Pleasanton City Council
July 15, 2025

Facility Use Fee
A facility use fee allows for the purchase of replacement items associated with the use of facilities over time, such as sound systems, projectors, tables, and chairs. The facility use fee is only charged for programs offered in City facilities. The fee is minimal, at 2 percent of the program fee. For example, a $50 registration fee would incur a $1 facility use fee.

Non-Resident Fee
Staff also recommends increasing the non-resident fee for recreation programs, from 10 percent to 25 percent. This adjustment aligns with practices in many other cities. For reference, the City of Dublin charges a 20percent non-resident rate, San Ramon 25 percent, and Danville 20 percent. (LARPD charges 10 percent).

The City of Pleasanton subsidizes many of its recreation programs through the GF, which is supported primarily by property taxes paid by Pleasanton residents. Since non-residents do not contribute to the City’s GF through property taxes, the increased fee helps ensure they pay an equitable share of the costs associated with the programs and services they use. This change will help the City maintain the financial sustainability of its recreational offerings while prioritizing access for residents.

Penalty Fee Section
This section lists charges for late fees, facility rental overtime and cancellations, picnic rental cancellations, and infraction fees.

Cost Recovery Implementation and Evaluation
To implement the updated cost recovery model, staff will utilize a phased and data-informed approach to integrate the new service categories and corresponding subsidy thresholds into day-to-day operations.

Staff will thoroughly analyze each program's current subsidy level and revenue performance to determine its alignment with the newly defined subsidy targets. Where discrepancies exist, adjustments will be made by refining the program structure, increasing operational efficiencies, or adjusting fees to meet the intended subsidy level.

Staff will also develop a routine evaluation system and set of metrics for all program revenues and expenditures to support decision-making and provide clarity.

EQUITY AND SUSTAINABILITY
Updating the categories within the MFS Section V. Police Department Subsection B. Special Permits and Section VIII. Recreation to balance fees paid for service against GF investment allows staff to continue providing high-quality programs and services equitably and in a fiscally responsible manner.

OUTREACH
The recreation portion of this item was heard at the May 8, 2025, Parks and Recreation Commission meeting, and the agenda report for that item was shared with all co-sponsored user groups. This report is also being shared with the co-sponsored user groups.

STRATEGIC PLAN ALIGNMENT
This recommendation aligns with the ONE Pleasanton Strategic Plan Goal, Funding Our Future to support financial health and sound fiscal policies through long-term planning, cost recovery, increased revenue, and cost containment.

FISCAL IMPACT
Staff expects the changes to the MFS to result in higher revenues and reduced GF subsidies for special events and recreation programs.

Prepared and Submitted by: Approved by:

Heidi Murphy, Director of
Library and Recreation
Tracy Avelar, Police Chief

Gerry Beaudin, City
Manager

Attachments:

1. Current Master Fee Schedule Sction V.B. Police Department Special Permits and Section VIII. Recreation

2. Recreation Program Assessment

3. Resolution Updating Master Fee Schedule

4. Updated Service Category Descriptions

5. Current Recreation Fees Compared to Proposed Fees with New MFS

CITY OF PLEASANTON

MASTER FEE SCHEDULE
B. Special Permits
Each Employee Permit Fee
No Charge No Charge
Other vendors $10 $25
Solicitors & Certain Businesses $10 $25
ABC Letter $25
Taxicab Owner's Permit Application $600
Driver's Permit Application $150
Taxicab Reinspection Fee $25
Flag Drop $3.50
Mileage $3.50
Standby $30
Bingo Permit Fee $100
Firearm Sales Permit Application $350
Ord 6.64 Renewal $200
Fingerprint Processing Fee (for each set to be processed) set by DOJ & FBI; add equipment processing cost
Concealed Weapons Permit Standard Permit
(2 year)
Judicial Permit
(3 year)
Reserve Officer
Permit
(4 year)
Initial Fee
Paid upon submission of
application
Issuance Fee
Paid upon submission of
permit
Renewal Fee
Paid upon submission of
application
Modification/Duplicate Fee
Paid upon submission of
application
State Mandated Fee varies
Local Processing Fee (maximum fee allowed by PC 12054) $3 $25
Pawnbroker Permit Initial Permit $300
remit to DOJ Renewal (required by state every 2 years) $300 Firearm Storage, per firearm held $65
For-profit vendors/organizations $250
Nonprofit vendors/organizations $75
City-sponsored events No Charge
Sidewalk Vendor Fee $50
$100 $100 $100
$25 $25 $25
$200 $200
$200 $200 $200
Roving/walking vending in public
right-of-way along parade routes
Nonprofit/charitable/community service
organization
Special Event Application Fee
Taxicab Rates
$200
V. Police: 18 of 55
Attachment 1

CITY OF PLEASANTON

MASTER FEE SCHEDULE
VIII. Recreation Eff 06.21.2022
A.

Examples include, but are not limited to:

Community / Special Events
Volunteer Programs
Facility & Field Rentals: PUSD /Cosponsor Groups
Public Art
B.

Examples include, but are not limited to:

Facility & Field Rentals: Pleasanton Based Non-Profits (>75% residents) Gallery Exhibits
Senior Programs
C.

Examples include, but are not limited to:

City Staff Facilitated Classes, Programs, Clinics, Camps, Leagues, and Workshops D.

Examples include, but are not limited to:

Facility & Field Rentals: Pleasanton Residents (Private Use) and All Other Non-Profits (<75% residents) Theater Shows
Contract Instructor Facilitated: Classes, Programs, Clinics, Camps, Leagues, and Workshops Preschool
E.

Examples include, but are not limited to:

Facility & Field Rentals: Non-Residents (Private Use) and Businesses A seperate fee schedule for recreation programs is adopted annually by the City Council. The City Council authorizes staff to adjust and provide current and new programs for a fee based on the established cost recover guidelines established below:

Programs/Classes/Services which provide mostly community benefit will recover 0-25% of all related costs.

Programs/Classes/Services which provide considerable community benefit will recover 26-50% of all related costs.

Programs/Classes/Services which provide balanced individual and community benefit will recover 51-75% of all related costs.

Programs/Classes/Services which provide mostly considerable individual benefit will recover 76-100% of all related costs.

Programs/Classes/Services which provide mostly individual benefit will recover at least 101% of all related costs.

VIII. Recreation: 29 of 55

Program Name
FY24 Cost
Recovery
Current Cost
Recovery Tier Status
Adobe School Field Trips 15% 51-75% Re-evaluating
Adult Basketball 32% 51-75% Recommended for Discontinuation in FY 2025/26 Adult Bocce 61% 76-100% Paused, Recommended for Discontinuation in FY 2025/26 Adult Softball 35% 51-75% Recommended for Discontinuation in FY 2025/26 Kids Night Out 30% 51-75% Paused, Re-evaluating
Lap Swim 47% 51-75% Re-evaluating
Gallery Exhibits 27% 51-75% Re-evaluating
Open Gym Basketball 10% 51-75% Discountinued
Open Gym Volleyball 8% 51-75% Discountinued
Firehouse Arts Center Presenting
Series 26% 76-100% Re-evaluating
Recreation for Adults with
Developmental Disabilities (RADD) 15% 51-75% Re-evaluating Recreational Swim 29% 51-75% Re-evaluating
Water Exercise 31% 51-75% Re-evaluating
*Re-evaluating—Program structure, staffing, fees, and/or expenses have been changed, and programs will be re-evaluated at the end of FY25.

Recreation Program Assessment - Programs Falling Below Cost Recovery Guidelines Attachment 2

Attachment 3

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO APPROVE AMENDMENTS TO THE MASTER FEE SCHEDULE SECTION VIII.

RECREATION AND SECTION V. POLICE DEPARTMENT, SUBSECTION B. SPECIAL

PERMITS

WHEREAS, the Master Fee Schedule compiles City -Council-approved fees for specific City services provided to residents, non -residents, non- profits, businesses, and other entities within the community; and

WHEREAS, limited tax revenues support these services given the unique benefit to members of the public; and
WHEREAS, agencies are allowed to set fees at rates providing fair and reasonable recovery of costs incurred in providing the services, minimizing or eliminating the use of general tax revenues.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

The Master Fee Schedule is amended as set forth in Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on June 17, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 17th day of June 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

Attachment 3

Resolution No.

CITY OF PLEASANTON

MASTER FEE SCHEDULE

V. POLICE DEPARTMENT
B. Special Permits

Each
Employee
Permit
Fee
Massage Establishments PMC 6.24 No Charge $100
Roving/walking vending in
public right-of-way along parade routes
Nonprofit/charitable/community
service
organization
No Charge No Charge
Other vendors $10 $25
Solicitors & Certain Businesses $10 $25
ABC Letter $25
Taxicab Owner's Permit Application $600
Driver's Permit Application $150
Taxicab Reinspection Fee $25
Taxicab Rates Flag Drop $3.50
Mileage $3.50
Standby $30
Bingo Permit Fee $100
Firearm Sales Permit
Ord 6.64
Application $350
Renewal $200

Fingerprint Processing Fee (for each set to be
processed)
set by DOJ &
FBI; add
equipment
processing
cost
Concealed Weapons
Permit
State Mandated Fee varies
Local Processing Fee (maximum fee allowed by
PC 12054)
$3
$25
Pawnbroker Permit
remit to DOJ
Initial Permit $300
Renewal (required by state every 2 years) $300
Firearm Storage, per firearm held $65
Special Event and Support Service
Permit Fee
For-profit vendors/organizations $250
Nonprofit vendors/organizations $75
City-Sponsored events No Charge
Direct City Support/Special Events

Category/Description
% Discount to
Actual Cost/ General
Fund Subsidy
Actual Cost
Basis (actual
costs,
including
direct costs).

PUSD
Co-Sponsored Groups 40%
Non-Profit Organizations 30%
Pleasanton Residents
(Private Use) 20%
Non-Residents (Private Use)
Businesses 0%

Attachment 3

CITY OF PLEASANTON

MASTER FEE SCHEDULE

VIII. Recreation

A. Recreational Program Fees

The City Council authorizes staff to establish fees for new programs and adjust fees for existing programs based on the actual cost to provide the program.

Fees will be set to limit the General Fund subsidies for these programs and services, dependent upon the overall benefit of the program within the community.

Service Category Maximum General
Fund Subsidy

1. City-Sponsored Community Events 100%

2. Drop-In Programs/City-Sponsored Seasonal
Events 75%

3. Beginner/Recreational Programs 50%

4. Art Gallery Exhibits 40%

5. Specialized and Contractor-Led Classes &
Programs/Theater Presenting Series Shows 25%

6. Advanced/Competitive Programs 0%

B. Field Rental Fees

The City Council authorizes staff to establish fees for field use based on the actual cost to provide use of the fields. Fees will be set to limit the General Fund subsidies, dependent upon the category of user group.

Natural Grass Fields
Renter Group Category
Maximum General
Fund Subsidy
I. PUSD
Co-Sponsored Groups 92.5%
II. Non-Profit Organizations 30%
III. Pleasanton Residents (Private Use) 20%
IV.

Non-Residents (Private Use)
Businesses 0%

Attachment 3

Synthetic Turf Fields
Renter Group Category
Maximum General
Fund Subsidy

0. Co-Sponsored Groups
(included in Bernal MOU exp. 11/1/2026) 100%
I.

PUSD
Co-Sponsored Groups
(not included in Bernal MOU)
40%
II. Non-Profit Organizations 30%
III. Pleasanton Residents (Private Use) 20%
IV.

Non-Residents (Private Use)
Businesses 0%

Fees for staff will be charged at the fully burdened rate and determined based on the needs of each specific rental. General Fund subsidies will not be applied to field attendant fees or cleaning/damage deposits.

C. Gym Rental Fees

The City Council authorizes staff to establish fees for gym use based on the actual cost to provide use of the gyms. Fees will be set to limit the General Fund subsidies, dependent upon the category of user group.

Renter Group Category
Maximum General
Fund Subsidy
I. Co-Sponsored Groups 65%
II. Non-Profit Organizations 30%
III. Pleasanton Residents (Private Use) 20%
IV.

Non-Residents (Private Use)
Businesses 0%

Staff hourly rates are included in the hourly gym rental fee at the fully burdened rate. The General Fund subsidy does not apply to cleaning/damage deposits.

Attachment 3

D. Field Light Fees

The City Council authorizes staff to establish fees for field lights use based on the actual cost to provide use of the lights for each field. Fees will be set to limit the General Fund subsidies, dependent upon the category of user group.

Renter Group Category
Maximum General
Fund Subsidy
I. PUSD
Co-Sponsored Groups 40%
II. Non-Profit Organizations 30%
III. Pleasanton Residents (Private Use) 20%
IV.

Non-Residents (Private Use)
Businesses 0%
E. Facility and Picnic Rental Fees
Facility and picnic rental fees will be set at market rate. The discounts below will apply to those rates, based upon user group category:

Renter Group Category
Maximum General
Fund Subsidy
I. PUSD
Co-Sponsored Groups 40%
II. Non-Profit Organizations 30%
III. Pleasanton Residents (Private Use) 20%
IV.

Non-Residents (Private Use)
Businesses 0%

Fees for staff and equipment will be charged at the fully burdened rate, determined based on the needs of each specific rental. The discount does not apply to staff and equipment costs.

Attachment 3

F. Miscellaneous Recreation Fees
Refund Service Charge
Refund Processing Fee General (7 days prior to
program start)
• Refunds are not granted if requested less than
7 calendar days prior to the program or class
start date.
• Full refunds will be given for any classes
canceled by the department.
• Aquatic refunds are limited to
special circumstances only.

$10.00
Refund Processing Fee Gingerbread
Preschool (7 days prior to program start)
• Refunds are not granted if requested less than
7 calendar days prior to the first class
meeting.

$50.00
Facility Use Fee
The 2% fee is applied to select programs and rentals
that utilize City facilities and/or equipment.

2%
Non-Resident Fee
Classes and Camps 25%

Attachment 3

Penalty Fees
Gingerbread Late Pickup Fee
Late Pick Up per minute $1.00
Late Payment Fee (Payment Plans)
Payments not received by the due date will be
assessed a late fee. $25.00
Facility Rental Overtime Fees
Rental time exceeded Twice the Hourly Rate
Rental time exceeded past midnight $150 for every 15
minutes past midnight
Facility Rental Cancellation Fees
Cancellation 10 to 30 days prior to the scheduled
date 50% of the rental fee
Cancellation less than 10 days prior to the scheduled
date 100% of the rental fee
Picnic Rental Cancellation Fees
Cancellation up to 10 days prior to the scheduled
date 50% of the rental fee
Cancellation less than 10 days prior to the scheduled
date 100% of the rental fee
Field & Gym Rental Adjustment/Cancellation Fee
Any cancellations or adjustments made after the final
field/gym permit has been issued will incur a
processing fee per transaction
$25.00
Softball Complex Penalty Fees
Additional penalty fees that may be assessed:
• The user fails to submit game/event
schedules, supplemental information, and
all other applicable documents
• The user fails to enforce and address
conduct issues (i.e. smoking (including e-
cigarettes), consumption of alcoholic
beverages, use of constant profanity, etc.)
• The user fails to disclose vendors hosted
at the event
• The user fails to disclose vehicles
• The user exceeds their allotted rental time
• The user fails to disclose the operation of
gate admission fees or soliciting donations
• The user doesn’t have a Person in Charge

$250 per infraction

Attachment 4
Library and Recreation Service Categories

City-Sponsored Community Events
Events designed to appeal to a broad and diverse community regardless of age, ability, family composition, etc. Examples include: Hometown Holiday Celebration, Earth Day, and Cultural Celebration Series.

City-Sponsored Seasonal Events
Events designed to appeal to a target market or market niche. Examples include:
aquatic, senior and Alviso Adobe seasonal events.

Drop-in Programs
Access to activity areas at recreation facilities that do not require registration but require staff supervision and activity is self-directed by the user. Examples include: recreational swim, lap swim, and drop-in senior programs.

Beginner/Recreational Programs
Classes, programs and camps designed to learn new skills and provide core recreational or social opportunities in a casual environment. Examples include:

Pleasanton Youth Basketball (PYB), Summer Youth Basketball (SYB), summer day camps, Ridge Runners camps, swim lessons levels 1-3, lifeguard classes, Recreation for Adults with Developmental Disabilities (RADD), drama camps, senior enrichment programs, and Pleasanton Youth Theater Company (PYTC).

Art Exhibits
Displays of artwork or curated exhibits open to the public. Examples include: Harrington Gallery, Firehouse Art Center Lobby, and Pleasanton Art League’s Nancy Thompson Memorial Wall.

Specialized & Contractor-Led Programs
Classes, programs and camps designed for participants with specific interests that fall outside the scope of core recreational or intermediate/advanced/competitive offerings.

These programs often appeal to a smaller, highly targeted audience and may require unique expertise, equipment or materials. Examples include: all contractor-led classes/programs, school year preschool classes, CPR/First aid, community garden, diving classes, and swim lessons level 4-6.

Presenting Series Shows
Performances or productions in city-owned theater spaces. Examples include Presenting Series.

Advanced/Competitive Programs
Classes, programs, leagues and camps that are designed to advance or master a skill or provide competition between participants. Examples include: adult sports leagues and tournaments.

Attachment 5
Current Fees Versus Proposed, Using Maximum General Fund Subsidies

Natural Grass Field Fee Comparison

Current
Renter Group Category Current Fee
I. Co-Sponsored Groups $3.75/hr.

II. Pleasanton-Based Non-Profit Groups $20/hr.

III. Pleasanton Residents (Private Use)
All Other Non-Profit Groups $25/hr.

IV. Non-Residents (Private Use)
Businesses $31/hr.

Proposed
Renter Group Category Proposed Fee
I. PUSD
Co-Sponsored Groups $3.75/hr.

II. Non-Profit Organizations $35/hr.

III. Pleasanton Residents (Private Use) $40/hr.

IV. Non-Residents (Private Use)
Businesses $50/hr.

Attachment 5
Synthetic Turf Field Fee Comparison

Current
Renter Group Category Current Fee
Co-Sponsored Groups
(included in Bernal MOU exp. 11/1/2026) $0/hr.

I. Co-Sponsored Groups
(not included in Bernal MOU) $55/hr.

II. Pleasanton-Based Non-Profit Groups $65/hr.

III. Pleasanton Residents (Private Use)
All Other Non-Profit Groups $75/hr.

IV. Non-Residents (Private Use)
Businesses $85/hr.

Proposed
Renter Group Category Proposed Fee
Co-Sponsored Groups
(included in Bernal MOU exp. 11/1/2026) $0/hr.

I.

PUSD
Co-Sponsored Groups
(not included in Bernal MOU)
$48/hr.

II. Non-Profit Organizations $56/hr.

III. Pleasanton Residents (Private Use) $64/hr.

IV. Non-Residents (Private Use)
Businesses $80/hr.

Attachment 5
Gym Rental Fee Comparison

Current
Renter Group Category Hart
1 Court
HP/PMS
1 Court
HP/PMS
2 Courts
I. Co-Sponsored Groups $41/hr. $30/hr. $60/hr.

II. Pleasanton-Based Non-Profit Groups $101/hr. $79/hr. $158/hr.

III. Pleasanton Resident (Private Use)
All Other Non-Profit Groups $164/hr. $129/hr. $258/hr.

IV. Non-Resident (Private Use)
Businesses $184/hr. $131/hr. $262/hr.

Proposed
Renter Group Category Hart
1 Court
HP/PMS
1 Court
HP/PMS
2 Courts
I. Co-Sponsored Groups $66/hr. $55/hr. $110/hr.

II. Non-Profit Organizations $129/hr. $107/hr. $214/hr.

III. Pleasanton Residents (Private Use) $165/hr. $129/hr. $258/hr.

IV. Non-Residents (Private Use)
Businesses $184/hr. $131/hr. $262/hr.

Attachment 5
Field Light Fee Comparison

Current
Renter Group Category Current Fee
I. Co-Sponsored Groups $18/hr.

II. Pleasanton-Based Non-Profit Groups $18/hr.

III. Pleasanton Resident (Private Use)
All Other Non-Profit Groups $18/hr.

IV. Non-Resident (Private Use)
Businesses $18/hr.

Proposed
Renter Group Category Stadium
CTS
&
4Leaf
Bernal
Baseball
(small)
Bernal
Baseball
(large)
Upper
Bernal
Adult
Softball
Complex
I. PUSD
Co-Sponsored Groups $35/hr. $23/hr. $17/hr. $22/hr. $25/hr. $28/hr.

II. Non-Profit Organizations $41/hr. $27/hr. $20/hr. $26/hr. $29/hr. $33/hr.

III. Pleasanton Residents (Private Use) $46/hr. $31/hr. $22/hr. $30/hr. $37/hr. $38/hr.

IV. Non-Residents (Private Use)
Businesses $58/hr. $39/hr. $28/hr. $37/hr. $42/hr. $47/hr.

Attachment 5
Firehouse Arts Center Rental Fee Comparison

Current
Renter Group Category Theater Lobby/Gallery Classroom
A or B
I. PUSD
Co-Sponsored Groups $140/hr. $90/hr. $65/hr.

II. Pleasanton-Based Non-Profit Groups $175/hr. $105/hr. $80/hr.

III. Pleasanton Resident (Private Use)
All Other Non-Profit Groups $205/hr. $120/hr. $95/hr.

IV. Non-Resident (Private Use)
Businesses $235/hr. $135/hr. $110/hr.

Proposed
Renter Group Category Theater Lobby/Gallery Classroom
A or B
I. PUSD
Co-Sponsored Groups $174/hr. $90/hr. $72/hr.

II. Non-Profit Organizations $203/hr. $105/hr. $84/hr.

III. Pleasanton Residents (Private Use) $232/hr. $120/hr. $96/hr.

IV. Non-Residents (Private Use)
Businesses $290/hr. $150/hr. $120/hr.

Attachment 5
Facility Rental Fee Comparison

Current
Renter Group Category
Amador
Recreation
Center
Veterans
Memorial
Building
Main Hall
Senior
Center
Main Hall
Cultural
Arts
Building
Senior Center
Classroom/
Meeting Room
I. PUSD
Co-Sponsored Groups $70/hr. $140/hr. $230/hr. $40/hr. $80/hr.

II. Pleasanton-Based Non-Profit Groups $80/hr. $160/hr. $250/hr. $50/hr. $90/hr.

III. Pleasanton Resident (Private Use)
All Other Non-Profit Groups $90/hr. $190/hr. $300/hr. $60/hr. $100/hr.

IV. Non-Resident (Private Use)
Businesses $110/hr. $250/hr. $380/hr. $80/hr. $120/hr.

Proposed
Renter Group Category
Amador
Recreation
Center
Veterans
Memorial
Building
Main Hall
Senior
Center
Main Hall
Cultural
Arts
Building
Senior Center
Classroom/
Meeting Room
I. PUSD
Co-Sponsored Groups $72/hr. $162/hr. $240/hr. $48/hr. $78/hr.

II. Non-Profit Organizations $84/hr. $189/hr. $280/hr. $56/hr. $91/hr.

III. Pleasanton Residents (Private Use) $96/hr. $216/hr. $320/hr. $64/hr. $101/hr.

IV. Non-Residents (Private Use)
Businesses $120/hr. $270/hr. $400/hr. $80/hr. $130/hr.

Attachment 5
Picnic Rental Fee Comparison

Current
Renter Group Category Small Medium Large
I. PUSD
Co-Sponsored Groups $50/day $80/day $110/day
II. Pleasanton-Based Non-Profit Groups $60/day $90/day $130/day III. Pleasanton Resident (Private Use)
All Other Non-Profit Groups $70/day $130/day $180/day
IV. Non-Resident (Private Use)
Businesses $100/day $180/day $250/day

Proposed
Renter Group Category Small Medium Large
I. PUSD
Co-Sponsored Groups $66/day $120/day $180/day
II. Non-Profit Organizations $77/day $140/day $210/day
III. Pleasanton Residents (Private Use) $88/day $160/day $240/day IV. Non-Residents (Private Use)
Businesses $110/day $200/day $280/day

Item #10

CITY COUNCIL AGENDA REPORT

July 15, 2025
Library and Recreation

TITLE: ADOPT A RESOLUTION APPROVING THE PLEASANTON PUBLIC LIBRARY

PRIVACY POLICY

SUMMARY
City staff has developed a new Pleasanton Public Library Privacy Policy (Attachment 1), in consultation with the Library Commission, to reflect changes in technology, legal requirements, and evolving library practices. The policy ensures the Library continues to safeguard patron information and remains compliant with state and federal laws, while aligning with the City's core values of service, integrity, inclusion, and innovation.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution (Attachment 2) approving the Pleasanton Public Library Privacy Policy.

BACKGROUND
In California, public libraries are governed by specific laws to ensure the privacy of patron records and to prevent the improper disclosure of user data.

The existing Pleasanton Library policy, Confidentiality of Library Records (1999), (Attachment 3), is over 25 years old and does not reflect advances in technology or privacy-related laws. It also lacks the scope and clarity expected of a comprehensive privacy policy. In 2023, the Library Commission’s Policy Subcommittee identified the need for a policy overhaul. At their February 1, 2024, meeting, the Commission prioritized the development of a new privacy policy as part of its annual goals.

To support this effort, the City engaged LDH Consulting Services (LDH). LDH specializes in library data privacy and policy development. The professional services team worked with City staff to assess current practices, identify privacy risks, and draft a comprehensive policy outlining data collection, patron privacy safeguards, and legal compliance.

On May 2, 2024, the Library Commission received a presentation from LDH and provided input on policy needs. This input, along with detailed information from staff, was incorporated into a draft policy. At a subsequent December 5, 2024, meeting, the Commission reviewed the first draft policy and suggested revisions to improve clarity and transparency, including adding a table of contents, glossary, updated legal references, and clearer guidelines on vendor data practices and emerging technologies.

At the April 3, 2025, meeting, the Commission reviewed and approved to recommend the Pleasanton Public Library Privacy Policy, with minor revisions, including the addition of the library app to the vendor list and glossary updates for consistency.

In June 2025, staff added a section to the Library Privacy Policy to align with the City’s broader Artificial Intelligence (AI) Policy currently in development. This addition ensures that the policy remains current with evolving technology practices to provide a framework for the use of AI in City services.

DISCUSSION
Policy updates help ensure that the Library provides accurate information to the public, maintains compliance with privacy laws and grant requirements, and affirms its commitment to equitable access to materials and information. The proposed policy affirms the Library’s role in providing open access to information while protecting user privacy. Policy drafts were reviewed by the City Attorney’s Office, City IT Department, and the Library and Recreation Diversity, Equity, Inclusion, and Belonging (DEIB) work group to ensure clarity, legal compliance, and inclusivity.

If adopted, the new Pleasanton Public Library Privacy Policy will replace the outdated Confidentiality of Library Records Policy (1999), (Attachment 3), establishing a modern framework for managing patron data, vendor relationships, and record retention.

EQUITY AND SUSTAINABILITY
A strong library privacy policy ensures that patron personal data is protected and that no community group is disproportionately affected by data collection or surveillance. Clear privacy guidelines remove barriers to understanding library resources and foster trust and inclusiveness with community members, making the library a safe space for all.

OUTREACH
This item was presented at the Library Commission on May 2, 2024, December 5, 2024, and April 3, 2025.

STRATEGIC PLAN ALIGNMENT
This recommendation aligns with the ONE Pleasanton Strategic Plan Goal, Building a Community Where Everyone Belongs: Foster community engagement and conduct effective planning to promote a livable and economically vibrant community.

FISCAL IMPACT
Funding for LDH Consulting Services, $5,963, was budgeted and expended in the FY 2023/24 Library account No. 00152301.

Prepared by: Submitted by: Approved by:

Lia Bushong, Assistant
Director of Library and
Recreation
Heidi Murphy, Director of Library and
Recreation

Gerry Beaudin, City
Manager

Attachments:

1. Pleasanton Public Library Privacy Policy Draft

2. Resolution Approving the Pleasanton Public Library Privacy Policy

3. Confidentiality of Library Records Policy (1999)

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Pleasanton Public Library Privacy Policy
The Pleasanton Public Library’s mission is “t o build community through exceptional services and inclusive programming. Discover, Connect, Belong.” To fulfill this mission, the library provides free and equal access to services while prioritizing the privacy of users’ personal information. The Library Privacy Policy affirms this commitment by outlining how the library collects, uses, and safeguards user inf ormation while helping community members understand their privacy rights when using library services.

Attachment 1

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Table of Contents
Introduction …………………………………………………………...…… 1
Library Privacy Principles ………………………………………………. 4
Libraries and California State Law …………………………………….. 4-5 Library Records and Legal Protections
Public Record Requests
Library Services and Personal Data …………………………………… 5-6
Data Collected from Library Users
Student Success Library Card Program
Library Member Services ………………………………………………… 6-7
Account Access and Notifications
Library Reserves
Collection Agency Accounts
Youth Account Permissions
Library Member Accounts and Retention
Library Program Participation Data ……………………………………. 8-9
Program Registration and Surveys
Pleasanton Reads Literacy Program Data Collection
Program Participation and Retention
Third-Party Library Services …………………………………………….. 9
Data Practices and Third-Party Services
Library Website Privacy …………………………………………………... 9-10
Data Collection and Tracking Tools
Cookies and Web Browser Settings
Library Public Computers and Internet Access ……………………… 10-11 Privacy Considerations for Public Computer Use
Internet Filters
Security Measures
Public Computer Data and Retention
Library Take-Home Laptops and Mobile Hotspots …………………... 11-13 Mobile Hotspots
Laptop User Responsibilities

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Laptop Security and Monitoring
Laptop Usage Logs and Data Handling
Laptop Data Protection Measures
Library Privacy Policy Commitment ……………………………………. 13
Emerging Technologies
Staying Connected
Glossary of Terms …………………………………………………………. 13-16
Related Policies and Regulations ………………………………………. 16

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______________________________________________________________________ Library Privacy Principles
Library users have the right to privacy and confidentiality. The Pleasanton Public Library upholds the principles of the American Library Association as outlined in Article VII in the Library Bill of Rights, which emphasizes that "All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use." Additionally, the library affirms its ethical duty to “advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information.”
The library is dedicated to safeguarding privacy by:
• Taking reasonable measures to protect the confidentiality of all library users • Collecting only the minimum personal data necessary to provide library services • Ensuring transparency of third-party services that collect, use, or share data • Limiting the disclosure of library records to circumstances defined by state law.

To safeguard library user records, the library:
• Securely stores physical data
• Uses encryption for storing and transmitting electronic data • Restricts data use to its intended purpose
• Deletes data securely once it is no longer needed
• Provides staff with ongoing privacy training.
______________________________________________________________________ Libraries and California State Law
Library Records and Legal Protections
California Government Code § 7927.100 - § 7927.105, titled "Library Records and Similar Matters," protects library records from public disclosure, with limited exceptions.

These records include any written or electronic documentation identifying a library member, such as borrowing history, name, address, telephone number, or email address.

Library records may be accessed by City staff only as necessary to perform their official duties, in accordance with California Government Code § 7927.305.

The library may only disclose records to law enforcement if presented with a valid subpoena, warrant, or court order, as required by California Government Code § 7927.505. Requests for library records by law enforcement or other entities must be accompanied by a valid subpoena, warrant, or court order. The privacy protections described in California Government Code § 7927.505 do not distinguish between adult

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records and minor records. The City Attorney will review requests to ensure compliance with state and federal privacy protections.

Public Record Requests
California Government Code § 7927.105 explicitly exempts library records from public disclosure under the California Public Records Act (CPRA). This provision ensures that personal information and borrowing histories remain confidential, with disclosure only allowed under specific legal circumstances.

In alignment with these laws, the library will not release records in response to public records requests.
______________________________________________________________________ Library Services and Personal Data
Data Collected from Library Users
The library may collect personal data directly from users of library services, such as signing up for a library card, attending classes and events, and reserving meeting rooms. The library aims to collect the least amount of data and only what is essential for providing library services. Personal data collected by the library may include:
• Name
• Physical address
• Email address
• Telephone number
• Birth year
• Student ID number (for PUSD Student Success Library Cards) • Grade level (for PUSD Student Success Library Cards)
• School name (for PUSD Student Success Library Cards)
• Teacher or intervention specialist (for PUSD students referred to Paws to Read or students participating in School Field Trips).

The library may also collect data about a user’s library activities, such as:
• Materials checked out to a member, including items that are overdue or billed • Class and event attendance through registration and s urvey forms • Inquiries sent to the library through email, web form, phone, mail or in person • ADA accommodation requests for library program participants • Computer/network information: The City collects certain information about devices connected to its wired and wireless network, including Media Access Control (MAC) addresses, device types, and connection timestam ps.

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• Borrowing history: Members can save their history in their online library account.

This feature must be manually activated and can be disabled at any time.

Student Success Library Program
The Library may also collect data from other sources, such as the Pleasanton Unified School District (PUSD) for the Student Success Library Card Program. As outlined in Section D of the Memorandum of Understanding between the City of Pleasanton and PUSD related to Library Cards:
"To the extent that Library staff have access to any personally identifiable information from student records: (1) it will not use such information for any purpose, including targeted advertising, except for the legitimate educational purpose of providing services pursuant to this MOU; and (2) it shall not disclose this information to any other party for any reason, except as required by law (§ 49073.1(b)(3) and (9))."
______________________________________________________________________ Library Member Services
Account Access and Notifications
When new members sign up for a library card, they complete an online or paper application that asks for their name, physical address, email address, telephone number, birth year, and four-digit PIN.

After registering for a card, members can access several options for managing their library account and checkouts:
• Set up an online account through the library’s catalog software to access their accounts online, view checked out items and renew and request materials. • Use library card number and PIN to check out physical materials. A physical card can be used for checkout, or a digital card can be stored in the Pleasanton Library App.
• Designate another user to check out materials on their account. The member and the authorized user must visit the library together to set this up. This designation allows the authorized user limited access to the library member’s account, including the physical address, email address, and phone number on file. • Contact library staff at any time to request to review or update the per sonal data in their accounts.
• For security, when a library member requests account information or updates personal information, staff will ask for their library card number or photo identification to verify their identity.

T
he Library also provides various notification methods to help members track the due dates of their materials. Library members may be notified that an item is due through

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email or text message through the online catalog, depending on the preferences they provide for their account. These preferences can be changed at any time by notifying library staff.

Library Reserves
Library materials on hold for pickup are shelved in a public area, except for LINK+ items on loan from other libraries. Each item on hold contains a slip with the name of the member who reserved the item. Members may contact the Library if they prefer to have items placed on hold in a staff area at Member Services for privacy reasons.

Collection Agency Accounts
When a library account with past-due items remains unresolved for over 60 days, it may be referred to a collection agency that manages lost or damaged material fees on behalf of the City.

The City provides the collection agency with only the minimum personal data required to seek payment. This includes the library member’s name, address, phone number, email address, and the replacement cost for lost or damaged materials.

Youth Account Permissions
If a library member is younger than 14, a parent or legal guardian is the account owner and has access to their account and library record.

When a member turns 14, the youth member becomes the account owner. At that point, the parent or legal guardian has limited access to account information, such as information required for billing purposes, unless their child provides permission to share the full library account information with their parent or legal guardian.

Library Member Accounts and Retention
Library staff annually reviews expired or inactive member accounts and eCards to determine eligibility for deletion:
• Paper library card applications are shredded onc e the information is inputted by staff into the Integrated Library System (ILS) software system. • Library members are asked to renew their accounts every four years. • Library accounts are deleted annually at the end of the calendar year if they have expired for over four years, provided no outstanding balances or unreturned materials exist.
• eCards, valid for 30 days, are deleted after one year if they remain inactive. • The checkout history of each library item in the collection, which is connected to library member accounts in the ILS, is retained for one year before being automatically removed.
• Library accounts retain payment histories with the titles of the items billed and paid indefinitely.

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______________________________________________________________________ Library Program Participation Data
Program Registration and Surveys
Pleasanton Public Library collects data related to its programs to improve services and track participation:
• Program registration information, which includes names and email addresses, is stored in the Library’s online event system and is only accessible to library staff. • Participants submit program surveys through the City’s survey provider. City staff access and use survey data for program planning and vendor privacy policies, available on the Library’s website.

Pleasanton Reads Literacy Program Data Collection
The Library’s Pleasanton Reads Literacy Program collects personal data to match students with tutors. Some personal data is collected because the State of California grant agency, California Library Literacy Services (CLLS), requires collecting this data for funding and reporting purposes.

Data collected for the Pleasanton Reads Literacy Program may include:
• Telephone
• Address
• Phone number
• Email
• B irth year
• Gender
• Race
• Ethnicity
• Education
• Home country
• Primary language
• Written goals for literacy learners.

Program Participation and Retention
Program registration information is archived in the Library’s events platform and retained for two years, consistent with the Library’s general record retention schedule (Section 1406-2 of the City Records Retention Schedule, 2008).

For the Pleasanton Reads Literacy Program, the Library retains records related to grant programs for five years after it submits its final expenditure report for the funding cycle

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under which the program was awarded, as required by the State of California. Grant program records without personally identifying information, such as program statistics and financial reports, are retained longer for planning purposes. ______________________________________________________________________ Third-Party Library Services
Data Practices and Third-Party Services
Pleasanton Public Library partners with third-party vendors to offer services such as e- books, streaming media, research databases, the online catalog, and the library app.

These vendors may collect and use data about library members’ interactions with their services, including:
• Information provided by library members (e.g., when creating an account) • Shared data such as name and email address
• Browser, operating system, and device details
• Web page addresses visited, along with timestamps
• Library members’ IP address and location
• Social media account information and content and inferred data.

Each third-party service has its own privacy policy and data practices, which determine how it collects, uses, and shares information. California law requires third parties acting on behalf of the Library to protect the privacy and confidentiality of data.

The City of Pleasanton regularly reviews vendor agreements on their renewal cycle to ensure privacy compliance. City IT staff review all software agreements to verify compliance with security and privacy requirements. The City will not enter into agreements with vendors that do not meet these standards.

Vendor Privacy Policies and information about their data practices are updated regularly on the Library’s Vendor Privacy Policy webpage.
______________________________________________________________________ Library Website Privacy
Data Collection and Tracking Tools
The City of Pleasanton maintains the library web pages and uses analytics tools to collect data such as:
• Browser, operating system, and other information about the device used to visit the website
• Addresses of the web pages visited
• The time and date the website was visited

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• The visitor’s internet address (i.e., IP address).

Cookies and Web Browser Settings
The City website uses cookies, which are small files sent to a web browser to store and send data. Website users can set their browsers to reject these cookies. To learn more, website users may review the City of Pleasanton Privacy Policy. _____________________________________________________________________ Library Public Computers and Internet Access
Pleasanton Public Library provides access to public computers, printers, and wireless Internet, and City IT maintains this access.

Privacy Considerations for Public Computer Use
The Library’s Public Access to the Internet Policy addresses privacy regarding public computers and network access.

Library users of public computers are advised of this policy on the screen each time they log in to use a computer at the Library.

Parents and legal guardians are responsible for the safety and security of their children while using public library computers.

Internet Filters
Technology protection measures (or “internet filters”) block or filter the Internet, other forms of electronic communications, and access to inappropriate information.

As required by the Children’s Internet Protection Act (CIPA), filters are applied in the children’s area of the Library to visual depictions of material deemed obscene or child pornography or to any material deemed harmful to minors. Individuals requesting access to the Internet without these filters are directed to use the computers in the adult computer area.

Security Measures
The City of Pleasanton makes every effort to ensure public computers have basic security measures. Library members should exercise caution and follow online security best practices when using public computers:
• Users should sign out of all accounts and delete any personal files saved on the computer at the end of the session. Public computers do not automatically delete personal data when users end their session.
• Public computers are in a public area where indiv iduals can see the content on others' computer screens.
• Users may connect to the wireless network using their own device or one of the Library’s Take-Home Laptops and move to another building area for more privacy.

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Public Computer Data and Retention
The City of Pleasanton does not track computer or network use, such as reading or sending emails, website visits, or working on files.

The City collects certain information about devices connected to its wired and wireless networks, including:
• MAC Addresses: The unique identifier assigned to a device’s network interface.
• Device Types: Information about the type of device being used (e.g., smartphone, tablet, laptop).
• Connection Timestamps: The time and date a device connects to and disconnects from our network.
• Bandwidth Usage: The amount of data transferred to and from a device while connected to the City network.

This data is collected to manage network performance, troubleshoot connectivity issues, ensure fair usage of the network resources, enhance overall service quality, and maintain cybersecurity. Additionally, the data may be used for investigative purposes if there are incidents or concerns regarding network security or misuse.

Usage logs are retained for one year to facilitate the analysis and resolution of technical issues, optimize network management, enhance cybersecurity, and support investigative efforts if necessary. After this period, they are securely deleted to protect user privacy.
______________________________________________________________________ Library Take-Home Laptops and Mobile Hotspots
Pleasanton Public Library offers take-home laptops and mobile hotspots for adult library members ages 18 and older. Devices can be checked out for three weeks. Laptop borrowers must complete the Take-Home Laptop Loan Agreement each time they check out a device and confirm it is in working order before leaving the Library.

Mobile Hotspots
• The Library provides hotspots to check out.
• Hotspots do not track or log user data usage. However, the service provider may collect data in accordance with their privacy policy.

La
ptop User Responsibilities
The City of Pleasanton makes every effort to ensure that Take-Home Laptops have basic security measures at checkout, including secure browser settings and up-to-date software patches. Laptop users sign an agreement to borrow a device that provides information on online security and data protection measures.

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Once a laptop is in the borrower’s possession, library users should exercise caution and follow online security best as outlined in the Take-Home Laptop Loan Agreement.

Laptop Security and Monitoring
All data handling follows established privacy laws designed to protect user information.

When library users sign in to a Take-Home Laptop, they may see a notification stating that the device is managed by cityofpleasantonca.gov. City IT manages the laptops available through the Library’s Take-Home Laptop service to ensure they are up-to-date, secure, and function optimally.

As part of the City’s commitment to maintaining the security and integrity of the Take- Home Laptops, the following information may be monitored:
• User Access Logs: Records of who has used the device and when. This is used solely for operational and security purposes.
• Networking Information: IP addresses, interface configurations, and connection quality. This helps troubleshoot connectivity issues and improve network services.

La
ptop Usage Logs and Data Handling
As part of the City’s commitment to ensuring the best possible user experience and maintaining the integrity of library devices, the following information may be monitored:
• User Access Logs: Records of device usage, including timestamps. These logs are used solely for operational and security purposes and do not track personal activity.
• Networking Information: IP addresses, interface configurations, and connection quality to troubleshoot connectivity issues and improve network services.

D
ata is collected strictly for administrative and security purposes, not for personal surveillance or profit.

While the City of Pleasanton does not monitor personal activities on Take-Home Laptops and Chromebooks, City IT maintains device usage logs for security and troubleshooting. These logs record access times and network diagnostics but do not capture or store personal browsing history or content.

Library users are responsible for safeguarding the device during the loan period, including applying for updates and avoiding potentially harmful websites.

Laptop Data Protection Measures
• The City of Pleasanton takes privacy and data security seriously. The City does not access or use personal data beyond the minimum required for device management and operational purposes. All data handling follows established privacy laws and City policies designed to protect library user information.

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• Device Reset and Data Purge: Laptops are reset and data purged upon return, but users are encouraged to sign out of all programs before returning. ______________________________________________________________________ Library Privacy Policy Commitment
P
leasanton Public Library is committed to protecting member privacy and continuously improving its Privacy Policy. This commitment includes:
• Reviewing and updating privacy practices whenever new services and resources are introduced or modified.
• Regularly updating the Privacy Policy to reflect changes in library services, technology, and data practices, with updates communicated through the Pleasanton Public Library website.
• Maintaining a comprehensive, publicly accessible lis t of Vendor Privacy Practices on the library website.
• Providing staff with ongoing training to assist members with privacy-related questions regarding library services and digital r esources.

E
merging Technologies and Artificial Intelligence (AI)
The Pleasanton Public Library acknowledges the increasing role of artificial intelligence (AI) in digital tools and services, including potential impacts on user privacy. The Library is committed to ensuring transparency and security regarding AI technologies, adhering to ethical AI use and data minimization principles. The following guidelines apply:
• Transparency: Library users will be informed when AI technologies are incorporated into library-provided services, applications or resources. • Consent and Awareness: The Library will communicate the scope of data collection, processing, and analysis by any AI system integrated into Library services, ensuring informed consent wherever feasible.
• Data Minimization and Purpose Limitation: AI systems used by the Library will collect and process only the minimum data neces sary for their intended functions and clearly defined purposes. Library staff will not input or upload patron personally identifiable information (PII) into any AI tools, including generative AI or third-party AI-powered platforms, unless the city has formally reviewed and approved those tools for privacy, security and appropriate use. • Bias and Fairness: The Library strives to utilize AI systems that are transparent, equitable and unbiased, ensuring they do not disproportionately impact or disadvantage any group or individual.
• Regular Review and Compliance: The Library will regularly review AI technologies and their usage for privacy impacts, com pliance with relevant

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privacy laws, and alignment with the City's forthcoming overarching AI and administrative AI policies.
• Training and Staff Awareness: Library staff will receive ongoing training on AI privacy and ethical practices to assist patrons effectively and responsibly. • Collaboration with City Policies: The Libraryʼs practices regarding AI will align with broader citywide administrative and ethical guidelines for AI usage once finalized and adopted.

S
taying Connected
Library members are encouraged to review the Privacy Policy regularly to stay informed about how the library protects user privacy.

Members may contact the Library Administration for questions or concerns about their privacy rights at the library.
______________________________________________________________________ Glossary of Terms
• Americans with Disabilities Act (ADA) Accommodation Requests – Requests made by library members for accessibility accommodations to participate in library programs or services.
• American Library Association (ALA) Bill of Rights – A guiding document that outlines fundamental library principles, including intellectual freedom, access to information, and privacy.
• Authorized User – A person designated by a library member to access their account and check out materials on their behalf.
• Borrowing History – A record of past checkouts by a library member, which is only stored if the member manually enables this feature in their online account. • Browser – A software application used to access websites and online services, including the Library’s online catalog.
• Children’s Internet Protection Act (CIPA) – A federal law requiring internet filtering on library public computers to block inappropriate content for minors. • City IT – The City of Pleasanton’s Information Technology department, responsible for managing and securing the City’s technology infrastructure. • Cloud Services – Online data storage and computing services used to store information securely, including patron data protection and backup. • Collection Agency – A third-party agency that manages overdue or lost library materials and associated fees.

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• Connection Timestamps – Records of the time and date a device connects to and disconnects from a network, used for performance monitoring. • Cookies – Small data files stored on a user’s device by a website to track and improve user experience. These can often be disabled in browser settings. • Customer Relationship Management (CLM) system – The Library’s help desk system for managing and responding to patron inquiries. • Cybersecurity – Measures taken to protect digital data and network infrastructure from unauthorized access, hacking, or cyber threats. • Data Practices – Policies and procedures governing how personal and library- related data is collected, stored, shared, and deleted. • Data Purge – The process of securely deleting personal or sensitive data when it is no longer needed.
• eCards – Temporary digital library cards that provide access to online resources for a limited period before requiring full registration. • Encryption – A security process that encodes electronic data to protect it from unauthorized access.
• People Counting Software – A system that utilizes sensors to track foot traffic in the Library.
• Web Analytics – Web analytics services track and report website traffic, user interactions, and other data.
• Internet Filters – Software tools that restrict access to certain online content, used in libraries to comply with CIPA requirements.
• Library Member – An individual with an active Pleasanton Public Library card who has access to borrowing materials.
• Library Records – Any documentation related to a library member’s account, including borrowing history, personal information, and communications with the library.
• LINK+ – A resource-sharing network that allows library users to borrow materials from participating academic and public libraries across California and Nevada. • Loan Records/Checkout History – A record of materials borrowed by a library member.
• MAC Address (Media Access Control Address) – A unique identifier assigned to a device’s network interface, used for network management and security. • M emorandum of Understanding (MOU) – A formal agreement outlining responsibilities between organizations, such as the Library and the Pleasanton Unified School District.

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• Mobile Hotspots – Portable devices that adult library members can borrow to access the Internet through a vendor’s cellular network. • Network Diagnostics – The process of analyzing network performance and identifying technical issues to ensure reliable and secure internet access. • Online Catalog – The Library’s digital system where members can search for materials, place holds, renew checkouts, and manage their accounts. • Operating System (OS) – The software that manages a device’s hardware and software resources (e.g., Windows, macOS, Android, iOS, ChromeOS). • Personally Identifiable Information (PII) – Any data that can identify an individual, such as name, address, phone number, or email. • Phishing – A type of cyberattack where scammers attempt to obtain sensitive information through emails, messages, or websites.
• PIN (Personal Identification Number) – A secure code set by a library member that allows access to their online account and self-service features. • I ntegrated Library System (ILS) – A library software used by staff for item cataloging, circulation, patron records, acquisitions, and statistical reports. • Public Records Act (CPRA - California Public Records Act) – A state law that allows public access to government records but exempts library user records from disclosure.
• Retention Schedule – A policy outlining how long the Library keeps certain records before securely deleting them.
• Student Success Library Card Program – A partnership between schools and public libraries in which a Student ID functions as a Library Card for easy access. • Take-Home Laptops – Laptops that adult library members can borrow for a period of three weeks.
• Third-Party/Vendor Services – Digital platforms or vendors that provide online library services, such as e-books, databases, and event management systems.

The Library’s Vendor Privacy Policy webpage has a complete list of vendors and third-party services, along with links to their privacy policies. • VPN (Virtual Private Network) – A security tool that encrypts internet traffic to protect user privacy and prevent tracking while online. • Web Analytics – Services that track and report website traffic, user interactions, and other data.
• Wireless Network – A system that allows library users to connect their devices to the Internet while visiting the facility.
______________________________________________________________________

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Related Policies and Regulations
• Library Bill of Rights – https://www.ala.org/advocacy/intfreedom/librarybill • California Government Code –
https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV& division=10.&title=1.&part=5.&chapter=7.&article=
• City Website Privacy Policy – https://www.cityofpleasantonca.gov/privacy-policy/ • Pleasanton Public Library, Public Access to the Internet Policy – https://www.cityofpleasantonca.gov/assets/your-community/library/public-access- to-internet.pdf
A
pproval by Library Commission, [DATE]
Approval by City Council, [DATE]
Next scheduled update: July 2030

RESOLUTION NO._____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

ADOPTING THE PLEASANTON PUBLIC LIBRARY PRIVACY POLICY
WHEREAS, the library policy: Confidentiality of Library Materials (1999) is outdated or no longer current; and
WHEREAS, the policy revisions represent important changes in technology and ensure compliance with the State of California Library Privacy laws.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. Adopts the following Library policy as shown in the exhibit attached to this resolution: Pleasanton Public Library Privacy Policy and repeals the policy described in the first Recital paragraph, above.

SECTION 2. City Clerk shall certify the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on July 15, 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney
Attachment 2

Confidentiality of Library Records Policy
It is the policy of the Pleasanton Public Library in accordance with California Government Code Section 6267 to keep all library circulation and registration records confidential. Staff will not give out any information regarding library usage to anyone other than the cardholder, except as follows:

1. Upon the presentation of a subpoena from a Superior court.

2. In order for a library employee, contr actor, or other City employee to facilitate the collection of overdue materials from a patron whose record is delinquent.

3. In the case of a child under the age of 14, upon a request from the parent or legal guardian who originally authorized the child to obtain a library card.

4. Upon the presentation of a written release from the cardholder.

Adopted by the Pleasanton City Council, May 18, 1999.

Approved by the Library Advisory Commission, March 11, 1999. $WWDFKPHQW3

Item #11

CITY COUNCIL AGENDA REPORT

July 15, 2025
Library and Recreation

TITLE: APPROVE A TWO-YEAR AGREEMENT WITH CITYSERVE OF THE TRI-VALLEY

FOR SENIOR SUPPORT SERVICES AT THE PLEASANTON SENIOR CENTER FOR A TOTAL OF $160,000 THROUGH JUNE 30, 2027

SUMMARY
CityServe of the Tri-Valley has been providing senior support services, including care coordination, home visits, companionship visits, and foot care at the Pleasanton Senior Center since September 2022. CityServe has been an excellent partner over the past three years, and staff recommend extending the service contract for two additional years at an annual cost of $80,000 for a total of $160,000 through June 30, 2027.

RECOMMENDATION
Approve a two-year agreement with CityServe of the Tri-Valley for Senior Support Services at the Pleasanton Senior Center for a total of $160,000 through June 30, 2027.

BACKGROUND
CityServe of the Tri-Valley has been providing senior support services at the Pleasanton Senior Center since September 2022, when Senior Support of the Tri-Valley disbanded. These services include care coordination, home visits, companionship visits, and foot care.

The existing contract for senior support services expired June 30, 2025. In anticipation of this, staff issued a Request for Qualifications (RFQ) in April 2025. CityServe was the only respondent and is qualified to provide the core senior support services of care coordination, home visits, companionship visits and foot care at the Pleasanton Senior Center.

The Fiscal Year (FY) 2025/26 and 2026/27 budgets were adopted by City Council on June 17, 2025. Funding for this contract was adopted in the two-year budget at $80,000 per FY.

DISCUSSION
CityServe has been an excellent partner in providing senior support services over the past three years, and staff recommend extending the service contract for two additional years.

CityServe has reported an average of 90 Caring Visitor visits to seniors per month, along with more than 1,100 hours of Care Coordination over the past six months for seniors in Pleasanton. Additionally, there is a growing demand for foot-care services. Staff believe that CityServe is a highly effective and reliable partner to continue delivering these essential services to the senior community in Pleasanton.

EQUITY AND SUSTAINABILITY
Updating City agreements to ensure they are meeting community and organizational needs

helps to further equitable access to opportunities for all community members.

OUTREACH
A Request for Qualifications (RFQ) was conducted for Senior Support Services in April 2025.

CityServe of the Tri-Valley was the only respondent.

STRATEGIC PLAN ALIGNMENT
This action advances the ONE Pleasanton Citywide Strategic Plan goal of Building a Community Where Everyone Belongs.

FISCAL IMPACT
$80,000 is included in the proposed budget (account 00199200-430107) for Community Benefit for both FY 2025/26 and 2026/27.

Prepared by: Submitted by: Approved by:

Heidi Murphy, Director of
Library and Recreation
Heidi Murphy, Director of Library and
Recreation

Gerry Beaudin, City
Manager

Attachments:

1. Agreement for Services

1 AG

REEMENT FOR SERVICES
THIS AGREEMENT FOR SERVICES is made and entered into this 1st day of July 2025 by and between CityServe of the Tri-Valley ("Contractor"), whose address is 5353 Sunol Blvd., Pleasanton, CA 94566, and telephone number is (925) 222-2273 and the City of Pleasanton, a municipal corporation ("City").

In consideration of the mutual promises set forth in this Agreement, the parties agree as follows:

1. Services to be performed. Contractor will provide the services described in Exhibit A at that time, place, and in the manner specified in Exhibit A.

2. Terms. Contractor shall begin work by July 1, 2025, and complete work June 30, 2027.

3. Co
mpensation. City shall pay Contractor for services rendered pursuant to this Agreement as described more particularly in Exhibit A. Payments shall be paid on a monthly basis upon receipt and approval of Contractor's invoice. Total compensation for services and reimbursement for costs shall not exceed $80,000 annually.

4. Method of Payment. Payment shall occur upon completion of work, acceptance by City staff, and submission by Contractor of a request for payment.

Invoices submitted to City must contain a brief description of work performed, time used and City reference number. Payment shall be made within thirty (30) days of receipt of Contractor's invoice and approved by City.

Upon completion of work and acceptance by City, Contractor shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work performed which the Contractor fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.

5. Inde
mnification. Contractor shall hold harmless, defend, and indemnify the City, its officers, and employees, against any and all claims, costs, demands, causes of action, lawsuits, losses, expenses or liability, including attorneys’ fees, arising from or the alleged acts or omissions of Contractor, its subcontractors, or agents, or anything arising from this Agreement.

6. Ins
urance. During the term of this Agreement, Contractor shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additionally insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

Attachment 1

2 a. General Liability and Bodily Injury Insurance. A commercial general liability insurance for at least $2,000,000 combined limit for bodily injury and property damage and provide that the City, its officers, employees and agents are named additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney. The policy shall state in writing either on the Certificate of Insurance or attached rider thereof that this insurance will operate as primary insurance for work performed by Contractor and its subcontractors, and that no other insurance effected by City or other named insured will be called on to cover a loss covered thereunder.

b. Automobile Liability Insurance. Automobile liability insurance in an amount not less than $2,000,000 per person/per occurrence.

c. Workers' Compensation Insurance. Workers' Compensation Insurance for all of Contractor’s employees, all in strict compliance with State laws, and to protect the City from any and all claims thereunder, including waiver of subrogation.

d. Certificate of Insurance. Contractor shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

7. Independent Contractor. The Contractor is an independent contractor retained by the City to perform the work described herein. All personnel employed by the Contractor, including subcontractors, and personnel of said subcontractors, are not and shall not be employees of the City.

8. Warranty Against Defects. Contractor hereby warrants all work done under this contract against all defects in materials and workmanship for a period of 12 months following City's acceptance of said work. If any defects occur within said 12 months, Contractor shall be solely responsible for the correction of those defects.

9. Labor Code/Prevailing Wages. The work performed under this Agreement is a “public work” and prevailing wage laws shall apply. No less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the work under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of the work by the Contractor or any subcontractor doing or contracting to do any part of the work.

To the extent applicable, Contractor shall comply with all requirements of the California Labor Code, including but not limited to, Labor Code sections: 1773.2 (regarding posting wage determinations at each job site); section 1776 (regarding the certification, maintenance, and availability for inspection

3 of payroll records); section 1777.5 (regarding employment of apprentices); section 1810 (regarding a legal day’s work as 8 hours of labor); and section 1775 (regarding penalties for violations). The Contractor shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any subcontractor under Contractor.

10. Miscellaneous Provisions.

a. City may terminate this Agreement at any time by mailing notice to Contractor at the address first stated above.

b. Contractor shall not assign or transfer this Agreement.

c. If either City or Contractor waive a breach of this Agreement, such waiver shall not constitute a waiver of other or succeeding breaches of this Agreement.

d. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

e. This Agreement constitutes the entire understanding of the parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

CITY OF PLEASANTON CONTRACTOR

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

ATTEST: Title: __________________________

____________________________ [If Consultant is a corporation, signatures must Jocelyn Kwong, City Clerk comply with California Corporations Code §313]

APPROVED AS TO FORM:

By: _________________________
_____________________________ Signature
Daniel G. Sodergren, City Attorney

4 __________________________
Print name

Title: __________________________
Rev. 5/22
a.

Exhibit A
Scope of Services
CityServe of the Tri-Valley

CityServe of the Tri-Valley’s Senior Support Services Program will deliver comprehensive, compassionate, and accessible Care Coordination support to Pleasanton seniors addressing these core service areas as needed:

Senior Care Coordination
Average 250 Staff Hours per Month at rates listed in Table A

1. Onsite Support:
a. Case managers (Care Coordinators) will be available daily during designated drop-in hours at the Pleasanton Senior Center to address direct referrals. i. Each client will complete an intake assessment to create a personalized Care Plan using CityServe’s Care Wheel model (housing, health, nutrition, transportation, emotional wellness.)
b. Follow Up:
i. Regular, weekly, monthly or as needed check-ins, with care plan updates.

2. In Person and Home Care Coordination Visits
● In-home assessments and care planning for homebound seniors unable to visit the Senior Center and daily in-office care sessions will be scheduled. ● Coordination of free services across all areas including:
o Emergency resource referrals as needed (housing, food, mental health). o Access to transportation assistance through CityServe’s Ride Care program as well as other transportation providers. Multilingual support is available as needed.
o Service in Action Team support. This is a group of local volunteers that are cleared and ready to jump into action to support our seniors with needs such as climbing a ladder to fix a light, light yard work, handyman jobs, organizing or assisting with tasks beyond a caring visit. This team works closely with our caring visitors and care coordinators.
o Health Education Classes and Events
o Continuous communication and reporting to City of Pleasanton staff.

3. Companionship Visits
● Caring Visitors Program:
o Matched volunteers will provide in-person companionship visits, wellness checks, calls, cards, and social engagement activities
● Volunteer Training:
o All Caring Visitors will receive a background check and then go through training in elder sensitivity, communication, and resource referral ● Coordination:
o CityServe will supervise and manage matches to ensure compatibility and impact.

4. Foot Care Support
● Maintain Podiatry Services:
o Maintain relationships and commitments by local podiatrists to secure four- six foot care clinics per year, serving approximately 60 seniors per event, hosted at CityServe’s Pleasanton office
● Language Access:
o Podiatrists speak English, Farsi, Arabic and Mandarin. Mandarin volunteer interpreters are available for booking onsite support and follow up. Spanish speaking community outreach is planned for FY 25/16
● Additional Onsite Services:
o An RN available for medication management consultations, a local MD providing wellness checks and access to free supplies (walkers, hygiene items, etc.)
● Ongoing free services across all areas
o Emergency resource referrals as needed (housing, food, mental health). o Access to transportation assistance through CityServe’s Ride Care program as well as other transportation providers. Multilingual support is available as needed.
o Service in Action Team support. This is a group of local volunteers that are cleared and ready to jump into action to support our seniors with needs such as climbing a ladder to fix a light, light yard work, handyman jobs, organizing or assisting with tasks beyond a caring visit. This team works closely with our caring visitors and care coordinators.
o Continuous communication and reporting to City of Pleasanton staff.

Table A
Personnel: Salaries FTE Amount $ 66,936.33 Directors and Managers 0.30
$
24,507.84
Care Coordinators 0.72
$
42,428.49

Personnel: Benefits $ 13,063.67 Taxes
$
4,967.02
Employee Benefits
$
8,096.65

TOTAL $ 80,000.00

Item #12

CITY COUNCIL AGENDA REPORT

July 15, 2025
Library and Recreation

TITLE: APPROVE THE DON LEWIS HARMONIC SYMPHONY PUBLIC ART PROJECT

CONCEPTUAL DESIGN, PROPOSED LOCATION, AND BUDGET AMENDMENTS

FOR ART ACQUISITION AND INSTALLATION

SUMMARY
The Pleasanton Cultural Arts Council (PCAC), in collaboration with Nancy and Gary Harrington, has proposed the development and installation of the Don Lewis Harmonic Symphony public art project. The ensemble consists of six musical pieces and one commissioned piece designed to honor Don Lewis, an innovator in electronic music, advocate for youth music education, and long-time Pleasanton resident. The artwork is intended to be installed at Delucchi Park. The funding for the acquisition is included in the H.A.P.P.Y. fund, compiled mainly of donations from Nancy and Gary Harrington. Funding for the art installation is available through park dedication fees.

RECOMMENDATION
Approve the Don Lewis Harmonic Symphony public art project conceptual design, proposed location, and budget amendments for art acquisition and installation.

BACKGROUND
The Pleasanton Municipal Code, Chapter 13.16 Art in Public Places outlines the process for gifts and loans of public art displayed in public places.

This project was first introduced to the Civic Arts Commission at its August 5, 2024 meeting and formally added to the Commission’s Short-Term Work Plan at that time. As part of the approved work plan for fiscal year (FY) 2024/25, staff collaborated with the Pleasanton Cultural Arts Council (PCAC) and Nancy and Gary Harrington to research potential artworks and locations, convened the Public Art Selection Subcommittee (PASS), and prepared a report for the Commission’s review.

PASS convened virtually on November 15, 2024. Participants included representatives from the Civic Arts Commission, Parks and Recreation Commission, and staff from the Library and Recreation and Public Works Departments. The president of PCAC also attended and shared details about the proposed project being led by PCAC in collaboration with Nancy and Gary Harrington. PASS reviewed the proposal in accordance with the criteria outlined in the municipal code, including artistic merit, proposed location, installation requirements, and long- term maintenance considerations.

Information about the Piece
PCAC shared the concept honoring Don Lewis, an influential figure in youth music education, founder of the "Say Yes to Music" program, renowned inventor of the electronic synthesizer, and long-time Pleasanton resident. Known for his ability to inspire audiences of all ages, Don

Lewis’s legacy would be commemorated through an ensemble of six musical pieces and a commissioned artwork designed to be displayed together. The proposed artwork would be commissioned from Mountain Forge in Truckee and is envisioned as a dynamic representation of Don conducting an orchestra of instruments, a tribute to both his innovation and passion for music education.

Artistic Merit
PASS members expressed strong support for the proposal’s artistic merit. The design was noted to be reminiscent of interactive, sound-based public art seen in other cities, visually striking, playful, and likely to encourage public engagement. While the conductor concept is familiar, its execution in this project was viewed as offering a distinctive and meaningful artistic experience specific to Pleasanton. The abstract form of the conductor, paired with sculptural instrument elements, was described as both inviting and thought-provoking, aligning with the City’s goal of enhancing public spaces through accessible and inspiring artwork.

The harmonically tuned instruments are thoughtfully designed to ensure that anyone, regardless of age or musical ability, can participate and produce pleasing sounds. This inclusive approach supports creativity, self-expression, and shared experiences, fostering social connection through music and reinforcing the City’s vision for public art that engages and unites the community.

Location
The proposed location at Delucchi Park was viewed favorably, as it would help activate a different area of the park without interfering with the existing bandstand. Some concerns were raised about visibility due to nearby trees, but staff confirmed that the selected site would be open and will allow for clear views from the sidewalk. The goal for the placement is that it will strike a balance between visibility, shade, and compatibility with other park uses.

Sound
The instruments in the Free Notes Harmony Park Sculptural Ensemble are precision-tuned to specific musical scales, ensuring harmonious sound regardless of the player’s skill level. They are also designed for outdoor use and produce pleasant, resonant tones that are audible without being disruptive.

DISCUSSION
The Don Lewis Harmonic Symphony is designed to be inclusive, inviting people of all ages and abilities to explore and enjoy music together. Because the instruments are tuned to always produce harmonic tones, the experience will be both accessible and rewarding for users with no prior musical training. The installation will encourage shared participation, spontaneous collaboration, and intergenerational interaction, creating a unique opportunity for community bonding through the arts. The location at Delucchi Park will tie into the musical theme of Concerts in the Park. Attachment 1 shows the proposed location and conceptual design for the art installation.

Staff is requesting that the City Council approve the Don Lewis Harmonic Symphony Public Art Project conceptual design, proposed location, and budget amendment for art acquisition and installation. The total price of the art acquisition is unknown at this time, as the artist will not provide a quote until the project is approved. Staff anticipate that the purchase of all pieces for this artwork will be approximately $110,000, and funding is available in the H.A.P.P.Y. Fund.

Funding for installation is available in the park dedication fees the City received from the County in FY 2024/25, specifically for Lions Wayside Park. Per the letter dated March 17, 2025, these funds were dedicated specifically for lawn conversion for concert viewing, musical public art piece, and electrical upgrades.

A joint meeting of the Civic Arts Commission and Parks and Recreation Commission is being held on this topic on July 10, 2025. The recommendation will be shared with the City Council via supplemental materials for this item ahead of the July 15 City Council meeting.

EQUITY AND SUSTAINABILITY
The public art program strives to align art projects with funding and staffing resources, as well as to identify projects that celebrate diversity and would be enjoyed by all residents and visitors in Pleasanton.

OUTREACH
A meeting of the PASS Committee was held on November 15, 2024 and a joint meeting of the Civic Arts and Parks and Recreation Commissions is scheduled for July 10, 2025.

STRATEGIC PLAN ALIGNMENT
This action advances the ONE Pleasanton Citywide Strategic Plan goal of Investing in Our Environment: Infrastructure, Public Facilities and Sustainability, Strategy 7 – Continue to invest in parks, bicycle, and pedestrian infrastructure, and public art.

FISCAL IMPACT
The fund balance in the H.A.P.P.Y Fund (Fund 108) is approximately $127,000. $10,000 is budgeted in account 10850103-440109 for art acquisition in FY 2025/26. Staff request that the City Council approve a budget amendment to increase the budget in account 10850103- 440109 by $100,000 to $110,000. This would provide a total funding source of $110,000 for the project. The total price of the art acquisition is unknown at this time, as the artist will not provide a quote until the project is approved by the City Council. Staff anticipate that the purchase of all pieces for this installation will be approximately $110,000. Staff also request that the City Council approve a budget amendment to appropriate $60,000 from account 20330112-430107 for art installation.

Prepared by: Submitted by: Approved by:

Heidi Murphy, Director of
Library and Recreation
Heidi Murphy, Director of Library and
Recreation

Gerry Beaudin, City
Manager

Attachments:

1. Delucchi Park Musical Art Plaza - Conceptual Plan

June 26, 2025
Delucchi Park Muscial Art Plaza, Pleasanton, CA
Conceptual Plan
New tree, 24” box size
New plaza, colored concrete
Musical art, typical
Pathway installed as part
of the Lions Wayside and
Delucchi Park Renovations
Don Lewis Sculpture
Existing tree
0’ 2’ 4’ 8’North
1 2
3 4
5 6
1 2
3 4
5 6
Manta Ray
Contrabass Chimes
Harp Aria
Pagoda
Bells Cymbal
47”H x 73”W x 20”D
104”H x 132”W
68”H x
43”W x
10”D
43”H x 32”W
x 16”D
38”H x 32” Φ66”H
Attachment 1

June 26, 2025
Delucchi Park Muscial Art Plaza, Pleasanton, CA
Location Map
Musical Art Plaza
North
West Angela St.

First St.

Neal St.Delucchi Park
N.T.S.

Item #13

CITY COUNCIL AGENDA REPORT

July 15, 2025
Police

TITLE: ADOPT A RESOLUTION ACCEPTING GRANT FUNDING FROM THE

CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT PROGRAM IN THE AMOUNT OF $150,453.40 AND APPROVE BUDGET AMENDMENTS IN THE

OPERATING GRANTS FUND

SUMMARY
The State of California, California Highway Patrol (CHP) sponsors the Cannabis Tax Fund Grant Program (CTFGP) to reduce impaired driving and increase the safety of the state’s streets and highways. The City seeks authorization to accept CTFGP funds to address unsafe driving issues in the community. Awarded funds would be available for the period from July 1, 2025, through June 30, 2026.

RECOMMENDATION
Adopt a resolution to authorize the acceptance of the CHP CTFGP for $150,453.40 and authorize the City Manager to execute all documents and approve the budget amendment in the Operating Grants Fund.

BACKGROUND
The State of California Cannabis Tax Fund Grant Program (CTFGP) provides funding to augment current activities and programs that address impaired driving. The California State Controller’s Office appropriates the funding through Proposition 64, The Control, Regulate and Tax Adult Use Marijuana Act. The City has not previously received CTFGP grant funding.

The grant will allow the City to implement an Impaired Driving Education and Enforcement Program to address increased cannabis-impaired driving incidents. Through specialized training, community outreach, and the acquisition of necessary equipment, the City aims to improve its ability to effectively identify and apprehend impaired drivers. Funds will support officer training, public education campaigns, and enforcement efforts, including purchasing equipment to aid driving under the influence (DUI) investigations and prosecutions.

DISCUSSION
The State of California CTFGP grant agreement, included as Attachment 1, focuses on officer training, community education, and enhanced enforcement.

The program aims to reduce DUI driving and DUI-related collisions during the grant period. To achieve these goals, the City will provide additional training to staff, certify four staff members as Drug Recognition Experts (DREs), conduct community presentations and social media DUI awareness posts, and host one DUI checkpoint. The grant will also support the purchase of enhanced enforcement resources, including a DUI enforcement vehicle, police motorcycle, and high-visibility cones.

By strengthening training, increasing enforcement capacity, and enhancing public education, the City aims to improve roadway safety and reduce cannabis-related impaired driving.

EQUITY AND SUSTAINABILITY
As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all members of the community.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
This action is aligned with the ONE Pleasanton Strategic Plan goals of Funding Our Future, which supports financial health and sound fiscal policies through long-term planning, cost recovery, increased revenue, and cost containment, and Safeguarding Our City, which prioritizes community safety.

FISCAL IMPACT
The CHP CTFGP will provide funding to augment the City’s expenditures for the enforcement of people driving under the influence. This grant will fund equipment, thereby reducing General Fund expenditures. No City matching funds are required to accept this grant award. Awarded grants will be appropriated to the Operating Grants Fund in FY 2025-26.

Prepared by: Submitted by: Approved by:

Heather DeQuincy,
Management Analyst
Tracy Avelar, Police Chief

Gerry Beaudin, City
Manager

Attachments:

1. CTFGP Grant Agreement

2. Resolution CTFGP Grant

State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23424
________________________________________________________________

1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - Pleasanton Police Department

2. NAME OF ORGANIZATION/AGENCY
Pleasanton Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

5. PURCHASE ORDER NUMBER

6. G RANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $150,453.40

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00- 1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative

We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Tracy Avelar
Title: Police Chief
Phone: (925) 931-5201

Address: 4833 Bernal Avenue
Pleasanton, CA 94566

E-Mail: [email protected]

___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169

Address: 601 North 7th Street
Sacramento, CA 95811

E-Mail: [email protected]

___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159

Address: 601 North 7th Street
Sacramento, CA 95811

E-Mail: [email protected]

___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS

Name: Heather Deqincy
Title: Business Services Manager
Phone: (925) 931-5201

Address: 4833 Bernal Avenue
Pleasanton, CA 94566
Attachment 1

TERMS AND CONDITIONS

Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agree ment.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Project- related purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e- mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

Attachment 1

TERMS AND CONDITIONS

C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.

a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law.

b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

Attachment 1

TERMS AND CONDITIONS

F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employment- related leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.)

G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

i. The dangers of drug abuse in the workplace.

ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace.

iii. Any available counseling, rehabilitation, and employee assistance programs.

iv. Penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the Project will:

i. Receive a copy of the company's drug-free workplace policy statement.

ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:

a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)

I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

Attachment 1

TERMS AND CONDITIONS

J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:

a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.

b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein.

c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax - exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.

d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

Attachment 1

TERMS AND CONDITIONS

O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:

a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.

b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:

a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency.

b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

Attachment 1

TERMS AND CONDITIONS

participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:

a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.

b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

Attachment 1

Schedule A

Pleasanton Police Department

All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The Pleasanton Police Department (PPD) seeks funding to implement an Impaired Driving Education and Enforcement Program to address the increase in impaired driving incidents following the legalization of cannabis. The program focuses on Training, Education, and Enforcement to enhance public safety by reducing the number of traffic collisions involving alcohol, drugs, and cannabis.

Through increased specialized and ongoing training for officers, community outreach, and the acquisition of necessary equipment, the PPD aims to improve its ability to identify and apprehend impaired drivers.

Partnerships with organizations such as Mothers Against Drunk Driving (M.A.D.D.), and the Chief's Advisory Board (CAB), will help disseminate critical safety information to the community. Funds will support officer training, hands-on public education campaigns, and directed enforcement efforts, including the purchase of equipment to aid in DUI enforcement. This approach aligns with the state's objective to reduce cannabis - related impaired driving incidents and will significantly enhance public safety in Pleasanton.

Problem Statement & Proposed Solution
Problem Statement
PPD has identified a concerning trend in impaired driving incidents. In 2023 DUI arrests in Pleasanton dropped to 84, continuing a downward trend from 156 arrests made in 2019. Along with this decline in arrests, impaired driving collisions have only slightly decreased from 47 in 2019 to 34 in 2023. DUI arrests from collisions comprised 50% of all DUI arrests in 2023, compared to just 33% in 2019. This shift suggests that impaired drivers are not being identified and removed from the roadways before causing collisions.

A key challenge for PPD is the lack of specialized training and resources for effective DUI enforcement, particularly in recognizing cannabis-related impairment. The department currently does not have Standardized Field Sobriety Tests Instructors or Drug Recognition Expert certified officers. As a result, officers rely on external agencies for training, which has contributed to a decline in internal expertise and a proactive enforcement culture.

Since 2020, only one PPD officer has met the 25-arrest threshold for recognition by M.A.D.D. compared to multiple officers in previous years. Additionally:
• 30 out of 50 officers have not received SFST training beyond the police academy. • 43 officers do not have ARIDE training.

Pleasanton Impaired Driving Statistics
• DUI arrests declined from 156 in 2019 to 84 in 2023
• DUI-related collisions only slightly decreased from 47 in 2019 to 34 in 2023

Proposed Solutions
The proposed solutions aim to comprehensively address impaired driving by implementing structured training, education, and enforcement strategies. By equipping officers with the necessary skills, engaging the community through targeted outreach, and utilizing data-driven enforcement methods, PPD intends to significantly reduce DUI-related incidents. These efforts will not only enhance roadway safety but also foster a culture of proactive DUI enforcement within the department.

Attachment 1

Schedule A

PPD seeks funding through the CHP Cannabis Tax Fund Grant to enhance training, public education, and enforcement efforts. The initiative includes:
• Officer Training: Double the number of SFST and ARIDE-trained officers and implement four in- house DUI instructors.
• Community Education: Expand public outreach at major community events (e.g., Weekends On Main, Coffee with a Cop, etc) and via social media.
• Enhanced Enforcement: Deploy a hybrid DUI officer position, combining motorcycle traffic enforcement with daily targeted DUI patrols, supported by a dedicated DUI enforcement vehicle and motorcycle.
• Data Analytics: PPD will utilize Crossroads and Crossroads Analytics software for improved tracking of DUI incidents and enforcement effectiveness.

By strengthening internal training, increasing enforcement capacity, and enhancing public education, PPD aims to reverse the current trend, improving roadway safety by reducing cannabis and alcohol -related impaired driving.

Performance Measures/Scope of Work
PPD has established clear and measurable objectives to evaluate the success of the proposed program.

These performance measures will ensure accountability and track the program's effectiveness in reducing impaired driving incidents. The outlined goals focus on increasing DUI arrests, decreasing DUI -related collisions, increasing officer training, and enhancing public education. Each of these objectives aligns with the program's mission to improve road safety and reduce alcohol and cannabis-impaired driving.

Project Goals & Objectives:

1. Increase DUI arrests by 15% within one year.

2. Reduce DUI-related traffic collisions by 15% within one year.

3. Double the amount of trained patrol officers in DUI enforcement (SFST/ARIDE) within one year.

4. Enhance community awareness through at least three public outreach events and six social media posts within one year.

Timeline & Key Milestones:
• Within the grant period PPD with host one DUI checkpoint in Pleasanton. (Quarter 4). • PPD will conduct three community presentations within the year. (Quarters 2 and 3 will be Weekends on Main and Quarter 4 is Cone with a Cop)
• A hybrid DUI/Traffic Unit Officer will be identified, trained, and implemented. (Quarter 1) • The hybrid DUI enforcement officer will work Wed, Thur, Fri, Sat, and split enforcement efforts between traffic enforcement in the afternoon and DUI enforcement in the evenings/nights. This will result in four directed DUI enforcement shifts per week or approximately 200 shifts within the year. (Quarter 2)
• A vehicle (2025 Chevrolet Tahoe) will be purchased, outfitted, and assigned to the Traffic Unit specifically for hybrid DUI/Traffic enforcement officer. (Quarter 1) • A motorcycle (2025 BMW 1250 P) will be purchased, outfitted, and assigned to the Traffic Unit specifically for hybrid DUI/Traffic enforcement officer. (Quarter 1)

PPD will utilize Crossroads software to track program impact, ensuring alignment with these objectives.

Project Performance Evaluation
To assess the program's impact, PPD will implement a comprehensive evaluation plan that includes tracking DUI arrests, collision statistics, officer training progress, and community outreach engagement. Monthly reports will be generated to analyze trends and adjust strategies as needed. This evaluation framework ensures that the program remains effective, adaptable, and aligned with public safety objectives. A sergeant and lieutenant will oversee this.

Attachment 1

Schedule A

PPD will evaluate program success through:
• Monthly and Quarterly Reports:
o DUI arrest statistics
o Traffic collision data
o Training participation rates
o Public engagement metrics (event attendance, social media reach) • Internal Reviews:
o C onducted by assigned sergeant and lieutenant, ensuring oversight and continuous improvement.
• Stakeholder Communication Plan:
o Results will be shared with city leadership, police command staff, and the Chief's Advisory Board. • Baseline Measuring of Performance
o 50% of DUI arrests in 2023 were from collisions (up from 33% in 2019), indicating that impaired drivers are not being intercepted before causing collisions. This will be tracked and evaluated monthly to ensure effectiveness of program

Program Sustainability
PPD is committed to maintaining DUI enforcement efforts and public education beyond the grant period.

Equipment purchased through his grant will be added to PPD's maintenance and replacement budgets to ensure proper functionality and replacement after a useable life span.

Training Continuity:
• In-house SFST Instructors and DRE's will ensure ongoing officer training.

Sustained Enforcement:
• The hybrid traffic unit officer will continue to use the DUI enforcement vehicles for targeted DUI enforcement after the grant expires.
• The hybrid officer position will remain in the Traffic Unit after the grant period and is a fully funded position through PPD.

Community Partnerships:
• PPD will utilize the Chief's Advisory Board and existing events (Weekends on Main, Citizens Academy, Coffee with a Cop) to continue public outreach efforts.

Ongoing Data Analysis:
• Newly purchased and implemented Crossroads and Crossroad Analytics software will provide PPD with continuous evaluation of DUI enforcement effectiveness.

By addressing gaps in training, public education, and proactive enforcement, PPD aims to rebuild a proactive DUI enforcement culture, ensuring long-term reductions in impaired driving incidents.

In-House Training & Sustainability Plan
PPD recognizes the importance of sustaining DUI enforcement and training beyond the grant period. The department's monthly departmental training plan will accommodate ongoing DUI training using the DUI Instructors and DREs provided by this grant. This ensures that officers remain up -to-date on the latest impaired driving detection techniques without requiring external funding. Currently, PPD has six fully funded officer positions in the Traffic Unit and one sergeant position. Therefore, the hybrid officer will be fully funded by PPD and will only require the equipment needed to support that position. This will include a designated DUI enforcement vehicle and a motorcycle.

Strategies for Long-Term Funding:
• City Budget Allocation: PPD will advocate for increased funding through the city's annual budget process to sustain training, education, and enforcement efforts. • Local Partnerships: Strengthening collaborations with M.A.D.D., The Chief's Advisory Board, and other community organizations to secure alternative funding sources and sponsorships. • State and Federal Grants: Continuously seeking alternative grant opportunities through agencies such as the Office of Traffic Safety (OTS) and the National Highway Traffic Safety Administration (NHTSA).

Attachment 1

Schedule A

Implementation Timeframe:
• Year 1: Integrate DUI training into the monthly departmental training plan, monitor the program's success, and explore alternative funding sources.
• Year 1: Begin transitioning financial support from grant dependency to city budget allocations and community partnerships.
• Year 2: Fully integrate DUI enforcement into the department's standard operating budget while leveraging additional state and federal funding as available.

Through these strategies, PPD aims to create a self-sustained DUI enforcement and education program that continues to enhance public safety without exclusive reliance on external grant funding.

PPD recognizes the importance of reducing reliance on grant funding while maintaining the progress achieved through this initiative. The department has developed a plan to ensure continued enforcement and education efforts even if future funding is reduced or unavailable.

Administrative Support
PPD has the administrative capacity and experience to successfully implement and oversee the proposed program. The department has a history of managing grant-funded initiatives and possesses the necessary personnel and physical resources. A dedicated team, including a lieutenant, sergeant, crime intelligence analyst, and a business services manager who oversees all financial aspects, will oversee program execution, ensuring compliance with grant requirements and overall project effectiveness. PPD's strong infrastructure and commitment to public safety make it well-equipped to manage this initiative.

PPD has successfully managed several grants over numerous past years with OTS and brings experience in reporting and meeting grant objectives. PPD's personnel pride themselves on accountability and accessibility.

We understand the importance of communication between PPD and grant programs.

Recently, PPD has upgraded its CAD/RMS system to RIMS and its data analytics system with Crossroads Analytics. We are moving toward the creation of a real-time crime center and understand the importance of real-useable data. These new systems will aid in accurate reporting and data analysis used to drive effective enforcement.

Attachment 1

Schedule B

Detailed Budget Estimate

Award Number Organization/Agency Total Amount
23424 Pleasanton Police Department $150,453.40

Cost Category Line Item Name Total Cost to Grant

Other Direct Costs
Fatal Vision DUI Goggles $2,271.25
Safety Cones $5,060.50
DUI Motorcycle Outfitting $6,445.03
DUI Vehicle Outfitting $20,165.99
Category Sub-Total $33,942.77
Personnel
DUI Checkpoint - Officer $11,891.30
Education/Outreach $1,400.00
Category Sub-Total $13,291.30
Equipment
2025 Chevrolet Tahoe PPV $66,454.79
2025 BMW 1300 RT-P Motorcycle $36,764.54
Category Sub-Total $103,219.33

Grant Total $150,453.40

Attachment 1

Schedule B-1
Budget Narrative

Pleasanton Police Department

Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs

DUI Vehicle Outfitting
$20,165.99
Full outfitting for DUI Vehicle

DUI Motorcycle Outfitting
$6,445.03
All motorcycle outfitting to include radio head, Opticom, etc.

Safety Cones
$5,060.50
200 count of 28" road cones with reflective collars

Fatal Vision DUI Goggles
$2,271.25
Fatal Vision DUI Goggle Set, Quantity 1. DUI goggles with varying levels of impairment. These will be used during community outreach and events.

Personnel

DUI Checkpoint - Officer
$11,891.30

Total amount for personnel to staff DUI Checkpoint. Will include ten hour overtime shift for 7 Officers, 1 Sergeant, and 1 Lieutenant
*Benefits are not included

Education/Outreach
$1,400.00
Cost for personnel for three planned community outreach/Education events. These include Citizen Academy, Teen Academy, and Weekends on Main-Fatal Vision Goggles

Equipment

2025 Chevrolet Tahoe PPV
$66,454.79
2025 Chevy Tahoe in black to be used as directed DUI Enforcement vehicle.

2025 BMW 1300 RT-P Motorcycle
$36,764.54
2025 BMW 1300 RTP Motorcycle, Quantity 1. One BMW 1300 RTP motorcycle with police lighting package and black and white paint with POLICE decals.

Attachment 1

Attachment 2
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

AUTHORIZING ACCEPTANCE OF GRANT FUNDING FROM THE CALIFORNIA

HIGHWAY PATROL CANNABIS TAX FUND GRANT PROGRAM IN THE AMOUNT OF $150,453.40
WHEREAS, the City of Pleasanton desires to reduce the number of Driving Under the Influence (DUI) instances and DUI collisions through the use of funds made available through the Cannabis Tax Fund Grant Program (CTFGP) administered by the California Highway Patrol (CHP); and
WHEREAS, CHP has provided notice to the City of its intent to award a grant in the amount of $150,453.40; and
WHEREAS, CHP requires that City Council adopt a resolution to be eligible to accept and execute the grant agreement in the amount of $150,453.40; and WHEREAS, grant funds received from the CHP shall not be used to supplant expenditures of the City’s General Fund; and
WHEREAS, the City of Pleasanton procedures require the City Council’s approval for all grant applications and funding agreements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE, AND ORDER THE FOLLOWING:

SECTION 1: The submission of the application and acceptance of funds on behalf of the City of Pleasanton is ratified and approved;
SECTION 2: Authorizes the City Manager, or designee, to execute all necessary documents required by the CHP CTFGP;
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15 th day of July 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
______________________________
Daniel G. Sodergren, City Attorney

Item #14

CITY COUNCIL AGENDA REPORT

July 15, 2025
Police

TITLE: ADOPT A RESOLUTION ACCEPTING GRANT FUNDING FROM THE STATE OF

CALIFORNIA OFFICE OF TRAFFIC SAFETY'S SELECTIVE TRAFFIC ENFORCEMENT PROGRAM IN THE AMOUNT OF $60,000 AND APPROVE

BUDGET AMENDMENTS IN THE OPERATIONS GRANT FUND

SUMMARY
The State of California Office of Traffic Safety (OTS) sponsors several grant programs to improve the safety of the state’s streets and highways. The City seeks authorization to accept $60,000 in Selective Traffic Enforcement Program (STEP) grant funds to address unsafe driving issues in the community. Awarded funds will be available for the period from October 1, 2025, through September 30, 2026.

RECOMMENDATION
Adopt a resolution to authorize the acceptance of the State of California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) grant for $60,000 and authorize the City Manager to execute all documents, and approve budget amendments to appropriate $45,000 in revenues and expenditures to the Operations Grant Fund in FY 2025-26. The remaining $15,000 will be included in the FY 2026-27 budget as part of the mid-term budget update.

BACKGROUND
Pleasanton is bordered on three sides by two major freeways and one highway, all of which are heavily traveled thoroughfares. The volume of cut-through traffic within the City increases significantly when the highways experience long delays due to collisions or traffic. There are many challenges which contribute to increase in injury collisions; two of the most significant issues are noted below.

Distracted Driving
Advancements in mobile technology lead drivers to use their phones more frequently. This mobile communication dependency contributes to distracted driving. When drivers are distracted by their phone or other electronic devices, they may run red lights, illegally turn in front of vehicles, or unknowingly increase the speed of the vehicle.

Bicycle Safety
The topography and amenities in Pleasanton attract many local and out-of-town bicycle enthusiasts. Additionally, a significant amount of school-age children ride bicycles to elementary schools and junior high schools. Bicycle collision data involving youth suggests a need to increase rider safety by educating youth on bicycle safety and awareness, and the importance of wearing a properly fitted helmet.

The Police Department participates with surrounding police departments in a collaborative effort to address current traffic safety trends in each city, referred to as the Concentrated

Intensive Traffic Enforcement (CITE) team, with the goal of reducing collisions.

DISCUSSION
The OTS STEP grant application, included as Attachment 1, focuses on a comprehensive approach to enforce and encourage compliance with seat belt use, impaired driving, speed limit, and other traffic laws to reduce collisions. The City will use the grant funding to purchase equipment to assist with enforcement and to augment Police Department enforcement and lower the number of injury collisions and bicycle/pedestrian collisions and reduce distracted drivers by concentrating on roadway violations. The grant funding will also provide educational programs for bicycle/pedestrian safety focused on school-aged bicyclists.

The City will communicate with the community via social and local media, sign boards and the City’s website to increase community awareness about specific traffic-related issues that are contributing to collisions. The City will also use the grant funding to train more officers on techniques and equipment to help reduce the number of injury collisions in the city.

EQUITY AND SUSTAINABILITY
As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all members of the community.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
This action is aligned with the ONE Pleasanton Strategic Plan goals of Funding Our Future, which supports financial health and sound fiscal policies through long-term planning, cost recovery, increased revenue, and cost containment, and Safeguarding Our City, which prioritizes community safety.

FISCAL IMPACT
The OTS STEP grant will provide funding to augment the City’s expenditures for the enforcement of persons driving under the influence and through enforcement operations focusing on primary collision factors. This grant may be used to fund overtime, benefits, training, and equipment, thereby reducing General Fund expenditures. No City matching funds are required to accept this grant award. Awarded grants will be appropriated to the Operations Grant Fund in FY 2025-26 and FY 2026-27 as stated above.

Prepared by: Submitted by: Approved by:

Heather DeQuincy,
Management Analyst
Tracy Avelar, Police Chief

Gerry Beaudin, City
Manager

Attachments:

1. Grant Application - OTS STEP Grant

2. Resolution OTS STEP Grant

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Attachment 2
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

AUTHORIZING ACCEPTANCE OF GRANT FUNDING FROM THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY’S SELECTIVE TRAFFIC ENFORCEMENT PROGRAM IN THE AMOUNT OF $60,000
WHEREAS, the State of California Office of Traffic Safety (OTS) is administering the 2026 Selective Traffic Enforcement Program (STEP) that offers grant funds to reimburse law enforcement agencies for overtime expenditures specifically directed towards traffic safety; and WHEREAS, the City of Pleasanton has been awarded $60,000 from the OTS STEP grant to conduct Driving Under the Influence saturation patrols, traffic enforcement operations, distracted driving enforcement, motorcycle safety programs, pedestrian and bicycle safety programs, and public education on an overtime basis between October 1, 2025, and September 30, 2026; and
WHEREAS, best practice strategies will be conducted to reduce the number of persons killed and injured in traffic collisions involving impairment and other primary collision factors; and WHEREAS, the City of Pleasanton procedures require the City Council’s approval for all grant applications and funding agreements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE, AND ORDER THE FOLLOWING:

SECTION 1: The submission of the application and acceptance of funds on behalf of the City of Pleasanton is ratified and approved;
SECTION 2: Authorizes the City Manager, or designee, to execute all necessary documents required by the OTS STEP grant program;
PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15 th day of July 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
______________________________
Daniel G. Sodergren, City Attorney

Item #15

CITY COUNCIL AGENDA REPORT

July 15, 2025
Police

TITLE: APPROVE AND AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FLOCK SAFETY INC. FOR EXPANSION OF THE

AUTOMATED LICENSE PLATE READER CAMERA PROGRAM FOR A TERM OF FIVE YEARS, NOT TO EXCEED $639,760

SUMMARY
Staff recommend the purchase, delivery, and installation of 54 replacement automated license plate reader (ALPR) cameras from Flock Safety, Inc. (Flock). The current Motorola Vigilant LPR cameras are failing or have failed and need to be replaced. This will be a new agreement that resets prior agreements with Flock to include eight existing cameras, as well as all software subscriptions to operate the camera system and perform investigative analysis for a total five-year agreement in an amount not to exceed $639,760.

RECOMMENDATION

1. Approve the contract with Flock Safety Inc. in the amount of $581,600 for the five-year contract.

2. Authorize the City Manager to approve and execute amendments to the agreement in the case of changes to the agency’s needs, including but not limited to the relocation of cameras and purchasing updated and new Flock products and services within a contingency amount not to exceed $58,160 (approximately 10 percent of the total 5- year agreement amount) for a total amount not to exceed $639,760.

BACKGROUND
The City of Pleasanton has sought innovative ways to enhance public safety and address law enforcement challenges. The City currently employs several technologies that have had positive outcomes in deterring and solving crime. Automated license plate reader cameras (ALPRs) have proven effective by alerting officers when vehicles enter Pleasanton that may be implicated in criminal activity. The City has used ALPR technology since 2018 and it has become a reliable tool for officers and dispatchers.

The original 2020 Motorola Vigilant ALPR project installed 30 ALPR cameras at 11 intersections in Pleasanton. Currently, 20 of these cameras are inoperable and, due to advances in technology, no longer meet operational needs. In 2022, the City installed 8 ALPR cameras from Flock Safety, Inc. (Flock) in locations around the city to evaluate Flock and the enhanced technology they provide. Through this evaluation, staff determined that expanding the use of Flock cameras allows the City to build upon the existing platform and enhance current coverage across the city.

DISCUSSION
Flock Safety, Inc., along with City staff, has conducted site surveys and determined that 46 cameras can replace the 30 existing Motorola Vigilant cameras. Five new locations have also been identified to enhance the system's efficacy.

Privacy issues are an important part of ALPR technology use. The City’s policy regulating the use of ALPR data ensures this technology is not used for unauthorized purposes. Under the policy, data collected is retained for 30 days, and an audit trail and justification are collected for each authorized access to the data. ALPR data is shared with local and state law enforcement agencies for the purpose of investigations; however, the department does not share the data with federal law enforcement, out-of-state law enforcement, or any non-law enforcement entities. ALPR data is not used for tracking purposes related to immigration or reproductive health.

Staff recommends replacing the Motorola Vigilant ALPR cameras, which are at the end of life, with new Flock cameras to improve performance and efficiency and increase coverage area.

EQUITY AND SUSTAINABILITY
Effectively using technology to assist with deterring and solving crime contributes to public safety and quality of life, benefitting all members of Pleasanton's diverse community. Privacy issues are addressed in the City's policy regulating the use of ALPR data, which ensures that this technology is not used for unauthorized purposes.

OUTREACH
The ALPR program has been discussed over the last several Police Department updates to the City Council. In September 2023, the City Council took action to support ALPR cameras and situational awareness cameras to record in public spaces to enhance the community's safety.

STRATEGIC PLAN ALIGNMENT
The recommended action advances the ONE Pleasanton strategic goals of Safeguarding Our City and Funding Our Future, by prioritizing community safety in a fiscally responsible manner.

FISCAL IMPACT
The Police Department’s approved General Fund budget for FY2025-26 and FY2026-27 has sufficient funds in 00122400-433155 for the purchase, installation, and subscription costs of the additional Flock cameras, which total $128,800 for the first year and $113,200 for the second year. The full five-year agreement totals $581,600; with the addition of a 10 percent contingency totaling $58,160, the approved not-to-exceed amount is $639,760.

Prepared by: Submitted by: Approved by:

Kurt Schlehuber, Police
Captain
Tracy Avelar, Police Chief

Gerry Beaudin, City
Manager

Attachments:

1. Flock Agreement

Flock Safety + CA - Pleasanton PD
______________

Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________

MAIN CONTACT:

Jeff Lents
[email protected]
480 621 2406

Attachment 1

EXHIBIT A

ORDER FORM

Customer: CA - Pleasanton PD Initial Term: 60 Months
Legal Entity Name: CA - Pleasanton PD Renewal Term: 12 Months Accounts Payable Email: [email protected] Payment Terms: Net 30 Address: 123 Main Street Pleasanton, California 94566 Billing Frequency: Annual Plan - First Year Invoiced at Signing.

Retention Period: 30 Days

Hardware and Software Products
Annual recurring amounts over subscription term

Item Cost Quantity Total
Flock Safety Platform $113,200.00
Flock Safety Flock OS
Enhanced LPR Upgrade Included 1 Included
Flock Safety Bundles
Dual Solar LPR - Standard Bundle, fka Falcon Included 9 Included Flock Safety LPR Products
Solar LPR, fka Solar Falcon Included 18 Included
Flock Safety LPR, fka Falcon Included 18 Included
Flock Safety Video Products
Flock Safety Video Camera PTZ w/ LTE Service,
fka Condor Included 2 Included

Professional Services and One Time Purchases

Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Solar Bundle Implementation
Fee $900.00 9 $8,100.00
Professional Services - Standard Implementation Fee $650.00 1 $650.00 Professional Services - Existing Infrastructure
Implementation Fee $150.00 17 $2,550.00
Video Camera Professional Services - Standard
Implementation Fee $750.00 2 $1,500.00
Flock Safety Platform Maintenance
Relocation Fee, existing pole non-AC powered $350.00 8 $2,800.00

Subtotal Year 1: $128,800.00
Annual Recurring Subtotal: $113,200.00
Estimated Tax: $0.00
Attachment 1

Contract Total: $581,600.00

Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self- installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.

Attachment 1

Billing Schedule

Billing Schedule Amount (USD)
Year 1
At Contract Signing $128,800.00
Annual Recurring after Year 1 $113,200.00
Contract Total $581,600.00
*Tax not included

Attachment 1

Product and Services Description
Flock Safety Platform Items Product Description
Relocation Fee, existing pole non-
AC powered One-time fee for relocation of camera
Dual Solar LPR - Standard Bundle,
fka Falcon Two solar-powered fixed standard-range LPR cameras on the same pole Flock Safety LPR, fka Falcon
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users.

Flock Safety Video Camera PTZ
w/ LTE Service, fka Condor
Law enforcement grade live streamed PTZ camera with 30 days of edge storage. VMS included and server free. Installed and maintained by Flock Safety, turn key-no additional software or integrations required.<br><br>*Flock provided sim card camera is limited to 25 hours per month of live streaming.

Solar LPR, fka Solar Falcon
Standard range license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users, with LTE
Professional Services - Solar
Bundle Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services - Existing
Infrastructure Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Video Camera Professional
Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Enhanced LPR Upgrade
The Enhanced LPR Package is a software add-on for any of the FlockOS™ tiers designed to help detectives and patrol officers conduct more efficient, informed, and collaborative investigations. Its advanced License Plate Recognition (LPR) features streamline investigations, providing officers with immediate access to essential information and improving communication within and across departments.

FlockOS Features & Description
FlockOS Features Description
Convoy Search Unearth hidden connections by detecting suspect vehicles that frequently travel together. This tool is invaluable for investigating organized or serial crimes and identifying accomplices.

Visual Search
Transforms any digital photo into a potent investigative lead, enhancing evidence collection. Upload the image of a vehicle into FlockOS™ to initiate a reverse image search that will help you identify crucial suspect vehicle information and unlock dead-end investigations.

Multi Geo Search Connects the dots between multiple crimes and crime scenes. Link a suspect vehicle to multiple incidents based on location, without needing a vehicle description or plate number.

Custom Hot List Attachments The ability to add case notes, photos, reports, and other relevant case information to Custom Hot List Alerts Custom Hot List Deconfliction Allows Flock Safety users to identify overlapping investigations within their agency and within other law enforcement agencies and provide the contact information of opted-in parties to facilitate collaboration.

Unlimited Vehicle Description Alerts
Users can set up and receive notifications for suspect vehicles based on body type, make, color, location and timeframe. Notifications are sent via app, SMS or email when a vehicle matching the predetermined criteria passes a camera in your organization&#39;s network.

Attachment 1

By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at https://www.flocksafety.com/terms-and-conditions

The Parties have executed this Agreement as of the dates set forth below.

FLOCK GROUP, INC. Customer: CA - Pleasanton PD

By:
\FSSignature2\
By:
\FSSignature1\
Name:
\FSFullname2\
Name:
\FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\

PO Number:

Attachment 1

Item #16

CITY COUNCIL AGENDA REPORT

July 15, 2025
Police

TITLE: APPROVE A CONTRACT WITH ALL CITY MANAGEMENT SERVICES FOR

CROSSING GUARD SERVICES FOR A TWO-YEAR TERM (FISCAL YEARS 2025/26 AND 2026/27) IN AN AMOUNT NOT TO EXCEED $876,172, WITH AN

OPTION TO EXTEND FOR TWO ADDITIONAL YEARS

SUMMARY
Following the expiration of the City's five-year contract for crossing guard services in July 2024, staff conducted a Request for Qualifications (RFQ) process to select a qualified contractor to provide comprehensive school crossing guard services. Two qualified vendors submitted proposals, which were evaluated by a panel consisting of representatives from the Traffic Engineering Division, Police Department, City Manager's Office, and Pleasanton Unified School District (PUSD).

Based on the unanimous recommendation of the evaluation panel, staff recommends awarding a two-year contract to All City Management Services (ACMS) to provide crossing guard services for Fiscal Year (FY) 2025/26 and FY 2026/27 at an estimated cost of $864,876 with an option to extend for two additional years. This contract term aligns with the City's biennial budget cycle. ACMS has successfully provided crossing guard services to the City of Pleasanton for the past 30 years and has demonstrated the infrastructure and experience necessary to continue delivering high-quality services.

Consistent with City Council direction, staff have also negotiated a cost-sharing arrangement with PUSD to launch a pilot program in FY 2025/26 in which PUSD will provide crossing guard services for 10 of the 22 identified locations throughout Pleasanton, and the City, through the recommended contract, will cover the remaining 12 locations. This collaboration between the City and PUSD maintains current levels of crossing guard service coverage.

RECOMMENDATION
Approve a contract with All City Management Services for crossing guard services for a two- year term (Fiscal Years 2025/26 and 2026/27) in an amount not to exceed $876,172, with an option to extend for two additional years.

BACKGROUND
The City of Pleasanton has contracted for crossing guard services for Pleasanton schools since 1995. All City Management Services (ACMS) has been the City's crossing guard services provider throughout this 30-year period, administering the Adult Crossing Guard Service program under the oversight of the Police Department.

The previous five-year contract with ACMS expired in July 2024. In accordance with the City's Purchasing Procedures and Manual, staff issued a Request for Qualifications (RFQ) on June 3, 2025, to solicit qualified contractors for school crossing guard services. The RFQ sought a

comprehensive service provider responsible for all aspects of crossing guard operations, including personnel recruitment, training, supervision, scheduling, and administration.

Following City Council direction, and consistent with the reduced allocation for the City crossing guard contract in the current Fiscal Year (FY) 2025/26 and 2026/27 budget, City staff worked with Pleasanton Unified School District (PUSD) staff over the past several months to negotiate a reasonable cost-sharing arrangement for crossing guard services. The recommended contract reflects the outcome of these discussions. PUSD will launch a pilot program in FY 2025/26 to provide crossing guard services for 10 of the 22 identified locations, and the City, through the recommended contract, will cover the remaining 12 locations, maintaining current levels of crossing guard service coverage throughout Pleasanton.

DISCUSSION
The City received two qualified proposals in response to the RFQ by the June 17, 2025 deadline. An evaluation panel consisting of the City's Traffic Engineer, Police Captain, Assistant to the City Manager, and the Deputy Superintendent of Educational Services of the Pleasanton Unified School District conducted comprehensive interviews with both vendors on June 24 and 25, 2025.

The panel evaluated each vendor across key criteria, including experience and operations, staffing and community engagement, financial and risk management, systems and accountability, and commitment to the Pleasanton community.

Based on the comprehensive evaluation process, the panel unanimously recommends All City Management Services. Key factors supporting this recommendation include:
• Proven Local Performance: With 30 years of serving Pleasanton, ACMS has demonstrated a deep understanding of community needs
• Infrastructure: ACMS's dedicated technology platform provides real-time guard tracking and automated absence alerts
• Financial Stability: Strong financial metrics and comprehensive insurance coverage through A-rated carriers
• Local Presence: Existing operations throughout the Bay Area with supervisors based in Alameda County, ensuring rapid response times
• Industry Leadership: As the nation's largest crossing guard provider serving over 330 agencies, ACMS brings best practices and economies of scale

The panel was particularly impressed with ACMS's commitment to the community, their established relationships with local schools, and their comprehensive training program. Their demonstrated ability to maintain high coverage rates and their investment in technology to ensure accountability were also significant factors in the recommendation.

The FY 2025/26 program will cover 12 locations throughout the city, requiring an estimated 11,088 hours of annual service. ACMS will provide all necessary equipment, including high- visibility safety vests, stop paddles, and other required safety gear.

EQUITY AND SUSTAINABILITY
The crossing guard program promotes equity by providing safe passage for all students regardless of their neighborhood, mode of transportation, or socioeconomic status. The program particularly benefits families who walk or bike to school, supporting sustainable transportation choices and reducing vehicle traffic around schools. ACMS, as a certified Minority Business Enterprise, demonstrates the City's commitment to contracting with diverse suppliers while maintaining high service standards.

OUTREACH
The RFQ was posted on the City's website and distributed through standard procurement channels on June 3, 2025, with a 14-day response period. Both vendors participated in comprehensive interviews with the evaluation panel. Throughout the contract term, the selected vendor will be expected to maintain regular communication with the City and respond to community concerns as part of their service delivery requirements. City staff collaborated closely with PUSD throughout this process, including sharing updates at regular PUSD City partner meetings in April, May and June, 2025. The PUSD Deputy Superintendent of Educational Services participated in the selection panel for this contract.

STRATEGIC PLAN ALIGNMENT
This action advances multiple ONE Pleasanton strategic goals:
• Safeguarding Our City: Providing essential public safety services that protect students and families
• Building a Community Where Everyone Belongs: Ensuring equitable access to safe routes to school for all neighborhoods
• Funding Our Future: Securing competitive pricing through formal procurement while maintaining service quality

FISCAL IMPACT
The two-year contract with ACMS for FY 2025/26 and 2026/27, including a 10 percent contingency to address any unforeseen service changes, totals $864,876:
• FY 2025/26: $426,035 (base contract of $387,304 plus contingency) • FY 2026/27: $438,841 (base contract of $398,947 plus contingency)

This contract structure aligns with the City's biennial budget cycle. Funding for both years is included in the Police Department's FY 2025/26 - 2026/27 General Fund budget in account 00122501-430102.

Prepared by: Submitted by: Approved by:

Aarón Zavala, Assistant to
the City Manager
Kurt Schlehuber, Police
Captain
Tracy Avelar, Police Chief

Gerry Beaudin, City
Manager

Attachments:

1. Professional Services Agreement - School Crossing Guard Services

PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this ____ day of ___________________2025, between the CITY OF PLEASANTON, a municipal corporation (“City”), and All City Management Services, Inc., a California corporation, whose address is 10440 Pioneer Boulevard, Suite 5, Santa Fe Springs, CA 90670, and telephone number is (800) 540-9290, (“Consultant”).

RECITALS
A. Consultant is qualified to and experienced in providing School Crossing Guard Services for the purposes specified in this Agreement.

B. City finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Agreement.

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said services at that time, place and in the manner specified in Exhibit A.

2. City Assistance, Facilities, Equipment and Clerical Support. Except as set forth in Exhibit A, Consultant shall, at its sole cost and expense, furnish all facilities and equipment that may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment listed in Exhibit A according to the terms and conditions set forth in Exhibit A.

3. Term. This Agreement shall commence on August 1, 2025 and shall expire on July 31, 2027, unless terminated earlier in accordance with Section 9 below. The term of this Agreement may be extended for two years with an amendment to this Agreement. The total term for this Agreement shall not exceed five years.

4. Compensation. City shall pay Consultant for services rendered pursuant to this Agreement as described more particularly in Exhibit A. The payments shall be made on a monthly basis upon receipt and approval of Consultant’s invoice. Total compensation for services and reimbursement for costs shall not exceed $864,876.
a. Invoices submitted to City must contain a brief description of work performed, time used and City reference number. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.

ATTACHMENT 1

b. Upon completion of work and acceptance by City, Consultant shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work performed which the Consultant fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.

5. Sufficiency of Consultant’s Work. All work product and all other documents prepared by Consultant shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All work product and all other documents completed or partially completed by Consultant in the performance of this Agreement shall become the property of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually completed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Contractor shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages (each a "Loss") arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of Contractor (including its employees and/or subcontractors) or anything related to the performance of services under this Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of

actual performance of services under this Agreement. Notwithstanding the foregoing, however, in the event that a court or jury determines that liability with respect to any Loss was caused or contributed to by the negligent act, error, omission or the willful misconduct of City, liability will be apportioned between Contractor and City with regard to such Loss based upon the parties' respective degrees of culpability, as determined by the court or jury, and Contractor's duty to indemnify City with respect to satisfaction of the judgment only (but not to costs of defense previously incurred by Contractor) will be limited accordingly. The City's acceptance of the insurance certificates required under this Agreement does not relieve the Contractor from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

e. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

f. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These provisions do not apply to Professional Liability.

g. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: David Mecusker To City: City Manager Marketing & Contracts Manager City of Pleasanton
All City Management Services, Inc. P.O. Box 520
10440 Pioneer Blvd., Suite 5 Pleasanton, CA 94566 Santa Fe Springs, CA 90670

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

24. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: Baron Farwell
Print name
__________________________
Jocelyn Kwong, City Clerk Its: President / Owner
Title

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

Demetra Farwell
Print name

Its: Corporate Secretary
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

EXHIBIT A

Scope of Services

1. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City.

2. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required place and times, and in accordance with all items of this agreement. Supervisory personnel shall conduct regular site visits and performance evaluations to ensure quality service delivery.

3. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement. The Contractor shall maintain a minimum of 15% reserve capacity to ensure 100% coverage at all times.

4. The Contractor shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. In the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California pertaining to general pedestrian safety and school crossing areas.

5. Crossing Guard Services shall be provided by the Contractor at the designated locations identified by the City. The FY 25-26 Final School Crossing Guard Locations schedule (attached hereto as Attachment 1) specifies twelve (12) locations with a total annual service requirement of 11,088 hours. The City reserves the right to modify locations and hours based on operational needs with reasonable notice.

6. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. The apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop Signs, whistles, emergency contact information cards, and appropriate high-visibility safety vests meeting all applicable safety standards.

7. The Contractor shall ensure that all Crossing Guards remain alert, attentive, and mobile throughout their assigned shifts. Guards must maintain constant visual awareness of approaching traffic and pedestrians, and be positioned to maximize visibility and response capability. Guards must remain standing and actively engaged in their duties, ready to quickly respond to changing traffic conditions and assist pedestrians as needed.

The primary focus must be on active monitoring and traffic control at all times.

8. The Contractor shall establish and maintain comprehensive emergency procedures and 24/7 emergency contact information. This information must be provided to and maintained current with the City of Pleasanton Police Department, each school principal

where services are provided, the City Manager's Office, and the PUSD Transportation Department. Emergency contacts must include primary supervisor, backup supervisor, and management-level contacts, with updates provided within 24 hours of any changes.

9. The Contractor shall provide comprehensive incident reporting including:
a. Immediate notification (within 2 hours) of any accidents, injuries, or significant safety incidents
b. Written incident reports within 24 hours of occurrence c. Monthly service reports including attendance records, substitute usage, and incident summaries
d. Quarterly incident summary reports due at winter, spring, and summer breaks

10. The Contractor shall ensure all Crossing Guards receive comprehensive training appropriate for their duties, with emphasis on maintaining alertness and attentiveness throughout their shifts. Guards must remain actively engaged in monitoring traffic and pedestrian movement at all times. Training shall include emergency response protocols, proper positioning for maximum visibility, and the importance of remaining mobile and ready to respond to changing traffic conditions.

11. The Contractor shall conduct comprehensive background checks on all personnel in accordance with California law, including DOJ clearances, and maintain current eligibility records for all Crossing Guards. The Contractor shall ensure all personnel meet requirements for working in proximity to minors.

12. The Contractor shall accommodate service adjustments as directed by the City, including adding, removing, or modifying crossing guard locations based on traffic patterns, enrollment changes, or safety assessments. Additional services may be authorized using the 10% contingency included in the contract amount, subject to written approval from the City Manager or designee. Additional services will be compensated at the applicable fiscal year hourly rate.

Compensation

Contractor shall be compensated for crossing guard services as follows:

FY 2025/26: $426,035
• Base contract: $387,304 (hourly rate of $34.93 × 11,088 service hours) • 10% contingency: $38,731

FY 2026/27: $438,841
• Base contract: $398,947 (hourly rate of $35.98 × 11,088 service hours) • 10% contingency: $39,894

Payment shall be made monthly based on actual hours of service provided at the hourly rates specified above.

Contingency: The City has included a 10% contingency in each annual contract amount to allow for additional crossing guard sites or service hours to be added in the future. If the City desires to add additional sites or modify service hours, the City will send a written notice to the Contractor advising of the change. Any additional services will be compensated at the same hourly rate applicable for that fiscal year. The contingency amount may only be used with written authorization from the City Manager or designee.

ATTACHMENT 1: FY 25-26 Final School Crossing Guard Locations Schedule

# Location School
Traffic Control Type
@ Crosswalk
Regular Hours
per Day
Days per
Year
Regular Hours
Subtotal
Early Release
Hours per Day
Days per
Year
Early Release
Hours Subtotal Total Hours
1 Black Ave /
Santa Rita
Rd Alisal 3 Signal Controlled 6 144 864 4 36 144 1008
2 Kolln St /
Valley Ave Alisal 3 Signal Controlled 6 144 864 4 36 144 1008 3 Dorman
Rd / W Las
Posita
Blvd Donlon 3 Signal Controlled 6 144 864 4 36 144 1008 4 W Las
Positas
Blvd /
Santa Rita
Rd
Fairland
s 3 Signal Controlled 5 144 720 4 36 144 864
5 Hopyard
Rd / W Las
Positas
Blvd
Hart
Middle
School 3 Signal Controlled 6 144 864 4 36 144 1008
6 Northway
Rd / Valley
Ave @
Harvest Pk
Mid Sch
Fld
Harvest
Park
Middle
School 1 Uncontrolled 6 144 864 4 36 144 1008
7 Valley Ave
/ Sunol
Blvd Hearst 3 Signal Controlled 4 180 720 0 0 0 720
8 Adams
Way /
Vineyard
Ave
Valley
View 1 Uncontrolled 4 180 720 0 0 0 720
FY 25-26 Final School Crossing Guard Locations for the City of Pleasanton 1 Attachment 1

9 Kottinger
Dr / Adams
Way
Valley
View 2 Stop Control 4 180 720 0 0 0 720
10 Concord
St /
Kottinger
Dr
Vintage
Hills 2 Stop Control 6 144 864 4 36 144 1008
11 Concord
St /
Touriga Dr
Vintage
Hills 2 Stop Control 6 144 864 4 36 144 1008
12 Black Ave /
Hopyard
Rd
Walnut
Grove 3 Signal Controlled 6 144 864 4 36 144 1008
Total 9792 1296 11088
FY 25-26 Final School Crossing Guard Locations for the City of Pleasanton 2

Item #17

CITY COUNCIL AGENDA REPORT

July 15, 2025
Public Works - Engineering Division

TITLE: PUBLIC HEARING - ADOPT RESOLUTIONS APPROVING THE 2025/26 ANNUAL ASSESSMENTS FOR LANDSCAPE MAINTENANCE DISTRICTS 1984-1
(PONDEROSA-DEL PRADO), 1993-1 (WINDSOR), 1993-2 (BONDE RANCH), 1994-1 (OAK TREE FARM), AND 1995-1 (MOLLER RANCH)

SUMMARY
The annual assessments for the Landscape Maintenance Districts (LMDs) in the Ponderosa- Del Prado, Windsor, Bonde Ranch, Oak Tree Farm, and Moller Ranch subdivisions have been calculated for Fiscal Year 2025/26. All districts are underfunded, and reserves for capital replacement are limited or not available. Staff is proposing to raise assessments to the extent allowed by Proposition 218, “The Right to Vote on Taxes Act.”

To address the funding issues, staff recommends a two-step approach:

1. Restore Assessment Levels: As a first step, staff recommends restoring assessments to their original levels in compliance with Proposition 218. This means returning assessments to the 1997/98 levels for Bonde Ranch, Oak Tree Farm, and Moller Ranch LMDs; and to the 1988 level for the Ponderosa LMD, the earliest recorded assessment available. The Windsor LMD assessment will remain unchanged, as it has not been modified since its formation.

2. Comprehensive Assessment Review: As a second step, staff recommends further engaging outside consultants, including amending the existing engineering contract, to conduct a comprehensive analysis, consistent with Proposition 218 requirements, during FY 2025/26 and determine the assessment levels necessary to restore and sustain maintenance standards as outlined in each district's approved development plans.

RECOMMENDATION

1. Conduct a public hearing to receive comments regarding the levy of annual assessments for each of the Landscape Maintenance Districts.

2. Adopt a resolution confirming the Engineer’s Report and levying assessments for each property within its respective Landscape Maintenance District.

3. Appropriate $12,121.31 from the applicable City funds (General Fund, Water Fund and Sewer Fund) to the respective Landscape Maintenance Districts for City-owned parcels within each district.

4. Authorize staff to conduct a comprehensive analysis of assessment levels in FY 2025/26.

BACKGROUND
The Landscaping and Lighting Act of 1972 authorizes local agencies to impose an annual assessment on real property benefiting from improvements to pay for constructing and maintaining lighting and landscaping improvements. Alameda County collects the assessments as part of each owner’s annual property tax bill.

At their meeting on June 17, the City Council approved the updated Engineer’s Report relating to each respective assessment district and scheduled a public hearing for July 15, 2025 regarding the levy of the proposed annual assessments for each Landscape Maintenance District (LMD), pursuant to the State of California Landscaping and Lighting Act of 1972.

The June 17 agenda report included Engineer's Reports that detail the funding of each LMD and why the districts are underfunded. Simply stated, the funding shortfall is due to the fact that assessments have not been raised for over two decades while inflation has devalued the dollar, maintenance costs and regulatory requirements have increased, and the improvements have aged and require repair and replacement.

DISCUSSION
As required by the Landscaping and Lighting Act of 1972, the City must levy an annual assessment on all parcels benefited by its LMDs. The resolutions adopted at the June 17, 2025, meeting authorized the City Clerk to give required notice of a public hearing to owners regarding the levy of the proposed annual assessment for their respective district. The assessments are proposed to be restored to 1997/98 levels for the Bonde Ranch, Oak Tree Farm, and Moller Ranch LMDs and to the 1988 levels, which is the earliest assessment that the City has on record, for the Ponderosa – Del Prado LMD. The Windsor LMD assessment will remain unchanged as it has remained the same since the formation of the district.

At its meeting on July 15, 2025, the City Council will hear and consider all public comments.

After the close of the public hearing, the City Council will, if desired, adopt a resolution confirming the Engineer's Report and levying assessments for each district for Fiscal Year (FY) 2025/26.

Landscape Maintenance District 1984-1, Ponderosa-Del Prado The Ponderosa Homes subdivision (District 1984-1) has 344 parcels and was formed in 1984.

Maintenance in this district includes the care of masonry walls, trees, shrubbery, groundcover and irrigation systems along Paseo Santa Cruz, between Corte Santa Maria and Corte Pacifica.

The current annual assessment of $16.62 per parcel is insufficient to cover necessary maintenance, emergency repairs, or long-term capital improvements. The overall assessments for the upcoming year for District 1984-1 (Ponderosa-Del Prado) will be restored to $60.08 per parcel (or $61.10 per parcel including the 1.7 percent county fee), as authorized by the City Council and adopted by Resolution 88-375. With a total of 344 parcels (including the City-owned Del Prado Park parcel), this year’s total assessment will be $21,017.

This district's fund balance for capital repair and replacement is approximately $81,000. This amount is insufficient for several improvements for which replacement must be considered in the near term, including full replacement of the irrigation system, plant and tree replacements,

pruning, masonry wall repairs, and consultant services.

With the assessment of one city-owned parcel ($60.08) and the cost of maintenance for the “general benefit” area along the Alamo Canal ($9,703), the City will be responsible for $9,763 of the maintenance within the district area.

In addition to restoring the assessment levels to $60.08 per parcel, staff recommends proceeding with a Proposition 218-compliant vote in the upcoming fiscal year to request an increase in assessment amount based on the expected funding shortfall. The vote would seek approval for an increase in assessments and an annual inflation escalator.

The district faces an immediate annual funding shortfall of approximately $3,200 for minimum maintenance operations. Additionally, the Proposition 218 process to pursue a rate increase will cost approximately $36,000, which will require drawing down the reserve fund this coming fiscal year.

Landscape Maintenance District 1993-1, Windsor
The Windsor subdivision (District 1993-1) has 90 parcels and was formed in 1993.

Maintenance in this district includes the care of masonry walls, trees, shrubbery, groundcover, irrigation systems, entry features and common area drainage ditches, along with furnishing all water and power for the irrigation system (situated in Lot A) on the northeast side of Tapestry Way and Minton Court and in the northwest corner of the subdivision, as well as in Lot C in the southwest corner of the subdivision (Tract 6320 in the city of Pleasanton).

The assessments for the coming year for District 1993-1 (Windsor) will be the same as last year at $265.11 per parcel. With a total of 90 parcels in the district, this year's total assessment will be $24,265.80. This amount is not enough to fund the maintenance of the district areas to the same level of maintenance as in past years. The county assessment fee will continue to be paid, as will the City administration fee, but due to the increasing cost of water and maintenance services and the aging plant material, irrigation system, and improvements, the cash reserve for the district has been depleted.

Despite a significant reduction in the level of maintenance of the landscaped areas and an agreement with the Windsor Homeowners Association (HOA) to accept responsibility for routine plant maintenance and water costs, there is a fund deficit of $14,000 due to emergency irrigation repairs and necessary tree work. The majority of last year’s budget was used to address these high-priority issues.

In early 2022, City staff initiated the process of increasing assessments in accordance with Proposition 218. At that time, Windsor homeowners expressed a preference for the HOA to assume responsibility for routine plant maintenance and irrigation water costs. As of February 2024, the HOA had entered into an agreement with the City to do so, which reduces the district’s expenses by approximately $17,000 annually. The other LMD maintenance responsibilities beyond plant care and water costs, such as maintenance of the sound wall, irrigation infrastructure replacement and repairs, tree pruning and removal, drainage maintenance, paving, furnishings, etc., continue to be managed by the City as part of the Windsor LMD.

Although the HOA agreement is a step toward restoring financial balance, long-term

sustainability will still require an increase in the annual assessment. The current assessment amount of $265.11 per parcel (or $269.62 per parcel including the 1.7 percent county fee) remains unchanged, and no increase is proposed at this time; however, staff estimates that the assessment would need to increase in the future, with the implementation of an annual inflation escalator to support the district’s needs in the future. The amount will be determined during the analysis this coming year.

Additionally, the Proposition-218 process to pursue a rate increase will cost approximately $36,000, increasing the projected draw from the reserve fund and creating an even larger deficit for this current fiscal year.

Landscape Maintenance District 1993-2, Bonde Ranch
The Bonde Ranch subdivision (District 1993-2) has 103 parcels and was formed in 1993.

Maintenance in this district includes the care of entry features, open space areas, firebreaks, trees, shrubbery, groundcover and irrigation systems for the subdivision (Tracts 6483 and 6518 in the city of Pleasanton).

The current annual assessment of $252.91 per parcel is no longer sufficient to maintain the district areas to the same standard as in previous years. While the current revenue allows for reduced maintenance, payment of county assessment fees, and City administration fees, it does not fund capital repair or replacement costs necessary to preserve and restore key infrastructure. The capital repair and replacement reserve fund currently holds approximately $28,000, an amount insufficient to address significant near-term capital needs, including irrigation system replacement, tree and shrub replacement, mulch replenishment, fence repair and painting, and basic landscape rehabilitation.

In recent years, water to the district’s irrigation system has been shut off due to persistent system leaks, resulting in widespread landscape decline. Many trees and shrubs have died or are in poor condition due to a lack of irrigation. A functioning irrigation system will be required to support plant replacement and ongoing care to restore even minimal landscape quality.

In 2022, staff initiated discussions regarding a Proposition 218-compliant property owner vote to increase assessments. However, strong opposition from property owners at a neighborhood outreach meeting resulted in the City pausing further discussions.

Ongoing increases in capital improvements, electricity, water, and maintenance costs – including weed management, which now consumes approximately 40 percent of the district’s annual budget – continue to strain the district’s financial capacity. Current-year costs for basic maintenance, water, and electricity are projected to total approximately $24,200; while the Proposition 218 process is estimated at $36,000, resulting in a projected $22,000 draw on reserves to meet immediate needs.

To move toward fiscal stability, staff recommends restoring the assessment to the 1997 post- Proposition 218 level of $389.56 per parcel (or $396.18 per parcel including the 1.7 percent county fee). This restoration may be implemented without a Proposition 218 property owner vote and would provide temporary relief.

However, based on projected needs, long-term sustainability will require an increase to the assessment with an annual inflation escalator to ensure ongoing solvency. A Proposition 218-

compliant property owner vote will be required to implement this increase. Staff will use the current fiscal year to evaluate long-term funding needs and prepare an updated assessment proposal that reflects the district’s capital and maintenance obligations.

Restoring the assessment to historic levels will be the first step toward achieving fiscal sustainability for District 1993-2. A successful Proposition 218 property owner vote will be necessary to implement a comprehensive funding solution and prevent further degradation of the district's landscape and infrastructure.

Landscape Maintenance District 1994-1, Oak Tree Farm
The Oak Tree Farm subdivision (District 1994-1) has 42 parcels and was formed in 1994.

Maintenance in this district includes the care of open space areas, entry features, decorative lighting, firebreaks, trees, shrubbery, groundcover and irrigation systems.

The current annual assessment of $465.75 per parcel is sufficient to fund reduced maintenance services, including county assessment fees, City administration fees, and minor improvements. However, it is insufficient to fund critical capital repairs, irrigation system restoration, major oak tree pruning, or emergency repair services.

To address ongoing water leaks, the irrigation system has been shut off, which has negatively impacted plant health. City staff continue to work with the maintenance contractor to maximize efficiency under these constraints. Despite these efforts, an increase in the annual assessment will be necessary to restore previous service levels and maintain the long-term sustainability of the district. The current capital repair and replacement reserve fund balance is $71,000, which is insufficient to address necessary near-term improvements. These include irrigation system replacement, plant replacement, decorative fence repair, lighting replacement, and extensive tree pruning

This fiscal year, maintenance, water, and electricity costs are projected at $40,700, with an additional $9,000 required for an updated Proposition 218-compliant Engineer’s Report, resulting in the drawing down of the reserve fund.

City staff recommends restoring the assessment to the 1998 post-Proposition 218 level of $617.41 per parcel (or $627.91 per parcel including the 1.7 percent county fee) as an initial step toward fiscal stability. Staff plan to implement additional increases to reach the assessment amount of $1,000 per parcel as identified in the first Engineer’s Report, with an annual inflation escalator based on the Bay Area Consumer Price Index (CPI). Increases will be phased in over time to reduce the burden on property owners. Total estimated capital needs over the next decade are approximately $400,000. Due to the existing authority granted at formation and the inclusion of the inflation escalator, a Proposition 218-compliant property owner vote will not be required to implement these adjustments.

Landscape Maintenance District 1995-1, Moller Ranch
The Moller Ranch subdivision (District 1995-1) has 101 parcels and was formed in 1995.

Maintenance in this district includes the care of open space areas, entry features, lighting, firebreaks, trees, shrubbery, groundcover and irrigation systems.

The current annual assessment of $560.53 per parcel is sufficient to fund the reduced maintenance level of the district, including water and electricity costs, county assessment

fees, City administration fees, and general operations. However, this amount is not adequate to grow the capital repair and replacement reserve required to address aging infrastructure and long-term improvement needs. The district’s capital reserve fund balance is approximately $258,000, but this is not sufficient to cover the cost of several near-term improvements. These include extensive irrigation system replacement, plant and tree replacement, decorative fence repairs, and lighting and other feature replacements. Due to numerous breaks in the irrigation system, a portion of the system has been shut off, impacting the health of established landscaping.

In prior years, City staff met with the Moller Ranch HOA to discuss the need for increased assessments. While initial support for a rate increase was limited, the HOA expressed interest in understanding the long-term cost-benefit. Discussions resumed in summer 2024 to evaluate a Proposition 218-compliant property owner vote to support the district's capital and maintenance needs. The consultant costs for the updated Engineer’s Report to comply with Proposition 218 is approximately $9,000, contributing to a total projected reserve fund use of $24,000 in the current fiscal year.

City staff recommends restoring the assessment to the 1998 post-Proposition 218 level of $675.63 per parcel (or $687.12 per parcel including the 1.7% county fee). This restoration is intended as a first step toward fiscal sustainability. Staff further plans to implement phased increases up to the maximum assessment of $1,000 per parcel as identified in the first Engineer’s Report, along with an annual inflation escalator based on the Bay Area CPI to maintain long-term financial health.

Maintenance, water, and electricity costs are projected to total $80,200 this fiscal year, driven by major irrigation repairs, turf conversion, and tree pruning. Over the next decade, the total cost of necessary improvements is estimated at $1 million. These include irrigation and landscape restoration, fence replacement, and other capital needs. Because the original formation documents authorize the $1,000 assessment level and include an inflation adjustment provision, a Proposition 218-compliant property owner vote will not be required to implement the phased increases.

Summary of Districts
The table below lists (A) the number of parcels in each district, (B) the proposed annual assessment per property for the upcoming fiscal year, (C) the total assessment amount for the district for the upcoming fiscal year, and (D) the existing reserve/deficit for all five landscape maintenance districts.

Increases to Assessments
In 2022, City staff, in coordination with SCI Consulting Group, initiated a Proposition 218- compliant process to increase assessments for the two most underfunded LMDs: Windsor (District 1993-1) and Bonde Ranch (District 1993-2). These efforts were paused following strong opposition from property owners. However, the Windsor HOA subsequently entered into an agreement with the City to assume responsibility for routine plant maintenance and irrigation water costs, resulting in notable savings for the district.

Based on updated analysis completed over the past year, staff has determined that assessments can be restored to the amounts originally approved at the time of formation for all LMDs. As a result, staff now plans to resume Proposition 218-compliant processes for all LMDs during the upcoming fiscal year, with property owner votes anticipated for the Ponderosa, Bonde Ranch, and Windsor districts.

For the Moller Ranch (District 1995-1) and Oak Tree Farm (District 1994-1) districts, the originally authorized assessment amounts are sufficient to address current and projected maintenance and capital needs. The anticipated changes to the assessments will be implemented in phases over time, including the addition of an annual inflation escalator based on the Bay Area CPI, in accordance with the original formation documents.

The information provided in this report regarding staff’s intention to pursue increased assessments is informational only and intended to support the proposed public hearing scheduled for July 15, 2025. No specific action is required of the City Council at this time. A formal recommendation and request for City Council action will be brought forward at a future date.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Maintenance work within each LMD is categorically exempt from CEQA under Guidelines Section 15302, “Replacement or Reconstruction.” Moreover, under CEQA Guidelines Section 15378(b)(4) assessment increases are not considered a “project” as they are a government

funding mechanism that does not involve a commitment to a specific project that may result in a potentially significant physical impact on the environment.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is a routine matter of City business

OUTREACH
The City Clerk sends notices to owners of real property within each LMD informing them about the date and time of the public hearing so that the City Council can receive any protests concerning the proposed assessments.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic goal of Funding our Future, Strategy 1 - Develop a long-term strategy for funding operations and maintenance needs to ensure the reliability of community-owned facilities and infrastructure and continuity of City services.

FISCAL IMPACT
The LMDs are special assessment districts managed by the City. Each LMD fund can only be spent within the individual LMD where the assessments were collected (i.e., no commingling).

As required by law, the City will continue to incur a fiscal impact for those assessments that provide a “general benefit” and those parcels that are City-owned. To that end, the City will pay for LMD parcels as follows:

With the application of the increased assessment amounts and consistent with the prior year's assessments, staff recommends the total of $12,121.31 be appropriated from the General Fund to the LMDs. The proposed FY 2025/26 budget includes this expense from the General Fund. The cost of the Proposition 218-compliant property owner vote is approximately $36,000 per district for the districts going to a Proposition 218 vote and $9,000 per district for those not requiring a vote. The funds will be taken from the reserve funds for each district rather than the General Fund. The reserves are sufficient to fund the consultant costs with the exception of Windsor which will further exacerbate the funding deficit.

Prepared by: Submitted by: Approved by:

for

Adam Nelkie, Assistant Dir. of
Public Works - Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Resolution - Ponderosa-Del Prado

2. Resolution - Windsor

3. Resolution - Bonde Ranch

4. Resolution - Oak Tree Farm

5. Resolution - Moller Ranch

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING THE ENGINEER’S REPORT AND THE CONTINUATION OF THE LEVY

AND COLLECTION OF ASSESSMENTS WITHIN THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1984-1 PONDEROSA-DEL PRADO FOR FISCAL YEAR 2025/26
WHEREAS, on June 17, 2025, the City Council adopted resolution entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON DECLARING THE

INTENTION TO ORDER IMPROVEMENTS FOR THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1984-1 PONDEROSA FOR FISCAL YEAR 2025/26;

DECLARING THE INTENTION TO CONTINUE THE LEVY AND COLLECTION ASSESSMENTS; AND SETTING THE DATE FOR THE PUBLIC HEARING,” whereby the City Council proposed the continuation of the Lighting & Landscape Maintenance District No. 1984-1 Ponderosa-Del Prado (the “District”) pursuant to the Landscaping and Lighting Act of 1972, constituting Part 2 of Division 15 of the California Streets and Highways Code (the “Act”); and WHEREAS, the City Council designated the City Engineer as Engineer of Work for purposes of these proceedings (the “Engineer of Work”) and directed the Engineer of Work to prepare an Engineer’s Report (the “Report”) in accordance with the Act and Article XIIID of the California Constitution; and
WHEREAS, the Report was duly made and filed with the City Clerk, and considered by this Council and found to be sufficient, then it was determined that the Report should stand as the Engineer's Report for all subsequent proceedings pursuant to that resolution, and that July 15, 2025, at the hour of 7:00 p.m. at the City Council Chambers, located at 200 Old Bernal Avenue, Pleasanton, California, was appointed as the time and place for a hearing by this Council on the question of the levy of the proposed assessment, notice of which hearing was given as required by law; and
WHEREAS, at the appointed time and place the hearing was held, and all persons interested and desiring to be heard were given an opportunity to be heard, and all matters pertaining to the continuation of the levy were heard and considered by this Council, and all oral and written protests or communications were duly heard, considered and overruled, and this Council thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a part of the Engineer's Report to pay the costs and expenses thereof.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The public interest, convenience and necessity require that the continuation of the levy be made.

SECTION 2. The land within the District will be specially benefited by the improvements and assessed to pay the costs and expenses of the improvements, and the exterior boundaries of the District, are as shown by a map in the Report filed in the office of the City Clerk, which map is made a part of this resolution by reference.

ATTACHMENT 1

SECTION 3. The improvements to be made in the District are generally described as follows:

Landscaping, including trees, shrubs and irrigation system all as delineated on the landscape and irrigation plans for Tract 5256 (Phase III Landscape Maintenance District 1984-1) and Tract 4986 (Arroyo de la Laguna Improvements).

Said improvements are within the following areas:

North of Corte de Flores on the west side of Paseo Santa Cruz approximately 160 feet long by 6 feet wide, and north of Corte Pacifica on the east side of Paseo Santa Cruz approximately 1,370 feet long by 6 feet wide.

SECTION 4. The assessments are in compliance with the provisions of the Act and Article XIII D of the California Constitution, and the City Council has complied with all laws pertaining to the levy of annual assessments pursuant to the Act and Article XIII D of the California Constitution.

SECTION 5. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District. The Engineer's Report as a whole and each part thereof, to wit:
i. the Engineer's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses; ii. the diagram showing the assessment district, plans and specifications for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and iii. the assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in the District in proportion to the estimated special benefits to be received by such lots and parcels, respectively, from the maintenance, and of the incidental expenses are finally approved and confirmed.

SECTION 6. Final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, estimate of the costs and expenses, the diagram and the assessment, as contained in the Report as determined and ordered, is intended to and shall refer and apply to the Report, or any portion as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, duly adopted or made by this Council.

SECTION 7. The assessment is hereby levied to pay the costs and expenses of the maintenance of the improvements for fiscal year 2025/26.

SECTION 8. Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, the City Council expressly finds and determines that:
(a) each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively; and (b) there is substantial evidence to support the finding and determination as to special benefits.

SECTION 9. Immediately upon the adoption of this resolution, but in no event later than August 10 following such adoption, the Engineer of Work shall file a certified copy of the diagram and assessment and a certified copy of this resolution with the County Auditor. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment.

SECTION 10. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the Lighting & Landscape Maintenance District No. 1984-1 Ponderosa-Del Prado.

SECTION 11. The moneys representing assessments collected by Alameda County shall be deposited in the City Treasury to the credit of the special fund known as the “Lighting & Landscape Maintenance District No. 1984-1 Ponderosa-Del Prado” previously established.

Moneys in the fund shall be expended only for the maintenance, servicing, construction or installation of the improvements.

SECTION 12. The adoption of this resolution constitutes the continuation of assessments for the fiscal year commencing July 1, 2025, and ending June 30, 2026.

SECTION 13. This resolution shall take effect immediately upon its adoption. City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15th day of July 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING THE ENGINEER’S REPORT AND THE CONTINUATION OF THE LEVY

AND COLLECTION OF ASSESSMENTS WITHIN THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1993-1 WINDSOR FOR FISCAL YEAR 2025/26 WHEREAS, on June 17, 2025, the City Council adopted resolution entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON DECLARING THE

INTENTION TO ORDER IMPROVEMENTS FOR THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1993-1 WINDSOR FOR FISCAL YEAR 2025/26; DECLARING THE INTENTION TO CONTINUE THE LEVY AND COLLECTION ASSESSMENTS; AND SETTING THE DATE FOR THE PUBLIC HEARING,” whereby the City Council proposed the continuation of the Lighting & Landscape Maintenance District No. 1993-1 Windsor (the “District”) pursuant to the Landscaping and Lighting Act of 1972, constituting Part 2 of Division 15 of the California Streets and Highways Code (the “Act”); and
WHEREAS, the City Council designated the City Engineer as Engineer of Work for purposes of these proceedings (the “Engineer of Work”) and directed the Engineer of Work to prepare an Engineer’s Report (the “Report”) in accordance with the Act and Article XIIID of the California Constitution; and
WHEREAS, the Report was duly made and filed with the City Clerk, and considered by this Council and found to be sufficient, then it was determined that the Report should stand as the Engineer's Report for all subsequent proceedings pursuant to that resolution, and that July 15, 2025, at the hour of 7:00 p.m. at the City Council Chambers, located at 200 Old Bernal Avenue, Pleasanton, California, was appointed as the time and place for a hearing by this Council on the question of the levy of the proposed assessment, notice of which hearing was given as required by law; and
WHEREAS, at the appointed time and place the hearing was held, and all persons interested and desiring to be heard were given an opportunity to be heard, and all matters pertaining to the continuation of the levy were heard and considered by this Council, and all oral and written protests or communications were duly heard, considered and overruled, and this Council thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a part of the Engineer's Report to pay the costs and expenses thereof.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The public interest, convenience and necessity require that the continuation of the levy be made.

SECTION 2. The land within the District will be specially benefited by the improvements and assessed to pay the costs and expenses of the improvements, and the exterior boundaries of the District, are as shown by a map in the Report filed in the office of the City Clerk, which map is made a part of this resolution by reference.

ATTACHMENT 2

SECTION 3. The improvements to be made in the District are generally described as follows:

The maintenance and repair of designated landscaped areas and open space areas, entry features, masonry soundwalls, common area drainage ditches, irrigation systems, trees and plantings in designated landscaped areas, furnishing of water and power for irrigation systems, and street lights, together with all appurtenant and incidental expenses within Tract 6320, City of Pleasanton.

SECTION 4. The assessments are in compliance with the provisions of the Act and Article XIII D of the California Constitution, and the City Council has complied with all laws pertaining to the levy of annual assessments pursuant to the Act and Article XIII D of the California Constitution.

SECTION 5. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District. The Engineer's Report as a whole and each part thereof, to wit:
i. the Engineer's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses; ii. the diagram showing the assessment district, plans and specifications for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and iii. the assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in the District in proportion to the estimated special benefits to be received by such lots and parcels, respectively, from the maintenance, and of the incidental expenses are finally approved and confirmed.

SECTION 6. Final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, estimate of the costs and expenses, the diagram and the assessment, as contained in the Report as determined and ordered, is intended to and shall refer and apply to the Report, or any portion as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, duly adopted or made by this Council.

SECTION 7. The assessment is hereby levied to pay the costs and expenses of the maintenance of the improvements for fiscal year 2025/26.

SECTION 8. Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, the City Council expressly finds and determines that:
(a) each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively; and (b) there is substantial evidence to support the finding and determination as to special benefits.

SECTION 9. Immediately upon the adoption of this resolution, but in no event later than August 10 following such adoption, the Engineer of Work shall file a certified copy of the diagram

and assessment and a certified copy of this resolution with the County Auditor. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment.

SECTION 10. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the Lighting & Landscape Maintenance District No. 1993-1 Windsor.

SECTION 11. The moneys representing assessments collected by Alameda County shall be deposited in the City Treasury to the credit of the special fund known as the “Lighting & Landscape Maintenance District No. 1993-1 Windsor” previously established. Moneys in the fund shall be expended only for the maintenance, servicing, construction or installation of the improvements.

SECTION 12. The adoption of this resolution constitutes the continuation of assessments for the fiscal year commencing July 1, 2025, and ending June 30, 2026.

SECTION 13. This resolution shall take effect immediately upon its adoption. City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15th day of July 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING THE ENGINEER’S REPORT AND THE CONTINUATION OF THE LEVY

AND COLLECTION OF ASSESSMENTS WITHIN THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1993-2 BONDE RANCH FOR FISCAL YEAR 2025/26 WHEREAS, on June 17, 2025, the City Council adopted resolution entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON DECLARING THE

INTENTION TO ORDER IMPROVEMENTS FOR THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1993-2 BONDE RANCH FOR FISCAL YEAR 2025/26;

DECLARING THE INTENTION TO CONTINUE THE LEVY AND COLLECTION ASSESSMENTS; AND SETTING THE DATE FOR THE PUBLIC HEARING,” whereby the City Council proposed the continuation of the Lighting & Landscape Maintenance District No. 1993-2 Bonde Ranch (the “District”) pursuant to the Landscaping and Lighting Act of 1972, constituting Part 2 of Division 15 of the California Streets and Highways Code (the “Act”); and WHEREAS, the City Council designated the City Engineer as Engineer of Work for purposes of these proceedings (the “Engineer of Work”) and directed the Engineer of Work to prepare an Engineer’s Report (the “Report”) in accordance with the Act and Article XIIID of the California Constitution; and
WHEREAS, the Report was duly made and filed with the City Clerk, and considered by this Council and found to be sufficient, then it was determined that the Report should stand as the Engineer's Report for all subsequent proceedings pursuant to that resolution, and that July 15, 2025, at the hour of 7:00 p.m. at the City Council Chambers, located at 200 Old Bernal Avenue, Pleasanton, California, was appointed as the time and place for a hearing by this Council on the question of the levy of the proposed assessment, notice of which hearing was given as required by law; and
WHEREAS, at the appointed time and place the hearing was held, and all persons interested and desiring to be heard were given an opportunity to be heard, and all matters pertaining to the continuation of the levy were heard and considered by this Council, and all oral and written protests or communications were duly heard, considered and overruled, and this Council thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a part of the Engineer's Report to pay the costs and expenses thereof.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The public interest, convenience and necessity require that the continuation of the levy be made.

SECTION 2. The land within the District will be specially benefited by the improvements and assessed to pay the costs and expenses of the improvements, and the exterior boundaries of the District, are as shown by a map in the Report filed in the office of the City Clerk, which map is made a part of this resolution by reference.

ATTACHMENT 3

SECTION 3. The improvements to be made in the District are generally described as follows:

The maintenance and repair of street lights, designated landscaped areas, open space slopes, fuel transition zones (fire breaks), entry features, open space drainage ditches, irrigation systems, trees in the open space and designated landscaped areas, together with all appurtenant and incidental expenses within Tract 6483, City of Pleasanton. The district property behind the Ventana Hills neighborhood has been removed from the Bonde Ranch Lighting and Landscape Maintenance District, as indicated in the updated map, and is now incorporated into the Bonde Ranch Open Space.

SECTION 4. The assessments are in compliance with the provisions of the Act and Article XIII D of the California Constitution, and the City Council has complied with all laws pertaining to the levy of annual assessments pursuant to the Act and Article XIII D of the California Constitution.

SECTION 5. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District. The Engineer's Report as a whole and each part thereof, to wit:
i. the Engineer's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses; ii. the diagram showing the assessment district, plans and specifications for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and iii. the assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in the District in proportion to the estimated special benefits to be received by such lots and parcels, respectively, from the maintenance, and of the incidental expenses are finally approved and confirmed.

SECTION 6. Final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, estimate of the costs and expenses, the diagram and the assessment, as contained in the Report as determined and ordered, is intended to and shall refer and apply to the Report, or any portion as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, duly adopted or made by this Council.

SECTION 7. The assessment is hereby levied to pay the costs and expenses of the maintenance of the improvements for fiscal year 2025/26.

SECTION 8. Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, the City Council expressly finds and determines that:
(a) each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively; and (b) there is substantial evidence to support the finding and determination as to special benefits.

SECTION 9. Immediately upon the adoption of this resolution, but in no event later than August 10 following such adoption, the Engineer of Work shall file a certified copy of the diagram and assessment and a certified copy of this resolution with the County Auditor. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment.

SECTION 10. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the Lighting & Landscape Maintenance District No. 1993-2 Bonde Ranch.

SECTION 11. The moneys representing assessments collected by Alameda County shall be deposited in the City Treasury to the credit of the special fund known as the “Lighting & Landscape Maintenance District No. 1993-2 Bonde Ranch” previously established. Moneys in the fund shall be expended only for the maintenance, servicing, construction or installation of the improvements.

SECTION 12. The adoption of this resolution constitutes the continuation of assessments for the fiscal year commencing July 1, 2025, and ending June 30, 2026.

SECTION 13. This resolution shall take effect immediately upon its adoption. City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15th day of July 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING THE ENGINEER’S REPORT AND THE CONTINUATION OF THE LEVY

AND COLLECTION OF ASSESSMENTS WITHIN THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1994-1 OAK TREE FARM FOR FISCAL YEAR 2025/26 WHEREAS, on June 17, 2025, the City Council adopted resolution entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON DECLARING THE

INTENTION TO ORDER IMPROVEMENTS FOR THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1994-1 OAK TREE FARM FOR FISCAL YEAR 2025/26;

DECLARING THE INTENTION TO CONTINUE THE LEVY AND COLLECTION ASSESSMENTS; AND SETTING THE DATE FOR THE PUBLIC HEARING,” whereby the City Council proposed the continuation of the Lighting & Landscape Maintenance District No. 1994-1 Oak Tree Farm (the “District”) pursuant to the Landscaping and Lighting Act of 1972, constituting Part 2 of Division 15 of the California Streets and Highways Code (the “Act”); and WHEREAS, the City Council designated the City Engineer as Engineer of Work for purposes of these proceedings (the “Engineer of Work”) and directed the Engineer of Work to prepare an Engineer’s Report (the “Report”) in accordance with the Act and Article XIIID of the California Constitution; and
WHEREAS, the Report was duly made and filed with the City Clerk, and considered by this Council and found to be sufficient, then it was determined that the Report should stand as the Engineer's Report for all subsequent proceedings pursuant to that resolution, and that July 15, 2025, at the hour of 7:00 p.m. at the City Council Chambers, located at 200 Old Bernal Avenue, Pleasanton, California, was appointed as the time and place for a hearing by this Council on the question of the levy of the proposed assessment, notice of which hearing was given as required by law; and
WHEREAS, at the appointed time and place the hearing was held, and all persons interested and desiring to be heard were given an opportunity to be heard, and all matters pertaining to the continuation of the levy were heard and considered by this Council, and all oral and written protests or communications were duly heard, considered and overruled, and this Council thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a part of the Engineer's Report to pay the costs and expenses thereof.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The public interest, convenience and necessity require that the continuation of the levy be made.

SECTION 2. The land within the District will be specially benefited by the improvements and assessed to pay the costs and expenses of the improvements, and the exterior boundaries of the District, are as shown by a map in the Report filed in the office of the City Clerk, which map is made a part of this resolution by reference.

ATTACHMENT 4

SECTION 3. The improvements to be made in the District are generally described as follows:

The maintenance and repair of designated landscaped areas, open space slopes, fuel transition zones (fire breaks), entry features, open space drainage ditches, irrigation systems, trees in the open space and designated landscaped areas, and the furnishing of water and power for irrigation systems, together with all appurtenant and incidental expenses within Tract 6563, and 6748, and parcels B and C of Parcel Map 6359, City of Pleasanton.

SECTION 4. The assessments are in compliance with the provisions of the Act and Article XIII D of the California Constitution, and the City Council has complied with all laws pertaining to the levy of annual assessments pursuant to the Act and Article XIII D of the California Constitution.

SECTION 5. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District. The Engineer's Report as a whole and each part thereof, to wit:
i. the Engineer's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses; ii. the diagram showing the assessment district, plans and specifications for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and iii. the assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in the District in proportion to the estimated special benefits to be received by such lots and parcels, respectively, from the maintenance, and of the incidental expenses are finally approved and confirmed.

SECTION 6. Final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, estimate of the costs and expenses, the diagram and the assessment, as contained in the Report as determined and ordered, is intended to and shall refer and apply to the Report, or any portion as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, duly adopted or made by this Council.

SECTION 7. The assessment is hereby levied to pay the costs and expenses of the maintenance of the improvements for fiscal year 2025/26.

SECTION 8. Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, the City Council expressly finds and determines that:
(a) each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively; and (b) there is substantial evidence to support the finding and determination as to special benefits.

SECTION 9. Immediately upon the adoption of this resolution, but in no event later than August 10 following such adoption, the Engineer of Work shall file a certified copy of the diagram

and assessment and a certified copy of this resolution with the County Auditor. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment.

SECTION 10. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the Lighting & Landscape Maintenance District No. 1994-1 Oak Tree Farm.

SECTION 11. The moneys representing assessments collected by Alameda County shall be deposited in the City Treasury to the credit of the special fund known as the “Lighting & Landscape Maintenance District No. 1994-1 Oak Tree Farm” previously established. Moneys in the fund shall be expended only for the maintenance, servicing, construction or installation of the improvements.

SECTION 12. The adoption of this resolution constitutes the continuation of assessments for the fiscal year commencing July 1, 2025, and ending June 30, 2026.

SECTION 13. This resolution shall take effect immediately upon its adoption. City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15th day of July 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING THE ENGINEER’S REPORT AND THE CONTINUATION OF THE LEVY

AND COLLECTION OF ASSESSMENTS WITHIN THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1995-1 MOLLER RANCH FOR FISCAL YEAR 2025/26 WHEREAS, on June 17, 2025, the City Council adopted resolution entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON DECLARING THE

INTENTION TO ORDER IMPROVEMENTS FOR THE LIGHTING & LANDSCAPE MAINTENANCE DISTRICT NO. 1995-1 MOLLER RANCH FOR FISCAL YEAR 2025/26;

DECLARING THE INTENTION TO CONTINUE THE LEVY AND COLLECTION ASSESSMENTS; AND SETTING THE DATE FOR THE PUBLIC HEARING,” whereby the City Council proposed the continuation of the Lighting & Landscape Maintenance District No. 1995-1 Moller Ranch (the “District”) pursuant to the Landscaping and Lighting Act of 1972, constituting Part 2 of Division 15 of the California Streets and Highways Code (the “Act”); and WHEREAS, the City Council designated the City Engineer as Engineer of Work for purposes of these proceedings (the “Engineer of Work”) and directed the Engineer of Work to prepare an Engineer’s Report (the “Report”) in accordance with the Act and Article XIIID of the California Constitution; and
WHEREAS, the Report was duly made and filed with the City Clerk, and considered by this Council and found to be sufficient, then it was determined that the Report should stand as the Engineer's Report for all subsequent proceedings pursuant to that resolution, and that July 15, 2025, at the hour of 7:00 p.m. at the City Council Chambers, located at 200 Old Bernal Avenue, Pleasanton, California, was appointed as the time and place for a hearing by this Council on the question of the levy of the proposed assessment, notice of which hearing was given as required by law; and
WHEREAS, at the appointed time and place the hearing was held, and all persons interested and desiring to be heard were given an opportunity to be heard, and all matters pertaining to the continuation of the levy were heard and considered by this Council, and all oral and written protests or communications were duly heard, considered and overruled, and this Council thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a part of the Engineer's Report to pay the costs and expenses thereof.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The public interest, convenience and necessity require that the continuation of the levy be made.

SECTION 2. The land within the District will be specially benefited by the improvements and assessed to pay the costs and expenses of the improvements, and the exterior boundaries of the District, are as shown by a map in the Report filed in the office of the City Clerk, which map is made a part of this resolution by reference.

ATTACHMENT 5

SECTION 3. The improvements to be made in the District are generally described as follows:

The maintenance and repair of designated landscaped areas, open space slopes, fuel transition zones (fire breaks), entry features, open space drainage ditches, irrigation systems, trees in the open space and designated landscaped areas, and the furnishing of water and power for irrigation systems, together with all appurtenant and incidental expenses within Tract 6618, City of Pleasanton.

SECTION 4. The assessments are in compliance with the provisions of the Act and Article XIII D of the California Constitution, and the City Council has complied with all laws pertaining to the levy of annual assessments pursuant to the Act and Article XIII D of the California Constitution.

SECTION 5. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District. The Engineer's Report as a whole and each part thereof, to wit:
i. the Engineer's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses; ii. the diagram showing the assessment district, plans and specifications for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and iii. the assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in the District in proportion to the estimated special benefits to be received by such lots and parcels, respectively, from the maintenance, and of the incidental expenses are finally approved and confirmed.

SECTION 6. Final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, estimate of the costs and expenses, the diagram and the assessment, as contained in the Report as determined and ordered, is intended to and shall refer and apply to the Report, or any portion as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, duly adopted or made by this Council.

SECTION 7. The assessment is hereby levied to pay the costs and expenses of the maintenance of the improvements for fiscal year 2025/26.

SECTION 8. Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, the City Council expressly finds and determines that:
(a) each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively; and (b) there is substantial evidence to support the finding and determination as to special benefits.

SECTION 9. Immediately upon the adoption of this resolution, but in no event later than August 10 following such adoption, the Engineer of Work shall file a certified copy of the diagram

and assessment and a certified copy of this resolution with the County Auditor. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment.

SECTION 10. The assessments shall be collected at the same time and in the same manner as County taxes are collected and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the Lighting & Landscape Maintenance District No. 1995-1 Moller Ranch.

SECTION 11. The moneys representing assessments collected by Alameda County shall be deposited in the City Treasury to the credit of the special fund known as the “Lighting & Landscape Maintenance District No. 1995-1 Moller Ranch” previously established. Moneys in the fund shall be expended only for the maintenance, servicing, construction or installation of the improvements.

SECTION 12. The adoption of this resolution constitutes the continuation of assessments for the fiscal year commencing July 1, 2025, and ending June 30, 2026.

SECTION 13. This resolution shall take effect immediately upon its adoption. City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on July 15, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15th day of July 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

Item #18

CITY COUNCIL AGENDA REPORT
July 15, 2025
Public Works
TITLE: ADOPT ORDINANCE NO. 2296 AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF PLEASANTON UPDATING PLEASANTON MUNICIPAL CODE, CHAPTER

14.16, TO CONFORM WITH OBLIGATIONS SPECIFIED IN THE STATE WATER

RESOURCES CONTROL BOARD'S ADOPTED CROSS-CONNECTION CONTROL

POLICY HANDBOOK
The foregoing Ordinance No. 2296 was introduced at a regular meeting of the City Council on June 17, 2025 by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
Abstain: None

ORDINANCE NO. 2296

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING CHAPTER 14.16 OF THE PLEASANTON MUNICIPAL CODE TO

CONFORM WITH THE OBLIGATIONS SPECIFIED IN THE STATE WATER

RESOURCES CONTROL BOARD ADOPTED CROSS-CONNECTION POLICY

HANDBOOK
WHEREAS, in October of 2017 the passage of Assembly Bill 1671 directed the State Water Resources Control Board to adopt standards for backflow protection and cross connection controls; and
WHEREAS, on December 19, 2023, the State Water Resources Control Board adopted the Cross-Connection Control Policy Handbook; and
WHEREAS, the regulations as described in the State Water Resources Control Board adopted Cross-Connection Control Policy Handbook became effective on July 1, 2024; and WHEREAS, the regulations as described in the Cross-Connection Control Policy Handbook are necessary to protect public health by establishing standards to ensure public water systems will not be impacted by the backflow of non-potable liquids or other substances; and WHEREAS, Chapter 14.16 of the Pleasanton Municipal Code, most recently amended in 2009 by Ordinance No. 2000, details the City of Pleasanton’s regulations for protection of the public potable water supply; and
WHEREAS, the State Water Resources Control Board’s adoption of the Cross- Connection Policy Handbook created inconsistencies between those regulations described in the Cross-Connection Policy Handbook and Chapter 14.16 of the Pleasanton Municipal Code; and WHEREAS, an amendment to Chapter 14.16 of the Pleasanton Municipal Code is necessary to resolve these inconsistencies.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1.Chapter 14.16 of the Pleasanton Municipal Code is hereby amended as described in Exhibit A.

SECTION 2.A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.

SECTION 3. This ordinance shall be effective thirty (30) days after its passage and adoption.
{Signatures to follow on next page}

Ordinance No. 2296

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on June 17, 2025, and was adopted on July 15, 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

______________________________
Jack Balch, Mayor

ATTEST:

____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

____________________________
Daniel G. Sodergren, City Attorney

Ordinance No. 2296

EXHIBIT A
CHAPTER 14.16

REGULATIONS FOR PROTECTION FROM WATER CONTAMINATION
§ 14.16.010. Purpose.

The purpose of this chapter is:

A. To protect the public potable water supply of the city from the possibility of contamination or pollution by isolating within its customers' internal distribution system(s) or its customers' private water system(s) such contaminants or pollutants which could backflow or back- siphon into the public water supply system and by isolating contaminants or pollutants of potential intermittent, temporary and emergency users of the water system, including but not limited to use of fire hydrants or blow-offs; and B. To promote the elimination or control of existing cross-connections actual or potential, between its customers' side potable water system(s) and nonpotable water systems, plumbing fixtures and industrial piping systems; and C. To provide for the maintenance of a continuing program of cross-connection control which will systematically and effectively prevent the contamination or pollution of all potable water systems.
(Prior code § 2-16.48 (1); Ord. 1073 § 3, 1983)
§ 14.16.020. Responsibility and Authority.

This chapter shall be administered by the public works director or designee for the protection of the public potable water distribution system from contamination or pollution due to the backflow or back-siphonage of contaminants or pollutants through the water service connection. If, in the judgment of the public works director or their designee, an approved backflow prevention assembly is required at the city's water service connection to any customer's premises, for the safety of the water system, the public works director or designee shall give notice in writing to the customer to install such an approved backflow prevention assembly at each service connection to his or her premises. The water user shall immediately install such approved assembly or assemblies at his or her own expense; and failure, refusal or inability on the part of the customer to comply with this chapter shall constitute a ground for discontinuing water service to the premises until compliance has been met.

The city has the authority to terminate water service immediately without notification in the interest of protecting public health if at any time a real or potential hazard is evidenced, such as failure to conform to timely required testing, standard construction design, or removal of unapproved connections
(Prior code § 2-16.48 (2); Ord. 2000 § 1, 2009)
§ 14.16.030. Definitions.
"Air-gap separation" or “AG” means the physical vertical separation of at least two (2) times the effective opening, as defined in section 207.0 of the California Plumbing Code, between the free- flowing discharge end of a supply pipeline and the flood level of an open or non-pressurized receiving vessel, and, in no case less than one (1) inch.

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"Approved" means accepted by the public works director or designee, as meeting an applicable specification stated or cited in this chapter, or as suitable for the proposed use. "Auxiliary water supply" means any water supply on or available to the premises other than the purveyor's approved public potable water supply, that is either used or equipped, or can be equipped, to be used as a water supply. These auxiliary waters may include water from another purveyor's public potable water supply or any natural source(s) such as a well, spring, river, stream, harbor, etc., or "used waters" or "industrial fluids." "Backflow" means an undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into the public water system distribution system or approved water supply.
"Backflow prevention assembly" or “BPA” means a mechanical assembly designed and constructed to prevent backflow, such that while in-line it can be maintained and its ability to prevent backflow, as designed, can be field tested, inspected and evaluated. "Back-siphonage" means the flow of water or other liquids, mixtures or substances into the distributing pipes of a potable water supply system from any source other than its intended source caused by the sudden reduction of pressure in the potable water supply system. "Contamination" means an impairment of the quality of the potable water by sewage, industrial fluids or waste liquids, compounds or other materials to a degree which creates an actual hazard to the public health through poisoning or through the spread of disease. "Cross-connection" means any actual or potential connection or structural arrangement between the public water system, including a piping system connected to the public water system and located on the premises of a water user or available to the water user, and any source or distribution system containing liquid, gas, or other substances not from the approved water supply. Other types of cross-connections include connectors such as swing connections, removable sections, four-way plug valves, spools, dummy sections of pipe, swivel or changeover devices, sliding multiport tube, solid connections, etc. "Cross-connection controlled" means a connection between a potable water system and a nonpotable water system with an approved properly installed that will continuously afford the protection commensurate with the degree of hazard.
"Cross-connection control by containment" means the installation of an approved backflow prevention device at the water service connection to any customer's premises where it is physically and economically infeasible to find and permanently eliminate or control all actual or potential cross-connections within the customer's water system; or, it shall mean the installation of an approved backflow prevention device on the service line leading to and supplying a portion of a customer's water system where there are actual or potential cross-connections which cannot be effectively eliminated or controlled at the point of cross-connection. “Cross-connection control specialist” means a person who is certified as a cross-connection control specialist.
“Customer” or “water user” means a person or entity who is authorized by the City to receive water.

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"Public works director." Head of the engineering, environmental services, and utilities divisions of the city is invested with the authority and responsibility for the implementation of an effective cross-connection control program and for the enforcement of the provisions of this ordinance. “Double check detector backflow prevention assembly” or “DCDA” means a double check valve backflow prevention assembly that includes a bypass with a water meter and double check backflow prevention assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. This type of assembly may only be used to isolate low hazard cross connections.

"Double check valve backflow prevention assembly" or “DC” means an assembly of consisting of two independently-acting internally-loaded check valves, with tightly closing shut-off valves located on each end of the assembly (upstream and downstream of the two check valves) and fitted with test cocks that enable accurate field testing of the assembly. This type of assembly may only be used to isolate low hazard cross-connections. The entire assembly shall meet the design and performance specifications and approval of a recognized and city-approved testing agency for backflow prevention assembly. To be approved, these devices must be readily accessible for in-line maintenance and testing.

“Hazard Assessment” means an evaluation of a user premises designed to evaluate the types and degrees of hazard at a user’s premises.
"Hazard, degree of" is derived from a hazard assessment for the evaluation of potential risk to public health and the adverse effect of the hazard upon the potable water system. "Hazard, health" means any condition, assembly or practice in the water supply system and its operation which could pose a danger to the health and well-being of the water consumer. An example of a health hazard is a structural defect, including cross-connections, in a water system. "Hazard, plumbing" means a plumbing type cross-connection in a customer's potable water system that has not been properly protected by a vacuum breaker, air-gap separation or backflow prevention device. Unprotected plumbing type cross-connections are considered to be a health hazard.
"Hazard, pollutant" means an actual or potential threat to the physical properties of the water system or to the potability of the public or the consumer's potable water system but which would constitute a nuisance or be aesthetically objectionable or could cause damage to the system or its appurtenances, but would not be dangerous to health. "Hazard, system" means an actual or potential threat of severe damage to the physical properties of the public potable water system or the consumer's potable water system or of a pollution or contamination which would have a protracted effect on the quality of the potable water in the system.
“High hazard cross-connection” means a cross-connection that poses a threat to the potability or safety of the public water supply. Materials entering the public water supply through a high hazard cross-connection are contaminants or health hazards. "Industrial fluids system" means any system containing a fluid or solution which may be chemically, biologically or otherwise contaminated or polluted in a form or concentration such as would constitute a health, system, pollutional or plumbing hazard if introduced into an

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approved water supply. This may include, but not be limited to: polluted or contaminated waters; all types of processed waters and "used waters" originating from the public potable water system which may have deteriorated in sanitary quality; chemicals in fluid form; plating acids and alkalis, circulated cooling waters connected to an open cooling tower and/or cooling towers that are chemically or biologically treated or stabilized with toxic substances; contaminated natural waters such as from wells, springs, streams, rivers, bays, harbors, seas, irrigation canals or systems, etc.; oils, gases, glycerine, paraffins, caustic and acid solutions and other liquid and gaseous fluids used in industrial or other purposes or for firefighting purposes. “Low hazard cross-connection” means a cross-connection that has been found to not pose a threat to the potability or safety of the public water supply but may adversely affect the aesthetic quality of the potable water supply. Materials entering the public water supply through a low hazard cross-connection are pollutants or non-health hazards. "Pollution" means the presence of any foreign substance (organic, inorganic, or biological) in water which tends to degrade its quality so as to constitute a hazard or impair the usefulness or quality of the water to a degree which does not create an actual hazard to the public health but which does adversely and unreasonably affect such waters for domestic use. "Reduced pressure principle backflow prevention assembly" or “RP” means an assembly with two independently acting internally-loaded check valves, with a hydraulically operating mechanically independent differential-pressure relief valve located between the two check valves and below the upstream check valve. The assembly shall have shut-off valves located upstream and downstream of the two check-valves, and test cocks to enable accurate field testing of the assembly. The entire assembly shall meet the design and performance specifications and approval of a recognized and city-approved testing agency for backflow prevention assemblies. The device shall operate to maintain the pressure in the zone between the two check valves at a level less than the pressure on the public water supply side of the device. At cessation of the normal flow the pressure between the two check valves shall be less than the pressure on the public water supply side of the device. In case of leakage of either of the check valves the differential relief valve shall operate to maintain the reduced pressure in the zone between the check valves by discharging to the atmosphere. When the inlet pressure is two pounds per square inch or less, the relief valve shall open to the atmosphere. To be approved, these devices must be readily accessible for in-line maintenance and testing and be installed in an above-ground location where no part of the device will be submerged.
“State Water Board” means the State Water Resources Control Board or the local primacy agency having been delegated the authority to enforce the requirements of the CCCPH by the State Water Resources Control Board.
"Water, nonpotable" means water which is not safe for human consumption or which is of questionable potability.
"Water, potable" means any water which, according to recognized standards, is safe for human consumption.
"Water service connections" means the terminal end of a service connection from the public potable water system; i.e., where the water purveyor loses jurisdiction and sanitary control over the water at its point of delivery to the customer's water system. If a meter is installed at the end of the service connection, then the service connection shall mean the downstream end of the

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meter. There should be no unprotected takeoffs from the service line ahead of any meter or backflow prevention device located at the point of delivery to the customer's water system. "Service connection" shall also include water service connection from a fire hydrant and all other temporary or emergency water service connections from the public potable water system. "Water, used" means any water supplied by a water purveyor from a public potable water system to a consumer's water system after it has passed through the point of delivery and is no longer under the sanitary control of the water purveyor.

(Prior code § 2-16.49; Ord. 2000 § 1, 2009)
§ 14.16.040. Requirements—Water System.

A. The water system shall be considered as made up of two parts: the utility system and the customer system.

B. The utility system shall consist of the source facilities and the distribution system, and shall include all those facilities of the water system under the complete control of the utility, up to the point where the customer's system begins.

C. The source shall include all components of the facilities utilized in the production, treatment, storage, and delivery of water to the distribution system.

D. The distribution system shall include the network of conduits used for the delivery of water from the source to the customer's system.

E. The customer's system shall include those parts of the facilities beyond the termination of the utility distribution system which are utilized in conveying utility- delivered water to points of use.
(Prior code § 2-16.50 (1))
§ 14.16.050. Policy.

A. No water service connection to any premises or from a fire hydrant or any other temporary or emergency water service connection from the public potable water system shall be installed or maintained by the water purveyor unless the water supply is protected as required under the State Water Resources Control Board most current adopted Cross- Connection Control Policy Handbook (CCCPH), effective statute and regulations, and this chapter. Service of water to any premises shall be discontinued by the water purveyor if a BPA required by the CCCPH, and/or this chapter, is not installed, tested and maintained, or if it is found that a BPA has been removed, bypassed or if an unprotected cross- connection exists on the premises. Service will not be restored until such conditions or defects are corrected. Temporary, intermittent and emergency users of the water system, including those outside of the city boundary, shall be considered as consumers on premises for the purposes of this chapter and shall be subject to the same cross-connection control requirements as water service connections to any premises.

B.The public works director or designee, has the authority to conduct inspections, including sampling, related to purposes of implementing this chapter on private or public property. The customer's system shall be open for inspection at all reasonable times to

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authorized representatives of the city to determine whether cross-connections or other structural or sanitary hazards, including violations of these regulations, exist. When such a condition becomes known, the public works director or designee, shall deny or immediately discontinue service to the premises by providing for a physical break in the service line until the customer has corrected the conditions in conformance with state and city statutes relating to plumbing and water supplies and the regulations adopted pursuant thereto.

C. An approved BPA shall also be installed as close as possible to each service line to a customer's water system in all cases, before the first branch line leading off the service line wherever the following conditions exist:

1. In the case of premises having an auxiliary water supply which is not or may not be of safe bacteriological or chemical quality and which is not acceptable as an additional source by the public works director or designee, the public water system shall be protected against backflow from the premises by installing a BPA in the service line appropriate to the degree of hazard.

2. In the case of premises on which any industrial fluids or any other objectionable substance is handled in such a fashion as to create an actual or potential hazard to the public water system, the public system shall be protected against backflow from the premises by installing a BPA in the service line appropriate to the degree of hazard. This shall include the handling of processed waters and waters originating from the utility system which have been subject to deterioration in quality.

3. In the case of premises having (a) internal cross-connections that cannot be permanently corrected and controlled, or (b) intricate plumbing and piping arrangements or where entry to all portions of the premises is not readily accessible for inspection purposes, making it impracticable or impossible to ascertain whether or not dangerous cross- connections exist, the public water system shall be protected against backflow from the premises by installing a BPA in the service line appropriate for the high degree of hazard.

4.In the case of premises having or is designed to have, a fire protection system in place, the public water system must be protected by installing a BPA in the service line appropriate to the degree of hazard in accordance with CCCPH.

i. All premises assessed as high hazard must have no less than RP protection.
ii. A BPA is not required for low hazard single-family residential premises that satisfy the CCCPH Section 3.2.2(e)(3) requirements.

5. In the case of premises with water meter services that are commercial, industrial, dedicated irrigation and multi-family residential, the public water system must be protected against backflow with an approved BPA in the service line appropriate to the degree of hazard.

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i. An exception may be granted for an alternate method of premises containment if the customer can definitively provide documentation certified by a cross-connection control specialist, that there is no alternative option available for the installation of the type of BPA required under the CCCPH and the alternative method of backflow protection provides at least the same level of protection as the CCCPH required BPA, and there is no potential hazard possible from the premises protected with the alternative method; which upon review is approved by the public works director or designee, Fire Marshall, city cross-connection control specialist, and if not permitted under the CCCPH, approval by State Water Board staff is required. Such an exemption can be revoked at anytime an actual or potential hazard is suspected or until time of any change to either the status of no alternative or degree of hazard changes.

D.The type of BPA required under subsections (C)(1), (2), (3), (4) and (5) of this section shall depend upon the degree of hazard which exists in accordance with City Standards, State Water Resources Control Board, Cross-Connection Control Policy Handbook Appendix C, and as follows:

1. In the case of any premises where there is an auxiliary water supply as stated in subsection (C)(1) of this section and it is not subject to any of the following rules, the public water system shall be protected by an approved airgap separation or an approved RP.

2. In the case of any premises where there is water or substance that would be objectionable but not hazardous to health, if introduced into the public water system, the public water system shall be protected with no less than an approved RP assembly.

3. In the case of any premises where there is any material dangerous to health which is handled in such a fashion as to create an actual or potential hazard to the public water system, the public water system shall be protected by an approved air- gap separation or an approved reduced pressure principle backflow prevention assembly. Examples of premises where these conditions will exist include chemical manufacturing plants, hospitals, mortuaries and plating plants.

4. In the case of any premises where there are cross-connections, either actual or potential, the public water system shall be protected by an approved AG or an approved RP at the service connection.

5. In the case of any premises where, because of security requirements or other prohibitions or restrictions it is impossible or impractical to make a complete in-plant cross-connection survey, the public water system shall be protected against backflow or back-siphonage from the premises by the installation of a BPA in the service line.

In this case, maximum protection will be required; that is, an approved AG or an approved reduced pressure principle backflow prevention assembly shall be installed in each service to the premises.

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6. In the case of premises with cross-connections to sewage lines, pumps, flushers, etc., the public water system shall be protected by an approved AG or an approved reduced pressure principle backflow prevention device. Examples include sewage treatment plants and pumping stations.

7. In the case of tanker and spray tanks of forty-nine gallons or more, air-gap separation or an approved reduced pressure principle backflow prevention device is required.

E. Any BPA required in this chapter shall be of a model and size approved by the public works director or designee. The term "approved BPA" means a BPA that has been manufactured in full conformance with the standards established by and approved through both laboratory and field evaluation tests in accordance with either Chapter 10 of the Manual of Cross-Connection Control, Tenth Edition (or most recent edition), published by the University of Southern California Foundation for Cross-Connection Control and Hydraulic Research (USC FCCC & HR); or certification requirements for BPAs in the Standards of ASSE International as of 2022 (refer to CCCPH).

Final approval shall be evidenced by a certificate of approval issued by an approved testing laboratory certifying full compliance with said USC FCCC & HR standards or ASSE International specifications.

The following testing laboratory has been qualified by the public works director or designee, to test and certify backflow preventers:

Foundation for Cross-connection
Control and Hydraulic Research
University of Southern California
University Park
Los Angeles, California 90007
Testing laboratories other than the laboratory listed above will be added to an approved list as they are qualified by the public works director or designee.

Backflow preventers which may be subjected to back pressure or back-siphonage that have been fully tested and have been granted a certificate of approval by the qualified laboratory and are listed on the laboratory's current list of approved assemblies may be used without further test or qualification.

Approved AG must meet the requirements as specified under the CCCPH.

F. It shall be the duty of the customer at any premises where a BPA or AG is installed to have certified inspections and operational tests and repairs made at least once per year, and submitted per the city’s Backflow Program instructions. In those instances where the public works director or their designee, deems the hazard to be great enough, he or she may require certified inspections at more frequent intervals. These inspections, tests and repairs shall be at the expense of the water user and shall be performed by the assembly manufacturer's representative, or by a certified tester approved by the public works director or designee. It shall be the duty of the public works director or designee to see that these timely tests are made. The customer shall notify the city’s Backflow Program

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staff representative, in advance when the tests are to be undertaken so that he or she or his or her representative may witness the tests if so desired. These assemblies shall be repaired, overhauled or replaced by a certified individual or agency at the expense of the customer whenever the assemblies are found to be defective. Records of such tests, repairs and overhaul shall be kept and made available to the city’s authorized representative.

G.It is the duty of the BPA tester to notify the city’s public works department as soon as possible within 24 hours if a backflow incident is suspected, or an unprotected cross- connection is observed at the BPA, AG or prior to the assembly at any time.

H. All BPA and A regardless of when they were installed or whether they had been previously approved by the City, must meet the requirements as described in this chapter.

All existing installed backflow assemblies which do not meet the requirements of this chapter, in accordance with CCCPH requirements but were previously approved, are required to comply with the updated requirements in the time specified by the city through notification to the water user.

I.All existing water connections which may be deemed by the public works director or designee to be subject to backflow prevention will, upon written notice, have an appropriate BPA or AG installed, inspected and tested by a city-approved tester. The water user is responsible for obtaining all necessary permits, including encroachment and Fire permits for assembly replacement and installations. Extensions may be granted by the public works director or designee, for additional time necessary to complete the permitting approval process in situations of newly required BPA under city notification or replacement of failed assemblies. The customer must provide documentation showing good faith effort towards achieving compliance.

1. In the case of a user premises with a failed field-tested BPA, the customer is responsible for the repair or replacement and retesting of the BPA/replaced approved BPA within 30 days of notification of the failure. Customers may request extensions up to 90 days, as stipulated above, by approval of the authorized city representative.

2. In the case of an existing user premises with a service identified requiring a BPA, which previously did not have one, or previously approved device which does not met the current CCCPH requirements and therefore requires replacement with an approved BPA, the customer is responsible for the installation or replacement, as applicable, within 90 days of notification.
(Prior code § 2-16.50 (2); Ord. 1073 § 3, 1983; Ord. 2000 § 1, 2009)

§ 14.16.060. Water Service Termination

A. When the City encounters water use that represent a clear and immediate hazard to the potable water supply that cannot be immediately abated, the City shall institute the procedure for discontinuing the water service. The basis for such termination shall include, but are not limited to:

1. Failure to install a required BPA;

2. Failure to comply with annual BPA testing requirements by a certified tester;

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3. Failure to repair or replace a failed or faulty BPA;

4. Any unprotected direct or indirect connections have been made between the City’s water system and a sewer line, system, or equipment containing contaminants;

5. Any other type of connection to the City’s water system where the required BPA has been removed or bypassed; and

6. Any other circumstances presenting an immediate health hazard to the City’s water system.

B. Any corrective measures required to maintain the customer’s water service shall be at the sole cost of the customer.

C. Water services shall not be restored until:

1. The customer has demonstrated compliance with the requirements as set forth in this chapter to the satisfaction of the City; and

2. The City has received reimbursement for any costs incurred by the City to enforce the requirements of this chapter.

§ 14.16.070. Violations Deemed a Public Nuisance
A. In addition to any other remedies provided in this chapter, any condition caused or permitted to exist in violation of this chapter is a threat to the public health, safety and welfare, and is declared and deemed a nuisance. Such condition may be summarily abated and/or restored by an authorized city representative to compel the cessation of such nuisance.

B. The cost of such abatement and any resulting restoration shall be borne by the responsible person for the premises, and the cost thereof shall be a lien upon and against the property. The procedures of Chapter 19.28.160 of the Pleasanton Municipal Code shall be followed for any such lien.

C. The City reserves the right to seek enforcement by civil action for any violation of this Chapter. In any such action, the City may seek and the court shall grant, as appropriate, any or all of the following remedies:

1. A temporary and/or permanent injunction;

2. Any costs incurred by the City including but not limited to the cost of investigation, inspection, and monitoring, as well as reasonable costs of preparing and bringing legal action; and

3. Any other costs incurred by the City to abate the nuisance.