CITY OF PLEASANTON
I CITY COUNCIL
lse
F- MINUTES
Tuesday, October 1, 2024
7: 00 PM
CALL TO ORDER
Mayor Brown called the Regular Meeting of the City Council to order at the hour of 7:01 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
Councilmember Nibert provided opening remarks.
ROLL CALL
Present: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown
Absent: None.
AGENDA AMENDMENTS
None.
CONSENT CALENDAR
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment.
MOTION: It was m/s by Arkin/ Testa to approve the consent calendar as recommended.
Motion passed by the following vote:
Ayes: Councilmembers Arkin, Balch, Nibert, Testa, Mayor Brown Noes: None
Absent: None
1. Ratify Commission and Committee appointments
Recommendation: Ratify Commissionand Committeeappointmentsto the Energy and Environment Commission, Economic Vitality Committee, Human Services Commission, Library Commission, Youth Commission.
City Manager
2. Approve meeting minutes of September 3, 2024
City Council Minutes Page 1 of 4 October 1, 2024
Recommendation: Approve meeting minutes of September 3, 2024.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Approve actions of the Zoning Administrator and Planning Commission.
Public Works
4. Accept Public Improvements performed by Villalobos & Associates, Inc. for the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 24509 and approve a budget amendment to return $ 21, 412 to the Gas Tax Fund Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize release of the retention in the amount of$ 39, 396 to Villalobos & Associates. Inc., 30 days after the recordation of the Notice of Completion.
3. Approve a budget amendment to return the project' s unused balance of 21, 412 to the Gas Tax fund balance ( Fund 160).
5. Accept public improvements performed by Golden State Construction & Utility, Inc., approve an amendment to the professional services agreement with Alta Archaeological Consulting LLC for the Annual Sewer Collection System Improvements Project, CIP No. 24278, and approve a budget amendment in the Sewer Replacement Fund
Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize release of the retention in the amount of$ 35, 795 to Golden State Construction & Utility, Inc. 30 days after recordation of the Notice of Completion.
3. Approve a budget amendment to return the project' s balance of$ 754, 426 to the fund balance in the Sewer Replacement Fund ( Fund 431).
4. Approve an amendment with Alta Archaeological Consulting LLC, extending the term through September 30, 2024, and increasing the total contract amount to $ 24, 345, an increase of$ 7, 545 from the initial $ 16, 800.
6. Approve a professional services agreement with SCI Consulting Group, Inc. in the City Council Minutes Page 2 of 4 October 1, 2024
amount of$ 64, 690 to provide Engineer' s Reports and Proposition 218 balloting procedures for the Moller Ranch and Ponderosa- Del Prado Landscape Maintenance Districts
Recommendation:
1. Approve the professional services agreement with SCI Consulting Group, Inc. in the amount of$ 64, 690 to provide engineers reports and Proposition 218 balloting procedures for the Moller Ranch and Ponderosa- Del Prado Landscape Maintenance Districts and authorize the City Manager to execute the agreement.
2. Authorize the Director of Public Works to execute amendments to the professional service agreement up to a not- to- exceed amount of $ 6, 500 approximately 10 percent) for unforeseen yet necessary related work.
7. Approve an approximately three- year maintenance services agreement to the lowest responsive and responsible bidder, Best Quality Tree Service, for median mulch replenishment in the not- to- exceed contract amount of$ 304, 152, inclusive of a 15 percent contingency per year, with the option to extend two additional one- year extensions with satisfactory performance
Recommendation:
1. Approve an approximately three- year agreement with Best Quality Tree Service from November 1, 2024, to June 30, 2027, in the not- to- exceed amount of$ 304, 152, inclusive of a 15 percent contingency per year.
2. Authorize the City Manager to exercise optional two additional one- year contract extensions provided upon satisfactory performance at the end of the three- year term contract.
8. Approve a professional services agreement with West Yost & Associates, Inc., in the not- to- exceed amount of$ 123, 790 to provide assistance with a Cross- Connection Control Plan Development and Hazard Assessments in compliance with the Cross-Connection Control Policy Handbook
Recommendation: Approve a professional services agreement with West Yost & Associates, Inc., in the not- to- exceed amount of$ 123, 790 to provide assistance with a cross- connection control plan development and hazard assessments in compliance with the Cross- Connection Control Policy Handbook.
MEETING OPEN TO THE PUBLIC
9. Oath of Office to new commission and committee members MayorBrownintroducedallnewlyappointedcommissionandcommitteemembers.
City Council Minutes Page 3 of 4 October 1, 2024
City Clerk Jocelyn Kwong administered the oath of office.
10. Public Comment regarding items not listed on the agenda Mayor Brown opened public comment. The following individuals provided comment: Craig Freeman, Advaith Krishnakumar, Matthew Gray, Vicki LaBarge, Brian Bourg, Christine Bourg, Jan Batcheller, Linda Garbarino.
Mayor Brown closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
Workshop
11. Receive information and discuss options and opportunities for a program to support affordable housing project( s) in Pleasanton
Recommendation: Receive information and discuss options and opportunities for a program to support affordable housing project( s) in Pleasanton.
Presentation by Steve Hernandez, Housing Manager, and Ellen Clark, Community Development Director.
Mayor Brown opened public comment. There being no speakers, Mayor Brown closed the public comment.
The City Council provided feedback regarding target populations, construction types, and funding opportunities, including partnerships.
MATTERS INITIATED BY COUNCIL
Mayor Brown requested additional information about flying the Pleasanton City flag.
COUNCIL REPORTS
Councilmembers reported on regional and local meetings attended.
ADJOURNMENT
Mayor Brown adjourned the meeting at 10:03 p.m.
Ile
ic c lyn K\
korf, City Clerk
City Council Minutes Page 4 of 4 October 1, 2024