POINT ARENA CITY COUNCIL
AGENDA ITEM SUMMARY
AGENDA ITEM: VIII D
MEETING DATE: 3/28/2023
TITLE
Request to Utilize a Portion of the Mendocino County Department of Transportation Point Arena Yard
RECOMMENDED ACTION
Receive report and direct staff
ANALYSIS
As the operations and equipment of the City of Point Arena have expanded, locations for vehicles and equipment have remained static. Currently, staff utilize the old “firehouse” at 247 Main Street for the City’s “corporate yard,” which is a less-than-ideal situation. Additionally, some vehicles and equipment are dispersed at the Wastewater Treatment Plant outside in the elements due to the lack of adequate storage space.
The County of Mendocino maintains a corporate yard for the Department of Transportation at 43401 Eureka Hill Road, situated between the Hay Industrial Park and the PG&E substation. The City currently has an expired lease with County DOT for the use of a portion of the facility for a 24’x25’ waste oil reclamation facility. The City also stores approximately 12 or less tons of cold-patch asphalt. Additionally, the City and County entered into a mutual aid agreement for the use of equipment in 2008.
Over the past two years, city staff have engaged with DOT Director Howard Dashiell, Supervisor Ted Williams and County CEO Darcie Antle about the City utilizing or leasing a larger portion of the yard for City equipment. After much discussion and back-andforth, in September of 2022 the Department of Transportation informed the city:
“The department is currently not interested in sharing our Point Arena road yard at this time. We will however allow you to continue to store your cold mix in the yard and lease the area for your waste oil program.”
Separately from DOT, the County CEO recently conducted a study of all County properties to determine which should be rehabilitated and which should be let go.
According to the report, the County DOT yard on Eureka Hill Road was labeled as “dispose.” According to staff, the County we will be working on the feasibility and options for each DOT yard, including the one in Point Arena.
As the County looks to rehabilitate or surplus out facilities, now is a good time to request that the City be allowed to lease a portion of, or acquire outright, the County DOT Point Arena Yard. Whether by lease or purchase, the County DOT Yard is critical to the future functioning of the City and the safety of its equipment.
The attached letter to the Board of Supervisors will formally inform the County that the City is interested in pursuing a lease arrangement for a larger portion of the yard or potentially acquiring it through a surplus property process.
FISCAL IMPACT
Undetermined at this time
ATTACHMENTS
1. Letter to County of Mendocino
2. Facility Condition Assessment: Point Arena Yard
3. County Yard Map
4. County Yard Photos
5. City Facilities Pictures
6. 1995 Waste Oil storage agreement between City and County
CITY MANAGER SIGNATURE
_________________________________
Paul Andersen, City Manager
CITY OF POINT ARENA
451 School Street
P.O. Box 67
Point Arena CA 95468
(707) 882-2122
pointarena.ca.gov
Mayor Barbara Burkey
Vice-Mayor Anna Dobbins
Councilmember Jim Koogle
Councilmember Jeff Hansen
Councilmember Dan Doyle
Paul Andersen, City Manager
March 29, 2023
Darcie Antle
Chief Executive Officer
County of Mendocino
501 Low Gap Road
Ukiah, CA 95482
Dear Darcie,
The City of Point Arena has sought a single location for storage of vehicles and equipment for quite some time. As the operations and equipment of the City of Point Arena have expanded, locations for vehicles and equipment have remained static due to the lack of available land.
The lack of a central facility leaves several of our vehicles exposed to the elements and hampers our ability to efficiently utilize staff time.
The Point Arena City Council is requesting that the County of Mendocino consider shared use of the DOT Point Arena Yard with the City for storage of vehicles and equipment. Additionally, should the County wish to dispose of the facility outright, we request that the County provide the opportunity for the City to obtain the property for use by the City.
We believe this would benefit both the City and the County in the use of the facility. We strongly believe that due to our remote location as a municipality it is vital for local government – City and County – to work together in the improvement of the South Coast for residents and visitors alike.
The City Council stands ready to work with the County on achieving a mutually beneficial outcome and looks forward to a positive response from this request.
Sincerely,
Barbara Burkey
Mayor
65 FACILITY CONDITION ASSESSMENT
43401 Eureka Hill Rd, Point Arena, CA 95468 18 DOT Yard - Point Arena Mendocino County
L O C A T I O N P L A N
CONCLUSION
B U I L D I N G D E S C R I P T I O N
Ownership
County Owned
County Leased
Planning Status
Retain
Renovate
Average Building Condition
Excellent
Good
Fair
Poor
Critical
Dispose
Departments
• Transportation
• Roads
B U I L D I N G P H O T O S
Year Built: 1970
Area: 4,400 Sq. Ft.
Use: Garage
Type of Construction: All Steel
Type of Roof: Ribbed Metal
Electrical Panel: Unknown
County Owned /
Property Leased
The Point Arena DOT yard will require extensive repairs and improvements to the exterior, interior, roof, site, electrical and plumbing system; as well as, ADA upgrades.
Given all these factors of the building, it appears that it has reached its useful service life and will require complete replacement.
66 FACILITY CONDITION ASSESSMENT
43401 Eureka Hill Rd, Point Arena, CA 95468 18 DOT Community - Point Arena Mendocino County
C O N D I T I O N
1 3
2 4
5 6
7 8
Fences / Gates
Walls / Structures
Sidewalks / Walkways / Patios
Curbing
Parking & Pavement
Exterior Lighting Fixtures
Exterior Site Furniture
Exterior Stairs / Ramp
1 3
2 4
5 Exterior Wall Finish
Eaves & Fascias
Windows
Louvers and Vents
Exterior Doors & Hardware
1 3
2 4
Roof Surface
Roof Equipment Curbing
Roof Drains
Gutters / Downspouts
1 3
2 4
Foundation
Vertical System
Walls
Roof
7 1
3 2
4 5
6 8
Ceilings
Flooring
Interior Walls / Partitions
Interior Doors
Public Counter
Casework
Restroom
Shower Compartments
1 3
2 4
5 6
Mechanical Systems
Electrical Systems
Voice and Data Systems
Plumbing Systems
Gas Distribution Systems
Fire Suppression Systems
Site
Accessible Routes
Toilet
1 3
2 4
Building Elements
F I N D I N G S & R E C O M M E N D A T I O N S
EXTERIOR ROOF STRUCTURE INTERIOR MEP ADA SITE
COMPLIANCE
5 4 3 2 1 NA
-
-
-
-
AC paving around building is severely damaged and uneven, resurface -
-
-
Exterior finish has severe wear and tear, repair and repaint Eaves and fasicas damaged, replace and repaint
Windows are dated, replace
-
Main exterior door is not code compliant
Roof surface appears very old, replace
-
-
Gutters and downspouts are damaged, missing in some areas -
-
-
-
-
-
-
Provide code compliant interior door hardware
-
-
Restrooms are dated and not code compliant
-
-
-
-
-
-
-
See summary
See summary
See summary
See summary
Mendocino DOT Point Arena Yard – 43401 Eureka Hill Road City of Point Arena
Waste Oil Facility
County of Mendocino DOT Point Arena Yard – 43401 Eureka Hill Road