CITY OF POMONA
COUNCIL REPORT
September 19, 2022
To: Honorable Mayor and Members of the City Council
From: James Makshanoff, City Manager
Submitted By: Rene Guerrero, Public Works Director
SUBJECT: AWARD OF CONSTRUCTION CONTRACT TO MICON CONSTRUCTION, INC IN THE AMOUNT OF $1,926,245 FOR “HAMILTON PARK RENOVATION” PROJECT RECOMMENDATION:
It is recommended that the City Council take the following actions:
Award a construction contract to Micon Construction, Inc. for “Hamilton Park Renovation,” Project No. 428-2590-XXXXX-71070 in the amount of $1,926,245; and Reject the bid protest submitted by Act 1 Construction as meritless; and Authorize the City Manager, or his designee, to execute the construction contract/agreement, and related documents, subject to approval as to form by the City Attorney.
EXECUTIVE SUMMARY:
Approval of the recommended actions will result in the award of a construction contract to Micon Construction, Inc. for the construction of “Hamilton Park Renovation,” Project No. 428-71070. If approved, construction is expected to commence by January 2023 and estimated to be completed by Fall 2023.
FISCAL IMPACT:
Approval of this action will award a funded construction contract in the amount of $1,926,245 to Micon Construction, Inc. The fiscal impact is summarized in the table below:
Category
“Hamilton Park Renovation,”
Project No. 428-2590-XXXXX-71070
Current Budget
$2,702,294
Encumbrances / Expenses as of September 7, 2022
($469,392)
Award Micon Construction, Inc. Contract
($1,926,245)
Funds Available for Contingency, Staff Time, and Other Misc. Costs $306,657
PUBLIC NOTICING REQUIREMENTS:
In accordance with Section 2-1003 – Formal Procedure of the City’s Purchasing Ordinance, an Invitation for Bids (IFB #2022-42) for construction of “Hamilton Park Renovation,” Project No. 428-71070 was posted on the City’s electronic bidding platform, Planet Bids, on July 13, 2022. Bids were opened on August 22, 2022.
PREVIOUS RELATED ACTION:
On May 4, 2020, the City Council adopted Resolution No. 2020-60 approving the creation of “Hamilton Park Renovation,” Project No. 428-2590-XXXXX-71070 (Project) and appropriating $1,500,000 of grant funding from the Proposition 68 Statewide Park Development and Community Revitalization Program to the Project.
On May 16, 2022, the City Council adopted Resolution No. 2021-79 appropriating $650,000 of Los Angeles County Regional Park and Open Space District Measure A funds, $272,294 of State of California Parks and Water Bond Act of 2018 (Proposition 68), and $280,000 of Measure W (Safe Clean Water Program) funds to the Project.
ENVIRONMENTAL IMPACT:
The Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15268 Ministerial Projects as it does not involve discretionary actions and will only involve the issuance of permits.
DISCUSSION:
On July 20, 2022, Invitation for Bids (IFB) No. 2022-42 for the Project was issued on the City’s electronic bidding platform, Planet Bids. The solicitation notified 242 potential bidders, of which 108 bidders downloaded the IFB, resulting in the City receiving thirteen (13) proposals. The lowest responsive and responsible bid for the total base bids work, in the amount of $1,926,245, was submitted by Micon Construction, Inc. All received bids are shown in the table below:
Bidders
Bid
1 Micon Constuction, Inc.
$1,926,245.00
2 Horizons Construction Company
$1,996,970.41
3 iBuild Spectrum, Inc.
$2,068,000.00
4 Act 1 Construction
$2,118,377.75
5 Klassic Engineering and Construction, Inc.
$2,217,945.50
6 Three Peaks Corp
$2,224,000.00
7 Marjani Builders, Inc
$2,498,189.20
8 Spec Construction Co., Inc.
$2,498,457.00
9 ACE Construction, Inc.
$2,630,000.00
10 Environmental Construction, Inc.
$2,663,892.00
11 Los Angeles Engineering, Inc
$2,732,000.00
12 C.S. Legacy Construction, Inc.
$2,796,415.54
13 PUB Construction, Inc.
$3,199,375.00
Engineer's Estimate
$2,250,000.00
On September 6, 2022, Act 1 Construction filed a protest letter stating that Micon Construction, Inc. was non-responsive in their proposal. Upon review by the Purchasing Manager and after City Attorney review, it was determined that the protest should be rejected as meritless based on the issues raised not being substantiated.
Park improvements will include a new all-abilities playground for youth ages 2 to 5 and 5 to 12, a new basketball court with art incorporated in the surfacing, bathrooms, a gazebo, improved lighting, water-efficient landscaping, and a futsal field.
COUNCIL PRIORITIES & GOALS:
This item supports the June 21, 2021 City Council Priorities and Goals: Priority 5 – Infrastructure: Goal O – Improve Parks facilities in the following general order of priority: 1) ensuring that existing amenities are functioning; 2) rehabilitating bathrooms and other park facilities; 3) adding trees; 4) improving ADA accessibility of all park facilities and equipment; 5) adding new bathrooms; and 6) adding additional recreation and playground equipment. (Public Works) Prepared by:
_____________________________
Shandy Dittman
Public Works Fiscal and Project Manager
Award a Construction Contract to Micon Construction, Inc. for “Hamilton Park Renovation” Project