CITY OF POMONA
COUNCIL REPORT
June 6, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AWARD OF CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $4,119,411 RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to All American Asphalt for “Philadelphia Street Rehabilitation – From San Antonio Avenue to East City Limit (ECL),” Project No. 428-2590-XXXXX-68577; “Buena Vista Avenue Rehabilitation – Mission Boulevard to 9th Street,” Project No. 428-2590-XXXXX-68576; and “Mission Boulevard Rehabilitation – White Avenue to Towne Ave,” Project No. 428-2590-XXXXX-68574 (All Base Bids) in the amount of $4,119,411; Find that the project(s) referenced are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) and that the proposed project(s) will not have a significant effect on the environment; and
Authorize the City Manager, or his designee, to execute the construction contract/agreement, and related documents (permits, etc.) EXECUTIVE SUMMARY: Approval of the recommended actions will result in the award of a construction contract to All American Asphalt in the amount of $4,119,411 to provide for “Philadelphia Street Rehabilitation – From San Antonio Avenue to East City Limit (ECL),” Project No. 428-68577; “Buena Vista Avenue Rehabilitation – Mission Boulevard to 9th Street,” Project No. 428-68576; and “Mission Boulevard Rehabilitation – White Avenue to Towne Avenue,” Project No. 428-68574 (Projects). The Projects will provide for improvements including, but not limited to, paving rehabilitation and necessary sidewalk, curb and gutter, corner ramp improvements, and related work along Philadelphia Street from San Antonio Avenue to Reservoir Street, Buena Vista Avenue from Mission Boulevard to 9th Street, and Mission Boulevard from White Avenue to Towne Avenue. If approved, the work is expected to start near the beginning of Fall 2022 and be completed by Fall 2023.
FISCAL IMPACT: Approval of this action will award a funded construction contract in the amount of $4,119,411 to All American Asphalt for the Projects. The fiscal impacts associated with the recommended actions are summarized in the tables below:
Category
“Philadelphia Street Rehabilitation - From San Antonio Avenue to East City Limit (ECL),” Project No. 428-2590-XXXXX-68577
Current Budget
$746,958
Encumbrances / Expenses as of May 25, 2022
($0)
Award All American Asphalt Contract
($472,322)
Funds Available for Contingency, Staff Time, and Other Misc. Costs $274,636
Category
“Buena Vista Avenue Rehabilitation - Mission Boulevard To 9th Street,” Project No. 428-2590-XXXXX-68576
Current Budget
$370,000
Encumbrances / Expenses as of May 25, 2022
($0)
Award All American Asphalt Contract
($290,528)
Funds Available for Contingency, Staff Time, and Other Misc. Costs $79,472
Category
“Mission Boulevard Rehabilitation - White Avenue To Towne Avenue,” Project No. 428-2590-XXXXX-68574
Current Budget
$3,392,759
Encumbrances / Expenses as of May 25, 2022
($517)
Award All American Asphalt Contract
($3,356,561)
Funds Available for Contingency, Staff Time, and Other Misc. Costs $35,681
PUBLIC NOTICING REQUIREMENTS: In accordance with Section 2-1003 – Formal Procedure of the City’s Purchasing Ordinance, an Invitation for Bids for construction of “Philadelphia Street Rehabilitation – From San Antonio Avenue to ECL,” Project No. 428-68577; “Buena Vista Avenue Rehabilitation – Mission Boulevard to 9th Street,” Project No. 428-68576; and “Mission Boulevard Rehabilitation – White Avenue to Towne Avenue,” Project No. 428-68574 was posted on the City’s electronic bidding platform, Planet Bids, on April 19, 2022. Notice was also posted in City Hall and Library. Bids were opened on May 19, 2022.
PREVIOUS RELATED ACTION: On December 6, 2021, City Council adopted Resolution No. 2021-154 to amend the FY 2021-22 Capital Improvement Project (CIP) Budget and created “Mission Boulevard Rehabilitation – White Avenue to Towne Avenue,” Project No. 428-2590-XXXXX-68574. On April 18, 2022, City Council rejected all bid proposals for construction of “Mission Boulevard Rehabilitation – White Avenue to Towne Avenue,” Project No. 428-2590-XXXXX-68574, adopted Resolution No. 2022-72 to amend the Fiscal Year (FY) 2021-22 CIP Budget, and created two projects “Philadelphia Street Rehabilitation – From San Antonio Avenue to East City Limit,” Project No. 428-2590-XXXXX-68577 and “Buena Vista Avenue Rehabilitation – Mission Boulevard to 9th Street,” Project No. 428-2590-XXXXX-68576.
ENVIRONMENTAL IMPACT: The Projects are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), in that the Projects consist of reconstructing existing streets.
DISCUSSION: On April 19, 2022, an Invitation for Bids (IFB) No. 2022-29 for “Philadelphia Street Rehabilitation – From San Antonio Avenue o ECL,” Project No. 428-68577; “Buena Vista Avenue Rehabilitation – Mission Boulevard to 9th Street,” Project No. 428-68576; and “Mission Boulevard Rehabilitation – White Avenue to Towne Avenue,” Project No. 428-68574 was issued on the City’s electronic bidding platform, Planet Bids. The solicitation notified 562 potential bidders, of which 45 bidders downloaded the IFB, resulting in the City receiving four (4) proposals. All four (4) bidders met the minimum qualifications and were evaluated based on their pricing proposal. The lowest responsive and responsible bid for the total base bids work, in the amount of $4,119,411, was submitted by All American Asphalt. This bid is higher than the Engineer’s Estimate for the base bids and is recommended for the award based on available funding.
Bidders
Base Bid A
Base Bid B
Base Bid C
Total
(Base Bids
A, B & C)
1 All American Asphalt
$3,356,561
$290,528
$472,322
$4,119,411
2 Hardy & Harper, Inc.
$3,670,000
$300,000
$450,000
$4,420,000
3 Sequel Contractors, Inc.
$3,442,425
$336,318
$680,962
$4,459,705
4 R.J. Noble Company
$3,681,140
$514,114
$625,711
$4,820,964
Engineer's Estimate
$4,000,000
COUNCIL PRIORITIES & GOALS: This item supports the June 21, 2021 City Council Priorities and Goals: Priority 5 – Infrastructure: Goal P – Improve condition of streets, alleys, and associated sidewalks.
ALTERNATIVE(S): Staff does not recommend canceling the bids, making substantial modifications to the Projects, or rebidding the planned work. If the Projects were rebid, then significant delay, substantial grant and other potential funding losses, and related impacts would be incurred.
Prepared by:
_____________________________
Matt Pilarz, P.E.
Principal Civil Engineer
ATTACHMENT: Attachment No. 1 - Location Map
Award a Construction Contract to All American Asphalt