CITY OF POMONA
COUNCIL REPORT
March 21, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AMENDMENT OF THE FY 2021-22 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY CLOSING COMPLETED PROJECTS AND RE-APPROPRIATING UNEXPENDED FUNDS AND CREATING A NEW CIP PROJECT RECOMMENDATION: It is recommended that the City Council adopt the following Resolution:
RESOLUTION NO. 2022-45 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FY 2021-22 CAPITAL IMPROVEMENT PROGRAM (CIP) Budget by closing completed projects, releasing $830,982 OF UNEXPENDED FUNDS, re-appropriating $682,312 OF unexpended funds, and creating a new project “VPD - Parking Lots Rehabilitation II,” Project no. 428-2590-xxxxx-71081 EXECUTIVE SUMMARY: Council approval of the proposed Resolution (Attachments No. 1 and 2) will close the itemized CIP projects and enable the release of unexpended funds that may be used to fund a new project and provide additional funding for an existing project that is partially funded. Specifically, the proposed action will result in the closing of six completed CIP projects. In addition, the Resolution will create a new project, “VPD - Parking Lots Rehabilitation II,” Project No. 428-2590-XXXX-71081. The existing project, “VPD - Parking Lots Rehabilitation,” Project No. 230-2590-XXXXX-71022, will be closed and remaining funding will be reappropriated to the new project.
FISCAL IMPACT: The closing of the six CIP projects will release $830,982 in funds as indicated in Table 1 below. The availability of these funds is a result of the projects being completed at a cost lower than originally estimated and/or with less use of contingency than reasonably anticipated. A portion of the released funds will be re-appropriated to four other existing CIP projects as indicated in the Table 2 below. The remaining unexpended funds are project specific reimbursement and grant funds which are unavailable for re-appropriation.
PREVIOUS RELATED ACTION: On June 7, 2021, City Council adopted Resolution No. 2021-71 to approve the FY 2021-22 CIP Budget which included all CIP projects listed in the two tables below, except for the new project.
DISCUSSION: Table 1 itemizes the projects to be closed, the funding sources, and the unexpended amounts to be released from these completed projects:
TABLE 1
Project Name
Project No.
Source of
Unexpended Funds
Unexpended Funds
Street Rehabilitation – District 6
67921
Los Angeles County Reimbursement and Series “BI (AX/AI)” Bond Proceeds $75,207
Major Street Rehabilitation – Citywide (FY 13-14 to 15-16) 68548
Measure R Funds and ATP Cycle 1 Grant
$179,672
Street Preservation – Local Citywide (FY 18-19)
68560
Measure R Funds
$4,908
VPD - Parking Lots Rehabilitation
71022
VPD Funds
$571,195
Traffic Calming Improvements – Speed Radar Feedback Signs 68566
N/A
$0
Traffic Signal Improvement – Corporate Center Drive West and South Campus Drive 68571
N/A
$0
TOTAL
$830,982
Due to the requirements of Los Angeles County and the Active Transportation Program (ATP), these funds will have to be returned to the funding sources. The VPD and Measure R funds, along with Series “BI (AX/AI)” Bond Proceeds, can be reappropriated. Table 2 itemizes the re-appropriation of funds from the closed projects to current projects:
TABLE 2
Funding Source
Amount
Re-appropriate to:
Series “BI (AX/AI)” Bond Proceeds
$13,450
Pomona Multi-Neighborhood Pedestrian and Bicycle Improvements 428-2590-XXXXX-67930
Measure R Funds
$92,759
Mission Boulevard Rehabilitation: White Avenue to Towne Avenue 428-2590-XXXXX-68574
Measure R Funds
$4,908
Street Preservation – Local (FY 21-22)
428-2590-XXXXX-68572
VPD Funds
$571,195
New CIP Project: VPD - Parking Lots Rehabilitation II
428-2590-XXXXX-71081
TOTAL
$682,312
The availability of these funds is a result of the projects being completed at a cost lower than originally projected, or, in the case of the VPD - Parking Lots Rehabilitation project, transferring the remaining funding from the closed project to the new “VPD - Parking Lots Rehabilitation II,” Project No. 428-2590-XXXXX-71081 in the 428 Fund. Itemization of the projects including Funded Budget, Unexpended Funds, Funding Sources, Project Type, Project Status, and Funding Status can be found in Exhibit A, Section 1 (Projects Completed) to Attachment No. 1 (Resolution No. 2022-45).
Prepared by:
_____________________________
Shandy Dittman
Public Works Fiscal and Project Manager
ATTACHMENT(S):
Attachment No. 1 – Proposed Resolution No. 2022-45
Attachment No. 2 – Exhibit “A” to Attachment No. 1
Attachment No. 3 – CIP Project Details Sheet - “VPD - Parking Lots Rehabilitation II” Amendment of the FY 2021-22 Capital Improvement Program (CIP) Budget