Veteran s Building Planning Technical Assistance Grant Update Design Decision — Point Arena City Council, August 23, 2022

POINT ARENA CITY COUNCIL

AGENDA ITEM SUMMARY
AGENDA ITEM: VIII A
MEETING DATE: 8/23/2022
TITLE
Veterans Hall Planning/Technical Assistance Grant Update & Design Decision

RECOMMENDED ACTION
1) Discuss two design options for the renovation of the Vets Hall Renovation. 2) Direct Staff and Architect to proceed on final design.

ANALYSIS
In the Council’s previous report on the Vet’s Hall/ Community Center renovation you directed the Ad Hoc committee and your architect, Don Alameida to continue to explore two design optionsthat would be brought forward for a final decision about the facility renovation. These two design options and their estimated construction costs are before you tonight.

Last week the Ad Hoc Committee compared the two option schematics. With some minor modifications the Committee is recommending schematic option 2 (kitchen pop out version).

We will discuss both options and the modifications suggested to option 2. At the close of that discussion, we are asking the Council to direct the architect and staff to move forward with the construction design process.

With a decision tonight, the final design process will begin. In short order we should have a design plan that can be put through the NEPA (National Environmental Protection Act) determination and the CDP (Coastal Development Permit) processes.

Other studies necessary to fulfill grant requirements and to complete a bid ready design have already been performed for the project. These studies are the property survey, geologic conditions report, as well as biological and botanical studies.

Due to Federal Housing & Urban Development (HUD) Community Development Block Grant (CDBG) pass through funds from the State when the final size of the enlarged facility footprint is determined there will be a required National Environmental Policy Act (NEPA) study.

The City’s grant application was submitted to HCD almost two years ago with the estimate that the designed project would likely cost around $3 million dollars to construct. Due to the pandemic, the State’s award process significantly slowed. During that same period the cost of construction across the country skyrocketed. Since the submission date current cost of construction estimates have drastically surpassed the earliest estimates of project cost.

The City’s CDBG Grant amount for the community center project is $250,000. This amount was intended to cover the effort to analyze different project types, such as a tear down and rebuild, renovation of existing or a new build on a new site and then create a fully permitted final design ready to go out to bid.

Staff has looked at the cost components covered by the grant and determined that a project with a construction cost of an approximately $3.5 million could be covered by the Grant. This estimate includes the studies and permitting. Obviously, the new economic conditions have affected how far the grant would go toward covering all costs.

FISCAL IMPACT
$0 - $50,000 depending on the Council’s final design decision.

ATTACHMENTS
1) Option 1 Schematic
2) Option 2 Schematic
3) Cost Estimates

CITY MANAGER SIGNATURE
_________________________________ ____________________________________ Richard Shoemaker, Special Projects Manager Paul Andersen, City Manager COMPARISON OF NEW OPTIONS ONE AND TWO 6/28/2022
NEW OPTION ONE SQ. FT. COST $/S.F.

NEW CONSTRUCTION
CITY HALL EXTENSION 0 0 $750
WALK IN/FREEZER KITCHEN EXPANSION 0 0 $750
SENIOR OFFICES 704 528,000 $750
MINIMAL SITE IMPROVEMENTS (BUDGET) 2,000 140,000 $70

RENOVATION
HALL AND SUPPORTING SPACES 3,771 2,319,165 $615
KITCHEN / MEALS ON WHEELS 825 507,375 $615
TOTAL CONSTRUCTION 3,494,540
NEW OPTION TWO SQ. FT. COST $/S.F.

NEW CONSTRUCTION
CITY HALL EXTENSION 0 0 $750
WALK IN/FREEZER KITCHEN EXPANSION 544 408,000 $750
SENIOR OFFICES 924 693,000 $750 ,
MINIMAL SITE IMPROVEMENTS (BUDGET) 2,000 140,000 $70

RENOVATION
HALL AND SUPPORTING SPACES 4,013 2,467,995 $615
KITCHEN / MEALS ON WHEELS 583 358,545 $615
TOTAL CONSTRUCTION 4,067,540
154 SF

CITY OFFICES
3 111 SF
OFFICE
4 225 SF

CITY OFFICES
5 217 SF

CITY STORAGE
6 108 SF

SHERIFF
7 89 SF

SHERIFF
8 250 SF
LOBBY
9 155 SF
WOMEN
10 1558 SF

ASSEMBLY
12 22 SF
HVAC
13 1'
2'
3'-0"
6'-0"
10'-0"
179 SF
LARGE

CONFERENCE
14 309 SF

DINING/PREP
15 16' - 0"
44' - 0"
443 SF

SENIOR OFICES
16 185 SF
COORID.
17 342 SF
BAR
18 605 SF

KITCHEN
2 154 SF
MEN
11 220 SF

DRYGOODS
1 ScaleProject numberDateDrawn byChecked by

ALAMEIDA

ARCHITECTURE
555 S. MAIN STREET, SUITE 2
SEBASTOPOL, CA 95472
(707) 824-1219
WWW.ALAMEIDA.COM

PROJECT MANAGEMENT

CONSTRUCTION MANAGEMENT

PROJECT
D.R.A.D.R.A.
1/8" = 1'-0" 6/28/2022 8:40:35 AM
41000 CA HWY 1

POINT ARENA CA
A-2

FLOOR PLAN
2001
8 20 21

VETERANS

BUILDING /

SENIOR CENTER

IMPROVEMENTS

CITY OF
POINT
ARENA
No. Description Date
A-2 1/8" = 1'-0"
1 FLOOR PLAN
NORTH
148 SF
MEN
1 119 SF
STOR. 1
2 99 SF

UTILITY
3 464 SF

KITCHEN
4 161 SF

CITY OFFICES
9 119 SF
OFFICE
10 237 SF

CITY OFFICES
11 217 SF

CITY STORAGE
13 108 SF

SHERIFF
14 89 SF

SHERIFF
15 613 SF
DINING / RECEPT.
16 159 SF
LOBBY
17 163 SF
WOMEN
18 1481 SF

ASSEMBLY
22 SF 20
HVAC
22 354 SF

DISTRIBUTION
26 61 SF
REFRIG.
28 COVEREDENTRY
1'
2'
3'-0"
6'-0"
10'-0"
61 SF
FRZER.
29 604 SF

SENIOR OFFICES
30 237 SF

CONFERENCE
16' - 6" 31
56' - 0"
336 SF
BAR
32 ScaleProject numberDateDrawn byChecked by