CITY OF POMONA
COUNCIL REPORT
February 28, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: A RESOLUTION AMENDING THE CIP FY 2021-22 BUDGET AND AWARD OF CONSTRUCTION CONTRACT TO TOWO ENTERPRISES, INC. IN THE AMOUNT OF $645,104 RECOMMENDATION: It is recommended that the City Council take the following actions:
Adopt the following resolution (Attachment No. 1):
RESOLUTION NO. 2022-42 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA AMENDING THE FY 2021-22 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY UNAPPROPRIATING $19,509 OF CDBG DISTRICT (D1=$8,939; D2=$5,285; D3=$5,285) FUNDS FROM “ALLEY IMPROVEMENTS - CITYWIDE (CDBG) (FY 17-18 TO FY 19-20),” PROJECT NO. 428-2590-XXXXX-68556 AND APPROPRIATING $19,509 OF CDBG DISTRICT (D1=$8,939; D2=$5,285; D3=$5,285) FUNDS TO “ADA CURB RAMPS AND PATH OF TRAVEL - CITYWIDE (CDBG) (FY 20-21),” PROJECT NO. 428-2590-XXXXX-67932 Award a construction contract to Towo Enterprises, Inc. for “ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 20-21),” Project No. 428-2590-XXXXX-67932 (All Base Bids and Additive Alternates 1 & 2) in the amount of $645,104; Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or his designee, to execute the construction contract/agreement and related documents (permits, etc.).
EXECUTIVE SUMMARY: This action will result in awarding a construction contract to Towo Enterprises, Inc. in the amount of $645,104 to provide continuous path of travel access improvements per the requirements of the Americans with Disabilities Act (ADA) for “ADA Curb Ramps and Path of Travel – Citywide (CDBG) (FY 20-21),” Project No. 428-2590-XXXXX-67932 (Project). This Project will provide for improvements including, but not limited to, curb ramps, sidewalks, street intersections and alley approaches necessary to provide a continuous path of travel for pedestrian access. This work is recommended per the City’s ADA Transition Plan, and will be constructed as funds allow. If approved, the work is expected to start near the beginning of Summer 2022 and be completed by Fall 2022.
FISCAL IMPACT: Approval of this action will award a construction contract in the amount of $645,104 to Towo Enterprises, Inc., and the following table details the fiscal impacts associated with the individual CIP Projects associated with the recommended actions:
Category
“Alley Improvements-Citywide (CDBG) (FY 17-18 to FY 19-20),” Project No. 428-2590-XXXXX-68556 “ADA Curb Ramps and Path of Travel-Citywide (CDBG) (FY 20-21),” Project No. 428-2590-XXXXX-67932 Beginning Budget
$350,746
$732,044
Appropriation / (Unappropriation) of CDBG D1, D2, & D3 Funds ($19,509)
$19,509
Revised Budget
$331,237
$751,553
Parallel Council Action 22-1059
($183,786)
Expenditures/
Encumbrances
(as of February 9, 2022)
($147,451)
($15,024)
Construction Contract Award
($645,104)
Balance for Management, Contingencies, and Inspection
$0
$91,425
PUBLIC NOTICING REQUIREMENTS: In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice of Inviting Bids for construction of “ADA Curb Ramps and Path of Travel-Citywide (CDBG) (FY 20-21),” Project No. 428-2590-XXXXX-67932 was posted on the City’s electronic bidding platform, Planet Bids, on November 22, 2021. The Notice Inviting Bids was also published in the Inland Valley Daily Bulletin on December 3, 2021 and December 10, 2021. Bids were opened on December 21, 2021.
PREVIOUS RELATED ACTION: On June 7, 2021, City Council adopted Resolution No. 2021-71 to approve the FY 2021-22 CIP Budget.
ENVIRONMENTAL IMPACT: The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that the project consists of the repair of existing curb ramps, sidewalks, street intersections, and alleys.
DISCUSSION: On November 22, 2021, a Notice Inviting Bids (NIB) No. 2021-42 “ADA Path of Travel - Citywide (CDBG) (FY 20-21),” Project No. 428-67932 was issued on the City’s electronic bidding platform. The solicitation notified 425 potential bidders, of which 35 bidders downloaded the NIB, resulting in the City receiving 7 bids. All 7 bidders met the minimum qualifications and were evaluated based on their pricing proposal. The lowest responsive and responsible bid for the total base bids and all additive alternates work in the amount of $742,416 was submitted by Towo Enterprises, Inc. (see table below). This bid is lower than the Engineer’s Estimate for both the base bids and additive alternates, and only the Base Bid and Additive Alternates 1 and 2 are recommended for award based on available funding.
Total Base Bid (A)
Total Additive Alternates (1, 2, and 3)
Total Base Bids & All Additive Alternates
Total Base Bid and Additive Alternates 1 and 2
1 Towo
$522,162.00
$220,254.00
$742,416.00
$645,103.50
2 CT&T
$545,950.80
$222,141.40
$768,092.20
$672,920.20
3 Kalban
$584,811.00
$279,914.00
$864,725.00
$736,784.00
4 Gentry
$670,541.30
$300,820.35
$971,361.65
$849,640.05
5 GM Sager
$679,376.00
$298,212.00
$977,588.00
$861,958.00
6 CJ Concrete
$728,379.50
$309,317.00
$1,037,696.50
$894,535.50
7 EBS
$1,082,745.00
$497,763.00
$1,580,508.00
$1,367,249.00
Engineer’s Estimate
$828,951.00
The Project consists of, but is not limited to; curb ramps, sidewalks, street intersections, and alley improvements shown in the Location Maps (Attachment No. 2). The streets considered are based on the CDBG-eligible low-to-moderate income areas and the City’s ADA Transition Plan. The ADA path of travel improvements included in the Project areas and bid schedules will be constructed, as funds allow, as summarized below:
Base Bid A ADA Path of Travel, Project No. 428-67932
District 1
Lyndale Drive from Omar Street to End
Santez Drive from Omar Street to End
Albona Place from Lancer Avenue to End
Lancer Avenue from Medina Street to End
Humbolt Way from Hennipen Street to Omar Street
Empress Road from Lyndale Drive to End
Tangier Place from Lancer Avenue to End
Medina Street from Lancer Avenue to Santez Drive
District 2
Buena Vista Avenue from 8th Street to 11th Street
Hamilton Boulevard from 8th Street to 11th Street
8th Street from Myrtle Avenue East to End
8th Street from Buena Vista Avenue to Hamilton Boulevard 9th Street from Hamilton Boulevard to City Park
10th Street from Hamilton Boulevard to End
11th Street from Buena Vista Avenue to Hamilton Boulevard District 3
Garey Avenue from Beaver Court to Lexington Avenue
Beaver Court from Garey Avenue to End
Grand Avenue from Towne Avenue to San Antonio Avenue
Towne Avenue from Grand Avenue to 9th Street
San Antonio Avenue from 9th Street to Grand Avenue
Palomares Street from Olive Street to Pamela Lane
Towne Avenue from Olive Street to Hunt Avenue
District 4
Mountain View from Reeves Place to Holt Avenue
Pasadena Street from Mountain View to End
Claremont Place from Holt Avenue to End
Reeves Place from San Antonio Avenue to Mountain View
District 5
9th Street from Southview Place to Butterfield Road
Storrs Place from 9th Street to Phillips Drive
Bluegrass Place from 9th Street to Phillips Drive
Goldenrod Place from 9th Street to Dennison Place
Wright Street from Westmont Avenue to Storrs Place
Grier Street from Storrs Place to Butterfield Road
Wright Street from Storrs Place to Butterfield Road
District 6
White Avenue from McKinley Avenue to Alameda Street
La Verne Avenue from Garey Avenue to Orange Grove Avenue Freda Place from Cinderella Way to End
Royal Coach Avenue from Ravenswood Avenue to End
Castle Place from Royal Coach Avenue to End
Orange Grove Avenue from La Verne Avenue to Bangor Street Victoria Way from La Verne Avenue to End
Roberts Street from Victoria Way to Las Vegas Avenue
Anne Place from Roberts Street to End
Spenser Avenue from La Verne Avenue to Bangor Street
Bangor Street from Cinderella Way to Spenser Way
Additive Alternate 1
ADA Path of Travel
Project No. 428-67932
AA1
District 5
Grier Street from Storrs Place to Butterfield Road
Wright Street from Storrs Place to Butterfield Road
Additive Alternate 2
ADA Path of Travel
Project No. 428-67932
AA2
District 1
Rebecca Street from Holt Avenue to RR Tracks
Monterey Avenue from Hamilton Boulevard to Rebecca Street COUNCIL PRIORITIES AND GOALS: This item supports the following June 21, 2021, City Council Priorities and Goals. Priority 5: Infrastructure. Goal P: Improve condition of streets, alleys, and associated sidewalks.
ALTERNATIVE(S): Staff does not recommend cancelling the bids, making substantial modifications to the Project, or rebidding the planned work. If the Project was rebid, then significant delay, substantial grant and other potential funding losses and related impacts would be incurred.
Prepared by:
_____________________________
Matt Pilarz, P.E.
Senior Civil Engineer
ATTACHMENT(S):
Attachment No. 1 - Resolution No. 2022-42
Attachment No. 2 - Location Maps
Amend the FY 21-22 CIP Budget and Award of Contract to Towo Enterprises, Inc.