SUPPLEMENTAL MATERIAL
1 Responses to City Council Agenda Items – June 17, 2025 Regular Meeting
Agenda Item #8: Adopt a resolution updating the Master Fee Schedule Section V(B) Police Department Special Permits and Section VIII Recreation
1. Where does PDA events (such as weekend on main) fall in this? A. This would be in Section V(B) Police Department Special Permits. PDA would receive the 30% discounted rate as a non-profit organization.
2. It appears that we’ll only issue refunds if now cancelled >7 days prior to event, but with a fee? Why is there a difference in the refund fee between General and Gingerbread (basis for difference)?
A. That is correct, refunds will be issued if the request is received more than 7 calendar days prior to the start of the program, less the $10 processing fee.
The current practice is to issue refunds if the request is greater than 5 business days before the start of the program. The 7 calendar days is easier for the end user to understand.
Non-refundable registration fees are a common practice among preschools to help discourage families from reserving a spot they may not use. Last-minute withdrawals are often difficult to fill and can impact our ability to plan effectively. We do not recommend a non-refundable registration fee and have instead included a higher cancellation fee to address this concern.
3. How (on attachment 2) are we transitioning groups from their FY24 to their Current Tier (which I presume is FY25)? And how many dollars are we talking about here?
A. The new rates would be effective July 1. The dollar amounts vary by fee type and user group and all are outlined in Attachment 5 of the agenda report. The new fees would be implemented on the registration cycles for the co-sponsor groups so that they can recoup the increases through their registration fees.
4. Since we’ve had the garbage challenges from sports event teams at Ken Mercer, what’s the fee / structure for recovery of ‘damages / trash / etc’ type things? A. We currently charge full rates for staff time and any additional expenses related to non-compliance with the Co-Sponsor User Agreement. This is spelled out in the agreement that the user groups sign.
SUPPLEMENTAL MATERIAL
2 5. If one rents a field with lighting, is lighting (and the related fee) required? A. Lighting is only required if the rental is after daylight hours. It would be unsafe for participants to play in the dark.
Agenda Item #9: Introduce an ordinance adding a new Chapter 13.20 to Title 13 of the Pleasanton Municipal Code establishing a public art contribution requirement for development and adopt a resolution amending the City’s Master Fee Schedule to add a public art contribution in-lieu fee
6. Please provide clarification regarding the proposed ordinance language regarding acquisition and installation of art, and the definition of “commission”.
A. The proposed budget includes pausing the Civic Arts Commission due to the significant reduction to staffing in the Library and Recreation Department. A City Council Ad Hoc Subcommittee will review commission structure in light of the new staffing structure beginning in Q1 of the new fiscal year. Including a broader definition of “commission” in the ordinance for public art contribution allows for public art projects to continue forward in light of these factors.
Staff agrees with the proposed amendment by Jan Coleman-Knight to state:
“WHEREAS, there is a community interest in expanding the existing and future body of public art in the City of Pleasanton, including providing for acquisition, installation and maintenance to sustain the inventory of public art.” See the revised Ordinance attached (attachment 1).
Agenda Item #23: Adopt a resolution adopting the Two-Year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27 and approving the Five-Year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30
7. Is the "Fund 172 - TDA Grant" the MTC's TDA Article 3 program? Where is the accounting for the street sweeper and the anticipated TDA-3 funds in future years?
A. The City receives two types of Transportation Development Act (TDA) funding, one from Article 3 and another from Article 4.5. TDA is a 1/4 cent general sales tax established in 1971 and the revenue is provided to local agencies based on population. Article 3 of the Act provides a portion of the tax for use on pedestrian and bicycle projects, and Article 4.5 is for use on transit programs and projects.
While the TDA funding is a sales tax revenue, it is not distributed in the same way as Measure BB funds. The Measure BB funds are managed by Alameda CTC and the money is sent to the City on a monthly basis. At the end of the year the City provides a summary of expenditures to Alameda CTC. The
SUPPLEMENTAL MATERIAL
3 Metropolitan Transportation Commission (MTC) oversees the distribution of the TDA funds. MTC’s distribution procedure is very similar to a grant process. In the spring of each year, MTC provides a fund estimate and then opens the application window. To receive the TDA funds, the City must submit a project application to MTC along with a City Council resolution supporting the project. Upon completion of the project the City submits a request for payment from MTC.
The City has $671,000 in available TDA Article 3 funds. Our application to MTC for 2025 is for the street sweeper. The street sweeper cost is $312,000 which will leave $359,000 available for future projects.
8. Is it correct that variance in CIP contributions is likely attributed to timing between the two years, 1 and 2?
A. That is correct. The General Fund contribution to the Deferred Maintenance – Asset Management Program was reduced by $1.6 million; this is achieved by reducing $1.0 million in FY 2025/26 and $0.6 million in FY 2026/27.
9. Please explain how General Fund Reserves increases by $1.635M more than expectations and $2.235M over the draft budget presented on May 20, 2025.
Where is the source of cash / changes for the General Fund increases? A. The cumulative increase to the General Fund reserve is $1.3 million over two years (not $2.2 million), which is equal to $1.6 million in reduced contribution to the Deferred Maintenance – Asset Management Program less the $270,000 increase in Fire expenditures ($1.6M - $0.27M = $1.33M).
Please also see the table below comparing the General Fund Reserve reported in the Revised Proposed Budget and the Proposed Budget that was presented to the Council on May 20, 2025.
10. Please clarify the hours and impacts to the Library. Are there alternatives? A. Staff is considering options for different schedules, looking at usage maps, program trends, and options for retaining some evening hours (7-9pm). The final schedule will include 48 hours of service (six, 8-hour days), down from the current 62 hours of service to reflect the proposed budget reductions.
SUPPLEMENTAL MATERIAL
4 Staff does not recommend a Friday closure for multiple reasons:
• Library patrons often use multiple regional libraries. As Dublin is already closed Fridays, this further limits library access on Fridays. • The Pleasanton Library is currently only open four hours on Sundays. • Recreation Administration, which is housed in the Library is open Monday- Friday. Closing Fridays would negatively impact access to recreation services.
• The afterschool program for students at the library would also be negatively impacted by a Friday closure.
• Closing Fridays is negatively impactful to staff schedules, requiring some staff to have Thursdays/Fridays as their “weekends.” This will make it more difficult to recruit and retain highly qualified and essential staff.
A final operational decision will be made after discussion with impacted staff and labor groups. Please be reminded that adopting the budget on June 17th will not conflict with the discussion regarding library hours. If more time or discussion is needed, operational details can be worked out after the budget adoption.
11. Is it intended that when reducing the 115 fund, it is the portion of the 115 that sits in GF Restricted reserve?
A. Yes, that is correct.
12. Would we even dollar cost average withdraw?
A. According to our investment manager, dollar cost averaging withdrawal is not necessary for the $1.0 (year 1) and $2.0 (year 2) the City anticipates to withdraw from the Pension Trust.
13. For unrestricted funds, is it correct that in year 2 it will be increased by net $329K? Is it correct that the year 1 impact is $94K, for a total reserve estimate of $30.8M?
A. As stated in a response above, the $1.6 million in reduced contribution to the Deferred Maintenance – Asset Management Program minus the $270,000 increase in Fire expenditures resulted in approximately $1.3 million increase in General Fund reserve over two years compared to the reserve presented to the Council on May 20, 2025, with $1.0 million in the restricted pension reserve and $329,000 in the unrestricted reserve.
The $329,000 increase in unrestricted reserve is over two years with about $94,000 in reserve reduction in year 1 due to the Fire expenditures and about $423,000 in reserve increase in year 2 ($600,000 in reduced
SUPPLEMENTAL MATERIAL
5 contribution less $177,000 Fire expenditures). This increase is in comparison to the projected reserve presented to the City Council on May 20, 2025. The unrestricted General Fund reserve for year 1 is projected at $30.8 million.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON ADDING A NEW CHAPTER 13.20 TO TITLE 13, PUBLIC ART CONTRIBUTION TO THE
MUNICIPAL CODE OF THE CITY OF PLEASANTON
WHEREAS, public art amplifies the cultural landscape of a community, offering City residents and visitors access to artistic expressions that reflect City values, history, and identity; and
WHEREAS, there is a community interest in expanding and supporting the existing and future body of public art in the City of Pleasanton, including providing funding for acquisition, installation, maintenance and other supporting activities to sustain the inventory of public art; and
WHEREAS, on August 20, 2024, the City Council of the City of Pleasanton provided direction to City staff to further explore a public art contribution requirement for the City of Pleasanton; and
WHEREAS, on March 3, 2025, the Civil Arts Commission of the City of Pleasanton received information on similar art contribution programs and provided feedback to City of Pleasanton’s proposed art contribution program; and
WHEREAS, an addition to the Pleasanton Municipal Code is necessary to require a public art contribution requirement for projects.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 13.20 to Title 13 of the City of Pleasanton’s Municipal Code is hereby added as set forth in the attached Exhibit A.
SECTION 2. The City Council finds that adoption of this Ordinance is exempt from CEQA because: (i) it is not a project within the meaning of Public Resources Code, section 21065 because it has no potential to alter the physical environment; (ii) and pursuant to CEQA Guidelines section 15061(b)(3), the so-called “common sense” exemption, for this same reason.
SECTION 3. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.
SECTION 4. This ordinance shall be effective thirty (30) days after its passage and adoption.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on June 17, 2025 by the following vote:
Attachment to
Supplemental Q&A
Ordinance No.
Ayes:
Noes:
Absent:
Abstain:
______________________________
Jack Balch, Mayor
ATTEST:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
____________________________
Daniel G. Sodergren, City Attorney
Ordinance No.
EXHIBIT A
Chapter 13.20: PUBLIC ART CONTRIBUTION
§13.20.010 Purpose.
The purpose of this chapter is to improve and expand the inventory of public art within the City of Pleasanton. It is the intention of this chapter to establish an art contribution or fee alternative requirement for the purposes of promoting public art in private and public developments to foster creativity, engender civic pride, encourage a sense of community, and enrich cultural identity in the lives of City residents.
§13.20.020 Definitions.
A. “Alteration” means the rehabilitation, addition, or expansion of 5,000 square feet or more of an existing building involving significant exterior modifications including changes to rooflines, trim, and materials.
B. “Artist” means a person who has an established reputation of artistic excellence in the visual, performance, literary and/or media arts, as judged by peers, through a record of exhibitions, public commissions, sale of artworks, and/or educational attainment.
C. “Artwork” means all forms of art created by an artist and conceived in any discipline or medium, including visual, performance, literary, media and temporary works.
D. “City of Pleasanton public art collection” or “city collection” means all artworks owned by the City of Pleasanton or installed on city-owned property.
E. “Commission” means the Civic Arts Commission or the Civic Arts Subcommittee of the Parks and Recreation Commission.
F. “Development project” means any development which requires the issuance of a building permit by the City of Pleasanton.
G. “Deaccession” means the procedure for the removal of artwork.
H. “Director” means the Director of Community Development or his or her designee.
I. “Housing Accountability Act project” means a project subject to the requirements of Government Code, section 65589.5.
J. "Maintenance" means actions taken to retard or prevent damage to artwork by control of the environment and/or treatment of the artwork on a routine and long-term basis.
L. “Permit valuation” means the valuation as assigned to the project, as determined by the Chief Building Official, for the purposes of assessing permit fees, and in accordance with section
20.04.310.A of the Pleasanton Municipal Code.
Ordinance No.
M. "Public art" means original visual works of art as defined in section 13.16.030 of the Pleasanton Municipal Code
N. "Public place" means any exterior area on public or private property that is easily accessible and clearly visible to the general public. If located on private property, the area will be clearly visible from adjacent city-owned property, such as a street, sidewalk, park or plaza.
O. “Value of artwork” means the total cost of design, manufacture, and installation.
In the case of an artwork installed on city-owned property, the cost of artwork will include an endowment for the long-term maintenance of the artwork. The cost of artwork does not include the artist’s attendance at committee meetings and transportation of the art. §13.20.030 Contribution Requirement.
A. Public art shall be installed as a condition of approval for projects involving any of the following:
1. Non-residential development inclusive of new construction, alterations, or expansions equal to or greater than 5,000 square feet.
2. All new residential development projects in excess of 20 residential units, exclusive of Accessory Dwelling Units or Junior Accessory Dwelling Units.
3. Any development project, other than a single-family home or those classes of projects specifically excluded from the requirement per Subsection 13.20.030.B, involving the alteration of an existing structure or structures where the value of the construction would exceed $1,000,000.
B. The public art contribution requirement shall not apply to the following development projects or activities:
1. Single-family residences.
2. Residential projects including 20 or fewer units, exclusive of Accessory Dwelling Units or Junior Accessory Dwelling Units.
3. Tenant improvement projects not involving expansion or alteration as defined in this Chapter.
3. Housing projects consisting entirely of deed restricted affordable units.
4. Childcare facilities as defined in 17.38.020 of the Pleasanton Municipal Code.
5. Buildings and facilities used exclusively by nonprofit agencies and institutions exempt under Section 501(c)(3) of the Internal Revenue Code of 1986 to provide social services to the general public.
Ordinance No.
6. Buildings and facilities used exclusively for religious purposes as defined in the California Revenue and Taxation Code, Section 207.
7. Condominium conversion projects.
8. Underground public works projects.
9. Street or sidewalk repairs.
10. Tree planting or median landscaping.
11. Remodeling, repair or reconstruction of a structure damaged by fire, flooding, wind, earthquake, or other calamity.
C. The value of the artwork will be an amount not less than one-half of one percent (0.5%) of the development project’s permit valuation (exclusive of land). §13.20.040 In-lieu Fee.
As an alternative to the contribution requirement contained in section 13.20.030, a developer may pay an in-lieu fee. The in-lieu fee shall be established and adopted by the city council from time to time by resolution.
§13.20.050 Criteria.
A. Public art shall be subject to the following criteria:
1. No unpermitted obstruction or encroachment in the public right of way shall be permitted.
2. The materials used for the public art shall be structurally sound and weather resistant.
3. The public art shall be located in a public place, as defined by this chapter.
B. The following may not be used to satisfy the contribution requirement contained in section 13.20.030:
1. Art objects which are mass-produced from a standard design;
2. Reproductions of original artworks;
3. Decorative, ornamental, or functional elements including details and fenestration of a building which are designed by the project architect as opposed to an artist commissioned for the purpose of creating the artwork; or
4. Landscape architecture and landscape.
Ordinance No.
C. Unless given prior approval from the Director of Community Development installation of public art shall be on or within the project site. §13.20.060 Approval Process.
A. Application. An applicant seeking approval of a project subject to the requirements of this chapter shall submit a public art application, as established by the city council, to the planning department, generally at the same time as the application for planning approval, or in instances where no planning approval is required, at the time of building permit.
The application will include the preliminary construction and alteration cost of the project, a description of the proposed public art, budget for design, fabrication, transportation, and installation, resume of the artist, and a maintenance program and budget.
B. Review.
1. Public art applications associated with Applications for Housing Accountability Act projects shall be reviewed by the Director for conformance with the criteria set forth in section 13.20.050 of the Pleasanton Municipal Code. Approval of the public art proposal by the Director may be reflected as a Condition of Approval of the residential project, and, to the extent the approved public art proposal would modify physical elements of the underlying project, such revisions shall be processed as an administrative amendment and not require additional discretionary project review and approval, with the Director’s decision considered final.
2. All other applications shall be reviewed by the Commission. In reviewing applications, the Commission shall consider the following criteria:
a. Quality. The foremost consideration will be the quality of the proposed artwork as assessed by the critical review of the Commission. The reputation and/or promise of the artist may also be key considerations. b. Relationship to the collection and to the community. The proposed artwork will be analyzed for its potential relationship to the city’s present collection and the requirements of this chapter.
c. Compatibility. Conceptual compatibility and appropriateness of the proposed artwork to the surrounding built and/or natural environment will be factors for consideration, and will include scale, form, content, and design. d. Materials, fabrication and installation. The Commission shall evaluate the existing artwork’s material or the artist’s proposed materials and their appropriateness as regards to structural and surface integrity, protection against theft, vandalism, public safety, weathering, and an analysis of long-term maintenance needs. The Commission will also evaluate the proposed method of installation and an evaluation of safety and structural factors involved in the installation.
Ordinance No.
C. Agreement. Prior to issuance of a building permit, the applicant shall enter into an agreement with the city to either install the approved public art or pay the in-lieu fee.
Applicants are required to either pay the in-lieu fee or install the public art project prior to the issuance of a certificate of occupancy.
D. Deaccession. The alteration or removal of public art or public art that was installed as a requirement of this chapter will be subject to the provisions of 13.20.070 (Deaccession).
§13.20.070 Deaccession.
A. Public art on private property. Public art that was installed as a requirement of this chapter will not be removed or altered unless the replacement or alteration is approved by the Commission or Subcommittee pursuant to this chapter.
B. Public art in the City collection. In accepting an artwork into its collection, the city will not be bound by any agreement with a project applicant or donor of artwork that restricts the city’s ability to act in the city’s best interests. Nothing in the acceptance of an artwork will prevent the city from approving subsequent disposal (removal, relocation, and/or appropriate sale) of such artwork if it serves the city’s best interest to do so. When disposal is proposed, the committee will review the proposal and make a recommendation to the city council for final action. The city will deaccession and sell or otherwise dispose of artworks in its collection in accordance with the limitations of the California Preservation Act (Civil Code 987) and the Visual Rights Act of 1990 (17 USC 106A and 113(d)). §13.20.080 Public art fund.
A. In-lieu fees for public art and maintenance endowments for public art will be placed in a public art fund as defined by Pleasanton Municipal Code 13.16.030. Use of such funds shall be used as described in Pleasanton Municipal Code 13.16.040.
B. No more than 10% of public art funds collected from in-lieu fees shall be used for the administration of the public art program.
C. The Commission or Subcommittee will recommend to the city council how the Public Art Fund should be expended.
De
livered Via Email
DATE
: June 17, 2025
TO: P
leasanton Mayor Jack Balch, Vice Mayor Jeff Nibert and
Councilmembers Craig Eicher, Matt Gaidos and Julie Testa FRO
M: Lisa Vorderbrueggen, East Bay Governmental Affairs Executive Director Lisa Vorderbrueggen
RE: C
onsent Calendar Item No. 9, Ordinance Establishing a Public Art Contribution Requirement for Development
De
ar Mayor Balch, Vice Mayor Nibert and Councilmembers:
BIA
|Bay Area is a membership organization comprised of more than 400 companies engaged in developing, entitling, designing and constructing new homes throughout the San Francisco region including Pleasanton.
I h
ave been made aware of an item on the consent calendar for today’s City Council meeting that would, if enacted, add thousands of dollars to the cost of building much-needed new homes: a mandated public art fee.
Whi
le I understand from the staff report that the city brought this issue before the Civil Arts Commission, it has not been presented to the homebuilding community. I respectfully request that the council delay the public hearing until staff can meet with the development community and fully assess the impact the fee will have on housing production in Pleasanton.
Si
ncerely yours,
Li
sa A. Vorderbrueggen
BIA|Bay Area East Bay Executive Director for Government Affairs 1000 Burnett Ave., Ste. 340, Concord, CA 94520
925-348-1956 (cell)
[email protected]
cc:
Pl
easanton City Manager Gerry Beaudin
Pleasanton City Clerk
MEMORANDUM
Date: June 13, 2025
To: Mayor and City Cou
ncil
From: Gerry Beaudin,
City Manager
Siew-Chin Yeong, Director of Public Works
Re: Council Meeting Ju
ne 17, 2025
Item #16 Adopt a resolution approving rates for solid waste, recyclable materials, and organic materials collection for Fiscal Year 2025/26 as required by the franchise agreement between the City and Pleasanton Garbage Service, Inc Staff is submit
ting this supplemental memo regarding the proposed solid waste rates in response to a revision to the FY 2025/26 Rate Application submitted by Pleasanton Garbage Service (PGS). The revised application incorporates updated cost information received from PGS on June 12, 2025, after the June 17, 2025 City Council Agenda Report was published, related to the transport and processing of an additional 3,016 tons of cardboard, which will now be sent to GreenWaste Recovery (GWR) under the new recycling processing agreement with the City. This volume was not included in PGS’s original rate application.
The change specific
ally addresses costs associated with processing cardboard collected through PGS’s cardboard-only collection accounts. Under SB 1383, jurisdictions are required to provide organic waste collection services through a three-container system (organics, mixed recyclables, and landfill). Standalone cardboard collection does not align with the core regulatory requirements of SB 1383.
Following staff a
nalysis and discussion with PGS, the revised rate adjustment includes:
1. An additional PGS cost for transfer of 3,016 tons of cardboard to be processed at GWR.
2. A reduced Vehicle Impact Mitigation Fee to offset the increased transfer cost.
As a result of the upda
ted tonnage and processing costs, the revised PGS rate application increases from 1.7% to 2.3%. Accordingly, staff has revised the Vehicle Impact Mitigation Fee to $2,280,627, a reduction from the previously proposed $2,810,000.
There is no change t
o the staff recommendation for a five percent (5%) rate adjustment for FY 2025/26. This adjustment still accommodates the updated Vehicle Impact Mitigation Fee and supports the City’s ongoing solid waste, recycling, and street maintenance objectives.
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO ADOPT RATE S FOR FY25/26 SOLID WASTE, RECYCLABLE MATERIALS,
AND ORGANIC MATERIALS COLLECTION SERVICES
WHEREAS, on March 20, 2018 the City Council voted to approve and entered into a franchise agreement between the City of Pleasanton and Pleasanton Garbage Service Inc. for Solid Waste, Recyclable Materials, and Organic Materials collection services; and
WHEREAS, on June 7, 2022 the City Council voted to approve an amended franchise agreement between the City of Pleasanton Garbage Service, Inc. to comply with California state law SB 1383 requirements; and
WHEREAS, in accordance with Section 9.20.090 of the City of Pleasanton Municipal Code, rates for franchise services shall be set by a resolution approved by the City Council of the City of Pleasanton; and
WHEREAS, Pleasanton Garbage Service, Inc. shall conduct all billing related to collection, transportation, recycling and disposal of said Solid Waste, Recyclable Materials, and Organic Materials in strict accordance with rates listed in this Resolutions; and
WHEREAS, setting the Vehicle Impact Mitigation Fee established in the Franchise Agreement Section 7.2, in the amount of $2,280,627, to include in the index- based Rate Adjustment, effective date July 1,2025.
WHEREAS, in accordance with the Index-Based Rate Adjustment methodology the rate increase for rate period Eight is 5 percent (5%).
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1: The fee schedule set forth in Resolution 24-028 is hereby rescinded.
SECTION 2: The rates for the collection, transport, and disposal of Solid Waste, Recyclable Materials, and Organic Materials from the City of Pleasanton for Commercial/Multi-Family Services, Residential Services and for Transfer Stations Services, are revised as of July 1, 2025 as outlined in Exhibit A.
SECTION 3: Rates will go into effect on July 1, 2025.
Memo: Attachment 1
REVISED Resolution
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on June 17, 2025.
I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 17 of June 2025, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
__________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
______________________________
Daniel G. Sodergren, City Attorney
ME
MORANDUM
D
ate: June 13 , 2025
T
o: Mayor and City Council
Fr
om: Gerry Beaudin, City Manager
Susan Hsieh, Director of Finance
S
ubject: June 17, 2025 City Council Agenda Item 23 – FY 2025/26 to 2026/27 Operating Budget
This memo clarifies and follows up on certain items related to the two-year Operating Budget that were discussed at the May 20, 2025 City Council meeting, and previous budget reduction workshops in April.
• C
rossing Guards – Per Council Direction, the Crossing Guard contract is funded in the pr
oposed budget at a reduced estimated amount of $500,000 (for a total savings of $210,000 in Year 1 and $240,000 in Year 2 of the budget). Since the City Council workshop in April, staff have been working with the Pleasanton Unified School District (District) to collaborate on a shared solution to maintain crossing guard service levels at Pleasanton schools, and have agreed on a solution in which the District will staff ten (10) school crossing guard locations using an “in-house” model with District staff, while the City will fund the remaining twelve (12) crossing guard locations, up to a total of $500,000, with no reduction in service. Please see the attached letter from the District for mor e
i
nformation.
• Li
brary Hours – The Library Hours reduction is included in the proposed budget at a s
aving of approximately $830,000 in Year 1 and $940,000 in Year 2, which assumes a r
eduction in weekly Library Hours 62 to 48 hours. Following the discussion at the May 20 Cit
y Council meeting, staff is considering options for different schedules, looking at usage m
aps and options for potentially retaining some evening hours, and a final operational decision will be made after discussion with impacted staff and labor groups. Please be r
eminded that adopting the budget on June 17th will not conflict with the discussion r
egarding library hours. If more time or discussion is needed, operational details can be worked out after the budget adoption.
A
ttachment:
6.12.25 Letter from PUSD Regarding Crossing Guards
925-462-5500 5758 W. Las Positas Blvd. Pleasanton, CA 94588 pleasantonusd.net
June 12, 2025
Gerry Beaudin, City Manager
City
of
Pleasanton
123
Main
Street
Pleasanton
Ca
94566
Re: Partnership, Student Safety, and Crossing Guards Dear City Manager Beaudin,
On behalf of the Pleasanton Unified School District, I want to express our sincere appreciation for
the
City’s
ongoing
partnership
and
support.
Our
collaboration
is
invaluable
in
advancing
shared
goals,
and
we
see
this
letter
as
a
purposeful
gesture
to
deepen
the
collaboration
between
the
District
and
the
City.
Safety remains a top priority. I am pleased to share that at our upcoming June 12, 2025, Board
meeting,
the
District
will
propose
staffing
ten
(10)
school
crossing
guard
locations
at
a
cost
of
up
to
$175,000,
while
the
City
will
fund
the
remaining
twelve
(12)
crossing
guard
locations,
up
to
a
total
of
$500,000.
This
sharing
of
costs
reflects
our
commitment
to
student
safety.
The
District
fully
intends
to
fund
our
part,
pending
Board
approval.
We look forward to analyzing the performance of both our crossing guard programs this year and
sharing
ideas
for
coordinating
and
managing
these
efforts,
including,
but
not
limited
to,
staffing,
training,
and
data
collection.
In the same spirit of shared commitment, we greatly appreciate the City’s continued support of the
School
Resource
Officer
(SRO)
program.
The
presence
of
SROs
on
our
campuses
is
a
powerful
demonstration
of
our
shared
public
duty
to
uphold
a
safe
and
welcoming
school
environment.
The
District
values
this
partnership
with
the
Police
Department
and
is
grateful
that
the
City
has
invested
in
these
critical
roles.
We
look
forward
to
working
together
to
sustain
and
strengthen
the
SRO
program,
ensuring
our
students
have
the
support
they
need.
We also recognize that both the City and the District are navigating challenging budget realities.
Like
many
public
agencies,
we
face
fiscal
constraints
that
make
it
difficult
to
fund
essential
programs.
Looking
beyond
safety
and
scarcity
in
our
budgets,
we
want
to
look
to
the
future
and
envision
an
even
broader
partnership
with
the
City
of
Pleasanton.
For
instance,
our
land-use
planning
and
development
decisions
will
directly
impact
school
enrollment
and
facility
needs,
and
it
is
important
that
the
District’s
long-range
facilities
planning
be
aligned
with
the
City’s
General
Plan
and
development
goals.
Thank you again for the City’s partnership and support. The Pleasanton Unified School District
values
our
strong
working
relationship
with
the
City
of
Pleasanton.
We
are
committed
to
collaborating
closely
with
you
in
a
spirit
of
partnership
and
optimism,
always
focused
on
serving
our
students
and
the
denizens
of
our
community.
925-462-5500
5758 W. Las Positas Blvd.
Pleasanton, CA 94588
pleasantonusd.net
Sincerely,
Maurice Ghysels, Ed.D
Interim Superintendent
Pleasanton Unified School District
CC: PUSD Board Trustees
City of Pleasanton City Council Members
Alexa Jeffress, Assistant City Manager
Ed Diolazo, Deputy Superintendent
Ahmad Sheikholeslami, Assistant Superintendent, Business Services
Submitted On:
Jun 16, 2025, 10:51PM PDT
City Council Regular Meeting -
Submit your written public
comment
City of Pleasanton
Full Name
First Name:
Paresh
Last Name:
Hule
Email (this entry is disclosable
if included)
[email protected]
Meeting Type
Regular Meeting at 7 p.m.
Agenda Item Number
1 and 22
Comments
To
The Mayor and City Council Member
Reference : Permit B22 1239
Subject : Allocation of 1" Water meter
Property Address : 6115 Clubhouse Drive Pleasanton CA 94566 Sir /Madam,
My wife Jayashree Pawar and I are construction our new single family home at the aforesaid property address.
In lieu of the said construction of our new single family home and after paying the City of Pleasanton the required permit fees, we were allocated a permit number B22-1239. Refer to Invoice Number 64275 dated May 10th 2022 on Page 2 of my attachment, I have duly paid Zone7 development impact Fee for $8,474.00 and 1" SFD Exception 2022 water connection fee for $34,910.00 in 2022.
My said single family home is almost ready and will be ready for occupation in next few weeks. In May 20225, I have applied for the 1" water meter release and coordinating between Zone7 and the City but unable to get a resolution since both Zone7 & City are pointing towards the ongoing legal suite between them.
As a resident of the City of Pleasanton and having paid my permit fees and legal dues, I am seeking for the City office bearers to direct the authorities concerned to expediate release of the 1" water meter against my said single family home.
Thank You
Jayashree Pawar & Paresh Hule
Upload File(s)
Paid Permit Fees City - Invoice Copy.pdf