City Council Minutes Page 1 of 7 June 3, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, June 3, 2025
7:00 PM
CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
REPORT ON CLOSED SESSION
The closed session was continued to resume upon the conclusion of the regular meeting.
AGENDA AMENDMENTS
None.
CONSENT CALENDAR
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Gaidos/Eicher to approve the consent calendar as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
City Manager
1. Adopt a resolution to approve a Tri-Valley Tourism Marketing District (TVTMD) assessment rate increase from $3.25 to $4.00 as requested by Visit Tri-Valley in accordance with the Tri-Valley Tourism Management District Plan Recommendation: Adopt Resolution No. 2025-023 to Approve a Tri-Valley Tourism Marketing District (TVTMD) Assessment Rate Increase from $3.25 to $4.00 as Requested by Visit Tri-Valley in Accordance with the Tri-Valley Tourism Management District Plan.
City Council Minutes Page 2 of 7 June 3, 2025
2. Continued from May 20, 2025 - Review and Consider the City's Legislative Framework with the 2025-2026 Focus Areas, Establish the City's Legislative Positions on Selected Bills, and Request City Staff Monitor Legislation throughout the 2025-2026 Legislative Session
Recommendation: Review and consider the City's legislative framework with the 2025-2026 focus areas, establish the City's legislative positions on selected bills, and request City staff monitor legislation throughout the 2025-2026 legislative session.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.
4. Approve professional services agreements with 4Leaf, Inc., Independent Code Consultants, Inc., TRB + Associates, Inc., True North Compliance Services, Inc., and West Coast Code Consultants, Inc., to provide on-call building and fire code plan review, and permit counter and inspection services for the not-to-exceed annual aggregate amount of $1,039,500, for a total of $3,118,500 over the initial three-year term
Recommendation:
1. Approve Professional Services Agreements with 4LEAF, Inc., Independent Code Consultants, Inc., True North Compliance Services, Inc., TRB + Associates, Inc., and West Coast Code Consultants, Inc., effective July 1, 2025, through June 30, 2028, with up to two additional one year extensions, and authorize the City Manager to execute the attached agreements and future potential extensions.
2. Approve a $1,039,500 annual aggregate, for a total of $3,118,500 over the initial three-year term of the contracts, in maximum compensation (cumulative across the five agreements) and authorize the City Manager to modify the annual aggregate amount as needed during the term of the agreements without exceeding the total contract amount.
3. Authorize the Director of Community Development to approve allocation of the aggregate across the five agreements, and reallocation as necessary, provided the aggregate of all agreements is equal to the amount approved by the City Council, or the amount as modified by the City Manager.
5. Approve a Professional Services Agreement with Spectrum Community Services for Housing Rehabilitation Program Administration Services for July 1, 2025 through June 30, 2026, and authorize the allocation of $71,250 in federal HOME funds for housing rehab and repair grants and $23,750 in City Lower Income City Council Minutes Page 3 of 7 June 3, 2025
Housing Funds (LIHF) for Spectrum's administration fees Recommendation:
1. Approve and authorize the City Manager to execute the attached contract with Spectrum Community Services, for Housing Rehabilitation Program Administration Services for July 1, 2025 through June 30, 2026, including $71,250 in Federal HOME funds for housing rehabilitation grants, and $23,750 in LIHF funds for program administration, for a contract total of $95,000.
2. Authorize the City Manager to approve up to four additional one-year extensions to this contract up tp a maximum of five years, and authorize necessary budget allocations as appropriate to fund future contract extensions subject to available budget in those future years, not to exceed a total funding amount of $475,000 over the maximum five years.
Finance
6. Accept the monthly disbursement and investment report for April 2025 Recommendation: Accept claim disbursements in the amount of $18,648,876 and the investment report for the month of April 2025.
7. Approval of Fiscal Year 2025/26 Recurring Purchase Order Agreements Recommendation: Authorize the issuance of recurring purchase order agreements to vendors for FY 2025/26.
Information Technology
8. Approve purchase of 26 Getac V110 G7 ruggedized laptops and 37 TG3 keyboards from Code 3 Technology for $140,306.30 to replace mobile data computers in the police fleet
Recommendation: Approve purchase of 26 Getac V110 G7 ruggedized laptops and 37 TG3 keyboards from Code 3 Technology for $140,306.30 to replace mobile data computers in the police fleet.
1. Approve the purchase of 26 Getac V110 G7 ruggedized laptops and 37 TG3 backlit keyboards from Code 3 Technology for $140,306.30.
2. Authorize the City Manager to execute the necessary purchase order(s) and related documents.
City Council Minutes Page 4 of 7 June 3, 2025
9. Approve the first amendment to the Pleasanton Unified School District and City joint use agreement for the middle school gymnasiums
Recommendation: Approve the first amendment to the Pleasanton Unified School District and City joint use agreement for the middle school gymnasiums.
10. Approve the third amendment to the agreement with Black Tie Transportation for transportation services for the Library and Recreation Department to extend the contract for one year with the option to extend for one more one-year term for a five-year total not to exceed $127,397
Recommendation: Approve the third amendment to the agreement with Black Tie Transportation for transportation services for the Library and Recreation Department to extend the contract for one year with the option to extend for one more one-year term for a five-year total not to exceed $127,397.
Police
11. Adopt Ordinance No. 2294 amending Ordinance No. 2238 to amend the Pleasanton Police Department's Military Equipment Use Policy to add equipment to the policy's military equipment inventory
Recommendation: Adopt Ordinance No. 2294 amending Ordinance No. 2238 to amend the Pleasanton Police Department's Military Equipment Use Policy to add equipment to the policy's military equipment inventory.
Public Works
12. Approve an as-needed maintenance and trade services agreement with Shape, Inc. for sewer and storm maintenance and pump repairs for an annual not-to- exceed amount of $75,000 per year over a three-year term for a total of $225,000, with the option to extend the agreement by two additional one-year terms Recommendation: Approve and authorize the City Manager to execute a three- year as-needed maintenance and trade services agreement with Shape, Inc. for sewer and storm maintenance and pump repairs for a total of $225,000, with a not- to-exceed limit of $75,000 per fiscal year, where parties have the option to extend the agreement for two additional, one-year terms not to exceed five years.
13. Receive an overview of sewer rates and approve staff recommendation for CPI rate increase effective January 1, 2026
Recommendation: Receive an overview of sewer rates and approve staff recommendation for CPI rate increase effective January 1, 2026.
Library and Recreation
City Council Minutes Page 5 of 7 June 3, 2025
MEETING OPEN TO THE PUBLIC
14. Presentation of a proclamation declaring June 2025 as Pride Month Councilmember Gaid
os presented to recipient PFLAG Tri Valley representatives Nancy Dunbroder, Finn Harris, Parker Harris, Scott Harris, Heather Richey, Donalyn Harris.
15. Recognition of the 2025 Pleasanton Community Academy Graduates Mayor Balch presented certificates to the 2025 Pleasanton Community Academy graduates.
16. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
Mayor Balch opened pu
blic comment. The following individuals provided comment:
Marti Sutton, John Bost, Tricia Harris, Lara Calvert, Christine Beitsch Bahmani, Christine Dillman, Lori Carducci, Doug Miller, and Anika Nicolas.
Mayor Balch closed the public comment.
Mayor Balch called a recess at 8:12 p.m. and reconvened at 8:20 p.m.
PUBLIC HEARINGS AND OTHER MATTERS
17. Continued from May 6, 2025 - Receive an update on the Police Department’s operations, services and activities
Recommendation: Rece
ive an update on the Police Department’s operations,
services and activities.
Presentation by Tracy Avelar, Police Chief, Captain Kurt Schlehuber, Captain Roy Gamez, Commander Megan Wilske.
Mayor Balch opened public comment. The following individuals provided comment:
Todd Nelson, Doug Miller.
Mayor Balch closed the public comment.
18. Receive a presentation and accept staff recommendations on water drought rates and connection fees
Recommendation:
1. Recei
ve presentation on the water drought rates and connection fee study.
City Council Minutes Page 6 of 7 June 3, 2025
2. Accept staff recommendation for drought rates to provide an 8 ccf per bill allotment to all customers.
3. Accept staff recommendation for connection fees to be calculated based on the hybrid method.
Presentation by Water Resource Economics.
Mayor Balch opened public comment regarding drought rates. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Nibert/Eicher to approve the staff recommendation for drought rates to provide an 8 ccf per bill allotment to all customers. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
Mayor Balch opened public comment regarding connection fees. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Nibert/Eicher to approve the recommendation that connection fees be calculated based on the hybrid method. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
19. Hold a public hearing and receive an informational report on the City’s vacancy rate, recruitment, and retention efforts, in compliance with Assembly Bill 2561/Government Code Section 3502.3
Recommendation: Hold a public hearing and receive an informational report on the City’s vacancy rate, recruitment, and retention efforts, in compliance with Assembly Bill 2561/Government Code Section 3502.3.
Presentation by Tina Pruett, Human Resources Manager.
Mayor Balch opened public comment. The following individuals provided comment:
Craig Freeman representing the International Association of Firefighters.
Mayor Balch closed the public comment.
MATTERS INITIATED BY COUNCIL
Councilmember Gaidos inquired about parking restrictions around the Fairgrounds and requests for temporary parking permits for residents. City Manager Beaudin reported that a memorandum to Council can be provided with background information from the City Council Minutes Page 7 of 7 June 3, 2025
Traffic Engineer since a temporary permit solution would not be feasible given the short time remaining before the County Fair opens.
COUNCIL REPORTS
Councilmembers reported on regional and local meetings attended.
ADJOURNMENT
Mayor Balch adjourned the meeting at 10:36 p.m.
______________________
Jocelyn Kwong, City Clerk