POINT ARENA CITY COUNCIL
AGENDA ITEM SUMMARY
AGENDA ITEM: VIII A
MEETING DATE: 4/22/2025
TITLE
Point Arena Jib Hoist and Trolly Direct Replacement Project
RECOMMENDED ACTION
Approve Resolution 2025-07 declaring an emergency and awarding a contract to Allied Crane for the repair of the Point Arena Pier Jib Hoist.
ANALYSIS
In December 2024, the City issued a Notice of Bid for the Point Arena Jib Crane Hoist and Trolley Replacement Project. HECO Pacific Manufacturing was the sole respondent, submitting a bid of $101,640—approximately $50,000 over the anticipated budget. City staff contacted HECO to explore the possibility of a cost reduction, but the company declined. As a result, on April 6, 2025, the City issued a Notice to Reject All Bids.
The very next day, on April 7, 2025, the Pier Jib Hoist failed due to an electrical malfunction that rendered the hoist cable inoperable. All boat launches were suspended pending further analysis. The Hoist was returned to service on April 9, 2025.
This incident is the latest in a series of malfunctions affecting the Hoist, which has significantly exceeded its expected service life. Since September 2024, these recurring issues have increasingly disrupted pier operations. In response, the Interim City Manager and City Attorney reviewed available options and concluded that replacing the Hoist qualifies as an emergency under California Public Contract Code Section 20168. This provision allows the City Council, by a four-fifths vote, to adopt a resolution authorizing immediate expenditure of public funds to protect life, health, or property—bypassing the standard bid process, which would delay replacement by an estimated 3–4 months.
Given the urgency, staff requested a bid from Allied Crane—the contractor who originally installed the Hoist and has performed most repairs and inspections since 2011.
Allied Crane submitted a bid of $64,844.46. The City currently has $60,000 in approved funding for this project through the Pier Resiliency Grant.
The attached Resolution includes the following findings:
1. The failure of the Jib Hoist constitutes an emergency, and any delay in its replacement would pose a threat to public health, safety, and welfare. Proceeding without a formal bid process is necessary under the circumstances.
2. The contract for the purchase and installation of a new Jib Hoist is hereby awarded to Allied Crane without further competitive bidding, pursuant to California Public Contract Code Sections 20168 and 22050.
Approval of this Resolution requires a four-fifths vote of the City Council.
ATTACHMENTS
1. Resolution 2025-07 Declaring an Emergency and Awarding a Contract for the Repair of the Point Arena Pier Jib Hoist
2. Allied Crane Hoist Replacement Quote
CITY MANAGER SIGNATURE
_________________________________
Peggy Ducey, Interim City Manager
RESOLUTION NO. 2025-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POINT ARENA
DECLARING AN EMERGENCY AND AWARD A CONTRACT FOR THE REPAIR
OF THE POINT ARENA PIER JIB HOIST
WHEREAS, California Public Contract Code 21068 provides that in case of an emergency, the City Council may by a four-fifths vote adopt a resolution declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property; and
WHEREAS, Public Contract Code 1102 defines an emergency as "a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property or essential public services." WHEREAS, on April 7, 2025, the Point Arena Pier 6-ton Jib Hoist stopped working, and no longer permitted the hoist cable to move up or down with the result that commercial fishing boats could not be launched or removed from the water; and
WHEREAS, the inability to launch or remove commercial fishing boats poses a clear and imminent danger and requires immediate action to prevent the loss or impairment of life, health, property, and an essential public service and failure to address will result in a severe financial hardship to a significant number of members of the Point Arena community; and WHEREAS, the failure of the Jib Hoist was sudden and unexpected, and the lack of a functioning Jib Hoist poses a significant safety risk to City staff, boat operators and crew, and to the pier and an essential public service; and
WHEREAS, it is critical the Jib Hoist be replaced as soon as possible and a price quotation for a replacement system has been obtained as follows: Allied Crane quote $64,844.46.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF POINT ARENA FINDS, DETERMINES, AND RESOLVES AS FOLLOWS:
1. The Recitals set forth above are true and correct and incorporated herein as findings.
2. The failure of the Jib Hoist is an emergency and a delay in the purchase and installation of a new Jib Hoist is necessary to preserve health, safety, and welfare. The award of this contract without notice for bids is necessary.
3. The contract for purchase and installation of a Jib Hoist is awarded to Allied Crane without notice for bids to let a contract pursuant to the authority of Public Contract code 20168 and 22050.
PASSED AND ADOPTED The foregoing Resolution No. 2025-07 was passed and adopted at a regular meeting of the Point Arena City Council on the 22nd day of April 2025 by the following vote: Motion by Councilmember____, Seconded by Councilmember ______.
Ayes:
Noes
Absent:
Abstain
Anna Dobbins, Mayor
ATTEST:
Molly Haviland
Deputy City Clerk
1 Client: City of Point Arena / BVC 4/11/2025
Job
Address:
P. O. BOX 67
POINT ARENA, California 95468
Quote #:
Salesperson:
Q014303
Jeffrey Gordon
Contact: Peggy Ducey [email protected]
Email: [email protected]
Remove existing hoist and replace with new hoist. Hoist sourced using M/N and S/N from customer's old hoist. Quote includes install and wire up, Added an optional remote for hoist and jib. Will need to load test after installation.
HOIST CABLE KING LUG MOUNT
7.5 TON 43FT LIFT 4P 19FPM
PRIMARY SUPPLY VOLTAGE: 230/3/60
HOIST CONTROL TYPE: SINGLE−SPEED
HOIST
SECONDARY CONTROL VOLTAGE: 115
VOLT
GEARED LIMIT SWITCH: YES
OVERLOAD LIMIT SWITCH: YES
MAINLINE CONTACTOR: NO
FUSING REQUIREMENTS: NO
CONTROL ENCLOSURE TYPE: NEMA 4
CONTROL PANEL MOUNTED: YES
FINISH (PAINT): YELLOW ENAMEL
SERIES: YALE WIRE ROPE
TROLLEY DESCRIPTION: MOTOR DRIVEN
HOIST MOTOR HORSEPOWER: 10
Terms:
35% Down
30% When ready to ship from CMCO
35% upon completion
Please find the following pricing and information for your review and consideration. 0Q0US000001slML0AY Line
No
Code Description QTY Asset U/M Price Subtotal Lead
Time
(Days)
1 Parts 7.5 ton Cable King Lug mounted hoist with a 1.00 Each $41,900.00 $41,900.00 130 2 The costs listed are estimated only and are based on a visual inspection without disassembly.
Estimate may require adjustments due to difficulty of disassembly, unknown, damaged parts, or additional repairs required.
Upon discovery, we will advise of any possible issues that may affect pricing.
The labor cost is calculated based on free and clear access to the crane. Estimated labor does not include travel time. The material cost is subject to freight and sales tax.
Prices quoted are valid for 30 days.
As always, we appreciate the opportunity of servicing your cranes.
Seller reserves the right to adjust the prices of any article and/or derivative article impacted by tariffs. Any increase in seller's cost to supply materials caused by any tariff, law, regulation, tax, or executive order will be added to the overall price. Returns must be authorized and are subject to restocking fees.
No returns after 30 days
Sincerely,
motorized trolly.
2 Labor
Standard
Labor for two men to remove old hoist and
install and wire in new hoist
80.00 Hours $160.00 $12,800.00
3 Labor
Overtime
Labor for two men to remove old hoist and
install and wire in new hoist
20.00 Hours $216.00 $4,320.00
4 Hotel/Lod
ging
Lodging for two men at 5 days 1.00 Each $2,000.00 $2,000.00 5 Per Diem Per Diem for 2 men at 5 days 1.00 Each $600.00 $600.00 6 Rental
Equipment
19ft manlift rental for a week 1.00 Each $810.00 $810.00 7 Rental
Equipment
Forklift rental for two days 1.00 Each $722.86 $722.86
8 Mileage Mileage to and from location 688.00 Each $0.70 $481.60 9 Fuel
Surcharge
Fuel surcharge 2.00 Each $25.00 $50.00
10 Parts 8 button remote to replace pendant station. 1.00 Each $1,160.00 $1,160.00 Total: $64,844.46
3 Jeffrey Gordon
[email protected]
Allied Crane. www.alliedcrane.us A division of American Equipment, Inc. | www.amquipinc.com 855 North Parkside Drive
Pittsburg, California 94565
An ISO 9001-2008 Certified Company
Customer Signature: [sig|req|signer1]
Printed Name:
PO#: