702/08/2022 2,790,840.003130AQLD3 437.50 -184,170.001.9261.750 1092 FHLB4608 3,000,000.00 2,995,500.00 02/25/202703/08/2022 2,818,260.003130AQW66 27,040.00 -177,240.002.1112.080 1120 FHLMC4535 3,000,000.00 2,998,950.00 06/23/202506/23/2020 2,844,870.003134GVZ68 2,216.67 -154,080.000.7070.700 508 FHLMC4545 3,000,000.00 2,998,950.00 09/09/202509/09/2020 2,817,330.003134GWA55 7,691.67 -181,620.000.6570.650 586 FHLMC4547 3,000,000.00 3,000,000.00 09/30/202509/30/2020 2,805,480.003134GWW93 5,545.83 -194,520.000.5500.550 607 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM8) 7.3.11
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
January 31, 2024
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
CITY OF PLEASANTON
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Agency Issues - Callable
FHLMC4549 3,000,000.00 2,997,600.00 09/30/202510/07/2020 2,813,040.003134GWWT9 5,545.83 -184,560.000.5660.550 607 FHLMC4550 3,000,000.00 3,000,000.00 10/28/202510/28/2020 2,806,620.003134GW3F1 4,650.00 -193,380.000.6000.600 635 FHLMC4554 3,000,000.00 3,000,000.00 12/01/202512/01/2020 2,793,630.003134GXDM3 3,100.00 -206,370.000.6200.620 669 FNMA4538 3,250,000.00 3,248,862.50 07/14/202507/14/2020 3,082,657.503136G4YH0 1,074.31 -166,205.000.7070.700 529 FNMA4541 3,000,000.00 3,000,000.00 07/22/202507/22/2020 2,843,280.003136G4A45 532.50 -156,720.000.7100.710 537 FNMA4552 3,000,000.00 3,000,000.00 11/25/202511/25/2020 2,795,070.003135GA3W9 3,300.00 -204,930.000.6000.600 663 FNMA4556 3,000,000.00 3,000,000.00 01/28/202601/28/2021 2,786,040.003135G06R9 137.50 -213,960.000.5500.550 727 158,420,440.80147,538,904.20158,630,000.00158,420,440.80Subtotal and Average 335,275.92 -10,881,536.60789 0.9160.898 Supranationals
IFC7000 1,000,000.00 980,200.00 02/26/202606/28/2021 917,330.0045950VPS9 2,152.78 -62,870.000.9350.500 756 980,200.00917,330.001,000,000.00980,200.00Subtotal and Average 2,152.78 -62,870.00756 0.9350.500 246,091,206.57 233,245,561.41 246,401,019.54 1.738 580 1.702 694,751.62 -13,155,458.13247,834,511.04Total and Average Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM8) 7.3.11
Par Value
Stated
Rate
January 31, 2024
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Certificates of Deposit - Bank
FREMON1093 230,000.00 230,000.004.00004/21/2024SYS 1093 04/21/2023 230,000.004.000 VCB1091 261,206.57 261,206.570.50004/11/2024UBB1091 04/11/2022 261,206.570.500 491,206.57Certificates of Deposit - Bank Totals 491,206.570.002.139491,206.57 LAIF
LAIF5 56,000,000.00 56,000,000.004.012SYS5 56,000,000.004.012 56,000,000.00LAIF Totals 56,000,000.000.004.01256,000,000.00 Medium Term Notes
3M6053 2,000,000.00 2,016,869.482.00002/14/202588579YBH3 A02/14/2020 2,016,869.48A1.823 APPL6045 2,000,000.00 2,009,000.002.85005/11/2024037833CU2 Aaa Received05/03/2019 2,009,000.00AA2.753 APPL6048 1,040,000.00 1,040,000.001.80009/11/2024037833DM9 Aaa Received01/07/2020 1,040,000.00AA1.800 APPL6049 1,000,000.00 1,037,212.202.75001/13/2025037833DF4 Aaa01/13/2020 1,037,212.20AA1.965 APPL6065 2,000,000.00 1,996,860.000.70002/08/2026037833EB2 Aa02/08/2021 1,996,860.00AA0.732 APPL6066 3,000,000.00 3,331,380.003.25002/23/2026037833BY5 Aaa02/23/2021 3,331,380.00AA0.981 JP6068 3,000,000.00 3,000,000.001.10006/22/202646632FSCO Aa06/22/2021 3,000,000.00AA1.100 PCAR6062 1,330,000.00 1,294,196.402.15008/15/202469371RQ25 A Received03/31/2020 1,294,196.40A2.808 TOYOTA6046 1,600,000.00 1,599,984.002.00010/07/202489236TGL3 A Received10/24/2019 1,599,984.00A2.000 TOYOTA6067 3,000,000.00 2,959,140.000.80001/09/202689236THW8 A Received03/09/2021 2,959,140.00A1.090 TRU6058 2,000,000.00 1,969,486.001.50003/10/202589788JAA7 A Received03/13/2020 1,969,486.00A1.821 XOM6056 3,000,000.00 3,145,587.002.70903/06/202530231GAF9 Aa Received03/11/2020 3,145,587.00AA1.690 XOM6064 2,000,000.00 2,113,800.002.99203/19/202530231GBH4 Aa Received04/20/2020 2,113,800.00AA1.777 27,513,515.08Medium Term Notes Totals 27,513,515.080.001.59426,970,000.00 Federal Agency Issues - Coupon
FHLB3576 3,000,000.00 2,995,657.091.25012/21/20263130AQF65 Aaa12/22/2021 2,995,657.09AA1.280 2,995,657.09Federal Agency Issues - Coupon Totals 2,995,657.090.001.2803,000,000.00 Federal Agency Issues - Callable
FFCB4537 3,000,000.00 2,997,750.000.70006/30/20253133ELQ49 Aaa Received07/06/2020 2,997,750.00AA0.715 FFCB4548 3,340,000.00 3,336,660.000.53009/29/20253133EMBJ0 Aaa Received10/05/2020 3,336,660.00AA0.550 FFCB4575 3,000,000.00 3,000,000.001.05003/25/20263133EMUK6 Aaa03/25/2021 3,000,000.00AA1.050 FFCB4595 3,000,000.00 2,997,000.000.90006/15/20263133EMH21 Aaa Received06/24/2021 2,997,000.00AA0.921 FHLB4544 3,000,000.00 2,997,000.000.60008/27/20253130AJZ36 Aaa08/27/2020 2,997,000.00AA0.620 FHLB4553 3,000,000.00 2,996,250.000.57011/25/20253130AKGD2 Aaa11/25/2020 2,996,250.00AA0.595 FHLB4555 3,000,000.00 3,000,000.000.62501/22/20263130AKQ74 Aaa01/22/2021 3,000,000.00AA0.625 FHLB4557 3,000,000.00 3,000,000.000.65001/28/20263130AKRN8 Aaa01/28/2021 3,000,000.00AA0.650 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PMS) 7.3.11
Report Ver. 7.3.11
Par Value
Stated
Rate
January 31, 2024
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Issues - Callable
FHLB4558 3,000,000.00 3,000,000.000.60002/12/20263130AKXQ4 Aaa02/12/2021 3,000,000.00AA0.110 FHLB4559 3,000,000.00 3,000,000.000.65002/26/20263130AKZ25 Aaa02/26/2021 3,000,000.00AA0.650 FHLB4560 3,000,000.00 3,000,000.000.62502/17/20263130AL3S1 Aaa02/17/2021 3,000,000.00AA0.625 FHLB4561 3,000,000.00 3,000,000.000.65002/24/20263130AL5X8 Aaa02/24/2021 3,000,000.00AA0.650 FHLB4562 3,125,000.00 3,122,500.000.60002/24/20263130AKXJ0 02/24/2021 3,122,500.00AA0.616 FHLB4563 3,000,000.00 3,000,000.000.75002/24/20263130ALCV4 02/24/2021 3,000,000.00AA0.750 FHLB4565 3,000,000.00 3,000,000.000.80003/16/20263130ALDN1 Aaa03/16/2021 3,000,000.00AA0.800 FHLB4569 3,000,000.00 3,000,000.000.87503/23/20263130ALGC2 Aaa03/23/2021 3,000,000.00AA0.875 FHLB4571 3,000,000.00 3,000,000.001.00003/30/20263130ALMM3 Aaa03/30/2021 3,000,000.00AA1.000 FHLB4572 3,000,000.00 2,989,560.000.85002/26/20263130ALGR9 Aaa Received03/15/2021 2,989,560.00AA0.922 FHLB4574 3,000,000.00 2,985,960.000.85002/26/20263130ALGR9 Aaa Received03/18/2021 2,985,960.00AA0.947 FHLB4576 3,000,000.00 2,987,700.000.87503/23/20263130ALGC2 Aaa03/23/2021 2,987,700.00AA0.959 FHLB4577 3,000,000.00 2,982,510.000.85002/26/20263130ALGR9 Aaa Received03/22/2021 2,982,510.00AA0.971 FHLB4578 3,000,000.00 2,998,050.000.98003/30/20263130ALNT7 Aaa03/30/2021 2,998,050.00AA0.993 FHLB4579 3,000,000.00 2,978,517.000.85002/26/20263130ALGR9 Aaa Received03/31/2021 2,978,517.00AA1.000 FHLB4580 3,000,000.00 2,995,500.001.02004/15/20263130ALUC6 Aaa04/15/2021 2,995,500.00AA1.051 FHLB4581 3,000,000.00 2,996,250.001.00003/30/20263130ALMM3 Aaa Received04/05/2021 2,996,250.00AA1.026 FHLB4585 2,795,000.00 2,795,000.001.02005/19/20263130AMCL4 Aaa Received05/20/2021 2,795,000.00AA1.020 FHLB4587 3,000,000.00 2,998,500.001.00005/26/20263130AMH62 Aaa05/26/2021 2,998,500.00AA1.010 FHLB4588 3,000,000.00 2,998,950.000.98005/26/20263130AMGW6 Aaa05/26/2021 2,998,950.00AA0.987 FHLB4590 2,750,000.00 2,746,562.500.87505/26/20263130AMHB1 Aaa Received06/02/2021 2,746,562.50AA0.901 FHLB4591 1,500,000.00 1,500,000.001.00005/26/20263130AMH62 Aaa Received06/02/2021 1,500,000.00AA1.000 FHLB4592 3,000,000.00 3,000,000.001.03006/30/20263130AMSL7 Aaa06/30/2021 3,000,000.00AA1.030 FHLB4594 3,000,000.00 3,000,000.001.07006/30/20263130AMYA4 Aaa06/30/2021 3,000,000.00AA1.070 FHLB4596 1,500,000.00 1,500,000.001.00006/30/20263130AN2Q2 Aaa06/30/2021 1,500,000.00AA1.000 FHLB4597 3,000,000.00 2,999,250.001.02007/14/20263130AMWK4 Aaa07/14/2021 2,999,250.00AA1.025 FHLB4598 3,000,000.00 2,983,500.000.92009/30/20263130AP2P9 Aaa09/30/2021 2,983,500.00AA1.033 FHLB4599 3,000,000.00 2,997,750.001.07010/14/20263130APC94 Aaa10/14/2021 2,997,750.00AA1.085 FHLB4600 530,000.00 526,947.201.30011/24/20263130APU78 Aaa Received12/09/2021 526,947.20AA1.421 FHLB4601 1,840,000.00 1,829,401.601.30011/24/20263130APUR4 Aaa Received12/09/2021 1,829,401.60AA1.421 FHLB4602 3,000,000.00 2,988,000.001.37512/01/20263130APVC6 Aaa Received12/09/2021 2,988,000.00AA1.459 FHLB4603 3,000,000.00 3,000,000.001.37012/30/20263130AQEC3 Aaa12/30/2021 3,000,000.00AA1.370 FHLB4604 3,000,000.00 2,998,500.001.37512/30/20263130AQEF6 Aaa12/30/2021 2,998,500.00AA1.385 FHLB4605 3,000,000.00 2,999,250.001.42012/29/20263130AQG80 Aaa Received01/03/2022 2,999,250.00AA1.425 FHLB4606 3,000,000.00 2,982,750.001.42012/29/20263130AQG80 Aaa Received01/10/2022 2,982,750.00AA1.541 FHLB4607 3,000,000.00 2,975,010.001.75001/28/20273130AQLD3 Aaa Received02/08/2022 2,975,010.00AA1.926 FHLB4608 3,000,000.00 2,995,500.002.08002/25/20273130AQW66 Aaa Received03/08/2022 2,995,500.00AA2.112 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PMS) 7.3.11
Par Value
Stated
Rate
January 31, 2024
Investment Status Report - Investments
Portfolio Management
Book Value
Maturity
Date
Current
Principal
CITY OF PLEASANTON
S&P
YTM
Moody'sCUSIP Investment # Issuer
Purchase
Date
Accrued Interest
At Purchase
Federal Agency Issues - Callable
FHLMC4535 3,000,000.00 2,998,950.000.70006/23/20253134GVZ68 Aaa06/23/2020 2,998,950.00AA0.707 FHLMC4545 3,000,000.00 2,998,950.000.65009/09/20253134GWA55 Aaa09/09/2020 2,998,950.00AA0.657 FHLMC4547 3,000,000.00 3,000,000.000.55009/30/20253134GWW93 Aaa09/30/2020 3,000,000.00AA0.550 FHLMC4549 3,000,000.00 2,997,600.000.55009/30/20253134GWWT9 Aaa Received10/07/2020 2,997,600.000.566 FHLMC4550 3,000,000.00 3,000,000.000.60010/28/20253134GW3F1 Aaa10/28/2020 3,000,000.000.600 FHLMC4554 3,000,000.00 3,000,000.000.62012/01/20253134GXDM3 Aaa12/01/2020 3,000,000.000.620 FNMA4538 3,250,000.00 3,248,862.500.70007/14/20253136G4YH0 07/14/2020 3,248,862.50AA0.707 FNMA4541 3,000,000.00 3,000,000.000.71007/22/20253136G4A45 Aaa07/22/2020 3,000,000.00AA0.710 FNMA4552 3,000,000.00 3,000,000.000.60011/25/20253135GA3W9 Aaa11/25/2020 3,000,000.00AA0.600 FNMA4556 3,000,000.00 3,000,000.000.55001/28/20263135G06R9 Aaa01/28/2021 3,000,000.00AA0.550 158,420,440.80Federal Agency Issues - Callable Totals 158,420,440.800.000.916158,630,000.00 Supranationals
IFC7000 1,000,000.00 980,200.000.50002/26/202645950VPS9 Aaa Received06/28/2021 980,200.00AAA0.935 980,200.00Supranationals Totals 980,200.000.000.9351,000,000.00 246,401,019.54Investment Totals 246,401,019.540.00246,091,206.57 1.702 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PMS) 7.3.11
Stated
Rate
Transaction
Date
January 1, 2024 through January 31, 2024
Activity By Type
Balance
Portfolio Management
CITY OF PLEASANTON
CUSIP Investment # Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
Certificates of Deposit - Bank
491,206.57Subtotal
LAIF (Monthly Summary)
LOCAL AGENCY INVESTMENT FUND5 0.004.012 3,000,000.00SYS5 3,000,000.00 56,000,000.00Subtotal 0.00
Fidelity - Government Fund (Monthly Summary)
0.00Subtotal
Medium Term Notes
CitiBank NA6051 0.003.650 01/23/2024 1,065,374.3917325FAS7 1,065,374.39 27,513,515.08Subtotal 0.00
Federal Agency Issues - Coupon
2,995,657.09Subtotal
Federal Agency Issues - Callable
158,420,440.80Subtotal
Supranationals
980,200.00Subtotal
246,401,019.54Total 4,065,374.390.00
Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM3) 7.3.11
Report Ver. 7.3.11
January 2023 through January 2024
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Average
Balance
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity
CITY OF PLEASANTON
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
233,064,439.11January 2023 84 1,566 9241.258 1.276 2.425 0 2 229,597,008.52February 2023 82 1,569 9121.262 1.280 2.624 0 2 231,116,718.72March 2023 80 1,503 8481.352 1.371 2.831 0 0 250,326,071.57April 2023 81 1,359 7511.496 1.516 2.870 1 2 257,676,478.70May 2023 79 1,368 7381.506 1.527 2.993 0 1 255,218,414.18June 2023 78 1,384 7231.530 1.551 3.167 0 0 241,332,522.47July 2023 78 1,523 7731.392 1.411 3.305 0 1 226,572,122.96August 2023 75 1,547 7671.363 1.382 3.434 0 1 222,199,727.26September 2023 74 1,589 7611.319 1.338 3.534 0 0 216,627,684.25October 2023 74 1,612 7441.304 1.322 3.670 0 0 215,466,393.93November 2023 74 1,612 7181.323 1.342 3.843 0 0 230,337,361.67December 2023 74 1,386 5941.688 1.711 3.929 0 0 247,834,511.04January 2024 74 1,403 5801.679 1.702 4.012 0 1 Average 235,218,311.75 1.421% 1.441% 3.280 0 1 1,494 75677 Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM4) 7.3.11
Report Ver. 7.3.11
January 2023 through January 2024
Distribution of Investments By Type
Portfolio Management
CITY OF PLEASANTON
AverageFebruaryJanuary March
2023 2023 by Period
MayApril June
2023 2023
AugustJuly September
2023 2023
October December
2023 2023
January
2024Security Type
November
2023202320232023
0.2 0.20.2Certificates of Deposit - Bank 0.2 0.20.2 0.2 0.20.2 0.2 0.20.2 0.2 0.2% Certificates of Deposit - S & L
13.2 16.813.0LAIF 24.5 23.624.9 14.7 12.416.1 11.1 23.611.1 22.7 17.5% Fidelity - Government Fund
MONEY MARKET (GENERAL)
Managed Pool Accounts -4
Passbook/Checking Accounts
14.5 13.915.6Medium Term Notes 12.3 12.412.7 12.7 13.113.2 13.3 11.413.3 11.2 13.0% Bankers Acceptances
Commercial Paper - Discount
2.2 2.12.2Federal Agency Issues - Coupon 1.2 1.21.2 1.3 1.41.3 1.4 1.21.4 1.2 1.5% Federal Agency Issues - Discount
Treasury Securities - Coupon
Treasury Securities - Discount
69.5 66.668.6Federal Agency Issues - Callable 61.5 62.360.7 70.6 72.568.8 73.5 63.373.5 64.3 67.4%
0.4 0.40.4Supranationals 0.4 0.40.4 0.4 0.50.4 0.5 0.40.5 0.4 0.4% Miscellaneous Securities - Discount
Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM5) 7.3.11
Report Ver. 7.3.11
January 31, 2024
Interest Earnings Summary
Month EndingJanuary 31 Fiscal Year To Date
Portfolio Management
CITY OF PLEASANTON
CD/Coupon/Discount Investments:
225,625.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
535,351.52
( 590,319.61)
1,195,499.25
535,351.52
( 525,527.83)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Capital Gains or Losses
Earnings during Periods
170,656.91
-65,374.39
1,205,322.94
-17,394.64
105,282.52 1,187,928.30
Pass Through Securities:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00 ( 0.00)
0.00 0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Cash/Checking Accounts:
295,723.50Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
159,400.10
( 265,866.04)
1,103,240.25
159,400.10
( 437,431.98)
Interest Earned during Period 189,257.56 825,208.37
Total Interest Earned during Period
Total Capital Gains or Losses
Total Earnings during Period
359,914.47
-65,374.39
2,030,531.31
-17,394.64
294,540.08 2,013,136.67
Portfolio PLST
CC
Run Date: 02/27/2024 - 16:08 PM (PRF_PM6) 7.3.11
Report Ver. 7.3.11
Item #5
CITY COUNCIL AGENDA REPORT
March 19, 2024
Library and Recreation
TITLE: APPROVE CITY AND PUSD AGREEMENTS FOR AMADOR VALLEY HIGH
SCHOOL TENNIS COURTS, AMARAL PARK, PLEASANTON UPPER BERNAL FIELD PARK, AND FAIRLANDS ELEMENTARY SCHOOL FENCING; AND
TERMINATE AGREEMENTS FOR TENNIS COURTS COMMUNITY RECREATION
AND SYNTHETIC FIELDS USE
SUMMARY
There are currently six agreements related to joint-use facilities and eight agreements related to shared use of fields and tennis courts between the City and the Pleasanton Unified School District (PUSD). Staff from both agencies have reviewed these agreements to identify what is and is not working well, whether any agreements should be terminated, and whether the agreements are missing any pertinent terms, resulting in joint City and PUSD staff recommendations. Throughout the review process, staff shared updates on this project with the City/PUSD Liaison Committee.
RECOMMENDATION
Approve City and PSUD agreements for Amador Valley High School Tennis Courts, Amaral Park, Pleasanton Upper Bernal Field Park, and Fairlands Elementary School Fencing; and terminate agreements for Tennis Courts Community Recreation and Synthetic Fields Use
BACKGROUND
The City/PUSD Liaison Committee requested information regarding current joint-use agreements between the City and PUSD. Staff from both agencies collected all known agreements and reviewed those documents to identify and discuss what is and is not working well, whether any agreements should be terminated, and whether agreements are missing any pertinent terms.
Staff reviewed a total of 14 agreements, eight of which are addressed in this report. These agreements relate to joint use of fields and tennis courts and include: Walnut Grove Elementary and Harvest Park Middle Schools Fencing, Mohr Elementary School Fencing, Amador Valley High School Tennis Courts, Amaral Park, Pleasanton Upper Bernal Fields Park, Fairlands Park/Fairlands Elementary School Fencing, Synthetic Fields Use, and Tennis Courts Community Recreation.
The additional six agreements related to joint-use facilities will be presented for review by the City Council at a later date. Those agreements include: Agreement to Convey Amador Theater to the City, Hart Gym Agreement, Harvest Park Gym Agreement, Pleasanton Middle School Gym Agreement, Gym Finance Agreement, and the Gym Maintenance Agreement. The Amador Theater agreement will be considered as part of a discussion regarding the transfer of the facility from the City to PUSD. The five agreements related to the use of the middle school gyms will be presented as a new joint use agreement at a future City Council meeting.
Staff also discussed having a general use agreement that would address the use of additional facilities not covered by pre-existing agreements. However, after discussions among staff and a legal review by the city attorney, it was determined these would be better managed through the regular rental/use processes for each agency or by developing a new agreement for a specific facility, if necessary.
DISCUSSION
City and PUSD staff recommend no changes to the following agreements:
• Walnut Grove Elementary and Harvest Park Middle Schools Fencing • Mohr Elementary School Fencing.
City and PUSD staff recommend the City Council adopt new or updated agreements for the following:
• Amador Valley High School Tennis Courts (Attachment 1) - UPDATED • Amaral Park (Attachment 2) - NEW
• Pleasanton Upper Bernal Field Use (Attachment 3) - UPDATED • Fairlands Park/Fairlands Elementary School Fencing (Attachment 4) – UPDATED.
Amador Valley High School Tennis Courts
The existing Amador Valley High School Tennis Courts agreement had a term of July 10, 2021 to December 21, 2023. As this agreement has expired, the updated agreement:
• Provides a five-year term
• Clearly identifies dates and times for City use
• Defines City and PUSD cleaning and maintenance responsibilities • Includes a $2,000 annual contribution by the City for court maintenance.
Amaral Park
The existing fencing agreement at Mohr Elementary School does not clearly define park maintenance responsibilities. As such, a new agreement for Amaral Park is recommended.
This proposed agreement:
• Provides a five-year term
• Defines the park as a joint-use facility allowing for PUSD use during periods when school is in session
• Clearly outlines the City’s responsibility for maintenance and communication of a maintenance schedule to the district
• Defines how the City will comply with the Healthy School Act • Requires the school district to provide summer school dates by May 1 of each year.
Pleasanton Upper Bernal Field Use
The Upper Bernal Field Use agreement is proposed to be updated as follows:
• Retains the original term of the agreement through August 5, 2034 • More clearly defines responsibilities and field access • Removes the $200 per year fee paid by the City to PUSD for weed abatement • Removes the entire section related to the Multipurpose Facility • Provides a statement of cooperation for the upcoming construction of the Educational Option Center at the current Village High School site
• Provides that once the agreement expires, PUSD will take sole ownership of all City- installed infrastructure.
Fairlands Park/ Fairlands Elementary School Fencing
In 2018, the City and PUSD entered into an agreement for the fencing between Fairlands Park and Fairlands Elementary School. However, this fence currently splits a contiguous grass field with PUSD maintaining both the PUSD section and the City section while irrigation is currently tied to PUSD’s system for both parcels. The proposed agreement:
• Provides a 10-year term
• Allows PUSD to expand the fence line to incorporate the City’s parcel (Attachment 4, Exhibit B)
• Outlines PUSD’s obligations for fence work and construction • Outlines PUSD’s responsibility for installation, maintenance, and repair of fencing and property within fencing
• Outlines City’s responsibilities for maintenance
• Requires public access to the City parcel when school is not in session.
City and PUSD staff recommend terminating the following agreements:
• Tennis Courts Community Recreation (Attachment 5)
• Synthetic Fields Use Agreement (Attachment 6).
Tennis Courts Community Recreation
The Tennis Courts Community Recreation agreement was entered into on August 5, 1968, with a 66-year term. This agreement was for tennis courts at Pleasanton Elementary School; staff believe this was extended by oral agreement to the tennis courts at Pleasanton Middle School. Staff from both agencies recommend returning maintenance and scheduling of these courts to PUSD. The City does not currently program or rent these courts; however, they are available for drop-in play after school hours and on the weekends. PUSD would continue to make the courts available for community use.
Synthetic Fields Use Agreement
The Synthetic Fields Use Agreement was executed while PUSD was renovating its high school fields and expires on July 30, 2024. This agreement covers the synthetic fields at Amador Valley High School, Foothill High School, and Bernal Community Park. While it served a purpose, staff from both agencies now recommend that the use of synthetic fields revert to the standard rental protocols for each agency, by requesting and paying for use through the existing scheduling systems.
The PUSD Board of Trustees will similarly consider approval of these recommendations at its meeting on March 28, 2024.
EQUITY AND SUSTAINABILITY
Updating joint City and PUSD agreements to ensure they are meeting community and organizational needs helps to further equitable access to recreational opportunities, opportunities for school children to access the outdoors, and the long-term sustainability of park space.
OUTREACH
City and PUSD staff met multiple times to review and discuss these agreements. Updates were provided to the City/PUSD Liaison Committee on December 13, 2022, May 9, 2023, and November 14, 2023 (at this meeting the discussion was focused on the middle school gymnasiums).
STRATEGIC PLAN ALIGNMENT
This action advances the ONE Pleasanton Strategic Plan goal of Investing in Our Environment, Strategy 7 – Continue to invest in parks, bicycle, and pedestrian infrastructure, and public art to improve traffic safety, promote climate resilience, and increase equitable access to cultural and recreational opportunities.
FISCAL IMPACT
The fiscal impact of these agreements is minimal, resulting in $2,000 per year for the use of the Amador Valley High School Tennis Courts. Sufficient funding is budgeted in the Parks Operations budget, 00140400.
Jointly Prepared and
Submitted by:
Approved by:
Heidi Murphy, Director of
Library and Recreation
Tamara Baptista, Assistant Dir. of Public
Works - Operations & Maintenance
Gerry Beaudin, City
Manager
Attachments:
1. Amador Tennis Courts Agreement
2. Amaral Park Agreement
3. Bernal Upper Field Agreement
4. Fairlands Park/Fairlands Elementary Fencing Agreement
5. Tennis Courts Community Recreation
6. Synthetic Field Agreement
1 AGREEMENT BETWEEN
CITY OF PLEASANTON
AND
PLEASANTON UNIFIED SCHOOL DISTRICT
FOR CITY’S USE OF
AMADOR VALLEY HIGH SCHOOL TENNIS COURTS
THIS AGREEMENT (“Agreement”) is made and entered into this _____ day of _____________, 2024, by and between the CITY OF PLEASANTON, a municipal corporation (“City”) and the PLEASANTON UNIFIED SCHOOL DISTRICT (“District”), each also individually referred to as “Party” and collectively referred to as the “Parties.”
RECITALS
A. Sections 10900-10914.5, inclusive, of the California Education Code authorize cities and school districts to organize, promote and conduct programs of community recreation as well as contribute to the attainment of general education and recreational objectives for children and adults of the State; and
B. District currently owns, maintains and operates the tennis courts on the Amador Valley High School Grounds (“Tennis Courts”); and
C. On July 10, 2021, City and District entered into an Agreement for City’s Use of the Tennis Courts (“Original Agreement”); and
D. The Parties wish to amend and restate the Original Agreement; and E. The Original Agreement is superseded by this Agreement.
NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and School District agree as follows:
1. Term.
a.
The term of this Agreement shall commence when signed by both parties and have a term of five (5) years (“Term”).
b. Either Party may terminate this Agreement prior to the expiration of its Term by giving the other Party a thirty (30) day written notice of termination.
Attachment 1
2 c. Either Party may te rminate this Agreement upon the other Party's material breach of this Agreement by providing notice to the breaching Party in accordance with Section 8 of this Agreement.
2. Use of Tennis Courts.
a. The Tennis Courts shall be av ailable for community use year-round as follows: Saturday, 9:00am-5:00pm and Sunday, 9:00am-5:00pm.”
b. District Right to Cancel. With th irty (10) calendar days’ written notice, District may cancel the hours of use by City set forth in Section 2.a. above for the purpose of hosting District events or conducting routine and/or emergency maintenance. District may cancel the hours of use by City at any time to perform emergency maintenance required to prevent injury to person or property.
c. Rules Applicable to City Use. At all times when the Tennis Courts are used by the City, the Tennis Courts shall be under supervision and control of City, its agents and employees and administered and operated in accordance with all the rules and regulations established by both District and City. If conflict occurs between the Parties’ rules and regulations, the stricter rule or regulations shall apply. City agrees to assume full responsibility for the scheduling, supervision and control of recreational activities conducted by City. City further agrees to provide adequate and qualified recreational personnel to fulfill these responsibilities. All personnel employed in connection with City’s use of the Tennis Courts for recreational programs shall be deemed City’s employees or agents. The hiring, supervision and discipline of all such personnel shall be the responsibility of City. City agrees to procure and maintain in full force and effect, workers’ compensation insurance coverage, or be lawfully self- insured, for such recreational personnel for any death, injury or illness arising in connection with the City’s performance of this Agreement. City shall not make any modifications to the Tennis Courts.
d. Each agency shall be responsible for clean-up of the Tennis Courts after use. Should either agency be required to assume custodial costs due to the other agency’s use of the Tennis Courts, the costs may be billed to the responsible agency with sufficient information accompanying the billing to identify the reason for required service. Should District be required to assume custodial costs due to City’s use of the Tennis Courts, the costs shall be billed to City with information that identifies the reason for required service. City shall pay such an invoice withing fourteen (14) days of receipt. Each party shall communicate information regarding clean-up problems noted to the party in an effort to improve housekeeping.
e. City shall be responsible for da mage to the Tennis Courts, and any other District facilities or property, that specifically occurs during and stemming from City’s use of the Tennis Courts and shall notify District in writing the next workday of any damage noted.
3 f. The City shall pay an an nual fee of $2,000 for maintenance. Note: Besides regular cleaning and maintenance, the district has to refinish the court surfaces and replace nets and fencing every 5-7 years. The fees may not be used in one particular year for us to invoice.
g. During the Measure I Bond cons truction work related to the new gyms, access may be impacted to the tennis courts and they may not be accessible for periods of time. The District will coordinate and inform the City in advance of such occurrences.
h. City sh all secure and lock-up the Tennis Courts and District facilities after each use. City shall conduct a sweep of any buildings open for City’s use under this Agreement, including by way of illustration and not limitation, restroom facilities, and ensure that no person is inside the building(s) when City secures and locks the building(s).
3. Insurance.
a. Both Parties shall obtain and maintain Commercial General Liability insurance, or the equivalent through a pooled liability program, with minimum limits as follows:
Personal Injury Property Damage
$1,000,000 each occurrence $1,000,000 each occurrence
$2,000,000 aggregate $2,000,000 aggregate
b. City shall name District and its governing Board members, employees, and agents as additional insureds for such policies. District shall name City and its officials, employees, agents as additional insureds for such policies.
c. Each party shall provide the othe r Party with certificates of insurance within one (1) week of full execution of this Agreement.
4. Indemnification.
a. City shall defend, indemnify, and hold harmless District and District's governing Board, officers, employees, and agents, from and against any and all claims, actions, liability, damage, loss, or obligations including all costs, demands, expenses, and attorney's fees, arising out of the negligent acts, negligent omissions, or willful misconduct of City, its officials, employees, or agents, related to City's performance of City's obligations under this Agreement and City’s use of the Joint Use Facilities.
b. District shall defend, indemnify, and hold harmless City, and City’s officials, employees, and agents, from and against any and all claims, actions, liability, damage, loss, or obligations including all costs, demands, expenses, and attorney’s fees, arising out of the negligent acts, negligent omissions, or willful misconduct of District, its governing Board,
4 officers, employees, or agents, related to District’s performance of District’s obligations under this Agreement and District’s use of the Joint Use Facilities.
c. Neither City nor District shall be li able to the other for liability that arises out of the sole negligence or willful misconduct of the other.
5. Assignment. Neither Party may assign its rights or delegate its duties pursuant to this Agreement.
6. Previous Agreements . This Agreement supersedes and replaces all previous agreements by and between City and District as pertains to the Tennis Courts.
7. Modifications . The terms and conditions of this Agreement may be modified or changed only by written mutual consent of the Parties.
8. Notices . Any notice that either party desires to or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid first- class mail. Such notices shall be addressed to the other Party at the address set forth below.
Either Party may change its address by notifying the other Party of the change of address. Notice shall be deemed communicated within seventy-two (72) hours from the date of mailing, if mailed as provided in this paragraph.
T o C I T Y : T o D I S T R I C T :
Gerry Beaudin David Haglund
City Manager, City of Pleasanton Superintendent, P.U.S.D. 123 Main Street 4665 Bernal Avenue
Pleasanton, CA 94566 Pleasanton, CA 94566
9. Governing Law and Venue. This Agreement is governed by the laws of the State of California. Venue shall be in Alameda County, California.
10. Counterparts and Electronic Signature . This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, together, when signed by all of the Parties hereto, shall constitute one and the same instrument. An electronic signature shall be as valid as an original.
11. No Third-Party Rights . Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, any third party (that is not a party to this Agreement) against either District or City.
12. Waiver. Waiver of a breach or default by a Party under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
5 13. Warranty of Authority . The individual executing this Agreement on behalf of a Party warrants that he/she is authorized to execute the Agreement on behalf of that Party.
14. Headings and Construction . Headings at the beginning of each paragraph and subparagraph are solely for the convenience of the Parties and are not a part of the Agreement.
Whenever required by the context of this Agreement, the singular shall include the plural and the masculine shall include the feminine and vice versa. This Agreement shall not be construed as if it had been prepared by one of the Parties, but rather as if both Parties had prepared the same.
Unless otherwise indicated, all references to paragraphs, sections, subparagraphs, and subsections are to this Agreement.
15. Attorney's Fees. If suit is brought by a Party or Parties to enforce any of the terms of this Agreement, the prevailing Party or Parties shall be entitled to recover its or their respective reasonable attorney's fees and costs.
16. Approval of the District Board. This Agreement shall not be binding upon District until District's governing Board has approved all the terms and conditions contained herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the day and year first written above.
By: ________________________ By: _________________________ Gerry Beaudin, City Manager David Haglund, Superintendent
ATTEST:
By: ________________________ By: _________________________ Jocelyn Kwong , City Clerk Clerk of the Board of Trustees
Approved as to Form:
By: __________________________
Daniel Sodergren, City Attorney
1 AGREEMENT BETWEEN
CITY OF PLEASANTON
AND
PLEASANTON UNIFIED SCHOOL DISTRICT
FOR JOINT USE OF AMARAL PARK
THIS AGREEMENT (“Agreement”) is made and entered into this _____ day of _____________, 2024, by and between the CITY OF PLEASANTON, a municipal corporation (“City”) and the PLEASANTON UNIFIED SCHOOL DISTRICT (“District”), each also individually referred to as “Party” and collectively referred to as the “Parties.”
RECITALS
A. Sections 10900-10914.5, inclusive, of the California Education Code authorize cities and school districts to organize, promote and conduct programs of community recreation as well as contribute to the attainment of general education and recreational objectives for children and adults of the State; and
B. City owns and operates Amaral Park (“Park”).
C. District operates Mohr Elementary School, which is adjacent to the Park.
D. The Park was developed as a joint use school/park facility intended to serve as a City neighborhood park as well as the District’s play fields for its outdoor physical education curriculum.
E. It is the mutual desire of the City and District to enter into an agreement for joint use of the Park.
NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and School District agree as follows:
1. Term.
a. The term of this Agreement shall commence when signed by both parties and have a term of five (5) years (“Term”).
b. Either Party may terminate this Agreement prior to the expiration of its Term by giving the other Party a thirty (30) day written notice of termination. c. Either Party may terminate this Agreement upon the other Party's material breach of this Agreement by providing notice to the breaching Party in accordance with Section 12 of this Agreement.
2. Use of Park.
Attachment 2
2 a. City and District agree to use the Park as a joint use facility. Subject to the limitations below, the District may use the Park as its school playground during periods when school is in session, including summer school.
b. District agrees to obtain the necessary use permits from the City's Library and Recreation Department before conducting any organized activity or event, including, but not limited to, a school carnival or organized sports events at the Park.
3. Maintenance. Except as provided below, the City will be responsible for maintaining the Park, including determining the appropriate level and schedule of maintenance.
a. Prior to the start of each school year, the District shall provide to the City a schedule of regular daily activities (i.e., physical education classes, recess and lunch periods, etc.) for the school year and a calendar identifying school holidays and other days when the District will not use the Park. The District will schedule its use of the Park in order for City to perform regular Park maintenance during the school year.
b. The City will follow their pesticide policy for weed abatement and will provide the District with the Safety Data Sheets (SDS) upon request for the pesticides being applied. Following Healthy Schools Act requirements, the City will post warning signs in the area where a pesticide will be applied, at least 24 hours before and 72 hours after the application. City will notify the District’s IPM Coordinator of the application date at least five working days prior to the scheduled application. Applications may be canceled on short notice due to unfavorable weather conditions. In such cases, City will notify the District’s IPM Coordinator of the cancellation.
To the greatest extent possible, City will make applications when school is not in session on school holidays and breaks (e.g. Thanksgiving break, winter break, spring break). Prior to the start of the school year, the City can provide the District with a list of products that will be used in the Park.
c. By May 1st of each year, the District shall provide to the City the schedule for summer school. While the City will make every effort to accommodate the District's summer school schedule, the parties acknowledge that the City may need to close access to all or part of the Park during the months of June, July and August in order to complete major maintenance activities.
d. In the event of a conflict between City maintenance and District activities, the parties shall coordinate to accommodate each party’s reasonable needs.
3 e. In the event emergency maintenance is required, the City shall have the right to carry out such maintenance regardless of impact to District activities, and the City shall provide the District notice as soon as reasonably possible.
f. District agrees to immediately remove any litter from the Park as a result of its use of the Park. In the event the City needs to remove litter generated from District activities, District shall reimburse City for the direct cost of litter removal and related administrative costs.
4. Compensation for Park Use. District shall not be required to financially compensate the City for use of the Park except as noted herein.
5. Damages.
a. If any District activity, use, employee, student, agent or invitee causes damage to the Park, the District shall be responsible for the cost of repair of such damage, and the District shall reimburse City for such repairs and associated administrative costs.
b. The District shall notify the City of any damage discovered by or caused by the District, its employees, students, agents, or invitees to the Park within two business days. The City agrees to notify the District of any damage discovered by, or caused by, the City within two business days.
c. City and School District agree to follow the procedures for reporting Park and Facilities Damage as listed in Exhibit A.
d. The following are designed as official contacts for damage reporting:
For City: Public Works Department
(925) 931-5500
For District: Principal, Mohr Elementary School
(925) 426-4256
6. Additional Equipment. Subject to agreement between the City and the District, additional equipment (such as drinking fountains or backstops) may be added to the Park. If additional equipment is added, City shall be responsible for design and installation of said equipment, and the District shall reimburse City for its share of all related costs for design and installation of these items, including related administrative costs. Prior to design and installation, the parties shall agree upon their pro-rata shares of additional equipment.
7. Insurance.
4 a. Both Parties shall obtain and maintain Commercial General Liability insurance, or the equivalent through a pooled liability program, with minimum limits as follows:
Personal Injury Property Damage
$1,000,000 each occurrence $1,000,000 each occurrence
$2,000,000 aggregate $2,000,000 aggregate
b. City shall name District and its governing Board members, employees, and agents as additional insureds for such policies. District shall name City and its officials, employees, agents as additional insureds for such policies.
c. Each party shall provide the other Party with certificates of insurance within one (1) week of full execution of this Agreement.
8. Indemnification.
a. City shall defend, indemnify, and hold harmless District and District's governing Board, officers, employees, and agents, from and against any and all claims, actions, liability, damage, loss, or obligations including all costs, demands, expenses, and attorney's fees, arising out of the negligent acts, negligent omissions, or willful misconduct of City, its officials, employees, or agents, related to City's performance of City's obligations under this Agreement and City’s use of the Joint Use Facilities.
b. District shall defend, indemnify, and hold harmless City, and City’s officials, employees, and agents, from and against any and all claims, actions, liability, damage, loss, or obligations including all costs, demands, expenses, and attorney’s fees, arising out of the negligent acts, negligent omissions, or willful misconduct of District, its governing Board, officers, employees, or agents, related to District’s performance of District’s obligations under this Agreement and District’s use of the Joint Use Facilities.
c. Neither City nor District shall be liable to the other for liability that arises out of the sole negligence or willful misconduct of the other.
9. Assignment. Neither Party may assign its rights or delegate its duties pursuant to this Agreement.
10. Previous Agreements. This Agreement supersedes and replaces all previous agreements by and between City and District as pertains to the use of the Park.
11. Modifications. The terms and conditions of this Agreement may be modified or changed only by written mutual consent of the Parties.
5 12. Notices. Any notice that either party desires to or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid first-class mail. Such notices shall be addressed to the other Party at the address set forth below. Either Party may change its address by notifying the other Party of the change of address. Notice shall be deemed communicated within seventy-two (72) hours from the date of mailing, if mailed as provided in this paragraph.
To CITY: To DISTRICT:
Gerry Beaudin David Haglund
City Manager, City of Pleasanton Superintendent, P.U.S.D. 123 Main Street 4665 Bernal Avenue
Pleasanton, CA 94566 Pleasanton, CA 94566
13. Governing Law and Venue. This Agreement is governed by the laws of the State of California. Venue shall be in Alameda County, California.
14. Counterparts and Electronic Signature. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, together, when signed by all of the Parties hereto, shall constitute one and the same instrument. An electronic signature shall be as valid as an original.
15. No Third-Party Rights. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, any third party (that is not a party to this Agreement) against either District or City.
16. Waiver. Waiver of a breach or default by a Party under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
17. Warranty of Authority. The individual executing this Agreement on behalf of a Party warrants that he/she is authorized to execute the Agreement on behalf of that Party.
18. Headings and Construction. Headings at the beginning of each paragraph and subparagraph are solely for the convenience of the Parties and are not a part of the Agreement. Whenever required by the context of this Agreement, the singular shall include the plural and the masculine shall include the feminine and vice versa. This Agreement shall not be construed as if it had been prepared by one of the Parties, but rather as if both Parties had prepared the same. Unless otherwise indicated, all references to paragraphs, sections, subparagraphs, and subsections are to this Agreement.
19. Attorney's Fees. If suit is brought by a Party or Parties to enforce any of the terms of this Agreement, the prevailing Party or Parties shall be entitled to recover its or their respective reasonable attorney's fees and costs.
6 20. Approval of the District Board. This Agreement shall not be binding upon District until District's governing Board has approved all the terms and conditions contained herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the day and year first written above.
By: ________________________ By: _________________________
Gerry Beaudin, City Manager David Haglund, Superintendent
ATTEST:
By: ________________________ By: _________________________ Jocelyn Kwong , City Clerk Clerk of the Board of Trustees
Approved as to Form:
By: __________________________
Daniel Sodergren, City Attorney
7 Exhibit A
Procedure for District Reporting Damage to the City of Pleasanton
1. The official contact for Mohr School/or a designated contact for the District shall call the City of Pleasanton Operations Service Center at 931-5500 and request that a “Service Request” be opened for the Parks Division. Service Requests can also be submitted to https://cityofpleasanton.maintstar.co/portal/#/default-1/myRequests
2. The Contact should provide information detailing the nature of the problem, the urgency or the problem, time in which the problem was first discovered, and by whom, and any other details.
3. The Contact should also provide their name, phone number, and time that they can be reached if further clarification is needed.
Procedure for City Reporting Damage to District
1. Notify the District by sending an email correspondence to the Mohr School Principal and Director of Operations.
Currently: Stephanie Pavlenko at [email protected] and Mehdi Rajabzadeh at [email protected]
2. Include in the correspondence a statement of the damages, pictures, and estimated cost to repair.
3. District Operations will review and concur with the City assessment.
4. After the concurrence, the District will process reimbursement to the City within 30 days.
1 AGREEMENT BETWEEN
CITY OF PLEASANTON
AND
PLEASANTON UNIFIED SCHOOL DISTRICT
FOR USE OF
PLEASANTON UPPER FIELD PARK
THIS AGREEMENT (“Agreement”) is made and entered into this _____ day of _____________, 2024, by and between the CITY OF PLEASANTON, a municipal corporation (“City”) and the PLEASANTON UNIFIED SCHOOL DISTRICT (“District”), each also individually referred to as “Party” and collectively referred to as the “Parties.”
RECITALS
A. Sections 10900-10914.5, inclusive, of the California Education Code authorize cities and school districts to organize, promote, and conduct programs of community recreation as well as contribute to the attainment of general education and recreational objectives for children and adults of the State; and
B. District currently owns the land on which Pleasanton Upper Field Park (“Park”) is located.
C. On August 5, 1968, City and District entered into an Agreement for the City’s construction, maintenance, and use of the “night-lighted softball field system” now known as Pleasanton Upper Field Park (“Original Agreement”); and D. City is willing to contin
ue operational responsibilities to allow continued public use of the Park; and
E. District is willing to have the City continue operational responsibilities for the Park in order to allow public use of this facility; and F. The Original Agreement is superseded by this Agreement.
NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and School District agree as follows:
1. Term.
a. The term of this Agreement shall commence when signed by both parties and terminate on August 5, 2034 (“Term”).
b. Either Party may terminate this Agreement prior to the expiration of its Term by giving the other Party a thirty (30) day written notice of termination.
Attachment 3
2 c. Either Party may terminate this Agreement upon the other Party's material breach of this Agreement by providing notice to the breaching Party in accordance with Section 8 of this Agreement.
d. The Agreement will be terminated upon use of the former Pleasanton School as a school site.
2. Pleasanton Upper Field Park
a. The City will maintain and manage the Park.
b. The City will pay utility costs for the Park.
c. The District will provide access to any meters, control valves, etc., needed to manage and maintain the Park.
d. Village High School, Adult Education, and Pleasanton Virtual Academy students and staff may use the field during the school day. Organized activities outside of school hours must be formally requested through the City.
e. The City will cooperate with the District regarding the construction of the Educational Option Center at the current Village High School site. Specifically related to access and connection of the site school and the field. District staff will inform and coordinate the improvement plans and construction timeline with City staff.
f. Once the agreement expires, the District will take sole ownership of all City installed infrastructure.
3. Insurance.
a. Both Parties shall obtain and maintain Co mmercial General Liability insurance, or the equivalent through a pooled liability program, with minimum limits as follows:
Personal Injury Property Damage
$1,000,000 each occurrence $1,000,000 each occurrence
$2,000,000 aggregate $2,000,000 aggregate
b. City shall name District and its governing Board members, employees, and agents as additional insureds for such policies. District shall name City and its officials, employees, agents as additional insureds for such policies.
c. Each party shall provide the other Party with certificates of insurance within one (1) week of full execution of this Agreement.
4. Indemnification.
a. City shall defend, indemnify, and hold harm less District and District's governing Board, officers, employees, and agents, from and against any and all claims, actions, liability, damage,
3 loss, or obligations including all costs, demands, expenses, and attorney's fees, arising out of the negligent acts, negligent omissions, or willful misconduct of City, its officials, employees, or agents, related to City's performance of City's obligations under this Agreement and City’s use of the Joint Use Facilities.
b. District shall defend, indemn ify, and hold harmless City, and City’s officials, employees, and agents, from and against any and all claims, actions, liability, damage, loss, or obligations including all costs, demands, expenses, and attorney’s fees, arising out of the negligent acts, negligent omissions, or willful misconduct of District, its governing Board, officers, employees, or agents, related to District’s performance of District’s obligations under this Agreement and District’s use of the Joint Use Facilities.
c. Neither City nor District shall be liable to th e other for liability that arises out of the sole negligence or willful misconduct of the other.
5. Assignment. Neither Party may assign its rights or delegate its duties pursuant to this Agreement.
6. Previous Agreements. This Agreement supersedes and replaces all previous agreements by and between City and District as pertains to the Park.
7. Modifications. The terms and conditions of this Agreement may be modified or changed only by written mutual consent of the Parties.
8. Notices. Any notice that either party desires to or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid first-class mail.
Such notices shall be addressed to the other Party at the address set forth below. Either Party may change its address by notifying the other Party of the change of address. Notice shall be deemed communicated within seventy-two (72) hours from the date of mailing if mailed as provided in this paragraph.
T o C I T Y : T o D I S T R I C T :
Gerry Beaudin David Haglund
City Manager, City of Pleasanton Superintendent, P.U.S.D. 123 Main Street 4665 Bernal Avenue
Pleasanton, CA 94566 Pleasanton, CA 94566
9. Governing Law and Venue. This Agreement is governed by the laws of the State of California. Venue shall be in Alameda County, California.
10. Counterparts and Electronic Signature. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, together, when signed by all of the Parties hereto, shall constitute one and the same instrument. An electronic signature shall be as valid as an original.
4 11. No Third-Party Rights. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, any third party (that is not a party to this Agreement) against either District or City.
12. Waiver. Waiver of a breach or default by a Party under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
13. Warranty of Authority. The individual executing this Agreement on behalf of a Party warrants that he/she is authorized to execute the Agreement on behalf of that Party.
14. Headings and Construction. Headings at the beginning of each paragraph and subparagraph are solely for the convenience of the Parties and are not a part of the Agreement.
Whenever required by the context of this Agreement, the singular shall include the plural and the masculine shall include the feminine and vice versa. This Agreement shall not be construed as if it had been prepared by one of the Parties, but rather as if both Parties had prepared the same.
Unless otherwise indicated, all references to paragraphs, sections, subparagraphs, and subsections are to this Agreement.
15. Attorney's Fees. If a suit is brought by a Party or Parties to enforce any of the terms of this Agreement, the prevailing Party or Parties shall be entitled to recover its or their respective reasonable attorney's fees and costs.
16. Approval of the District Board. This Agreement shall not be binding upon the District until the District's governing Board has approved all the terms and conditions contained herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the day and year first written above.
By: ________________________ By: _________________________ Gerry Beaudin, City Manager David Haglund, Superintendent
ATTEST:
By: ________________________ By: _________________________ Jocelyn Kwong, City Clerk Clerk of the Board of Trustees
Approved as to Form:
By: __________________________ By: _________________________ Daniel Sodergren, City Attorney Attorney for the Pleasanton Unified School District
1 MEMORANDUM OF UNDERSTANDING AND LICENSE AGREEMENT BETWEEN
CITY OF PLEASANTON
AND
PLEASANTON UNIFIED SCHOOL DISTRICT
(Fencing at Fairlands Elementary School)
THIS AGREEMENT (“Agreement”) is made and entered into this _____ day of _____________, 2024, by and between the CITY OF PLEASANTON, a municipal corporation (“City”) and the PLEASANTON UNIFIED SCHOOL DISTRICT (“District”), each also individually referred to as “Party” and collectively referred to as the “Parties.”
RECITALS
A. Sections 10900-10914.5, inclusive, of the California Education Code authorize cities and school districts to organize, promote and conduct programs of community recreation as well as contribute to the attainment of general education and recreational objectives for children and adults of the State; and
B. District owns certain real property located at 4151 West La s Positas Boulevard within the City limits, upon which it operates Fairlands Elementary School (“FES”), and which District’s Property is depicted on the attached EXHIBIT A; and
C. District seeks use of the City Property (Parcel 946 110600102) adjacent to the District’s FES and the City’s Fairlands Park (“Licensed Area”) and which Licensed Area is depicted on the attached EXHIBIT B; and
D. District is willing to construct a fenc e arou nd the perimeter (“Fence Work”) of the Licensed Area that City and District’s staff will determine location by mutual agreement; and E. Parties desire to enter into this License Agreement to clarify and memorialize the Parties’ understanding and define each Party’s obligations relating to the Licensed Area, Fence Work, Public Access, and Maintenance.
AGREEMENT
NOW THEREFORE , in consideration of the mutual covenants and conditions in this Agreement, City and School District agree as follows:
1. Term.
a.
The term of this Agreement shall commence when signed by both parties and have a term of ten (10) years (“Term”).
Attachment 4
2 b. Either Party may terminate this Ag reement prior to the expiration of its Term by giving the other Party a thirty (30) day written notice of termination.
c. Either Party may te rminate this Agreement upon the other Party's material breach of this Agreement by providing notice to the breaching Party in accordance with Section 9 of this Agreement.
2. DISTRICT OBLIGATIONS . In consideration for the City’s obligations under this Agreement, District shall comply with the following obligations:
A. Fence Work. District obligations in relation to the Fence Work include:
b. District will provide the City with th e drawings, plans, specifications, or scope of the Fence Work, subject to City approval.
a) District purchase of materials for the chain linked fe ncing pursuant to District specifications.
b) District to bid and award the Fence Wo rk, in compliance with applicable statutes, regulations, and/or grant requirements and in accordance with District’s specifications for the Fence Work.
c) District installation of chain linked fencing on City Property, in accordance with District specifications for design, aesthetics, and location.
d) District shall not change the drawings, plans, specifications, or in the scope of the Fence Work, method of performance, nature of materials, or any other matter materially affecting the performance or nature of the Fence Work without prior discussions with the City. All revised Fence Work shall have final written authorization by the City.
B. Construction Requirements. For Fen ce Work, District, including District’s contractors, consultants, and employ ees, shall comply with the following requirements for construction for this License Agreement:
a) Communication: All communication rela ted to the Fence Work, Licensed Area, or the District Property shall be with the District’s designated representative Ahmad Sh eikholeslami, Assistant S uperintendent Business Services or Designee.
b) Notice Before Work. District will provide ten (10) working days’ notice by phone to (925) 931-5570, and email to: [email protected] Giacomo Damonte, the City’s Parks Division Manager, prior to performing any significant installation, replacement or maintenance of the Fencing on the Licensed Area, except in cases of emergency as defined in Public
3 Contract Code section 1102, in which ca se District shall provide whatever notice is reasonable under the circumstances.
c) Access: District shall provide dire ction to District ’s contractors, consultants, and employees to maintain egress and ingress into the Licensed Area for the public to the greatest extent possible during Fence Work construction.
d) Permits and Approvals: The District, at no expense to the City, shall obtain any and all required approvals, permits, inspections, or similar items, if any, from all agencies or authorities with jurisdiction, including right-of-way certifications and environmental clearances, compliance under the California Environmental Quality Ac t (CEQA), and approvals from the Division of the State Architect (DSA).
e) Safety Measures: According to generally accepted construction practices, the District will be solely and completely responsible for conditions for the Fence Work area, including the furnishing and placing of proper guards for the prevention of accident s and any other necessary measures required to secure safety of life or property, part icularly when children are present.
This requirement will a pply continuously and not be limited to normal working hours. Implementation and ma intenance of safety programs shall be the sole responsibility of the District.
f) City’s Non-Responsibility: The District shall pay, when due, all claims for labor and material furnished to the work site.
g) Compliance with Law: Contractors reta ined by the District shall be fully licensed, registered, and bonded as required by law, and must maintain the levels of casualty, liability, and work ers’ compensation insurance, as well as performance and payment bonds consis tent with law. District shall ensure that the Fence Work is pe rformed in a sound and workmanlike manner, in compliance with all laws, ordinances, and regulations applicable to the work, including, but not limite d to, applicable building codes and regulations, prevailing wage, and other labor and public works laws.
h) Verification of Measurements and Conditions: District shall be solely and fully responsible for damage done during the Fence Work to existing structures, furnishings, equipment, buildings, walks, roads, trees, landscaping, and/or improvements. District is responsible for verifying all measurements and existing conditions, including, but not limited to, the location of any underground utilities, conduits, pipe s, or similar improvements in and around the work sites prior to the start of any work.
If District's failure to properly verify measurements results in any damage, harm, or impairment to existing conditions (e.g., underg round utilities,
4 conduits, pipes), the District shall be solely responsible for rectifying and resolving any such damage, harm, or impairment.
i) Hazardous Materials: With respect to the existence or use of Hazardous Materials (as defined below) within the Licensed Area, the Parties agree to the following provisions for this License Agreement:
i. As used herein, the term “H azardous Materials” means any hazardous or toxic substance, material, or waste which is or becomes regulated by any local governme ntal authority, the State of California, or the United States Government. The term “Hazardous Materials” includes, without limitation, petroleum products, asbestos, PCB's, and any material or substance which is (i) defined as hazardous or extremely hazardous pursuant to Title 22 of the California Code of Regulations, Division 4.5, Chapter 11, Article 4, Section 66261.30 et seq., (ii) defi ned as a “hazardous waste” pursuant to Paragraph 5 of 42 U. S.C. § 6903, the federal Resource Conservation and Recovery Act (42 U.S.C. § 6901 et seq.), or (iii) defined as a “hazardous substance” pursuant to Paragraph 14 of 42 U.S.C. § 9601, the Comprehens ive Environmental Response, Compensation and Liability Act (42 U.S.C. § 9601 et seq.). As used herein, the term “Hazardous Materials Law” shall mean any statute, law, ordinance, or regulation of any governmental body or agency (including the U.S. Environm ental Protection Agency, the California Regional Water Quality Control Board, and the California Department of Health Services) which regulates the use, storage, release, or disposal of any Hazardous Materials.
ii. District shall not cause or perm it any Hazardous Materials to be generated, brought onto, used, stored, or disposed of in or about the Licensed Area or any improvements constructed by District pursuant to this MOU and License Agreement. District shall comply with all environmental laws.
iii. Any handling, transportation, storage, treatment, disposal, or use of Hazardous Materials in or about the Licensed Area and any District improvements shall be the responsibility of District and shall strictly comply with all applicable H azardous Materials Laws and the provisions of this MOU and License Agreement.
iv. District shall inde mnify, defend upon demand, and hold harmless the City and its govern ing board members, o fficials, officers, employees, agents, representatives, and consultants from and against any liabilities, losses, claims, damages, lost profits, consequential damages, interest, penalties, fines, monetary sanctions, attorneys' fees, experts' fees, court costs, remediation
5 costs, investigation costs, and othe r expenses which result from or arise in any manner whatsoever out of the use, storage, treatment, transportation, release, disposal, or presence from any cause or source whatsoever of Hazardous Materials on or about the Licensed Area and any improvements constructed by District under this MOU and License Agreement.
v. In the event that District or its elected officials, officers, employees, agents, representatives, consultants, volunteers, or contractors cause or allow any Hazardous Material s to be released, spilled, or otherwise exposed through, in co nnection with, or during its activities under this MOU and License Agreement, District shall be solely responsible for all costs associated with the proper handling, mitigation, remediation, and dispos al of the Hazardous Materials and all related cleanup.
C. Maintenance of Fencing and Licensed Ar ea. District acknowledges responsibility for installation, maintenance, and repair of Fencing. District shall be responsible for the maintenance and upkeep of the property and improvements located thereon and insure the same. City’s Park Divisi on Manager, or his or her designee, may contact District regarding any concerns about the Licensed Area or District Fencing, and District and City shall reas onably work to promptly resolve such concerns.
D. Public Access: The Licensed Area shal l be open to public use any time during weekday evenings (afterschool), weekdays during school breaks when school is not in session, and weekends, year-round, when District sanctioned activities are not taking place.
E. District Agrees to use the property whic h is the subject of this agreement for recreational and educational purposes in conjunction with school activities.
3. CITY’S OBLIGATIONS. In consideration for Dist rict’s obligations under this License Agreement, the City shall comply with the following obligations.
A. Fence Work. City’s obligations for the Fence Work include:
a) City to allow and provide the necessa ry access to the Licensed Area to District and its contractors to perform the Fence Work.
B. Grant of Non-exclusive License. City sha ll allow District access to the Licensed Area upon execution of this License Agreement.
6 a) City grants to District and to Distri ct’s agents, employees, and contractors non-exclusive license running with the land for access to, on, over, under and across the Licensed Area for the purposes of:
i. Installing, constructing, operating, owning, maintaining, accessing, removing, and replacing the Fence Work.
ii. Performing all of District’s obligations and enforcing all of District’s rights set forth in this Agreement.
iii. During the License Term, the City shall ensure that District’s rights under the License and District’s access to the Licensed Area are preserved and protected and shall not interfere with or permit any third parties to interfere with such rights or access.
C. Maintenance Outside of Fencing. The City shall maintain the area outside of the District Fence between the Fence and exis ting park pathway. District’s Executive Director, Operations, or hi s or her designee, may co ntact City regarding any concerns about the area outside of the District Fencing, and City and District shall reasonably work to promptly resolve such concerns.
D. License Fee. No fee, rent or charge is due under this License Agreement from the District to the City.
E. Removal and Restoration. If the City needs to use the portions of License Area to access public utilities or public improvement s, City and Distri ct shall cooperate regarding timing of City work and any needed removal and restoration of District’s Fencing or other improvements on the Licensed Area.
4. Insurance.
a. Both Parties shall obtain and maintain Commercial General Liability insurance, or the equivalent through a pooled liability program, with minimum limits as follows:
Personal Injury Property Damage
$1,000,000 each occurrence $1,000,000 each occurrence
$2,000,000 aggregate $2,000,000 aggregate
b. City shall name District and its governing Board members, employees, and agents as additional insureds for such policies. District shall name City and its officials, employees, agents as additional insureds for such policies.
c. Each party shall provide the other Party with certificates of insurance within one (1) week of full execution of this Agreement.
7 5. Indemnification.
a. City shall defend, indemnify, and ho ld harmless District and District's governing Board, officers, employees, and agents, from and against any and all claims, actions, liability, damage, loss, or obligations including all costs, demands, expenses, and attorney's fees, arising out of the negligent acts, negligent omissions, or willful misconduct of City, its officials, employees, or agents, related to City's performance of City's obligations under this Agreement and City’s use of the Joint Use Facilities.
b. District shall defend, indemnify, a nd hold harmless City, and City’s officials, employees, and agents, from and against any and all claims, actions, liability, damage, loss, or obligations including all costs, demands, expenses, and attorney’s fees, arising out of the negligent acts, negligent omissions, or willful misconduct of District, its governing Board, officers, employees, or agents, related to District’s performance of District’s obligations under this Agreement and District’s use of the Joint Use Facilities.
c. Neither City nor District shall be liab le to the other for liability that arises out of the sole negligence or willful misconduct of the other.
6. Assignment. Neither Party may assign its rights or delegate its duties pursuant to this Agreement.
7. Previous Agreements. This Agreement supersedes and replaces all previous agreements by and between City and District as pertains to the use of the Facilities.
8. Modifications. The terms and conditions of this Agreement may be modified or changed only by written mutual consent of the Parties.
9. Notices. Any notice that either party desires to or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid first-class mail. Such notices shall be addressed to the other Party at the address set forth below. Either Party may change its address by notifying the other Party of the change of address. Notice shall be deemed communicated within seventy-two (72) hours from the date of mailing, if mailed as provided in this paragraph.
To CITY: To DISTRICT:
Gerry Beaudin David Haglund
City Manager, City of Pleasanton Superintendent, P.U.S.D. 123 Main Street 4665 Bernal Avenue
Pleasanton, CA 94566 Pleasanton, CA 94566
8 10. Governing Law and Venue. This Agreement is governed by the laws of the State of California. Venue shall be in Alameda County, California.
11. Counterparts and Electronic Signature. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, together, when signed by all of the Parties hereto, shall constitute one and the same instrument. An electronic signature shall be as valid as an original.
12. No Third-Party Rights. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, any third party (that is not a party to this Agreement) against either District or City.
13. Waiver. Waiver of a breach or default by a Party under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
14. Warranty of Authority. The individual executing this Agreement on behalf of a Party warrants that he/she is authorized to execute the Agreement on behalf of that Party.
15. Headings and Construction. Headings at the beginning of each paragraph and subparagraph are solely for the convenience of the Parties and are not a part of the Agreement. Whenever required by the context of this Agreement, the singular shall include the plural and the masculine shall include the feminine and vice versa. This Agreement shall not be construed as if it had been prepared by one of the Parties, but rather as if both Parties had prepared the same. Unless otherwise indicated, all references to paragraphs, sections, subparagraphs, and subsections are to this Agreement.
16. Attorney's Fees. If suit is brought by a Party or Parties to enforce any of the terms of this Agreement, the prevailing Party or Parties shall be entitled to recover its or their respective reasonable attorney's fees and costs.
17. Approval of the District Board. This Agreement shall not be binding upon District until District's governing Board has approved all the terms and conditions contained herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the day and year first written above.
By: ________________________
By: _________________________
Gerry Beaudin, City Manager David Haglund, Superintendent
9 ATTEST:
By: ________________________ By: _________________________ Jocelyn Kwong , City Clerk Clerk of the Board of Trustees
Approved as to Form:
By: __________________________
Daniel Sodergren, City Attorney
EXHIBIT A
Site Plan for Fairlands Elementary School
EXHIBIT B
Site Plan for Licensed Area City Property
EXHIBIT A
FAIRLANDS ELEMENTARY SCHOOL
EXHIBIT B
PARCEL 946 110600102
Attachment 5
Attachment 6
Item #6
CITY COUNCIL AGENDA REPORT
March 19, 2024
Police
TITLE: APPROVE ANNUAL STREET CLOSURES FOR 2024
SUMMARY
The Pleasanton Municipal Code requires City Council approval of parades and special events which necessitate the temporary closure of city streets and temporary parking restrictions.
RECOMMENDATION
Approve the special events street closures for 2024.
BACKGROUND
During 2024, 24 special events are planned which will require street closures or parking restrictions. Staff recommends the City Council approve these events for the calendar year.
DISCUSSION
Advance approval for most events will streamline the approval process without sacrificing City input and control.
If approval is granted for the stated events, the Police Department will continue to process all event applications as in prior years. Event organizers will be required to submit a parade/street closure application, an insurance policy to indemnify the City from liability associated with the event, and detailed information about the operation of the event. Police Department staff will ensure event organizers effectively manage community notifications of potential event impacts as well as associated roadway closures.
Prior to each event, the Police Chief will declare that an unusual condition exists, thereby allowing city streets to be temporarily closed and authorizing temporary parking controls affected streets to be enforced.
EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine matter of City business.
OUTREACH
No outreach was conducted, as this item is a routine matter of City business.
STRATEGIC PLAN ALIGNMENT
This action supports the ONE Pleasanton strategic plan goal of Building a Community Where Everyone Belongs to foster community engagement and conduct effective planning to promote a livable and economically vibrant community.
FISCAL IMPACT
This street closure information is being provided to provide the City Council with an estimate of personnel costs connected to street closures in 2024. It is estimated the Police Department will expend approximately 414 hours on street closures and event staffing relating to 24 special events this year. Similarly, the Streets Division estimates approximately 364 hours to prepare for, set up, and after the event collect barriers, cones, and barricades for the special events noted in this staff report.
After calculating the Police personnel costs, at an overtime rate, and the Streets Division personnel costs at an overtime rate, associated with 2024 special events, the cost of street closures associated with the events report are approximately $125,106 ($67,122 in the Police Department; $57,984 in the Streets Division). These costs are included in the City’s General Fund budget within the respective departmental budgets. At this time, the City does not recover the costs from the event organizers, although that is currently under review toward making a staff recommendation to the City Council.
Prepared by: Submitted by: Approved by:
Jason Knight
David Swing
Jason Knight, Police
Sergeant
David Swing, Police Chief
Gerry Beaudin, City
Manager
Attachments:
1. City Council Street Closures List 2024
Attachment 1
Recommended Annual Street Closures
Month Event Name Location
April
28 PPIE 5K/10K/15K Main Street/various neighborhood
June
1 Dash for Cash Franklin/Johnson
1-2 First Weekends on Main Main St.
7,14,21,28 Concerts in the Park Neal Street from Railroad and First St.
July
6-7 First Weekends on Main Main St.
5,12,19,26 Concerts in the Park Neal Street from Railroad and First St.
August
3-4 First Weekends on Main Main St.
2,9,16,23,30 Concerts in the Park Neal Street from Railroad and First St. 17 or 24 Soccer Parade Main Street and nearby streets
October
13 Spirit Halloween Run Main Street and nearby streets
26 FHS Band Parade Main Street and nearby streets
November
3 Veteran’s Day Parade Main Street and nearby streets
December
7 Hometown Holiday Parade Main Street and nearby streets 7-8 First Weekends on Main Street Main St.
Item #7
CITY COUNCIL AGENDA REPORT
March 19, 2024
Public Works - Engineering Division
TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO JMB CONSTRUCTION, INC. IN THE AMOUNT OF $7,852,150 FOR THE NEAR-TERM WATER IMPROVEMENTS PROJECT, CIP NO. 24171 AND BUDGET AMENDMENTS IN THE WATER OPERATING FUND
AND THE WATER REPLACEMENT CAPITAL FUND
SUMMARY
The Near-Term Water Improvements Project, CIP 24171 combines the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24-Inch Potable Water Main (F-1 Line), CIP No. 24171, and the Sunol Boulevard 20-Inch Water Main (F-7 Line), CIP No. 24173.
The combined projects are the remainder of the three capital improvement projects required to maintain a balanced water system in response to the limited availability of water from City- owned wells caused by the presence of PFAS in the aquifer, to meet future demands, and to improve the reliability of the system.
Work on Stoneridge Drive will occur from Johnson Drive to Hopyard Road and include installation of approximately 3,200 linear feet of 24-inch fusible PVC water main pipe; 450 linear feet of ductile iron pipe ranging in diameter from 18 to 24 inches; site preparation for installation of a new prefabricated booster station, being procured separately; and installation of the prefabricated booster station with a new Zone 7 connection, once fabrication is complete. Work on Sunol Boulevard will extend from Sycamore Road to Bernal Avenue and include the installation of 4,500 linear feet of 20-inch ductile iron pipe connecting to the existing City system at each end. The project was designed, reviewed, and approved by City staff and competitively bid. Six bids were received on February 22, 2024, and staff recommends awarding the project to the lowest responsible bidder, JMB Construction, Inc. of South San Francisco, in the amount of $7,852,150 for the Near-Term Water Improvements Project, CIP Nos. 24171. In addition, staff recommends approving various consultant contract amendments and task authorizations for construction support services.
RECOMMENDATION
Approve plans and specifications, review bids, and award a construction contract to JMB Construction, Inc. in the amount of $7,852,150 for the Near-Term Water Improvements Project, CIP No. 24171 and budget amendments in the Water Operating Fund and the Water Replacement Capital Fund.
1. Authorize the City Manager to enter into the project contract.
2. Authorize the Director of Public Works, or authorized staff, to approve and execute contract change order(s) for a contingency amount of $1,280,000 (approximately 15 percent of the contract and $100,000 for Zone 7 work) for unforeseen yet necessary related work.
3. Authorize the City Engineer to issue a purchase order with DPI, Inc. in the amount of
$35,000 for the purchase of one 24-inch gate valve with a blind flange.
4. Authorize the Director of Public Works, or authorized staff, to issue a contract amendment for Woodard & Curran, Inc. for additional design services and construction support services in the amount of $110,000.
5. Authorize the City Manager to extend the purchase order agreement by six months for stand-by pumps at Turnout No. 4 with Rain for Rent for an additional amount of $62,400 for a not-to-exceed amount of $262,400.
6. Authorize the Director of Public Works, or authorized staff, to issue a Work Task Authorization under the on-call agreement (2022228) with Carlson Management, Inc. to provide construction management services in the amount of $330,000.
7. Authorize the consolidation of the Sunol Boulevard 20-Inch Water Main Project (CIP No. 24173) to the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24-Inch Potable Water Main (CIP No. 24171) and rename CIP No. 24171 as Near-Term Water Improvements.
8. Approve the following budget amendments:
• Transfer $255,000 from the Sunol Boulevard 20-Inch Water Main Project (CIP No. 24173) to the Near-Term Water Improvement (CIP No. 24171). • Increase expenditure budget appropriation for the Near-Term Water Improvement Project (CIP No. 24171) by $9,654,538.
• Increase revenue budget appropriation for the Near-Term Water Improvement Project (CIP No. 24171) by $100,000.
• Transfer $5,000,000 from the Water Operating Fund (Fund 420) to the Water Replacement CIP Fund (Fund 421).
BACKGROUND
The City is a water retailer that operates and maintains a water distribution system to deliver water to residences and businesses for domestic and irrigation uses within the city. Alameda County's Zone 7 Water Agency is the Tri-Valley’s water wholesaler that procures water from the state and regional wells, treats the water, and then sells the water to Pleasanton and other Tri-Valley water retailers for distribution. Pleasanton is a unique retailer as, in addition to purchasing water from Zone 7, the City also has an annual groundwater pumping quota of 3,500 acre-feet from its own local wells, which is approximately 20 percent of the water used in the city. The City wells are primarily utilized during the warmer time of year to meet increased water demands.
The City purchases water from Zone 7, housed in underground vaults that are called turnouts, where water from Zone 7 is pushed into the City’s system and is controlled, fluorinated, and metered. The water distribution system was designed to incorporate the locations of both the turnouts and City wells to maintain balanced system pressure. Changes to the volume of water entering the system through different turnouts and wells can cause pressure variations within the system; City staff actively monitors the system to ensure that pressures in the system meet American Water Works Association standards.
With the presence of PFAS in portions of the aquifer that both the City and Zone 7 wells draw from, the City has limited use of its well to only as necessary during critical periods to meet peak demands. During summer 2023 peak demands of 18 million gallons per day (mgd) were
lower than the anticipated peak daily demand of 25.8 mgd, attributed to lower temperatures, continued conservation, and modification of the operation of the City’s water system. To meet peak demands without using the wells, the City coordinated with high water users — including the City at its parks and Callippe Preserve Golf Course — to conserve and reduce water usage. To prevent damage to landscaping by greatly reducing water use during the peak demands, landscape areas were watered without conservation when water was available and demand on the system was low.
This project combines the remaining two of the three improvements needed to meet this demand. The projects were combined to meet schedule demands and to create staffing efficiencies related to administering a single contract. Staff recommends consolidating the two projects into one and renaming as the Near-Term Water Improvements Project, CIP 24171.
DISCUSSION
Turnout 4 Replacement and Booster Station and Stoneridge Drive 24-Inch Potable Water Main (F-1 Line), CIP No. 24171
On August 15, 2023, the City Council approved and authorized the City Manager to execute a professional services agreement with Woodard & Curran, Inc. for the design of the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24-Inch Potable Water Main (F-1 Line), CIP No. 24171. Turnout 4 is located at the southwest corner of the intersection of Stoneridge Drive and Hopyard Road, and connects to Zone 7’s 20-inch supply line in Hopyard Road. It was built in 1980 with a capacity of 4,500 gallons per minute (gpm). The control and metering equipment are housed below grade in a concrete vault with a small building to house the fluoride chemicals and control systems. The site is shared with a "Welcome to Pleasanton" sign, electrical cabinet, and traffic signal equipment.
The turnout operates with higher pressure from Zone 7, pushing water into the City's distribution system. As the Tri-Valley area grew, the available pressure from Zone 7's system decreased when other agencies filled their systems, thus reducing the turnout's capacity to below 1,000 gpm during peak demand. A water booster station is required to ensure the demand can be met regardless of other agencies' activity. The booster station will use electric pumps to pull water from Zone 7's system and increase the pressure to the City's system- desired water-pressure setting, and will be designed to meet the future peak demand of 5,200 gpm.
The existing site has minimal space. Staff and the City’s design consultant, Woodard & Curran Inc., are currently developing plans and request for proposals to solicit bids for purchasing a prefabricated booster station (built off-site). This will be placed using a crane as part of the Near-Term Water Improvements Project, thereby limiting the site work to the below-grade piping. During construction, the existing turnout, fluoride system, traffic signal controller, and temporary booster pump will remain in operation.
A new 20-inch water line is needed on Stoneridge Drive from Hopyard Road to Johnson Drive (approximately 3,500 linear feet) to increase the capacity of the existing 12-inch and 16-inch water lines currently being fed from Turnout 4. The existing 12-inch asbestos concrete pipe built before the 1960s is nearing the end of its useful life and was recommended for replacement as part of the Water System Condition Assessment. As such, the size of the new water line size was increased from 20 inches to 24 inches and will replace the capacity of the 12-inch line when it is decommissioned.
Sunol Boulevard 20-Inch Water Main (F-7 Line), CIP No. 24173 On August 15, 2023, the City Council approved and authorized the City Manager to execute a professional services agreement with Mark Thomas for the design of the Sunol Boulevard 20- inch Water Main (F-7 Line), CIP No. 24173.
A new 18-inch water line is needed on Sunol Boulevard from the intersection of First Street and Bernal Avenue to Sycamore Creek (approximately 4,500 linear feet) to increase the capacity of the existing 12-inch and 16-inch water lines in the roadway. The existing 12-inch cast iron pipe built before the 1960s is nearing the end of its useful life and was recommended to be replaced as part of the Water System Condition Assessment. As such, it is recommended to increase the new water line size from 18-inches to 20-inches to replace the capacity of the 12-inch line when it is decommissioned. The cost savings associated with installing one 20-inch line versus an 18-inch line, plus the replacement of the 12-inch line, is estimated to be $300 per linear foot of pipe.
Bids
Sealed bids for this project were received on February 22, 2024. Six bids were received, ranging from the low bid amount of $7,852,150 to the high bid amount of $13,758,080. The low bid amount, submitted by JMB Construction, Inc. is approximately 9.3 percent below the Engineer's Estimate of $8,653,750 (see Attachment 1 for bid summary). Staff reviewed bids and found the low bid responsive and responsible. Past work performed by the low bidder was verified to be satisfactory. Staff recommends awarding the construction contract to JMB Construction, Inc.
Consultant/Specialty Services
Installation of the new pipeline will require the removal and replacement of an estimated 45 traffic signal loop detectors. Loop replacement will be performed by the City’s on-call traffic signal maintenance contractor for an estimated cost of $22,500.
The Stoneridge Drive portion of the work requires a new 24-inch gate valve, which is not a standard stock item, to be installed prior to peak summer demands. A check of several suppliers identified that there are no 24-inch gate valves currently available in California that meet the project time frame. To avoid potential project delays, staff recommends the purchase of a 24-inch gate valve from DPI, Inc. that had a surplus new 24-inch valve available for purchase for $35,000. The valve has been tested by City staff and the cost is below vendor proposals for a new valve.
Woodard & Curran, Inc., the project designer for the Stoneridge Drive portion of the work, will provide value engineering services in negotiating with potential booster station providers after initial proposals ranged from $1.7 - $1.8 million as compared to an engineer’s estimate of $850,000. Woodward & Curran was tasked with designing a flushing station for the Stoneridge Drive pipeline, which was not a part of the original scope of work for the project, but is necessary for safe cleaning and disinfection of the pipe. This work is not included in its original contract and has an estimated cost of $45,000. Woodard & Curran, Inc. will also provide construction support services during the project, including review of contractor submittals and requests for information, surveying of pipe alignment, testing of the completed installed cathodic protection system, and development of record drawings, for an estimated cost of $65,000. This work is not included in Woodward & Curran's original contract.
Mark Thomas & Company Inc. will provide construction support services for the Sunol Boulevard portion of the work, including review of contractor submittals and requests for information and development of record drawings. This work will be covered by cost savings from the design under the original contract.
The current schedule for procurement and installation of the prepackage booster station is spring 2025. The City is currently renting pumps from Rain for Rent, which are located at Turnout 4, to be used if the water system requires additional pressure during demand peaks.
The rental contract will be extended for six months beyond the current lease’s end date to spring 2025, when the new booster station can manage system requirements, for an additional amount of $62,400 for a new not-to-exceed amount of $262,400.
Carlson Management, Inc., will provide resident engineering services for the project under their existing on-call construction management agreement for an estimated $330,000. Materials testing services will be provided for an estimated $50,000 under the City’s existing on-call materials testing agreements. These services include required testing of the materials used for backfill and compaction of the trenches associated with the pipeline installation.
Zone 7 Cathodic Protection
Zone 7 was planning to install cathodic protection test stations on its Zone 7 transmission main on Hopyard Road in 2025. However, Hopyard Road is scheduled to be repaved this summer (in 2024) as part of the Annual Resurfacing Program which will then have a seven-year moratorium for disturbing the new pavement. With this, Zone 7 has expedited the project design and is requesting the City’s contractor JMB Contractor perform the cathodic work prior to the City’s paving project. Similar work is already included in the City’s project scope and the City will request a proposal for the added Zone 7 work upon completion of the design (which Zone 7 will review and approve). The City would be reimbursed under the existing joint powers reimbursement agreement between Zone 7 and City for any costs associated with Zone 7 work. Staff recommended adding an additional $100,000 in project contingency to cover any reimbursable work performed on behalf of Zone 7.
Schedule
The start of construction will begin in April 2024 and be completed in late December 2024. The contractor will then remobilize to install the prefabricated booster station when available in late spring 2025. The work will not impact the ability of the City to meet the seasonal peak water demands during construction.
EQUITY AND SUSTAINABILITY
Staff followed the City Procurement Policy for purchasing procedures as these types of projects are routine matters of City business.
OUTREACH
Construction notices will be sent to adjacent residences and businesses prior to the start of construction and shared on the City's messaging platforms and website.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing
in Our Environment, Strategy 1 – Implement the Four Year Capital Improvement Program (CIP) to complete the design and construction of budgeted capital projects and Strategy 3 – Identifying funding and implement the recommendations from the Water Supply Alternative Study to resolve PFAS water quality issues.
FISCAL IMPACT
A total of $986,487 is currently budgeted in two CIP projects, the Sunol Boulevard 20-Inch Water Main Project (CIP No. 24173) and the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24-Inch Potable Water Main (CIP No. 24171), for the design phase. Staff recommends consolidating these two projects into CIP No. 24171 and renaming as the Near-Term Water Improvements Project. The anticipated total expenditure for this project is $10,641,025, including a project contingency of $1,280,000 (approximately 15 percent of the bid amount and $100,000 for Zone 7). The contingency is for unanticipated costs that may become apparent during the construction phase and Zone 7 cathodic protection work. The budget includes advertising costs, $35,000 for City furnished material, $22,500 for the replacement of traffic signal loop detectors, $110,000 for consultant design and construction support services, $62,400 for rental of temporary pumps, $330,000 for resident engineering services and $50,000 for material testing services under existing on-call contracts.
The anticipated total expenditure of $10,641,025 leaves a project shortfall of $9,554,538. A reimbursement resolution was approved by the City Council on March 5, 202, that will allow for the expenditures associated with this project to be reimbursed at a later date once bond proceeds become available. Staff estimates that approximately $5.0 million will be spent through July 2024 and recommends utilizing funds from the Water Operating Fund (Fund 420) to cover these costs. Funds will be transferred back to the Water Operating Fund once the proceeds are available from an anticipated bond sale in early June 2024. Additionally, $100,000 for work associated with installing cathodic protection test stations will be reimbursed by Zone
7. The funding and anticipated project expenditures are detailed in Attachment 2.
Prepared by: Submitted by: Approved by:
Adam Nelkie, Acting
Director, Public Works
Adam Nelkie, Acting Director, Public
Works
Gerry Beaudin, City
Manager
Attachments:
1. Bid Summary
2. Financial Expenditure Summary
3. Location Map
4. Professional Services Agreement with Woodard & Curran
Near Term Water Improvements, CIP Nos. 24171 & 24173
Owner: City of Pleasanton
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Mobilization 1 LS $736,000.00 $736,000.00 $230,000.00 $230,000.00 $276,507.36 $276,507.36 2 Traffic Control 1 LS $150,000.00 $150,000.00 $177,000.00 $177,000.00 $212,205.05 $212,205.05 3 Site Demolition, Finished Site Work and Grading 1 LS $75,000.00 $75,000.00 $110,000.00 $110,000.00 $138,429.65 $138,429.65 4 Trench Shoring 1 LS $40,000.00 $40,000.00 $95,000.00 $95,000.00 $27,623.69 $27,623.69 5 Zone 7 Connection 1 LS $125,000.00 $125,000.00 $88,000.00 $88,000.00 $104,965.71 $104,965.71 6 Turnout 9' x 13' Precast Concrete Vault with Access
Hatch 1 EA $55,000.00 $55,000.00 $128,000.00 $128,000.00 $116,421.81 $116,421.81 7 8" Sch 40 PVC Vent Pipe and Fittings with 2' Cover 1 EA $500.00 $500.00 $2,000.00 $2,000.00 $4,726.54 $4,726.54 8 12" Diameter x 36" High Armorcast Standpipe Vent with 24 Vent Slots, Model P6002712, or equal 1 EA $1,000.00 $1,000.00 $1,600.00 $1,600.00 $1,159.92 $1,159.92 9 Concrete Slab for Package Pump Station – Size and
Reinforcement per Foundation Plan 1 LS $18,000.00 $18,000.00 $44,500.00 $44,500.00 $31,555.40 $31,555.40 10 Fluoride Improvements (New 500-gallon Fluoride
Chemical Tank and Fittings, Containment Curb
Modifications, New Fluoride Vault, and Removal of Old
Equipment)
1 LS $2,000.00 $2,000.00 $125,000.00 $125,000.00 $63,231.85 $63,231.85 11 14" FLG x PE DI Spool 2 EA $1,250.00 $2,500.00 $3,600.00 $7,200.00 $3,701.59 $7,403.18 12 14” FLG x FLG Gate Valve 1 EA $12,000.00 $12,000.00 $13,000.00 $13,000.00 $13,129.31 $13,129.31 13 Rosemount Model 8712E Pressure Transmitter with
125/150 FLG Drilling 2 EA $5,000.00 $10,000.00 $8,400.00 $16,800.00 $737.49 $1,474.98 14 14" FLG x FLG Rosemount Flow Meter, Model 8705 1 EA $25,000.00 $25,000.00 $30,000.00 $30,000.00 $2,155.16 $2,155.16 15 14" Dezurik VPB V-Port Ball Valve with ANSI 150
Flanges, Rotork Electric Motor, and Operator IQTM2000
Modulating 480 Vac Main Voltage
1 EA $35,000.00 $35,000.00 $85,000.00 $85,000.00 $88,249.81 $88,249.81 16 14" FLG x FLG DI Spool 1 EA $1,500.00 $1,500.00 $3,500.00 $3,500.00 $3,588.69 $3,588.69 17 Water Sampling Tap 1 EA $3,500.00 $3,500.00 $1,500.00 $1,500.00 $1,126.72 $1,126.72 18 14" Dismantling Joint, Romac Model DJ400 or Equal
with Tie Rods 1 EA $5,000.00 $5,000.00 $4,800.00 $4,800.00 $5,043.58 $5,043.58 19 14" Combination Pressure Reducing Check Valve, Cla-
Val Model 94-01 1 EA $30,000.00 $30,000.00 $53,000.00 $53,000.00 $54,653.02 $54,653.02 20 24" C900 DR18 (Class 235) FPVC Discharge Piping 3200 EA $500.00 $1,600,000.00 $550.00 $1,760,000.00 $480.00 $1,536,000.00 21 Utility Potholes 60 LF $1,000.00 $60,000.00 $1,250.00 $75,000.00 $1,136.22 $68,173.20 22 18" DIP, Class 350 210 LF $575.00 $120,750.00 $550.00 $115,500.00 $560.89 $117,786.90 23 16" DIP, Class 350 200 LF $300.00 $60,000.00 $500.00 $100,000.00 $484.78 $96,956.00 24 24” DIP, Class 350 35 LF $700.00 $24,500.00 $750.00 $26,250.00 $2,386.95 $83,543.25 25 6” Gate Valve, FLG x MJ 1 EA $3,000.00 $3,000.00 $2,500.00 $2,500.00 $9,953.05 $9,953.05 26 12" Gate Valve, FLG x FLG 2 EA $7,500.00 $15,000.00 $5,800.00 $11,600.00 $5,077.81 $10,155.62 27 12” Gate Valve, FLG x RMJ 2 EA $7,500.00 $15,000.00 $5,800.00 $11,600.00 $5,136.42 $10,272.84 28 16" Gate Valve, FLG x MJ 2 EA $16,000.00 $32,000.00 $15,000.00 $30,000.00 $14,111.83 $28,223.66 29 16" Gate Valve, FLG x RMJ 2 EA $16,000.00 $32,000.00 $15,000.00 $30,000.00 $14,080.78 $28,161.56 30 18" Gate Valve, FLG x RMJ 4 EA $24,000.00 $96,000.00 $22,000.00 $88,000.00 $21,717.72 $86,870.88 Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 DPI, Inc.
5942 Las Positas Road
Livermore, CA 94551
US
Bidder Status: Valid
JMB Construction, Inc.
132 South Maple Avenue
South San Francisco, CA 94080
US
Bidder Status: Valid
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 DPI, Inc.
5942 Las Positas Road
Livermore, CA 94551
US
Bidder Status: Valid
JMB Construction, Inc.
132 South Maple Avenue
South San Francisco, CA 94080
US
Bidder Status: Valid
31 Install City Furnished 24" Gate Valve, FLG x RMJ 1 EA $30,000.00 $30,000.00 $3,500.00 $3,500.00 $5,124.81 $5,124.81 32 24” x 16” DIP Reducer, FLG x MJ 1 EA $3,250.00 $3,250.00 $4,500.00 $4,500.00 $5,681.93 $5,681.93 33 12” x 6” DIP Reducer 1 EA $1,000.00 $1,000.00 $800.00 $800.00 $1,232.23 $1,232.23 34 16" x 14" FLG x FLG DI Concentric Reducer with MJ
Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $1,600.00 $1,600.00 $3,000.00 $3,000.00 $3,887.75 $3,887.75 35 18" x 14" FLG x FLG DI Concentric Reducer with MJ
Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $1,800.00 $1,800.00 $2,000.00 $2,000.00 $2,934.09 $2,934.09 36 24" x 12" FLG x FLG DIP Reducer 2 EA $3,500.00 $7,000.00 $3,400.00 $6,800.00 $4,124.75 $8,249.50 37 24" x 16" DIP Reducer FLG x FLG 1 EA $3,250.00 $3,250.00 $4,500.00 $4,500.00 $5,644.39 $5,644.39 38 24" x 18" DIP Reducer FLG x FLG 1 EA $4,500.00 $4,500.00 $3,500.00 $3,500.00 $4,571.42 $4,571.42 39 16" Res Solid Sleeve 4 EA $2,000.00 $8,000.00 $1,500.00 $6,000.00 $2,424.23 $9,696.92 40 12" Transition Coupling 3 EA $1,300.00 $3,900.00 $900.00 $2,700.00 $1,341.76 $4,025.28 41 12” MJ DI 45° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $1,500.00 $1,500.00 $1,400.00 $1,400.00 $1,767.04 $1,767.04 42 16” 45° Elbow, FLG x FLG 1 EA $2,500.00 $2,500.00 $2,200.00 $2,200.00 $2,712.55 $2,712.55 43 18" MJ DI 45° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $2,700.00 $2,700.00 $3,000.00 $3,000.00 $4,375.46 $4,375.46 44 18" MJ DI 90° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $3,000.00 $3,000.00 $3,500.00 $3,500.00 $4,660.55 $4,660.55 45 18" DI 45° Elbow RMJ 2 EA $2,500.00 $5,000.00 $3,000.00 $6,000.00 $4,375.46 $8,750.92 46 18" FLG x MJ DI 45° Elbow with MJ Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $3,500.00 $3,500.00 $3,500.00 $3,500.00 $4,744.31 $4,744.31 47 24" DI 45° Elbow FLG 3 EA $6,000.00 $18,000.00 $4,500.00 $13,500.00 $6,082.15 $18,246.45 48 24" DI 11.25° Elbow RMJ 4 EA $6,000.00 $24,000.00 $4,100.00 $16,400.00 $5,698.33 $22,793.32 49 18” x 12” Tee FLG 1 EA $6,000.00 $6,000.00 $5,500.00 $5,500.00 $6,767.17 $6,767.17 50 16” Tee FLG x FLG x RMJ 2 EA $10,000.00 $20,000.00 $4,700.00 $9,400.00 $5,133.47 $10,266.94 51 16" x 16" x 12" Tee with Blind Flange 1 EA $12,000.00 $12,000.00 $7,200.00 $7,200.00 $7,975.94 $7,975.94 52 24" Tee FLG 1 EA $7,000.00 $7,000.00 $7,500.00 $7,500.00 $9,263.84 $9,263.84 53 24” x 12” MJ x FLG Tee 1 EA $7,000.00 $7,000.00 $6,000.00 $6,000.00 $7,936.13 $7,936.13 54 24" DIP Cross 1 EA $8,600.00 $8,600.00 $12,000.00 $12,000.00 $19,533.56 $19,533.56 55 18" x 16” DIP Cross 1 EA $7,400.00 $7,400.00 $5,000.00 $5,000.00 $10,776.20 $10,776.20 56 18" x 12” DIP Cross 1 EA $7,000.00 $7,000.00 $8,000.00 $8,000.00 $13,287.23 $13,287.23 57 12" FL x PE 5' Spool 1 EA $1,000.00 $1,000.00 $1,900.00 $1,900.00 $2,571.77 $2,571.77
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 DPI, Inc.
5942 Las Positas Road
Livermore, CA 94551
US
Bidder Status: Valid
JMB Construction, Inc.
132 South Maple Avenue
South San Francisco, CA 94080
US
Bidder Status: Valid
58 12" FLG x PE Spool with Transition CPLG 1 EA $1,150.00 $1,150.00 $2,800.00 $2,800.00 $3,693.41 $3,693.41 59 16” FCA ACP OD 1 EA $4,200.00 $4,200.00 $4,000.00 $4,000.00 $4,634.28 $4,634.28 60 16” Solid Sleeve RMJ 4 EA $1,800.00 $7,200.00 $1,500.00 $6,000.00 $2,212.42 $8,849.68 61 16” FLG x PE DI Spool 3 EA $3,000.00 $9,000.00 $2,900.00 $8,700.00 $3,627.39 $10,882.17 62 12’ DI Spool 5’ 2 EA $1,500.00 $3,000.00 $2,000.00 $4,000.00 $2,606.16 $5,212.32 63 16” DI Spool 8’ 1 EA $3,000.00 $3,000.00 $4,000.00 $4,000.00 $4,874.08 $4,874.08 64 16” DI Spool 3’ 1 EA $1,500.00 $1,500.00 $2,400.00 $2,400.00 $2,744.46 $2,744.46 65 16” FLG x MJ Adapter 4 EA $1,500.00 $6,000.00 $1,500.00 $6,000.00 $1,776.14 $7,104.56 66 18” DIP Spools – var. lengths 3 EA $5,000.00 $15,000.00 $4,500.00 $13,500.00 $5,801.79 $17,405.37 67 18” FLG x PE Spool – 2’ 1 EA $2,000.00 $2,000.00 $2,400.00 $2,400.00 $3,100.28 $3,100.28 68 24” FLG x MJ Adapter 1 EA $3,000.00 $3,000.00 $2,500.00 $2,500.00 $3,320.29 $3,320.29 69 2" Combination Air Valve Assembly 5 EA $9,000.00 $45,000.00 $10,000.00 $50,000.00 $8,125.66 $40,628.30 70 Fire Hydrant Assembly per City Std. No 307 1 EA $13,000.00 $13,000.00 $12,000.00 $12,000.00 $12,078.91 $12,078.91 71 Pipe Supports 3 EA $3,000.00 $9,000.00 $2,500.00 $7,500.00 $2,075.04 $6,225.12 72 Jack and Bore Crossing (including 24" FPVC installed, 42” Steel Casing, and Jacking and Receiving Shafts pipe and fittings)
1 LS $192,500.00 $192,500.00 $280,000.00 $280,000.00 $125,460.72 $125,460.72 73 Not used $0.00 $0.00
74 Striping/Markings 1 LS $25,000.00 $25,000.00 $28,000.00 $28,000.00 $43,125.00 $43,125.00 75 Water Main Abandonment 1 LS $30,000.00 $30,000.00 $12,000.00 $12,000.00 $10,224.43 $10,224.43 76 Remove Pipe 1 LS $50,000.00 $50,000.00 $12,000.00 $12,000.00 $42,262.69 $42,262.69 77 BMPs/Storm Water Pollution Control Plan 1 LS $20,000.00 $20,000.00 $47,000.00 $47,000.00 $27,082.50 $27,082.50 78 Cathodic Test Stations 12 EA $1,200.00 $14,400.00 $4,500.00 $54,000.00 $1,742.48 $20,909.76 79 30# or 18# Anode Bags 41 EA $500.00 $20,500.00 $450.00 $18,450.00 $456.33 $18,709.53 80 Flushing Station (Gooseneck and Inlet Box) 1 LS $125,000.00 $125,000.00 $120,000.00 $120,000.00 $194,172.36 $194,172.36 81 Install Package Booster Pump Station Furnished by
Supplier 1 LS $100,000.00 $100,000.00 $80,000.00 $80,000.00 $21,020.23 $21,020.23 82 24” FPVC Vertical Depth Adjustments (0FT to 2FT) 1000 LF $50.00 $50,000.00 $25.00 $25,000.00 $15.40 $15,400.00
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 DPI, Inc.
5942 Las Positas Road
Livermore, CA 94551
US
Bidder Status: Valid
JMB Construction, Inc.
132 South Maple Avenue
South San Francisco, CA 94080
US
Bidder Status: Valid
83 24” FPVC Vertical Depth Adjustments (2FT to 4FT) 100 LF $100.00 $10,000.00 $45.00 $4,500.00 $35.67 $3,567.00 84 24” FPVC Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $100.00 $1,000.00 $74.10 $741.00 85 24” FPVC Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $150.00 $1,500.00 $107.60 $1,076.00 86 18” DIP Vertical Depth Adjustments (0FT to 2FT) 100 LF $50.00 $5,000.00 $25.00 $2,500.00 $12.25 $1,225.00 87 18” DIP Vertical Depth Adjustments (2FT to 4FT) 50 LF $100.00 $5,000.00 $45.00 $2,250.00 $26.40 $1,320.00 88 18” DIP Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $100.00 $1,000.00 $64.19 $641.90 89 18” DIP Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $150.00 $1,500.00 $103.94 $1,039.40 90 16” DIP Vertical Depth Adjustments (0FT to 2FT) 75 LF $50.00 $3,750.00 $22.00 $1,650.00 $14.54 $1,090.50 91 16” DIP Vertical Depth Adjustments (2FT to 4FT) 10 LF $100.00 $1,000.00 $42.00 $420.00 $37.23 $372.30 92 16” DIP Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $90.00 $900.00 $95.75 $957.50 93 16” DIP Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $135.00 $1,350.00 $75.17 $751.70 94 Electrical System 1 LS $350,000.00 $350,000.00 $350,000.00 $350,000.00 $318,323.18 $318,323.18 95 PG&E Conduit from transformer to PG&E Tie-In. two 3” conduit and one pull box 250 LF $300.00 $75,000.00 $350.00 $87,500.00 $290.05 $72,512.50 1 UTILITY POTHOLES 40 EA $900.00 $36,000.00 $1,250.00 $50,000.00 $21,574.00 $862,960.00 2 20-inch DIP (HDSS) 4468 LF $600.00 $2,680,800.00 $410.00 $1,831,880.00 $415.57 $1,856,766.76 3 NOT USED $0.00 $0.00
4 Sta 10+00.00 TIE-IN 1 LS $20,000.00 $20,000.00 $40,000.00 $40,000.00 $31,930.94 $31,930.94 5 Sta 15+34.15 60" CMP SD CROSSING 1 LS $200,000.00 $200,000.00 $80,000.00 $80,000.00 $39,930.94 $39,930.94 6 Sta 30+00.00 BORE AND JACK CASING AND CARRIER PIPE 1 LS $400,000.00 $400,000.00 $300,000.00 $300,000.00 $168,395.33 $168,395.33 7 Sta 50+76.23 FLUSHING CONNECTION 1 LS $25,000.00 $25,000.00 $60,000.00 $60,000.00 $58,631.35 $58,631.35 8 Sta 54+67.86 TIE-IN 1 LS $80,000.00 $80,000.00 $40,000.00 $40,000.00 $33,329.53 $33,329.53 9 12" GATE VALVE 2 EA $5,000.00 $10,000.00 $6,000.00 $12,000.00 $5,326.79 $10,653.58 10 20" GATE VALVE 5 EA $30,000.00 $150,000.00 $27,000.00 $135,000.00 $27,133.51 $135,667.55 11 20" DIP 22.5° FITTING 2 EA $4,000.00 $8,000.00 $5,000.00 $10,000.00 $5,186.29 $10,372.58
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 DPI, Inc.
5942 Las Positas Road
Livermore, CA 94551
US
Bidder Status: Valid
JMB Construction, Inc.
132 South Maple Avenue
South San Francisco, CA 94080
US
Bidder Status: Valid
12 20" DIP 11.25° FITTING 4 EA $4,000.00 $16,000.00 $5,100.00 $20,400.00 $4,681.75 $18,727.00 13 20" X 8" DIP TEE FITTING 2 EA $4,000.00 $8,000.00 $7,200.00 $14,400.00 $7,939.98 $15,879.96 14 COMBINATION AIR VALVE 3 EA $9,000.00 $27,000.00 $10,000.00 $30,000.00 $10,669.21 $32,007.63 15 CP TEST STATION 4 EA $2,000.00 $8,000.00 $5,000.00 $20,000.00 $5,777.18 $23,108.72 16 VERTICAL DEPTH ADJUSTMENTS (0FT TO 2FT) 300 LF $100.00 $30,000.00 $25.00 $7,500.00 $21.65 $6,495.00 17 VERTICAL DEPTH ADJUSTMENTS (2FT TO 4FT) 100 LF $150.00 $15,000.00 $45.00 $4,500.00 $46.49 $4,649.00 18 VERTICAL DEPTH ADJUSTMENTS (4FT TO 6FT) 10 LF $200.00 $2,000.00 $100.00 $1,000.00 $153.21 $1,532.10 19 VERTICAL DEPTH ADJUSTMENTS (6FT TO 8FT) 10 LF $250.00 $2,500.00 $150.00 $1,500.00 $247.00 $2,470.00 20 STRIPING/MARKINGS 1 LS $15,000.00 $15,000.00 $50,000.00 $50,000.00 $43,125.00 $43,125.00 21 TRAFFIC CONTROL PLAN 1 LS $125,000.00 $125,000.00 $150,000.00 $150,000.00 $73,623.95 $73,623.95 22 BMP's/STORM WATER POLLUTION CONTROL PLAN 1 LS $25,000.00 $25,000.00 $35,000.00 $35,000.00 $5,290.00 $5,290.00 23 TRENCH SHORING 1 LS $50,000.00 $50,000.00 $85,000.00 $85,000.00 $24,610.58 $24,610.58 Total Bid $8,728,750.00 $7,852,150.00 $7,950,122.02
Corrected Bid Amount
Near Term Water Improvements, CIP Nos. 24171 & 24173
Owner: City of Pleasanton
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Mobilization 1 LS $736,000.00 $736,000.00 $1,000,000.00 $1,000,000.00 $505,000.00 $505,000.00 2 Traffic Control 1 LS $150,000.00 $150,000.00 $250,000.00 $250,000.00 $357,000.00 $357,000.00 3 Site Demolition, Finished Site Work and Grading 1 LS $75,000.00 $75,000.00 $250,000.00 $250,000.00 $165,000.00 $165,000.00 4 Trench Shoring 1 LS $40,000.00 $40,000.00 $100,000.00 $100,000.00 $12,500.00 $12,500.00 5 Zone 7 Connection 1 LS $125,000.00 $125,000.00 $25,000.00 $25,000.00 $71,000.00 $71,000.00 6 Turnout 9' x 13' Precast Concrete Vault with Access
Hatch 1 EA $55,000.00 $55,000.00 $100,000.00 $100,000.00 $142,000.00 $142,000.00 7 8" Sch 40 PVC Vent Pipe and Fittings with 2' Cover 1 EA $500.00 $500.00 $7,000.00 $7,000.00 $1,500.00 $1,500.00 8 12" Diameter x 36" High Armorcast Standpipe Vent with 24 Vent Slots, Model P6002712, or equal 1 EA $1,000.00 $1,000.00 $7,500.00 $7,500.00 $1,700.00 $1,700.00 9 Concrete Slab for Package Pump Station – Size and
Reinforcement per Foundation Plan 1 LS $18,000.00 $18,000.00 $90,000.00 $90,000.00 $32,000.00 $32,000.00 10 Fluoride Improvements (New 500-gallon Fluoride
Chemical Tank and Fittings, Containment Curb
Modifications, New Fluoride Vault, and Removal of Old
Equipment)
1 LS $2,000.00 $2,000.00 $150,000.00 $150,000.00 $91,000.00 $91,000.00 11 14" FLG x PE DI Spool 2 EA $1,250.00 $2,500.00 $7,500.00 $15,000.00 $7,600.00 $15,200.00 12 14” FLG x FLG Gate Valve 1 EA $12,000.00 $12,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 13 Rosemount Model 8712E Pressure Transmitter with
125/150 FLG Drilling 2 EA $5,000.00 $10,000.00 $9,500.00 $19,000.00 $7,600.00 $15,200.00 14 14" FLG x FLG Rosemount Flow Meter, Model 8705 1 EA $25,000.00 $25,000.00 $15,000.00 $15,000.00 $27,000.00 $27,000.00 15 14" Dezurik VPB V-Port Ball Valve with ANSI 150
Flanges, Rotork Electric Motor, and Operator IQTM2000
Modulating 480 Vac Main Voltage
1 EA $35,000.00 $35,000.00 $100,000.00 $100,000.00 $103,000.00 $103,000.00 16 14" FLG x FLG DI Spool 1 EA $1,500.00 $1,500.00 $4,000.00 $4,000.00 $3,400.00 $3,400.00 17 Water Sampling Tap 1 EA $3,500.00 $3,500.00 $2,000.00 $2,000.00 $700.00 $700.00 18 14" Dismantling Joint, Romac Model DJ400 or Equal
with Tie Rods 1 EA $5,000.00 $5,000.00 $4,500.00 $4,500.00 $4,650.00 $4,650.00 19 14" Combination Pressure Reducing Check Valve, Cla-
Val Model 94-01 1 EA $30,000.00 $30,000.00 $50,000.00 $50,000.00 $55,000.00 $55,000.00 20 24" C900 DR18 (Class 235) FPVC Discharge Piping 3200 EA $500.00 $1,600,000.00 $0.00 $1,125.00 $3,600,000.00 21 Utility Potholes 60 LF $1,000.00 $60,000.00 $1,200.00 $72,000.00 $900.00 $54,000.00 22 18" DIP, Class 350 210 LF $575.00 $120,750.00 $500.00 $105,000.00 $600.00 $126,000.00 23 16" DIP, Class 350 200 LF $300.00 $60,000.00 $480.00 $96,000.00 $850.00 $170,000.00 24 24” DIP, Class 350 35 LF $700.00 $24,500.00 $750.00 $26,250.00 $850.00 $29,750.00 25 6” Gate Valve, FLG x MJ 1 EA $3,000.00 $3,000.00 $3,000.00 $3,000.00 $2,900.00 $2,900.00 26 12" Gate Valve, FLG x FLG 2 EA $7,500.00 $15,000.00 $8,500.00 $17,000.00 $5,600.00 $11,200.00 27 12” Gate Valve, FLG x RMJ 2 EA $7,500.00 $15,000.00 $5,500.00 $11,000.00 $5,600.00 $11,200.00 28 16" Gate Valve, FLG x MJ 2 EA $16,000.00 $32,000.00 $16,000.00 $32,000.00 $16,000.00 $32,000.00 29 16" Gate Valve, FLG x RMJ 2 EA $16,000.00 $32,000.00 $16,500.00 $33,000.00 $17,000.00 $34,000.00 30 18" Gate Valve, FLG x RMJ 4 EA $24,000.00 $96,000.00 $25,000.00 $100,000.00 $24,000.00 $96,000.00 Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 Mitchell Engineering
1395 Evans Avenue
San Francisco, CA 94124
US
Bidder Status: Valid
Mountain Cascade, Inc.
P.O. Box 5050
Bidder Status: Valid
US
Livermore, CA 94551
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 Mitchell Engineering
1395 Evans Avenue
San Francisco, CA 94124
US
Bidder Status: Valid
Mountain Cascade, Inc.
P.O. Box 5050
Bidder Status: Valid
US
Livermore, CA 94551
31 Install City Furnished 24" Gate Valve, FLG x RMJ 1 EA $30,000.00 $30,000.00 $7,500.00 $7,500.00 $5,200.00 $5,200.00 32 24” x 16” DIP Reducer, FLG x MJ 1 EA $3,250.00 $3,250.00 $9,000.00 $9,000.00 $4,100.00 $4,100.00 33 12” x 6” DIP Reducer 1 EA $1,000.00 $1,000.00 $5,000.00 $5,000.00 $1,200.00 $1,200.00 34 16" x 14" FLG x FLG DI Concentric Reducer with MJ
Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $1,600.00 $1,600.00 $14,000.00 $14,000.00 $4,200.00 $4,200.00 35 18" x 14" FLG x FLG DI Concentric Reducer with MJ
Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $1,800.00 $1,800.00 $7,500.00 $7,500.00 $2,800.00 $2,800.00 36 24" x 12" FLG x FLG DIP Reducer 2 EA $3,500.00 $7,000.00 $9,500.00 $19,000.00 $4,700.00 $9,400.00 37 24" x 16" DIP Reducer FLG x FLG 1 EA $3,250.00 $3,250.00 $9,500.00 $9,500.00 $4,200.00 $4,200.00 38 24" x 18" DIP Reducer FLG x FLG 1 EA $4,500.00 $4,500.00 $10,000.00 $10,000.00 $4,800.00 $4,800.00 39 16" Res Solid Sleeve 4 EA $2,000.00 $8,000.00 $4,000.00 $16,000.00 $2,700.00 $10,800.00 40 12" Transition Coupling 3 EA $1,300.00 $3,900.00 $3,000.00 $9,000.00 $1,500.00 $4,500.00 41 12” MJ DI 45° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $1,500.00 $1,500.00 $5,500.00 $5,500.00 $4,300.00 $4,300.00 42 16” 45° Elbow, FLG x FLG 1 EA $2,500.00 $2,500.00 $7,500.00 $7,500.00 $6,300.00 $6,300.00 43 18" MJ DI 45° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $2,700.00 $2,700.00 $8,000.00 $8,000.00 $8,500.00 $8,500.00 44 18" MJ DI 90° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $3,000.00 $3,000.00 $8,500.00 $8,500.00 $8,800.00 $8,800.00 45 18" DI 45° Elbow RMJ 2 EA $2,500.00 $5,000.00 $8,000.00 $16,000.00 $8,500.00 $17,000.00 46 18" FLG x MJ DI 45° Elbow with MJ Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $3,500.00 $3,500.00 $7,000.00 $7,000.00 $9,300.00 $9,300.00 47 24" DI 45° Elbow FLG 3 EA $6,000.00 $18,000.00 $8,500.00 $25,500.00 $10,250.00 $30,750.00 48 24" DI 11.25° Elbow RMJ 4 EA $6,000.00 $24,000.00 $10,000.00 $40,000.00 $10,800.00 $43,200.00 49 18” x 12” Tee FLG 1 EA $6,000.00 $6,000.00 $9,500.00 $9,500.00 $8,100.00 $8,100.00 50 16” Tee FLG x FLG x RMJ 2 EA $10,000.00 $20,000.00 $8,000.00 $16,000.00 $6,600.00 $13,200.00 51 16" x 16" x 12" Tee with Blind Flange 1 EA $12,000.00 $12,000.00 $9,500.00 $9,500.00 $8,200.00 $8,200.00 52 24" Tee FLG 1 EA $7,000.00 $7,000.00 $10,000.00 $10,000.00 $13,000.00 $13,000.00 53 24” x 12” MJ x FLG Tee 1 EA $7,000.00 $7,000.00 $11,000.00 $11,000.00 $12,500.00 $12,500.00 54 24" DIP Cross 1 EA $8,600.00 $8,600.00 $15,000.00 $15,000.00 $33,500.00 $33,500.00 55 18" x 16” DIP Cross 1 EA $7,400.00 $7,400.00 $14,000.00 $14,000.00 $19,000.00 $19,000.00 56 18" x 12” DIP Cross 1 EA $7,000.00 $7,000.00 $9,000.00 $9,000.00 $14,000.00 $14,000.00 57 12" FL x PE 5' Spool 1 EA $1,000.00 $1,000.00 $4,000.00 $4,000.00 $2,455.00 $2,455.00
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 Mitchell Engineering
1395 Evans Avenue
San Francisco, CA 94124
US
Bidder Status: Valid
Mountain Cascade, Inc.
P.O. Box 5050
Bidder Status: Valid
US
Livermore, CA 94551
58 12" FLG x PE Spool with Transition CPLG 1 EA $1,150.00 $1,150.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00 59 16” FCA ACP OD 1 EA $4,200.00 $4,200.00 $4,000.00 $4,000.00 $4,500.00 $4,500.00 60 16” Solid Sleeve RMJ 4 EA $1,800.00 $7,200.00 $8,000.00 $32,000.00 $3,300.00 $13,200.00 61 16” FLG x PE DI Spool 3 EA $3,000.00 $9,000.00 $6,000.00 $18,000.00 $3,800.00 $11,400.00 62 12’ DI Spool 5’ 2 EA $1,500.00 $3,000.00 $5,000.00 $10,000.00 $1,400.00 $2,800.00 63 16” DI Spool 8’ 1 EA $3,000.00 $3,000.00 $13,000.00 $13,000.00 $1,900.00 $1,900.00 64 16” DI Spool 3’ 1 EA $1,500.00 $1,500.00 $10,000.00 $10,000.00 $1,900.00 $1,900.00 65 16” FLG x MJ Adapter 4 EA $1,500.00 $6,000.00 $4,000.00 $16,000.00 $2,600.00 $10,400.00 66 18” DIP Spools – var. lengths 3 EA $5,000.00 $15,000.00 $5,000.00 $15,000.00 $1,600.00 $4,800.00 67 18” FLG x PE Spool – 2’ 1 EA $2,000.00 $2,000.00 $6,500.00 $6,500.00 $3,100.00 $3,100.00 68 24” FLG x MJ Adapter 1 EA $3,000.00 $3,000.00 $8,000.00 $8,000.00 $4,600.00 $4,600.00 69 2" Combination Air Valve Assembly 5 EA $9,000.00 $45,000.00 $8,000.00 $40,000.00 $8,500.00 $42,500.00 70 Fire Hydrant Assembly per City Std. No 307 1 EA $13,000.00 $13,000.00 $15,000.00 $15,000.00 $9,700.00 $9,700.00 71 Pipe Supports 3 EA $3,000.00 $9,000.00 $4,000.00 $12,000.00 $1,500.00 $4,500.00 72 Jack and Bore Crossing (including 24" FPVC installed, 42” Steel Casing, and Jacking and Receiving Shafts pipe and fittings)
1 LS $192,500.00 $192,500.00 $650,000.00 $650,000.00 $312,000.00 $312,000.00 73 Not used $0.00 $0.00 $0.00
74 Striping/Markings 1 LS $25,000.00 $25,000.00 $100,000.00 $100,000.00 $22,000.00 $22,000.00 75 Water Main Abandonment 1 LS $30,000.00 $30,000.00 $15,000.00 $15,000.00 $4,000.00 $4,000.00 76 Remove Pipe 1 LS $50,000.00 $50,000.00 $12,000.00 $12,000.00 $35,000.00 $35,000.00
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 Mitchell Engineering
1395 Evans Avenue
San Francisco, CA 94124
US
Bidder Status: Valid
Mountain Cascade, Inc.
P.O. Box 5050
Bidder Status: Valid
US
Livermore, CA 94551
77 BMPs/Storm Water Pollution Control Plan 1 LS $20,000.00 $20,000.00 $65,000.00 $65,000.00 $30,000.00 $30,000.00 78 Cathodic Test Stations 12 EA $1,200.00 $14,400.00 $3,000.00 $36,000.00 $4,000.00 $48,000.00 79 30# or 18# Anode Bags 41 EA $500.00 $20,500.00 $1,800.00 $73,800.00 $2,000.00 $82,000.00 80 Flushing Station (Gooseneck and Inlet Box) 1 LS $125,000.00 $125,000.00 $120,000.00 $120,000.00 $160,000.00 $160,000.00 81 Install Package Booster Pump Station Furnished by
Supplier 1 LS $100,000.00 $100,000.00 $35,000.00 $35,000.00 $40,000.00 $40,000.00 82 24” FPVC Vertical Depth Adjustments (0FT to 2FT) 1000 LF $50.00 $50,000.00 $50.00 $50,000.00 $88.00 $88,000.00 83 24” FPVC Vertical Depth Adjustments (2FT to 4FT) 100 LF $100.00 $10,000.00 $200.00 $20,000.00 $176.00 $17,600.00 84 24” FPVC Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $500.00 $5,000.00 $387.00 $3,870.00 85 24” FPVC Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $1,000.00 $10,000.00 $513.00 $5,130.00 86 18” DIP Vertical Depth Adjustments (0FT to 2FT) 100 LF $50.00 $5,000.00 $100.00 $10,000.00 $88.00 $8,800.00 87 18” DIP Vertical Depth Adjustments (2FT to 4FT) 50 LF $100.00 $5,000.00 $150.00 $7,500.00 $176.00 $8,800.00 88 18” DIP Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $200.00 $2,000.00 $387.00 $3,870.00 89 18” DIP Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $500.00 $5,000.00 $517.00 $5,170.00 90 16” DIP Vertical Depth Adjustments (0FT to 2FT) 75 LF $50.00 $3,750.00 $100.00 $7,500.00 $88.00 $6,600.00 91 16” DIP Vertical Depth Adjustments (2FT to 4FT) 10 LF $100.00 $1,000.00 $150.00 $1,500.00 $182.00 $1,820.00 92 16” DIP Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $200.00 $2,000.00 $387.00 $3,870.00 93 16” DIP Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $500.00 $5,000.00 $523.00 $5,230.00 94 Electrical System 1 LS $350,000.00 $350,000.00 $395,000.00 $395,000.00 $275,000.00 $275,000.00 95 PG&E Conduit from transformer to PG&E Tie-In. two 3” conduit and one pull box 250 LF $300.00 $75,000.00 $170.00 $42,500.00 $450.00 $112,500.00
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24 Mitchell Engineering
1395 Evans Avenue
San Francisco, CA 94124
US
Bidder Status: Valid
Mountain Cascade, Inc.
P.O. Box 5050
Bidder Status: Valid
US
Livermore, CA 94551
1 UTILITY POTHOLES 40 EA $900.00 $36,000.00 $1,200.00 $48,000.00 $900.00 $36,000.00 2 20-inch DIP (HDSS) 4468 LF $600.00 $2,680,800.00 $600.00 $2,680,800.00 $568.00 $2,537,824.00 3 NOT USED $0.00 $0.00 $0.00
4 Sta 10+00.00 TIE-IN 1 LS $20,000.00 $20,000.00 $35,000.00 $35,000.00 $40,000.00 $40,000.00 5 Sta 15+34.15 60" CMP SD CROSSING 1 LS $200,000.00 $200,000.00 $90,000.00 $90,000.00 $130,000.00 $130,000.00 6 Sta 30+00.00 BORE AND JACK CASING AND CARRIER PIPE 1 LS $400,000.00 $400,000.00 $685,000.00 $685,000.00 $322,500.00 $322,500.00 7 Sta 50+76.23 FLUSHING CONNECTION 1 LS $25,000.00 $25,000.00 $30,000.00 $30,000.00 $75,000.00 $75,000.00 8 Sta 54+67.86 TIE-IN 1 LS $80,000.00 $80,000.00 $42,000.00 $42,000.00 $45,000.00 $45,000.00 9 12" GATE VALVE 2 EA $5,000.00 $10,000.00 $6,000.00 $12,000.00 $6,000.00 $12,000.00 10 20" GATE VALVE 5 EA $30,000.00 $150,000.00 $30,000.00 $150,000.00 $29,000.00 $145,000.00 11 20" DIP 22.5° FITTING 2 EA $4,000.00 $8,000.00 $7,000.00 $14,000.00 $9,200.00 $18,400.00 12 20" DIP 11.25° FITTING 4 EA $4,000.00 $16,000.00 $6,000.00 $24,000.00 $11,000.00 $44,000.00 13 20" X 8" DIP TEE FITTING 2 EA $4,000.00 $8,000.00 $12,000.00 $24,000.00 $13,000.00 $26,000.00 14 COMBINATION AIR VALVE 3 EA $9,000.00 $27,000.00 $8,000.00 $24,000.00 $9,000.00 $27,000.00 15 CP TEST STATION 4 EA $2,000.00 $8,000.00 $3,000.00 $12,000.00 $16,000.00 $64,000.00 16 VERTICAL DEPTH ADJUSTMENTS (0FT TO 2FT) 300 LF $100.00 $30,000.00 $100.00 $30,000.00 $95.00 $28,500.00 17 VERTICAL DEPTH ADJUSTMENTS (2FT TO 4FT) 100 LF $150.00 $15,000.00 $150.00 $15,000.00 $194.00 $19,400.00 18 VERTICAL DEPTH ADJUSTMENTS (4FT TO 6FT) 10 LF $200.00 $2,000.00 $300.00 $3,000.00 $399.00 $3,990.00 19 VERTICAL DEPTH ADJUSTMENTS (6FT TO 8FT) 10 LF $250.00 $2,500.00 $600.00 $6,000.00 $566.00 $5,660.00 20 STRIPING/MARKINGS 1 LS $15,000.00 $15,000.00 $58,500.00 $58,500.00 $28,000.00 $28,000.00 21 TRAFFIC CONTROL PLAN 1 LS $125,000.00 $125,000.00 $200,000.00 $200,000.00 $235,000.00 $235,000.00 22 BMP's/STORM WATER POLLUTION CONTROL PLAN 1 LS $25,000.00 $25,000.00 $65,000.00 $65,000.00 $30,000.00 $30,000.00 23 TRENCH SHORING 1 LS $50,000.00 $50,000.00 $200,000.00 $200,000.00 $18,000.00 $18,000.00 Total Bid $8,728,750.00 $9,342,350.00 $11,376,539.00
Corrected Bid Amount
Near Term Water Improvements, CIP Nos. 24171 & 24173
Owner: City of Pleasanton
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Mobilization 1 LS $736,000.00 $736,000.00 $500,000.00 $500,000.00 $900,000.00 $900,000.00 2 Traffic Control 1 LS $150,000.00 $150,000.00 $150,000.00 $150,000.00 $250,000.00 $250,000.00 3 Site Demolition, Finished Site Work and Grading 1 LS $75,000.00 $75,000.00 $100,000.00 $100,000.00 $175,000.00 $175,000.00 4 Trench Shoring 1 LS $40,000.00 $40,000.00 $100,000.00 $100,000.00 $225,000.00 $225,000.00 5 Zone 7 Connection 1 LS $125,000.00 $125,000.00 $60,000.00 $60,000.00 $90,000.00 $90,000.00 6 Turnout 9' x 13' Precast Concrete Vault with Access
Hatch 1 EA $55,000.00 $55,000.00 $150,000.00 $150,000.00 $140,000.00 $140,000.00 7 8" Sch 40 PVC Vent Pipe and Fittings with 2' Cover 1 EA $500.00 $500.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00 8 12" Diameter x 36" High Armorcast Standpipe Vent
with 24 Vent Slots, Model P6002712, or equal 1 EA $1,000.00 $1,000.00 $15,000.00 $15,000.00 $11,000.00 $11,000.00 9 Concrete Slab for Package Pump Station – Size and
Reinforcement per Foundation Plan
1 LS $18,000.00 $18,000.00 $150,000.00 $150,000.00 $60,000.00 $60,000.00 10 Fluoride Improvements (New 500-gallon Fluoride
Chemical Tank and Fittings, Containment Curb
Modifications, New Fluoride Vault, and Removal of Old
Equipment)
1 LS $2,000.00 $2,000.00 $80,000.00 $80,000.00 $60,000.00 $60,000.00 11 14" FLG x PE DI Spool 2 EA $1,250.00 $2,500.00 $3,000.00 $6,000.00 $5,000.00 $10,000.00 12 14” FLG x FLG Gate Valve 1 EA $12,000.00 $12,000.00 $30,000.00 $30,000.00 $15,000.00 $15,000.00 13 Rosemount Model 8712E Pressure Transmitter with
125/150 FLG Drilling 2 EA $5,000.00 $10,000.00 $20,000.00 $40,000.00 $12,000.00 $24,000.00 14 14" FLG x FLG Rosemount Flow Meter, Model 8705 1 EA $25,000.00 $25,000.00 $20,000.00 $20,000.00 $40,000.00 $40,000.00 15 14" Dezurik VPB V-Port Ball Valve with ANSI 150
Flanges, Rotork Electric Motor, and Operator IQTM2000
Modulating 480 Vac Main Voltage
1 EA $35,000.00 $35,000.00 $100,000.00 $100,000.00 $110,000.00 $110,000.00 16 14" FLG x FLG DI Spool 1 EA $1,500.00 $1,500.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 17 Water Sampling Tap 1 EA $3,500.00 $3,500.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 18 14" Dismantling Joint, Romac Model DJ400 or Equal
with Tie Rods 1 EA $5,000.00 $5,000.00 $9,000.00 $9,000.00 $6,500.00 $6,500.00 19 14" Combination Pressure Reducing Check Valve, Cla-
Val Model 94-01 1 EA $30,000.00 $30,000.00 $70,000.00 $70,000.00 $64,000.00 $64,000.00 20 24" C900 DR18 (Class 235) FPVC Discharge Piping 3200 EA $500.00 $1,600,000.00 $1,500.00 $4,800,000.00 $650.00 $2,080,000.00 21 Utility Potholes 60 LF $1,000.00 $60,000.00 $750.00 $45,000.00 $1,500.00 $90,000.00 22 18" DIP, Class 350 210 LF $575.00 $120,750.00 $800.00 $168,000.00 $900.00 $189,000.00 23 16" DIP, Class 350 200 LF $300.00 $60,000.00 $900.00 $180,000.00 $950.00 $190,000.00 24 24” DIP, Class 350 35 LF $700.00 $24,500.00 $1,000.00 $35,000.00 $650.00 $22,750.00 25 6” Gate Valve, FLG x MJ 1 EA $3,000.00 $3,000.00 $4,000.00 $4,000.00 $7,200.00 $7,200.00 26 12" Gate Valve, FLG x FLG 2 EA $7,500.00 $15,000.00 $7,000.00 $14,000.00 $8,000.00 $16,000.00 27 12” Gate Valve, FLG x RMJ 2 EA $7,500.00 $15,000.00 $7,000.00 $14,000.00 $11,000.00 $22,000.00 28 16" Gate Valve, FLG x MJ 2 EA $16,000.00 $32,000.00 $17,000.00 $34,000.00 $19,500.00 $39,000.00 29 16" Gate Valve, FLG x RMJ 2 EA $16,000.00 $32,000.00 $17,000.00 $34,000.00 $19,500.00 $39,000.00 30 18" Gate Valve, FLG x RMJ 4 EA $24,000.00 $96,000.00 $25,000.00 $100,000.00 $25,000.00 $100,000.00 Bidder Status: Valid
USUS
Bidder Status: Valid
A&B Construction
1350 4th Street945 Taraval Street #302
Cratus Inc.
Berkeley, CA 94710San Francisco, CA 94116
Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Bidder Status: Valid
USUS
Bidder Status: Valid
A&B Construction
1350 4th Street945 Taraval Street #302
Cratus Inc.
Berkeley, CA 94710San Francisco, CA 94116
Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24
31 Install City Furnished 24" Gate Valve, FLG x RMJ 1 EA $30,000.00 $30,000.00 $7,500.00 $7,500.00 $6,000.00 $6,000.00 32 24” x 16” DIP Reducer, FLG x MJ 1 EA $3,250.00 $3,250.00 $5,000.00 $5,000.00 $7,500.00 $7,500.00 33 12” x 6” DIP Reducer 1 EA $1,000.00 $1,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 34 16" x 14" FLG x FLG DI Concentric Reducer with MJ
Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $1,600.00 $1,600.00 $5,000.00 $5,000.00 $7,000.00 $7,000.00 35 18" x 14" FLG x FLG DI Concentric Reducer with MJ
Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $1,800.00 $1,800.00 $5,000.00 $5,000.00 $6,000.00 $6,000.00 36 24" x 12" FLG x FLG DIP Reducer 2 EA $3,500.00 $7,000.00 $5,000.00 $10,000.00 $7,700.00 $15,400.00 37 24" x 16" DIP Reducer FLG x FLG 1 EA $3,250.00 $3,250.00 $5,000.00 $5,000.00 $9,500.00 $9,500.00 38 24" x 18" DIP Reducer FLG x FLG 1 EA $4,500.00 $4,500.00 $5,000.00 $5,000.00 $8,500.00 $8,500.00 39 16" Res Solid Sleeve 4 EA $2,000.00 $8,000.00 $3,000.00 $12,000.00 $2,000.00 $8,000.00 40 12" Transition Coupling 3 EA $1,300.00 $3,900.00 $3,000.00 $9,000.00 $4,500.00 $13,500.00 41 12” MJ DI 45° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $1,500.00 $1,500.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 42 16” 45° Elbow, FLG x FLG 1 EA $2,500.00 $2,500.00 $3,000.00 $3,000.00 $6,000.00 $6,000.00 43 18" MJ DI 45° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA $2,700.00 $2,700.00 $3,000.00 $3,000.00 $7,000.00 $7,000.00 44 18" MJ DI 90° Elbow with MJ Restraint for DIP, EBAA
Iron Series 1100 or Equal 1 EA
$3, 000.00 $3,000.00 $3,000.00 $3,000.00 $7,000.00 $7,000.00 45 18" DI 45° Elbow RMJ 2 EA $2,500.00 $5,000.00 $3,000.00 $6,000.00 $6,300.00 $12,600.00 46 18" FLG x MJ DI 45° Elbow with MJ Restraint for DIP, EBAA Iron Series 1100 or Equal 1 EA $3,500.00 $3,500.00 $4,000.00 $4,000.00 $7,500.00 $7,500.00 47 24" DI 45° Elbow FLG 3 EA $6,000.00 $18,000.00 $4,000.00 $12,000.00 $7,700.00 $23,100.00 48 24" DI 11.25° Elbow RMJ 4 EA $6,000.00 $24,000.00 $4,000.00 $16,000.00 $7,200.00 $28,800.00 49 18” x 12” Tee FLG 1 EA $6,000.00 $6,000.00 $6,000.00 $6,000.00 $10,000.00 $10,000.00 50 16” Tee FLG x FLG x RMJ 2 EA $10,000.00 $20,000.00 $4,000.00 $8,000.00 $5,000.00 $10,000.00 51 16" x 16" x 12" Tee with Blind Flange 1 EA $12,000.00 $12,000.00 $6,000.00 $6,000.00 $11,500.00 $11,500.00 52 24" Tee FLG 1 EA $7,000.00 $7,000.00 $6,000.00 $6,000.00 $11,000.00 $11,000.00 53 24” x 12” MJ x FLG Tee 1 EA $7,000.00 $7,000.00 $6,000.00 $6,000.00 $11,000.00 $11,000.00 54 24" DIP Cross 1 EA $8,600.00 $8,600.00 $10,000.00 $10,000.00 $23,000.00 $23,000.00 55 18" x 16” DIP Cross 1 EA $7,400.00 $7,400.00 $6,000.00 $6,000.00 $7,100.00 $7,100.00 56 18" x 12” DIP Cross 1 EA $7,000.00 $7,000.00 $6,000.00 $6,000.00 $7,100.00 $7,100.00 57 12" FL x PE 5' Spool 1 EA $1,000.00 $1,000.00 $4,
000.00 $4,000.00 $5, 000.00 $5,000.00
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Bidder Status: Valid
USUS
Bidder Status: Valid
A&B Construction
1350 4th Street945 Taraval Street #302
Cratus Inc.
Berkeley, CA 94710San Francisco, CA 94116
Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24
58 12" FLG x PE Spool with Transition CPLG 1 EA $1,150.00 $1,150.00 $4,000.00 $4,000.00 $5,700.00 $5,700.00 59 16” FCA ACP OD 1 EA $4,200.00 $4,200.00 $4,000.00 $4,000.00 $7,000.00 $7,000.00 60 16” Solid Sleeve RMJ 4 EA $1,800.00 $7,200.00 $4,000.00 $16,000.00 $3,500.00 $14,000.00 61 16” FLG x PE DI Spool 3 EA $3,000.00 $9,000.00 $4,000.00 $12,000.00 $6,000.00 $18,000.00 62 12’ DI Spool 5’ 2 EA $1,500.00 $3,000.00 $4,000.00 $8,000.00 $5,500.00 $11,000.00 63 16” DI Spool 8’ 1 EA $3,000.00 $3,000.00 $4,000.00 $4,000.00 $7,000.00 $7,000.00 64 16” DI Spool 3’ 1 EA $1,500.00 $1,500.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 65 16” FLG x MJ Adapter 4 EA $1,500.00 $6,000.00 $4,000.00 $16,000.00 $3,300.00 $13,200.00 66 18” DIP Spools – var. lengths 3 EA $5,000.00 $15,000.00 $4,000.00 $12,000.00 $7,300.00 $21,900.00 67 18” FLG x PE Spool – 2’ 1 EA $2,000.00 $2,000.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 68 24” FLG x MJ Adapter 1 EA $3,000.00 $3,000.00 $4,000.00 $4,000.00 $5,200.00 $5,200.00 69 2" Combination Air Valve Assembly 5 EA $9,000.00 $45,000.00 $7,500.00 $37,500.00 $18,000.00 $90,000.00 70 Fire Hydrant Assembly per City Std. No 307 1 EA $13,000.00 $13,000.00 $12,000.00 $12,000.00 $28,000.00 $28,000.00 71 Pipe Supports 3 EA $3,000.00 $9,000.00 $3,000.00 $9,000.00 $3,500.00 $10,500.00 72 Jack and Bore Crossing (including 24" FPVC installed, 42” Steel Casing, and Jacking and Receiving Shafts pipe and fittings)
1 LS $192,500.00 $192,500.00 $200,000.00 $200,000.00 $184,000.00 $184,000.00 73 Not used $0.00 $0.00 $0.00
74 Striping/Markings 1 LS $25,000.00 $25,000.00 $40,000.00 $40,000.00 $125,000.00 $125,000.00 75 Water Main Abandonment 1 LS $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 76 Remove Pipe 1 LS $50,000.00 $50,000.00 $20,000.00 $20,000.00 $43,000.00 $43,000.00
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Bidder Status: Valid
USUS
Bidder Status: Valid
A&B Construction
1350 4th Street945 Taraval Street #302
Cratus Inc.
Berkeley, CA 94710San Francisco, CA 94116
Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24
77 BMPs/Storm Water Pollution Control Plan 1 LS $20,000.00 $20,000.00 $20,000.00 $20,000.00 $100,000.00 $100,000.00 78 Cathodic Test Stations 12 EA $1,200.00 $14,400.00 $6,000.00 $72,000.00 $13,000.00 $156,000.00 79 30# or 18# Anode Bags 41 EA $500.00 $20,500.00 $1,000.00 $41,000.00 $3,000.00 $123,000.00 80 Flushing Station (Gooseneck and Inlet Box) 1 LS $125,000.00 $125,000.00 $50,000.00 $50,000.00 $240,000.00 $240,000.00 81 Install Package Booster Pump Station Furnished by
Supplier 1 LS $100,000.00 $100,000.00 $200,000.00 $200,000.00 $82,000.00 $82,000.00 82 24” FPVC Vertical Depth Adjustments (0FT to 2FT) 1000 LF $50.00 $50,000.00 $20.00 $20,000.00 $56.00 $56,000.00 83 24” FPVC Vertical Depth Adjustments (2FT to 4FT) 100 LF $100.00 $10,000.00 $40.00 $4,000.00 $172.00 $17,200.00 84 24” FPVC Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $60.00 $600.00 $400.00 $4,000.00 85 24” FPVC Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $80.00 $800.00 $700.00 $7,000.00 86 18” DIP Vertical Depth Adjustments (0FT to 2FT) 100 LF $50.00 $5,000.00 $20.00 $2,000.00 $77.00 $7,700.00 87 18” DIP Vertical Depth Adjustments (2FT to 4FT) 50 LF $100.00 $5,000.00 $40.00 $2,000.00 $230.00 $11,500.00 88 18” DIP Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $60.00 $600.00 $475.00 $4,750.00 89 18” DIP Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $80.00 $800.00 $800.00 $8,000.00 90 16” DIP Vertical Depth Adjustments (0FT to 2FT) 75 LF $50. 00 $3,750.00 $20.00 $1,500.00 $90.00 $6,750.00 91 16” DIP Vertical Depth Adjustments (2FT to 4FT) 10 LF $100.00 $1,000.00 $40.00 $400.00 $255.00 $2,550.00 92 16” DIP Vertical Depth Adjustments (4FT to 6FT) 10 LF $150.00 $1,500.00 $60.00 $600.00 $460.00 $4,600.00 93 16” DIP Vertical Depth Adjustments (6FT to 8FT) 10 LF $200.00 $2,000.00 $80.00 $800.00 $790.00 $7,900.00 94 Electrical System 1 LS $350,000.00 $350,000.00 $500,000.00 $500,000.00 $248,000.00 $248,000.00 95 PG&E Conduit from transformer to PG&E Tie-In. two
3” conduit and one pull box 250 LF $300.00 $75,000.00 $200.00 $50,000.00 $900.00 $225,000.00
Bid Item # Item Description Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Bidder Status: Valid
USUS
Bidder Status: Valid
A&B Construction
1350 4th Street945 Taraval Street #302
Cratus Inc.
Berkeley, CA 94710San Francisco, CA 94116
Engineer's Estimate
Bid Opening: 2:00PM, 2/22/24
1 UTILITY POTHOLES 40 EA $900.00 $36,000.00 $750.00 $30,000.00 $1,500.00 $60,000.00 2 20-inch DIP (HDSS) 4468 LF $600.00 $2,680,800.00 $935.00 $4,177,580.00 $720.00 $3,216,960.00 3 NOT USED $0.00 $0.00 $0.00
4 Sta 10+00.00 TIE-IN 1 LS $20,000.00 $20,000.00 $50,000.00 $50,000.00 $47,000.00 $47,000.00 5 Sta 15+34.15 60" CMP SD CROSSING 1 LS $200,000.00 $200,000.00 $100,000.00 $100,000.00 $49,000.00 $49,000.00 6 Sta 30+00.00 BORE AND JACK CASING AND CARRIER PIP 1 LS $400,000.00 $400,000.00 $150,000.00 $150,000.00 $195,500.00 $195,500.00 7 Sta 50+76.23 FLUSHING CONNECTION 1 LS $25,000.00 $25,000.00 $60,000.00 $60,000.00 $120,000.00 $120,000.00 8 Sta 54+67.86 TIE-IN 1 LS $80,000.00 $80,000.00 $60,000.00 $60,000.00 $81,000.00 $81,000.00 9 12" GATE VALVE 2 EA $5,000.00 $10,000.00 $8,000.00 $16,000.00 $10,000.00 $20,000.00 10 20" GATE VALVE 5 EA $30,000.00 $150,000.00 $30,000.00 $150,000.00 $30,000.00 $150,000.00 11 20" DIP 22.5° FITTING 2 EA $4,000.00 $8,000.00 $3,000.00 $6,000.00 $9,000.00 $18,000.00 12 20" DIP 11.25° FITTING 4 EA $4,000.00 $16,000.00 $3,000.00 $12,000.00 $9,000.00 $36,000.00 13 20" X 8" DIP TEE FITTING 2 EA $4,000.00 $8,000.00 $3,000.00 $6,000.00 $11,000.00 $22,000.00 14 COMBINATION AIR VALVE 3 EA $9,000.00 $27,000.00 $9,000.00 $27,000.00 $21,000.00 $63,000.00 15 CP TEST STATION 4 EA $2,000.00 $8,000.00 $10,000.00 $40,000.00 $23,000.00 $92,000.00 16 VERTICAL DEPTH ADJUSTMENTS (0FT TO 2FT) 300 LF $100.00 $30,000.00 $20.00 $6,000.00 $77.00 $23,100.00 17 VERTICAL DEPTH ADJUSTMENTS (2FT TO 4FT) 100 LF $150.00 $15,000.00 $40.00 $4,000.00 $232.00 $23,200.00 18 VERTICAL DEPTH ADJUSTMENTS (4FT TO 6FT) 10 LF $200.00 $2,000.00 $60.00 $600.00 $464.00 $4,640.00 19 VERTICAL DEPTH ADJUSTMENTS (6FT TO 8FT) 10 LF $250.00 $2,500.00 $80.00 $800.00 $773.00 $7,730.00 20 STRIPING/MARKINGS 1 LS $15,000.00 $15,000.00 $20,000.00 $20,000.00 $80,000.00 $80,000.00 21 TRAFFIC CONTROL PLAN 1 LS $125,000.00 $125,000.00 $100,000.00 $100,000.00 $240,000.00 $240,000.00 22 BMP's/STORM WATER POLLUTION CONTROL PLAN 1 LS $25,000.00 $25,000.00 $25,000.00 $25,000.00 $60,000.00 $60,000.00 23 TRENCH SHORING 1 LS $50,000.00 $50,000.00 $100,000.00 $100,000.00 $111,000.00 $111,000.00 Total Bid $8,728,750.00 $13,758,080.00 $11,925,630.00
Corrected Bid Amount
ATTACHMENT 2
CIP NO. 24171
03/19/24
Project Funding to Date Amount
CCAR#16 08/15/23 Xfer fr CIP No. 23183 to 24171 (F421 Water Repl.)$180,426 CCAR#16 08/15/23 Xfer fr CIP No. 24183 to 24171 (F421 Water Repl.)551,061 CCAR#16 08/15/23 Xfer fr CIP No. 24183 to 24173 (F421 Water Repl.)255,000 TOTAL PROJECT FUNDING TO DATE $986,487
Project Expenditures to Date
Woodward & Curran, Design Contract CIP No. 24171 $170,659 Mark Thomas & Company, Design Contract CIP No. 24173 79,979 Total Project Expenditures to Date $250,638
Anticipated Project Expenditures
Advertising $704
JMB Construction, Inc. - Construction Contract 7,852,150 JMB Construction, Inc. - Construction Contingency (approximately15%) 1,180,000 JMB Construction, Inc. - Add'l Construction Contingency for Zone 7 100,000 City Furnished Material (DPI, Inc.) 35,000
Replacement of Traffic Signal Loop Detectors
(St. Francis Electric - Traffic Signal Maintenance Contract) 22,500 Design Services Remaining Encumbrance (Woodard & Curran) CIP No. 24171495,706 Additional Design Services (Woodard & Curran) CIP No. 24171 45,000 Design Services During Construction (Woodard & Curran) CIP No. 2417165,000 Design Services Remaining Encumb. (Mark Thomas & Company) CIP No. 24173151,927 Extend Rental of Temporary Pumps at TO4 (Rain for Rent) 62,400 Construction Management Services (CM, Inc.) 330,000
Materials Testing Services (BSK Associates) 50,000
Total Anticipated Project Expenditures $10,390,388
TOTAL PROJECT EXPENDITURES $10,641,025
Funding Balance/ (Shortfall)
Current (Shortfall) (9,654,538)
Zone 7 Cathodic Protection Reimbursement $100,000
Bond Proceeds (Anticipated availability in July 2024)* $9,554,538 Total funding to cover project shortfall $9,654,538
*Funds necessary to begin construction work on this project will come from the Water Operating Fund. Once bond proceeds are available in July, actual funds used will be returned back to the Water Operating Fund.
NEAR-TERM WATER IMPROVEMENTS
INTERSTATE
CALIFORNIA
680
W LAS POSITAS BLVD
SANTA RITA RD
VALLEY AVE
BLACK AVE
BERNAL AVE
SUNOL BLVD
FOOTHILL RD
STONERIDGE DR
INGLEWOOD DR
HEARST
ELEMENTARY
SCHOOL
PLEASANTON
MIDDLE
SCHOOL
BERNAL
COMMUNITY
PARK
STONERIDGE
MALL
SYCAMORE RD
FIRST ST
HOPYARD RD
GIBRALTAR DR
OWENS DR
BERNAL AVE
JOHNSON DR
DUBLIN SAN
RAMON SERVICES
DISTRICT
INTERSTATE
CALIFORNIA
580
TURNOUT NO.4 BOOSTER
STATION AND DISCHARGE
PIPELINE (F-1 LINE)
SUNOL PIPELINE IMPROVEMENTS,
20-INCH WATER MAIN (F-7 LINE)
CITY OF PLEASANTON
NEAR-TERM WATER IMPROVEMENTS,
CIP NO. 24171 & 24173
PUBLIC WORKS DEPARTMENT
LOCATION MAP
NOT TO SCALE
ATTACHMENT 3
Item #8
CITY COUNCIL AGENDA REPORT
March 19, 2024
Public Works - Operations Division
TITLE: APPROVE FIRST AMENDMENT TO THE PURCHASE ORDER WITH THATCHER COMPANY OF CALIFORNIA, INC., INCREASING THE NOT-TO-EXCEED AMOUNT FROM $95,000 TO $110,000 FOR WATER TREATMENT CHEMICALS
SUMMARY
The City is responsible for the addition, monitoring, and testing of the chemical residuals and water quality its water system. The City currently procures water treatment chemicals from Thatcher Company of California, Inc. Staff is requesting City Council authorization to amend the Fiscal Year 2023/24 Purchase Order with Thatcher to increase the total amount by $15,000 for a new not-to-exceed amount of $110,000.
RECOMMENDATION
Authorize the City Manager to amend the annual recurring Purchase Order with Thatcher by increasing the not-to-exceed amount by $15,000 from $95,000 to $110,000 for FY 2023/24 for water treatment chemicals.
BACKGROUND
Utilizing purchase orders for as-needed services allows staff to authorize and have the work completed promptly as compared to formally bidding on each small project. Staff will contact the appropriate contractor(s) to procure the scope of services and request a quote when using the as-needed service contractors; based on contractors' availability and pricing for the task, staff will then authorize the selected contractor to proceed with the work, and the costs will be applied against the not-to-exceed limit of the purchase order.
The City is responsible for the addition, monitoring, and testing of the chemical residuals and water quality in its water system. Staff continuously looks for alternative suppliers to ensure competitive pricing, and currently procures water treatment chemicals from Thatcher Company of California, Inc. through a FY 2023/24 purchase order for $95.000.
DISCUSSION
This year, there has been a sharp rise in costs for chemicals, including the water treatment chemicals procured from Thatcher. The addition of Fluoride into the City’s water is a State- regulated mandate that requires the City to follow EPA guidelines for safe drinking water. Staff solicits updated pricing for bulk chemical delivery for water treatment chemicals from vendors that provide services to the Pleasanton area. The chemicals are purchased through several different vendors through a purchase order process under the City's purchasing guidelines.
Due to the high variability of chemical costs, vendors only hold/commit to pricing for short periods of time. Market trends indicate that water treatment chemical prices are increasing, and expenses are anticipated to exceed the City's purchase order cap of $100,000.
EQUITY AND SUSTAINABILITY
As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all members of the community.
OUTREACH
No outreach was conducted, as this item is a routine matter of City business.
STRATEGIC PLAN ALIGNMENT
No applicable, as this item is a routine matter of City business.
FISCAL IMPACT
The Purchase Order with Thatcher is funded by the Public Works-Utilities Division Water Operations Budget Fund 42040602-433154. The FY 2023/24 budget in this account is adequate to cover the increase for the remainder of the fiscal year.
Prepared by: Submitted by: Approved by:
Tamara Baptista, Assistant
Dir. of Public Works -
Operations & Maintenance
Adam Nelkie, Acting Director, Public
Works
Gerry Beaudin, City
Manager
Attachments:
1. Purchase Order
PL£ASANTONo
PURCHASE ORDER AGREEMENT
CITY OF PLEASANTON
123 MAIN STREET/ P.O. BOX 520
PLEASANTON, CALIFORNIA 94566-0802
PHONE NUMBER
SEND INVOICES TO DELIVER ITEMS TO
CITY OF PLEASANTON
P.O.B0X520 Name
PLEASANTON, CA 94566-0802 Address
CARE OF:
Name
Department City/State/Zip
Agreement Number
PLEASE SHOW THIS NUMBER
ON ALL INVOICES. PACKING
SLIPS. PACKAGES AND
CORRESPONDENCES
This is an order for:
D goods
D goods & services
D services
(check one)
ITEM NO ITEM OR SERVICE DESCRIPTION QUANTITY UNIT PRICE/ FEES SUBTOTAL • Mail out the Purchase Order to Vendor/Contractor : Yes__ No • Proof of Insurance required prior to start of work: Yes__ No __ TOTAL __.
Date _______ _
Terms and Conditions on Reverse are Incorporated into this Agreement Authorized Contractor Signature
Taxpayers Identification Number:
City Dept Head Signature:
Contractor:
Address:
FY:
Vendor ID:
New Vendor: If checked, W-9 needs to be attached
ACCOUNT CODE
Dept #:
Estimated Start Date:
Estimated Completion Date:
PO Type: Project #:
DEPARTMENT __________________ _
DATE ______________ _
Date _______ _
City Manager's Office Signature
: ___________________________________Finance Signature: ______________________________________ FIN Review_____
2024011
Terms and conditions
In consideration of the mutual promises set forth in this Agreement, the Contractor agrees to the following:
I. Entire Agreement. This Agreement constitutes the entire understanding of the parties. In the event of any conflict between these Terms and Conditions and those of Contractor's offer of acceptance, the tenns of this Agreement shall prevail.
2. Delivery. Delivery charges shall only be allowed if quoted separately. Contractor shall bear the risk of any loss or damage to goods until delivered at the specified F.O.B. point. Delivery shall not constitute acceptance of the goods by City.
3. Payment. Payment shall occur after inspection and acceptance of goods or completion of services and within 30 days after City's acceptance of an invoice. If the City makes any deposit or progress payments to Contractor prior to acceptance of the goods or services, the City is granted title to all work in progress and materials free of all encumbrances. In the event that the goods or services are rejected by the City, Contractor shall refund the entire amount of the deposit or progress payments to the City. Contractor shall pay transportation charges to remove rejected goods.
4. Warranty Against Defects. Contractor warrants all work and goods provided: a) shall meet all conditions of this Agreement; b) shall be free from defects in design, material and workmanship; and c) shall be fit for the purposes intended. Contractor agrees to be solely responsible for the correction of defects for 12 months following acceptance or standard warranty, whichever is longer. Contractor shall assist City with manufacturer's compliance with any product warranty. City does not waive any warranty under the California Commercial Code.
5. Indemnification. Contractor shall indemnify, defend and hold harmless the City and its agents, officers and employees against any and all claims, costs, causes of action, losses, expense or other detriment or liability arising, or alleged to have arisen, from any acts or omissions of Contractor, its agents, sub-contractors, officials or employees, in connection with the execution of the work covered by this Agreement, except for the sole negligence or willful misconduct of City. This indemnification includes any claim that the materials or equipment provided under this Agreement, or any tool, article or process used in manufacture of such tools or equipment, constitutes an infringement of any patent issued by the United States.
This entire indemnification provision shall survive termination or cancellation of this Agreement.
6. Insurance. Contractor shall maintain at its own cost the following insurance coverage:
a. General Liability And Bodily Injury Insurance. Commercial general liability insurance for at least $1,000,000 combined limit for bodily injury and property damage and provide that the City, its officers, employees and agents are named additional insureds under the policy. By endorsement, the policy shall state that this insurance will operate as primary insurance. b. Automobile Liability Insurance. Automobile liability insurance in an amount not less than $1,000,000 per person/per occurrence. c. Workers' Compensation Insurance. Workers' Compensation Insurance and Employers' Liability Insurance in an amount not less than $1,000,000 for all of Contractor's employees, including a waiver of subrogation. d. Certificate Of Insurance. Contractor shall provide Certificates of Insurance and Endorsements stating that the insurance policies shall not be suspended, canceled, reduced in coverage or in limits without providing thirty (30) days prior written notice by certified mail, return receipt requested, to the City. In addition, Contractor shall provide thirty (30) days prior written notice to the City of any suspension, cancellation, reduction of coverage or in limits of the insurance coverage required by this Agreement.
7. Independent Contractor. The Contractor is an independent contractor. All personnel employed by the Contractor, including subcontractors, and personnel of said subcontractors, are not and shall not be employees of the City.
8. Tennination. City may tenninate this Agreement at any time and for any reason by mailing notice to Contractor at the address first stated above.
Contractor shall be paid for that portion of goods accepted or services completed when notice is received.
9. No Assignment And Subcontracting. Contractor shall not assign or subcontract this Agreement.
I 0. Waiver. A waiver of any breach of this Agreement shall not constitute a waiver of any other breaches of this Agreement.
11. Compliance With Laws. Contractor shall comply with all laws, regulations and rules, including the city's business license ordinance and applicable safety and environmental laws, regulations and rules. Contractor shall bear full and exclusive responsibility for any release of hazardous or nonhazardous substances and disposal of hazardous wastes.
12. Governing Law. This Agreement shall be governed by the laws of the State of California, with venue for any action under this Agreement occurring in the Alameda County Superior Court or Federal District Court for Northern California.
13. Labor Code/Prevailing Wages. Contractor shall comply with the applicable requirements of the California Labor Code, including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, Workers' Compensation and prevailing wages. Contractor shall post, at each job site, a copy of the prevailing rate of per diem wages. The Contractor shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by Contractor or by any subcontractor.
Item #9
CITY COUNCIL AGENDA REPORT
March 19, 2024
Public Works - Operations Division
TITLE: APPROVE SECOND AMENDMENT TO AGREEMENT WITH WOODARD & CURRAN, INC. FOR AN INCREASE OF $282,950 FOR A TOTAL NOT-TO- EXCEED AMOUNT OF $792,177 AND TO EXTEND THE TERM THROUGH FY 2024/25 FOR DEVELOPMENT OF THE SEWER COLLECTION SYSTEM
HYDRAULIC MODEL, CAPACITY EVALUATION AND RELATED STUDIES,
SEWER INFRASTRUCTURE CONDITION ASSESSMENTS, AND DEVELOPMENT OF THE 10-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FOR SEWER AND
APPROVE BUDGET AMENDMENTS IN THE SEWER REPLACEMENT FUND
SUMMARY
In 2022, the City Council awarded a professional services agreement to Woodard & Curran, Inc., to develop the Sewer Capacity Evaluation. The proposed second amendment will conduct condition assessments of existing sewer infrastructure, including sewer pipelines, lift stations, and related facilities. In addition, results from the sewer capacity evaluation will be coupled with findings of the condition assessments to develop the 10-year Capital Improvement Program for Sewer. Work on the Sewer System Management Plan is underway, and a critical component of this work is the sewer collection system hydraulic modeling, a sewer capacity evaluation, sewer infrastructure condition assessments, and the development of a 10-year Capital Improvement Program. To accomplish this, staff is proposing a second amendment to the agreement with Woodward & Curran, Inc. for an increase of $282,950 for a total not-to- exceed amount of $792,177 for these services and to extend the term of this agreement through Fiscal Year 2024/25.
RECOMMENDATION
1. Approve the second amendment and authorize the City Manager to execute the amendment to the agreement with Woodard & Curran, Inc.by an increase of $282,950, to an amount not-to-exceed $792,177 for development of a hydraulic model, capacity evaluation, and related studies, sewer infrastructure condition assessments, and development of the 10-year Capital Improvement Program for Sewer and extend the term through FY 2024/25.
2. Approve budget amendments in the Sewer Replacement Fund (Fund 431), transferring $92,177 from the Sewer System Management Plan Project (CIP No. 22289) to the Sewer Capacity Evaluation Project (CIP No. 16245).
BACKGROUND
In January 2022, the City awarded a contract for $509,227 to Woodward & Curran, Inc. (formerly RMC Water and Environment) to develop the sewer collection system hydraulic model, capacity evaluation, and related studies. The model has been developed and calibrated and is now being used to assess capacity deficiencies of existing and future infrastructure
based on a projected increase of housing units by 2050. The findings of this work will serve as one source of information to inform the development of the 10-year Capital Improvement Program. The first amendment updated the name of RMC Water and Environment to Woodard & Curran, Inc. following the purchase of RMC Water and Environment.
DISCUSSION
The City currently has limited current information about the physical condition of its sewer collection system assets. This amendment will serve two main purposes to remedy this issue:
(1) it will analyze the condition of the sewer pipe network by reviewing Closed Caption Television (CCTV) through two methods that include software and review by engineers, and (2) assess the overall condition and estimate remaining life in all lift stations for relevant systems, including building/vaults, electrical, mechanical, instrumentation, life safety systems, coatings, etc.
In addition to the condition assessment, a 10-year Capital Improvement Program will be developed from the findings of the condition assessments, along with the results of the capacity evaluation. Program Elements (projects) will be ranked and prioritized on accepted criteria, such as health and safety, needed by law or regulation, are currently under construction, or are being funded by new development.
Woodard & Curran, Inc., is uniquely qualified, with a proven track record in the industry, to meet the requirements of this scope of work, as it has qualified staff in each of the necessary engineering disciplines. By developing the sewer model, Woodward & Curran has gained specific insight into how the City's sewer collection system is designed and operated.
Staff is proposing to increase the agreement by $282,950, of which $190,773 will come from the Sewer Capacity Evaluation CIP No. 16245, and $92,177 will be transferred from the Sewer System Management Plan CIP No. 22289, from the Sewer Replacement Fund (Fund 431).
EQUITY AND SUSTAINABILITY
As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all members of the community. Additional resources, such as consultant support, are necessary to sustain vital City services and programs and support community infrastructure in future years.
OUTREACH
No outreach was conducted, as this item is a routine matter of City business.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 8 – Complete the Sewer System Master Plan to reflect current and future operations and identify system improvements and necessary maintenance.
FISCAL IMPACT
The anticipated total expenditure for this project is $792,177. The $282,950 in contract increase will come from the Sewer Capacity Evaluation Project (CIP No.16245) in the Sewer Replacement Fund (Fund 431) for $190,733, and the remaining $92,177 will be covered by funds transferred from the Sewer System Management Plan Project (CIP No. 22289) to the
Sewer Capacity Evaluation Project.
Prepared by: Submitted by: Approved by:
David Bruzzone, Utilities
Planning Manager
Adam Nelkie, Acting Director, Public
Works
Gerry Beaudin, City
Manager
Attachments:
1. Second Amendment with Woodard & Curran, Inc.
2. Financial Expenditure Summary
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2175 North California Boulevard
Suite 315
Walnut Creek, California 94596
www.woodardcurran.com
T 800.426.4262
T 925.627.4100
SCOPE OF SERVICES
The scope of services for the Master Plan Support is summarized below.
Task 1 – Project Management and Coordination
Woodard & Curran recognizes communication and coordination with the project team members from the City as key factors in the success of this project to meet the project schedule within the proposed budget. Items included under this task to ensure successful project delivery include regularly scheduled conference calls with the project team to share information and discuss project progress.
The following activities are included:
• Kickoff Meeting – Woodard & Curran will conduct a kickoff meeting with City staff to discuss the project scope, approach, schedule and assumptions, communications protocol, and initial data needs for moving forward with the master planning activities. • Progress Meetings – In addition to frequent contact via email and telephone, Woodard & Curran will participate in periodic progress meetings with the City to discuss project progress, findings, outstanding issues, and next steps. At a minimum, project status meetings will be held with City staff following completion of each major task to discuss findings and any review comments on draft deliverables. • Progress Reporting – Woodard & Curran will prepare monthly progress reports to summarize project activities and budget/schedule status.
Task 1 Deliverables
• Agendas and meeting minutes from the kickoff meeting and project progress meetings • Monthly invoices and project progress reports
Task 1 Assumptions
• Three (3) project meetings including Kickoff
Tas
k 7 – Condition Assessment and Rehabilitation and Replacement Recommendations This task involves review and analysis of sewer inspection data collected by the City and developing a process to identify and prioritize sewer rehabilitation needs.
Subtask 7.1 Review Sewer AI Inspection Videos
W&C will review approximately 2 – 3 miles of CCTV video collected by Pipe and Plant and City staff scoring NASSCO defects in the pipes (an allowance of approximately 40 hours of video review plus development of findings). This analysis assumes all video stops at the defects recorded and video quality is sufficient to see defects. These results will be compared to the autocoded results from Sewer AI for the same videos. Differences between defect coding will be noted for each pipe reviewed . Once the video is reviewed and the changes noted, W&C will evaluate discrepancies, if any exist, and note any systemic coding issues in the CCTV autocoding.
EXHIBIT B.1
City of Pleasanton (0012108.00) 2 Woodard & Curran, Inc.
Woodard and Curran Condition Assessment Scope_14Feb24 February 9, 2024 Tas
k 7.1 Deliverables:
• Tables comparing CCTV scoring by W&C and Sewer AI.
S
ubtask 7.2 Evaluate Existing CCTV Databases
W&C will review the CCTV inspection data base collected under the City’s inspection program and contained in its GIS and CCTV databases. It is assumed that all of the data can be extracted into a single consolidated MS Access database in a NASSCO PACP export format. W&C will link the CCTV data to G IS based on pipe and manhole IDs. Any inspections that cannot be linked will be identified for resolution by the City. W&C will identify also missing information that may be critical for the inspection data analysis.
S
ubtask 7.3 Develop Risk Assessment Methodology and Rehabilitation Decision Process
W&C will work with City staff to develop a documented and objective decision process to identify the specific defects requiring maintenance, repair, rehabilitation or replacement along with recommended methods. Additionally, W&C will work with City staff t o develop a documented and objective process to assign risk scores to sewer pipes for purposes of prioritizing sewer improvements and future CCTV inspections. The risk assessment will be based on a combination of Likelihood of Failure (LOF) based on CCTV inspection data, sewer material and age, and other relevant factors (e.g., maintenance history); and Consequence of Failure (COF) based on potential impacts on the environment (proximity to water bodies) and community (traffic, land uses, etc.). The risk assessment methodology shall be designed to support the City’s strategies for deciding which pipes should be prioritized for rehabilitation or replacement and shall be focused on the identification of projects that will correct severe structural defects in the system.
This risk assessment methodology will be incorporated into the rehabilitation decision as well as an analysis of the type of defects, the quantity of each type of defect, and the severity of the defects identified in each pipe segment based on the CCTV inspection data.
W&C will review and seek input on the proposed risk assessment and rehabilitation decision methodology at a meeting with City staff before finalizing the analysis process.
S
ubtask 7.4 – Develop Preliminary Risk Scores for Sewer Pipes W&C will use the results of the City’s CCTV results, as well as data in the City’s GIS and available maintenance history information (locations of hot spots, previous SSOs, blockages, and point repairs) to develop LOF and COF scores for each pipe in the co llection system. Where CCTV data is not available, W&C can use a method for surrogate scoring (typically based on sewer material and age) to identify pipes that should be prioritized for CCTV inspection. W&C will review the results at a meeting with City staff. Based on the results and with input from City staff, W&C may make minor refinements to the risk calculations as needed. W&C will provide the results to the City in Excel format and GIS shapefiles.
EXHIBIT B.1
City of Pleasanton (0012108.00) 3 Woodard & Curran, Inc.
Woodard and Curran Condition Assessment Scope_14Feb24 February 9, 2024 Task 7.4 Deliverables:
• Thematic maps and tables summarizing pipe LOF, COF, risk scores, and R/R priorities.
S
ubtask 7.5 Develop Rehabilitation/Replacement Recommendations for Sewer Pipes Using the inspection data and the decision process developed as part of Subtask 7.3, W&C will work with the City to develop a list of R/R needs. Pipe R/R decisions will be prioritized by their risk score calculated in Task 7.4.
The Rehabilitation and Replacement decision process will consist of the following:
• Apply the decision process to CCTV inspection data to generate initial repair, rehabilitation, and replacement recommendations based solely on analysis of defect data and pipe risk scores.
• Create a list of CCTV inspection priority for pipes with no available CCTV data based o
n pipe attributes used in the risk assessment performed in task 7.4. • P
ipes with generate initial repair, rehabilitation, and replacement recommendations will be placed into prioritization groups based on the risk score calculated in task 7.4. • Th
e initial repair, rehabilitation, and replacement decisions will be linked to the sewer GIS and generate maps displaying condition ratings and the results.
Task 7.5 Deliverables:
• GIS maps and summary tables of R/R recommendations.
Tas
k 7.6 Prepare Condition Assessment and Rehabilitation and Replacement TM This subtask involves compiling the work conducted under this task into a TM for use by the City. The information in the TM will support development of the City’s capital budget and financial plan.
• Draft TM. W&C will incorporate the findings and recommendations of the project into a Condition Assessment and Rehabilitation and Replacement TM. The TM appendices will contain supporting data including results tables, pipe condition assessment data and R/R recommendations, and other pertinent information. The TM will include an Executive Summary section that can be extracted as a stand-alone document and provided to City management and Council members or other interested parties.
• Final TM. W&C will prepare a final Condition Assessment and Rehabilitation and Replacement TM, incorporating the City’s comments on the Draft TM.
Task 7.6 Deliverables:
• Draft Condition Assessment and Rehabilitation and Replacement TM • Final Condition Assessment and Rehabilitation and Replacement TM (4 hard copies plus electronic files)
EXHIBIT B.1
City of Pleasanton (0012108.00) 4 Woodard & Curran, Inc.
Woodard and Curran Condition Assessment Scope_14Feb24 February 9, 2024 Task 8 – Pump Station and Force Main Condition Assessment This task involves the review and analysis of twelve (12) pump stations and developing a process to identify and prioritize rehabilitation needs. It also includes the evaluation of the associated force mains for condition assessment.
Subtask 8.1 Review Existing Documentation
W&C will review existing documentation for the pump stations and force mains including as- built plans,equipment data, and maintenance records.
Subtask 8.1 Assumptions
• City will provide relevant data regarding pump stations and force mains. This is expected to include as -built plans, equipment data including cut sheets/show drawings, pump curves, performance test data, motor data,.
Subtask 8.2 Prepare Pump Station Assessment Forms and Force Main Assessment Plan
For each of the twelve pump stations, W&C will prepare assessment forms documenting major assets and condition including pumps, valves, mechanical equipment, electrical gear, and support systems based on data provided by the City. The initial (draft) format of these forms will be shared with the City for review and comments, as will the initial list of assets or systems intended to be assessed during the site visit.. Once the format is finalized, Woodard & Curran will fill in available data for assets/systems in preparation for the site visits (Subtask
8.3).
For each pump station force main, Woodard & Curran will review record drawings and operations data to develop a list of recommended locations for field testing. These will likely include high points or other high-risk areas where pipelines may be especially subject to corrosion, or areas where breaks have occurred in the past. This list will be summarized in a “Force Main Assessment Plan”, including large scale maps or other means of field locating the recommended locations for excavation and in-situ testing (by others).
Subtask 8.2 Assumptions
• City plans to hire crews to excavate force mains at select locations, per W&C recommendations. The excavation work is per separate contract, as is the work to assess force main condition, which is anticipated to include non-destructive pipe wall testing and visual observation. Woodard & Curran will not participate in field testing of force mains.
• Major assets like pumps, motors and drives will be assessed as indivdual assets.
Piping and smaller support system components (e.g. seal water) will be assessed systematically to limit the level of effort required to document the condition of these systems.
Subtask 8.2 Deliverables
• Pump station asset/system list (each pump station)
• Draft field assessment forms
EXHIBIT B.1
City of Pleasanton (0012108.00) 5 Woodard & Curran, Inc.
Woodard and Curran Condition Assessment Scope_14Feb24 February 9, 2024 • Force Main Assessment Plan
Subtask 8.3 Conduct Site Visits and Operator Interviews W&C will conduct site visits and operator interviews based on four (4) pump stations per day or three (3) field visits. The existing conditions will be documented and photographed. Each asset will be confirmed. The mechanical equipment and piping observations will be included for noise, vibration, protective coating, corrosion, operating pressure, flows, leaks, or other signs of poor condition. Electrical / Control equipment observations will include corrosion, wire integrity (visual only), and apparent code compliance or deviations. Structural evaluation will include visual observations of cracking, spalling, exposed aggregate or other visually apparent structural deficiencies.
Subtask 8.3 Assumptions
• Electrical observation to be coordinated with the City’s electrical team / person. • Structural observation does not include evaluation or calculations to verify seismic capacity or expected seismic performance of structures or pump station components.
This analysis is per separate scope and fee.
• Woodard & Curran will not enter any OSHA -defined confined spaces, which may include wet wells and dry wells. Should entry into such spaces be required to complete an asset assessment, Woodard & Curran will rely on photos/videos provided by the City.
• Woodard & Curran will not operate any equipment or open panels. If operator(s) can safely operate equipment and open such panels for observation, Woodard & Curran will include observed conditions in its assessment.
• Pump Stations S-2, S-5, and possibly S -14 are at or near the end of use full life. This will be confirmed and validated as part of the assessment. • Pump Stations S-7 and S-8 have high maintenance costs. Replacement of these two (2) stations will be considered depending on site visits and review of issues / history. • Site visits do not include force mains, which are assumed to be inspected under separate contract.
Subtask 8.4 Prepare Draft Pump Station Condition Assessment TM This subtask involves compiling the work conducted under this task into a Technical Memorandum (TM) for use by the City. The efforts included in the development of the TM include, but are not limited to the following:
• Document existing conditions. This will take the form of representative photos and brief descriptions and completed assessment forms.
• Identify conditions that require immediate attention (typically conditions where failure may be imminent or which represent an apparent risk to health and safety or operators or the public)
EXHIBIT B.1
City of Pleasanton (0012108.00) 6 Woodard & Curran, Inc.
Woodard and Curran Condition Assessment Scope_14Feb24 February 9, 2024 • Estimate the remaining life of key pump station assets per site . This includes pumps, valves, piping, blowers, odor control systems, electrical, etc. based on year installed and/or existing condition. Support systems (e.g. seal water, gas monitoring/life safety systems, or similar) will be assessed as systems rather than individual components. • For force mains, Woodard & Curran will review the results of pipeline testing performed b
y others and assess apparent force main condition based on this data. Data is expected to include, at a minimum, photographic data and in-situ pipe wall thickness.
If data is inconclusive, Woodard & Curran may recommend additional testing. If data conclusively d emonstrates poor force main condition, Woodard & Curran may recommend additional testing to determine the extend of the issue or may include a cost estimate for repair depending on the presumed extent of the concern. The approach will be determined by the quality of the testing data and the specific force main configuration.
• Develop cost for identified projects (planning level estimate, AACE International Leve l
5)
• D
eliver the Draft TM for City review.
S
ubtask 8.4 Deliverables:
• Draft Pump Station Condition Assessment and Rehabilitation / Replacement TM S
ubtask 8.5 Prepare Final Pump Station Condition Assessment TM W&C wil l deliver the Final Pump Station Condition Assessment TM based on comments provided by the City on the Draft TM submittal. One virtual meeting to review findings and recommendations is assumed. W&C will incorporate comments and submit the Final TM.
Tas
k 8.5 Deliverables:
• Final Pump Station Condition Assessment and Rehabilitation / Replacement TM (4 hard copies plus electronic files)
Tas
k 9 – Prepare Implementation Plan
This task involves compiling the recommendations prepared under the prior tasks, prioritizing the projects, and compiling them into a 20-year capital improvement program (CIP).
Subtask 9.1 – Refine Project Prioritization
For this study, the capacity and condition- related pump station and sewer projects will be prioritized in order to better phase implementation over the 20- year capital planning period.
Prioritization will consider risk factors such as magnitude/severity of deficiency, proximity to water bodies, commercial areas or community facilities; as well as potential coordination with other infrastructure projects (including structural rehabilitation projects) and input from City operation & maintenance staff. Other collection system projects identified by the District for inclusion in the CIP will also be included. The prioritization methodology will generally be based on the risk assessment criteria developed in Task 7. The outcome of the risk assessment will be EXHIBIT B.1
City of Pleasanton (0012108.00) 7 Woodard & Curran, Inc.
Woodard and Curran Condition Assessment Scope_14Feb24 February 9, 2024 a relative risk priority for each project that can be used to inform CIP project phasing and schedules.
Subtask 9.2 – Develop 10-year Collection System CIP
Woodard & Curran will develop a proposed 20- year CIP schedule based on the priorities developed under Task 9.1, and District’s target annual CIP budgets. Where projects are anticipated to extend over multiple years, a cost for each year will be estimated.
Subtask 9.3 – Prepare Draft Implementation Plan Report
Woodard & Curran will prepare a draft report summarizing the prioritization results and 10- year CIP recommendations.
Subtask 9.4 – Prepare Final Implementation Plan Report
Comments received from the City on the Draft will be incorporated into a final report.
Subtask 9.5 – Council Presentations
Woodard & Curran will prepare materials for and present the findings and recommendations of the Implementation Plan to City Council or subcommittees thereof (or the City Manager).
Up to 3 presentations are assumed.
Assumptions:
• Cost estimates and risk assessment metrics for additional projects not developed b y
Wo
odard & Curran will be provided by District.
• Target annual capital budgets for the CIP will be provided by District. • Three presentations at City offices.
Tas
k 9 Deliverables:
• 20-year collection system CIP (costs and schedule)
• Draft report (electronic file)
• Final report (electronic file)
• Draft and Final powerpoint files
Tas
k 10 – Contingency Allowance
An additional 80 hours ($24,000) of contingency allowance has been included. This allowance could be used to cover costs associated with activities such as:
• Additional site visits
• Specialized investigations and testing
• More detailed descriptions of proposed improvements, such as drawing of potential site plans
EXHIBIT B.1
Task Total
Gisa Ju Chris van
Lienden
Tony
Valdivia/
Mike
Matson
Joe
Sinacori
Mark
Anderson
Nathan
Hanson
Gina
Habil
Admin.
Support
SDL STM STPL STM PE2 PE1 E2 PA
$ 365 $ 355 $ 365 $ 355 $ 325 $ 280 $ 240 $ 140 Task 1: Project Management and Coordination
1.1 Continued Project Management and Coordination 4 20 6 20 50 $13,040 $13,040 Subtotal Task 1: 4 20 0 0 0 6 0 20 50 $ 13,040 0 $ 13,040 Task 7: Condition Assessment and Rehabilitation/Replacement Recommendations
7.1 Review Sewer AI Inspection Videos 4 2 0 10 40 0 56 $14,570 $14,570
7.2 Evaluate Existing CCTV Databases 4 2 4 10 $2,940 $2,940
7.3 Develop Risk Assessment Methodology and Rehabilitation Decision Process 4 4 8 4 20 $6,080 $6,080
7.4 Develop Preliminary Risk Scores for Sewer Pipes 4 2 10 40 56 $14,570 $14,570
7.5 Develop Rehabilitation/Replacement Recommendations for Sewer Pipes 4 2 4 0 10 40 60 $16,030 $16,030
7.6 Condition Assessment and Rehabilitation and Replacement TM Preparation 4 8 0 16 32 60 $16,460 $16,460 Subtotal Task 7: 20 22 4 0 0 56 160 0 262 $ 70,650 0 $ 70,650 Task 8: Pump Station Condition Assessment and FM Assessment Plan
8.1 Review Existing Documentation 6 2 12 4 12 24 60 $17,540 $17,540
8.2 Prepare Assessment Forms and Force Main Assessment Plan 4 2 8 4 20 42 4 84 $22,530 $22,530
8.3 Conduct Site Visit and Operator Interviews 4 24 24 24 76 $24,460 $5,000 $29,460
8.4 Prepare Draft Pump Station Condition Assessment TM 4 16 4 24 12 40 8 108 $34,140 $34,140
8.5 Prepare Final Pump Station Condition Assessment TM 4 16 4 12 12 16 64 $21,240 $21,240 Subtotal Task 8: 8 46 12 80 56 112 74 4 392 $ 119,910 $ 5,000 $ 124,910 Task 9: Prepare Implementation Plan
9.1 Define Project Prioritization 4 16 2 32 54 $16,810 $16,810
9.2 Develop 10-year Collection System CIP 2 8 6 12 28 $9,060 $9,060
9.3 Prepare Draft Implementation Plan Report 2 16 2 4 16 40 $13,040 $13,040
9.4 Prepare Final Implementation Plan Report 1 8 1 2 8 20 $6,520 $6,520
9.5 Council Presentations 10 16 10 16 52 $17,460 $500 $17,960 Subtotal Task 9: 19 64 13 14 0 84 0 0 194 $ 62,890 $ 500 $ 63,390 Task 10: Contingency
10.1 Contingency Allowance 8 16 8 24 24 80 $24,000 $24,000 Subtotal Task 10: 8 16 8 0 0 24 24 0 80 $ 24,000 0 $ 24,000 TOTAL: 55 148 37 94 56 276 258 4 928 $ 277,450 5,500 $ 282,950
1. Labor costs include salaries, overhead, and profit based on W&C's standard hourly rate schedule at the time the work is conducted.
2. Other direct costs (ODCs) include mileage, travel, and major reproduction, including 10% markup.
Desktop Condition Assessment and R&R Recommendations
Woodard & Curran Labor W&C Costs
ODCs (2)
Total
Estimated
Fee
Total
W&C
Hours
W&C
Labor
Costs (1)
Level of Effort and Fee Estimate
CCTV ConditionAssess Fee Estimate 14Feb2024.xlsx 2/14/2024 EXHIBIT B.1
ATTACHMENT 2
Project Funding to Date Amount Totals
2016-17 CIP Allocation (Sewer Replacement Fund) - Fund 431) $150,000 2021-22 CIP Allocation (Sewer Replacement Fund) - Fund 431) 75,000 2022-23 CIP Allocation (Sewer Replacement Fund) - Fund 431) 300,000 2021-22 CIP Allocation (Sewer Expansion Fund - Fund 432) 75,000 2022-23 CIP Allocation (Sewer Expansion Fund - Fund 432) 100,000
TOTAL PROJECT FUNDING TO DATE
Project Expenditures to Date
Woodard & Curran, Inc. - Sewer Collection Hydraulic Model $358,235 Anticipated Project Expenditures
Woodard & Curran, Inc. - Sewer Collection Hydraulic Model (Remaining Encumb) $150,992 Woodard & Curran, Inc. - Additional Funding (Amendment No. 2) 282,950 Total Anticipated Project Expenditures $433,942
TOTAL PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
(Shortfall) - Transfer from the Sewer System Management Plan CIP No. 22289 (92,177) to cover the short fall (Sewer Replacement Fund - Fund 431) $792,177
$700,000
SEWER CAPACITY EVALUATION
CIP NO. 16245
03/19/24
Item #10
CITY COUNCIL AGENDA REPORT
March 19, 2024
Public Works - Operations Division
TITLE: RECEIVE AN UPDATE ON WATER SYSTEM ACTIVITIES
SUMMARY
This report provides an update on programs and projects related to the City's water system, including the Water System Management Plan, Water Supply Alternative–City Ground Water Supply Project, PFAS and Well Update, Finance and Connection Fees, and Interim Water Improvements.
RECOMMENDATION
Receive an update on Water System Activities.
BACKGROUND
The City distributes approximately 14,000 acre-feet of safe, reliable drinking water annually to over 22,000 customers. The City has two sources of water supply: treated surface water and groundwater, purchased from Zone 7 Water Agency (Zone 7), and groundwater from City- owned and operated wells with a total pumping allotment of 3,500 acre-feet per year. The City’s distribution system consists of 20 storage tanks, 14 pump stations, and over 300 miles of mostly underground piping. The annual operating budget for the water system program is approximately $29 million (CIP expenditures not included).
Since 2022, the City has developed several components of the Water System Management Plan (WSMP) which is the framework to properly manage administration, planning, operations and maintenance, capital improvements, resources, and financing. The agenda report "Receive an update on the development of a Water System Management Plan" presented to the City Council on December 19, 2023, provides more detailed information about the WSMP.
DISCUSSION
Initial development of the WSMP is occurring in three phases; this report covers work completed to date, including Phase 1 and parts of Phase 2.
Phase 1 – High-Level Assessment of City’s Water System Program: This phase includes utilizing the Effective Utility Management guidance document to evaluate the City’s existing water system program practices and make recommendations for improvements.
Phase 2 – Develop Work Plan: Progress to-date includes a work plan to identify and prioritize capital improvement needs, which forms the basis of the water enterprise 10-year CIP.
Additionally involved in this phase is internal work planning and scheduling that spans a minimum of six years to cover the initial WSMP through the first comprehensive WSMP update.
Phase 3 – Document the WSMP: The City will develop the initial WSMP in accordance with the
work planning from Phase 2. The WSMP will be organized by program elements identified below. Tasks to be included in the final WSMP include, but are not limited to:
• Water enterprise goals, key performance indicators, and policies to guide the management of the water system
• Review/summarize existing planning efforts (e.g., urban water management plans, risk and resiliency assessments, water distribution capacity evaluations, etc.), identify planning gaps, and perform high-priority planning tasks (e.g., establish a 10-year CIP, perform a regulatory review, etc.)
• Review/summarize existing operation and maintenance practices, identify deficiencies, and perform high-priority tasks (e.g., establish a standard operating procedure program and competency-based training program)
• Recommend a prioritized list of actions, programs, and CIP projects to be implemented to improve the management of the water system.
Water System Management Plan Updates
High-Level Assessment of City’s Water System Program - COMPLETED Phase 1 High-level sssessment of City Water System Program involved a benchmarking exercise comparing the City’s water utility management and operations to that of an effective water utility as determined by standards established by the American Water Works Association (AWWA) and adopted by the US Environmental Protection Agency. The assessment looked at ten attributes, and of these City staff ranked its most important but lowest achieving areas as 1) Financial Viability and 2) Infrastructure Strategy and Performance.
Water System Capacity Master Plan - IN PROGRESS
The capacity evaluation uses a GIS-integrated, computerized model to assess the hydraulic capacity of the City’s Water Distribution System, now and in the future. Akel Engineering conducted the Capacity Evaluation, which noted the impacts to the lowest achieving areas identified in the WSMP: the Financial Viability attribute and the Infrastructure Strategy and Performance attribute.
Along with assessing current system deficiencies and future deficiencies associated with increased future demand, largely due to projected population increase by 2040 based on the City's various land use policy documents (e.g., Housing Element), the capacity evaluation also considered interim water improvements (per the Water Alternatives Study) necessary for current operations without the contribution of City-owned groundwater wells. The findings from the capacity plan have been separated into the following categories:
• Existing pipeline deficiencies (pipelines undersized) • Fire flow deficiencies (pipelines undersized)
• Pipelines necessary to meet near-term (and future) current operations/supply changes • Pipeline improvements to meet projected future 2040 water demand • Storage improvements necessary to meet existing and future operating criteria • Improvements necessary to Zone 7 turnouts to meet current and future operations.
The Water System Capacity Master Plan is in the final draft stage, and identifies the necessary infrastructure improvements to meet the current and future capacity-related demands. The
results will be included in the development of the 10-Year CIP and Water System Master Plan.
Condition Assessment & 10-Year CIP - IN PROGRESS
All on-site inspections of the physical infrastructure and analysis of the water infrastructure based on the age and materials have been developed. This work will be used to develop a list of infrastructure deficiencies based on the condition of the asset (pipelines, pump stations, storage tanks et al.), to develop the primary components that comprise the 10-year CIP. The City is in the process of implementing the prioritization and classification of each major deficiency to generate the 10-year CIP with an estimated range of $135 million - $205 million in needed improvements. Additional information about the prioritization process and preliminary results are provided in the aforementioned December 19, 2022, agenda report titled: Receive an update on the development of a Water System Management Plan.
Water Supply Alternative – City Ground Water Supply Project - IN PROGRESS The Water Supply Alternative project identified and reviewed options to address PFAS in the City's existing groundwater wells and outlined several alternatives to restore the City’s 3,500 acre-feet groundwater pumping quota. The City is moving forward with a project to design, construct, and operate two new groundwater wells in the Bernal sub-basin (as outlined in the agenda report Water Supply Alternatives Study presented to the City Council on October 17, 2023). If during the feasibility process of test drilling and permitting with Zone 7, it is determined that new groundwater wells are not feasible, then the City would pivot back to constructing a reduced PFAS Treatment and Well Rehab project with a focus on improvements to Well 8 (City PFAS Treatment and Well 8 Rehab Project). City staff has been in continuous contact with Zone 7 as it is progressing on its groundwater modeling of the PFAS plume and Well Master Plan.
Since October 2023, staff has had multiple conversations with Zone 7 and confirmed the opportunity for collaboration, such that Zone 7 and City staff have developed a term sheet that outlines the roles and expectations of the two agencies that will be the foundation of an agreement to explore a groundwater well partnership. Collaboration with Zone 7 includes evaluating the feasibility of designing, constructing, and operating multiple municipal wells in the Bernal sub-basin and increasing the disinfection capacity at Zone 7's Hopyard treatment facility to obtain additional groundwater supply for the region and recover the City’s groundwater pumping quota (GPQ) of 3,500 acre-feet. Zone 7 would be the lead agency in the development and operation of the project, and the City would support Zone 7 by paying its fair share of costs related to its GPQ and assisting with necessary land rights. The City's GPQ would be delivered by Zone 7 through its transmission system to City turnouts. Additional improvements to the City's distribution system would likely be required to receive its GPQ from turnouts rather than directly from City wells. Attachment 1 illustrates how exploring the feasibility of a joint project with Zone 7 will tie into the City's overall plans for pursuing a groundwater supply project and includes the following:
Phase 1 - Feasibility: This phase will be a joint effort by Zone 7 and the City. Efforts will include a well-siting review for potential locations within the Bernal sub-basin and test drilling/water modeling of these locations to determine the adequacy of water quality and yields. If the Bernal sub-basin is feasible, a Basis of Design report will be prepared to determine the scope of improvements and costs for a joint project. Additionally, preliminary terms for land rights and design, construction, and operational cost sharing will be developed. Based on these findings, the City will review the joint project's cost and advantages/disadvantages as compared to the
City implementing its own project to determine the preferred direction. The goal for completion of the feasibility phase is spring 2025. With the City's concurrence, Zone 7 will lead the project development and solicit agreements with consultants/contractors to perform related work.
Phase 1 work has begun to develop the scope and procurement documents for the necessary consultants and contractors.
Phase 2 - Design and Construction: This phase is to proceed with the design and construction of the selected project from Phase 1. If a joint project is selected, Zone 7 would serve as the lead agency, including permitting and CEQA. If a City project is selected, the City would serve as the lead agency, and coordination/permitting with Zone 7 would still be required for well installation. The goal for completion of Phase 2 is the end of 2028.
Phase 3 - Operation: This phase includes bringing the groundwater facilities online with the ability to produce the City's GPQ. If a joint project is selected, Zone 7 would operate the facilities for regional purposes and for the purposes of delivering the City's GPQ. If a City project is selected, the City will operate its own wells. This phase would start immediately after the completion of Phase 2.
PFAS Testing & Wells 5 & 6 Update
PFAS Testing
In September 2023, decreased water demand at the end of the summer and the installation of the temporary pumping equipment allowed for additional water in the system such that the City did not/would not need to use its wells. At that time, staff notified the City Council that Wells 5 and 6 had not been used since they were turned off in November 2022 (and have remained off), and the monthly PFAS testing would revert to quarterly testing to meet State Water Resources Control Board requirements.
December 2023 Test Results identified no significant changes:
• Well 5 – remains below response level for PFOS and PFHxS, and below notification level for PFBS and PFOA
• Well 6 – remains below response level PFOS and PFHxS, and below notification level for PFBS and PFOA (Please note that the PFOS levels have increased since October 2023)
• Well 8 – remains below response level for PFOS, below notification level for PFBS and PFOA, and is above the response level for PFHxS at 24 ng/L.
PFAS information and current test results are provided
at https://www.cityofpleasantonca.gov/our-government/public-works/pleasanton-water/.
Finance and Connection Fees
Financing
The Water Enterprise Operating fund balance cannot support the necessary capital improvements for the Near-Term Water Improvements and Phase 1 work for the groundwater supply project. Debt financing will be required for the anticipated $18 - $19 million to complete the necessary improvements and design. On March 5, 2023, the City Council received a presentation on debt financing and approved a resolution declaring the City's intention to reimburse expenditures relating to capital improvement projects (i.e., the near-term water
improvements provided below) from the proceeds of tax-exempt obligations.
Connection Fee Study
The City collects fees from development through connection fees to cover the costs of the infrastructure needed to support improvements to the City’s infrastructure. These connection fees are designed to address the impact of new development on the existing system, and as such the fees are paid by that new development and not existing customers. The City has not updated its water and sewer connection fees since 1982 and has started the process to align with other development fee updates that will be presented to the City Council in the coming months.
Near-Term Water Improvements
The City has completed a complete hydraulic analysis of the water system and has identified several core system deficiencies, including turnout capacities and pipelines, to meet the current and future growth of the system. The loss of regular use of the City’s wells due to PFAS created further deficiencies in the City’s system as the wells no longer provide water at key locations within the City’s distribution system. The Water Supply Alternatives (WSA) analysis was completed to determine the best solution to address the PFAS issue, and the hydraulic model was utilized to identify the necessary distribution improvements for the various water supply alternatives. Several sections of pipelines were identified as needing upgrades in all the various alternatives which also aligned with the core system deficiencies. The model was requested to identify the essential improvements that need to be constructed to meet the forecasted system demands until the selected WSA can be put in service (an assumed date of late 2028). The results identified three segments of the pipeline (Bernal Avenue, Stoneridge Drive, and Sunol Boulevard), and improvements at Turnout No. 1 and No. 4 need to be completed and were termed “Near-Term Water Improvements.” Further identified were emergency projects completed to meet the anticipated summer demands of 2023, including temporary repairs to Turnout No. 1 to return it to service and installing a temporary rental pump at Turnout No. 4 to increase the capacity of the turnout.
A condition assessment was completed on the water system and is currently being utilized in the prioritization process in the development of the 10-Year Water CIP. The condition assessment identified that water lines on Stoneridge Drive and Sunol Boulevard were near the end of their useful life. The water lines on Stoneridge Drive and Sunol Blvd will be upsized to accommodate the future removal of the older lines.
The Near-Term Water Improvements were broken into three bid packages to expedite the work.
Bernal Avenue Water Line & Turnout No. 1 - IN PROGRESS
The first project is the Bernal Avenue 18-Inch Potable Water Main (F- 4 Line) & Turnout No. 1 Project, CIP 24172, which was awarded for construction on January 16, 2024, for $2.2 million.
The project will install a new 18-inch water line in parallel to the existing 12-inch line from Turnout No. 5 at the corner of Nevada Street to the Vineyard Booster Station at the intersection of Vineyard and Bernal Avenue. The project also includes improvements at Turnout No. 1 on Santa Rita Road that will replace the interior piping and equipment to Zone 7’s current standards and include a motorized control valve, flow meter, fluoride injection, and instrumentation. The turnout was placed out of service after it was flooded, the equipment was temporarily repaired, and the leak was repaired. Construction of the project began in February,
with major construction impacts anticipated in late March.
Stoneridge and Sunol Water Lines & Turnout No. 4 - IN PROGRESS The second project consists of Turnout No. 4 Replacement and Booster Station and Stoneridge Drive 24-Inch Potable Water Main (F-1 Line), CIP No. 24171, and the Sunol Boulevard 20-Inch Water Main (F-7 Line), CIP No. 24173, packaged together as Near-Term Water Improvements. Bids opened on February 22 and the bid award is being presented to the City Council on March 19 with an anticipated construction cost of $9.5 million. Work on Stoneridge Drive occurs from Johnson Drive to Hopyard Road and will include installation of approximately 3,200 linear feet of 24-inch fusible PVC water main; 450 linear feet of ductile iron pipe ranging in diameter from 18-inch to 24-inch; site preparation for installation of a new prefabricated booster station which is being procured separately; and installation of the prefabricated booster station with new Zone 7 connection once fabrication is complete. Work on Sunol Boulevard will extend from Sycamore Road to Bernal Avenue and includes the installation of 4,500 linear feet of 20-inch ductile iron pipe connecting to the existing City system at each end. The project will construct a larger turnout and booster station that will increase the firm capacity and reliability of the turnout from 1,000 gallons per minute (gpm) to 5,200 gpm. Construction of the project is anticipated to start in April, with significant impacts starting in May and continuing through December.
Turnout No. 4 Booster Station - IN PROGRESS
The third project is the procurement of the prepackaged booster station. Given the limited site conditions, a prepackaged booster station will be built off-site and will be similar to the Recycled Water Booster Station in Ken Mercer Sports Park. The consultants developed a RFP, and proposals were received on January 19, 2024. The proposals ranged from $1.7 - $1.8 million, as compared to the engineer’s estimate of $850,000. Further analysis and updates to the RFP are being completed to reduce costs. It is anticipated the booster station will not be installed until the spring 2025, and the temporary rental pump will continue to be in place as needed.
EQUITY AND SUSTAINABILITY
The water system improvements and planning advance the City's Climate Action Plan 2.0 (CAP) - Water Resources - Reduce GHG emissions from water usage (including conveyance) and prepare community water resources for a changing climate, which will result in cost savings, enhance water quality and availability, improve infrastructure, and increase resiliency.
OUTREACH
As the development of the WSMP and other major water projects continue to progress, updates will be provided during scheduled City Council meetings so the community will be informed.
STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton Strategic Plan goal of Investing in our Environment Strategy 1 - Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects and Strategy 4 – Complete the Water System Master Plan to reflect current and future operations and identify system improvements and necessary maintenance. These efforts also advance the goal of Funding our Future, Strategy 3 - Evaluate and update enterprise revenue sources, including utility