CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, March 19, 2024
7: 00 PM
CALL TO ORDER
Mayor Brown called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None
Councilmember Arkin provided opening remarks.
AGENDA AMENDMENTS
Councilmember Balch requested City Council review of the project at 3200 Hopyard Road, P23- 0177, as included in the supplemental meeting material for item 2.
CONSENT CALENDAR
Mayor Brown opened public comment. The following individuals provided comment:
Barbara McKay, Esther Waltz.
Mayor Brown closed the public comment.
As to item 5: Mayor Brown abstained from voting on the whole item due to proximity to her residence to Fairlands; Councilmember Arkin abstained from voting on the Amaral Park agreement due to proximity to her residence; Testa abstained from voting on the Upper Bernal Field Park agreement.
MOTION: It was m/s by Nibert/ Arkin to approve the consent calendar as recommended except for items 3 and 6, and with abstentions to item 5 as noted. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
City Manager
1. Approve meeting minutes of February 20, 2024
City Council Minutes Page 1 of 7 March 19, 2024
Recommendation: Approve meeting minutes of February 20, 2024.
Community Development
2. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.
3. Continued from February 20, 2024 - Receive information and approve recommendation that a parcel on West Jack London Boulevard in unincorporated Alameda County be moved into the City of Livermore Sphere of Influence, and that parcel and another parcel on East Stanley Boulevard both be annexed by the City of Livermore Recommendation: Receive information and consider the recommendation that the vacant parcel known as SMP- 39 in unincorporated Alameda County be removed into the SOI of Livermore and that SMP- 39, along with the parcel known as SMP- 40, located further east, both be annexed by the City of Livermore.
MOTION: It was m/s by Balch/ Nibert to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Balch, Nibert, Mayor Brown
Noes: Councilmembers Arkin, Testa
Absent: None
Finance
4. Accept the monthly disbursements and investment report for January 2024 Recommendation: Accept claim disbursements in the amount of$ 12, 858, 581 and the investment report for the month of January 2024.
Library and Recreation
5. Approve City and PUSD agreements for Amador Valley High School Tennis Courts, Amaral Park, Pleasanton Upper Bernal Field Park, and Fairlands Elementary School Fencing; and terminate agreements for Tennis Courts Community Recreation and Synthetic Fields Use
Recommendation: Approve City and PSUD agreements for Amador Valley High School Tennis Courts, Amaral Park, Pleasanton Upper Bernal Field Park, and Fairlands Elementary School Fencing; and terminate agreements for Tennis Courts Community Recreation and Synthetic Fields Use.
Police
City Council Minutes Page 2 of 7 March 19, 2024
6. Approve Annual Street Closures for 2024
Recommendation: Approve the special events street closures for 2024.
MOTION: It was m/s by Balch/ Arkin to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Mayor Brown Noes: Councilmember Testa
Absent: None
Public Works
7. Approve plans and specifications, review bids, and award a construction contract to JMB Construction, Inc. in the amount of$ 7, 852, 150 for the Near- Term Water Improvements Project, CIP No. 24171 and budget amendments in the Water Operating Fund and the Water Replacement Capital Fund
Recommendation: Approve plans and specifications, review bids, and award a construction contract to JMB Construction, Inc. in the amount of$ 7, 852, 150 for the Near- Term Water Improvements Project, CIP No. 24171 and budget amendments in the Water Operating Fund and the Water Replacement Capital Fund.
1. Authorize the City Manager to enter into the project contract.
2. Authorize the Director of Public Works, or authorized staff, to approve and execute contract change order( s) for a contingency amount of$ 1, 280, 000 approximately 15 percent of the contract and $ 100, 000 for Zone 7 work) for unforeseen yet necessary related work.
3. Authorize the City Engineer to issue a purchase order with DPI, Inc. in the amount of$ 35, 000 for the purchase of one 24- inch gate valve with a blind flange.
4. Authorize the Director of Public Works, or authorized staff, to issue a contract amendment for Woodard & Curran, Inc. for additional design services and construction support services in the amount of $ 110, 000.
5. Authorize the City Manager to extend the purchase order agreement by six months for stand- by pumps at Turnout No. 4 with Rain for Rent for an additional amount of$ 62, 400 for a not- to- exceed amount of$ 262, 400.
6. Authorize the Director of Public Works, or authorized staff, to issue a Work Task Authorization under the on- call agreement ( 2022228) with Carlson Management, Inc. to provide construction management services in the amount of$ 330, 000.
7. Authorize the consolidation of the Sunol Boulevard 20- Inch Water Main Project ( CIP No. 24173) to the Turnout 4 Replacement and Booster Station and Stoneridge Drive 24- Inch Potable Water Main ( CIP No. 24171) and rename CIP No. 24171 as Near- Term Water Improvements.
City Council Minutes Page 3 of 7 March 19, 2024
8. Approve the following budget amendments:
Transfer $ 255, 000 from the Sunol Boulevard 20- Inch Water Main Project CIP No. 24173) to the Near- Term Water Improvement ( CIP No. 24171).
Increase expenditure budget appropriation for the Near- Term Water Improvement Project ( CIP No. 24171) by $ 9, 654, 538.
Increase revenue budget appropriation for the Near- Term Water Improvement Project ( CIP No. 24171) by $ 100, 000.
Transfer $ 5, 000, 000 from the Water Operating Fund ( Fund 420) to the Water Replacement CIP Fund ( Fund 421).
8. Approve first amendment to the purchase order with Thatcher Company of California, Inc., increasing the not- to- exceed amount from $ 95, 000 to $ 110, 000 for water treatment chemicals
Recommendation: Authorize the City Manager to amend the annual recurring Purchase Order with Thatcher by increasing the not- to- exceed amount by $ 15, 000 from $ 95, 000 to $ 110, 000 for FY 2023/ 24 for water treatment chemicals.
9. Approve second amendment to agreement with Woodard & Curran, Inc. for an increase of$ 282, 950 for a total not- to- exceed amount of$ 792, 177 and to extend the term through FY 2024/ 25 for development of the Sewer Collection System Hydraulic Model, Capacity Evaluation and Related Studies, Sewer Infrastructure Condition Assessments, and development of the 10- year Capital Improvement Program ( CIP) for Sewer and approve budget amendments in the Sewer Replacement Fund
Recommendation:
1. Approve the second amendment and authorize the City Manager to execute the amendment to the agreement with Woodard & Curran, Inc. by an increase of$ 282, 950, to an amount not- to- exceed $ 792, 177 for development of a hydraulic model, capacity evaluation, and related studies, sewer infrastructure condition assessments, and development of the 10- year Capital Improvement Program for Sewer and extend the term through FY 2024/ 25.
2. Approve budget amendments in the Sewer Replacement Fund ( Fund 431), transferring $ 92, 177 from the Sewer System Management Plan Project ( CIP No. 22289) to the Sewer Capacity Evaluation Project ( CIP No. 16245).
10. Receive an update on Water System Activities
Recommendation: Receive an update on Water System Activities.
11. Continued from March 5, 2024 - Review of Pavement Management report completed by AMS Consulting for the bi-annual evaluation/ reclassification of Street City Council Minutes Page 4 of 7 March 19, 2024
Surfaces Project, CIP No. 21521
Recommendation: Review the Pavement Management Report completed by AMS Consulting for the bi-annual evaluation/ reclassification of Street Surfaces Project, CIP No. 21521.
MEETING OPEN TO THE PUBLIC
12. Presentation of a proclamation recognizing March as American Red Cross month Councilmember Arkin presented the proclamation recognizing March as American Red Cross month to recipient Varsha Clare.
13. Presentation of a proclamation recognizing March 22 as the Annual March for Meals Month
Councilmember Arkin presented a proclamation recognizing the 22nd Annual March for Meals Month to recipient Kerry Olds.
14. Public Comment regarding items not listed on the agenda — Speakers are limited to 3 minutes.
Mayor Brown opened public comment. The following individuals provided comment: Lou Astbury, John Krueger, Vicki LaBarge, Mary Vargas.
Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
15. Receive presentations on sales tax and financial forecast assumptions and provide direction on General Fund and Capital Improvements Program funding proposed reductions to discretionary funding and reallocation of certain capital project budget to fund critical projects
a. Receive a presentation on sales tax and financial forecast assumptions and provide direction regarding proposed reductions to discretionary funding Recommendation:
Receive a presentation on sales tax and financial forecast assumptions.
Receive direction from Council regarding proposed reductions to discretionary funding.
Ken Nordhoff with HdL, Susan Hsieh, Finance Director, and Chris Yi, Finance Manager, presented the item.
City Council Minutes Page 5 of 7 March 19, 2024
Mayor Brown opened public comment. The following individuals provided comment:
Amanda Brown, Andrea Wilson.
Mayor Brown closed the public comment.
Mayor Brown called a recess at 9:24 p.m. and reconvened at 9:32 p.m.
MOTION: It was m/s by Arkin/Brown to extend the SRO and Crossing Guard Programs for one year and to begin negotiations with the Pleasanton Unified School District for a cost sharing agreement. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: Councilmember Balch
Absent: None
At 11:20 p.m. by majority consensus, the City Council decided to proceed with the remaining items on the meeting agenda.
b. Provide direction regarding staff recommendations for mid- term budget reallocation of existing non- restricted funds within the Capital Improvement Program to fund recently identified safety- related projects
Recommendation: Review staff recommendations regarding CIP projects that could be deleted, deferred, or partially defunded and provide direction toward development of the mid- term capital budget and updates to the four- year capital improvement program.
Adam Nelkie, Interim Public Works Director, presented the item.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment.
MOTION: It was m/ s by Balch/ Nibert to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
MATTERS INITIATED BY COUNCIL
Councilmember Arkin requested to add a Livermore Airport partners discussion to a future Council meeting. City Manager responded that updates will be provided once conversations can be had with Livermore.
COUNCIL REPORTS
Councilmembers reported on regional and local board meetings attended.
ADJOURNMENT
City Council Minutes Page 6 of 7 March 19, 2024
Mayor Brown adjourned the meeting at 12:07 a.m.
J lyn 4o' n-
6 CityClerk
City Council Minutes Page 7 of 7 March 19, 2024