CITY OF PLEASANTON
CITY COUNCIL
pLEASANT0Nc
MINUTES
Tuesday, June 16, 2026
7: 00 PM
CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamberlocatedat 200 Old BernalAvenue.
ROLL CALL
Present: Councilmembers Gaidos, Nibert, Testa, Mayor Balch
Absent: Councilmember Eicher
AGENDA AMENDMENTS
City ManagerCalabrigorecommendedthat the City Council removeitem 15from the consent calendar for discussion and any questions for the consultant, and subsequently consider continuation of the item to the July 7 City Council meeting. Mayor Balch removed item 15 from the consent calendar for discussion as recommended by the City Manager.
Vice Mayor Gaidos requested to continue item 20 to the July 7 City Council meeting to request additional images of the gas station signage.
Councilmember Testa requested to remove item 5 from the consent calendar for further discussion. Cm. Testa requested to continue item 2 to the July 7 City Council meeting due to Councilmember Eicher being absent from the meeting and serves as the other member on the ad- hoc subcommittee.
CONSENT CALENDAR
Mayor Balch opened public comment. There being no speakers, public comment was closed.
MOTION: It was m/s by Councilmember Nibert/Councilmember Gaidos to approve the consent calendar with the exception of items 2, 5, and 15. Motion passed by the following vote:
Ayes: Councilmembers Nibert, Gaidos, Testa, Mayor Balch Noes: None
Absent: Councilmember Eicher
City Council Minutes Page 1 of 7 June 16, 2026
City Manager
1. Approve meeting minutes of May 19, 2026
Recommendation: Approve meeting minutes of May 19, 2026.
2. Introducean ordinanceupdatingthe PleasantonMunicipalCode Title 2 to modify the duties, frequency of meetings, and maintenance of membership for the Civic Arts, Human Services, Library, and Parks and Recreation Commissions, and modify the membership and meeting frequency for the Youth Commission Item continued.
3. Adopt a resolutionamendingthe local Conflictof InterestCode and updatingthe list of designated positions required to file Statements of Economic Interests Recommendation: Adopt ResolutionNo. 2026-049 amendingthe localConflictof Interest Code and updating the list of designated positions required to file Statements of Economic Interests.
Community and Economic Development
4. Approve and authorize the City Manager to execute second amendments to extend the term of the agreements with Hexagon, TJKM, and Fehr and Peers for on- call transportation consultant services, and approve an increase of$ 200, 000 to the aggregate contract authorization, to a new total aggregate of$ 700, 000 through June 30, 2027
Recommendation: Approve and authorize the City Manager to execute the Second Amendments to the professional services agreements with Hexagon, TJKM, and Fehr and Peers for on- call transportation consultant services, to extend the term of the agreements until June 30, 2 ease the aggregate not- to- exceed total across all three contracts by $ 200, 000, to a new total aggregate not- to- exceed amount of$ 700, 000.
Finance
6. Accept the monthly disbursements and investment report for April 2026 Recommendation: Accept claim disbursements in the amount of$ 18, 502, 999 and the investment report for the month of April 2026.
7. Adopt a resolution approving Fiscal Year 2026/27 Investment Policy and Guidelines
Recommendation: Adopt Resolution No. 2026-050 approving the Investment Policy and Guidelines for FY 2026/ 27.
City Council Minutes Page 2 of 7 June 16, 2026
8. Adopt a resolution approving the Fiscal Year 2026/27 Appropriations Limit Recommendation: Adopt Resolution No. 2026- 051 approving the Fiscal Year 2026/ 27 Appropriations Limit.
9. Approve Fiscal Year 2026/ 27 recurring purchase order agreements Recommendation: Authorize the issuance of recurring purchase order agreements to vendors for FY 2026/ 27.
Human Resources
10. Authorize the City Manager to enter into a professional services agreement with Innovative Claim Solutions, Inc., to provide third- party administration of the City' s workers' compensation program, for a three- year term through June 30, 2029, with the option to renew for two successive one- year terms, for a total not- to- exceed amount of $ 1, 399, 579 over five years
Recommendation: Authorize the City Manager to enter into a professional services agreement with Innovative Claim Solutions, Inc., to provide third- party administration of the City's workers' compensation program, for a three-year term through June 30, 2029, with the option to renew for two successive one- year terms, for a total not- to- exceed amount of$ 1,399, 579 over five years. Renewals will be mutually agreed upon by both parties.
Library and Recreation
11. Authorizethe City Managerto enter into the secondamendmentto thejoint use agreement with Pleasanton Unified School District for the middle school gymnasiums
Recommendation: Authorize the City Manager to enter into the second amendment to the joint use agreement with Pleasanton Unified School District for the middle school gymnasiums.
Public Works
12. Adopt a resolution approving rates for solid waste, recyclable materials, and organic materials collection for fiscal year 2026/ 27 as required by the Franchise Agreement between the City and Pleasanton Garbage Service, Inc.
Recommendation: Adopt Resolution No. 2026- 052 approving rates for solid waste, recyclable materials, and organic materials collection for FY 2026/ 27, as required by the Franchise Agreement between the City and PGS, and approve the FY 2026/ 27 garbage rate adjustment of 2. 23 percent.
City Council Minutes Page 3 of 7 June 16, 2026
13. Approve plans and special provisions, and authorize the City Manager to enter into an agreement with Villalobos and Associates in the amount of $ 127, 490 for the 2026 Miscellaneous Sidewalk and Pathway Replacement Project, CIP No. 26511, and approve a budget amendment to fund the project
Recommendation:
1. Approve plans and special provisions for the 2026 Miscellaneous Sidewalk and Pathway Replacement Project, CIP No. 26511;
2. Authorize the City Manager to enter into a construction contract with Villalobos and Associates for the low bid amount of$ 127, 490;
3. Authorize the Director of Public Works to approve and execute contract change orders from a project contingency not- to- exceed $ 25, 500, approximately 20 percent of the contract; and
4. Approve a budget amendment transferring $ 168, 133 from the Deferred Maintenance — Asset Management Plan, CIP No. 26489 ( Fund 201), to the 2026 Miscellaneous Sidewalk and Pathway Replacement Project, CIP No. 26511.
14. Approveplans and specialprovisions, and authorizethe City Managerto enter into an agreement with Frontline General Engineering, Inc., in the amount of$ 284, 951 for the Sassafras Court Storm Drain Interceptor Project, CIP No. 22484; and authorize the Director of Public Works to approve and execute contract change orders from a project contingency not to exceed $ 44, 843 Recommendation:
1. Approve plans and special provisions for the Sassafras Court Storm Drain Interceptor Project, CIP No. 22484;
2. Authorize the City Manager to enter into a construction contract with Frontline Engineering, Inc., for the low bid amount of$ 284,951; and
3. Authorize the Director of Public Works to approve and execute contract change orders from a project contingency not- to- exceed $ 44, 843 or approximately 15 percent of the contract amount.
MEETING OPEN TO THE PUBLIC
16. Presentation of a proclamation recognizing Juneteenth 2026 Vice Mayor Gaidos presented the proclamation to recipient Cheza Nami Foundation.
17. Presentation of a proclamation recognizing the 250th Anniversary of the United States
City Council Minutes Page 4 of 7 June 16, 2026
Vice Mayor Gaidos presented the proclamation to recipient American Legion Post 237.
18. Public Comment regarding items not listed on the agenda — Speakers are limited to 3 minutes.
Mayor Balch opened public comment. The following individuals provided comment:
Anne Matarrese Everton, Jan Coleman Knight, Laurie Herbert, Tony Shuga, Jan Kuchinsky, Vicki LaBarge, KellyCousins, Anika Nicolas, Aurora Nicolas, Austin Nicolas, and Linda Kelly.
Mayor Balch closed the public comment.
PUBLIC HEARINGS AND OTHER MATTERS
19.Adopt a resolution approving a policy establishing a process for public meeting disruptions under Senate Bill 707
Recommendation: Adopt Resolution No. 2026- 053 approving a policy establishing a process for public meeting disruptions under Senate Bill 707.
Presentation by Jocelyn Kwong, City Clerk.
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
MOTION: It was m/s by None/Noneto approvethe item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: Councilmember Eicher
20. Review an application for Sign Design Review to rebrand an existing 76 Gas Station and Circle K Market to Shell Gasoline and FastFill Market located at 4191 First Street, filed as Case No. P25- 0300
Item continued.
15. Authorize the City Manager to enter into agreements with Core & Main LP for the water meter Advanced Metering Infrastructure ( AMI) Capital Expenditure Project in an amount not to exceed $ 10, 262, 257 and the AMI Operation Expenditure Services in an amount not to exceed $ 2,514, 096, and authorize a five percent aggregate contingency for the Water Meter and Advanced Metering Infrastructure Replacement Project, CIP No. 26137
City Council Minutes Page 5 of 7 June 16, 2026
Recommendation:
1. Authorize the City Manager to enter into an AMI CPX Agreement for Goods and Services with Core & Main LP for the Water Meter and AMI Replacement Project in an amount not to exceed $ 10, 262, 257;
2. Authorize the City Manager to enter into an AMI OPX Agreement for Goods and Services with Core & Main LP, for the software services, network services, and future water meters purchases in an amount not to exceed $ 2, 514, 096; and
3. Authorize the Director of Public Works, or designee, to approve and execute change orders for the awarded agreements, subject to a total aggregate contingency amount not to exceed $ 513, 113, which is equal to five percent of the total awarded contract amount.
Presentation by Siew-Chin Yeong, Public Works Director.
Mayor Balch openedpublic comment. The followingindividualsprovidedcomment:
Valerie Pryor.
Mayor Balch closed the public comment.
MOTION: It was m/s by Nibert/Gaidosto continuethe item to the July 7, 2026 City Council meeting. Motion passed by the following vote:
Ayes: Councilmembers Gaidos, Nibert, Testa, Mayor Balch Noes: None
Absent: Councilmember Eicher
5. Approve and authorize the City Manager to execute a Design Professional Services Agreement with Kier and Wright Civil Engineers and Surveyors, Inc., in the amount of$ 925, 411 for the development, evaluation, and creation of a precise roadway alignment for El Charro Road ( CIP 27501), and approve the related budget amendments
Recommendation: Approve and authorize the City Manager to execute the Design Professional Services Agreement with Kier and Wright Civil Engineers and Surveyors, Inc., in the amount of $ 927, 618, and approve budget amendments to transfer $ 925,411 from the Tri-Valley Transportation Development Fee Reserve, CIP No. 01541, to the El Charro Road PreciseRoadwayAlignmentProject, CIP No. 27501 (21430124- 440108- 27501) in the Tri-Valley Transportation Development Fund ( Fund 214).
Presentation by Mike Tassano, Traffic Engineer.
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.
City Council Minutes Page 6 of 7 June 16, 2026
MOTION: It was m/s by Nibert/Gaidos to approve the item as recommended. Motion passed by the following vote:
Ayes: Councilmembers Gaidos. Nibert, Mayor Balch
Noes: Councilmember Testa
Absent: Councilmember Eicher
MATTERS INITIATED BY COUNCIL
Councilmember Testa requested further discussion to increase the number of Main Street closures on first Wednesdays. Matter failed for lack of majority consensus.
Councilmember Nibert requested a draft resolution of support at a future City Council meeting on the FCI facility. Matter failed for lack of majority consensus.
Councilmember Gaidos requested discussion on barrier locations of street closures duringWeekendson Mainonthesouthsideto permitparkingoptionsbyVic's. Matter failed for lack of majority consensus.
COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council Councilmembers reported on regional and local meetings attended.
CITY MANAGER UPDATES
InterimCity ManagerCalabrigoprovidedinformationalupdateson the communityand organization.
ADJOURNMENT
Mayor Balch adjourned the meeting at 9:40 p.m.
Ja4yn K ori City Clerk
City Council Minutes Page 7 of 7 June 16, 2026