Pleasanton City Council
October 6, 2026

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, October 6, 2026
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566
The meeting will be held in-person, broadcast live on Channel 29 and streamed live for viewing at the following links TV30 https://www.tri-valleytv.org, the City's website in the Meetings portal (a red dot will indicate a live meeting) https://www.cityofpleasantonca.gov/, and the City's YouTube channel: https://www.youtube.com/user/TheCityofPleasanton.

To submit written public comment regarding an open session item on this meeting agenda visit https://onlineforms.cityofpleasantonca.gov/260426338382054. Written comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting and distributed to the City Council. After 12:00 p.m., comments must be provided at the meeting.

Public participation
Speak In Person: It is requested that members of the public wishing to address the City Council submit a speaker card to the City Clerk at the meeting. When public comment is opened on an agenda item, individuals may speak once per agenda item. When your name is called, please provide comment at the podium.

Speak Remotely:
• Join the meeting using this URL: https://cityofpleasanton.zoom.us/j/85145185146 • Join by phone: +1 669 444 9171
• Webinar ID: 851 4518 5146
Use the "raise hand" function once public comment is opened on an item. You will be unmuted when your name is called and you will be re-muted after the allotted time. To raise your hand, click the "raise your hand" button or *9 on your telephone. To unmute your phone, press *6.

CALL TO ORDER
• Welcome and Pledge of Allegiance - Cm. Nibert
• Roll Call
Resolution No. 2026-085
Ordinance No. 2313

REPORT ON CLOSED SESSION

AGENDA AMENDMENTS

CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

City Council Agenda Page 2 of 3 October 6, 2026
City Manager

1. Approve meeting minutes of September 1, 2026
Finance

2. Adopt resolutions authorizing the City Manager to enter into agreements with Workday, Inc. and Porterhouse SLED LLC, to acquire and implement their financial planning and monitoring system for a ten-year period at a total cost of $701,473 Public Works

3. Adopt a resolution approving a contract with Telstar Instruments, Inc, for the Emergency Generator Replacement Project, in the amount of $2,747,681 with a 15 percent contingency of $412,152, and authorize the City Manager to execute the agreement

4. Adopt resolutions authorizing the City Manager to enter into Professional Services Agreements with Brown and Caldwell, CSG Consultants, Inc., and Carollo Engineers, Inc. for on-call water and sewer Capital Improvement Program engineering services, each in an amount not to exceed $2,100,000 for three years, with options for two one-year extensions

MEETING OPEN TO THE PUBLIC

5. Presentation of a Proclamation recognizing October 2026 as Domestic Violence Awareness Month

6. Presentation of a commendation recognizing JustServe

7. Presentation on citywide emergency preparedness efforts

8. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.

9. Receive an update on the Asset Management Plan, CIP Project No. 24460, and the Capital Improvement Program (CIP) Programming Strategy for FY 2027-2032

MATTERS INITIATED BY COUNCIL

COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council

CITY MANAGER UPDATES

City Council Agenda Page 3 of 3 October 6, 2026

ADJOURNMENT
Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.

There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.

Accessible Public Meetings
The City of Pleasanton provides reasonable accommodations for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation, please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at least two business days prior to the meeting date.

City Council Minutes Page 1 of 1 September 1, 2026

CITY OF PLEASANTON

CITY COUNCIL

MINUTES
Tuesday, September 1, 2026
6:00 PM

CALL TO ORDER
Mayor Balch called the Special Meeting Closed Session of the City Council to order at the hour of 6:00 p.m. from the City Council Conference Room located at 200 Old Bernal Avenue.

ROLL CALL

Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch

Absent: None.

1. Public Comment – Comments are limited to items listed on the agenda None.

ADJOURN TO CLOSED SESSION

2. PUBLIC EMPLOYEE APPOINTMENT pursuant to Gov't Code section 54957(b) Title: City Manager

REPORT ON CLOSED SESSION
There was no reportable action.

ADJOURNMENT
Mayor Balch adjourned the meeting at 6:44 p.m.
______________________
Jocelyn Kwong, City Clerk
Item #1

City Council Minutes Page 1 of 5 September 1, 2026

CITY OF PLEASANTON

CITY COUNCIL

MINUTES
Tuesday, September 1, 2026
7:00 PM

CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.

ROLL CALL

Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch

Absent: None

REPORT ON CLOSED SESSION
City Attorney Sodergren stated there was no reportable action.

AGENDA AMENDMENTS
None.

CONSENT CALENDAR
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.

Councilmembers Nibert and Testa stated they would be voting no on item 3 of the consent calendar.

MOTION: It was m/s by Councilmember Gaidos/Councilmember Eicher to approve the consent calendar as recommended. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert*, Testa*, Mayor Balch Noes:

Absent:

None
None
Councilmembers Nibert and Testa voted "no" on item 3.

City Manager

1. Approve meeting minutes of July 7, 2026 and July 27, 2026 Recommendation: Approve meeting minutes of July 7, 2026 and July 27, 2026.

Item #1

City Council Minutes Page 2 of 5 September 1, 2026
Community and Economic Development

2. Adopt Ordinance No. 2308 approving (1) initiation of proceedings for annexation (P25-0115), (2) General Plan amendments (P25-0116), (3) rezoning (P25-0118), (4) a Planned Unit Development (PUD-154) plan for residential development with related on- and off-site infrastructure, and (5) a Vesting Tentative Subdivision Map (Tract 8423) associated with the Arroyo Lago residential project Recommendation: Adopt Ordinance No. 2308 approving (1) initiation of proceedings for annexation (P25-0115), (2) General Plan amendments (P25-0116), (3) rezoning (P25-0118), (4) a Planned Unit Development (PUD-154) plan for residential development with related on- and off-site infrastructure, and (5) a Vesting Tentative Subdivision Map (Tract 8423) associated with the Arroyo Lago residential project.

3. Adopt Ordinance No. 2309 approving the Pre-Annexation and Development Agreement between the City of Pleasanton and 330 Land Company, LLC for the development of the Arroyo Lago residential project filed under Case Nos. P25- 0115, P25-0116, P25-0118, PUD-154, and Tract 8423
Recommendation: Adopt Ordinance No. 2309 approving the Pre-Annexation and Development Agreement between the City of Pleasanton and 330 Land Company, LLC for the development of the Arroyo Lago residential project filed under Case Nos. P25-0115, P25-0116, P25-0118, PUD-154, and Tract 8423.

Human Resources

4. Authorize the City Manager to sign the proposed side letter of agreement #1 amending the hazardous materials elements of the Memorandum of Understanding between the Livermore-Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters, Local 1974 with term ending June 30, 2029
Recommendation: Authorize the City Manager to sign the proposed side letter of agreement #1 amending the hazardous materials elements of the Memorandum of Understanding between the Livermore-Pleasanton Fire Department Joint Powers Authority and the International Association of Firefighters, Local 1974 with term ending June 30, 2029.

Library and Recreation

5. Adopt Ordinance No. 2310 updating the Pleasanton Municipal Code Title 2 to modify the duties, frequency of meetings, and maintenance of membership for the Civic Arts, Human Services, Library, and Parks and Recreation Commissions, and

City Council Minutes Page 3 of 5 September 1, 2026
modify the membership and meeting frequency for the Youth Commission Recommendation: Adopt Ordinance No. 2310 updating the Pleasanton Municipal Code Title 2 to modify the duties, frequency of meetings, and maintenance of membership for the Civic Arts, Human Services, Library, and Parks and Recreation Commissions, and modify the membership and meeting frequency for the Youth Commission.

Public Works

6. Accept Public Improvements performed by Integra Construction Services, Inc., for the Delucchi Park Musical Plaza, CIP No. 26788
Recommendation: Accept the public improvements performed by Integra Construction Services, Inc. for the Delucchi Park Musical Plaza Project, CIP No. 26788, as complete; and authorize the City Clerk to file a Notice of Completion.

7. Accept Public Improvements performed by Park Planet, Inc., for the Annual Playground Renovations Project, CIP No. 25745, to renovate the playground at Moller Park
Recommendation: Accept the public improvements performed by Park Planet for the Annual Playground Renovations Project, CIP No. 25745, as complete; and authorize the City Clerk to file a Notice of Completion.

MEETING OPEN TO THE PUBLIC

8. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

Mayor Balch opened public comment. The following individuals provided comment:

Anthony Mitchell, Abhiram Kata, Akhilesh Madhavan, Moez, Anurag Jain, Indy Grove, Marvin Gibson, Reena Gupta, Michelle Ben Israel, Jamie Yee, Diane Rodriguez, Amudhasudha Madhavan, Madhur Grover.

Mayor Balch closed the public comment.

PUBLIC HEARINGS AND OTHER MATTERS

9. Authorize the City Manager to negotiate and execute an agreement with Zone 7 Water Agency for the design, construction, and operation of a Regional Groundwater Development Project - Phase II and Phase III
Recommendation: Authorize the City Manager to negotiate and execute an agreement with Zone 7 Water Agency for the design, construction, and operation of the Regional

City Council Minutes Page 4 of 5 September 1, 2026
Groundwater Development Project - Phase II and Phase III.

Presentation by Todd Yamello, Utilities Planning Manager.

Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.

MOTION: It was m/s by Councilmember Eicher/Councilmember Testa to authorize the City Manager to negotiate and execute an agreement with Zone 7 Water Agency for the design, construction, and operation of the Regional Groundwater Development Project - Phase II and Phase III. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
Mayor Balch called a recess at 8:38 p.m. and reconvened the meeting at 8:47 p.m.

10. Adopt a resolution 1) amending the General Plan land use designation for 1225 Hopyard Road and 4100 First Street from Public and Institutional (P&I) to High Density Residential (HDR), and 2) amending the Downtown Specific Plan land use designation for 4100 First Street from Public (P) to High Density Residential (HDR); and introduce ordinances to re-zone a portion of each property to Planned Unit Development-High Density Residential (PUD-HDR), allowing up to 10 residential units on each property, as implementation of Housing Element Program 7.6.8 Recommendation: Adopt Resolution No. 2026-072 1) amending the General Plan land use designation for 1225 Hopyard Road and 4100 First Street from Public and Institutional (P&I) to High Density Residential (HDR), and 2) amending the Downtown Specific Plan land use designation for 4100 First Street from Public (P) to High Density Residential (HDR); and introduce Ordinance Nos. 2311 and 2312 to re-zone a portion of each property to Planned Unit Development-High Density Residential (PUD-HDR), allowing up to 10 residential units on each property, as implementation of Housing Element Program 7.6.8.

Presentation by Shweta Bonn, Senior Planner.

Mayor Balch opened public comment. The following individuals provided comment:

Steve Wright, Judy Merrigan, Heather Brillhard, Mike Serrano, and Ms. Shotwell.

Mayor Balch closed the public comment.

MOTION: It was m/s by Councilmember Gaidos/Councilmember Eicher to approve the item as recommended adopting Resolution No. 2026-072 and introducing Ordinance Nos. 2311 and 2312. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Mayor Balch Noes: Councilmember Testa

Absent: None

City Council Minutes Page 5 of 5 September 1, 2026

11. Receive information and provide feedback on a draft community special event support policy
Recommendation: Receive information and provide feedback on a draft community special event support policy.

Presentation by Heidi Murphy, Library and Recreation Director.

Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.

MATTERS INITIATED BY COUNCIL
By majority consensus, Councilmember Testa requested a discussion at the September 15, 2026 City Council meeting for the City Council to take a position on the CalCities Annual Conference resolution.

COUNCIL REPORTS
The City Council reported on regional and local meetings attended.

CITY MANAGER UPDATES
The City Manager provided updates on the community and organization.

ADJOURNMENT
Mayor Balch adjourned the meeting at 10:20 p.m.
______________________
Jocelyn Kwong, City Clerk

Item #2

CITY COUNCIL AGENDA REPORT
October 6, 2026
Finance
TITLE: ADOPT RESOLUTIONS AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS WITH WORKDAY, INC. AND PORTERHOUSE SLED LLC, TO

ACQUIRE AND IMPLEMENT THEIR FINANCIAL PLANNING AND MONITORING SYSTEM FOR A TEN-YEAR PERIOD AT A TOTAL COST OF $701,473

SUMMARY
A new financial planning and monitoring system is needed to modernize the City’s budget development process and enhance ongoing budget monitoring capabilities. After exploring alternatives with four different vendors over the past year, a combination of Workday and Porterhouse SLED are the preferred solution based on experience, expertise, qualifications, and price. The new platform will upgrade the City's current budget development process, which is limited by system constraints and configuration challenges, to add enhanced features to store and track both qualitative and quantitative information over multiple fiscal years.

BACKGROUND
The City implemented a Tyler Munis enterprise-wide system in 2016, replacing an aging financial management system that had been in use for more than 25 years, in addition to other systems used for budgeting, cash receipts, asset tracking, and utility billing. While Tyler Munis integrated all these systems, its budget development and monitoring capabilities do not provide the necessary tools to properly track, review, and analyze budget proposals and related data. This has resulted in the need to rely heavily on Excel spreadsheets to perform most of the analysis.

Over the last year, Finance staff has explored alternatives offering process improvements with four different vendors—OpenGov, ClearGov, Euna Solutions, and Workday. The goal of this process has been to identify, select, and implement a proven financial planning and monitoring solution from an industry leader that offers stability and scalability as well as new features that increase overall efficiency and productivity. At least two product demonstration sessions were conducted with each vendor to learn about its features and functionality.

DISCUSSION
Workday was selected to implement its Adaptive Planning solution based on experience, expertise, qualifications, and price. Workday, headquartered in Pleasanton, CA, is an industry leader offering a full suite of integrated enterprise resource planning solutions, including financial management, payroll, and human capital management. While Workday initially built its reputation in the private sector, it has expanded its client base to the public sector over the last decade and currently serves over 350 municipalities and special districts around the country. Local clients include San Mateo, East Bay Regional Park District, San Leandro, and Concord. Its cloud-based platform offers optimal system uptime and enhanced accessibility, its user interface is intuitive and configurable, and it offers powerful report-building and dataanalysis tools, including fully integrated artificial intelligence analytical capabilities.

Porterhouse SLED is an official services partner with Workday that will provide implementation services and specializes in working with public sector clients.

The recommended professional service agreements with Workday and Porterhouse SLED include the following:
• One-time implementation service, consisting of customized configuration of the Adaptive Planning software for budget development and long-range financial forecasting; development of a web-based budget book and related transparency portals; and core staff training.
• Ongoing annual subscription and customer support services.

The proposed implementation schedule involves two phases. The first phase, consisting of high-level configuration for accessibility to the Adaptive Planning software, is scheduled for November 2026. The second phase, where full-scale configuration and development of the online portals will occur, is scheduled to begin in late spring 2027.

The total budget for this project is $701,473, consisting of $100,000 in one-time implementation costs and $601,473 in subscription and customer support costs over 10 years.

There may be minor adjustments to the contract terms after Council approval, pending further discussions with the vendor. Therefore, staff recommends that the City Council authorize the City Manager to execute the professional service agreements with Workday and Porterhouse SLED, and also approve minor modifications, if necessary, with prior approval from the Finance Director.

OUTREACH
No outreach was conducted, as this item is an administrative matter of City business.

FISCAL IMPACT
The total cost of implementing and using the new financial planning and monitoring system over a ten-year period is $701,473. This includes a one-time implementation cost of $100,000 and average annual costs of $60,147 per year. The ten years runs from October 9, 2026 to October 8, 2035.

The budget for the first year’s implementation and software subscription costs are included in the adopted FY 2026/27 budget. Ongoing annual costs will be subject to Council approval.

RECOMMENDATION
Adopt resolutions authorizing the City Manager to enter into agreements with Workday, Inc. and Porterhouse SLED LLC, to acquire and implement their financial planning and monitoring system for a ten-year period at a total cost of $701,473 .

Prepared by: Submitted by: Approved by:

Chris Yi, Financial Services
Manager
Susan Hsieh, Director of Finance Joe Calabrigo, Interim City Manager
Attachments:

1. Resolution - Workday

2. Resolution - Porterhouse SLED

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO APPROVE AN AGREEMENT WITH WORKDAY, INC. FOR THE FINANCIAL

PLANNING AND MONITORING SOFTWARE SUBSCRIPTION SERVICES FOR TEN YEARS IN THE AMOUNT OF $290,000 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AGREEMENT
WHEREAS, the City of Pleasanton desires to implement and use Workday’s Adaptive Planning financial software; and
WHEREAS, Workday, Inc. has the necessary qualifications, experience, and ability to provide the required software solutions for budget development and monitoring; and WHEREAS, the City has negotiated an agreement with Workday, Inc. for the financial planning and monitoring software subscription services; and WHEREAS, the City worked with four different vendors and received price quotes, and determined that Workday, Inc. and Porterhouse SLED, LLC submitted the most affordable package, consisting of implementation of the financial planning and monitoring software, online budget book, and related transparency tools, as well as ongoing subscription costs over a tenyear period; and WHEREAS, the total compensation under the agreement shall not exceed $290,000, unless otherwise authorized in accordance with City procedures; and WHEREAS, funding for the agreement is available in the Finance Department’s budget in the General Fund (00116000-430107); and
WHEREAS, the City Council has considered the staff report, the proposed agreement, and all information presented at its regular meeting on October 6, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the agreement with Workday, Inc. for implementation of Workday’s Adaptive Planning software solution and ongoing subscription services in an amount not to exceed $290,000.

SECTION 2. The City Manager is authorized to execute the agreement, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the agreement, including execution of related documents, notices, amendments, extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

Resolution No.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on October 6, 2026.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 6th day of October, 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

ATTACHMENT 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE AN AGREEMENT WITH PORTERHOUSE SLED, LLC FOR THE FINANCIAL

PLANNING AND MONITORING SOFTWARE SUBSCRIPTION SERVICES FOR TEN YEARS IN THE AMOUNT OF $411,473 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AGREEMENT
WHEREAS, the City of Pleasanton desires to implement and use Workday’s Adaptive Planning financial software; and
WHEREAS, Porterhouse SLED, LLC, which is the designated services partner with Workday, has the necessary qualifications, experience, and ability to implement the required software and web-based solutions for budget development and monitoring; and WHEREAS, the City has negotiated an agreement with Porterhouse SLED, LLC for implementation of Workday’s Adaptive Planning software solution and ongoing subscription services for their online budget book and related transparency tools; and WHEREAS, the City worked with four different vendors and received price quotes, and determined that Workday, Inc. and Porterhouse SLED, LLC presented the most affordable package, consisting of implementation of the financial planning and monitoring software, online budget book, and related transparency tools, as well as ongoing subscription costs over a tenyear period; and WHEREAS, the total compensation under the agreement shall not exceed $411,473, unless otherwise authorized in accordance with City procedures; and WHEREAS, funding for the agreement is available in the Finance Department’s budget in the General Fund (00116000-430107); and
WHEREAS, the City Council has considered the staff report, the proposed agreement, and all information presented at its regular meeting on October 6, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the agreement with Porterhouse SLED, LLC for implementation of Workday’s Adaptive Planning software solution and ongoing subscription services for online budget book and related transparency tools in an amount not to exceed $411,473 over a ten-year period.

SECTION 2. The City Manager is authorized to execute the agreement, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the agreement, including execution of related documents, notices, amendments, extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

Resolution No.

SECTION 4. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on October 6, 2026.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 6th day of October, 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

Item #3

CITY COUNCIL AGENDA REPORT
October 6, 2026
Public Works - Engineering Division
TITLE: ADOPT A RESOLUTION APPROVING A CONTRACT WITH TELSTAR

INSTRUMENTS, INC, FOR THE EMERGENCY GENERATOR REPLACEMENT PROJECT, IN THE AMOUNT OF $2,747,681 WITH A 15 PERCENT
CONTINGENCY OF $412,152, AND AUTHORIZE THE CITY MANAGER TO

EXECUTE THE AGREEMENT

SUMMARY
The Emergency Generator Replacement Project includes the purchase and installation of permanent standby emergency generators at five pump stations, including three water booster stations and two sewer lift stations. Wood Rodgers, Inc., designed the project.

A competitive bidding process was conducted in accordance with the City’s procurement and contracting procedures. Eight bids were received on September 2, 2026. Staff recommends that the City Council authorize the City Manager to execute a construction contract with Telstar Instruments, the lowest responsive bidder, in the amount of $2,747,681 for the base bid amount. Staff also recommends authorizing a construction contingency of $412,152, or approximately 15 percent, for related work, for a total authorized construction budget of $3,159,833. Construction is anticipated to begin in November 2026 and be completed by early 2028.

BACKGROUND
A Preliminary Design and Standby Power Planning Study, completed in November 2023, assessed emergency generators serving the City’s water, sewer, and storm drain networks.

The study recommended systemwide improvements based on the age and condition of existing standby generators and the lack of suitable infrastructure to accommodate portable generators. The project will improve five sites by installing permanent standby generators to maintain reliable operations during power outages, thus reducing risks to public health, safety, and the environment if the pump stations are inoperable.

DISCUSSION
The City is increasingly vulnerable to power disruptions due to Public Safety Power Shutoffs (PSPS), unplanned outages related to aging utility infrastructure, or extreme weather events. If a critical system were to fail without backup power, the consequences could carry significant environmental, financial, and legal risks, as well as direct impacts to residents and businesses.

The City operates 22 pump stations within the water distribution and sewer collection networks. Each station either has a permanent standby emergency generator or can accommodate a portable generator if normal electric service is interrupted. Emergency generators ensure that vital services—including water and sewer pump stations—remain operational. Investing in emergency generators reduces the City's operational risk, improves system resilience, and demonstrates the City’s commitment to emergency preparedness and

sustainable service delivery. It also aligns with the City's broader goals of infrastructure reliability, environmental compliance, and continuity of government operations.

Wood Rodgers, Inc., provided design services for the replacement and upgrade of emergency power systems at five of the City’s 22 existing pump stations. The Preliminary Design and Standby Power Planning Study identified improvements to several other remaining facilities, which will be addressed as budget becomes available and approved. The following five sites are included in the current Emergency Generator Replacement Project (Attachment 1):

1. Laurel Creek Water Booster Station

2. 900 Santos Water Booster Station

3. 1300 Santos Water Booster Station

4. S-7 Sewer Lift Station

5. S-12 Sewer Lift Station
The bid opening for the Emergency Generator Replacement Project was held on September 2, 2026, at 11:00 a.m. Eight base bids, ranging from $2,747,681 to $6,160,690, were received (Attachment 2). The lowest base bid, submitted by Telstar Instruments in the amount of $2,747,681, is approximately 88 percent of the Engineer’s estimate of $3,132,090. Staff reviewed the bids, found the low bid to be responsive, and recommends awarding the construction contract to Telstar Instruments in the amount of $2,747,681.

EQUITY AND SUSTAINABILITY
Approval of this action advances the City's equity and sustainability goals identified in the Climate Action Plan 2.0 related to community resilience and well-being by improving public services to ensure all communities are prepared for climate-related impacts.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business. Construction notices will be sent to properties adjacent to the project locations before construction begins.

FISCAL IMPACT
The total low bid amount for the construction contract with Telstar Instruments is $2,747,681.

Together with a construction contingency of $412,152, the total authorized construction budget is $3,159,833.

The project will be funded with $2,106,553 from CIP Nos. 26162 and 27162 (Water CIP Replacement Fund 421) and $1,053,278 from CIP No. 26250 (Sewer CIP Replacement Fund 431). The Water CIP Replacement Fund 421 and Sewer CIP Replacement Fund 431 accounts supporting this project have a combined approved budget of $6,522,000.

Current expenditures for design, surveying, permits, and miscellaneous expenses total $250,225, leaving a remaining balance of $6,271,775. This balance is sufficient to fund the Telstar Instruments construction contract and contingency, as well as future anticipated expenditures, including engineering services during construction, construction management and inspection, and other professional services.

RECOMMENDATION
Adopt a resolution approving a contract with Telstar Instruments, Inc, for the Emergency Generator Replacement Project, in the amount of $2,747,681 with a 15 percent contingency of $412,152, and authorize the City Manager to execute the Agreement.

Prepared by: Submitted by: Approved by:

Michael Stella, City
Engineer
Siew-Chin Yeong, Director of Public
Works
Joe Calabrigo, Interim
City Manager
Attachments:

1. Resolution

2. Project Location Map

3. Bid Summary

4. Financial Expenditure Summary

Attachment 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE A CONTRACT WITH TELSTAR INSTRUMENTS FOR THE EMERGENCY GENERATOR REPLACEMENT PROJECT IN THE AMOUNT OF $2,747,681 WITH A 15 PERCENT CONTINGENCY OF $412,152 AND AUTHORIZING THE CITY MANAGER

TO EXECUTE THE AGREEMENT
WHEREAS, the City of Pleasanton desires to replace emergency standby generators at five pump stations; and
WHEREAS, Telstar Instruments has the necessary qualifications, experience, and ability to provide electrical modifications and installation of emergency standby generators; and WHEREAS, the City has negotiated a contract with Telstar Instruments for the Emergency Generator Replacement Project; and
WHEREAS, in accordance with the California Public Contract Code and the City’s applicable bidding requirements for public works contracts, the City advertised the project for formal competitive bids, received and opened bids on September 2, 2026, and determined that Telstar Instruments submitted the lowest responsive and responsible bid for the Emergency Generator Replacement Project; and
WHEREAS, the total compensation under the contract shall not exceed $2,747,681, unless otherwise authorized in accordance with City procedures; and WHEREAS, funding for the contract is available as $2,106,553 in CIP Nos. 26162 and 27162 (Water CIP Replacement Fund 421) and $1,053,278 in CIP No. 26250 (Sewer CIP Replacement Fund 431); and
WHEREAS, the City Council has considered the staff report, the proposed contract, and all information presented at its regular meeting on October 6, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves a contract with Telstar Instruments for electrical modifications and installation of emergency standby generators, in an amount not to exceed $2,747,681.

SECTION 2. The City Manager is authorized to execute the contract, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the contract, including execution of related documents, notices, amendments, extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. The Director of Public Works, or authorized staff, is authorized to approve and execute contract change orders from a project contingency not-to-exceed $412,152 or approximately 15 percent of the contract amount.

Resolution No.

SECTION 5. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on October 6, 2026.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 6th day of October 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

ATTACHMENT 2 – PROJECT LOCATION MAP

WATER AND SEWER SYSTEMS EMERGENCY POWER IMPROVEMENTS

Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total A.1 1 LS $28,445.00 $28,445.00 38,115.00 $ 38,115.00 70,000.00 $ 70,000.00 50,000.00 $ 50,000.00 A.2 1 LS $4,400.00 $4,400.00 4,812.00 $ 4,812.00 5,000.00 $ 5,000.00 7,500.00 $ 7,500.00 A.3 1 LS $38,000.00 $38,000.00 45,528.00 $ 45,528.00 70,000.00 $ 70,000.00 50,000.00 $ 50,000.00 A.4 1 LS $1,200.00 $1,200.00 12,164.00 $ 12,164.00 20,000.00 $ 20,000.00 5,000.00 $ 5,000.00 A.5 8 CY $300.00 $2,400.00 1,783.00 $ 14,264.00 1,062.00 $ 8,496.00 1,700.00 $ 13,600.00 A.6 9 CY $2,000.00 $18,000.00 2,983.00 $ 26,847.00 2,889.00 $ 26,001.00 2,000.00 $ 18,000.00 A.7 1 LS $35,000.00 $35,000.00 27,288.00 $ 27,288.00 34,000.00 $ 34,000.00 40,000.00 $ 40,000.00 A.8 1 LS $309,000.00 $309,000.00 277,387.00 $ 277,387.00 280,000.00 $ 280,000.00 368,000.00 $ 368,000.00 A.9 1 LS $100,000.00 $100,000.00 29,993.00 $ 29,993.00 2,000.00 $ 2,000.00 30,000.00 $ 30,000.00 A.10 1 LS $35,000.00 $35,000.00 15,011.00 $ 15,011.00 25,000.00 $ 25,000.00 35,000.00 $ 35,000.00 A.11 1 LS $20,000.00 $20,000.00 82,284.00 $ 82,284.00 65,000.00 $ 65,000.00 35,000.00 $ 35,000.00 A.12 1 LS $24,000.00 $24,000.00 25,327.00 $ 25,327.00 20,000.00 $ 20,000.00 30,000.00 $ 30,000.00 $615,445.00 $ 599,020.00 $ 625,497.00 $ 682,100.00
Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total B.1 1 LS $32,495.00 $32,495.00 37,855.00 $ 37,855.00 70,000.00 $ 70,000.00 60,000.00 $ 60,000.00 B.2 1 LS $4,400.00 $4,400.00 4,812.00 $ 4,812.00 5,000.00 $ 5,000.00 7,500.00 $ 7,500.00 B.3 10 CY $300.00 $3,000.00 1,788.00 $ 17,880.00 970.00 $ 9,700.00 1,700.00 $ 17,000.00 B.4 11 CY $2,000.00 $22,000.00 2,441.00 $ 26,851.00 2,727.00 $ 29,997.00 2,000.00 $ 22,000.00 B.5 1 LS $2,500.00 $2,500.00 9,711.00 $ 9,711.00 10,000.00 $ 10,000.00 10,000.00 $ 10,000.00 B.6 1 LS $35,000.00 $35,000.00 26,388.00 $ 26,388.00 45,000.00 $ 45,000.00 50,000.00 $ 50,000.00 B.7 1 LS $309,000.00 $309,000.00 267,429.00 $ 267,429.00 278,000.00 $ 278,000.00 312,000.00 $ 312,000.00 B.8 1 LS $180,000.00 $180,000.00 45,889.00 $ 45,889.00 25,000.00 $ 25,000.00 100,000.00 $ 100,000.00 B.9 1 LS $35,000.00 $35,000.00 15,011.00 $ 15,011.00 20,000.00 $ 20,000.00 30,000.00 $ 30,000.00 B.10 1 LS $35,000.00 $35,000.00 87,788.00 $ 87,788.00 70,000.00 $ 70,000.00 30,000.00 $ 30,000.00 B.11 1 LS $24,000.00 $24,000.00 27,784.00 $ 27,784.00 20,000.00 $ 20,000.00 30,000.00 $ 30,000.00 $682,395.00 $ 567,398.00 $ 582,697.00 $ 668,500.00
Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total C.1 1 LS $30,090.00 $30,090.00 37,602.00 $ 37,602.00 70,000.00 $ 70,000.00 50,000.00 $ 50,000.00 C.2 1 LS $4,400.00 $4,400.00 4,812.00 $ 4,812.00 5,000.00 $ 5,000.00 7,500.00 $ 7,500.00 C.3 8 CY $300.00 $2,400.00 2,234.00 $ 17,872.00 1,062.00 $ 8,496.00 1,700.00 $ 13,600.00 C.4 9 CY $2,000.00 $18,000.00 2,983.00 $ 26,847.00 2,833.00 $ 25,497.00 2,000.00 $ 18,000.00 C.5 1 LS $30,000.00 $30,000.00 23,796.00 $ 23,796.00 37,000.00 $ 37,000.00 40,000.00 $ 40,000.00 C.6 1 LS $290,000.00 $290,000.00 243,087.00 $ 243,087.00 261,000.00 $ 261,000.00 394,000.00 $ 394,000.00 C.7 1 LS $170,000.00 $170,000.00 41,010.00 $ 41,010.00 18,000.00 $ 18,000.00 85,000.00 $ 85,000.00 C.8 1 LS $35,000.00 $35,000.00 15,662.00 $ 15,662.00 21,000.00 $ 21,000.00 35,000.00 $ 35,000.00 C.9 1 LS $28,000.00 $28,000.00 78,336.00 $ 78,336.00 52,000.00 $ 52,000.00 30,000.00 $ 30,000.00 C.10 1 LS $24,000.00 $24,000.00 27,805.00 $ 27,805.00 20,000.00 $ 20,000.00 25,000.00 $ 25,000.00 $631,890.00 $ 516,829.00 $ 517,993.00 $ 698,100.00
Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total D.1 1 LS $31,200.00 $31,200.00 38,126.00 $ 38,126.00 70,000.00 $ 70,000.00 60,000.00 $ 60,000.00 D.2 1 LS $4,400.00 $4,400.00 4,812.00 $ 4,812.00 5,000.00 $ 5,000.00 7,500.00 $ 7,500.00 D.3 1 LS $38,000.00 $38,000.00 40,904.00 $ 40,904.00 50,000.00 $ 50,000.00 30,000.00 $ 30,000.00 D.4 1 LS $1,200.00 $1,200.00 7,972.00 $ 7,972.00 20,000.00 $ 20,000.00 30,000.00 $ 30,000.00 D.5 8 CY $300.00 $2,400.00 1,783.00 $ 14,264.00 1,062.00 $ 8,496.00 1,700.00 $ 13,600.00 D.6 9 CY $2,000.00 $18,000.00 2,943.00 $ 26,487.00 2,355.00 $ 21,195.00 2,000.00 $ 18,000.00 D.7 1 LS $25,000.00 $25,000.00 18,533.00 $ 18,533.00 15,000.00 $ 15,000.00 50,000.00 $ 50,000.00 D.8 1 LS $30,000.00 $30,000.00 14,500.00 $ 14,500.00 50,000.00 $ 50,000.00 55,000.00 $ 55,000.00 D.9 1 LS $251,000.00 $251,000.00 228,711.00 $ 228,711.00 240,000.00 $ 240,000.00 350,000.00 $ 350,000.00 D.10 1 LS $160,000.00 $160,000.00 50,480.00 $ 50,480.00 18,000.00 $ 18,000.00 70,000.00 $ 70,000.00 D.11 1 LS $35,000.00 $35,000.00 15,662.00 $ 15,662.00 21,000.00 $ 21,000.00 40,000.00 $ 40,000.00 D.12 1 LS $35,000.00 $35,000.00 110,837.00 $ 110,837.00 70,000.00 $ 70,000.00 60,000.00 $ 60,000.00 D.13 1 LS $24,000.00 $24,000.00 28,771.00 $ 28,771.00 20,000.00 $ 20,000.00 30,000.00 $ 30,000.00 $655,200.00 $ 600,059.00 $ 608,691.00 $ 814,100.00
Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total E.1 1 LS $26,060.00 $26,060.00 34,571.00 $ 34,571.00 70,000.00 $ 70,000.00 50,000.00 $ 50,000.00 E.2 1 LS $4,400.00 $4,400.00 1,570.00 $ 1,570.00 5,000.00 $ 5,000.00 7,500.00 $ 7,500.00 E.3 1 LS $12,000.00 $12,000.00 10,480.00 $ 10,480.00 25,000.00 $ 25,000.00 30,000.00 $ 30,000.00 E.4 5 CY $300.00 $1,500.00 2,901.00 $ 14,505.00 2,400.00 $ 12,000.00 2,500.00 $ 12,500.00 E.5 1 LS $1,200.00 $1,200.00 8,804.00 $ 8,804.00 15,000.00 $ 15,000.00 30,000.00 $ 30,000.00 E.6 5 CY $2,000.00 $10,000.00 9,827.00 $ 49,135.00 4,239.00 $ 21,195.00 2,500.00 $ 12,500.00 E.7 1 LS $20,000.00 $20,000.00 7,152.00 $ 7,152.00 24,913.00 $ 24,913.00 20,000.00 $ 20,000.00 E.8 1 LS $233,000.00 $233,000.00 236,947.00 $ 236,947.00 205,000.00 $ 205,000.00 320,000.00 $ 320,000.00 E.9 1 LS $160,000.00 $160,000.00 31,457.00 $ 31,457.00 16,500.00 $ 16,500.00 45,000.00 $ 45,000.00 E.10 1 LS $35,000.00 $35,000.00 15,662.00 $ 15,662.00 21,000.00 $ 21,000.00 30,000.00 $ 30,000.00 E.11 1 LS $20,000.00 $20,000.00 28,208.00 $ 28,208.00 24,181.00 $ 24,181.00 30,000.00 $ 30,000.00 E.12 1 LS $24,000.00 $24,000.00 25,884.00 $ 25,884.00 20,000.00 $ 20,000.00 5,000.00 $ 5,000.00 $547,160.00 $ 464,375.00 $ 459,789.00 $ 592,500.00
$3,132,090.00 $ 2,747,681.00 $ 2,794,667.00 $ 3,455,300.00 BID SCHEDULE A: Laurel Creek Booster Pump Station
BID SCHEDULE B: Santos 900 Booster Pump Station
BID SCHEDULE C: Santos 1300 Booster Pump Station
BID SCHEDULE D: S-7 Sewer Lift Station
BID SCHEDULE E: S-12 Sewer Lift Station
Permitting, Testing, and Startup
Subtotal Bid Schedule E (Items E.1 through E.12)
TOTAL ALL BID SCHEDULES A, B, C, D, & E (Total all items A.1 through A.12, B.1 through B.11, C.1 through C.10, D.1 through D.13, and E.1 through E.12)
Site Electrical
Subtotal Bid Schedule C (Items C.1 through C.10)
Subtotal Bid Schedule A (Items A.1 through A.12)
Subtotal Bid Schedule B (Items B.1 through B.11)
Item Description
Item Description
Item Description
Demolition - Fuel Area & Fencing, Pavement,
Existing Generator
Hazardous Materials Disposal (Generator Fluids,
Batteries, & Fuel)
Foundation Excavation
Generator Foundation
AC Pavement Restoration of Conduit Trenches,
Around Generator Foundation, and Fuel & Fence
Post Demolition
Electrical Demolition and 300A NEMA 4X Camlock
125 kW Outdoor Diesel Generator & Installation
Electrical Main & ATS
SCADA Modifications / Additions
Generator Foundation
Electrical Demolition and 300A NEMA 4X Camlock
Electrical Main & ATS
SCADA Modifications / Additions
Site Electrical
200 kW Outdoor Diesel Generator & Installation
Electrical Demolition and 300A NEMA 4X Camlock
Generator Foundation
Foundation Excavation
Hazardous Materials Disposal (Generator Fluids,
Batteries, & Fuel)
Mobilization and Demobilization
Water Pollution Control Program
Foundation Excavation
Generator Foundation
Fencing Modifications and Gate
Electrical Demolition and 300A NEMA 4X Camlock
200 kW Outdoor Diesel Generator & Installation
Electrical Main & ATS
SCADA Modifications
Site Electrical
Permitting, Testing, and Startup
Mobilization and Demobilization
Water Pollution Control Program
Foundation Excavation
Item Description
Mobilization and Demobilization
Water Pollution Control Program
Demolition - Existing Generator
Demolition - Existing Generator Foundation
Hazardous Materials Disposal (Generator Fluids,
Batteries, & Fuel)
Generator Foundation
Electrical Demolition
80 kW Indoor Diesel Generator & Installation
Permitting, Testing, and Startup
Item Description
Electrical Main & Interface with Existing ATS
SCADA Modifications
Site Electrical
Permitting, Testing, and Startup
Subtotal Bid Schedule D (Items D.1 through D.13)
Demolition - Fuel Area & Fencing, Pavement,
Existing Generator
Water Pollution Control Program
Mobilization and Demobilization
150 kW Outdoor Diesel Generator & Installation
Electrical Main & ATS
SCADA Modifications / Addition
Site Electrical
Permitting, Testing, and Startup
Mobilization and Demobilization
Water Pollution Control Program
Bid Items
Emergency Generator Replacement Project, CIP Nos 26162 & 26250 Bid Opening: 9/2/2026 @ 11 a.m. Engineer's Estimate
Telstar Instruments SCC Electric, Inc. Pacific Infrastructure

US US US
Sacramento, CA 95811 Novato, CA 94945 Pleasanton, CA 94566 500 Sequoia Pacific Blvd 1301 Grant Ave, Ste B 435 Boulder Ct, Ste 200 Bidder Status: Valid Bidder Status: Valid Bidder Status: Valid Attachment 3

Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total A.1 1 LS 80,000.00 $ 80,000.00 115,740.00 $ 115,740.00 153,000.00 $ 153,000.00 10,000.00 $ 10,000.00 121,749.92 $ 121,749.92 A.2 1 LS 9,890.00 $ 9,890.00 5,000.00 $ 5,000.00 8,000.00 $ 8,000.00 5,000.00 $ 5,000.00 5,821.80 $ 5,821.80 A.3 1 LS 37,952.00 $ 37,952.00 42,784.00 $ 42,784.00 98,000.00 $ 98,000.00 45,000.00 $ 45,000.00 98,651.90 $ 98,651.90 A.4 1 LS 22,450.00 $ 22,450.00 20,604.00 $ 20,604.00 28,000.00 $ 28,000.00 5,000.00 $ 5,000.00 26,082.37 $ 26,082.37 A.5 8 CY 1,500.00 $ 12,000.00 2,200.00 $ 17,600.00 1,625.00 $ 13,000.00 5,625.00 $ 45,000.00 3,175.50 $ 25,404.00 A.6 9 CY 2,710.00 $ 24,390.00 3,250.00 $ 29,250.00 2,222.22 $ 19,999.98 5,000.00 $ 45,000.00 3,345.11 $ 30,105.99 A.7 1 LS 69,465.00 $ 69,465.00 42,420.00 $ 42,420.00 36,000.00 $ 36,000.00 20,000.00 $ 20,000.00 23,580.96 $ 23,580.96 A.8 1 LS 257,012.00 $ 257,012.00 494,200.00 $ 494,200.00 381,000.00 $ 381,000.00 177,474.38 $ 177,474.38 499,335.27 $ 499,335.27 A.9 1 LS 59,236.00 $ 59,236.00 35,200.00 $ 35,200.00 97,000.00 $ 97,000.00 12,401.45 $ 12,401.45 75,000.00 $ 75,000.00 A.10 1 LS 82,093.00 $ 82,093.00 70,200.00 $ 70,200.00 63,000.00 $ 63,000.00 18,546.00 $ 18,546.00 114,121.51 $ 114,121.51 A.11 1 LS 200,187.00 $ 200,187.00 112,740.00 $ 112,740.00 197,000.00 $ 197,000.00 788,439.00 $ 788,439.00 147,877.05 $ 147,877.05 A.12 1 LS 25,000.00 $ 25,000.00 20,200.00 $ 20,200.00 28,000.00 $ 28,000.00 15,000.00 $ 15,000.00 49,768.35 $ 49,768.35 $ 879,675.00 $ 1,005,938.00 $ 1,121,999.98 $ 1,186,860.83 $ 1,217,499.12 Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total B.1 1 LS 80,000.00 $ 80,000.00 119,100.00 $ 119,100.00 153,000.00 $ 153,000.00 10,000.00 $ 10,000.00 128,344.59 $ 128,344.59 B.2 1 LS 9,890.00 $ 9,890.00 5,500.00 $ 5,500.00 22,000.00 $ 22,000.00 5,000.00 $ 5,000.00 6,983.06 $ 6,983.06 B.3 10 CY 1,450.00 $ 14,500.00 2,200.00 $ 22,000.00 1,400.00 $ 14,000.00 4,500.00 $ 45,000.00 2,135.49 $ 21,354.90 B.4 11 CY 2,454.00 $ 26,994.00 3,200.00 $ 35,200.00 1,818.18 $ 19,999.98 4,090.91 $ 45,000.00 2,398.74 $ 26,386.14 B.5 1 LS 8,250.00 $ 8,250.00 23,200.00 $ 23,200.00 13,000.00 $ 13,000.00 45,000.00 $ 45,000.00 10,453.24 $ 10,453.24 B.6 1 LS 81,165.00 $ 81,165.00 65,752.00 $ 65,752.00 36,000.00 $ 36,000.00 20,000.00 $ 20,000.00 25,465.75 $ 25,465.75 B.7 1 LS 257,012.00 $ 257,012.00 530,575.00 $ 530,575.00 375,000.00 $ 375,000.00 177,474.38 $ 177,474.38 507,768.73 $ 507,768.73 B.8 1 LS 59,967.00 $ 59,967.00 90,900.00 $ 90,900.00 168,000.00 $ 168,000.00 12,050.70 $ 12,050.70 90,000.00 $ 90,000.00 B.9 1 LS 115,745.00 $ 115,745.00 74,420.00 $ 74,420.00 63,000.00 $ 63,000.00 18,546.00 $ 18,546.00 223,244.43 $ 223,244.43 B.10 1 LS 215,304.00 $ 215,304.00 110,100.00 $ 110,100.00 193,000.00 $ 193,000.00 788,439.00 $ 788,439.00 182,675.26 $ 182,675.26 B.11 1 LS 17,000.00 $ 17,000.00 20,180.00 $ 20,180.00 28,000.00 $ 28,000.00 15,000.00 $ 15,000.00 60,769.73 $ 60,769.73 $ 885,827.00 $ 1,096,927.00 $ 1,084,999.98 $ 1,181,510.08 $ 1,283,445.83 Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total C.1 1 LS 76,000.00 $ 76,000.00 97,440.00 $ 97,440.00 153,000.00 $ 153,000.00 10,000.00 $ 10,000.00 124,500.49 $ 124,500.49 C.2 1 LS 9,890.00 $ 9,890.00 5,000.00 $ 5,000.00 22,000.00 $ 22,000.00 5,000.00 $ 5,000.00 7,063.42 $ 7,063.42 C.3 8 CY 1,500.00 $ 12,000.00 2,300.00 $ 18,400.00 1,750.00 $ 14,000.00 5,625.00 $ 45,000.00 2,700.08 $ 21,600.64 C.4 9 CY 2,733.00 $ 24,597.00 3,300.00 $ 29,700.00 2,222.22 $ 19,999.98 5,000.00 $ 45,000.00 3,347.86 $ 30,130.74 C.5 1 LS 79,225.00 $ 79,225.00 56,055.00 $ 56,055.00 36,000.00 $ 36,000.00 20,000.00 $ 20,000.00 25,758.81 $ 25,758.81 C.6 1 LS 240,797.00 $ 240,797.00 479,200.00 $ 479,200.00 340,000.00 $ 340,000.00 158,917.98 $ 158,917.98 470,038.29 $ 470,038.29 C.7 1 LS 65,044.00 $ 65,044.00 87,300.00 $ 87,300.00 168,000.00 $ 168,000.00 14,409.92 $ 14,409.92 85,000.00 $ 85,000.00 C.8 1 LS 143,517.00 $ 143,517.00 55,752.00 $ 55,752.00 63,000.00 $ 63,000.00 18,546.00 $ 18,546.00 221,780.61 $ 221,780.61 C.9 1 LS 161,578.00 $ 161,578.00 105,440.00 $ 105,440.00 221,000.00 $ 221,000.00 788,439.00 $ 788,439.00 197,662.74 $ 197,662.74 C.10 1 LS 16,629.00 $ 16,629.00 21,000.00 $ 21,000.00 28,000.00 $ 28,000.00 15,000.00 $ 15,000.00 61,469.05 $ 61,469.05 $ 829,277.00 $ 955,287.00 $ 1,064,999.98 $ 1,120,312.90 $ 1,245,004.79 Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total D.1 1 LS 85,000.00 $ 85,000.00 105,150.00 $ 105,150.00 153,000.00 $ 153,000.00 10,000.00 $ 10,000.00 139,942.78 $ 139,942.78 D.2 1 LS 9,890.00 $ 9,890.00 5,500.00 $ 5,500.00 22,000.00 $ 22,000.00 5,000.00 $ 5,000.00 6,980.16 $ 6,980.16 D.3 1 LS 24,500.00 $ 24,500.00 47,800.00 $ 47,800.00 77,000.00 $ 77,000.00 45,000.00 $ 45,000.00 66,862.23 $ 66,862.23 D.4 1 LS 27,950.00 $ 27,950.00 22,000.00 $ 22,000.00 28,000.00 $ 28,000.00 5,000.00 $ 5,000.00 9,712.45 $ 9,712.45 D.5 8 CY 1,500.00 $ 12,000.00 2,200.00 $ 17,600.00 1,625.00 $ 13,000.00 5,625.00 $ 45,000.00 989.39 $ 7,915.12 D.6 9 CY 2,722.00 $ 24,498.00 3,300.00 $ 29,700.00 2,222.22 $ 19,999.98 5,000.00 $ 45,000.00 5,318.48 $ 47,866.32 D.7 1 LS 20,000.00 $ 20,000.00 72,700.00 $ 72,700.00 110,000.00 $ 110,000.00 45,000.00 $ 45,000.00 38,222.23 $ 38,222.23 D.8 1 LS 76,725.00 $ 76,725.00 56,000.00 $ 56,000.00 36,000.00 $ 36,000.00 20,000.00 $ 20,000.00 46,927.16 $ 46,927.16 D.9 1 LS 200,647.00 $ 200,647.00 438,000.00 $ 438,000.00 311,000.00 $ 311,000.00 140,793.06 $ 140,793.06 479,185.92 $ 479,185.92 D.10 1 LS 65,340.00 $ 65,340.00 83,000.00 $ 83,000.00 154,000.00 $ 154,000.00 13,777.38 $ 13,777.38 80,000.00 $ 80,000.00 D.11 1 LS 118,430.00 $ 118,430.00 55,000.00 $ 55,000.00 63,000.00 $ 63,000.00 18,546.00 $ 18,546.00 195,117.82 $ 195,117.82 D.12 1 LS 242,482.00 $ 242,482.00 119,000.00 $ 119,000.00 290,000.00 $ 290,000.00 788,439.40 $ 788,439.40 219,413.14 $ 219,413.14 D.13 1 LS 25,000.00 $ 25,000.00 22,000.00 $ 22,000.00 28,000.00 $ 28,000.00 15,000.00 $ 15,000.00 61,282.37 $ 61,282.37 $ 932,462.00 $ 1,073,450.00 $ 1,304,999.98 $ 1,196,555.84 $ 1,399,427.70 Item # Quantity Unit of
Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total E.1 1 LS 56,600.00 $ 56,600.00 99,700.00 $ 99,700.00 153,000.00 $ 153,000.00 10,000.00 $ 10,000.00 $ 101,531.27 $ 101,531.27 E.2 1 LS 9,890.00 $ 9,890.00 4,700.00 $ 4,700.00 22,000.00 $ 22,000.00 5,000.00 $ 5,000.00 $ 5,673.35 $ 5,673.35 E.3 1 LS 8,400.00 $ 8,400.00 44,000.00 $ 44,000.00 35,000.00 $ 35,000.00 45,000.00 $ 45,000.00 $ 47,111.26 $ 47,111.26 E.4 5 CY 7,960.00 $ 39,800.00 4,000.00 $ 20,000.00 2,800.00 $ 14,000.00 9,000.00 $ 45,000.00 $ 1,734.96 $ 8,674.80 E.5 1 LS 18,920.00 $ 18,920.00 22,000.00 $ 22,000.00 21,000.00 $ 21,000.00 5,000.00 $ 5,000.00 $ 25,417.26 $ 25,417.26 E.6 5 CY 2,462.00 $ 12,310.00 5,600.00 $ 28,000.00 4,000.00 $ 20,000.00 9,000.00 $ 45,000.00 $ 3,269.02 $ 16,345.10 E.7 1 LS 18,300.00 $ 18,300.00 34,000.00 $ 34,000.00 21,000.00 $ 21,000.00 20,000.00 $ 20,000.00 $ 20,689.46 $ 20,689.46 E.8 1 LS 156,743.00 $ 156,743.00 420,000.00 $ 420,000.00 278,000.00 $ 278,000.00 119,019.42 $ 119,019.42 $ 538,387.56 $ 538,387.56 E.9 1 LS 48,832.00 $ 48,832.00 49,700.00 $ 49,700.00 63,000.00 $ 63,000.00 12,401.45 $ 12,401.45 $ 70,000.00 $ 70,000.00 E.10 1 LS 94,648.00 $ 94,648.00 55,000.00 $ 55,000.00 104,000.00 $ 104,000.00 18,546.00 $ 18,546.00 $ 109,526.66 $ 109,526.66 E.11 1 LS 144,413.00 $ 144,413.00 90,000.00 $ 90,000.00 159,000.00 $ 159,000.00 788,439.00 $ 788,439.00 $ 23,019.50 $ 23,019.50 E.12 1 LS 14,378.00 $ 14,378.00 19,000.00 $ 19,000.00 $ 28,000.00 $ 28,000.00 15,000.00 $ 15,000.00 $ 48,936.45 $ 48,936.45 $ 623,234.00 $ 886,100.00 $ 918,000.00 $ 1,128,405.87 $ 1,015,312.67 $ 4,150,475.00 $ 5,017,702.00 $ 5,494,999.92 $ 5,813,645.52 $ 6,160,690.11 Emergency Generator Replacement Project, CIP Nos 26162 & 26250 Subtotal Bid Schedule E (Items E.1 through E.12)
TOTAL ALL BID SCHEDULES A, B, C, D, & E (Total all items A.1 through A.12, B.1 through B.11, C.1 through C.10, D.1 through D.13, and E.1 through E.12)
BID SCHEDULE A: Laurel Creek Booster Pump Station
BID SCHEDULE B: Santos 900 Booster Pump Station
BID SCHEDULE C: Santos 1300 Booster Pump Station
BID SCHEDULE D: S-7 Sewer Lift Station
BID SCHEDULE E: S-12 Sewer Lift Station
Demolition - Existing Generator Foundation
Hazardous Materials Disposal (Generator Fluids,
Batteries, & Fuel)
Generator Foundation
Electrical Demolition
80 kW Indoor Diesel Generator & Installation
Electrical Main & ATS
SCADA Modifications / Additions
Site Electrical
Permitting, Testing, and Startup
Electrical Main & ATS
SCADA Modifications / Additions
Site Electrical
Permitting, Testing, and Startup
Subtotal Bid Schedule D (Items D.1 through D.13)
Item Description
Mobilization and Demobilization
Water Pollution Control Program
Demolition - Existing Generator
Mobilization and Demobilization
Water Pollution Control Program
Demolition - Fuel Area & Fencing, Pavement,
Existing Generator
Hazardous Materials Disposal (Generator Fluids,
Batteries, & Fuel)
Foundation Excavation
Generator Foundation
AC Pavement Restoration of Conduit Trenches,
Around Generator Foundation, and Fuel & Fence
Post Demolition
Electrical Demolition and 300A NEMA 4X Camlock
125 kW Outdoor Diesel Generator & Installation
Generator Foundation
Electrical Demolition and 300A NEMA 4X Camlock
150 kW Outdoor Diesel Generator & Installation
Electrical Main & ATS
SCADA Modifications / Addition
Site Electrical
Permitting, Testing, and Startup
Subtotal Bid Schedule C (Items C.1 through C.10)
Item Description
Electrical Main & ATS
SCADA Modifications
Site Electrical
Permitting, Testing, and Startup
Subtotal Bid Schedule B (Items B.1 through B.11)
Item Description
Mobilization and Demobilization
Water Pollution Control Program
Foundation Excavation
Subtotal Bid Schedule A (Items A.1 through A.12)
Item Description
Mobilization and Demobilization
Water Pollution Control Program
Foundation Excavation
Generator Foundation
Fencing Modifications and Gate
Electrical Demolition and 300A NEMA 4X Camlock
200 kW Outdoor Diesel Generator & Installation
PC Inc.

PO Box 2116
Nipomo, CA 93444
US
Bidder Status: Valid
Bid Items
Item Description
Mobilization and Demobilization
Water Pollution Control Program
Demolition - Fuel Area & Fencing, Pavement,
Existing Generator
Hazardous Materials Disposal (Generator Fluids,
Batteries, & Fuel)
Foundation Excavation
Generator Foundation
Electrical Demolition and 300A NEMA 4X Camlock
200 kW Outdoor Diesel Generator & Installation
Electrical Main & Interface with Existing ATS
SCADA Modifications
Site Electrical
Permitting, Testing, and Startup
Bockmon & Woody Electric Co., Inc. Guerra Construction Group Wickman Development and Construction
Concord, CA 94520
US US
Stockton, CA 95205 Santa Clara, CA 95050 San Fransisco , CA 94112 Total Environmental & Power
Systems, Inc.

Bid Opening: 9/2/2026 @ 11 a.m. 1528 El Pinal Drive 984 Memorex Drive 5616 Mission Street 2500 Bisso Lane, Ste 500 Bidder Status: Valid Bidder Status: Valid Bidder Status: Valid Bidder Status: Valid US US

ATTACHMENT 4
Project Funding to Date Amount Totals
Emergency Power Improvements Utility System, CIP No. 21162 2025-26 CIP Allocation (Water Replacement CIP- Fund 421) $272,000 2025-26 CIP Allocation (Sewer Replacement CIP- Fund 431) 750,000 CIP No. 21162 Sub-Total $1,022,000
Water System Emergency Power Improvements Program, CIP No. FY162 2025-26 CIP 26162 Allocation (Water Replacement CIP- Fund 421) $590,000 2026-27 CIP 27162 Allocation (Water Replacement CIP- Fund 421) 610,000 FY27 Mid -Term Adjustment (CCAR 05/19/26) 2,130,000
CIPs No. 26162 & 27162 Sub-Total $3,330,000
Sewer System Emergency Power Improvements Program, CIP No. FY250 2025-26 CIP 26250 Allocation (Sewer Replacement CIP- Fund 431) $1,420,000 2026-27 CIP 27250 Allocation (Sewer Replacement CIP- Fund 431) 440,000 FY27 Mid -Term Adjustment (CCAR 05/19/26) 310,000
CIPs No. 26250 & 27250 Sub-Total $2,170,000

TOTAL PROJECT FUNDING TO DATE
Project Expenditures to Date
$278
234,947

9,110
2,155
3,735
$250,225
Advertising (paid out of CIP 21162)
Wood Rodgers (Water & Sewer Emergency Power Improvement Professional Services Agreement- C #2025562) (paid out of CIP 21162) Kier & Wright (On-call survey and drafting services
C# 2024176) (paid out of CIP 21162)
Miscellaneous Expenses (paid out of CIP 21162)
Permit Fees (paid out of CIP 21162)
Total Project Expenditures to Date
Anticipated Project Expenditures
$2,747,681
412,152
171,821
22,020
5,690
370,000
$3,729,364
Telstar, Inc. - Construction Contract
Telstar, Inc. - Project Contingency (Approximately 15%) Wood Rodgers (Water & Sewer Emergency Power Improvement Professional Services Agreement - C #2025562)
Bender Rosenthal (Easement for Longview Booster Station, C# 2026385)
Kier & Wright (On-call survey and drafting services, C# 2024176) Construction Management and Inspection Services
Total Anticipated Project Expenditures

TOTAL PROJECT EXPENDITURES
Funding Balance/(Shortfall)
Current (Balance) $2,542,411
$3,979,589
$6,522,000

EMERGENCY POWER IMPROVEMENTS UTILITY SYSTEM
CIPs No. 21162; 26162; 27162; 26250; 27250
10/06/26

Item #4

CITY COUNCIL AGENDA REPORT
October 6, 2026
Public Works - Engineering Division
TITLE: ADOPT RESOLUTIONS AUTHORIZING THE CITY MANAGER TO ENTER INTO

PROFESSIONAL SERVICES AGREEMENTS WITH BROWN AND CALDWELL, CSG CONSULTANTS, INC., AND CAROLLO ENGINEERS, INC. FOR ON-CALL

WATER AND SEWER CAPITAL IMPROVEMENT PROGRAM ENGINEERING SERVICES, EACH IN AN AMOUNT NOT TO EXCEED $2,100,000 FOR THREE

YEARS, WITH OPTIONS FOR TWO ONE-YEAR EXTENSIONS

SUMMARY
The Public Works Department relies on professional civil engineering consultants to provide on-call design services for water and sewer Capital Improvement Program (CIP) projects. If approved, the three agreements will provide on-call design services with Brown and Caldwell, CSG Consultants, and Carollo Engineers, Inc. for water and sewer CIP projects through October 31, 2029, with options to extend for up to two additional one-year terms. Each agreement would have a not-to-exceed amount of $2,100,000 for the initial three-year term.

The total not-to-exceed amount for all three agreements is $6,300,000. City Council approval would be required for subsequent one-year extensions.

BACKGROUND
The City of Pleasanton adopted the Water System Management Plan (WSMP) and the Sewer System Management Plan (SSMP) in 2025 to support implementation of the water and sewer capital programs. These adopted plans establish the policy direction and planning framework for advancing water and wastewater infrastructure investments necessary to maintain system reliability, regulatory compliance, and service levels. The WSMP and SSMP identified significant capital investment needs and delivery strategies.

As part of the planning process, the City identified the need to develop a comprehensive implementation approach that advances planning-level projects into fully scoped, scheduled, and budgeted projects ready for design and construction. In July 2026, staff issued a Request for Statements of Qualifications (SOQ) for consultant services to support delivery of the water and sewer capital improvement projects. Thirteen SOQs were received and evaluated, and nine firms were determined to be responsive. The three selected consultants demonstrated the qualifications, responsiveness, and capacity necessary to provide these services.

DISCUSSION
The Public Works Department is responsible for advancing numerous projects included in the adopted water and sewer CIP. Although the City employs highly skilled engineers and technical staff, consultant support is needed to supplement internal resources and advance water and sewer CIP projects in a timely manner. Based on the firms’ qualifications and reference checks, staff recommends approval of Professional Services Agreements with Brown and Caldwell, CSG Consultants, and Carollo Engineers, Inc.

Under the current water and sewer 5-year CIP, up to nine water projects and 10 sewer projects require design services. Using on-call consultants allows the City to respond more efficiently than procuring services on a project-by-project basis. With consultants already under contract, staff can assign tasks more quickly, maintain project schedules, and obtain professional services as needed.

Because workload demands vary over time, maintaining agreements with three on-call consultants provides flexibility to assign work based on consultant availability, expertise, and project schedule needs. The consultants understand that the agreements do not guarantee a minimum amount of work and that the full not-to-exceed amount may not be expended during the agreement term. Work will be assigned through task authorizations based on department needs.

EQUITY AND SUSTAINABILITY
Approval of this item supports the City’s sustainability goals by facilitating implementation of long-term water and wastewater infrastructure planning and investment. The recommended contract supports the delivery of CIP projects that enhance system reliability, protect public health, and promote efficient management of water and wastewater resources.

OUTREACH
Not applicable, as this is a routine matter of City business.

FISCAL IMPACT
Adoption of the three resolutions, each in an amount not to exceed $2,100,000 for three years, represents a total amount not to exceed $6,300,000.

Approval of the proposed agreements does not require additional funding. Consultant services will be funded through the budgets of individual CIP projects approved by the City Council.

Specific account coding from the adopted Operating budget or Capital Improvement Program budget will be assigned when individual task authorizations are issued.

RECOMMENDATION
Adopt resolutions authorizing the City Manager to enter into Professional Services Agreements with Brown and Caldwell, CSG Consultants, Inc., and Carollo Engineers, Inc. for on-call water and sewer Capital Improvement Program engineering services, each in an amount not to exceed $2,100,000 for three years, with options for two one-year extensions Prepared by: Submitted by: Approved by:

Michael Stella, City
Engineer
Siew-Chin Yeong, Director of Public
Works
Joe Calabrigo, Interim
City Manager

Attachments:

1. Resolution - Brown and Caldwell

2. Resolution - CSG Consultants

3. Resolution - Carollo Engineers, Inc

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE AN AGREEMENT WITH BROWN AND CALDWELL FOR ON-CALL WATER

AND SEWER CAPITAL IMPROVEMENT PROGRAM ENGINEERING SERVICES IN THE AMOUNT OF $2,100,000 FOR A THREE-YEAR TERM, WITH OPTIONS FOR TWO

ONE-YEAR EXTENSIONS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE AGREEMENT
WHEREAS, the City of Pleasanton desires to execute a Professional Services Agreement with Brown and Caldwell for on-call design services for water and sewer capital improvement program projects; and
WHEREAS, upon completion of a competitive selection process of nine consulting firms, Brown and Caldwell has been selected due to their unique qualifications, experience, and ability to provide professional civil engineering on-call design services for capital improvement program water and sewer projects; and
WHEREAS, the City has negotiated an agreement with Brown and Caldwell for professional civil engineering on-call design services for water and sewer capital improvement program projects; and
WHEREAS, in accordance with the California Public Contract Code and the City’s applicable bidding requirements for public works agreements, the City advertised the project for formal statement of qualifications, received and opened qualifications on August 19. 2026, and determined that Brown and Caldwell submitted responsive qualifications for the On-Call Capital Improvement Program Water & Sewer Engineering Services RFQ-PWD-26.602; and WHEREAS, the total compensation under the agreement shall not exceed $2,100,000 for an initial three-year term, with options for two one-year extensions, unless otherwise authorized in accordance with City procedures; and WHEREAS, funding for the agreement is available in various water and sewer CIP’s; and WHEREAS, the City Council has considered the staff report, the proposed agreement, and all information presented at its regular meeting on October 6, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the agreement with Brown and Caldwell for professional civil engineering on-call design services for water and sewer capital improvement projects, in the not-to-exceed amount of $2,100,000 for an initial three-year term, with options for two one-year extensions.

SECTION 2. The City Manager is authorized to execute the agreement, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the agreement, including execution of related documents, notices, amendments,

Resolution No.

extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. For the agreement, authorize the Director of Public Works, or designee, to approve individual task authorizations within the not-to-exceed amount.

SECTION 5.

This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on October 6, 2026.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 6th day of October 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

ATTACHMENT 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO

APPROVE AN AGREEMENT WITH CSG CONSULTANTS FOR ON-CALL WATER

AND SEWER CAPITAL IMPROVEMENT PROGRAM ENGINEERING SERVICES IN THE AMOUNT OF $2,100,000 FOR A THREE-YEAR TERM, WITH OPTIONS FOR TWO

ONE-YEAR EXTENSIONS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE AGREEMENT
WHEREAS, the City of Pleasanton desires to execute a Professional Services Agreement with CSG Consultants for on-call design services for water and sewer capital improvement program projects; and
WHEREAS, upon completion of a competitive selection process of nine consulting firms, CSG Consultants has been selected due to their unique qualifications, experience, and ability to provide professional civil engineering on-call design services for capital improvement program water and sewer projects; and
WHEREAS, the City has negotiated an agreement with CSG Consultants for professional civil engineering on-call design services for capital improvement program water and sewer projects; and
WHEREAS, in accordance with the California Public Contract Code and the City’s applicable bidding requirements for public works agreements, the City advertised the project for formal statement of qualifications, received and opened qualifications on August 19. 2026, and determined that CSG Consultants submitted responsive qualifications for the On-Call Capital Improvement Program Water & Sewer Engineering Services RFQ-PWD-26.602; and WHEREAS, the total compensation under the agreement shall not exceed $2,100,000 for an initial three-year term, with options for two one-year extensions, unless otherwise authorized in accordance with City procedures; and
WHEREAS, funding for the agreement is available in various water and sewer CIP’s; and WHEREAS, the City Council has considered the staff report, the proposed agreement, and all information presented at its regular meeting on October 6, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the agreement with CSG Consultants for professional civil engineering on-call design services for water and sewer capital improvement projects, in the not-to-exceed amount of $2,100,000 for an initial three-year term, with options for two one-year extensions.

SECTION 2. The City Manager is authorized to execute the agreement, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the agreement, including execution of related documents, notices, amendments,

Resolution No.

extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. For the agreement, authorize the Director of Public Works, or designee, to approve individual task authorizations within the not-to-exceed amount.

SECTION 5. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on October 6, 2026.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 6th day of October 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

ATTACHMENT 3
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON TO APPROVE AN AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR ON-CALL

WATER AND SEWER CAPITAL IMPROVEMENT PROGRAM ENGINEERING SERVICES IN THE AMOUNT OF $2,100,000 FOR A THREE-YEAR TERM, WITH

OPTIONS FOR TWO ONE-YEAR EXTENSIONS, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, the City of Pleasanton desires to execute a Professional Services Agreement with Carollo Engineers, Inc., for on-call design services for water and sewer capital improvement program projects; and
WHEREAS, upon completion of a competitive selection process of nine consulting firms, Carollo Engineers, Inc. has been selected due to their unique qualifications, experience, and ability to provide professional civil engineering on-call design services for capital improvement program water and sewer projects; and
WHEREAS, the City has negotiated an agreement with Carollo Engineers, Inc. for professional civil engineering on-call design services for capital improvement program water and sewer projects; and
WHEREAS, in accordance with the California Public Contract Code and the City’s applicable bidding requirements for public works agreements, the City advertised the project for formal statement of qualifications, received and opened qualifications on August 19. 2026, and determined that Carollo Engineering, Inc. submitted responsive qualifications for the On-Call Capital Improvement Program Water & Sewer Engineering Services RFQ-PWD-26.602; and WHEREAS, the total compensation under the agreement shall not exceed $2,100,000 for an initial three-year term, with options for two one-year extensions, unless otherwise authorized in accordance with City procedures; and WHEREAS, funding for the agreement is available in various water and sewer CIP’s; and WHEREAS, the City Council has considered the staff report, the proposed agreement, and all information presented at its regular meeting on October 6, 2026.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. The City Council approves the agreement with Carollo Engineers, Inc. for professional civil engineering on-call design services for water and sewer capital improvement projects, in the amount of $2,100,000 for an initial three-year term, with options for two one-year extensions.

SECTION 2. The City Manager is authorized to execute the agreement, subject to minor modifications approved by the City Attorney.

SECTION 3. The City Manager, or designee, is authorized to take all actions necessary to implement the agreement, including execution of related documents, notices, amendments,

Resolution No.

extensions, and administrative actions, provided such actions are consistent with the approved budget and City policies.

SECTION 4. For the agreement, authorize the Director of Public Works, or designee, to approve individual task authorizations within the not-to-exceed amount.

SECTION 5. This resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on October 6, 2026.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 6th day of October 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

Item #9

CITY COUNCIL AGENDA REPORT
October 6, 2026
Public Works - Engineering Division
TITLE: RECEIVE AN UPDATE ON THE ASSET MANAGEMENT PLAN, CIP PROJECT NO. 24460, AND THE CAPITAL IMPROVEMENT PROGRAM (CIP)
PROGRAMMING STRATEGY FOR FY 2027-2032

SUMMARY
Since 2024, the City has been developing an Asset Management Plan (AMP) to better understand the condition, risk, and replacement needs of its infrastructure. The AMP consists of three phases. Phases One and Two, which included an inventory and condition assessment of City assets and a corresponding cost analysis, are complete.

This report provides an update on Phase Three, which focuses on using AMP data to inform development of the Capital Improvement Program (CIP) for non-enterprise City assets. The proposed framework is intended to balance available CIP resources with citywide infrastructure needs to the greatest extent possible.

BACKGROUND
On April 16, 2024, the City Council awarded an agreement to Kayuga Solutions to develop the City's first Asset Management Plan (AMP), a comprehensive, data-driven inventory of the City’s assets, their condition, and the estimated costs to repair or replace them over time. The agreement was amended on February 4, 2025, to include future needs planning.

At its December 16, 2025, meeting, the City Council received a status update on the first two phases of the AMP. These phases focused on identifying and inventorying assets the City owns and manages, assessing their current condition, and estimating their expected lifecycles.

At the conclusion of that meeting, staff indicated it would return later in 2026 to provide an update on Phase Three of the AMP implementation, including how the data will be used to inform CIP development.

DISCUSSION
Establishing the Preliminary Asset List
Since the December 2025 update to the City Council, staff has refined the AMP asset inventory, condition, and risk data to develop a focused list of infrastructure needs for consideration in the City’s Capital Improvement Program (CIP).

More than 200,000 assets have been documented, with a combined estimated replacement value of approximately $4.8 billion. Of these assets, approximately 73,250 are associated with enterprise-funded operations, including water, sewer, and the Callippe Preserve Golf Course.

Approximately 132,450 assets are supported by the City’s General Fund.

The General Fund-supported, or non-enterprise, asset portfolio has an estimated replacement value of approximately $3.4 billion. Overall, the City’s infrastructure is generally in good

condition. However, the AMP analysis identifies specific assets that will require investment in the near and mid-term to maintain reliable and functional service levels.

To help align available funding with the highest-priority infrastructure needs, staff developed an asset investment approach that considers both asset condition and risk. Assets are evaluated based on their condition, ranging from excellent and good to fair, poor, and failed, as well as their probability of failure and consequence of failure. Because available funding is substantially less than the total replacement value of the City’s infrastructure, the approach focuses investment on assets where the need and potential service impacts are greatest.

For the near-term CIP, staff identified high-risk assets in poor or failed condition for priority programming. For the mid-term CIP, staff identified high-risk assets in fair condition that are expected to require investment before their condition deteriorates further.

The current analysis identifies approximately $23.6 million in assets that are both high risk and in poor or failed condition and may require near-term replacement. An additional approximately $66.0 million in assets are both high risk and in fair condition, representing assets that may require mid-term investment to reduce the likelihood of future failure and service impacts.

This risk-based approach provides a framework for translating AMP findings into a prioritized, financially sustainable CIP while recognizing that not all assets can or should be replaced at the end of their useful life. This allows the City to focus limited capital resources on the assets where timely investment can best preserve service reliability, reduce risk, and avoid higher future costs.

Assets are grouped into five main categories: transportation and streets, parks, facilities, miscellaneous and stormwater, and fleet. Cemetery and stormwater assets are currently tracked as non-enterprise-funded assets, as they are supported by the General Fund until dedicated funding sources and revenues are identified.

Fleet assets were excluded from this analysis because they are programmed separately and are not funded through the City's deferred maintenance or CIP funding. To further streamline the next CIP programming effort, Civic Center assets were also excluded because the City plans to undertake a comprehensive Civic Center Master Plan during the next CIP cycle.

After applying these exclusions, the resulting preliminary asset list includes approximately $14.3 million in estimated asset replacement value for assets in poor or failed condition with high risk, and approximately $61.0 million in estimated asset replacement value for assets in fair condition with high risk. This is a high-level estimate that includes only assets in poor, failed, or fair condition within the high-risk category. It does not include assets in moderate- or low-risk categories.

The estimate reflects the cost to replace the assets themselves and excludes project soft costs, such as engineering, design, project management, construction management, and administration. Depending on project type and complexity, soft costs could increase total project costs by an additional 30 to 50 percent. This estimate also does not include overall CIP program contingency allocations or planning for future projects.

Because identified asset needs exceed available annual capital funding, the City must establish an ongoing strategy to prioritize investments.

Determining Appropriate Treatment to Meet Asset Needs
The AMP provides information on asset inventory, condition, and risk; however, not all assets require capital improvement or replacement. After the preliminary asset list is established, staff will determine the appropriate treatment for each asset.

For evaluation of near- and mid-term needs, capital needs will be further assessed using the following treatment options:
• Operate Until Failure: Continue using the asset when the associated risk is acceptable and replacement is not currently justified.
• Repair and Rehabilitation: Perform targeted repairs or rehabilitation to address deficiencies, reduce risk, and extend the useful life of the asset. • Capital Improvement and Replacement: Undertake major rehabilitation, renewal, or replacement when the asset’s condition, risk, service criticality, or lifecycle economics justify a larger capital investment.

This risk-based approach enables the City to reserve major capital investments for assets that provide the greatest long-term value and risk reduction.

Prioritizing Project List using CIPPP Strategy
Following development of the preliminary project list and determination of the appropriate treatment, projects requiring capital investment will be evaluated using the Council-approved Capital Improvement Program Prioritization (CIPPP) Strategy, which was presented to the City Council on December 17, 2024.

The CIPPP Strategy evaluates projects across six priority areas:

This strategy provides a consistent citywide framework for ranking projects within each asset

category and supports investment in the City’s most critical infrastructure needs.

Balancing Investments Across Infrastructure Categories
Projects will also be evaluated based on the City's overall infrastructure needs. To achieve this, the proposed programming strategy establishes an initial allocation among the defined asset categories:
• Transportation and streets
• Parks
• Facilities
• Stormwater
• Miscellaneous
Based on funding available in each fiscal year, each asset category will receive a proportional allocation of CIP funding based on that category’s share of total need. These amounts are intended to establish a baseline for evaluation and do not represent an automatic commitment of funds.

Once projects are prioritized, staff will conduct an additional review of projects immediately above and below the funding boundary to evaluate whether the final CIP reflects the City's overall priorities. Considerations will include:
• Whether the highest-risk needs are adequately addressed; • Whether one asset category is receiving a disproportionate share of funding; • Whether critical needs in another category are being deferred; • Differences in service consequences;
• Opportunities to bundle projects; and
• Opportunities to leverage other funding sources.

This step provides flexibility for informed policy and management decisions while maintaining a data-driven foundation for the CIP.

Project Bundling and Alternate Non-General Fund Sources This strategy also recognizes that the City has multiple potential funding sources for infrastructure beyond the General Fund, including Gas Tax/SB-1, Measure BB, Measure F, development impact fees, grants, developer contributions, other miscellaneous funds, and deferred maintenance funding. The most restricted eligible funding source will be considered first to leverage available funding and maximize every available dollar.

Staff will also evaluate opportunities to achieve greater infrastructure value through project bundling and coordination. Potential opportunities include combining projects based on geographic proximity, similar asset types, shared design or construction needs, construction timing, coordination with other planned City projects, shared mobilization, and opportunities to reduce community disruption.

Managing Unfunded and Deferred Projects
Projects that remain unfunded will be proactively evaluated to consider the consequences of deferral rather than simply being carried forward to a future year. A project may be deferred when the associated risk remains manageable. However, deferral should be an informed

decision based on available asset management and operational information.

Staff will also identify the minimum repair and rehabilitation investment that may be necessary to extend an asset's service life while funding for a larger capital project remains pending.

CONCLUSION
The City's asset management data demonstrates a gap between identified infrastructure needs and available funding. The proposed CIP Programming Strategy provides a structured approach to managing this gap by connecting asset condition and risk information with treatment decisions, Council-approved project prioritization, funding availability, and citywide investment balancing.

The strategy is intended to ensure that available resources are directed to infrastructure needs where they can provide the greatest reduction in risk and improvement in service reliability, while also recognizing opportunities to extend asset life, bundle projects, leverage alternative funding, and manage the consequences of deferral. Staff will use this framework to develop the proposed FY 2027-2032 CIP for future consideration by the City Council.

OUTREACH
Not applicable, as this is a routine matter of City business.

FISCAL IMPACT
There is no fiscal impact from receiving this update. The proposed FY 2027-2032 CIP will be brought at a future meeting for City Council consideration.

RECOMMENDATION
Receive an update on the Asset Management Plan, CIP Project No. 24460, and the Capital Improvement Program (CIP) Programming Strategy for FY 2027-2032.

Prepared by: Submitted by: Approved by:

Siew-Chin Yeong, Director
of Public Works
Siew-Chin Yeong, Director of Public
Works
Joe Calabrigo, Interim
City Manager
Attachments:

1. Presentation

Non-Enterprise Funded Infrastructure CIP
Programming Strategy with Asset Management
Data
October 6, 2026

1. Understand our Data Gap

2. Improvement Roadmap

3. AM Education

1. Inventory Assets

2. Assess Condition

3. Identify Immediate Needs

4. Prioritize Based on Criticality

5. Establish Data Foundation

1. Future Investment Needs

2. Financial Impact Review

3. System Integration

4. Communication and
Program Building
Reviewing Asset Management Implementation Status
Phase 1
Phase 2
Phase 3
Predict the Future
Collect Data
Assess Condition
Discover the Gap

WE ARE HERE
1 2
Attachment 1

Reviewing Non-Enterprise Fund in High Risks
$124M assets in
High Risk
Reviewing Non-Enterprise Fund Conditions
$80M or less than 3% in
Fair Condition
$28M or Less than 1% in
Poor/Failed Condition
3 4

Optimizing and Maximizing Investment with Strategy
Objectives
• Maximize infrastructure risk reduction and service reliability within available funding • Optimize the use of the resource and spending on all assets over many years, getting the most from the bank through proper planning and implementation schedule • Manage infrastructure risk and max service reliability with available funding • Identify project bundling and efficiency opportunities • Leverage alternative funding sources
132,450 Non-Enterprise Funded Assets
$3.4 billion Total Replacement Value
$80M in Fair Condition
$28M in Poor/Failed Condition
$108M identified as High Risk
*$61M Mid-Term
$14.3M Near Term
$60M High Risk+Fair
$24M High Risk+Poor/ Failed
205,700 Total Assets
$4.8B Total Replacement Value
Asset Management Analysis - Non-Enterprise Funded
Assets
Notes

1. Non-Enterprise Funded Assets:

Transportation & Streets, Facility,
Parks, Stormwater, Miscellaneous
infrastructure.

2. Streamlined Asset List exclude:

Enterprise, Civic Center, and
Fleet Assets

3. Total Replace Cost exclude project
delivery cost such as Engineering, Design,
Project Management, Construction
Management, Administration Cost.
5 6

Streamlining Assets and Determining the Type of
Treatment
Principles
• Near Term CIP: Assets in Poor / Failed conditions and high risk • Mid-Term CIP: Assets in Fair and High Risk
• Types of treatment:
• Not to replace (use until failed, not to replace)
• Repair and replacement (bandage approach to extend asset life) • Capital improvement and replacement (renew asset life) • Use the appropriate intervention to manage the risk.
• Don’t automatically use the most expensive solution
Available Funding and Resources < CIP Needs
Category of Non-Enterprise Fund Program
Transportation Parks
Stormwater
Facility
Miscellaneous
Strategy
• Initial baseline investment by
category based on category CIP
needs vs. total CIP needs in every
CIP cycle.
• Avoid limited funding from becoming
concentrated in a single area
• Use AM data to strategize, plan, and
forecast
Non-Enterprise
CIP Program
7 8

Prioritize Projects Using Council's CIPPP Strategy
• Consistent Citywide Prioritization
• Projects will be prioritized using the:
• Council-approved Capital Improvement Program Prioritization (CIPPP) Strategy • This creates a consistent framework for comparing projects Funding to Program CIP and R&R for Non-Enterprise Assets Strategy

1. Use the right funding
source for the right
infrastructure need

2. Maximize Every
Available Funding Dollar
9 10

Establishing a Funded and Unfunded Project List
• Once projects are prioritized, available funding in each category creates a funding boundary for its category
Project A
Project B
─────── Funding Limit by Category
Project D
Project E
Check and Balance
• The projects immediately above and below the funding limit. First check: review the funded and unfunded project list in each category
• The proposed funded projects are evaluated and balanced between categories • Opportunity for Project Bundling and Coordination
Funded Project
Unfunded Project
Considering the Cost of Deferral for Unfunded Projects
• Evaluate consequences of deferring CIP replacement
• Deferral is a decision—not inaction
• Identify the minimum repair and replacement (R&R) investment needed to extend the asset’s service life while funding is pending
11 12

FY 2027- FY 2031 CIP Process and Timeline
Initiate
Programming
Effort
Review and
Approve FY
2027 - FY 2032
CIP by Council
Final Adoption
of FY 2027 –
FY 2032 CIP
Target Start:

October 2026
Target Completion:

March 2027
Target Completion:

May 2027
Questions and Answers
13 14