City Council Minutes Page 1 of 8 June 17, 2025
CITY OF PLEASANTON
CITY COUNCIL
MINUTES
Tuesday, June 17, 2025
7:00 PM
CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.
ROLL CALL
Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Absent: None.
REPORT ON CLOSED SESSION
City Attorney Sodergren reported that in closed session, the City Council approved a settlement agreement with the Housing Action Coalition to resolve threatened litigation over the City's certified Housing Element. Pursuant to the Settlement Agreement, the City will consider the rezoning of three commercial properties to residential use. The vote was unanimous.
AGENDA AMENDMENTS
City Manager Beaudin continued item 9 to a future date to be determined.
Mayor Balch continued item 8 to a future meeting.
CONSENT CALENDAR
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Testa/Nibert to approve the consent calendar, except for items 8 and 9, as recommended. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
City Attorney
1. Introduce an Omnibus Ordinance to Amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission, 3.32 Alternative Bidding Procedures Under The Uniform Public Construction Cost Accounting Act, 7.20 Vicious Dogs, City Council Minutes Page 2 of 8 June 17, 2025
9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System, 18.36 Rm Multi-Family Residential Districts, and 18.68 PUD Planned Urban Development District; and adopt a resolution to update the City’s Purchasing Policy
Recomme
ndation: Introduce omnibus Ordinance No. 2295 to amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission, 3.32 Alternative Bidding Procedures under the Uniform Public Construction Cost Accounting Act, 7.20 Vicious Dogs, 9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System,
18.36 RM Multi-Family Residential Districts, and18.68 PUD Planned Urban Development District; and Resolution No. 2025-024 to update the City’s Purchasing Policy.
City Manager
2. Approve meeting minutes of April 15, 2025 and May 6, 2025 Recommendation: Approve meeting minutes of April 15, 2025 and May 6, 2025.
Community Development
3. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.
4. Approve and authorize the City Manager to execute professional services agreements for on-call CEQA services with FirstCarbon Solutions, Kimley-Horn, Rincon Consulting, Raney Planning and Management, and Stantec for a not-to- exceed aggregate total of $1,500,000
Recomme
ndation:
1. Approve Professional Services Agreements with FirstCarbon Solutions, Kimley-Horn, Rincon Consulting, Raney Planning and Management, and Stantec to provide on-call CEQA professional services on an as-needed basis. The total aggregate amount for all contracts shall not exceed $1,500,000 for the term of the agreements (Fiscal Years 2025/26 through FY 2027/28), with the option of up to two one-year extensions.
2. Authorize the City Manager to execute the attached contracts.
3. Authorize the Director of Community Development to approve task authorizations up to $100,000 for CEQA services funded entirely by a project applicant and up to $25,000 for CEQA services funded by the City.
4. Authorize the City Manager to approve task authorizations up to $300,000 for CEQA services funded entirely by a project applicant, and up to City Council Minutes Page 3 of 8 June 17, 2025
$100,000 for services funded by the City.
Finance
5. Adopt a resolution approving Fiscal Year 2025/26 Investment Policy and Guidelines
Recommendation: Adopt Resolution No. 2025-025 approving the Investment Policy and Guidelines for Fiscal Year 2025/26.
6. Adopt a resolution approving the Fiscal Year 2025/26 appropriations limit Recommendation: Adopt Resolution No. 2025-026 approving the FY 2025/26 Appropriations Limit of $899,517,044.
Library and Recreation
7. Adopt a resolution authorizing application to the State of California Library Grant for Adult Literacy Services in the amount of $45,722 for FY 2025/26 and authorizing the City Manager to accept and allocate the funds
Recommendation: Adopt Resolution No. 2025-027 authorizing application to the State of California Library Grant for Adult Literacy Services in the amount of $45,722 for FY 2025/26 and authorizing the City Manager to accept and allocate the funds.
8. Adopt a resolution updating the Master Fee Schedule Section V(B) Police Department Special Permits and Section VIII Recreation
Item continued.
9. Introduce an ordinance adding a new Chapter 13.20 to Title 13 of the Pleasanton Municipal Code establishing a public art contribution requirement for development and adopt a resolution amending the City’s Master Fee Schedule to add a public art contribution in-lieu fee
Item continued.
Police
10. Approve the fourth amendment to the professional services agreement with Bonita House, Inc. to increase the amount by $896,500 and extend the term for two years, through June 30, 2027, to provide clinician services for the Alternate Response Unit for a total not-to-exceed amount of $2,020,416 over the five-year term City Council Minutes Page 4 of 8 June 17, 2025
Recommendation: Approve the fourth amendment to the professional services agreement with Bonita House, Inc. to increase the amount by $896,500 and extend the term for two years, through June 30, 2027, to continue to provide clinician services for the Alternate Response Unit for a total not-to-exceed amount of $2,020,416 over the five-year term and authorize the City Manager to execute the fourth amendment.
11. Approve the second amendment to the Memorandum of Understanding with the Pleasanton Unified School District for a final term of two years, through June 30, 2027, at an estimated cost of $1,641,339 over two years for the School Resource Officer Program
Recomme
ndation: Approve the second amendment to the Memorandum of Understanding with the Pleasanton Unified School District for a final term of two years, through June 30, 2027, at an estimated cost of $1,641,339 over two years for the School Resource Officer Program.
Public Works
12. Adopt resolutions approving the Engineer’s reports for Landscape Maintenance Districts 1984-1 (Ponderosa-Del Prado), 1993-1 (Windsor), 1993-2 (Bonde Ranch), 1994-1 (Oak Tree Farm), and 1995-1 (Moller Ranch), declaring the City’s intention to assess the properties for the cost to operate and maintain the districts; and setting July 15, 2025, at 7:00 P.M. as the date and time for the public hearing Recomme
ndation: Adopt Resolution Nos. 2025-028, 2025-029, 2025-030, 2025- 031, 2025-032 approving the Engineer’s Reports for Landscape Maintenance Districts 1984- 1 (Ponderosa-Del Prado), 1993-1 (Windsor), 1993-2 (Bonde Ranch), 1994-1 (Oak Tree Farm), and 1995-1 (Moller Ranch), declaring the City’s intention to assess the properties for the cost to operate and maintain the districts; and setting July 15, 2025, at 7 p.m. as the date and time for the public hearing, and authorize the City Clerk to advertise a Notice of Annual Hearing (Cal. Streets & Highways Code §22626(a)) 10 days prior to the hearing.
13. Approve a maintenance and trade services agreement with West Coast Arborists, Inc. for tree maintenance, tree inventory management, and arborist consulting services, with a total not-to-exceed amount of $2,522,000 for the three-year term and the option to extend the agreement for two additional one-year terms, with a total contract amount not to exceed five years and $4,500,000 Recommendation:
1. Approve a three-year maintenance and trade services agreement with West Coast Arborists, Inc. from July 1, 2025, to June 30, 2028, in the amount of $2,522,000 with a not-to-exceed amount of $800,000 for FY 2025/26, $840,000 for FY 2026/27, and $882,000 for FY 2027/28.
City Council Minutes Page 5 of 8 June 17, 2025
2. Authorize the City Manager to exercise two optional one-year agreement extensions, provided upon satisfactory performance at the end of the agreement’s three-year term, with an increase based on the Consumer Price Index (CPI) in the fourth and fifth years, with a total contract amount not to exceed five years and $4,500,000.
14. Approve and authorize the City Manager to execute the agreement with Terra for the maintenance of the City of Pleasanton’s five Landscape Maintenance Districts for a total not-to-exceed amount of $450,000 for the three-year term with a construction cost escalator for maintenance and weed abatement work based on the Consumer Price Index for the Bay Area, and the option to extend the agreement for two additional one-year terms, for a total contract amount not to exceed five years and $800,000
Recommendation: Approve and authorize the City Manager to execute the agreement with Terra for the maintenance of the City of Pleasanton’s five Landscape Maintenance Districts for a total not-to-exceed amount of $450,000 for the three-year term with a construction cost escalator for maintenance and weed abatement work based on the Consumer Price Index for the Bay Area, and the option to extend the agreement for two additional one-year terms, for a total contract amount not to exceed five years and $800,000.
15. Adopt a resolution amending the Fiscal Year 2025/26 Budget to incorporate a list of projects funded by Senate Bill 1, The Road Repair and Accountability Act of 2017 Recommendation: Adopt Resolution 2025-033 amending the FY 2025/26 budget to incorporate a list of street improvements to be funded by SB-1, the Road Repair and Accountability Act of 2017.
16. Adopt a resolution approving rates for solid waste, recyclable materials, and organic materials collection for Fiscal Year 2025/26 as required by the franchise agreement between the City and Pleasanton Garbage Service, Inc.
Recommendation: Adopt Resolution No. 2025-034 approving rates for solid waste, recyclable materials, and organic materials collection for Fiscal Year 2025/26 as required by the franchise agreement between the City and PGS and approving the FY 2025/26 Garbage Rate Adjustment at an increase of five percent (5%).
17. Approve plans and specifications, review bids, and award a construction contract to O’Grady Paving, Inc., in the amount of $4,038,462.70 for the Annual Street Resurfacing & Reconstruction Project, CIP No. 25503 and approve budget amendments to allocate $169,364 from the Gas Tax Fund 160 and $68,212 from the Street CIP Fund 211 for a total of $237,576 to complete project funding Recommendation:
1. Approve plans and specifications, review bids, and award the construction City Council Minutes Page 6 of 8 June 17, 2025
contract for the project to O’Grady Paving, Inc. of Mountain View, CA, for the low bid amount of $4,038,462.70, including the base bid amount of $2,875,468.20 and Alternative A bid amount of $1,162,994.50.
2. Authorize the City Manager to enter into the construction contract.
3. Authorize the Director of Public Works to approve and execute contract change orders for a project contingency amount not to exceed $444,231 (approximately 11 percent of the contract) for unforeseen yet necessary related work.
4. Allocate $169,364 from the Gas Tax Fund 160 to the Annual Street Resurfacing and Reconstruction Project, CIP No. 25503 (see Attachment 3).
5. Allocate $68,212 from the Street CIP Fund 211 to the Annual Street Resurfacing & Reconstruction Project, CIP No. 25503 (see Attachment 3).
18. Approve as-needed maintenance and trade services agreements for utilities sewer/storm jetting and closed-circuit television services with Pipe and Plant Solutions, Inc., Presidio Systems, Inc., and Murgreen Environmental for a not-to- exceed amount of $450,000 per agreement for each three-year term and the option to extend the agreements by two one-year terms with a total not-to-exceed amount of five years and $750,000 per agreement
Recommendation: Approve and authorize the City Manager to enter into the three- year as-needed maintenance and trade services agreements with Pipe and Plant Solutions, Inc., Presidio Systems, Inc. and Murgreen Environmental, with the option of extending the agreements for two additional one-year terms. The total compensation per agreement shall not exceed $450,000 for the three-year term, with an annual not-to-exceed amount of $150,000 and to extend the agreements by two one-year terms with a total not-to-exceed amount of five years and $750,000 per agreement.
19. Approve the first amendment to the professional services agreement with Water Resources Economics, LLC, increasing the not-to-exceed amount to $304,254 and extending the term to December 31, 2026
Recommendation: Approve the first amendment to the professional services agreement with Water Resources Economics, LLC, increasing the total not-to- exceed amount to $304,254 (an increase of $86,950) and extending the term to December 31, 2026.
20. Introduce an ordinance updating Pleasanton Municipal Code, Chapter 14.16, to conform with obligations specified in the State Water Resources Control Board's adopted Cross-Connection Control Policy Handbook
Recommendation: Introduction Ordinance No. 2296 updating Pleasanton Municipal Code, Chapter 14.16, to conform with obligations specified in the State Water Resources Control Board adopted Cross-Connection Control Policy Handbook.
City Council Minutes Page 7 of 8 June 17, 2025
MEETING OPEN TO THE PUBLIC
21. Recognition of Assistant City Manager Pamela Ott
Mayor Balch presented a commendation to Assistant City Manager Pamela Ott.
22. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.
Mayor Balch opened public comment. The following individuals provided comment:
Elizabeth Freitas, Mary Brito, Brian Arkin, Paresh Hule, Valerie Arkin, Dimitry Novokhatskly, Geoff Petersen.
Mayor Balch closed the public comment.
PUBLIC HEARINGS AN
D OTHER MATTERS
23. Adopt a resolution adopting the Two-Year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27 and approving the Five-Year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30
Presentatio
n by Susan Hsieh, Finance Director.
Recommendation: Adopt Resolution No. 2025-035 to:
• Adopt the two-year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27; and
• Approve the five-year CIP for Fiscal Years 2025/26 through 2029/30.
Mayor Balch opened public comment. The following individuals provided comment:
Justin Smith, Samir Rajguru, Shiroy Choksey, Mojgan Parwes, Zinaya Choksey, Teri Yan, Jim Lehrman, Christopher Ota, T.J. McGrath, Lisa Harlow, Diane Rodriguez, Samaira Jain, Vicki LaBarge, Sudhir Kulkarni, and Doug Miller.
Mayor Balch closed the public comment.
Mayor Balch called a recess at 8:40 p.m. and reconvened at 8:50 p.m.
MOTION: It was m/s by Gaidos/Eicher to adopt the two-year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27. Motion passed by the following vote:
Ayes:
Coun
cilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Noes:
None
Absent:
None
City Council Minutes Page 8 of 8 June 17, 2025
MOTION: It was m/s by Gaidos/Eicher to approve the five-year CIP for Fiscal Years 2025/26 through 2029/30. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
MOTION: It was m/s by Gaidos/Eicher directing staff to bring back a future agenda report identifying a funding source, timeline and process for a study on the train quiet zone. Motion passed by the following vote:
Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: None
24. Adopt a resolution approving the City's 2025 Sewer System Management Plan Recomme
ndation: Adopt Resolution No. 2025-36 approving the City’s 2025 Sewer System Management Plan.
Presentation by Todd Yamello, Utilities Planning Manager, and consultant Causey Consulting.
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by Nibert/Testa to approve the item as recommended. Motion passed by the following vote:
Ayes:
Coun
cilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Noes:
None
Absent:
None
MATTERS INITIATED BY COUNCIL
None.
COUNCIL REPORTS
Councilmembers reported on regional and local meetings attended.
ADJOURNMENT
Mayor Balch
adjourned the meeting at 10:35 p.m.
______________________
Jocelyn Kwong, City Clerk