CITY OF POMONA
COUNCIL REPORT
August 15, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Mark J. Gluba, Deputy City Manager
SUBJECT: APPROVAL OF CITY HALL CLOSURE DURING THE 2022 HOLIDAY SEASON AND ADOPTION OF A RESOLUTION RESCHEDULING 2023 CITY COUNCIL MEETING DATES DUE TO HOLIDAY CONFLICTS RECOMMENDATION:
It is recommended that the City Council Adopt proposed Resolution No. 2022-154 (Attachment) to approve the following actions:
Authorizing the closure of City Hall from Thursday, December 22, 2022 through Monday, January 2, 2023, to avoid potential staff shortages during the holidays; and, Cancelling and rescheduling meetings, as noted below, due to holiday conflicts:
Cancelling the January 2, 2023, regular City Council Meeting and rescheduling to Monday, January 9, 2023, to be conducted as a regular meeting of the City Council; Cancelling the January 16, 2023, regular City Council Meeting and rescheduling to Monday, January 23, 2023, to be conducted as a regular meeting of the City Council; Cancelling the regular City Council Meeting of February 20, 2023, and rescheduling to Monday, February 27, 2023, to be conducted as a regular meeting of the City Council; Cancelling the regular City Council Meeting of June 19, 2023; and, Cancelling the September 4, 2023, regular City Council Meeting and rescheduling to Monday, September 11, 2023, to be conducted as a regular meeting of the City Council EXECUTIVE SUMMARY:
Traditionally, the Council has authorized the closure of City Hall between the Christmas and New Year Holidays and rescheduled Council Meetings that conflict with observed holidays. The recommendations contained herein are in line with these past practices.
FISCAL IMPACT: NONE
Previous Related Action – On July 19, 2021, the City Council adopted Resolution No. 2021-79 authorizing the closure of City Hall during the 2021 holiday season, canceling meetings between January 2022 and September 2022, to avoid potential holiday conflicts and changing the period where City Council goes “dark” from the second part of August to the first part of July.
DISCUSSION
In the past, the Council has authorized the closure of City Hall for up to two weeks around the Christmas and New Year Holidays. The last such closure was approved on July 19, 2021 for the 2021 Holiday Season.
Resolution number 2004-32 established that regular City Council meetings were to be held on the 1st and 3rd Mondays of each month and study sessions were to be held, as needed, on the second Monday of each month. City Council meetings are rescheduled, as needed, to accommodate holidays and other conflicts. Requests to cancel Council meetings in order to avoid potential holiday conflicts for 2022, were also approved on July 19, 2021. 2022 Holiday Closure
City Hall will already be closed on Thursday, December 22nd and Monday, December 26th in observance of the Christmas Eve and Christmas Day holidays as well as Monday, January 2nd in observance of the New Year’s Day Holiday. As proposed, City Hall would reopen for normal business on Tuesday, January 3, 2023.
During this period, employees will need to use their own accrued time to cover the three days not designated as holidays. Those who prefer not to use accruals may take the time off without pay. New employees who may not have sufficient accruals to cover the days off will be advanced future accruals, which will then be deducted as they are earned. 2023 Holiday Meeting Conflicts
After reviewing the calendar for 2023, staff has determined there are five (5) holiday conflicts that could occur. Per Council direction, staff has herein recommended rescheduling any meetings conflicting with national observed holidays to the subsequent Monday, with the exception of the June 19, 2023, Council Meeting, which conflicts with the Juneteenth Holiday. This meeting has been proposed for cancelation, to preserve an appropriate “dark period” in the spirit of the original scheduling resolution.
Proposed Resolution No. 2022-154 would cancel and reschedule the following regularly scheduled Council Meetings due to holiday conflicts:
The regularly scheduled meeting on January 2, 2023, conflicts with observance of the New Year’s Day Holiday.
The regularly scheduled meeting on January 16, 2023, conflicts with observance the Martin Luther King Jr. Holiday.
The regularly scheduled meeting on February 20, 2023, conflicts with the Presidents’ Day Holiday.
The regularly scheduled meeting on June 19, 2023, conflicts with the Juneteenth Holiday.
The regularly scheduled meeting on September 4, 2023, would conflict with the Labor Day Holiday.
Prepared by:
_____________________________
Mark J. Gluba
Deputy City Manager
ATTACHMENT: Resolution No. 2022-154 Rescheduling 2023 Holiday Conflicting Meetings 2022 City Hall Holiday Closure and Rescheduling of Meetings with Holiday Conflicts August 15, 2022