CITY OF PLEASANTON
h ,,, CITY COUNCIL
PLEASANTON,
MINUTES
Tuesday, July 16, 2024
7: 00 PM
CALL TO ORDER
Mayor Browncalledthe RegularMeetingof the City Councilto order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Nibert provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None.
REPORT ON CLOSED SESSION
Assistant City Attorney Julie Harryman stated there was no reportable action
AGENDA AMENDMENTS
The City Managerremoveditem2 to a future meetingdate to be determined
CONSENT CALENDAR
Mayor Brown openedpublic comment. The followingindividualsprovidedcomment:
Vicki LaBarge, Vipin, Tony Sarboraria, Satyesh Jaiswal, Puja Jaiswal, Sanket Patle, Sharon Piekarski.
Mayor Brown closed the public comment.
MOTION: It was m/s by Arkin/ Testa to approve the consent calendar except for item 2 which was removed from the agenda and accepting revisions to item 1 as provided in supplemental material. Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
City Manager
1. Approve meeting minutes of May 21 and June 4, 2024
City Council Minutes Page 1 of 10 July 16, 2024
Recommendation: Approve meeting minutes of May 21 and June 4, 2024.
2. Adopt a resolution approving the Waste and Recycling Manager position and approve budget amendments in the Pleasanton Garbage Services Reserve Fund Continued to future meeting.
3. Receive an update on the process and timeline to explore the establishment of Pleasanton as a charter city
Recommendation: Receive an update on the process and timeline to explore the establishment of Pleasanton as a charter city.
Communitv Development
4. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission
5. Introduce an ordinance approving the application for Planned Unit Development Major Modification to subdivide an approximately 1.4 -acre parcel located at 3450 Mohr Avenue into two parcels measuring approximately 44,237 square feet ( Lot 1) and approximately 17,123 square feet ( Lot 2) and to construct an approximately 2,288 -square -foot addition to the existing residence on Lot 1, as filed under Case No. PUD - 18- 07M
Recommendation:
1. Find that the project is within the scope of the Initial Study/ Negative Declaration for PGPA- 04, PUD -18, PGM -6 for Ponderosa Homes, adopted by City Council on August 20, 2002 and that no additional environmental review is required under the California Environmental Quality Act ( CEQA) pursuant to Section 15162.
2. Make the findings for approval of the proposed Planned Unit Development PUD) modification; and
3. Introduce Ordinance No. 2283 approving Case PUD -18-07M, subject to conditions of approval.
Finance
6. Acceptthe monthlydisbursementsand investmentreportfor May 2024 Recommendation: Accept claim disbursements in the amount of $ 16, 146, 892 and the investment report for the month of May 2024.
Library and Recreation
City Council Minutes Page 2 of 10 July 16, 2024
7. Approve a one- year agreement with Prime Time Entertainment for theater production services with the option to extend up to four additional one- year terms for a five- year total not to exceed amount of $ 550, 000 Recommendation: Approve a one-year agreement with Prime Time Entertainment for theater productionserviceswith the optionto extend upto four additionalone- year terms for a five-year total not to exceed amount of $550,000 and authorize the City Managerto executethe agreementand any subsequentamendmentsbased on satisfactory performance.
8. Approve a third amendment to the professional services agreement with American Cemetery Maintenance and Burial for grounds maintenance and burial services for the Pleasanton Pioneer Cemetery for an amount not to exceed $ 605, 920 through December 31, 2026
Recommendation: Approve a third amendment to the professional services agreement with American Cemetery Maintenance and Burial for grounds maintenanceand burialservicesfor the PleasantonPioneerCemeteryfor an amount not to exceed $ 605, 920 through December 31, 2026.
Police
9. Adopt a resolution authorizing application to the State of California Office of Traffic Safety's Selective Traffic Enforcement Program Grant in the amount of $140,400 Recommendation: Adopt Resolution No. 2024-050 to authorize the submittal of an applicationfor the State of CaliforniaOfficeof Traffic SafetySelectiveTraffic Enforcement Program Grant for $ 140,400 and authorize the City Manager to execute all documents, and appropriate $ 119, 200 to project 17803 in the OperationsGrantFundin FY24/25 ifthegrantis approved. Theremaining 21, 200 will be included in the FY 26/ 27 biennial budget.
10. Adopt a resolutionauthorizingapplicationto the U.S. Departmentof Justice's Office of Justice Programs' Bureauof JusticeAssistance's PatrickLeahy BulletproofVest Partnership Grant in an amount up to $40,000
Recommendation: Adopt Resolution No. 2024-051 to authorize the submittal of an application for the U.S. Department of Justice' s Office of Justice Programs' Bureau ofJusticeAssistance's PatrickLeahyBulletproofVestPartnership (BVP) for upto 40,000 and authorizethe City Managerto executeall documents, and appropriate funds in the Operations Grant Fund in FY 2024/25 and the FY26 - FY27 biennial budget.
Public Works
City Council Minutes Page 3 of 10 July 16, 2024
11. Adopt a resolution of Summary Vacation for Public Service Easement at 4035 Equus Court ( Tract 6275 Lot 6)
Recommendation: Adopt Resolution No. 2024-052 of Summary Vacation for Public Service Easement at 4035 Equus Court ( Tract 6275 Lot 6) based on the following recommendations:
1. The City Council is asked to summarily vacate a public service easement havingfoundthat the easementwill be supersededby relocationor determined to be excess by the easement holder, and there are no other public facilities located within the easement (§ 8333( c)).
2. The City Council may vacate a street, highway, or public service easement by adopting a Resolution of Summary Vacation (§ 8335( a)( 1)).
3. The Resolution of Summary Vacation must state the following (§ 8335( b)):
a. That the vacation is made under this chapter.
b. That the vacation area is precisely described.
c. That the facts under which this summary vacation is made are as stated in this report.
d. That from and after the date this Resolution of Summary Vacation is recorded with the Alameda County Recorder' s Office, the street, highway, or publicserviceeasementvacatedno longer constitutesa street, highway, or public service easement.
e. That notice of the Resolution of Summary Vacation has been provided to all entities having any right, title, or interest in the public service easement.
12. Approve a professional services agreement with Sequoia Ecological Consulting, Inc. in the amount of $ 137, 834 to prepare environmental documents, establishing a new project, Augustin Bernal Fuel Management CIP No. 25783, and budget amendments in the Miscellaneous Capital Improvement Program Grants Fund Recommendation:
1. Approve the professional services agreement with Sequoia Ecological Consulting, Inc. in the amountof $137,834 for the Augustin BernalFuel Management project and authorize the City Manager to execute the agreement.
2. Authorize the Director of Public Works to execute amendments to the professional service agreement up to a not -to -exceed amount of $ 14, 000 approximatelya 10 percentincreaseto the base agreementamount) for additional services if determined to be necessary as the environmental documentation is prepared.
3. Approveestablishinga new project, AugustinBernal Fuel Management Project, CIP 25783, and budget amendments appropriating $ 1, 048, 900 in grant revenue and corresponding $ 1,048, 900 in project expenditure, all in City Council Minutes Page 4 of 10 July 16, 2024
the Miscellaneous Capital Improvement Program Grants Fund
13. Approveas -neededmaintenanceandtradeservicesagreementsfor heating, ventilation, and air conditioning general maintenance infrastructure repairs with the optionto extendtwo additionalone-year extensionswith satisfactoryperformance Recommendation: Approveand authorizethe City Managerto executefour three- year as -needed maintenance service agreements for continued proactive HVAC maintenance and emergency repair services with the option for two additional one- year extensionswith CPI increasesbasedon satisfactoryperformance.
14. Approvea three-yearmaintenanceagreementwith (SweepingCorpofAmerica) SCA of CA, LLC in the not -to -exceed amount of $1,341,437 for citywide street sweeping services with the option to extend two additional one- year extensions Recommendation: Approveand authorizethe City Managerto executea three- year maintenance service agreement with SCA of CA, LLC - Sweeping Corp of America ( SCA) in the not -to -exceed amount of $1,341,437, inclusive of a 10 percentcontingencyfor continuedproactivestreet sweepingmaintenanceand emergency response services with the option to extend two additional one- year extensions with satisfactory performance with CPI increases. This recommendation is madeto continueenhancingtheeffectivenessandefficiencyofthe City's travel surface maintenance program, address water quality requirements, and mitigate seasonal flooding occurances.
15. Approvethepurchaseofan EnforcerLight/BreathingAir HeavyDutyRescueFire Engine in the amount of $ 1,565, 172 and approve a budget amendment in the Fire Apparatus Replacement Fund
Recommendation:
Approvethepurchaseofthe PierceEnforcerLight/BreathingAir Heavy -Duty Rescue Type 1 Fire Engine for LPFD;
Authorize the City Manager to execute a Purchase Order with Golden State Fire Apparatus Inc., in the amount of $ 1,565,172, inclusiveof approximately 10 percent contingency; and
Approve a budget amendment to the Fire Apparatus Replacement Fund to appropriate $ 1,565, 172 in expenditure for this purchase.
16. Approve the 2024 City Standard Specifications and Details Recommendation:
1. Approve the 2024 City Standard Specifications and Details dated and effective August 1, 2024, copies of which are on file in the Public Works Department.
City Council Minutes Page 5 of 10 July 16, 2024
2. Previous editions of the City Standards Specifications and Details are superseded, and the 2024 City Standard Specifications and Details shall apply to all projects.
3. Authorizethe City Engineer, at their discretion, to continueusingthe 2016 City Standard Specifications and Details for existing projects currently under contract with the City.
17. Receive an update on Water System Activities
Recommendation: Receive an update on Water System Activities.
18. Acceptthe engineeringreportand recommendationfor the 35 percentdesignof the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514, and authorize the City Manager to issue an amendment to the professional services agreement with Mark Thomas & Company, Inc. for an additional 2,249, 371 for a new total of $ 2, 773, 516 to complete 100 percent design of the build from Hopyard Road to Stoneridge Drive
Recommendation:
1. Accept the engineeringreportand adoptrecommendationsfor the 35 percentdesignplans, includingthe roadsegmentprioritizationsfor construction.
2. Authorize the City Manager to issue an amendment to the professional services agreement with Mark Thomas & Company, Inc., for a not -to -exceed amount of $ 2,249, 371, an increase of the total contract amount from 524, 145 to $ 2, 773, 516, to complete the 100 percent design and prepare biddable construction documents for the West Las Positas Boulevard Multimodal Reconstruction Project, CIP No. 11514.
MEETING OPEN TO THE PUBLIC
19. Presentation of a Proclamation recognizing July as Parks and Recreation Month Councilmember Nibert presented the proclamation to staff recipients from the Parks and Recreation department.
20. Presentation of a commendation recognizing Connor Lam Councilmember Nibert presented the City's commendation to recipient Connor Lam.
Councilmember Arkin presented the Alameda County Supervisor' s commendation to recipient Connor Lam.
21. Public Comment regarding items not listed on the agenda — Speakers are limited to City Council Minutes Page 6 of 10 July 16, 2024
3 minutes.
Mayor Brownopenedpubliccomment. The followingindividualsprovided comment: Tila, Jason Hunter, Brian Jewell, Arvind Bhandari.
Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
22. Adopta resolutionorderingthesubmissiontothequalifiedelectorsoftheCityof Pleasanton a measure to approve a half -cent general Transactions and Use Tax; requesting the Alameda County Board of Supervisors permit consolidation of the Pleasanton general municipal election with the statewide general election to be held on the samedate; approvean ordinanceimposinga Transactionsand UseTax to be administered by the California Department of Tax and Fee Administration; and consider the filing of arguments related to the measure
Recommendation: Staff recommendsthe City Councilplace a Transactionsand Use Tax (salestax) measureon the November2024 ballot, includingapprovalof the following legislative actions:
1. Adopt ResolutionNo. 2024-053 orderingthe submissionto the qualifiedelectors of the City of Pleasanton a measure to approve a half -cent general Transactions and Use Tax; requestingthat the AlamedaCountyBoardof Supervisorspermit consolidation of the Pleasanton general municipal election with the statewide general election to be held on the same date.
2. Approvean ordinanceimposinga Transactionsand Use Tax to be administered by the California Department of Tax and Fee Administration.
3. Consider the filing of arguments related to the measure.
Presentation by Susan Hsieh, Finance Director.
Mayor Brown re -opened public comment on items not listed on the agenda due to ambiguityon speakercards. The following individualsprovidedcomment: Faith Kelly, Jana Schreiber, PatriciaBeebe, Cheryl Robinson, Paul Pendly, CharlesHenze.
Mayor Brown closed public comment for items not listed on the agenda.
Mayor Brown opened the public comment on item 22.
Thefollowingindividualsprovidedcomment: MatthewGray, CraigFreeman, Regina Woeger, Jon Krueger, Chris Jesberg, Mohan Pattanaik.
Mayor Brown closed the public comment.
City Council Minutes Page 7 of 10 July 16, 2024
MOTION: It was m/s by Nibert/Testa to approve the item as recommended with a modification in the ballot question to substitute the word " prevent" with the word minimize." The full ballot measure title and question will be as follows:
PLEASANTON ESSENTIAL SERVICES PROTECTION MEASURE Yes
To maintaincity servicesand minimizecuts, such as police and fire protection; 911 emergency response; disaster preparedness; pedestrian safety; park maintenance; pothole repair and street maintenance; recreation programs; open space preservation; and other general government uses; shall the City of No
Pleasanton' s measure to establish a half - cent sales tax, providing approximately $ 10,000,000 annually for 10 years, keeping all funds local, with annual audits, public spending disclosure, and oversight, be adopted?
Motion passed by the following vote:
Ayes: Councilmembers Arkin, Nibert, Testa, Mayor Brown
Noes: Councilmember Balch
Absent: None
Mayor Brown called a recess at 9:44 p.m. and reconvened at 9:55 p.m.
23. Adopt a resolutionapprovinga CEQAGuidelinesSection 15183ConsistencyChecklist pursuantto the City of PleasantonHousingElementUpdateFinalEnvironmentalImpact Report ( FEIR); adopt a resolution to approve an application for Annexation ( P22- 1089); introduce ordinances, and waive the first readings, to approve a Planned Unit Development ( PUD) development plan ( PUD -147) to construct a 111 -lot residential subdivision, includingan age -qualifiedcommunitywith 92 single-familydetached homes, 18 affordable senior courtyard detached and duet homes, one existing single- familyresidence, andrelatedon -andoff-siteimprovementsanda Pre -Annexationand Development Agreement ( P24- 0378); adopt a resolution to approve a Vesting Tentative Map ( Tract 8522), and adopt a resolution approving an Affordable Housing Agreement for the proposed project
Recommendation:
1. Adopt Resolution No. 2024-054 adopting the CEQA Guidelines Section 15183 ConsistencyChecklist, preparedpursuantto the City of PleasantonHousing Element Update Environmental Impact Report ( FEIR), finding that the document satisfies all requirements of CEQA, and is adequate to serve as the environmental documentation for the proposed project, as the conditions described in CEQA Guidelines Sections 15183 have not occurred.
2. Adopt Resolution No. 2024-055 approving Annexation ( P22-1089) and a Vesting Tentative Map ( Tract 8522).
3. Find the proposed PUD Development Plan for PUD -147 is consistent with the City Council Minutes Page 8 of 10 July 16, 2024
General Plan and PUD Zoning.
4. IntroduceOrdinanceNo. 2284, andwaivethefirstreading, makingthePUD findings and approving a Planned Unit Development ( PUD) development plan PUD -147) to constructa 111 -lot residentialsubdivision, includingan age - qualified community with 92 single-family detached homes, 18 affordable senior courtyarddetachedand duet homes, one existingsingle-family residence, and related on -and off- site improvements, subject to the DRAFT Conditions of Approval.
5. IntroduceOrdinanceNo. 2285, andwaivethefirstreading, approvinga Pre - Annexation and Development Agreement ( P24- 0378).
6. AdoptResolutionNo. 2024-056approvingtheAffordableHousingAgreement.
Presentation by Eric Luchini, Senior Planner
Mayor Brown opened public comment.
Jim Summersand PatrickCostanzoJr., representingthe project applicant, provideda presentation.
The following individuals provided comment: Sharon Piekarski, James Saidler, John Hall, T.J. McGrath, Holly.
Patrick Costanzo Jr., representing the project applicant, provided final comments.
Mayor Brown closed the public comment.
MOTION: It was m/s by Arkin/Testa to approve the item as recommended with the modifications to the Conditions of Approval and traffic plans as provided in supplemental material memoranda dated July 12, 2024 and which will be attached to the final ordinance. Motionpassed by the followingvote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Brief reports on conferences, seminars, and meetingsattendedby the Council City Councilmembers reported on regional and local meetings attended.
ADJOURNMENT
MayorBrown adjournedthe meetingat 11:45 p.m.
City Council Minutes Page 9 of 10 July 16, 2024
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Kivorl, CityClerk
City Council Minutes Page 10 of 10 July 16, 2024