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In 2022, to better center race equity, utilize additional data sources besides HMIS data, and cover indicators of most importance and interest the scorecard was revised. The new scorecard has 13 indicators that will now be disaggregated by race/ethnicity (whereas in the past there were none), has added measures to monitor coordinated entry, and includes additional data from 211 and census data.
The CoC utilizes the HUD system wide performance outcome measures for evaluating ESG funded projects. The Results Based Accountability committee developed system performance outcomes into measures for each component of the Housing Crisis Response System, including those funded by ESG such as outreach, shelter and RRH. The Committee also developed measures for data quality and service quality as well as outcomes. All jurisdictions within Alameda County administering local and federal funds including ESG incorporate these new measures into funding contracts. For more information see:
http://www.everyonehome.org/measuring-success.html. All providers receiving ESG funds will be contractually expected to meet or exceed performance standards.
The CoC will seat a new committee this year, the System Impact Committee, that will take the place of the RBA Committee. The aim is to develop more in depth and comprehensive system-wide data monitoring tools that track outcomes in the Home Together Plan and other new committees that will be seated soon including the Housing Capacity Committee and the Youth Committee.
CoC partners developed county-wide system standards to be implemented with related program funding including Emergency Solutions Grant funds. The standards for assistance have been updated to incorporate the use of the new assessment scoring tool and continuous prioritization. In addition, Alameda County adopted standards for the operation of emergency shelters and all shelters funded with County general funds and ESG funds are expected to comply with those standards. Those standards include accepting persons referred by coordinated entry with no sobriety or income requirements for receiving ESG assistance.
The CoC’s HMIS Committee and Workgroup works closely with the Homeless Management Information System (HMIS) Lead. The Committee collaborates with the HMIS Lead to update policies and procedures related to HMIS operations, including a Privacy Plan, Security Plan, and Data Quality Plan. On an annual basis, the HMIS Committee completes a monitoring process of the HMIS Lead to support ongoing quality improvements. The work of the Committee includes developing recommendations for changes to the HMIS database, reviewing system-level data reports, and implementing the Data Quality Plan.
2. Agencies, groups, organizations and others who participated in the process and consultations
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Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Abode Services, Inc.
Agency/Group/Organization Type Housing
Services - Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Provided input in the development of the Tri-
Valley Human Services Needs Assessment.
2 Agency/Group/Organization Axis Community Health
Agency/Group/Organization Type Services-Health
Health Agency
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Provided input in the development of the Tri-
Valley Human Services Needs Assessment.
3 Agency/Group/Organization Community Resources for Independent Living Agency/Group/Organization Type Housing
Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Provided input in the development of the Tri-
Valley Human Services Needs Assessment.
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4 Agency/Group/Organization EDEN COUNCIL FOR HOPE AND OPPORTUNITY Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
Service-Fair Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Provided input in the development of the Tri-
Valley Human Services Needs Assessment.
5 Agency/Group/Organization EDEN I&R
Agency/Group/Organization Type Housing
Services-homeless
Information and Referral
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Provided input in the development of the Tri-
Valley Human Services Needs Assessment.
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6 Agency/Group/Organization LEGAL ASSISTANCE FOR SENIORS Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted.
What are the anticipated outcomes of the consultation or areas for improved coordination?
Provided input in the development of the Tri-Valley Human Services Needs Assessment.
7 Agency/Group/Organization OPEN HEART KITCHEN
Agency/Group/Organization Type Meals for children and seniors What section of the Plan was addressed by Consultation? Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted.
What are the anticipated outcomes of the consultation or areas for improved coordination?
Provided input in the development of the Tri-Valley Human Services Needs Assessment.
8 Agency/Group/Organization SPECTRUM COMMUNITY SERVICES Agency/Group/Organization Type Services-Elderly Persons Meals for homebound seniors
What section of the Plan was addressed by Consultation? Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted.
What are the anticipated outcomes of the consultation or areas for improved coordination?
Provided input in the development of the Tri-Valley Human Services Needs Assessment.
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9 Agency/Group/Organization Tri-Valley Haven for Women
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted.
What are the anticipated outcomes of the consultation or areas for improved coordination?
Provided input in the development of the Tri-Valley Human Services Needs Assessment.
10 Agency/Group/Organization City of Pleasanton Human Services Commission Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted.
What are the anticipated outcomes of the consultation or areas for improved coordination?
Provided input in the development of the Tri-Valley Human Services Needs Assessment. Provided funding
recommendations to Pleasanton City Council.
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11 Agency/Group/Organization Housing Commission, City of Pleasanton Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted.
What are the anticipated outcomes of the consultation or areas for improved coordination?
Provided input in the development of the Tri-Valley Human Services Needs Assessment. Provided funding
recommendations to Pleasanton City Council.
Identify any Agency Types not consulted and provide rationale for not consulting No agency types were excluded from consultation as efforts were made to reach out and include as a broad a group of community stakeholders as much as possible.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each
plan?
Continuum of Care Alameda County Community Development Agency They are incorporated.
Table 3 - Other local / regional / federal planning efforts
Narrative
City staff meet regularly with city staff from Dublin and Livermore to collaborate on how best to assist service providers in the Tri-Valley.
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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City maintains (in collaboration with our neighbor cities of Livermore and Dublin) an on-going data base of approximately 250 nonprofit agencies and other parties that have expressed an interest in the Housing and Human Services Grant (HHSG) program (which serves as the local umbrella program for allocating federal CDBG and HOME funds). The City held one joint virtual application workshop via Zoom in collaboration with the cities of Livermore and Dublin on December 6, 2023. Notices regarding the workshops were emailed directly to agencies and persons in the aforementioned database, and notices were also published in the key local newspapers and on city websites prior to the workshop. At the virtual workshop, staff from each city discussed all aspects of the HHSG program, including city- specific policies and procedures.
HHSG applicants attended in-person public meetings, which were also livestreamed on YouTube, before either the Pleasanton Human Services Commission (March 6, 2024) or the Pleasanton Housing Commission (March 21, 2024) for funding consideration and recommendation. The Commissions considered the applications and formulated funding recommendations for consideration by the Pleasanton City Council. The funding recommendations will be reviewed for approval by the Pleasanton City Council in a public hearing on May 7, 2024, at which time the FY 2024/2025 Action Plan would also be approved for submittal to HUD. All City Council meeting was noticed in the The Valley Times, a newspaper of general circulation. Alameda County also published notices regarding the overall Action Plan (which includes all entitlement cities and the urban county) in ANG newspapers throughout the County. Copies of the draft Action Plan were provided to the main Library and City Hall in Pleasanton as well as on the City’s website for public review. A 30-day public review period to solicit public comments on the Draft FY 2024/2025 Action Plan, coordinated by Alameda County HOME Consortium, commenced on April 1st, 2024and will end on May 7th, 2024.
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Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Public Meeting
Non-
targeted/broad
community
Representatives from
approximately 35
agencies, and other
interested parties,
attended a virtual
application workshop
via Zoom on
December 6, 2024.
Information was
provided by City
representatives
regarding the local
grant programs
offered by the cities
of Pleasanton,
Livermore, and
Dublin.
Not applicable.
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
This section provides a brief description of the federal CDBG and HOME funds available to implement the City’s FY 2024/2025 Annual Action
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Plan, which outlines the fifth and final year of the FY 2020-2024 Consolidated Plan.
Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 5 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
380,348 130,564 380,367 891,550 0
Pleasanton is anticipating to receive
$380,348 in CDBG funds for FY 2024/25.
The City received $130,564 in Program
Income from CDBG-funded housing
rehabilitation loans that have been repaid.
The City has $380,367 CDBG funds available
to commit to CDBG-eligible activities. These
are funds from prior fiscal years ($212,716
in FY 2021/22 and $167,920 in FY 2022/23),
which includes $195,483 allocated in FY
2022/23 to the Axis Community Health
New Dental Site project. This project has
been canceled, and CDBG funds will be
reprogrammed to other CDBG-eligible
capital improvement projects.
Table 5 - Expected Resources – Priority Table
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied To maximize leveraging of its own funds and increase the funds available for housing and community development activities, the City of Pleasanton plans to undertake the following activities:
• Support applications by organizations or agencies for other public and private sources of financing to leverage City funds.
• Include leveraging as a goal to the maximum extent possible in the City’s HHSG funding application review process.
• Support the acquisition and rehabilitation of existing and new construction of units by nonprofit housing developers.
• Promote private sector rehabilitation through the City’s Housing Rehabilitation Program in collaboration with Habitat for Humanity.
• Continue to provide support to affordable housing developers and non-profit service providers in obtaining other sources of financing.
• Promote joint development with other governmental/quasi-governmental agencies to implement housing community development programs and combine multiple sources of financing.
Matching requirements must be satisfied in the following federal entitlement housing programs: the HOME Program and the Emergency Solutions Grant Program. A variety of non-federal sources may be used for the HOME match requirements, which requires that $0.25 be “permanently contributed” to the HOME Program or to HOME-assisted projects for every HOME dollar spent. This requirement applies to the program as a whole, not to individual projects. The liability for matching funds occurs when the HOME Consortium actually draws down HOME funds from HUD. Sources of HOME match include cash or cash equivalents from a non-federal source, value of waived taxes or fees, value of donated land or real property, a portion of housing bond proceeds, and the cost of infrastructure improvements, among others.
As a member jurisdiction, the City must comply with the HOME match requirements that have been established by the County. The County will evaluate match requirements for HOME and determine potential match sources. Some match sources may come from local affordable housing trust funds, housing bond proceeds, the value of waived local fees or permits, foregone property tax revenue, local road funds, private donations, services funded by service providers, the State, County, or foundations, other local agency funds, and publicly owned land.
The City does not receive a direct allocation of Emergency Solutions Grant Program (ESG) funds.
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There are several “Below Market Rate (BMR)” rental housing properties that the City of Pleasanton has ground leases for:
• Ridgeview Commons – 200-unit senior affordable rental housing community. • Promenade Apartments – 146-unit mixed-income rental housing. • Parkview – 105-unit senior assisted living community. • Kottinger Gardens Phase 1 – 131-unit senor affordable rental housing community. • Sunflower Hill – 31-unit affordable rental housing community for clients with developmental disabilities.
Discussion
None.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator
1 Housing
Needs -
Affordable
Rental
Housing
2020 2024 Affordable
Housing
Citywide Housing
Needs
CDBG:
$0
Rental units
constructed:
5 Household
Housing Unit
Rental units
rehabilitated:
5 Household
Housing Units
2 Housing
Needs -
Preservation -
Owner
2020 2024 Affordable
Housing
Citywide Housing
Needs
CDBG:
$0
Homeowner
Housing
Rehabilitated:
2 Household
Housing Units
3 Housing
Needs -
Preservation -
Rental
2020 2024 Affordable
Housing
Citywide Housing
Needs
CDBG:
$0
Rental units
rehabilitated:
2 Household
Housing Units
4 Housing
Needs –
First Time
Homebuyer
2020 2024 Affordable
Housing
Citywide Housing
Needs
CDBG:
$0
Direct
Financial
Assistance to
Homebuyers:
2 Households
Assisted
5 Housing
Needs –
Reduction of
Housing
Discrimination
2020 2024 Affordable
Housing
Citywide Housing
Needs
CDBG:
$0
Public service
activities for
Low/Moderate
Income
Housing
Benefit:
10 Households
Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator
6 Homeless
Needs
2020 2024 Affordable
Housing
Homeless
Citywide Homeless
Needs
CDBG:
$0
Homelessness
Prevention: 2
Persons
Assisted
7 Supportive
Housing
Needs
2020 2024 Affordable
Housing
Citywide Supportive
Housing
Needs
CDBG:
$0
Other:
2 Other
8 Community
Development
Needs -
Capital
Improvements
2020 2024 Non-Housing
Community
Development
Citywide Community
Development
Needs
CDBG:
$442,709
Other:
2 Other
9 Community
Development
Needs -
Economic
Development
2020 2024 Non-Housing
Community
Development
Citywide Community
Development
Needs
CDBG:
$0
Other:
1 Other
10 Community
Development
Needs -
Public Services
2020 2024 Non-Housing
Community
Development
Citywide Community
Development
Needs
CDBG:
$57,052
Public service
activities other
than
Low/Moderate
Income
Housing
Benefit:
100 Persons
Assisted
Table 6 – Goals Summary
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Goal Descriptions
1 Goal Name Housing Needs - Affordable Rental Housing
Goal Description Promote the construction and preservation of affordable rental housing. 2 Goal Name Housing Needs - Preservation - Owner
Goal Description Promote the preservation of single-family homes through rehabilitation or minor home repair.
3 Goal Name Housing Needs - Preservation - Rental
Goal Description Promote the preservation of rental housing through minor home repair. 4 Goal Name Housing Needs - First Time Homebuyer
Goal Description Provide direct financial assistance to income-eligible first time homebuyers. 5 Goal Name Housing Needs - Reduction of Housing Discrimination Goal Description Reduce Housing Discrimination through provision of fair housing and landlord/tenant services.
6 Goal Name Homeless Needs
Goal Description Funding and supporting homeless services programs to end homelessness. 7 Goal Name Supportive Housing Needs
Goal Description Increase the availability of service enriched housing for persons with special needs by supporting the acquisition and new construction of housing units. 8 Goal Name Community Development Needs - Capital Improvements Goal Description Make improvements, including ADA accessibility, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, and to non-pr
ofit agency facilities.
Make annual principal and interest HUD Section 108 Loan repayments. 9 Goal Name Community Development Needs - Economic Development Goal Description Fund economic development, micro-enterprise, and on-the-job training. 10 Goal Name Community Development Needs - Public Services Goal Description Support public service programs for low income residents, preserving safety net services for families and individuals who are vulnerable or “in-cris is”.
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AP-35 Projects - 91.420, 91.220(d)
Introduction
This section of the Action Plan includes the programs and activities which the City of Pleasanton will carry out to implement its Housing and Community Development Strategic Plan during FY 2024/2025.
This section describes individual activities to be funded with FY 2024/2025 Community Development Block Grant (CDBG) funding. The City’s use of HOME funding is addressed separately under the County’s section of the Consolidated Plan.
There are four (4) types of projects eligible for CDBG funds: capital improvement projects, economic development, housing, and public services. To be eligible for CDBG funding, projects must meet at least one (1) of HUD's national objectives: 1) to benefit low/moderate-income people; 2) to prevent or eliminate slums and blight; and 3) to meet an urgent community development need.
CDBG-funded projects must also pass the low- and moderate-income benefit test. A project meets this standard if at least 51% of the beneficiaries have low-moderate incomes (i.e., incomes at or below 80% of Area Median Income) or if the project benefits an area (e.g., census tracts, service area, neighborhood, etc.) with a majority of low-moderate income people. Funded projects are required to document the income levels of persons and households receiving these services.
For FY 2024/2025, the City is proposing to allocate its FY 2024/2025 CDBG funds in the following eligible funding categories: Public Services, Public Facilities, and General Administration. # Project Name
1 Open Heart Kitchen - Senior Meals Program
2 Spectrum Community Services - Meals on Wheels
3 City of Pleasanton Axis Section 108 Loan Repayment
4 Tri-Valley Haven Emergency Shelter Rebuild Project
5 City of Pleasanton Administration
Table 7 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
As recommended by the City’s Human Services Commission and Housing Commission and to be approved by the Pleasanton City Council, Open Heart Kitchen’s Senior Meals Program and Spectrum Community Services Meals on Wheels Program will be funded with CDBG public services funds in FY 2024/2025.
The City will continue to repay its HUD Section 108 Loan, in accordance with the 20-year repayment schedule for the $950,000 HUD Section 108 Loan, which is shared with the cities of Dublin and
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Livermore, used to complete the Axis Community Health Clinic.
The City will also allocate CDBG capital improvements funds to Tri-Valley Haven to assist them in demolition and rebuilding of its Emergency Shelter at a confidential location.
The main obstacles to addressing the City’s underserved needs are: 1) the continued funding reductions to the CDBG and HOME programs, and 2) the available funding is far below what is necessary to address all the needs.
Allocation priorities are based on the Consolidated Plan. There are a number of barriers to providing affordable housing in Pleasanton, based on real estate market and non-market factors. Affordable housing projects are difficult to build due to the high cost of building materials. The cost and limited availability of land in Pleasanton contribute to high development costs. Affordable housing developments generally require multiple funding sources from public and private sources. HUD's cap of 15% of the allocation for public services is an obstacle for providing supportive services to homeless population, especially in smaller cities like Pleasanton which does not receive a significant allocation of CDBG funds.
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AP-38 Project Summary
Project Summary Information
1 Project Name Open Heart Kitchen - Senior Meals Program Target Area Citywide
Goals Supported Community Development Needs - Public Services Needs Addressed Community Development Needs
Funding CDBG: $24,000
Description Open Heart Kitchen proposed to provide all free and reduced cost, nutritious senior meals at the Pleasanton Senior Center for lunch in FY 2024/25.
Target Date 6/30/2025
Estimate the number and type of families that will
benefit from the proposed activities
Open Heart Kitchen is estimating to providing nutritional meals to 350 seniors in FY 2024/25.
Location Description Meals are served five days a week.
Lunch is served at the Pleasanton Senior Center located at 5353 Sunol Blvd. in Pleasanton.
Planned Activities Open Heart Kitchen will be serving nutritional meals at the Pleasanton Senior Center during lunch.
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2 Project Name Spectrum Community Services - Meals on Wheels Target Area Citywide
Goals Supported Community Development Needs - Public Services Needs Addressed Community Development Needs
Funding CDBG: $51,636
Description Spectrum plans to deliver 22,000 meals to 135 unduplicated and homebound, low-income seniors and disabled adults in Pleasanton in FY 2024/25.
Target Date 6/30/2025
Estimate the number and type of families
that will benefit from the proposed activities
Spectrum will be delivering 22,000 meals to 135 unduplicated homebound, low-income Pleasanton seniors over 60 years old and disabled adults who lack reliable food access/are isolated.
Location Description Spectrum will be delivering meals to homebound seniors throughout the City.
Planned Activities Spectrum will deliver 22,000 nutritional meals to 135 frail homebound, low-income seniors over 60 years old and disabled adults residing in Pleasanton.
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3 Project Name City of Pleasanton Axis Section 108 Loan Repayment Target Area Citywide
Goals Supported Community Development Needs - Capital Improvements Needs Addressed Community Development Needs
Funding CDBG: $23,804
Description Annual installment for repayment in FY 2024/25 (City of Pleasanton portion) of the $950,000 Section 108 Loan from HUD for assisting in the acquisition of the Axis Community Health Clinic, in accordance to HUD's 20-year repayment schedule.
Target Date 6/30/2025
Estimate the number and type of
families that will benefit from the
proposed activities
The Section 108 loan repayment does not directly benefit Pleasanton and Tri-Valley residents, but Axis Community Health offers services from five sites, including the new clinic in the Tri-Valley area and serves more than 14,000 members of the community.
Location Description Axis Community Health Clinic is located at 5925 West Las Positas Blvd., Suite 100, Pleasanton, CA 94588.
Planned Activities The Section 108 loan repayment is in accordance with HUD's 20-Year Repayment Plan with a full term in FY 2033/2034.
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4 Project Name Tri-Valley Haven Emergency Shelter Rebuild Target Area Citywide
Goals Supported Community Development Needs - Capital Improvements Needs Addressed Community Development Needs
Funding CDBG: $250,000
Description Tri-Valley Haven will demolish its existing emergency shelter due to structural problems and other unhabitable conditions. Then it will rebuild the shelter that will provide 45 beds, which is 50% more capacity than the 30 beds provided by original shelter. The City is providing another $250,000 CDBG funds to this project in addition to the $250,000 allocated last fiscal year 2023/24.
Target Date 6/30/2025
Estimate the number and type
of families that will benefit
from the proposed activities
Tri-Valley Haven will have 45 beds once the emergency shelter is constructed.
Location Description Confidential location.
Planned Activities Tri-Valley Haven plans to demolish an existing 30-bed emergency shelter and rebuild a new shelter that will have 45 beds. CDBG funds will be used for foundation preparation, ground breaking, excavation, and trenching costs.
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5 Project Name City of Pleasanton Administration
Target Area Citywide
Goals Supported Housing Needs - Affordable Rental Housing Housing Needs - Preservation - Owner
Housing Needs - Preservation - Rental
Housing Needs - First Time Homebuyer
Housing Needs - Reduce Housing Discrimination
Homeless Needs
Supportive Housing Needs
Community Development Needs - Capital Improvements
Community Development Needs - Economic Development
Community Development Needs - Public Services
Needs Addressed Housing Needs
Homeless Needs
Supportive Housing Needs
Community Development Needs
Funding CDBG: $76,069
Description General administration and oversight of the City of Pleasanton's CDBG program in FY 2024/25.
Target Date 6/30/2025
Estimate the number and type of
families that will benefit from the
proposed activities
Location Description The City’s Housing Division is located at 200 Old Bernal Avenue, Pleasanton, CA 94566.
Planned Activities City staff will administer the CDBG Program in accordance to HUD CDBG regulations.
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City of Pleasanton receives an allocation of Community Development Block Grant (CDBG) funds, which may be used for eligible activities, eligible households, and/or eligible areas within its jurisdiction. The CDBG funds are allocated according to a formula based on population data from the 2010 Census and the number of substandard units in each jurisdiction. All projects listed in the “Proposed Projects” tables are intended and open to serve eligible households within the City of Pleasanton. Census tracts that are located completely or partially within the current Pleasanton city limits are as follows: 4506.01, 4506.02, 4506.03, 4506.04, 4506.05, 4506.06, 4506.07, 4506.43, 4506.46, 4507.01, 4507.41, 4507.42, 4507.44, and 4507.45.
Geographic Distribution
Target Area Percentage of Funds
Citywide 100
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically Geography was not used to determine funding allocation priorities.
Discussion
None.
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AP-75 Barriers to affordable housing -91.420, 91.220(j) Introduction
This section includes the actions planned by the City of Pleasanton during the FY 202/24 to reduce barriers to affordable housing.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City of Pleasanton is an active member of the Alameda County HOME Consortium. In 2010, the Consortium completed an updated Analysis of Impediments to Fair Housing as part of its fair housing planning program. The HOME Consortium Analysis of Impediments includes demographic information for each jurisdiction, an evaluation of each jurisdiction's fair housing status, a description of public and private impediments to fair housing choice, and an assessment of current public and private fair housing programs. The HOME Consortium will be updating the AI in accordance to HUD’s new regulations.
The City provides fair housing and housing counseling services to area residents through a contract with ECHO Housing. The City's funding is high on a per-capita basis relative to other communities, and the majority of this service is paid for with local rather than HUD funds. ECHO Housing's services include investigation of housing discrimination complaints as well as educational seminars for housing managers, owners, realtors, and tenants. City staff works with ECHO Housing to address identified impediments. In addition to the general services provide through the City's contract with ECHO Housing, the City has been active in the following areas:
• The City has supported a variety of grass-roots efforts over the past decade that have resulted in the construction of new, affordable housing for a wide spectrum of housing needs in the community (family rental, senior, first-time home buyer, disabled, and other special needs). The majority of these efforts have involved local funds.
• The City sponsors, through an annual contribution of local funds, the efforts of the East Bay Housing Organization (EBHO) public education campaign to address local opposition to and misperceptions of affordable housing.
• The City has collaborated extensively with its neighbor city, Livermore, on housing programs and issues of shared concern (e.g., Sojourner House emergency shelter). The cities, as well as the City of Dublin, collaborated to secure a Section 108 Loan to assist in financing the construction of the Axis Community Health Clinic in Pleasanton.
• The City has supported an extensive Housing Rehabilitation Program. The City and its program administrator Habitat for Humanity will continue to outreach to minority and women
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contractors as well as local business enterprises.
• The City has used local, State, and HOME funds to construct and or acquire and rehabilitate housing units for rental by persons with physical, mental, and developmental disabilities. • In 1999, Pleasanton helped establish the Tri-Valley Housing Scholarship Program which offers tenant-based rental assistance to households that are homeless or at risk of being homeless.
Subsidies are provided while the head of household is undergoing job training. Over 90% of households served are headed by female heads of households, and the majority of clients have been minority households. This program was recently revamped into the Tri-Valley Rapid Rehousing Program to assist all income-eligible households.
Discussion
Funding. One of the significant barriers to affordable housing in Pleasanton and the surrounding region is the high cost of developing and maintaining affordable housing. The City of Pleasanton will apply CDBG, HOME, and City Lower Income Housing Funds toward affordable housing projects and programs in FY 2024/25. The City will continue to monitor the availability of specialized grants for housing development and will utilize its Lower Income Housing Fund to finance activities promoting affordable housing.
Land Costs. The City does not have ownership of any significant parcels of land at the present time.
Therefore, the market cost of land is posing an ongoing constraint to new affordable housing development in which the City has direct involvement. However, the City has worked and will continue to work with individual developers and with the owners of large land holdings to attempt to reserve additional sites for affordable housing development during the five-year Strategic Plan period. The City's Inclusionary Zoning Ordinance provides the option of land dedication in lieu of providing affordable housing units. The City’s certified Housing Element Update 2024-2031 may provide additional land ownership opportunities that can be utilized to create new affordable housing.
Housing Development Costs. The City will continue to work to offset the costs of housing development by waiving certain City fees for affordable rental and ownership housing units and by providing various types of subsidies through the use of its Lower Income Housing Fund. The example was cited earlier in this report of extensive fee waivers that have been granted in the past to defray development costs and promote affordable housing construction.
Community Perceptions of Affordable Housing. A continuing impediment to affordable housing development is the negative perception of affordable housing held by many members of the public. The City provides local funds annually to East Bay Housing Organizations (EBHO) to implement an ongoing program aimed at improving residents’ perceptions and understanding of affordable housing.
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The City will pursue the following planned actions in order to undertake the strategies outlined in Pleasanton’s FY 2020-2024 Consolidated Plan.
Actions planned to address obstacles to meeting underserved needs The primary obstacle to meeting the underserved needs in Pleasanton is securing adequate funding resources. The priority needs highlighted in its FY 2020-2024 Consolidated Plan are designed to address the underserved needs within the Pleasanton jurisdictional boundaries.
Actions planned to foster and maintain affordable housing The primary gaps facing Pleasanton, as well as its neighbor cities, in delivering affordable and supportive housing are primarily the lack of financial resources (including land) for development, operations, and support services combined with a location that has the highest costs in the region. The City will continue to coordinate and collaborate with the Alameda County HOME Consortium, with Alameda County as the lead agency, to utilize federal HOME funds for acquisition, rehabilitation, and/or new construction of affordable rental housing; tenant-based rental assistance; and single-family and multi rental housing rehabilitation or minor repairs.
The City will continue to contract with the “housing services” non-profit agencies that have been recipients of Housing & Human Services Grant (HHSG) program funds. These agencies provide housing services that help maintain people in housing and prevent homelessness.
The City’s Housing Rehabilitation Program provide rehabilitation and minor home repair grants or loans for income–eligible homeowners. The program have historically preserved and improved the City’s existing stock for extremely low- and very low-income homeowners. The City is also assessing extending the Housing Rehabilitation Program to income-eligible renters with disabilities to make accessibility improvements in their rental housing units.
Lastly, the City will continue to monitor its affordable housing portfolio that include more than 1,000 rental housing units and more than 100 homeownership units.
Actions planned to reduce lead-based paint hazards
Lead poisoning is a serious issue in some parts of Alameda County where there are significant numbers of older homes occupied by low income families with children (older homes are most likely to contain lead hazards). Lead hazards are defined as any condition that causes exposure to lead from lead- contaminated dust, soil, or paint that is deteriorated or present in accessible surfaces, friction surfaces,
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or impact surfaces that would result in adverse human health effects. Common sources of lead poisoning are lead-based paint hazards from dust, deteriorated paint, and contaminated soil.
No new programs are being considered for the five-year period to reduce lead-based paint hazards in as much as the City's housing stock is generally young (post-1978) and in good condition and unlike to be exposed to the lead. Mitigations are currently implemented on an as needed basis in conjunction with County administered Housing Rehabilitation and Minor Home Repair Program activities. The City is not currently a party to the joint powers agreement which established Alameda County's existing lead abatement program. However, Pleasanton is likely to increase its involvement in lead based paint hazard reduction as involvement in housing rehabilitation programs increases in the future. The City will continue its collaboration with the Alameda County Lead Hazard Prevention Program on marketing and outreach efforts in the Tri-Valley area.
Through its subrecipients of federal funds, the City conducts lead-based paint inspections on tenant- based rental assistance for HOME units built before 1978 as required as part of the Uniform Physical Condition Standards (UPCS) inspections which replaced the Housing Quality Standard (HQS) Inspections. Lead inspections are also conducted as a part of any grants or loans for owner-occupied or rental units funded through the City’s Housing Rehabilitation Program.
Actions planned to reduce the number of poverty-level families A primary strength of the housing and community development delivery systems is the coordination of efforts between the jurisdictions and the groups that oversee these efforts on an inter-jurisdictional basis. An additional strength is the level of coordination between service providers, particularly those addressing housing needs of the homeless, special needs populations, and housing providers. Pleasanton participates on the Alameda County HOME Consortium Technical Advisory Committee (HOME TAC) which is comprised of staff from the member jurisdictions and the County. The HOME TAC meets bi-monthly to discuss programmatic and policy matters relating to the HOME program as well as broader federal housing and community development funding sources.
Many collaboration efforts are coordinated at the County level. The Shelter Plus Care and the Supportive Housing Program serve the homeless through housing rental assistance and supportive services and aim to reduce the number of people living in poverty in the County. Consortium jurisdictions are working to implement the EveryOne Home Plan, which includes representatives from local jurisdictions, service providers and advocates, homeless or formerly homeless persons, representatives of the faith community, business and labor representatives, education and health care professionals.
The Workforce Investment Board emphasizes private sector, employer-driven job training programs. The Alameda County Self-Sufficiency Program is designed to operate as a single, integrated system for the delivery of work-first, employment focused services. It complies with federal Temporary Assistance to Needy Families (TANF) and Food Stamp Employment and Training requirements and
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incorporates CalWORKs program services and activities. The Self-Sufficiency Centers provide employment services, transportation, child care, drug and alcohol abuse treatment and mental health services to help individuals comply with their welfare–to-work plans. The program encourages community partnerships to leverage and maximize funds, prevent duplication of service delivery, and develop the capacity of the community to sustain a safety-net for an expanding population.
The HOME Program provides rental housing projects to assist households earning 60% or less of area median income. Priority considerations are given to proposals that include income targeting to households earning less than 30% of area median income, a target group that includes households living in poverty. Housing developments targeted to families and individuals in this income group often have a social services component to assist the households with other needs such as job training, skill building, case management, and subsidized child care.
Compliance with Section 3 of the Housing Act of 1968 is required as a condition of most City of Pleasanton funding contracts. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects will be directed to low and very low-income persons, particularly persons who are recipients of HUD assistance for housing. The City has developed materials to distribute to contractors to ensure their good faith efforts in complying with Section 3 requirements.
Actions planned to develop institutional structure
The primary gaps facing Pleasanton and its neighbor cities in delivering affordable and supportive housing are primarily the lack of financial resources (including land) for development, operations, and support services combined with a location that has the highest costs in the region. Community development efforts are frequently limited due to a lack of financial resources. In some cases, there is need for stronger coordination between agencies and organizations although it is generally felt that the region enjoys a high level of coordination and simply needs to continue to foster and expand existing collaborative relationships.
Addressing gaps will continue to be a high priority for Pleasanton. The City will continue its efforts to identify and utilize new sources of financing for affordable housing, supportive housing, and community development programs; and enhance coordination efforts among housing providers, service providers, and governmental agencies. The City has streamlined and improved the process for selecting and funding housing and community development projects for its HOME and CDBG programs. In addition, the City has participated in the larger homeless and special needs housing initiatives (the EveryOne Home Plan and the annual Continuum of Care funding process) to select priorities and projects for homeless and special needs funding.
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Actions planned to enhance coordination between public and private housing and social service agencies
See above.
Discussion
None.
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Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
The program-specific requirements governed by the Community Development Block Grant (CDBG) Program and HOME Investment Partnership Program (HOME) are described below.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%
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Attachments
Grantee SF-424's and Certification(s)
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OMB Number: 4040-0004
Expiration Date: 10/31/2019
* 1. Type of Submission: * 2. Type of Application:
* 3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
6. Date Received by State: 7. State Application Identifier:
* a. Legal Name:
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS:
* Street1:
Street2:
*
City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
Department Name: Division Name:
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
Title:
Organizational Affiliation:
* Telephone Number: Fax Number:
* Email:
* If Revision, select appropriate letter(s):
* Other (Specify):
State Use Only:
8. APPLICANT INFORMATION:
d. Address:
e. Organizational Unit:
f. Name and contact information of person to be contacted on matters involving this application:
Application for Federal Assistance SF-424
Preapplication
Application
Changed/Corrected Application
New
Continuation
Revision
CA62826 Pleasanton City
B24MC060050
CA62826 Pleasanton City
94-6000397 ZQLCND5KBU99
P.O. Box 520
(123 Main Street)
Pleasanton
Alameda
CA: California
USA: UNITED STATES
94566-0802
City Manager Housing Division
Mr. Steve
Hernandez
Housing Manager
City of Pleasanton
925-931-5007
[email protected]
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* 9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
* 12. Funding Opportunity Number:
* Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
* 15. Descriptive Title of Applicant's Project:
Attach supporting documents as specified in agency instructions.
Application for Federal Assistance SF-424
C: City or Township Government
U.S. Department of Housing and Urban Development (HUD)
14.218
Community Development Block Grant (CDBG)
14.218
Community Development Block Grant (CDBG)
CDBG Application for FY 2024/2025 for the City of Pleasanton, California.
View AttachmentsDelete AttachmentsAdd Attachments
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* a. Federal
* b. Applicant
* c. State
* d. Local
* e. Other
* f. Program Income
* g. TOTAL
.
Prefix: * First Name:
Middle Name:
* Last Name:
Suffix:
* Title:
* Telephone Number:
* Email:
Fax Number:
* Signature of Authorized Representative: * Date Signed:
18. Estimated Funding ($):
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the st atements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcem ent or agency specific instructions.
Authorized Representative:
Application for Federal Assistance SF-424
* a. Applicant
Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project
* a. Start Date: * b. End Date:
16. Congressional Districts Of:
17. Proposed Project:
10 10
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06/30/202507/01/2024
380,348.00
0.00 0.00
0.00 0.00
0.00 380,348.00
a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372.
Yes No
Add Attachment Delete Attachment View Attachment
** I AGREE
Mr. Gerry
Beaudin
City Manager
925-931-5002
[email protected]
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? If "Yes", provide explanation and attach
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OMB Number: 4040-0009
Expiration Date: 01/31/2019
ASSURANCES - CONSTRUCTION PROGRAMS
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503.
Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant:, I certify that the applicant:
NOTE:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning,
management and completion of project described in
this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State,
the right to examine all records, books, papers, or
documents related to the assistance; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency
directives.
3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal
awarding agency directives and will include a covenant
in the title of real property acquired in whole or in part with Federal assistance funds to assure non-
discrimination during the useful life of the project.
4. Will comply with the requirements of the assistance
awarding agency with regard to the drafting, review and approval of construction plans and specifications.
5. Will provide and maintain competent and adequate
engineering supervision at the construction site to
ensure that the complete work conforms with the
approved plans and specifications and will furnish
progressive reports and such other information as may be required by the assistance awarding agency or State.
6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational
conflict of interest, or personal gain.
8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards of merit systems for programs funded
under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
9. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
10. Will comply with all Federal statutes relating to non- discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race,
color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681
1683, and 1685-1686), which prohibits discrimination
on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29) U.S.C.
§794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as
amended (42 U.S.C. §§6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255), as
amended relating to nondiscrimination on the basis of
drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statue(s)
under which application for Federal assistance is being made; and (j) the requirements of any other
nondiscrimination statue(s) which may apply to the
application.
Previous Edition Usable Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Prescribed by OMB Circular A-102
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11. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is
acquired as a result of Federal and federally-assisted
programs. These requirements apply to all interests in real property acquired for project purposes regardless of
Federal participation in purchases.
12. Will comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political
activities of employees whose principal employment
activities are funded in whole or in part with Federal funds.
13. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333) regarding labor standards for federally-assisted
construction subagreements.
14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.
15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 11514; (b) notification
of violating facilities pursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency
with the approved State management program
developed under the Coastal Zone Management Act of
1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) implementation
Plans under Section 176(c) of the Clean Air Act of
1955, as amended (42 U.S.C. §§7401 et seq.); (g)
protection of underground sources of drinking water
under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); and, (h) protection of
endangered species under the Endangered Species
Act of 1973, as amended (P.L. 93-205).
16. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq).
18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations."
19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
SF-424D (Rev. 7-97) Back
APPLICANT ORGANIZATION DATE SUBMITTED
City Manager
City of Pleasanton
20. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the award or subawards under the award.
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CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing.
Uniform Relocation Act and Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR 24. It has in effect and is following a residential anti-displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs.
Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations.
Consistency with Plan -- The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunity for Person with AIDS funds are consistent with the strategic plan in the jurisdiction’s consolidated plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S. C. 1701u) and implementing regulations at 24 CFR Part 75.
_________________________________
______________
Signature/Authorized Official Date
Gerry Beaudin
City Manager
Title
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Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available);
2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year s 2024 shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period;
3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
DRAFT
Excessive Force -- It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, subparts A, B, J, K and R;
Compliance with Laws -- It will comply with applicable laws.
_________________________________
____________
Signature/Authorized Official Date
Gerry Beaudin
City Manager
Title
DRAFT
Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance:
The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing.
Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214.
Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing.
_________________________________
_______________
Signature/Authorized Official Date
Gerry Beaudin
City Manager
Title
DRAFT
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
B. Drug-
Free Workplace Certification
1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification.
2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-F ree Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug- Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code):
City of Pleasanton Offices
123 Main Street / 200 Old Bernal Ave.
Pleasanton, Alameda County, CA 94566
Check___ if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR part 24, subpart F.
DRAFT
7. D
efinitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug- Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the fol
lowing definitions from these rules:
"
Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15);
"
Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non- Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance;
"
Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). _________________________________ _______________
Signature/Authorized Official Date
Gerry Beaudin
C
ity Manager
Title
Attachment 2
R
ESOLUTION NO. _____
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO APPROVE
THE ALLOCATION OF FEDERAL AND CITY FUNDS FOR THE HOUSING AND HUMAN
SERVICES GRANT (HHSG) AND COMMUNITY GRANT (CG) PROGRAMS FOR FISCAL YEAR 2024/25
W
HEREAS, the City has established a Housing and Human Services Grant (HHSG) program that is funded through multiple federal and local sources and is intended to primarily benefit Pleasanton’s low- income population by providing funding for important housing and human services projects; and
WHEREAS, the City has also established a Community Grant (CG) program that is funded through local sources and is intended to address youth services and promote local arts and culture; and
WHEREAS, the City as an entitlement community receives Community Development Block Grant (CDBG) funding on an annual basis from the U.S. Department of Housing and Urban Development (HUD). As part of the requirements to receive this funding, the City must prepare and submit an Annual Action Plan (Action Plan) to HUD; and WHEREAS, the City receives an annual allocation of federal HOME Investment Partnerships Program (HOME) funding from Alameda County as part of the City’s membership in the Alameda County HOME Consortium; and
WHEREAS, due to the uncertainty and delays at the federal budget level, HUD has not provided the City with its final CDBG and HOME allocations for FY2024/25; and therefore, the City is projecting funding amounts for CDBG and HOME based on conservative estimates based last year’s funding allocations and provides for pro-rata adjustments based on amounts actually received as permitted by the HUD-approved Citizen Participation Plan; and WHEREAS, the City Council finds that the use of local City funds (e.g., Affordable Housing Fee Funds for housing services and General Funds for human services) to supplement federal CDBG and HOME funds is an appropriate use under the guidelines specified for the HHSG program; and
WHEREAS, at its meeting of May 7, 2024 , the City Council reviewed the agenda report which included the recommendations of the Housing Commission, Human Services Commission, Civic Arts Commission, and Youth Commission, regarding the proposed HHSG and CG program funding allocations for Fiscal Year 2024/25.
NO
W, THEREFORE , THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
S
ECTION 1. Finds that the award of grants has no possibility to have a significant effect on the environment per Title 14 California Code of Regulations §15061(b)(3).
S
ECTION 2. Approves the overall funding for the City's Housing and Human Services Grant (HHSG) and Community Grant (CG) programs for Fiscal Year 2024 /25, as set forth in
Tables A and B, attached hereto, including an estimated $ 426,509 in federal Community Development Block Grant (CDBG) funds; an estimated $142,655 in federal HOME Investment Partnerships Program (HOME) funds; $366,374 in City Affordable Housing Fee Funds; $257,864 in City General Funds for human services; and $80,000 in City General Funds for arts/culture and youth, for a total funding amount of approximately $1,273,402.
SECTION 3. Council authorizes the City Manager , or designee, to adjust final grant amounts up or down for projects or programs funded by the two federal funding sources (CDBG and HOME) based on actual, final allocations published by HUD. These adjustments would be made on an equitable, pro- rata basis among all such grants, provided that the adjustment amounts are within twenty percent (20%) of the estimates used in Tables 2 and 3 of the May 7 , 2024, report to Council.
SECTION 4. Council approves the FY 2024/2025 Annual Action Plan and authorizes the City Manager, or designee, to submit the Action Plan to HUD and to execute all documents and certifications necessary to secure and award funding for the City.
SECTION 5. Council authorizes the City Manager , or designee, to enter into individual contracts with each agency receiving Pleasanton HHSG and CG funding in FY 2024 /25 and to take all other necessary actions to carry out the HHSG and CG programs for FY 2024/25.
SECTION 6. Contracts with subrecipient agencies will be executed after the City determines a finding of no significant impact through the federal environmental assessment process, as applicable.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on May 7, 2024.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 7 th day of May 2024,
by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
___________________________
Daniel G. Sodergren, City Attorney
TABLE A:
FY 2024/25 Housing and Human Services Grant (HHSG) Recommended Funding Allocations Agency Name Project Title Funds
Requested Total % of Req
CDBG
Public
Services
CDBG CIP CDBG
Admin
City
Gen Fund HOME LIHF
HUMAN SERVICE PROJECTS: (for review by Human Services Commission, March 6, 2024) 1) CAPITAL / REHAB
City of Pleasanton Annual Section 108 Loan Payment (Axis Clinic) 23,804 $ 100.00% 23,804 $ Axis Community Health Capital Project: New Service Site 250,000 $ 250,000 $ 100.00% 250,000 $ 250,000$ 273,804 $ - $ 273,804$ - $ - $ - $ - $ 2) SERVICES - FOOD
One Nation Dream Makeres Last Mile Delivery & Food Recover Program 25,000 $ 5,000 $ 20.00% 5,000 $ Open Heart Kitchen Senior Meal Program 50,000 $ 44,000 $ 88.00% 25,000 $ 19,000 $ Spectrum Community Services Meals on Wheels, More than a Meal 55,000 $ 51,636 $ 93.88% 51,636 $ Wishing Well, Inc. No One Should Sleep Hungry 5,000 $ - $ 0.00% 135,000$ 100,636 $ 76,636 $ - $ - $ 24,000$ - $ - $ 3) SERVICES - HOMELESS
CityServe of the Tri-Valley At-Risk Family Stabilization and Homeless Prevention Program 80,000 $ 65,000 $ 81.25% 65,000 $ Tri-Valley Haven Domestic Violance Services (Shiloh) 60,000 $ 26,364 $ 43.94% 26,364 $ Tri-Valley Haven Homeless and Family Support Servies (Sojourner + Food Pantry) 60,000 $ 30,500 $ 50.83% 30,500 $ 200,000$ 121,864 $ - $ - $ - $ 121,864$ - $ - $ 4) SERVICES - FINANCIAL / LEGAL
CALICO Center Pleasanton Child Abuse Intervention Program 11,000 $ 6,000 $ 54.55% 6,000 $ Legal Assistance for Seniors Legal/Supportive Services, Medicare Counseling, Education for Plea s 10,000$ 5,000 $ 50.00% 5,000 $ 21,000$ 11,000 $ - $ - $ - $ 11,000$ - $ - $ 5) SERVICES - DISABLED / SPECIAL NEEDS
Sunflower Hill Sunflower Hill Program Support at Irby Ranch 16,250 $ 6,000 $ 36.92% 6,000 $ Sunflower Hill Sunflower Hill Program for Adults with Develomental Disabilities 16,250 $ 7,000 $ 43.08% 7,000 $ 32,500$ 13,000 $ - $ - $ - $ 13,000$ - $ - $ 6) SERVICES - OTHER
Assistance League of Amador Valley Operation School Bell 5,000 $ 5,000 $ 100.00% 5,000 $ Axis Community Health Enrollment Specialist 9,637 $ 6,000 $ 62.26% 6,000 $ Chabot-LP / TV One Stop Career Ctr Pleasanton Pathways to Employment 31,635 $ 14,000 $ 44.25% 14,000 $ Chabot-LP / TV One Stop Career Ctr Pleasanton VITA Services 16,914 $ 7,000 $ 41.39% 7,000 $ Hively Hively Family Resource Center & Navigation Center 36,000 $ 16,000 $ 44.44% 16,000 $ Lions Blind Center of Diablo Valley Independent Living Skills and Visually Impaired Adults 7,500 $ - $ 0.00% - $ Partners for Change Tri-Valley Education and Mentorship Program for Poverty Alleviation 15,000 $ 5,000 $ 33.33% 5,000 $ 121,686$ 53,000 $ - $ - $ - $ 53,000$ - $ - $ 7) ADMINISTRATION
City of Pleasanton Administration of CDBG / HHSG Program 76,069$ 100.00% 76,069$ Axis Community Health Behavioral Health Services 35,000$ 100.00% 35,000$ 760,186$ 684,373$ 76,636 $ 273,804 $ 76,069 $ 257,864 $ - $ - $ HOUSING-RELATED PROJECTS: (for review by Housing Commission, March 21, 2024) CDBG
Public
Services
CDBG
CIP
CDBG
Admin
City
Gen Fund HOME LIHF
Abode Services Tri-Valley Rapid Rehousing Program (Rent Subsidies) 80,000 $ 80,000 $ 100.00% 80,000 $ Tri-Valley Rapid Rehousing Program (Case Mgmt) 40,000 $ 40,000 $ 100.00% 40,000 $ Centro Legal de la Raza Tri-Valley Fair and Secure Housing Project 46,500 $ 46,500 $ 100.00% 46,500 $ CityServe of the Tri-Valley Homeless Intervention and Crisis Stabilization Program 80,000 $ 80,000 $ 100.00% 80,000 $ CRIL Housing and Independent Living Skills 16,000 $ 16,000 $ 100.00% 16,000 $ ECHO Housing Housing Counseling Services 40,000 $ 40,000 $ 100.00% 40,000 $ Goodness Village Goodness Village 58,874 $ 58,874 $ 100.00% 58,874 $ Habitat for Humanity Housing Rehabilitation Program 95,000 $ 95,000 $ 100.00% 55,000 $ 40,000 $ Tri-Valley REACH Home Improvement Projects, Repairs, and Maintenance 45,000 $ 45,000 $ 100.00% 45,000 $ City of Pleasanton Admininistration of HOME Program 7,655 $ 1000.00% 7,655 $ 501,374$ 509,029$ 142,655 $ 366,374 $ Total Funding Request from 28 Funding Applications 1,261,560$ 1,193,402$
80,000$
1,273,402$
NOTE: Federal CDBG and HOME funding amounts are conservative estimates based on last year's allocations as HUD has not yet provided official notice of Pleasanton's FY2024/25 allocations.
HHSG Program
Community Grants Program
TOTAL HHSG/CG Recommendation
TABLE B:
FY 2024/25 Community Grant (CG) Recommended Funding Allocation Agency Grant Project
Amount
Requested
Recommended
Funding
% of
Requested
1) ARTS PROJECTS ($40,000 available)
Alliance for the Visual Arts Open Studios TVAST $ 5,000 $3,800 76% Amador Livermore Valley Historical Society (Museum
on Main) An Afternoon or Evening with..Series $ 7,500 $7,500 100% Cheza Nami Foundation Black Excellence Project $ 7,500 $4,000 53% East Bay Musical Society EBMS - 2024/2025 Season $ 4,000 $2,700 68% Livermore Valley Performing Arts Center East Bay Jazz Community Concert $ 4,225 $3,000 71% Pacific Chamber Orchestra Clinics for middle and high school strings students $ 2,500 $2,000 80% Pacific Chamber Orchestra Discover Music Elementary In-School Assembly Program $ 7,500 $4,000 53% Pacific Chamber Orchestra Pacific Chamber School Day Orchestra Matinee Concert $ 7,500 $4,000 53% Pleasanton Community Concert Band Music Library Storage $ 6,200 $3,000 48% Pleasanton Cultural Arts Council City Stories $ 3,600 $3,000 83% Pleasanton Cultural Arts Council Newsletter Creation and Associated Outreach $ 5,700 $3,000 53% TOTAL 61,225$ 40,000$ 65%
TOTAL BUDGET AVAILABLE 40,000$
Agency Grant Project
Amount
Requested
Recommended
Funding
% of
Requested
2) YOUTH PROJECTS ($40,000 available)
Alan Hu Foundation Wellness Webinars to Support Teens, Families, and the Community 7,500$ 4,500$ 60% Cheza Nami Foundation Black Excellence Project 7,500$ 4,400$ 59% Livermore Valley Opera LVO Education and Community Engagement Program 2024-25 7,500$ 3,200$ 43% Pleasanton Partnerships in Education PPIE Steam Grants 24/25 7,500$ 3,000$ 40% Pleasanton Unified School Districts Transportation Support for Students in PUSD 7,500$ 5,000$ 67% Teen Esteem Fall 2024 Elementary/Middle/High School Presentations and Parent 7,500$ 3,800$ 51% Teen Esteem Spring 2025 Elementary/Middle/High School Presenations and Paren 7,500$ 3,000$ 40% The Go Green Initiative Go Green Iniatiative Local Leaders Summer Program 7,500$ 4,200$ 56% The Go Green Initiative Local Leaders Summer Porgram - Management 7,500$ -$ 0% Tri-Valley Haven Anti Trafficking Classes 7,500$ 4,500$ 60% Tri-Valley Haven Healthy Relationships Classes 7,500$ 4,400$ 59% TOTAL 82,500$ 40,000$ 48%
TOTAL BUDGET AVAILABLE 40,000$
Item #20
CITY COUNCIL AGENDA REPORT
May 7, 2024
Police
TITLE: CONTINUED FROM APRIL 16, 2024: BI-ANNUAL UPDATE TO THE CITY
COUNCIL REGARDING POLICE DEPARTMENT OPERATIONS, SERVICES AND
ACTIVITIES
SUMMARY
The Police Department presents an update to the City Council on community policing and department operations twice per year. This is the first report for 2024, which includes an update on crime and collision trends, force options, the Student Resource Office/Alternative Response Unit program, personnel matters, and future initiatives.
RECOMMENDATION
Receive update on the Police department's operations, services, and activities.
BACKGROUND
Twice each year, the Police department provides an update on operations, services, and activities. Generally, the spring update is focused on reporting annual data metrics, and the fall update is focused on programming, although specifically requested updates will be provided with the most timely report. This bi-annual report provides a general department update on crime and collision trends, force options, the Student Resource Office/Alternative Response Unit program, personnel matters, and future initiatives.
DISCUSSION
Department Operations
Police Activity and Response Times
The police department facilitated 59,841 incidents in 2023, of which 21,331 were self-initiated and 38,510 were requests for service. While this is similar to 2022 in which there were 59,548 incidents, officer initiated activity dropped by more than 1,500 incidents and requests for service increased by nearly 2,000. Figure 1 below identifies the most frequent type of police activity in 2023 as compared to 2022 and to the prior three-year average.
Figure 1: Police Activity
Police response time goals are established in the General Plan as 4:00 minutes for emergencies and 20:00 minutes for non-emergency calls for service. The average emergency response time in 2023 was 5:19, and the non-emergency response time average was 24:57.
While compiling the data for this report, staff realized that the response times for prior reports included a partial data set which inaccurately reflected a lower emergency response time of 4:19 for 2022 and 2021. The response times listed in this report reflect the full data set. To lower response times, the department implemented new protocols to ensure higher priority calls were dispatched more promptly, the result of which is that the response times for January 2024 were 4:53 for emergency calls and 19:52 for non-emergency calls.
Figure 2: Response Times (as amended)
Crime and Collision Trends
Reported incidents of Part 1 crime increased in 2023 by 13% over the prior year. Violent crime increased by 12%, punctuated by three homicide incidents and an increase in rape and robberies after a much lower number of robberies reported in 2022; however, this remains lower than reported in 2021. Robberies increased from 18 to 33, moving toward the number of
incidents reported prior to 2022. Reported rapes increased from 11 to 20; this increase is attributed to an increase in cases of sexual assault involving minors. Notably, the Unified Crime Report definition of Rape is a broader definition than the California Penal Code, which could account for the increase in reported incidents. There were five incidents that met the Penal Code definition of rape in 2023 - one of the reported incidents was committed by an unknown offender and remains unsolved. Aggravated assaults were down by 47% from 53 to
36. Table 1 highlights the Department’s Part 1 crime trends from 2019-2023. The data shows that property crime increased by 13% overall, with a 43% increase in burglaries and an 88% increase in auto theft. While the increase is concerning, Pleasanton is facing similar property crime trends as other cities in the region. The department is actively addressing this rise in property crimes through directed patrols and the deployment of vehicles that have proven to act as a deterrent.
Table 1: Crime Trends
PART I CRIMES 2019 2020 2021 2022 2023
Homicide 0 1 0 0 3
Rape 12 11 11 11 20
Aggravated Assault 44 42 51 53 36
Robbery 56 40 49 18 33
Violent Crimes 112 94 111 82 92
Burglary 162 162 121 144 206
Larceny/Theft 1386 941 907 1078 1100
Stolen Vehicle 97 90 113 100 188
Arson 4 5 7 5 6
Property Crimes 1636 1198 1148 1327 1500
TOTAL 1580 1292 1259 1409 1592
Arrests in 2023 were similar to 2022 with 1,257 total arrests. Juvenile arrests increased from 23 in 2022 to 72 in 2023; contributing significantly to that, juvenile arrests at Stoneridge mall increased nearly five-fold from 9 in 2022 to 43 in 2023. Mirroring overall arrests, 75% of juveniles arrested are not Pleasanton residents. Qualifying police reports of juveniles arrested are referred to the diversion program managed by Horizons.
Table 2 provides data on the types and frequency of citations issued and traffic collisions. As shown in Figure 3, traffic collisions increased by 25% over the previous year and 3% above the pre-pandemic year of 2019. This increase is commensurate with the increase in vehicles on the roadways and may correlate with the temporary reassignment of the traffic unit to support patrol staffing needs. Staff anticipates the traffic unit will be partially reinstated by summer 2024 to more proactively address traffic complaints.
Table 2: Traffic Data
2019 2020 2021 2022 2023
Traffic Stops 13,572 6274 13048 11727 9345
Moving Citations 3,267 1512 2822 1119 874
Mechanical Citations 897 341 595 464 436
Parking Citations 1,503 674 1238 1030 1163
Courtesy Citations 948 1186 1508 948 752
TOTAL CITATIONS 3,561 3,713 6,163 3,561 3,225
Non-injury Collisions 189 122 147 147 142
Injury Collisions 209 127 143 173 216
Figure 3: Traffic Collisions
Force Options and De-escalation
In support of the department’s commitment and focus on de-escalation, in 2023, the department implemented a quarterly training program using the Force Options Simulator where officers receive scenario-based training to reinforce de-escalation and crisis intervention skills. The department continues to review each incident where force is used to ensure policy adherence and also opportunities for individual or department-wide training. One area of such training was related to the display of firearms and, when feasible, ensuring that a less-lethal option was deployed when a firearm was displayed.
2023 data noted an increase in restraint types of force to include control holds, SafeWrap (a temporary restraining device) and spit hoods. In the three instances where the Taser (represented in the table as conducted energy device) was used, two instances were deployment of a probe and one instance was a drive-stun. The lowest level of documented force is a control hold, which is also the most frequent type of force applied. In terms of frequency of force used, 0.11% of all police contacts have a component of force used and
0.02% are greater than a control hold. Of note, the applications of force are greater than the number of incidents where force is used, as one incident may have multiple types of force used. For example, if a SafeWrap and/or spit hood were used, control holds were also used.
Table 3 and Figure 4 provide a numerical and visual summary, respectively, of incidents where varying levels of force were used by officers since 2019.
Table 3: Force Applications
2019 2020 2021 2022 2023
Canine 1 1 0 0 0
Conducted Energy
Device
0 3 3 0 3
Control Hold 28 25 31 32 43
Firearm 0 0 0 1 0
Impact Instrument 0 0 0 0 0
Kinetic Energy
Device
1 1 0 2 1
Safewrap 5 6 1 6 9
Spit hood 1 0 2 2 6
TOTAL 38 36 37 43 62
Figure 4: Force Applications
Alternate Response Unit and School Resource Officers
While not part of the reporting for 2023, in January 2024 the department reorganized and
combined the School Resource Officers (SRO), the SCORE Officer, and the Alternate Response Unit (ARU) under one supervisor in the Operations Division. Staff recognized the force-multiplier of clinicians working more closely with SROs to better serve the student community. By combining the units, staff intends to streamline communication and supervisory oversight and build synergy through the connection points between officers assigned to the schools and the ARU.
SROs respond to incidents of student and campus safety and build positive relationships with students and staff, and the Police department continues to support Pleasanton Unified School District (PUSD) with two SROs. However, one of the two assigned SROs left the department in September 2023, which created an SRO vacancy that remains today. Staff anticipates filling the SRO vacancy prior to the start of the 2024/25 school year. The data shows that juvenile arrests at schools were down from 10 in 2022 to 5 in 2023, and there were no custodial juvenile arrests on any PUSD campus in 2023. The SRO program continued outreach efforts by attending several school community events, such as the Mohr Fun Run, Hearst Walk and Roll to School, Special Olympics for elementary students, and also presented at the Village High School Career Fair. Additionally, a recently retired officer completed her reinstatement process in late March and will start teaching the SCORE program in some of the PUSD K-5 schools as a retired annuitant.
The Operations Division sets goals every year aligned with the department’s strategic plan.
Aligned with the goal of Increasing Community Trust, one goal for 2024 is to strengthen the partnership between patrol officers and personnel at each PUSD school site. Police department staff have attended several meetings and trainings with PUSD staff and will have a larger presence at each school site throughout 2024, to include intruder drills and safety presentations. And each week patrol officers visit every school site in the district; the officers are given discretion as to whether they conduct traffic enforcement, walk the campus, or interact with the students.
In July 2024, the Memorandum of Understanding between the City and the District is set to expire. Staff is working with PUSD to extend the MOU for one year while we begin negotiations intended to result in a cost-sharing agreement for SROs and school crossing guards.
In 2023, the ARU reached full staffing as it continued to respond to calls within the schools and the community. As more people become aware of this resource, the ARU increased its follow-up efforts by bringing services to those in need. The number of mental health commitments (5150/5585 Welfare and Institutions Code) for the city was reduced to 116 in 2023 - 94 adults and 22 juveniles - as noted in Figure 5 below. This reduction is due in part to connecting the most appropriate resources as the situation requires. In 2023, the ARU diverted 362 calls from patrol officers, co-responded with a patrol on 236 calls, and made 241 proactive contacts.
Figure 5: Mental Health Holds
As shown in Figure 6 below, at PUSD schools the ARU responded to 113 calls for service, of which 41 resulted in student mental health evaluations in partnership with PUSD staff; 11 of those students evaluated were placed on 5585 W&I mental health commitments.
Figure 6: Mental Health Holds – PUSD
During 2023, the partnership with PUSD was strengthened as the two agencies determined best practices for each resource to work together to improve outcomes. For example, the ARU brings expertise through licensed clinicians to calls at school sites where the clinicians work with PUSD counselors and psychologists to determine the best outcome for the student. As a
team, we create safety plans and engage services that the student may be familiar with or engage other county services that provide the best possible outcome. Prior to these protocols, the SROs or patrol officers were the primary resource dispatched, and limited knowledge of mental health resources and training left officers with limited options, commonly resulting in an emergency psychiatric detention. While the number of holds from PUSD has decreased, as referenced earlier, the department has also reduced the overall number of juveniles placed on a mental health hold from 145 to 22 since 2019 (see Figure 5). This significant drop is a direct result of the work of the ARU and the ability to invest time needed to find the most appropriate solution instead of the most expedient.
The ARU continues to serve the city's unhoused population and found long-term permanent housing for two individuals in 2023. Several encampments were compassionately "cleaned up" and vehicles removed from various areas in the community. In January 2024, the ARU joined with City colleagues to conduct the “Point in Time” (PIT) count for the state to determine how many unhoused individuals live in Pleasanton. Staff anticipates learning the results of the PIT count in April 2024. The primary purpose of the PIT is to assist in the allocation of resources to Pleasanton by the state and county.
Over the past year, the ARU has achieved many successful outcomes, but one call exemplifies the benefit the ARU brings to the community. An individual suffering from a mental health crisis was driving erratically through the city and had caused several collisions. This individual drove to his parents’ house, parked the vehicle on their front lawn, and made his way to the backyard. Officers arrived and could hear him in the backyard. However, when he realized the officers were present, he became extremely agitated and began throwing metal objects and rocks toward officers, stating he wanted the officers to hurt him. The ARU arrived on the scene, and after building rapport after several hours with him, the individual agreed to walk out of the backyard and was ultimately placed in psychiatric detention to receive needed help. This outcome is the result of the ARU team's work to engage with an individual during a highly emotional and tense time and have the call resolved safely.
The City contracts with Bonita House, a nonprofit organization in Alameda County that provides crisis mental health services, to provide the two licensed clinicians for the ARU. The contract with Bonita House expires later this year and staff is currently evaluating the structure of the program based on data from the past year, particularly to explore opportunities to restructure the partnership while maintaining the level of service in a fiscally sustainable manner.
Personnel and Hiring
In 2023, the police department conducted two internal investigations that resulted in sustained findings of policy violations. There were six community-generated complaints, none of which resulted in sustained findings of policy violations. Body-worn camera video continues to be helpful in understanding community-generated complaints and the actions of officers and community members.
As mentioned in the Fall 2022 report, staffing of sworn positions continues to be the department’s greatest challenge. As of the writing of this report, there are eight vacant sworn positions and four vacant professional staff positions. Additionally, there are 10 sworn positions affected by employees on leave, five officers in the training program, and five officers in the police academy. These combined vacancies and officers in training equal 28% of the
total sworn positions or a deployable strength of 72%. It is anticipated the five officers in training will be on solo patrol by June 2024, increasing the deployable strength to 78%. The five officers in the academy will likely graduate between May and December 2024 and then start their 16-week training program.
Future Initiatives
The ONE Pleasanton Strategic Plan identifies the implementation of high-priority items from the police department’s strategic plan as an action item supporting the Safeguarding Our City goal. One of the Police department’s goals in its strategic plan is to Increase Community Trust – accomplished, in part, by increasing transparency. To that end, the police department is preparing to post public-facing dashboards on the City's website. These dashboards will serve as a resource for the community to provide point-in-time information about police services.
Staff presented the idea of dashboards to the Community Advisory Board (CAB) at its March 26, 2024, meeting. After seeing the sample dashboards that included department demographics, use of force and ARU information, the CAB members felt strongly that the dashboards should provide more than data by also providing the context behind the data. Staff originally planned to include topic areas of department demographics, use of force, calls for service and ARU utilization; however, after receiving input from the CAB staff intends to also prioritize crime type and location and collision type and location.
Another future initiative includes the evaluation and planned implementation of the Active Bystandership for Law Enforcement (ABLE) Project. ABLE is a project by Georgetown Law that is designed to “prepare officers to successfully intervene to prevent harm and to create a law enforcement culture that supports intervention.” The Department is hosting a train-the- trainer course in May and intends to train all staff in the concepts in the upcoming fiscal year.
Staff intends to return with an update on the implementation of this program and the dashboards at the next department update.
CONCLUSION
The Police department continues to serve the community with honor and pride, recognizing that strong community support is a byproduct of providing professional, quality service. This report provides a snapshot of the community policing strategies and operational practices employed in partnership with the community. Staff plans to return in September 2024 with the next update.
EQUITY AND SUSTAINABILITY
Not applicable, as the item is a matter of routine City business.
OUTREACH
No outreach was conducted, as the item is a matter of routine City business.
STRATEGIC PLAN ALIGNMENT
The work of the Police Department is aligned with the completion of the department's strategic plan which is incorporated into the ONE Pleasanton goal of Safeguarding Our City.
FISCAL IMPACT
Receiving this report does not create an immediate impact on the City's operating budget.
Prepared by: Submitted by: Approved by:
David Swing, Police Chief David Swing, Police Chief
Gerry Beaudin, City
Manager
Attachments:
None