CITY OF POMONA
COUNCIL REPORT
May 16, 2022
To: Honorable Mayor and Members of the City Council
From: James W. Makshanoff, City Manager
Submitted By: Chris Diggs, Water Resources Director
SUBJECT: APPROVE A SOLE SOURCE AGREEMENT WITH EAGLE AERIAL SOLUTIONS FOR THE WATERVIEW SOFTWARE RECOMMENDATION:
It is recommended that the City Council take the following actions:
Approve a sole source professional services agreement to Eagle Aerial Solutions, in the total amount of $218,400 for the WaterView software; and Authorize the City Manager to execute a five-year agreement with Eagle Aerial Solutions and any subsequent documents or amendments, subject to review and approval by the City Attorney.
EXECUTIVE SUMMARY:
Staff is seeking Council approval of a five-year agreement with Eagle Aerial Solutions for WaterView software, which was a developed to help water providers assist their customers meet efficiency and allocation requirements established under the new long-term California water conservation legislation SB606 and AB1668.
FISCAL IMPACT:
The total fiscal impact of the proposed sole source professional services agreement with Eagle Aerial Solutions is $43,680 each fiscal year, totaling $218,400 for the five years. Funding for the recommended actions are available in the adopted FY 2021-22 Water Operating Budget (571-8122-52588-00000), and will be budgeted each year thereafter.
PREVIOUS RELATED ACTIONS:
None
DISCUSSION:
Approval of this item will authorize the sole source purchase of WaterView software from Eagle Aerial Solutions. City Code 2-994 requires City Council approve sole or single source request over $100,000 after review by the Procurement Officer, Finance Director and City Manager. Eagle Aerial Solutions produces and is the sole distributor of the this software. Purchasing concurs with the sole source justification on the basis of a letter received from Eagle Aerial Solutions and confirming the assertion that this software cannot be purchased from another vendor.
WaterView is designed to assist water utilities understand water use patterns for customers, and to provide customers with a statistical information as to their use and the use of the surrounding neighborhoods. Additionally, this software will assist the City meet the water efficiency goals mandated by new state legislation SB606 and AB1668, thereby avoiding significant fines for excessive water use. This software was developed for the California Water Efficiency Partnership (CWEP) to assist in the statewide irrigated landscape management project. CWEP is making this software available for their members.
Given that we are in the middle of one of the most unprecedented droughts, Governor Newson recently signed an executive order increasing water conservation requirements. These requirements include, but are not limited to, reducing the amount of water used for irrigation purposes. To achieve the above-mentioned goals and water reductions, the WaterView software has been designed to provide accurate data in compliance with state requirements, integrate a variety of existing City-specific data sets, and facilitate effective retail customer efficiency outreach campaigns and communication.
Prepared by:
Melissa Cansino, Program Assistant
Julie Carver, Environmental Compliance Supervisor
ATTACHMENT:
Attachment No. 1 – Contract with Eagle Aerial Solutions Approve Professional Services Agreement with Eagle Aerial Solutions May 16, 2022