Pleasanton City Council
March 4, 2025

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, March 4, 2025
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566

The meeting will be held in-person, broadcast live on Channel 29 and streamed live for viewing at the following links TV30 https://www.tri-valleytv.org, the City's website in the Meetings portal (a red dot will indicate a live meeting) https://www.cityofpleasantonca.gov/, and the City's YouTube channel: https://www.youtube.com/user/TheCityofPleasanton.

Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agenda item, individuals may speak once per agenda item.

To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.

In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, please provide comment at the podium.

CALL TO ORDER
• Welcome and Pledge of Allegiance - Cm. Eicher
• Roll Call
Resolution No. 2025-010
Ordinance No. 2292

AGENDA AMENDMENTS

CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

City Attorney

1. Introduce an ordinance adding Section 1.04.020 to Chapter 1.04 of the Pleasanton Municipal Code establishing an administrative remedies procedure for challenges to fees, charges, and assessments
City Manager

2. Approve meeting minutes of January 29, 2025

City Council Agenda Page 2 of 3 March 4, 2025

Community Development

3. Actions of the Zoning Administrator and Planning Commission Fire

4. Public Hearing: Adopt a resolution declaring that weeds, dirt, rubbish, and refuse upon or in front of specific described properties within the city constitute public nuisances and that they be abated, and set a public hearing for April 15, 2025, regarding the abatement
Public Works

5. Approve the purchase of a Vac-Con Truck and Caterpillar Mini Excavator and authorize the City Manager to execute a purchase order with Vac-Con, Inc. in the amount of $800,750 and a purchase order with Petersen Cat in the amount of $171,803 inclusive of a 15 percent contingency to be paid for by the Sewer Enterprise Fund

6. Award a construction contract to Villalobos & Associates, Inc. in the amount of $485,624 for the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 25509, and approve budget amendments in the Gas Tax Fund

MEETING OPEN TO THE PUBLIC

7. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.

8. Receive report and presentation on City’s CalPERS and Other Post-Employment Benefits (OPEB) Funding Actuarial Analysis and provide feedback to staff

9. Continued from February 20, 2025 - Receive presentation on fiscal years 2025/26 and 2026/27 General Fund baseline budget and preliminary ten-year financial forecast

MATTERS INITIATED BY COUNCIL

COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council

ADJOURNMENT

Notice

City Council Agenda Page 3 of 3 March 4, 2025

Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.

There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.

Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation (e.g., an assistive listening device), please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need translation or interpretation assistance, please provide at least two working days’ notice prior to the meeting date.

Item #1

CITY COUNCIL AGENDA REPORT

March 4, 2025
City Attorney

TITLE: INTRODUCE AN ORDINANCE ADDING SECTION 1.04.020 TO CHAPTER 1.04

OF THE PLEASANTON MUNICIPAL CODE ESTABLISHING AN

ADMINISTRATIVE REMEDIES PROCEDURE FOR CHALLENGES TO FEES,

CHARGES, AND ASSESSMENTS

SUMMARY
Assembly Bill 2257 (AB 2257), which became effective on January 1, 2025, provides a process that requires ratepayers to submit a timely written objection before they bring a challenge to a fee, charge, or assessment. Staff recommends the City Council adopt the procedural requirements of AB 2257.

RECOMMENDATION
Introduce an ordinance adding Section 1.04.020 to Chapter 1.04 of the Pleasanton Municipal Code establishing an administrative remedies procedure for challenges to fees, charges, and assessments.

BACKGROUND
Proposition 218, enacted in 1996, amended the California Constitution to establish stricter requirements for local governments regarding property-related fees, charges, and assessments. Under Proposition 218, local governments must conduct a public hearing and allow property owners to file written protests against proposed fees, charges, and assessments. If a majority of property owners submit protests, the proposal is not adopted.

However, Proposition 218 does not provide a clear mechanism for addressing situations where ratepayers fail to raise timely objections during the protest process but later attempt to challenge the fees, charges, or assessments in court.

AB 2257 seeks to address this issue by providing a procedural safeguard that will limit the ability of ratepayers to challenge a fee, charge, or assessment after the close of the protest hearing if they failed to submit a timely written objection. Adopting AB 2257 is consistent with Proposition 218 and provides an additional tool for local governments to ensure the integrity of the protest process. The bill strengthens the City's ability to defend against court challenges by clarifying that ratepayers must raise objections during the official protest period. This ordinance will help reduce frivolous or late legal challenges, which could undermine the City's fiscal stability.

DISCUSSION
This ordinance would prohibit a person or entity from bringing a judicial action or proceeding alleging noncompliance with the constitutional provisions for any new, increased, or extended fee or assessment, unless that person or entity has timely submitted to the City a written objection to that fee or assessment that specifies the grounds for alleging noncompliance. If the City complies with the public process described by AB 2257, litigants would be required to

participate in the City’s public process prior to challenging an adopted fee or assessment. AB 2257 would also limit the scope of evidence that could be introduced in litigation.

This ordinance establishes the process the City must follow to limit challenges in this way. The City must:
• Make the proposed fee, charge, or assessment publicly available at least 45 days before the deadline for submitting written objections;
• Post a written basis for the proposed fee, charge, or assessment on the City's website and include a link to that website on public hearing notices regarding the proposed adoption of the proposed fee, charge, or assessment;
• Mail the written basis for the proposed fee, charge, or assessment to ratepayers or property owners upon request;
• Provide at least 45 days for ratepayers or property owners to submit written objections to the fee, charge, or assessment;
• Respond in writing to any timely submitted objections with an explanation for keeping or changing the proposed fee, charge or assessment;
• Present any timely submitted objections and responses thereto the City Council for its consideration, either before or during the public hearing on the proposed fee, charge or assessment; and
• Include on its public hearing notices a statement in bold-faced type of 12 points or larger: (a) that all written objections must be submitted to the City Clerk by the end of public comment period at the hearing, that a failure to timely object in writing bars any right to challenge that fee, charge, or assessment in court, and that any such action will be limited to issues identified in such objections; and (b) all substantive and procedural requirements for submitting an objection to the proposed fee, charge, or assessment.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine administrative matter of City business.

OUTREACH
No outreach was conducted, as this item is a routine administrative matter of City business.

STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is a routine administrative matter of City business.

FISCAL IMPACT
There is no fiscal impact associated with this ordinance.

Prepared by: Submitted by: Approved by:

Dan Sodergren, City
Attorney
Dan Sodergren, City Attorney

Gerry Beaudin, City
Manager

Attachments:

1. Ordinance - Exhaust Administrative Remedies for Prop 218 Challenges

ATTACHMENT 1
1 ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF PLEASANTON ADDING SECTION 1.04.120 TO CHAPTER 1.04 OF THE PLEASANTON MUNICIPAL CODE

ESTABLISHING AN ADMINISTRATIVE REMEDIES PROCEDURE FOR

CHALLENGES TO FEES, CHARGES, AND ASSESSMENTS

THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Chapter 1.04 of Title 1 of the Pleasanton Municipal Code is hereby amended to add a new section 1.04.120 to read as follows:

1.04.120 Exhaustion of administrative remedies for challenges to fees, charges, and assessments on real property.

A. Scope. The duty to exhaust administrative remedies imposed by this section extends to:

1. any fee or charge subject to articles XIII C or XIII D of the California Constitution,

2. any assessment on real property levied by the City, and

3. the methodology used to develop and levy such a fee, charge, or assessment.

B. “Hearing” as used in this section means the hearing referenced in paragraph 4 of subsection D of this section.

C. Duty to Exhaust Issues. No person may bring a judicial action or proceeding alleging noncompliance with the California Constitution or other applicable law for any new, increased, or extended fee, charge, or assessment levied by the City, unless that person submitted to the City Clerk a timely, written objection to that fee, charge, or assessment specifying the grounds for alleging noncompliance. The issues raised in any such action or proceeding shall be limited to those raised in such an objection unless a court finds the issue could not have been raised in such an objection by those exercising reasonable diligence.

D. Procedures. The City shall:

1. Make available to the public any proposed fee, charge, or assessment to which this section is to apply no less than 45 days before the deadline for a ratepayer or assessed property owner to submit an objection pursuant to paragraph 4 of this subsection D.

2. Post on its internet website a written basis for the fee, charge, or assessment, such as a cost of service analysis or an engineer’s report, and include a link to the internet website in the written notice of the Hearing, including, but not limited to, a notice pursuant to subdivision (c) of Section 4 or paragraph (1) of subdivision (a) of Section 6 of Article XIII D of the California Constitution.

3. Mail the written basis described in paragraph 2 of this subsection D to a ratepayer or property owner on request.

2 4. Provide at least 45 days for a ratepayer or assessed property owner to review the proposed fee or assessment and to timely submit to the City Clerk a written objection to that fee, charge, or assessment that specifies the grounds for alleging noncompliance. Any objection shall be submitted before the end of the public comment portion of a Hearing on the rate, charge or assessment.

5. Include in a written notice of the Hearing, a statement in bold-faced type of 12 points or larger:
a. That all written objections must be submitted to the City Clerk by the end of public comment period at the Hearing and that a failure to timely object in writing bars any right to challenge that fee, charge, or assessment in court and that any such action will be limited to issues identified in such objections.
b. All substantive and procedural requirements for submitting an objection to the proposed fee, charge, or assessment such as those specified for a property-related fee under California Constitution, article XIII D, section 6(a) or for an assessment on real property under California Constitution, article XIII D, section 4(e).

E. Council Consideration; City Responses. Before or during the Hearing, the City Council shall consider and the City shall respond in writing to, any timely written objections. The City Council may adjourn the Hearing to another date if necessary to respond to comments received after the agenda is posted for the meeting at which the Hearing occurs. The City’s responses shall explain the substantive basis for retaining or altering the proposed fee, charge, or assessment in response to written objections, including any reasons to reject requested amendments.

F. City Council Determinations. The City Council, in exercising its legislative discretion, shall determine whether:

1. The written objections and the City’s response warrant clarifications to the proposed fee, charge, or assessment.

2. To reduce the proposed fee, charge or assessment.

3. To further review the proposed fee, charge, or assessment before determining whether clarification or reduction is needed.

4. To proceed with the Hearing, to continue it, or to abandon the proposal.

Section 2. The City Council finds that adoption of this Ordinance is exempt from CEQA because: (i) it is not a project within the meaning of Public Resources Code, section 21065 because it has no potential to alter the physical environment; (ii) and pursuant to CEQA Guidelines section 15061(b)(3), the so-called “common sense” exemption, for this same reason.

Section 3. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or its application to any person or circumstance is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons and circumstances.

The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof despite the fact that any one or more

3 sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional and, to that end, the provisions hereof are hereby declared to be severable.

Section 4. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in " The Valley Times," a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk' s office within fifteen (15) days after its adoption.

Section 5. This ordinance shall be effective thirty (30) days after its passage and adoption.

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on March 4, 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
______________________
Jack Balch, Mayor
ATTEST:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_____________________________
Daniel G. Sodergren, City Attorney

City Council Minutes Page 1 of 1 January 29, 2025

CITY OF PLEASANTON

CITY COUNCIL

MINUTES
Wednesday, January 29, 2025
2:00 PM

CALL TO ORDER
Mayor Balch called the Special Meeting of the City Council to order at the hour of 7:00 p.m. from the Remillard conference room at 3333 Busch Road.

ROLL CALL

Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch

Absent: None.

PUBLIC COMMENT
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.

CITY COUNCIL RETREAT

1. City Council strategic planning session and retreat
The retreat was facilitated by Raftelis consultants Nancy Hetrick and Rod Gould.

The City Council reviewed strategic plan priorities.

ADJOURNMENT
Mayor Balch adjourned the meeting at 5:06 p.m.
______________________
Jocelyn Kwong, City Clerk
Item #2

Item #3

CITY COUNCIL AGENDA REPORT
March 4, 2025
Community Development
TITLE: ACTIONS OF THE ZONING ADMINISTRATOR AND PLANNING

COMMISSION
P24-0732, Guy Houston / California Gold Advocacy Group
Application for Sign Design Review approval to install new monument, wall, and canopy signage as part of a gas station rebranding for Gulf Gas Station located at 4212 First Street.

Approved. (0 days)
P25-0001, Simran Sethi
Application for Design Review approval to construct and restore the historically accurate façade improvements and wall sign on an existing historic commercial building located at 629-633 Main Street.

Approved. (0 days)
Prepared by: Submitted by: Approved by:

Melinda Denis
Zoning Administrator
Ellen Clark
Director of Community
Development
Gerry Beaudin
City Manager

Item #4

CITY COUNCIL AGENDA REPORT

March 4, 2025
Fire

TITLE: PUBLIC HEARING: ADOPT A RESOLUTION DECLARING THAT WEEDS, DIRT,

RUBBISH, AND REFUSE UPON OR IN FRONT OF SPECIFIC DESCRIBED

PROPERTIES WITHIN THE CITY CONSTITUTE PUBLIC NUISANCES AND THAT THEY BE ABATED, AND SET A PUBLIC HEARING FOR APRIL 15, 2025,

REGARDING THE ABATEMENT

SUMMARY
The Livermore-Pleasanton Fire Department (LPFD) Weed Abatement Program is a critical fire prevention program. The goal of the program is to prevent the loss of life and property due to uncontrolled wildfire in the urban/wildland interface through a working partnership between property owners and LPFD. Staff will begin notifying property owners upon adoption of the resolution. Abatement not completed by property owners prior to May 31, 2025, will be subject to enforcement by the City's contractor.

RECOMMENDATION
Adopt a resolution declaring that weeds, dirt, rubbish, and refuse upon or in front of specific described properties within the city constitute public nuisances and that they be abated. Set a public hearing for April 15, 2025, regarding the abatement of these nuisances and order the abatement thereof by May 31, 2025.

BACKGROUND
In Pleasanton, the Livermore-Pleasanton Fire Department (LPFD) combats fire hazards resulting from the overgrowth of grasses, weeds, shrubbery, and trees through the LPFD Weed Abatement Program. This program has been established in compliance with Government Code sections 39560-39588. The LPFD Weed Abatement Program’s goal is to establish a fire-safe community through property owners’ voluntary compliance with the LPFD’s weed abatement standards.

Weed abatement involves the following steps, the first of which is addressed in the resolution that accompanies this agenda report:

1. Inspection, Declaration of Nuisance, and Notification: Identify parcels that are or may become hazardous due to an overgrowth of grasses, weeds, shrubbery and trees and/or the presence of dirt, refuse and rubbish. Identified properties are presented to the City Council.

The City Council reviews the list and declares that some or all of the parcels are public nuisances requiring abatement. The City Council may also find and declare that weeds on specified parcels are seasonal and recurrent nuisances. Property owners are given notice to abate the nuisance on their properties.

2. Protest Hearing and Order to Abate: The City Council hears and considers all objections to the abatement proposed and then orders abatement by a contractor.

3. Re-inspection and Abatement: Fire inspectors inspect the parcels on the abatement list. If a hazard exists and abatement has not occurred by the deadline (May 31, 2025) set by the LPFD, the contractor abates the weeds.

4. Tax Lien: The property owners are sent an invoice for the abatement costs, plus an administrative charge and, if related litigation is required, all attorneys’ fees, expenses and costs. Any amount not paid by the property owners is placed as a special assessment on the property owner's tax bill.

DISCUSSION
Upon adoption of a resolution, provided as Attachment 1, LPFD will notify all listed property owners (see Exhibit A of the resolution) of the public hearing set for April 15, 2025, as well as of the May 31, 2025, deadline to complete the abatement.

EQUITY AND SUSTAINABILITY
The adoption of this resolution will enable LPFD to further its commitment to creating a safe and sustainable community by mitigating the risk of fire hazards arising from vegetation growth. This step will ensure the safety of our neighborhoods and will promote a healthier and more resilient environment for all residents.

OUTREACH
Following approval of a resolution, staff will provide written notice to property owners declaring non-compliant parcels as a nuisance. The notification will include information about the public hearing scheduled for April 15, 2025, as well as the May 31, 2025, deadline to complete the abatement. The notice will also include details on the weed abatement standards and a list of contractors for reference.

STRATEGIC PLAN ALIGNMENT
This action advances the ONE Pleasanton Strategic Plan goals of Safeguarding Our City, Strategy 6 - Implement high priority items from the 2022-2026 Livermore-Pleasanton Fire Department Strategic Plan.

FISCAL IMPACT
Property owners are invoiced for all work performed in addition to an administrative charge and, if related litigation is required, all attorneys’ fees, expenses and costs. Unpaid invoices become a special assessment on the property owner’s tax bill. All costs involved with the Weed Abatement Program are fully reimbursed and budgeted under Account #00120200- 430101.

Prepared by: Submitted by: Approved by:

Shiffon Smith Joseph T. Testa

Shiffon Smith ,
Administrative Assistant
Joseph Testa, Fire Chief

Gerry Beaudin, City
Manager

Attachments:

1. Resolution

Attachment 1
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

APPROVING THE DECLARATION THAT WEEDS, DIRT, RUBBISH, AND REFUSE

UPON OR IN FRONT OF CERTAIN DESCRIBED PROPERTIES WITHIN THE CITY OF

PLEASANTON CONSTITUTE PUBLIC NUISANCES AND THAT THEY BE ABATED,

AND SETTING A PUBLIC HEARING REGARDING THE ABATEMENT
WHEREAS, there is attached hereto and incorporated by reference herein as if fully set forth a list of properties to which this resolution applies as Exhibit A; and WHEREAS, said list of properties specifically sets forth street, lot and block numbers according to the official assessment map for each piece of property; and WHEREAS, the properties listed have, upon or in front of them, weeds, as defined by Section 39561.5 of the Government Code, dirt, rubbish, or refuse; and WHEREAS, said weeds, dirt, rubbish, and refuse are a public nuisance in that they constitute a fire hazard, or that said materials are noxious or dangerous and as such, are detrimental to the health, safety and welfare of the City of Pleasanton and, as such, shall be removed; and
WHEREAS, the public nuisances referred to herein are recurrent and seasonal in nature.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. That the weeds, dirt, rubbish and refuse upon or in front of the properties described in Exhibit A, are declared a public nuisance and are to be abated and removed pursuant to the procedure provided by Section 39560-39588 of the Government Code.

SECTION 2. A public hearing shall be held Tuesday, April 15, 2025, at 7:00 p.m. at which time property owners having objections to the proposed removal of weeds, rubbish, refuse and dirt will be heard and given due consideration.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on March 4, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 4th day of March 2024 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

City of Pleasanton Weed Abatement
2025 List of Parcels
Exhibit A

3.4.2025

PARCEL NUMBER SITUS ADDRESS OWNER NAME(S)
1 941 2101 001 00 Equus Ct 1400 FOOTHILL LLC
2 941 2101 002 00 Equus Ct 1400 FOOTHILL LLC
3 941 2101 003 00 Equus Ct 1400 FOOTHILL LLC
4 941 2101 004 00 Equus Ct 1400 FOOTHILL LLC
5 941 2101 005 00 Equus Ct 1400 FOOTHILL LLC
6 941 2101 006 00 Equus Ct 1400 FOOTHILL LLC
7 941 2101 007 00 Foothill Rd 1400 FOOTHILL LLC
8 941 2101 008 00 Foothill Rd 1400 FOOTHILL LLC
9 941 2101 009 00 Foothill Rd 1400 FOOTHILL LLC
10 948 0016 002 15 990 Sycamore Rd 990SYCAMOREDEVCO LLC 11 941 -2100-011-00 4108 Foothill Rd AHMED IFTIKHAR M & SAADIA S TRS 12 941 -1710-008-00 Dublin Canyon Rd Aif Holding Co
13 941 -1302-002-07 Denker Dr Alameda County Flood Control 14 946 1101 009 02 Santa Rita Rd Alameda County Flood Control 15 946 4542 044 01 Bernal Ave Alameda County Flood Control 16 941 1302 002 32 Stoneridge Dr Alameda County Flood Control 17 941 -1002-091-00 MUIRWOOD DR ALAMEDA COUNTY FLOOD CONTROL 18 941 -1001-080-00 Muirwood Dr ALAMEDA COUNTY FLOOD CONTROL 19 946 -3573-001-00 Golden Eagle ALAMEDA COUNTY FLOOD CONTROL 20 946 -3572-117-00 Villa Loop ALAMEDA COUNTY FLOOD CONTROL 21 946 1251 029 00 3100 Valley ALAMEDA COUNTY FLOOD CONTROL & WATER CONSERVATION 22 946 1251 008 10 Valley Ave ALAMEDA COUNTY FLOOD CONTROL & WATER CONSERVATION 23 946 -4606-006-00 2500 VINEYARD AVE ALLADI NAGESWARA R & VASUDHA 24 946 4050 076 00 1913 Buckeye Ct ALOMARI AHMED & GARDI LANA TRS 25 947 0005 004 41 6085 Sunol Blvd Applera Corporation
26 947 0005 004 39 Sunol Blvd APPLERA CORPORATION
27 947 0005 004 40 6055 Sunol Blvd APPLERA CORPORATION
28 948 0004 005 21 4558 Bernal Ave AUFDERMAUR ANITA & AUFDERMAUR FRANK JR TR 29 948 0004 006 03 4534 Bernal Ave AUFDERMAUR ANITA & AUFDERMAUR FRANK JR TR 30 094 -0153-001-00 418 Rose Ave AUFDERMAUR FRANK JR TR 31 949 0017 046 00 6295 Clubhouse Dr BADHESHA JANG S & DENYSE T TRS 32 941 2100 006 00 4100 Foothill Rd BAMCG BRIDGE PARTNER LP 33 948 0009 002 00 5779 Sonoma Dr BENETTI FAMILY PROPERTIES 34 946 4603 007 00 2720 Crellin Rd BERATLIS CHRISTOPHER T & ERIKA M TRS 35 946 4603 008 00 2708 Crellin Rd BERATLIS CHRISTOPHER T & ERIKA M TRS 36 946 4603 009 00 2999 Cresta Blanca Dr BERATLIS CHRISTOPHER T & ERIKA M TRS 37 946 4603 012 00 23 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 38 946 4603 013 00 31 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 39 946 4603 014 00 39 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 40 946 4603 015 00 47 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 41 946 4603 016 00 55 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 42 946 4603 017 00 63 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 43 946 4603 019 00 19 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 44 946 4603 020 00 24 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 45 946 4603 021 00 16 Beratlis Pl BERATLIS CHRISTOPHER T & ERIKA M TRS 46 946 -1704-010-03 327 LINDEN WAY BHULLAR GURBIR S & SANDHU AMANDEEP K ETAL 47 946 3946 013 00 8999 Longview Dr BOATRIGHT JOSEPH E & GLORIA B ETAL 48 941 2761 003 00 4300 Hacienda Dr BOEHRINGER MANNHEIM CORPORATION

City of Pleasanton Weed Abatement
2025 List of Parcels
Exhibit A

3.4.2025
49 941 1980 019 01 8053 Bethel Ln BOOCK THOMAS A & LISA L 50 941 -1580-044-00 Canyon Creek Blvd CANYON CREEK OF PLEASANTON OWNERS ASSOCIATION 51 941 -1580-045-02 Canyon Creek Blvd CANYON CREEK OF PLEASANTON OWNERS ASSOCIATION 52 950 0010 002 06 E Ruby Hill Dr CF ARCIS IX LLC Attention: Brendan Finley 53 950 -0010-011-00 2790 E Ruby Hill Dr CF ARCIS IX LLC Attention: Brendan Finley 54 950 -0010-001-00 E Ruby Hills Dr CF ARCIS IX LLC Attention: Brendan Finley 55 950 -0010-003-03 E Ruby Hill Dr CF ARCIS IX LLC Attention: Brendan Finley 56 946 4602-001-02 2287 Vineyard Ave Chateau Country Estates Maintenance Association, The Helsing Group
57 946 4602-002-00 2287 Vineyard Ave Chateau Country Estates Maintenance Association, The Helsing Group
58 946 2528 006 06 3574 Vineyard Ave Church of Latter Day Saints Corp Presiding Bishop 59 946 -4619-022-02 1012 Shotwell Ct COHN GREGORY L & MARISSA A TRS 60 946 4547 214 00 1039 Serpentine Ln Common Area of PM 7121 206 thru 213 61 950 -0007-011-00 E Vallecitos Rd COMMON AREA TR 6452 62 950 -0029-045-00 Bandisi Pl COMMON AREA TR 7158
63 950 -0029-044-00 W Ruby Hills COMMON AREA TR 7158
64 946 4628 002 00 1944 Three Oaks Dr COMMON AREA TR 7660 65 941 -1311-019-07 7200 Johnson Dr COSTCO WHOLESALE CORPORATION 66 946 1251 008 11 Valley Ave County of Alameda
67 946 4628 001 00 1944 Three Oaks Dr D R Horton CA2 Inc 68 950 0027 018 00 1553 Via Di Salerno DAI JIA
69 949 0019 014 00 6356 Inspiration Terrance DAMARAJU SRINIVASA R & ROYYURU MANISHA TRS 70 946 4606 003 00 750 Pietronave Ln DESALE PRAVINCHANDRA J & MANISHA 71 946 -1250-010-03 3320 Stanley Blvd East Bay Regional Park District 72 948 0018 012 00 900 Roselma Pl EMMETT ROGER A TR
73 950 0005 004 00 1364 Vineyard Ave Foley Coleman M Jr 74 946 4585 050 00 8244 Fondray Ct Fondray Llc
75 946 4585 052 00 8278 Sassafras Ct Ford John R & Ruth A TRS 76 949 0017 042 00 6215 Clubhouse Dr GEENI CHINNI K & VODNALA SRILATHA TR 77 946 4599 004 01 27 Grey Eagle Ct GODIL ASIF A & BUSHRA A TRS 78 941 2786 110 00 Montalvo Ct GOLD CREEK OF PLEASANTON HOMEOWNERS ASSOCIATION 79 946 3945 014 00 Golden Eagle Way GOLDEN EAGLE ESTATES HOMEOWNERS ASSOCIATION 80 946 3945 015 00 Golden Eagle Way Golden Eagle Estates Homeowners Association 81 941 -2857-001-00 11300 Dublin Canyon Rd GREEK ORTHODOX CHURCH OF RESURRECTION 82 948 0023 028 00 5658 Sunset Creek Ct GREWAL GURINDER K & NAVDEEP S 83 946 4567 012 03 28 Grey Eagle Ct GROVE ROBERT E & PAMELA R TRS 84 941 -1710-010-01 11991 Dublin Canyon Rd Hana Yoon Corporation 85 946 4614 013 00 2770 Vineyard Ave HATSUSHI KAZUO K & TAKIKO TRS 86 946 4614 015 00 5 Hatsushi Ter HATSUSHI TAKIKO TR
87 946 4614 016 00 9 Hatsushi Ter HATSUSHI TAKIKO TR
88 946 4614 017 00 13 Hatsushi Ter HATSUSHI TAKIKO TR
89 946 4614 018 00 2798 Vineyard Ave HATSUSHI TAKIKO TR 90 946 4614 019 00 2798 Vineyard Ave HATSUSHI TAKIKO TR 91 949 0004 021 00 6628 Amber Ln HILL SCOTT R & HILL LISA M TRS 92 946 4574 005 00 3747 Trenery Dr HOANG LY T TR
93 946 4606 004 00 2500 Vineyard Ave HOMER DENNIS G & LINDA M TRS 94 949 0017 037 03 6115 Club House Dr HULE PARESH & PAWAR JAYASHREE TRS 95 946 4567 009 03 23 Grey Eagle Ct HUMPHREY MALCOLM J & DAWN M TRS

City of Pleasanton Weed Abatement
2025 List of Parcels
Exhibit A

3.4.2025
96 948 0009 001 00 5791 Sonoma Dr JACKSON MICHELE C TR & BRENTWOOD HOLDING CO 97 946 4600 030 00 865 Clara Ln JAIN RAKESH & TRIPTI R TRS 98 946 4574 011 02 3727 Mohr Ave JENNARO JERALD J
99 948 0016 002 10 994 Sycamore Rd JENSEN CARLENE TR
100 946 1680 005 00 4005 First St Jess C Spencer Mortuary Inc 101 946 -4585 -045-00 Foothill Rd JNRA LLC
102 946 4585 026 00 Foothill Rd JONES NICHOLAS L
103 946 -458 5-027-01 8272 Sassafras Ct JONES NICHOLAS L 104 941 -1201-052-02 5600 Stoneridge Mall Rd Kaiser Foundation Health Plan Inc 105 941 -1201-052-03 5600 Stoneridge Mall Rd Kaiser Foundation Health Plan Inc 106 949 0019 016 00 6123 Sanctuary Ln KALIDINDI SONIE
107 946 4580 014 00 2834 Victoria Ridge Ct KAMDAR TAROON C & RADHA T TRS 108 941 2819 006 00 11393 Dublin Canyon Rd Kolb Ranch Estates Homeowners Association 109 941 2820 002 00 11393 Dublin Canyon Rd Kolb Ranch Estates Homeowners Association 110 949 0017 051 00 7330 Clubhouse Dr KOLLI MURALI D & GUTTA MANJUSHA 111 950 0003 046 03 Hearst Dr KOTTINGER RANCH H O A INC 112 950 0009 033 04 Hearst Dr Kottinger Ranch Homeowners Assoc Inc 113 950 0009 070 00 Smallwood St KOTTINGER RANCH HOMEOWNERS ASSOCIATION INC 114 946 -4606-007-00 2500 Vineyard Ave KURAPATI RAJA & ORUGANTI SARADA 115 946 -3930-004-02 Foothill RD LAFOUNTAINE KATHY L & OLESEN KAREN A 116 941 1802 015 00 5552 Legendary Ct LAU FENG Y & CHUEN 117 941 -1700-018-02 Foothill Rd Laurel Creek Associates LLC 118 941 -1700-019-02 Foothill Rd Laurel Creek Associates LLC 119 941 -1700-026-00 Blessing Dr Laurel Creek Associates LLC 120 941 -1700-028-01 Blessing Dr Laurel Creek Associates LLC 121 941 -1700-005-03 11301 Dublin Canyon Rd LEWIS JAMES L & CAROL L TRS & LEWIS JAMES L & ETAL 122 094 -0128-045-00 1027 Rose Ave LITVINCHUK PAUL S & SUSAN P 123 946 4598 019 00 1465 Vineyard Ave Lonestar California Inc 124 946 -3947-023-00 Longview Ln LONGVIEW HOMEOWNERS ASSOCIATION 125 941 2820 015 02 5967 Kolb Ranch Dr Lovely Lands LLC 126 946 4542 022 01 3595 Utah St MAITA MARCUS R & MAITA SARA H TRS 127 941 -1580-046-00 10890 Dublin Canyon Rd Maktab Tarighe Oveyssi Shah Maghsoudi 128 950 0005 006 00 Vineyard Ave MASLUK DIANNE A TR & MCPHERSON LYNN D TR ETAL 129 946 4567 015 00 1 Red Feather Ct MCFALL ERIN C & LISA G 130 941 1801 001 00 5554 Foothill Rd Moller Ranch Owners Association c/o Walsh Property Management
131 941 1802 003 00 Serenity Terrace Moller Ranch Owners Association c/o Walsh Property Management
132 941 1802 017 00 Moller Ranch Dr Moller Ranch Owners Association c/o Walsh Property Management
133 941 1802 018 00 Moller Ranch Dr Moller Ranch Owners Association c/o Walsh Property Management
134 946 -4606-005-00 2500 Vineyard Ave NAGUIB SAMAH & WASSIM 135 946 3945 006 00 2188 Foothill Rd One Odevelopment LLC 136 946 4623 014 00 W Las Positas Blvd PACIFIC AMERICAN PROPERTIES LLC 137 941 2820 009 00 6063 Kolb Ranch Dr PERLEGOS PETE C & ARCHIE G ETAL 138 941 -2857-002-00 11300 Dublin Canyon Rd Pleasant View Church Of Christ 139 946 4600 018 00 2519 Jolene Ct Pleasanton Garbage Service Inc 140 946 4606 001 00 2500 Vineyard Ave Pleasanton Garbage Service Inc

City of Pleasanton Weed Abatement
2025 List of Parcels
Exhibit A

3.4.2025
141 948 0002 001 08 Sunol Rd PLEASANTON HILLS OWNERS ASSOCIATION 142 948 0002 040 00 Monaco Dr PLEASANTON HILLS OWNERS ASSOCIATION 143 948 0003 025 00 Puerto Vallarta PLEASANTON HILLS OWNERS ASSOCIATION 144 948 0003 062 05 Dolores Dr PLEASANTON HILLS OWNERS ASSOCIATION 145 946 4619 001 00 Vineyard Ave Pleasanton Unified School District 146 941 1980 015 03 5130 Foothill Rd PODDATOORI PRATAP & ARUNA TRS 147 946 -3479-004-00 1851 Rose Ave PONDEROSA HOMES II INC 148 941 -1700-014-02 Dublin Canyon Rd Preserve Community Association 149 941 -1700-016-04 Laurel Creek Dr Preserve Community Association 150 941 1713 019 06 Laurel Creek Dr Preserve Community Association 151 946 -1710-009-00 VIRGINIA WAY PRYOR KENT H & ALICE S TRS 152 946 -1706-001-00 Linden Way PRYOR KENT H & ALICE S TRS 153 949 0004 017 00 6644 Amber Ln RANDERI CHETAN & VAISHALI BHAVSAR TRS 154 946 4567 014 00 4 Red Feather Ct RAYMER LAURA TR
155 946 1350 015 07 1 Brozosky Hill Ln REDDY VIJAYALAKSHMI M 156 094 -0156-022-00 Old Bernal Ave Rideli LLC
157 946 1350 015 19 1666 Frog Hill Ln/Vineyard ROBERTS FORD G & MARY L TRS 158 946 4440 017 00 7882 Foothill Rd ROBINSON TONI L TR 159 946 4550 003 03 4001 Stoneridge Dr Roman Catholic Bishop Of Oakland 160 946 4550 017 04 Oakland Ave Roman Catholic Bishop Of Oakland 161 946 2550 014 01 3999 Bernal Ave Roman Catholic Welfare Corporation of Oakland 162 946 -3479-001-02 1851 Rose Ave ROSE BLOOM LLC
163 946 1100 012 00 3640 Old Santa Rita Rd ROSE WILLIAM A & ALLEY LAUREN J 164 950 -0010-013-00 2900 E Ruby Hill Dr RUBY HILL DEVELOPMENT JOINT VENTURE c/o Peachtree 165 950 -0010-012-00 2900 E Ruby Hill Dr RUBY HILL DEVELOPMENT JOINT VENTURE c/o Peachtree 166 950 -0023-013-05 E Vallecitos Rd RUBY HILL DEVELOPMENT JOINT VENTURE LP c/o Peachtree 167 950 -0010-026-04 E Ruby Hills Dr RUBY HILL OWNERS ASSOCIATION c/o Peachtree 168 950 -0028-006-00 Ticino Ct RUBY HILL OWNERS ASSOCIATION c/o Peachtree 169 950 -0023-005-02 E Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION c/o Peachtree 170 950 -0023-006-04 Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION c/o Peachtree 171 950 -0023-007-00 E Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION c/o Peachtree 172 950 -0022-037-00 Paladin Way RUBY HILL OWNERS ASSOCIATION c/o Peachtree 173 950 -0021-049-03 Mercato Ct RUBY HILL OWNERS ASSOCIATION c/o Peachtree 174 950 -0017-080-00 Via Di Salerno RUBY HILL OWNERS ASSOCIATION c/o Peachtree 175 950 -0023-008-00 Campinia Pl RUBY HILL OWNERS ASSOCIATION c/o Peachtree 176 950 -0028-005-00 2280 Manzano Ct RUBY HILL OWNERS ASSOCIATION c/o Peachtree 177 950 -0014-079-00 W Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION c/o Peachtree 178 950 -0014-084-01 W Ruby Hill Dr RUBY HILL OWNERS ASSOCIATION c/o Peachtree 179 950 -0014-063-00 Zenato Pl RUBY HILL OWNERS ASSOCIATION c/o Peachtree 180 950 0028 001 00 3599 Valenza Way Ruby Hill Owners' Association c/o Peachtree C.A.S, Inc 181 946 1250 026 03 Stanley Blvd S P CO 872-1-97E-POR 16 182 946 1251 025 01 Stanley Blvd S P CO 872-1-97E-POR 18 183 946 1251 025 02 Stanley Blvd S P CO 872-1-97E-POR 18 184 949 0017 045 00 6275 Clubhouse Dr SAMI REALTY LLC
185 946 4617 001 00 1 Tuscany Pl SARICH DANIEL M & BELINDA A TRS 186 941 2778 012 00 4747 Willow Rd Shaq De Qrs 15 75 Inc 187 950 0005 005 00 Vineyard Ave SILVER BEAR
188 946 4609 010 05 2287 Vineyard Silver Oaks Pleasanton Homeowners Association 189 946 4609 011 00 2287 Vineyard Silver Oaks Pleasanton Homeowners Association

City of Pleasanton Weed Abatement
2025 List of Parcels
Exhibit A

3.4.2025
190 949 0017 034 00 5270 Club House Dr SINGH BHUPINDER & KUAR JYOTI TRS 191 941 2820 010 00 6016 Kolb Ranch Dr SINGH GAURAVJIT & CONNIE T TRS 192 950 0028 021 00 1917 Ticino Ct SOHAL SANTOKH S & PARAMJIT K TRS 193 946 -4601-001-01 798 Vineyard Ter SONG QINGYUN & QIAO HUA TR 194 948 0015 002 01 1000 Minnie St Spotorno Alex V Family Limited Partnership 195 949 0016 006 00 1000 Minnie St Spotorno Alex V Family Ltd Partnership 196 948 0015 002 02 1000 Minnie St SPOTORNO LAVERNE M TR 197 946 1251 007 04 3300 Busch Rd SQUARE MILE PLEASANTON LLC Attn: Mathew Drummond 198 946 4574 059 00 Trenery Dr SRIRAMA RAMPRASAD & ANAND BHAVNA 199 946 4574 058 00 Trenery Dr SRIRAMA RAMPRASAD & ANAND BHAVNA 200 950 -0010-008-02 444 Vineyard Ave STEALTH STREET PARTNERS 201 941 2819 009 00 5979 Kolb Ranch Dr STROM CAROL G TR 202 948 0023 001 00 Sunset Creek Ln Sycamore Heights Homeowners Association 203 948 0023 002 00 Sunset Creek Ln Sycamore Heights Homeowners Association 204 948 0023 003 00 Sunset Creek Ln Sycamore Heights Homeowners Association 205 946 1146 042 00 Martin Ave UNGER MARK TR
206 946 1146 051 00 Martin Ave UNGER MARK TR
207 946 1146 052 00 Martin Ave UNGER MARK TR
208 946 1146 054 00 Martin Ave UNGER MARK TR
209 094 -0109-019-00 Walnut Drive UNKNOWN OWNERS*
210 950 0029 025 00 1476 Germano Way VELUKURU IYAPPA R & NENNURU LATHA R 211 946 4600 002 00 2546 Vineyard Ave Vineyard Hill Pleasanton Homeowners Association c/o Howe Management
212 946 4600 001 00 2546 Vineyard Ave Vineyard Hill Pleasanton Homeowners Association c/o Howe Management
213 946 4618 002 00 Mataro Ct Vintage Hills Ii Planned Dev HOA c/o Wilson Property Mgmnt 214 946 4559 043 00 Arbor Dr Vintage Hills Ii Planned Dev HOA c/o Wilson Property Mgmnt 215 946 4559 034 00 Tokay Ct VINTAGE HILLS II PLANNED DEV HOMEOWNERS ASSOC 216 941 2819 005 02 11393 Dublin Canyon Rd Vons Reit Inc 217 094 -0114-013-00 St John St W P CO
218 094 -0114-014-00 St John St W P CO
219 094 -0114-015-00 St John St W P CO
220 094 -0120-011-02 St Marys St W P CO
221 094 -0125-007-02 Division St W P CO
222 094 -0151-030-02 540 Division St W P CO
223 094 -0153-014-00 W Angela St W P CO
224 094 -0154-008-00 Bernal Ave W P CO
225 094 -0157-016-00 Bernal Ave W P CO
226 946 1250 030 01 Bernal Ave W P CO
227 946 1250 030 02 Bernal Ave W P CO
228 946 3370 018 00 Santa Rita Rd W P CO
229 946 1250 028 05 Bernal Ave W P Co 841-1-21A-27
230 946 1250 028 06 Bernal Ave W P CO 841-1-21A-29
231 946 1250 028 04 Bernal Ave W P Co 841-1-21A-30
232 946 -4590-002-00 CASTLEWOOD DR W P CO 843-1-20-14
233 094 -0157-023-00 Bernal Ave W P Co 843-1-21A-26
234 946 1250 028 03 Bernal Ave W P Co 843-1-21A-28
235 946 1250 025 03 Mohr Ave W P Co 843-1-21A-31

City of Pleasanton Weed Abatement
2025 List of Parcels
Exhibit A

3.4.2025
236 946 1250 025 04 Mohr Ave W P Co 843-1-21A-32
237 947 0008 012 00 Bernal Ave W P Co 843-1-21A-Por-25
238 947 0008 014 00 Bernal Ave W P CO 843-1-21A-POR-25
239 946 -4590-003-00 CASTLEWOOD DR W P CO 843-1-21A-POR-25 240 947 -0008-013-00 Bernal Ave W P CO 843-1-21A-POR-25 241 946 4608 007 00 2505 Yolanda Ct WALL ERIC D & MICHELE 242 947 0012 003 00 Sterling Greens Walnut Hills HOA c/o Community Association Management 243 947 0012 001 00 Sterling Greens Circle Walnut Hills HOA c/o Community Association Management 244 946 1350 036 00 83 Silver Oaks Terrace WARE WILLIE J & MINDY L 245 946 4567 013 01 6 Red Feather Ct WU FRANK & MENG PRISCILLA TRS 246 941 2100 013 00 4100 Foothill Rd YERRAM MAMATHA & KOVI SRINIVASA K 247 941 2819 008 00 11933 Dublin Canyon Rd YOON DANIEL B & JEENEE S TRS 248 946 4623 013 00 W Las Positas Blvd ZAHERI MATHEW
249 946 -4598-001-00 1333 Montrose Pl ZHANG LINXIN

Item #5

CITY COUNCIL AGENDA REPORT

March 4, 2025
Public Works - Operations Division

TITLE: APPROVE THE PURCHASE OF A VAC-CON TRUCK AND CATERPILLAR MINI

EXCAVATOR AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PURCHASE ORDER WITH VAC-CON, INC. IN THE AMOUNT OF $800,750 AND A PURCHASE ORDER WITH PETERSEN CAT IN THE AMOUNT OF $171,803 INCLUSIVE OF A 15 PERCENT CONTINGENCY TO BE PAID FOR BY THE

SEWER ENTERPRISE FUND

SUMMARY
Included in the City’s Vehicle Replacement Plan are the replacement of two critical pieces of equipment: Unit No. 119A, a 2015 Peterbilt-Camel Hydro Excavator truck, and Unit No. 118, a Bobcat mini excavator. These replacements are essential to maintaining operational efficiency and ensuring compliance with current emission standards. Both units have exceeded their useful lifespans, resulting in increased maintenance costs, reduced reliability, and non- compliance with California Air Resources Board (CARB) emission standards which could result in fines. These equipment purchases total $972,553 with a purchase amount $800,750 for the Vac-Con Truck, and a purchase amount of $149,394 plus a 15 percent contingency of $22,409 for a total not to exceed cost of $171,803 for the mini excavator.

RECOMMENDATION
Authorize the City Manager to:
• Execute a purchase order with Vac-Con, Inc. (via Municipal Maintenance Equipment) for the purchase of a Vac-Con VTAQD312HE/1500 Titan truck in the not-to-exceed amount of $800,750; and
• Execute a purchase order with Peterson CAT for the purchase of a Caterpillar Model 306 Compact Excavator in the amount of $149,394, plus a 15 percent contingency ($22,409), for a not-to-exceed amount of $171,803.

BACKGROUND
The City is responsible for maintaining the sanitary sewer collection system and storm drain infrastructure. Proper maintenance of these systems is required under state regulations, including California State Water Resources Control Board mandates to prevent Sanitary Sewer Overflows (SSOs), which can result in fines, environmental damage, and public health hazards. Replacing outdated equipment as part of the City's 20-Year Vehicle Replacement Plan ensures operational reliability and cost efficiency.

Vac-Con Truck Unit No. 119A (Camel Hydro Excavator Truck) The Vac-Con truck is essential for cleaning sewer lines as required by the State Waterboard Sewer System Management Plan (SSMP), responding to spills, cleaning storm drains and catch basins, and supporting emergency operations. The current 2015 Peterbilt-Camel Hydro

Excavator truck has been in service for 10 years, which is the limit of its expected useful life.

With 21,521 miles and 3,413 engine hours, maintenance costs have risen significantly, totaling $65,708.

Unit No. 118 (Mini Excavator)
Unit No. 118, a Bobcat mini excavator, is used for tasks such as trenching for water and sewer line repairs, digging around delicate infrastructure, and performing emergency utility work without causing unnecessary disruption to roadways or surrounding properties. This excavator has been in service for over 34 years, exceeding the standard lifespan of 7-10 years. With 855 engine hours and $18,917 in maintenance costs, the unit is no longer cost-effective to operate.

DISCUSSION
Vac-Con Truck
The City currently owns only one Vac-Con truck, that is used for sanitary sewer and storm drain maintenance that complies with state mandates and prevents Sanitary Sewer Overflows (SSOs) which pose serious public health and environmental risks. Additionally, the Vac-Con truck is used in storm events to prevent property damage by clearing storm drains and reducing flooding risks as State regulations mandate that sewer collection systems be cleaned and flushed regularly.

This specialized equipment requires technical support and repairs using custom parts, many of which are becoming obsolete. When the Vac-Con truck breaks down, it must be sent to southern California for repairs, and the wait time for custom parts and servicing can take several months. Rental Vac-Con trucks are scarce in the Bay Area, with limited availability; securing a rental often takes weeks, delaying critical maintenance and emergency response efforts. Additionally, rental costs exceed $25,000 per month, posing a significant financial and operational challenge for the City.

Additionally, a new Vac-Con truck provides emergency flood response during storm events to clear storm drains, preventing property damage; improved performance through enhanced suction power and tank capacity for faster and more effective cleaning; and environmental compliance with CARB emissions standards, reducing the City’s carbon footprint, and avoiding fines for non-compliance.

Mini Excavator
The compact excavator is a critical piece of equipment for the City, as it is vital in maintaining and repairing essential underground infrastructure. The mini excavator is used for trenching, utility repairs, and confined-space excavation for critical sewer and storm drain repairs and replacement. Its compact size allows for precision excavation in confined spaces where larger machinery cannot operate, such as narrow alleyways, residential neighborhoods, and areas with existing underground utilities.

Additionally, a new mini excavator provides increased efficiency, reduced maintenance costs; and compliance with CARB standards to meet strict emissions requirements.

By replacing these outdated units, the City will reduce downtime, lower maintenance costs, and enhance its ability to respond efficiently to emergencies and routine operations.

EQUITY AND SUSTAINABILITY
These purchases align with the City’s Climate Action Plan 2.0, Transportation and Land Use:

Reduce GHG emissions from transportation and land use, which will enhance community mobility, improve public health, and result in cost savings. The Vac-Con truck and mini excavator incorporate modern technology that supports the City’s sustainability goals while ensuring operational reliability.

OUTREACH
No additional outreach was conducted, as this purchase aligns with the Vehicle Replacement Plan and routine City operations.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 6 - Continue to implement priority items from the Climate Action Plan 2.0 (CAP).

FISCAL IMPACT
The total cost for both pieces of equipment is $972,553, with a purchase amount $800,750 for the Vac-Con Truck, and a purchase amount of $149,394 plus a 15 percent contingency of $22,409 for a total not to exceed cost of $171,803 for the mini excavator. Funding for these purchases is allocated in the Sewer Internal Services Fund 434 (43442201-440104 and 440107) and is budgeted for Fiscal Year 2024/25.

Prepared by: Submitted by: Approved by:

Ryan Smith, Assistant Dir. of
Public Works - Utilities
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Quote from Municipal Maintenance Equipment

2. Quote from Petersen CAT

Item #6

CITY COUNCIL AGENDA REPORT

March 4, 2025
Public Works - Engineering Division

TITLE: AWARD A CONSTRUCTION CONTRACT TO VILLALOBOS & ASSOCIATES, INC. IN THE AMOUNT OF $485,624 FOR THE ANNUAL CURB AND GUTTER FOR STREET RESURFACING PROJECT, CIP NO. 25509, AND APPROVE

BUDGET AMENDMENTS IN THE GAS TAX FUND

SUMMARY
This annual project, which removes and replaces damaged concrete sidewalks, curbs and gutters, includes installing or modifying the Americans with Disabilities Act (ADA) pedestrian access ramps where none exist or are significantly out of compliance with current ADA standards and the installation and/or modification of pedestrian push buttons to meet new ADA standards. The project was designed in-house, then competitively bid for construction. Staff recommends the City Council award the construction contract to the lowest responsible bidder, Villalobos & Associates, Inc. in the amount of $485,624.

RECOMMENDATION

1. Award a construction contract for Annual Curb and Gutter for Street Resurfacing Project, CIP No. 25509 to Villalobos & Associates, Inc. of Campbell, CA, for the low bid amount of $485,624.

2. Authorize the City Manager to enter into the construction contract with Villalobos & Associates, Inc.

3. Authorize the Director of Public Works to approve and execute contract change orders for a project contingency amount not to exceed $73,000 (approximately 15 percent of the contract).

4. Approve budget amendments in the Gas Tax Fund (Fund 160), transferring $59,322 from the Annual Sidewalk and Intersection Ramp Installations (ADA), (CIP No. 25505), to the Annual Curb and Gutter for Street Resurfacing Project, (CIP No. 25509).

BACKGROUND
The project removes and replaces the curb and gutter in identified locations to improve stormwater drainage and damaged sidewalks that are potential trip hazards. Pedestrian access ramps damaged, missing, or significantly out of compliance with current ADA standards will be upgraded as part of the project.

DISCUSSION
The Annual Curb and Gutter for Street Resurfacing Project, CIP No. 25509, will remove and replace approximately 3,500 square feet of sidewalk and 660 linear feet of curb and gutter, install 51 new pedestrian ramps, construct improvements to 7 existing pedestrian ramps to bring them into ADA compliance, replace 380 linear feet of median island curb, and install new or modify existing pedestrian push-button poles to meet new ADA standards. Recent ADA laws require more ADA ramps to be replaced than anticipated, as the new laws now require

ADA ramps to be directional with the crosswalks or the truncated ADA domes to expand across the crosswalks, which results in higher costs for ADA ramp replacement. This requires replacing all ADA ramps where only one ramp currently services both crosswalks.

The proposed concrete work is carefully coordinated to be done before the Annual Street Resurfacing Project, which is scheduled for construction in summer 2025. By law, street resurfacing triggers the requirement to address any ADA deficiencies, which this project does in preparation for the street paving work. Current ADA guidelines also require pedestrian push buttons to be updated to current standards where ADA ramps are being replaced. One of the City’s on-call traffic maintenance providers will perform the ADA-compliant pedestrian push button improvements. See the location map provided as Attachment 1 for the general planned work project locations.

Project Support Under Unforeseen Conditions
Project support services, the estimated cost of which is accounted for in the financial expenditure summary (Attachment 2) but not a part of the construction contract with Villalobos & Associates, may include work under existing on-call consultant agreements previously approved by the City Council. This may include root pruning and soil condition assessments due to unforeseen conditions.

Several sections of curb, gutter, sidewalk, and ADA ramps are affected by tree roots. Once the concrete is removed in these areas, the City’s on-call arborist, West Coast Arborists, Inc. (WCA), will assess the roots to determine whether pruning is feasible or if the extent of pruning would compromise the tree’s health and stability. WCA will provide a recommendation to City staff, who will then direct whether to proceed with pruning or, if necessary, tree removal. The priority is to preserve the trees whenever possible, with removal as a last resort. However, if the root pruning required for concrete replacement is too extensive and jeopardizes the tree’s stability, the tree will be removed. When feasible, a replacement tree may be planted in an appropriate location.

Additionally, depending on soil conditions encountered during construction, the City may engage one of its on-call geotechnical firms for soil and materials testing to ensure that improvements are built on a stable sub-base.

Bids
Sealed bids for this project were opened on January 22, 2025. A total of 11 bids were received, ranging from $485,624 to $711,055, compared with the Engineer’s Estimate of $610,000 (see Attachment 3). The bid from J.J.R. Construction, Inc. was deemed non- responsive as the required addendum was omitted from its bid documents, resulting in 10 valid bid submissions. The responsible lowest bid was received from Villalobos & Associates, Inc. of Campbell, California, in the amount of $485,624, which is approximately 25 percent lower than the Engineer’s Estimate. Staff reviewed the lowest bidder’s bid prices and deemed them to be reasonable and acceptable. The work performed under the past two years’ winning bids by Villalobos & Associates, Inc. was verified to be satisfactory. Staff recommends the City Council award the construction contract to Villalobos & Associates, Inc.

Schedule
The work will be completed before the start of the annual resurfacing program, which is anticipated to start construction in June 2025.

The proposed schedule for the project is:

Approval of Plans and Specifications/Award of Contract March 4, 2025 Start of Construction March 2025
End of Construction June 2025

EQUITY AND SUSTAINABILITY
Approval of this action advances the City's Climate Action Plan (CAP) – Materials & Consumption strategy – Reduce GHG emissions from materials management and consumption supporting regional waste reduction efforts as recycled aggregates will be used.

Additionally, the updated ADA ramps will improve accessibility at signalized intersections and remove potential hazards on sidewalks, improving mobility in the areas.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business. Construction notices will be sent to businesses and residents in the locations where the project will occur.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to complete design and construction of budgeted capital projects and additionally supports Strategy 5 – Develop the accessibility for Disabled Americans (ADA) Transition Plan to enhance access to community facilities and amenities.

FISCAL IMPACT
A total of $550,000 is budgeted for the Annual Curb and Gutter for Street Resurfacing Project, CIP No. 25509, in the FY 2024/25 Capital Improvement Program. The anticipated total expenditure for this project is $609,322, including a project contingency of $73,000 (approximately 15 percent of the bid amount). The contingency is for unanticipated costs that may become apparent during the demolition phase, such as increasing the amount of curb and gutter specified for removal due to conditions in the field that differ from the original survey used to determine the length of removal necessary to ensure proper drainage. The budget includes advertising costs, $35,000 for pedestrian push button improvements, $10,000 for potential tree removal, and $5,000 for material testing services under existing on-call contracts.

The funding and anticipated project expenditures are also provided in Attachment 2.

The anticipated total expenditure of $609,322 leaves a project shortfall of $59,322. Staff recommends transferring $59,322 from the Annual Sidewalk and Intersection Ramp Installations (ADA) Project, CIP No. 25505, to complete the funding for this project. The $550,000 in funding for this project is from Fund 160 – Gas Tax.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Project Locations Map

2. Financial Expenditure Summary

3. Bid Summary

INTERSTATECALIFORNIA680W LAS POSITAS BLVD

SANTA RITA RD

VALLEY AVE

DONLONELEMENTARYSCHOOL

BERNAL AVE

VAL VISTAPARK

VALLEY AVE

SUNOL BLVD

FOOTHILLHIGHSCHOOLFOOTHILL RD

STONERIDGE DR

MUIRWOODCOMMUNITYPARK

HEARSTELEMENTARYSCHOOL

PLEASANTONMIDDLESCHOOLBERNAL COMMUNITYPARK

STONERIDGEMALL

FIRST ST

HOPYARD RD
INTERSTATECALIFORNIA580 GIBRALTAR DR

OWENS DR

HACIENDA DR

CAMINO SEGURAPASEO SANTA CRUZ

PASEO SANTA CRUZ

HANSEN DR

CALLE ALTAMIRA

INGLEWOOD DR

DENKER DR

N VALLEY TRAILSKEN MERCERSPORTS PARK

HANSENPARKBLACK AVE

HOPYARD RD

ALAMEDA COUNTYFAIRGROUNDS
JOHNSON DRAREA 5

PLEASANTONAVE
AREA 3
AREA 1
AREA 2
AREA 4
CITY OF PLEASANTONANNUAL CURB AND GUTTER FOR STREET RESURFACINGPROJECTS - CIP NO. 25509PUBLIC WORKS DEPARTMENT

LOCATION MAP
2025 STREETS RESURFACING2025 PREVENTATIVE MAINTENANCE(BASE REPAIR & CRACK SEAL)

ATTACHMENT 2
Project Funding to Date Amount Totals
2024-25 CIP Allocation (Fund 160 - Gas Tax) $550,000

TOTAL FUNDING TO DATE
Anticipated Project Expenditures
Advertising $698
Villalobos & Associates, Inc. - Construction Contract $485,624 Villalobos & Associates, Inc. - Project Contingency (Approximately 15%) $73,000 Pedestrian Push Button Installations/Modifications $35,000 West Coast Arborists, Inc. - Tree Removal $10,000
Material Testing Services $5,000

TOTAL ANTICIPATED PROJECT EXPENDITURES
Funding Balance/ (Shortfall)
Current Balance/ (Shortfall) (59,322)
Funding to Cover Shortfall
$59,322
Total Transfer of Funding to Cover Shortfall $59,322
Transfer from Annual Sidewalk & Intersect. Ramp Installations, CIP No. 25505
$609,322
$550,000

ANNUAL CURB & GUTTER REPLACEMENTS FOR STREET RESURFACING CIP NO. 25509
03/04/24

Owner: City of Pleasanton
Item # Unit Price Item Total Unit Price Item Total
1 $5,000.00 $100,000.00 $7035.49 $140,709.80
2 $11,200.00 $22,400.00 $7721.52 $15,443.04
3 $7,122.00 $106,830.00 $7,035.49 $105,532.35
4 $8,732.00 $96,052.00 $7,035.49 $77,390.39
5 $14,322.00 $14,322.00 $7,721.52 $7,721.52
6 $17,500.00 $17,500.00 $11,696.20 $11,696.20
7 $54.00 $28,350.00 $35.44 $18,606.00
8 $19.00 $56,848.00 $23.10 $69,115.20
9 $600.00 $1,200.00 $854.43 $1,708.86
10 $700.00 $3,500.00 $746.84 $3,734.20
11 $100.00 $400.00 $860.76 $3,443.04
12 $15.00 $5,400.00 $44.67 $16,081.20
13 $9,500.00 $9,500.00 $18987.34 $18,987.34
14 $23,322.00 $23,322.00 $16202.53 $16,202.53
$485,624.00 $506,371.67
$17,000
Annual Curb & Gutter Removal/Replacement, CIP 25509
Villalobos & Associates
P.O. Box 110004
Campbell, CA 95011
US
Bidder Status: Valid
Bid Items
$120,000$6,000EACH20Remove and Replace (R/R) Case “___” (all cases) ADA Ramp
Item Description Quantity Unit of
Measure Unit Price Item Total
Remove and Replace (R/R) Cases “___” (all
cases) with Blended Transition ADA Ramp
$120,000$8,000EACH15Remove and Replace (R/R) Cases “___” (all cases) with C1/C2 Blended Transition ADA
$14,500$14,500EACH
EACH
1 Total Bid Amount $ 610,000
West Las Positas Blvd. and Foothill Road
Intersection Ramps (2) Replacement per
drawings A1-3 and A1-
4 1 LS $41,800
$2,800
LF525 $52,500 $100
$44,000LS1
4 EACH $300 $1,200
$41,800
$44,000
360 SF $20 $7,200
$8,500EACH
Install ADA Domes 5 EACH $1,100 $5,500
Remove and Replace Curb and Gutter (C/G)
Regardless of Type
Complete all work associated with the
installation of Median Island Vertical Curb on
W. Las Positas Blvd. per drawing A1-1
Remove and Replace (R/R) Sidewalk
Grind Lip and Install ADA Domes 2 EACH $1,400
2992 $68,816$23SF
Bidder Status: Valid
$104,500$9,500
Bid Opening: 2:00PM, 01/22/2025
Remove and Replace (R/R) Case “___” (all
cases) Oversize (OS) ADA Ramp 2
Engineer's Estimate
11 Traffic Control 1 LS $10,184 $10,184
Corrected Bid Amount
Grind Lip Flush at Existing Ramp
Remove and Replace (R/R) Asphalt
Concrete/Hot Mix Aspahlt (AC/HMA)
Remove and Replace (R/R) Cases “___” (all
cases) with Oversize (OS) Blended Transition
ADA Ramp
D'S General Engineering
6536 Telegraph Ave, #205B
Oakland, CA 94609
US

Owner: City of Pleasanton
Item # Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 $5900.00 $118,000.00 $6500.00 $130,000.00 $8590.00 $171,800.00 2 $7500.00 $15,000.00 $6900.00 $13,800.00 $9315.00 $18,630.00 3 $6,000.00 $90,000.00 $7,000.00 $105,000.00 $4,657.50 $69,862.50 4 $5,800.00 $63,800.00 $7,000.00 $77,000.00 $6,003.00 $66,033.00 5 $7,800.00 $7,800.00 $10,000.00 $10,000.00 $7,452.00 $7,452.00 6 $43,700.00 $43,700.00 $45,000.00 $45,000.00 $68,827.50 $68,827.50 7 $73.50 $38,587.50 $120.00 $63,000.00 $87.98 $46,189.50 8 $21.75 $65,076.00 $20.00 $59,840.00 $41.40 $123,868.80 9 $1100.00 $2,200.00 $2500.00 $5,000.00 $1300.00 $2,600.00 10 $950.00 $4,750.00 $2500.00 $12,500.00 $776.25 $3,881.25 11 $320.00 $1,280.00 $2500.00 $10,000.00 $828.00 $3,312.00 12 $28.75 $10,350.00 $20.00 $7,200.00 $20.70 $7,452.00
13 $12000.00 $12,000.00 $30000.00 $30,000.00 $12937.50 $12,937.50 14 $45000.00 $45,000.00 $35000.00 $35,000.00 $19665.00 $19,665.00 $517,543.50 $603,340.00 $622,511.05
$17,000
Annual Curb & Gutter Removal/Replacement, CIP 25509
Bid Items
$120,000$6,000EACH20Remove and Replace (R/R) Case “___” (all cases) ADA Ramp
Item Description Quantity Unit of
Measure Unit Price Item Total
Calico California
Constructores, Inc
1220 Marin Ave
San Pablo, CA 94806
US
Remove and Replace (R/R) Cases “___” (all
cases) with Blended Transition ADA Ramp
$120,000$8,000EACH15Remove and Replace (R/R) Cases “___” (all cases) with C1/C2 Blended Transition ADA
$14,500$14,500EACH
EACH
1 Total Bid Amount $ 610,000
West Las Positas Blvd. and Foothill Road
Intersection Ramps (2) Replacement per
drawin
gs A1-3 and A1-4
1 LS $41,800
$2,800
LF525 $52,500 $100
$44,000LS1
4 EACH $300 $1,200
$41,800
$44,000
360 SF $20 $7,200
$8,500EACH
Install ADA Domes 5 EACH $1,100 $5,500
Remove and Replace Curb and Gutter (C/G)
Regardless of Type
Complete all work associated with the
installation of Median Island Vertical Curb
on W. Las Positas Blvd. per drawing A1-1
Remove and Replace (R/R) Sidewalk
Grind Lip and Install ADA Domes 2 EACH $1,400
2992 $68,816 $23SF
Bidder Status: Valid
$104,500$9,500
Bid Opening: 2:00PM, 01/22/2025
Remove and Replace (R/R) Case “___” (all
cases) Oversize (OS) ADA Ramp 2
Engineer's Estimate
11 Traffic Control 1 LS $10,184 $10,184
Corrected Bid Amount
Spencon Construction,
Inc.

PO Box 1220
Danville, CA 94526
US
Bidder Status: Valid
US
Grind Lip Flush at Existing Ramp
Remove and Replace (R/R) Asphalt
Concrete/Hot Mix Aspahlt (AC/HMA)
Remove and Replace (R/R) Cases “___” (all
cases) with Oversize (OS) Blended
Transition ADA Ramp
CLS/Cervantes
Landscape Services, Inc.

Patterson, CA 95363
PO Box 321
Bidder Status: Valid

Owner: City of Pleasanton
Item # Unit Price Item Total Unit Price Item Total
1 $7,000.00 $140,000.00 $7566.00 $151,320.00
2 $8,000.00 $16,000.00 $13725.00 $27,450.00
3 $8,000.00 $120,000.00 $8,600.00 $129,000.00
4 $8,000.00 $88,000.00 $10,773.00 $118,503.00
5 $10,000.00 $10,000.00 $14,378.00 $14,378.00
6 $30,000.00 $30,000.00 $32,033.00 $32,033.00
7 $85.00 $44,625.00 $91.00 $47,775.00
8 $35.00 $104,720.00 $23.00 $68,816.00
9 $3,000.00 $6,000.00 $1063.00 $2,126.00
10 $1,500.00 $7,500.00 $586.00 $2,930.00
11 $2,000.00 $8,000.00 $637.00 $2,548.00
12 $48.00 $17,280.00 $17.00 $6,120.00
13 $40,000.00 $40,000.00 $28501.00 $28,501.00
14 $22,000.00 $22,000.00 $43500.00 $43,500.00
$654,125.00 $675,000.00Total Bid Amount $610,000
Traffic Control 1 LS $10,184 $10,184
West Las Positas Blvd. and Foothill Road
Intersection Ramps (2) Replacement per
drawings A1-3 and A1-
4 1 LS $41,800 $41,800
Grind Lip Flush at Existing Ramp 4 EACH $300 $1,200
Remove and Replace (R/R) Asphalt
Concrete/Hot Mix Aspahlt (AC/HMA) 360 SF $20 $7,200
Grind Lip and Install ADA Domes 2 EACH $1,400 $2,800
Install ADA Domes 5 EACH $1,100 $5,500
Remove and Replace Curb and Gutter (C/G)
Regardless of Type 525 LF $100 $52,500
Remove and Replace (R/R) Sidewalk 2992 SF $23 $68,816
Remove and Replace (R/R) Cases “___” (all
cases) with Oversize (OS) Blended Transition
ADA Ramp
1 EACH $14,500 $14,500
Complete all work associated with the
installation of Median Island Vertical Curb on
W. Las Positas Blvd. per drawing A1-1
1 LS $44,000 $44,000
Remove and Replace (R/R) Cases “___” (all
cases) with C1/C2 Blended Transition ADA 15 EACH $8,000 $120,000 Remove and Replace (R/R) Cases “___” (all
cases) with Blended Transition ADA Ramp 11 EACH $9,500 $104,500 Remove and Replace (R/R) Case “___” (all
cases) ADA Ramp 20 EACH $6,000 $120,000
Remove and Replace (R/R) Case “___” (all
cases) Oversize (OS) ADA Ramp 2 EACH $8,500 $17,000
US
Item Description Quantity Unit of
Measure Unit Price Item Total
Bid Items
Annual Curb & Gutter Removal/Replacement, CIP 25509
Bid Opening: 2:00PM, 01/22/2025 Engineer's Estimate
Franco Engineering, Inc Rapid Services LLC
Tracy, CA 95304 Hayward, CA 94545
8657 Waterwell Way 23842 Cabot Boulevard
Bidder Status: Valid Bidder Status: Valid
US

Owner: City of Pleasanton
Item # Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 $6470.00 $129,400.00 $8800.00 $176,000.00 $8250.00 $165,000.00 2 $10674.00 $21,348.00 $9600.00 $19,200.00 $9500.00 $19,000.00 3 $8,673.33 $130,099.95 $9,000.00 $135,000.00 $8,750.00 $131,250.00 4 $9,675.27 $106,427.97 $9,300.00 $102,300.00 $9,000.00 $99,000.00 5 $12,334.00 $12,334.00 $12,000.00 $12,000.00 $8,650.00 $8,650.00 6 $44,219.00 $44,219.00 $30,000.00 $30,000.00 $27,550.00 $27,550.00 7 $119.00 $62,475.00 $75.00 $39,375.00 $85.00 $44,625.00 8 $22.08 $66,063.36 $30.00 $89,760.00 $15.00 $44,880.00 9 $1200.00 $2,400.00 $1160.00 $2,320.00 $2500.00 $5,000.00 10 $780.00 $3,900.00 $590.00 $2,950.00 $1120.00 $5,600.00 11 $400.00 $1,600.00 $580.00 $2,320.00 $650.00 $2,600.00 12 $17.79 $6,404.40 $14.00 $5,040.00 $27.50 $9,900.00
13 $28500.00 $28,500.00 $68465.00 $68,465.00 $100000.00 $100,000.00 14 $61040.00 $61,040.00 $25000.00 $25,000.00 $48000.00 $48,000.00 $676,211.68 $709,730.00 $711,055.00Total Bid Amount $610,000 Traffic Control 1 LS $10,184 $10,184
West Las Positas Blvd. and Foothill Road
Intersection Ramps (2) Replacement per
drawin
gs A1-3 and A1-4
1 LS $41,800 $41,800
Grind Lip Flush at Existing Ramp 4 EACH $300 $1,200
Remove and Replace (R/R) Asphalt
Concrete/Hot Mix Aspahlt (AC/HMA) 360 SF $20 $7,200
Grind Lip and Install ADA Domes 2 EACH $1,400 $2,800
Install ADA Domes 5 EACH $1,100 $5,500
Remove and Replace Curb and Gutter (C/G)
Regardless of Type 525 LF $100 $52,500
Remove and Replace (R/R) Sidewalk 2992 SF $23 $68,816
Remove and Replace (R/R) Cases “___” (all
cases) with Oversize (OS) Blended
Transition ADA Ramp
1 EACH $14,500 $14,500
Complete all work associated with the
installation of Median Island Vertical Curb
on W. Las Positas Blvd. per drawing A1-1
1 LS $44,000 $44,000
Remove and Replace (R/R) Cases “___” (all
cases) with C1/C2 Blended Transition ADA 15 EACH $8,000 $120,000 Remove and Replace (R/R) Cases “___” (all
cases) with Blended Transition ADA Ramp 11 EACH $9,500 $104,500 Remove and Replace (R/R) Case “___” (all
cases) ADA Ramp 20 EACH $6,000 $120,000
Remove and Replace (R/R) Case “___” (all
cases) Oversize (OS) ADA Ramp 2 EACH $8,500 $17,000

US US US
Item Description Quantity Unit of
Measure Unit Price Item Total
Bid Items
Annual Curb & Gutter Removal/Replacement, CIP 25509
Bid Opening: 2:00PM, 01/22/2025 Engineer's Estimate
Sposeto Engineering, Inc FBD Vanguard
Construction, Inc. McKim Corporation
Livermore, CA 94551 Livermore, CA 94550 Gilroy, CA 95020 4558 Contractors Place 550 Greenville Road 8505 Church Street # 1 Bidder Status: Valid Bidder Status: Valid Bidder Status: Valid

Item #8

CITY COUNCIL AGENDA REPORT

March 4, 2025
Finance

TITLE: RECEIVE REPORT AND PRESENTATION ON CITY’S CALPERS AND OTHER

POST-EMPLOYMENT BENEFITS (OPEB) FUNDING ACTUARIAL ANALYSIS

AND PROVIDE FEEDBACK TO STAFF

SUMMARY
The City’s independent actuary has prepared an analysis and recommendations on the City’s CalPERS and OPEB retirement plans. Ideally, the City would not draw down the Supplemental Trust for making CalPERS payments and would be continuing the full OPEB Actuarial Determined Contributions; however, the City’s current overall budget situation may reasonably lead to an alternative path without drastically risking the benefits of the plans.

RECOMMENDATION
Receive report and presentation on the City’s CalPERS and the OPEB retirement plans and provide feedback to staff.

BACKGROUND
Like many agencies, the City has been proactive in implementing strategies for paying down pension and OPEB liabilities. To this end, the City established the Section 115 Supplemental Pension Trust, which enables the City to set aside funds and earn greater returns than the City’s General Fund. These assets are set aside to stabilize pension costs in future years. In addition, the OPEB Plans are separately funded with assets in CalPERS’ OPEB trust; there is no supplemental trust for OPEB. The presentation by Foster & Foster Actuaries and Consultants on the City Council’s March 4, 2025, agenda will provide analysis and recommendations for the City’s CalPERS and OPEB retirement plans.

DISCUSSION
Foster & Foster’s actuarial analysis included the following general observations:
• The OPEB plans are better funded than CalPERS plans despite 1) OPEB funding started relatively recently (FY 2010/11) compared to CalPERS, and 2) Supplemental Trust assets are included for CalPERS.
• Without the Supplemental Trust, the overall CalPERS plans funded ratio would be

68.2% ($506 million/$742 million).
• Less than 10% of the total unfunded liability is with the OPEB plans.

Ideally, the City would not draw down the Supplemental Trust to make CalPERS payments and would continue with the full OPEB Actuarial Determined Contribution (ADC) based on the following reasons:
• Keep the plans on their current path to achieve 100% funding (over approximately 20

years for CalPERS and 14 years for OPEB). For CalPERS Miscellaneous and Fire plans, this would facilitate the continued growth of their current 72.9% and 73.9% total funded ratios.
• Any Supplemental Trust transfer that is used to pay the required CalPERS contributions will reduce the overall trust assets (CalPERS asset plus Supplemental Trust assets) from where the assets would have been, by the amount transferred. Each $10 million transferred to cover CalPERS required contributions reduces the total CalPERS funded ratio by approximately 1.3% ($10M/$742M).
• Maintain budget flexibility with the Supplemental Trust for CalPERS. • Continue to secure benefits with trust assets and align costs for these benefits with employee services.

However, this recommendation is made without considering other City budget demands and financial constraints. When overall City financial considerations are taken into account, Foster & Foster recognizes that alternative paths can be selected without drastically risking the benefit security of these plans. Possible approaches recommended by Foster & Foster include:
• CalPERS
o Base the Supplemental Trust withdrawal on the Scenario 1 approach presented below (assumes CalPERS will achieve their 6.8% long-term investment return), resulting in $4.1 million in FY 2025/26 budgetary relief. Using the Supplemental Trust in this way would be consistent with the purpose of using it to level out contributions. It is important, though, to keep in mind the projected trajectory of contributions, even if CalPERS meets their assumptions. Given this, the City might also consider taking 1/2 of the relief projected under Scenario 1, transferring approximately $2 million from the Supplemental Trust to CalPERS, and revisiting plan funding in the next year or two.
• OPEB
o The magnitude of the numbers is much smaller for OPEB (FY 2025/26 ADCs are $28.8 million for CalPERS and $3.8 million for OPEB) such that Foster & Foster recommends the City stay the course and continue with full ADC funding. o Details and analysis of the City’s unfunded pension and OPEB liabilities are provided in the attached Foster & Foster Actuarial Analysis (Attachment 1).

EQUITY AND SUSTAINABILITY
Financial analysis is an important tool to facilitate the City’s financial planning, health, and resiliency. Ensuring long-term fiscal sustainability allows the City to continue to provide programs and services to benefit the entire community, including vulnerable and underserved populations.

OUTREACH
This report is part of the City's overall comprehensive community engagement related to the current budget development process. The Budget Advisory Committee and the community have been informed of opportunities to provide input and further participate in shaping the City's upcoming two-year budget. City staff will similarly continue to be informed throughout the

budget development process.

STRATEGIC PLAN ALIGNMENT
This item aligns with the ONE Pleasanton strategic plan goal of Funding Our Future that supports financial health and sound fiscal policies.

FISCAL IMPACT
There is no direct fiscal impact in receiving the report. Direction and feedback received from the CIty Council at this meeting will be incorporated into the development process leading to the presentation of the City Manager's proposed budget.

Prepared by: Submitted by: Approved by:

Susan Hsieh, Director of
Finance
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager

Attachments:

1. Foster & Foster Actuarial Analysis

ATTACHMENT 1
Memorandum
February 25, 2025
411 Borel Avenue, Suite 620 San Mateo, CA 94402 · (650) 377-1600 · www.foster-foster.com To:Susan Hsieh, CPA
Director of Finance
City of Pleasanton
From:Doug Pryor
Senior Consulting Actuary
Foster & Foster
Re: City of Pleasanton
Actuarial Analysis
The City engaged Foster & Foster to make funding recommendations on the City’s CalPERS and OPEB1 retirement plans. Our full analysis of the City CalPERS plans is enclosed.

Background
Our analysis covers the City’s 5 retirement plans (3 CalPERS plans and 2 OPEB plans):

CalPERS Pension Plans
Miscellaneous
Covers non-Safety City employees.
Police Safety
Covers Police City employees.

Technically, these are 3 separate CalPERS plans (for the 3 pension tiers) with separate trust assets, but are combined into one for purposes of this document.
Fire Safety
Covers Pleasanton-Livermore Fire Department JPA employees.

Amounts in this document include only the City of Pleasanton’s portion of liabilities and assets (assumed to be 50% of the total plan).

In addition to assets held by CalPERS for these plans, the City also has a Section 115 Supplemental Pension Trust (Supplemental Trust) with PARS (Public Agency Retirement Services). This trust represents additional funds the City has set aside above the amounts required by CalPERS.

OPEB Plans
Non-Fire
Covers Miscellaneous and Police City employees.
Fire (Pleasanton-Livermore Fire Department)
Covers Pleasanton-Livermore Fire Department JPA employees Similar to the CalPERS Fire Safety Plan, this document includes only the City of Pleasanton’s portion of liabilities and assets (assumed to be 50% of the total plan) These OPEB plans are separately funded with assets in CalPERS’ OPEB trust. There is no supplemental trust for OPEB.
1 Other (than pension) Post-Employment Benefits

Date:February 25, 2025
To:Susan Hsieh
From:Doug Pryor
Page:2
411 Borel Avenue, Suite 620 San Mateo, CA 94402 · (650) 377-1600 · www.foster-foster.com Plan Funded Status
Before reviewing the funded status of these plans, following are comments on funding:
The general goal of pre-funding is to set aside money (while employees are working for the City) in order to pay their retirement benefits after they leave. Note that this concept is the same as for a 403(b) defined contribution plan. Of course, with pensions and OPEB, this goal is much more complicated to achieve, as the measure of how much money is needed to pay benefits must be estimated, and will change throughout an employee’s career as well as after they retire.
For pension and OPEB, the Actuarial Accrued Liability (AAL) represents the target asset value so that the plan is on track to meet the goal of having sufficient assets to pay all benefits from the trust once employees retire.
Due to many factors including the need to estimate the AAL, plans will rarely be 100% funded. In each valuation, the recommended contribution is equal to the value of benefits accruing for active employees, plus/minus a payment/credit to move the plan towards 100% funding. Trust assets can only be used to pay benefits to participants. However, Supplemental Trust assets have special characteristics. Assets can only be used to (1) transfer funds to CalPERS, or (2) reimburse the City for contributions made to CalPERS. The Supplemental Trust is required to be accounted for as a City asset (unlike the CalPERS pension and OPEB trusts which are not City assets). However, because the trust can only be used for CalPERS payments, we believe it makes sense when looking at overall funded status to include Supplemental Trust assets.
The primary benefit of a Supplemental Trust is managing unexpected future CalPERS contribution increases.

In years of large required CalPERS contributions, the trust can be accessed to pay some or all of the required contributions.

Following is the funded status of these plans at June 30, 2024. The projections are based on the most recently available actuarial valuations as of June 30, 2023, and include the impact of actual 2023/24 investment returns (9.5% for CalPERS and 10.9% for the OPEB trusts).
(amounts in $ millions)
Assets Total Total
Plan
Liability
(AAL)
Primary
Trust
Supp.

Trust2 Total
Unfunded
Liability
Funded Ratio
(Assets/AAL)
CalPERS
Miscellaneous $ 383 $ 251 $ 29 $ 280 $ 103 72.9%
Police 214 158 12 170 44 79.6%
Fire 145 97 10 107 38 73.9%
Total 742 506 51 557 185 75.0%
OPEB
Non-Fire 81 66 n/a 66 15 82.3%
Fire 19 15 n/a 15 4 80.1%
Total 100 81 n/a 81 19 81.0%
Grand Total 842 587 51 638 204 75.8%
A few general observations:
The OPEB plans are better funded than CalPERS plans despite (1) OPEB funding started relatively recently (2010/11) compared to CalPERS, and (2) Supplemental Trust assets are included for CalPERS. Without the Supplemental Trust, the overall CalPERS plans funded ratio would be 68.2% ($506/$742). Less than 10% of the total unfunded liability is with the OPEB plans. 2 Assets allocated to the 3 CalPERS plans based on 6/30/24 unfunded liabilities using primary trust assets.

Date:February 25, 2025
To:Susan Hsieh
From:Doug Pryor
Page:3
411 Borel Avenue, Suite 620 San Mateo, CA 94402 · (650) 377-1600 · www.foster-foster.com Contributions
Contributions for CalPERS and OPEB are structured as follows:
CalPERS
Contributions are set by CalPERS, and the City does not have the flexibility to lower these amounts. We recommend that agencies look at the payments required by CalPERS as a minimum amount. Our projections show that the unfunded liabilities of the City CalPERS plans are expected to be paid off over approximately the next 20 years.

The City has the option to utilize the Supplemental Trust, which effectively can lower short term City pension expenditures. For example, if CalPERS requires a $30 million contribution, the Supplemental Trust could be used to pay all, or part of that payment. However, it is important to keep in mind that transferring money from the Supplemental Trust to CalPERS to cover required contributions will extend the period over which the unfunded liability, as measured by total (CalPERS plus Supplemental Trust) plan assets, is paid off. OPEB
Contributions to the OPEB trusts are optional. There is no requirement to pre-fund these benefits in a trust.

However, we recommend benefits are prefunded. In addition to tax-payer generational equity reasons, pre- funding lowers long term benefit costs (via higher long term trust returns) and helps secure benefits that have been communicated to employees. The current recommended contributions are structured to pay off the unfunded liability over approximately 14 years for both the non-Fire plan and Fire plans.

CalPERS Projections and Use of Supplemental Trust
As mentioned above, the estimated June 30, 2024 unfunded liability is approximately $185 million for the combined CalPERS plans. While future require contributions are expected to pay off this unfunded liability, it will likely mean increasing contributions over approximately the next 10+ years. Future investment returns will be a key driver of future contributions. Following are projections under 2 scenarios for future investment returns.

Scenario 1
Scenario 1 provides a projection of how the Supplemental Trust can be used to smooth future pension costs. The projection assumes CalPERS achieves its long term 6.8% investment return. Contributions reflect an offset for employee cost sharing agreements. Following is the combined (Miscellaneous and Safety) projection. The trust withdrawals are structured to target a level percent of payroll overall cost to the City over the projection period.

Note that data labels are shown for 2024/25, 2025/26, and then every 2 years thereafter.

Scenario 1
(amounts in $millions)

Date:February 25, 2025
To:Susan Hsieh
From:Doug Pryor
Page:4
411 Borel Avenue, Suite 620 San Mateo, CA 94402 · (650) 377-1600 · www.foster-foster.com The green line represents expected future contributions required to CalPERS without the Supplemental Trust, and the orange line represents total City contributions after Supplemental Trust transfers. The Supplemental Trust facilitates City pension costs moving from the green line to the orange line. The trust withdrawals are depicted by the blue boxes:
Commencing 2025/26, money is withdrawn from the Supplemental Trust. The City pays CalPERS $24.7 million, with $4.1 million paid by the Supplemental Trust. This moves the total City cost down from the green line to the orange line.
In 2037/38, the trust is depleted and full CalPERS contributions are once again paid by the City. After 2037/38, contributions are at or below $36.0 million in all years.

Scenario 2
Scenario 2 provides the same projection as Scenario 1 but assumes CalPERS falls short of their investment return assumption. The assumed returns in Scenario 2 are at the 25th percentile of likely returns. So while we consider the returns below expectations, there is still a significant (25%) likelihood that returns are at or below this level and the corresponding contributions are at or above the levels projected. Following is the combined (Miscellaneous and Safety) projection. The trust withdrawals are structured to target a level percent of payroll overall cost to the City over the projection period. Note that data labels are shown for 2024/25, 2025/26, and then every 2 years thereafter.

Scenario 2
(amounts in $millions)
The purple line represents expected future contributions required to CalPERS without the Supplemental Trust, and the orange line represents total City contributions after Supplemental Trust transfers. The Supplemental Trust facilitates City pension costs moving from the purple line to the orange line. The trust withdrawals are depicted by the blue boxes:
Commencing 2025/26, money is withdrawn from the Supplemental Trust. The City pays CalPERS $24.7 million, with $4.1 million paid by the Supplemental Trust. This moves the total City cost down from the purple line to the orange line.
In 2033/34, the trust is depleted and full CalPERS contributions are once again paid by the City After 2033/34, contributions are reaching highs and expected to continue increasing. The trust is exhausted much sooner (4 years earlier) than under Scenario 1.

Date:February 25, 2025
To:Susan Hsieh
From:Doug Pryor
Page:5
411 Borel Avenue, Suite 620 San Mateo, CA 94402 · (650) 377-1600 · www.foster-foster.com OPEB Projections
OPEB funding commenced in 2010/11 for both OPEB plans. For OPEB, benefits are paid directly to retirees by the City. This contrasts with CalPERS, where benefits are always paid by the trust. Note that OPEB benefits paid by the City outside of the trust are effectively a contribution to the plan. If the recommended Actuarially Determined Contribution (ADC) is larger than benefits paid, an additional contribution would be made to the trust. If the ADC is less than benefits paid, a portion of benefits paid by the City would be reimbursed by the trust.

OPEB ADCs for 2025/26 for both the Fire and Non-Fire OPEB plans are less than the projected benefit payments.

Following are 2025/26 ADC’s and expected benefit payments:
(amounts in $millions)
Non-Fire Fire Total
Expected Benefit Payments $4.8 $0.9 $5.7
ADC 3.0 0.8 3.8
Trust payment to City
(reimbursement for benefits paid) 1.8 0.1 1.9
A few general observations:
Without the trust, total City OPEB expenditures would be $5.7 million (expected benefit payments). With the trust, total City OPEB expenditures are $3.8 million (expected benefit payments less the trust payment to the City).

Conclusion
Ideally, we recommend that the City not draw down the Supplemental Trust to make CalPERS payments and would pay the full OPEB ADC for the following reasons:
This keeps the plans on their current path to achieve 100% funding (over approximately 20 years for CalPERS and 14 years for OPEB). For CalPERS Miscellaneous and Fire plans, this would facilitate the continued growth of their current 72.9% and 73.9% total funded ratios, respectively. Any Supplemental Trust transfer that is used to pay required CalPERS contributions will reduce the overall trust assets (CalPERS asset plus Supplemental Trust assets) from where the assets would have been, by the amount transferred. Each $10 million transferred to cover CalPERS required contributions reduces the total CalPERS funded ratio by approximately 1.3% ($10M/$742M). Maintain budget flexibility with the Supplemental Trust for CalPERS. Continue to secure benefits with trust assets and align costs for these benefits with employee services.

However, this recommendation is made without consideration of other City budget demands and financial constraints. When overall City financial considerations are taken into account, we recognize that alternative paths can be selected without drastically risking the benefit security of these plans.

If the City is seeking some budget relief, possible approaches to consider:
CalPERS
Base the Supplemental Trust withdrawal on the Scenario 1 approach above (assumes CalPERS will achieve their 6.8% long term investment return), resulting in $4.1 million in 2025/26 budgetary relief. Using the Supplemental Trust in this way would be consistent with the purpose of using it to level out contributions. It is important though to keep in mind where the projected trajectory of contributions will likely go, even if CalPERS meets their assumptions. Given this, the City might also consider taking ½ of the relief projected under Scenario 1, transferring approximately $2 million from the Supplemental Trust to CalPERS, and revisiting plan funding in a year or two.
OPEB
The magnitude of the numbers is much smaller on OPEB (2025/26 ADCs are $28.8 million for CalPERS and $3.8 million for OPEB) so we recommend the City stay the course and continue with full ADC funding.

Item #9

CITY COUNCIL AGENDA REPORT

March 4, 2025
Finance

TITLE: CONTINUED FROM FEBRUARY 20, 2025 - RECEIVE PRESENTATION ON FISCAL YEARS 2025/26 AND 2026/27 GENERAL FUND BASELINE BUDGET

AND PRELIMINARY TEN-YEAR FINANCIAL FORECAST

SUMMARY
At this February 20, 2025 workshop, the General Fund Baseline Budget projection for framing budget development for Fiscal Years 2025/26 and 2026/27 and the Ten-Year Financial Forecast for Fiscal Years 2025/26 through 2034/35, will be presented to the City Council.

Notably, the General Fund Baseline Budget does not form the proposed City budget; rather, it represents the extension of the current year’s service levels and budget. The Baseline Budget will be further refined, considering input from the City Council, the Budget Advisory Committee, the community, and the final proposals submitted by City departments, to develop a proposed FY 2025-2027 City budget which, along with an updated long-term forecast, will be presented to the City Council in May 2025.

RECOMMENDATION
Receive a presentation providing an overview of the Fiscal Years 2025/26 and 2026/27 General Fund Baseline Budget and Preliminary Ten-Year Financial Forecast.

BACKGROUND
Forecasting the City’s expenditures involves analyzing future costs at the department level and by category. The expenditure forecast begins with the Baseline Budget that represents the cost of maintaining the current level of services while factoring in all unavoidable costs necessary to continue at that level. One example of unavoidable costs is negotiated memorandum of understanding (MOU) employee compensation costs.

The General Fund ten-year forecast is the mechanism by which the long-term health of the General Fund is monitored. By tracking and trending the current and anticipated revenues and expenses, the forecast is a tool for City staff and the City Council to understand the impact of decisions to the City’s fiscal health. The forecast includes projections of current and future revenues and expenses.

DISCUSSION
Financial assumptions are used to develop the forecast model. The General Fund Baseline Budget and Preliminary 10-Year Financial Forecast rely significantly on the updated mid-year revenue and expenditure projections (presented to the City Council at its February 18, 2025 meeting). FY 2025/26 and FY 2026/27 revenues are projected based on current revenue trends and estimates provided by the City’s property and sales tax consultant; expenditures are projected based on the FY 2024/25 mid-year budget update, and consider salary adjustments in labor agreements, anticipated unfunded pension liability payments, and

estimated increase to general liability related insurance premium.

General Fund Baseline Budget
Beyond FY 2026/27, the key fiscal assumptions used to develop the City forecast include:
• Property Tax increase will range from 3.7% to 3.8% per year. • Sales Tax will increase 2% per year (the increase for FY 2025-27 is higher with the opening of Costco).
• Other Taxes will increase 2% per year.
• Other Operating Revenues will increase 2% to 3% per year. • Salaries and Benefits increase will range from 2% to 5% per year and the increase is higher in years with higher anticipated unfunded pension liability contributions; the overall increase reflects 3.7% in salary adjustment and expected step increase. • Non-Personnel costs collectively will increase 3.2% per year (operating materials and supplies, contract services, utilities, insurance, software subscriptions, repair & maintenance, etc.).

Additional General Fund financial assumptions include:
• Capital Project Transfer from the General Fund will range from $3.5 million to $5.2 million, which includes a $250,000 increase every year. Except for the last two forecast years, the contribution for other forecast years is below the City’s $5.0 million minimum goal. The contributions for FY 2025/26 and FY 2026/27 will be $3.0 million and $3.2 million.
• To address the City’s deferred maintenance needs, additional contribution for deferred maintenance ranges from $5.6 million to $6.2 million. The contributions for FY 2025/26 and FY 2026/27 are $6.2 million and $6.1 million, respectively. • The preliminary forecast does not include the use of pension/other reserves as drawdowns on reserves require further analysis from the City’s actuary and direction from the City Council.
• The forecast does not reflect budget balancing strategies such as cost reductions currently being discussed with the community and the Budget Advisory Committee.

The General Fund baseline revenues, including $2.3 million transfer from other funds, are estimated at $162.1 million and $166.9 million for FY 2025/26 and FY 2026/27, respectively.

Property tax revenues are projected to increase by 3.6% and 3.5%. Sales tax revenue is projected to increase by 5.1% in FY 2025/26 due to the recognition of a full year of revenue from Costco and 2.8% in FY 2026/27.

The General Fund baseline expenditures, including approximately $10.0 million for capital contributions and deferred maintenance, are estimated at $172.5 million and $178.9 million, respectively. The projected deficits for FY 2025/26 and FY 2026/27 are $10.4 million and $12.0 million. For more details, please refer to the General Fund Ten-Year Financial Forecast (Baseline Scenario) provided as Attachment 1.

10-Year Financial Forecast
For the 10-Year Financial Forecast, staff has prepared two forecast scenarios given the

current economic climate. The first scenario assumes the City’s revenues will continue to grow at a measured pace, with the local economy experiencing no major downturn during the 10- year period; the second scenario assumes a recession in FY 2027/28, impacting the City’s major revenue categories. For the recession scenario, sales tax revenue is projected to decrease by 5% in FY 2027/28 and 2% in FY 2028/29. Other taxes will decrease by 2% in both fiscal years.

The City’s expenditures are expected to continue outpacing revenues for the next several years due to rising operating costs and revenue limitations. Based on the underlying assumptions, the baseline scenario forecast projects annual deficits of $10.4 million to $16.9 million. For more details, the Long-Term Financial Forecast Chart is provided as Attachment 2.

Next Steps
A budget workshop is planned for March 4, 2025, to discuss pension and retiree medical liabilities and the potential use of trust funds. Once staff has collected and evaluated the input from the community and the Budget Advisory Committee regarding cost reductions, the information will be presented to the City Council for consideration. Staff will present the proposed budget to the City Council in May 2025.

EQUITY AND SUSTAINABILITY
Financial forecasting is an important tool to facilitate the City’s financial planning, health, and resiliency. Ensuring long-term fiscal sustainability allows the City to continue to provide programs and services to benefit the entire community, including vulnerable and underserved populations.

OUTREACH
This report is part of the City's overall comprehensive community engagement related to the current budget development process. The Budget Advisory Committee and the community have been informed of opportunities to provide input and further participate in shaping the City's upcoming two-year budget. City staff will similarly continue to be informed throughout the budget development process.

STRATEGIC PLAN ALIGNMENT
This item aligns with the ONE Pleasanton strategic plan goal of Funding Our Future that supports financial health and sound fiscal policies.

FISCAL IMPACT
This item is informational; direction and feedback received from the City Council at this meeting will be incorporated into the development process leading to the presentation of the City Manager’s proposed budget.

Prepared by: Submitted by: Approved by:

Susan Hsieh, Director of
Finance
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager

Attachments:

1. General Fund Long-Term Financial Forecast (Baseline Scenario)

2. Long-Term Financial Forecast Chart

2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Actual Budget Est. Est. Est. Est. Est. Est. Est. Est. Est. Est.

Revenues
Property Taxes 90,241,390 93,920,500 97,344,000 100,710,000 104,394,000 108,218,000 112,186,000 116,449,100 120,874,200 125,467,400 130,235,200 135,184,100 Sales & Use Taxes 23,963,541 24,935,000 26,216,000 26,962,000 27,501,200 28,051,200 28,612,200 29,184,400 29,768,100 30,363,500 30,970,800 31,590,200 Other Taxes 12,607,377 12,554,000 12,671,000 12,792,000 13,047,800 13,308,800 13,575,000 13,846,500 14,123,400 14,405,900 14,694,000 14,987,900 Franchise Taxes 3,440,134 3,440,000 3,491,000 3,546,000 3,616,900 3,689,200 3,763,000 3,838,300 3,915,100 3,993,400 4,073,300 4,154,800 Permits 6,147,912 5,420,500 5,809,000 5,811,550 5,927,800 6,046,400 6,167,300 6,290,600 6,416,400 6,544,700 6,675,600 6,809,100 Recreation Revenues 4,663,652 5,027,934 4,987,934 4,992,934 5,142,700 5,297,000 5,455,900 5,619,600 5,788,200 5,961,800 6,140,700 6,324,900 Other Revenue 10,686,231 8,578,106 9,299,186 9,735,825 9,965,500 10,200,800 10,441,900 10,689,000 10,942,100 11,201,600 11,467,400 11,739,800 Subtotal Revenues 151,750,238 153,876,040 159,818,120 164,550,309 169,595,900 174,811,400 180,201,300 185,917,500 191,827,500 197,938,300 204,257,000 210,790,800 Transfers-In 3,751,843 4,853,145 2,325,000 2,351,250 1,391,800 1,433,600 1,476,600 1,520,900 1,566,500 1,613,500 1,661,900 1,711,800 Use of Reserves 900,572 310,000 - - - - - - - - - - Total Revenues 156,402,652$ 159,039,185$ 162,143,120$ 166,901,559$ 170,987,700$ 176,245,000$ 181,677,900$ 187,438,400$ 193,394,000$ 199,551,800$ 205,918,900$ 212,502,600$ Expenditures
Personnel Costs 101,910,933 112,550,578 118,924,195 123,636,292 128,110,555 134,284,073 138,278,462 142,317,298 145,155,614 148,946,567 151,798,503 155,453,008 Vacancy Factor @ 2.0% - (2,077,031) (2,378,484) (2,472,726) (2,562,211) (2,685,681) (2,765,569) (2,846,346) (2,903,112) (2,978,931) (3,035,970) (3,109,060) Adjusted Total Personnel Costs 101,910,933 110,473,547 116,545,711 121,163,567 125,548,344 131,598,392 135,512,892 139,470,952 142,252,502 145,967,636 148,762,533 152,343,948 Non-Personnel Costs 40,585,543 44,002,228 45,630,000 47,231,800 48,727,000 50,271,900 51,868,700 53,519,000 55,224,800 56,988,100 58,810,900 60,695,300 Total Operating Expenditures 142,496,475 154,475,775 162,175,711 168,395,367 174,275,344 181,870,292 187,381,592 192,989,952 197,477,302 202,955,736 207,573,433 213,039,248 Operating Transfers 9,083,029 1,085,000 1,117,600 1,151,100 1,185,600 1,221,200 1,257,800 1,295,500 1,334,400 1,374,400 1,415,600 1,458,100 Capital Projects Transfers 2,277,255 3,471,578 3,000,000 3,250,000 3,500,000 3,750,000 4,000,000 4,250,000 4,500,000 4,750,000 5,000,000 5,250,000 Deferred Infrastructure - - 6,221,000 6,141,000 6,060,000 5,976,000 5,892,000 5,805,000 5,717,000 5,627,000 6,000,000 6,250,000 Total Expenditures 153,856,759$ 159,032,353$ 172,514,311$ 178,937,467$ 185,020,944$ 192,817,492$ 198,531,392$ 204,340,452$ 209,028,702$ 214,707,136$ 219,989,033$ 225,997,348$ ANNUAL SURPLUS/ (SHORTFALL) 2,545,893$ 6,832$ (10,371,191)$ (12,035,908)$ (14,033,244)$ (16,572,492)$ (16,853,492)$ (16,902,052)$ (15,634,702)$ (15,155,336)$ (14,070,133)$ (13,494,748)$ City of Pleasanton
General Fund Ten-Year Financial Forecast
Summary Level - Baseline Scenario
ATTACHMENT 1

$2,545,893
$6,832
$(12,035,908)
$(14,033,244)
$(16,572,492) $(16,853,492) $(16,902,052)
$(15,634,702) $(15,155,336)
$(14,070,133) $(13,494,748)
$2,545,893
$6,832
$(10,371,191)
$(12,035,908)
$(16,432,144)
$(20,545,392) $(20,905,892) $(21,035,452) $(19,850,802) $(19,455,836) $(18,456,633) $(17,968,948)
$(25,000,000)
$(20,000,000)
$(15,000,000)
$(10,000,000)
$(5,000,000)
$-
$5,000,000
FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31 FY 2031/32 FY 2032/33 FY 2033/34 FY 2034/35 Estimated Annual General Fund Surplus/(Deficit)
Normal Recession in 2028
ATTACHMENT 2