CITY OF POMONA
COUNCIL REPORT
April 4, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director,
SUBJECT: ADOPT A RESOLUTION AMENDING THE FY 2021-22 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY REAPPROPRIATING $40,000 OF MEASURE R FUNDS AND $122,427 OF SERIES “BI (AX/AI)” BOND PROCEEDS FUNDS; AWARD OF CONSTRUCTION CONTRACT TO GENTRY BROTHERS, INC. IN THE AMOUNT OF $2,335,606 RECOMMENDATION: It is recommended that the City Council take the following actions:
Adopt the following resolution (Attachment No. 1):
RESOLUTION NO. 2022-57 – A RESOLUTION OF THE CITY COUNCIL OF POMONA, CALIFORNIA, AMENDING THE FY 2021-22 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY RELEASING AND UNAPPROPRIATING $40,000 OF MEASURE R FUNDS AND $122,427 OF SERIES “BI (AX/AI)” BOND PROCEEDS FUNDS FROM “STREET IMPROVEMENTS ‐ DISTRICT 5,” PROJECT NO. 428-2590-XXXXX-71045, THEREBY CLOSING THE PROJECT, AND APPROPRIATING $40,000 OF MEASURE R FUNDS AND $122,427 OF SERIES “BI (AX/AI)” BOND PROCEEDS FUNDS TO “STREET PRESERVATION – LOCAL (FY 21-22),” PROJECT NO. 428-2590-XXXXX-68572; and Award a construction contract to Gentry Brothers, Inc. for “Street Preservation – Local (FY 21-22),” Project No. 428-2590-XXXXX-68572 (Project) (All Base Bids and Additive Alternates) in the amount of $2,335,606; and Find that the project referenced above is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project will not have a significant effect on the environment; and Authorize the City Manager, or designee, to execute the construction contract, as well as, all related documents (permits, etc.).
EXECUTIVE SUMMARY: This action will result in awarding a construction contract to Gentry Brothers, Inc. in the amount of $2,335,606, to complete proposed street and sidewalk improvements for “Street Preservation - Local (FY 21-22),” Project No. 428-2590-XXXXX-68572 (Project) at locations detailed in the Location Maps (Attachment No. 2), subject to available funds. The base bid streets listed in the Location Maps are anticipated to receive funding first, followed by the Additive Alternate Streets. If approved, the work is expected to start near the beginning of summer 2022 and be completed by spring 2023.
FISCAL IMPACT: Approval of this action will award an SB-1-funded construction contract in the amount of $2,335,606 to Gentry Brothers, Inc. for the Project. The following table details the fiscal impacts associated with the recommended action:
Category
Street Improvements ‐ District 5, Project No. 428-2590-XXXXX-71045 Street Preservation - Local (FY 21-22), Project No. 428-2590-XXXXX-68572 Beginning Budget
$1,799,005
$2,656,172
Appropriation / (Unappropriation)
of Measure R Funds
($40,000)
$40,000
Appropriation / (Unappropriation)
of Series “BI (AX/AI)” Bond Proceeds Funds
($122,427)
$122,427
Revised Budget
$1,636,578
$2,818,599
Expenditures/
Encumbrances
(as of March 16, 2022)
($1,636,578)
($224,387)
Remaining available balance
$0 (Close Project)
$2,594,212
Street Preservation – Local (FY21-22)
Project No. 428-2590-XXXXX-68572
Remaining available balance
$2,594,212
Award of Contract to Gentry Brothers, Inc.
($2,335,606)
Funds Available for Contingency, Staff Time, and Other Misc. Costs $258,606
PUBLIC NOTICING REQUIREMENTS: In accordance with Section 2-1003 - Formal Procedure of the City’s Purchasing Ordinance, a Notice of Inviting Bids for construction on “Street Preservation – Local (FY21-22),” Project No. 428-2590-XXXXX-68572, was posted on the City’s electronic bidding platform, Planet Bids, on February 3, 2022.
PREVIOUS RELATED ACTION: On June 7, 2021, City Council adopted Resolution No. 2021-71 to approve the FY 2021-22 CIP Budget.
ENVIRONMENTAL IMPACT: The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that the project consists of the repair of existing curb ramps, sidewalks, street intersections and alleys.
DISCUSSION:
On February 3, 2022, Invitation for Bid (IFB) No. 2022-11 “Street Preservation – Local (FY21-22),” PN# 428-68572 was issued on the City’s electronic bidding platform, Planet Bids. The solicitation notified 441 potential bidders, of which 45 bidders downloaded the IFB, resulting in the City receiving 3 bids. Gentry Brothers, Inc. met the minimum qualifications and was evaluated based on their pricing proposal. The lowest responsive and responsible bid for the total base bids and all additive alternates work in the amount of $2,335,606 was submitted by Gentry Brothers, Inc. This bid is lower than the Engineer’s Estimate for both the base bids and additive alternates, and the Base Bids and Additive Alternates are recommended for award based on available funding. “Street Preservation – Local (FY21-22)”
PN# 428-68572
Subtotal
Base Bids
"A", "B" & "C"
Subtotal Additive Alternates
"1", "2"& "3"
Total Base Bids and Additive Alternates
1 Gentry Brothers, Inc.
$ 1,235,393
$ 1,100,213
$ 2,335,606
2 All American Asphalt
$ 1,507,605
$ 1,158,124
$ 2,665,729
3 R.J. Noble
$ 1,539,831
$ 1,143,611
$ 2,683,442
Engineer’s Estimate
$ 1,863,579
$ 987,667
$ 2,851,246
The City of Pomona Pavement Management Program is required to be updated triennially and guides the City’s planned Street Rehabilitation Projects. Preservation treatment types for the Project streets will vary depending on the existing condition of the street and the recommended treatment per the City’s Pavement Management Program. The treatment types included in the Project range from slurry seal to thick grind and overlay. Curb and gutter, sidewalk, and curb ramp upgrade work is also included in the Project.
COUNCIL PRIORITIES AND GOALS: This item supports the following 21-22 City Council Priorities and Goals: Goal P: Improve condition of streets, alleys, and associated sidewalks.
Prepared by:
_____________________________
Matt Pilarz, P.E.
Principal Civil Engineer
ATTACHMENT(S):
Attachment No. 1 – Resolution No. 2022-57
Attachment No. 2 – Location Maps
Amend the FY 21-22 CIP Budget and Award of Contract to Gentry Brothers, Inc. for “Street Preservation – Local (FY21-22)”, Project No. 428-2590-XXXXX-68572