Pleasanton City Council
April 21, 2026

MILITARY EQUIPMENT USE REPORT 2025

11 Summary of Military Equipment Usages

The City of Pleasanton, located in Alameda County, has a population of approximately 80,000 residents. Situated at the junction of Interstate 580 and Interstate 680, the city is part of the region commonly referred to as the Tri-Valley. The Pleasanton Police Department is authorized for 118 positions, including both sworn officers and professional staff.

The Department maintains a wide-ranging inventory of military equipment; however, this equipment is not deployed on all calls for service. The Department recognizes that critical incidents are inherently unpredictable and dynamic. Access to various specialized equipment options enables incident commanders, officers, and designated units to resolve these incidents efficiently and safely. The use of military equipment is restricted to certain circumstances and, in some cases, is limited to specific trained units.

This section presents the operational use of military equipment from January 1, 2025, through December 31, 2025. Certain items, particularly consumables such as ammunition, diversionary devices, less-lethal rounds, and chemical agents, are regularly used in training to maintain proficiency; however, training usage is not captured in this report. Only the operational deployment of military equipment is included in the data presented in this Annual Military Equipment Use Report.

Outreach and Community Engagement

The Pleasanton Police Department is committed to partnering with the community to build trust and strengthen relationships. As the Department continues to enhance these connections, we strive to serve as a model of excellence and leadership in the law enforcement profession.

Equally important, we aim to provide the public with insight into how the Department operates and engages with the community.

Many items in the Department’s military equipment inventory, including the Armored Rescue Vehicle and Mobile Command Vehicle are used during outreach and community events. These opportunities promote public awareness, transparency, and education, allowing community members to see the equipment firsthand, ask questions, and engage in open dialogue about its use and necessity. By providing this insight, the Department helps the public understand the tools employed to maintain safety in the City of Pleasanton and fosters trust and accountability between law enforcement and the community.

MILITARY EQUIPMENT USE REPORT 2025

12 The following is the data for military equipment usage by category from January 1st, 2025, through December 31st, 2025.

Military Equipment Item Authorized
Usages
Citizen
Complaints
Internal
Audits
Policy
Violations
ARV 4 0 0 0
Mobile Command Vehicle 0 0 0 0
UAVs (Outside Agencies) 13 0 N/A N/A
ICOR Mini-Caliber Robot 0 0 0 0
Recon Robotics Throwbot II 0 0 0 0
Colt AR-15 Rifles 0 0 0 0
PWS MK111 Rifles 0 0 0 0
Daniel Defense model MK18 RIII Rifles 0 0 0 0
Remington 870 Shotgun (Bean bag) 0 0 0 0
FN303 Less-than-lethal Launcher
(Pava/OC Powder Projectile)
0 0 0 0
Penn Arms 40mm Single Launcher 0 0 0 0
Penn Arms 40mm Multi Launcher 0 0 0 0
CTS Model 7290 (Single Flash Bang) 0 0 0 0
CTS Model 7290-9 (Nine Count Flash
Bang)
0 0 0 0
Defense Technology CS Spede-Heat
Grenade (Model 1072)
0 0 0 0
Defense Technology Flameless Expulsion
CS Grenade (Model 2042)
0 0 0 0
Defense Technology Aerosol OC Vapor
Grenade (Model 1056)
0 0 0 0
Defense Technology 40mm CS Liquid
Barricade Penetrating Ferret (Model
2262)
0 0 0 0
HSM Urban Copper 127 Gr .308
Winchester Light Armor Penetrator
Ammunition
0 0 0 0

MILITARY EQUIPMENT USE REPORT 2025

13 Mobile Command Vehicle
The Mobile Command Vehicle is maintained to provide on-scene command, coordination, and communications support during critical incidents, large-scale events, and extended operations.

Our Mobile Command Vehicle was not utilized for any callouts between January 1st, 2025, through December 31st, 2025 however, it was used for department/city trainings and other community outreach events such as National Night Out, PPD Teen Academy, and the City of Pleasanton Leadership Academy.

Authorized Usages:
• Critical incidents requiring an established incident command post. • Large-scale public safety events.
• Extended tactical or emergency operations.
• Natural disasters and emergency management incidents. • Situations requiring multi-agency coordination.

Unauthorized Usages:
• There were zero (0) reported violations of the military equipment use policy involving the Mobile Command Vehicle between January 1, 2025, and December 31, 2025.

Armored Rescue Vehicle (ARV)
Our ARV was utilized four times between January 1st, 2025, through December 31st, 2025:

Authorized usages:
● Safely address an individual who displays self-destructive, dangerous, or combative behavior.
● Safely address an armed, or potentially armed, or violent individual. ● Circumstances where a tactical advantage can be obtained. ● Situations where officers utilized de-escalation techniques. ● Safely rescue citizens and first responders during armed confrontations and violence.

Unauthorized usages:
● There have been zero (0) reported violations of the military equipment used by police from January 1, 2025, through December 21, 2025.

Unmanned, remotely piloted, powered aerial or ground vehicles Unmanned, remotely piloted, powered aerial or ground vehicles were utilized a total of 13 times between January 1st, 2025, through December 31st, 2025. This includes both robots and drones. The department does not own drones and were requested from another agency:
● Drones were utilized 13 times.
● Robots were utilized 0 times.

Authorized usages:
● Safely address an individual who displays self-destructive, dangerous, or combative behavior.

MILITARY EQUIPMENT USE REPORT 2025

14 ● Safely address an armed, or potentially armed, or violent individual. ● Circumstances where a tactical advantage can be obtained. ● Situations where officers utilized de-escalation techniques. ● Limited to major collision investigations.
● Search for missing persons.
● Natural disaster management.
● Crime scene photography.

Unauthorized usages:
● There have been zero (0) reported violations of the military equipment use policy from January 1, 2025, through December 31, 2025.

Inventory by Equipment Type

January 1st, 2025, through December 31st, 2025.

Note: The inventory of certain consumable military equipment, such as ammunition, diversionary devices, and chemical agents, may fluctuate throughout the year due to operational deployment, training use, normal wear, and manufacturer-recommended replacement guidelines. While the Pleasanton Police Department strives to ensure accuracy in its inventory reporting, this report reflects approximate quantities of certain consumable military equipment during the reporting period identified above.

MILITARY EQUIPMENT USE REPORT 2025

15 Armored Rescue Vehicle (ARV)

Equipment Name: Armored Rescue Vehicle
Quantity Owned: 1 Lifespan: 12 years
Equipment Capabilities: Provides ballistic protection to occupants and can seat up to twelve people. It has an elevated turret platform, emergency equipment and public address system. It can be equipped with a breaching ram to open doors.

Manufactured Product Description: The Ballistic Armored Tactical Transport (BATT) range of armored vehicles is manufactured by Armored Group. The BATT vehicles are used by special assignment units and Special Weapons and Tactics (SWAT) units conducting law enforcement and homeland security missions. The BATT range of vehicles can transport as many as 12 to 14 officers in urban and off-road theaters of operation. The vehicles allow police and internal security forces to provide quick response to critical incidents involving firearms and violence.

Purpose/Authorized Uses: The armored rescue vehicle (ARV) provides ballistic protection for officers to enter or evacuate community members from a dangerous area. The vehicle is not weaponized and does not have tracks. It is built on a commercially available chassis but does have the capability of mounting a breaching ram to it. It is equipped with a public address system for communication. Use of the ARV is authorized by officers when there is an elevated threat of encountering armed resistance.

Fiscal Impacts: The initial cost of the equipment was $166,900 in 2012 and was funded with federal grant funding through the Office of Community Oriented Policing Services. Ongoing maintenance is handled internally by the Support Services Department.

Annual Maintenance: $1,700.

Personnel Cost: N/A
Legal/Procedural Rules Governing Use: There are no legal rules governing use of the armored rescue vehicle. Procedurally, use of the vehicle will be authorized by a supervisor or incident commander when deemed necessary.

Training Required: During initial hire and at least every two years after, officers are provided familiarity training on use of the ARV which includes driving the vehicle and a variety of functions of the equipment (emergency equipment, public address system, door locking mechanisms, etc.).

Other Notes: The Chief of Police may authorize use at community events and city-sponsored events.

MILITARY EQUIPMENT USE REPORT 2025

16 Mobile Command Vehicle

Equipment Name: Mobile Command Vehicle
Quantity Owned: 1 owned Lifespan: 20 years
Equipment Capabilities: Provides a mobile command post to support major incidents, special events, tactical operations, search and rescue, and serve as a secondary emergency dispatch center. The vehicle will include integrated radio and computer communications, phone and internet access, backup power, and a functional command workspace to operate effectively as a forward command post.

Manufactured Product Description: 2022 Freightliner MT55 forward control chassis, 26,000lb GVWR with air ride suspension and hydraulic brakes, 36’ total length.

Purpose/Authorized Uses: To provide a forward command post for critical incidents, special events, search and rescue operations, major crime scenes, tactical operations and to serve as an emergency backup dispatch center.

Fiscal Impacts: The cost of a mobile command vehicle is approximately $794,000 with ongoing vehicle and equipment maintenance costs. Grant funds were the primary source of funding for this piece of equipment.

Annual Maintenance: $1,000.

Personnel Cost: $2,000. This cost reflects a year of required training for personnel assigned to drive and maintain the Mobile Command Vehicle.

Legal/Procedural Rules Governing Use: There are no legal rules governing use of the Mobile Command Vehicle. Procedurally, use of the vehicle will be authorized by a supervisor or incident commander when deemed necessary.

Training Required: A formalized training program for vehicle operators has been created to include driving the vehicle, operating its components and deployment considerations.

Other Notes: A Mobile Command Vehicle was approved by city council and the vehicle was delivered in December 2024. No deployments as of this report but it has been used for 2 trainings including a city- wide disaster preparedness exercise and SWAT training. It’s also been used for community outreach events like National Night Out, teen academy and City of Pleasanton Leadership Academy.

MILITARY EQUIPMENT USE REPORT 2025

17 Unmanned Aerial Vehicles

Equipment Name: Unmanned Aerial Vehicles (UAV), Unmanned Aircraft System (UAS), Drone Quantity Owned: None owned-requested from other agencies. Lifespan: N/A Equipment Capabilities: The Pleasanton Police Department uses outside agencies UAVs of varying sizes and capabilities to enhance public safety. The UAV can be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to major collision investigations, search for missing persons, natural disaster management, crime scene photography, SWAT, tactical or other public safety and life-preservation missions, and in response to specific requests from local, state, or federal fire authorities for fire response and/or prevention. The UAS are used in compliance with all federal, state, and local laws. ***The Pleasanton Police Department is evaluating the feasibility of establishing a piloted unmanned aerial vehicle (UAV) team. As of the date of this report, no decisions have been made regarding the selected vendor, the number of personnel to be authorized and assigned, start-up and ongoing costs (including maintenance), or the related policy and training requirements.

Manufactured Product Description: The UAVs are requested from other agencies such as the Alameda County Sheriff’s Office and Livermore Police Department. Specific models may vary, and manufacturer descriptions are not available.

Purpose/Authorized Uses: Remotely operated, non-weaponized drones serve the purpose of assisting with interior and exterior searches. These searches may be for suspects, evidence or missing persons.

They are also utilized for crime scene documentation. Personnel are authorized to request a UAV when the lawful use may increase safety to officers or would be a more efficient way of searching an area for a missing person or for the documentation of a crime scene.

Fiscal Impacts: There is currently no cost associated with a mutual aid request for drones.

Annual Maintenance: N/A
Personnel Cost: N/A
Legal/Procedural Rules Governing Use: UAV operators must be licensed and follow FAA rules. All searches with drones must comply with the U.S. Constitution, state and case law. The request for a UAV must be approved by a supervisor.

Training Required: UAV operators must be licensed by the FAA. No Pleasanton PD personnel are trained to operate UAVs. All UAVs are operated by licensed operators provided by the agency mutual aid.

MILITARY EQUIPMENT USE REPORT 2025

18 Robots

Equipment Name: ICOR Mini-Caliber Robot, New for 2025
Quantity Owned/Sought: 1 Owned Lifespan: 7-10 years
Equipment Capabilities: A remotely operated, non-weaponized robot which can enter a dangerous area and relay video surveillance to the operator. It is equipped with two-way audio to facilitate communication. This device is equipped with a turreted robotic claw to facilitate opening doors and lifting obstacles under 15 lbs.

Manufacturer Product Description: The ICOR Mini-Caliber Robot enhances the capabilities of SWAT and tactical response teams by allowing them to inspect dangerous situations quickly and safely, there is no longer a need to send personnel in before you’ve had a chance to assess the situation.

The ICOR robot saves lives by keeping first responders out of harm’s way, and it does so at a fraction of the price of other robots. The ICOR robots are regarded by tactical teams as a standard operational tool, like a firearm, vehicle, or piece of body armor.

Purpose/Authorized Uses: The ICOR robot is authorized for use during interior or exterior searches deemed to be elevated in risk. The Chief of Police may authorize use at community events and city- sponsored events.

Fiscal Impacts: The ICOR robot and its associated accessories were purchased in June of 2025 for $83,422.90. It occasionally requires maintenance by the manufacturer but has no recurring cost to operate.

Annual Maintenance: None
Personnel Cost: Approximately $6,650. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: There are no legal rules specific to use of the robot. Robots are only authorized to be used during lawful searches. They are generally used by trained members of the SWAT team and at the direction of a commander or supervisor.

Training Required: No training is necessarily required for operating the robot, however generally only officers who have received familiarization training will operate it.

Other Notes: ICOR Mini-Caliber Robot replaced the Avatar Robot 2025.

MILITARY EQUIPMENT USE REPORT 2025

19 Equipment Name: Recon Robotics Throwbot 2 Robot
Quantity Owned: 1 owned Lifespan: 7 years
Equipment Capabilities: A remotely operated, non-weaponized robot capable of being thrown into places which are difficult or unsafe to access. It is equipped with two-way audio to facilitate communications during a search.

Manufactured Product Description: The Throwbot 2 robot is a throwable micro-robot platform that enables operators to obtain instantaneous video and audio reconnaissance within indoor or outdoor environments. Designed to withstand repeated drops of up to 30 feet onto concrete, the Throwbot 2 robot can be thrown into hazardous situations to allow operators to quickly make informed decisions when seconds count. This micro-robot is designed to be able to crawl over a variety of terrain, clearing obstacles up to 2” tall.

Purpose/Authorized Uses: The Throwbot robot is authorized for use during interior or exterior searches deemed to be elevated in risk. The Chief of Police may authorize use at community events and city- sponsored events
Fiscal Impacts: The initial purchase of the Throwbot was $17,300 in 2018. There are no recurring expenses associated with it
Annual Maintenance: None
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: There are no legal rules specific to use of the robot. Robots are only authorized to be used during lawful searches. They are generally used by trained members of the SWAT team and at the direction of a commander or supervisor.

Training Required: No training is necessarily required for operating the robot, however generally only officers who have received familiarization training will operate it.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

20 Rifles

Equipment Name: Colt AR-15 Patrol Rifles
Quantity Owned/Sought: 73 Owned Lifespan: Approximately 15 years Equipment Capabilities: Capable of firing .223 caliber ammunition Manufacturer Product Description: The AR-15 rifle is a lightweight, magazine-fed, gas-operated semi automatic rifle modeled after the famous military classic M4 Rifle.

Purpose/Authorized Uses: Patrol rifles allow officers to address lethal threats with precision from a distance. Compared to handguns, they are more accurate at greater distances and can penetrate most body armor.

Fiscal Impacts: The initial purchase price for the AR-15 rifles is estimated at approximately $55,689.

Purchasing records are not maintained from July of 2000 when approximately 46 rifles were originally purchased. In 2004, 15 additional rifles were purchased at a cost of $725 per rifle. In 2005, two additional rifles were purchased for $807 per rifle and in 2014 an additional ten rifles were purchased for $1100 per rifle. Associated maintenance costs of $250 per year for the AR-15 rifles include replacement batteries, parts and cleaning supplies
Annual Maintenance: $500 General Fund
Personnel Cost: Approximately $56,000. This cost reflects a year of required training for personnel assigned a patrol rifle.

Legal/Procedural Rules Governing Use: PPD Policy 312.4.4 covers deployment, use, care, and maintenance of rifles. In addition, there are a multitude of California Penal Code sections that also apply to the transportation, care, and maintenance of assault rifles. Only officers who have completed a P.O.S.T. certified patrol rifle course may be issued. A qualification course must be completed by each officer at least annually.

Training Required: Officers must complete a P.O.S.T. certified course to be issued a rifle. These courses are a minimum of 16 hours of instruction on use, deployment, and maintenance of the rifles. P.O.S.T. also requires four hours of tactical firearm instruction every two years for officers and this training is facilitated by P.O.S.T. certified rifle instructors.

Other Notes: PPD rifles have a red dot sight attached to the upper receiver, which allows for quicker target acquisition and accuracy.

MILITARY EQUIPMENT USE REPORT 2025

21 Equipment Name: Daniel Defense model MK18 RIII Rifles Quantity Owned/Sought: 13 Owned Lifespan: Approximately 7 Years Equipment Capabilities: Capable of firing .223 caliber ammunition Manufactured Product Description: The MK18 AR15 style firearm is unmatched in size, weight, and performance, and features the picatinny quad rail Daniel Defense provides to USSOCOM. The RIS II picatinny quad rail features a Bolt-Up System that has been rigorously tested prior to fielding by USSOCOM. The 10.3 inch Cold Hammer Forged barrel is the same length in use for the MK18 upper most commonly used for CQB operations. The independently ambi GRIP-N-RIP Charging Handle accommodates left and right-handed shooters. This rifle also comes with the ergonomic Daniel Defense Buistock and Pistol Grip.

Purpose/Authorized Uses: The DD MK18 rifles serve the same function as patrol rifles. They allow officers to address lethal threats with precision from a distance. Compared to handguns, they are more accurate at greater distances and can penetrate most body armor. The DD MK18 rifles will be issued to members of the SWAT team.

Fiscal Impacts: The initial purchase price for the DD MK18 rifles will be $21,108.62 for thirteen rifles in 2024. Annual maintenance costs are approximately $150 for batteries, parts and cleaning supplies.

Annual Maintenance: Anticipated to be $500
Personnel Cost: Anticipated to be approximately $80,500. This cost reflects a year of required training for personnel assigned to the SWAT Team
Legal/Procedural Rules Governing Use: PPD Policy 312.4.4 covers deployment, use, care, and maintenance of rifles. In addition, there are a multitude of California Penal Code sections that also apply to the transportation, care, and maintenance of assault rifles. Only officers who have completed a P.O.S.T. certified patrol rifle course may be issued. A qualification course must be completed by each officer at least annually.

Training Required: Officers must complete a P.O.S.T. certified course to be issued a rifle. These courses are a minimum of 16 hours of instruction on use, deployment and maintenance of the rifles. P.O.S.T. also requires four hours of tactical firearm instruction every two years for officers and this training is facilitated by P.O.S.T. certified rifle instructors. SWAT Team members who will be issued the DD MK18 rifles receive additional range training at least monthly.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

22 Equipment Name: Primary Weapons Systems (PWS) MK111 Rifles Quantity Owned/Sought: 3 Owned Lifespan: Approximately 7 Years Equipment Capabilities: Capable of firing .223 caliber ammunition Manufactured Product Description: The PWS MK1 MOD 2-M line features the PWS long stroke piston system. While the internals remain the same as other PWS lines, the MK1 MOD 2-M offers a variety of features exclusive to this line. Starting with patent pending PicLok technology on the free float handguard, users are able to mount either Picatinny or MLOK accessories on the front of their firearm.

Moving to the fully forged upper and lower receivers, the craftsmanship of this rifle can be easily recognized. Eliminating forward assist, adding a flared mag well and built-in trigger guard, among other specific add-ons, the MK1 MOD 2-M takes high end firearms to a new level.

Purpose/Authorized Uses: The PWS rifles serve the same function as patrol rifles. They allow officers to address lethal threats with precision from a distance. Compared to handguns, they are more accurate at greater distances and can penetrate most body armor. The PWS rifles are issued to members of the SWAT team.

Fiscal Impacts: The initial purchase price for the PWS rifles was $18,000 for twelve rifles in 2014. Annual maintenance costs are approximately $150 for batteries, parts and cleaning supplies.

Annual Maintenance: $0
Personnel Cost: N/A
Legal/Procedural Rules Governing Use: PPD Policy 312.4.4 covers deployment, use, care, and maintenance of rifles. In addition, there are a multitude of California Penal Code sections that also apply to the transportation, care, and maintenance of assault rifles. Only officers who have completed a P.O.S.T. certified patrol rifle course may be issued. A qualification course must be completed by each officer at least annually
Training Required: Officers must complete a P.O.S.T. certified course to be issued a rifle. These courses are a minimum of 16 hours of instruction on use, deployment and maintenance of the rifles. P.O.S.T. also requires four hours of tactical firearm instruction every two years for officers and this training is facilitated by P.O.S.T. certified rifle instructors. SWAT Team members who are issued the PWS rifles receive additional range training at least monthly
Other Notes: These three rifles are kept as backup rifles for SWAT team members.

MILITARY EQUIPMENT USE REPORT 2025

23 Armor Penetrator Ammunition

Equipment Name: HSM Urban Copper 127 gr .308 Winchester Light Armor Penetrator Ammunition Quantity Owned/Sought: Up to 20 boxes owned Lifespan: Unknown Equipment Capabilities: This specialized ammunition is capable of accurately penetrating a variety of barriers such as glass and metal
Manufactured Product Description: The 308 Light Armor Penetrator is used for disabling vehicles at checkpoints or longer ranges or engaging threats that have taken cover behind vehicles. It is used specifically to penetrate glass and vehicles.

Purpose/Authorized Uses: This ammunition is authorized, pursuant to law and Department policy, to address lethal threats when other ammunition has proven or is expected to be incapable of penetrating a necessary barrier to reach the threat
Fiscal Impacts: The purchase price of this ammunition is approximately $88.88 per box (20 rounds per box).

Annual Maintenance: $400, general fund
Personnel Cost: N/A
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law and Pleasanton PD Policy Section 300. This ammunition is used exclusively by SWAT Team members assigned to the long-rifle/observer team for very specific use cases where ballistic barrier penetration is required.

Training Required: SWAT Team members authorized to use this ammunition must train and qualify with it.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

24 Shotguns & Munitions

Equipment Name: Remington Model 870 Less-Than-Lethal Shotgun Quantity Owned/Sought: 32 Owned Lifespan: Unknown
Equipment Capabilities: Capable of firing “less-than-lethal” 12 gauge bean bag rounds Manufactured Product Description: The Model 870 is a pump-action shotgun design that has been around for more than half a century. The receiver is machined from a solid block of American steel and its pump-action makes it the smoothest, most reliable shotgun on the market Purpose/Authorized Uses: Purpose/Authorized Uses: The less-than-lethal shotguns provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: The shotguns were originally purchased between 1988 and 2005. Financial records of these purchases are not available. In 2015, approximately $1800 was spent to refit the shotguns with colored stocks and fore grips to better identify them as less-than-lethal devices. The current cost of a Remington shotgun is approximately $500. Maintenance costs are approximately $100 annually for cleaning supplies and parts. The bean bag ammunition costs approximately $35.50 for a box of five rounds.

Annual Maintenance: $100, General Fund
Personnel Cost: Approximately $22,000. This cost reflects a year of required training for personnel authorized to deploy a less lethal shotgun.

Legal/Procedural Rules Governing Use: All use of force application is governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: Only officers who have been trained and have passed a qualification course on the shotguns may deploy them. Officers receive initial training upon hire and at least every two years thereafter.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

25 Equipment Name: CTS Super-Sock Bean Bag Impact Munitions Quantity Owned/Sought: Up to 500 owned Lifespan: Unknown Equipment Capabilities: Bean bag ammunition capable of being fired from a 12-gauge shotgun.

Manufactured Product Description: The Model 2581 Super-Sock delivers unprecedented accuracy and consistent terminal impact characteristics at close-in and extended ranges, thanks to the flexible tubular material bag specially developed for this unique less than lethal round. Super-Sock is a safer and more effective round due to its accuracy and consistent transfer of kinetic energy to the target. Unlike traditional flat bags, no "unfolding" is necessary. Super-Sock is correctly deployed as soon as it exits the muzzle. No frisbee or windsurfing effects. No hitting the target folded or sideways. When deployed, the super-sock presents a consistent aerodynamic shape every time, delivering consistent and predictable terminal performance. Fits cylinder and improved cylinder 12ga shotguns chambered for 2.75" & 3" cartridges.

Purpose/Authorized Uses: The bean bag rounds provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: The ammunition costs $37.50 for a box of five rounds Annual Maintenance: N/A
Personnel Cost: Cost shown above with shotgun
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308 Training Required: Only officers who have been trained and have passed a qualification course with the beanbag ammunition may deploy them. Officers receive initial training upon hire and at least every two years thereafter.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

26 Launcher & Munitions

Equipment Name: FN 303 Less-Than-Lethal Launcher
Quantity Owned/Sought: 5 Owned Lifespan: Unknown
Equipment Capabilities: Capable of launching .68 caliber impact, marking and pava projectiles.

Manufactured Product Description: The FN 303 is a less lethal technology that bridges the gap between firearms and traditional impact, chemical and electro-muscular disruption devices. This launcher is constructed from durable lightweight polymer with comfortable ergonomics and easy to operate safely.

It is equipped with both flip-up iron sights and an integrated MIL-STD-1913 top mounting rail for optical or electronic sights or other accessories. The lightweight polymer magazine holds 15 projectiles and offers a clear rear cover to allow the operator to instantly verify both the payload and the number of projectiles remaining.

Purpose/Authorized Uses: The less-than-lethal shotguns provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: The FN 303 launchers were initially purchased in 2018 at a cost of $57,000. $12,000 of the original purchase was made with COPS grant funding. Projectiles cost between $865 and $1,054 per 150 rounds. Most projectiles purchased are clear impact rounds.

Annual Maintenance: $300, General Fund
Personnel Cost: Approximately $22,000. This cost reflects a year of required training for personnel authorized to deploy a less lethal shotgun.

Legal/Procedural Rules Governing Use: All use of force application is governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: Only officers who have been trained and have passed a qualification course on the FN 303 launchers may deploy them. Officers receive initial training upon hire and at least every two years thereafter.

Other Notes: In January 2025, Pleasanton PD has discontinued the use of the FN303 for patrol use. It is still being used on the East County Tactical Team with the Pava rounds.

MILITARY EQUIPMENT USE REPORT 2025

27 Equipment Name: FN 303 Pava/OC Powder Projectile
Quantity Owned/Sought: Up to 150 rounds owned Lifespan: Approximately 5 years Equipment Capabilities: Launched from the FN 303, they serve as both an impact round and a chemical agent (OC) delivery system.

Manufactured Product Description: The FN 303 Pava/OC projectile is intended as an irritant for individual suspects, point-specific targets, or small-area denial. The active ingredient is 0.5% Pava/OC in a powder form for ease of storage, deployment, and clean-up.

Purpose/Authorized Uses: To deploy against actively resisting suspects as an impact (less-than-lethal) device when the use of chemical agents is also appropriate.

Fiscal Impacts: Projectiles cost between $865 and $1,054 per 150 rounds.

Annual Maintenance: None
Personnel Cost: Listed with the FN303 launcher
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: All officers receive initial training on the FN 303 upon hire and updated training at minimum every two years.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

28 Equipment Name: Penn Arms 40mm Single Launcher
Quantity Owned/Sought: 28 Owned Lifespan: Approximately 15 years Equipment Capabilities: Launches a single 40mm projectile, can be loaded with various types of projectiles.

Manufactured Product Description: Single-shot, light weight, small, and operationally versatile less lethal munition delivery device.

Purpose/Authorized Uses: The 40mm launchers can be used as a less-than-lethal impact device or as a chemical agent delivery system. They can deliver chemical agents from a safe distance. The launchers may only be deployed by officers who have been trained on their use. Use for chemical agent deployment must comply with Department Policy. The devices are currently restricted to use by members of the SWAT Team.

Fiscal Impacts: Two launchers were initially purchased in 2018 for $6,250. This cost included an initial supply of projectiles. There is no maintenance cost except for ammunition which is listed in a separate section of this document. In 2023, 24 were purchased for approximately $30,500.

Annual Maintenance: None
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: Officers must be trained on use of the launchers by a certified instructor.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

29 Equipment Name: Penn Arms 40mm Multi-Launcher
Quantity Owned/Sought: 2 owned Lifespan: Approximately 15 years Equipment Capabilities: Launches 40mm projectiles, can be loaded with six rounds and with various types of projectiles.

Manufactured Product Description: The Model P540-1CER Launcher is a multi-shot, PUMP launcher with a six-shot capacity. It is designed to deliver less lethal munitions.

Purpose/Authorized Uses: The 40mm launchers can be used as a less-than-lethal impact device and stored in patrol supervisor vehicles. This is intended for patrol purposes by trained personnel. They can also deliver chemical agents. Use for chemical agent deployment must comply with Department Policy and are currently restricted to use by members of the SWAT Team.

Fiscal Impacts: The initial purchases of the launchers will be approximately $6,500.

Annual Maintenance: None
Personnel Cost: Unknown currently.

Legal/Procedural Rules Governing Use: All use of force application is governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: Officers must be trained in the use of the launchers by a certified instructor.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

30 Equipment Name: CTS 4557 Impact Sponge Round (first purchased in 2023) Quantity Owned/Sought: Up to 500 owned Lifespan: Approximately 5 years Equipment Capabilities: Can launch a sponge baton munition from 50 meters.

Manufactured Product Description: The 40mm sponge baton is a spin-stabilized projectile delivering blunt trauma effect with an effective range of 50 Meters. Launched from a 40mm platform, the munitions travel at a velocity of 240-260 ft./sec and weigh 105 grams.

Purpose/Authorized Uses: It is intended to be used as a less-than lethal option similar to a baton, bean bag shotgun, etc
Fiscal Impacts: Approximately $27-30 per round
Annual Maintenance: None
Personnel Cost: None
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: Only officers who have received training from a certified instructor are authorized to use this device. The 40mm sponge baton impact munition can be used by authorized sworn personnel.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

31 Equipment Name: Defense Technology Exact Impact 40mm round Quantity Owned/Sought: Up to 500 owned Lifespan: Approximately 5 years Equipment Capabilities: Can launch a sponge baton munition from 50 meters.

Manufactured Product Description: The eXact iMpact™ 40 mm Sponge Round is a point-of-aim, point- of-impact direct-fire round. This lightweight, high-speed projectile consisting of a plastic body and sponge nose that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifled barrel. The round utilizes smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. Used for Crowd Control, Patrol, and Tactical Applications.

Purpose/Authorized Uses: It is intended to be used as a less-than lethal option similar to a baton, bean bag shotgun, etc
Fiscal Impacts: Munitions are to be included in the initial purchase price.

Annual Maintenance: Approximately $27-30 per round
Personnel Cost: None
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: Only officers who have received training from a certified instructor are authorized to use this device. The 40mm sponge baton impact munition can be used by authorized sworn personnel.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

32 Equipment Name: Defense Technology 40mm CS Liquid Barricade Penetrating Ferret (Model 2262) Quantity Owned/Sought: Up to 300 owned Lifespan: Approximately 5 years Equipment Capabilities: Delivers 27 grams of CS gas and can be launched from 50 yards away.

Manufactured Product Description: The Ferret 40mm round is non-burning and suitable for indoor use.

Used primarily by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle.

Purpose/Authorized Uses: To deploy chemical agents to encourage a suspect to surrender or disperse.

Fiscal Impacts: The devices were included in the purchase of the 40mm launchers in 2018. They cost $25 each.

Annual Maintenance: $1,100, General Fund
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308. All chemical agent deployments except handheld pepper spray and FN 303 deployments require a chemical agents plan approved by a commander. Only trained members of the SWAT Team may deploy chemical agents.

Training Required: Only officers who have received training on this device from a certified chemical agents instructor are authorized to use it.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

33 Equipment Name: Defense technology 40mm Aerial Warning/Signaling Munition, 50 meters Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Can launch a munition from 50 meters away.

Manufactured Product Description: The 40mm Aerial Warning/Signaling Munition, 50 meters, deflagrates at a set distance of 50 meters to deliver 170 dB of sound and 5 million candelas of light, noticeable in day or night conditions. This device is similar to a flash bang with aerial capabilities.

Purpose/Authorized Uses: It is intended to be used in situations in outdoor settings to provide a warning or distraction.

Fiscal Impacts: $1500/ 40 rounds purchased in 2021
Annual Maintenance: None
Personnel Cost: None
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308.

Training Required: Only officers who have received training from a certified instructor are authorized to use this device. The 40mm Aerial Warning/Signaling munition can be used by authorized sworn personnel.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

34 Distraction Devices

Equipment Name: Combined Tactical Systems Model 7290 Single Flash Bang Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Causes a noise and flash distraction.

Manufactured Product Description: The CTS 7290 is the standard for diversionary devices. It produces a 165-180db and 6-8 million candelas of light output. The patented design of the 7290, incorporates a porting system that eliminates movement of the body at detonation even if the top or bottom of the device should be in contact with a hard surface, in addition, internal adjustments have greatly reduced smoke output
Purpose/Authorized Uses: To provide a distraction during high-risk events such as forcibly entering a structure during a high-risk apprehension.

Fiscal Impacts: The cost of the devices is $51 plus tax and shipping and are ordered in cases of 12.

Annual Maintenance: $1,300, General Fund
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: ATF regulations govern the use and storage of the devices. Their use is currently limited to trained members of the SWAT Team or former members who have been trained on their use. Following best practices, these are deployed to exterior locations where the deployment area is visible by the officer. Only under extremely exigent circumstances would they be used in an interior setting.

Training Required: Only officers who have received training from a certified instructor may use these devices. SWAT Team members receive refresher training at least annually.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

35 Equipment Name: Combined Tactical Systems Model 7290M Single Flash Bang Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Causes a noise and flash distraction.

Manufactured Product Description: The CTS 7290M is a smaller and lighter version of the 7290 CTS flash-bang. It is 30% lighter but still has the 180db output and produces 6-8 million candela of light. The patented design of the 7290M, incorporates a porting system that eliminates movement of the body at detonation even if the top or bottom of the device should be in contact with a hard surface.

Purpose/Authorized Uses: To provide a distraction during high-risk events such as forcibly entering a structure during a high-risk apprehension.

Fiscal Impacts: The cost of the devices is $51 plus tax and shipping and are ordered in cases of 12.

Annual Maintenance: $1,300, General Fund
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: ATF regulations govern the use and storage of the devices. Their use is currently limited to trained members of the SWAT Team or former members who have been trained on their use. Following best practices, these are deployed to exterior locations where the deployment area is visible by the officer. Only under extremely exigent circumstances would they be used in an interior setting.

Training Required: Only officers who have received training from a certified instructor may use these devices. SWAT Team members receive refresher training at least annually.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

36 Equipment Name: Combined Tactical Systems Model 7290-9 Nine Count Distraction Device Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Hand thrown devices deploy a series of nine consecutive distractions of sound and light.

Manufactured Product Description: The CTS 7290-9 is a patented multi-bang featuring top and bottom non-fragmenting, minimal movement devices that perform with high reliability incorporating CTS superior fuse components with the patented and US Army adopted Confidence Clip and pin shroud.

Purpose/Authorized Uses: To provide a distraction during high-risk events such as forcibly entering a structure during a high-risk apprehension when a sustained distraction is necessary.

Fiscal Impacts: The devices cost approximately $180 each and are sold in quantities of 12.

Annual Maintenance: $2,200, General Fund
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: ATF regulations govern the use and storage of the devices. Their use is currently limited to trained members of the SWAT Team or former members who have been trained on their use. Following best practices, these are deployed to exterior locations where the deployment area is visible by the officer. Only under extremely exigent circumstances would they be used in an interior setting.

Training Required: Only officers who have received training from a certified instructor may use these devices. SWAT Team members receive refresher training at least annually.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

37 Chemical Agent & Smoke Canisters

Equipment Name: Defense Technology CS Spede-Heat Grenade (Model 1072) Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Discharges 2.9 ounces of CS gas for 20-40 seconds.

Manufactured Product Description: The Spede-Heat Continuous Discharge Chemical Grenade is a high volume, continuous burn and expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom. The launchable grenade is 6.12” by 2.62” and holds approximately 2.9 oz. of active agent Purpose/Authorized Uses: To deploy chemical agents to encourage a suspect to surrender or disperse.

Fiscal Impacts: The devices cost $37 each and are sold in quantities of 12.

Annual Maintenance: $1000, General Fund
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team.

Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308. All chemical agent deployments except handheld pepper spray and FN 303 deployments require a chemical agents plan approved by a commander. Only trained members of the SWAT Team may deploy chemical agents.

Training Required: Only officers who have received training on this device from a certified chemical agents instructor are authorized to use it.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

38 Equipment Name: Defense Technology Flameless Expulsion CS Grenade (Model 2042) Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Deploys CS gas without outputting excessive heat.

Manufactured Product Description: The CS Flameless Expulsion Grenade is a compact, non-pyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside of a residence. Unlike pyrotechnic grenades, this device’s contents are expelled upon actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This grenade is 7.5” by

1.65” and delivers approximately .16 oz. of active agent during its 3-second discharge 'me.

Purpose/Authorized Uses: To deploy chemical agents to encourage a suspect to surrender or disperse.

Fiscal Impacts: The devices cost $51 each and are sold in quantities of 12.

Annual Maintenance: $1,300, General Fund
Personnel Cost: Approximately $7,500. This cost reflects a year of required training for personnel assigned to the SWAT Team
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Seconds 300 and 308. All chemical agent deployments except handheld pepper spray and FN 303 deployments require a chemical agents plan approved by a commander. Only trained members of the SWAT Team may deploy chemical agents.

Training Required: Only officers who have received training on this device from a certified chemical agents instructor are authorized to use it.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

39 Equipment Name: Defense Technology Aerosol OC Vapor Grenade (Model 1056) Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Deploys OC (pepper spray) vapor in a mist Manufactured Product Description: The OC Vapor Aerosol Grenade is for law enforcement and corrections use to deliver a high concentration of Oleoresin Capsicum (OC) in a powerful mist. The grenade is designed for indoor use in confined areas and once deployed, inflames the mucous membranes and exposed skin resulting in an intense burning situation. The incapacitation effect of the OC Vapor on the subject is dramatic yet requires minimal decontamination. Removing the subject from the affected area to fresh air will resolve respiratory effects within minutes. The OC Vapor Aerosol Grenade is ideal for cell extractions or barricaded situations where use of a pyrotechnic, powder or liquid device is not practical or desired.

Purpose/Authorized Uses: To deploy chemical agents to encourage a suspect to surrender or disperse.

Fiscal Impacts: The devices cost $60 each and are sold in quantities of 12.

Annual Maintenance: $720, General Fund
Personnel Cost: N/A. None in inventory
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308. All chemical agent deployments except handheld pepper spray and FN 303 deployments require a chemical agents plan approved by a commander. Only trained members of the SWAT Team may deploy chemical agents.

Training Required: Only officers who have received training on this device from a certified chemical agents instructor are authorized to use it.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

40 Equipment Name: Defense technology CS Pocket Tactical (Model 1016) Quantity Owned/Sought: Up to 50 owned Lifespan: Approximately 5 years Equipment Capabilities: Deploys .9 ounces of CS gas for 20-40 seconds Manufactured Product Description: The CS Pocket Tactical Grenade is small and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75” by 1.4” in size, it easily fits in most tactical pouches. This is a launchable grenade; however, it is normally used as a signaling or covering device. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-size tactical grenade.

Purpose/Authorized Uses: To deploy chemical agents to encourage a suspect to surrender or disperse.

Fiscal Impacts: The devices cost $35 each and are sold in quantities of 12.

Annual Maintenance: $420, General Fund
Personnel Cost: N/A. None in inventory
Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and Pleasanton PD Policy Sections 300 and 308. All chemical agent deployments except handheld pepper spray and FN 303 deployments require a chemical agents plan approved by a commander. Only trained members of the SWAT Team may deploy chemical agents.

Training Required: Only officers who have received training on this device from a certified chemical agents instructor are authorized to use it.

Other Notes: None.

MILITARY EQUIPMENT USE REPORT 2025

41 Additional Military Equipment Requested:

Equipment Name: DJI Matrice 4T and DJI Avata 2 Drones - Unmanned Aerial Systems (UAS), Unmanned Aerial Vehicles (UAV)
Quantity Owned: 3 DJI Matrice 4T and 1 DJI Avata 2 Requested Lifespan: 5-7 years Equipment Capabilities: The drones will be managed through DroneSense, a U.S.-based fleet management platform. DroneSense provides a public-facing transparency portal and securely records flight data for record and evidence management.

Manufactured Product Description: The DJI Matrice 4T is a specialized, compact enterprise drone tailored for law enforcement, public safety, and search and rescue, featuring a four-sensor payload (thermal, 7x tele, medium tele, wide) for rapid deployment and intelligent 1,800m laser rangefinder tracking. It boasts 49-minute flight times, AI object detection, and high-res night vision, ideal for surveillance and situational awareness.

The DJI Avata 2 is a compact, durable FPV drone designed for law enforcement, specializing in indoor building clearance, high-risk reconnaissance, and confined search-and-rescue operations. Its built-in propeller guards, 4K/60fps video, and 23-minute flight time allow for safe, close-quarters navigation.

Purpose/Authorized Uses: These remotely operated, non-weaponized drones would provide real-time aerial video to officers and command staff to enhance situational awareness and reduce risk to personnel during elevated-risk incidents, searches for missing or at-risk persons, disaster response, large outdoor incidents, and crime or collision scene documentation. If approved, the drones would be operated only by trained personnel in compliance with Federal Aviation Administration regulations, applicable state law, and departmental policy, and under the direction of a supervisor or incident commander. The Chief of Police may authorize use at community events, city-sponsored events, or to assist other City Departments such as the Fire Department, EOC, Streets, and Building department.

Fiscal Impacts: Approximately $50,000 Initial cost, PD will pay for this through internal funding sources Annual Maintenance: Approximately $15,000
Personnel Cost: Approximately $20,000 initial training cost for 1 supervisor, 6 operators through the PD training budget.

Legal/Procedural Rules Governing Use: The drones would be operated only by trained personnel in compliance with Federal Aviation Administration regulations, applicable state law, and departmental policy, and under the direction of a supervisor or incident commander Training Required: Drone operators must complete at a minimum: FAA 107 Ground School, UAS Basic Pilots Course, and UAS Night Operations which are courses supported by California POST standards.

On-going monthly training costs are anticipated to be absorbed in staff time similar to other specialized units within the department.

DJI Matrice 4T DJI Avata 2

MILITARY EQUIPMENT USE REPORT 2025

42 Internal Audit

The Pleasanton Police Department is committed to providing information to the community in compliance with Assembly Bill 481. To ensure accountability and transparency, Department personnel conduct regular audits of military equipment to verify functionality, maintain accurate inventory records, and confirm proper assignments to authorized personnel.

During the reporting period, all military equipment, including firearms, less-lethal launchers, diversionary devices, chemical agents, and specialty ammunition, was fully accounted for.

Training Costs

The use of certain military equipment and related specialized tactics involves perishable skills that require ongoing training to maintain proficiency. The Department conducts continuous training through its Personnel and Training Unit, as well as through specialized teams such as the Crisis Negotiation Team and SWAT.

In addition to internal training, officers benefit significantly from participating in external training courses. These courses provide structured curricula and practical exercises designed to enhance knowledge, refine tactical skills, and expand operational capabilities. The specific courses attended by personnel may vary from year to year based on operational needs and emerging best practices. All training activities are funded through the Department’s existing police training budget.

Storage Costs

All military equipment identified in this report is stored at police department or City-owned facilities. There are no third-party storage arrangements or associated storage costs.

Conclusion

As outlined in this report, the Pleasanton Police Department utilizes various types of military equipment to protect life, prevent crime, and enhance the quality of life for all community members. In accordance with Assembly Bill 481, the Department is committed to transparency regarding the funding, acquisition, and use of military equipment by Department personnel.

The Department strongly encourages community participation in local government decisions related to the funding, acquisition, and use of such equipment. When evaluating these decisions, the Pleasanton Police Department carefully considers public welfare, safety, civil rights, and civil liberties.

Members of the public may submit a complaint regarding the Department’s use of military equipment in person, by telephone, by email, or through other established reporting methods.

MILITARY EQUIPMENT USE REPORT 2025

43 Upon receipt, complaints are forwarded to the Department’s Internal Affairs Unit for review in accordance with established policies and procedures.

Item #11

CITY COUNCIL AGENDA REPORT

April 21, 2026
Public Works - Engineering Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A SUBDIVISION

IMPROVEMENT AGREEMENT WITH KL LB PROPCO IV-C LLC FOR TRACT 8724 AND ADOPT A RESOLUTION OF SUMMARY VACATION FOR EXCESS

PUBLIC RIGHT OF WAY LOCATED ON THE EAST SIDE OF THIESSEN STREET

SUMMARY
TH Vineyard LLC (Trumark Homes), acting as the representative for property owner KL LB PROPCO IV-C LLC, processed a development application for 27 single-family homes, a private park with public access, and an open space parcel on an undeveloped former Pleasanton Unified School District (District) site located on Vineyard Avenue between Thiessen Street and Manoir Lane. The 10.3-acre property was originally intended for an elementary school and was later declared surplus by the District and sold.

The proposed development includes detached single-family homes on spacious lots. The internal roads will be privately maintained by a homeowner’s association (HOA), along with a private park that abuts Old Vineyard Avenue and a public trail. The open space parcel that abuts Vineyard Avenue will be planted as a vineyard and maintained by the HOA. The storm drain system will be privately maintained, while the public water and sanitary sewer networks will be maintained by the City.

The property owner has requested that the City vacate a narrow portion of public right-of-way located on the east side of Thiessen Street, where a school drop-off zone was originally planned. This right-of-way was granted to the City when Thiessen Street was improved and is no longer needed. The surplus right-of-way will be merged with the rear yards of the adjacent homes.

Staff reviewed the Subdivision Improvement Agreement (Attachment 1), Final Map (Attachment 2), Resolution of Summary Vacation for Right of Way (Attachment 4), and Subdivision Improvement Plans (Attachment 5), and determined the documents are in substantial conformance with the entitlement approval. Staff therefore recommends approval of these documents. See Attachment 3 for the vicinity map.

RECOMMENDATION

1. Authorize the City Manager to execute the Subdivision Improvement Agreement with KL LB PROPCO IV-C LLC (Attachment 1).

2. Authorize the City Engineer to approve the Final Map Tract 8724 (Attachment 2).

3. Approve the Resolution of Summary Vacation for Right of Way (Attachment 4) to be vacated.

4. Authorize the City Engineer to approve the Subdivision Improvement Plans for Tract 8724 (Attachment 5).

5. Authorize the City Clerk to record the final map with the Alameda County Clerk- Recorder, including the acceptance of a Public Service Easement for utility services, a Public Access Easement for park access, a Water Line Easement, and an Emergency Vehicle Access Easement, all as offered for dedication to the City on the final map.

BACKGROUND
TH Vineyard LLC, on behalf of KL LB PROPCO IV-C LLC, processed a Design Review Approval and Vesting Tentative Map 8724 pursuant to the application filed as P24-0596 for the

10.3-acre property located on Vineyard Avenue between Thiessen Street and Manoir Lane.

Public hearings were conducted as follows.

COUNCIL ACTION
On February 18, 2025, the City Council adopted Resolution No. 2025-007 amending the Housing Element and Land Use Element of the General Plan to allow the required 3-acre park/open space to be split into more than one area of the site (Application P24-0720).

ADMINISTRATIVE ACTION
On March 18, 2025, the Zoning Administrator found the Housing Element Program Environmental Impact Report (EIR) adequate to serve as the environmental document for the application.

COMMISSION ACTION
On March 26, 2025, the Planning Commission adopted Resolution No. PC-2025-06 finding the project compliant with the California Environmental Quality Act (CEQA), making tentative map findings, and approving Vesting Tentative Map 8724 subject to conditions of approval.

On July 9, 2025, the Planning Commission adopted Resolution No. PC-2025-14 amending Vesting Tentative Map 8724 to split the required 3-acre park/open space into a 0.65 park at the rear of the site and a 2.35 open space at the front of the property.

DISCUSSION
Approval of the final map for Tract 8724, where the map substantially complies with the conditions of approval for the vesting tentative map, is a ministerial act of the City Council under California Government Code Section 66474.1. The developer provided surety bonds in conformance with California Government Code Section 66499. Submitted surety bonds assure both the developer’s performance and payment for labor and materials. The Subdivision Improvement Agreement also requires the developer to guarantee the completed improvements for a period of one year.

The storm drainage network, private roads, and common areas will be privately owned and managed by an HOA. The onsite sanitary sewer network will be public and maintained by the City. A public water main will extend into the subdivision to serve individual meters at each home. The private road will accommodate emergency vehicle access and provide space for utilities (electricity, gas, and telecommunication services).

California Streets and Highways Code §8330 et seq. prescribes the process to be used by the City to vacate the narrow portion of public right-of-way located along the east side of Thiessen Street. This process requires the City to provide formal notice to parties that may benefit from

the right-of-way, including utility purveyors operating within Pleasanton, such as PG&E, AT&T, Comcast, and others. When a right-of-way is not used for its intended purpose, state law allows a simplified “summary” vacation process. The right-of-way beneficiaries have the right to protest the planned vacation.

Staff provided formal notice to each potential right-of-way beneficiary requesting confirmation of any objection to the proposed vacation. No objections were received within the prescribed response period. The City Council, as a legislative body, has been granted the authority to summarily vacate the right-of-way that is no longer necessary or relevant.

Adoption of a Resolution of Summary Vacation for Right of Way (Attachment 4), together with the recordation of Tract Map 8724, effectuates the modification of the right-of-way.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
On March 18, 2025, the Zoning Administrator determined that the 2023-2031 (6th Cycle) Housing Element Update Program Environmental Impact Report, pursuant to CEQA Guidelines Section 15183 Consistency Checklist for the project, was adequate to serve as the environmental document for this project and satisfied all the requirements of CEQA.

EQUITY AND SUSTAINABILITY
Not applicable, as this item is an administrative matter of City business.

OUTREACH
Approval of the development application involved public hearings before the Zoning Administrator, Planning Commission, and City Council. Condition of Approval 25 of Resolution No. PC-2025-14 requires the subdivider to notify neighbors within 300 feet of the project site of the construction schedule.

Notification letters were sent to right-of-way beneficiaries as required by California Streets and Highways Code §8335(b)(5). No beneficiary submitted an objection to the proposed right-of- way vacation.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the citywide ONE Pleasanton strategic goal of Building a Community Where Everyone Belongs.

FISCAL IMPACT
This development is expected to generate the approximate revenue from impact fees:

Prepared by: Submitted by: Approved by:

Michael Stella, Senior Civil
Engineer
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Subdivision Improvement Agreement

2. Final Map Tract 8724

3. Vicinity Map Tract 8724

4. Resolution of Summary Vacation for Right-of-Way

5. Subdivision Improvement Plans Tract 8724

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

RECORDING REQUESTED BY:

City of Pleasanton

AND WHEN RECORDED MAIL TO:

City of Pleasanton
Attention: City Clerk
P.O. Box 520
Pleasanton, CA 94566

MAIL TAX STATEMENTS TO:

City of Pleasanton
P.O. Box 520
Pleasanton, CA 94566

Space Above This Line For Recorder’s Use Only

The Undersigned grantor(s) declare(s):

CITY TRANSFER TAX $0.00
DOCUMENTARY TRANSFER TAX $0.00
SURVEY MONUMENT FEE $0.00
R&T Code 11911; Consideration is less than $100

APN: 941-4619-1
Recording requested pursuant to California Government Code Sections §27383 & 6103 (No Fee; Government Agency)

SUBDIVISION IMPROVEMENT AGREEMENT

VESTING TENTATIVE MAP 8724

CITY OF PLEASANTON, ALAMEDA COUNTY, CALIFORNIA

THIS IMPROVEMENT AGREEMENT (the "Agreement") is made and entered at Pleasanton, California, this day of , 2026 (“Effective Date”), by and between KL LB PROPCO IV- C LLC, a Delaware Limited Liability Company, (the "Subdivider") and the CITY OF PLEASANTON, a municipal corporation (the "City"), and TH VINEYARD LLC, a California Limited Liability Company (“Contractor”).

RECITALS

WHEREAS, Subdivider has an approved tentative map for 8724 (“VTM”) at 0 Vineyard Avenue (Assessor Parcel No(s). 941-4619-1 (“Project Site”) for the development project known as the 0 Vineyard Avenue (“Project”), lying within the boundaries of the City; duly approved by the Planning Commission with Conditions of Approval on July 9 2025, as further set forth in Application P24-0596, Resolution No. PC-2025-14 and the other Project materials on file in connection therewith (collectively, the “Project Plans”); and

WHEREAS, said VTM and the related subdivision of land to be effectuated thereby designates certain subdivision improvements to be made by Contractor on behalf of Subdivider as set forth in this Agreement; and

WHEREAS, on behalf of Subdivider, Contractor intends to satisfactorily complete the improvements within the time hereafter specified, and City intends to accept Subdivider’s offer(s) of dedication of the improvements in consideration for Subdivider’s satisfactory performance of the terms and conditions of this Agreement;
ATTACHMENT 1

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

WHEREAS, as a condition precedent to accepting improvements by Subdivider, City requires the improvements to be constructed at Subdivider's sole expense (subject to applicable fee credit/reimbursement, if any) while providing certain security for the City on behalf of the public to ensure construction of same by Contractor.

AGREEMENT

NOW, THEREFORE, the City and Subdivider hereby agree that the aforementioned recitals are true and correct and incorporated herein by reference, and in consideration of the faithful performance of the promises, terms, conditions and covenants set forth herein by Subdivider, the parties hereto agree as follows:

1. Time of Essence. Time is of the essence in the performance of this Agreement. The work and improvements required by this Agreement to be completed by Subdivider shall be completed within two (2) years from the date this Agreement is executed, subject to any extension(s) granted pursuant to the terms hereunder.

2. Improvements. Subdivider will do or cause to be done and performed by Contractor the following described work of improvements pursuant to the Project Plans and Project bond estimates entitled:

a. Tract 8724 – 0 Vineyard Avenue improvement plans dated _______________, ________ and subsequent revisions to plans prepared by CBG Engineers, approved by the City Engineer; and
b. Engineer’s Bond Estimate In-Tract Improvements dated October 2, 2025 (2 sheets), see Exhibit A.

3. Inspection and Acceptance. In order to permit the City to inspect the work, Contractor shall provide to the City proper and safe access to the project site at all times. City shall inspect all of said Improvements within thirty (30) days upon completion of the Improvements through an inspector employed by City at the cost and expense of Subdivider, and Subdivider shall pay City the cost of such inspection as fixed by Ordinance.

The City Engineer has tentatively fixed the permit, plan check, and inspection costs due upon execution of this Agreement as follows:

$41.00 (permit)
$174,459.60 (plan check)
$232,766.80 (inspection)
$407,226.40 (total)*

*See Pleasanton Permit B25-2315 and E25-0480

4. Soils Report. Subdivider shall provide a preliminary soils report as required by Section 66490 of the Government Code. Said data shall be compiled by a qualified soils testing engineer without expense

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

to the City. Said information contained in letters and reports within Design Level Geotechnical Investigation Report, APN #946-4619-001, Vineyard Avenue Pleasanton, California, by Aftershock Geotechnical dated April 16, 2025.

5. Plans. All of said Improvements shall be done and materials furnished in strict accordance with the approved plans for said tract filed with the City Engineer, and in accordance with the standard specifications and details of the City of Pleasanton. It is further understood that the Improvements and materials shall be under the supervision of the City Engineer, and performed and installed to the City Engineer’s satisfaction.

6. Related Contracts and Proceedings. Any prior contracts between City and Subdivider or between City and Contractor and any prior approvals by Boards, Commissions or Council of City shall not be affected by the provisions of this Agreement unless specific modification is set forth herein.

7. Bonds Required. The total estimated cost of the Improvements is: $4,214,000 (see Exhibit A for details)
Concurrently with the execution of this Agreement, on behalf of Subdivider Contractor shall furnish the CITY with the following security in a form satisfactory to the City Attorney:

a. Faithful Performance. Either a cash deposit, a corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California, or an instrument of credit equivalent to one hundred percent (100%) of the estimate set forth in this Section 7 and sufficient to assure CITY that the Improvements will be satisfactorily completed (the “Faithful Performance Bond”). The City shall release the Faithful Performance Bond no later than forty-five (45) days after the recordation of the Notice of Completion (California Civil Code §8182) for the Improvements or ninety (90) days if no Notice of Completion is recorded.

b. Labor and Materials. Either a cash deposit, a corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California, or an instrument of credit equivalent to one hundred percent (100%) of the estimate set forth in this Section 7 and sufficient to assure City that Subdivider’s contractors, subcontractors, and other persons furnishing labor, materials or equipment shall be paid therefor (the “Labor and Materials Bond”).

The City shall release the Labor and Materials Bond no later than forty- five (45) days after the recordation of the Notice of Completion for the Improvements or ninety (90) days if no Notice of Completion is recorded.

c. Warranty. Prior to acceptance of the Improvements as complete by the City Engineer, Subdivider shall furnish to City with either a cash deposit, a corporate surety bond issued by a company duly and legally licensed to conduct a general surety business in the State of California, or an instrument of credit equivalent to ten percent (10%) of the estimate set forth in this Section 7 and sufficient to assure CITY that the Improvements will be satisfactorily completed from the date on which the City Engineer accepts the work as complete until one year thereafter (collectively, the “Warranty Bond”). Subdivider shall be liable for defects in workmanship and materials (if any) on all of the Improvements and shall maintain the Warranty Bond required in this subsection.

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

8. Default. Default by Subdivider shall include, but not be limited to:
a. Subdivider’s failure to timely complete construction of the Improvements; b. Subdivider’s failure to perform substantial construction work for a period of 6 months after commencement of the work;
c. Subdivider’s insolvency, appointment of a receiver, or the filing of any petition in bankruptcy, either voluntary or involuntary, which Subdivider fails to discharge within 30 calendar days;
d. The commencement of a foreclosure action against the subdivision or a portion thereof, or any conveyance in lieu or in avoidance of foreclosure; or e. Subdivider’s failure to perform any other obligation under this Agreement.

9. Remedies. The City reserves all remedies available to it at law or in equity for a default or breach of Subdivider’s obligations under this Agreement. The City shall have the right, subject to this Section and Section 7, to draw upon or use the appropriate security to mitigate the City’s damages in the event of default by Subdivider or Contractor. The City’s right to draw upon or use the security is in addition to any other remedy available to the City. The parties acknowledge that the estimated costs and security amounts may not reflect the actual cost of construction of the Improvements and, therefore, the City’s damages for Subdivider’s or Contractor’s default shall be measured by the actual cost of completing the required Improvements. The City may use the sums provided by the securities for the completion of the Improvements in accordance with the plans.

In the event Subdivider or Contractor fails to cure any default under this Agreement within 30 business days after the City mails a notice of such default to Contractor and Contractor’s surety with a copy to Subdivider, Contractor authorizes the City to perform the obligation for which Subdivider or Contractor is in default and agrees to pay the entire cost of such performance by the City. The City may take over the work and complete the Improvements, by contract or by any other method the City deems appropriate, at the expense of Contractor. In such event, the City, without liability for doing so, may complete the Improvements using any of Contractor’s materials, appliances, plans, and other property that are at the work site and that are necessary to complete the Improvements.

10. Hold Harmless Agreement. Subdivider hereby agrees to indemnify and shall hold City, its elective and appointive Boards, Commissions, officers, agents, and employees, harmless from any liability for damage or claims for damage for bodily injury, personal injury, including death, as well as from claims from property damage which may arise from Subdivider and Subdivider's contractors', subcontractors', agents', or employees' construction of the Improvements under this Agreement, whether such construction be by Subdivider or by any of Subdivider's contractors, subcontractors, or by any one or more persons directly employed by, or acting as agent for, Subdivider or any of Subdivider's contractors or subcontractors. Subdivider agrees to, and shall, defend City and its elective and appointive Boards, Commissions, officers, agents and employees from any suits or actions at law or equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid construction. In addition to the above:
a. That City does not, and shall not, waive any rights against Subdivider which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the deposit with City by Subdivider, of any of the insurance policies described herein.

b. That the aforesaid hold-harmless agreement by Subdivider shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

of the aforesaid construction covered by this Agreement, regardless of whether or not City has prepared, supplied or approved of, plans or specifications for the subdivision, or regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

11. Insurance. During the term of this Agreement, Subdivider or its Contractor, shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Subdivider, or its Contractor, shall have the obligation to furnish City the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

Subdivider shall provide a Certificate of Insurance and policy endorsements issued to the City of Pleasanton from the Subdivider’s insurance carrier showing the coverages and amount of coverage of at least the following amounts:
a. Statutory Workers' Compensation and Employer’s Liability Coverage shall be provided in the amount of $1,000,000 each accident or disease. If the Contractor is not the Subdivider, then the Contractor will also provide the City with the said Certificate of Insurance and policy endorsement of statutory Workers' Compensation and Employer’s Liability Insurance required herein prior to start of construction of the Improvements.

b. COMMERCIAL GENERAL LIABILITY
Coverage shall be at least as broad as Insurance Services Office (ISO) form CG 00 01 in amounts no less than $2,000,000 Per Occurrence, $4,000,000 General Aggregate, and $2,000,000 Products and Completed Operations Aggregate.

c. AUTOMOBILE LIABILITY
Coverage shall be at least as broad as ISO Business Auto Coverage form CA 00 01 Bodily Injury $2,000,000 Each Accident.

d. The Commercial General Liability and Automobile Liability insurance companies affording coverage to the Subdivider shall be required to add the City of Pleasanton as an "additional insured" under the insurance policy by endorsement for all Improvements performed in accordance with this Agreement. The Commercial General Liability shall be endorsed using ISO form CG 20 10 or CG 20 26 and CG 20 37 (or equivalent).

e. All insurance companies affording coverage to the Subdivider shall be insurance organizations authorized by the Insurance Commissioner of the State of California Department of Insurance to transact business of insurance in the State of California with a Best's rating of not less than A:VII.

f. All insurance companies affording coverage shall provide thirty-day (30) written notice to the City of Pleasanton should the policy be canceled before the expiration date. For the purposes of this notice requirement, any material change in the policy prior to the expiration shall be considered a cancellation. If a carrier will not provide the required notice of cancellation or policy modification, the Subdivider shall provide written notice to the City of a cancellation or policy modification no later than five (5) business days before cancellation or policy modification.

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

g. Subdivider shall provide evidence of compliance with the insurance requirements listed above by providing a certificate of insurance and the required policy endorsements, in a form satisfactory to the City Attorney, concurrently with the execution of this Agreement.

h. Subdivider shall provide a substitute certificate of insurance and policy endorsements no later than ten (10) days prior to the policy expiration date. Failure by the Subdivider to provide such a substitution and extend the policy expiration date shall be considered a default by Subdivider and may subject the Subdivider to a Stop Work Notice until the Subdivider has cured the default.

i. Subdivider’s Commercial General Liability insurance shall allow and be endorsed primary as respect to the City, its officers, employees and volunteers and not seek contribution from the City’s coverage.

j. Maintenance of insurance by the Subdivider as specified in this Agreement shall in no way be interpreted as relieving the Subdivider of any responsibility whatever and the Subdivider may carry, at its own expense, such additional insurance as it deems necessary.

k. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees, and volunteers for losses arising from Work performed by the Subdivider. All coverages required under this Agreement shall be endorsed with a waiver of subrogation endorsement.

l. The insurer shall provide the amount of self-insured retention and City shall have the right to deny insurance coverage if it deems the self-insured retention exceeds reasonable deduction.

12. Streets. Use of any or all streets and improvements provided by Section 2 shall, at all times prior to the final acceptance of said tract by the City, be at the sole and exclusive risk of Subdivider. Issuance of any Occupancy Permits by City for a dwelling within the tract, at any state of development, shall not be construed to be an acceptance of improvements, or a final acceptance of said improvements.

13. Street Lights. City shall, upon acceptance of improvements, transfer utility billing for street lights to be owned and maintained by the City from Subdivider to City by managing the transfer with the power company. Said street lights shall be installed according to adopted City standards are shall satisfy the requirements of the power company for billing at standard rates for customer-owned street and highway lighting.

14. Attorneys’ Fees. The prevailing party in any action or suit for the enforcement of rights under this Agreement, shall be entitled to payment of its reasonable attorneys’ fees, expert witness fees, and costs, in addition to any other relief to which it may be entitled. If the City is the prevailing party, the City shall also be entitled to recover its attorney’s fees and costs in any action against Subdivider’s surety on the bonds provided under Section 7 of this Agreement.

15. Non-Discrimination. The City, Subdivider, and Contractor shall comply with all provisions and requirements of federal, State, and local non-discrimination laws, regulations and policies. During the performance of this Agreement, the parties shall not discriminate against any employee, client, or any

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

other individual in any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin.

16. Force Majeure. Contractor’s time for completion of the Improvements shall be extended for the period of any enforced delay caused due to circumstances beyond the control and without the fault of Contractor, including to the extent applicable adverse weather conditions, flood, earthquakes, strikes, lockouts, and required changes to the scope of work required by the City; provided however, that the period of any enforced delay shall not include any period longer than five (5) business days prior to the City’s receipt of a written notice from Subdivider or its Contractor detailing the grounds for Subdivider’s claim to a right to extend its time for performance hereunder. The City Engineer shall evaluate all claims for Force Majeure and the City Engineer’s decision shall be final.

17. Notices. All notices herein required shall be in writing and shall be delivered in person or sent by certified mail, postage prepaid, or email. Notices required to be given to City shall be addressed as follows:

City Clerk
City of Pleasanton
P.O. Box 520
Pleasanton, CA 94566
[email protected]

Notices required to be given to Subdivider shall be addressed as follows:

KL LB PROPCO IV-C LLC
c/o KL Servicers LLC
Cynthia Aguirre
Associate
6900 E. Camelback Road, Suite 800
Scottsdale, AZ 85251
[email protected]

With a copy to Contractor:

TH Vineyard LLC
c/o Trumark Properties LLC
3001 Bishop Drive, Suite 100
San Ramon, California 94583
Attention: Legal Department
Email: [email protected]

Notices required to be given to the surety of Subdivider shall be addressed as follows:

Christina Gharibian
Assistant Vice President – Contract Surety
Philadelphia Indemnity Insurance Company
283 S. Lake Ave, Suite 160
Pasadena, CA 91101

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

EXHIBIT A

SUBDIVISION IMPROVEMENT AGREEMENT
TRACT 8724

ATTACHMENT 2

ATTACHMENT 3

VICINITY MAP
TRACT 8724

NOT TO SCALE

PROJECT

LOCATION
Manoir Ln
Thiessen St

ATTACHMENT 4

RESOLUTION NO. 2026-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON OF

SUMMARY VACATION FOR RIGHT OF WAY ON THIESSEN STREET

WHEREAS, On April 7, 2004, Pleasanton Unified School District granted to City of Pleasanton approximately 2.36-acres of street right-of-way across the property at APN 946- 1350-13-1 according to the Grant Deed recorded as Instrument #2004146924 in official records of Alameda County; and

WHEREAS, the current owners of the encumbered property, KL LB PROPCO IV-C LLC, a Delaware Limited Company, have asked the City to vacate a portion of said right-of-way as part of their planned subdivision of the property pursuant to Vesting Tentative Map 8724 approved by the Planning Commission on July 9, 2025, according to Resolution No. PC-2025- 14; and

WHEREAS, following the prescribed procedure in California Streets and Highways Code §8330 et seq., the City of Pleasanton notified local utility purveyors who benefit from said right- of-way about the proposed vacation asking whether they would object; and

WHEREAS, having received no objections within the prescribed deadline for objecting, and having determined that no utilities exist within said easement, staff have recommended to the Pleasanton City Council that said right-of-way be summarily vacated; and

WHEREAS, the City Council, as legislative body, has been granted the authority to summarily vacate public right-of-way that is no longer needed or relevant.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. This Resolution of Summary Vacation for Right-of-Way on Thiessen Street is hereby adopted based on the following:

• The summary vacation is made under California Streets and Highways Code §8330 et seq.
• The right-of-way to be summarily vacated is described on the Grant Deed recorded on April 7, 2004, as Instrument #2004146924 in official records of Alameda County.
• This Resolution is prima facie evidence that the right-of-way is determined to be excess.
• That from and after the date this Resolution is recorded or referenced on a final map of the property, the vacated right-of-way no longer constitutes a street or highway.
• That all entities having any right, title, or interest in the right-of-way being vacated have been notified of this action, and no objections were received.

SECTION 2. This Resolution shall be referenced on the final map for Tract 8724 at the time the Clerk executes the City Clerk’s Statement thus effectuating said vacation upon recordation of said map.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on April 21, 2026

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 3rd day of March 2026 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

__________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_________________________________
Daniel G. Sodergren, City Attorney

Subdivision Improvement Plans – Tract 8724
The complete set of Improvement Plans for Tract 8724 is available for public review via the following:
https://weblink.cityofpleasantonca.gov/WebLink/0/doc/312069/Page1.aspx (Cover sheet shown below for reference)

ATTACHMENT 5

Item #12

CITY COUNCIL AGENDA REPORT

April 21, 2026
Public Works - Utilities Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO THE THIRD AMENDMENT

TO THE PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO

ENGINEERS FOR DISINFECTION BYPRODUCT MITIGATION SERVICES IN THE KILKARE SERVICE AREA, INCREASING COMPENSATION BY $75,000 FOR A REVISED NOT-TO-EXCEED AMOUNT OF $1,074,750, AND APPROVE A

BUDGET AMENDMENT IN THE WATER CAPITAL FUND

SUMMARY
The City of Pleasanton has an agreement with Carollo Engineers (Carollo) to support the implementation of its Water System Management Plan (WSMP). The Third Amendment, executed on March 13, 2026, increases the agreement by $75,000, for a not-to-exceed amount of $1,074,750, to provide additional professional services to implement the City’s disinfection byproduct (DBP) mitigation program in the Kilkare service area, including short- term actions and a feasibility study of long-term solutions. Because the work is time-sensitive and required to meet regulatory compliance, staff exercised the emergency procurement procedure approved by the City Council in December 2025. Staff is now requesting City Council ratification of the Third Amendment.

RECOMMENDATION

1. Ratify the Third Amendment to the agreement with Carollo Engineers to support implementation of the City’s disinfection byproduct mitigation program.

2. Approve an amendment to increase the budget for the Water Replacement Capital Improvement Program (No. 22190) project by $75,000.

BACKGROUND
The City purchases treated water from Zone 7 Water Agency (Zone 7) and delivers it to approximately 22,000 customers through its distribution system. Disinfection byproducts (DBPs) can form within the distribution system when disinfectants (primarily chlorine) react with naturally occurring organic material in treated water. Trihalomethanes (TTHMs) and Haloacetic Acids (HAA5) are specific DBPs that the California State Water Resources Control Board Division of Drinking Water (DDW) regulates with Maximum Contaminant Levels (MCLs) of 0.08 mg/L and 0.06 mg/L, respectively. City compliance is demonstrated through testing at eight monitoring locations within the distribution system, where the local running annual average (LRAA) at each monitoring location (calculated quarterly) must remain below the MCLs.

In Q2 2025, the City’s LRAA exceeded the MCLs for TTHMs and HAA5 at monitoring location S-31 in the Kilkare 1160 pressure zone (affecting approximately 200 customer services), with calculated values of 0.086 mg/L and 0.074 mg/L, respectively. Upon identifying the

exceedance, staff coordinated with the DDW, which resulted in the issuance of DDW Citation and Compliance Order No. 02 02 25J 001 (Order) on September 9, 2025. The Order required notification to affected customers and the preparation of a Corrective Action Plan and an Operational Evaluation Report (CAP/OER). The CAP/OER was submitted to DDW in November 2025 and approved in March 2026. The CAP/OER identified several factors contributing to elevated DBPs, including:
• Source Water Blend: Increased surface water from Zone 7 with high organic content in early 2025, combined with a limited groundwater supply due to the loss of City groundwater wells (normally low in organic content), resulted in higher DBP precursors entering the Kilkare system.
• Disinfection Practices: Disinfection by breakpoint chlorination at Kilkare is necessary to prevent nitrification; however, this method can accelerate DBP formation under high- organic conditions.
• Distribution System Characteristics: The Kilkare service area has long water residence times due to low customer demands and lengthy runs of piping, with multiple tanks and booster stations required to deliver water to customers at high elevations.

Long water residence times during warm weather periods increase DBP formation. • Limited Control and Predictive Information: The City currently lacks access to real- time data on Zone 7 source water quality and has no active local supply to offset source water changes.

To address these challenges, the CAP/OER identified immediate actions, short-term actions, and a feasibility study for long-term solutions focused on reducing water age, optimizing source water blends, maintaining disinfectant residuals, and improving monitoring and coordination with Zone 7. The City’s immediate actions have reduced the LRAA for TTHMs and HAA5 at monitoring location S-31 below the MCLs, with Q4 2025 calculated values of

0.079mg/L and 0.058 mg/L, respectively. Short-term actions and the feasibility study for long- term solutions are currently underway, with required completion dates of June 2026 and December 2026, respectively.

DISCUSSION
The City’s existing agreement with Carollo provides professional services in support of the Water System Management Plan (WSMP), including identifying and implementing water quality improvements. This agreement was used to have Carollo prepare the CAP/OER in response to the DDW order.

Additional support from Carollo is needed to implement the actions identified in the CAP/OER.

Services include developing standard operating procedures for DBP management, conducting hydraulic modeling to identify opportunities to reduce water age and improve source blending, and conducting a feasibility study to evaluate long-term disinfection practices and DBP control measures.

The Third Amendment increases the agreement compensation amount by $75,000 to perform these time-sensitive, compliance-driven services. Because the services are required to meet regulatory deadlines in order to continue delivering water services to the Kilkare area, the amendment was executed, and staff are now seeking formal ratification by the City Council.

EQUITY AND SUSTAINABILITY
Implementing the City’s CAP/OER actions supports the City’s ability to provide safe and reliable water services to the community.

OUTREACH
The City has notified impacted customers in the Kilkare service area of the DBP exceedance.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the citywide ONE Pleasanton Strategic Plan goal of Funding our Future, Strategy 4 – Complete the Water System Management Plan.

FISCAL IMPACT
The Third Amendment increases the agreement by $75,000, for a revised not-to-exceed amount of $1,074,750. Staff recommend that the City Council approve an amendment to increase the budget for the Water Replacement Capital Improvement Program (No. 22190) project in the Water Capital Fund (Fund 421) by $75,000.

Prepared by: Submitted by: Approved by:

Siew-Chin Yeong, Director
of Public Works
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Third Amendment to Carollo Engineers Agreement

Third Amendment Page 1

THIRD AMENDMENT TO AGREEMENT
This Third Amendment to Agreement ("Third Amendment") is entered into this _ _ day of March 2026 by the City of Pleasanton ("City") and Carollo Engineers, Inc. ("Consultant”) Whereas, on May 17, 2022, the City and Consultant entered into a Professional Services Agreement to prepare the Water System Management Plan, as amended by the First Amendment dated January 29, 2024 and the Second Amendment dated January 16, 2025, to extend the term through December 31, 2025 ("collectively the Agreement"); and Whereas, the parties desire to amend the Agreement to extend the term and provide for additional compensation to assist in implementation of the City’s disinfection byproduct mitigation program.

Now, therefore, in exchange for valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows:

1. Section 1 of the Agreement (Consultant’s Services) is amended to add the services specified in Exhibit A of this Third Amendment.

2. Section 3 of the Agreement (Terms) is amended to provide that the Agreement shall expire on December 31, 2026.

3. Section 4 of the Agreement (Compensation) is amended to read, by increasing the total cumulative compensation amount, with a not to exceed limit from $999,750 to $1,074,750 and amend the fee schedule as specified in Exhibit A of this Third Amendment.

4. This Third Amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

In witness whereof, authorized representatives of the parties have executed this Third Amendment to the Agreement as of the date first above written.

ATTACHMENT 1

Third Amendment Page 2
CITY OF PLEASANTON CONTRACTORor CONSULTANT_____________________________ By: __________________________Gerry Beaudin, City Manager Signature_Tim Loper________________Print name Title: Vice President ______________By: __________________________Signature_Ryan Orgill________________Print name Title: Associate Vice President [If Contractor or Consultant is a corporation, signatures must comply with California Corporations Code §313]ATTEST: By: __________________________Signature_____________________________Jocelyn Kwong, City Clerk __________________________Print nameTitle: __________________________APPROVED AS TO FORM:_____________________________Daniel G. Sodergren, City AttorneyRev. 3/23

PAGEof
EXHIBIT ADISINFECTION BYPRODUCTS CORRECTIVE ACTION PLAN IMPLEMENTATION ASSISTANCECity of PleasantonThe City of Pleasanton retained Carollo Engineers, Inc (Carollo) to prepare a regulatory compliance report, called a Corrective Action Plan/Operations Evaluation Report (CAP/OER), for submittal to the State of California, Division of Drinking Water (DDW). The CAP/OER outlined several action items that the City plans to implement by Juneto achieve regulatory compliance, along with additional actions intended to support the City’s long-term water quality management objectives.The City requested that Carollo provide professional services to support implementation of some of the actions identified in the CAP/OER. This scope of work describes Carollo’s services.Scope of WorkTask 1 Project Management and MeetingsThis task covers the administration of the project work including coordination with internal Carollo team and the administration of subconsultants, development and submission of monthly invoices and progress reports and facilitate bi-weekly meetings. Task 1.1 Project AdministrationCarollo will administer the project and coordinate with subconsultants on billing, invoices and deliverables. Carollo will develop monthly invoices and progress reports. Task 1.2 Bi-weekly MeetingsBi-weekly progress reports will be scheduled to coordinate current tasks and efforts, discuss on-going project needs, meetings, and other associated tasks. These meetings will be virtual and hosted by Carollo. Task 1 DeliverablesMonthly invoices and progress reportSite visit field notesBi-weekly meeting summaries (as necessary)Task 2 Development of Standard Operating Procedures (CAP/OER Action Item ST-6A and 6B)Carollo will develop Standard Operating Procedures (SOPs) to support the City’s response to Disinfection Byproduct (DBP) exceedances and ongoing chlorine residual management. The SOPs will be developed in coordination with City staff and will be consistent with applicable regulatory requirements and industry best practices. The SOPs will address the following topics:Elevated DBP Response:Procedures for identifying elevated DBP conditions, initiating response actions, implementing corrective measures, documenting actions taken, and communicating internally and with regulators as appropriate.

PAGE of
Chlorine Residual Maintenance:Procedures for monitoring and maintaining target chlorine residuals, adjusting operational setpoints, and responding to low-residual conditions to minimize DBP formation while maintaining regulatory compliance. Carollo will present draft SOP content during bi-weekly coordination meetings with City staff. One round of City review and comment will be incorporated into the final SOPs. Task 2 Deliverables Draft SOP documents Final SOP documents incorporating City comments Task 3 Feasibility of Road, DBP Control, and Power Improvements (CAP/OER Action Items LT-1 and LT-2)Carollo will evaluate the feasibility of providing permanent access road improvements to Tank ; improving DBP control measures and/or converting to chloramination and providing nitrification control measures; and improving/extending power to all three tank sites as required. The feasibility assessment will be conducted in coordination with the City and relevant stakeholders, as appropriate, and will address planning-level considerations necessary to inform future design and implementation. The evaluation will include development of preliminary access road alignment concepts, an initial biological constraints assessment, and an assessment of options for extending electrical power to the site. For DBP controls the evaluation will consider continuous mixing, analyzers, and automated control systems. For conversion to chloramination, the evaluation will consider RCS technology (on-site generation vs. bulk chemicals), chemical delivery constraints, and nitrification control measures. Planning-level capital cost estimates will be prepared for recommended alternatives. The assessment will identify any fatal flaws that could preclude implementation, as well as key biological and environmental factors that may affect construction scheduling and permitting requirements. Potential mitigation measures to address identified constraints will also be summarized. This task also includes a site visit that will include the road, power, and biological teams. Task 3 Deliverables Draft Feasibility Assessment Technical Memorandum Final Feasibility Assessment Technical Memorandum incorporating City comments Task 4 Hydraulic Modifications Evaluation (CAP/OER Action Items ST-1D and ST-2B) Carollo will coordinate with the City’s water system hydraulic modeling consultant to evaluate water age under alternative operations and identify strategies that support more frequent cycling and lower residence times. Carollo will also coordinate with the City’s water system hydraulic modeling consultant to evaluate increasing from to the Kilkare pressure zones. The evaluation will consider multiple operational scenarios, including alternative source routing and system operations strategies, to assess feasibility and potential impacts on system performance. Planning level cost estimates will be provided for any strategies requiring new or modification to existing infrastructure. Carollo will summarize preliminary findings during bi-weekly coordination meetings with City staff. A technical memorandum documenting the evaluation methodology, assumptions, scenarios analyzed, and key findings will be prepared for City review. Summary conclusions and recommendations from this

PAGE of
Task 4 Deliverables Draft Hydraulic Modeling Technical Memorandum Final Hydraulic Modeling Technical Memorandum incorporating City comments The budget . The not-to-exceed limit of the agreement will be increased by to enable compensation.

Item #13

CITY COUNCIL AGENDA REPORT

April 21, 2026
Public Works - Engineering Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO AN ENERGY SERVICES

AGREEMENT WITH CLIMATEC FOR COMPREHENSIVE FACILITY
IMPROVEMENTS: ENERGY EFFICIENCY AND RESILIENCE TO DEVELOP

AN ENERGY INFRASTRUCTURE MODERNIZATION PROGRAM

SUMMARY
As City facilities and infrastructure age amid new regulations, rising energy costs, and ongoing power outages, the City is pursuing comprehensive improvements to reduce energy consumption and strengthen efficiency and resilience.

Consistent with the City's Strategic Plan and the Climate Action Plan (CAP) 2.0, the City issued a Request for Qualifications (RFQ) in April 2025 for the design and delivery of comprehensive energy, gas, and water infrastructure improvements. Staff recommends awarding the RFQ to Climatec as the most qualified respondent and approve an Energy Services Agreement (ESA) to deliver turnkey development, implementation, monitoring, and funding application assistance for an Energy Infrastructure Modernization Program (the Program).

Approving an ESA with Climatec would authorize the City to begin citywide assessments and develop a preliminary scope and funding options for City Council review before any implementation work is authorized. Following City Council direction, Climatec would then complete detailed assessments and return to the City Council with an ESA amendment to authorize implementation with a not-to-exceed amount and savings guarantee.

RECOMMENDATION
Approve and authorize the City Manager to enter into an Energy Services Agreement with Climatec for Comprehensive Facility Improvements: Energy Efficiency and Resilience to develop an Energy Infrastructure Modernization Program.

BACKGROUND
The City's energy utility rates have increased by an average of seven percent annually over the past nine years, increasing pressure on the General Fund and making efficiency investments imperative to support ongoing and future operations. More frequent power outages and events such as wildfires highlight the need to strengthen resilience measures across City facilities. City facilities also lack the infrastructure needed to meet new and upcoming regulatory requirements.

For example, the California Air Resources Board (CARB) Advanced Clean Fleets Regulation requires 50 percent of municipal fleet vehicle purchases to be zero-emission vehicles (ZEVs), increasing to 100 percent beginning in 2027. The City currently lacks sufficient infrastructure to support this transition, except for a fleet charging project in design at the City Corporation Yard

in partnership with PG&E.

The City is also developing an Asset Management Plan to provide a long-term framework for planning the maintenance, renovation, repair, and/or replacement of infrastructure and public facilities to meet current and future needs. To support essential services and public safety, the City seeks to address inefficient and end-of-life assets across its portfolio, including administrative buildings, community centers, police and fire stations, parks, streets, water distribution systems, and wastewater collection systems. Continuing to operate outdated assets increases maintenance costs, utility consumption, and equipment failures, and reduces operational efficiency for City staff.

The design-build energy services method authorized under California Government Code sections 4217.10–4217.18 (GC 4217) offers a comprehensive solution for achieving efficiency and resilience while requiring the Program to pay for itself through savings. Under GC 4217, the City may procure a turnkey solution from assessments through implementation, provided that projected savings over the useful life of improvements are sufficient to cover program costs. This approach reduces financial risk, improves price and schedule certainty, and supports the timely delivery of City objectives. The City also consulted with the Fair Political Practices Commission and confirmed the Program is not prohibited under Section 1090.

DISCUSSION
Project Goals

The proposed Energy Infrastructure Modernization Program has the following goals:
• Deliver long-term cost savings and reduce operating expenditures • Upgrade and modernize City facilities and replace end-of-life assets • Enable facility upgrades that may otherwise be unfunded by leveraging grants and other external funding
• Reduce greenhouse gas (GHG) emissions associated with energy and water use through lower consumption and improved efficiency
• Strengthen facility and infrastructure resilience during extreme events (e.g., wildfires and power outages)
• Support staff health and well-being

Competitive RFQ Process & Award
The City issued a Request for Qualifications (RFQ) for Comprehensive Facility Improvements:

Energy Efficiency and Resilience in April 2025. Prior to release, the Energy and Environment Commission reviewed and provided feedback on the RFQ scope of work in January 2025. The RFQ sought qualified energy service companies with experience in developing, implementing, and monitoring GC 4217 programs.

The City received five proposals from qualified energy service companies. Climatec was selected as the most responsive and responsible bidder based on experience, references, project understanding, project team qualifications, cost and savings, and additional benefits.

Climatec meets all RFQ minimum requirements, including accreditation, licensing, bonding capacity, and a local office with trained technical staff.

Energy Services Agreement
As part of the RFQ award, the City would enter into an Energy Services Agreement (ESA) with Climatec. The ESA establishes program intent and defines a structured step-by-step process for conducting citywide assessments and developing an Energy Infrastructure Modernization Program to meet the City’s objectives. Program development will be conducted in two phases:

Preliminary Assessment (PA) and Detailed Assessment (DA), as outlined in the ESA. This ESA authorizes assessment and program development only; implementation would require future City Council action to approve an ESA amendment with a not-to-exceed amount and a savings guarantee.

Preliminary Assessment (PA)
After approval of the ESA Climatec will complete a baseline analysis of the City’s utility consumption and conduct citywide engineering site assessments of energy, gas, and water infrastructure. The site assessments will support the City’s Asset Management Plan by evaluating asset age, condition, efficiency ratings, and modernization needs.

Services include engineering assessments of HVAC systems, LED lighting, building automation systems, building envelope, solar and battery storage, electric vehicle charging infrastructure, irrigation systems, and water/wastewater systems. Climatec will develop inventory databases and needs matrices, prepare aerial layouts for renewable energy installations, and develop funding options and pro formas in collaboration with staff based on the City's needs and preferences.

PA findings will be presented to the City Council for direction on desired program scope and funding parameters.

Detailed Assessment (DA)
After the City Council confirms the desired program scope, Climatec will complete a DA, including in-depth engineering site assessments and due diligence to finalize a not-to-exceed price, savings projections, detailed scope of work, and technical specifications. Following completion of the DA and confirmation of the funding plan, the ESA would be amended to include implementation terms and scope details. A future City Council action item to consider authorizing an ESA amendment for implementation is anticipated to occur by June 30, 2027.

Funding
A funding plan will be developed for the project. Funding plan objectives are:
• Lower utility and maintenance costs
• Reduce General Fund and Capital Improvement Program (CIP) budget pressure • Generate a net positive return for the General Fund

The Program will prioritize funding sources outside the General Fund, including but not limited to:
• Inflation Reduction Act incentives
• Municipal lease-purchase financing
• State and federal grants

• Local utility programs

EQUITY AND SUSTAINABILITY
The Energy Infrastructure Modernization Program supports the City's CAP 2.0 by reducing greenhouse gas emissions through energy efficiency measures, renewable energy installations, and facility modernization. The Program is expected to reduce operational cost, improve infrastructure resilience, and enhance indoor environmental quality equitably across all City facilities. These outcomes advance the City’s sustainability goals and support applicable state energy requirements.

OUTREACH
The City advertised the RFQ in April 2025 in accordance with standard procedures. The Energy and Environment Commission also provided feedback on the RFQ scope of work in January 2025, prior to its issuance, which provided an opportunity for public comment.

As program direction is refined, the City will engage with appropriate stakeholder groups. If the City Council elects to proceed with implementation, a public hearing will be conducted in accordance with California Government Code Section 4217. If approved, Climatec would support ongoing communication regarding major milestones and savings performance (e.g., press releases, a program website or microsite, community meetings, and City Council updates).

STRATEGIC PLAN ALIGNMENT
Approval of the RFQ award and authorization of the ESA with Climatec advances the citywide ONE Pleasanton Strategic Plan goals and strategies, including:
• Funding Our Future Strategy 1: Develop a long-term strategy for funding operations and maintenance needs of community-owned facilities and infrastructure. The Program is intended to reduce operating cost pressures by implementing energy-saving measures that generate guaranteed savings to help offset infrastructure investment costs.
• Investing in Our Environment Strategy 2: Develop an Asset Management Plan to address comprehensive long-term planning for maintenance, renovation, repair, and/or replacement of infrastructure and public facilities. The Program also advances the City’s CAP 2.0 through energy efficiency and resilience measures that reduce greenhouse gas emissions and promote environmental stewardship.
• Safeguarding Our City Strategy 1: Assesses the City’s overall emergency preparedness capabilities, resources, and tools and implements changes as needed to ensure the City is properly positioned to respond to disasters.

FISCAL IMPACT
None at this time. Under the ESA, Climatec will perform the site assessments and program development at its own risk and at no cost to the City ($0). This action does not authorize implementation work. Subject to separate City Council approval, the ESA would be amended to include a not-to-exceed turnkey price, with Climatec serving as the design-build contractor.

The turnkey implementation price would include Climatec’s five percent profit fee and recovery

of costs incurred during program development. If the City elects not to proceed with Climatec for implementation, no exit fees or penalties would apply.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Energy Services Agreement (ESA)

ATTACHMENT 1

CITY OF PLEASANTON

ENERGY SERVICES AGREEMENT

This Energy Services Agreement (“Agreement”) is made and entered into as of the last signature date set forth below (“Effective Date”),

Between: CITY OF PLEASANTON
123 Main Street
Pleasanton, CA 94566
Attn: Gerry Beaudin
(925) 931-5002
(“City”)

And: CLIMATEC, LLC
4695 Chabot Drive, Suite #200
Pleasanton, CA 94588
Attn: Amber Fritsch
(949)237-0110
("ESCO")

CITY and ESCO each may be referred to herein as a “Party” and collectively as the “Parties.”
WHEREAS, CITY Council and Staff agree it is in the CITY’s best interest to engage an experienced and qualified energy services company for the development and implementation plan of a Citywide Energy Infrastructure Modernization Program (“Program”) consistent with the provisions of California Government Code sections 4217.10 – 4217.18 that will provide sustained cost savings and operational efficiency at project site locations.

WHEREAS, CITY advertised a formal competitive selection process through Request for Qualifications (RFQ) No. 2025-10 to select a single energy services company to conduct citywide site assessments and program development and selected ESCO as the most responsive and responsible bidder;
WHEREAS, ESCO will complete a comprehensive preliminary assessment (“PA”) for energy, gas, and water infrastructure at CITY facilities identified in Exhibit “A,” which is attached to this Agreement and incorporated herein by this reference, at no cost obligation to CITY in order to develop preliminary scope of work and funding plan options that meet CITY’s Program objectives; and WHEREAS, ESCO will complete a detailed assessment (“DA”) at no cost obligation to CITY in order to finalize the desired scope of work and funding plan, provided Staff and Council confirm the Program to be implemented by ESCO and set a target action date for Council approval; and

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WHEREAS, subject to separate Council approval, Agreement may be amended for ESCO to implement the agreed upon scope of work as the design/build general contractor, and implementation may be phased according to funding availability and CITY priorities; and WHEREAS, funding plan options will be based on funding plans used by other California cities for similar projects, ESCO neither provides financial advice nor functions as a Municipal Financial Advisor, and CITY’s Finance Department, Municipal Financial Advisor and/or City leadership shall be responsible for reviewing the options to provide recommendations to Staff and Council; and WHEREAS, Parties intend to meet procurement requirements for eligible local, state and federal funding sources under the formal procurement process conducted for RFQ No. 2025-10 or California Government Code sections 4217.10 – 4217.18.

WHEREAS, ESCO does not engage in or advise on public contracting on CITY’s behalf, and both RFQ No. 2025-10 and this Agreement affirm CITY's intent to work with ESCO for all Program phases; ESCO will be disqualified from future bids or RFQs for projects developed under this Agreement if CITY elects not to award ESCO as the design/build general contractor for Program implementation; and
WHEREAS, ESCO is considered competent to perform the Program services for CITY; and WHEREAS, CITY and ESCO desire to enter into this Agreement for the performance of the Services described herein.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms, and conditions set forth herein, and the mutual benefits derived therefrom, the Parties hereby agree as follows:

1. DESCRIPTION OF SERVICES. ESCO shall furnish all the Services described in Exhibits “A” and “B” (“Services”) within the Program term.

2. TERM. The term of this Agreement shall be from the Effective Date of the Agreement through December 31, 2029. The term may be modified by mutual agreement of the Parties.

3. COMPENSATION. CITY shall pay, and ESCO shall accept in full, an amount not to exceed the sum of $0 for the scope of services outlined in Exhibit A – Section C including development of scope of work and funding plan options for the Program. Subject to separate Council approval of an amendment to this Agreement, compensation will be amended to include a not-to- exceed turnkey price for ESCO to implement the agreed upon scope as design/build general contractor as outlined in Exhibit B. The turnkey implementation price will include ESCO’s 5% profit fee and recouped project development costs associated with the projects that move forward.

ESCO shall be compensated only for performance of the Services described in the Agreement.

No compensation shall be provided for any other work or services without CITY’s prior written consent. The City shall have sole discretion as to whether to enter to such an amendment, and if it does so, the desired scope and phasing for implementation of the project. If the City does not enter to an amendment, the City shall not be liable to ESCO for any costs, fees or penalties.

4. PERFORMANCE. ESCO shall faithfully perform the Services in a proficient manner and in accord with the terms of this Agreement. ESCO shall be responsible for the professional quality, technical accuracy, timely completion, and coordination of all reports and other information furnished by ESCO pursuant to this Agreement, except that ESCO shall not be responsible for the accuracy of

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information supplied by CITY.

5. TERMINATION. The Parties may mutually terminate this Agreement through a writing signed by both Parties. CITY may terminate this Agreement for any reason upon providing ESCO with 10 days advance written notice. ESCO agrees to cease all work under this Agreement on or before the effective date of any notice of termination. If CITY terminates this Agreement due to no fault or failure of performance by ESCO, then ESCO shall be compensated based on the work satisfactorily performed at the time of such termination. In no event shall ESCO be entitled to receive more than the amount that would be paid to ESCO for the full performance of the Services.

6. CITY PROPERTY. All original documents, drawings, electronic media, and other materials prepared by ESCO pursuant to this Agreement immediately become the exclusive property of CITY and shall not be used by ESCO for any other purpose without CITY’s prior written consent.

7. IMPLMENTATION SCOPE OF WORK. The Scope of Work to be implemented shall be populated after the completion of the Detailed Assessment as Exhibit B. ESCO shall keep the Site(s) in a reasonably clean condition. The City shall always have access to the Work. ESCO will maintain safety in the performance of the Work and shall erect and maintain, as required by conditions and progress of Work, all necessary safeguards including necessary permits, signs, barriers, lights, and security persons for protection of workers and the public and shall post danger signs warning against hazards created by the Work.

This Agreement is based upon the use of straight time labor only unless stated otherwise in this Agreement. ESCO agrees to keep the job site clean of debris arising out of its own operations.

Except as provided herein, City shall not back charge ESCO for any cost or expenses without ESCO written consent. Unless specifically noted in the scope of work or services undertaken by ESCO under this Agreement, ESCO’s obligations under this Agreement expressly exclude any work or service of any nature associated or connected with the identification, abatement, clean up, control, removal or disposal of environment hazards or dangerous substances, to include but not to be limited to asbestos, PCBs, or mold discovered in or on the premises. However, if any hazardous materials are found, the City has the option to have a 3rd party remediate the hazardous materials or under a separate agreement with ESCO to provide remediation at the job site(s). Any language or provision of the Agreement elsewhere contained which may authorize or empower the City to change, modify or alter the scope of work or services to be performed by ESCO shall not operate to compel ESCO to perform any work relating to hazards without ESCO’s express written consent

8. . SOLAR INSTALLATION. The Scope of Work excludes correction of concealed conditions that could not have been ascertained by general visual inspection. The Work excludes correction of any existing or previous violations of laws, codes or utility requirements and errors and omissions of the City or other contractors not communicated to ESCO. City will provide all discretionary permits (permits requiring the discretion of the issuer) required in time to execute the Work within the agreed upon schedule. ESCO will provide all non-discretionary, ministerial (permits not requiring thought and discretion of the issuer) permits required for the provision of the solar installation. City agrees to promptly execute and return provided Preliminary Interconnection Documentation (initial or preliminary paperwork or documentation required by the Utility for interconnection of the system to be executed by the system owner), Preliminary Rebate Documentation (documentation comprising the initial or preliminary paperwork required by the administrator of the Rebate or the Rebate to be reserved) (if applicable), and Site Owner Consent Documentation (agreement from the site owner to install system on the real property identified in the proposal) (if applicable). An Exhibit “B” will include commercially reasonable efforts to promptly

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obtain the PTO (Permission to Operate) from the City’s utility. The monitoring equipment provider will provide monitoring hosting services for the first five years of operation. City warrants that they hold title to the installation site and agree to the solar installation on that site.

Terms applicable to the solar scope are as follows:

a. Interconnection Agreement – means an agreement between the City and a particular utility involved for interconnection of the solar output to the electrical grid.

b. Interconnection Equipment – all equipment (including wiring and conduit and metering for net metering) on the City side of the main service meter to enable proper interconnection of the solar system to the grid.

Design – Subject to Council approving Program Implementation, ESCO will complete final elements of design and engineering such as land surveys, geotechnical studies and preparation of design documents and drawings required to prepare submittal packages, obtain permits and procure equipment. ESCO shall prepare the design submittals (prepared by qualified individuals).

The submittal shall be submitted to City for approval. City shall provide approvals within fifteen business days from receipt. The ESCO shall not proceed with work until approval is granted by the City.

Unforeseen Site Conditions – Within 10 business days of discovery, ESCO will notify City in writing of (a) subsurface or latent physical conditions at the site differing materially from those described in any contract or City documentation that will affect the price of delivery of the Work.

Should such conditions arise, the City will have several options to consider, including identifying an alternative location for the affected scope (e.g. moving Solar PV array) or removing the scope.

9. INVOICING & PAYMENTS. ESCO may invoice the City for any equipment and/or materials installed at a job site. City shall have no obligation to pay for equipment or supplies unless and until unconditional releases from all suppliers of the same have been provided to the City. Except for amounts in dispute, the City agrees to pay ESCO amounts invoiced upon receipt of invoice for completion of Work. Except for amounts in dispute, City shall retain 5% from all payments as retention in accordance with Public Contract Code Section 7107. Final Payment, including retention withheld, will be due in accordance with Public Contract Code 7107, or as otherwise provided by law. If ESCO’s undisputed invoice is not paid within 30 days of its receipt, it is delinquent and ESCO may add one percent (1%) per month interest onto delinquent amounts.

10. SUBCONTRACTORS. ESCO shall submit to the City in writing a list of any subcontractors engaged by the ESCO for any Work for the City’s prior written approval, not to be unreasonably withheld. ESCO agrees to bind every subcontractor by the terms of this Contract, including, without limitation, indemnification, insurance, business license and warranty requirements. ESCO shall be fully responsible to City for the Work of its subcontractors and persons directly or indirectly employed by them. The Contract shall not create any contractual relationship between any subcontractor and City.

ESCO and all subcontractors performing the work shall not employ any person who is unfit or unskilled in assigned Work. ESCO and/or subcontractor shall dismiss any person whom City deems incompetent or unfit

11. MATERIALS. All materials shall be new, in compliance with all applicable laws and codes, and shall be covered by a manufacturer’s warranty, if appropriate. If the materials or equipment included in this Agreement become temporarily unavailable, the ESCO shall immediately notify the City in writing of the unavailability and the time for performance of the Work shall be extended to the extent thereof with the City’s written consent. In the case of permanent unavailability, ESCO

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shall immediately notify the City in writing of the unavailability and shall only be excused from furnishing said materials with the City’s written consent.

12. COMPLETION. The Work shall be considered completed upon written approval by the City, provided that the City’s approval shall not be unreasonably withheld. The nature of the Work consists of multiple projects and/or sites, as eventually to be populated as Exhibit B. Once work on a project or a site is deemed by the ESCO to be substantially complete (that is available for beneficial use by the City with the scope of work for that site or project functioning as required) and concurrence is provided by the City, except for minor items (a punch list), ESCO will provide a written Notice of Substantial Completion for that site or project to the City. Final Completion, as previously noted, will occur once the entire scope of work is complete for all sites and projects.

13. CORRECTION OF ERRORS. ESCO shall perform, at its own cost, without reimbursement from the City, any work necessary to correct errors or omissions caused by ESCO’s failure to comply with the standard of care required herein.

14. WARRANTY. ESCO warrants that the equipment and systems provided under this Agreement shall be free from defects in material and workmanship arising from normal usage for a period of one year from the date of beneficial uses. Within the warranty period, if City provides written notice to ESCO of any such defects within 30 days after the appearance or discovery of such defect, ESCO shall, at its option, repair or replace the defective equipment and return said equipment to City. These warranties do not extend to any equipment which has been repaired by others, abused, altered, or misused, or which has not been properly and reasonably maintained. All transferable manufacturer warranties associated with the equipment will be transferred to the City.

These warranties are in lieu of all other warranties, expressed or implied, including but not limited to those of merchantability and fitness for a specific purpose

15. LIABILITY. Neither party shall be liable to the other for any special, indirect, or consequential damages arising in any manner from the equipment, material, or systems furnished or the work performed pursuant to this Agreement.

16. REBATES, UTILITY INCENTIVES. Unless otherwise stated in the Agreement, or cash flow analysis, any and all rebates, incentives that are earned through the course of this project from public or private utilities, municipalities, development City’s or state funding, with the exception of lighting rebates, are 100% the property of the City or their designee. Lighting rebates are 100% the property of ESCO and are used to reduce the project cost to the City. The paperwork, inspections and verification required to collect these monies (except for lighting rebates) are the sole responsibility of the City.

17. DELAYS. ESCO shall not be liable for any delay in the performance of the Work resulting from or attributed to acts of circumstance beyond ESCO’s control, including acts of God, riots, labor disputes, conditions of the premises, or acts or omissions of the City. If City delays project for greater than 60 calendar days, ESCO can recover any cost inflation on unbilled materials that were either stored or yet to be purchased.

18. DISPUTES. The Dispute Resolution Provisions require that each Claim be in writing, served on the other party, describing specific details of the dispute relating to changes in Work or claim for additional compensation, within seven calendar days of the occurrence of the condition. This notice must be provided via certified mail. For a reasonable period commencing on the day written notice of dispute was provided, but not to exceed 30 calendar days, the parties shall in good faith attempt to resolve the dispute. If the parties are unable to resolve the Dispute during this period, the parties shall proceed as required by Public Contract Code Sections 9204 and 20104, et seq.

Effective January 1, 1991, Section 20104 et seq., of the Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial

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arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to require that the parties hereto shall proceed to resolve any disputes in accordance with the procedures set forth in Sections 9204 and 20104.

In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, ESCO must comply with the claim procedures set forth in Government Code section 900, et seq., prior to filing any lawsuit against the Purchaser

19. CHANGE ORDER (Mid-Performance Amendments). ESCO and the City recognize that:

1. City may desire a mid-job change in the specifications or scope that would add time and cost to the specified work or inconvenience ESCO.

2. Other provisions of the Agreement may be difficult to carry out because of unforeseen events, such as material shortage or labor strikes.

If these or other events beyond the control of the parties reasonably require adjustments to this Agreement, the parties shall make a good faith attempt to agree on all necessary particulars. Such agreements shall be put in writing, signed by the parties, and added to this Agreement. Failure to reach agreement shall be deemed a dispute to be resolved as agreed in section 20 of this Agreement.

20. PAYMENT & PERFORMANCE BONDS: ESCO shall not commence Work until it has provided to City, in the form provided by the City, a Payment (Labor and Material) Bond and a Performance Bond, each in an amount equivalent to 100% of the Contract Price issued by an admitted surety as defined in Code of Civil Procedure § 995.120.

21. OCCUPANCY: City may occupy buildings before Contract completion and occupancy shall not constitute acceptance of any Work, nor shall occupancy extend the Contract completion date.

22. INSURANCE REQUIREMENTS.
a. ESCO shall procure and maintain, at its own cost, during the entire term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Services, and the results of such work, by ESCO, its agents, representatives, employees, or subcontractors. Insurance coverage shall be at least as broad as the following:
(1) Commercial General Liability. Insurance Services Office (“ISO”) Form CG 00 01 covering Commercial General Liability on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury, with limits no less than $2,000,000 per occurrence and $4,000,000 general aggregate. (2) Automobile Liability. ISO Form CA 00 01 covering any auto (Code 1), or if ESCO has no owned autos, hired (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 per accident for bodily injury and property damage, unless waived by CITY and approved in writing by CITY’s Risk and Safety Division. (3) Workers’ Compensation. Worker’s Compensation as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
(4) Professional Liability (Errors and Omissions). Professional Liability (Errors and

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Omissions) appropriate to ESCO’s profession, with limits no less than $2,000,000 per occurrence or claim and $2,000,000 aggregate.
b. Each insurance policy required by this Agreement must be acceptable to CITY Attorney and shall meet the following requirements:
(1) Acceptability of Insurers. Insurance coverage must be provided by an insurer authorized to conduct business in the state of California with a current A.M. Best’s rating of no less than A-: FSC VII, or as approved by CITY.
(2) Additional Insured Status. Both the Commercial General Liability and the Automobile Liability policies must name CITY (including its officials, officers, agents, employees, and volunteers) specifically as an additional insured under the policy on a separate endorsement page. The Commercial General Liability additional insured endorsement shall be at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38, and CG 20 37 if a later edition is used. The Automobile Liability endorsement shall be at least as broad as ISO Form CA 20 01.
(3) Primary Coverage. ESCO’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to CITY, its officials, officers, agents, employees, and volunteers. Any insurance or self-insurance maintained by CITY, its officials, officers, agents, employees, or volunteers shall be in excess of ESCO’s insurance and shall not contribute with it.
(4) Notice of Cancellation. Each insurance policy shall provide that coverage shall not be canceled, except with prior written notice to CITY.
(5) Subcontractors. If applicable, ESCO shall require and verify that all subcontractors maintain insurance meeting all the requirements stated within this Agreement, and ESCO shall ensure that CITY (including its officials, officers, agents, employees, and volunteers) is an additional insured on any insurance required from a subcontractor. (6) Waiver of Subrogation. ESCO hereby grants to CITY a waiver of any right to subrogation that any insurer of ESCO may acquire against CITY by virtue of the payment of any loss under such insurance. ESCO agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this subsection shall apply regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer. Any Workers’ Compensation policy required by this Agreement shall be endorsed with a waiver of subrogation in favor of CITY for all work performed by the ESCO, its agents, representatives, employees, and subcontractors.
(7) Self-Insurance. ESCO may, with CITY’s prior written consent, fulfill some or all of the insurance requirements contained in this Agreement under a plan of self- insurance.

ESCO shall only be permitted to utilize such self-insurance if, in the opinion of CITY, ESCO’s (i) net worth and (ii) reserves for payment of claims of liability against ESCO are sufficient to adequately compensate for the lack of other insurance coverage required by this Agreement. ESCO’s utilization of self- insurance shall not in any way limit the liabilities assumed by ESCO pursuant to this Agreement. (8) Self-Insured Retentions. Self-insured retentions must be declared to and approved by CITY.
c. Verification of Coverage. At the time ESCO executes this Agreement, ESCO shall provide CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language affecting the insurance coverage required by this Agreement), which shall meet all requirements under this Agreement. d. No Limitation of Obligations. The insurance requirements in this Agreement, including the types

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and limits of insurance coverage ESCO must maintain, and any approval of such insurance by CITY, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by ESCO pursuant to this Agreement, including but not limited to any provisions in this Agreement concerning indemnification. e. Failure to comply with any of the insurance requirements in this Agreement, including, but not limited to, a lapse in any required insurance coverage during the term of this Agreement, shall be a material breach of this Agreement. In the event that ESCO fails to comply with any such insurance requirements in this Agreement, in addition to any other remedies CITY may have, CITY may, at its sole option, (i) immediately terminate this Agreement; or (ii) order ESCO to stop work under this Agreement and/or withhold any payment that becomes due to ESCO until ESCO demonstrates compliance with the insurance requirements in this Agreement.

23. INDEMNIFICATION, DUTY TO DEFEND, AND HOLD HARMLESS. a. Except for consequential, special, or indirect damages or claims, ESCO (including ESCO’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless CITY, its officials, officers, agents, employees, and volunteers from and against any and all claims, demands, actions, causes of action, proceedings (including but not limited to legal and administrative proceedings of any kind), suits, fines, penalties, judgments, orders, levies, costs, expenses, liabilities, losses, damages, or injuries, in law or equity, including reasonable attorney’s fees and other related litigation costs and expenses (collectively, “Claims”), of every nature caused by, arising out of, or in connection with ESCO’s performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except where caused by the active negligence, sole negligence, or willful misconduct of CITY, and only to the extent such Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of ESCO. Further, in no event shall the cost to defend charged to the ESCO exceed the ESCO’s proportionate percentage of fault.
b. ESCO (including ESCO’s agents, employees, and subcontractors, if any) shall indemnify, defend, and hold harmless CITY, its officials, officers, agents, employees, and volunteers from and against any and all Claims (except for consequential, special, or indirect damages or claims) caused by, arising under, or resulting from any violation, or claim of violation, that CITY might suffer, incur, or become subject to by reason of, or occurring as a result of, or allegedly caused by, any work performed pursuant to this Agreement. c. All terms and provisions within this Section 8 shall survive the termination of this Agreement.

24. ANTI-ASSIGNMENT CLAUSE. Because the CITY has relied on the particular skills of ESCO in entering into this Agreement, ESCO shall not assign, delegate, or otherwise transfer any duty or right under this Agreement, including as to any portion of the Services, without the CITY’s prior written consent. Any purported assignment, delegation, subcontract, or other transfer made without the CITY ’s consent shall be void and ineffective. Unless ESCO assigns this entire Agreement, including all rights and duties herein, to a third party with the CITY’s prior written consent, ESCO shall be the sole payee under this Agreement. Any and all payments made pursuant to the terms of this Agreement are otherwise not assignable.

25. ATTORNEY'S FEES AND COSTS. In any action to enforce the terms and conditions of this Agreement, the prevailing Party shall be entitled to reasonable attorney’s fees and costs.

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26. INDEPENDENT CONTRACTOR. ESCO is an independent contractor, and no agency or employment relationship is created by the execution of this Agreement.

27. AMENDMENT. This Agreement shall not be amended except in a writing signed by the CITY and ESCO.

28. MERGER CLAUSE. This Agreement, together with its exhibits or other documents described or incorporated herein, if any, constitutes the entire agreement and understanding of the CITY and ESCO concerning the subject of this Agreement and supersedes and replaces all prior negotiations, understandings, or proposed agreements, written or oral, except as otherwise provided herein. In the event of any conflict between the provisions of this Agreement and any of its exhibits or related documents, if any, the provisions of this Agreement shall prevail.

29. ANTI-WAIVER CLAUSE. None of the provisions of this Agreement shall be waived by the CITY because of previous failure to insist upon strict performance, nor shall any provision be waived because any other provision has been waived by the CITY, in whole or in part.

30. SEVERABILITY. This Agreement shall be performed and shall be enforceable to the full extent allowed by applicable law, and the illegality, invalidity, waiver, or unenforceability of any provision of this Agreement shall not affect the legality, validity, applicability, or enforceability of the remaining provisions of this Agreement.

31. GOVERNING LAW. This Agreement and all rights and obligations arising out of it shall be construed in accordance with the laws of the State of California. Venue for any action arising from this Agreement shall be conducted only in the state or federal courts of Alameda County, California.

32. COUNTERPARTS. This Agreement may be executed on separate counterparts, each of which shall be an original and all of which taken together shall constitute one and the same instrument.

Delivery of an executed signature page of this Agreement by electronic means, including an attachment to an email, shall be effective as delivery of an executed original. The Agreement on file with the City is the copy of the Agreement that shall take precedence if any differences exist between or among copies or counterparts of the Agreement.

33. PROVISIONS CUMULATIVE. The foregoing provisions are cumulative to, in addition to, and not in limitation of any other rights or remedies available to the CITY.

34. NOTICE. Any statements, communications, or notices to be provided pursuant to this Agreement shall be sent to the attention of the persons indicated herein, and the CITY and ESCO shall promptly provide the other Party with notice of any changes to such contact information.

35. BUSINESS LICENSE. ESCO shall obtain a City of Pleasanton Business License prior to execution of this Agreement and shall maintain such Business License throughout the term of this Agreement.

36. COMPLIANCE WITH LAWS, PERMITS, AND LICENSES. ESCO shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements in effect during the term of this Agreement. ESCO shall obtain any and all permits, licenses, and other authorizations necessary to perform the Services. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of ESCO to comply with this section.

Energy Services Agreement 10 04/21/2026

37. PREVAILING WAGES. If applicable, pursuant to California Labor Code section 1770 et seq., ESCO agrees that a prevailing rate and scale of wages, in accordance with applicable laws, shall be paid in performing this Agreement. ESCO shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, rules, and other legal requirements pertaining to the payment of prevailing wages. The prevailing rate and scale to be paid shall be the same as the applicable “General Prevailing Wage Determination” approved by the Department of Industrial Relations as of the Effective Date of this Agreement, which are available online at http://www.dir.ca.gov/oprl/dprewagedetermination.htm and incorporated into this Agreement by this reference. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of ESCO to comply with this section.

38. DEPARTMENT OF INDUSTRIAL RELATIONS COMPLIANCE. This public project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. ESCO shall post all job site notices required by regulation. ESCO, as well as any subcontractors, shall be registered pursuant to California Labor Code section 1725.5 to be qualified to bid on, be listed in a bid proposal (subject to the requirements of Public Contract Code section 4104), or engage in the performance of any public works contract subject to the requirements of Division 2, Part 7, Chapter 1 of the California Labor Code. Neither the CITY, nor any elected or appointed boards, officers, officials, employees, or agents of the CITY, shall be liable, at law or in equity, as a result of any failure of ESCO to comply with this section.

39. IMMIGRATION REFORM AND CONTROL ACT OF 1986. ESCO shall keep itself informed of and shall comply with the Immigration Reform and Control Act of 1986 (“IRCA”). ESCO represents and warrants that all of its employees and the employees of any subcontractor retained by ESCO who perform any of the Services under this Agreement, are and will be authorized to perform the Services in full compliance with the IRCA. ESCO affirms that as a licensed contractor and employer in the State of California, all new employees must produce proof of eligibility to work in the United States within the first three days of employment and that only employees legally eligible to work in the United States will perform the Services. ESCO agrees to comply with the IRCA before commencing any Services, and continuously throughout the performance of the Services and the term of this Agreement.

40. Effective Date. Unless a different date is provided in this Agreement, the effective date of this Agreement shall be the latest date of execution set forth by the names of the signatories below.

IN WITNESS WHEREOF, this Agreement is executed by the Parties or their duly authorized representatives as of the Effective Date:

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: __________________________ Print name
__________________________
Jocelyn Kwong, City Clerk Its: __________________________ Title

Energy Services Agreement 11 04/21/2026
Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Its: __________________________
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

THE CITY OF PLEASANTON DOES NOT DISCRIMINATE AGAINST QUALIFIED PERSONS WITH DISABILITIES.

Energy Services Agreement 12 04/21/2026
EXHIBIT “A”

PROGRAM OVERVIEW &

SCOPE OF WORK FOR PROGRAM DEVELOPMENT

A. General Program Overview & Approach
CITY of Pleasanton (“CITY”) conducted a formal competitive selection process through RFQ No. 2025-10 to select a single energy service company to perform all phases of Citywide Energy Infrastructure Modernization Program (“Program”) including site assessment, project development, and implementation. ESCO was selected as the most responsive and responsible bidder based on factors that included price, experience, references, project understanding, and quality of project team.

ESCO will provide preliminary assessment (PA) services listed in Section C to conduct engineering site assessments, develop preliminary scope of work and funding plan options, and engage CITY stakeholders to assess which projects are feasible and desirable. The CITY’s Finance Department or Municipal Financial Advisor will review the potential funding sources and financial analysis to make recommendations to Staff and Council.

After Staff and Council confirm the desired Program to be implemented by ESCO, and set a target action date for Council approval, ESCO will complete detailed assessment (DA) listed in Section C. The purpose of the DA is to finalize Program pricing, savings, detailed scope of work and technical specifications, all in close collaboration with Staff.

At this stage, ESCO will provide backup analysis, breakouts, and other data required for Staff’s due diligence. Detailed financial analysis will also be provided for CITY’s Finance and leadership team to solidify the funding plan.

Provided the final DA deliverables meet CITY needs and expectations, Council shall consider approval of an Agreement amendment for ESCO to implement the agreed upon scope as the design/build general contractor. Detailed scope of work descriptions, inventories, specifications, cut sheets, and technical data will be included in Agreement exhibits.

Upon approval of Program implementation, Parties will hold a kick-off meeting with applicable departments to coordinate mobilization efforts and establish an effective construction management framework. ESCO will complete final elements of design and engineering such as land surveys, geotechnical studies, and preparation of design documents and drawings required to prepare submittal packages, obtain permits and procure equipment.

Following Program implementation, ESCO will provide a comprehensive set of system data sheets, as-built plans, and closeout manuals, in addition to staff training.

Measurement & Verification (M&V) services to monitor utility savings and performance of installed renewable energy systems may be pursued under a separate service agreement, if desired by CITY.

B. Locations

ESCO will provide services at the following CITY locations:

City to provide list of facilities to be included in the assessments.

Energy Services Agreement 13 04/21/2026
C. Services
This section outlines ESCO’s sequential scope of services and deliverables for the Program, including Preliminary Assessment (PA), Detailed Assessment (DA), and Implementation as the design/build general contractor.

Upon successful completion of the PA and DA, a detailed scope of work will be added to the Implementation section and subject to separate approval by Council.

In the event of a conflict between this Exhibit “A” (Scope of Work) and the Agreement, the terms of the Agreement shall prevail.

Preliminary Assessment (PA)
ESCO will complete the PA in two stages: 1) Site Assessment includes Citywide engineering site assessments to evaluate energy, gas, and water infrastructure needs, identifying potential efficiency and renewable measures, and establishing CITY priorities; and 2) Preliminary Development includes development of preliminary scope of work and funding plan options to be determined by CITY Finance team and based on CITY’s budgetary needs. ESCO will engage CITY stakeholders to prioritize which projects are most feasible and desirable. PA services and deliverables shall include (in sequence) but may not be limited to:

Site Assessments

1. Convene a kickoff meeting with key CITY stakeholders to validate Program understanding, expectations, requirements and timelines

2. Establish weekly or bi-weekly meeting cadence between Parties for duration of Program

3. Gather and review relevant background material including utility usage and rate data, standards of operations, facility operation schedules, existing infrastructure, GIS maps, existing surveys, assessor maps, utility maps, historic plans and documents, municipal vehicle lists, as-built drawings, and other data as may be required

4. Complete a baseline analysis of CITY’s utility, maintenance, repair and other operating expenditures using data from utility releases, online portals and Staff

5. Evaluate electric vehicle (EV) charging infrastructure needs for municipal fleet and public use

6. Conduct engineering site assessments at CITY locations listed in Section B to evaluate infrastructure needs in the following areas, where applicable:
a. Heating Ventilation & Air Conditioning (HVAC) systems b. Indoor environmental quality
c. LED Lighting: Interior & exterior lighting and controls, street lighting d. Building envelope upgrades including roofing and windows e. Electrical infrastructure improvements (i.e. switchgear, panels, etc.) f. Irrigation system upgrades, leak detection and repair systems, pumping system improvements, and water system infrastructure modernization
g. Water & wastewater modernizations and efficiency measures h. Building Automation System (BAS) installation, upgrade, or expansion
i. Solar, battery storage, and other renewable technology j. Smart irrigation control systems
k. Electric Vehicle (EV) charging infrastructure
l. Microgrid technologies

Energy Services Agreement 14 04/21/2026

7. Hold post-site walk meeting(s) with Staff to summarize site assessment findings and clarify priorities

8. Create inventory spreadsheets, field notes, a picture database cataloging relevant infrastructure data such as age, size, manufacturer, model/serial numbers, condition, efficiency ratings, operating procedures and maintenance needs

9. Create a needs matrix showing total Citywide infrastructure needs for efficiency, renewables, and other improvements, gain input from key stakeholders to validate priorities and establish hierarchy of needs

10. Prepare a set of unmarked aerial maps or pictures for sites eligible to receive renewable energy measures and obtain mock-ups of desired locations from key stakeholders

11. Obtain funding plan parameters from Finance and CITY leaders including desired funding options to be explored from state, federal, local, and private sector programs as well as budgeting solutions for City capital or operating funds

12. Prepare an outreach and participation plan to incorporate community feedback into the PA development and conduct outreach to the Pleasanton community
Preliminary Development

1. Propose infrastructure modernizations and efficiency improvements including optimization, adjustment, retro-commissioning, retrofit, upgrade, redesign, installation, replacement and/or further evaluation for energy, gas and water infrastructure needs

2. Evaluate the City’s Climate Action Plan (CAP) and recommend strategies to accomplish its objectives

3. Propose solutions citywide for EV charging infrastructure needs

4. Propose projects that minimize financial and technical risks to CITY

5. Develop a preliminary scope of work matrix showing proposed measures at applicable CITY locations, phased implementation options, and proposed layouts for renewables

6. Provide a not-to-exceed turnkey price, lifecycle savings, and funding source options based on preliminary engineering estimates; prepare sample funding scenarios as examples for use by CITY leadership, Finance Department and/or Municipal Advisor to select a recommended funding plan for Staff and Council consideration

7. Based upon PA findings and Staff input, prepare PA report for the Program draft concept, including: utility baseline summary, general overview of existing conditions by scope category, scope of work matrix, bulleted scope summary, aerial layouts, financial highlights, sample funding plan options, PowerPoint presentation, timeline estimates, memos and staff reports

8. Attend and present the Program PA report to applicable stakeholder groups, Public Boards, Planning Commission, and CITY Council to gain input on preliminary Program

Energy Services Agreement 15 04/21/2026

9. Confirm desired Program to be implemented by ESCO and set target action date for Council approval based on validated input from Council, City Manager, Public Works, Finance, City Attorney, Utilities, Engineering, Community Development, appropriate department leaders, and other key stakeholders

Detailed Assessment (DA)
After review of the PA, Staff and Council shall provide direction on the scope of work and funding options it desires to pursue for implementation and set a target date for Council action. In good faith, ESCO will complete the DA at its own risk, without financial obligation of CITY, to finalize the Program for anticipated implementation.

During the DA, ESCO will conduct in-depth engineering site assessments to finalize the desired Program including detailed scope of work, technical specifications, not-to- exceed price, and savings estimates. ESCO will prepare backup analysis, breakouts, and other data as needed for Staff to analyze the final Program details, as well as detailed financial proforma for Finance and City leadership to solidify the funding plan.

To support Staff’s final due diligence process, ESCO will provide extensive resources to ensure scope details, technical specifications, financial analysis, Agreement terms and timelines serve CITY’s best interest. DA services and deliverables shall include (in sequence) but may not be limited to:

1. Conduct in-depth engineering site assessments to finalize Program scope, including review of existing conditions including electrical and structural requirements, validating inventories, specifying equipment, and detailing the scope of work to be performed

2. Communicate and coordinate with various local, state, and federal permitting authorities necessary to evaluate regulatory issues and Program constraints

3. Finalize strategies for converting municipal fleet to zero-emission or alternative fuel vehicles clarifying scope of work to be performed by ESCO versus work to be performed by others and identify alternative funding solutions

4. Update the scope of work matrix with proposed final scope and prepare summary of modifications that occurred between PA and DA for Staff review

5. Perform detailed financial engineering to finalize Program scope and funding plan including final not to exceed turnkey price, detailed savings and other analysis as needed

6. Prepare Program implementation plan, including specific tasks, who performs those tasks, and an estimated timeline for Program completion

7. Subject to Staff approval of the final Program, prepare Agreement amendment to implement the Program for City Attorney review

8. Provide final Program by revising previously provided PA report to reflect the final DA scope of work and funding plan

9. Present DA report to appropriate stakeholder groups and CouncilAssist Staff with preparation of agenda items and Government Code Section 4217 requirements to seek Council approval for Program implementation

10.

Energy Services Agreement 16 04/21/2026
Year SF Buildings Category/ Location Addtl Location Info Structure Type Occ/ Acc Count 1996 7,528 City Hall (123 Main ) Civic Center Building Office 1 1996 2,129 IT Modular Civic Center Building Office 1
1955 14,000 Annex Inspections (157 Main St) Civic Center Building Office 1 1993 14,353 Council Chambers (200 Old Bernal) Civic Center Building Office 1 1998 2,160 HR Modular Civic Center Building Office 1
1988 30,195 Library Civic Center Building Office 1
Library Storage Container Civic Center Pre-Fab Storage 1 1983 20,297 PD Civic Center/PD Building Secure 1
PD Fuel Station Civic Center/PD Covered Structure Fuel 1 PD - BART PD Building Secure 1
2002 20,500 Fire Station No. 1/HQ FD 3560 Nevada Building Off/Res 1 Fire Station No. 1/HQ Trash Enclosure FD Covered Structure Trash 1 1985 12,800 Fire Station No. 2 FD Building Res 1
1985 144 Fire Station No. 2 Storage Building FD Building Storage 1 2023 8,870 Fire Station No. 3 FD Building Res 1
Fire Station No. 3 Generator/Fuel Enclosure FD Partially Covered Str Fuel 1 Fire Station No. 3 Trash Enclosure FD Covered Structure Trash 1 2005 9,845 Fire Station No. 4 FD Building Res 1
Fire Station No. 4 Parking/Solar Structure FD Covered Structure Shade 1 Fire Station No. 4 Generator/Trash/Solar Encl FD Partially Covered Str Trash 1 Fire Station No. 4 Diesel Tank Structure FD Covered Structure Fuel 1 1997 2,536 Fire Station No. 5 FD 1200 Vineyard Building Res 1 1991 10,530 OSC - Admin OSC 3333 Busch Building Office 1 1991 12,840 OSC - Parks OSC 3333 Busch Building Office 1 1991 12,840 OSC - Streets OSC 3333 Busch Building Office 1 1991 12,840 OSC - Water OSC 3333 Busch Building Office 1 1991 12,840 OSC - Sewer OSC 3333 Busch Building Office 1 1991 15,820 OSC - Facilities/Fleet OSC 3333 Busch Building Office 1 1991 1,984 OSC - Vehicle Service 1 (vehicle fueling) OSC 3337 Busch Building Service 1 1991 487 OSC - Vehicle Service 2 (near Parks) OSC 3347 Busch Building Service 1 OSC - Emergency Supplies (3) OSC 3333 Busch Pre-Fab Storage 3 OSC - PD Evidence OSC/PD 3313 Busch Building Secure 1
1991 4,932 OSC - PD Range OSC/PD 3313 Busch Building Secure 1 1988 1,889 Fire Training Center OSC/FD 3309 Busch Building Office 1 1988 7,320 FD Training Tower OSC/FD 3309 Busch Structure Training 1 Ventilation Building (FD Training) OSC/FD 3309 Busch Structure Training 1 Twin Tower (FD Training) OSC/FD 3309 Busch Structure Training 1 FD Butler Bldg - Dirty Classroom OSC/FD 3309 Busch Building Classrm 1 1999 1,505 Butler Bldg - Storage/Compressor OSC/FD 3347 Busch Structure Storage 1 1999 1,505 Butler Bldg - Storage (Parks) OSC 3333 Busch Structure Storage 1 Storage, conc prefab ESD S-8, 6890 Koll Center Structure Storage 1 1995 22,159 Senior Center Recreation Building Off/Prog 1 1997 3,633 Tennis Facility Recreation Building Off/Prog 1 1890 2,627 Century House Recreation Building Prog 1
1930 800 Nature House Recreation Building Prog 1
1975 3,200 Cultural Arts Center Recreation Amador Park Building Prog 1 1968 4,700 Aquatic Center Recreation Amador Park Building Office 1 1997 4,000 Dressing/Shower/Mech Remodel
2013 3,000 Pool Mech Bldg
1970 6,000 Gingerbread Preschool Recreation Amador Park Building Office 1 1970 2,015 Amador Recreation Center Recreation Amador Park Building Prog 1 1987 295 Amador Park RR Recreation Amador Park Building RR 1

Energy Services Agreement 17 04/21/2026
Year SF Buildings Category/ Location Addtl Location Info Structure Type Occ/ Acc Count 1845 1,895 Aviso Adobe Recreation Aviso Adobe Building Hist 1 2008 2,970 Aviso Adobe Milking Barn Recreation Aviso Adobe Building Off/Prog 1 2008 515 Aviso Adobe Bunkhouse Recreation Aviso Adobe Building Hist 1 1975 649 Bandstand (under construction) Recreation Lions Wayside Park Structure 2010 18,482 Firehouse Arts Recreation Building Off/Prog 1 1932 9,025 Veterans Memorial Building Recreation Building Prog 1 1913 4,716 Museum on Main Recreation Building Hist 1
1930 1,812 333 Division Recreation Building Office 1
1990 Ken Mercer Tower/RR 1/Concession 1 Recreation Ken Mercer Park Building Off/Prog 1 1984 417 Ken Mercer RR 2 Recreation Ken Mercer Park Building RR 1 1992 360 Ken Mercer Concession 2 Recreation Ken Mercer Park Building Prog 1 1991 426 Ken Mercer RR 3 Recreation Ken Mercer Park Building RR 1 2013 650 Ken Mercer RR 4/Concession3 Recreation Ken Mercer Park Building Prog 1 1989 1,141 Ken Mercer RR 5/Concession4 Recreation Ken Mercer Park Building Prog 1 1981 35 ea Ken Mercer Softball Scorekeepers Booths (4) Recreation Ken Mercer Park Building Prog 4 1999 211 Ken Mercer Softball Maintenance Structure Recreation Ken Mercer Park Structure Storage 1 Ken Mercer Storage/Scorekeepers (8) Recreation Ken Mercer Park Structure Storage 8 Ken Mercer Storage/Teams (3) Recreation Ken Mercer Park Structure Storage 3 2004 2,800 Ken Mercer Maintenance Building Recreation Ken Mercer Park Building Storage 1 2007 Bernal Park RR 1 Recreation Bernal Park Building RR 1 2015 Bernal Park RR 2 Recreation Bernal Park Building RR 1 2007 Bernal Park Storage Phase 1 Recreation Bernal Park Building Storage 1 2015 Bernal Park Storage Phase 2 Recreation Bernal Park Building Storage 1 2015 Bernal Park Trash Enclosure Recreation Bernal Park Building Trash 1 2004 1,064 Val Vista RR/Concession Recreation Val Vista Park Building Prog 1 2004 336 Val Vista RR South Recreation Val Vista Park Building RR 1 2004 600 Val Vista Maintenance Shed - North Recreation Val Vista Park Covered Structure Storage 1 Val Vista Maintenance Shed - South Recreation Val Vista Park Covered Structure Storage 1 2001 150 Creekside Park RR Recreation 5601 W Las Positas Building RR 1 2006 1,095 Delucci Park RR Recreation Building RR 1
2013 347 Stoneridge Creek Park RR Recreation 3200 Stoneridge Creek Way Building RR 1 Augustin Bernal Park RR Recreation Building RR 1
1990 220 Muirwood Park RR Recreation 4701 Muirwood Building RR 1 2000 56 Preserve Trailhead RR Recreation 5800 Laurel Creek Building RR 1 2004 10,141 Callippe GC - Clubhouse Golf Course Building Office 1 2004 5,568 Callippe GC - Maintenance Facility Golf Course Building Off/Prog 1 2004 1,535 Callippe GC - Fuel/Equipment Storage Golf Course Covered Structure Fuel 1 2004 Callippe GC - Maintenance HazMat Pre-Fab Golf Course Structure Storage 1 2004 5,244 Callippe GC - Cart Barn Golf Course Building Storage 1 2004 180 Callippe GC - RR '3' Golf Course Building RR 1 2004 180 Callippe GC - RR '13' Golf Course Building RR 1 Callippe GC - Pump Station Golf Course Covered Structure Pump 1 105 Facilities

Energy Services Agreement 18 04/21/2026
Year SF Buildings Category/ Location Addtl Location Info Structure Type Occ/ Acc Count 1964 330 1300 BS, Kilkare Utility - Water 9400 Santos Ranch Building 1 2007 304 510 BS (booster station) Utility - Water 8251 Santos Ranch Building 1 1987 235 900 BS, Kilkare Utility - Water 9000 Santos Ranch Building 1 1990 2,109 Dublin Canyon BS (Canyon Meadows) Utility - Water 11599 Dublin Canyon Building 1 1985 620 Foothill BS Utility - Water 4301 Foothill Building 1 1987 420 Grey Eagle BS Utility - Water Building 1
1991 372 Kottinger BS Utility - Water Building 1
1997 1,041 Laurel Creek BS Utility - Water Building 1 Laurel Creek BS Chemical Utility - Water Pre-Fab 1
Laurel Creek BS Fuel Tank Enclosure Utility - Water Covered Structure Fuel 1 1989 293 Longview BS Utility - Water Building 1
1934 1,810 McCloud (decommissioned equip) Utility - Water McKinley Park Structure decomm 1 2002 1,626 North Sycamore BS Utility - Water 937 Sycamore Creek Building 1 1995 1,365 Ruby Hill BS Utility - Water 3303 W Ruby Hill Dr Building 1 1985 341 Vineyard BS Utility - Water Building 1
2008 1,569 Vineyard Hills BS Utility - Water 1202 Machado Building 1 Vineyard Hills BS Diesel Tank Structure Utility - Water 1202 Machado Structure Fuel 1 1976 1,625 Well 6 Utility - Water 1450 Santa Rita Building 1 1971 660 Well 7 (decommissioned equip) Utility - Water 3033 Hopyard Building decomm 1 Well 8 Utility - Water 333 Busch Building 1
1966 101 Turnout 1 Utility - Water 2722 Santa Rita Building 1 1985 105 Turnout 2 Utility - Water 3400 Hopyard Building 1 1989 99 Turnout 3 Utility - Water 3699 W Las Positas Building 1 1995 108 Turnout 4 Utility - Water 4790 Hopyard Building 1 1995 208 Turnout 5 Utility - Water 3550 Nevada Building 1 Sports Park RW Pump Station Utility - Recycled Water Pre-Fab 1 1983 120 SD-1 LS (lift station) Utility - Storm 4950 Bernal Building 1 1995 100 SD-2 LS Utility - Storm 4000 Del Valle Building 1 1987 196 SD-3 LS Utility - Storm 3090 Valley Building 1 SD-4 LS Utility - Storm 1040 Valley Building 1
S-1 (decommissioned equip) Utility - Sewer 1000 Santa Rita Building decomm 1 1996 278 S-2 Utility - Sewer 8019 Foothill Building 1
S-3 (decommissioned equip) Utility - Sewer SE corner Hopyard & Arroyo Mocho Building decomm 1 1984 48 S-4 Utility - Sewer 1067 Serpentine Building 1 1967 640 S-6 Utility - Sewer 6900 W Las Positas Building 1 1980 1,620 S-7 Utility - Sewer 4950 Bernal Building 1
1980 4,700 S-8 Utility - Sewer 6890 Koll Center Building 1 1982 45 S-9 (decommissioned equip) Utility - Sewer 6720 Arlington Building decomm 1 S-10 (Castlewood) Utility - Sewer across from 7388 Foothill Building 1 1988 70 S-11 (decommissioned equip) Utility - Sewer 906 Gray Fox (actually on adjacent 742 Building decomm 1 1960 272 S-12 Utility - Sewer 302 Happy Valley Building 1

2005 400 S-15 Utility - Sewer 2299 Vineyard Building 1 42 Utility Facilities 1988 391,733 work in progress total sq ft TOTAL: 147

Energy Services Agreement 19 04/21/2026
EXHIBIT “B”

SCOPE OF WORK FOR IMPLEMENTATION

Implementation
After CITY approves the DA deliverables, this section may be amended to include a detailed scope of work description of measures to be installed at each location and technical details will be included as exhibits.

Subject to Council’s separate approval of an amendment to this Agreement, ESCO’s implementation scope will include final design, engineering, permits, fees, approvals, project management, installation, startup, training, checkout, warranty, and insurance specifically associated with the agreed upon Program to be performed. Upon authorization for Program implementation, Parties will hold a kick-off meeting with applicable departments to coordinate mobilization efforts and establish an effective construction management framework.

Assuming the Agreement amendment is executed and funding is secured, ESCO will complete final elements of design and engineering such as land surveys, geotechnical studies, and preparation of design documents and drawings required to prepare submittal packages, obtain permits and procure equipment. Prior to initiating construction, ESCO will provide submittals and engineered drawings (where required) for CITY’s technical review and written approval. All construction and associated cleanup will be performed and scheduled to minimize disruptions for CITY operations.

A detailed project implementation plan and comprehensive construction schedule will be provided after completing submittal review and equipment procurement.

PHONE (512) 358-0703

Item #14

CITY COUNCIL AGENDA REPORT

April 21, 2026
Public Works - Operations Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A MAINTENANCE AND TRADE SERVICES AGREEMENT WITH ADVANCED LIGHTING SERVICES, INC.

FOR LIGHT POLE TESTING AND REPLACEMENT SERVICES, IN A TOTAL NOT-TO-EXCEED AMOUNT OF $2,175,000 FOR THE REMAINDER OF FISCAL YEAR (FY) 2025/26 THROUGH FY 2028/29, WITH THE OPTION FOR TWO

ADDITIONAL ONE-YEAR EXTENSIONS

SUMMARY
The City of Pleasanton maintains approximately 12,996 streetlights, parking lots, and pathway light poles throughout the community. These assets support public safety, traffic operations, pedestrian visibility, and overall infrastructure reliability.

The City also partners with the Hacienda Business Park Owners Association through a City Council-approved Special Maintenance District program. Under this program, the City may procure materials through existing City contracts, with full reimbursement provided by Hacienda. This collaboration supports efficient, cost-effective maintenance within the Hacienda Business Park area.

To proactively address aging light pole infrastructure and reduce the risk of failures, staff conducted a competitive procurement for streetlight pole testing, structural assessments, and replacement services. In February 2026, the City issued Request for Bids (RFB) No. PWD

26.402 seeking qualified contractors to perform ultrasonic testing, documentation, and GIS integration, condition assessment reporting, and replacement of deteriorated or structurally deficient light poles.

Advanced Lighting Services, Inc., was determined to be the lowest responsive and responsible bidder. Staff recommends approval of an agreement for services for the remainder of fiscal year (FY) 2025/26 and a subsequent three-year term for FY 2026/27 through FY 2028/29, in a total not to exceed $2,175,000, with the option for two additional one-year extensions up to five years, subject to satisfactory performance and budget appropriation.

This program supports proactive infrastructure management, improves public safety, and enables timely response to emergency light pole failures and vehicle knockdowns.

RECOMMENDATION

1. Authorize the City Manager to enter into a Maintenance and Trade Services Agreement with Advanced Lighting Services, Inc. for light pole testing and replacement services (RFB No. PWD 26.402) in a total not-to-exceed amount of $1,275,000 for the remainder of FY 2025/26 through FY 2028/29.

2. Authorize the City Manager to exercise up to two (2) additional one-year extensions up

to five years through April 21, 2031, subject to satisfactory performance and budget appropriation, in an annual amount not to exceed $450,000, including inflation, without going back to the City Council.

BACKGROUND
The City’s light pole inventory includes streetlights, parking lot lights, and pathway lights installed over several decades. Many poles have reached or exceeded their anticipated service life. Over time, weather exposure, corrosion, underground deterioration, and vehicle impacts can compromise structural integrity and increase the risk of pole failure.

To proactively manage these risks and maintain safe lighting infrastructure, the Public Works Department conducts periodic inspections and structural testing. Ultrasonic testing evaluates pole condition at the ground line, where corrosion most frequently occurs and where failures often originate. Testing identifies remaining wall thickness, corrosion percentage, and internal defects, to inform decisions for repairs or replacement.

In February 2026, the City issued Request for Bids (RFB) No. PWD 26.402 to secure a qualified contractor capable of performing light pole testing, reporting, GIS integration, emergency response, and replacement services.

The RFB was publicly advertised in accordance with City purchasing requirements, and the City held a mandatory pre-bid conference. Bids were opened and processed in accordance with City procurement procedures and evaluated for responsiveness and bidder responsibility, including required licensing, Department of Industrial Relations (DIR) registration, safety compliance, and experience performing similar municipal pole testing and replacement work.

DISCUSSION
Based on the bid results, Advanced Lighting Services, Inc., was determined to be the lowest responsive and responsible bidder and met all required licensing, safety, and experience requirements.

The proposed agreement establishes a comprehensive light pole inspection and replacement program that includes structural testing, condition assessments, documentation, standardized reporting, and replacement services necessary to maintain safe and reliable lighting infrastructure throughout the City.

Under the agreement, the contractor will perform ultrasonic testing of designated light poles to evaluate structural integrity and identify corrosion or internal deterioration that may not be visible during routine inspections. Results will be provided in standardized reports and integrated into the City’s GIS and asset management systems to support long-term infrastructure planning.

When light poles are identified as structurally compromised or deteriorated beyond acceptable thresholds, the contractor will provide removal and replacement services consistent with City standards.

Deliverables will include pole identification, GPS coordinates, corrosion levels, recommended

corrective actions, and photo documentation to support recordkeeping, asset management, and long-term capital improvement needs.

EQUITY AND SUSTAINABILITY
Reliable public lighting supports equitable access to transportation corridors, pedestrian pathways, parks, and public facilities. Well-maintained lighting infrastructure enhances safety for residents and visitors across all neighborhoods. Proactive testing and pole replacement reduce the likelihood of unexpected outages and improve community safety.

To the extent LED lighting replacements occur under this agreement, the work supports the City’s Climate Action Plan (CAP 2.0), specifically “Materials & Consumption Strategy MC-2:

Enhance sustainable production and reduce consumption.”

OUTREACH
The Request for Bids was publicly advertised with City purchasing requirements. A mandatory pre-bid conference was held to provide project information and ensure all bidders had equal access to the same information.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the citywide ONE Pleasanton Strategic Plan goal of Investing in Our Environment: Strategy 7 — continue to invest in parks, bicycle, and pedestrian infrastructure, and public art to improve traffic safety, promote climate resilience, and increase equitable access to cultural and recreational opportunities.

FISCAL IMPACT
The total not-to-exceed amount for the agreement for the remainder of FY 2025/26 and the subsequent three-year fiscal term from FY 2026/27 through FY 2028/29 is $2,175,000, including approximately $75,000 in FY 2025/26 and an annual not-to-exceed amount of $400,000 in FY 2026/27, FY 2027/28, and FY 2028/29, and an annual not-to-exceed amount of $450,000 per year if the two additional one-year extensions are exercised, not to exceed five years.

Funding for the agreement is budgeted and available in the Internal Services Fund (519), Streetlight Pole Replacement (51940135–430107 & 440104), and Special Revenue Fund (128) for Hacienda Business Park Association (12840103–420101 & 440104). Services will be performed on a time-and-material or task-authorization basis as authorized by the Public Works Department.

Prepared by: Submitted by: Approved by:

Tamara Baptista, Assistant
Dir. of Public Works -
Operations & Maintenance
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Maintenance and Trade Services Agreement with Advanced Lighting Services, Inc

MAINTENANCE AND TRADE SERVICES AGREEMENT

FOR STREETLIGHT POLE TESTING &

REPLACEMENT PROJECT
RFB PWD 26.402

THIS AGREEMENT is made and entered into this 21st day of April 2026, between Advanced Lighting Services, Inc. ("Contractor"), a California Corporation, whose address is 2010 Crow Canyon Place, Suite 100, San Ramon, CA 94583, and the CITY OF PLEASANTON, a municipal corporation ("City").

RECITALS

A. Contractor has submitted a proposal in response to the City of Pleasanton’s Request for Bids (RFB) PWD 26.402 and is qualified and experienced in performing streetlight pole testing and replacement services, which includes public streets, parking lots, and pedestrian pathway lights for the City’s traffic and safety sections as set forth in Exhibit A of this Agreement.

B. City finds it necessary and advisable to obtain work or services from Contractor on both a scheduled basis as set forth in RFB PWD 26.402, as well as on an as-needed basis for potential unscheduled work, including but not limited to urgent requests by the City or a declaration of an emergency by local or state officials, described therein.

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Contractor agree as follows:

1. Term. The term of this Agreement commences on the date written above and will expire on June 30, 2029 unless the parties agree to extend the Agreement for an additional two (2) one- year terms, not to exceed five (5) years total for this Agreement, not to go beyond April 21, 2031.

2. Services to be performed. Contractor shall perform, or cause to be performed, the work or services described in Exhibit A. This Agreement does not obligate the City to utilize Contractor exclusively for such work or services.

a. Task Authorization – For all scheduled service replacements (only) Contractor will submit a written estimate detailing the cost to perform the requested work or services, the City will then issue a Task Authorization letter as a guide for reimbursement once the scheduled work is completed and to the satisfaction of the City. If authorized work exceeds the initial estimate or City requests additional services, Contractor is to notify the City of the additional cost and the City will provide an amended Task Authorization. No work shall be performed unless approved by the City’s designated project manager.

3. Compensation. Total compensation pursuant to this Agreement shall not exceed $1,275,000, with a not to exceed amount of $75,000 for fiscal year 2025/26, and an annual not to exceed amount of $400,000 for each pursuant fiscal year through FY 2028/29. Rates shall be as set forth

in Exhibit B. For the subsequent years of the Agreement, the cost of each one-year term may increase only by the change in the consumer price index for the San Francisco-Oakland-San Jose Metropolitan Area (all items index; all urban consumers) for the twelve-month period ending in April each year as published by the Bureau of Labor Statistics, U.S. Department of Labor.

a. Payment shall be made within thirty (30) days of receipt of Contractor’s invoice and approval by City.

b. If the prevailing wage for crafts or classifications subject to this Agreement change during the term of this Agreement, the City will accept corresponding increases in Contractor’s hourly rates when sufficient documentation is received from the Contractor and verified with the Department of Industrial Relations.

4. Indemnification. Contractor shall hold harmless, defend, and indemnify the City, its officers, agents and employees (“Indemnities”), against any and all claims, costs, demands, causes of action, suits, losses, expenses, attorney’s fees, or liability, arising from or in any manner related to Contractor’s (includes Contractor’s employees, agents, or subcontractors) negligent act or omission, whether alleged or actual, regarding the work or services performed or caused to be performed pursuant to this Agreement and any amendments thereto. Contractor shall not, however, be obligated to indemnify Indemnities from claims arising from the sole negligence or willful misconduct of Indemnities. This indemnification includes any claim that the materials or equipment provided under this Agreement, or any tool, article or process used, constitutes an infringement of any patent issued by the United States. This indemnification provision shall survive termination or cancellation of the Agreement.

5. Insurance. During the term of this Agreement, Contractor shall maintain at its own cost and expense the following insurance coverage with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies.

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named additional insured’s under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney. The policy shall further state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Contractor and its subcontractors, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers' Compensation Insurance. Workers' Compensation Insurance for all of Contractor's employees shall be in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

For work or services deemed public works, by signing this Agreement, Contractor is certifying, pursuant to Section 1861 of the California Labor Code, that: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract."

d. Certificate of Insurance. Contractor shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

e. Subcontractors. Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees, and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusions.

6. Independent Contractor. The Contractor is an independent contractor retained by the City. All personnel employed by the Contractor, including subcontractors and personnel of subcontractors, are not and shall not be employees of the City.

7. Contractor’s Warranty. Contractor shall bear the risk of loss or damage to any goods associated with the services until delivered to and accepted by City. Contractor further warrants that all work done and goods provided under this Agreement shall: a) meet all conditions of the Agreement; b) shall be free from all defects in design, material and workmanship; and 3) shall be fit for the purposes intended. If any defects occur within the 12 months following acceptance, Contractor shall be solely responsible for the correction of those defects.

8. Labor Code/Prevailing Wages. The work performed under this Agreement is a “public work” and prevailing wage laws shall apply. No less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the work under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of the work by the Contractor or any subcontractor doing or contracting to do any part of the work.

The appropriate determination of the Director of the California Department of Industrial Relations shall be available for inspection. Contractor shall post, at each job site, a copy of the prevailing rate of per diem wages.

To the extent applicable, Contractor shall comply with all requirements of the California Labor Code, including but not limited to, Labor Code sections: 1773.2 (regarding posting wage determinations at each job site); section 1776 (regarding the certification, maintenance, and availability for inspection of payroll records); section 1777.5 (regarding employment of apprentices); section 1810 (regarding a legal day’s work as 8 hours of labor); and section 1775 (regarding penalties for violations). The Contractor shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any subcontractor under Contractor.

9. Notices. All notices, demands, requests, or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed as hereinafter provided.

To Contractor: _____________________ To City: City Manager _____________________ City of Pleasanton
_____________________ P.O. Box 520
_____________________ Pleasanton, CA 94566

10. Conflict of Interest. In accepting this Agreement, Contractor covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Contractor further covenants that, in the performance of this Agreement, it will not employ any person having such an interest. Contractor certifies that no City officer, employee, or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor agrees to advise City if any conflicts arise.

11. Miscellaneous Provisions.

a. City may terminate this Agreement at any time by mailing a notice to Contractor. Contractor shall be paid for that portion of work or services already completed by Contractor as approved by City.
b. Contractor acknowledges that time is of the essence regarding the performance of this Agreement.

c. Contractor shall not assign or transfer this Agreement. d. If either City or Contractor waives a breach of this Agreement, such waiver shall not constitute a waiver of other or succeeding breaches of this Agreement. e. This Agreement constitutes the entire understanding of the parties. f. This Agreement may only be modified by a writing signed by the authorized representative of both parties.
g. Contractor covenants that it has obtained and will keep in effect during the term of the Agreement all certificates, licenses, including a City Business License, permits or the like required by any federal, state or local regulatory agency in order to perform the work under this Agreement.
h. Contractor shall comply with all federal, state and local laws, regulations and rules, including but not limited to applicable safety and environmental laws. Contractor shall bear full and exclusive responsibility for any release of hazardous or non-hazardous substances and disposal of hazardous wastes.
i. The Contractor will permit the City to audit, examine, and make copies of all contracts, invoices, payrolls, and other documents or data relating to this Agreement. Such records shall be maintained for three years from the date of final payment under this Agreement. j. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. k. This Agreement shall be governed by the laws of the State of California, with venue for any action under this Agreement in Alameda County, California.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

CITY OF PLEASANTON CONTRACTOR

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

ATTEST: Title: __________________________

____________________________ [If Contractor is a corporation, signatures must Jocelyn Kwong, City Clerk comply with California Corporations Code §313]

APPROVED AS TO FORM: _____________________________
Signature

__________________________ __________________________
Daniel Sodergren, City Attorney Print name

Title: __________________________

EXHIBIT A

SCOPE OF WORK

ACCOUNT MANAGER/SUPPORT STAFF
Contractor shall provide a dedicated and competent account manager who shall be responsible for the City account/contract. The account manager shall receive all orders from the City and shall be the primary contact for all issues regarding Bidder’s response to this RFB and any contract which may arise pursuant to this RFB.

The Contractor shall also provide adequate, competent support staff that shall be able to service the City during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the contract, services/products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems.

All work to be performed shall be in accordance with the City of Pleasanton Standard Specifications and Details* dated July 2024, and shall be overseen by the Streets Division Supervisor or his designee (all references hereafter to the Streets & Traffic Safety Division Supervisor shall include his designee).

MISCELLANEOUS PROVISIONS
Contractor shall review traffic control restrictions that may impact the allowable working hours in a given area.

Contractor shall be allowed to use the City’s Operations Service Center at 3333 Busch Road, Pleasanton, for material storage. Prior to use, approval must be granted by the Operations and Maintenance Manager.

DISPOSAL & HAULING OF UNWANTED MATERIALS
The contractor will be responsible for the disposal and hauling away any poles that have been designated for replacement, including traffic accident knock downs, request for replacement, routine replacement, or project-based pole replacements at no additional cost to the city.

WARRANTY SERVICE
During the period of warranty, contractor is expected to make all communications between manufacturer, installing contractor and the City’s Staff regarding any warranty service. Contractor shall notify the City Staff of any undue delays in response by the manufacturer or installation contractor and details of each incident.

TRAFFIC CONTROL
When working in street locations and transporting equipment on public streets, the Contractor shall comply with the California State Vehicle Code. Contractors are required to provide all safety cones, sign boards, arrow boards, and other appropriate measures and equipment as prescribed by the California

Manual on Uniform Traffic Control Devices (CA-MUTCD) for traffic control. Contractor should conduct its operations to cause the least possible obstruction and inconvenience to public traffic. To the greatest extent possible, all traffic shall be permitted to pass through the work area. For work requiring traffic control, the Contractor must submit a traffic control plan to the City of Pleasanton Public Works Department for approval 72 hours prior to the scheduled work.

Work involving single-lane closures on major arterials, including Foothill Road, Hopyard Road, Santa Rita Road, Bernal Avenue, Sunol Boulevard, First Street, Stanley Boulevard, Vineyard Avenue, Stoneridge Drive, Stoneridge Mall Road, Hacienda Drive, Valley Avenue, and Owens Drive, will be restricted to 9:30 am to 3:00 pm. Pedestrian and driveway access must be maintained at all times.

VEHICLE/UNIFORMS/EQUIPMENT
All Vehicles utilized by the contractor shall have wording which clearly identifies the contractor/company.

All employees on site are to wear clothing which clearly identifies the contractor/company.

Transportation of equipment on public streets shall comply with California State Vehicle Code with Department of Transportation, and under the guidance of California Environmental Protection Agency Department of Toxic Substances Control (DTSC).

SAFETY TRAINING/PROCEDURES
Before commencing any work under this Agreement, the Contractor shall submit a comprehensive, written Safety Training and Procedures Program for review and acceptance by the City of Pleasanton.

The program shall demonstrate full compliance with all applicable federal, state, and local safety regulations, including but not limited to the California Occupational Safety and Health Act (Cal/OSHA), Title 8 of the California Code of Regulations, and applicable Federal OSHA standards.

At a minimum, the Contractor’s safety program shall address training, policies, and procedures applicable to the scope of work identified in this RFB, including but not limited to fire alarm inspection, testing, maintenance, repair, system installation, and interaction with building systems within occupied City facilities.

Required Safety Program Elements
The Contractor’s safety program shall include, but not be limited to, the following components:

1. General Safety Compliance
• A written Injury and Illness Prevention Program (IIPP) compliant with Cal/OSHA requirements • Employee safety orientation and job-specific training documentation • Hazard identification, mitigation, and reporting procedures • Emergency response and incident reporting protocols

2. Hazardous Materials and Chemical Safety
• A Hazard Communication Program, including employee training on Safety Data Sheets (SDS/MSDS)

• Proper handling, storage, and disposal of batteries, electronic components, and other hazardous materials
• Spill prevention and response procedures

3. Electrical and Life-Safety System Work
• Electrical safety training applicable to low-voltage and associated electrical systems • Lockout/Tagout (LOTO) procedures for work involving energized or potentially energized systems
• Safe work practices for fire alarm control panels, devices, power supplies, and interface equipment

4. Confined Space and Elevated Work
• Confined space awareness and entry procedures, where applicable • Ladder safety, lift safety, and fall protection training • Safe access and egress procedures for work above ceilings and within mechanical or electrical rooms

5. Fire and Building Occupant Safety
• Procedures to prevent false alarms and unintentional system activation • Coordination protocols with City staff before system testing, shutdowns, or impairments • Measures to ensure continuity of fire protection during maintenance and repair activities

6. Personal Protective Equipment (PPE)
• Identification and use of appropriate PPE for all assigned work activities • Training on PPE selection, inspection, use, and maintenance

7. Worksite Conduct and Public Facility Safety
• Housekeeping standards to prevent trip hazards and maintain clear egress paths • Traffic and pedestrian safety controls when work is performed near public access areas

Documentation and Compliance
The Contractor shall maintain all safety training records and make them available to the City upon request. No work shall commence until the City has reviewed and accepted the Contractor’s safety training documentation. The Contractor is responsible for ensuring that all employees and subcontractors performing work under this Agreement are properly trained and remain in compliance with safety requirements throughout the duration of the contract.

Failure to comply with safety requirements may result in suspension of work, corrective action, or termination of the Agreement.

The Contractor must provide a copy of its safety training program, including (but not limited to) training related to hazardous materials, SDS/MSDS, safety procedures, and safe work practices, prior to performing any services under this Agreement.

DAMAGES

All damage to turf, (rutting, etc.) sprinklers, irrigation systems, hardscape, plants, or other park components shall be reported by Contractor to the City. If the damage was caused by the Contractor, the items will be repaired by the City and billed to the Contractor.

INVOICE STRUCTURE
Method of Payment
Invoices submitted to the City for payment shall include a detailed, itemized description of all work performed in accordance with the Contractor’s bid submittal and the terms of this Agreement. Each invoice must, at a minimum, include:
• Location(s) where work was performed
• Description of services provided
• Number of personnel utilized
• Hours worked by each classification
• Type and duration of equipment used
• Materials furnished

All supporting documentation, including supplier invoices, receipts, and rental agreements, shall be provided with each invoice. Rental equipment charges must be clearly identified, and any applicable markups shall be disclosed. All labor and equipment rates billed must match the current rate sheet approved under this Agreement. Invoices that do not meet these requirements may be returned for correction and resubmittal.

Ultrasonic Pole Testing
Upon request by the City, the Contractor shall perform ultrasonic testing on designated streetlight poles and provide inspection reports for each pole tested. The ultrasonic testing equipment and methodology shall be capable of identifying:
• The length of defects
• The lateral location of defects
• The depth of defects

A written inspection report for each tested pole shall be submitted to the City no later than seventy-two (72) hours following completion of the inspection, unless otherwise approved by the City in writing.

Time and Materials – Pole Replacement
Upon request by the City, the Contractor shall perform streetlight pole replacement services on a scheduled basis in accordance with the City’s approved replacement plan. The City estimates between twenty and twenty-five streetlight poles will be replaced annually each for both the City and HBP.

All labor, equipment, and materials required to remove an existing pole, install a replacement pole, and restore the streetlight to full and proper operation shall be performed on a time-and-materials basis or under a proposal approved by the City, as directed.

The Contractor shall also provide pricing for emergency knockdown pole replacement using like materials and shall be capable of completing such replacements within twenty-four (24) hours of notification by the City.

BID FORM / RATE SHEET (EXHIBIT B)
(Required)

Fill in the rates below for each of the following years, the City works on a Fiscal Year thus first table will only be through June 30, 2026. This will provide the cost structure for pole testing and pole replacement. Hourly rates shall include all taxes, overhead, travel expenses, and is the cost the City will pay for the term of this agreement. For Markups on materials, rentals and/or potential sub-contractors, rates will remain the same throughout the term of the Agreement.

*SPECIAL NOTE: If additional classifications need to be added on either labor and/or equipment, please feel free to expand the forms or submit separate rate sheets but make sure you include rates for the next three years.

Bidder hereby certifies to City that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

RATES - FY 25/26 (May 1, 2026 - June 30, 2026)
Item
No.

Job Description Regular Rate Overtime Rate *Emergency Callout

1. Crew Leader/ Foreperson $ 155.00 $ 310.00 $ 310.00

2. Journey Person $ 145.00 $ 280.00 $ 280.00

3. Laborer/Apprentice $ 92.00 $ 184.00 $ 184.00

4. Ultrasonic Pole Testing -
per pole (upon request)
$ 70.00 $ 105.00 $ 105.00

5. Other (Fill in): $

0.00 $

0.00 $

0.00 RATES - FY 26/27 (July 1, 2026 - June 30, 2027)
Item
No.

Job Description Regular Rate Overtime Rate *Emergency Callout

1. Crew Leader/ Foreperson $ 164.00 $ 327.00 $ 327.00

2. Journey Person $ 153.00 $ 295.00 $ 295.00

3. Laborer/Apprentice $ 97.00 $ 194.00 $ 194.00

4. Ultrasonic Pole Testing -
per pole (upon request)
$

74.00 $
111.00
$
111.00

5. Other (Fill in): $ 0.00 $ 0.00 $

0.00 RATES - FY 27/28 (July 1, 2027 - June 30, 2028)
Item
No.

Job Description Regular Rate Overtime Rate *Emergency
Callout

1. Crew Leader/ Foreperson $ 173.00 $ 345.00 $ 345.00

2. Journey Person $ 162.00 $ 311.00 $ 311.00

3. Laborer/Apprentice $ 103.00 $ 205.00 $ 205.00

4. Ultrasonic Pole Testing -
per pole (upon request)
$

78.00 $
117.00
$
117.00

5. Other (Fill in): $ 0.00 $

0.00 $

0.00 RATES - FY 28/29 (July 1, 2028 - June 30, 2029)
Item
No.

Job Description Regular Rate Overtime Rate *Emergency
Callout

1. Crew Leader/ Foreperson $ 173.00 $ 345.00 $ 345.00

2. Journey Person $ 162.00 $ 311.00 $ 311.00

3. Laborer/Apprentice $ 103.00 $ 205.00 $ 205.00

4. Ultrasonic Pole Testing -
per pole (upon request)
$

78.00 $
117.00
$
117.00

5. Other (Fill in): $ 0.00 $ 0.00 $ 0.00

Materials/Rentals/Sub-Contractors Markup Rates
Description/Category Example Mark-Up
Streetlight Pole Invoicing must be demonstrated as a percentage.

Example: Material $1 000 + 10% ($ 100) = $1,100
15 %
Materials Invoicing must be demonstrated as a percentage.

Example: Material $1 000 + 10% ($100) = $1,100
15 %
Rental of Equipment Invoicing must be demonstrated as a percentage.

Example: Rental $1,000 + 10% ($100) = $1.100
15 %
Sub-Contractor Invoicing must be demonstrated as a percentage.

Example: Sub-Contractor cost $10,000 + 10% ($1 000) = $11 000 15 %

Special Notes: To be reimbursed for Materials/Rentals , receipts must be included.

Markup Rates do not fluctuate, remain the same for the terms of the Agreement.

*VEHICLE/EQUIPMENT LIST - Hourly Rates

DESCRIPTION:

MAKE, MODEL, & STYLE

FY 25/26

FY 26/27

FY 27/28

FY 28/29

1. Aerial/Bucket Truck:

International Altec LS40
110.00
$
116.00
$
123.00
$
130.00
$

2. Crane Truck:

International Altec Digger Derick
175.00
$
185.00
$
195.00
$
206.00
$

3. Miscellaneous:

Vans and Pickups

95.99 $
102.00
$
108.00
$
114.00
$
*Fill in all vehicles and equipment that will be charged for all additional services

International Altec LS40 International Altec Digger Derick Ford Transit Van

See testing equipment in detail below - not included in list above, since no additional charge. (Per * statement above)

CompanyName:AdvancedLightingServices,Inc. _ Date:3/2/2026 ContactName:B.DavidTaylor Signature: _
Email: [email protected] Title: President

Item #15

CITY COUNCIL AGENDA REPORT

April 21, 2026
Public Works - Operations Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A MAINTENANCE AND TRADE SERVICES AGREEMENT WITH TRI-SIGNAL INTEGRATION, INC. FOR

FIRE ALARM MAINTENANCE, MONITORING, INSPECTION/TESTING, AND REPAIR SERVICES, IN A TOTAL NOT-TO-EXCEED AMOUNT OF $440,000 FOR THE REMAINDER OF FISCAL YEAR (FY) 2025/26 THROUGH FY 2028/29, WITH

THE OPTION FOR TWO ADDITIONAL ONE-YEAR EXTENSIONS

SUMMARY
The City of Pleasanton owns and operates 31 municipal facilities equipped with fire alarm and fire suppression systems that require routine inspection, testing, monitoring, and maintenance to ensure compliance with the National Fire Protection Association (NFPA 72), the California Fire Code, and other applicable regulations. Maintaining these life-safety systems is critical to protecting occupants, ensuring regulatory compliance, and supporting uninterrupted City operations.

On January 28, 2026, the City issued Request for Bids (RFB No. PWD 26.401) for fire alarm maintenance, monitoring, inspection/testing, and repair services. Consistent with the RFB’s evaluation criteria, Tri-Signal Integration, Inc. was determined to be the best-value bidder, based on responsiveness to bid requirements and demonstrated qualifications, experience, and cost.

Staff recommends approval of an agreement for services for the remainder of FY 2025/26 and a subsequent three-year fiscal term for FY 2026/27 through FY 2028/29, in a total not-to- exceed amount of $440,000, with the option for two additional one-year extensions up to five years, subject to satisfactory performance and budget appropriation.

RECOMMENDATION

1. Authorize the City Manager to enter into a Maintenance and Trade Services Agreement with Tri-Signal Integration, Inc. for fire alarm maintenance, monitoring, inspection/testing, and repair services (RFB No. PWD 26.401) in a total not-to-exceed amount of $240,000 for the remainder of FY 2025/26 through FY 2028/29.

2. Authorize the City Manager to exercise up to two (2) additional one-year extensions up to five years through April 21, 2031, subject to satisfactory performance, budget appropriation, and an annual amount not to exceed $100,000, including inflation, without going back to the City Council.

BACKGROUND
The City is responsible for maintaining fire alarms and associated fire suppression systems at critical facilities citywide, including but not limited to the Police Department, five Fire Stations,

Civic Center, Senior Center, Veterans Memorial Building, Pleasanton Library, Operations Service Center, Firehouse Arts Center, Dolores Bengston Aquatic Center (DBAC), and Alviso Adobe Community Park.

These systems must be routinely inspected, tested, and maintained in accordance with NFPA 72, NFPA 25, the California Fire Code, and other applicable regulations.

The required services include 24/7 monitoring, quarterly and annual inspections and testing, preventive maintenance, and on-call repair services. Facilities, including the Operations Service Center, Library, and Police Department, will be incorporated into the agreement as upgrades are completed.

Tri-Signal Integration, Inc. was selected as the best-value bidder based on the evaluation criteria and the firm’s responsiveness to the bid requirements, demonstrated qualifications, experience, and cost.

DISCUSSION
The proposed agreement provides comprehensive fire alarm services at City facilities, including inspection, testing, maintenance, monitoring, and repair. Tri-Signal Integration, Inc. was determined to be the lowest responsive and responsible bidder and demonstrated the ability to provide NFPA-compliant inspections and testing; provide preventive maintenance and component repairs; respond to emergencies 24/7; deliver continuous UL 827-compliant monitoring and alarm coordination; and support system upgrades and code compliance in coordination with the Fire Marshal.

Fire alarm systems are a critical life-safety infrastructure. Ongoing maintenance helps protect occupants and staff, supports regulatory compliance, reduces liability and risk exposure, and improves the reliability of City facilities and services. Given the age of certain facilities and ongoing modernization efforts, a qualified contractor is essential to sustain long-term system performance and asset reliability.

EQUITY AND SUSTAINABILITY
This agreement supports equitable access to safe public facilities by ensuring that City buildings, including public safety, recreation, and community service buildings, remain protected by fully functional life-safety systems. Maintaining code-compliant fire alarm systems promotes long-term infrastructure reliability and risk reduction.

OUTREACH
The Request for Bids was publicly advertised on the City’s website and BidNet Direct. A mandatory pre-bid conference was held to provide project information and ensure all bidders had equal access to the same information.

STRATEGIC PLAN ALIGNMENT
Approval of this action supports the citywide ONE Pleasanton Strategic Plan goal of Investing in Our Environment by maintaining safe, reliable, and well-managed public facilities and infrastructure.

FISCAL IMPACT
The total not-to-exceed amount for the agreement for the remainder of FY 2025/26 and the subsequent three-year fiscal term from FY 2026/27 through FY 2028/29 is $440,000, including approximately $15,000 in FY 2025/26 and an annual not-to-exceed amount of $75,000 in FY 2026/27, FY 2027/28, and FY 2028/29, and an annual not-to-exceed amount of $100,000 if the two additional extensions are exercised, not to exceed five years.

Funding for the agreement is included in the General Fund Facilities Maintenance & Operations operating budget (00140301-420101 and 00140301-430107), Miscellaneous Repairs and Maintenance Contracts, and Contract Services. Additional funding is available through the Internal Services Fund, Facilities Renovations and Replacement (51540132- 430107).

Prepared by: Submitted by: Approved by:

Tamara Baptista, Assistant
Dir. of Public Works -
Operations & Maintenance
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Maintenance and Trade Services Agreement with Tri-Signal Integration, Inc

ATTACHMENT 1

MAINTENANCE AND TRADE SERVICES AGREEMENT

FOR FACILITIES FIRE ALARM MAINTENANCE, MONITORING,

ISPECTION/TESTING & REPAIR SERVICES
RFB PWD 26.401

THIS AGREEMENT is made and entered into this 21st day of April 2026, between Tri-Signal Integration, Inc. ("Contractor"), a California Corporation, whose address is 530 McCormick Street, San Leandro, CA 94577, and the CITY OF PLEASANTON, a municipal corporation ("City").

RECITALS

A. Contractor has submitted a proposal in response to the City of Pleasanton’s Request for Bids (RFB) PWD 26.401 and is qualified and experienced in providing inspection, testing, maintenance, monitoring, and repair services for the City’s fire alarm systems as set forth in Exhibit A of this Agreement.

B. City finds it necessary and advisable to obtain work or services from Contractor on both a scheduled basis as set forth in RFB PWD 26.401, as well as on an as-needed basis for potential unscheduled work om a time and materials basis as set forth in Exhibit B, including but not limited to urgent requests by the City or a declaration of an emergency by local or state officials, described therein.

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Contractor agree as follows:

1. Term. The term of this Agreement commences on the date written above and will expire on June 30, 2029, unless the parties agree to extend the Agreement for an additional two (2) one- year terms, not to exceed five (5) years total, not to go beyond April 21, 2031.

2. Services to be performed. Contractor shall perform, or cause to be performed, the work or services described in Exhibit A. This Agreement does not obligate the City to utilize Contractor exclusively for such work or services.

a. Task Authorization. For all unscheduled service repairs (only) Contractor will submit a written estimate detailing the cost to perform the requested work or services. The City will then issue a Task Authorization letter as a guide for reimbursement once the scheduled work is completed to the satisfaction of the City. If authorized work exceeds the initial estimate or the City requests additional services, Contractor is to notify the City of the additional cost, and the City will provide an amended Task Authorization. No work shall be performed unless approved by the City’s designated project manager.

3. Compensation. Total Cumulative Compensation pursuant to this Agreement shall not exceed $240,000, with an estimated breakdown of $15,000 for the remainder of fiscal year 2025/26, and an annual amount of $75,000 for each pursuant fiscal year through FY 2028/29. Rates shall be as set forth in Exhibit B. For the subsequent years of the Agreement, the cost of each one-year term

may increase only by the change in the consumer price index for the San Francisco-Oakland-San Jose Metropolitan Area (all items index; all urban consumers) for the twelve-month period ending in April each year as published by the Bureau of Labor Statistics, U.S. Department of Labor.

a. Payment shall be made within thirty (30) days of receipt of Contractor’s invoice and approval by City.

b. If the prevailing wage for crafts or classifications subject to this Agreement changes during the term of this Agreement, the City will accept corresponding increases in Contractor’s hourly rates when sufficient documentation is received from the Contractor and verified with the Department of Industrial Relations.

4. Indemnification. Contractor shall hold harmless, defend, and indemnify the City, its officers, agents and employees (“Indemnities”), against any and all claims, costs, demands, causes of action, suits, losses, expenses, attorney’s fees, or liability, arising from or in any manner related to Contractor’s (includes Contractor’s employees, agents, or subcontractors) negligent act or omission, whether alleged or actual, regarding the work or services performed or caused to be performed pursuant to this Agreement and any amendments thereto. Contractor shall not, however, be obligated to indemnify Indemnities from claims arising from the sole negligence or willful misconduct of Indemnities. This indemnification includes any claim that the materials or equipment provided under this Agreement, or any tool, article or process used, constitutes an infringement of any patent issued by the United States. This indemnification provision shall survive termination or cancellation of the Agreement.

5. Insurance. During the term of this Agreement, Contractor shall maintain at its own cost and expense the following insurance coverage with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies.

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees, and agents are named additional insured’s under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney. The policy shall further state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Contractor and its subcontractors, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers' Compensation Insurance. Workers' Compensation Insurance for all of Contractor's employees shall be in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

For work or services deemed public works, by signing this Agreement, Contractor is certifying, pursuant to Section 1861 of the California Labor Code, that: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract."

d. Certificate of Insurance. Contractor shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

e. Subcontractors. Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusions.

6. Independent Contractor. The Contractor is an independent contractor retained by the City. All personnel employed by the Contractor, including subcontractors and personnel of subcontractors, are not and shall not be employees of the City.

7. Contractor’s Warranty. Contractor shall bear the risk of loss or damage to any goods associated with the services until delivered to and accepted by City. Contractor further warrants that all work done and goods provided under this Agreement shall: a) meet all conditions of the Agreement; b) shall be free from all defects in design, material and workmanship; and 3) shall be fit for the purposes intended. If any defects occur within the 12 months following acceptance, Contractor shall be solely responsible for the correction of those defects.

8. Labor Code/Prevailing Wages. The work performed under this Agreement is a “public work” and prevailing wage laws shall apply. No less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the work under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of the work by the Contractor or any subcontractor doing or contracting to do any part of the work. The appropriate determination of the Director of the California Department of Industrial Relations shall be available for inspection. Contractor shall post, at each job site, a copy of the prevailing rate of per diem wages.

To the extent applicable, Contractor shall comply with all requirements of the California Labor Code, including but not limited to, Labor Code sections: 1773.2 (regarding posting wage determinations at each job site); section 1776 (regarding the certification, maintenance, and availability for inspection of payroll records); section 1777.5 (regarding employment of apprentices); section 1810 (regarding a legal day’s work as 8 hours of labor); and section 1775 (regarding penalties for violations). The Contractor shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any subcontractor under Contractor.

9. Notices. All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed as hereinafter provided.

To Contractor: _____________________ To City: City Manager _____________________ City of Pleasanton
_____________________ P.O. Box 520
_____________________ Pleasanton, CA 94566

10. Conflict of Interest. In accepting this Agreement, Contractor covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Contractor further covenants that, in the performance of this Agreement, it will not employ any person having such an interest. Contractor certifies that no City officer, employee, or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor agrees to advise City if any conflicts arise.

11. Miscellaneous Provisions.

a. City may terminate this Agreement at any time by mailing a notice to Contractor. Contractor shall be paid for that portion of work or services already completed by Contractor as approved by City.
b. Contractor acknowledges that time is of the essence regarding the performance of this Agreement.

c. Contractor shall not assign or transfer this Agreement. d. If either City or Contractor waives a breach of this Agreement, such waiver shall not constitute a waiver of other or succeeding breaches of this Agreement. e. This Agreement constitutes the entire understanding of the parties. f. This Agreement may only be modified by a writing signed by the authorized representative of both parties.
g. Contractor covenants that it has obtained and will keep in effect during the term of the Agreement all certificates, licenses, including a City Business License, permits or the like required by any federal, state or local regulatory agency in order to perform the work under this Agreement.
h. Contractor shall comply with all federal, state and local laws, regulations and rules, including but not limited to applicable safety and environmental laws. Contractor shall bear full and exclusive responsibility for any release of hazardous or non-hazardous substances and disposal of hazardous wastes.
i. The Contractor will permit the City to audit, examine and make copies of all contracts, invoices, payrolls and other documents or data relating to this Agreement. Such records shall be maintained for three years from the date of final payment under this Agreement. j. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. k. This Agreement shall be governed by the laws of the State of California, with venue for any action under this Agreement in Alameda County, California.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

CITY OF PLEASANTON CONTRACTOR

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

ATTEST: Title: __________________________

____________________________ [If Contractor is a corporation, signatures must Jocelyn Kwong, City Clerk comply with California Corporations Code §313]

APPROVED AS TO FORM: _____________________________
Signature

__________________________ __________________________ Daniel Sodergren, City Attorney Print name

Title: __________________________

EXHIBIT A - SCOPE OF SERVICES/WORK

All services shall be performed in accordance with the National Fire Protection Association (NFPA) 72 – National Fire Alarm and Signaling Code (most recently adopted edition), the California Fire Code, and all other applicable federal, state, and local regulations. The City owns and maintains 31 public facilities equipped with fire alarm panels and wet pipe fire suppression systems.

The City is currently upgrading several key facility systems—specifically at the OSC, Library, and Police Department—as part of a multi-phase modernization effort. These sites will receive new, fully integrated fire alarm systems once the installations are complete and operational.

Contractor shall possess a valid C-10 (electrical) license, and for monitoring, must be a (ACO) Alarm Company Operator, which must be maintained through the term of this agreement.

All work to be performed shall be in accordance with the City of Pleasanton Standard Specifications and Details* dated July 2024 and shall be overseen by the Operations and Maintenance Division Manager or his designee (all references hereafter to the Division Manager shall include his designee).

Services/Work to Be Provided
The Contractor shall furnish all qualified personnel, supervision, tools, test instruments, transportation, and materials necessary to perform the following services:

1. Inspection, Testing, and Maintenance (Preventive Maintenance) a. Conduct quarterly and annual inspections and testing of all fire alarm systems per NFPA 72 and manufacturer specifications.
b. Test fire alarm devices and appliances, including smoke detectors, heat detectors, duct detectors, horns, strobes, and interface relays.
c. Conduct annual testing of all wet pipe fire suppression systems in accordance with NFPA

25. d. Complete all NFPA-required reports and submit to both the Authority Having Jurisdiction (AHJ) and the City’s Operations Services Division.

2. Maintenance & Repairs
a. Provide routine maintenance, repairs, and adjustments to ensure reliable communication between panels, monitoring centers, and field devices.
b. Replace defective components, including panels, batteries, devices, or communication modules, as needed.
c. Provide a 24-hour on-call emergency repair response when notified by the City. d. Perform battery maintenance and system verification testing following any repairs.

3. System Upgrades & Installation
a. Install new or replacement fire alarm control panels as required to maintain compliance with current codes.
b. Be capable of working on wireless reporting and notification systems approved for fire alarm use.
c. Develop plans and documentation for approval by the Fire Marshal for new or replacement installations.
d. Provide final testing and certification after each system modification.

4. Continuous Monitoring 24/7

a. Provide Continuous Monitoring with UL 827 Compliant Central Station monitoring service for Fire Alarm, supervisory, and trouble signals. b. Signal Reception with an ability to receive signals from various sources (IP, cellular, radio, traditional dialers).
c. Emergency response with an immediate verification of alarms and dispatch of emergency services to local fire and/or police.
d. System maintenance with testing of the monitoring system (quarterly and annually) and repair services.
e. Provide reporting with detailed logs of faults, tests, and event history.

Materials and Disposal Requirements
The Contractor shall furnish, as part of this agreement, all necessary materials, equipment, and supplies required for the inspection, testing, and maintenance of fire alarm systems. • All construction debris, defective parts, or waste materials shall be removed daily and disposed of in accordance with all applicable federal, state, and local laws • There shall be no additional charge to the City for waste removal or disposal • Work sites shall be kept clean and free of hazards at all times

Fire Sprinkler Discharge Water
Prevent discharge of water from fire sprinkler system maintenance and testing activities to the storm drain system. AFS water is from a potable water source and therefore contains chloramines, which are toxic to aquatic organisms. To comply with Pleasanton Municipal Revised Code §9.14.120 – Reduction of Pollutants in Storm Water, use the following guidelines:
• Do NOT discharge water from fire sprinkler testing or maintenance activities into a storm drain or into an area that will discharge into a storm drain
• Discharge all fire sprinkler discharge water to the sanitary sewer system If it is not practical or feasible to discharge to the sanitary sewer, AFS water may be discharged to a landscaped area, using all of the following controls:

• To the greatest extent possible, a landscape area shall be found with sufficient capacity to contain the AFS discharge without eroding the surface and discharging sediment across pedestrian areas • The AFS discharge water shall flow through a mat containing sodium thiosulfate tablets (or equivalent) before flowing to a landscaped area in case some of the water overflows to the storm drain or MS4. Discharges to the storm drain or MS4 are not allowed if the AFS water contains visible amounts of suspended material/dirt/oxidation.
• An energy dissipation device shall be employed as needed to prevent harm to the landscape and prevent sediment loss and runoff to the storm drain.
• If AFS water contains visible amounts of suspended solids (oxidized materials/dirt/etc), fire system discharge must be contained and discharged to the sanitary sewer. All AFS water must be contained in an appropriate tank or tanker truck. Collected AFS discharge water shall be lawfully discharged in the sanitary sewer at a rate not to exceed the hydraulic capacity or causing a sanitary sewer overflow.
• Fire sprinkler discharge water may be released into a vegetated area under the following conditions:

o Infiltrate flows into a suitable landscape area without causing erosion or runoff o All storm drain drop inlets (SDDI) in the immediate area must be covered/protected with filter device to prevent sediment runoff from entering SDDI o If runoff occurs with visible amounts of suspended solids (oxidized material/dirt/etc.) all water must be captured and returned to vegetated area
o All debris carried by the runoff must be recovered

Corrective Maintenance Services (As Needed)
• Corrective maintenance includes any repairs or adjustments identified during inspections or reported by City staff
• Work shall be performed on a time-and-materials basis • Minor corrective actions should be completed the same day while on site • For major repairs requiring parts orders, the Contractor shall provide an estimated completion date and communicate progress updates until resolved
• All new components shall include owner manuals and warranty documentation

Hours of Service
Work shall be scheduled to minimize disruption to City operations, events, or public activities.

Contractor must coordinate scheduling with the City’s Facilities representative prior to performing any work at occupied sites.

Addition or Removal of Facilities
The City reserves the right to add or remove facilities and associated systems from this agreement with a 30-day written notice. Adjustments will be made in accordance with the Contractor’s approved rate schedule. Any scope additions beyond standard maintenance shall require a written proposal and authorization by the City.

Contractor’s Employees
• All employees must be properly licensed, certified, and identifiable by company uniform, badge, and vehicle signage
• Employees must carry valid identification and maintain a professional appearance at all times • Only authorized employees shall perform services under this contract

Work at the Police Department
Due to the sensitive nature of operations at the Pleasanton Police Department (PPD):
• All personnel assigned to this facility must complete background checks through the Department of Justice and Department of Homeland Security
• Fingerprinting appointments must be scheduled at least two weeks before work begins • Unauthorized personnel are strictly prohibited from entering secured areas

Proximity ID Cards & Keys
Most buildings are fitted with a City Proximity (Prox) card system that allows access without keys.

Internal doors will require a key for individual room access.

An alarm access code and photo ID Prox Card will be issued to each employee. These are issued to the individual and MUST NOT BE SHARED. Sharing of alarm codes or Prox cards is grounds for immediate termination of the contract.

The Contractor shall be responsible for completing a Prox Card Request form for each employee (provided by the City) to ensure that each employee is photographed and that a Prox ID card is issued before their work in the city can begin. The Contractor shall also notify the City immediately upon an employee's termination and submit the Prox ID card for destruction. The Contractor shall provide an annual staff roster to ensure only those currently employed by the Contractor have access to city facilities.

Non-employees or family members will NOT be allowed in any City facility at any time. Only authorized Contractor employees may be present during hours of service.

Non-Employee Access
Non-employees, subcontractors not pre-approved by the City, and family members are not permitted within City facilities at any time. Only authorized Contractor employees actively performing work under this agreement may be present on site.

SAFETY TRAINING/PROCEDURES
Prior to commencing any work under this Agreement, the Contractor shall submit a comprehensive written Safety Training and Procedures Program for review and acceptance by the City of Pleasanton.

The program shall demonstrate compliance with all applicable federal, state, and local safety regulations, including but not limited to the California Occupational Safety and Health Act (Cal/OSHA), Title 8 of the California Code of Regulations, and applicable federal OSHA standards.

At a minimum, the Contractor’s safety program shall address training, policies, and procedures applicable to the scope of work described in this RFP, including fire alarm inspection, testing, maintenance, repair, system installation, and interaction with building systems in occupied City facilities.

The safety program shall include, but not be limited to, the following elements:

General Safety Compliance
• A written Injury and Illness Prevention Program (IIPP) compliant with Cal/OSHA requirements • Employee safety orientation and job-specific training documentation • Hazard identification, mitigation, and reporting procedures • Emergency response and incident reporting protocols

Electrical & Life-Safety System Work
• Electrical safety training applicable to low-voltage and associated electrical systems • Lockout/Tagout (LOTO) procedures when working on energized or potentially energized systems
• Safe work practices for fire alarm control panels, devices, power supplies, and interface equipment

Confined Space & Elevated Work
• Confined space awareness and entry procedures where applicable • Ladder safety, lift safety, and fall protection training • Safe access and egress procedures for work above ceilings and in mechanical or electrical rooms

Fire & Building Occupant Safety
• Procedures to prevent false alarms and unintentional system activation • Coordination protocols with City staff prior to system testing or impairment • Measures to ensure continuity of fire protection during maintenance and repair activities

Personal Protective Equipment (PPE)
• Identification and use of appropriate PPE for all work activities • Training on PPE selection, inspection, and maintenance

Worksite Conduct & Public Facility Safety
• Safe work practices in occupied facilities, including Police Department and other secure locations
• Housekeeping standards to prevent trip hazards and maintain clear egress paths • Traffic and pedestrian safety controls when work occurs near public access areas

The Contractor shall maintain all safety training records and make them available to the City upon request. No work shall begin until the City has received and accepted the Contractor’s safety training documentation. The Contractor shall ensure all employees and subcontractors performing work under this Agreement are properly trained and will remain in compliance with safety requirements for the duration of the contract.

Failure to comply with safety requirements may result in suspension of work, corrective action, or termination of the Agreement.

ATTACHMENT 1
EXHIBIT B – RATE SHEET

Item #16

CITY COUNCIL AGENDA REPORT

April 21, 2026
Public Works - Engineering Division

TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO THE FIRST AMENDMENT

TO THE PROFESSIONAL SERVICES AGREEMENT WITH CARLSON
MANAGEMENT, INC. FOR STAFF AUGMENTATION AND CONSTRUCTION MANAGEMENT SERVICES FOR AN ADDITIONAL $187,500, REVISING THE TOTAL NOT-TO-EXCEED AMOUNT TO $470,000, AND EXTENDING THE TERM OF THE AGREEMENT THROUGH DECEMBER 2026

SUMMARY
Staff recommends approval of the First Amendment to the Professional Services Agreement with Carlson Management, Inc. to continue providing construction management services in support of critical City infrastructure projects. The amendment is necessary to maintain progress on projects currently under construction and to continue advancing projects currently in design until vacant positions within the Public Works Engineering Division are filled. The recommended amendment will be funded using salary savings from the vacant positions, and once the positions are filled, these services will be terminated.

RECOMMENDATION
Approve the First Amendment to the Professional Services Agreement with Carlson Management, Inc. for staff augmentation and construction management services for an additional $187,500, revising the total not-to-exceed amount to $470,000, and extending the term of the agreement through December 2026.

BACKGROUND
On May 6, 2025, the City Council approved a Professional Services Agreement with Carlson Management, Inc., for staff augmentation and construction management services, with a not- to-exceed amount of $282,500, to provide additional support until vacant positions within the Public Works Engineering Division are filled.

DISCUSSION
The Public Works Engineering Division currently has two critical vacancies: a Senior Civil Engineer overseeing the Capital Improvement Program (CIP) and an Associate Civil Engineer.

As the 2026 construction season begins, several projects are already underway or approaching key milestones, including the completion of design for the West Las Positas Multimodal project, Sycamore Creek Storm Drain Improvements, and Valley Avenue Sound wall construction, as well as the design of projects resulting from the 2023 winter storms in coordination with the Federal Emergency Management Agency (FEMA).

These efforts were previously managed by an Associate Civil Engineer. To maintain project schedules and ensure sufficient construction inspection coverage, it is essential to backfill the vacancies and add additional inspection capacity. Because work is already underway and FEMA-related storm recovery projects include time-sensitive application and documentation

requirements, activities cannot be paused. The remaining staff do not have sufficient capacity to absorb this workload, as other critical projects are also entering construction or are under design.

Carlson Management proposes providing Bill Carlson to support both the Associate Civil Engineer and the Senior Civil Engineer roles, with responsibility for CIP oversight. Mr. Carlson is familiar with the City's policies and procedures, has been providing staff augmentation services within the Engineering Division, and can continue supporting ongoing projects without interruption.

Recruitments to fill the vacant positions are underway. However, due to an industry-wide shortage of qualified engineers, the hiring process is expected to take longer than usual.

EQUITY AND SUSTAINABILITY
This recommendation was developed in accordance with the City’s Procurement Policy and previously City Council-approved purchasing and contracting provisions.

OUTREACH
No outreach was completed as this is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton Strategic Plan goal of Investing in Our Environment, Strategy 1: Implement the Four-Year Capital Improvement Program (CIP) to complete the design and construction of budgeted capital projects.

FISCAL IMPACT
The requested amendment will be funded through salary savings from the vacant Senior Civil Engineer and Associate Civil Engineer positions within the Public Works operating budget for professional services. The First Amendment will increase the agreement by a not-to-exceed amount of $187,500, for a revised total not-to-exceed amount of $470,000. Once the vacant positions are filled, the contract will be terminated.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Amendment One for Professional Services Agreement for Carlson Management

FIRST AMENDMENT TO AGREEMENT
This First Amendment to Agreement ("First Amendment") is entered into this 21st day of April 2026 by the City of Pleasanton ("City") and Carlson Management, Inc. ("Consultant”).

Whereas, on May 5, 2025, the City and Consultant entered into a Design Professional Services Agreement for staff augmentation and construction management services ("Agreement").

Whereas, the City would like to extend the Term of the Agreement.

Whereas, the City would like to extend the Compensation of the Agreement.

Now, therefore, in exchange for valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows:

1. Section 4 of the Agreement, " Term" is amended to read: The term of this Agreement shall be extended by six months to December
31, 2026.

2. Section 5 of the Agreement, " Compensation” is amended to read: Total compensation for services and reimbursement for cost shall
not exceed $187,500, a $470,000 increase.

3. This amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one
agreement. Counterparts may be delivered via facsimile, electronic mail (including
pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §
7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

4. All other terms and conditions of the Agreement shall remain in full force and effect.

In witness whereof, authorized representatives of the parties have executed this Second Amendment to the Agreement as of the date first above written.

CITY OF PLEASANTON CONSULTANT
_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature
ATTEST: __________________________
P r i n t n a m e
_____________________________
Jocelyn Kwong, City Clerk Title: __________________________ APPROV
ED AS TO FORM: [If Contractor or Consultant is a corporation, signatures must comply with California Corporations
Code §313]
____________________________
Daniel G. Sodergren, City Attorney By: __________________________ Signature
__________________________
P r i n t N a m e
Title: __________________________
ATTACHMENT 1

1551 SEVENTH AVENUE ∙ SAN FRANCISCO, CALIFORNIA 94122 ∙ 415.990.3705 March 30, 2026
Adam Nelkie, PE – City Engineer
Engineering Department
City of Pleasanton
P.O. Box 520, 200 Old Bernal Avenue
Pleasanton, CA 94566
RE: PROPOSAL TO AMEND CONTACT 2025566 BETWEEN THE CITY OF PLEASANTON AND

CARLSON MANAGEMENT, INC
Dear Mr. Nelkie:

Carlson Management, Inc. (CM, Inc.) is pleased to submit this proposal to extend our service by amending our existing contract 2025566 to assist the City in implementing its Capital Improvement Program by providing staff augmentation services.

Scope of services will include providing guidance and supporting City staff in the development of in- house Plans, Specifications, and Estimates (PS&Es); reviewing PS&Es developed by City’s consultants including monitoring of deliverable schedules and budgets; coordinating PSEs reviews and ensuring incorporation of comments by other City departments; providing constructibility and cost estimate comments for PSEs; consultant contract management; managing the construction contact advertising, bidding and bid review process; preparation of agenda items for City Council, as required; providing construction support services for awarded construction contracts; assisting in the transition to new City staff, when available.

Staff Rate Estimated Hours Not To Exceed Amount
Bill Carlson, PE $250.00 750 $187,500
Please contact me with any questions. I can be reached at 415.990.3705 or [email protected].

Sincerely,
CARLSON MANAGEMENT, INC.

Bill Carlson, PE
President

EXHIBIT A

Item #17

CITY COUNCIL AGENDA REPORT

April 21, 2026
Public Works - Engineering Division

TITLE: APPROVE PLANS AND SPECIFICATIONS; AUTHORIZE AN AGREEMENT WITH

THE ALAMEDA COUNTY FIRE DEPARTMENT FOR FUEL MANAGEMENT
SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $600,000; APPROVE A THIRD AMENDMENT WITH SEQUOIA ECOLOGICAL CONSULTING, INC. FOR $87,470, AND EXTEND THE TERM TO PROVIDE ADDITIONAL
ENVIRONMENTAL SERVICES THROUGH CONSTRUCTION; AND ADOPT A

RESOLUTION ADOPTING THE PROJECT-SPECIFIC ANALYSIS AND

ADDENDUM TO THE CALIFORNIA VEGETATION TREATMENT PROGRAM

PROGRAMMATIC ENVIRONMENTAL IMPACT REPORT FOR THE AUGUSTIN BERNAL FUEL MANAGEMENT (CIP NO. 25783)

SUMMARY
In December 2025, the City completed a California Environmental Quality Act (CEQA)- compliant Project-Specific Analysis (PSA) and Addendum to the CAL FIRE Vegetation Treatment Program (CalVTP) Programmatic Environmental Impact Report (PEIR) for fuel management in and adjacent to Augustin Bernal Community Park (CIP No. 25783). The Project’s goal is to create and maintain a reduced-fuel zone that supports fire suppression, reduces fire intensity, and limits ladder fuels within the fuel break and wildland-urban interface (WUI).

In early 2026, staff coordinated with the Alameda County Fire Department (ACFD) to define the initial scope of work, complete Project Plans and Specifications, and draft an Agreement for Fuel Management Services (Agreement). Sequoia Ecological Consulting, Inc. (Sequoia) also submitted a Third Amendment for construction management and environmental services.

The proposed Agreement would provide an ACFD fuel management crew at $60,000 per week in an amount not to exceed $600,000, and would prioritize establishing a 50-foot firebreak/fuel management zone along trails and adjacent to the rear of the Golden Eagle Estate residential properties. ACFD staff has reviewed the agreement and is scheduling a date to take it to their Board for approval.

Staff recommends that the City Council approve the Agreement, including authorization for the Director of Public Works to approve change orders up to $50,000, if needed; approve a Third Amendment with Sequoia; and adopt a resolution adopting the PSA and Addendum. All project costs associated with these actions are fully reimbursable through the CAL FIRE grant. Work is anticipated to begin in May 2026 and be completed by the end of 2027, subject to crew availability.

RECOMMENDATION

1. Approve Plans and Specifications for the Augustin Bernal Fuel Management Project

(CIP No. 25783).

2. Authorize the City Manager to execute the Agreement with the ACFD for fuel management services in an amount not-to-exceed $600,000.

3. Authorize the Director of Public Works to approve and execute contract change order(s) to the Agreement, if needed, up to a not-to-exceed amount of $50,000.

4. Authorize the City Manager to approve a Third Amendment to the Professional Services Agreement with Sequoia in the amount of $87,470 (revised total contract not-to-exceed $259,955) and extend the agreement term through December 31, 2027.

5. Adopt a resolution adopting the CalVTP Project—Specific Analysis and Addendum to the PEIR for the project; findings of fact; and a statement of overriding considerations (Attachment 1).

BACKGROUND
On January 17, 2024, the City was awarded a $1,048,900 non-matching grant through the CAL FIRE California Climate Investments Wildfire Prevention Grants Program to reduce fuels on approximately 125 acres in and around Augustin Bernal Community Park.

On June 16, 2024, the City awarded Sequoia a Professional Services Agreement to prepare California Environmental Quality Act (CEQA) documentation for the project, including a PSA and Addendum to the CalVTP.

In December 2025, the City completed the PSA and Addendum. The CEQA documents evaluated up to 162 acres of potential fuel management area, providing implementation flexibility while supporting the CAL FIRE grant objective of 125 acres of fuel reduction.

In January 2026, City and Livermore-Pleasanton Fire Department (LPFD) staff met with the ACFD fuel management crew to confirm priority treatment areas and an implementation approach consistent with the CEQA documents. In March 2026, staff completed Phase 1 plans and specifications, prepared the draft Agreement with ACFD, and received Sequoia’s Third Amendment for construction management and environmental services.

DISCUSSION
The proposed Agreement would provide an ACFD fuel management crew at $60,000 per week, in an amount not to exceed $600,000. Priority work would establish a 50-foot firebreak/fuel management zone along trails and adjacent to the rear of the Golden Eagle Estate residential properties. Treatments include hand removal of vegetation under six inches in diameter to near ground level, tree pruning to reduce ladder fuels, and selective shrub treatment using mosaicing (removing some vegetation while preserving others) to improve fuel break effectiveness and emergency access. Because the work is hand labor and site-specific, the initial effort is estimated to take 8-10 weeks.

Work is anticipated to begin in May 2026, subject to crew availability and potential redeployment to active fires. The Agreement term runs through December 31, 2027, to provide scheduling flexibility.

Implementation will occur in phases to align with available grant funding and the CAL FIRE grant objective:

• Phase 1: Establish a 50-foot firebreak and treat approximately 50 acres • Phase 2: Treat approximately 25 acres and expand clearance along trails to 100 feet by removing woody understory vegetation and pruning trees to reduce ladder fuels • Phase 3: Treat approximately 50 acres and expand clearance to 200 feet, with lighter treatment focused on reducing ladder fuels, removing dead woody material, and thinning dense pockets of vegetation
Sequoia and LPFD estimate that the County crew costs roughly half as much as private fuel management crews. Even at the lower rate, the hand labor needed to clear the fire break is significant, requiring the City to phase the work to maximize available grant funds.

The grant performance period extends through March 15, 2029. There may be opportunities to accomplish additional work within the existing grant, such as reallocating funds for fuel management maintenance equipment. Staff will evaluate the best path forward once the priority work is complete.

The City also intends to apply for CAL FIRE’s next grant cycle, anticipated to open in Spring 2026. Because the upcoming allocation prioritizes projects already underway, the Augustin Bernal Fuel Management project is well-positioned to secure additional funding. Staff has also confirmed with CAL FIRE that, due to rising fuel management costs and the need for hand labor, the City will not be penalized if the full 125 acres are not completed, provided grant funds are used responsibly to address the scope of work identified in the grant.

EQUITY AND SUSTAINABILITY
The Augustin Bernal Community Park Fuel Reduction Project (Project) includes work in a critical watershed area and along major transportation routes, including Interstate 680 (I- 680). The Project reduces wildfire risk and the potential for wildfire-related disruptions to critical services and community facilities.

The project includes fuel reduction and environmental monitoring. In collaboration with the City, LPFD, ACFD, Golden Eagle Estates, the East Bay Regional Park District (EBRPD), and community members, the Project is expected to:
• Reduce woody and vegetative biomass available for combustion and conversion to greenhouse gas emissions (GHGs) through unplanned combustion processes such as wildfires
• Reduce the likelihood of uncontrolled wildfires starting in or spreading into Augustin Bernal Community Park and surrounding communities
• Improve defensible space around nearby residential areas • Improve evacuation routes, firefighter access, and anchor points.

Treatments proposed in the PSA are designed to reduce hazardous fuels while minimizing environmental impacts on wildlife and protected plants, consistent with the CalVTP. Vegetation management would create shaded fuel breaks and reduce WUI fuel across up to 162 acres as part of a regional effort.

OUTREACH

Staff coordinated with ACFD and LPFD on treatment priorities and implementation approach.

Project coordination also included Golden Eagle Estates, the EBRPD, and community members as part of ongoing planning and implementation.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Investing in Our Environment, Strategy 7 – Continue to invest in parks, bicycle and pedestrian infrastructure, and public art to improve traffic safety, promote climate resilience, and increase equitable access to cultural and recreational opportunities.

FISCAL IMPACT
The Third Amendment to the Sequoia Professional Services Agreement increases the not-to- exceed amount by $87,470, which includes $78,874 for project management and $8,596 in public outreach as an optional service if warranted, bringing the total Sequoia contract amount to a not-to-exceed $259,955 (Attachment 2). The proposed ACFD Agreement (Attachment 4) is for an amount not to exceed $600,000, with authorization for up to an additional $50,000 in change orders, if needed. All costs associated with these actions are fully reimbursable under the CAL FIRE grant. Funding and anticipated expenditures are detailed in Attachment 3.

Prepared by: Submitted by: Approved by:

Adam Nelkie, Assistant Dir.
of Public Works -
Engineering
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Resolution Adopting Project Analysis

2. Third Amendment to Sequoia Agreement

3. Financial Expenditure Summary - CIP 25783

4. Augustin Bernal Fuels Management Crew Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

ADOPTING

THE ADDENDUM TO THE CALIFORNIA VEGETATION
TR

EATMENT PROGRAM (CALVTP) PROGRAMATIC ENVIRONMENTAL

IMPACT REPORT FOR T

HE AUGUST IN BERNAL FUEL MANAGEMENT
PROJECT; MAKING PROJECT-SPECIF IC FINDINGS; AND ADOPTI NG A

STATEMENT OF OVERRIDING CONSIDERATIONS
WHEREAS, the California Board of Forestry and Fire Protection certified a Final Program Environmental Impact Report (PEIR) for the California Vegetation Treatment Program (CalVTP); and
WHEREAS, the City prepared a CalVTP Project-Specific Analysis and Addendum to the PEIR for the Augustin Bernal Fuel Management Project (Project); and
WHEREAS, the City also prepared findings of fact and a statement of overriding consideration
s for the Project.

NOW, THEREFORE, THE CITY COUNCI

L OF THE CITY OF PLEASANTON
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council adopts the CalVTP Project-Specific Analysis and Addendum to the PEIR for the Project (Exhibit A).

SECTION 2.

The City Council makes the project specific findings and adopts the statement of overriding considerations for the Project (Exhibit B).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on April 21, 2026.

I, J ocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 21st day of April 2026 by the following vote:

Ayes:

Noes:

Absent:

Abstain
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

ATTACHMENT 1

|CalVTP Project-Specific Analysis and Addendum November 2025

Augustin Bernal Community Park Fuel Reduction Project
Alameda County, California
CalVTP ID 2025-22
Prepared for: Prepared by:

City of Pleasanton
200 Old Bernal Avenue
P. O . B o x 5 2 0
Pleasanton, California 94566
Sequoia Ecological Consulting, Inc.
1342 Creekside Drive
Walnut Creek, California 94596

EXHIBIT A

Sequoia Ecological Consulting, Inc.

CalVTP Project-Specific Analysis and Addendum
Augustin Bernal Community Park Fuel Reduction
November 2025
i

CONTENTS

1.0 INTRODUCTION ..................................................................................................................1 -1

1.1. Overview of the Proposed Project ......................................................................................... 1-1

1.2. California Environmental Quality Act ..................................................................................... 1-4

1.3. Purpose of this Project-Specific Analysis and Addendum ...................................................... 1-6

2.0 PROJECT DESCRIPTION ........................................................................................................2 -1

2.1. Treatment Types ..................................................................................................................... 2-2

2.1.1. Wildland-Urban Interface Fuel Reduction ....................................................................... 2-3

2.1.2. Fuel Breaks ....................................................................................................................... 2-3

2.2. Treatment Activities ............................................................................................................... 2-4

2.2.1. Prescribed Burning (Broadcast) ....................................................................................... 2-4

2.2.2. Mechanical Treatment ..................................................................................................... 2-5

2.2.3. Manual Treatment ........................................................................................................... 2-5

2.2.4. Prescribed Herbivory ....................................................................................................... 2-6

2.2.5. Herbicide Application ....................................................................................................... 2-6

2.2.6. Biomass Disposal .............................................................................................................. 2-7

2.3. Treatment Prescriptions by Fuel Type .................................................................................... 2-8

2.3.1. Ladder and Ground Fuel Removal .................................................................................... 2-8

2.3.2. Dead, Dying, Diseased, and Downed Trees ...................................................................... 2-9

2.3.3. Habitat-Specific Prescriptions .......................................................................................... 2-9

2.4. General ................................................................................................................................. 2-14

2.4.1. Timing of Initial Treatment ............................................................................................. 2-14

2.4.2. Workers .......................................................................................................................... 2-14

2.4.3. Site Access ...................................................................................................................... 2-14

2.4.4. Treatment Schedule and Duration ................................................................................. 2-14

2.5. Pests, Diseases, and Invasive Species ................................................................................... 2-14

2.5.1. Sudden Oak Death ......................................................................................................... 2-15

Sequoia Ecological Consulting, Inc.

CalVTP Project-Specific Analysis and Addendum
Augustin Bernal Community Park Fuel Reduction
November 2025
ii

2.5.2. Pitch Canker ................................................................................................................... 2-15

2.5.3. Yellow Starthistle............................................................................................................ 2-15

2.5.4. French Broom................................................................................................................. 2-15

2.5.5. Stinkwort ........................................................................................................................ 2-16

2.5.6. Snake Fungal Disease ..................................................................................................... 2-16

2.6. Treatment Maintenance ....................................................................................................... 2-16

3.0 ENVIRONMENTAL CHECKLIST ...............................................................................................3 -1

3.1. Vegetation Treatment Project Information ............................................................................ 3-1

3.2. Determination ........................................................................................................................ 3-5

4.0 PROJECT-SPECIFIC ANALYSIS AND ADDENDUM .....................................................................4 -1

4.1. Aesthetics and Visual Resources ............................................................................................ 4-1

4.1.1. Discussion ........................................................................................................................ 4-3

4.2. Agriculture and Forestry Resources ....................................................................................... 4-6

4.2.1. Discussion ........................................................................................................................ 4-7

4.3. Air Quality ............................................................................................................................... 4-9

4.3.1. Discussion ...................................................................................................................... 4-11

4.4. Archaeological, Historical, and Tribal Cultural Resources .................................................... 4-16

4.4.1. Discussion ...................................................................................................................... 4-17

4.5. Biological Resources ............................................................................................................. 4-22

4.5.1. Discussion ...................................................................................................................... 4-26

4.6. Geology, Soils, Paleontology, and Mineral Resources .......................................................... 4-49

4.6.1. Discussion ...................................................................................................................... 4-50

4.7. Greenhouse Gas Emissions................................................................................................... 4-54

4.7.1. Discussion ...................................................................................................................... 4-55

4.8. Energy Resources.................................................................................................................. 4-58

4.8.1. Discussion ...................................................................................................................... 4-59

4.9. Hazardous Materials, Public Health, and Safety ................................................................... 4-61

4.9.1. Discussion ...................................................................................................................... 4-62

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CalVTP Project-Specific Analysis and Addendum
Augustin Bernal Community Park Fuel Reduction
November 2025
iii

4.10. Hydrology and Water Quality ............................................................................................... 4-65

4.10.1. Discussion ...................................................................................................................... 4-68

4.11. Land Use and Planning, Population, and Housing ................................................................ 4-73

4.11.1. Discussion ...................................................................................................................... 4-74

4.12. Noise ..................................................................................................................................... 4-76

4.12.1. Discussion ...................................................................................................................... 4-77

4.13. Recreation ............................................................................................................................ 4-81

4.13.1. Discussion ...................................................................................................................... 4-82

4.14. Transportation ...................................................................................................................... 4-84

4.14.1. Discussion ...................................................................................................................... 4-85

4.15. Public Services, Utilities, and Service Systems ..................................................................... 4-89

4.15.1. Discussion ...................................................................................................................... 4-90

4.16. Wildfire ................................................................................................................................. 4-93

4.16.1. Discussion ...................................................................................................................... 4-94

5.0 LIST OF PREPARERS .............................................................................................................5 -1

5.1. The City of Pleasanton (Responsible Agency) ........................................................................ 5-1

5.2. Sequoia Ecological Consulting, Inc. (California Environmental Quality Act Compliance)....... 5-1

5.3. Montrose Environmental (California Environmental Quality Act Compliance) ...................... 5-1

6.0 REFERENCES .......................................................................................................................6 -1

FIGURES
Figure 1. Regional setting map of the Augustin Bernal Community Park Fuel Reduction Project site. ..... 1-2 Figure 2. Treatment areas map of the Augustin Bernal Community Park Fuel Reduction Project site. .... 1-3 Figure 3. Treatable Landscape on the Augustin Bernal Community Park Fuel Reduction Project. ............ 1-5 TABLES
Table 1. Consistency of project -r e l a t e d a e s t h e ti c s a n d v i s u a l r e s o u r c e s i m p a c t s w i t h t h e s c o p e o f t h e California Vegetation Treatment Program Programmatic Environmental Impact Report. ........................ 4-1

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CalVTP Project-Specific Analysis and Addendum
Augustin Bernal Community Park Fuel Reduction
November 2025
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Table 2. Consistency of project-related agriculture and forestry resources impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ........................ 4-6 Table 3. Consistency of project -related air quality impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ........................................................... 4-9 Table 4. Consistency of project-related archaeological, historical, and tribal cultural resources impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. .. ................................................................................................................................................................. 4-16 Table 5. Consistency of project -related biological resources impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ....................................... 4-22 Table 6. Consistency of project -related geology, soils, paleontology, and mineral resources impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. .. ................................................................................................................................................................. 4-49 Table 7. Soil types and percentages within the project area. .................................................................. 4-50 Table 8. Consistency of project-related greenhouse gas emissions impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ....................................... 4-54 Table 9. Consistency of project -related energy resources impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ....................................... 4-58 Table 10. Consistency of project-related hazardous materials, public health, and safety impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. . 4-61 Table 11. Consistency of project -related hydrology and water quality impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ...................... 4-65 Table 12. Consistency of project-related land use and planning, population, and housing impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. . 4-73 Table 13. Consistency of project -related noise impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ......................................................... 4-76 Table 14. Consistency of project -related recreation impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ......................................................... 4-81 Table 15. Consistency of project-related transportation impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. ......................................................... 4-84 Table 16. Consistency of project -related public services, utilities, and service systems impacts with the scope of the California Vegetation Treatment Program Programmatic Environmental Impact Report. . 4-89