City Council Minutes Page 1 of 6 May 20, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, May 20, 2025
7:00 PM
CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
REPORT ON CLOSED SESSION
None - there was no closed session meeting.
AGENDA AMENDMENTS
Councilmember Testa continued item 2 and requested additional information about the city and regional contracts.
CONSENT CALENDAR
Councilmember Testa requested flying of the Progress Pride Flag as recommended for item 4 of the consent calendar.
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
Mayor Balch recused from voting on item 11 due to receiving campaign contributions from the contractor.
MOTION: It was m/s by Nibert/Testa to approve the consent calendar, with the exception of item 2, as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
City Manager
1. Approve meeting minutes of April 8, 2025 and April 10, 2025 Recommendation: Approve meeting minutes of April 8, 2025 and April 10, 2025.
City Council Minutes Page 2 of 6 May 20, 2025
2. Review and Consider the City's Legislative Framework with the 2025-2026 Focus Areas, Establish the City's Legislative Positions on Selected Bills, and Request City Staff Monitor Legislation throughout the 2025-2026 Legislative Session Item continued to June 3, 2025.
3. Adopt a resolution accepting $85,000 in Transportation Fund for Clean Air grant funds for the Pleasanton Citywide Trip Reduction Program from Alameda County Transportation Commission for FY 2024/25 and FY 2025/26 Recommendation: Adopt Resolution No. 2025-019 accepting $85,000 in Transportation Fund for Clean Air Grant Funds for the Pleasanton Citywide Trip Reduction Program from Alameda County Transportation Commission for FY 2024/25 and FY 2025/26.
4. Approve flying of the commemorative Progress Pride Flag pursuant to the City's Flag Policy
Recommendation: Staff recommends that a member of the City Council request display of the Progress Pride Flag and authorize display of the commemorative Pride Flag for the month of June 2025.
Community Development
5. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.
6. Review proposals and award a Maintenance Services Agreement to St. Francis Electric for traffic signal maintenance and emergency repair services for a not-to- exceed annual amount of $1,000,000, for an initial two-year term through June 30, 2027, with a total not-to-exceed amount of $5,000,000 over the allowable five-year term of the agreement
Recommendation:
1. Review the proposals and award the traffic signal maintenance agreement to St. Francis Electric for an annual not-to-exceed contract amount of $1,000,000 through June 30, 2027.
2. Authorize the City Manager to enter into the maintenance services contract.
3. Authorize the Director of Community Development to review and approve future contract extensions per the provisions of the contract.
7. Adopt a resolution approving the Affordable Housing Agreement with Square Mile Pleasanton, LLC for the multi-family affordable rental housing project at 3300 Busch Road, part of the Villages at the Quarry residential development City Council Minutes Page 3 of 6 May 20, 2025
Recommendation: Adopt Resolution No. 2025-020 approving the Affordable Housing Agreement with Square Mile Pleasanton, LLC for the multi-family affordable rental housing project at 3300 Busch Road, part of the Villages at the Quarry residential development.
8. Adopt a resolution affirming the City’s commitment to take steps toward achieving compliance with the Metropolitan Transportation Commission’s (MTC's) Transit- Oriented Communities (TOC) Policy as a condition for MTC to allocate regional discretionary funding under the TOC Planning and Implementation Grants Program Recommendation: Adopt Resolution No. 2025-021 affirming the City’s commitment to take steps toward achieving compliance with the Metropolitan Transportation Commission’s (MTC's) Transit-Oriented Communities (TOC) Policy as a condition for MTC to allocate regional discretionary funding under the TOC Planning and Implementation Grants Program.
Public Works
9. Approve the final map, improvement plans, subdivision improvement agreement, and agreement for completion of improvements for Tract 8676 "Harmony" located at 2025 Santa Rita Road
Recommendation:
1. Authorize the City Engineer to approve the final map (Attachment 2) and improvement plans for Tract 8676.
2. Authorize the City Clerk to record the final map with the Alameda County Clerk-Recorder, including acceptance of all public easements offered for dedication on the final map.
3. Authorize the City Manager to execute the Subdivision Improvement Agreement (Attachment 3).
4. Authorize the City Manager to execute the Agreement for Completion of Improvements (Attachment 4), thus transferring the property owner’s duties and obligations to their contractor.
10. Approve a professional services agreement with Diameter Services, Inc. for the water meter and Advanced Metering Infrastructure (AMI) technical assistance services as a part of the Annual Water Distribution System Improvements project, CIP No. 25183, for the amount of $750,000, including contingency Recommendation:
1. Approve and authorize the City Manager to execute a professional services agreement with Diameter Services, Inc. for water meter and AMI system technical assistance services as a part of the Annual Water Distribution System Improvements, in the amount of $680,000.
City Council Minutes Page 4 of 6 May 20, 2025
2. Approve and authorize the Public Works Director to execute contract change orders not to exceed $70,000 (approximately 10 percent of the contract cost) for any unforeseen conditions and additional needs identified during the design and implementation phase.
11. Approve the use of the remaining project funds of $72,860 as additional construction contingency to construct a connection to the Firehouse Arts Center parking lot from First Street, along with additional parking for the Lions Wayside and Delucchi Parks Renovations project, CIP No. 06716, for a total project contingency amount of $450,460
Recommendation: Authorize the City Manager, or authorized staff, to approve and execute contract change orders for an additional $72,860, for a total project contingency amount of $450,460, for the bid alternate work, parking lot connection, and other necessary related work.
MEETING OPEN TO THE PUBLIC
12. Presentation of a Proclamation declaring May 2025 as Mental Health Awareness Month
The proclamation was presented to representatives of NAMI.
13. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
Mayor Balch opened public comment. The following individuals provided comment:
Kelly Cousins, Mary Brito, Diane Catalano Rodriguez, Delia Muniz, Jim Lehrman, Doug Miller, Prachi Jain, Kunal Jain, Asim Ruhela.
Mayor Balch closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
14. Continued from May 6, 2025 - Receive annual Military Equipment Use Report for 2024; introduce an ordinance amending Ordinance No. 2279 to amend the Pleasanton Police Department's Military Equipment Use Policy to add equipment to the Policy's military equipment inventory; and adopt a resolution accepting the annual Military Equipment Use Report for 2024 determining that the Police Department's use of military equipment in 2024 complied with the standards of approval and renewing the Military Use Policy Recommendation: Receive annual Military Equipment Use Report for 2024; introduce Ordinance No. 2294 to amend the Pleasanton Police Department's Military Equipment Use Policy to add equipment to the Policy's military equipment inventory; and adopt Resolution No. 2025-022 accepting the annual Military Equipment Use Report for 2024 City Council Minutes Page 5 of 6 May 20, 2025
determining that the Police Department's use of military equipment in 2024 complied with the standards of approval and renewing the Military Use Policy.
Presented by Nick Albert, Police Lieutenant and Tracy Avelar, Police Chief.
Mayor Balch opened public comment. The following individuals provided comment:
John Bauer, Ward Kanowsky, Vicki LaBarge.
Mayor Balch closed the public comment.
MOTION 1: It was m/s by Eicher/Balch to accept the recommendation and allow use of the armored rescue vehicle at community promotional and educational events.
AMENDED MOTION 1: It was m/s by Eicher/Balch to adopt a resolution accepting the annual Military Equipment Use Report for 2024 as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
MOTION 2: It was m/s by Eicher/Gaidos to introduce an ordinance amending the Pleasanton Police Department's Military Equipment Use Policy to add equipment to the Policy's military equipment inventory. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
By majority consensus, the City Council did not modify the Military Equipment Use Policy which allows the Chief of Police to authorize use of the Armored Rescue Vehicle at community events and city-sponsored events.
Mayor Balch called a recess at 8:29 p.m. and reconvened the meeting at 8:38 p.m.
15. Review of the Proposed Two-Year Operating and Capital Budget for FY 2025/26 and FY 2026/27 and the Five-Year Capital Improvement Program for FY 2025/26 through FY 2029/30
Recommendation:
• Review the Proposed Operating and Capital Budget and CIP; and • Provide direction regarding issues or amendments to address prior to formal City Council action planned for June 17, 2025.
Presentation by Susan Hsieh, Finance Director, and Adam Nelkie, City Engineer.
City Council Minutes Page 6 of 6 May 20, 2025
Mayor Balch opened public comment. The following individuals provided comment:
Avika, Lori Carducci, Arne Olson, Steve Morsilli, Joshua Dai, Jake Nguyen, Hima Duggineni, Advaith Krishnakumar, Karla Brown, Vivan Vaidya, Shashank Vedula, Shivansh Bansal, Makenna Faddis, Harini Penumuchu, Ernest Zhang, Sandra Yamaoda, Aarnav Gupta, Kelly Cousins, Rishabh Praveen, Sandy Montes, Maya Viswanathan, Valerie Arkin, Annabelle Kim, Bhagya Arora, Sahil Deshmukh, William Peng, Caden Garofalo.
Mayor Balch closed the public comment.
Mayor Balch called a recess at 10:59 p.m. and reconvened at 11:06 p.m.
MATTERS INITIATED BY COUNCIL
None
.
COUNCIL REPORTS
Coun
cilmembers reported on regional and local meetings attended.
ADJOURNMENT
Mayor Balch
adjourned the meeting at 12:10 a.m.
______________________
Jocelyn Kwong, City Clerk