CITY OF PLEASANTON
im CITY COUNCIL
p1LE ASANTONC
MINUTES
Tuesday, January 21, 2025
7: 00 PM
CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
Councilmember Testa participated via teleconference under AB 2449 for just cause.
REPORT ON CLOSED SESSION
City Attorney Sodergren stated there was no reportable action.
AGENDA AMENDMENTS
Councilmember Gaidos removed item 3 from the consent calendar for further discussion.
Mayor Balch removed item 7 from the consent calendar for further discussion.
CONSENT CALENDAR
MOTION: It was m/s by Gaidos/ Nibert to approve the consent calendar as recommended, except for items 3 and 7 which were removed from the consent calendar. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa*, Mayor Balch Noes: None
Absent: None
Councilmember Testa voted " no" on item 1 of the consent calendar.
City Council
1. Ratify amendment to City Council assignments to regional boards for calendar year 2025
Recommendation: Ratify amendment to City Council assignments to regional boards for calendar year 2025.
City Council Minutes Page 1 of 7 January 21, 2025
2. Approve revised Budget Advisory Committee Representation for the Pleasanton City Employees Association
Recommendation: Approve revised Budget Advisory Committee Representation for the Pleasanton City Employees Association.
City Manager
Item 3 was pulled for further discussion.
Community Development
4. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.
5. Approve the first amendment to the as- needed Maintenance Agreement for pavement striping and signage services with Womack Striping, Inc., to increase the contract maximum by $ 50, 000 to $ 275, 000 for the current two- year term through June 30, 2025, and extend the contract for one additional year by $ 50, 000 with an annual maximum of$ 150, 000 beginning July 1, 2025
Recommendation: Approve the first amendment to the as- needed Maintenance Agreement for pavement striping and signage services with Womack Striping, Inc., to increase the contract maximum by $ 50, 000 to $ 275, 000 for the current two- year term through June 30, 2025, and extend the contract for one additional year by 50, 000 with an annual maximum of$ 150, 000 beginning July 1, 2025.
Finance
6. Accept the monthly disbursement and investment report for November 2024 Recommendation: Accept claim disbursements in the amount of $ 19, 251, 404 and the investment report for the month of November 2024.
Library and Recreation
8. Introduce and waive the first reading of an ordinance updating the Pleasanton Municipal Code, Chapter 13.08, to address unauthorized uses of parks and recreation facilities
Recommendation: Introduce and waive the first reading of Ordinance No. 2291 updating the Pleasanton Municipal Code, Chapter 13.08, to address unauthorized uses of parks and recreation facilities.
City Council Minutes Page 2 of 7 January 21, 2025
Public Works
9. Accept public improvements performed by D.H.R. Construction, Inc. for the Callippe Preserve Golf Course bunker renovations
Recommendation:
1. Accept the public improvements performed by D.H.R. Construction Inc. for the Callippe Preserve Golf Course bunker renovations.
2. Authorize the City Clerk to file a Notice of Completion for the project.
3. Authorize payment of the retention in the amount of$ 16, 147 to D. H. R.
Construction, lnc. thirty days after the recordation of the Notice of Completion.
10. Accept public improvements performed by DC Construction for the Century House Re-Roofing Maintenance Project and approve budget amendments in the Miscellaneous CIP Fund and the Park Development Impact Fee Fund Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Approve fully defunding the existing project and include a new project in the upcoming CIP program for prioritization.
3. Approve a budget amendment to return the unused amount of $ 504, 957 to the respective fund balances, with $ 448, 457 returning to the Miscellaneous CIP Fund ( Fund 201) and $ 56, 500 to the Park Development Impact Fee Fund ( Fund 222).
11. Accept public improvements performed by American Asphalt Repair & Resurfacing Company, Inc., for the Annual Slurry Sealing of Various Streets Project, CIP No. 24504, and approve a budget amendment to return $ 124, 447 to the Gas Tax Fund Recommendation:
1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion.
2. Authorize release of the retention in the amount of $ 19, 948 to American Asphalt Repair & Resurfacing Company, Inc., 30 days after the recordation of the Notice of Completion.
3. Approve a budget amendment to return the project' s unused balance of 124, 447 to the Gas Tax fund balance ( Fund 160).
12. Accept public improvements performed by American Wholesale Lighting, Inc. for the Library Lighting Improvements Project, CIP No. 23493, and approve a budget amendment in the Miscellaneous CIP Fund
City Council Minutes Page 3 of 7 January 21, 2025
Recommendation:
1. Accept the construction of the project as complete, authorize the City Clerk to file a Notice of Completion, and authorize the release of the retention in the amount of$ 51,898.74 to American Wholesale Lighting 30 days after the recordation of the Notice of Completion.
2. Authorize $ 3,000 of expenditure to be held in the project balance to complete as-built drawings by Dahlin Group Architects.
3. Authorize the return of the project' s remaining balance of$ 184, 678 to the Miscellaneous CIP — General Fund ( F201).
13. Approve the purchase of a Backhoe Loader from Peterson CAT in the not- to- exceed amount of$ 256,781 inclusive of a 15 percent contingency Recommendation: Approve the purchase of a Backhoe Loader from Peterson CAT in the not-to-exceed amount of$ 256,781 inclusive of a 15 percent contingency.
14. Approve second amendment to the purchase order with Roth Staffing Company, L. P. for a the not- to- exceed amount of$ 150, 000 and to extend the term to June 30, 2025
Recommendation: Approve the second amendment to the purchase order with Roth Staffing Company, L. P., for $ 51, 000 for a total not- to- exceed amount of 150,000 and extend the term of the purchase order to June 30, 2025.
MEETING OPEN TO THE PUBLIC
15. Public Comment regarding items not listed on the agenda.
Mayor Balch opened public comment. The following individuals provided comment:
Esther, Linda, Rick, Rhonda, Ward Kanowsky, Vicky Leon, Mayor Balch closed the public comment.
16. Receive an update on Citywide emergency preparedness Mayor Balch opened public comment. The following individuals provided comment:
Sunny Gulati.
Mayor Balch closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
17. Receive Water System Activities Update
City Council Minutes Page 4 of 7 January 21, 2025
Recommendation: Receive Water System Activities Update.
Presentation by Siew-Chin Yeong, Director of Public Works, and Ryan Smith, Assistant Director of Public Works.
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
Mayor Balch called a recess at 8:52 p.m. and reconvened at 9:00 p.m.
18. Continued from November 19, 2024 - Accept the Final Water System Management Plan dated October 2024
Recommendation: Approve the 2024 Water System Management Plan dated October 2024.
Presentation by Ryan Smith, Assistant Director of Public Works, Todd Yamello, Utilities Manager, and Tim Loper ( Carollo Engineers).
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Gaidos/ Eicher to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
3. Approve a one-year agreement with the Pleasanton Downtown Association for 2025 and allocate funding for a City match of 50 percent of the 2025 Business Improvement District assessments
Recommendation: Approve a one-year agreement with the Pleasanton Downtown Association for 2025 and allocate funding for a City match of 50 percent of the 2025 Business Improvement District assessments.
Mayor Balch opened public comment. The following individuals provided comment:
Mike Madden. Bruce. Gene Finch.
Mayor Balch closed the public comment.
MOTION: It was m/ s by Gaidos/ Eicher to allocate funding for a City match of 100% of the 2025 annual assessment revenue generated by the businesses within the downtown. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
City Council Minutes Page 5 of 7 January 21, 2025
At 10:35 p.m. by majority consensus, the City Council agreed to proceed with the meeting and hear item 19 on the agenda.
19.Accept Downtown Pleasanton Property and Business Improvement District Feasibility Report and Allocate up to $ 70, 000 to Implement the PBID Formation Process for Downtown Pleasanton
Recommendation: Accept Downtown Pleasanton Property and Business Improvement District Feasibility Report and Allocate up to $ 70, 000 to Implement the PBID Formation Process for Downtown Pleasanton.
Presentation by Lisa Adamos, Economic Development Manager and Kelly ( Civitas).
Mayor Balch opened public comment. The following individuals provided comment:
Bruce T., Mike Madden, Gene Finch.
Mayor Balch closed the public comment.
MOTION: It was m/s by Testa/ Gaidos to postpone the approval of the item for one year in order to allow the Pleasanton Downtown Association ( PDA), the new PDA Director and the business and property owners to have further discussions and a proposal to the City, with a status update to be presented at a Council meeting in the next six to nine months. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
7. Public Hearing: Hold a public hearing and adopt a resolution approving amendments to the Master Fee Schedule increasing or adding new fees for Special Event and Support Services Fees, Livermore- Pleasanton Fire Department Standby Services Fees, Stormwater Facility Inspection Fees, Pleasanton Public Library Fines and Fees, and Co-Sponsored Group Use of City Fields Fees
Item continued.
MOTION: It was m/s by Balch/ Gaidos to continue the item to the next regular City Council meeting. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
MATTERS INITIATED BY COUNCIL
By majority consensus, Councilmember Eicher requested an update on the unincorporated area of the Remen tract.
City Council Minutes Page 6 of 7 January 21, 2025
COUNCIL REPORTS
Councilmembers reported on regional and local meetings attended.
ADJOURNMENT
Mayor Balch adjourned the meeting at 11:47 p. m.
elyn won City Clerk
City Council Minutes Page 7 of 7 January 21, 2025