Agenda packet — Pleasanton City Council, September 15, 2026 (part 1 of 3)

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, September 15, 2026
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566

The meeting will be held in-person, broadcast live on Channel 29 and streamed live for viewing at the following links TV30 https://www.tri-valleytv.org, the City's website in the Meetings portal (a red dot will indicate a live meeting) https://www.cityofpleasantonca.gov/, and the City's YouTube channel: https://www.youtube.com/user/TheCityofPleasanton.

To submit written public comment regarding an open session item on this meeting agenda visit https://onlineforms.cityofpleasantonca.gov/260426338382054. Written comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting and distributed to the City Council. After 12:00 p.m., comments must be provided at the meeting.

Public participation
Speak In Person: It is requested that members of the public wishing to address the City Council submit a speaker card to the City Clerk at the meeting. When public comment is opened on an agenda item, individuals may speak once per agenda item. When your name is called, please provide comment at the podium.

Speak Remotely:
• Join the meeting using this URL: https://cityofpleasanton.zoom.us/j/85145185146 • Join by phone: +1 669 444 9171
• Webinar ID: 851 4518 5146
Use the "raise hand" function once public comment is opened on an item. You will be unmuted when your name is called and you will be re-muted after the allotted time. To raise your hand, click the "raise your hand" button or *9 on your telephone. To unmute your phone, press *6.

CALL TO ORDER
• Welcome and Pledge of Allegiance - Cm. Gaidos
• Roll Call
Resolution No. 2026-072
Ordinance No. 2313

AGENDA AMENDMENTS

CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

City Manager

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City Council Agenda Page 2 of 4 September 15, 2026

1. Ratify appointments to City Commissions and Committees

2. Approve meeting minutes of August 11, 2026
Community and Economic Development

3. Adopt a resolution approving the issuance by the California Statewide Communities Development Authority of Exempt Facility Bonds for Anton Hacienda Apartments

4. Receive information regarding the submittal of an application to the U.S.

Department of Transportation for a total of $2,652,016 in funding from the Advanced Transportation Technology and Innovation (ATTAIN) competitive grant for the design and construction of the Bernal Avenue Advanced Transportation and Technology Project

5. Adopt Ordinance No. 2311 approving the City-initiated rezoning of an approximately 0.66-acre portion of the property at 1225 Hopyard Road to planned unit development-high density residential (PUD-HDR) to allow for up to 10 residential units, as implementation of Program 7.6.8 in the City's Housing Element

6. Adopt Ordinance No. 2312 approving the City-initiated rezoning of an approximately 0.74-acre portion of the property at 4100 First Street to planned unit development-high density residential (PUD-HDR) to allow for up to 10 residential units, as implementation of Program 7.6.8 in the City's Housing Element Finance

7. Accept the monthly disbursements and investments report for July 2026

8. Adopt a resolution updating the Master Fee Schedule, approving and updating various City fees and charges.

Library and Recreation

9. Approve the Civic Arts Commission's Workplan Priorities for Fiscal Year 2026/27

10. Approve a reservation system for Muirwood Community Park Pickleball Courts

11. Adopt a Memorial Bench Policy

12. Adopt a Community Special Event Support Policy
Public Works

13. Adopt resolutions authorizing the City Manager to execute contract amendments or one-year contracts with Biggs Cardosa Associates for CIP 18437, Valley Avenue soundwall repair; Woodard & Curran, Inc. for CIPs 24171 and 24173, near-term water improvements; Ruggeri-Jensen-Azar for CIP 26295, Sunol Boulevard sewer

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City Council Agenda Page 3 of 4 September 15, 2026

improvements; Mark Thomas & Company, Inc., for CIPs 11514 and 26514, West Las Positas Boulevard multimodal reconstruction; Geocon Consultants, Inc. for CIP 25504, annual slurry sealing of various streets; and Wood Rodgers, Inc. for on-call land surveying services; and approve budget amendments

14. Adopt a resolution authorizing the City Manager to execute a purchase agreement for one Vac-Con VXPD4214LHE/1100 Hydro-Excavator Truck from Vac-Con, Inc., through the Sourcewell Cooperative Purchasing Program, for a total not-to-exceed amount of $856,491

15. Authorize funding for the preliminary design and Owner's Representative services for the Regional Groundwater Development Project with Zone 7

16. Adopt a resolution authorizing the City Manager to enter into an agreement with Gachina Landscape Management for Miscellaneous Landscape Services at various City locations in an amount not-to-exceed $1,848,051

17. Adopt a resolution authorizing the City Manager to enter into a purchase agreement for one Pierce Enforcer 1500 GPM Type I Pumper Fire Engine from Golden State Fire Apparatus, Inc., through the Sourcewell Cooperative Purchasing Program, for a total amount not-to-exceed $1,439,073

MEETING OPEN TO THE PUBLIC

18. Oath of Office for new Commission and Committtee Members

19. Presentation of a Proclamation recognizing September 2026 as Hunger Awareness Month

20. Presentation of a Recognition in honor of Hively's 50th Anniversary

21. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.

22. Adopt a resolution approving, authorizing and directing execution of certain financing documents and actions in connection with issuing up to $16,500,000 in water revenue bonds for financing improvements to the City’s water system

23. Provide direction to the City's voting delegate for the 2026 CalCities Annual Conference General Assembly resolution

MATTERS INITIATED BY COUNCIL

COUNCIL REPORTS

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City Council Agenda Page 4 of 4 September 15, 2026

Brief reports on conferences, seminars, and meetings attended by the Council

CITY MANAGER UPDATES

ADJOURNMENT

Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.

There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.

Accessible Public Meetings
The City of Pleasanton provides reasonable accommodations for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation, please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at least two business days prior to the meeting date.

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1 of 2

Fall 2026 Appointments

APPOINTMENT TERM
Bicycle Pedestrian and Trails Committee
Regular Member - Ernie Rodgers*
Regular Member - E.A. Palmer
10/1/2026 – 9/30/2030
10/1/2026 – 9/30/2030

Civic Arts Commission

Regular Member - Mary Ann Simmons*
Regular Member - Julia Lewis
Regular Member - Christina Gray
Youth Member - Emily Wang
10/1/2026 – 9/30/2030
10/1/2026 – 9/30/2030
10/1/2026 – 9/30/2030
10/1/2026 – 9/30/2027

Economic Vitality Committee
At Large Representative - Ruby Soleimani 10/1/2026 – 9/30/2030

Human Services Commission
Regular Member - Mary Jane Bedegi*
Regular Member - Melanie Hayes*
Regular Member - Seema Chawla
Regular Member - Pinky Mukherjee**
Youth Member - Yashvi Jaladi*

10/1/2026 – 9/30/2030
10/1/2026 – 9/30/2030
10/1/2026 – 9/30/2030
10/1/2026 – 4/30/2027
10/1/2026 – 9/30/2027

Library Commission
Youth Member - Sophia Wang 10/1/2026 – 9/30/2028

Planning Commission
Regular Member - Ken Morgan*
Regular Member - Joe Carlucci

10/1/2026 – 9/30/2030
10/1/2026 – 9/30/2030

Attachment 1

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2 of 2
Youth Commission
Youth Member (Middle School) - Finn McShane*
Youth Member (Middle School) - Tanya Jain
Youth Member (Middle School) - Sasha Satish
Youth Member (High School 9th grade) - Anika Multani
Youth Member (High School 9th grade) - Agastya Chandel
Youth Member (High School 9th grade) - Elias Sayyar
Youth Member (High School 11th grade) - Jayden Bawa*
Youth Member (High School 11th grade) - Abhee Shah*
Youth Member (High School 11th grade) - Kaya Kunde*

10/1/2026 – 9/30/2027
10/1/2026 – 9/30/2028
10/1/2026 – 9/30/2027
10/1/2026 – 9/30/2028
10/1/2026 – 9/30/2028
10/1/2026 – 9/30/2028
10/1/2026 – 9/30/2028
10/1/2026 – 9/30/2028
10/1/2026 – 9/30/2028

* *Reappointment
**Filling unscheduled vacancy

**
**

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City Council Minutes Page 1 of 5 August 11, 2026

CITY OF PLEASANTON

CITY COUNCIL

MINUTES
Tuesday, August 11, 2026
6:00 PM

CALL TO ORDER
Mayor Balch called the Special Meeting of the City Council to order at the hour of 6:00 p.m. from the Council Chamber located a t 200 Old Bernal Avenue.

ROLL CALL

Present: Councilmembers Eicher, Gaidos, Nibert, Testa*, Mayor Balch

Absent: None.

Councilmember Testa participated virtually for just cause and disclosed there were no individuals 18 years of age or older at her location.

AGENDA AMENDMENTS
Mayor Balch stated that due to noticing, items 2 and 10 on the agenda will not be heard until 7:00 p.m.

CONSENT CALENDAR
Mayor Balch opened public comment. The following individuals provided comment: Jan Coleman-Knight.

Mayor Balch closed the public comment.

MOTION: It was m/s by Councilmembers Testa/Eicher to adopt the consent calendar as recommended, except for item 2, which will be considered on or after 7:00 p.m. Motion passed by the following vote:

Ayes: Councilmembers Eich er, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
City Manager

1. Continued from June 16, 2026 - Introduce an ordinance updating the Pleasanton Municipal Code Title 2 to modify the duties, frequency of meetings, and maintenance of membership for the Civic Arts, Human Services, Library, and Parks and Recreation Commissions, and modify the membership and meeting frequency Item #2

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City Council Minutes Page 2 of 5 August 11, 2026
for the Youth Commission
Recommendation: Introduce an ordinance updating the Pleasanton Municipal Code Title 2 to modify the duties, frequency of meetings, and maintenance of membership for the Civic Arts, Human Services, Library, and Parks and Recreation Commissions, and modify the membership and meeting frequency for the Youth Commission.

Community and Economic Development
Item 2 was removed from the consent calendar for vote after 7:00 p.m.

Finance

3. Accept a report on City Manager-approved contracts and purchase orders for the quarter ended June 30, 2026
Recommendation: Staff recommends that the City Council accept the report on City Manager-approved agreements for the quarter ended June 30, 2026.

4. Accept the monthly disbursements and investment report for June 2026 Recommendation: Accept claim disbursements in the amount of $19,065,594 and the investment report for the month of June 2026.

Fire

5. Authorize the Interim City Manager to enter into a second amendment to the Livermore-Pleasanton Fire Department (LPFD) Joint Powers Authority Agreement with Stoel Rives LLP for work related to the San Francisco Bay Regional Water Quality Control Board's PFAS investigation of various LPFD facilities in an amount not to exceed $1,000,000
Recommendation: Authorize the Interim City Manager to enter into a second amendment to the Livermore-Pleasanton Fire Department Joint Powers Authority Agreement with Stoel Rives LLP for work related to the San Francisco Bay Regional Water Quality Control Board's PFAS investigation of various LPFD facilities in an amount not to exceed $1,000,000.

Information Technology

6. Authorize the City Manager to execute a three year agreement with Darktrace Holdings, Limited, for cybersecurity detection and response software and managed detection and response services in an amount not-to-exceed $935,373 Recommendation: Authorize the City Manager to execute an agreement with

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City Council Minutes Page 3 of 5 August 11, 2026
Darktrace Holdings, Limited, for Darktrace cybersecurity detection and response software and managed detection and response services in an amount not-to- exceed $935,373 over a three-year term.

7. Authorize the City Manager to execute a purchase agreement with Spearus, LLC for replacement supervisory control and data acquisition (SCADA) server and storage infrastructure in an amount not to exceed $289,532 Recomme
ndation: Authorize the City Manager to execute a purchase agreement with Spearus, LLC for a replacement SCADA server and storage infrastructure, utilizing OMNIA Partners cooperative contract No. 01-137 (EC America), for an amount not to exceed $289,532.

MEETING OPEN TO THE PUBLIC

8. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

Mayor Balch
opened public comment. The following individuals provided comment:

Valerie Arkin, Reena Gupta, and Karla Brown.

Mayor Balch closed the public comment.

PUBLIC HEARINGS AND OTHER MATTERS

9. Receive a presentation on debt financing regarding water improvement projects and adopt a resolution declaring the City's intention to reimburse expenditures relating to capital improvement projects from the proceeds of tax-exempt obligations Recomme
ndation: Adopt Resolution No. 2026-070 declaring the City’s intention to reimburse expenditures relating to capital improvement projects from the proceeds of tax-exempt obligations.

Presentation by Siew-Chin Yeong, Director of Public Works, and Susan Hsieh, Director of Finance.

Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.

MOTION: It was m/s by Councilmembers Eicher/Testa to approve the item as recommended. Motion passed by the following vote:

Ayes:

Coun
cilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch
Noes:

None

Absent:

None

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City Council Minutes Page 4 of 5 August 11, 2026

2. Introduce Revised Ordinance No. 2308 of the City Council of the City of Pleasanton approving: (1) Initiation of proceedings for Annexation (P25-0115), (2) General Plan Amendments (P25-0116), (3) Rezoning (P25-0118), (4) a Planned Unit Development (PUD-154) plan for residential development with related on- and off-site infrastructure, and (5) a Vesting Tentative Subdivision Map (Tract 8423) Associated with the Arroyo Lago Residential Project. The revisions add two new conditions of approval for wastewater treatment facility analysis and funding.

Recommendation: Introduce revised Ordinance No. 2308 approving: (1) Initiation of proceedings for Annexation (P25-0115), (2) General Plan Amendments (P25-0116), (3) Rezoning (P25-0118), (4) a Planned Unit Development (PUD-154) plan for residential development with related on- and off-site infrastructure, and (5) a Vesting Tentative Subdivision Map (Tract 8423) Associated with the Arroyo Lago Residential Project, incorporating two new conditions of approval for wastewater treatment facility analysis and funding.

City Manager Calabrigo provided an overview of the revisions.

Mayor Balch opened public comment. The following individuals provided comment:

Karla Brown, Rich Halket, Sarah Callahan, and Steve Reilly.

Mayor Balch closed the public comment.

MOTION: It was m/s by Councilmembers Eicher/Nibert to approve the item as recommended. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

10. Adopt a resolution to deny applications for: (1) a Planned Unit Development (PUD) Rezoning (P26-0360) to rezone the subject parcel from MU-T (Mixed Use-Transitional) District to PUD-MU-T (Planned Unit Development-Mixed Use-Transitional) District; (2) a Certificate of Appropriateness to demolish an existing 6,160-square-foot commercial office building in the Downtown Revitalization District; and (3) a PUD Development Plan (PUD-152) to construct a three-story, four-unit, residential building, with units ranging in size from 430 square feet to 13,626 square feet and associated site improvements located at 231 Old Bernal Avenue
Recomme
ndation: Adopt Resolution No. 2026-071 to deny applications for:

1. A Planned Unit Development (PUD) Rezoning (P26-0360) to rezone the subject parcel from MU-T (Mixed Use-Transitional) District to PUD-MU-T (Planned Unit Development-Mixed Use-Transitional) District;

2. A Certificate of Appropriateness to demolish an existing 6,160-square-foot commercial office building in the Downtown Revitalization District; and

3. A PUD Development Plan (PUD-152) to construct a three-story, four-unit,

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City Council Minutes Page 5 of 5 August 11, 2026
residential building, with units ranging in size from 430 square feet to 13,626 square feet and associated site improvements located at 231 Old Bernal Avenue.

Presentation by Diego Mora, Associate Planner.

Mayor Balch opened public comment. The following individuals provided comment:

Kara Valdez.

Mayor Balch closed the public comment.

MOTION: It was m/s by Councilmembers Nibert/Testa to approve the item as recommended. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

ADJOURNMENT
Mayor Balch
adjourned the meeting at 8:02 p.m.
______________________
Jocelyn Kwong, City Clerk

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Item #3

CITY COUNCIL AGENDA REPORT

September 15, 2026
Community and Economic Development

TITLE: ADOPT A RESOLUTION APPROVING THE ISSUANCE BY THE CALIFORNIA

STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY OF EXEMPT

FACILITY BONDS FOR ANTON HACIENDA APARTMENTS

SUMMARY
Hacienda Pleasanton, L.P. (Borrower) has requested that the California Statewide Communities Development Authority (CSCDA) serve as the municipal issuer of tax-exempt multi-family housing revenue bonds in an aggregate principal amount not to exceed $36,900,000 (Bonds), for Anton Hacienda Apartments (the Property), a 168-unit mixed-income multifamily rental housing community located at 5729 West Las Positas Boulevard in Pleasanton. The Bond proceeds will enable the Borrower to refinance the acquisition and rehabilitation of the Property.

BACKGROUND
CSCDA is a joint powers authority sponsored by the League of California Cities (League) and the California State Association of Counties (CSAC) to enable local government and eligible private entities access to low-cost, tax-exempt financing for projects that provide a tangible public benefit, contribute to social and economic growth, and improve the overall quality of life in local communities throughout California. CSCDA comprises more than 530 members, including the City of Pleasanton, which has been a member since 1995.

The Property was constructed in 2015, and under the Affordable Housing Agreement (AHA) between Hacienda Pleasanton, L.P. and the City, 35 units (21 percent) are restricted to households earning 50 percent of the Area Median Income (AMI). To finance the development of the Property, CSCDA issued $40,000,000 tax-exempt multi-family housing revenue bonds in October 2013 after the City held a Tax Equity and Fiscal Responsibility Act (TEFRA) hearing, pursuant to Section 147(f) of the Internal Revenue Code, to receive public comment and request the Pleasanton City Council, as the "applicable elected representatives" of the jurisdiction in which the project is located, approve the project's Bond financing.

DISCUSSION
Hacienda Pleasanton, L.P., is now requesting issuance of new tax-exempt facility and refunding bonds for the acquisition and rehabilitation of the Property, which requires a similar TEFRA hearing for the City Council to authorize issuance of the bonds. Pursuant to the requirements of Section 147(f) of the Internal Revenue Code, a virtual public hearing was held by CSCDA on August 27, 2026. No comments were received from the public at the hearing.

The proposed refunding Bonds will be fixed-rate, credit-enhanced for 10 years by Fannie Mae.

The refunding and reissuance of the Bonds provides the Borrower an interest rate that is approximately 1% lower than with taxable financing. The affordability restrictions on Anton Hacienda will remain in perpetuity.

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Adoption of the resolution is solely for the purposes of satisfying the requirements of TEFRA, the Internal Revenue Code and the California Government Code Section 6500 (et. seq.).

OUTREACH
A Notice of Public Hearing for the TEFRA Hearing conducted by CSCDA on August 27, 2026 was published in the locally circulated newspaper Tri-Valley Herald on August 13, 2026. There were no comments from the public at that virtual hearing.

FISCAL IMPACT
There is no fiscal impact to the City from this action. The Bonds will be issued as limited obligations of CSCDA, payable solely from revenues and receipts derived from a loan to be made by CSCDA to the Borrower with Bond proceeds. The City bears no liability with respect to the issuance of the Bonds. The City is not a party to any financing documents related to the Bond issuance and is not named in any disclosure documents describing the Bonds or the proposed financing.

RECOMMENDATION
Adopt the resolution approving the issuance of exempt facility Bonds by the California Statewide Communities Development Authority not to exceed $36,900,000, for the benefit of Hacienda Pleasanton, L.P., to refinance the acquisition, rehabilitation, improvement, and equipping of Anton Hacienda Apartments.

Prepared by: Submitted by: Approved by:

Steve Hernandez, Housing
Division Program Manager
Ellen Clark, Director of Community and
Economic Development

Joe Calabrigo, Interim
City Manager

Attachments:

1. Attachment 1 - Resolution

2. Attachment 2 - TEFRA Proof of Publication

3. Attachment 3 - TEFRA 8-27-2026 Meeting Minutes - Anton Hacienda

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ATTACHMENT 1
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING

THE ISSUANCE BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT

AUTHORITY OF EXEMPT FACILITY BONDS FOR ANTON HACIENDA APARTMENTS

WHEREAS, the California Statewide Communities Development Authority (the “Authority”) is authorized pursuant to the provisions of California Government Code Section 6500 et seq. and the terms of an Amended and Restated Joint Exercise of Powers Agreement, dated as of June 1, 1988 (the “Agreement”), among certain local agencies throughout the State of California, including the City of Pleasanton (the “City”), to issue revenue bonds in accordance with Chapter 7 of Part 5 of Division 31 of the California Health and Safety Code for the purpose of financing multifamily rental housing projects; and

WHEREAS, Hacienda Pleasanton L.P., a California limited partnership or a partnership of which St. Anton Capital, LLC (the “Developer”) or a related person to the Developer is the general partner, has requested that the Authority adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the “Code”) in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $36,900,000 in outstanding aggregate principal amount (the “Bonds”), to finance or refinance the acquisition, construction and development of a multifamily rental housing project located at 5729 West Las Positas Boulevard, Pleasanton, California (the “Project”); and

WHEREAS, pursuant to Section 147(f) of the Code, prior to their issuance, the Bonds are required to be approved by the “applicable elected representative” of the governmental units on whose behalf such bonds are expected to be issued and by a governmental unit having jurisdiction over the entire area in which any facility financed by such bonds is to be located, after a public hearing held following reasonable public notice; and

WHEREAS, the members of this City Council (this “City Council”) are the applicable elected representatives of the City; and

WHEREAS, there has been published, at least 7 days prior to the date hereof, in a newspaper of general circulation within the City, a notice that a public hearing regarding the Bonds would be held on a date specified in such notice; and
WHEREAS, pursuant to Section 147(f) of the Code, following notice duly given, representatives of the Authority conducted a public hearing on behalf of the City Council regarding the issuance of the Bonds in compliance with the requirements of Section 147(f) of the Code and provided minutes of the hearing; and

WHEREAS, the Authority is also requesting that the City Council approve the issuance of any refunding bonds hereafter issued by the Authority for the purpose of refinancing the Bonds which financed the Project (the “Refunding Bonds”), but only in such cases where federal tax laws would not require additional consideration or approval by the City Council; and

WHEREAS, it is intended that this resolution shall constitute the approval of the issuance of the Bonds required by Section 147(f) of the Code and Section 9 of the Agreement.

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NOW, THEREFORE , THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The above recitals are true and correct.

SECTION 2. The City Council hereby approves the issuance of the Bonds and the Refunding Bonds by the Authority. It is the purpose and intent of the City Council that this resolution constitutes approval of the Bonds for the purposes of (a) Section 147(f) of the Code and (b) Section 9 of the Agreement.

SECTION 3. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents that they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing approved hereby.

SECTION 4. This resolution shall take effect immediately upon its passage.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15th day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

___________________________
Daniel G. Sodergren, City Attorney

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I certify (o r declare) under the penalty of perjury that the foregoing is true and correct.

Executed at Rio Vista, California.

On this 13th day of August, 2026.

Legal No. Tri- Valley Herald
(925) 943-8019

PROOF OF PUBLICATION
FILE NO. TEFRA Anton Hacienda 8/27/26
Tri-Valley Herald
I am a citizen of the United States. I am over the age of eighteen years and I am not a party to or interested in the above entitled matter. I am the Legal Advertising Clerk of the printer and publisher of the Tri-Valley Herald, a newspaper published in the English language in the City of Livermore, County of Alameda, State of California.

I declare that the Tri-Valley Herald is a newspaper of general circulation as defined by the laws of the State of California as determined by court decree dated September 16, 1947, Case Number 205370 and modified November 19, 1973, Case Number 240625. Said decree states that the Tri-Valley Herald is adjudged to be a newspaper of general circulation for the City of Livermore, County of Alameda and State of California. Said order has not been revoked.

I declare that the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
08/13/2026
Public Notice Advertising Clerk
2 060573

ORRICK, HERRINGTON & SUTCLIFFE LLP
ATTN: LAUREN SOMMERHAUSER
405 HOWARD ST.

SAN FRANCISCO, CA 94105-2669
0006984486
1r.BP316-07/17/17
ATTACHMENT 2

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TEFRA PUBLIC HEARING MEETING MINUTES
August 27, 2026
10:00 A.M.

CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY
This meeting was conducted to meet the required Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) Public Hearing for the Anton Hacienda Apartments project.

This meeting was called to order on the 27th day of August, 2026 at 10:01 a.m. via toll free telephone by the California Statewide Communities Development Authority.

A notice of this hearing was published in the Tri-Valley Herald on August 13, 2026 (the “Notice”).

The purpose of this meeting was to hear public comments regarding the California Statewide Communities Development Authority’s proposed issuance of bonds or notes for financing and/or refinancing the above referenced project.

The California Statewide Communities Development Authority representatives present were, Jon Penkower.

By 10:05 a.m. there were no other representatives from the public who made themselves available and no public comments were provided, so the meeting was adjourned.

I declare under penalty of perjury that this is a true and exact copy of the TEFRA public hearing meeting minutes regarding the above referenced projects held on August 27, 2026 at 10:00 a.m.

CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY
By:

Name: Jon Penkower
Title: Managing Director
ATTACHMENT 3

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Item #4

CITY COUNCIL AGENDA REPORT

September 15, 2026
Community and Economic Development

TITLE: RECEIVE INFORMATION REGARDING THE SUBMITTAL OF AN APPLICATION TO THE U.S. DEPARTMENT OF TRANSPORTATION FOR A TOTAL OF $2,652,016 IN FUNDING FROM THE ADVANCED TRANSPORTATION

TECHNOLOGY AND INNOVATION (ATTAIN) COMPETITIVE GRANT FOR THE

DESIGN AND CONSTRUCTION OF THE BERNAL AVENUE ADVANCED

TRANSPORTATION AND TECHNOLOGY PROJECT

SUMMARY
The U.S. Department of Transportation (US DOT) issued a Notice of Funding Opportunity (NOFO) for the Advanced Transportation Technology and Innovation (ATTAIN) competitive grant on June 26, 2026, with applications due on August 11, 2026. To meet the application deadline, on August 10, 2026, staff submitted a grant application on behalf of the City, requesting $2,652,016 for design and construction of the Bernal Avenue Advanced Transportation and Technology Project. Staff requests the City Council formally authorize the grant application, in accordance with City procedures.

BACKGROUND
The ATTAIN grant program was created to fund the deployment and operation of advanced- technology transportation projects, and exists to:
• Boost Safety: Cut down on traffic crashes, injuries, and deaths using smart tech. • Reduce Congestion: Improve travel times and traffic flow through real-time data. • Advance Innovation: Help local and State agencies maximize efficiency of the surface transportation system.

The program, administered by the Federal Highway Administration, has a maximum funding allocation of $120 million. Grant recipients are required to contribute a minimum non-Federal local match of 20 percent. The US DOT anticipates announcing award selections the week of September 30, 2026.

Due to the summer recess and short timeline between issuance of the NOFO and grant submittal deadline, staff was unable to bring the request to authorize grant submittal to City Council before the August 11 deadline. Details of the application and the authorization request are being provided here in accordance with City procedures.

DISCUSSION
The ATTAIN grant program aligns with the current administration’s transportation priorities, mainly:
• Rebuilding national infrastructure

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• Achieving passenger safety
• Supporting economic competitiveness
• Reducing congestion
• Promoting innovation and reinvesting in the American family

The grant program identifies 14 project types eligible for funding, including new technologies, smart congestion-management hardware, and vehicle-to-everything technology. Of these, the City's proposed project meets four project types identified in the ATTAIN Grant:
• Advanced transportation management technologies
• Infrastructure maintenance, monitoring, and condition assessment • Transportation system performance data collection, analysis, and dissemination systems
• Integrated corridor management systems

Proposed Grant-Funded Project
The Bernal Avenue Advanced Transportation and Technology Project meets the above project types by adding the following technologies at 10 intersections between Foothill Road and First Street/Sunol Boulevard/Bernal Avenue, and at Valley Avenue at Fairgrounds Gate 12:
• AI-enabled adaptive traffic signal technology
• New fiber optic communications
• New advanced traffic controllers

Bernal Avenue experiences frequent, variable travel demand driven by regional congestion, school traffic, and Alameda County Fairgrounds events. The proposed improvements will support more responsive signal operations by upgrading communications infrastructure and by replacing aging traffic signal controllers, closing existing gaps and providing reliable, continuous connectivity between field equipment and the City's Traffic Operations Center for real-time signal timing adjustments. AI-enabled processing at individual intersections and within the central signal management system will also let signal timing respond dynamically to prevailing conditions.

OUTREACH
The Citywide Signal Upgrades Project is identified in the recently-adopted Pleasanton Transportation Safety Action Plan (PTSAP) and includes fiber installation, modernization of aging traffic signal technology, and implementation of adaptive signal timing technology – all components of the proposed project.

A total of 16 outreach meetings were conducted for the PTSAP prior to its adoption by City Council on May 19, 2026 including stakeholder, community, and citywide meetings with civic organizations.

FISCAL IMPACT
As outlined below, the submitted application was for $2,652,016, with a 20 percent local match

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($530,403) required

FUNDING FY 2027/28
ATTAIN Grant Share $2,121,613
20 Percent Local Match (City Share) - TIF
Funding
$530,403
Total $2,652,016 (Design and construction)

If awarded, staff will return to the City Council with funding agreements and seek authorization for any necessary budget actions, including appropriation of funds necessary for the local match, assignment of a CIP number, and amendments to revenue and expenditure budgets to account for the grant funding.

RECOMMENDATION
Receive information regarding the submittal of an application to the U.S. Department of Transportation for a total of $2,652,016 in funding from the Advanced Transportation Technology and Innovation (ATTAIN) competitive grant for the design and construction of the Bernal Avenue Advanced Transportation and Technology Project.

Prepared by: Submitted by: Approved by:

Cedric Novenario, Senior
Transportation Engineer
Ellen Clark, Director of Community and
Economic Development

Joe Calabrigo, Interim
City Manager

Attachments:

1. Project Map

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Item #5

CITY COUNCIL AGENDA REPORT

September 15, 2026
Community and Economic Development

TITLE: ADOPT ORDINANCE NO. 2311 APPROVING THE CITY-INITIATED REZONING OF AN APPROXIMATELY 0.66-ACRE PORTION OF THE PROPERTY AT 1225

HOPYARD ROAD TO PLANNED UNIT DEVELOPMENT-HIGH DENSITY
RESIDENTIAL (PUD-HDR) TO ALLOW FOR UP TO 10 RESIDENTIAL UNITS, AS IMPLEMENTATION OF PROGRAM 7.6.8 IN THE CITY'S HOUSING ELEMENT

The foregoing Ordinance No. 2311 was introduced at a special meeting of the City Council on September 1, 2026 by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Mayor Balch Noes: Councilmember Testa

Absent: None
Abstain: None

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ORDINANCE NO. 2311

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING THE CITY-INITIATED REZONING OF AN APPROXIMATELY 0.66-ACRE PORTION OF THE PROPERTY AT 1225 HOPYARD ROAD TO PLANNED UNIT

DEVELOPMENT-HIGH DENSITY RESIDENTIAL (PUD-HDR) TO ALLOW FOR UP TO 10 RESIDENTIAL UNITS, AS IMPLEMENTATION OF PROGRAM 7.6.8 IN THE CITY'S

HOUSING ELEMENT

WHEREAS, subsequent to certification of the Housing Element by the State Department of Housing and Community Development (HCD) on August 25, 2023, and readoption of the Housing Element by the City Council on September 19, 2023, the City of Pleasanton (“City”) is implementing Program 7.6.8 of the Housing Element to allow opportunity for up to 20 residential units by rezoning two properties as identified in Government Code Section 65913.5; and

WHEREAS, the increased density authorized by this action is consistent with the City’s obligation to affirmatively further fair housing pursuant to Government Code Section 8899.50; and

WHEREAS, at its duly noticed public hearing of June 24, 2026, the Planning Commission considered all public testimony, relevant exhibits, and recommendations of the City staff concerning Case No. P26-0255 and adopted Resolution No. PC-2026-18 recommending the rezoning of the sites to City Council; and

WHEREAS, the City Council adopted Resolution XXX for land use changes in the General Plan and Downtown Specific Plan; and

WHEREAS, the City Council held a duly noticed public hearing on September 1, 2026, and considered the agenda report, attachments, and relevant exhibits, and all public testimony before making a decision on the project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The rezoning of 1225 Hopyard Road is exempt from the California Environmental Quality Act (CEQA) per Government Code 65913.5(a)(3), which specifically exempts actions taken to amend the General Plan, local ordinances, or other local regulations adopted in accordance with Government Code Section 65913.5 from environmental review.

SECTION 2. The rezoning of 1225 Hopyard Road is consistent with the Housing Element of the General Plan, specifically the implementation of Program 7.6.8.

SECTION 3. The rezoning of an approximately 0.66-acre portion of the property located at 1225 Hopyard Road from One-family Residential (R-1-6,500) to Planned Unit Development – High Density Residential (PUD-HDR) is hereby approved.

SECTION 4. The uses allowed and development standards applicable to this Property are those which were in effective prior to this rezoning, plus the ability to develop the Property with up to 10 residential units.

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Ordinance No. 2311

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SECTION 5. At the time of PUD submittal for development review, the City may, at its discretion, consult with Native American tribes to seek comments on the proposed construction.

SECTION 6. The Zoning Map of the City of Pleasanton, dated April 18, 1960, on file with the City Clerk, designating and dividing the City into zoning districts, is hereby amended by Zoning Map No. XXX attached hereto as Exhibit A, dated September 1, 2026, and incorporated herein by this reference.

SECTION 7. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.

SECTION 8. This ordinance shall be effective thirty (30) days after its passage and adoption.

The foregoing Ordinance was introduced at a meeting of the City Council of the City of Pleasanton on September 1, 2026 and adopted at a regular meeting on September 15, 2026 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

______________________________
Jack Balch, Mayor

ATTEST:

____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

____________________________
Daniel G. Sodergren, City Attorney

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Ordinance No. 2311

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EXHIBIT A

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Item #6

CITY COUNCIL AGENDA REPORT

September 15, 2026
Community and Economic Development

TITLE: ADOPT ORDINANCE NO. 2312 APPROVING THE CITY-INITIATED REZONING OF AN APPROXIMATELY 0.74-ACRE PORTION OF THE PROPERTY AT 4100 FIRST

STREET TO PLANNED UNIT DEVELOPMENT-HIGH DENSITY RESIDENTIAL (PUD- HDR) TO ALLOW FOR UP TO 10 RESIDENTIAL UNITS, AS IMPLEMENTATION OF PROGRAM 7.6.8 IN THE CITY'S HOUSING ELEMENT

The foregoing Ordinance No. 2312 was introduced at a special meeting of the City Council on September 1, 2026 by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Mayor Balch Noes: Councilmember Testa

Absent: None
Abstain: None

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ORDINANCE NO. 2312

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING THE CITY-INITIATED REZONING OF AN APPROXIMATELY 0.74-ACRE PORTION OF THE PROPERTY AT 4100 FIRST STREET TO PLANNED UNIT

DEVELOPMENT-HIGH DENSITY RESIDENTIAL (PUD-HDR) TO ALLOW FOR UP TO 10 RESIDENTIAL UNITS, AS IMPLEMENTATION OF PROGRAM 7.6.8 IN THE CITY'S

HOUSING ELEMENT

WHEREAS, the increased density authorized by this action is consistent with the City’s obligation to affirmatively further fair housing pursuant to Government Code Section 8899.50; and

WHEREAS, the City Council adopted Resolution XXXX for land use changes in the General Plan and Downtown Specific Plan; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The rezoning of 4100 First Street is exempt from the California Environmental Quality Act (CEQA) per Government Code 65913.5(a)(3), which specifically exempts actions taken to amend the General Plan, local ordinances, or other local regulations adopted in accordance with Government Code Section 65913.5 from environmental review.

SECTION 2. The rezoning of 4100 First Street is consistent with the Housing Element of the General Plan, specifically the implementation of Program 7.6.8.

SECTION 3. The rezoning of approximately 0.74 acres of 4100 First Street from Multi- family Residential District (RM-4,000) to Planned Unit Development – High Density Residential (PUD-HDR) is hereby approved.

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Ordinance No. 2312

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SECTION 5. At the time of PUD submittal for development review, the City may, at its discretion, consult with Native American tribes to seek comments on the proposed construction.

SECTION 8. This ordinance shall be effective thirty (30) days after its passage and adoption.

The foregoing Ordinance was introduced at a meeting of the City Council of the City of Pleasanton on September 1, 2026 and adopted at a regular meeting on September 15, 2026 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

______________________________
Jack Balch, Mayor

ATTEST:

____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

____________________________
Daniel G. Sodergren, City Attorney

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Ordinance No. 2312

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EXHIBIT A

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Item #7

CITY COUNCIL AGENDA REPORT

September 15, 2026
Finance

TITLE: ACCEPT THE MONTHLY DISBURSEMENTS AND INVESTMENTS REPORT FOR JULY 2026

SUMMARY
The City of Pleasanton monthly disbursements and investment report for July 2026 is presented for acceptance by the City Council.

BACKGROUND
The City's Investment Policy requires the Director of Finance to submit a monthly transaction report to the City Council within 60 days of the end of the reporting period in accordance with California Government Code Section 53607.

The Policy also requires the Director of Finance to submit a quarterly report to the City Council on the status of the City's investment portfolio no later than 45 days after the end of each month. This report shall include the types of investments, the amount of money invested with various institutions, purchase and maturity dates, and yield on investments. The Director of Finance affirms that the investment portfolio complies with the investment policy and will meet cash flow needs for the next six months.

This report also includes check and electronic payment information for July 2026.

DISCUSSION
The monthly disbursements and investment report provides transparency of the City’s financial transactions and payments for review by the City Council.

The City has transitioned to a new reporting format that incorporates Chandler Asset Management's Investment Report, beginning with the report for the quarter ended March 2026. The average purchase yield (also known as book yield) indicates the annual rate at which the City is currently earning income. The average market yield indicates the average rate at which new and maturing funds are reinvested. The City uses total return to demonstrate how the portfolio has grown over time. Total return includes growth from income (including accrual), realized gains and losses as a result of a sale before maturity, and unrealized gains and losses (gains and losses on paper) as a result of changes in market value. Total return is compared to the City’s risk and performance measuring benchmark that is similar in duration to the City’s portfolio duration: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index.

The total investment portfolio (market value) consists of $202,643,140 managed by Chandler Asset Management, and $54,422,471 invested by the City in Local Agency Investment Fund (LAIF) and Certificates of Deposit. The average market yield of the Chandler portfolio and the City Managed Investments were 4.42% and 3.83% respectively. These figures reflect the rate

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at which new and maturing funds are being reinvested.

The City’s investment portfolio for this period totaled $257,065,611 (market value) with a weighted average market yield of 4.30%. The total investment portfolio balance fluctuates throughout the year due to normal cash flow needs and includes both discretionary and restricted funds.

Table 1. Asset Composition

OUTREACH
No outreach was conducted, as this item is a routine administrative matter of City business.

FISCAL IMPACT
There is no fiscal impact associated with acceptance of this report.

RECOMMENDATION
Accept claim disbursements in the amount of $41,805,079 and the investment report for the month of July 2026.

Prepared by: Submitted by: Approved by:

Dawn DeMarcus, Senior
Budget and Finance Analyst
Susan Hsieh, Director of Finance

Joe Calabrigo, Interim
City Manager

Attachments:

1. Disbursements & Investments

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Attachment 1

July 2026 DISBURSEMENTS
CHECK REGISTER*

DATE CHECK NUMBER AMOUNT
7/1/2026 88414 425$
7/2/2026 88420-88500 415,188
7/10/2026 88508-88625, 88633-88667 1,312,632
7/14/2026 88670-88712 301,121
7/17/2026 88718-88781, 88785-88816 541,875
7/22/2026 88817 860
7/24/2026 88829-88904, 88919-88974 6,849,751
7/30/2026 88979-89028 316,822
7/31/2026 89033-89089 443,643
10,182,315$

ACH PAYMENTS

DATE CHECK NUMBER AMOUNT
7/2/2026 88415-88419 288,551 $
7/10/2026 88501-88507, 88626-88632 455,619
7/14/2026 88668-88669 24,246
7/17/2026 88713-88717, 88782-88784 6,463,261
7/24/2026 88818-88828, 88905-88918 1,902,229
7/30/2026 88975-88978 209,550
7/31/2026 89029-89032 81,542
7/3/2026 Housing related Loan Payment 56,903
Payroll & Tax Related ACH Payments** 18,381,784
27,863,685$

WIRE TRANSFERS

DATE AMOUNT
-$

PAYROLL TRANSFERS

DATE AMOUNT
7/9/2026 1,874,242 $
7/22/2026 1,852,492
7/31/2026 32,345
3,759,079$
TOTAL DISBURSEMENTS 41,805,079$
* Detailed registers available upon request.
**Includes $17.0 million in prepayment to CalPERS for FY2026/27 unfunded pension liability.

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026PORTFOLIO SUMMARYAccount SummaryCredit Quality*Total Rate of Return** 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS(07/01/25)City of Pleasanton Mgd AccountBenchmark Return AA+ End Values as of 06/30/2026End Values as of 07/31/2026Market ValueAccrued InterestTotal Market Value 202,743,992.63 202,643,140.110.00ParBook ValueCost ValueUnited StatesMorgan Stanley

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026STATEMENT OF COMPLIANCERules Name Limit ActualCompliance StatusNotesAGENCY MORTGAGE SECURITIES100.0 3.230.0 3.220.0 10.01.30.0 0.030.0 0.00.00.00.0 0.0CAMP30.0 0.0100.0 0.00.030.0 0.00.00.0COMMERCIAL PAPER0.00.00.00.0 0.0CORPORATE MEDIUM TERM NOTES30.01.3

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026STATEMENT OF COMPLIANCERules Name Limit ActualCompliance StatusNotes0.0 0.030.0 0.00.0FEDERAL AGENCIES100.030.020.00.00.020.0 0.620.0 0.60.0 0.020.0 0.00.00.00.0 0.030.0 0.00.00.00.0 0.030.0 0.00.00.00.0 0.0MUTUAL FUNDS20.0 0.0

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026STATEMENT OF COMPLIANCERules Name Limit ActualCompliance StatusNotes10.0 0.00.0 0.030.0 0.00.00.00.0 0.0REPURCHASE AGREEMENTS0.01.0 0.00.0 0.00.0 0.00.0 0.030.010.0 1.010.0 0.0U.S. TREASURIES100.0

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026RECONCILIATION SUMMARY Month to DateFiscal Year to Date(07/01/2026)Beginning Book Value0.00 0.000.00 0.00PurchasesSales Month to DateFiscal Year to Date(07/01/2026)Beginning Market Value0.00 0.000.00 0.00PurchasesSales Month to Date 0.00Fiscal Year to Date 0.00Month to Date 0.00Fiscal Year to Date 0.00PurchasesMonth to Date 17,626,157.73Fiscal Year to Date 17,626,157.73SalesMonth to Date (16,564,493.09)Fiscal Year to Date (16,564,493.09)Month to Date 1,072,868.46Fiscal Year to Date 1,072,868.46Purchased / Sold InterestMonth to Date (11,203.82)Fiscal Year to Date (11,203.82)

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026HOLDINGS REPORTCusipPar Value/UnitsPurchase DatePurchase YieldCost ValueMkt PriceMkt YTMMarket ValueAccrued Int.% of Port.Gain/LossS&P/FitchMaturity12/16/2030Aaa/AAANA02/10/2026NA/AAAAAANA/AAAAAA2,060,000.00NA/AAAAAA20,340,000.00 4.36%20,333,275.2220,333,667.3499.404.55%20,217,755.7031,832.7610.04%(115,911.65)3.501.78AGENCYAa1/AA+AA+0.320.306,000,000.00Aa1/AA+AA+3,000,000.0012/30/20213,000,000.003,000,000.00Aa1/AA+AA+3,000,000.0012/30/2021Aa1/AA+AA+3,000,000.00Aa1/AA+AA+3,000,000.00Aa1/AA+AA+Total Agency 18,530,000.00 1.62%18,477,957.2018,525,199.8798.934.07%18,330,859.7143,424.399.11%(194,340.16)0.450.4303/26/2026Aaa/AA+AA+2,000,000.00Aa1/AA+AAAAa1/AA+AAA6,545,000.00 4.44%6,387,674.036,397,252.7297.254.62%6,362,746.6020,057.963.16%(34,506.12)3.433.06

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026HOLDINGS REPORTCusipPar Value/UnitsPurchase DatePurchase YieldCost ValueMkt PriceMkt YTMMarket ValueAccrued Int.% of Port.Gain/LossS&P/FitchMaturityCASH1.000.000.00Aaa/AAAAAA0.000.00Total Cash 3,898.343,898.343,898.341.00 3,898.340.000.00%0.000.000.00CORPORATE100.01A1/AA+1.211,000,000.00100.011,000,126.001.20100.23NA100.20Aa3/AA1/A2,111.11A1/ANAA+A2/ANA2.13A1/AA2.311.322.30A1/AA+A1/A+NA2.33

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026HOLDINGS REPORTCusipPar Value/UnitsPurchase DatePurchase YieldCost ValueMkt PriceMkt YTMMarket ValueAccrued Int.% of Port.Gain/LossS&P/FitchMaturityAa3/AA3/AA+A3/ANA2.301,000,000.00100.00NA2.312,000,000.00NA100.31NA2.622.322.62A2/A+NA2.621,000,000.00101.22A2/A+A1,000,000.00A1/ANA2.61A+A101.03A1/ANAA2/AA

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026HOLDINGS REPORTCusipPar Value/UnitsPurchase DatePurchase YieldCost ValueMkt PriceMkt YTMMarket ValueAccrued Int.% of Port.Gain/LossS&P/FitchMaturityAa3/AA1/A+A+3.122,000,000.00Aa2/A+1,000,000.00A1/AA+2,000,000.00A3/ANA1,000,000.00NA03/13/20311,000,000.00A1/AA1,000,000.0006/11/2026100.30A+1,000,000.00A1/A+A+NA1,000,000.0006/22/2026Aa1/AANA1,000,000.00Total Corporate 44,050,000.00 4.40%43,990,316.5543,990,767.1999.004.75%43,592,931.48451,673.6621.65%(397,835.72)3.072.55FUND1.000.000.00Aaa/AAAmNA0.000.00Total Money Market Fund 1,196,691.21 3.30%1,196,691.211,196,691.211.003.30%1,196,691.210.000.59%0.000.000.00

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026HOLDINGS REPORTCusipPar Value/UnitsPurchase DatePurchase YieldCost ValueMkt PriceMkt YTMMarket ValueAccrued Int.% of Port.Gain/LossS&P/FitchMaturitySUPRANATIONAL1,000,000.001,001,362.00Aaa/AAANA2,000,000.00Aaa/AAANATotal 3,000,000.00 3.95%2,980,010.002,984,860.9698.894.32%2,966,358.005,638.891.47%(18,502.96)1.451.37US TREASURY3,000,000.00100.03Aa1/AA+AA+Aa1/AA+AA+Aa1/AA+AA+1,000,000.00Aa1/AA+AA+1,000,000.00Aa1/AA+AA+3,000,000.00Aa1/AA+AA+2,000,000.00Aa1/AA+AA+Aa1/AA+AA+1.23100.00Aa1/AA+AA+Aa1/AA+AA+1.621,000,000.00Aa1/AA+AA+1.611,200,000.00Aa1/AA+AA+

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026HOLDINGS REPORTCusipPar Value/UnitsPurchase DatePurchase YieldCost ValueMkt PriceMkt YTMMarket ValueAccrued Int.% of Port.Gain/LossS&P/FitchMaturityAa1/AA+AA+3,000,000.00Aa1/AA+AA+3,000,000.00Aa1/AA+AA+3,000,000.00Aa1/AA+AA+2.132,000,000.00100.66Aa1/AA+AA+2.013,000,000.0022,233.61Aa1/AA+AA+2.33Aa1/AA+AA+2.233,000,000.00Aa1/AA+AA+Aa1/AA+AA+3,000,000.00Aa1/AA+AA+2.61Aa1/AA+AA+3.003,000,000.00Aa1/AA+AA+3.3301/31/20303,000,000.00Aa1/AA+AA+3.213,000,000.00Aa1/AA+AA+Aa1/AA+AA+06/30/2030Aa1/AA+AA+Aa1/AA+AA+Aa1/AA+AA+

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026HOLDINGS REPORTCusipPar Value/UnitsPurchase DatePurchase YieldCost ValueMkt PriceMkt YTMMarket ValueAccrued Int.% of Port.Gain/LossS&P/FitchMaturity11/30/2030Aa1/AA+AA+01/31/2031Aa1/AA+AA+03/31/2031Aa1/AA+AA+06/30/2031Aa1/AA+AA+Total US Treasury 110,145,000.00 3.87%110,265,315.48110,194,382.8898.654.33%108,648,833.26770,438.1653.97%(1,545,549.62)3.142.87203,810,589.55 3.84%203,635,138.03203,626,720.5098.214.42%201,320,074.291,323,065.82100.00%(2,306,646.21)2.882.43Total Market Value + Accrued 202,643,140.11

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026TRANSACTION LEDGERDateCUSIPPriceAcq/Disp YieldAmountInterest Pur/SoldTotal Amount Gain/LossACQUISITIONSPurchase1.0000.000.00Purchase06/30/20310.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase1,000,000.000.00Purchase1,000,000.000.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase2,060,000.000.000.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase0.000.00

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026TRANSACTION LEDGERDateCUSIPPriceAcq/Disp YieldAmountInterest Pur/SoldTotal Amount Gain/LossPurchase1.0000.000.00Purchase0.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase1.0000.000.00Purchase1.0000.000.00Total Purchase 17,699,448.02 (17,626,157.73) (22,119.79) (17,648,277.52) 0.00TOTAL ACQUISITIONS 17,699,448.02 (17,626,157.73) (22,119.79) (17,648,277.52) 0.00DISPOSITIONSSale0.00Sale3130APVC612/01/2026Sale1.0000.000.00SaleSale1.0000.000.00Sale12/21/2026Sale1.0000.000.00

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026TRANSACTION LEDGERDateCUSIPPriceAcq/Disp YieldAmountInterest Pur/SoldTotal Amount Gain/LossSale1.0000.000.00Sale1.0000.000.00Total Sale (16,665,863.43) 16,564,493.09 (10,915.97) 16,575,409.06 (80,057.16)TOTAL DISPOSITIONS (16,665,863.43) 16,564,493.09 (10,915.97) 16,575,409.06 (80,057.16)OTHER TRANSACTIONS0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026TRANSACTION LEDGERDateCUSIPPriceAcq/Disp YieldAmountInterest Pur/SoldTotal Amount Gain/Loss0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.0012/16/20300.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.0060,000.00 0.00 60,000.00 0.000.000.000.000.000.000.00

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026TRANSACTION LEDGERDateCUSIPPriceAcq/Disp YieldAmountInterest Pur/SoldTotal Amount Gain/Loss0.000.000.000.000.000.000.000.000.000.000.000.000.0010/21/20300.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

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City of Pleasanton Managed Account | Account #11313 | As of July 31, 2026TRANSACTION LEDGERDateCUSIPPriceAcq/Disp YieldAmountInterest Pur/SoldTotal Amount Gain/Loss0.00100,000.00 0.00 100,000.00 0.000.0060,000.00 0.00 60,000.00 0.000.0001/31/2031160,000.00 0.00 160,000.00 0.000.000.000.000.0001/31/20300.000.00Total Coupon 0.00 1,048,853.61 0.00 1,048,853.61 0.000.000.000.00Total Dividend 0.00 3,898.34 0.00 3,898.34 0.00TOTAL OTHER TRANSACTIONS 0.00 1,052,751.95 0.00 1,052,751.95 0.00

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Item #8

CITY COUNCIL AGENDA REPORT

September 15, 2026
Library and Recreation

TITLE: ADOPT A RESOLUTION UPDATING THE MASTER FEE SCHEDULE,

APPROVING AND UPDATING VARIOUS CITY FEES AND CHARGES

SUMMARY
Staff recommends that the City Council adopt the resolution approving and updating various City fees and charges. Fees and charges updated through this action include:
• Section I. A. General and Administrative Fees
• Section I. D. Pleasanton Public Library Fine and Fee Schedule • Section V.B. Police Special Permits
• Section VII. Finance Department
• Section VIII. Recreation
• Section IX.A. Water Rates and Charges

BACKGROUND
California cities impose fees for providing services and activities through provisions of the State Constitution. Agencies are allowed to set fees at rates providing fair and reasonable recovery of costs incurred in providing the services, minimizing or eliminating use of general tax revenues. The City regularly reviews the Master Fee Schedule (MFS) to ensure that it is both transparent and up to date. The latest review identified several fees not listed in the MFS that need to be listed or clarified, fees that need to be adjusted to better reflect current costs and market rates, and fees that should be added.

DISCUSSION
The Resolution/Attachment 1 includes an update to fees across multiple departments.

Section I. D. Pleasanton Public Library Fine and Fee Schedule Miscellaneous fees related to rental agreement provisions and hourly fees are currently incorporated into library rentals but are not fully reflected in the MFS. As library meeting room rentals have commenced, staff have identified the need to formalize and update these miscellaneous fees to better align with current practices, improve transparency, and support responsible cost recovery.

Staff recommends revising the MFS to display the actual hourly rental rates rather than subsidy percentages for each renter group category. The previous MFS expressed these fees as a percentage subsidy scaled to the renter group category; this revision shows the corresponding hourly rates instead, providing greater transparency to renters without changing the underlying fee amounts. Staff also recommends reducing the security deposit from $200 to $100 to be consistent with other meeting room rentals in the City, and clarifying the language regarding cancellation fees. These changes apply to MFS Section I, D. Pleasanton Public

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Library Fine and Fee Schedule, and are outlined in Tables 1, 2, and 3 below.

Table 1: Library Meeting Room Rental Fees
Renter Group CategoryFee Per HourI. Co-Sponsored Groups / PUSD$84II. Non- Profits $98III. Pleasanton Resident, Private Use$112IV. Non-Resident, Private Use / Businesses$115
Renter Group Category Fee Per Hour
I. Co-Sponsored Groups / PUSD $84
II. Non-Profits $98
III. Pleasanton Resident, Private Use $112
IV. Non-Resident, Private Use / Businesses $115

Table 2: Meeting Room Rental Security Deposit
Security Deposit (refundable)$100
Security Deposit (refundable) $100

Table 3: Meeting Room Rental Cancellation Fees

BOARD/COMMITTEE/COMMISSION ACTION
At the August 6, 2026 Library Commission meeting, the commission voted unanimously to recommend City Council adopt a resolution updating the Master Fee Schedule, Section I, D.

Pleasanton Public Library Fine and Fee Schedule as described above and included in Attachment 1.

Meeting Room Rental Cancellation Fees30 days or more prior to the scheduled date50% of the total hourly rental feesLess than 30 days prior to the scheduled date100% of the total hourly rental fees
Meeting Room Rental Cancellation Fees
30 days or more prior to the scheduled date 50% of the total hourly rental fees Less than 30 days prior to the scheduled date 100% of the total hourly rental fees

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Section V.B. Police Special Permits
Lions Wayside and Delucchi parks are in the heart of Downtown Pleasanton. With the recent renovations, staff has received an increase in requests to use these parks and the bandstand for special events. Use of these parks for organized events currently requires a special event permit, but no fees have been established. To develop fees for the rental of these parks for special events, staff reviewed hourly staff rates for facility monitors (Recreation Leader III), general maintenance costs for the City's parks (based on the 2024 fee study conducted by NBS), and comparable rental fees for outdoor spaces throughout the City, such as picnic and field rentals. Comparable data was challenging to obtain for this particular space due to its unique layout and amenities.

The currently approved General Fund (GF) subsidy categories were also mirrored in this recommendation. Category I includes PUSD and co-sponsored user groups and provides a 40 percent GF subsidy; Category II includes non-profit organizations and provides a 30 percent GF subsidy; Category III includes Pleasanton residents for private use and includes a 20 percent GF subsidy; and Category IV includes non-residents and businesses, and provides no GF subsidy. No GF subsidy is recommended for the bandstand.

A security deposit is recommended in case of damage. The deposit is refundable after the event if no damage occurs.

Table 4. Special Event Fees
Fee Name Current Fee Recommended Fee Details
4-Hr Block N/A Cat I: $240
Cat II: $280
Cat III: $320
Cat IV: $400
Newly proposed fee;
includes fee for onsite
staff
6-Hr Block N/A Cat I: $360
Cat II: $420
Cat III: $480
Cat IV: $600
Newly proposed fee;
includes fee for onsite
staff
Bandstand
(Add-On)
N/A $100 Newly proposed fee
Lions
Wayside
Rental Fees
Security
Deposit
N/A $500 Newly proposed fee;
refundable after the event

These rates are for the park and facility rental only. Special event fees are calculated through the special event permit process, based on the adopted MFS - "Actual Cost Basis (actual costs, including direct costs)." The GF subsidy categories also apply to special event fees.

Casual, everyday use of the parks will continue to require no permit or fee.

BOARD/COMMITTEE/COMMISSION ACTION
At the August 13, 2026, Parks and Recreation Commission meeting, the commission voted

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unanimously to recommend that the City Council adopt a resolution updating the MSF to include rental fees for Lions Wayside and Delucchi parks as outlined above and included in Attachment 1.

Section VIII. Recreation
The recommendations for Recreation fees fall into two categories. The first is administrative housekeeping: fees residents are already paying that were never formally captured in the MFS. The second category involves genuine changes — new fees, fee restructuring, or rate increases — most of which are grounded in benchmark surveys of comparable agencies or a need to clarify existing refund and cancellation practices. Details are included in Attachment 2.

Existing Fees Not Currently Listed in the MFS
This section covers fees the Library and Recreation Department already charges — most adopted informally by past practice or by standalone Council resolution — that were simply never incorporated into the MFS document itself. No rate changes are proposed for the large majority of these; the recommendation is to formalize the current fees. Because these are administrative corrections rather than fee increases, the resident-facing and fiscal impacts are minimal, though they do close a compliance gap by aligning the official fee document with actual billing practices.

Fee areas included:
• Community Garden Fees
• Augustin Bernal Non-Resident Pass
• Park/Picnic Rental Security Deposit
• Meeting Room Rental Security Deposit
• Event Venue Rental Security Deposits
• Athletic Facility Fees
• Facility Add-On Fees

Staff fees are recommended to be charged on an actual-cost basis across all program areas to reflect the current practice.

New and Updated Fees
This section reflects new fees, restructured fee categories, and rate increases.

Areas included:
• Main Street Banner Reservations
• Refund Processing Fee
• Meeting Room and Event Venue Cancellation Fees
• Outdoor Volleyball Courts
• Bocce Courts and Outdoor Skating Rink
• Dolores Bengston Aquatic Center Rentals
• Muirwood Pickleball Court Reservation Fees (described in more detail in agenda report item #10)

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Additionally, the Recreation Section has been reformatted for improved transparency and readability.

BOARD/COMMITTEE/COMMISSION ACTION
At the August 3, 2026 Civic Arts Commission meeting, the commission voted unanimously to recommend that the City Council adopt a resolution updating the MFS, Section VIII.

Recreation to include an add-on fee for a Drumkit Mic Set, and update the security deposit language for the Firehouse Arts Center and the Firehouse Arts Center classrooms, as included in Attachment 1.

At the August 13, 2026 Parks and Recreation Commission meeting, the commission voted unanimously to recommend that the City Council adopt a resolution updating the MFS, Section VIII. Recreation, as included in Attachment 1.

Section I. A. General and Administrative Fees and Section IX.A. Water Rates and Charges Under California Civil Code Section 1719, payees may charge $25 for a returned check on the first occurrence and $35 for each subsequent occurrence. The City's master fee schedule includes only the $25 returned check fee. While additional occurrences are infrequent, staff recommend adding the $35 fee to the master fee schedule to recover costs if they occur.

Public agencies may recover the administrative or bank processing fees incurred when a vendor requests a stop payment on a paper check or an electronic funds transfer. Staff recommend adding a stop payment service charge to the master fee schedule based on the actual cost of the bank charge. These proposed fees will be added to Sections I.A. and IX.A. of the master fee schedule once approved by the Council.

Table 5. Returned Check and Stop Payment Fees

Section VII. Finance Department
The current initial set-up fee for an assessment district is $1,500 per district. Staff recommend changing the fee to actual costs, with an initial deposit of $5,000. The fee description is also updated to include annexation-related assessment districts. The title of the fee section will be changed from "Arbitrage Calculation Fees" to "Assessment District Administration and Arbitrage Calculation Fees" for improved transparency. The current foreclosure action fee, which covers staffing costs and the costs of obtaining the title report/insurance policy as part of the legal enforcement process, is $2,000. Staff recommend changing the fee to actual costs. While these transactions are infrequent, the proposed fees will allow the City to recover the full cost and better manage cash flow.

Table 6. Assessment District and Abirtrage Calculation Fees

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OUTREACH
This item was heard at three public meetings, including:
• Civic Arts Commission - August 3, 2026
• Library Commission - August 13, 2026
• Parks and Recreation Commission - August 13, 2026

FISCAL IMPACT
Updating the MFS regularly allows revenues to help offset expenses, building long-term fiscal sustainability.

RECOMMENDATION
Adopt a resolution approving amendments and updating various City fees and charges.

Prepared by: Approved by:

Heidi Murphy, Director of
Library and Recreation
Joe Calabrigo, Interim
City Manager

Attachments:

1. Resolution

2. 2026 Recreation MFS Update Descriptions

3. Resolution No. 91-155 Main Street Banner

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ATTACHMENT 1

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO APPROVE AMENDMENTS TO THE MASTER FEE SCHEDULE SECTION I. A.

GENERAL AND ADMINISTRATIVE FEES, SECTION I. D. PLEASANTON PUBLIC LIBRARY FINE AND FEE SCHEDULE, SECTION V.B. POLICE SPECIAL PERMITS, SECTION VII. FINANCE DEPARTMENT, SECTION VIII. RECREATION, AND SECTION IX.A. WATER RATES AND CHARGES

WHEREAS, the Master Fee Schedule compiles City-Council-approved fees for specific City services provided to residents, non-residents, non-profits, businesses, and other entities within the community; and

WHEREAS, limited tax revenues support these services given the unique benefit to members of the public; and
WHEREAS, agencies are allowed to set fees at rates providing fair and reasonable recovery of costs incurred in providing the services, minimizing or eliminating the use of general tax revenues.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The Master Fee Schedule is amended as set forth in Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

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ATTACHMENT 1

EXHIBIT A

CITY OF PLEASANTON

MASTER FEE SCHEDULE

I. GENERAL & ADMINISTRATIVE FEES

The returned check fee and stop payment service charge are new fees that will be added to the noted fee section once approved by the Council.

D1. Pleasanton Public Library Fine and Fee Schedule
Processing Fee for Lost or Damaged Materials- in addition to item cost $5 Collection Agency fee $10
Overdue item (per day) Max $15 per item $1 LINK+ Items Lost / Damaged item (Per item) $115

D2. Pleasanton Library Meeting Room Fees
Renter Group Category Fee Per Hour
I. PUSD / Co-Sponsored Groups $84
II. Non-Profit Organizations $98
III. Pleasanton Residents (Private Use) $112
IV. Non-Residents (Private Use) / Businesses $115

Other Fees and Charges
Security Deposit (refundable after the event) $100
30 days or more prior to the scheduled date 50% of the total hourly rental fees Cancellation Fees
Less than 30 days prior to the scheduled date 100% of the total hourly rental fees
Rental fees for staff and equipment will be charged at the fully burdened rate, determined based on the needs of each specific rental. The discount does not apply to staff and equipment costs.

A. General
Returned Check Fee - For Each Additional Occurrence $35Stop Payment Service Charge Actual Cost of Bank Charge

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ATTACHMENT 1

V. POLICE DEPARTMENT
B. Special Permits
Each
Employee
Permit
Fee
Massage Establishments PMC 6.24 No Charge $100
Nonprofit/charitable/
community service organization No Charge No Charge Roving/walking vending in public right-of-way along
parade routes Other vendors $10 $25
Solicitors & Certain Businesses $10 $25
ABC Letter $25
Owner's Permit Application $600
Driver's Permit Application $150 Taxicab
Taxicab Reinspection Fee $25
Flag Drop $3.50
Mileage $3.50 Taxicab Rates
Standby $30
Bingo Permit Fee $100
Application $350
Renewal $200 Firearm Sales Permit
Ord 6.64 Fingerprint Processing Fee
(for each set to be processed)
set by DOJ & FBI; add
equipment processing cost
State Mandated Fee varies Concealed Weapons
Permit Local Processing Fee (maximum fee allowed by PC 12054) $3
Firearm Dealer Application $25
Initial Permit $300 Pawnbroker Permit
remit to DOJ Renewal (required by state every 2 years) $300 Firearm Storage, per firearm held $65
For-profit vendors/organizations $250
Nonprofit vendors/organizations $75 Special Event and Support Service Permit Fee City-Sponsored events No Charge
PUSD
Co-Sponsored Groups   $240
Non-Profit Organizations  $280
Pleasanton Residents (Private Use) $320
4-Hr Block
Fee
Non-Residents (Private Use)
Businesses  $400
PUSD
Co-Sponsored Groups   $360
Non-Profit Organizations  $420
Pleasanton Residents (Private Use) $428
6-Hr Block
Fee
Non-Residents (Private Use)
Businesses  $600
Bandstand Add-on $100
Lions Wayside /
Delucchi
Park Rental Fees
Security Deposit (Refundable after the event) $500
Category/Description
% Discount to
Actual Cost/General
Fund Subsidy
PUSD
Co-Sponsored Groups   40%
Non-Profit Organizations  30%
Pleasanton Residents
(Private Use) 20%
Direct City Support/
Special Events

Non-Residents (Private Use)
Businesses  0%
Actual Cost Basis (actual
costs, including direct costs).

Sidewalk Vendor Fee $50

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ATTACHMENT 1

The initial assessment district set-up fee and foreclosure action fee will be updated in the noted fee section once approved by the Council.

VIII. RECREATION

A. Recreational Program Fees
The City Council authorizes staff to establish fees for new programs and adjust fees for existing programs based on the actual cost to provide the program.

Fees will be set to limit the General Fund subsidies for these programs and services, dependent upon the overall benefit of the program within the community.

Service Category Maximum General
Fund Subsidy

1. City-Sponsored Community Events 100%

2. Drop-In Programs/City-Sponsored Seasonal Events 75%

3. Beginner/Recreational Programs 50%

4. Art Gallery Exhibits 40%

5. Specialized and Contractor-Led Classes & Programs/Theater Presenting Series Shows 25%

6. Advanced/Competitive Programs 0%

Other Recreation Program Fees
Recreation Classes and
Camps
Refund Processing Fee (Per class/camp)

Refunds are not granted if requested less than 7
calendar days prior to the program or class start
date.

Aquatic camp and class refunds are limited to
special circumstances only.
$10
• Late Pick Up (per minute) $1
Late Payment Fee – not received by due date $25
Gingerbread Preschool
Refund Processing Fee (up to 7 days prior
to program start)

Refunds are not granted if requested less than 7
calendar days prior to the program or class start
date.
$50
Non-Resident Fee (All classes and camps) 25%

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ATTACHMENT 1

B. Community Garden
Large Plot (annual cost) $159 Community Garden
Plot Fee Small Plot (annual cost) $89
Other Fees and Charges
Community Garden Deposit (Refundable after vacating plot) $125 Penalty Fees
Up to 14 calendar days after due date $25 Late Renewal Fees 14 to 30 calendar days after due date $50

C. Dolores Bengston Aquatic Center Fees
Swim Meet and Tournament Pool Rental Fees*
Hourly Fees
Renter Group Category 50-meter
Olympic
Pool
Shallow
Pool
w/ Slide
Diving
Well
(Only)
25-Meter
L-Shaped
Pool
I. PUSD / Co-Sponsored Groups $89 $32 $16 $49
II. Non-Profit Organizations $94 $34 $17 $51
III. Pleasanton Residents
(Private Use) $98 $36 $18 $54
IV. Non-Residents (Private Use) /
Businesses $103 $38 $19 $56

Pool Lane Rentals*
Hourly Fees Renter Group Category Short Course Long Course I. PUSD / Co-Sponsored Groups $4.05 $9.90
II. Non-Profit Organizations $4.25 $10.40
III. Pleasanton Residents
(Private Use) $4.47 $10.91
IV. Non-Residents (Private Use) /
Businesses $4.69 $11.46

Private Party Rentals*
Hourly Fees
Renter Group Category Shallow Pool
Only
(No Slide)
Shallow Pool &
25-Meter Pool w/
Diving Boards
(No Slide)
Water Slide
(Add-On)
I. PUSD / Co-Sponsored Groups $144 $378 $111
II. Non-Profit Organizations $151 $397 $117
III. Pleasanton Residents
(Private Use) $159 $417 $123
IV. Non-Residents (Private Use) /
Businesses $167 $438 $129
*Fees for staff will be charged at the fully burdened rate and determined based on the needs of each specific rental.

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ATTACHMENT 1

D. Field Rental and Light Fees
Field Rental Fees
Hourly Fees Renter Group Category Natural Grass Fields* Synthetic Turf Fields* I. PUSD / Co-Sponsored Groups $6.25 $10.00
II. Non-Profit Organizations $35.00 $56.00
III. Pleasanton Residents
(Private Use) $40.00 $64.00
IV. Non-Residents (Private Use) /
Businesses $50.00 $80.00
*Fees for staff will be charged at the fully burdened rate and determined based on the needs of each specific rental.

Other Fees and Charges
Security Deposit – Tournaments (refundable after the event) $1000 Extra Cleaning Fee – Tournaments (Restrooms) $75.60
Rental Adjustment Fees
(Requests after permit is billed; charged per transaction) $25 Penalty Fees
30 days prior to scheduled date Full Refund
Between 11 and 29 days prior to scheduled date 50% of the rental fee Cancellation Fees 10 days or less prior to scheduled date 100% of the rental fee Softball
Complex
Penalty
Fees
(per infraction)
Additional penalty fees that may be assessed:
• The user fails to submit game/event schedules,
supplemental information, and all other applicable
documents
• The user fails to enforce and address conduct
issues (i.e. smoking (including e-cigarettes),
consumption of alcoholic beverages, use of
constant profanity, etc.)
• The user fails to disclose vendors hosted at the
event
• The user fails to disclose vehicles
• The user exceeds their allotted rental time
• The user fails to disclose the operation of gate
admission fees or soliciting donations
• The user doesn’t have a Person in Charge
$250

Field Light Fees*
Hourly Fees
Renter Group Category Stadium CTS &
4Leaf
Bernal
Baseball
(Small)
Bernal
Baseball
(Large)
Upper
Bernal
KMSP
Softball
Complex
I. PUSD / Co-Sponsored Groups $35 $23 $17 $22 $25 $28
II. Non-Profit Organizations $41 $27 $20 $26 $29 $33
III. Pleasanton Residents
(Private Use) $46 $31 $22 $30 $37 $38
IV. Non-Residents (Private Use) /
Businesses $58 $39 $28 $37 $42 $47
*Fees for staff will be charged at the fully burdened rate and determined based on the needs of each

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ATTACHMENT 1

specific rental.

E. Gym Rental Fees*
Hourly Fee
Renter Group Category Hart
1 Court
HP/PMS
1 Court
HP/PMS
2 Courts
I. PUSD / Co-Sponsored Groups $66 $55 $110
II. Non-Profit Organizations $129 $107 $214
III. Pleasanton Residents
(Private Use) $165 $129 $258
IV. Non-Residents (Private Use) /
Businesses $184 $131 $262
*Fees for staff will be charged at the fully burdened rate and determined based on the needs of each specific rental.

Other Fees and Charges
Security Deposit (refundable after the event) $1,000
Set Up and Clean Up Fees (charged every 15 minutes) $11.25 Rental Adjustment Fees (Requests after permit is billed; charged per transaction) $25 Penalty Fees
30 days prior to scheduled date Full Refund
Between 11 and 29 days prior to
scheduled date
50% of the
rental fee Cancellation Fees
10 days or less prior to scheduled date 100% of the
rental fee

F. Sports Courts/Rinks Rentals*
Outdoor Athletic Courts/Rink
Hourly Fee
Renter Group Category Outdoor
Volleyball Courts Bocce Courts Skating Rink
I. PUSD / Co-Sponsored Groups $23 $15 $6.25
II. Non-Profit Organizations $27 $17.50 $35
III. Pleasanton Residents
(Private Use) $30 $20 $40
IV. Non-Residents (Private Use) /
Businesses $38 $25 $50
*Drop-in use would still be allowed when no rentals are booked.

Pickleball Court Reservation Fees
Renter Group Category Hourly Fee
Resident $6
Non-Resident $7.50

Other Fees and Charges
Rental Adjustment Fees (Requests after permit is billed; charged per transaction) $25 30 days prior to scheduled date Full Refund
Between 11 and 29 days prior to scheduled date 50% of the rental fee
Cancellation
Fees
10 days or less prior to scheduled date 100% of the
rental fee

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ATTACHMENT 1

G. Event Venue Rental Fees
Hourly Fees
Renter Group Category Amador Rec
Center*
Veterans Memorial
Main Hall
Senior Center Main
Hall
I. PUSD / Co-Sponsored Groups $72 $150 $240
II. Non-Profit Organizations $84 $175 $280
III. Pleasanton Residents
(Private Use) $96 $200 $320
IV. Non-Residents (Private Use) /
Businesses $120 $250 $400
*Fees for staff will be charged at the fully burdened rate and determined based on the needs of each specific rental.

Add-Ons Amador Rec
Center
Veterans Memorial
Main Hall
Senior Center
Main Hall
Game Pack – 3 games $30
Game Pack – 7 games $50
Projector Screen $25
Projector $75 $75 $75
PA System / Microphones $30 $30
Dumpster $175 $175
Bar $25 $25
Coffee Urn $50
Piano $100
Senior Center Meeting Room &
Classroom – charged per room $100
Centennial Park – up to 6 hours $200

Other Fees and Charges
Security Deposit
(refundable after the event) $500 $1,000 $1,000
Penalty Fees
Rental time exceeded Twice the hourly rate
Overtime Fees Time exceeded past midnight
(charged every 15 minutes past midnight) $150
30 days or more prior to the scheduled date 50% of the security deposit Cancellation Fees Less than 30 days prior to the scheduled date 100% of the total hourly rental fees

H. Firehouse Rental Fees
Hourly Fees Renter Group Category Firehouse Theater Classroom A or B Lobby / Gallery I. PUSD / Co-Sponsored Groups $174 $72 $90
II. Non-Profit Organizations $203 $84 $105
III. Pleasanton Residents
(Private Use) $232 $96 $120
IV. Non-Residents (Private Use) /
Businesses $290 $120 $150

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ATTACHMENT 1

*Fees for staff will be charged at the fully burdened rate and determined based on the needs of each specific rental.

Add-Ons Firehouse Theater Classroom A or B Lobby / Gallery Projector $125 $50
Podium $15
4’x8’ Platforms (4 available) $40 Each
Monitors (6 available) $30 Each
Wireless handheld /
Lapel lavaliers
(4 available)
$45 Each Microphones
Wired Handheld $30 Each
Grand Piano
(Steinway & Sons Model B) $200
Piano Tuning $230
Drumkit Mic Set $75
Lighting Programming $50
Lighting Additions $25
DI Box (6 available) $10 Each
Cocktail Tables (no linens) $15 Each
Cocktail Tables (with linens) $20 Each

Other Fees and Charges
Security Deposit
(refundable after the event) $1,000 $100 $100
Penalty Fees
Overtime Fees Twice the hourly rate
30 days or more prior to
the scheduled date
50% of the security
deposit 50% of the total hourly rental fees Cancellation Fees Less than 30 days prior
to the scheduled date
100% of the total
hourly rental fees 100% of the total hourly rental fees

Firehouse Ticketing Fees
Ticket Programming Set Up  $175
2 Hour Staff Fee Day of Show  $60
PUSD / Co-Sponsored $2
Non-Profits $3
Per Ticket Sold Pleasanton Residents (Private Use)
Non-Residents (Private Use)
Businesses
$4

Firehouse Marketing Packages
Basic Marketing Package
• Inclusion on the Firehouse Arts Center website events calendar • Dedicated 11” x 17” poster displayed in the Firehouse Arts Center lobby for two weeks prior to the event
$175
First Post $300 Upgraded Marketing Package
• All Basic Marketing Package benefits
• Event promotion in one (1) Firehouse Arts Center e-
newsletter
• Event promotion in one (1) post on Firehouse Arts
Center Instagram and Facebook accounts (limit 2 per
Each additional
social media post $75

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ATTACHMENT 1

week)

I. Meeting Room Rental Fees
Hourly Fees
Renter Group Category Cultural Arts
Building
Senior Center Classroom /
Meeting Room
I. PUSD / Co-Sponsored Groups $45 $84
II. Non-Profit Organizations $56 $98
III. Pleasanton Residents
(Private Use) $64 $112
IV. Non-Residents (Private Use) /
Businesses $80 $140
*Fees for staff will be charged at the fully burdened rate and determined based on the needs of each specific rental.

Add-Ons
Projector $75

Other Fees and Charges
Security Deposit (refundable after the event) $100
Penalty Fees
30 days or more prior to the scheduled date 50% of the total hourly rental fees Cancellation Fees Less than 30 days prior to the scheduled date 100% of the total hourly rental fees

J. Picnic Rental Fees
Daily Fees
Renter Group Category Creekside
(Small)
Bernal
Val Vista B
(Medium)
Amador
Ken Mercer
Val Vista A
(Large)
I. PUSD / Co-Sponsored Groups $66 $120 $180
II. Non-Profit Organizations $77 $140 $210
III. Pleasanton Residents (Private Use) $88 $160 $240
IV. Non-Residents (Private Use) /
Businesses $110 $200 $300

Other Fees and Charges
Security Deposit (refundable after the event) $100
Cancellation 30 days prior to scheduled date $50
Cancellation between 11 and 29 days prior to scheduled date 50% of the rental fee Cancellation Fees Cancellation 10 days or less prior to scheduled date 100% of the rental fee

K. Main Street Banner Fees
Fee Category Weekly Fee
PUSD / Co-Sponsored $294
Non-Profits $343

L. Miscellaneous Recreation Fees

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ATTACHMENT 1

Facility Use Fee (Applied to select programs and rentals that utilize City facilities). 2% Augustin Bernal Non-Resident Pass (per week) $10

The returned check fee and stop payment service charge are new fees that will be added to the noted fee section once approved by the Council.

IX. WATER RATES, FEES, AND CHARGES
A. Water Rates & Charges
Administrative Cost Recovery
Returned Check Fee - For Each Additional Occurrence $35 Stop Payment Service Charge Actual Cost of Bank Charge

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Attachment 2
Pa
ge 1 of 7
Existing Fees Not Currently Listed in the MFS
C
ommunity Garden Fees
Fee Name Current Fee Recommended Fee Details
Community
Garden Plot Fee
Large Plot $159 $159 Currently charged but not listed in MFS. Small Plot $89 $89
Community Garden Deposit $125 $125 Currently charged but not listed in MFS. Refundable if the plot is returned
in good condition.

Community
Garden - Late
Renewal Fee
up to 14 calendar
days after due date
$25 $25 Currently charged but not listed in
MFS.
14 to 30 calendar
days after due date
$50 $50
A
ugustin Bernal Fees
Fee Name Current Fee Recommended Fee Details
Augustin Bernal Non-Resident Pass $10/week $10/week Currently charged but not listed in MFS. Fee adopted by resolution by the
City Council on June 4, 2024.

P
ark/Picnic Rental Fees
Fee Name Current Fee Recommended Fee Details
Picnic Rental Security Deposit $100 $100 Update to clarify that the fees are refundable after the event
M
eeting Room Rental Fees
Fee Name Current Fee Recommended Fee Details
Security Deposit
(Cultural Arts & Senior Center
Meeting rooms & Classrooms)
$100 $100 Update to clarify the fees are
refundable after the event.

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Pa
ge 2 of 7
Event Venue Rental Fees
Fee Name Current Fee Recommended Fee Details
Security
Deposit
Amador Rec Center $500 $500 Refundable after event.

C
urrently charged but not listed in
MFS.

Vets Hall & Senior
Center
$1,000 $1,000
A
thletic (Gym/Court/Field) Fees
Fee Name Current Fee Recommended Fee Details
Gym Rentals Security Deposit $1,000 $1,000 Update to clarify that the fees are refundable after the event.

Sports Field
Rentals
Security Deposit
(Tournaments)
$1,000 $1,000 Existing under KMSP weekend ﬁeld
rental ﬁelds; recommend adding for all
tournament rentals.

Extra Cleaning Fee
(Restrooms)
$75.60 $75.60 Currently charged but not listed in
MFS. This is the fee charged by the
janitorial service.

R
ecreation/Program Fees
Fee Name Current Fee Recommended Fee Details
Refund Processing Fee $10 $10 per
class/program/camp
Currently charged and listed. Update
to provide additional clarity that the
fee is per course.

S
taff Fees
Fee Name Current Fee Recommended Fee Details
Staff Fee Actual costs Actual costs incurred Currently charged but not listed in the MFS. No General Fund subsidies
apply.

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Pa
ge 3 of 7
New and Updated Fees
Ma
in Street Banner Fees
Fee Name Current Fee Recommended Fee Details
Main Street Banner Reservations $70 per week Cat I: $294 per week Cat II: $343 per week
Fee of $50 currently listed in
Resolution 91-55 (Attachment 3). Not
listed in the MFS. The proposed fee is
based upon actual labor and
equipment costs ($500), reduced by
the GF subsidy for Category 1 (40%)
and Category II (30%). Per the Main
Street Banner Policy adopted in 1991,
these are the only two categories that
may use the Main Street Banner.

Me
eting Room Cancellation Fees
Fee Name Current Fee Recommended Fee Details
Cancellation
Fee
30 days or more
prior to the
scheduled date:
50% of Security
Deposit
50% of total hourly
rental fees
Update to better clarify and reduce
last-minute cancellations.

Less than 30 days
prior to the
scheduled date:
- Cancellation 11-29
days prior to scheduled
date: 50% of the rental
fee
- Cancellation less
than 10 days prior to
scheduled date: 100%
of rental fee
100% of total hourly
rental fees

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Pa
ge 4 of 7
E
vent Venue Cancellation Fees
Fee Name Current Fee Recommended Fee Details
Cancellation
Fee
30 days or more
prior to the
scheduled date
50% of Security
Deposit
50% of the Security
Deposit
Update to better clarify and reduce
last-minute cancellations.

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Pa
ge 5 of 7
Sports Amenities
Fee Name Current Fee Recommended Fee Details
Sports
Courts/Rinks
Rentals
Outdoor Volleyball
Courts
Currently, only PUSD
rents these courts at
the Category I ﬁeld
rental rate ($6.25/hr.).

All other users have
been drop-in users with
no rental fee.

Cat I: $23
Cat II: $27
Cat III: $30
Cat IV: $38
Hourly rental rates. Currently, ﬁeld
rates apply to sand volleyball courts.

Update to reﬂect benchmark survey
for speciﬁc amenities (Attachment 3).

Drop-in use would still be allowed
when no rentals are booked.

Bocce Courts Cat I: $6.25
Cat II: $35
Cat III: $40
Cat IV: $50
Cat I: $15
Cat II: $17.5
Cat III: $20
Cat IV: $25
Hourly rental rates. Currently, ﬁeld
rates apply to bocce courts. Update to
reﬂect benchmark survey for speciﬁc
amenities (Attachment 3).

Drop-in use would still be allowed
when no rentals are booked.

Skating Rink Cat I: $6.25
Cat II: $35
Cat III: $40
Cat IV: $50
Cat I: $6.25
Cat II: $35
Cat III: $40
Cat IV: $50
Hourly rental rates. Currently, ﬁeld
rates apply to the skating rink. Update
to reﬂect benchmark survey for
speciﬁc amenities (Attachment 3).

Drop-in use would still be allowed
when no rentals are booked.

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Pa
ge 6 of 7
Dolores Bengtson Aquatic Center Fees
Fee Name Current Fee Recommended Fee Details
Swim Meet and
Tournament
Pool Rental
Fees
50-meter Olympic
Pool
Cat I: $85
Cat II: $89
Cat III: $94
Cat IV: $99
Cat I: $89
Cat II: $94
Cat III: $98
Cat IV: $103
Hourly rental rates, not including staff
fee. Two-hour minimum. Increase is
5% above previous year.

Shallow Pool w/
Slide
Cat I: $31
Cat II: $32
Cat III: $34
Cat IV: $36
Cat I: $32
Cat II: $34
Cat III: $36
Cat IV: $38
Diving Well (only) Cat I: $15
Cat II: $16
Cat III: $17
Cat IV: $18
Cat I: $16
Cat II: $17
Cat III: $18
Cat IV: $19
25- Meter L Shaped
Pool
Cat I: $42
Cat II: $45
Cat III: $47
Cat IV: $49
Cat I: $49
Cat II: $51
Cat III: $54
Cat IV: $56
Pool Lane
Rentals
Short Course Fee Cat I: $3.86
Cat II: $4.05
Cat III: $4.26
Cat IV: $4.47
Cat I: $4.05
Cat II: $4.25
Cat III: $4.47
Cat IV: $4.69
Hourly rental rates, not including staff
fee. Two-hour minimum. Increase is
5% above previous year.

Long Course Fee Cat I: $9.44
Cat II: $9.91
Cat III: $10.41
Cat IV: $10.93
Cat I: $9.90
Cat II: $10.40
Cat III: $10.91
Cat IV: $11.46

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Pa
ge 7 of 7
D
olores Bengtson Aquatic Center Fees-continued
Private Party
Rental
Packages
Shallow Pool Only
(no slide)
These packages are not
currently offered.

Cat I: $144
Cat II: $151
Cat III: $155
Cat IV: $167
Hourly rate for private use of the whole
facility, including staff fee. Two-hour
minimum.

Shallow Pool and
25-Meter Pool with
Diving Boards
(no slide)
Cat I: $378
Cat II: $397
Cat III: $417
Cat IV: $438
Water Slide (Add-
On)
Cat I: $111
Cat II: $117
Cat III: $123
Cat IV: $129

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Attachment 3

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Item #9

CITY COUNCIL AGENDA REPORT

September 15, 2026
Library and Recreation

TITLE: APPROVE THE CIVIC ARTS COMMISSION'S WORKPLAN PRIORITIES FOR FISCAL YEAR 2026/27

SUMMARY
The Civic Arts Commission's duties include developing a commission work plan to be presented to the City Council for consideration. The recommendation from the Commission for Fiscal Year 2026/27 is presented in this report.

BACKGROUND
At their April and June 2026 meetings, the Civic Arts Commission discussed their workplan for Fiscal Year 2026/27, based on the ONE Pleasanton Strategic Plan goals within the purview of the Commission and the specific duties of the Commission, including:

1. Funding Our Future Strategies 1, 2, 3, 4, 5, and 6 — fiscal sustainability, cost recovery, and reasonable fee policies

2. Investing in Our Environment Strategies 1 and 7 — continued investment in parks, bicycle and pedestrian infrastructure, and public art

3. Building a Community Where Everyone Belongs Strategies 1 and 3 — increasing equitable access to City programs and implementing high-priority items from the Library and Recreation Strategic Plan

4. Optimizing Our Organization Strategy 4 — evaluating the organization's structure of community engagement opportunities, such as commissions and committees, to improve information sharing and provide greater service to the community.

The Civic Arts Commission workplan items should focus attention on those areas stated in PMC Section 2.39.020 to be within the duties of the Commission. The duties of the Pleasanton Civic Arts Commission shall include the following:

1. Develop a commission workplan to be provided to City Council for consideration during the budget process. The workplan should be based on the goals and strategies outlined in the ONE Pleasanton Strategic Plan as well as the role of the commission.

2. Review and recommend policies and plans to the City Council related to arts and culture.

3. Seasonally, review the adopted Civic Arts budget, program and service plans, and key performance indicators.

4. Advise the City Council on services and capital projects related to arts and culture.

5. Review and provide recommendations for all works of art to be acquired, relocated, altered, or removed by the city as outlined in the Pleasanton Municipal Code Chapter

13.16. 6. As a community leader, receive arts and culture-related feedback from the community.

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7. Act as an advocate for arts and culture within the community.

8. Review and recommend grant funding allocations to City Council for the Community Grant Program, Civic Arts category.

9. Serve as liaison between the City and other arts and culture-related entities including, but not limited to:local municipalities, local nonprofits, Alameda County, state, and national agencies.

DISCUSSION
The Civic Arts Commission developed the following workplan priorities for Fiscal Year 2026/27 for City Council approval:

1. Don Lewis Public Art Project
(Commission Duty 6, 7 / ONE Pleasanton Strategic Plan Goals: Investing in Our Environment, Strategy 7, and Building a Community Where Everyone Belongs, Strategy 1)

This item will include follow-up on the Don Lewis Public Art Project following the completion of installation and the public unveiling, including developing interpretive materials and gathering feedback and questions from the public about the artwork and project.

2. Public Art Interpretation and Accessibility
(Commission Duty 7 / ONE Pleasanton Strategic Plan Goals: Investing in Our Environment, Strategy 7, and Building a Community Where Everyone Belongs, Strategy 1 and 3)

This item will include continued efforts to improve the identification and accessibility of the City's public art collection, including installing the Ryan's Steps plaque and exploring QR code opportunities to provide expanded interpretive content aligned with the City's public art map.

Efforts will focus on research, planning, and development of tools and recommendations to support future implementation.

3. Public Art Stewardship
(Commission Duty 7 / ONE Pleasanton Strategic Plan Goals: Building a Community Where Everyone Belongs, Strategy 3, Funding Our Future, Strategy 1, Investing in Our Environment, Strategy 7, and Optimizing Our Organization, Strategy 4)

This item will include support for a volunteer-based program focused on basic cleaning and maintenance of public art, including implementing a pilot program, developing guidelines and protocols, identifying priority artworks, and providing training for commissioners.

4. Civic Arts Outreach and Community Engagement
(Commission Duties 6, 7, 9 / ONE Pleasanton Strategic Plan Goals: Optimizing Our Organization, Strategy 4, and Building a Community Where Everyone Belongs, Strategy 1)

This item will include efforts to increase public awareness of the City's public art collection and Civic Arts programs, including developing community partnerships, exploring sponsorship and donation opportunities, expanding outreach and educational opportunities, and having commissioners attend and represent the commission at Civic Arts programs and events.

OUTREACH

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This item was discussed at the April 6, 2026 and June 8, 2026 Civic Arts Commission meetings.

FISCAL IMPACT
There is no financial impact related to this workplan.

RECOMMENDATION
Approve the Civic Arts Commission's Workplan Priorities for Fiscal Year 2026/27.

Prepared by: Submitted by: Approved by:

Rachel Prater, Recreation
Manager
Heidi Murphy, Director of Library and
Recreation

Joe Calabrigo, Interim
City Manager

Attachments:

None

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Item #10

CITY COUNCIL AGENDA REPORT

September 15, 2026
Library and Recreation

TITLE: APPROVE A RESERVATION SYSTEM FOR MUIRWOOD COMMUNITY PARK

PICKLEBALL COURTS

SUMMARY
At the June 11th Parks and Recreation Commission meeting, the commission voted to agendize a reservation process for the pickleball courts at Muirwood and Stoneridge Creek parks. Staff researched and brought back two options for the commission's consideration on August 13, 2026. The commission recommended moving forward with a paid reservation system for three of the six pickleball courts at Muirwood Community Park, prioritizing residents.

BACKGROUND
Staff reviewed the following cities and captured their information regarding pickleball court reservations and fees:

City Location Resident
Rate per
hour
Non-
Resident
Rate
Advance
Reservation?
Notes
Fremont Fremont
Tennis
Center
$5 $7 7 days in advance for
residents
5 days in advance for
non-residents
N/A
Dublin Don Biddle
Wallis Ranch
$10 $12 Based on rental
group and date of
rental - several
months out
N/A
LARPD May Nissen $10 $10 No set advanced
notice listed
N/A
San Ramon       N/A   N/A No reservations
allowed in San
Ramon
Walnut
Creek
Walnut Creek
Tennis
Center
Rudgear
90 min
court use =
$8
N/A   N/A Managed by
Lifetime Tennis
No resident/non-
resident - based
on passes
Foster City Leo Ryan $8   Foster City residents
only

Pleasanton Stoneridge
Park
N/A N/A N/A Dual striped
pickleball/tennis

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courts. No
reservation is
required. No fee.

Pickleball players
must bring their
own net.

Pleasanton Tennis and
Community
Park
$6 $7 One reservation per
day.

Residents may
reserve courts 8 days
in advance
Managed by
Lifetime Tennis

These models were used to develop two options for Parks and Recreation Commission review.

One option included fees for both residents and non-residents. The other included fees only for non-residents. Both options allowed residents to book a reservation seven days in advance, and non-residents five days in advance. Both included reservations for only three of the six Muirwood pickleball courts, with the other three remaining free and first-come, first-served.

DISCUSSION

BOARD/COMMITTEE/COMMISSION ACTION
At their August 13, 2026 meeting, the Parks and Recreation Commission unanimously recommended implementing a reservation system for three of the six pickleball courts at Muirwood Community Park, with a fee for residents at $6.00 and non-residents at $7.50 per hour.*

*Note, the fee approval for the pickleball courts is included in Agenda Item #8. This item reflects only the reservation process.

Reservation Process:
• Residents can reserve seven days in advance
• Non-residents can reserve five days in advance
• Reservations are non-refundable
• Reservations can be made via a computer, a mobile device, or by calling the recreation office
• Each account can reserve one court for one hour per day • Standard pickleball court rules would continue to apply, including players self- regulating and adhering to the reservation system.

Available Reservation Slots:
• Three courts at Muirwood would move into a reservation system, and three would remain available for free play on a first-come, first-served basis. Staff anticipate approximately 700 reserved spots per month, averaging for seasonal daylight changes.

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OUTREACH
This item was heard at the August 13, 2026, Parks and Recreation Commission meeting.

FISCAL IMPACT
There is no fiscal impact associated with implementing a reservation system. Adoption of the updated Master Fee Schedule related to this item is expected to generate approximately $30,000 annually.

RECOMMENDATION
Approve a reservation system for Muirwood Community Park Pickleball Courts.

Prepared by: Submitted by: Approved by:

Michele Crose, Assistant
Director of
Library/Recreation
Heidi Murphy, Director of Library and
Recreation

Joe Calabrigo, Interim
City Manager

Attachments:

None

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Item #11

CITY COUNCIL AGENDA REPORT

September 15, 2026
Library and Recreation

TITLE: ADOPT A MEMORIAL BENCH POLICY

SUMMARY
Staff receives regular inquiries from the community about the opportunity for memorial benches in our parks and trails. The proposed Memorial Bench Donation Policy establishes guidelines, standards, and procedures for the installation and care of memorial benches donated to the City of Pleasanton to manage aesthetic impacts, mitigate ongoing maintenance costs, and identify available locations within City parks and trails.

BACKGROUND
Currently, the City does not have a standard process for the purchase and installation of Memorial Benches. This is done one by one. The draft policy (Attachment 1), was reviewed by the Parks and Recreation Commission on August 13, 2026.

BOARD/COMMITTEE/COMMISSION ACTION
At the August 13, 2026 Parks and Recreation Commission meeting, the commission voted unanimously to recommend that the City Council adopt the proposed Memorial Bench Policy (Attachment 1).

DISCUSSION
Adopting a policy allows for a more efficient and customer-friendly approach to memorial benches within the City. By identifying locations, benches, and costs, the process is streamlined and more user-friendly.

The proposed fee of $5,000 covers all costs associated with the purchase, installation, and maintenance of the bench for 15 years.

OUTREACH
No outreach was conducted for this item.

FISCAL IMPACT
It is anticipated that the revenue generated by the $5,000 fee will offset the expenses associated with this program.

RECOMMENDATION
Adopt a Memorial Bench Policy.

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Prepared and Submitted by: Approved by:

Heidi Murphy, Director of
Library and Recreation
Joe Calabrigo, Interim
City Manager

Attachments:

1. Pleasanton Memorial Bench Policy

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ATTACHMENT 1

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Policy: Memorial Bench Donation

1. PURPOSE

The purpose of this policy is to establish guidelines, standards, and procedures for the installation and care of memorial benches donated to City of Pleasanton parks and trails. The City encourages donations and seeks to manage aesthetic impacts and mitigate ongoing maintenance costs. Acceptable donations are dependent upon the specific needs and available locations within City parks and trails.

Guidelines established by this policy apply to all donations made after the effective date of this policy. Donations made prior to the adoption of this policy shall be subject to applicable sections of this policy. Standards established by this policy will apply to installation methods, donation acknowledgements, and long-term care of all donations made after adoption.

2. SCOPE

This policy applies to City of Pleasanton owned parks and trails, including trails located within or adjacent to open space areas. This policy does not apply to City buildings.

3. GUIDELINES FOR EXISTING DONATIONS

Definition of an Existing Donation: For the purpose of this policy, existing donations are those installed prior to the adoption of this policy.

Appearance and Aesthetics: Decoration, ornamentation, and adornment of donated memorial benches can interfere with routine maintenance and the appearance of the donated item.

Nothing shall be hung or tied to memorial benches. Landscaping shall not be installed around donated benches.

Maintenance: Donated memorial benches become City property. Donations made prior to the adoption of this policy are to be maintained by the City during their life spans.

4. STANDARDS FOR NEW DONATIONS

Definition of New Donations: New donations are those made after the adoption of this policy.

Acquisition and Purchase: The City and the community have an interest in ensuring that memorial benches purchased and installed be of high quality related to style, appearance,

CITY COUNCIL

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ATTACHMENT 1

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durability, and ease of maintenance. City staff will be responsible for the purchase and installation of all memorial benches.

Appearance and Aesthetics: The City and the community have an interest in ensuring the best appearance of their public parks and trails. Memorial benches and their associated donation acknowledgements shall reflect the character of the park or trail, adhere to existing City standards, and match existing site furnishings. All memorial benches will be installed in a manner that will not substantially change the character of a park or trail and its intended use.

Maintenance: Donated memorial benches and their associated donation acknowledgements become City property. Accordingly, the City has the duty to maintain the donation for the expected life cycle of the bench.

Repair: Memorial benches must be of high quality to ensure a long life and must be resistant to the elements, wear and tear, and to acts of vandalism. Repair parts and materials must be readily available.

Cost: The City has an interest in ensuring that the donor covers the cost of the purchase, installation, and maintenance of the donated memorial bench. The City will detail all costs for donation and installation.

5. PROCEDURE FOR MAKING A DONATION

The City will manage all memorial bench donations on City park and trail property.

Application: The donor must contact the Library and Recreation Department to determine whether a donation may be accepted based upon the criteria contained in this policy. If a donation can be accepted, the donor will complete an application form (Appendix A).

Applications are available through the City website or in person at the Library and Recreation Department. Completed applications and payment will be reviewed and processed by the Library and Recreation Department.

6. CRITERIA FOR ACCEPTANCE

Bench Map: To accept a memorial bench donation, the bench must be listed as available on the Memorial Bench Map on the City website.

Donation Acknowledgements / Memorial Plaques: Memorial plaques are available for donated benches. Plaques, as approved by the City, shall be directly affixed to the bench and purchased through the City. Plaques will be a standard size to fit the specifications of the bench being installed, in a material established by the City of Pleasanton. The Library and Recreation Department will review all plaque text and will purchase plaques from a City-approved vendor to ensure quality, longevity, and durability.

Notification: These criteria apply to both existing and new donations. It is the responsibility of the donor to provide the Library and Recreation Department with a current mailing address for notification purposes. The City will attempt to send a certified letter to the donor notifying them of changes related to the status of their donation, including any need to remove, relocate, or comply with conditions of this policy.

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ATTACHMENT 1

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7. CONDITIONS

Installation: Installation of donated memorial benches, including donor acknowledgement plaques, will be completed by the City at a time and date determined by the City staff so as not to unnecessarily interfere with routine park maintenance activities.

Ownership: Donated benches become City property at the time of purchase.

Removal and/or Relocation: This section applies to both existing and new donations. The City reserves the right to remove and/or relocate donated memorial benches and their associated plaques when they interfere with site safety, maintenance, or construction activities. The City will attempt to contact each identifiable donor notifying them of any such action. In emergency or safety situations, notification may occur after the action is taken. In the event a bench must be permanently removed, the City will seek an alternative location consistent with this policy.

8. MAINTENANCE AND REPAIR

The long-term care and maintenance of donated memorial benches is important to both the donor and the City.

Life-Cycle Care: Maintenance and repair during the scheduled 15-year life cycle of a donated memorial bench will be the responsibility of the City. At the end of the life-cycle term, the City may choose to extend the term or remove the bench.

Approval Date: ______________

Attachments:

Appendix A: Memorial Bench Donation Application and Fee

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Ci
ty of Pleasanton
Memorial Bench Donation Application
(TO BE COMPLETED BY APPLICANT, PLEASE PRINT LEGIBLY)
APPLICANT INFORMATION:

Name of Donor
Address of Donor
Home Phone Cell Phone
Email Address
DONATION INFORMATION:

Location of Donation
Alternate Location
Wording on Memorial Acknowledgment
Approved Location
Donation Payment Method □ Cash □ Check □ Credi t/Debit Card

MEMORIAL BENCH DONATION FEE SCHEDULE

DONATION TYPE INSTALLATION COST
Park Bench $5,000.00

I HAVE READ AND AGREED TO THE TERMS OF THE MEMORIAL AND DONATION POLICY
Requested By Date
(TO BE COMPLETED BY CITY STAFF)
Reviewed and Approved by:

Parks Department Date
Library and Recreation Department Date
Recreation Office:
400 Old Bernal Ave. Pleasanton, CA 94566
(925) 931-5340
[email protected]
www.cityofpleasantonca.gov/
Appendix A

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Item #12

CITY COUNCIL AGENDA REPORT

September 15, 2026
Library and Recreation

TITLE: ADOPT A COMMUNITY SPECIAL EVENT SUPPORT POLICY

SUMMARY
The proposed Community Special Event Support Policy (Attachment 1) establishes a transparent and equitable framework for how the City of Pleasanton evaluates and provides support to community organizations presenting special events that benefit Pleasanton residents. The Policy formalizes existing practices, introduces tiered support categories, and strengthens accountability through application requirements, written agreements, and post- event reporting.

BACKGROUND
The City currently coordinates 22 special events annually that require street closures or parking restrictions. The total number of special events held in the city last year was 59.

Attachment 2 describes each of these events and includes the relevant Category each event would fall under within the proposed policy.

While City support for community events has been provided consistently, there has not been a comprehensive policy governing how that support is requested, evaluated, or awarded.

Existing practices have developed organically over time through various organizational agreements, facility use agreements, and annual budget deliberations. As demand for City support has grown and the nature of requests has expanded to include marketing, social media promotion, brand use, and staffing, staff has identified the need for a clear Council- adopted policy.

Staff undertook a review of peer agency policies and conducted an internal review of current practices. The resulting draft policy was presented to the City Council at the September 1, 2026 City Council meeting. Sections 7 and 9 were updated based on City Council feedback to make the application window more flexible and to specify reporting windows for events within a series.

Original Language for Section 7A:
"All Event Organizers must submit a Special Event Application annually between October 1 and 31 of each year for events in the following calendar year. Category 2 (City-Partnered) support applications received after the deadline must wait for the following year’s approval cycle. Category 3 (City-Assisted) applications may be considered outside the application window, subject to the discretion of the Special Events Committee. Applications are available at: https://www.cityofpleasantonca.gov/your-community/community-support/#special-event."

Updated Language for Section 7A:
"Special Event Applications submitted annually between October 1 and 31 of each year for events in the following calendar year will receive special priority. Applications received outside this window may be considered. Applications are available at:

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https://www.cityofpleasantonca.gov/your-community/community-support/#special-event."

Original Language for Section 9:
"Event Organizers receiving City support in Category 2 shall submit a Post-Event Report to the Special Events Team within 30 days of the event."

Updated Language for Section 9:
"Event Organizers receiving City support in Category 2 shall submit a Post-Event Report to the Special Events Team within 30 days of the event or the final event in a series."

DISCUSSION
Policy Purpose
The Community Special Events Support Policy establishes a consistent, equitable, and transparent process for City support of special events presented by community organizations.

The Policy applies to support requests submitted through the Community Special Event application process. It governs City support in the form of in-kind services, facility access, staff assistance, and marketing support. It does not supersede existing adopted City policies or individual facility use agreements.

Tiered Support Structure
The Policy organizes City events and support into three categories, modeled on best practices from peer agencies:

Table 1. Special Event Categories
Category Description Support Available Approval
Category 1:

City Events
Organized, funded,
and managed solely
by the City. Not
governed by this
Policy. Example:

Hometown Holiday.

All City resources City Manager/City
Council (funded
through the budget
process)
Category 2:

City-
Partnered
Events
Hosted by outside
organizations with a
substantial City
contribution. It
includes events
requiring street
closures, significant in-
kind or financial
support, or revenue
sharing. Example.

Annual Veteran's Day
Parade.

In-Kind support City Council (annual)
Category 3:

City-Assisted
Events
Hosted by outside
organizations with
limited City assistance,
which may include
General Fund subsidy
based on the approved
Master Fee Schedule
Special Events
Committee

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minimal financial
support, promotional
support, or facility use.

Example. Rotary
Halloween Spirit Run.

Eligibility and Application
Organizations eligible for support include local nonprofits (IRS 501(c)(3), (c)(4), or (c)(6)), registered civic and community organizations, neighborhood associations, service clubs, educational institutions, and veterans' organizations. For-profit organizations may apply only when an event is demonstrably charitable in nature.

Applications are accepted annually from October 1–31 for the following calendar year through the Community Special Event Support Application. Events that do not meet the minimum eligibility requirements — including private events, politically affiliated events, events primarily serving non-residents, or events in conflict with City policies — are ineligible.

Accountability and Reporting
All approved support arrangements will be documented through a written agreement. Event organizers receiving City support must submit a post-event report within 30 days, including attendance data, a description of how the support was utilized, a community benefit summary, and documentation of any incidents. Organizations that fail to submit required reports will be ineligible for future support.

Existing Events and Transition
Adoption of this Policy is intended to formalize and provide clarity for applicants and a consistent framework for the events the City already supports. It is not intended to significantly alter existing partnerships. Staff will work with current event organizers to bring existing agreements into alignment with the Policy. The special event application process will continue to operate in conjunction with this Policy.

OUTREACH
This item was discussed in an open meeting at the September 1, 2026 City Council meeting and staff made adjustments to the policy based on Council feedback.

FISCAL IMPACT
The fiscal impacts of the annual support requests will vary and will be presented to the City Council for review.

RECOMMENDATION
Adopt a Community Special Event Support Policy.

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Prepared and Submitted by: Approved by:

Heidi Murphy, Director of
Library and Recreation
Joe Calabrigo, Interim
City Manager

Attachments:

1. Community Special Event Support Policy (1)

2. 2026 Event List

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ATTACHMENT 1

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Policy: City Support of Community Special Events

1. PURPOSE

Community Special Events and programs enhance residents' quality of life, promote civic engagement, celebrate local culture, and further the City's core values.

This Policy applies to support requests submitted through the Special Event application process. The Event Organizer (special event applicant) is typically responsible for fees associated with a Community Special Event, which could include application and permit fees as well as the actual cost of any required City service (Police, Fire, Public Works, etc.). In certain cases, the City may provide resources in the form of in-kind services, including: facility access, staff assistance, and/or marketing support.

This Policy establishes a transparent and equitable framework for the City's support of special events, ensuring that Event Organizers have clarity on process and public resources are directed toward events that provide meaningful community benefit and align with City goals.

This Policy does not supersede existing adopted City policies or agreements.

Community events and/or support approved by the City are not intended to create public forums for general speech and/or public expression.

2. GUIDING PRINCIPLES
All City support decisions shall be guided by the following principles:
• Community Benefit: Events must provide a clear, direct benefit to Pleasanton residents. • Equity & Access: Priority is given to events that are open and accessible to the broader community, including underserved populations.
• Alignment with City Values and Goals: Events should reflect the City's commitment to inclusion, cultural enrichment, and economic vitality.
• Fiscal Responsibility: Support resources are subject to budget and resource availability; the City will not guarantee continuation of support year over year. • Transparency: All support decisions are made through a consistent, documented process.

3. DEFINITIONS
The following terms apply throughout this Policy:

CITY COUNCIL

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ATTACHMENT 1

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Term Definition
Special Event An organized activity of a civic, cultural, recreational, educational, or charitable nature that occurs on City property or in City facilities, or that requires the coordination of City services. Events may be recurring or one-time.

Event Organizer The individual, organization, or entity responsible for planning, executing, and taking legal responsibility for a special event, including meeting City insurance requirements.

In-Kind Support Non-monetary support provided by the City, including but not limited to use of City facilities, staff time, equipment, marketing, and/or permit fee waivers.

Community Benefit The measurable positive impact an event has on Pleasanton residents, including cultural enrichment, civic engagement, access to services, educational programming, or economic vitality.

4. ELIGIBILITY
A. Organizational Eligibility
Requests for support shall be considered from eligible Event Organizers, including the following:
a. Local nonprofit organizations classified under Internal Revenue Service (IRS) Code Section 501(c)(3), (c)(4), or (c)(6) that operate within the City of Pleasanton with mission statements in alignment with City values, vision, and goals. This could include religious organizations with the required IRS status for charitable or social welfare organizations, if the event is not expressly focused on religious activities. b. Community or civic organizations or local service clubs operating within Pleasanton with mission statements aligned with City goals.
c. Homeowner Associations (HOAs) or informal neighborhood groups, so long as there is a designated individual or entity that can act as the Event Organizer. d. Educational institutions serving Pleasanton residents. e. Veteran's organizations serving Pleasanton residents. f. Other government agencies whose use of a City facility is consistent with their normal functions.
g. In limited cases, for-profit organizations may apply only when an event is demonstrably charitable in nature.

B. Event Eligibility
To be considered for support, a proposed events must meet all the following criteria:
a. Supports the City's mission, vision, and goals, and is of significant value to the Pleasanton community.

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ATTACHMENT 1

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b. Will not have a significant adverse impact upon City facilities; any minor impacts must be mitigated by the Event Organizer.
c. Does not conflict with or duplicate any City-organized event, program, or activity. d. Will not adversely impact City resources or finances. e. If expected attendance exceeds 2,500, Event Organizer must have demonstrated experience through prior successful events or be a professional event organizer. f. Must comply with all applicable City, County, and State regulations, including permit requirements.
g. Must comply with the City's non-discrimination policies and all other City policies.

C. Ineligible Events
The following events are not eligible for City support under this Policy. Please note that all City support is subject to approval, as outlined below, budget and resource availability:
a. Private events not open to the general public, or public events not providing a significant community benefit to Pleasanton residents.
b. Events intended to provide commercial benefit to private businesses (except as permitted through applicable economic development programs), or to generate profit for a business.
c. Events solely intended for fundraising purposes.
d. Events held on behalf of, or in advocacy of, any political activity, platform, or candidate. e. Religious ceremonies, worship services, or events that use City resources primarily in support of religious activity.
f. Events that conflict with City ordinances or facility use guidelines, including advocacy or promotion of the sale or use of tobacco, alcohol, controlled substances, weapons, or similar products.
g. Events requiring recurring use of City property or facilities, or events of a duration lasting longer than two days.
h. Events previously supported by the City where the organizer did not provide good faith information or did not adhere to City-provided permits or agreements. i. Organizations currently in legal dispute with the City.

Approval of support in a given year does not guarantee approval in subsequent years. Each application is reviewed independently.

5. CITY SUPPORT LEVELS
City support for Special Events is organized into three categories. Criteria, review, and approval vary based on the level of support requested.

Category 1: City Events
Events organized, funded, and managed solely by the City. City Events are not governed by this Policy and are given resource priority over Category 2 and Category 3 events.

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ATTACHMENT 1

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Category 2: City-Partnered Events
City-Partnered Events involve a substantial contribution of City resources in the form of staffing or other significant support. The following requirements apply:
• Events must be no more than one time per year.
• Events must be open to the public and free of charge. • Events must follow all City-required procedures and gain all required approvals no later than 6 months prior to the event date.

Category 3: City-Assisted Events
City-Assisted Events are those events that receive direct City support for actual costs, in the form of discounts for designated classes of user groups, as outlined in the City’s Master Fee Schedule, Section V. B., Police Department Special Permits. Events must follow all City- required procedures and gain all required approvals no later than 90 days prior to the event date.

For both City-Partnered and City-Assisted Events: organizers must collaborate with City staff on event operations, logistics, audience, marketing, purpose, and adherence to approved proposal. • The City must be acknowledged on all marketing materials as a supporting organization. • The City may promote the event on City platforms at its discretion.

6. COMMUNITY BENEFIT EVALUATION CRITERIA
Applications will be evaluated on the degree to which the proposed event demonstrates community benefit. Staff will assess the following criteria:

Criterion Description
Community
Benefit
The estimated number of Pleasanton residents served and the event's reach across different age groups, zip codes, and demographics.

Negative
Impact
The event’s community benefit will be weighed against negative impacts to other community stakeholders (i.e., traffic congestion, road closures, property access, noise).

Equity &
Accessibility
Extent to which the event includes free or reduced-cost access, ADA accommodations, multilingual outreach, and programming for underserved or vulnerable populations.

Alignment with
City Priorities
Degree to which the event supports adopted City Council goals, strategic priorities, or departmental service objectives.

Organizational
Capacity
Demonstrated ability of the organization to plan, execute, and evaluate a successful event, including fiscal accountability.

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ATTACHMENT 1

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Event Track
Record
For recurring events, prior attendance data, budget performance, and post-event reporting history.

Leveraged
Resources
Extent to which the organization has secured other funding or in-kind support, reducing reliance on City resources.

Community
Partnerships
Collaborations with other local organizations, schools, businesses, or agencies that broaden the event's reach and impact.

7. APPLICATION AND REVIEW PROCESS
A. Application Window
Special Event Applications submitted annually between October 1 and 31 of each year for events in the following calendar year will receive special priority. Applications received outside this window may be considered. Applications are available at:
https://www.cityofpleasantonca.gov/your-community/community-support/#special-event.

B. Required Application Materials
In addition to a completed City of Pleasanton Community Special Event Application, Category 2 (City-Partnered) requests for support must include:
• Completed City of Pleasanton Community Special Event Support Application • Description of how the event meets the Community Benefit Evaluation Criteria • Post-event reporting plan as outlined in Section 9.

C. Review and Approval
• Category 2 (City-Partnered) requests are approved by the City Council annually based upon the criteria outlined in this policy.
• Category 3 (City-Assisted) requests are reviewed and approved by the City’s Special Events Team based upon the criteria outlined in this policy and the City’s Master Fee Schedule.
• Facility use and/or marketing support may be approved by the Special Events Team. • The Event Organizer will be notified in writing regarding the outcome of the request.

8. SUPPORT AGREEMENT REQUIREMENTS
All approved Category 2 support arrangements shall be documented through a written agreement executed prior to the event. Agreements shall include, at a minimum:
• Names and roles of all parties.
• Description of the event and scope of City support being provided. • Specific obligations of the Event Organizer, including insurance requirements, permit compliance, and indemnification of the City.
• City branding and acknowledgment requirements outlined in Section 10. • Post-event reporting obligations and deadlines.
• Conditions for suspension or termination of the agreement.

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ATTACHMENT 1

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The City Attorney's Office will review all agreements.

9. POST-EVENT REPORTING & ACCOUNTABILITY
Event Organizers receiving City support in Category 2 shall submit a Post-Event Report to the Special Events Team within 30 days of the event or the final event in a series. Reports shall include:
• Actual attendance figures.
• Description of how City support was utilized.
• Summary of community benefit delivered (demographics served, accessibility measures, equity outcomes).
• Photographs or media coverage documentation.
• Any incidents, complaints, or safety concerns.

Organizations that fail to submit required post-event reports will be ineligible for future support consideration. Reports will be retained and used to inform future partnership decisions.

10. CITY ACKNOWLEDGMENT & BRANDING REQUIREMENTS
All organizations receiving City support must acknowledge the City's support in event materials, consistent with the following standards:
• The City of Pleasanton name and/or logo must appear on event promotional materials, including flyers, social media graphics, banners, and event programs, as applicable. • Use of the City logo must comply with City branding guidelines and is subject to prior approval.
• The City shall not be identified as the event's primary or sole sponsor unless the event is City-produced.
• Verbal acknowledgment of the City's support is required at live events.

11. POLICY ADMINISTRATION
The Special Events Team is responsible for administering this Policy and shall:
• Maintain and update the Community Special Event Support Application and agreement templates.
• Maintain a record of all support applications received, approved, and denied. • Report annually to the City Manager on support activity, including resources provided and community benefit metrics.

Approval Date: ______________

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Name Category Street Closure
Needed? Y/N
Indivisible Protest Other No
Funeral Support - Private Event - ONLY PD 3 No
Amador Against ICE Walk Out Other No
PDA - St. Patricks' Day Brew Crawl 2 No
Amazing Race Scavenger Hunt Fundraiser - AVHS Boosters 3 No PUSD Save Our School Rally Other No
FHS Rocket Test (3) 3 No
Bench Dedication Event 1 No
No Kings Protest Other No
PDA - Bunny Hop 2 No
50th Annual Cinderella Classic 3 No
PPIE Run for Education 3 Yes
Primavera Century Bicycle Ride 3 No
Earth Day 1 No
Indivisible Youth Rally Other No
PDA - Wine Stroll 2 No
Hively - 50th Anniversary Spring Celebration 3 No
Ballistic United Brew Cup 3 No
Cone with a Cop 1 No
End of the Year Picnic - Valley View 3 No
PDA - Concert in the Park (13) 2 Yes
PDA - Weekends on Main (2) 2 Yes
Taste of Greece Festival (2) 3 No
Everytown Gun Safety 3 No
Christian Cycling's Dash for Cash 3 Yes
International Yoga Day Master Class (Suryanamaskar Marathon) 3 No Fourth of July Concert in the Park 2 No
Alameda County Fair - 4th of July Event 3 No
Indivisible Vigil Other No
PGSA Soccer Parade 3 Yes
PDA - Forkful Culinary Stroll 2 No
Ballistic Fall Classic 3 No
PDA - Boo Bash 2 No
Cultural Celebration - Diwali 1 No
Foothill Band Review 3 Yes
PDA - Halloween Brew Crawl 2 No
Rotary Spirit Run 3 Yes
Halloween Trick or Treat Event 2 Yes
Cultural Celebration - Dia de los Muertos 1 No
Veterans Day Parade 2 Yes
Cultural Celebration - Native American Heritage Month 1 No PDA - Magical Holiday Evening 2 No
Hometown Holiday 1 Yes
PDA - Spirit and Sweater Stroll 2 No
Total
Category 1: City Events 7
Category 2: City-Partnered Events 25
Category 3: City-Assisted Events 21
Other - Demonstrations/Rallys/Free Speech Gatherings 6
59 Event Requests & Approvals
2026 Events
ATTACHMENT 2

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Item #13

CITY COUNCIL AGENDA REPORT

September 15, 2026
Public Works - Engineering Division

TITLE: ADOPT RESOLUTIONS AUTHORIZING THE CITY MANAGER TO EXECUTE

CONTRACT AMENDMENTS OR ONE-YEAR CONTRACTS WITH BIGGS
CARDOSA ASSOCIATES FOR CIP 18437, VALLEY AVENUE SOUNDWALL REPAIR; WOODARD & CURRAN, INC. FOR CIPS 24171 AND 24173, NEAR- TERM WATER IMPROVEMENTS; RUGGERI-JENSEN-AZAR FOR CIP 26295, SUNOL BOULEVARD SEWER IMPROVEMENTS; MARK THOMAS & COMPANY, INC., FOR CIPS 11514 AND 26514, WEST LAS POSITAS BOULEVARD MULTIMODAL RECONSTRUCTION; GEOCON CONSULTANTS, INC. FOR CIP 25504, ANNUAL SLURRY SEALING OF VARIOUS STREETS; AND WOOD RODGERS, INC. FOR ON-CALL LAND SURVEYING SERVICES; AND APPROVE

BUDGET AMENDMENTS

SUMMARY
The City relies on professional civil engineering consultants to supplement staff resources within the Public Works Department. Implementation of the Capital Improvement Program (CIP) and processing of subdivision maps often requires specialized skills, expertise, and availability that are not always available in-house. Historically, the City has used on-call consultants because agreements were already established and funding was available. The City has also used project-specific consultants depending on the size and scope of each task.

All professional service agreements were authorized by the City Council with established terms and maximum contract amounts. Six professional service agreements now require contract amendments or new one-year contracts to allow consultants to continue providing uninterrupted services.

BACKGROUND
A brief description of each consultant contract and .the need for a new contract or extension is provided below. Contract terms are described in more detail in the Discussion section below.

Biggs Cardosa Associates, Inc., Contract 2021348
The City Council authorized an on-call professional services agreement for structural engineering design services on January 19, 2021, through February 1, 2025. The agreement was administratively amended on January 1, 2025, to extend the term through December 31, 2025. A new one-year contract with Biggs Cardosa Associates, Inc. through December 31, 2026,, is required to complete remaining structural engineering services for the Valley Avenue Soundwall Repair Project, CIP No. 18437. The contract term will cover eligible project-related services performed and provide continued consultant support through project completion. The Valley Avenue Soundwall Repair project is currently under construction and is expected to be completed in September 2026.

Woodard & Curran, Inc., Contract 2024335
The City Council authorized a project-specific professional services agreement for the Near-

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Term Water Improvements project on August 15, 2023 with a term through June 30, 2024. The City Council authorized a First Amendment on March 19, 2024, increasing the authorized contract amount and extending the term through December 31, 2025. The City Council authorized a Second Amendment on February 4, 2025, further increasing the authorized contract amount and extending the term through June 30, 2026. Staff recommends a one-year term extension through June 30, 2027, to complete the Near-Term Water Improvements project, CIPs 24171 and 24173, is currently under construction and is expected to be completed by the end of 2026. The remaining work includes installation of the booster pump station at the southwest corner of Hopyard Road and Stoneridge Drive.

Ruggeri-Jensen-Azar, Contract 2022012
The City Council authorized an on-call professional services agreement for general civil engineering design services on June 1, 2021. The maximum agreement term extended through June 30, 2026. The consultant has been providing services for the Sunol Boulevard Sewer Improvements project, CIP 26295; however, design work is ongoing. Sufficient budget is available to pay future invoices. Staff recommends a new one-year contract with Ruggeri- Jenssen-Azar to complete remaining design services for the Sunol Boulevard Sewer Improvements project, CIP 2629,, through June 30, 2027. The Sunol Boulevard Sewer Improvements project is expected to be advertised for bids in winter 2026/27, with construction expected in spring 2027.

Mark Thomas & Company, Inc., Contract 2023416
The City Council authorized a project-specific professional services agreement for design of the West Las Positas Boulevard Multimodal Reconstruction project on December 6, 2022. The original term extended through September 30, 2023. A First Amendment was approved administratively extending the term through August 1, 2024. A Second Amendment was presented to the City Council as Item 18 on July 16, 2024, increasing the authorized contract amount and extending the term through December 31, 2025. A Third Amendment was presented to the City Council as Item 12 on October 21, 2025, again increasing the authorized contract amount and extending the term through December 1, 2026. A Fourth Amendment was presented to the City Council as Item 5 on November 4, 2025, increasing the authorized contract amount but not extending the term. The project is still in design, and additional changes are needed before bids can be solicited from contractors. Therefore, an additional term extension and budget increase are needed.

Staff recommends a two-year term extension through December 1, 2028, and an increase of $556,651 to the authorized contract amount, for a total authorized contract amount of $4,552,295. The extension and budget increase are needed to value-engineer the design, and address input from adjoining property owners and utility purveyors, including Zone 7 and PG&E. The additional scope also includes the removal of the asphalt millings pile from the City’s Bernal property and placement of any suitable milling material within the reconstructed road section. Bids are expected to be solicited in winter 2026/27, with construction to begin in spring 2027.

Geocon Consultants, Inc., Contract 2024175
The City Council originally authorized an on-call professional services agreement for geotechnical engineering and materials testing services on June 20, 2023. The agreement term extended through June 30, 2026, and was administratively extended through June 30, 2027. Therefore, no term extension is needed.The authorized contract amount needs to be

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increased by $9,275 to provide continued services for the Annual Slurry Sealing of Various Streets project, CIP 25504. Although the City Council accepted the project as complete on February 3, 2026, staff has identified warranty issues that require additional materials testing.

If the warranty issues are determined to be the contractor's responsibility, the City will consider seeking reimbursement of the testing costs.

Wood Rodgers, Inc., Contract 2022029
The City Council originally authorized an on-call professional services agreement for general civil engineering and land surveying services as part of Agenda Item 8 on June 1, 2021. The maximum agreement term extended through June 30, 2026. The consultant has been providing land surveying services for subdivision map review. Sufficient budget is available to pay pending invoices. No further tasks will be assigned under this contract. Staff recommends a new one-year contract with Wood Rogers, Inc. to complete outstanding on-call land surveying services and process pending invoices. The contract term will be from July 1, 2026, through June 30, 2027, for an amount not-to-exceed $2,734.

DISCUSSION
The following table summarizes the recommended action for each professional services agreement:

Table 1. Summary of Recommended Actions
Consultant
Original
Contract
No.

Contract
Amendment
No. or One-
Year
Contract
Recommended
Budget
Increase or
New Contract
Amount
Recommended
Term or
Extension
CIP Name and
Number
Biggs
Cardosa
Associates,
Inc.
2021348 One-Year
Contract $15,247
January 1,
2026 –
December 31,
2026
Valley Avenue
Soundwall
Repair, CIP
18437
Woodard &
Curran, Inc. 2024335 3 $61,930 1 year to
June 30, 2027
Near-Term
Water
Improvements,
CIPs 24171
and 24173
Ruggeri-
Jensen-
Azar
2022012 One-Year
Contract $39,115 July 1, 2026 –
June 30, 2027
Sunol
Boulevard
Sewer
Improvements,
CIP 26295
Mark
Thomas &
Company,
Inc.
2023416 5 $556,651
2 years to
December 1,
2028
West Las
Positas
Boulevard
Multimodal
Reconstruction,
CIPs 11514

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and 26514
Geocon
Consultants,
Inc.
2024175 2 $9,275 None
Annual Slurry
Sealing of
Various
Streets, CIP
25504
Wood
Rodgers,
Inc.
2022029 One-Year
Contract $2,734 July 1, 2026 –
June 30, 2027
On-call Land
Surveying

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

FISCAL IMPACT
Two contracts require budget amendments to transfer funds among CIPs. Two contracts require increases to the authorized contract amounts, funded from existing CIP appropriations, as shown below. The remaining two contracts extend the agreement terms only and do not increase the authorized contract amounts.

Table 2. Summary of Fiscal Impacts
Consultant CIP Name and
Number
Recommended
Funding Allocation
Fund Account
Biggs
Cardosa
Associates,
Inc.

Valley Avenue
Soundwall Repair,
CIP 18437
$15,247
*recommend a budget
amendment to transfer
funding from CIP
25416 to CIP 18437
201,
Miscellaneous
CIP – General
Fund
20130110-
440108-
18437
Woodard &
Curran, Inc.

Near-Term Water
Improvements,
CIPs 24171 and
24173
$61,930
*increase contract
amount, no budget
adjustment
421,Water
Replacement
CIP
42140701-
440108-
24171
Mark
Thomas &
Company,
Inc.

West Las Positas
Blvd Multimodal
Reconstruction,
CIPs 11514 and
26514
$556,651
*increase contract
amount, no budget
adjustment
165, Measure
BB Bike &
Pedestrian and
170, Measure
BB Streets &
Roads
Use $344,456
from
16530231-
440108-
11514 and
$212,195
from
17030231-
440108-
11514
Geocon
Consultants,
Annual Slurry
Sealing of Various
$9,275
*recommend a budget
160, Gas Tax 16030231-
440108-

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Inc. Streets, CIP
25504
amendment to
appropriate funding for
additional project work
25504

RECOMMENDATION
Authorize the City Manager to execute amendments or one-year contracts to the vendors listed below, including term extensions and/or increases to the authorized contract amounts, as necessary to support completion or closeout of the identified tasks:

1. Biggs Cardosa Associates, Inc., one-year contract, for CIP 18437, Valley Avenue Soundwall Repair;

2. Woodard & Curran, Inc., Contract 2024335, for CIPs 24171 and 24173, Near-Term Water Improvements;

3. Ruggeri-Jensen-Azar, one-year contract, for CIP 26295, Sunol Boulevard Sewer Improvements;

4. Mark Thomas & Company, Inc., Contract 2023416, for CIPs 11514 and 26514, West Las Positas Boulevard Multimodal Reconstruction;

5. Geocon Consultants, Inc., Contract 2024175, for CIP 25504, Annual Slurry Sealing of Various Streets; and

6. Wood Rodgers, Inc., one-year contractfor on-call land surveying services; and

7. Approve a budget amendment to transfer $15,247 from the Annual Soundwall Repair & Replacement, CIP No. 25416 (Fund 201), to the Valley Avenue Soundwall Repair Project, CIP No. 18437 (Fund 201);

8. Approve a budget amendment to reallocate $9,275 from the Gas Tax (Fund 160) fund balance to support the additional work required for CIP 25504, Annual Slurry Sealing of Various Streets.

Prepared by: Submitted by: Approved by:

Michael Stella, City
Engineer
Siew-Chin Yeong, Director of Public
Works

Joe Calabrigo, Interim
City Manager

Attachments:

1. Resolution for Biggs Cardosa Associates, Inc

2. Resolution for Woodard & Curran, Inc

3. Resolution for Ruggeri-Jensen-Azar

4. Resolution for Mark Thomas & Company, Inc

5. Resolution for Geocon Consultants, Inc

6. Resolution for Wood Rodgers, Inc

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Attachment 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE APPROVING A ONE-YEAR CONTRACT WITH BIGGS CARDOSA ASSOCIATES, INC. FOR THE VALLEY AVENUE SOUNDWALL REPAIR PROJECT, CIP 18437 IN THE AMOUNT OF $15,247 AND AUTHORIZING THE CITY MANAGER

TO EXECUTE THE AGREEMENT

WHEREAS, the City of Pleasanton desires to authorize the City Council to execute a one- year contract for payment of eligible project-related services and continued support through completion of the Valley Avenue Soundwall Repair project, CIP 18437; and

WHEREAS, Biggs Cardosa Associates, Inc. has the necessary qualifications, experience, and ability to provide continued support for the Valley Avenue Soundwall Repair project, CIP 18437; and

WHEREAS, the City has negotiated a one-year contract with Biggs Cardosa Associates, Inc. for continued support of the Valley Avenue Soundwall Repair project, CIP 18437; and

WHEREAS, the total compensation under the one-year contract shall not exceed $15,247, unless otherwise authorized in accordance with City procedures; and

WHEREAS, funding for the one-year contract is available in Fund 201, Miscellaneous CIP – General Fund; and

WHEREAS, the City Council has considered the staff report, the proposed one-year contract, and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the one-year contract with Biggs Cardosa Associates, Inc. for continued support of the Valley Avenue Soundwall Repair project, CIP 18437, in an amount not to exceed $15,247.

SECTION 2. The City Manager is authorized to execute the one-year contract, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the one-year contract, including execution of related documents, notices, amendments, extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

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Resolution No.

Page 2 of 2 ends

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 15 day of September, 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Attachment 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE APPROVING THE THIRD AMENDMENT WITH WOODARD & CURRAN, INC. FOR NEAR-TERM WATER IMPROVEMENTS, CIPS 24171 AND 24173 IN THE AMOUNT OF $61,930 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT

WHEREAS, the City of Pleasanton desires to authorize the City Council to execute a Third Amendment with Woodard & Curran, Inc. for a one-year term extension through June 30, 2027, and an increase of $61,930, for a total authorized contract amount of $898,295 to provide continued services to the Near-Term Water Improvements project, CIPs 24171 and 24173; and

WHEREAS, Woodard & Curran, Inc. has the necessary qualifications, experience, and ability to provide continued services to the Near-Term Water Improvements project, CIPs 24171 and 24173; and

WHEREAS, the City has negotiated an amendment with Woodard & Curran, Inc. for continued services to the Near-Term Water Improvements project, CIPs 24171 and 24173; and

WHEREAS, the total compensation under the amendment shall not exceed $61,930, for a total authorized contract amount of $898,295, unless otherwise authorized in accordance with City procedures; and

WHEREAS, funding for the amendment is available in Fund 421, Water Replacement CIP (42140701-440108-24171); and

WHEREAS, the City Council has considered the staff report, the proposed amendment, and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the amendment with Woodard & Curran, Inc. for continued services to the Near-Term Water Improvements project, CIPs 24171 and 24173, in an amount not to exceed $61,930, for a total authorized contract amount of $898,295.

SECTION 2. The City Manager is authorized to execute the amendment, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the amendment, including execution of related documents, notices, amendments, extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

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Resolution No.

Page 2 of 2 ends

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Attachment 3
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE APPROVING A ONE-YEAR CONTRACT WITH RUGGERI-JENSEN-

AZAR FOR THE SUNOL BOULEVARD SEWER IMPROVEMENTS PROJECT, CIP 26295, IN THE AMOUNT OF $39,115 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AGREEMENT

WHEREAS, the City of Pleasanton desires to authorize the City Council to execute a one- year contract for general civil engineering design services for the Sunol Boulevard Sewer Improvements project, CIP 26295, not to exceed one year; and

WHEREAS, Ruggeri-Jensen-Azar has the necessary qualifications, experience, and ability to provide general civil engineering design services for the Sunol Boulevard Sewer Improvements project, CIP 26295; and

WHEREAS, the City has negotiated a one-year contract with Ruggeri-Jensen-Azar for general civil engineering design services for the Sunol Boulevard Sewer Improvements project, CIP 26295; and

WHEREAS, the total compensation under the one-year contract shall not exceed $39,115, unless otherwise authorized in accordance with City procedures; and

WHEREAS, sufficient funding for the one-year contract is available in Fund 431, Sewer Replacement CIP; and

WHEREAS, the City Council has considered the staff report, the proposed one-year contract, and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the one-year contract with Ruggeri-Jensen-Azar for general civil engineering design services for the Sunol Boulevard Sewer Improvements project, CIP 26295, in an amount not to exceed $39,115.

SECTION 2. The City Manager is authorized to execute the one-year contract, subject to minor modifications approved by the City Attorney.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

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Resolution No.

Page 2 of 2 ends

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Attachment 4
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE APPROVING THE FIFTH AMENDMENT WITH MARK THOMAS & COMPANY, INC. FOR THE WEST LAST POSITAS BOULEVARD MULTIMODAL RECONSTRUCTION PROJECT, CIPS 11514 AND 26514 IN THE AMOUNT OF $556,651 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

WHEREAS, the City of Pleasanton desires to authorize the City Council to execute a Fifth Amendment with Mark Thomas & Company, Inc. for a two-year term extension through December 1, 2028, and an increase of $556,651, for a total authorized contract amount of $4,552,295 to provide continued services to the West Las Positas Boulevard Multimodal Reconstruction project, CIP 11514 and 26514; and

WHEREAS, Mark Thomas & Company, Inc. has the necessary qualifications, experience, and ability to provide continued services to the West Las Positas Boulevard Multimodal Reconstruction project, CIP 11514 and 26514; and

WHEREAS, the City has negotiated an amendment with Mark Thomas & Company, Inc. for continued services to the West Las Positas Boulevard Multimodal Reconstruction project, CIP 11514 and 26514; and

WHEREAS, the total compensation under the amendment shall not exceed $556,651, for a total authorized contract amount of $4,552,295, unless otherwise authorized in accordance with City procedures; and

WHEREAS, funding for the amendment is available as $344,456 in Fund 165, Measure BB Bike & Pedestrian (16530231-440108-11514) and $212,195 in Fund 170, Measure BB Streets & Roads (17030231-440108-11514); and

WHEREAS, the City Council has considered the staff report, the proposed amendment, and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the amendment with Mark Thomas & Company, Inc. for continued services to the West Las Positas Boulevard Multimodal Reconstruction project, CIP 11514 and 26514, in an amount not to exceed $556,651, for a total authorized contract amount of $4,552,295.

SECTION 2. The City Manager is authorized to execute the amendment, subject to minor modifications approved by the City Attorney.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

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Resolution No.

Page 2 of 2 ends

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Attachment 5
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO APPROVE THE SECOND AMENDMENT WITH GEOCON CONSULTANTS, INC. FOR THE ANNUAL SLURRY SEALING OF VARIOUS STREETS PROJECT, CIP 25504, IN THE AMOUNT OF $9,275 AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE AGREEMENT

WHEREAS, the City of Pleasanton desires to authorize the City Council to execute a Second Amendment with Geocon Consultants, Inc., increasing the authorized contract amount by $9,275, and approving a budget amendment to reallocate $9,275 from the Gas Tax (Fund 160) fund balance to cover the additional cost for continued services to the Annual Slurry Sealing of Various Streets project, CIP 25504; and

WHEREAS, Geocon Consultants, Inc. has the necessary qualifications, experience, and ability to provide continued services for the Annual Slurry Sealing of Various Streets project, CIP 25504; and

WHEREAS, the City has negotiated an amendment with Geocon Consultants, Inc. for continued services for the Annual Slurry Sealing of Various Streets project, CIP 25504; and

WHEREAS, the total compensation under the amendment shall not exceed $9,275, unless otherwise authorized in accordance with City procedures; and

WHEREAS, funding for the amendment is available in Fund 160, Gas Tax (16030231- 440108-25504); and

WHEREAS, the City Council has considered the staff report, the proposed amendment, and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the amendment with Geocon Consultants, Inc. for continued services for the Annual Slurry Sealing of Various Streets project, CIP 25504, in an amount not to exceed $9,275.

SECTION 2. The City Manager is authorized to execute the amendment, subject to minor modifications approved by the City Attorney.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

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Resolution No.

Page 2 of 2 ends

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Attachment 6
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO APPROVE APPROVING A ONE-YEAR CONTRACT WITH WOOD RODGERS, INC.

FOR ON-CALL LAND SURVEYING SERVICES IN THE AMOUNT OF $2,734 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

WHEREAS, the City of Pleasanton desires to authorize the City Council to execute a one- year contract for on-call general civil engineering and land surveying services, not to exceed one year; and

WHEREAS, Wood Rodgers, Inc. has the necessary qualifications, experience, and ability to provide on-call general civil engineering and land surveying services; and

WHEREAS, the City has negotiated a one-year contract with Wood Rodgers, Inc. for on- call general civil engineering and land surveying services; and

WHEREAS, the total compensation under the one-year contract shall not exceed $2,734, unless otherwise authorized in accordance with City procedures; and

WHEREAS, sufficient funding for the one-year contract is available to pay pending invoices; and

WHEREAS, the City Council has considered the staff report, the proposed one-year contract, and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the one-year contract with Wood Rodgers, Inc. for on-call general civil engineering and land surveying services, in an amount not to exceed $2,734.

SECTION 2. The City Manager is authorized to execute the one-year contract, subject to minor modifications approved by the City Attorney.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

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Resolution No.

Page 2 of 2 ends

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Item #14

CITY COUNCIL AGENDA REPORT

September 15, 2026
Public Works - Operations Division

TITLE: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT FOR ONE VAC-CON VXPD4214LHE/1100 HYDRO- EXCAVATOR TRUCK FROM VAC-CON, INC., THROUGH THE SOURCEWELL

COOPERATIVE PURCHASING PROGRAM, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $856,491

SUMMARY
The City's 20-Year Vehicle Replacement Plan includes the replacement of Water Division Unit No. 300, a 2016 Vac-Con Hydro-Excavator Truck. This vehicle has exceeded its anticipated service life and remains one of the Division's most critical pieces of equipment. The truck is used to support emergency water main repairs, utility locating, valve replacements, fire hydrant maintenance, leak investigations, and safe excavation around existing underground infrastructure. Replacing the vehicle will improve reliability, reduce maintenance costs, enhance operator safety, and help ensure the City can continue providing timely emergency response and maintenance for its water distribution system.

BACKGROUND
The City maintains approximately 280 miles of potable water distribution pipelines, thousands of water service connections, fire hydrants, isolation valves, pressure reducing stations, and related underground infrastructure throughout the City.

Hydro excavation has become the industry standard for safely exposing underground utilities because it significantly reduces the potential for damaging buried infrastructure while improving employee safety. Unlike conventional excavation methods, hydro excavation uses pressurized water and vacuum technology to safely remove soil without striking existing gas, electrical, communications, sewer, or water facilities.

The City's existing Unit No. 300, a 2016 Vac-Con Hydro-Excavator Truck, was purchased in 2016 and has been in service for approximately 10 years. The unit has 4,831 engine hours and 13,668 miles, with lifetime maintenance costs of $108,345, and has exceeded its anticipated replacement cycle. As Unit No. 300 has aged with frequent breakdowns and expensive repair costs, replacement parts have become more difficult to obtain, and the closest vendor-certified equipment repair center is located in Los Angeles. The new vehicle has a local service center in Hayward, CA, improving convenience and timeliness of repairs.

DISCUSSION
The new vehicle includes modern safety features, improved vacuum performance, increased reliability, enhanced fuel efficiency, and reduced emissions. These improvements will reduce maintenance costs, improve operational efficiency, and ensure dependable service for years to come.

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Because hydro-excavation equipment is highly specialized, replacement units are not readily available to rent. Equipment downtime can delay emergency repairs and routine maintenance, affecting the City's ability to respond quickly to water system emergencies. Due to the size and specialized nature of the equipment, the market does not currently offer a compatible electrical option.

Replacing this vehicle is consistent with the City's approved 20-Year Vehicle Replacement Plan. The proposed purchase will be made through the Sourcewell Cooperative Purchasing Program, Contract No. 021726-VAC. Sourcewell is a nationally recognized government cooperative purchasing agency that competitively solicits and awards contracts on behalf of participating public agencies. This purchasing method complies with the City's purchasing policies while providing the City with the best overall value and an efficient procurement process.

EQUITY AND SUSTAINABILITY
Replacing Unit No. 300 supports the City's Climate Action Plan 2.0 by investing in modern heavy-duty equipment that incorporates cleaner engine technology, reduced emissions, improved fuel efficiency, and enhanced operational performance. Hydro excavation also promotes environmental stewardship by reducing unnecessary roadway excavation, minimizing restoration impacts, decreasing construction waste, and protecting existing underground infrastructure.

OUTREACH
No additional public outreach was conducted for this purchase. Replacement of Unit No. 300 is included in the City's approved Vehicle Replacement Plan and represents the routine replacement of critical operational equipment necessary to maintain essential public services.

FISCAL IMPACT
The total not to exceed cost of $856,491 includes $744,775 to purchase the new Vac-Con Hydro-Excavator Truck plus a 15 percent contingency of $111,716. Funding for this purchase is budgeted in the Water Enterprise Fund (Account No. 42442101-440107) as part of the FY 2026/27 Vehicle Replacement Program.

RECOMMENDATION
Authorize the City Manager to execute a purchase agreement for one Vac-Con VXPD4214LHE/1100 Hydro-Excavator Truck from Vac-Con, Inc., through the Sourcewell Cooperative Purchasing Program, for a total not-to-exceed purchase amount of $856,491.

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Page 3 of 3 ends

Prepared by: Submitted by: Approved by:

David Luera, Operations &
Maintenance Manager
Siew-Chin Yeong, Director of Public
Works

Joe Calabrigo, Interim
City Manager

Attachments:

1. Resolution

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Attachment 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON APPROVING A PURCHASE AGREEMENT WITH VAC-CON, INC. FOR ONE VAC-CON VXPD4214LHE/1100 HYDRO-EXCAVATOR TRUCK IN AN AMOUNT NOT TO EXCEED $856,491, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT

WHEREAS, the City of Pleasanton desires to replace Water Division Unit No. 300, a 2016 Vac-Con Hydro-Excavator Truck; and

WHEREAS, Vac-Con, Inc. has the necessary qualifications, experience, and ability to provide one Vac-Con VXPD4212LHE/1100 Hydro-Excavator Truck; and

WHEREAS, the City has negotiated a purchase agreement with Vac-Con, Inc. for one Vac-Con VXPD4212LHE/1100 Hydro-Excavator Truck through the Sourcewell Cooperative Purchasing Program; and

WHEREAS, the total compensation under the purchase agreement shall not exceed $856,491, unless otherwise authorized in accordance with City procedures; and

WHEREAS, funding for the purchase agreement is available in the Water Enterprise Fund (Account No. 42442101-440107); and

WHEREAS, the City Council has considered the staff report and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the purchase agreement with Vac-Con, Inc. for one Vac-Con VXPD4212LHE/1100 Hydro-Excavator Truck, in an amount not to exceed $856,491.

SECTION 2. The City Manager is authorized to execute the purchase agreement, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the purchase agreement, including execution of related documents, notices, amendments, extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

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Resolution No.

Page 2 of 2 ends

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Item #15

CITY COUNCIL AGENDA REPORT

September 15, 2026
Public Works - Utilities Division

TITLE: AUTHORIZE FUNDING FOR THE PRELIMINARY DESIGN AND OWNER'S

REPRESENTATIVE SERVICES FOR THE REGIONAL GROUNDWATER
DEVELOPMENT PROJECT WITH ZONE 7

SUMMARY
On September 1, 2026, the City Council approved an agreement with Zone 7 Water Agency (Zone 7) for the design, construction, and operation of a joint Regional Groundwater Development Project. Under the agreement, Zone 7 will serve as the lead agency for Project delivery, with a target operational date of December 2029. The Project will be delivered using the Progressive Design Build (PDB) method, which allows the design team and contractor to collaborate during design development and establish a guaranteed maximum price before construction.

Zone 7 has selected Luhdorff & Scalmanini, Consulting Engineers (LSCE) for preliminary design and owner's representative services to support procurement of a PDB contractor for a cost not to exceed $2.25 million,The City’s share of these services is $810,000 and requires funding authorization by Council per the Zone 7 and City agreement.

BACKGROUND
Historically, approximately 20 to 25 percent of Pleasanton's water was provided by groundwater wells. However, in 2022, the City took these wells offline after detecting PFAS.

In 2024, the City Council approved an agreement with Zone 7 to evaluate the feasibility of a Joint Groundwater Wells Project. The feasibility study (Phase I) was completed in 2025 and identified Pleasanton Tennis and Community Park and Hansen Park as feasible locations for new groundwater wells. On April 21, 2026, the City Council directed staff to proceed with a joint project with Zone 7, and draft an agreement for Phase II (Design and Construction), and Phase III (Operations) of the new facilities. On September 1, 2026, the City Council approved an agreement with Zone 7 Water Agency (Zone 7) for the design, construction, and operation of a joint Regional Groundwater Development Project. The agreement establishes cost- sharing terms under which the City will fund 36 percent of the wells and raw groundwater pipelines and 23 percent of the Hopyard Chloramination Facility upgrades. Zone 7 will fund the remaining costs.

On August 19, 2026, the Zone 7 Board of Directors authorized its General Manager to negotiate, execute a contract with Luhdorff & Scalmanini, Consulting Engineers (LSCE), not to exceed $2.25 million, for preliminary design and owner's representative services to support procurement of a Progressive Design Build (PDB) contractor. The City’s share of these services is $810,000 and requires funding authorization by Council per the Zone 7 and City agreement.

The City’s estimated Project cost is $29.0 million, including City-funded distribution system

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Page 2 of 3 ends

improvements, consistent with the Water Rate Study allowance of approximately $29 million in 2026 dollars.

Table 1. Capital Cost Estimate – City Share
Feasibility Studies1 $1.5 million
Regional Groundwater Development with Zone 73 $15.2 million City Groundwater Distribution Improvements4 $12.3 million Total $29.0 million
Notes:

1. The City received a $1 million State Water Board grant for feasibility studies.

3. Represents the City’s cost share per the City-Zone 7 agreement.

4. Represents improvements funded solely by the City.

DISCUSSION
The Project includes new groundwater production wells at Tennis Park and Hansen Park, raw groundwater pipelines connecting the wells to Zone 7's Hopyard Chloramination Facility, and improvements to the Hopyard Chloramination Facility.

As the lead agency, Zone 7 is responsible for environmental review, permitting, procurement, design and construction, and contract administration. The Project will be delivered using the PDB method, which allows the design team and contractor to collaborate during design development and establish a guaranteed maximum price before construction.

The Zone 7 Board authorized negotiation and execution of a contract with LSCE for Phase II preliminary design and owner's representative services to support PDB procurement. Staff reviewed Zone 7’s not-to exceed estimate and determined that the City’s share of $810,000, is appropriate.

While Zone 7, as the lead agency, retains authority over technical and operational decisions affecting the groundwater system, the agreement requires coordination with the City on Project features affecting City property, including facility aesthetics, location, and noise.

This is the first funding authorization under the Zone 7 and City agreement. A subsequent funding authorization for the City’s share of the PDB contract is anticipated to return to the City Council near the end of calendar year 2027.

EQUITY AND SUSTAINABILITY
This project will strengthen the community’s water resources in response to a changing climate, resulting in cost savings, enhanced water quality and availability, improved infrastructure, and increased resiliency.

OUTREACH
The Project has included City-led community engagement efforts, including a project website, community engagement events, and notifications regarding exploratory drilling activities.

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Page 3 of 3 ends

These efforts will continue throughout design and construction.

FISCAL IMPACT
The requested authorization will be funded by the Water Enterprise Fund, CIP No. 24174 – City Groundwater Supply Project. Under the latest approved five-year CIP, CIP No. 24174 has a total budget of $31.5 million. This budget includes prior-year expenditures, a $1 million grant from the State Water Board, and escalation estimates for future years.

RECOMMENDATION
Authorize funding for the City’s cost share of preliminary design and owner’s representative services for the Regional Groundwater Development Project in an amount not-to-exceed $810,000.

Prepared by: Submitted by: Approved by:

Siew-Chin Yeong, Director
of Public Works
Siew-Chin Yeong, Director of Public
Works

Joe Calabrigo, Interim
City Manager

Attachments:

1. Zone 7 Board of Directors Meeting Agenda Report

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ITEM NO. 10

ORIGINATING SECTION: Water Supply Engineering
CONTACT: Elliott Levitsky/Brandon Woods

AGENDA DATE: August 19, 2026

SUBJECT: Award a Contract for Preliminary Design and Owner's Representative Services for the Regional Groundwater Development Project

SUMMARY:

• The proposed action supports Strategic Plan Goal B – Reliable Water Supply and Infrastructure; Goal C – Safe Water; and Goal D – Groundwater Management; and supports Initiative 5 – Develop a diversified water supply plan and implement supported projects and programs; Initiative 6 – Continue to Effectively Implement Infrastructure Projects in the Water System Capital Improvement Plan; and Initiative 11 – Manage the Groundwater Sustainability Agency and implement the Groundwater Sustainability Plan.

• Zone 7 identified exploring the Bernal subbasin as an opportunity to increase groundwater production capacity to meet projected future demands. The City of Pleasanton (City) selected installation of new wells in the Bernal subbasin as the preferred option to replace the Groundwater Pumping Quota it lost when its three wells were removed from service due to per- and polyfluoroalkyl substances (PFAS). A joint feasibility study and the basis of design report were completed to evaluate synergies of a joint project to meet these objectives.

• The study confirmed that a joint project enables both agencies to achieve significant cost savings through economies of scale, minimize impacts to the community and environment, and gain long-term operational efficiencies. On May 20, 2026, the Zone 7 Board authorized an agreement with the City for Zone 7 to implement the project, further described below.

The City Council plans to consider approval of the agreement on September 1, 2026.

• As the lead agency, Zone 7 plans to deliver the Project using the Progressive Design-Build (PDB) contracting, a collaborative delivery approach that combines design and construction under a single contract. PDB was selected to reduce the overall project schedule and reduce project risks. In particular, early electrical design and equipment procurement are intended to accelerate critical-path activities, including PG&E coordination, to meet the Project's target operational date of December 2029.

Attachment 1

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• In September 2024, Zone 7 selected Luhdorff & Scalmanini, Consulting Engineers (LSCE) through a competitive process to complete Phase I of the project, including the Feasibility Study, with the option to continue with an LSCE-led team to complete Phase II of the project, which includes design and implementation.

• Staff recommends that the Board authorize the General Manager to negotiate, execute, and amend, as needed, a new contract with LSCE for Phase II services, including Preliminary Design and Owner's Representative services (described below), to support procurement of a PDB contractor, in a not-to-exceed amount of $2,250,000, which includes a 10% contingency.

FUNDING:

Funding for Zone 7’s share of the project is included in the Adopted Two-Year Budget for FY 2026-28 for Fund 130 – Water System Expansion.

RECOMMENDED ACTION:

Adopt the attached Resolution.

ATTACHMENTS:

1. Summary of Project Implementation

2. Resolution

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Summary of Project Implementation:

Project Background
The City historically met its water demand through a combination of treated water purchased from Zone 7 and production from its own municipal wells. In 2022, the City detected PFAS in City Wells 5, 6, and 8 and removed them from service. The City evaluated options for restoring its lost production capacity, and Zone 7 and the City determined that partnering on the Project would best serve the interests of both agencies. The Project will add production from the Bernal Subbasin, diversifying Zone 7's groundwater supply and supporting regional reliability.

The Feasibility Study (LSCE, December 2025), completed jointly by Zone 7 and the City, evaluated three candidate well sites and identified the recommended Project, consisting of two new groundwater production wells at Tennis and Community Park and Hansen Park in Pleasanton, with a combined capacity of approximately 9 million gallons per day (MGD), a 4,000 foot transmission main in Hopyard Road and Hansen Drive, and improvements to the Zone 7 Hopyard Chloramination Facility to accommodate the additional water supply. The total estimated project cost is approximately $42.3 million, which would be shared with the City according to the proposed Groundwater Supply Facility Construction and Operation Agreement (the Agreement).

Agreement and Cost Share
On May 20, 2026, the Board authorized the General Manager to negotiate and execute the Agreement, which establishes each agency's roles, including Zone 7’s role in the design and construction of the facilities, the cost-share framework, and the Project's target operational date of December 28, 2029. The Agreement also identifies Zone 7 as the lead agency responsible for completion of the environmental documentation to satisfy California Environmental Quality Act (CEQA).

Project costs are shared based on the City's Groundwater Pumping Quota (3,500 acre-feet per year) relative to the Project's anticipated average-year production capacity (9,700 acre-feet per year), resulting in a Zone 7 cost share of 64 percent for the wells and raw groundwater pipelines and 77 percent for the Hopyard Chloramination Facility upgrades. The City is responsible for funding the remaining costs.

Project Delivery: Progressive Design-Build
Progressive Design-Build (PDB) is a collaborative project delivery approach in which a team performs both design and construction under one contract, working with Zone 7 and its Owner's Representative through all phases of the Project. PDB was selected to accelerate completion and to mitigate project risks by competitively selecting contractors based on qualifications and early contractor involvement in constructability reviews and value engineering, while enabling competitive pricing and cost certainty through a Guaranteed Maximum Price contract. PDB will also enable an accelerated schedule by completing electrical

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design early to enable procurement of long lead-time items, such as electrical switchgear and transformers, which allows PG&E service applications to be submitted well in advance of construction. Both measures are critical to meeting the Project’s December 28, 2029 target operational date.

Owner's Representative Support Services
The Owner's Representative provides specialty technical expertise and independent review on Zone 7's behalf through all phases of the Project, including supporting the PDB procurement, reviewing design and procurement deliverables, verifying cost transparency through the PDB team's open-book pricing, assisting with evaluation and negotiation of the Guaranteed Maximum Price, and providing construction management.

Under this contract, LSCE, teamed with Carollo Engineers and ESA, will provide the Owner's Representative services for preliminary design, procurement of the PDB team, and CEQA documentation. Authorization of the remaining Owner's Representative services to support subsequent phases of the Project will be brought to the Board for consideration.

Owner’s Representative Services Selection
The consulting services for the Project were competitively procured under a Request for Proposals (RFP) issued in 2024, consistent with Zone 7's Procurement Policy. The RFP encompassed both the Feasibility Study (Phase I) and the subsequent design and implementation of the recommended Project (Phase II), and reserved Zone 7's right to select the same firm to perform Phase II services if the Project was determined to be feasible and both agencies elected to proceed.

Proposals were evaluated in 2024 by a selection committee comprising Zone 7 and City of Pleasanton staff, which selected LSCE as the best-qualified firm, with Carollo Engineers as its subconsultant for conceptual engineering. Consistent with the RFP, Zone 7 requested a proposal from LSCE to advance the Project through preliminary design and procurement of the PDB team.

LSCE's performance to date has been to Zone 7's satisfaction, and its established understanding of the Project provides continuity through preliminary design and PDB procurement. Staff recommends the Board authorize a new contract with LSCE for Phase II.

External Funding
Zone 7 continues to evaluate grant and other external funding opportunities that may help offset project costs. The Agreement provides for Zone 7 and the City to cooperate so that the Project's design, permitting, procurement, and construction support eligibility for applicable funding programs. Staff will return to the Board for any authorization required to pursue such funding.

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PROJECT SCHEDULE:

The table below summarizes the key milestones and anticipated target dates necessary to support the Project schedule:

Milestone Description Target Date
Authorize Preliminary Design and Owner's Representative Services August 2026 Authorize PDB Pre-Construction Phase Services December 2027 Authorize PDB Construction Phase ~Fall 2028
Project Operational Date December 2029

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ZONE 7

ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT

BOARD OF DIRECTORS

RESOLUTION NO. 26-

INTRODUCED BY DIRECTOR

SECONDED BY DIRECTOR

Award a Contract for Preliminary Design and Owner's Representative Services for the Regional Groundwater Development Project

WHEREAS, the proposed action supports Strategic Plan Goal B – Reliable Water Supply and Infrastructure; Goal C – Safe Water; and Goal D – Groundwater Management; and supports Initiative 5 – Develop a diversified water supply plan and implement supported projects and programs; Initiative 6 – Continue to Effectively Implement Infrastructure Projects in the Water System Capital Improvement Plan; and Initiative 11 – Manage the Groundwater Sustainability Agency and implement the Groundwater Sustainability Plan; and

WHEREAS, Zone 7 is developing the Regional Groundwater Development Project, in partnership with the City of Pleasanton, to increase local groundwater production capacity in the Bernal Subbasin of the Livermore Valley Groundwater Basin and to address the loss of production capacity resulting from per- and polyfluoroalkyl substances (PFAS) contamination; and

WHEREAS, the recommended Project consists of two new groundwater production wells in the City of Pleasanton, a raw-water transmission main, and capacity upgrades at the Zone 7 Hopyard Chloramination Facility; and

WHEREAS, the Project will be delivered using the Progressive Design-Build method, and the services authorized by this action are required to advance the Project through preliminary design, complete environmental review, and to procure the Progressive Design-Build team; and

WHEREAS, the consulting services were competitively procured under a Request for Proposals in accordance with Zone 7's Procurement Policy, and Luhdorff & Scalmanini, Consulting Engineers was selected and completed the Feasibility Study that identified the recommended Project; and

WHEREAS, on May 20, 2026, the Board authorized the General Manager to negotiate and execute the Groundwater Supply Facility Construction and Operation Agreement with the City of Pleasanton, which establishes each agency's roles, the cost-share framework, and the Project's target operational date of December 28, 2029; and

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WHEREAS, under the Groundwater Supply Facility Construction and Operation Agreement, project costs are proportionally shared between Zone 7 and the City of Pleasanton, and Zone 7 is responsible for entering into and administering consultant and contractor contracts.

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Zone 7 of the Alameda County Flood Control and Water Conservation District does hereby authorize the General Manager to negotiate, execute, and amend, as needed, a new contract with Luhdorff & Scalmanini, Consulting Engineers for Preliminary Design and Owner's Representative services for the Regional Groundwater Development Project, in an amount not-to-exceed $2,250,000, which includes a 10% contingency.

ADOPTED BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSENT:

ABSTAIN:

I certify that the foregoing is a correct copy of a
Resolution adopted by the Board of Directors of
Zone 7 of the Alameda County Flood Control and
Water Conservation District on August 19, 2026.

By:

President, Board of Directors

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Item #16

CITY COUNCIL AGENDA REPORT

September 15, 2026
Public Works - Operations Division

TITLE: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO

AN AGREEMENT WITH GACHINA LANDSCAPE MANAGEMENT FOR

MISCELLANEOUS LANDSCAPE SERVICES AT VARIOUS CITY LOCATIONS IN AN AMOUNT NOT-TO-EXCEED $1,848,051

SUMMARY
The recommended agreement is for citywide landscape services, including maintenance of City-owned medians, Main Street planters and sidewalk debris blowing, fire stations, the park- and-ride facility, the transportation corridor, and a portion of the Iron Horse Trail. The agreement would be for three years, with an option to extend the term for up to two additional one-year periods, for a maximum term of five years. The current landscape maintenance agreement expires September 30, 2026.

BACKGROUND
City staff performs a wide variety of landscape maintenance services that are necessary to keep the City in good order. In certain instances where it is cost-effective to do so, landscape maintenance contractors are used to augment City services. Contract services are utilized for specific City-owned landscape areas, including approximately 85 acres of medians and landscaped roadsides, five fire stations, the park-and-ride facility, transportation corridor landscaping, a portion of the Iron Horse Trail, and 62 Main Street planters. This allows City staff to focus on high-use, high-visibility park areas that require specialized maintenance. For the past 25 years, the City has used landscaping firms for median maintenance.

DISCUSSION
A Request for Proposals (RFP) for miscellaneous landscape services at various City-owned locations was issued on July 31, 2026. On August 19, 2026, the City received proposals from the following eight contractors:

Company Three-Year
Amount
Including 15
Percent
Contingency
Al Fresco Landscape Management, Inc. $1,475,436 $1,696,751 Gachina Landscape Management $1,607,001 $1,848,051
New Image Landscape Company $1,760,316 $2,024,363
Landscape Pros ML, Inc DBA Construction Pros ML $1,770,000 $2,035,500 Terra Landscape $1,789,150 $2,057,523
EMTS, Inc. DBA Elite Maintenance & Tree Service $1,926,540 $2,215,521

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The three most competitive contractors were interviewed by City staff on August 27, 2026.

Based on the evaluation criteria identified in the RFP, Gachina Landscape Management was selected as the most qualified firm. Gachina Landscape Management demonstrated a comprehensive understanding of the project goals, competitive pricing, an organized and efficient approach to completing the work, effective communication with field crews and City staff, adequate staffing resources, and a collaborative approach to accomplishing the anticipated work.

EQUITY AND SUSTAINABILITY
Landscape medians and roadsides enhance the appearance and identity of the City and its neighborhoods. Trees and other plantings can help reduce the urban heat island effect and capture stormwater, reducing runoff to storm drains.

Los Loza Inc. $1,982,100 $2,279,415
Brightview Landscape Services, Inc. $2,046,024 $2,352,92

OUTREACH
No public outreach was conducted, as this item is a routine matter of City business.

FISCAL IMPACT
Funding for this agreement is included in the Parks Division Operating Budget (00140400- 430107 and 00140402-430107). The proposed agreement with Gachina Landscape Management is for an amount not to exceed $1,848,051. This amount includes a 15 percent contingency for unforeseen circumstances and City-authorized additional services.

RECOMMENDATION
Authorize the City Manager to execute an agreement with Gachina Landscape Management for miscellaneous landscape services at various City locations in an amount not to exceed $1,848,051.

Prepared by: Submitted by: Approved by:

Giacomo Damonte, Parks
Division Manager
Siew-Chin Yeong, Director of Public
Works

Joe Calabrigo, Interim
City Manager

Attachments:

1. Resolution

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Attachment 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

APPROVING AN AGREEMENT WITH GACHINA LANDSCAPE MANAGEMENT FOR

MISCELLANEOUS LANDSCAPE SERVICES AT VARIOUS CITY-OWNED
LOCATIONS IN THE AMOUNT OF $1,848,051 AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT

WHEREAS, the City of Pleasanton desires to authorize a three-year agreement with an option to extend the agreement for an additional two one-year terms with Gachina Landscape Management for miscellaneous landscape services at various City-owned locations; and

WHEREAS, Gachina Landscape Management has the necessary qualifications, experience, and ability to provide miscellaneous landscape services at various City-owned locations; and

WHEREAS, the City has negotiated an agreement with Gachina Landscape Management for miscellaneous landscape services at various City-owned locations; and

WHEREAS, in accordance with the California Public Contract Code and the City’s applicable bidding requirements for public works contracts, the City advertised the project for formal competitive bids, received and opened bids on August 19, 2026, and determined that Gachina Landscape Management was selected as the most qualified firm based on the proposal for RFP-PWD–26.301 Miscellaneous Landscape Services at Various City-Owned Locations; and

WHEREAS, the total compensation under the agreement shall not exceed $1,848,051, unless otherwise authorized in accordance with City procedures; and

WHEREAS, funding for the agreement is available in the Parks Division Operating Budget (00140400-430107 and 00140402-430107); and

WHEREAS, the City Council has considered the staff report and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the agreement with Gachina Landscape Management for miscellaneous landscape services at various City-owned locations, in an amount not to exceed $1,848,051.

SECTION 2. The City Manager is authorized to execute the agreement, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the agreement, including execution of related documents, notices, amendments, extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

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Resolution No.

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PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Item #17

CITY COUNCIL AGENDA REPORT

September 15, 2026
Public Works - Operations Division

TITLE: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT FOR ONE PIERCE ENFORCER 1500 GPM TYPE I PUMPER FIRE ENGINE FROM GOLDEN STATE FIRE APPARATUS, INC.,

THROUGH THE SOURCEWELL COOPERATIVE PURCHASING PROGRAM, FOR A TOTAL AMOUNT NOT-TO-EXCEED $1,439,073

SUMMARY
The City's Fire Apparatus Replacement Plan identifies Engine E92 for replacement. Engine E92 is a frontline Type I pumper fire engine used by the Livermore-Pleasanton Fire Department for emergency response. As fire apparatus age, maintenance costs increase, parts become more difficult to obtain, and reliability declines. Engine 92 has now reached the end of its useful life. Replacing Engine E92 will improve emergency response reliability, firefighter safety, and operational readiness.

BACKGROUND
The Livermore-Pleasanton Fire Department provides fire protection, emergency medical response, rescue, hazardous materials response, and disaster response services to the Cities of Pleasanton and Livermore.

Engine E92 is a frontline apparatus which is scheduled for replacement under the City’s Fire Apparatus Replacement Plan. Replacing the engine will help maintain reliable emergency response services and reduce the risk of increased downtime associated with aging equipment. Engine E92 was purchased in 2014, and has 10,669 engine hours, mileage of 124,537, and total lifetime maintenance costs of $383,082.

DISCUSSION
Engine E92 has reached the end of its useful service life. As it continues to age, the City can expect higher maintenance costs, reduced parts availability, and increased risk of downtime.

The proposed replacement is a Pierce Enforcer 1500 GPM Type I pumper fire engine. The new engine will meet current National Fire Protection Association safety standards and current emissions requirements, while improving reliability and firefighter safety.

Fire apparatus manufacturing lead times are currently estimated at approximately 47 to 50 months. Approving this purchase now will allow the City to secure a production slot and support the planned replacement schedule.

The purchase will be made through the Sourcewell Cooperative Purchasing Program.

Sourcewell competitively solicits contracts for public agencies, allowing the City to use pre- competed pricing without conducting a separate formal solicitation.

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EQUITY AND SUSTAINABILITY
Replacing Engine E92 supports reliable emergency response services throughout the community. The new apparatus will include cleaner engine technology and improved fuel efficiency.

OUTREACH
No outreach was conducted, as this item is a routine replacement of emergency response equipment included in the City's Fire Apparatus Replacement Plan.

FISCAL IMPACT
The total not to exceed cost of $1,439,073 includes the purchase of one Pierce Enforcer 1500 GPM Type I pumper fire engine for $1,251,368, plus a 15 percent contingency of $187,705.

The contingency may be used for manufacturer pricing adjustments, approved change orders, equipment modifications, or other procurement-related expenses before final acceptance.

Funding is available in the Fire Apparatus Replacement Fund, Internal Service Fund 513 (Account No. 51320113-440107).

RECOMMENDATION
Authorize the City Manager to execute a purchase order with Golden State Fire Apparatus, Inc., through the Sourcewell Cooperative Purchasing Program for the purchase of one Pierce Enforcer 1500 GPM Type I Pumper Fire Engine for a total not-to-exceed amount of $1,439,073.

Prepared by: Submitted by: Approved by:

David Luera, Operations &
Maintenance Manager
Siew-Chin Yeong, Director of Public
Works

Joe Calabrigo, Interim
City Manager

Attachments:

1. Resolution

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Attachment 1

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

APPROVING A PURCHASE AGREEMENT WITH GOLDEN STATE FIRE
APPARATUS, INC. FOR ONE PIERCE ENFORCER 1500 GPM TYPE I PUMPER FIRE ENGINE IN THE AMOUNT OF $1,439,073 AND AUTHORIZING THE CITY MANAGER

TO EXECUTE THE AGREEMENT

WHEREAS, the City of Pleasanton desires to replace Engine E92, a Type I pumper fire engine used by the Livermore-Pleasanton Fire Department for emergency response; and

WHEREAS, Golden State Fire Apparatus, Inc. has the necessary qualifications, experience, and ability to provide one Pierce Enforcer 1500 GPM Type I pumper fire engine; and

WHEREAS, the City has negotiated a purchase agreement with Golden State Fire Apparatus, Inc. for one Pierce Enforcer 1500 GPM Type I pumper fire engine through the Sourcewell Cooperative Purchasing Program; and

WHEREAS, the total compensation under the purchase agreement shall not exceed $1,439,073, unless otherwise authorized in accordance with City procedures; and

WHEREAS, funding for the purchase agreement is available in the Fire Apparatus Replacement Fund, Internal Service Fund 513 (Account No. 51320113-440107); and

WHEREAS, the City Council has considered the staff report and all information presented at its regular meeting on September 15, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the purchase agreement with Golden State Fire Apparatus, Inc. for one Pierce Enforcer 1500 GPM Type I pumper fire engine, in an amount not to exceed $1,439,073.

SECTION 2. The City Manager is authorized to execute the purchase agreement, subject to minor modifications approved by the City Attorney.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

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Resolution No.

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Ayes:

Noes:

Absent:

Abstain:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

_______________________________
Daniel G. Sodergren, City Attorney

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Item #22

CITY COUNCIL AGENDA REPORT

September 15, 2026
Finance

TITLE: ADOPT A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING

EXECUTION OF CERTAIN FINANCING DOCUMENTS AND ACTIONS IN CONNECTION WITH ISSUING UP TO $16,500,000 IN WATER REVENUE BONDS FOR FINANCING IMPROVEMENTS TO THE CITY’S WATER SYSTEM

SUMMARY
The proposed Water Revenue Bonds (Bonds) to be issued by the Pleasanton Joint Powers Financing Authority (Authority) for an amount not to exceed $16.50 million will fund improvements to the City’s water systems infrastructure and pay costs of bond issuance. The Bonds will (1) be sold via negotiated sale to Siebert Williams Shank & Co., LLC, as underwriter, (2) mature in 25 years, (3) have an interest rate not to exceed 5.5 percent, and (4) include a call provision allowing the City to redeem, at the City’s option, some or all of the Bonds prior to their scheduled maturity.

This is a companion report to the action being considered by the Authority. This is a separate, but related, action from the authorization to issue bonds, which will be handled through the Authority.

BACKGROUND
The Authority is a joint exercise of powers agency formed between the City and the City’s Housing Authority to assist the City with municipal financing transactions. The City Council sits as the governing body of the Authority, and City staff serve as staff of the Authority.

On May 7, 2024, the City Council approved a resolution to issue 2024 Water Revenue Bonds in a par amount of $17,275,000. The bonds were sold via negotiated sale on May 20, 2024.

The bond proceeds amounted to $19,000,000, including premiums. The 2024 Water Revenue Bonds were allocated to fund the Near-Term Water Improvements Project, the feasibility and design phase of the Groundwater Supply Project, the design and initial construction of the Emergency Power Improvements Project, and other water system infrastructure improvements. As of the end of June 2026, the Near-Term Water Improvements Project was approximately 92 percent complete and is expected to be fully complete by the end of 2026.

The feasibility phase of the Groundwater Supply Project is complete, the design of the Emergency Power Improvements Project is complete with construction anticipated to start by the end of 2026.

Following completion of the City’s Water System Management Plan (WSMP) in 2024, the City completed a comprehensive water rate study in 2025. The study identified the need to issue approximately $35 million in additional debt financing through 2030 to implement the City's water capital improvements. The anticipated financing schedule includes approximately $15 million in FY 2026/27, $10 million in FY 2027/28, and $10 million in FY 2028/29.

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The City Council adopted new water rates on October 7, 2025, for the next four years, beginning in January 2026. The adopted rates were based on revenue adjustments of 15 percent increases in each of Calendar Year 2026 and 2027, and 8 percent increases in each of Calendar Year 2028 and 2029. The water rate increases were adopted to ensure the long- term financial sustainability of the City's water utility by providing sufficient funding for daily operations, debt service, infrastructure rehabilitation and replacement, regulatory compliance, and future capital improvements identified in the Water System Management Plan. The updated rates also support appropriate reserve levels while balancing affordability, revenue stability, and water conservation objectives. The proposed issuance of debt was incorporated into the new rate increases.

On August 11, 2026, the City Council receive a presentation on debt financing regarding water improvement projects and adopted a resolution that declared its intent to reimburse itself with proceeds from the bond sale.

DISCUSSION

Project Overview

The Authority plans to issue water revenue bonds to help the City finance the acquisition, construction, and improvements to the City’s water systems. The City will purchase those projects from the Authority pursuant to the Installment Sale Agreement. The proceeds will be used to finance all or a portion of the following improvements:
• Water Meter and Advanced Metering Infrastructure (AMI) System Replacement; • Design and construction of City Groundwater Supply Project; • Completion of construction of Water System Emergency Power Improvements; • Annual Water Distribution System Improvements; and
• Other water system capital improvements.

As some of the projects are in active implementation using a portion of the unspent proceeds from the 2024 Water Revenue Bonds, certain costs related to the Water System capital improvement projects will be incurred before the 2026 Bonds are issued, which are expected to be reimbursed from the bond proceeds.

Because of delays in the start of the design and construction of the Groundwater Supply Project, a portion of the remaining 2024 Water Revenue Bond proceeds will instead be used to advance Phase 1 of the Water Meter and Advanced Metering Infrastructure (AMI) System Replacement Program, including proof-of-concept testing and replacement of failed water meters. Phase 1 is expected to replace approximately 20 percent of the City's meter inventory by the end of 2026. With the current project delivery schedule, staff expect to expend or encumber the 2024 Water Revenue Bond in 2027.

Financial Statement
PFM Financial Advisors LLC (PFM), the City's Municipal Advisor, has provided estimates

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regarding certain financial aspects of the proposed financing based on market conditions as of August 21, 2026.

The current estimates indicate that the principal amount of the Bonds will be approximately $14.15 million (below the not-to-exceed amount of $16.5 million). The principal and interest payments, together, on the Bonds will be approximately $1.00 million each fiscal year until final maturity. The term of the Bonds will be 25 years. The Bonds are expected to sell at a premium, with proceeds expected to total about $15.2 million, including principal.

Pursuant to Government Code Section 5852.1, the following good faith estimates (obtained from the Underwriter and the Municipal Advisor) are being disclosed at a public meeting in connection with the authorization of the Bonds.

Bond Documents

The financing team has prepared a set of documents for the issuance, including the documents referred to in the attached resolution and has submitted the documents, including the Preliminary Official Statement, and other related economic and financial information to S&P Global Ratings, a nationally recognized rating agency, to obtain a credit rating on the Bonds.

Credit Rating

S&P Global Ratings assigned its 'AA' rating with a Stable outlook to the 2026 Bonds, affirming the same rating on the City's existing water revenue debt. The 'AA' rating reflects S&P's view of the water system's very strong financial profile, underpinned by strong debt service

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coverage and the City's multi-year approved rate increase program, which S&P characterized as a credit strength. The rating also benefits from Pleasanton's exceptionally strong economic and demographic characteristics and the City's disciplined financial management policies.

Notwithstanding the strength of the rating, the City's liquidity position is below the median for 'AA'-rated water utilities nationally. According to S&P's most recent medians data, 'AA'-rated systems carry approximately 649 days' cash on hand, while the City ended Fiscal Year 2024/25 with approximately 200 days' cash on hand and $20.9 million in unrestricted cash reserves. This difference was a key factor in S&P's September 2025 revision of the outlook from Positive to Stable, reflecting the City's cash position relative to higher-rated peers. S&P noted that the rating could be raised in the longer term should the City surpass reserve projections and achieve a liquidity position more commensurate with higher-rated peers.

Repayment Term

At the August 11, 2026, meeting, the Council directed staff to evaluate a shorter repayment schedule than 30 years to save interest costs. Staff conducted additional analysis, including 20-, 25-, and 30-year repayment terms, and concluded that a 25-year repayment term would reduce interest costs while reflecting the need for annual debt service to be balanced against three competing priorities:
• Preserving sufficient annual cash flow to fund ongoing capital projects • Maintaining strong days' cash on hand
• Retaining capacity for planned future debt issuances

As shown in Table 1 below, the total debt service payment for a 25-year repayment term is $24.65 million, $2.84 million lower than the $27.49 million for a 30-year repayment term.

Table 1. Repayment Term Comparison

The Authority is obligated to pay the debt service on the Bonds using amounts received from the City as installment payments payable by the City under the Installment Sale Agreement.

The City is obligated to pay the installment payments from the “Net Revenues” of the City’s water system. Net Revenues are defined in the legal documents to mean the gross revenues received by the City from the water system, less operations and maintenance costs of the system. The use of Net Revenues to pay the installment payments will be on parity with the City’s obligation to make payments with respect to the State Revolving Fund (SRF) Agreement executed in 2015 and 2024 Water Revenue Bonds.

The maximum amount authorized to be borrowed would be $16.5 million, including an amount necessary to cover issuance costs. The attached resolution authorizes the sale of the Bonds at a public sale and approves the form of the Preliminary Official Statement and other documents. Further, the Resolution authorizes the City Manager and the Finance Director to

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take any and all actions necessary to consummate the issuance of the Bonds.

Legal Structure and Financing Documents
The proposed resolution will approve the following documents. Each of the documents is presented in substantial final form and will be completed after the Bonds are priced (i.e., when the principal amount of the Bonds, the interest rates and the original issue premium or discount is determined).
• Indenture of Trust – The Indenture is a contract between the Authority and U.S. Bank National Association, acting as trustee for the holders of the Bonds. The Indenture specifies the trustee, dated date, maturity date or dates, interest rate or rates, interest payment dates, denominations, forms, registration privileges, manner of execution, place or places of payment, terms of redemption and other terms of the Bonds. • Installment Sale Agreement – The Installment Sale Agreement is a contract between the Authority and the City, under which the Authority agrees to provide financing for the water projects and to sell the completed water projects to the City in consideration of the payment by the City of semiannual installment payments which are sufficient to provide revenues with which to pay principal of, and interest on, the Bonds when due. • Bond Purchase Agreement – The Bond Purchase Agreement is a contract among the Authority, the City and Siebert Williams Shank & Co., LLC., as underwriter, whereby the Authority agrees to sell the Bonds to the Underwriter and the Underwriter agrees to buy the Bonds from the Authority for resale to the public.
• Preliminary Official Statement – The Preliminary Official Statement is the offering statement used by the Underwriter to inform the marketplace of the terms of the Bonds, material information regarding the City’s water system and related matters. It contains all relevant information for the investors to decide whether to purchase the Bonds. • Continuing Disclosure Certificate – Contained in the Preliminary Official Statement is the form of Continuing Disclosure Certificate, which requires the City to submit annual continuing disclosure reports and notice of certain listed events to the marketplace as long as the Bonds are outstanding.

Financing Team Participants
The complex legal and financial structure of municipal debt requires issuing agencies to rely heavily upon experienced professional consultants to assist with the process. City staff assembled a team of professionals to assist the City in this transaction. All fees associated with the financing will be paid by the Bonds.

Municipal Advisor - PFM. Ensures that the issuing entity’s interests are protected when the transaction is being structured and when interest rates are established on the Bonds.

Bond Counsel/Disclosure Counsel - Jones Hall. Drafts the documents required to complete the sale of bonds as well as ensures compliance with all of the legal requirements surrounding municipal debt.

Underwriter - Siebert Williams Shank & Co. Securities dealer who helps government entities bring bond issues to market by purchasing the bonds from the issuer and then

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reselling the bonds to investors.

Trustee - U.S. Bank: Financial institution with trust powers that is given fiduciary powers by a bond issuer to enforce the terms of a bond indenture.

Financing Schedule
9/15/2026 City/Authority each adopts Resolution authorizing Bond Issuance 9/29/2026 Pricing - Bonds sold and interest rates established 10/13/2026 City receives Bond proceeds

OUTREACH
No outreach was conducted, as this item is an administrative matter of City business.

FISCAL IMPACT
The current estimates indicate that the par value of the Bonds will not exceed $16.5 million.

The Bonds are projected to have a true interest cost of 4.29 percent in today’s market. The issuance costs are estimated to be $264,400. The principal and interest payments, together, on the Bonds will be approximately $1.00 million each fiscal year until final maturity. Debt service is expected to total approximately $24.65 million over the next 25 years.

RECOMMENDATION
Adopt the attached resolution (Attachment 1) authorizing the execution and delivery of an Installment Sale Agreement, a Bond Purchase Agreement, and a Preliminary Official Statement (Attachments 2-4) and authorizing certain related matters regarding the Pleasanton Joint Powers Financing Authority 2026 Water Revenue Bonds.

Prepared by: Submitted by: Approved by:

Susan Hsieh, Director of
Finance
Susan Hsieh, Director of Finance

Joe Calabrigo, Interim
City Manager

Attachments:

1. Attachment 1 Resolution

2. Attachment 2 Installment Sale Agreement

3. Attachment 3 Bond Purchase Agreement

4. Attachment 4 Preliminary Official Statement

5. Attachment 5 Presentation Slides

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ATTACHMENT 1
RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

APPROVING, AUTHORIZING AND DIRECTING EXECUTION OF CERTAIN

FINANCING DOCUMENTS AND CERTAIN ACTIONS IN CONNECTION WITH FINANCING IMPROVEMENTS TO THE CITY’S WATER SYSTEM

WHEREAS, the City of Pleasanton (the “City”) and the Housing Authority of the City of Pleasanton have entered into a Joint Exercise of Powers Agreement, dated as of June 29, 1993, establishing the Pleasanton Joint Powers Financing Authority (the “Authority”) for the purpose, among others, of having the Authority issue its bonds to finance the acquisition, construction and improvement of public capital improvements; and

WHEREAS, for the purpose of raising funds necessary to finance certain improvements to the City’s water system (the “Water Projects”), the Authority proposes to issue revenue bonds under the provisions of Article 4 (commencing with Section 6584) of Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (the “Act”), designated as the Pleasanton Joint Powers Financing Authority 2026 Water Revenue Bonds (the “Bonds”); and

WHEREAS, pursuant to an Installment Sale Agreement between the City and the Authority (the “Installment Sale Agreement”), the City will purchase the Water Project from the Authority, and the Authority will use the installment payments paid by the City pursuant to the Installment Sale Agreement to pay debt service on the Bonds; and

WHEREAS, there has been prepared a Preliminary Official Statement containing information to be used in connection with the sale of the Bonds; and

WHEREAS, the information required to be obtained and disclosed pursuant to Government Code Section 5852.1 prior to the issuance of the Bonds is set forth in the staff report accompanying this Resolution; and

WHEREAS, the City Council has duly considered such transactions and wishes at this time to approve the financing documents related to the Bonds and certain related actions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

Section 1. CEQA Finding. The City Council finds that the matter is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines §15060(c)(3), as this matter is not an activity subject to CEQA because it does not meet the CEQA definition of a project. Guidelines §15378(b)(4) states that government fiscal activities which do not involve any commitment to any specific project which may result in a

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Resolution No. ____

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potentially significant physical impact on the environment do not meet that definition.

Therefore, the issuance of the Pleasanton Joint Powers Financing Authority 2026 Water Revenue Bonds is not subject to CEQA.

Section 2. Issuance of Bonds by the Authority. The City Council hereby approves the issuance of the Bonds by the Authority under the Act for the purpose of providing funds to finance the acquisition, construction and installation of the Water Projects. The aggregate principal amount of the Bonds shall not exceed $16,500,000.

Section 3. Approval of Installment Sale Agreement. The City Council hereby approves the Installment Sale Agreement between the Authority and the City, under which the Authority agrees to provide financing for the Water Projects and to sell the completed Water Projects to the City in consideration of the payment by the City of semiannual installment payments which are sufficient to provide revenues with which to pay principal of and interest on the Bonds when due. The Installment Sale Agreement is hereby approved in substantially the form on file with the City Clerk together with any changes therein or additions thereto deemed advisable by the City Manager or the Director of Finance (each, an “Authorized Officer”), or a designee of either of them, and the execution thereof by an Authorized Officer shall be conclusive evidence of the approval of any such changes or additions. An Authorized Officer is hereby authorized and directed for and in the name and on behalf of the City to execute, and the City Clerk is hereby authorized and directed to attest to, if necessary, the final form of the Installment Sale Agreement.

Section 4. Sale of Bonds by the Authority. The City Council hereby approves the negotiated sale of the Bonds by the Authority to Siebert Williams Shank & Co., LLC, as underwriter (the “Underwriter”). The Bonds shall be sold to the Underwriter under the Bond Purchase Agreement among the Authority, the City and the Underwriter, which is hereby approved in substantially the form on file with the City Clerk, together with any changes therein or additions thereto deemed advisable by an Authorized Officer, and the execution thereof by an Authorized Officer shall be conclusive evidence of the approval of any such changes or additions. An Authorized Officer is hereby authorized and directed for and in the name and on behalf of the City to accept an offer from the Underwriter to purchase the Bonds from the Authority and to execute the final form of the Bond Purchase Agreement in the name of the City.

Section 5. Official Statement. The City Council hereby approves and deems final within the meaning of Rule 15c2-12 of the Securities Exchange Act of 1934, a preliminary Official Statement for the Bonds in the form on file with the City Clerk. An Authorized Officer is authorized, at the request of the Underwriter, to execute an appropriate certificate affirming the City Council’s determination that said preliminary Official Statement has been deemed final within the meaning of said Rule. The City Council approves the distribution of the preliminary Official Statement by the Underwriter to prospective investors, in substantially the form on file with the City Clerk, together with any changes therein or additions thereto deemed advisable by an Authorized Officer. An Authorized Officer is authorized and directed to approve any

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Resolution No. ____

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changes in or additions to a final form of an Official Statement for the Bonds, and the execution thereof by an Authorized Officer will be conclusive evidence of approval of any such changes and additions. The City Council authorizes the distribution of the final Official Statement by the Underwriter, which will include final pricing information related to the Bonds.

Section 6. Official Actions. The Mayor, the City Manager, the Director of Finance, the City Clerk and all other officers of the City are each authorized and directed in the name and on behalf of the City to make any and all assignments, certificates, requisitions, agreements, notices, consents, instruments of conveyance, warrants and other documents, including but not limited to a Continuing Disclosure Certificate in substantially the form attached as Appendix C to the Official Statement which is approved under Section 4, which they or any of them might deem necessary or appropriate in order to consummate any of the transactions contemplated by the agreements and documents approved under this Resolution. Whenever in this Resolution any officer of the City is authorized to execute or countersign any document or take any action, such execution, countersigning or action may be taken on behalf of any person serving in such role in an interim capacity or by any officer or person designated by such officer to act on his or her behalf.

Section 7. Effective Date. This Resolution shall take effect from and after the date of its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on September 15, 2026.

Ayes:

Noes:

Absent:

Abstain:

_____________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney

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Jones Hall Draft of September 2, 2026

INSTALLMENT SALE AGREEMENT Dated as of October 1, 2026 between the PLEASANTON JOINT POWERS FINANCING AUTHORITY, as Seller and the CITY OF PLEASANTON, as Purchaser Relating to $_____________ Pleasanton Joint Powers Financing Authority 2026 Water Revenue Bonds

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TABLE OF CONTENTS Page ARTICLE I DEFINITIONS ; RULES OF INTERPRETATION SECTION 1.1. Definitions ............................................................................................................. 2 SECTION 1.2. Interpretation ........................................................................................................ 2 ARTICLE II REPRESENTATIONS, COVENANTS AND WARRANTIES SECTION 2.1. Representations, Covenants and Warranties of the City ...................................... 2 SECTION 2.2. Representations, Covenants and Warranties of Authority .................................... 3 ARTICLE III ISSUANCE OF SERIES 2026 BONDS; CONSTRUCTION OF PROJECT SECTION 3.1. The 2026 Bonds. .................................................................................................. 5 SECTION 3.2. Deposit and Application of Funds. ........................................................................ 5 SECTION 3.3. Acquisition and Construction of the Project .......................................................... 5 SECTION 3.4. Appointment of City as Agent ............................................................................... 5 SECTION 3.5. Plans and Specifications ...................................................................................... 6 SECTION 3.6. Certificate of Completion ...................................................................................... 6 ARTICLE IV SALE OF PROJECT INSTALLMENT PAYMENTS SECTION 4.1. Sale of Project ...................................................................................................... 6 SECTION 4.2. Term ..................................................................................................................... 6 SECTION 4.3. Title ....................................................................................................................... 6 SECTION 4.4. Installment Payments ........................................................................................... 6 SECTION 4.5. Pledge and Application of Net Revenues ............................................................. 7 SECTION 4.6. Special Obligation of the City; Obligations Absolute ............................................ 8 SECTION 4.7. Additional Payments ............................................................................................. 9 ARTICLE V COVENANTS OF THE CITY SECTION 5.1. Disclaimer of Warranties; Maintenance, Utilities and Taxes. ............................. 10 SECTION 5.2. Release and Indemnification Covenants ............................................................ 10 SECTION 5.3. Sale or Eminent Domain of Water System ......................................................... 10 SECTION 5.4. Insurance ............................................................................................................ 11 SECTION 5.5. Records and Accounts ....................................................................................... 11 SECTION 5.6. Rates and Charges ............................................................................................. 11 SECTION 5.7. Superior and Subordinate Obligations ................................................................ 12 SECTION 5.8. Issuance of Parity Debt ...................................................................................... 12 SECTION 5.9. Operation of Water System in Efficient and Economical Manner ....................... 14 SECTION 5.10. Assignment and Amendment. .......................................................................... 14 SECTION 5.11. Continuing Disclosure. ...................................................................................... 14 SECTION 5.12. Rate Stabilization Fund. .................................................................................... 15

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ARTICLE VI EVENTS OF DEFAULT SECTION 6.1. Events of Default Defined ................................................................................... 15 SECTION 6.2. Remedies on Default .......................................................................................... 16 SECTION 6.3. No Remedy Exclusive ........................................................................................ 16 SECTION 6.4. Agreement to Pay Attorneys’ Fees and Expenses ............................................. 17 SECTION 6.5. No Additional Waiver Implied by One Waiver ..................................................... 17 SECTION 6.6. Trustee and Bond Owners to Exercise Rights .................................................... 17 ARTICLE VII PREPAYMENT OF INSTALLMENT PAYMENTS SECTION 7.1. Security Deposit ................................................................................................. 17 SECTION 7.2. Optional Prepayment Relating to the 2026 Bonds. ............................................ 17 SECTION 7.3. Mandatory Prepayment From Proceeds of Insurance, Sale or Condemnation ................................................................................................ 18 SECTION 7.4. Credit for Amounts on Deposit ........................................................................... 18 ARTICLE VIII MISCELLANEOUS SECTION 8.1. Further Assurances ............................................................................................ 19 SECTION 8.2. Notices ................................................................................................................ 19 SECTION 8.3. Governing Law ................................................................................................... 19 SECTION 8.4. Binding Effect ..................................................................................................... 19 SECTION 8.5. Severability of Invalid Provisions ........................................................................ 19 SECTION 8.6. Article and Section Headings and References ................................................... 19 SECTION 8.7. Payment on Non-Business Days ........................................................................ 20 SECTION 8.8. Execution of Counterparts .................................................................................. 20 SECTION 8.9. Waiver of Personal Liability ................................................................................ 20 SECTION 8.10. Trustee as Third Party Beneficiary ................................................................... 20 APPENDIX A Schedule of Installment Payments APPENDIX B Description of Project

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INSTALLMENT SALE AGREEMENT This INSTALLMENT SALE AGREEMENT (this “Agreement”), dated as of October 1, 2026, is between the PLEASANTON JOINT POWERS FINANCING AUTHORITY, a joint exercise of powers authority duly organized and existing under the laws of the State of California (the “Authority”), as seller, and the CITY OF PLEASANTON, a municipal corporation duly organized and existing under the laws of the State of California (the “City”), as purchaser. BACKGROUND: 1. The City presently owns, operates and/or contracts for facilities and property for the supply, treatment and distribution of water within the service area of the City (as further defined herein, the “Water System”), and the City wishes to raise funds to finance improvements to the Water System as described in Appendix B hereto (the “2026 Water Project”). 2. The Authority has been organized for the purpose of assisting the City in its public purposes, and to that end the Authority is authorized to assist the City in financing the costs of acquisition, construction and installation of the Project. 3. In order to provide funds to finance the acquisition, construction and installation of the Project, the Authority has proposed to sell the Project to the City on an installment basis, and the City has proposed to purchase the Project from the Authority as provided in this Agreement. 4. The Authority will provide the necessary funds for the acquisition, construction and installation of the Project by issuing its Pleasanton Joint Powers Financing Authority 2026 Water Revenue Bonds (the “2026 Bonds”), in the aggregate principal amount of $_____________ under an Indenture of Trust dated as of October 1, 2026, by and between the Authority and U.S. Bank Trust Company, National Association, as trustee (the “Indenture”), and under the provisions of Article 4 of Chapter 5, Division 7, Title 1 of the Government Code of the State of California, commencing with Section 6584 of said Code (the “Bond Law”). 5. The debt service on the 2026 Bonds will be payable from Installment Payments made by the City to the Authority under this Agreement. 6. Repayment of the Installment Payments by the City shall be secured by a pledge of the Net Revenues of the Water System, on a parity with the pledge in favor of the holders of Parity Debt (as defined herein). 7. The Authority and the City have both duly authorized the execution and delivery of this Agreement. AGREEMENT: In consideration of the foregoing and the material covenants hereinafter contained, the City and the Authority formally covenant, agree and bind themselves as follows:

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ARTICLE I DEFINITIONS; RULES OF INTERPRETATION SECTION 1.1. Definitions. Unless the context clearly otherwise requires or unless otherwise defined herein, the capitalized terms in this Agreement have the respective meanings given them in Article I of the Indenture. SECTION 1.2. Interpretation. (a) Unless the context otherwise indicates, words expressed in the singular include the plural and vice versa and the use of the neuter, masculine, or feminine gender is for convenience only and include the neuter, masculine or feminine gender, as appropriate. (b) Headings of articles and sections herein and the table of contents hereof are solely for convenience of reference, do not constitute a part hereof and do not affect the meaning, construction or effect hereof. (c) All references herein to “Articles,” “Sections” and other subdivisions are to the corresponding Articles, Sections or subdivisions of this Agreement; the words “herein,” “hereof,” “hereby,” “hereunder” and other words of similar import refer to this Agreement as a whole and not to any particular Article, Section or subdivision hereof. ARTICLE II REPRESENTATIONS, COVENANTS AND WARRANTIES SECTION 2.1. Representations, Covenants and Warranties of the City. The City represents, covenants and warrants to the Authority and the Trustee as follows: (a) Due Organization and Existence. The City is a municipal corporation duly organized and validly existing under the laws of the State of California, has full legal right, power and authority under said laws to enter into this Agreement and to carry out and consummate all transactions contemplated hereby and thereby, and by proper action the City Council has duly authorized the execution and delivery of this Agreement. (b) Due Execution. The officers of the City executing this Agreement are fully authorized to execute the same. (c) Valid, Binding and Enforceable Obligations. This Agreement has been duly authorized, executed and delivered by the City and constitutes the legal, valid and binding agreement of the City enforceable against the City in accordance with its terms; except as the enforceability thereof may be subject to bankruptcy, insolvency, reorganization, moratorium and other similar laws affecting creditors’ rights heretofore or hereafter enacted and except as such enforceability may be subject to the exercise of judicial discretion in accordance with principles of equity.

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(d) No Conflicts. The execution and delivery of this Agreement, the consummation of the transactions herein contemplated and the fulfillment of or compliance with the terms and conditions hereof, do not and will not conflict with or constitute a violation or breach of or default (with due notice or the passage of time or both) under any applicable law or administrative rule or regulation, or any applicable court or administrative decree or order, or any indenture, mortgage, deed of trust, lease, contract or other agreement or instrument to which the City is a party or by which it or its properties are otherwise subject or bound, or result in the creation or imposition of any prohibited lien, charge or encumbrance of any nature whatsoever upon any of the property or assets of the City, which conflict, violation, breach, default, lien, charge or encumbrance would have consequences that would materially adversely affect the consummation of the transactions contemplated by this Agreement or the financial condition, assets, properties or operations of the City, including but not limited to the performance of the City’s obligations under this Agreement. (e) Consents and Approvals. No consent or approval of any trustee or holder of any indebtedness of the City or of the voters of the City, and no consent, permission, authorization, order or license of, or filing or registration with, any governmental authority is necessary in connection with the execution and delivery of this Indenture, or the consummation of any transaction herein contemplated, except as have been obtained or made and as are in full force and effect. (f) No Litigation. There is no action, suit, proceeding, inquiry or investigation before or by any court or federal, state, municipal or other governmental authority pending or, to the knowledge of the City after reasonable investigation, threatened against or affecting the City or the assets, properties or operations of the City which, if determined adversely to the City or its interests, would have a material and adverse effect upon the consummation of the transactions contemplated by or the validity of this Indenture, or upon the financial condition, assets, properties or operations of the City, and the City is not in default with respect to any order or decree of any court or any order, regulation or demand of any federal, state, municipal or other governmental authority, which default might have consequences that would materially adversely affect the consummation of the transactions contemplated by this Indenture, or the financial conditions, assets, properties or operations of the City, including but not limited to the payment and performance of the City’s obligations under this Indenture. (g) Encumbrances. There are no easements, encumbrances or interests with respect to the Water System or the Project that prohibit or materially impair the execution, delivery and performance of this Installment Sale Agreement or the acquisition or use of the Project or the use of the Water System. SECTION 2.2. Representations, Covenants and Warranties of Authority. The Authority represents, covenants and warrants to the City and the Trustee as follows: (a) Due Organization and Existence. The Authority is a joint exercise of powers authority organized and existing under the laws of the State of California, and has power to enter into this Agreement and the Indenture and to

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perform the duties and obligations imposed on it hereunder and thereunder. The Board of the Authority has duly authorized the execution and delivery of this Agreement and the Indenture. (b) Due Execution. The representatives of the Authority executing this Agreement and the Indenture are fully authorized to execute the same. (c) Valid, Binding and Enforceable Obligations. This Agreement and the Indenture have been duly authorized, executed and delivered by the Authority and constitute the legal, valid and binding agreements of the Authority, enforceable against the Authority in accordance with their respective terms; except as the enforceability thereof may be subject to bankruptcy, insolvency, reorganization, moratorium and other similar laws affecting creditors’ rights heretofore or hereafter enacted and except as such enforceability may be subject to the exercise of judicial discretion in accordance with principles of equity. (d) No Conflicts. The execution and delivery hereof and of the Indenture, the consummation of the transactions herein and therein contemplated and the fulfillment of or compliance with the terms and conditions hereof and thereof, do not and will not conflict with or constitute a violation or breach of or default (with due notice or the passage of time or both) under any applicable law or administrative rule or regulation, or any applicable court or administrative decree or order, or any indenture, mortgage, deed of trust, lease, contract or other agreement or instrument to which the Authority is a party or by which it or its properties are otherwise subject or bound, or result in the creation or imposition of any prohibited lien, charge or encumbrance of any nature whatsoever upon any of the property or assets of the Authority, which conflict, violation, breach, default, lien, charge or encumbrance would have consequences that would materially adversely affect the consummation of the transactions contemplated hereby and by the Indenture or the financial condition, assets, properties or operations of the Authority, including but not limited to the performance of the Authority’s obligations under this Agreement and the Indenture. (e) Consents and Approvals. No consent or approval of any trustee or holder of any indebtedness of the Authority, and no consent, permission, authorization, order or license of, or filing or registration with, any governmental authority is necessary in connection with the execution and delivery hereof or of the Indenture, or the consummation of any transaction herein or therein contemplated, except as have been obtained or made and as are in full force and effect. (f) No Litigation. There is no action, suit, proceeding, inquiry or investigation before or by any court or federal, state, municipal or other governmental authority pending or, to the knowledge of the Authority after reasonable investigation, threatened against or affecting the Authority or the assets, properties or operations of the Authority which, if determined adversely to the Authority or its interests, would have a material and adverse effect upon the consummation of the transactions contemplated by or the validity of this Agreement or the Indenture, or upon the financial condition, assets, properties or operations of the Authority, and the Authority is not in default with respect to any

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order or decree of any court or any order, regulation or demand of any federal, state, municipal or other governmental authority, which default might have consequences that would materially adversely affect the consummation of the transactions contemplated by this Agreement or the Indenture or the financial conditions, assets, properties or operations of the Authority, including but not limited to the performance of the Authority’s obligations hereunder and under the Indenture. (g) Encumbrances. To the best knowledge of the Authority, there are no easements, encumbrances or interests with respect to the Water System or the Project that prohibit or materially impair the execution, delivery and performance of this Installment Sale Agreement or the acquisition or use of the Project or the use of the Water System. ARTICLE III ISSUANCE OF 2026 BONDS; CONSTRUCTION OF PROJECT SECTION 3.1. The 2026 Bonds. The Authority shall cause the 2026 Bonds to be issued under the Indenture in the aggregate principal amount of $_____________. The Trustee shall deposit the proceeds of sale of the 2026 Bonds received by it on the Closing Date in accordance with the Indenture. The City hereby approves the Indenture, the assignment thereunder to the Trustee of certain rights of the Authority, and the issuance of the 2026 Bonds. SECTION 3.2. Deposit and Application of Funds. The proceeds received by the Trustee from the sale of the Bonds to the Original Purchaser shall be deposited in the respective funds and accounts, and in the respective amounts, as set forth in Section 3.02 of the Indenture. SECTION 3.3. Acquisition and Construction of the Project. The Authority hereby agrees with due diligence to supervise and provide for, or cause to be supervised and provided for, the acquisition, construction and installation of the Project in accordance with the plans and specifications, purchase orders, construction contracts and other documents relating thereto and approved by the City under all applicable requirements of law. All contracts for, and all work relating to, the acquisition, construction and installation of the Project are subject to all applicable provisions of law relating to the acquisition and construction of public works by the City. The failure of the Authority to complete the Project by that date does not constitute an Event of Default hereunder or grounds for termination hereof, nor does any such failure result in the diminution, abatement or extinguishment of the obligations of the City hereunder to pay the Installment Payments when due hereunder. SECTION 3.4. Appointment of City as Agent. The Authority hereby appoints the City as its agent to carry out all phases of the acquisition, construction and installation of the Project under and in accordance with the provisions hereof. The City hereby accepts such appointment and assumes all rights, liabilities, duties and responsibilities of the Authority regarding the acquisition, construction and installation of the Project. As agent of the Authority hereunder, the City shall enter into, administer and enforce all purchase orders or other contracts relating to the Project. Payment of Project Costs shall be made by the City from amounts held by the Trustee

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in the Project Fund in accordance with the provisions of this Agreement and the provisions of the Indenture. SECTION 3.5. Plans and Specifications. The City has the right to specify the exact scope, nature and identification of the Project and the respective components thereof. Before any payment is made for the Project or any component thereof from amounts on deposit in the Project Fund, the City must prepare detailed plans and specifications relating thereto. The City may from time to time amend any such plans and specifications, and thereby change or modify the description of the Project or any component thereof. SECTION 3.6. Certificate of Completion. Upon the completion of the Project, but in any event not later than 30 days following such completion, an Authorized Representative of the City shall execute and deliver to the Authority and the Trustee a Written Certificate of the City which (a) states that the construction of the Project has been substantially completed, (b) identifies the total Project Costs thereof, and (c) identifies the amounts, if any, to be reserved in the Project Fund for payment of future Project Costs. ARTICLE IV SALE OF PROJECTS; INSTALLMENT PAYMENTS SECTION 4.1. Sale of Project. The Authority hereby sells, bargains and conveys the Project to the City, and the City hereby purchases the Project from the Authority, upon the terms and conditions set forth in this Agreement. SECTION 4.2. Term. The Term of this Agreement commences on the Closing Date, and ends on April 1, 2057, or such later or earlier date on which the Bonds cease to be Outstanding under and within the meaning of the Indenture. SECTION 4.3. Title. Title to the Project, and each component thereof, shall be deemed conveyed by the Authority to and vested in the City upon the completion of the acquisition, construction and installation thereof. The Authority and the City will execute, deliver and cause to be recorded any and all documents reasonably required by the City to consummate the transfer of title to the Water System and the Project. SECTION 4.4. Installment Payments. (a) Obligation to Pay. The City hereby agrees to pay to the Authority, as the purchase price of the Project hereunder, the aggregate principal amount of $_____________, together with interest (calculated on the basis of a 360-day year of twelve 30-day months) on the unpaid principal balance thereof, payable in semiannual installment payments in the respective amounts and on the respective Installment Payment Dates specified in Appendix A hereto. The City shall deposit the Installment Payment coming due and payable on any Interest Payment Date with the Trustee, as assignee of the Authority under the Indenture, on the related Installment Payment Date (as set forth in Appendix A hereto) in an amount which, together with amounts then held by the Trustee in the Bond Fund, is equal to the full amount of such

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Installment Payment. The Installment Payments are secured by and payable solely from the sources specified in Section 4.5. (b) Effect of Prepayment. If the City prepays all remaining Installment Payments in full under Section 7.2 or Section 7.3, or under the relevant provisions of any Supplemental Agreement, the City’s obligations under this Agreement shall thereupon cease and terminate, including but not limited to the City’s obligation to pay Installment Payments therefor under this Section 4.4; provided, however, that the City’s obligations to compensate and indemnify the Trustee under Sections 4.7 and 5.2 will survive such prepayment. If the City prepays the Installment Payments in part but not in whole under Section 7.2 or Section 7.3, or under the relevant provisions of any Supplemental Agreement, the principal component of each succeeding Installment Payment will be reduced as provided in such Sections or in such Supplemental Agreement, and the interest component of each remaining Installment Payment will be reduced by the aggregate corresponding amount of interest which would otherwise be payable with respect to the Bonds thereby redeemed under the applicable provisions of the Indenture. (c) Rate on Overdue Payments. If the City fails to make any of the payments required in this Section 4.4 and Section 4.8, the payment in default will continue as an obligation of the City until fully paid, and the City agrees to pay the same with interest thereon, from the date of default to the date of payment, at the Overdue Rate. (d) Assignment. The City understands and agrees that certain rights of the Authority, including but not limited to the right of the Authority to receive payment of the Installment Payments, have been assigned by the Authority to the Trustee in trust under the Indenture, for the benefit of the Owners of the Bonds, and the City hereby consents to such assignment. The Authority hereby directs the City, and the City hereby agrees, to pay to the Trustee at its Principal Corporate Trust Office, all payments payable by the City under this Section 4.4 and all amounts payable by the City under Article VII. SECTION 4.5. Pledge and Application of Net Revenues. (a) Pledge of Net Revenues. All of the Net Revenues and all moneys on deposit in the Water Fund and the funds and accounts established and held by the Trustee under the Indenture (other than the Project Fund and Cost of Issuance Fund) are hereby irrevocably pledged, charged and assigned to the punctual payment of the Installment Payments. Such pledge, charge and assignment constitute a lien on the Net Revenues and such other moneys for the payment of the Installment Payments in accordance with the terms hereof, on a parity with the pledge and lien which secures any Parity Debt. (b) Deposit of Net Revenues Into Water Fund; Transfers to Make Payments. The City will establish and hold in trust the Water Fund, for the purposes and uses set forth herein. The City shall deposit all of the Gross Revenues in the Water Fund immediately upon receipt. The City shall apply amounts in the Water Fund as set forth in this Agreement and any Parity Debt Instruments. Amounts on deposit in the Water Fund shall be applied by the City to pay when due the following amounts in the following order of priority: (i) all Operations and Maintenance Costs (including amounts reasonably required to be set aside in contingency reserves for Operations and Maintenance Costs) as such Operations and Maintenance Costs become due and payable;

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(ii) to the Trustee (or other recipient set forth in a Parity Debt Instrument) the amount needed to pay the Installment Payments and principal of, and interest on, any Parity Debt; (iii) to the Trustee (or other recipient set forth in a Parity Debt Instrument) the amount of any deficiency in any reserve fund established for any Bonds or Parity Debt, the notice of which deficiency has been given to the City in accordance with the Indenture and the related Parity Debt Instruments, on a pro rata basis; and (iv) as long as all of the foregoing payments, allocations and transfers are made at the times and in the manner set forth above, any moneys remaining in the Water Fund may at any time be treated as surplus and applied for any lawful purpose. (c) No Preference or Priority. Payment of the Installment Payments and the principal of and interest on any Parity Debt shall be made without preference or priority among the Installment Payments and such Parity Debt. If the amount of Net Revenues on deposit in the Water Fund is at any time insufficient to enable the City to pay when due the Installment Payments and the principal of and interest on any Parity Debt, such payments shall be made on a pro rata basis. SECTION 4.6. Special Obligation of the City; Obligations Absolute. The City’s obligation to pay the Installment Payments and any other amounts coming due and payable hereunder is a special obligation of the City limited solely to the Net Revenues. Under no circumstances is the City required to advance moneys derived from any source of income other than the Net Revenues and other sources specifically identified herein for the payment of the Installment Payments and such other amounts. No other funds or property of the City are liable for the payment of the Installment Payments and any other amounts coming due and payable hereunder. The obligations of the City to pay the Installment Payments from the Net Revenues and to perform and observe the other agreements contained herein are absolute and unconditional and are not subject to any defense or any right of set-off, counterclaim or recoupment arising out of any breach by the Authority or the Trustee of any obligation to the City or otherwise with respect to the Water System, whether hereunder or otherwise, or out of indebtedness or liability at any time owing to the City by the Authority or the Trustee. Until all of the Installment Payments, all of the Additional Payments and all other amounts coming due and payable hereunder are fully paid or prepaid, the City (a) will not suspend or discontinue payment of any Installment Payments, Additional Payments or such other amounts, (b) will perform and observe all other agreements contained in this Agreement, and (c) will not terminate this Agreement for any cause, including, without limiting the generality of the foregoing, the occurrence of any acts or circumstances that may constitute failure of consideration, eviction or constructive eviction, destruction of or damage to the Water System, failure to complete the acquisition and construction of the Project by the estimated completion date thereof, sale of the Water System, the taking by eminent domain of title to or temporary use of any component of the Water System, commercial frustration of purpose, any change in the tax law or other laws of the United States of America or the State of California or any political subdivision of either thereof, or any failure of the Authority or the Trustee to perform and observe any agreement, whether express

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or implied, or any duty, liability or obligation arising out of or connected with the Indenture or this Agreement. The foregoing provisions of this Section 4.6 do not release the Authority from the performance of any of the agreements on its part contained herein or in the Indenture, and if the Authority fails to perform any such agreements, the City may institute such action against the Authority as the City deems necessary to compel performance, so long as such action does not abrogate the obligations of the City contained in the preceding paragraph. The City may, however, at its cost and expense and in its name or in the name of the Authority, prosecute or defend any action or proceeding or take any other action involving third persons which the City deems reasonably necessary in order to secure or protect the City’s rights hereunder, and in such event the Authority shall cooperate fully with the City and shall take such action necessary to effect the substitution of the City for the Authority in such action or proceeding as the City may request. SECTION 4.7. Additional Payments. In addition to the Installment Payments, the City shall pay when due the following amounts to the following parties: (a) to the Authority, all costs and expenses incurred by the Authority to comply with the provisions of this Agreement and the Indenture; (b) to the Trustee upon request therefor, all of its fees, costs and expenses payable as a result of the performance of and compliance with its duties hereunder or under the Indenture or any related documents; (c) to the Authority and the Trustee, all amounts required to indemnify the Authority and the Trustee under Section 5.2 hereof and Section 8.07 of the Indenture; and (d) all costs and expenses of auditors, engineers and accountants for professional services relating to the Water System or the Bonds. The Additional Payments shall be payable from, but shall not be secured by a pledge or lien upon, the Net Revenues. The rights of the Trustee and the Authority under this Section 4.7, and the obligations of the City under this Section 4.7, shall survive the termination of this Agreement.

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ARTICLE V COVENANTS OF THE CITY SECTION 5.1. Disclaimer of Warranties; Maintenance, Utilities and Taxes. (a) The Trustee makes no warranty or representation, either express or implied, as to the value, design, condition, merchantability or fitness for any particular purpose or fitness for the use contemplated by the City of the Project or any component thereof, or any other representation or warranty with respect to any of the Project or any component thereof. In no event is the Authority liable for incidental, indirect, special or consequential damages, in connection with or arising out of this Agreement or the Indenture for the existence, furnishing, functioning or use of the Project. (b) Throughout the Term of this Agreement, all improvement, repair and maintenance of the Water System shall be the responsibility of the City, and the City shall pay for or otherwise arrange for the payment of all utility services supplied to the Water System, which may include, without limitation, janitor service, security, power, gas, telephone, light, heating, Water and all other utility services, and shall pay for or otherwise arrange for the payment of the cost of the repair and replacement of the Water System resulting from ordinary wear and tear. The City shall also pay or cause to be paid all taxes and assessments of any type or nature, if any, charged to the Authority or the City affecting the Water System or the respective interests or estates therein; provided, however, that with respect to special assessments or other governmental charges that may lawfully be paid in installments over a period of years, the City shall be obligated to pay only such installments as are required to be paid during the Term of this Agreement as and when the same become due. SECTION 5.2. Release and Indemnification Covenants. The City agrees to indemnify the Authority and the Trustee and their respective officers, agents, successors and assigns, against all claims, losses and damages, including legal fees and expenses, arising out of (a) the use, maintenance, condition or management of, or from any work or thing done on or about the Water System by the City, (b) any breach or default on the part of the City in the performance of any of its obligations under this Agreement or the Indenture, (c) any act or omission of the City or of any of its agents, contractors, servants, employees or licensees with respect to the Water System, and (d) any act or omission of any lessee of the City with respect to the Water System. No indemnification is made under this Section 5.2 or elsewhere in this Agreement for willful misconduct or negligence under this Agreement by the Authority, or the Trustee, or their respective officers, agents, employees, successors or assigns. The provisions of this Section 5.2 shall survive the expiration of the Term of this Agreement. SECTION 5.3. Sale or Eminent Domain of Water System. (a) The City will not sell, lease or otherwise dispose of the Water System or any part thereof essential to the proper operation of the Water System or to the maintenance of the Net Revenues except as herein expressly permitted. The City will not enter into any lease or agreement which impairs the operation of the Water System or any part thereof necessary to secure adequate Net Revenues for the payment of the interest on and principal or redemption price, if any, on the Bonds, or which would otherwise impair the rights of the holders of the Bonds with respect to the Net Revenues or the operation of the Water System. Any real or personal property which has become non-operative or which is not needed for the efficient and

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proper operation of the Water System, or any material or equipment which has worn out, may be sold at not less than the market value thereof without the consent of the holders of the Bonds if such sale will not reduce Net Revenues and if all of the Net Proceeds of such sale are deposited in the Water Fund. (b) If all or any part of the Water System shall be taken by eminent domain proceedings, the Net Proceeds realized by the City therefrom shall be applied by the City (a) to the cost of acquiring or constructing or financing Improvements to the Water System, or (b) to redeem Bonds or any Parity Debt in accordance with the Indenture or the applicable Parity Debt Instruments. SECTION 5.4. Insurance. The City covenants that it shall at all times maintain such insurance (which may be in the form of self-insurance pooling) on the Water System as is customarily maintained with respect to works and properties of like character against accident to, loss of or damage to such works or properties. Any such insurance shall be in the form of policies or contracts for insurance with insurers of good standing and shall be payable to the City, or may be in the form of self-insurance by the City. The City shall establish such fund or funds or reserves as it determines, in its sole judgment, are necessary to provide for its share of any such self-insurance. All amounts collected from insurance against accident to or destruction of any portion of the Water System shall be used to repair or rebuild such damaged or destroyed portion of the Water System, and to the extent not so applied, shall be applied to redeem Bonds or any Parity Debt in accordance with the Indenture or the applicable Parity Debt Instruments. SECTION 5.5. Records and Accounts. The City covenants that it shall keep proper books of record and accounts of the Water System, separate from all other records and accounts, in which complete and correct entries shall be made of all transactions relating to the Water System. Said books shall, upon reasonable request, be subject to the inspection of the Owners of not less than 10% of the Outstanding Bonds or their representatives authorized in writing. The City covenants that it will cause the books and accounts of the Water System to be audited annually by an Independent Certified Public Accountant and will make available for inspection by the Bond Owners, upon reasonable request, a copy of the report of such Independent Certified Public Accountant. The City covenants that it will cause to be prepared annually, not more than 180 days after the close of each Fiscal Year, as a part of its regular annual financial report, a summary statement showing the amount of Gross Revenues and the amount of all other funds collected which are required to be pledged or otherwise made available as security for payment of principal of and interest on the Bonds, the disbursements from the Gross Revenues and other funds in reasonable detail. The City shall furnish a copy of the statement to the Trustee, and upon written request, to any Bond Owner. SECTION 5.6. Rates and Charges. (a) The City shall fix, prescribe, revise and collect rates and charges for the Water System during each Fiscal Year which are at least sufficient, after making allowances for

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contingencies and error in the estimates, to produce Gross Revenues which will be sufficient to pay the following amounts: (i) all Operations and Maintenance Costs of the Water System estimated by the City to become due and payable in such Fiscal Year; (ii) the Installment Payments and debt service on any Parity Debt; (iii) all other payments required for compliance with this Agreement, the Indenture and the Parity Debt Instruments; and (iv) all payments required to meet any other obligations of the City that are charges, liens, encumbrances upon or payable from the Gross Revenues of the Water System or the Net Revenues of the Water System. (b) In addition, the City shall fix, prescribe, revise and collect charges for the Water System during each Fiscal Year which are sufficient to yield Net Revenues at least equal to 120% of the amounts payable under the preceding clause (a)(ii) in such Fiscal Year. For purposes of this paragraph, the amount of Net Revenues for a Fiscal Year will be computed on the basis that any transfers into the Water Fund in such Fiscal Year from the Rate Stabilization Fund are included in the calculation of Net Revenues (except to the extent of amounts transferred into the Rate Stabilization Fund from Gross Revenues received by the City in such Fiscal Year, so as to avoid double-counting), as provided in this Agreement. SECTION 5.7. Superior and Subordinate Obligations. The City may not issue or incur any additional bonds or other obligations during the Term of this Agreement having any priority in payment of principal or interest out of the Net Revenues over the Installment Payments. Nothing herein is intended or shall be construed to limit or affect the ability of the City to issue, enter into or incur (a) Parity Debt under Section 5.8, or (b) obligations which are either unsecured or which are secured by an interest in the Net Revenues which is junior and subordinate to the pledge of and lien upon the Net Revenues established hereunder. SECTION 5.8. Issuance of Parity Debt. In addition to the Installment Payments, the City may, by a Parity Debt Instrument, issue or incur other loans, advances or indebtedness payable from Net Revenues to be derived from the Water System, to provide financing for the Water System, in such principal amount as shall be determined by the City. The City may issue or incur any such Parity Debt subject to the following specific conditions that are hereby made conditions precedent to the issuance and delivery of such Parity Debt: (a) The City shall be in compliance with all covenants set forth in this Agreement and in the Indenture. (b) The Net Revenues of the Water System, calculated on generally accepted accounting principles, as shown by the books of the City for the latest Fiscal Year or any more recent 12-month period selected by the City ending not more than 60 days prior to the adoption of the Parity Debt Instrument pursuant to which such Parity Debt are issued, as shown by the books of the City, plus, at the option of the City, any or all of the items hereinafter in this paragraph designated (i) and (ii), shall at least equal 120% of Maximum Annual Debt Service, with Maximum Annual Debt Service calculated on all bonds and other obligations to be outstanding immediately subsequent to the issuance of such Parity Debt which have a lien on Net Revenues of the Water System.

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The items any or all of which may be added to such Net Revenues for the purpose of issuing or incurring Parity Debt hereunder are the following: (i) An allowance for Net Revenues from any additions to or improvements or extensions of the Water System to be made with the proceeds of such Parity Debt, and also for Net Revenues from any such additions, improvements or extensions which have been made from moneys from any source but in any case which, during all or any part of such Fiscal Year or such 12-month period, were not in service, all in an amount equal to 90% of the estimated additional average annual Net Revenues to be derived from such additions, improvements and extensions for the first 36-month period in which each addition, improvement or extension is respectively to be in operation, all as shown in the written report of an Independent Consultant engaged by the City; and (ii) An allowance for revenues projected to arise from any increase in the water rates and charges which has been approved by the City Council prior to the incurring of such additional indebtedness but which, during all or any part of such Fiscal Year or such 12-month period, was not in effect, in an amount equal to the amount by which the Net Revenues would have been increased if such increase in water rates and charges had been in effect during the whole of such Fiscal Year or such 12-month period, all as shown in the written report of an Independent Consultant engaged by the City. For the avoidance of doubt, a charge shall be considered to have been approved by the City Council and may be considered in the calculation of the allowance described in the previous sentence if the water rate and charge is part of a rate increase that has been approved by the City Council, even if the specific water rate and charge will not take effect until a subsequent Fiscal Year. (c) The Parity Debt Instrument providing for the issuance of such Parity Debt under this Section 5.8 shall: (i) Provide that the proceeds of such Parity Debt shall be applied to the acquisition, construction, improvement, financing or refinancing of additional facilities, improvements or extensions of existing facilities within the Water System, or otherwise for facilities, improvements or property which the City determines are of benefit to the Water System, or for the purpose of refunding any Parity Debt in whole or in part, including all costs (including costs of issuing such Parity Debt and including capitalized interest on such Parity Debt during any period which the City deems necessary or advisable) relating thereto; (ii) specify the date on which interest on such Parity Debt will be payable; and (iii) specify the date on which principal on such Parity Debt will be payable. (d) Notwithstanding the foregoing, Parity Debt proposed to be issued for the purpose of refunding any Parity Debt may be issued without compliance with subsection (b) and (c)(i), so long as such refunding results in the same or lower Debt Service in each Fiscal Year after such refunding.

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SECTION 5.9. Maintenance and Operation of Water System in Efficient and Economical Manner. The City covenants and agrees to maintain and operate the Water System in an efficient and economical manner and to operate, maintain and preserve the Water System in good repair and working order. SECTION 5.10. Assignment and Amendment. The Authority and the City may at any time amend or modify any of the provisions of this Agreement, but only: (a) with the prior written consents of the Owners of a majority in aggregate principal amount of the Outstanding Bonds; or (b) without the consent of the Trustee or any of the Bond Owners, but only if such amendment or modification is for any one or more of the following purposes: (i) to add to the covenants and agreements of the City contained in this Agreement, other covenants and agreements thereafter to be observed, or to limit or surrender any rights or power herein reserved to or conferred upon the City; (ii) to make such provisions for the purpose of curing any ambiguity, or of curing, correcting or supplementing any defective provision contained herein, to conform to the original intention of the City and the Authority; (iii) to modify, amend or supplement this Agreement in such manner as to assure that the interest on the Bonds remains excluded from gross income under the Tax Code (provided that this provision shall not apply to bonds the interest on which is intended to be included in gross income for purposes of federal income taxation); (iv) in any other respect whatsoever as the Authority and the City deem necessary or desirable, if in the opinion of Bond Counsel such modifications or amendments do not materially adversely affect the interests of the Owners of the Bonds; and (v) to provide for the issuance of Parity Debt pursuant to Section 5.8 hereof, including the addition of any provisions required with respect to Parity Debt relating to Variable Rate Bonds, and to Swap Agreements. No such modification or amendment may extend or have the effect of extending any Installment Payment Date or reducing any Installment Payment or any premium payable upon the prepayment thereof, without the express consent of the Owners of the affected Bonds, or modify any of the rights or obligations of the Trustee without its written assent thereto. SECTION 5.11. Continuing Disclosure. The City hereby covenants and agrees to comply with and carry out all of the provisions of each Continuing Disclosure Certificate, as originally executed as of the date of issuance and delivery of the Bonds, and as it may be amended from time to time in accordance with its terms. Notwithstanding any other provision of this Agreement, failure by the City to comply with the Continuing Disclosure Certificate shall not constitute a default hereunder or under the Indenture of Trust; provided, however, that any Participating Underwriter or any Owner or beneficial owner of the Bonds may take such action as may be necessary and appropriate to compel performance by the City of its obligations under this Section, including seeking mandamus or specific performance by court order. All

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Pleasanton City CouncilSeptember 15, 2026

Pleasanton City Council
September 15, 2026